GATEKEEPER NEWSLETTER April 1, 2005 Volume V, Edition 04 Arizona Emergency Response Commission 5636 East McDowell Road Phoenix, Arizona 85008-3495 Janet Napolitano, Governor http://www.governor.state.az.us/ Frank F. Navarrete, Director http://www.dem.state.az.us/ Daniel Roe, Executive Director http://www.dem.state.az.us/azserc/ Special Interest Articles: • EPA Plans Full-Tilt TRI Push • Risk Management Plans and TRI Reports One EPCRA Report Down For Reporting Year 2004- One To Go!! Thanks to all of you who are using our electronic reporting for your Tier Two reports. We've got • TRI Reporting of Dioxins some work to do to convince some relatively large facilities • NIMS Alert - Who needs it? that it is the way to go! The same • Rio Rico - Mutual Aid Works! applies to working with the fire departments who do not yet • Chandler - Hazmat Response accept the electronic reporting. That being said, the EPA's TRI program has made constant • Local Government strides to improve the reporting Reimbursement methodology. The following is • EPI GUide on Special Needs valuable information regarding their reporting capabilities and • Assistance Firefighters Grant services for you, the regulated Program community. • Shorts • Upcoming Deadlines • Upcoming Events • AESA Annual Conference Individual Highlights: Technical Corner 4 Industry Corner 5 Tribal Section 6 Homeland Security 7 LEPC Corner 9 quick, paperless submissions! The Training Sessions in April and May, 2005 will include specific instructions for using CDX! To register please go to http://www.epcra-tri.com Submit your TRI Form R chemical report or Form A Certification Statement via the Internet! The (TRI-ME) software is a tool to help facilities in determining and completing their Emergency Planning and Community Right-to-Know Act (EPCRA) section 313 obligations. With TRI-ME Reporting Year (RY) 2004, you The deadline for reporting is can fill out, certify, and submit quickly approaching. Reports for your TRI forms through the Calendar Year 2004 are due July Internet via EPA’s Central Data 1, 2005. CONSIDER submitting Exchange (CDX), EPA’s portal for on-line reporting. For RY your forms online, through 2004, TRI-ME has some new, EPA’s Central Data Exchange exciting features: (CDX). *Section 8 Calculator- TRI-ME “How will using Toxics Release can now provide you with assistance in completing Section Inventory Made Easy (TRI8 using the new Section 8 ME) and submitting via CDX Calculator tool! help me? *It will save you time and *First-Time Filers Can Submit money! Via the Internet TRI first-time *Using TRI-ME will reporters can now send forms significantly decrease your through the Internet via EPA’s chance of making mistakes! CDX. In previous years, first*EPA provides instant time filers did not have the confirmation of your submission option to submit via CDX. It's to keep for your records! fast and easy! *Electronic Signature allows for Where do I find more information? *To learn more about TRI-ME or download the software, please go to: www.epa.gov/tri/report/trime/ind ex.htm *To learn more about CDX, email technical support at epacdx@csc.com, or go to: www.epa.gov/cdx Questions about how to use the TRI-ME software may be directed to the TRI Software Support Hotline at 1-877-4704830 or an e-mail may be sent to trime@saic.com The TRI Software Support Hotline will be staffed on business days between 8am and 7pm ET beginning April 1st. If you call after hours or prior to April 1st and are asked to leave a message, please do so and your call will be returned within one business day. Thanks to Nancy Sockabasin, Toxics Release Inventory Coordinator, U.S. EPA Region IX 75 Hawthorne Street (CMD-4) San Francisco, CA 94105 415-972-3772 415-947-3583 (fax) http://www.epa.gov/region09/tox ic/tri GATEKEEPER NEWSLETTER Page 2 of 15 EPA Plans Full-Tilt Push to Online Reporting for TRI Forms R and A said. The online reporting also would reduce errors and time EPA spends correcting them. “Every time we make a correction, it costs taxpayers money,” Nelson said. “[Mistakes] undermine the credibility of the data,” leaving EPA to explain exceptions in the data. “It indicates the data does not mean what it says,” she explained. The TRI conference focused mainly on EPA’s e-filing and sharing programs. Its goal, officials said, is for every state to have a database “node” that would enable expanded use of its Central Data Exchange (CDX) network, and an Internet and “I would love to advocate that standards-based approach to every TRI report must be filing TRI forms and other submitted electronically, but I program filing requirements. don’t know if we’ll ever get Currently, 31 states have such there,” Nelson said, due to a nodes and 12 states are set to get general reluctance to change among some facilities and states. online with electronic reporting, said Mark Luttner, EPA’s Office EPA is moving forward, however. Nelson said the agency of Environmental Information is currently undergoing pilot tests (OEI). The CDX is EPA’s node, TRI is a partner of of online Form R reporting in CDX and OEI is the “guinea four states, and anticipates that pig,” he said. The CDX has more states will sign on within 32,000 registered users. In several years. By increasing electronic reporting, Nelson said reporting year (RY) 2003, use of the TRI-ME software, which EPA would be able to save automatically downloads money man-hours, reduce the reporting burden on the regulated information into the CDX, increased by 50 percent over RY community, get the information 2002, and about 9,000 facilities to the public faster, and enable EPA to collect data once and use filed directly into the CDX for RY 2003, EPA said. Phyllis it many times over for other Donahue, an OEI technology programs. specialist, said the National The Bush administration also is leaning toward expanding EPA’s Environmental Exchange Network will allow states to electronic filing program. In its eliminate data collection systems, proposed fiscal year 2006 and provides “a hot button” to budget, the White House is submit to EPA and states proposing $95 million for the simultaneously. This hot-button Environmental Exchange Network, of which TRI is a part. feature allows facilities to meet EPA and state funding Of that proposed funding package, up to $60 million would obligations at one time. Ordinarily, these filings are be spent on states and tribes performed separately. seeking to get online, Nelson In a perfect world for the U.S. Environmental Protection Agency (EPA), all the nation’s facilities and states would use the Internet and other electronic means exclusively to submit Toxic Release Inventory (TRI) Form Rs and As and other environmental program reports, said Kim Nelson, EPA assistant administrator. Nelson