Adopted Biennial Budget Detail Fiscal Years 2009 and 2010 Volume II CITY OF TUCSON Adopted Biennial Budget Detail Fiscal Years 2009 and 2010 Presented July 1, 2008 CITY COUNCIL HONORABLE ROBERT E. WALKUP MAYOR REGINA ROMERO WARD 1 SHIRLEY C. SCOTT WARD 4 RODNEY GLASSMAN WARD 2 KARIN UHLICH WARD 3 NINA J. TRASOFF WARD 6 STEVE LEAL WARD 5 CITY ADMINISTRATION MIKE HEIN City Manager MICHAEL D. LETCHER Deputy City Manager RICHARD MIRANDA KAREN MASBRUCH Assistant City Manager Assistant City Manager TABLE OF CONTENTS VOLUME II OPERATING BUDGET DETAIL Mayor and Council.................................................................................................................................................. Budget and Research .............................................................................................................................................. City Attorney ........................................................................................................................................................... City Clerk.................................................................................................................................................................. City Court................................................................................................................................................................. City Manager............................................................................................................................................................ Community Services............................................................................................................................................... Convention Center.................................................................................................................................................. Development Services............................................................................................................................................ Environmental Services ......................................................................................................................................... Equal Opportunity Programs and Independent Police Review ...................................................................... Finance...................................................................................................................................................................... Fire ............................................................................................................................................................................ General Services ...................................................................................................................................................... Golf ........................................................................................................................................................................... Human Resources................................................................................................................................................... Information Technology........................................................................................................................................ Neighborhood Resources ...................................................................................................................................... Parks and Recreation .............................................................................................................................................. Police......................................................................................................................................................................... Procurement ............................................................................................................................................................ Public Defender ...................................................................................................................................................... Transportation......................................................................................................................................................... Urban Planning and Design .................................................................................................................................. Water ........................................................................................................................................................................ Non-Departmental ................................................................................................................................................. Internal Service and Fiduciary Funds .................................................................................................................. 