Managing and conserving Arizona’s natural, cultural, and recreational resources for the benefit of the people, both in our parks and through our partners. FY 07/08 Annual Report July 1, 2007 – June 30, 2008 Table of Contents Director’s Office 3 Message from the Director •3 Outreach Program •4 Administrative Services Division 5 Financial Management •5 Procurement Services •5 Computer Support •5 Budget Office •6 Human Resources •6 Parks Division 8 Operations Section •8 Development Section •14 Resources Management Section •17 External Affairs and Partnerships Division Grant Programs •32 Public Information Office •46 Research and Marketing Section •48 State Historic Preservation Office •54 Appendix 1 •58 Appendix 2 •61 32 “Managing and conserving Arizona’s natural, cultural and recreational resources” Arizona State Parks Annual Report FY 2008 (July 1, 2007 – June, 30 2008) Director’s Office Message from the Director The past fiscal year has seen many factors affecting our industry and our agency. Nationally or locally, challenges like record high gas prices, the decline of children in nature (referred to as nature deficit disorder) and the worsening economy make it important that our parks, historic sites and open spaces remain true to our mission and purpose for the people of Arizona. As our 50th Anniversary comes to a close, our past accomplishments give us pause to celebrate, as we look forward to the many opportunities (and challenges) yet to come. Some of the accomplishments this fiscal year include: • • • • • • • • • began construction on our first-ever LEEDs building at Picacho Peak State Park developed a 3-D map and a curriculum for grades K-3 for Sonoita Creek State Natural Area began to develop a statewide GIS-based natural, cultural and recreational resources inventory in partnership with Arizona Game and Fish Department, Arizona Office of Tourism and Arizona State Museum established the OHV Ambassador Program, which received national awards and recognition in its first year awarded a total of $44 million to 44 grants through our Grants Program developed new interpretive signage and kiosks at Slide Rock State Park and Jerome State Historic Park received two industry recognition awards for our 50th Anniversary Celebration: the 2007 Governor’s Conference on Tourism Award for Special Events – Urban category and the 2007 Arizona Parks and Recreation Association Natural Resources Award offered numerous training in-state through State Historic Preservation Office, including an Adobe Workshop series at the Historic Preservation Partnerships Conference completed the report for the third year-long Arizona State Parks Visitor Survey Sincerely, Ken Travous Director Arizona State Parks FY2008 Annual Report 3 Outreach Program The breeze, the trees, the honeybees…all volunteers! ~Juliet Carinreap The Outreach Division was created in response to an increasing need for coordination of multiple and growing volunteer programs, both internal and external to the agency. Staff within the division directly manages volunteer organizations that support the mission of Arizona State Parks, including Arizona State Parks Volunteer Support Team and Arizona Site Stewards Program. Further, the division liaisons to volunteer groups and non-profit organizations, external to the agency, that provide exclusive, mission driven support to individual state parks and the Arizona State Parks system. These groups include: Benefactors of Red Rock State Park, Friends of Kartchner Caverns State Park, Friends of Oracle State Park, Friends of Boyce Thompson Arboretum, Friends of Sonoita Creek, Friends of Verde River Greenway, the McFarland State Historic Park Advisory Committee, and the Arizona State Parks Foundation. By bringing volunteer-related programs under the auspice of one division, synergy has developed and all programs combined have contributed more than 230,935 hours or more than $4.5 million in volunteer value to Arizona State Parks. Arizona State Parks FY2008 Annual Report 4 Administrative Services Division The Administrative Services Division serves all parks and programs of Arizona State Parks. The Division strives to ensure that the Agency has the authority, financial ability, personnel capability, and technical ability to carry out its mission. Administration consists of the following five sections: business services, computer support, financial management, budget office, and human resources. Financial Management Financial accountability and proper financial management remain a top priority for the Division. More than $74.8 million was deposited with the agency and over $89.3 million was expended or reverted in FY 2008. An additional $85.1 million was obligated but not expended during FY 2008. At fiscal year end, the agency’s fund balances exceeded $184.0 million. An additional $9,500 was returned to the State General Fund from the reduction of Park checking accounts, as payment cards are increasingly used for routine purchases. (See Appendix 1 and 2 for more detail.) An extensive accounting structure combined with on-time investment practices and expenditure tracking continue to enhance fund stability and oversight. Preparing financial and statistical information for internal and external users remains a high priority. The financial management team provides concise, targeted information as well as advice and interpretation for increasingly complex executive decision making. Procurement Services Procurement Services provides service in the areas of procurement, intergovernmental agreements, contract administration, concession contract management, procurement card program management, rules review and other general office management support. The Procurement Services Section strives to provide proactive and courteous customer service. The focus of the procurement function is to obtain quality products or services at competitive rates by the identified deadline in accordance with the Arizona Procurement Code and Agency policy. In support of the Governor’s Value in Procurement Executive Order 2005-01, the Procurement Services Section has been designated a Strategic Contracting Center. Within the concession contract management function, the Procurement Services Section continues to target increasing revenues for the Agency through the identification of new opportunities and the proper management of existing contracts. Computer Support Computer Support Services provides hardware, software and communication support to sections and programs of the agency. Increased security and improvements to communication infrastructure remain high on the priority list. Also of primary focus during 2008 are increased efficiencies through energy savings of computer equipment and reductions of paper and toner usage in printer systems. Also during 2008, the IT section provided staff and technical support to inventory projects such as Growing Smarter in the Resource Management section, and a new Historic Database within the State Historic Preservation Office. These geographic information and database systems provide policy makers, educators, and partners with land management information – affecting the natural, cultural, recreational and conservation themes of Arizona State Parks. Arizona State Parks FY2008 Annual Report 5 Budget Office The Budget/Payroll Office provides the annual budget request to the Governor and Legislature and information on budget allocation, expenditure tracking, and oversight of the twelve funds used by the agency to the various internal agency users. An Operating Budget is produced for the current fiscal year, balancing to the Appropriations and to the Other Funds budget as approved by the Board. The Operating Budget is loaded into the accounting system (AFIS) and becomes the basis for tracking expenditures and making financial decisions. The Budget/Payroll Office also ensures that over 350 employees (including a shifting number of seasonal employees) receive accurate paychecks in a timely manner. The Budget/Payroll Office worked closely with Financial Management on program budgeting accounting structure, budget revisions and reductions and expenditure tracking reports. The two offices worked together on managing fund expenditures, appropriations, transfers and cash. The work with Financial Management is critical to the successful operation of the agency. The Budget/Payroll Office continued to audit leave balances, usage and accruals, making corrections where necessary and keeping an ongoing audit file on each full-time employee. The Payroll Office responded to requests from management for existing and ad hoc reports from HRIS to better manage employee leave time; the Payroll Office also responded to many request from employees and supervisors regarding payroll issues. The Payroll Office ensured the correct implementation of the Pay for Performance program. Human Resources During Fiscal Year 2008, ASP Human Resources provided services to over 350 managers, supervisors and employees in the areas of: recruitment and staffing, retirement, benefits, employee personnel actions, employee relations, classification and compensation, worker’s compensation, development of policies and procedures, employee awards, employee special events and programs, and employee training. The Human Resources team maintained an average performance rating of 2.8 out of a total score of 3 (excellent) for courtesy, professionalism and timeliness of services provided for hiring authorities and internal and external customers. Arizona State Park’s employees attended 871 training events conducted by State Parks. One hundred eighty employees attended training conducted by Arizona Government University (AZGU) at an agency cost of $12,662. One hundred percent of new employees attended new employee orientation within two months of hire. Eighty-five percent of supervisors/managers attended the AZGU Supervisory Leadership Academy. Fourteen employees utilized the agency tuition reimbursement program totally $9,200. Two members of the Human Resource staff were awarded certification as a Professional in Human Resources (PHR) from the nationally recognized Human Resources Certification Institute. There were a total of 59 employees hired for agency vacancies and approximately 4,185 applicants applied for these vacancies. The annual employee turnover rate was 17.89% and the Park Ranger II turnover rate was 10.90%, reflecting an increase in turnover rates from the previous year. The Human Resources team participated in several job fairs in collaboration with the Department of Administration and local community colleges in an outreach effort to meet strategic diversity goals. One of the main initiatives this year was implementation of the federal E-Verify program mandated by HB 2779, verifying employees’ work eligibility and citizenship status. This process also automated the I-9 process, eliminating many errors related to manual I-9 processes. In June 2008, Human Resources staff conducted a Human Resources Academy for managers and assistant Arizona State Parks FY2008 Annual Report 6 managers to further their knowledge, skills and abilities in human resources areas. Training was provided in performance evaluations and procedures, FMLA/Medical Leave, I-9 Employment Verification, Hiring Practices and Procedures, Employee Relations, Employment Law, and Employee Training Requirements. Human Resources implemented the motor vehicle record reviews and Defensive Driving training to meet ADOA Risk Management’s motor vehicle safety program requirements. Human Resources continues to collaborate with the Arizona Department of Administration, SHRM, and the Government Recruitment, Diversity and Human Resources Professional Action Committees hosted by Jobing.com to support and ensure the quality of professionalism and knowledge in the area of human resources at Arizona State Parks. Arizona State Parks FY2008 Annual Report 7 Parks Division Operations Section The Operations Section is responsible for the operation and maintenance of all of Arizona’s state parks, natural areas and historic and cultural areas. These include the well-known, such as Kartchner Caverns, Slide Rock and Dead Horse Ranch; and the perhaps lesser known, such as Sonoita Creek, Homolovi Ruins and Jerome. State Parks in Arizona attract over 2.3 million visitors a year, approximately 50% visiting from out-of-state. Over 250 permanent and 100 temporary personnel staff this section, assisted by over 250 volunteers. Park Rangers are trained in law enforcement, first aid, CPR, water/wastewater management, wildland firefighting, curation and preservation of historic artifacts & buildings, interpretation, customer service, gift shop management, blood borne pathogens, historic restoration, biology, history, ecology, range management, and a variety of other subjects. On top of all that, they keep the restrooms clean, the parks litter-free, the trash and recycling cans empty, and the fish cleaning & RV dump stations in tip-top shape. The most frequently stated reason that visitors come to our parks is to ‘enjoy nature’, but visitors enjoy nature in a wide variety of ways. They picnic, hike, swim, horseback ride, fish, water-ski, attend classes and campfire programs, or just relax with friends and family. They also get married, hold family reunions, celebrate birthdays, anniversaries and holidays, visit Santa (at Riordan Mansion) and the Great Pumpkin (at Oracle), hold memorials for loved ones, and participate in their hobbies (including: car, boat and RV shows, nature / environmental / holiday fairs, community events, art installations, fishing tournaments, archeology and cultural events, civil war reenactments, boating safety classes, birding / wildlife viewing, photography and plant sales). Lastly, but probably most importantly, thousands of school children visit our parks every year to learn about their state and its natural and cultural heritage. Calendar year 2008 saw us wrapping up our 50th anniversary celebrations and continuing work to touch the future with our Strategic Plan on Talent (SPOT). As the agency celebrated 50 years of “managing & conserving Arizona’s natural, cultural and recreational resources for the benefit of the people, both in our parks and through our partners”, we had the distinct honor of being in a place where we could, for a moment, pause and enjoy the luxury of looking back on the distance covered with pride. Southern Region Construction, acquisition and science were the predominant issues in the Southern Region for FY 2008. Most of the parks had some construction occurring, whether it be as simple as paving and chip sealing at Roper Lake State Park (SP), two new restroom/shower buildings at Patagonia Lake SP, a training building and a restaurant at Kartchner Caverns SP, to the more complex and expensive first-ever LEEDs building at Picacho Peak SP. New shade ramadas at Roper Lake SP and Tombstone Courthouse State Historic Park (SHP), water distribution and storage tanks at Picacho Peak SP and other projects of this type add to the quality of the visitor experience and show the versatility of our staff who often spearhead these projects. We are very excited about land acquisitions in the Southern Region. The Coal Mine Springs acquisition for Sonoita Creek State Natural Area (SNA) brings another 795 acres into the park. This is the culmination of a project that brings Sonoita Creek SNA up to 9,585 acres. As of this time, we are in negotiation for additional land at Picacho Peak SP as a result of a swap brought about by a freeway-widening project and for a parcel behind Tombstone Courthouse SHP; both expected to be completed in FY 2009. Arizona State Parks FY2008 Annual Report 8 Many of our parks are involved in scientific studies or environmentally-oriented projects. Sonoita Creek SNA is now part of the Hummingbird Monitoring Network as well as being an Important Bird Area. The addition of a second well at Picacho Peak SP allows higher quality water and ends dependence on outside sources of water. Installation of hand dryers at Tubac Presidio SHP reduces water and paper consumption and the strain on the aging septic system. Tombstone Courthouse SHP has reduced water use by 81% through sod removal, Kartchner Caverns SP is conducting many experiments on the cave environment from drip rates off formations, lint reduction studies, bat studies and microbiology studies, to name just a few. Southern Region park staff continues to look for ways to improve their parks and manage them for their longterm preservation and the enjoyment of the visitors. Southern Region Interpretive Education Program This was a year of special events and training for the Southern Region Interpretive Education (IE) team. Special events included the remainder of the 50th anniversary celebrations and the regularly scheduled special events held at our parks. In each case, we provided children’s educational activities that were thematically linked to the event. We are continuing training opportunities for staff in the agency. We conducted Certified Interpretive Guide and Certified Interpretive Host classes, both nationally recognized programs, around the state. These programs help staff improve their skills in interpretation. Other training classes held were for tour guides for Kartchner Caverns SP. Each guide spends many an hour (about 56 hours by the time they are Big Room guides) in our classes to ensure that they are giving accurate information to the public in an enjoyable and interesting manner. Outreach took considerable time but allowed the public to better understand the educational opportunities available in ASP. The Gem and Mineral Show in Tucson, working with kids in St. David and Benson, working with volunteers at the Volunteer Venture, speaking at the History Conference, working with kids at Catalina State Park and many, many more, were all great ways to connect Arizona State Parks with positive experiences for our visitors. Park related projects were exciting and challenging, as well. We developed a 3-D map and a curriculum for grades K-3 for Sonoita Creek SNA, and interpretive plans for Picacho Peak SP and McFarland SHP. It was a whirlwind year with much accomplished! Eastern Region The new Eastern Region became Arizona State Parks 4th Region in June of 2008. Combining three parks from the Southern Region and five parks from the former Central Region created the new Eastern Region. At Boyce Thompson Arboretum SP, we had the completion and opening of the Children’s Garden. The entire main trail was resurfaced with decomposed granite. This has improved the trail surface and greatly reduced the amount of dust. This year also saw the opening of a new retail greenhouse where an unused portion of the gift shop was converted for this purpose. Catalina SP had its busiest year to date in FY 2008: paid visitation was just under 169,000 and general revenue was just over $522,000. The park completed renovations on several restroom and shower facilities with new flooring and interior paint. Arizona State Parks FY2008 Annual Report 9 At Fool Hollow Lake Recreation Area, a Fire Abatement Grant received from Arizona Division of Forestry, Cooperative Forestry Program for $71,000 in matching funds helped make the park “Firewise” and meet Healthy Forest Restoration Act Standards. Park staff constructed a new Interpretive Program Area, and the park set park records for attendance (122,688) and revenue ($393,652). Park staff at Lost Dutchman SP pulled off the busiest season in park history (February/March) without any major problems. Flower season brought a record number of visitors with the park having to be closed to the public several times due to overcrowding. The campground electrification project still has not been completed; it has been out to bid four times without a successful bid/award. At Lyman Lake SP, park staff completed the remodeling and subsequent opening of the new camp store/gift shop. Park staff continued construction of the new maintenance and watercraft storage building. McFarland SHP initiated a Brown Bag Lunch Program, which featured an hour of free local music. Also, the Park’s Veterans Day Celebration attracted over 400 visitors. Oracle SP Park Manager Jerry Revert retired in December, and Catalina SP’s Assistant Manager Jack McCabe successfully served as