made the statement to 180 federal, states, local, industrial and environmental officials who attended EPA’s annual TRI conference in Washington, D.C., Feb. 8-10. Online Pilot Tests In September 2004, EPA and the Environmental Council of States (ECOS) established the integrated project team (IPT) in Michigan, South Carolina, Indiana and Virginia. IPT members were charged with defining exchange network data flow requirements. Teams considered various data sources, including TRIS, Envirofacts, TRI Explorer and others. In November, the IPT submitted its proposals and in December the first successful test was completed in Michigan, at a total cost of $48,000 and 196 manhours, said Robert Jackson, Michigan’s TRI coordinator. The second pilot test was conducted in January by South Carolina, which selected four of its largest facilities to submit TRI data online. Michael Juras, of South Carolina Department of Health and Environmental Control (DHEC), said the state is anticipating that 98.6 percent of the 580 facilities will submit electronically and 1.4 percent on hard copy. Jeff Wells, of EPA’s OEI, said CDX has been used to reengineer a paper or diskette process and enable electronic reporting that specifically excluded preexisting TRI-ME capabilities. “If everyone used the CDX, we could get the public data release out six months earlier, eliminate paper and diskette processing, cut two hours per form,” and save the agency $1.5 million a year. In the short term, by RY 2008, the agency expects to save $1.04 million with increased CDX use. For a list of state node contacts, go to ECOS’ Website: http://www.exchangenetwork.net GATEKEEPER NEWSLETTER Page 3 of 15 Risk Management Plans and Toxic Release Inventory Reports It's been talked about before...but let's do it again. Local Emergency Planning Committees (LEPCs) do not routinely receive Toxic Chemical Release Inventory reports (FORM R) nor Form A's as pertains to section 313 of the Emergency Planning and Community Right to Know Act (EPCRA). Additionally, LEPCs and the AZSERC do not receive nor solicit (because of potential liabilities) Risk Management Plans required under the Clean Air Act amendments. However, the AZSERC has and will continue to provide a listing to LEPCs of facilities covered by both of those regulatory obligations to include a listing of the chemicals/quantities stored at facilities covered by those reporting/planning requirements. The reason for providing that information is to be sure that LEPCs have an opportunity to include them in the planning process as determined by the LEPC and or emergency management planners. RMP facilities are most frequently also EHS (Extremely Hazardous Substance) facilities and therefore are reqired to be addressed by LEPCs under EPCRA. Because of the nature of what brings an RMP facility under its umbrella, they are quite frequently the highest risk facilities in jurisdictions and therefore merit rising to the top of planning priority lists unless other criteria exists to indicate otherwise. I encourage LEPCs to bring in owners/operators of those RMP facilities to talk to LEPCs about their accident prevention programs. Keep in mind that while offsite consequence information/worst case scenarios are NOT public forum discussions, the chemical information regarding the facility, obtainable quite often from a Tier Two report can easily be modeled with ALOHA to determine the footprint of a release. RMPComp is another great tool to assist in modeling. Both are available at no cost through the EPA's website. If you have questions about the ALOHA (Aerial Locations of Hazardous Atmospheres) program (part of CAMEOComputer Aided Management of Emergency Operations) or RMPComp, be sure to contact us as azserc@azdema.gov to discuss. The information reported under the TRI (Toxic Release Inventory Report) part of EPCRA can also be used by LEPCs for planning purposes. These are normally larger facilities with high annual uses of toxic chemicals, many of which are also Extremely Hazardous Substances. The fact that these facilities (RMP and TRI) are in LEPC neighborhoods/jurisdictions also contributes to what the chemical threat is under the Dept of Homeland Security/Office of Domestic Preparedness guidelines for risk assessments. It's the big "C" in CBRNE for many jurisdictions. Therefore this is helpful information for LEPCS...for a number of reasons. I encourage LEPCs to review what the AZSERC has already been sent to them on RMP and Form R facilities. Any questions? Please contact me at Dan.Roe@azdema.gov at your earliest convenience. TRI Instructions Toxic Chemical Release Inventory Reporting Instructions: The Form R & A current instructions are posted on EPA's website. See http://www.epa.gov/tri/report/ind ex.htm#forms . Thanks to Mary Helen Yarborough for sharing (Thompson Publications) … to protect human health and the environment GATEKEEPER NEWSLETTER Page 4 of 15 TRI Reporting of Dioxins- Proposal A proposed rule to 40 CFR Part 372 addresses Dioxin and Dioxin-Like Compounds. Under section 313 of the Emergency Planning and Community Right-to-Know Act (EPCRA), EPA is proposing revisions to the reporting requirements for the dioxin and dioxin-like compounds category. Toxic equivalents (TEQs) are a weighted quantity measure based on the toxicity of each member of the dioxin and dioxin-like compounds category relative to the most toxic members of the category, i.e., 2,3,7,8tetrachlorodibenzo-p-dioxin and 1,2,3,7,8pentachlorodibenzo-pdioxin. Under EPCRA section 313, EPA currently requires that facilities report dioxin and dioxin-like compounds in units of total grams for the entire category, and provide a single distribution of the individual dioxin and dioxinlike compounds at the facility. This distribution must represent either total releases, or releases to the media (air, land, water) for which the facility has the best information. The three options discussed in this proposed rule would require reporting (on a new TRI Form R-D) of available information on all relevant portions of the form (e.g., for each waste stream). One option would require the additional reporting of TEQs only. The two preferred options would require reporting of the mass quantity of each individual member of the category and differ primarily in whether the Agency or the facility would perform TEQ computations. Under each of these options, this new information would be in addition to the total grams data currently reported for the entire category and would replace the current reporting of a single distribution of the members of the category. EPA is proposing these revisions in response to requests from members of the public that EPA provide facilities with a method of reporting TEQ data. Comment is specifically sought on all options as well as EPA's preferences for implementing TEQ reporting. Comments, identified by the Docket ID No. TRI-2002-0001, must be received by EPA on or before May 6, 2005. What does ppm or ppb mean? (Part 3) Why are ppm and ppb important measures? These measurements refer to exposure standards and guidelines created to protect the public from harmful substances that can cause serious health effects. Exposure standards and guidelines are created from risk assessments that include dose response, exposure, and hazard identification assessments. The doseresponse relationship is a fundamental and essential concept in toxicology. If toxicologists know that a substance is toxic or poisonous at a particular level, they can use this information to develop exposure standards. Knowledge of the doseresponse relationship: • establishes causality that the chemical has, in fact, induced the observed results, • determines the lowest dose where an induced effect occurs—the threshold effect, and • verifies the rate at which injury builds up—the slope for the dose response. The threshold effect refers to the point where the body’s ability to detoxify itself has been exceeded. The slope for the dose response refers to the predictability of how toxic a substance will be at specific doses to a wide range of people. Major differences may exist not only in the point at which the threshold is reached in some people but also in the percent of the population responding to small changes in the dose. To uncover whether people have been exposed to a contaminant, researchers conduct tests to determine if a contaminant is present and at what levels. Hazard identification means that a contaminant has been recognized to be a risk. (Continued on Page 5) GATEKEEPER NEWSLETTER Page 5 of 15 What does ppm or ppb mean? (Part 3) (Continued from page 4) What are some other units that might be seen on a water analysis? Other units or concentration that may be seen on a lab report besides ppm, mg/L, ppb, or µg/L, might be color units, threshold odor number, pH index, corrosive index number, and, for radionuclides, the units pCi/L [picocuries per liter] and millirems per year are used. Pronounced py-coe-cure-ee, pCi/L is a measurement of radioactivity in water. Radioactivity is commonly measured in picocuries (pCi). This unit of measure is named for the French physicist Marie Curie, who was a pioneer in the research of radioactive elements and their decay. One pCi is equal to the decay of about two radioactive atoms per minute. Because the level of radioactivity is directly related to the number and type of radioactive atoms present, radon and all other radioactive elements are measured in picocuries. A picocurie is 1 million millionth, or a trillionth, of a curie, and represents about 2.2 radioactive particle disintegrations per minute. One curie equals 3.7 x 1010 disintegrations per second. A millirem is 1 thousandth (10-3) of a Roentgen Equivalent Man (rem) and a rem is a radioactivity unit— a measure of radioactivity, which is the dosage of ionizing radiation that will cause the same amount of injury to human tissue as 1 roentgen of X-rays. The name Roentgen comes from Wilhelm Conrad Röntgen. Röntgen’s name is chiefly associated with his discovery of X-rays. In 1895 he was studying the phenomenon accompanying the passage of an electric current through a gas of extremely low pressure. To give you a better idea of how much a millirem is a chest x-ray is about 6 millirem (mrem). The rem is the unit of absorbed dose measuring the energy imparted by ionizing radiation to matter. The Curie is not a measure of dose; it merely states the amount of radioactive disintegrations per unit time (radiation activity). Using these analogies may help in understanding how the measurements ppm and ppb are used in water system laboratory reports. For more information about how to decipher a lab report, call the National Environmental Services Center at (800) 624-8301 and ask for a technical assistant. Emergency Assistance Agreements If your site is either a large quantity or small quantity generator of hazardous waste, 40 CFR 265.37 requires you to make arrangements with local authorities to aid them in their ability to effectively respond to emergencies at your site. This requirement is just one of the Preparedness and Prevention requirements at 40 CFR 265, Subpart C. This subpart applies to any interim status treatment, storage, or disposal facility, and also to any generator who is managing their hazardous waste according to 40 CFR 262.34(a) or 262.34(d), for large and small quantity generators, respectively. These requirements include:(1) Arrangements to familiarize police, fire departments, and emergency response teams with the layout of the facility, properties of hazardous waste handled at the facility and associated hazards, places where facility personnel would normally be working, entrances to roads inside the facility, and possible evacuation routes;(2) If more than one police and fire department might respond to an emergency, agreements designating primary authority to a specific police and fire department, and agreements with any others to provide support to the primary emergency authority;(3) Agreements with state emergency response teams, emergency response contractors, and equipment suppliers; and(4) Arrangements to familiarize local hospitals with the properties of hazardous waste handled at the facility and the types of injuries or illnesses which could result from fires, explosions, or releases at the facility. If state or local authorities decline to enter into these arrangements, the facility owner or operator must document the refusal in the operating record. (Thanks to: Environmental Resource Center - 919-469-1585. http://www.ercweb.com/save.h tm) “Throughout 2005, AZSERC will present learning tools to better understand scientific elements associated with statutory regulations and compliance. This article (Part 3) was written by Zane Satterfield, P.E., NESC Engineering Scientist and was reproduced from “On Tap” ( Fall 2004, Volume 4, Issue3) as published by the National Environmental Services Center, West Virginia University Research Corporation, West Virginia University, Morgantown, WV 265066064. If there are technical topics you would like to learn more about, please contact Steven Steed, AZSERC Planner at steven.steed@azdema.gov or through azserc@azdema.go.” GATEKEEPER NEWSLETTER Page 6 of 15 Petroleum Marketer’s Association of Arizona (PMAA) Urges Bulk Plant Owners to Begin Planning for New SPCC Regulations This week, PMAA sent out information to state associations in an effort to encourage bulk plant owners to begin planning for any revisions to their Spill Prevention, Control