the acting manager for the remainder of the fiscal year. The park’s concert series and the Fiesta de las Calabazas were once again very successful. At Tonto Natural Bridge SP, Park Manager John Boeck served as acting central region manager for much of the fiscal year. Project plans for the Tonto Lodge renovations were completed and will be going out for bids this fall, and plans for the ADOT/Cabin Project are at the 30% phase. Northern Region A section of Jerome State Historic Park suffered substantial structural damage during a rainstorm this fiscal year. The storm was not the primary cause for the damage, but was the force that exposed an ongoing decadesold issue. Funding is being secured to further assess the damage. Red Rock State Park began the rehabilitation of the Kingfisher Bridge this fiscal year. Work will continue well into FY09. Park staff began working on new interpretive panels and kiosks. Fort Verde State Historic Park continued to work shorthanded this fiscal year. Fort Verde SHP is now fully staffed and began working on numerous maintenance-related issues that were neglected over the years due to staffing issues. Trail Horse Adventures and Dead Horse Ranch SP’s cabins continue to be popular with the public. Dead Horse Ranch SP now receives a nice boost in revenue thanks to the annual Smoke Out West Motorcycle Rally. Slide Rock SP’s Apple Fest was another success this fiscal year. Apples were plentiful this fiscal year; staff needed the assistance of other parks and agency staff to help pick the apples. Staff is coping with increased job duties of maintaining the apple orchard. Northern Arizona University continues to work with park staff in ensuring the orchard’s health and longevity. Homolovi Ruins State Park continues to work with the Town of Winslow and Navajo County as they prepare to seek a grant to update the town’s levee. There is concern in regard to the potential impact a new levee may have on Homolovi Ruins I. Arizona State Parks FY2008 Annual Report 10 Park tours at Riordan Mansion SHP continue to be as popular as ever. The park’s volunteer program continues to grow. Volunteers at the park (and the region in general) continue to be an integral part of the day-to-day operations. Northern Region Interpretive Education Program Another busy year brought several new changes to the interpretive program. Near the end of the year the regions were re-aligned and parks were added and lost from the region. Parks experienced growth in all of the season’s special events. Many of the events included the celebration of the Agency’s 50th Anniversary. The Interpretive Office sat on the planning team of the following events adding to the educational components of the programs. Fort Verde SHP’s “History of the Soldier” event included a school field trip day for local classrooms, and a curriculum following the state’s educational guidelines was filled with activities for the grade-schoolers. Dead Horse Ranch SP’s held it’s nineteenth annual “Verde River Days” event. Slide Rock State Park’s annual “Apple Fest” event grew in proportion to its crops as this year marked the first staff harvest. The eighth annual “Verde Valley Birding & Nature Festival,” held at Dead Horse Ranch SP and coordinated by the Interpretive Office, attracted a record number of participants both locally and from across the nation; including the visiting school classrooms, attendees numbered over 700, over half of these were registered participants who attended all four days of the event. The staff and volunteers worked long hours to make this event successful. Through this festival Arizona State Parks has evolved secure partnerships with local and national agencies. The Slide Rock SP kiosk has a new professional look. Jerome SHP received the first in a series of interpretive signs to add to and replace outdated exterior signage. Riordan Mansion SHP jumped into the fray and we revamped and printed their outside self-guided tour brochure. Fool Hollow Lake Recreation Area remodeled its inviting outside interpretive theater to host its campfire programs. New equipment was purchased and interpretive signs are being planned to add to the experience. Ongoing projects like the Junior Ranger programs continue to grow in popularity. Bird lists are updated annually. Additional natural resource education brochures have been planned and should be printed next year. Several wildlife events were attended to promote State Parks and our wildlife watching programs. The Verde Valley Birding & Nature Festival was nominated and selected as a runner-up at the Governor’s Conference on Tourism in the category of an outstanding special event in a rural area. Western Region There have been some significant changes in the Western Region this year. This region started out the year as the Northwestern Region, which included eight parks. With the addition of another region, the Eastern, two parks (Homolovi Ruins SP and Riordan Mansion SHP) were moved to the Northern Region. This region has also been without a regional manager for approximately seven months. In June a new manager was selected and is now in place. Most of the parks have been struggling to meet the ADEQ consent order. Many of the rangers have stepped up to the plate to take on the task of becoming certified water and wastewater operators. The training is intensive and ongoing. Now the visitors can be assured with our rangers on duty that the water is safe to drink and wastewater is processed correctly. All parks have had excellent participation in their individual events this year. A new event at Alamo Lake SP is their “Night Under the Stars” event. What a great place to view the stars! It looks like this will become a yearly Arizona State Parks FY2008 Annual Report 11 event for Alamo Lake SP. Western Region Interpretive Education Program The Interpretive Education (IE) Department at Contact Point continues to increase and sustain their efforts in the Ranger Talks Program and outreach within the local community, as well as to develop new curriculum and signage for the Western Region parks. The following graphs illustrate the types of programs that IE enacted in the Western Region and the number of visitors that benefited from these ranger-led experiences. WR/IE Participants for FY 06-08 6000 5176 4860 5000 P a 4000 r t i c 3000 i p a n t 2000 s FY 2006 FY 2007 FY 2008 1650 1110 1295 901 1000 258 458 93 150 378 251 12 157 176 152 0 102 0 Presentations School Groups Special Events Guided Tours Outreach Alamo Lake State Park 114 Riordan Mansion State Historic Park 170 Lake Havasu State Park 2,758 Buckskin Mountain State Park 2,390 Cattail Cove State Park 1,374 IE PARTICIPANTS : By Park For Fiscal Year 2008 Arizona State Parks FY2008 Annual Report 12 Audiovisual Below is a list of IE at Contact Point community outreach and special events efforts for Fiscal Year 2008: • • • • • • • • • • • • September 2007 – Science in the Park in Flagstaff October 2007 – Fall Fun Fair in Lake Havasu City November 2007 – Night Under the Stars at Alamo Lake SP January 2008 – Little Delbert Days in Lake Havasu City January 2008 – Gathering of the Gunfighters at Yuma Territorial Prison SHP February 2008 – Spring Frenzy partnership with Lake Havasu City Parks & Rec February 2008 – Winterfest two day event in Lake Havasu City February 2008 – GeoCache Bash at Cattail Cove SP March 2008 – Boy Scout’s Trail to First Class Day Camp in Lake Havasu City March 2008 – Lake Havasu Boat Show at Lake Havasu SP January – March 2008 – A series of Ranger Talk programs November – April 2008 – School field trips in Lake Havasu IE at Contact Point helped out at the following events in these other regions: • Suvoyuki Days at Homolovi Ruins State Park in July 2007 • Civil War Reenactment at Picacho Peak State Park in March 2008 • Verde Valley Birding and Nature Festival at Dead Horse Ranch State Park in April 2008 IE designed new trailhead panels for Lake Havasu SP, edited the new layout for the Junior Ranger website activity and redid the education brochure for Yuma Quartermaster Depot SHP. Work continues on InterpParks as well as new publication designs for the Ranger Talk Series that included new posters, brochures and ads with Research and Marketing (RAM). Further collaboration occurred with RAM to develop marketing materials for the Night Under the Stars event at Alamo Lake SP and the Geo Cache Bash event at Cattail Cove SP. IE attended the Park Manager’s meeting, IE meetings and regional meetings, participated on interview panels, worked with Alamo Lake SP staff to plan the special event, Night Under the Stars, and continues to set up, coordinate and teach the Boat Safety Classes at the Water Safety Center. The IE Department sent Marlo Buchmann and Elizabeth Enriquez to attend the National Association of Interpretation (NAI) Regional conference in Peoria, AZ in February 2008, where they learned new ideas and techniques which were implemented into many of the IE programs and events. Elizabeth became a Certified Interpretive Trainer from the NAI. IE at Contact Point spearheaded the nomination and award of Chuck Hutton, Volunteer at Buckskin Mountain SP, for the Volunteer of the Northwestern Region award. In addition, we held our first volunteer open house and training program for Lake Havasu, Cattail Cove and Buckskin Mountain State Parks. IE at Contact Point held the two-hour interpretation class for volunteers, the Basics of Interpretation, for Riordan Mansion SP volunteers, as well as for the new volunteers from the Lake Havasu City open house. We held the second annual Interpretation Appreciation Luncheon for local Havasu area state parks staff and volunteers. Gift Shop Program The staff in the Gift Shop Program made great strides in getting rid of a lot of “deadwood” items that weren’t moving. In addition, over half the parks now have their Rocky Ringtail youth t-shirts to help promote the Junior Ranger program. These include: Dead Horse Ranch, Red Rock, Cattail Cove, Jerome, Picacho Peak, Tombstone Courthouse, Tonto Natural Bridge, Yuma Territorial Prison, Catalina, Fort Verde, Lyman Lake, Oracle, Tubac Arizona State Parks FY2008 Annual Report 13 Presidio, Lost Dutchman, Riordan Mansion, Roper Lake, Slide Rock, and Alamo Lake SPs, plus the generic Arizona State Parks ranger. The staff developed park-specific designs for Catalina, Lost Dutchman, Fort Verde, and Tombstone Courthouse SPs, and started providing merchandise items with their respective designs, including walking stick pins for Tubac Presidio, Catalina, Red Rock, Tonto Natural Bridge, Tombstone Courthouse, Fort Verde, and Picacho Peak SPs. In time for Dead Horse Ranch SP’s 50th Anniversary celebration, Gift Shop Staff remodeled the visitor center/ gift shop. Staff also “refreshed” the displays at Tonto Natural Bridge SP. In addition, staff set up and operated a market-type concept gift shop at Lyman Lake SP from May through October that included the sale of gas. Development Section The Development Section is responsible for the design, construction and overall maintenance of State Parks and Natural Areas. Major responsibilities include the selection of consultants for project design and monitoring/ inspection of projects from conception to completion. The section prepares the Agency’s Two-Year Capital Improvement Plan which totals over $16 million and the annual Arizona Department of Transportation (ADOT) / State Parks Road Improvement Plan of $2 million. The section provides facilities to give the visiting public a variety of recreational and educational opportunities to enjoy. The section consists of multi-talented experts in the field of engineering, architecture, construction, water/wastewater, carpentry/millwork, concrete, electrical, and contract management. These experts are a Registered Engineer and Architect, Licensed Engineering & Building Contractor, Certified Building, Fire, Americans With Disabilities Act (ADA) Inspector, along with a Certified Plans Examiner, Certified Arizona Department of Environmental Quality (ADEQ) Wastewater Operator/Inspector, Carpenter and Electrician. The Development staff dedicates their time, skills, and knowledge to the conservation, development, and protection of State Parks and Natural Areas for the safety, benefit, education, and enjoyment of the visiting public. The variety of construction projects undertaken by this section range from small repairs of existing facilities, trail construction, wastewater systems, stabilization and restoration of historic buildings, along with multi-million dollar construction of new facilities and infrastructures; this includes in-house design as well as outside consultants. Personnel in the Development Section address the agency’s efforts to protect its resources. These experts work with the Department of Administration’s Facilities Construction Section, Arizona Department of Administration (ADOA) Risk Management, Attorney General’s Office, the Arizona Department of Environmental Quality, State Fire Marshall’s Office and various other agencies to construct, stabilize and repair State Parks’ historic, cultural, recreational facilities along with Natural Areas. Development staff insures that the agency meets the vast array of regulatory compliance issues. All projects comply with Arizona Department of Administration Procurement Rules, Building Codes as well as Planning Guidelines, State and National Historic Preservation Acts, Americans with Disabilities Guidelines, the Corps of Engineers, the State Fire Marshall, Arizona Department of Environmental Quality, and Risk Management Division. The primary goal of this section is to maximize the expenditure of allocated funds while working within applicable statutory requirements for the needs and management of our State Parks and Natural Areas. Major Development accomplishments for FY 2008 include the following: • Continuation of Scope of Work for ADEQ Consent Order P-113-04. In the process of designing Arizona State Parks FY2008 Annual Report 14 • • • • • • • construction plans for compliance. Completion for this project is scheduled for January 2012 at an agency cost of approximately $6,400,000. Infrastructure including water, sewer and electrical to the Lodge at Tonto Natural Bridge State Park: $940,000 New restroom building and two new restroom/shower buildings at Patagonia Lake State Park: $1,300,000 Modifications to Contact Station at the River Island Unit of Buckskin Mountain State Park: $86,000 Lake Havasu – interior & exterior amenities at water safety center/complete: $85,000 Temporary Stabilization and Shoring of Douglas Mansion at Jerome State Historic Park: $32,000 Reroof two Ranger residences at Kartchner Caverns State Park: $5,000 Roper Lake – erect ramada/ in-house construction: $15,000 Various development projects which are in design, in the bidding phase, or under construction: In Design: • Electrification of 111 campsites at Patagonia Lake State Park • New pre-manufactured log type cabins (4) at Alamo Lake State Park • Fire suppression to buildings at various parks • Security systems to Museum Buildings at various parks • Upgrades to water treatment plant at Buckskin Mountain State Park – River Island • New pre-engineered restroom/shower building at Lost Dutchman State Park • New Wastewater Treatment Plant at Slide Rock State Park • New pre-engineered restroom at Slide Rock State Park • Retrofit and Remodel existing restroom at Slide Rock State Park • New pre-engineered maintenance building at Slide Rock State Park • Historic Building Preservation Plan for Jerome Historic State Park • Stabilization to Douglas Mansion at Jerome State Historic State Park • Reroof various buildings at Yuma Quartermaster Depot State Historic Park • New Lift Station at Buckskin Mountain State Park • Lightening Protection Design at Kartchner Caverns State Park Pending Projects/Bidding Phase/Under Construction: • Under construction for a new Visitors Center/Gift Shop and Interpretive Building at Picacho Peak State Park: $1,258,000 • Under construction the retrofit of existing Wastewater Treatment Plant at Picacho Peak State Park: $167,000 • To bid soon, Stabilization, ADA Modifications and new roof to the Lodge at Tonto Natural Bridge State Park: $475,000 • To bid soon, New 8” fire main at Lake Havasu State Park: $575,000 • Addition to the visitor center at Riordan Mansion State Historic Park (pending funds) • Electrification of 38 campsites at Lost Dutchman State Park (pending funds) • Electrification of 47 campsites at Lake Havasu State Park (pending funds) • Buckskin Mountain State Park – new ranger residence/pending bids soon: $125,000 • Fort Verde State Historic Park– upgrade security/alarm & lighting to admin.bldg./to bid soon: $20,000 • Jerome State Historic Park – new fire alarm to Douglas mansion/to bid soon: $10,000 • Lost Dutchman State Park – New Wastewater Treatment Plant/to bid soon: $875,000 • Lost Dutchman State Park – new hvac unit at contact station/to bid soon: $8,000 • McFarland State Historic Park – courthouse rehabilitation/to rebid soon: $550,000 • Oracle State Park – electrical & lights at storage building/in-house under construction: $10,000 • Picacho Peak State Park – erect new ramada/in-house construction to start soon: $5,000 Arizona State Parks FY2008 Annual Report 15 • • Slide Rock State Park – new entrance gate: $9,000 Tubac Presidio State Historic Park – new HVAC units (2) at museum/to bid soon: $18,000 Total estimated Design/Construction costs for these projects will be $10,725,000. Small dollar purchases include materials only, materials/installation, professional services, and construction. Projects completed in this category include electrical upgrades and repairs at Alamo Lake, Dead Horse Ranch, Homolovi Ruins, Patagonia Lake, Roper Lake, and Tombstone Courthouse State Parks. New HVAC Systems/ AC units/air handlers/repair projects were completed at Fort Verde, Lake Havasu, Patagonia Lake, Picacho Peak, Roper Lake and the Water Safety Center (Lake Havasu) State Parks. Many parks were in need of repairs concerning water issues, which included replacement of various types and sizes of pumps, piping and motors. Various parks received ramadas, picnic tables and fire rings. Numerous other completed projects throughout the park system were flood damage/erosion control, irrigation repairs, roof repairs, interior/exterior painting, new floor coverings, lighting fixtures, surveying, pest control, concrete/carpentry, and electrical upgrades. Projects in this category range from $99 - $50,000. Total small dollar costs for FY 2008 were $423,000. Various road improvement projects through the Arizona Department of Transportation State Parks Roads Program were also completed. This is an ongoing, joint effort between Arizona State Parks and Arizona Department of Transportation, with the primary goal to maintain safe ingress and egress along with sufficient parking. Construction of Picacho Peak State Park Visitor Center Arizona State Parks FY2008 Annual Report 16 Resources Management Section Planning and Recreational Trails This unit develops: 1) planning documents that deal with statewide recreational, cultural and land conservation issues and facilitates the public’s involvement in those plans, and 2) recreational trails programs. Section staff work closely with the agency’s advisory committees and other public and private partners in planning and developing opportunities for motorized and non-motorized trails recreation. Key accomplishments in FY 2008 include: • Completed the research project with the University of Arizona and the Rivers, Trails and Conservation Assistance Program of the National Park Service to conduct a two-year research and survey project with counties and municipalities regarding their open space planning and acquisition efforts. This information will be available to the Growing Smarter Council and others involved with open space planning. • Partnered with the Arizona Department of Transportation and the Arizona Game & Fish Department to conduct the state-mandated Arizona Watercraft Study, to be completed June 2009, to determine the percentage of gasoline that is purchased in Arizona to propel watercraft on Arizona’s lakes and waterways. This information helps determine how much money is placed in the State Lake Improvement Fund and guides the