an Countermeasures (SPCC) plans they may need to make under the new regulations. Compliance deadlines for EPA’s new SPCC rule require that a written plan be in place by February 17, 2006, and the plan must be fully implemented by August 18, 2006. PMAA strongly encourages marketers operating bulk plants to not delay in revising plans to meet the “clarified” July, 2002 standards. While an additional time extension is likely for small ASTs (less than 12,000 gallons per facility), the same cannot be said for bulk plants. Although EPA has stated that they will be issuing more SPCC guidance documents this year, it is not advisable for bulk plant owners to delay the plan revision process. While some EPA guidance on bulk plants is likely, we anticipate it will not have a significant effect on most plan requirements. It will be easier for marketers to make minor adjustments (if any) to updated plans now rather than attempt to rewrite plans in their entirety late in 2005. Emergency Planning & Community Right-To-Know Act (EPCRA) Training Invitations to the Tribal Emergency Response Representatives, EPCRA Coordinators and Interested Tribal Representatives from George Little, Jr., Emergency Systems Development Coordinator, have been sent out regarding the upcoming Inter Tribal Council of Arizona, Inc. (ITCA) Sponsored training. First-On-Scene Operations (FOSO) 16-Hour Training will be held at the Hualapai Tribe Multi-Purpose Room, in Peach Springs, Arizona, May 4-5, 2005, from 8:00am to 5:00pm. The EPCRA training program, funded by the Department of Transportation-Hazardous Materials Emergency Preparedness (DOT-HMEP) Grant, provides technical training and assistance to tribes in the development of tribal emergency response plans. There is no registration fee for this training. However, due to a limited number of spaces American Red Cross “The American Red Cross is the only nongovernmental organization that sits side-by-side with other federal agencies on major preparedness and training exercises…we have made sure that you (Red Cross) are incorporated fully within all federal planning, exercise and response efforts.” Who We Are * Our Mission: The American Red Cross is a humanitarian organization, led by volunteers, that provides relief to victims of disaster and helps people prevent, prepare for and respond to emergencies. * The Grand Canyon Chapter serves 10 counties: Apache, Coconino, Gila, La Paz, Maricopa, Mohave, Navajo, Pinal, Yavapai, Yuma * We are not a government agency How We Can Help You During Disasters * Immediate Emergency Needs – food, shelter, clothing, assistance with medications * Mass Care and Feeding – shelter and feed up to 15,000 people * Damage Assessment by trained teams * Physical and Mental Health – immediate short-term needs met by RNs and trained mental health professionals We Are Here to Help * 1500+ trained volunteers and staff statewide * 11 service delivery units * Equipment and supplies available, registrations is necessary and will be limited to twenty-four (24) students. Also, because of funding limitations, travel reimbursements will not be available and training attendees will be responsible for their own transportation, meals and room costs. For training Flyer and Registrations Form with map of training site, Please contact George Little Jr., Emergency Systems Development Coordinator at (602) 258-4822. stationed throughout the chapter jurisdiction * Partnerships with other relief agencies such as FEMA, county and local emergency management, AZ VOAD, Salvation Army, Baptist Convention. How to Reach Us Telephone: 602-336-6660 American Red Cross disaster assistance is free due to the generosity of the Arizona public .(Thanks to Mike Clark- Emergency Services Director, American Red Cross, Grand Canyon Chapter Mclark@arizonaredcross.org) GATEKEEPER NEWSLETTER Page 7 of 15 USDA Food Security Awareness Training Visit:http://www.fsis.usda.gov/N ews/Food_Security_Awareness_ Training/index.asp#agency To help reduce the risk of an attack on the food supply, the U.S. Department of Agriculture (USDA) and the U.S. Department of Health and Human Services (HHS) have joined forces to provide a food security awareness training program. The training targets individuals who play an important role in defending our nation's food from attack: Federal, State, local, and tribal food-industry regulators, school food authorities, and nutrition assistance program operators and administrators. Representatives from the food industry and individuals essential in responding to a food emergency due to an intentional attack-such as law enforcement, public health, and homeland security officials-are also encouraged to participate. The program, which was developed jointly by the USDA's Food Safety and Inspection Service, Food and Nutrition Service, and Agricultural Marketing Service and HHS' Food and Drug Administration, is available to any interested individuals free of charge in three formats: through a Food and Drug Administration Web site; at face-to-face training courses offered across the country; and on a CD-ROM for limited distribution. Contact Hour Certificates will be available to any participant, regardless of the course format. Continuing Education Units (CEUs) will be available through the FDA Web site for FDA, State, local and tribal regulators who successfully complete the course. The details of the three formats are discussed below. Online Course: The online course is being hosted by FDA at the following Website: http://www.fda.gov/ora/training/ orau/FoodSecurity/default.htm. It is available worldwide at that site free of charge to anyone interested in learning more about food security. Please contact Sebastian Cianci at (301) 4362291 for more information. Face-to-Face Training: Face-toface food security awareness training is being offered across the country. This session will provide general information about the roles of various agencies in protecting the food supply from intentional contamination, vulnerability awareness, and cooperation of government personnel and other involved parties at the Federal, State and local level. The course lasts approximately six hours and is free of charge. Space will be limited and registration will be on a first-come, first-serve basis. Please contact Anne Roberts via email roberta@saic.com or telephone, (202) 488-6609, for further details regarding the faceto-face training. CD-ROM Course: A CD-ROM version of the course will also be available for limited distribution. Individuals with Internet access are encouraged to take the course on-line. CD-ROMs will be distributed to FSIS district and regional offices. For further details, updates, and registration information on these training opportunities, please visit any one of the agencies' Web sites: for USDA, http://www.fsis.usda.gov/Home/i ndex.asp;http://www.ams.usda.g ov/; http://www.fns.usda.gov/; for FDA: http://www.cfsan.fda.gov/ and search for "food security awareness". Rutgers University Develops Software for Large-Scale Evacuation Plans Visit: http://www.nj.com/newsflash/jer sey/indexssf?