expenditures from that fund. • Began public involvement for the upcoming Arizona Trails 2010: Statewide Motorized and Nonmotorized Trails Plan. Partnered with Arizona State University to conduct trend research and complete a series of telephone and online surveys to determine what the public and trail users think are the management and funding priorities regarding Arizona’s motorized and non-motorized trail resources. • The Arizona State Committee on Trails reviewed 66 trails for nomination into the State Trails System. Fifty-four of these trails totaling approximately 115 miles were recommended and approved by the Parks Board. • Hosted a Historic Trails Preservation Workshop. This two-day training focuses on three main components of trails preservation: monitoring, mapping, and marking trails. • Collaborated with the Arizona Trail Association and youth corps to construct many of the remaining 47 miles (out of 807 miles) of the Arizona Trail. These remaining miles are some of the most rugged and remote in the entire state! • Staff and the OHV Advisory Group continued an ongoing OHV Recreation Fund program to assist land managers with necessary dollars and other resources to manage OHV recreation statewide. The program includes projects to provide OHV route evaluations, and moneys to accomplish needed mitigation, signage, maps, and trail maintenance at high use OHV sites. • Established the OHV Ambassador Program, which partners land management agencies with law enforcement officers and OHV volunteers to increase management presence at high use OHV sites to encourage compliance of laws, enhance visitor safety, and maintain recreational opportunities. The program has received national awards and recognition in its first year. Forty-seven volunteers put in 1,607 hours with a total dollar value of $29,810. Projects include: 34 trail monitoring patrols, 14 meet and greets, 4 site clean-ups, 6 fence repair/kiosk construction; and multiple other events and training. In addition, 2,030 public information contacts were made by Maricopa County Sheriffs as part of program. Arizona State Parks FY2008 Annual Report 17 • Participated in numerous OHV planning activities and meetings including OHV draft legislation, federal travel management policies, air quality/dust issues, and OHV education events statewide. • Initiated development of a new “one-stop shop” OHV website and OHV dealer program to provide information and education to OHV users. Nine dealers in the OHV pilot dealer program distributed 2,833 OHV informational brochures to customers; dealers attended training and field trip to understand the responsible riding message to customers. Dealers also send updated riding information (closures, dust issues, etc) to their customers through mailings. Research & Science Program The Research and Science Manager (RSM) for Arizona State Parks (ASP) solicits, initiates, and manages science and research projects that can enhance the understanding and management of anthropologic and natural systems on state parks, support operational needs through science-based decision-making, assist park managers in developing staff and programs in natural resource conservation and educational outreach. The RSM is an agency-wide position with its office located in the Cave Unit-Natural Resource building at Kartchner Caverns State Park. In addition, the RSM extends scientific and technical consultation and service to other internal agency sections as needed, and works with many external partners in scientific study, education, and general resource management. This year the RSM also participated in several human resource committees that are focused on staff recruitment, retention, succession and career development. Also linked to the position is the designation as the Cave Resource Manager for Kartchner Caverns State Park (KCSP). In this role, the RSM initiates and facilitates science-based management of cave and related surface resources in collaboration with the Regional and Park Manager. A small Cave Unit ranger team, although not directly supervised by the RSM, supports the RSM and external partners in addressing the inventorying, monitoring and management of cave-related resources on park and throughout Southeastern Arizona. Finally, the RSM provides administrative and technical oversight of the agency’s Resource Ecology team. Because of the complexity and importance of the RE program, a more detailed annual briefing from ASP’s senior Resource Ecologist is provided in a separate section. In FY07-08 the RSM chaired an interdisciplinary committee of representatives from Resource Management, Operations, and an external partners in the interviewing and selection of a second Resource Ecologist for the agency. Unfortunately, less than 6 months later, the newly hired ecologist took leave to join a higher paying federal job. The position has not been filled due to State budgetary constraints and associated hiring freeze. (1) FY07-08 RS program While a number of research and science (RS) programs were carried over from last year, several new research programs were started this year. A continuing theme is to increase public awareness (“fly the flag”) of ASP’s mission in the conservation of park resources. The RSM participated with other staff to increase the number of research and science projects across its statewide inventory, and to represent the agency in a number of resource management conferences, workshops, strategy committees, as well as internal conferences and meetings, and community events throughout the State and northern Mexico. The most important role of the RSM is to solicit, initiate, and support programs and partnerships in research and science that can: (1) enhance both agency and partners’ knowledge and capacity to manage recreation, cultural and natural resources and related systems on and near our parks, as specified in the agency mission statement; (2) improve communication between partners, parks, and internal sections; Arizona State Parks FY2008 Annual Report 18 (3) support ASP interpretive education programs; and (4) provide opportunities for staff to advance their knowledge and proficiency in developing and managing park resources in a balanced manner. Internal and external RS projects that supported park operational needs received high prioritization. Favored also were projects that assisted ASP with inventorying and monitoring (I&M) of natural and cultural resources on park properties. Studies were not always confined to park locations, but in some cases, addressed resource issues at the landscape scale that could impact a particular park’s mission or park resource. An example is ASP’s involvement with partners in developing a regional strategic plan for the inventory and management of the highly invasive and fire-prone buffelgrass encroaching on and near our parks throughout southern Arizona. Also ranked high were projects that provided park managers and staff with new tools and education (e.g. Google analyses, remote sensing, ArcGIS, geomorphic indices, etc.) that showed how ecological, abiotic (geological and hydrological) systems and recreational resources were fully integrated. This year, several new interagency service agreements (ISA) with several agencies and universities were either started or completed. ISAs help to streamline a number of administrative and scientific grant processes involving partners in RS projects. FY07-08 also saw efforts to develop a jointly funded grant researcher/writer position with partners for external grants moving in a forward direction. The research application and proposal process was also revisited and streamlined again in FY07-08. It was determined that all RS projects, conducted within park properties or supported by ASP, must produce a report for ASP files, and an education outreach product that could be shared with park visitors and/or integrated by park staff into an interpretive education program. In FY07-08, the majority of R&S proposals continued to be reviewed by a multi-disciplinary team of resource management and park operation staff. As before, proposals were invited that would enhance our knowledge and technical capacity in resource management, improve inter- and intra-agency collaboration, and assist park mangers in educating staff in all three major resource arenas (cultural, natural, recreational). Projects were also approved based on their potential to support managers and programs that sought balance and longterm commitment to I&M, and the conservation of all the park resource arenas. Only a few projects submissions circumvented the relatively new R&S proposal review and approval process. Consequently, these proposals lacked the depth and breadth of technical input and assistance from ASP specialists that could have been offered in a review process. Some proposals ran into difficulty because of a lack of integration with the appropriate land management agencies, a duplication of a program already in progress and/or planned, or the submissions failed to address known federal or state resource compliance mandates. In summary, when circumventing (intentionally or unintentionally) the formal ASP review process, a few external projects did not trigger enough internal communications among agency sections, key staff, and other stakeholders to garner the appropriate support from ASP or meet objectives. To that end, the FY07-08 period saw an increased level of Resource Management and Operations staff collaborating and participating in resource management activities across the State with federal, state, county, municipal, and non-government partners. This was achieved mostly through on-going park visits and meetings with park managers. To this end, the RSM and review team consider more and more projects based on the potential of the project to assist in staff development, training, and knowledge transfer that move ASP towards its vision to serve as an outstanding resource management agency for the State. (2) RSM park visits - inventory assessments In FY07-08 park site visits and familiarity with the agency’s 31-park inventory continued. An additional 14 park visits and on-site meetings with park managers and staff were completed bringing the total number of managed parks and natural areas visited over the past 2.5 years to twenty-six. Emphasis this year was placed on properties mostly in the western and northern regions. On-park discussions often touched on how already limited staff time and other resources, which have been traditionally focused on recreation-related activities, could be diverted to starting and maintaining I&M programs with external partnerships. ASP partners include federal, state, country Arizona State Parks FY2008 Annual Report 19 and municipal resource management agencies, NGOs, universities and colleges, and proactive “friends” groups and foundations. Although a mandate for balancing the management of all resource types is implicit in the agency mission statement, completing critical I&M projects in a rigorous and cost-effective manner remains a constant challenge for ASP given the level of current staff resources and the budgetary climate of the State. (3) Research & science grants This year ASP was successful in directly acquiring grants monies on only a few new projects. Our greatest return on our investment was our participation with partners on grants that they received. ASP investment in RS activities often took the form of letters of support, in-kind support in the form of professional staff time, technical contributions, on-park logistical support, and in some cases, small amounts of seed money to support major objectives or phases of an RS project. Projects included a compilation and analysis of published hydrologic data and reports along the Verde River for urban planning and resource management purposes, a study of the architecture and energy efficiency of water distribution systems in rural communities and some parks across Arizona. Approved projects also included a study of various fauna and flora, one, which included the diversity and species architecture of harvester ants (an important biodiversity marker) at one state park. Another study seeks to research Hawkmoths and their pollination strategies at one park, while another involves radio-tagging bats from Kartchner Caverns to determine where the colony may be hibernating during the winter. Another study involves a training and monitoring program that will utilize the geographic distribution of our park system (Sonoita Creek Natural Area and Boyce Thompson Arboretum State Park to start with) to assess hummingbird diversity and migrations that extend from South America to as far north as Alaska. Another study hopes to complete a much-needed floristic and rare native plant at Homolovi Ruins SP, which continues to host student internships in archeological research and education outreach. This year ASP continues to invest in an inventory of dragonfly and damselfly species at some of our lake parks. Preliminary results are revealing a distribution that is more northern and richer in diversity than previously documented. This year also saw a number of last year’s RS solicitations by the RSM (supported and unsupported) come to fruition. Only a few examples are listed below. These include: • testing of new geophysical technology that can image bedrock beneath lake bottom sediments at Patagonia Lake State Park; • agency support/participation in a regional isotope analyses of groundwater in the Verde River Valley to determine if river recharge was derived mostly from of an upstream aquifer, and/or more distant point sources on or beneath the Colorado Plateau to the north; • intersectional support for a 3-D topographic display of a park’s watershed at a park visitor center; • the assessment of sedimentation rates in relation to riparian health throughout the middle and lower Verde watershed; • a geophysical survey at Kartchner Caverns that revealed the presence of a large subsurface anomaly and potential large room, west of the known cavern complex; • a study of the distribution and types of heavy metal contaminants sequestered within the Sonoita Creek watershed; • continued support of a National Science Foundation – University of Arizona program that is revealing a higher level of microbiological diversity within Kartchner Caverns that links bacterial presence to rockforming processes in some locations, and vice-versa. Despite such examples of success and momentum, a number of proposals were unsuccessful in obtaining internal or external support, despite a lot of time spent on developing them with partners. One example included a proposal to do a 3-D characterization of the dam at Patagonia Lake State Park to test technologies and methodologies to more accurately assess earthen dam safety. Also linked to this project was a K-12 educational program emphasizing teaching of basic principals in ecology, engineering and mathematics. Arizona State Parks FY2008 Annual Report 20 (4) Summary FY07-08 witnessed the continuation of a vibrant RS program in all regions of the State and on more parks that the previous year. Also more visible was the participation of ASP operational and resource management staff at a number of professional conferences and workshops. Over the past two years, in addition to the increase in our collaboration with government and NGO resource management agencies, a majority of university research projects were linked to Northern Arizona University and University of Arizona programs. In the coming years, an increase solicitation of support from Arizona State University and community colleges is planned. A more detailed listing or report of projects on a park or regional basis can be made available by the RSM upon request. Acquisition & Planning Section During FY 2008, the Acquisition and Planning staff concentrated on providing support services to our parks, working with various partners and stakeholders on existing and future projects, and investigating, acquiring and leasing lands. Due diligence activities were begun on a number of properties along the Verde River, a significant historic property adjacent to the Boyce Thompson Arboretum State Park, and several potential natural area sites in southern Arizona. Staff negotiated the donation of two parcels of land, totaling 221.64 acres, to add to Oracle State Park in Oracle, Arizona. Early in FY 2008, the staff continued planning for Picket Post House, Boyce Thompson Arboretum State the acquisition and development of a proposed Park, Superior, AZ new park in Gila County that will provide rock climbing, hiking and camping in a rustic setting. This project is on hold pending federal legislation being passed by Congress. The staff spent a good deal of time working with the Bureau of Land Management and Lake Havasu City on a project to fund and develop a new water sports facility on Contact Point within Lake Havasu State Park. A Request for Proposals was developed by the agency to secure a consultant to design the proposed new facilities for this site. Staff completed Memorandums of Understanding with the City of Lake Havasu City and the Chemuevi Indian Tribe regarding the development and use of the Contact Point lands. Easements and agreements have been developed by staff for use at Red Rock State Park and Tombstone Courthouse State Historic Park. Staff has prepared special reports for presentation to the State Parks Board. Throughout the year, the staff provided support and advice to the Natural Areas Program Advisory Committee (NAPAC), a citizens committee appointed by the Verde River Greenway, Cottonwood, AZ Arizona State Parks FY2008 Annual Report 21 State Parks Board to advise and make recommendations to the Board on the management and acquisition of Natural Areas. The staff has continued to work with the GIS section in adding, correcting and updating the database for the Park Asset Management System (PAMS). During the process, the need for a separate layer of information was identified. This layer will show all the encumbrances such as: irrigation, road and utility easements, concession boundaries, requirements of the Federal Land and Water Conservation Fund on assisted projects, reversion Oak Creek at Slide Rock State Park clauses in donation documents, and Recreation and Public Purposes Act acquired properties that contain a reversion requirement. Cultural Resources/Archaeology Program The Cultural Resources Manager/Archaeology Program oversees the management of Agency cultural resources, history, and paleontology programs; the management and recordation of historic and prehistoric archaeological sites located on Agency land; and acts as the Agency liaison with the State Historic Preservation Office (SHPO) and Native American Indian tribes. The program manager oversees monitoring programs for cultural resources that are mandated by state and Federal laws; works with the State Parks Architect on the restoration, rehabilitation, and stabilization of historic buildings and structures located on Agency land; and works with park staff, other agency sections, plus other State and Federal agencies on specific projects. Arizona State Parks has over 35 historic buildings listed on the State and National Register of Historic Places, as well as hundreds of archaeological sites. Accomplishments: State Parks continues to participate in the Site Stewards Program and is currently working with site stewards at Lyman Lake State Park to record vandalism at a pueblo located on land managed by the park. The site dates from 1275-1450 AD. Through funding from the University of Michigan, the National Science Foundation, and the National Geographic Society, students and personnel from the University of Michigan conducted an archaeological excavation at Homolovi Ruins State Park. This was the third year of a three-year project. Lyman Lake State Park Arizona State Parks FY2008 Annual Report Working with park staff and members of the Hopi tribe, students also participated in the Park’s open house in July to interpret information learned from the site and also provide tours of the excavation area to the public. Hopi tribal members participated in the open house by showcasing native dancers, demonstrating 22 pottery and jewelry making, giving lectures on native plants, and giving tours of Second Mesa. Open House at Homolovi Ruins State Park Archaeological Excavation at Homolovi Ruins State Park The Cultural Resources Manager provided technical assistance and SHPO coordination to construction and maintenance projects on various parks. Arizona Department of Transportation (ADOT) does road and parking lot construction on State Parks land, road realignment of state routes that cross State Parks land, conducts surveys of areas that may be impacted by project activity, monitors sensitive areas during construction activity, and excavates sites as needed. The Cultural Resources Manager coordinated these types of projects between ADOT, the State Historic Preservation Office (SHPO), and Arizona State Parks for the following parks: Boyce Thompson Arboretum State Park, Fort Verde State Historic Park, and Tombstone Courthouse State Historic Park. In order to remain current with research, projects, and technical knowledge in the areas of history and historic preservation, throughout the year the Cultural Resources Manager attended annual statewide historical, archaeological and historic preservation conferences, plus attended historic preservation training. Resources Ecologist In Fiscal Year 2008, natural resources management continued focusing on developing traditional and nontraditional partnerships, developing and implementing inventory and monitoring programs, training staff in natural resource processes, and communicating and collaborating with the scientific community. During FY08, the Resource Ecologist focused on four main issues: Invasive Species, Natural Areas, Community Outreach, and Inter-Agency Master Agreements. Invasive Species On a statewide level, the Governor’s Executive Order in 2007 directed the permanently established Arizona Invasive Species Council (AISAC) to develop a comprehensive strategic invasive species management plan. The Council is comprised of 21 members to advise the State on planning and implementing an invasive species policy for Arizona. Directors (or their designees) of seven State Agencies serve on the Council along with a representative from a University in Arizona and the Governor’s office, federal, non-governmental, tribal, nursery and landscaping and pet industries, and other entities; Arizona State Parks’ designee is the Resource Ecologist. The State Plan focuses on five strategic concepts: Leadership and Coordination, Research and Information Management, Anticipation and Outreach, Control and Management, and Funding. Arizona State Parks was co-lead for the Control and Management working group and participated in the Leadership and Coordination working group. The State Plan was presented to the Governor in June 2008. Within the Agency, natural resource management focused on those properties that have a well-developed floristic inventory to develop Site Specific Invasive Species Management Plans. Working with Parks Arizona State Parks FY2008 Annual Report 23 Operations, Research and Inventory Monitoring Volunteers, and other partners, inventory, mapping, treatment, and monitoring are underway at Verde River Greenway State Natural Area – Dead Horse Ranch SP, San Rafael State Natural Area, Sonoita Creek State Natural Area – Patagonia Lake SP, and Red Rock SP. In southern and central Arizona, buffelgrass is a fire-prone African perennial grass that is spreading rapidly across the desert landscapes. Arizona State Parks played a pivotal role in the development of the Buffelgrass Working Group. This is a coalition of partners interested in buffelgrass prevention, eradication, management and control. The purpose of the Buffelgrass Working Group is to develop common management objectives, facilitate and coordinate effective controls, prevent the spread of buffelgrass, and restore natural communities through a voluntary cooperation of individuals and organizations responsible for invasive species management. In June 2007, members of the Buffelgrass Working Group began work on a 5-year strategic plan and presented this document, in February 2008, to federal and state agency representatives, county and city leaders, university researchers, and staff from non-profit organizations as a road map to proactively manage buffelgrass, obtain funding for future management, and to increase public and volunteer involvement. Natural Areas The Resource Ecologist serves as The Natural Areas Program Advisory Committee Coordinator (NAPAC) to ensure working communication between the NAPAC and Arizona State Parks Staff. The Resource Ecologist also serves as one of Resources Management’s technical coordinators to assist in evaluating properties for their technical eligibility (natural elements) under the Natural Areas Program Criteria and Guidelines. NAPAC is a public body and is composed of seven citizens representing scientific expertise in the fields of botany, ecology, geology, hydrology, zoology, wildlife biology, preserve management or other scientific conservation and preservation fields. In FY08, NAPAC evaluated properties within the Verde, Aravaipa, and Santa Cruz Watersheds, and made recommendations for purchase on many properties along the expanded Verde River Greenway project zone. In addition to advising Staff on property acquisitions, two major sub-committees were organized to specifically address natural areas management guidelines and property acquisition prioritization process. The natural areas management guidelines assess impacts, provide information on comprehensive management planning for these sensitive natural resources, and provides a framework for developing integrated resource management plans. The property prioritization process, when completed, will assist the State Parks Board in making informed acquisition decisions and will help to document and justify natural areas expenditures in these times of diminishing fiscal resources. State Parks manages over 31,880 acres as part of the State Natural Area Program. Working with Parks Operations, Research and Inventory Monitoring Volunteers and other partners, Resources Management focused on developing and implementing inventory, monitoring and management strategies for these properties. Restoration in Fresno Canyon within Sonoita Creek State Natural Area was completed for the recovery of the federally endangered Gila topminnow. The 2007 field season was year three of a four-year baseline monitoring program of the federally listed Southwestern willow flycatcher and candidate species Yellow-bill cuckoo. For San Rafael State Natural Area, the 2007 field season was the final year of a three-year baseline riparian and grassland data collection effort. In response to a fire within the riparian corridor, a post-fire vegetationmonitoring program was initiated within San Rafael State Natural Area as well as a repeat inventory of the federally endangered Huachuca water umbel. New properties acquired along the Verde River were surveyed for Southwestern willow flycatcher presence and 2007 was the final year of a two-year baseline avian presence and abundance survey. Results of the above mentioned projects as well as others are documented in reports and posted to the Agency Gemini Server. Community Outreach • A presentation, by the Resource Ecologist, on the results of the 2006 herpetological inventory conducted Arizona State Parks FY2008 Annual Report 24 • • • • • within the Sonoita Creek State Natural Area and Patagonia Lake State Park complex at the 14th Annual Conference of The Wildlife Society held in Tucson in September 2007. The Resource Ecologist facilitated an education program at the August 2007 APRA Conference with multijurisdictional stakeholders on unwanted plants and animals that identified a statewide invasive species problem that has local and national implications. A presentation, at the October 2007 Community Watershed Alliance meeting in Benson, by the Resource Ecologist, on State Parks efforts to protect the ecological health of Kartchner Caverns State Park. Round table discussion by the Resources Ecologist at the annual Park Managers meeting provided information and opportunity for discussion on natural resource strategies that integrates natural resources protection with operational action. Formalizing the Research, Inventory, and Monitoring Volunteer Program as a strategic program for State Parks recruitment of retired or semi-retired naturalists, research scientists or other natural resource professionals. The RIM program utilizes volunteers primarily as field researchers, collecting data related to natural resources within State Parks. Volunteers also assist with data recording, data management, data analysis, planning and report writing of projects. Resources Management launches the program after 2 years of piloting the program with six programs distributed through out the Park system. Special event presentation and participation in AZ Hydrologic Society multi-discipline program at Kartchner Caverns State Park and Sonoita Creek State Natural Area. Master Agreements State Parks carries out is inventory and monitoring responsibilities through the Resources Management Section. Partners share common objectives to conserve, enhance, or restore wildlife habitat and to work cooperatively to provide for the functioning healthy ecosystems across Arizona. In efforts to streamline the process for Inter-Agency collaboration, five year Master Agreements between State Parks and the University of Arizona and State Parks and Arizona Game and Fish Department have been executed. Contracts to conduct biological research, inventory and monitoring, and planning are underway and should help facilitate operational and relational efficiencies for all partners. Water Quality, ADEQ Consent Order No. P-113-04 The ASPB/RMS staff provided quarterly Status Reports to the Water Quality Enforcement Section staff of the Arizona Department of Environmental Quality (ADEQ) per Section V. A. of the referenced ADEQ Consent Order. 1. Deregulation of ASPB water systems, which fail the definition of Public Water Systems. The ASP request for the deregulation of fifteen (15) ASPB water utilities with supporting documentation was submitted to ADEQ on December 6, 2005 and was subsequently reaffirmed in each 2007 compliance status meeting and 2008 quarterly status reports. ADEQ has not completely deregulated all of the requested ASP water utilities to date. 2. Water Quality (WQ) Analyses Program. A. Arsenic. All ASP potable water systems, including those receiving their potable supply from an off-park regulated source, are being evaluated for compliance with the new arsenic standard. Five (5) Verde River basin ASP water systems have been sampled to determine if point-of-use arsenic treatment will be recommended for ASP residential employee service connections. The Verde River basin has a history naturally - occurring high arsenic in the groundwater. B. ADEQ Monitoring Assistance Program (MAP). For the second year in a row, ASP participated in Arizona State Parks FY2008 Annual Report 25 the MAP sampling program (i.e., inorganic, synthetic organic, and volatile organic contaminants) quarterly, at KCSP (the only ASP Non-transient/non-community water system). No water quality standards violations have been reported on this system source to date. In addition, the ASP water quality samples collected for lead & copper analyses at KCSP have not exceeded standards first two sampling rounds. 3. Arizona State Parks Consent Order Corrective Actions. ASP contracted with an engineering firm (Von Nicholas Engineering of Yuma, Arizona) in 2007 to submit a Compliance Schedule for the completion of water utility and wastewater utility improvements and the submittal of applications for various ADEQissued wastewater permits. That schedule was submitted to ADEQ on August 10, 2007 and extends the submittal period to 2012 for the final submission. The ASP Development Section is responsible for the monitoring of the contractor for these Consent Order related issues. 4. Certified Operator Issues. The ASPB must provide certified operators for each of the Arizona State Parks potable water utilities and wastewater collection and treatment systems per the Arizona Administrative Code. The ASP uses a combination of contract certified operators and ASP-staff, certified operators to achieve this compliance. The contract certified operators (Arizona Engineering Company of Flagstaff and Phoenix, Arizona), are employed through a statewide VIP contract (SCC006-0010), at six ASP water utilities: Dead Horse Ranch SP, Red Rock SP, Slide Rock SP, Roper Lake SP, and Tonto Natural Bridge SP. In addition, the contractor is used for chemical (disinfectant agents) purchases, lab analyses, and some maintenance. 5. Safe Drinking Water Compliance System (SDWCS). The ASP Resource Management Section (RMS) placed into operation in February 2008, a computer data tracking system to monitor compliance of the ASP-owned, public water systems throughout the state. The system allows the RMS to track the sampling, monitoring and reporting compliance for the drinking water systems serving the public of those parks that meet the regulatory definition of “public water system”. The system initially tracks compliance only for the total coliform (TC) rule portion of the Safe Drinking Water Act (SDWA). To date, the SDWCS has performed well above initial expectations and has served to keep ASP/RMS ahead of the compliance curve for our drinking water systems. Water Program The State Parks Water Program continues on its original mission of collecting water data to support and defend our right to use water under our historic water rights. In addition, we produce reports to establish several new water rights and to verify compliance with other permits. Several additional water level recorders and rainfall recorders were added to the network of gauges during the last fiscal year to assist park managers and their personnel to manage their water in light of the on-going drought that Arizona is experiencing. Several more installations and/or equipment updates are planned as the focus on water continues to escalate throughout the state. Resource personnel from other agencies recognize the nature of water data collected by State Parks. Last fiscal year, data was provided to the following entities in response to requests: The Natured Conservancy US Weather Service Northern Arizona University Arizona Game & Fish Arizona State Parks FY2008 Annual Report US Bureau of Reclamation University of Arizona Arizona Dept of Water Resources Arizona Governor’s Office 26 US Geological Survey Several students doing studies at various Arizona universities Several Private Citizens Arizona Dept of Environmental Quality The Water Program Manager participates in numerous committees as a representative of State Parks as a stakeholder in various on-going water management activities, adjudications, and water rights settlements. Those committees include: Bill Williams River Corridor Steering Committee Arizona Navigable Stream Adjudication Commission Hearings Border XXI Water Commission Meetings Arizona Little Colorado River General Stream Adjudication hearings Arizona Gila River General Stream Adjudication hearings Arizona Little Colorado River – Zuni Tribe water rights settlement negotiation meetings Santa Cruz River water rights settlement negotiations Arizona Multi-Agency Task Force for flood warning and drought monitoring Arizona Governor’s Drought Task Force Verde River Advisory Group Several public meetings held by ADEQ, EPA, USFWS The Water Program Manager continues to assist the University of Arizona (U of A) Hydrology Department with their annual State Parks/U of A Hydrology Field Camp. Activities associated with the field camp include instruction, lecturing, and planning of activities and locations in order that State Parks obtain meaningful data while the students apply in the field what they have learned in the classroom and from their textbooks. This year, the Field Camp was held at Patagonia Lake/ Sonoita Creek State Natural Area, and at Dead Horse Ranch State Park/ Verde River Greenway SNA. The students conducted stream discharge measurements (taught by Bob Sejkora), measured infiltration rates relating to return spills from the Hickey Ditch and from the lagoon system, installed a flume, and conducted evaporation/ evapotranspiration studies. The data collected by the students was directed by several U of A professors, the U of A field studies coordinator, and the ASP Water Program Manager. Guest lecturers included a retired hydrologist from the Arizona Attorney General’s Office, State Parks Research Director, and the US Geological Survey. The water program manager participated in a grant proposal by the University of Arizona Civil Engineering and Geology departments for funding to add additional activities to the Hydrology Department’s annual Field Camp. The additional activities (if funded) will focus on the Engineering and Geology features associated with the Patagonia Lake earthen dam. Curator/Exhibits Coordinator Program The agency Curator and Exhibits program contributed to the conservation, preservation and enhancement of artifact collections and exhibits at eight state historic parks, Homolovi Ruins and San Rafael State Natural Area. The $10,000 Curator funds from the General Fund provide the parks with a fund to assist in the preservation of the 140,000+ object collections at the parks. Exhibit materials, artifacts, museum quality storage materials, books, and supplies are purchased for the parks. The results of these purchases contributed to our goal of preserving and interpreting Arizona’s history and playing a role in providing a quality educational experience Arizona State Parks FY2008 Annual Report 27 for the park visitor to our historic, archaeological and environmental parks. The Exhibits program received $10,000 assisting parks with exhibits and visitor center design needs. This year funds for exhibits and visitor center enhancements have also come from Park donations, Operations, Heritage fund, and Development Section. Exhibits “Western Apache & Yavapai Coiled Baskets 1900–1940” an exhibition from Fort Verde State Historic Park at Sky Harbor Airport from March 10, 2007 – September 9, 2007, a collaborative exhibition with The Sky Harbor Airport Museum. A new exhibit case was added to the Administration building museum at Fort Verde State Historic Park; previously part of the Treasures of Arizona State Parks exhibit at the Arizona State Capitol in FY07. “Western Apache & Yavapai Coiled Baskets 1900–1940” at Sky Harbor Airport, March 10, 2007 – September 9, 2007 An introductory permanent exhibit was completed and installed in the Visitor Center at Yuma Territorial Prison State Historic Park. The steel bar exhibit case was fabricated by Arizona Correctional Industries at The Arizona State Prison, hence like the Territorial Prison itself, constructed by prisoners. A Bison Skull found in the Santa Cruz River gravels at San Rafael State Natural Area and dating to A new exhibit case at Fort Verde 1525 AD was placed on exhibit in State Historic Park the main house. It also was part of the Treasures of Arizona State Parks exhibit at the Arizona State Capitol. An introductory permanent exhibit in the Visitor Center at Yuma Territorial Prison State Historic Park Exhibit Planning FY08 was a year of future planning and designing of a variety of venues for the Exhibit Coordinator including Alamo Lake concessionaire building, McFarland, Tubac Presidio, Jerome, Kartchner Caverns, and Lake Havasu State Parks. Planning and design for rehabilitation and restoration by Development Section of the adobe building at McFarland SHP is ongoing. Exhibit Interpretive Planning for McFarland SHP is near its final form. The park Arizona State Parks FY2008 Annual Report 28 exhibits will be entirely redone with a new Arizona Territorial Law, Order & Justice theme. A team consisting of Park staff, Interpretive Education, Curator, Exhibit Coordinator, and architect formed to address the remaking of the park’s building, exhibits and mission. Period artifacts and furnishings are being researched and acquired. Kiosk Plan Kiosk Plan Exhibit Planning for Homolovi Ruins State Park – met with Lisa Young (University of Michigan), Susan Secakuku (Hopi Tribe), Arizona State Museum, and Park staff to discuss potential