/base/news13/111041051628120.xml& storylist=jersey Extracted from work by ROSA CIRIANNI -The Associated Press- Two Rutgers University professors are developing a computer program to help large facilities develop procedures for evacuating people during a fire, bioterror attack or natural disaster. The software could be customized to fit any building plan. Once it detects anthrax or a fire, for example, it would provide security officials with specific steps to take, such as blocking off access to a contaminated area of a building. "It gives them directions and guidance on how to respond to the incident," said Ali Maher, professor and chairman of the civil and environmental engineering department at Rutgers. Maher also serves as director to the federal and statefunded group called The Center for Advanced Infrastructure and Transportation. "The most important thing you want to know is if you've been exposed," said Adrian Ponce, senior scientist with the lab. "The only people who died (in the 2001 anthrax attacks) were the ones who didn't know they've been exposed." The aim is to have the software available within nine months. (Thanks to Brian M. Carney, EMT-P, Emergency Medical Service, Robert Wood Johnson University Hospital, New Brunswick, NJ) GATEKEEPER NEWSLETTER Page 8 of 15 NIMS ALERT: IS-700 The NIMS Introductory Course Who Needs to Take It? Last September when the Secretary of Homeland Security sent a letter to the nation's governors, he outlined a series of steps that must be taken and actions that should be taken in FY 2005 to become compliant with the National Incident Management System (NIMS). Specifically the letter said that state, territorial, tribal and local level jurisdictions should support NIMS implementation by completing the NIMS awareness course National Incident Management System, An Introduction - IS 700. This independent study course explains the purpose, principles, key components and benefits of NIMS. The Secretary clearly intended to provide discretion to state, territorial, tribal and local governments in deciding who should take the course. As further guidance, the NIMS Integration Center encourages all emergency personnel with a direct role in emergency preparedness, incident management or response to take the NIMS course by Oct. 1, 2005. It is offered free-ofcharge through the Emergency Management Institute at http://training.fema.gov/EMI Web/IS/crslist.asp . Who should take the course in FY'05? Executive Level - Political and government leaders, agency and organization administrators and department heads; personnel that fill ICS roles as Unified Commanders, Incident Commanders, Command Staff, General Staff in either Area Command or single incidents; senior level MultiAgency Coordination System personnel; senior emergency managers; and Emergency Operations Center Command or General Staff. Managerial Level - Agency and organization management between the executive level and first level supervision; personnel who fill ICS roles as Branch Directors, Division/Group Supervisors, Unit Leaders, technical specialists, strike team and task force leaders, single resource leaders and field supervisors; midlevel Multi-Agency Coordination System personnel; EOC Section Chiefs, Branch Directors, Unit Leaders; and other emergency management/response personnel who require a higher level of ICS/NIMS Training. Responder Level Emergency response providers and disaster workers, entry level to managerial level including Emergency Medical Service personnel; firefighters; medical personnel; police officers; public health personnel; public worksutility personnel; and other emergency management response personnel. The NIMS introductory course very likely will be required in FY'06 for state, territorial, tribal and local personnel who have emergency assignments at any level of government. Full NIMS compliance is required by Oct. 1, 2007. NOTE: It's recognized that some online independent study participants are experiencing delays in gaining access to the IS-700 course. The Emergency Management Institute is addressing this and the problem will be alleviated. Thanks to The NIMS Integration Center CDC Invites You. The Environmental Health Services Branch of CDC's National Center for Environmental Health invites you to visit its new Emergency and Terrorism Preparedness for Environmental Health Practitioners Web site at http://www.cdc.gov/nceh/eh GATEKEEPER NEWSLETTER Page 9 of 15 Wireless Information System for Emergency Responders (WISER) See and share the info at http://wiser.nim.nih.gov The WISER system is designed to work in a standalone or connected mode. The end user device is preloaded with the most critical information. At the scene, a wireless network sends new information between handhelds and routes requests for more information. If a wireless connection is not available, the handheld device still has full functionality with access to the critical local data available on the device. WISER also sends and receives information over the wide area wireless network, receiving new information from dispatch and other sources. Get the information in the hands of the First Responder as quickly as possible. The Palm OS was targeted first; WISER for Pocket PC is now available; check the site for other platforms that will be coming soon. New Emergency Public Health Information Center Model Check out the Health Emergency Assistance Line and Triage Hub (HEALTH) model, developed by Denver Health, a partner in the Integrated Delivery System Research Network. The new operations model for emergency call centers is designed to help public health agencies and other first responders prepare to provide accurate, timely information during a health emergency. The HEALTH model offers guidance to organizations on the requirements, specifications, and resources needed to develop a public health emergency contact center that is highly integrated with public health agencies and that can reduce the likelihood of hospitals and health systems being overwhelmed with calls and requests for information. See the press release at http://www.ahrq.gov/news/p ress/pr2005/healthpr.htm and see the report http://www.ahrq.gov/researc h/health/ and the companion Contact Center Assessment Tool Set. A print copy of the report is available from ahrqpubs@ahrq.gov Thanks to Greg Banner, RI Dept of Health. FEMA Publications- Call And Order Now! FEMA has recently revised and consolidated some