new exhibits and kiosk. This has resulted in planning for the construction of a Kiosk for Homolvi I near the existing parking lot. Randall Ewers & Associates of Phoenix designed the kiosk and funding for the kiosk materials is from an Arizona Office of Tourism grant through Susan Secakuku. Acquisitions Donations, loans and purchases include: Period antique furnishings for the 1878 Pinal County courtroom, 1882 Sheriff’s Office and planned visitor center for McFarland State Historic Park. Furnishings acquired include a plantation desk, long bench, library table, coat rack, safe, roll top desk, and armchair. Over 100 Spanish Colonial artifacts from the Tubac Barrio were acquired on loan from the Arizona State Museum for a future exhibit at Tubac Presidio State Historic Park. Jerome State Historic Park Crucifix Pendant Arizona State Parks FY2008 Annual Report 29 1880s Roll Top Desk and Chair acquired a 10’ x 40’ storage container for artifact storage. Park staff insulated it and installed a heat pump. Two large freight wagon wheels and U.S. Military Mule harness were purchased for Yuma Quartermaster Depot State Historic Park. Twenty-one farm equipment artifacts were donated by Tom Pendley to Slide Rock State Park. Artifacts include: wood cook stoves, two row planter/seeder, cultivator, two tractors, Pendley mail box, buzz saw, mining pot, Thumble Bug earth scraper, and more. Fabrication and purchase of two new wagon wheels for a freight wagon at Yuma Quartermaster Depot State Historic Park by Idaho Wheelwright Bill Twigg. Row Tractor 04 Grove Orchard Tractor Planter/Seeder Smart Growth and Open Space Staff deal with statewide recreational, cultural and land conservation issues and work with other public and private partners to promote smart growth practices and preserve open spaces across the state. In Arizona, exemplary open space planning has occurred on many levels. However, there has been no single spatially explicit statewide inventory that accounts for wildlife habitat, cultural and historical assets, and recreational needs. While there is much existing data that relates to commonly used criteria for analysis of open space and conservation priorities, the shear volume of data makes creating static maps of overlaid layers exceedingly complex. In addition, existing data is widely dispersed and can be difficult to access and use. For example, data on recreation amenities, such as trails, parks and open spaces, if collected at all, is maintained individually by each municipality, and the quality of the data varies significantly by jurisdiction, from hand Arizona State Parks FY2008 Annual Report 30 drawn maps to geospatial data. In response to rapid growth projections that show Phoenix and Tucson merging together in one large megapolitan and because no current system exists for collecting, managing and sharing accurate geospatial data on open space and recreational resources, staff in partnership with Arizona Game and Fish Department, Office of Tourism, and Arizona State Museum began to develop a statewide GIS-based natural, cultural and recreational resources inventory. To use the collected information effectively, State Parks has developed two strategies: 1) GIS modeling that combines several layers into one composite layer, and 2) combining the Model with other layers in a user-friendly, visual and interactive decision support system using the Google Earth platform. Based on these inventories, analyses will be conducted to identify priority wildlife habitat and cultural resources for conservation, as well as gaps in the availability or accessibility of recreational amenities. The combination of the wildlife, cultural and recreation inventories/models, together with existing assessments, will enable planners at all levels to more easily identify opportunities for collaboration in planning and working to sustainably preserve a network of open spaces, parks and wildlife corridors as Arizona continues to grow. Key accomplishments in FY08 include: • Completion of the open space and recreation inventory for the cities and counties within the Sun Corridor (defined as Yavapai, Cochise, Maricopa, Pima, Pinal, and Santa Cruz counties). Digitized or collected GIS data by other means for the vast majority of non-motorized trails in the State Trails system zones 1-4, along with corresponding trailheads, and entered attribute information for these features following the standards set forth for the recreational resources inventory. • Continued partnership with the University of Arizona and the Rivers, Trails and Conservation Assistance Program of the National Park Service to conduct a two-year research and survey project with counties and municipalities regarding their open space planning and acquisition efforts. • Worked with Arizona Parks and Recreation Association (APRA) to plan a one-day Open Space Conference held in Phoenix, AZ. • Participation in the Governor’s Growth Cabinet and Smart Growth Interagency Group. • Presented inventory and modeling results to ASP advisory boards, including the Natural Areas Program Advisory Committee (NAPAC), the Arizona State Committee on Trails (ASCOT), and the Off-Highway Vehicle Advisory Group (OHVAG). • Presented inventory and modeling results at the APRA Open Space conference, Arizona Department of Water Resources brownbag luncheon, and for the Verde Valley Land Preservation Institute. • Participated in Valley Forward’s Land Use/Open Space committee, focusing on open space and connectivity as part of a regional trail’s system, desert preservation, infill development and pedestrian-oriented design, with an ultimate goal of building more livable communities. • Participated in “AZ One, a Reality Check for Central Arizona,” which brought together 270 selected community members to envision future housing, employment, transportation, and open space needs for a growing Arizona. • Participated in the Maricopa County Wildlife Linkages Workshop, conducted by the Arizona Game and Fish Department in Phoenix, AZ. • Participated in “On the Edge,” a design exercise hosted by the Sonoran Institute and the Lincoln Institute of Land Policy to discuss the impacts of urbanization on protected public lands, held in Casa Grande, AZ. • Trained as a presenter for “Making Sustainable Communities Happen,” an effort started by Arizona State University’s Stardust Center and the Local Initiatives Support Corporation to engage people in thinking about new ways to create sustainable places and communities. • Attended “Tucson Growth Forum: Decision at the Crossroads,” with more than 600 participants seeking to frame the principle issues and objectives needed for a long-term regional plan. • Attended Arizona Planning Association’s annual conference held in Glendale, AZ, which focused on smart growth and Arizona’s growing population. Arizona State Parks FY2008 Annual Report 31 External Affairs and Partnerships Division Grant Programs The Grants Section of Arizona State Parks is responsible for managing eight grant programs administered by the Arizona State Parks Board. More than $32 million is available annually to Arizona communities, resource managers and agencies to preserve and enhance Arizona’s significant natural open space, cultural and recreational resources. Programs include three components of the Arizona State Parks Heritage Fund: The Historic Preservation (HP) Grant Fund Program, the Trails Grant Fund Program and the Local, Regional and State Parks (LRSP) Grant Fund Program. In addition to the Heritage Fund Programs, the Grants Section also manages the Land and Water Conservation Fund (LWCF) Grant Program, the Recreational Trails Grant Program (RTP), the State Lake Improvement Fund (SLIF) Grant Program, the Law Enforcement Boating Safety Fund (LEBSF) Grant Program, and the Growing Smarter State Trust Land Acquisition Grant Fund Program. All grant programs operate on a reimbursement basis. Reimbursements to grantees are made according to the percentage specified in the participant agreement for eligible expenditures included within the project’s approved scope of work. Grant administration is accomplished through the development of application guidelines and a priority rating system, the execution of Participant Agreements and Preservation Conservation Easement Deeds with grantees, and the subsequent monitoring of administrative compliance, expended funds and project work. To assist with this responsibility, the Grants staff works with the following advisory committees: the Historic Preservation Advisory Committee (HPAC), the Arizona Outdoor Recreation Coordinating Commission (AORCC), the Off-Highway Vehicle Advisory Group (OHVAG), the Arizona State Commission on Trails (ASCOT), and the Conservation Acquisition Board (CAB) to develop policies and criteria that enable the competitive, equitable distribution of grant funds. The advisory committees also review eligible project applications and make recommendations for grant funding levels for consideration and final action by the Arizona State Parks Board. Heritage Fund Arizona State Parks receives up to $10 million annually from the Heritage Fund. The revenues are derived from Arizona Lottery proceeds. The Heritage Fund was fully funded in FY 2008. Three competitive grant programs are administered by Arizona State Parks with the Heritage Fund: Historic Preservation (HP), Local Regional and State Parks (LRSP) and Trails. Historic Preservation Heritage Grant Fund Program Annually, Arizona State Parks receives up to seventeen percent of the Arizona State Parks Heritage Fund revenues (up to $1.7 million) to provide funding assistance for historic preservation projects. The Arizona State Parks Development Section and State Historic Preservation Office also receive portions of these funds annually. The Historic Preservation Heritage Grant Fund Program offers two grant application cycles per year. Two-thirds of the money is made available in the 1st Cycle and the remaining one-third and any carryover from the first cycle is made available for the 2nd Cycle. In May 2008, the ASP Board approved a total of $482,680 to 6 Historic Preservation Heritage Fund grant applicants. This was for the 2nd Cycle of FY 2007. Arizona State Parks FY2008 Annual Report 32 In September 2008 the ASP Board approved a total of $542,293 to 6 Historic Preservation Heritage Fund grant applicants for the 1st Cycle of FY 2008. Sixteen Historic Preservation Heritage Grant Projects were completed during FY 2008. Table 1. Historic Preservation Heritage Fund Grants Awarded by the Parks Board in May 2008 for the FY 2007 2nd Cycle Grant Program. Applicant Project Title Grant Award Jerome Historic Society Florence PF ISDA (Ajo) Bisbee Glendale Pima County (Ajo) State Motor Bldg Celaya/Long/Sweeney Residence Manual Arts Bldg HBPP for Copper Queen Library/City Hall Catlin Court II Immaculate Conception Catholic Church $145,870 100,000 59,400 30,000 87,680 59,730 $482,680 TOTAL 6 PROJECTS Table 2. Historic Preservation Heritage Fund Grants Awarded by the Parks Board in September 2008 for the FY 2008 1st Cycle Grant Program. Applicant Project Title Glendale AZ Muesum of Natural History Glendale Pinal County Oro Valley Yavapai County TOTAL 6 PROJECTS Morcomb Adobe House & Svc Station Mesa Grande Ruins Interp Proj 1st United Methodist Church Restor 1891 Pinal Cty Courthouse Rehab Steam Pump Ranch Pusch House Rehab 1881 Citizens Cemetery Re-fencing Grant Award $80,672 100,000 45,660 150,000 111,160 54,801 $542,293 Table 3. Historic Preservation Heritage Fund Grants Awarded by County in 2008 for FY 2007 2nd Cycle and for the FY 2008 1st Cycle Grant Programs. Arizona State Parks FY2008 Annual Report 33 County Number of Grants Awarded Cochise 1 Coconino 1 Maricopa 4 Pima 2 Pinal 2 Yavapai 2 TOTAL 12 PROJECTS Grant Award $30,000 145,870 314,012 230,290 250,000 54,801 $1,024,973 Table 4. Historic Preservation Heritage Fund Grants completed during Fiscal Year 2008. Applicant Project Title St. Johns ASU Yuma Main Street The Nature Conservancy Phoenix Pima County/Tucson Tucson Chandler Prescott Phoenix White Mtn Apache Tribe Cobre Valley Center Florence Main Street Tucson Mayor Unified School Intnl’ Sonoran Instit. Jarvis-Overson Photo Studio Rehab Rest of University Archives Bldg. Jennie Kent Home Restoration Brill Ranch Headquarters Grace Court School Royal Johnson Bldg. Rehab Temple of Music & Art ADA Improvements McCullough-Price Interpretive Display Elks Opera House – 2nd Lobby Restoration Franklin School Kinishaba Ruins Preservation 1906 Courthouse Electrical Upgrade Popular/Mandell’s Department Store Stabilization of Marist College Bldg. Preservation of Red Brick Schoolhouse Curley School Cafeteria Rehab TOTAL 16 COMPLETED PROJECTS Grant Award $38,700 55,650 29,400 13,866 90,237 97,076 31,020 13,768 16,000 75,647 100,000 20,000 100,000 58,186 20,713 150,000 $910,263 Trails Heritage Fund Five percent of the Heritage Fund revenues available annually (up to $500,000) are allocated for grants to support acquisition and trail improvements for Arizona’s non-motorized trail system. Arizona State Parks receives five percent of this amount to support trail recreation within the State Parks system; the remainder is awarded as competitive grants through the Trails Heritage Fund grant program In September 2008, the BOARD approved $734,228 to seven Trails Heritage Fund grant projects. During FY 2008 six projects were successfully completed. Table 5. Trails Heritage Fund Grants Awarded by the Parks Board for the FY 2008 Grant Program. Applicant Arizona State Parks FY2008 Annual Report Project Title 34 Grant Award Prescott Flagstaff Peoria Payson Phoenix BLM Tucson Field Office NPS-Saguaro NP TOTAL 7 PROJECTS PCT: Legacy Extension Acq/Dev FUTS: Rio North Trail Bridge Dev New River Trail Development PATS: Goat Camp/Jimmy Harris Trail Dev Telegraph Pass Trailhead Development Arizona Trail-White Canyon Passage Heartbreak Ridge Trail Renovation $64,570 135,000 90,500 59,670 130,000 129,488 125,000 $734,228 Table 6. Trails Heritage Fund Grants Awarded by County for the FY 2008 Grant Program. County Number of Grants Awarded Coconino Gila Maricopa Pima Pinal Yavapai TOTAL 7 PROJECTS 1 1 2 1 1 1 Grant Award $135,000 59,670 220,500 125,000 129,488 64,570 $734,228 Table 7. Trails Heritage Fund Grants completed during Fiscal Year 2008. Applicant Project Title Grant Award Maricopa County Go John Trail Renovation Peoria Greenway Channel Bridge/Trail Dev White Mtn Apache Tribe Ft. Apache Recreation Trails Dev Coconino NF AZ Trail-Mormon Lake Deg Dev Phase II Tonto NF Seven Springs Interpretive Trail Dev Coronado NF Bug Spring Trail Renovation TOTAL 6 COMPLETED PROJECTS $39,000 121,010 78,769 28,725 77,575 94,501 $439,580 Local, Regional and State Parks Heritage Fund (LRSP) Thirty-five percent of Heritage Fund revenues available annually (up to $3.5 million) are allocated to the Local, Regional, and State Parks Heritage Fund, which assist municipalities, counties and tribes to create outdoor recreation and open space opportunities. Grant funded projects include playgrounds, ball fields, picnic areas, and others. In May 2008, the Parks Board set aside $700,000 of the FY 2008 LRSP Heritage Funds towards the purchase of the Picket Post House, located adjacent to the Boyce Thompson Arboretum State Park in Superior. FY 2009 LRSP funds in that same amount ($700,000) will also go towards the purchase of the Picket Post House. The remaining $2.8 million was available for FY 08 LRSP Heritage Grant Projects. In September 2008, seven projects were fully funded with LRSP funding. Because there were insufficient LRSP funds for the eighth project (Tucson Silverlake Park Soccer Field Lighting), it was split funded with $88,595 of Arizona State Parks FY2008 Annual Report 35 LRSP funds and the remainder of the project ($161,405) was funded with Land and Water Conservation Funds (LWCF). The remaining balance of $147,663 of LWCF money was awarded to a ninth project (Tucson- Juhan Park Development). During the FY 2008 eleven LRSP grants were successfully completed. Table 8. LRSP Heritage Fund Grants Awarded by the Parks Board for the FY 2008 Grant Program. Applicant Bullhead City Pinetop-Lakeside Santa Cruz County Pascua Yaqui Tribe San Carlos Apache Tribe Avondale Oro Valley Tucson TOTAL 8 PROJECTS Project Title Grant Award Rotary Park Soccer Field Impr $621,814 Mountain Meadow Rec. Comp Phs 4 302,300 Robert Damon Rec. Comp Soccer Field 85,503 Pascua Yaqui Pueblo Park 430,500 San Carlos Aquatic Center 621,814 Festival Fields Park Development 621,814 Canada del Oro Riverfront Dog Park 27,660 Silverlake Park Soccer Field Lighting 88,595 $2,800,000 Table 9. LRSP Heritage Fund Grants Awarded by County in FY 2008. County Apache Gila Maricopa Mohave Pima Santa Cruz TOTAL 8 PROJECTS Number of Grants Awarded 1 1 1 1 3 1 Grant Award $302,300 621,814 621,814 621,814 546,755 85,503 $2,800,000 Table 10. LRSP Heritage Fund Grants completed during Fiscal Year 2008. Arizona State Parks FY2008 Annual Report 36 Applicant Project Title Grant Award Maricopa County Maricopa Coolidge Flagstaff Scottsdale Cottonwood Eagar Pinal County Glendale Glendale Wickenburg TOTAL 11 PROJECTS McDowell Mountain Park Improvements Pacana Park Coolidge Park Development Thorpe Park Improvements: Phase I Chaparral Park Expansion Riverfront Park Expansion Ramsey Park Renovation/Development Liberty Park Improvements City/School District Joint Use Park West Glendale Skate & Water Play Park Hassayampa School Playground $150,000 775,000 132,705 550,000 500,000 550,197 359,408 17,204 712,512 571,530 64,512 $4,383,068 Land and Water Conservation Fund (LWCF) The Land and Water Conservation Fund was established by Congress through Public Law 88-578, as amended and receives its revenue primarily from the Outer Continental Shelf oil and gas leasing. This program provides federal funds for outdoor recreation and open space acquisition and development. Thirty percent of the revenues are directed to projects in State Parks; the remainder is awarded as competitive grants to municipalities, counties, and Indian tribes. Two LWCF Projects were successfully completed during FY 2008. Table 11. LWCF Fund Grants Awarded by the Parks Board for the FY 2008 Grant Program. Applicant Project Title Grant Award Tucson Tucson TOTAL 2 PROJECTS Silverlake Park Soccer Field Lighting Juhan Park Development Table 12. LWCF Grants Awarded by County in FY 2008. County Number of Grants Awarded Pima TOTAL 2 PROJECTS Grant Award 2 $309,068 $309,068 Table 13. LWCF Grants completed during Fiscal Year 2008. Arizona State Parks FY2008 Annual Report 37 $161,405 147,663 $309,068 Applicant Project Title Grant Award Arizona State Parks Yuma TOTAL 2 PROJECTS Picacho Peak State Park Restroom/Shower Riverfront Gateway Park $497,290 184,000 $681,290 Recreational Trails Program (Motorized Portion) The Recreational Trails Program (RTP) is a Federal program to help the states provide and maintain recreational trails for both motorized and non-motorized recreational trails use. Arizona State Parks is responsible for administering RTP funds in Arizona. Forty-four percent (44%) of Arizona’s RTP funds are available for competitive motorized trails project grants. Arizona’s competitive grant program provides funds for all kinds of motorized trail uses, including snow-mobiling, off-road motorcycling, all-terrain vehicle riding, four-wheel driving, support facilities, and education programs. In FY 2008, $1,322,297 was awarded through competitive RTP grants. During FY 2008 year there were two RTP projects successfully completed. Table 14. RTP Fund Grants Awarded by the Parks Board for the FY 2008 Grant Program. Applicant Project Title Grant Award BLM – Lower Sonoran FO BLM-Safford FO Coconino NF Kaibab NF Pima County Tonto NF – Mesa RD TOTAL 6 PROJECTS SDNM Access & Support Facility Route Inventory, Signage, Map Dev Forest Wide Feature Signs Project South Zone Trail Signage & Info Proj Pima Motorsports Park OHV Develop Mesa RD OHV Access Renovations $280,000 163,500 235,660 103,046 279,900 270,191 $1,332,297 Table 15. RTP Fund Grants Awarded by County in FY 2008. County Coconino Graham Maricopa Pima TOTAL 6 PROJECTS Number of Grants Awarded 2 1 2 1 Grant Award $338,706 163,500 550,191 279,900 $1,332,297 Table16. RTP Fund Grants completed during Fiscal Year 2008. Arizona State Parks FY2008 Annual Report 38 Applicant Project Title Grant Award Coconino NF BLM- AZ State Ofc TOTAL 2 PROJECTS Red Rock OHV Rec Enhancement AZ OHV Multi-Agency Educ Project $162,100 109,864 $271,964 Growing Smarter State Trust Land Acquisition Grant Program The Growing Smarter Act consists of comprehensive municipal, county and State Land Department land use planning and zoning reforms, provides for the acquisition and preservation of open spaces and establishes a program for continuing study and consideration of pertinent issues relating to public land use policies, all in order to further the best interests of our citizens by protecting our natural heritage and wisely managing the growth of our communities. The purpose of the Growing Smarter State Trust Land Acquisition Grant Program is to fund grants from monies in the Land Conservation Fund “to conserve open spaces in or near urban areas and other areas experiencing high growth pressures.” This is accomplished by awarding grants for the purchase or lease of State Trust land that has been classified as suitable for conservation purposes by the Arizona State Land Department (ASLD). The passage of Proposition 303 on November 3, 1998 established an annual $20 million appropriation by the Arizona State Legislature from the General Fund to the Land Conservation Fund. This annual appropriation began in FY2001 and continues through FY 2011. With the passage of Senate Bill 1071 in 2003, State Parks will transfer $2 million annually to the Livestock and Crop Conservation Fund administered by the Department of Agriculture. As a result, an $18 million annual appropriation is available for the Growing Smarter grant program. The amount available revenue for grants for FY 08 from previous years carryover and new revenue was $75,276,606. Table 17. Growing Smarter State Trust Land Acquisition Fund Grants Awarded by the Parks Board for the FY 2008 Grant Program. Applicant Phoenix Pima County TOTAL 2 PROJECTS Project Title Phoenix Sonoran Preserve- Priority 2B; 715.419 acres Tumamoc Hill - 320 acres Grant Award $32,193,855 3,500,000 $35,693,855 Table 18. Growing Smarter State Trust Land Acquisition Fund Grants Awarded by County for the FY 2008 Grant Program. County Maricopa Pima TOTAL 2 PROJECTS Number of Grants Awarded 1 1 Grant Award $32,193,855 3,500,000 $35,693,855 Table 19. Growing Smarter State Trust Land Acquisition Fund Grants completed during Fiscal Year 2008. Arizona State Parks FY2008 Annual Report 39 Applicant Phoenix TOTAL 1 PROJECT Project Title Phoenix Sonoran Preserve - Priority 1; 862 acres Grant Award $38,900,000 $38,900,000 Law Enforcement and Boating Safety Fund (LEBSF) The Arizona State Legislature established the LEBSF in 1981 to provide grants to County Boards of Supervisors for the purpose of supporting boating law enforcement and safety activities. Revenue is derived from a percentage of the watercraft license tax collected by the Arizona Game and Fish Department. Funds are allocated to counties annually based on boating law enforcement needs. The Statute (A.R.S. § 5-383) specifies that LEBSF funds be granted for boating law enforcement, personnel, equipment, and training. In the past, due to limited available funding, LEBSF monies were limited to be spent on boating law enforcement personnel and/or equipment needs. Eligible equipment included only items to make a patrol boat minimally operational, such as the boat trailer, motor, radios, lights, and first aid equipment. In March 2007, the ASP Board approved the addition of the following specific items that are allowable under Statute (A.R.S. § 5-383): GPS, sonar/radar equipment, diving equipment, portable intoxication equipment, hazard buoys and signs, warning devices, navigational aid devices, accident investigation tools, personal protection equipment, mobile data terminals, training and operation and maintenance (specifically repair costs to keep the boat and allowable equipment functional). The amount available for distribution from FY 2008 revenue is $ 2,274,266. Table 20. LEBSF Fund Grants Awarded by County in FY 2008. County Apache Coconino Gila LaPaz Maricopa Mohave Navajo Yuma TOTAL 8 PROJECTS Number of Grants Awarded 1 1 1 1 1 1 1 1 Grant Award $72,503 233,362 187,626 368,772 362,790 728,970 83,533 236,705 $2,274,266 State Lake Improvement Fund This program provides funds for improvement of existing facilities as well as new development on Arizona’s lakes and rivers where gasoline powered boating is allowed. Revenues are generated from a percentage of the state motor vehicle fuel taxes attributable to boating, a percentage of watercraft license taxes paid at the time of boat registration, and interest on the fund. The Joint Committee on Capital Review must review all SLIF projects prior to the initiation of participant agreements. For the FY 08 SLIF grant cycle, there were a total of twelve grant applications received totaling approximately $6.5 million. However in May 2008, due to a state budget shortfall, the legislature “swept” approximately $4.1 Arizona State Parks FY2008 Annual Report 40 million in SLIF funding for FY 2008. As a result of this sweep, the ASP Board decided to cancel the SLIF awards for this fiscal year. During FY 2008 six SLIF projects were successfully completed. Table 21. SLIF Grants completed during Fiscal Year 2008. Applicant Lake Havasu City La Paz County Mohave County Mohave County La Paz County Maricopa County TOTAL 6 PROJECTS Project Title London Bridge Beach Seawall – Phase I La Paz County Park Improvements Davis Camp Improvements Davis Camp Improvements Patrol/Rescue Boat Replacement Lake Patrol Air Boat & Outboard Replace Grant Award $394,137 98,483 300,502 322,949 235,301 47,325 $1,398,697 Summary of all Grant Programs: Table 22. Summary of 2008 Grant Awards for all Grant Programs Program Local, Regional, State Parks Heritage Grant Fund Program (LRSP) and Land and Water Conservation Fund (LWCF) Historic Preservation Grant Fund Program (HP) (Second Cycle 07) (First Cycle 08) Trails Heritage Grant Fund Program Recreational Trails Program (RTP) State Lake Improvement Fund (SLIF) Law Enforcement Boating Safety Fund (LEBSF) Growing Smarter State Trust Land Acquisition Grant Fund Total Amount Available Number of Grants Approved $3,109,068 9 $3,109,068 $1,320,804 $739,501 $1,332,297 $-0- 6 6 7 6 0 $482,680 $542,293 $734,228 $1,332,297 $-0- $2,274,266 8 $2,274,266 $75,276,606 $84,052,542 2 44 $75,276,606 $44,168,681 Table 23. FY 2008 Grant Program Funds Distribution by County Arizona State Parks FY2008 Annual Report Amount Awarded 41 County Number of Awarded Grants Apache Cochise Coconino Gila Graham Greenlee La Paz Maricopa Mohave Navajo Pima Pinal Santa Cruz Yavapai Yuma Total 2 1 5 3 1 0 1 11 2 1 9 3 1 3 1 44 Sum of Grant Grant Awards $374,803 $30,000 $852,938 $869,110 $163,500 $ -0$368,772 $34,263,162 $1,350,784 $83,533 $4,991,013 $379,488 $85,503 $119,371 $236,705 $44,168,681 Grant Process The grant process operates on an annual cycle with the exception of the Historic Preservation Heritage Grant Fund Program, which has two cycles annually. For more grant information contact Doris Pulsifer at Arizona State Parks at (602) 542-7127 or outside of the Phoenix metro area call toll-free (800) 285-3703 or visit the website at AZStateParks.com. Arizona State Parks FY2008 Annual Report 42 Grant Approval Process – SLIF, Trails, LRSP, and RTP Grant Programs FIRST WORKING DAY IN DECEMBER *SLIF Grant Applications Due LAST WORKING DAY IN FEBRUARY Trails and LRSP Grant Applications Due *Begining FY Year 08, the SLIF Grant Application deadline will be the last working day of January. LAST WORKING DAY IN MARCH RTP (Motorized Portion) Grant Applications Due SPRING Applications Reviewed for Eligibility and Site Visits Conducted MAY – JUNE Eligible Applications Presented to Advisory Committees SUMMER Grant Applications Scored According to Rating Criteria JULY – AUGUST Staff Funding Recommendations Presented to Advisory Committees SEPTEMBER Parks Board Makes Final Funding Decisions Arizona State Parks FY2008 Annual Report 43 Grant Approval Process – Historic Preservation (HP) Heritage Fund Grant Program 1st Grant Cycle LAST WORKING DAY IN MAY HP Grant Applications Due JULY Applications rated by review team SEPTEMBER Recommendations submitted to the Board for final action Arizona State Parks FY2008 Annual Report JUNE Project requests presented to HPAC AUGUST Staff funding recommendations submitted to HPAC FOLLOWING BOARD ACTION Participant Agreements & Preservation Conservation Easement Deeds executed; Notice to Proceed given 44 Grant Approval Process – Historic Preservation (HP) Heritage Fund Grant Program 2nd Grant Cycle LAST WORKING DAY IN DECEMBER HP Grant Applications Due FEBRUARY Applications rated by review team APRIL Recommendations submitted to the Board for final action Arizona State Parks FY2008 Annual Report JANUARY Project requests presented to HPAC MARCH Staff funding recommendations submitted to HPAC FOLLOWING BOARD ACTION Participant Agreements & Preservation Conservation Easement Deeds executed; Notice to Proceed given 45 Public Information Office Communications The Public Information Office develops communications plans and strategies for informing Arizona’s residents and visitors about the programs and projects being managed by the Arizona State Parks department. The mission of the agency is to manage and conserve Arizona’s natural, cultural, and recreational resources for the benefit of the people, both in our parks and through our partners. The public information officers communicate this message to these audiences and support the divisions for public involvement, planning, educational projects, research, natural resource planning, and partnerships for the agency. Each year the goal of the Public Information Office is to promote the mission and vision of the agency to many different audiences. One of the key audiences is the media who then report the news to the public about issues that relate to State Parks programs, open space, nature resource planning, cultural preservation, off-highway vehicle education, and grants to communities. The in-house staff does not use outside assistance and manages their own media lists and contacts, thereby increasing impressions statewide projects within the agency for a very small investment in time. The public information office staff also assist both internal and external customers who have thousands of questions relating to this state agency and the programs. Veterans Annual Pass Program The types of activities handled by the Public Information Office include customer service (both internally and externally) as well as the management of the nearly 900-person statewide Veterans Annual Pass Program. Mail and Vehicle Fleet The PIO office also manages the mail systems, Phoenix gift store, vehicle fleet of eighteen for the Phoenix office, and administrative support for the executive staff. Media Measurement The overall public relations and marketing strategy is to enhance the public’s awareness while being guided by the mission and vision statement. Utilizing free media exposures, partnerships through promotions, special events, and special projects, the PIO staff also focus on projects and activities that provide income through gate fees at the parks. The two PIOS were able to generate more than 2,893 free print stories this year. That also includes more than a hundred television and radio programs about the State Parks agency. The media impressions that the agency was able to capture information on (probably only about ½ of what is generated) during this period were more than 184 million. Press releases are created and distributed about three times a week to keep the public informed of the many activities at the 30 State Parks in the system, the State Historic Preservation Office, Off-Highway Vehicle education, the State Trails Program, and grants to communities. Each release is posted on the website for media to review, use, and find details about events or programs. The agency encourages Arizona’s residents to take advantage of the various opportunities for recreation and cultural advancement in the State Park system, as well as informs them of the various uses of their grant fund monies distributed statewide. Historic preservation compliance issues, workshops, and natural resource protection are all part of the effort to educate the public about the resources provided by the divisions within the State Parks agency. The types of media activities include coordinating radio and television interviews and public service announcements statewide. Staff spokesperson training, a handbook and other information developed for the agency are used to increase the level of knowledge for spokespersons for the agency. Television news spots are developed regularly in Phoenix, Tucson, Flagstaff, and Yuma for Arizona State Parks. Arizona State Parks FY2008 Annual Report 46 Video produced by Arizona State Parks runs regularly on City cable channels, network channels, and national PBS networks. The Arizona State Park web page is promoted in every release and stories specifically written for trade journals to increase agency exposure to the public. A variety of tools are used to assist the reporters such as video, still photos, press releases, written stories, freelance story placement, and working with journalists to produce information in textbooks and tourismrelated books. CDs with photos and material are used instead of printed press kits and are mailed to media internationally. Stories about programs have been written and published in travel and trade magazines as well as major national newspapers such as the New York Times and the Los Angeles Times, Washington Post, and Chicago Tribune. Documentation of television and print exposures for the agency is done on a monthly basis. The work of the PIO office has resulted in millions of free exposures that this state agency has developed on a yearly basis through newspaper, radio, outside web page stories and pictures, television, and other media. Travel guides, maps, books, web pages, and other types of publications receive updated information and pictures to enhance exposures. Speaking engagements are coordinated throughout the year with non-profit organizations statewide to help increase awareness of the Parks and activities within the Partnership divisions. Partnerships are critical for developing community relations programs around each of the State Parks and the 50th Anniversary gave the PIO office the opportunity to develop critical VIP lists for each state park and mail invitations. With 200-400 contacts per park, those databases now will become an integral part of reaching out to these rural communities. One the most progressive strategic public relations plans was written and is being implemented as a partnership with the Hopi Nation. This plan has helped them coordinate marketing strategies for economic development at Homolovi Ruins State Park. The office is also assisting in planning for their first Hopi National Park and Recreation system. Kartchner Caverns State Park is now world renown because of the stewardship tactics taken by this agency and that message goes out worldwide on a regular basis. Ongoing scientific stories have resulted in added publicity for the cave in many scientific journals and magazines. Ongoing media stories about Kartchner Caverns have generated a strong response in sales as indicated in all the media tactics tracking statistics. The highest numbers of reservations are attributed to free newspaper articles where coverage seems to attract the most attention by the public and generate the most calls to the reservation offices. Public broadcast television shows are continuing to run in major markets nationally with support from the Arizona Office of Tourism, Arizona Game and Fish, Department of Commerce, Arizona Lottery, Arizona Highways Magazine, Arizona State University, Northern Arizona University, University of Arizona, and the Tucson Convention and Visitor’s Bureau. All the partnerships with these entities help support State Parks’ efforts and help educate the public about their State Parks system. Volunteers Encouraging the public to volunteer for the State Parks through the media has helped to increase the volunteer base to more than 1,500 volunteers who are now assisting parks and monitoring archaeological sites statewide. Placing media stories that help protect Arizona’s environment, both in the parks and throughout the state, are included in the goals of the PIO office. Trade Group Communications Group tour public relations activities began last year with many policy changes being implemented at Kartchner Caverns SP to increase the commercial trade market at that park. National and international tour companies are actively being included in the efforts to bring more visitors to the State Parks through the commercial trade Arizona State Parks FY2008 Annual Report 47 industry including bus tours, van tours, specialty organizations, and resorts. Essential duties and responsibilities include: Manage media and outreach efforts by developing and maintaining positive press relations with appropriate media outlets, television, radio, magazine, newspaper, trade publications, wire and news services. Develop and manage the media database that is approximately 1,200 contacts with updates on that database almost daily. Serve as spokesperson and press liaison between Arizona State Parks, reporters, and editors for both general and special events. Develop and implement strategic media relations campaigns. Network with public relations professionals at national, state and local organizations to enhance the agency’s image and create contacts with professionals for co-promotional activities. Conduct media training with Arizona State Parks personnel. Maintain a digital photo library, a print photo library and slide photo library for the agency. Help create partnerships with other agencies to accomplish agency goals: Arizona Watchable Wildlife Tourism Association, Be Outdoors Arizona, Arizona Parks and Recreation Association, National Trails Day, National Public Lands Awareness Day, and Arizona Archaeology Month campaigns are promoted by the PIO Officer along with dozens of smaller events throughout the year. Research and Marketing Section The Research and Marketing (RAM) section seeks to raise awareness about Arizona State Parks and encourage new and repeat visitation. We conduct research on our customers, potential customers, our parks, trends in the recreation and tourism industry, new marketing strategies, and improving our services. We also provide graphic design assistance for the agency, as well as maintain and update the agency’s website. Marketing With the agency’s 50th Anniversary Celebration wrapping up in FY08, events were held from July 2007 through December 2007, concluding with a holiday celebration at Riordan Mansion State Historic Park. As at previous events, Research and Marketing had an information table in the 50th anniversary tent, complete with brochures, calendars, commemorative State Parks passports, and a prize drawing. Through the agency’s efforts, our 50th Anniversary Celebration received two industry recognition awards: the 2007 Governor’s Conference on Tourism Award for Special Events – Urban category and the 2007 Arizona Parks and Recreation Association Natural Resources Award. What a great way to end our 50th Anniversary! Arizona State Parks Calendar of Events is published quarterly, containing a compilation of dated and on-going events at the parks. Copies of the calendar were distributed to 22,000+ people in our database per quarter on average. Most of the recipients were Arizona residents. Quantities were also sent to the National Parks and Monuments, Southern Arizona Attractions Alliance members, chambers of commerce, convention and visitor bureaus, and visitor centers. Additional quantities were sent to all of the 27 State Parks for distribution to park visitors. The calendar was also distributed to many marketing contacts through an e-mail newsletter. In the Winter/Spring 2008 Calendar of Events a survey was included to find out if ASP customers wanted to continue receiving the calendar. They were asked if they wanted to continue to receive a hard copy or switch to the new e-mail