of their citizen preparedness publications and are in the process of retiring several of their longstanding brochures. These will not be re-printed, but they still contain solid preparedness information and several are also available in Spanish. The FEMA warehouse would like to clear out their stock and needs your help in distributing these remaining brochures to the public!! Now's your chance to get large quantities of these publications free ... just call the FEMA warehouse at 1-800480-2520 to get your copies now! If any of you are hosting community events or if you have other outreach opportunities -please have them order from the warehouse too. THE LIST OF REMAINDER PUBLICATIONS ARE: (Diminishing supplies- so hurry!) Your Family Disaster Plan (English or Spanish, please specify) Description: Provides guidelines and instructions to help families develop a disaster plan. Emergency Preparedness Checklist (Spanish only) Description: Provides a checklist of suggested disaster preparedness steps and activities. Helping Children Cope with Disaster (English or Spanish, please specify) Description: Provides information on how to prep children prior to disaster and how to lessen the emotional effects of disaster. Your Family Disaster Supplies Kit (Spanish only) Description: Provides a checklist of emergency supplies that should be kept in the home and contained in a Disaster Supplies Kit. After Disaster Strikes (English or Spanish, please specify) Description: Contains information on how to recover financially from a natural disaster. Before Disaster Strikes (English or Spanish, please specify) Description: Contains information on how to make sure you are financially prepared to deal with a natural disaster. Food and Water in Emergency (English only) and you can view many of these publications on the Citizen Corps website: http://www.citizencorps.gov/read y/cc_pubs.shtm GATEKEEPER NEWSLETTER Page 10 of 15 Mutual Aid Agreements and Incident Command System Training Payoff By - Fire Chief Mike Foster, Rio Rico Fire District Bounded by Old Mexico to the South, Santa Cruz County, Arizona is home to some of the most interesting historical and cultural heritage sites in the Country. Though the smallest geographic county, through it run some of the most attractive scenic roadways in Arizona. But when fatigue and winding scenic roads reach critical mass, disaster can strike. Thus was the fate of an unfortunate family, involved in a single vehicle rollover accident, where the Santa Cruz River underpasses the Patagonia Highway (State Route 82). Their misfortune became a Santa Cruz County multicasualty incident requiring multi-agency response and coordination. For nearly eighteen years, the Santa Cruz County Emergency Manager and Local Emergency Planning Committee (LEPC) have had a countywide Mutual Aid Agreement. Throughout, they have advocated for the various public safety and responding organizations to train together to manage events that tax local resources. Through ongoing funding provided by the Arizona Division of Emergency Management (ADEM) and the Arizona Emergency Response Commission (AZSERC), Incident Command System (ICS) training has regularly been held - time and again it has proven valuable to first responders. National Incident Management System (NIMS) requirements have been easily met in Santa Cruz County, because it has been a “matter of fact of life” for local fire, emergency medical, and law enforcement services for many years. There is no better example of benefit to the community than this recent email received by me from the manager of a local Hospital Medical/Surgical/ICU program, Gene Powers. Gene Powers writes: “I just wanted to let you know that yesterday, while on my way home, I came upon a rollover accident across from the "Little Red School House." Initially, there were no EMS units on scene so I stopped to render aid as best I could. As I quickly assessed the scene, I found multiple patients scattered throughout a rather large area. Having been in similar situations in the past, I knew this was going to severely tax our local EMS resources. EMS units soon began to arrive from Nogales, Tubac, Rio Rico, and Nogales Suburban. Patients were extricated, assessed, packaged, and readied for transport in an extremely well executed manner. I believe the teamwork exhibited on the scene yesterday exemplifies a very cohesive, interdepartmental working relationship between all agencies involved. As I talked with Julie Higuera this morning, she tells me the teamwork continued once the patients arrived here in the ED at Holy Cross Hospital. Julie couldn't praise the firefighters and EMS personnel enough for their willingness to stay and help our ED staff care for the patients who now severely taxed our resources. I believe all parties involved should be recognized for their hard work and dedication to caring. My hat is off to all of the men and women who responded to this incident. I believe this community is very fortunate to have such highly trained and dedicated professionals who willingly place themselves in harm's way on a daily basis. You should be proud of your personnel!” Incident command fell to Nogales Suburban Fire District, the smallest of the responding organizations. And believe me Gene, we are proud! Thank you for sharing your observations and experience. GATEKEEPER NEWSLETTER Page 11 of 15 What is That Ammonia Odor? By John Gardner, Chandler FD In early March, Chandler Fire responded to an ammonia odor. When the emergency response crews arrived they could not determine the source of that odor. They accessed Chandler's Electronic Hazardous Materials Inventory Statements of all the businesses within that area from their in-vehicle mobile data computers and looked at each facility trying to determine which facility might have ammonia on their inventory list. After looking at several facility inventories, it was determined that one did indeed have ammonia. The Incident Commander (IC) located the emergency contact from the electronic report and called him to inform him that there was an incident at the facility. The IC later informed the Fire Prevention Bureau Staff that without the information that was available, he could not imagine how long it would have taken the crews to find the source of the release. Chandler Fire, separate from other regulatory requirements, has been requiring industries within the City to report Hazardous Materials on site since 1989. In 1997 those industries, through the suggestion of the Chandler Hazardous Materials Advisory Committee, started voluntarily submitting the Chemical Inventory Statements Electronically. In July of 2004 the City Council adopted the 2003 International Fire Code, as amended. One of the amendments is to