version. Through the survey we were able to update our database and encourage our customers to get more information about ASP from e-mail and the web. The agency database containing contact information from people interested in Arizona State Parks expanded due to an increased presence at various trade events as well as increased exposure through advertisements and our website. We continue to collect information via our website that includes feedback on specific parks, leisure and recreation interests, information sources utilized, as well as contact information. Arizona State Parks FY2008 Annual Report 48 In an effort to promote ASP events and the agency mission more effectively, RAM sends out a monthly Parks email Newsletter. The email Newsletter originally started out as the Trail of the Month to introduce the public to Arizona State Parks through our trails and also promote the Arizona State Trails System. We eventually added a Historic Property of the Month component to the Trail of the Month email distribution. The email Newsletter has now evolved into a more comprehensive newsletter which includes our monthly calendar of events, special events and accomplishments within ASP, and cultural and conservation efforts. We also use it to promote certain upcoming events re-using graphics created for the website. Our email Newsletter is sent to approximately 10,000 subscribers per month. The list is comprised of people who signed up to receive our calendar of events or by requesting information via our website. At a cost of about 1¢ per email, it’s the most economical way to reach customers. Each month, emails that “bounce” are removed. On the newly launched website, visitors are able to easily subscribe or unsubscribe to the email Newsletter. We anticipate the list will continue to grow as it’s easier for visitors to sign up. Additionally, more and more people prefer to receive email on mobile internet devices. We will strive to keep our subscriber list as up-to-date as possible in order to get the word out about our agency and events. Research and Marketing forms partnerships and alliances with public and private entities to accomplish a wider range of research and marketing tactics. This strategy utilizes our budget more efficiently and also keeps us informed of any new opportunities. We partner with the Arizona Office of Tourism, regional marketing groups like the Southern Arizona Attractions Alliance, educational institutions such as Arizona State University, Northern Arizona University and the University of Arizona, Resource Education Network, Arizona Association for Environmental Education, and the Arizona Humanities Council. ASP and RAM formed a new partnership with the Arizona Office of Tourism in the summer of 2008 to promote Arizona State Parks and the Arizona Trail Association, called Arizona Passages, and you can see the resulting website online at AZPassages.com. AZPassages.com was designed to encourage Arizonans to explore and experience the natural wonder of the Grand Canyon State. The site provides information, maps and tips for visiting our natural attractions. AZPassages.com was heavily promoted throughout the valley in the summer of 2008 to encourage residents to travel within the state. Including actual tips and stories from experts, this site helps travelers learn about the attraction/park in greater detail than a simple description. These real-life stories help people understand how amazing and accessible the state parks system really is. RAM places paid advertising in select media to more effectively reach our target markets. Listed below are some of the media featuring State Parks advertising: National Parks and Conservation Association, Sunset, National Geographic Adventure, Audubon, Woodall’s, Trailer Life, Arizona Republic, Arizona Daily Star, Arizona Daily Sun, Lovin’ Life, AAA-Highroads, Travel 50 & Beyond, Bear Essentials, Fitness Plus, Sweat, AZ Tourist News, Tucson Lifestyle, True West, Phoenix Magazine, Phoenix New Times, Raising Arizona Kids and a variety of local/statewide newspapers and radio stations. Various radio stations include KTAR, Yavapai Broadcasting, KJZZ/KBAQ, and KJOX/KLJZ. Brochures and other marketing collateral are distributed to our target audiences at tradeshows and events, including education-related events. Below is a list of the various tradeshows and events that RAM participated in: Lyman Lake SP 50th celebration Homolovi Ruins SP 50th celebration Plein Air “Paint Out” – Tonto Natural Bridge SP Plein Air “Paint Out” – Riordan Mansion SHP Earthfest Educators Night/Valley Forward Arizona State Parks FY2008 Annual Report 49 Science in the Park Verde River Day – Dead Horse Ranch SP 50th celebration – Paint Out McDowell Mountain Preserve Cook Out event Science Educators Night Phoenix Outdoor Expo Slide Rock SP 50th celebration - Paint Out AZ Science Teachers Association Conf Fiesta de las Calabazas – Oracle SP 50th celebration Picacho Peak SP 50th celebration Juan Bautista de Anza Days Alamo Lake SP 50th celebration McFarland SHP 50th celebration Riordan Mansion SHP 50th celebration Plein Air Treasure Opening Reception Wings Over Willcox Mesa Fit City Challenge Plein Air “Paint Out” – Tubac Presidio SHP Caring for Creation Superbowl Winterfest 22nd annual Tubac Arts Festival Statehood Day – History on the Mall Northern Arizona Wedding Expo Archaeology Expo 50th celebration Gilbert Library – AZ Natural Resources Day Girl Scouts “Taste of Camp” Civil War Reenactment Lake Havasu Boat Show Tres Rios Nature Festival Luke Air Force Base Spring Fest Plein Air “Paint Out” – Lost Dutchman SP AZ Game & Fish Outdoor Expo (Youth/School day) AZ Game & Fish Outdoor Expo (general public) Gilbert Feathered Friends Festival AZ National Guard – Earth Day Celebration Arizona History Convention Verde Valley Birding & Nature Festival Medtronic First Annual Earth Day Celebration Plein Air “Paint Out” – Tonto Natural Bridge SP Payson Wildlife Fair Girls for a Green Planet (Girl Scouts) Women’s Health Expo Fair for Educators – Pima County Arizona State Parks FY2008 Annual Report 50 Gilbert Newcomers Social National Get Outdoors Day – Salt River Tubing Website Update RAM is preparing to launch Phase 1 of the agency’s new website, AZStateParks.com. This revised site will have expanded features for the visitor and will provide in-depth information about the park system, including a photo gallery of each park, easy-to-use driving directions, specific park fees, and much more. The entire project is a concerted team effort of not only RAM staff but also park staff across the agency, affectionately called “the Web Team.” The ASP site typically receives 2,000-4,000 visitors a day, and the new site design will try to convert web visitors into park visitors by showcasing what they can do at the park, how to get there, and how much it costs. Some of the specific features of the new website design will include: • individual websites for each park • photo galleries with interpretative captions about each park • interactive map with satellite and terrain views • interactive driving directions to each park with GPS coordinates • downloadable and printable park maps • volunteer position information for each park • detailed facility info, including group day use and camping facilities • easier to understand fee structure • downloadable Junior Ranger activities for kids • history of how each park entered the ASP system • email newsletter sign up box • science page with ecology, archaeology and cultural history information • area attraction information • enhanced visitor tracking • “find a park” feature allows visitors to locate a park based on interest The new Press Room area of the website is also being developed and will allow media a much easier way to see current and upcoming events at the parks. Besides a downloadable media calendar, the new Press Room will also feature an RSS feed which allows the media various ways to receive automatic notifications of new press releases. We also recently launched a Twitter account where the PIO department can send “Tweets” to interested media contacts. Twitter is an online social networking website. This is an example of how RAM is committed to leveraging emerging technologies to get the word out about Arizona State Parks. Also new on our agency website are Audio Updates (AUs). These radio-like 5-10 minute shows offer rangers and park staff the opportunity to discuss and highlight events of interest. We hope these will engage our customers in a new way; listening is much more dynamic than merely reading. We also anticipate that these will attract and interest a younger demographic. These podcasts are available in a lower-quality, streaming version (for dial-up customers) and a higher quality, iPod compatible version. Customers with high-speed internet connection can stream the MP3 directly. We also hope the AUs will help with internal communication; letting agency staff hear about events organized and implemented by fellow staff members. The Audio Updates are also available on the world’s #1 music store, Apple’s iTunes. iTunes is free and works on both Mac and Windows computers. Downloading our show is also free. Visitors will need to have iTunes installed on their computer. From our page on iTunes, users can listen to individual episodes or “Subscribe” to our show. If a user subscribes, new episodes will automatically be downloaded to their computer. We also offer a link from our website that lets visitors subscribe to our show. This new distribution method offers visitors an Arizona State Parks FY2008 Annual Report 51 easy way to stay connected to what’s happening at Arizona State Parks. We have currently produced nine audio updates and the interest keeps growing! We are currently finishing up Phase 1 and are at work on Phase 2 of the website which includes updating, revising and re-organizing information about the other sections within the agency. Education Outreach The Research and Marketing section targets educational opportunities for life-long learners through Arizona State Park’s educational programs, curricula and creative ventures. These programs benefit State Parks by enhancing its image and name recognition. We also accomplish our goals through participation in special events, conferences and workshops geared specifically toward educational groups. Important aspects of this position involve making connections to State Parks with participants, developing goodwill and forming partnerships with educators, community and youth based organizations, business and industry. State Park’s educational outreach partners: • Arizona Association Environmental Education • National Association for Interpretation • Scottsdale Leadership, Inc. • HEART - Home Educators Association • Arizona Families for Home Education • Be Outdoors Arizona • Girl Scouts: Cactus Pine and Sahuaro Councils • Boy Scouts: Grand Canyon Council • Recreation Program development at Scottsdale Community College • Arizona Plein Air Painters • Tucson Plein Air Painters Arizona State Parks partnered with both the Arizona Plein Air Painters and the Tucson Plein Air Painters Society to host a series of Plein Air “paint outs” at the Arizona State Parks. An opening reception followed by a gallery show from the first ten “paint outs” was held at Boyce Thompson Arboretum SP in January 2008. Plein Air (“in the open air”) artists take their easels and art supplies to scout a particular site at each State Park looking for the “perfect landscape” to capture the uniqueness of that particular Park. In FY 2008, Plein Air “paint-outs” have taken place as artists create their paintings in a four-hour time span starting at 8 am, and then submit their pieces for judging by fellow artists promptly at noon. The winner in each competition received two adult ticket vouchers to Kartchner Caverns State Park® and the appreciation of their peers. Comments from the painters highlight the successful collaboration of these two groups with their local State Parks. These paintings capture the magnificence of nature and raise awareness of the need to be stewards of our parks for artists, collectors and visitors for generations to come. The Plein Air partnership and “paint out” series were so successful that a new series started in September 2007. This series will be followed by gallery shows for the winners at Otero Hall at Tubac Presidio State Park in January 2009 followed by another gallery show in February at the Mayo Clinic in Scottsdale. Partnerships with the Girl Scouts, specifically the Sahuaro and Cactus Pine Councils, have resulted in the creation of park-specific Girl Scout patches. Patches created before FY 2008 are already in place for Red Rock State Park and Kartchner Caverns State Park. A new patch was created during FY 2008 for Riordan Mansion State Park. We are continuing to design unique patches for other Arizona State Parks as educational programs develop. Arizona State Parks FY2008 Annual Report 52 Research RAM provides the agency with research and survey support to collect information regarding our customers and their needs, our employees, fees, and parks. Historical and current data is useful in aiding decision makers throughout the agency. Summarized below, are examples of research projects. Arizona residents In 1994, 1997 and 2003, Arizona State Parks, in collaboration with partners such as Arizona State University, conducted studies of Arizona residents to determine: 1) recreation usage patterns, 2) recreation motives, 3) leisure constraints, 4) preferences for services and facilities at Arizona State Parks, 4) attitudes towards fees and park policies, 5) preferences for information about ASP, and 6) resident demographic characteristics. These studies included telephone surveys of randomly selected residents, and follow-up mail surveys for respondents who agreed to participate. We look forward to updating this information in the coming year. In addition, we will offer telephone survey participants who agree to participate in a follow up survey the opportunity to take the survey online instead of using the mail option. In addition, in the upcoming survey we intend to over sample Latino residents to ensure that we receive adequate information regarding how we can make our services more relevant to these largely untapped potential visitors. Arizona State Parks visitors The third ASP Visitor Survey was completed in fiscal year 2006/2007. The ASP Visitor Survey is a social science research project conducted once every five years in collaboration with the Arizona Hospitality Research and Resource Center at Northern Arizona University. The purpose of this survey is to: 1) identify ASP visitor profiles of activity participation, travel group and demographics; 2) identify visitor expectations and assess customer satisfaction; 3) identify preferences for communication sources and information delivery; 4) identify willingness to pay for selected state park services; 5) identify economic impacts of visitors; and 6) identify the perceived benefits and experience preferences of state park visitors. The Visitor Survey 2006/2007 Report has been distributed to Arizona State Parks Board Members, Executive Staff, Park Managers, Regional Managers, and also interested partners. Research staff in RAM will continue to use this data to identify trends in outdoor recreation over time. Data from this project will be used to update the Economic Impact Study conducted in 2002; the most requested document in the agency, by media, legislators and other interested parties. In addition, each park will receive a report, which includes specific information from the parks’ visitors. This report will also be used to update park marketing plans. Park/Event Surveys Several ongoing or annual surveys provide information and analysis for park staff for use in future planning or addressing customer service needs. Examples include: Kartchner Caverns State Park Exit Survey, the Archaeology Expo Survey, Homolovi Suvoyuki Day Survey, Verde River Day Survey, the Volunteer Venture Survey, Park Managers Meeting, and the Arizona State Parks Teamwork & Training Conference. Requests for information from the public / outside agencies RAM compiles and distributes research information as requested by outside entities in order to strengthen and enhance partnerships both within the research community and beyond it. In addition community specific visitor survey reports will be developed and sent to interested Convention and Visitors Bureaus in order to collaborate with other tourism related industries and increase visitation to both parks and rural communities throughout Arizona. Employee Research RAM collects information from Arizona State Parks employees through a variety of methods and for a variety of purposes. Arizona State Parks employees regularly have the opportunity to rate co-workers performance and customer service, in order to identify customer service issues and address internal problems. In addition, feedback on the employee survey measures employees’ perceptions of their job, their supervisor, management, Arizona State Parks FY2008 Annual Report 53 agency communication, general information, and demographic information allowing executive staff to further assess agency functioning. Finally, research conducted in order to increase employee development, and retention has been conducted in order to inform future plans for agency improvement in these areas. Trends in Outdoor Recreation / Secondary Market Research RAM collects information on marketing and recreation trends of various demographic groups for a variety of purposes, including at the request of executive staff, to fulfill various agency or partner needs, and in order to better serve current and potential customers. State Historic Preservation Office State Historic Preservation Office (SHPO) The responsibilities of the State Historic Preservation Office (SHPO) are defined in state and federal law (A.R.S. 41-861-864 and 41-511.04: P. L. 86-665, National Historic Preservation Act of 1966, as amended). Programs include: • Comprehensive Historic Preservation Planning • Survey and Inventory of Heritage Resources • National/State Register of Historic Places Nominations • Review and Compliance of Federal Undertakings and State Plans • Federal Grants and Federal and State Tax Incentives Administration • Certified Local Government Oversight • Public Education Statewide Historic Preservation Planning The SHPO has been working on the update of the 2000 version of the Arizona Historic Preservation Plan. The plan gives direction to the preservation community as to recommended priorities and issues over the next five years. SHPO has sought input into the plan through a number of targeted questionnaires to the historic preservation interest groups and through a general telephone survey to the general public. The draft plan will be ready for review and input from the general public and the Parks Board in early 2009. Survey and Inventory AZSITE Statewide Inventory The AZSITE statewide inventory database and GIS system was available to preservation consultants, state and federal agencies, Tribes, community historic Preservation officers, and authorized researchers. There are over 83,500 archaeological sites in AZSITE, with more than 1,500 sites added this year. More than 3 billion acres have been surveyed with the results of those surveys entered into AZSITE. This last year, in cooperative with the Governor’s Growth Cabinet, a public cultural resource sensitivity map layer was added to AZSITE. This layer is provided to assist communities and counties in growth planning. The Arizona State Museum, the University of Arizona, the School of Human Evolution and Social Change at Arizona State University, the SHPO a division of ASP, and the Museum of Northern Arizona cooperatively manage AZSITE. Inventory of Historical Cemeteries New legislation in 2008 charged the SHPO with maintaining an inventory of historic period cemeteries. SHPO is working with the cemetery association, land managing agencies, tribes, and mortuaries to complete an initial inventory of historic cemeteries. The Arizona Historical Advisory Commission (AHAC) has recognized this effort as an Arizona Centennial Legacy Project. Arizona State Parks FY2008 Annual Report 54 National and Arizona Register of Historic Places Properties Listed in the National Register of Historic Places in FY 2007-08 Grand Canyon Airport Historic District, Coconino County, Listed 8/28/08 Peeples Valley School, Yavapai County, Listed 9/26/07 Hart Store, Coconino County, Listed 10/25/08 Glendale Townsite / Catlin Court Historic District, Maricopa County, Listed 10/20/07 Chandler High School, Maricopa County, Listed 11/20/07 Kane Ranch Headquarters, Coconino County, Listed 1/2/08 Our Lady of the Blessed Sacrament, Gila County, Listed 1/2/08 Frankenberg House, Maricopa County, Listed 1/2/08 Phoenix Towers, Maricopa County, Listed 1/2/08 El Montevideo Historic District Expansion, Pima County, Listed 12/29/08 Picture Canyon Archaeological Site, Coconino County, Listed 1/10/08 Encanto-Palmcroft Historic District Amendment, Maricopa County, Listed 1/9/08 Railroad Steam Wrecking Crane and Tool Car, Maricopa County, Listed 12/29/07 El Encanto Estates Amendment, Pima County, Listed 1/9/08 Curley School, Pima County, Listed 1/13/08 San Rafael Historic District, Santa Cruz County, Listed 2/7/08 University Park Historic District, Maricopa County, Listed 2/20/08 Bunch, E. C. House, Maricopa County, Listed 3/5/08 Pendley Homestead Historic District Amendment, Coconino County, Listed 5/20/20/08 Catalina American Baptist Church, Pima County, Listed 5/23/08 Cross Creek Ranch House, Yavapai County, Listed 5/29/08 Hunts Tomb, Maricopa County Pyramidal Monuments in Arizona MPDF, Listed 6/12/08 Orchards from the Pendley Homestead HD amendment, Slide Rock State Park San Rafael Ranch State Park Arizona State Parks FY2008 Annual Report Hunt’s Tomb, Phoenix, AZ 55 Review and Compliance The SHPO reviewed and commented on projects from 31 federal agencies and 14 state agencies and institutions. This represents an increase of six additional agencies consulting since the previous fiscal year. SHPO staff reviewed, commented, and consulted on 477 state agency plans and projects under the State Historic Preservation Act and 1,221 federal undertakings in compliance with the National Historic Preservation Act. The office also provided review and comment on 60 projects that involved both federal and state agencies. Seventysix county projects, six Certified Local Government projects, and 45 other community projects were reviewed under local ordinances. Twenty-six Memorandum of Agreements (MOA), and 4 Programmatic Agreements (PA) were executed for federal projects and to streamline reviews. The compliance staff provides written guidance for consulting agencies, including newly drafted guidance on Tribal consultation for both federal and state projects. Federal Grants and Federal and State Tax Incentives Federal Investment Tax Credit Program Ten Rehabilitation Federal Income Tax Credit projects still current and pending. One project was completed in 2008. State Property Tax Program Over five thousand six hundred properties are listed on the state residential tax incentive program. Two hundred and thirty nine properties were added during the fiscal year. The SHPO conducts annual reviews and advises property owners on rehabilitation plans. Certified Local Government Twenty-six communities take part in the Certified Local Government (CLG) program. CLG training was provided at the Statewide Historic Preservation Partnerships Conference. Public Programs • Co-sponsored 6th Statewide Historic Preservation Partnerships Conference held in Nogales, AZ. Over two hundred and fifty people attended the conference. • Coordinated and co-sponsored the Archaeology Expo in Tucson at the Arizona State Museum and statewide Archaeology Month activities during March of 2008. • Provided technical support and funding to the Site Steward Program including certification and training of more than 800 volunteer Site Stewards. • Co-sponsored the Law Enforcement Conference, which provided training for prosecuting attorneys and law enforcement officers in cultural resources legislation. • Held preservation-planning meetings with the communities of Nogales, Jerome, Peoria, Glendale, Bisbee, and Florence. Training In order to reduce travel costs and provide training opportunities for state and federal agency staff and other preservation professionals, the SHPO partnered with the National Preservation Institute to sponsor national training opportunities in Arizona. The following training workshops were offered in the 2007-2008 FY: The SHPO partnered with the National Preservation Institute to present the following training courses in Arizona: • The Secretary of Interior’s Standards: Historic Building Treatment Considerations • GIS: Practical Applications for Cultural Resource Projects • Historic Structures Reports: A Management Tool for Historic Preservation • Preservation Maintenance: Understanding and Preserving Historic Buildings Arizona State Parks FY2008 Annual Report 56 Training provided as part of the Historic Preservation Partnerships Conference included: • Adobe Workshop I Adobe: The Material and Its Conservation • Adobe Workshop II The Craftsman’s Perspective • Adobe Workshop III Adobe Construction Systems in Arizona • Adobe Workshop IV The Architect’s Perspective • Adobe Workshop V Current Issues and Challenges • Adobe Workshop VI Hand-on Field Exercise at Tumacacori National Monument • The Basics of Historical-Period Artifact Identification • Undertaking Historical Research • Real Estate and Economic Development • How to Prepare an National Register Nomination • The Four Treatment of Preservation • Certified Local Government Historic Preservation Commissioner Training • Show Me The Money: Financing Options for Historic Preservation Projects • Communicating Preservation to the Masses Arizona State Parks FY2008 Annual Report 57 Appendix 1 Source and Disposition of Funds FY 2008 - Detail 1000 - General Fund Balance Forward (Prior Yr. Approp.) (does not include $27,700 revolv. funds) Revenues: General Fund Operating Appropriation Revolving Fund Reductions Total Revenues 2448 - Partnerships Fund 210,380 7,741,700 9,500 7,751,200 FTE's 90.00 Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Administrative Adjustments (AY07 exp) Total Expenditures Reversion to the State General Fund Uncommitted Balance Forward to FY09 (does not include $18,200 revolv. funds) 5,751,145 18,340 1,893,818 (3,945) 8,050 7,667,408 (211,830) 82,342 1600 - Capital Outlay Stabilization Fund Balance Forward 99,966 COSF Capital Appropriation Total Revenues Parks Projects Total Expenditures 0 0 468 468 Balance Forward 599,403 Revenues: LWCF Surcharge Non-Federal Grants Non-Federal Intergovernmental Agreements Total Revenues 55,474 205,637 68,349 329,460 FTE's 4.00 Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Administrative Adjustments (AY07 exp.) Subtotal Operating Expenditures 187,711 501 18,465 0 8 206,685 Project Expenditures: Western Region Water Safety Center ADEMA Flood Repair ADOA Risk Mgmt - Cattail Cove Trees Ofc of Tourism - Cultural Resource Inventory Yavapai Co. Red Rock Water Education AzG&F Patagonia Lake Boating Education SHPO Archaeological Compliance 5,949 141,880 5,000 30,000 500 4,536 63,247 Subtotal Project Expenditures 251,112 Total Expenditures 457,797 Cash Balance Forward to FY09 471,066 FY09 Operating Budget Outstanding Projects Total Outstanding Commitments (145,000) (38,419) (183,419) Uncommitted Balance Forward to FY09 Committed Balance Forward to FY08 287,647 99,498 2432 - Land Conservation Fund 2000 - Federal Fund Balance Forward Balance Forward 1,264,990 Revenues: NPS-Historic Preservation Fund NPS-Land and Water Conservation Fund FHWA-Recreational Trails Program Partnerships Projects Parks Projects Total Revenues 657,985 1,531,191 1,716,409 0 228,389 4,133,974 FTE's 16.00 SHPO Operating Expenditures: Payroll & ERE Professional services Other operating Expenditures Equipment Administrative Adjustments (AY07 exp) Subtotal Operating Expenditures 545,865 103,590 135,437 0 2,233 787,124 Recreational Trails - Administration Recreational Trails - Program Partnerships Projects Parks Projects LWCF Capital Parks Projects LWCF Pass Through Grants HPF Pass Through Grants Subtotal Project & Grant Expenditures 111,038 1,602,735 6,700 153,099 165,671 1,365,521 32,672 3,437,436 Total Expenditures 4,224,560 Cash Balance Forward to FY09 1,174,405 124,059,737 Revenues: Growing Smarter GF Appropriation Transfer Investment Interest Total Revenues 20,000,000 6,258,467 26,258,467 FTE's 4.00 Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Administrative Adjustments (AY07 exp) Subtotal Operating Expenditures 234,878 117,395 105,734 13,601 155 471,763 LCF Pass Through Grants 40,501,531 Total Expenditures 40,973,295 Cash Balance Forward to FY09 109,344,909 FY09 Operating Budget Outstanding Grants Total Outstanding Commitments (500,000) (27,781,600) (28,281,600) Uncommitted Balance Forward to FY09 81,063,309 2525 - Arizona Trail Fund Balance Forward FY09 SHPO Operating Budget Carryforward for SHPO Operating Outstanding Projects Total Outstanding Commitments Uncommitted Balance Forward to FY09 Arizona State Parks FY2008 Annual Report (940,000) (39,948) (194,458) (1,174,405) 0 50,486 Arizona Trail GF Appropriation Transfer Total Revenues 125,000 125,000 Aid to Organizations Total Expenditures 170,273 170,273 Outstanding Projects Uncommitted Balance Forward to FY09 58 0 5,213 Source and Disposition of Funds FY 2008 - Detail 2106 - State Lake Improvement Fund Balance Forward 1304 - Reservation Surcharge Fund 24,526,973 Balance Forward Revenues: Watercraft Fuel Tax Watercraft License Fees Investment Interest Total Revenues 7,659,660 395,310 1,167,194 9,222,164 Revenues: Kartchner Reservation Surcharge Reversion of FY07 Ending Fund Bal. Net Revenues FTE's 28.0 342,018 (779) 341,239 FTE's 8.0 Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Administrative Adjustments (AY07 expense) Subtotal Operating Expenditures 1,933,701 125,186 894,139 (420) 25,007 2,977,613 Project and Grant Expenditures: Capital Park Projects Pass Through Grants 702,614 3,095,244 Subtotal Project & Grant Expenditures 3,797,858 Legislative Fund Sweeps 4,127,000 Total Expenditures 10,902,470 Cash Balance Forward to FY09 22,846,666 FY09 Agency Operating Budget Outstanding Capital Park Projects Outstanding Grants Carryforward for Operating Carryforward for Capital Projects Carryforward for AY08 Grant Awards Total Outstanding Commitments 75,779 347,404 347,404 Cash Balance Forward to FY09 69,614 Ending Fund Balance To Be Reverted FY09 Operating Budget Uncommitted Balance Forward to FY09 0 (548,000) (478,386) 2111 - Law Enforcement Boating Safety Fund Balance Forward (3,150,000) (4,567,810) (10,436,145) 0 0 0 (18,153,954) Uncommitted Balance Forward to FY09 Operating Expenditures: Kartchner Reservation System Total Operating Expenditures 4,692,712 0 Revenues: Other Licenses Total Revenues 2,240,088 2,240,088 Pass Through Grant Expenditures: Apache County Coconino County Gila County La Paz County Maricopa County Mohave County Navajo County Yuma County Refunds Rec'd from Prior Year(s) Total Pass Through Grant Expenditures 72,504 233,362 187,627 368,772 362,791 728,971 83,534 236,706 (34,178) 2,240,088 2253 - Off-Highway Vehicle Fund Balance Forward to FY09 Balance Forward 4010 - Publications & Souvenirs Fund Revenues: Motor Vehicle Fuel Tax - 70% Investment interest Total Revenues 1,781,509 164,581 1,946,090 FTE's 14.0 Administration Operating: Payroll & ERE Professional Services Other Operating Expenditures Subtotal Admin. Operating Expenditures 195,781 42,715 86,974 325,470 Parks Division Operating: Payroll & ERE Professional Services Other Operating Expenditures Subtotal Parks Div. Operating Expenditures 687,123 0 2,204 689,328 Partnership Projects Pass Through Grants Subtotal Project & Grant Expenditures 607,449 28,294 635,742 Legislative Fund Sweeps 1,518,600 Total Expenditures 3,169,140 Cash Balance Forward to FY09 2,244,637 Balance Forward 267,565 Revenues: Publications and Souvenirs Sales Tonto Lodge Revenues Investment Interest Total Revenues 594,432 0 10,657 605,089 FTE's 5.0 Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Administrative Adjustments (AY07 expense) Subtotal Operating Expenditures 122,203 14,644 77,685 0 953 215,484 Tonto Lodge Operating Publications and Resale Supplies 4,961 374,660 Legislative Fund Sweeps FY09 Administration Operating Budget FY09 Parks Division Operating Budget Outstanding Partnership Projects Outstanding Grants Total Outstanding Commitments (360,000) (692,100) (1,315,172) 0 (2,367,272) Uncommitted Balance Forward to FY09 (122,636) Arizona State Parks FY2008 Annual Report 0 3,467,687 Total Expenditures 596,805 Cash Balance Forward to FY09 275,849 Obligated to Tonto Lodge FY09 Operating Budget Total Outstanding Commitments Uncommitted Balance Forward to FY09 59 1,700 0 (325,000) (325,000) (49,151) Source and Disposition of Funds FY 2008 - Detail 2201/2202 - Enhancement Fund Balance Forward (includes $0 revolv. funds) Revenues: Parks User Fees Parks Housing San Rafael Filming Yuma Crossing User Fees Total Revenues FTE's 139.3 Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Admin. Adjustments (AY07 exp) Yuma QMD Operating Subtotal Operating Expenditures Tonto Lease Payment Park Capital Outlay Projects Subtotal Capital Projects Legislative Fund Sweeps 2296 - Arizona Heritage Fund 2,935,418 Balance Forward (does not include $1,450 revolv. funds) 9,579,370 33,271 3,000 23,794 9,639,435 6,147,586 36,986 994,717 67,544 29,292 53,250 7,329,375 371,800 0 371,800 80,100 7,781,275 Cash Balance Forward to FY09 4,793,578 Uncommitted Balance Forward to FY09 Revenues: Lottery Funds Revolving Fund Reductions Investment Interest Total Revenues (65,341) (25,675) (1,000,000) (1,091,016) 3,702,562 3117 - Donations Fund Revenues: Yuma Crossing Operating (City of Yuma) Park/Program Donations Investment Interest Total Revenues 150,000 119,990 30,856 300,846 FTE's 4.0 Yuma Crossing Operating Expenditures Park/Program Expenditures Total Expenditures 150,000 90,188 240,188 Cash Balance Forward to FY09 702,128 Uncommitted Balance Forward to FY09 (does not include $950 revolv. funds) Arizona State Parks FY2008 Annual Report 1,765,468 157,093 796,597 35,068 (9,970) 2,744,256 Capital Park Project Expenditures: AHF/Parks Acquisition & Development AHF/Natural Areas Acquisition AHF/Trails AHF/Historic Preservation Subtotal Capital Park Project Expenditures 1,015,266 34,383 0 136,040 1,185,688 76,380 76,380 Pass Through Grants: AHF/Local, Regional and State Parks AHF/Trails 4,448,367 543,915 AHF/Historic Preservation Subtotal Pass Through Grant Expenditures 1,355,018 6,347,300 Total Expenditures 10,353,625 Cash Balance Forward to FY09 41,901,687 641,470 (does not include $950 revolv. funds) Obligated to Specific Parks/Programs Obligated to Yuma Crossing FY09 Operating Budget Total Outstanding Commitments Operating Expenditures: Payroll & ERE Professional Services Other Operating Expenditures Equipment Admin. Adjustments (AY07 exp.) Subtotal Operating Expenditures Public Programs / Planning: AHF/Historic Preservation Subtotal Programs/Planning Expenditures (includes $0 revolv. funds) Balance Forward 10,000,000 0 1,939,053 11,939,053 FTE's 35.0 Total Expenditures Obligations: Yuma QMD Operating San Rafael Filming Parks Capital Outlay Projects Total Outstanding Commitments 40,316,259 FY09 Operating Budget Outstanding Capital Projects Outstanding Programs/Planning Outstanding Grants Total Outstanding Commitments (3,170,000) (17,247,162) (212,605) (12,214,212) (32,843,979) AHF/Interest AHF/Parks Acquisition & Development AHF/Environmental Education AHF/Local, Regional and State Parks AHF/Natural Areas Acquisition AHF/Natural Areas Operations & Mgmt. AHF/Trails AHF/Historic Preservation Uncommitted Balance Forward to FY09 (Includes Fall 2008 Capital Projects and Grant Awards) (Does not Include $1,450 revolv. funds) (519,834) 0 (25,000) (544,834) 157,294 60 1,121,706 0 343,350 2,800,003 2,368,478 461,217 764,501 1,198,452 9,057,708 Appendix 2 SOURCE AND DISPOSITION OF FUNDS FY2008 SOURCE OF FUNDS: Balance Forward DISPOSITION OF FUNDS: Revenue Expended 27,700 0 0 210,380 0 210,380 0 0 7,741,700 0 0 7,741,700 0 0 7,659,358 8,050 0 7,667,408 18,200 0 82,342 0 0 82,342 9,500 0 0 202,330 0 202,330 0 0 0 0 0 0 82,342 1304 - Reservation Surcharge Revolving Fund 75,779 342,018 347,404 69,614 779 0 69,614 1600 - Capital Outlay Stabilization Fund 99,966 0 468 99,498 0 0 99,498 1,141,759 0 123,232 0 0 1,264,990 625,313 1,716,409 394,060 32,672 1,365,521 4,133,974 787,124 1,713,774 325,470 32,672 1,365,521 4,224,560 940,000 2,636 191,822 0 0 1,134,458 0 0 0 0 0 0 39,948 0 0 0 0 39,948 1,174,405 3,435,791 5,270,424 15,820,758 24,526,973 9,222,164 0 0 9,222,164 2,977,613 702,614 3,095,244 6,775,470 3,150,000 4,567,810 10,436,145 18,153,954 4,127,000 0 0 4,127,000 2,403,342 0 2,289,370 4,692,712 22,846,666 0 2,240,088 2,240,088 0 0 0 0 0 1,000 0 0 1,000,000 371,800 0 0 371,800 0 1,000,000 0 0 0 0 0 1,000 0 EF/OPER--Agency Operating EF/OPER--Yuma Crossing EF/OPER--San Rafael Filming Subtotal Enhancement Fund 2,816,945 94,798 22,675 2,935,418 8,240,841 23,794 3,000 9,639,435 7,356,225 53,250 0 7,781,275 0 65,341 25,675 1,091,016 0 0 0 0 3,701,562 0 0 3,702,562 2253 - Off Highway Vehicle Fund OHV--Operating--Program Administration OHV--Operating--Parks (Appropriated) OHV--Partnership Projects OHV--Pass Thru Grants OHV--Unallocated Program Funds Subtotal OHV Fund 378,000 692,100 1,922,621 28,398 446,568 3,467,687 360,000 692,100 0 893,990 1,946,090 325,470 689,328 607,449 28,294 1,650,540 360,000 692,100 1,315,172 0 0 2,367,272 52,530 2,772 0 104 1,463,194 1,518,600 1,450 2,871,999 2,418,464 16,001,328 19,024,468 40,316,259 0 1,939,053 1,000,000 4,800,000 4,200,000 11,939,053 0 1,689,345 1,131,291 1,185,688 6,347,300 10,353,625 1,450 2,000,000 1,382,605 17,247,162 12,214,212 32,843,979 0 0 0 0 0 0 6,150,628 117,909,108 124,059,737 6,258,467 20,000,000 26,258,467 471,763 40,501,531 40,973,295 500,000 27,781,600 28,281,600 583,858 4,232 11,313 599,403 55,474 68,349 205,637 329,460 206,685 69,196 181,916 457,797 145,000 3,385 35,034 183,419 50,486 125,000 170,273 3117 - Donations Fund Donations--Yuma Crossing Oper. (City of Yuma) Donations--Park/Program Operating Subtotal Donations Fund 0 641,470 641,470 150,000 150,846 300,846 4010 - Publications/Souvenirs Fund 267,565 198,516,112 1000 - General Fund General Fund Revolving Funds** General Fund Revenue General Fund Operating Appropriation General Fund Operating--Admin. Adj. /Reversions General Fund--Capital Outlay (Parks Projects) Subtotal General Fund 2000 - Federal Fund: Federal Fund--HPF/SHPO Operating Federal Fund--Recreational Trails Program Federal Fund--Projects & Programs Federal Fund--HPF Pass Thru Grants Federal Fund--LWCF Pass Thru Grants Subtotal Federal Fund 2105 - State Lake Improvement Fund State Lake Improvement Fund--Operating State Lake Improvement Fund--Parks Projects State Lake Improvement Fund--Pass Thru Grants Subtotal SLIF 2111 - Law Enforcement Boating Safety Fund 2202 - Parks Enhancement Fund Enhancement Revolving Funds** EF/DEV--Park Development EF/DEV--Tonto Lease & Accelerated Pmt. Acct. 2296 - Arizona Heritage Fund Az. Heritage Fund--Revolving Funds** Az. Heritage Fund--Interest / Administration Az. Heritage Fund--Park/Program Operating Az. Heritage Fund--Capital Park Projects Az. Heritage Fund--Pass Thru Grants Subtotal Arizona Heritage Fund 2432 - Land Conservation Fund LCF--Administration LCF--Pass Thru Grants - Public Conservation Acct. Subtotal Land Conservation Fund 2448 - Partnerships Fund PF--Administration (LWCF S/C) PF--Non-Federal Intergovernmental Agreements PF--Non-Federal Grants (Az. State) Subtotal Partnerships Fund 2525 - Arizona Trail Fund TOTAL ALL FUNDS Reverted 0 0 0 0 (122,636) (122,636) Fund Balance 4,793,578 2,244,637 0 1,121,706 904,567 2,368,478 4,662,956 9,057,708 41,901,687 5,786,703 75,276,606 81,063,309 109,344,909 0 0 0 0 287,647 0 0 287,647 471,066 0 0 5,213 5,213 150,000 90,188 240,188 0 535,496 535,496 0 0 0 0 166,632 166,632 702,128 605,089 596,805 325,000 0 (49,151) 275,849 74,823,384 83,479,196 85,167,648 5,848,709 * Unobligated balances include Fall 2008 capital projects and grant awards. ** Revolving Funds do not add to the fund balance. Arizona State Parks FY2008 Annual Report Obligated Unobligated Balance Forward* 61 5,650,628 (5,650,628) 0 98,843,943 184,011,591