require all facilities within the City to submit Hazardous Materials Inventory Statements in an electronic format. To date there are 218 facilities providing those statements to the Fire Prevention Bureau. The Inventory Statements are reviewed for completeness and accuracy, and once they are approved, a Fire Code Permit is issued to the facility that is storing, handling, and/or using Hazardous Chemicals on site. For more information contact: Fire Marshal John Gardner @ 480-782-2155 Local Government Reimbursement (LGR) The U.S. Environmental Protection Agency's (EPA) Local Governments Reimbursement (LGR) program would like to increase the number of applications submitted annually. With your help, more local governments can learn about the program and receive reimbursement for costs incurred responding to hazardous waste incidents. Please disseminate the following information to cities, counties, townships, tribal organizations, etc. as you see fit. Thank you in advance for passing along this valuable information. Local governments may be eligible for up to $25,000 from EPA's LGR program for costs incurred responding to incidents such as tire fires, illegally dumped wastes, transportation accidents and contamination from illegal drug labs. EPA's LGR program was established to help communities with costs incurred responding to releases or threatened releases of hazardous substances. These costs might include overtime pay for employees, renting or leasing equipment, and special technical services and laboratory costs. This program was established in 1986 under the federal Superfund law and, to date, EPA has reimbursed over $3 million dollars to local governments. To learn more about the LGR program, or to request a reimbursement application package, please visit http://www.epa.gov/superfund/pr ograms/er/lgr/ Or call, toll-free telephone at: 1-800-431-9209 Thanks to Lisa Clark, SRA International, Inc. Environmental and Organizational Services (EOS) 2801 Clarendon Blvd, Suite 100 Arlington, VA 22201 lisa_clark@sra.com GATEKEEPER NEWSLETTER Page 12 of 15 EPI (Emergency Preparedness Initiative) Guide on Special Needs The revised edition of the EPI Guide on the Special Needs of People with Disabilities for Emergency Managers, Planners, and First Responders is now available. The revised edition has an expanded resource section and additional statistics from a 2004 survey of emergency managers from across the country. For those of you keeping count, this is the 3rd printing of the Guide. To date EPI has distributed well over 67,000 copies of the Guide to emergency managers, first responders, and disability leaders across the U.S. and abroad. Pricing for bulk orders will be made available soon, and the Guide is still available for download at www.nod.org/emergency. Requests for bulk orders or 3 complimentary copies should be made in writing to epi@nod.org . See www.nod.org/emergency Thanks to Hilary C. Styron, National Organization on Disability Shorts Challenges Remain! Management of First Responder Grant program improving, but Challenges Remain. See GAO05-121, February 2. http://www.gao.gov/cgibin/getrpt?GAO-05-121 Highlights http://www.gao.gov/highlights/d 05121high.pdf Protecting Agriculture- A Report Much Is Being Done to Protect Agriculture from a Terrorist Attack, but Important Challenges Remain. GAO-05-214, March 8. http://www.gao.gov/cgibin/getrpt?GAO-05-214 Highlights http://www.gao.gov/highlights/d 05214high.pdf FEMA Fire Grants Thanks to the Arizona Fire Chiefs Association, Douglas C. Woods and MeiBeck Chung Regional Fire Program Specialists, DHS/ODPFEMA Region IX and especially to John Rowlinson, Arizona State Fire Marshal's Office, Arizona. John organized workshops and accompanied FEMA in their travels around Arizona so that questions regarding the grants and assistance could be provided as required. In California, Arizona and Nevada combined there are an estimated 1450 fire departments. 754 submitted applications and 331 received awards. Pennsylvania alone has an estimated 2500 fire departments submitted 1779 applications receiving 532 awards, a 30% success rate. Doug and MeiBeck provided the following: "As we finish up the 2004 awards and have about a week to go for the 2005 applications you may want to communicate to your members some of these facts. 1. Reasonable NFIRS cost can be included in your grant application. See the guidelines! Still unofficial for 2004 and if my math is correct about; 38% of all applications submitted received awards (National); 44% of Arizona applications submitted received awards Arizona 2005 applications. 2. Break out your sale tax in you budget line items. Your goal is to show actual unit cost. 3. Don't bunch up! A SCBA mask is one budget line item, the SCBA voice amplifier add- on is another, the sales tax on both has its own line. 4. You do not need to be reporting to NFIRS or comply with NIMS to apply for the grant. You accept these conditions when you are awarded the grant." The Pace: As of March 24th, 2005 (morning) Arizona had only 96 applications in play for 2005. Doug and Meibeck are available... call them if you need them!" Visit http://www.firegrantsupport.com Douglas C. Woods & MeiBeck Chung 510-627-7208 and...be sure to check out all the news at the AFCA website www.azchiefs.org GATEKEEPER NEWSLETTER Page 13 of 15 Assistance to Firefighters Grant The 2005 Assistance to Firefighters Grant (AFG) Online Tutorial is available for viewing at http://www.firegrantsupport.com/ and click the Application Tutorial link in the main menu. This year's online tutorial offers greater detail to applicants, along with an option to select the specific subject matter of interest. By choosing the subject of interest in the tutorial's table of contents, applicants can quickly obtain the information they need to assist them in drafting a successful grant presentation. The online tutorial also contains direct links to the 2005 Program Guidance to ensure that the applicant has all the information available relating to each portion of the application process. In an effort to provide helpful information to applicants quickly and more efficiently, the online AFG application now also contains direct links to the online tutorial. Applicants are encouraged to view the following resources, which are linked to the AFG Tutorial: - What's New for 2005 - Top 10 Reasons Why Applications Are Not Funded at Panel Review - Top 5 Reasons Why Applications Do Not Make It to Panel Review - FAQs Your comments or questions regarding the 2005 AFG Online Tutorial are welcome. E-mail Firegrants@dhs.gov or call the AFG Help Desk at 1-866-2740960. Assistance to Firefighters Grant Program Visit our web site at: http://www.dem.state.az.us/azserc and click on “USFA Federal Assistance to Fire Fighter Grant Recipients” to see the listing of Federal Fiscal Year 2004 Grant Recipients. For Firefighting Vehicle: Tonopah Valley Fire DepartmentPima County- $225,000 San Jose Fire District- Cochise County- $178,200 Mescal Volunteer Fire Department- Cochise County$60,885 For Operations and Firefighter Safety: Tri-City Fire Department- Gila County- $ 49,401 Jerome Fire Department- Yavapai County- $74,112 Golder Ranch Fire District- Pima County- $656,910 Coolidge Fire Department- Pinal County- $ 74,520 Tempe Fire Department- Maricopa County- $256,887 Salt River Fire DepartmentMaricopa County- $47,403 North Ranch/Linda Vista- Pima County- $8,934 Chino Valley Fire District- Yavapai County- $76,036 Upcoming Deadlines: (Thanks to www.ercweb.com) CAA Reminders Existing sources subject to organic hazardous air pollutant emission controls under 40 CFR 63, subpart H, for equipment leaks from Groups II and IV chemical process units must submit semiannual report to EPA- April 22 RCRA Reminder: Annual RCRA training is required by law (40 CFR 265.16) for workers at hazardous waste facilities. DOT Reminder: DOT Docket HM-126F (49 CFR 172.700) makes training mandatory for almost anyone who manages hazardous materials, regardless of the amount. This affects employees who classify materials and determine proper shipping names, select or fill hazardous materials packages, mark, label and placard containers/vehicles, filling out shipping papers, load or unload vehicles, move hazardous materials, or corporate transportation vehicles. GATEKEEPER NEWSLETTER Page 14 of 15 Upcoming Events (See http://www.dem.state.az.us/azserc/upcoming.htm for further details) April 5th – 8th 2005, NASTTPO (National Association of SARA Title III Program Officials), Western Inn, Seattle Washington April 12th – 14th 2005, Bioterrorism and Public Health Threats Conference-2005: Vector-Borne and Zoonotic Disease / Bioterrorism and Public Health Threats Conference-2005, Sponsored by the Arizona Department of Health Services. The location will be the Mesa Public Safety Training Facility. An agenda and registration form will be available at www.azdhs.gov/phs/edc/edrp/index .htm If you need more information, please contact Jack Steele at (602) 364-3295 or steelej@azdhs.gov April 18, 2005, TRI (Toxic Chemical Release Inventory) Training. EPA contractors will be providing training on from 8:00am to4:00pm at the University of Phoenix, Hohokam Campus. Go to http://envr.abtassoc.com/tritraining/ TRIReg.exe?region=9 and scroll to Region IX listings to register. You'll also find directions to the campus at that site. Contact Nancy Sockabasin, Region IX TRI Coordinator at Sockabasin.Nancy@epa.gov if you have any questions. Contact the EPA Call Center at 1800-424-9346 and/or visit www.epa.gov/tri for assistance. April 21, 2005, Attend the Premier Brownfields Event in Arizona! For details on the event and to register online, visit the City of Phoenix Brownfields Land Recycling Program website at http://www.ci.phoenix.az.us/BRO WNFLD/brownfld.html. Registration deadline is April 13, 2005. Conference Location: Phoenix Civic Plaza South, 225 E. Adams St., Yuma Rooms, Phoenix, Arizona. May 24-26th, 2005 ARIZONA EMERGENCY SERVICES ASSOCIATION (AESA) Attend the 32nd Annual Conference, May 24-26th, 2005. San Marcos Resort & Conference Center at 1 S. San Marcos Place, Chandler, Arizona. Early registration is $185 (includes annual membership to AESA); after May 6th, the fee increases to $200.00. Proceeds benefit the AESA Professional Development Scholarship Fund. Contact chris.burdette@tusconaz.gov or jeff.clark@chandleraz.gov and FOR FULL DETAILS AND REGISTRATION, GO TO: www.azaesa.org Thanks to AZ-CHMM Chuck Paulausky for sharing Commercial products and services are mentioned for informational purposes only and should not be construed as AZSERC endorsements. Let’s Hear From You! Send us your inputs and feedback on the newsletter; including, exercises and other LEPC related activities in which you've been involved. Let us know what you’d like to see in future editions. Talk to us! We appreciate your input and look forward to hearing from you! Sincerely, Daniel Roe Daniel Roe, Executive Director Arizona Emergency Response Commission 5636 E. McDowell Road Phoenix, AZ 85008-3495 Phone: (602) 231-6346 Fax: (602) 392-7519 Visit: www.dem.state.az.us/azserc www.azserc.org (for reporting) Daniel Roe – Executive Director Roger Soden – Emergency Services Program Coordinator Steve Steed - Planner II Bryon Howe – Programs & Projects Specialist II Sylvia Castillo – Admin Asst III Vacant – Admin Asst II Commissioners: Frank F. Navarrete, Chair Catherine R Eden, ADHS Director Stephen A. Owens, ADEQ Director Victor Mendez, ADOT Director Help us reduce hard copy mail outs. Send us your email and tell us to switch you to electronic notification. Thanks E-Mail azserc@azdema.gov Roger Vanderpool, ADPS Director Designees: Daniel Roe, ADEM David Engelthaler, ADHS Shannon Davis, ADEQ Sonya Herrera, ADOT Jeffery W. Resler, ADPS Advisory Committee: Corporation Commission Industrial Commission State Mine Inspector State Fire Marshal Radiation Regulatory Agency Department of Agriculture Arizona Fire Chiefs Association Mesa FD & Lake Havasu FD State Attorney General Smith and Associates – Sybil Smith About Our Organization… The AZSERC was established by Arizona Law (Arizona Revised Statutes-Title 26, Chapter 2, Article 3) and is tasked with the implementation of the Emergency Planning and Community Right to Know Act (EPRCA) in Arizona. Intel Corporation - James Wick Apache Nitrogen – Pam Beilke VA Med. Center - Dan Johnston Gatekeeper Newsletter: Daniel Roe – Editor in Chief Bryon Howe – Editor This Commission oversees 15 Local Emergency Planning Committees and supports community, industry and government and academia in: planning, release and incident reporting, data management guidance for inventory reporting, public disclosure of information about hazardous chemicals in Arizona as well as development of training and outreach programs. The Commission supports individual agency goals and objectives. This is accomplished through the receipt and coordination of emergency notifications of chemical releases, collection and provision of chemical inventory information to interested parties, training and grants programs. Additionally, the AZSERC provides consultative services, conducts and participates in workshops and coordinates development and review of plans and programs for 15 Local Emergency Planning Committees. Further, the AZSERC serves as a state clearinghouse for hazardous chemical emergency preparedness and planning activities and information through coordination with federal, state, local governments, industry and community interest groups.