1 7 13 21 29 37 45 55 61 69 77 81 91 101 111 119 127 137 145 155 165 173 177 191 199 211 225 MAYOR AND COUNCIL OPERATING: POSITION TOTAL: $ 3,477,650 51.50 MAYOR COUNCIL PROGRAM ALLOCATION FINANCING PLAN Council - Ward 5 12% Council - Ward 6 12% Council - Ward 4 12% Administrative Expenses 9% General Fund 100% Council - Ward 3 12% Mayor 19% Council - Ward 2 12% Council - Ward 1 12% TEN YEAR STAFFING TRENDS Adopted Positions 2004 2005 51.50 51.50 51.50 2008 53.00 2007 53.00 2006 53.00 2003 43.50 53.00 2002 50.00 53.00 2001 60.00 44.50 40.00 2000 1999 30.00 1 CITY OF TUCSON WARD MAP 2 MAYOR AND COUNCIL MISSION STATEMENT To establish public policy and develop programs as mandated by the Tucson City Charter, represent community interests, and work with city management to effectively meet the community's current and long-term needs. DEPARTMENT SERVICES Tucson is a charter city with a council-manager form of government. The legislative body is comprised of an elected mayor and six council members, who establish legislative policies. These policies are carried out by a city manager, who is appointed by the Mayor and Council. The Mayor and Council also appoint a city attorney, a city clerk, and city magistrates. The city is geographically divided into six wards. The population of each ward is approximately 88,300. The city conducts partisan elections. In the Primary Elections, electors may vote for their party’s candidate for Mayor, and may also vote for their party’s candidate for Council Member in their council ward. In the General Election, all qualified electors of the City of Tucson (regardless of city ward) may vote for all offices. The Mayor’s Office is located in City Hall. Each Council Member has an office in the ward they represent. MAYOR AND COUNCIL PHONE NUMBERS AND LOCATIONS Office Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Representative Robert E. Walkup Regina Romero Rodney Glassman Karin Uhlich Shirley C. Scott Steve Leal Nina J. Trasoff Address 255 West Alameda 940 West Alameda 7575 East Speedway 1510 East Grant Road 8123 East Poinciana 4300 South Park Avenue 3202 East First Street Phone Number 791-4201 791-4040 791-4687 791-4711 791-3199 791-4231 791-4601 There are six City of Tucson Strategic Subcommittees. Each council member serves on three strategic subcommittees. The subcommittees are: • Children, Families, and Seniors • Environment, Planning, and Resource Management • Neighborhoods, Public Safety, and Emergency Preparedness • Transportation • Economic and Workforce Development • Rio Nuevo/Downtown, Arts, Culture, and History 3 MAYOR AND COUNCIL DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 9.50 7.00 7.00 7.00 7.00 7.00 7.00 9.50 7.00 7.00 7.00 7.00 7.00 7.00 51.50 51.50 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.50 7.00 7.00 7.00 7.00 7.00 7.00 9.50 7.00 7.00 7.00 7.00 7.00 7.00 9.50 7.00 7.00 7.00 7.00 7.00 7.00 51.50 51.50 51.50 Position Summary Mayor Council - Ward 1 Council - Ward 2 Council - Ward 3 Council - Ward 4 Council - Ward 5 Council - Ward 6 Department Total Financial Summary Mayor Council - Ward 1 Council - Ward 2 Council - Ward 3 Council - Ward 4 Council - Ward 5 Council - Ward 6 Administrative Expenses Department Total $ 605,835 322,530 411,964 360,324 392,635 398,102 397,411 300,435 $ 620,480 425,540 425,540 425,540 425,540 425,540 425,540 250,550 $ 620,480 425,540 425,540 425,540 425,540 425,540 425,540 250,550 $ 628,140 433,160 433,160 433,160 433,160 433,160 433,160 250,550 $ 628,140 433,160 433,160 433,160 433,160 433,160 433,160 250,550 $ 3,189,236 $ 3,424,270 $ 3,424,270 $ 3,477,650 $ 3,477,650 $ 2,747,454 369,918 71,864 $ 3,005,120 358,670 60,480 $ 3,005,120 358,670 60,480 $ 3,058,500 358,670 60,480 $ 3,058,500 358,670 60,480 $ 3,189,236 $ 3,424,270 $ 3,424,270 $ 3,477,650 $ 3,477,650 $ 3,187,202 2,034 $ 3,424,270 -0- $ 3,424,270 -0- $ 3,477,650 -0- $ 3,477,650 -0- $ 3,189,236 $ 3,424,270 $ 3,424,270 $ 3,477,650 $ 3,477,650 Character of Expenditures Personal Services Services Commodities Department Total Source of Funds General Fund Civic Contributions Fund Department Total 4 MAYOR AND COUNCIL Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $3,477,650 reflects an increase of $53,380 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Impact on salaries due to Fiscal Year 2008 merit increases ♦ Increase in funding for medical insurance $ 54,810 18,490 ♦ Reduction of required pension contribution Total (19,920) $ 53,380 Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $3,477,650 reflects no change from Fiscal Year 2009. 5 6 BUDGET AND RESEARCH OPERATING: POSITION TOTAL: $ 1,282,450 18.00 ADMINISTRATION BUDGET MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Budget Management 65% General Fund 100% Administration 35% TEN YEAR STAFFING TRENDS Adopted Positions 30.00 26.00 26.00 26.00 24.00 25.00 24.55 24.00 22.55 22.55 22.55 20.00 18.00 7 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 15.00 8 BUDGET AND RESEARCH MISSION STATEMENT To ensure effective and efficient allocation of resources by working with the Mayor and Council, City Manager, and city departments and offices to provide the highest levels of services to the residents of Tucson. DEPARTMENT SERVICES The Budget and Research Department develops and manages the operating budget and the five-year capital improvement program, provides evaluation and analysis of municipal programs, and facilitates performance improvement. In performing these functions, a primary focus is adding value to the organization. These and other related services are provided through the Administration and Budget Management Divisions. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Administration Budget Management Research and Organizational Effectiveness 7.55 11.00 6.00 7.00 11.00 -0- Department Total 24.55 18.00 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 7.00 11.00 -0- 7.00 11.00 -0- 7.00 11.00 -0- 18.00 18.00 18.00 Position Summary Financial Summary Administration Budget Management Research and Organizational Effectiveness Department Total $ 562,474 936,109 454,906 $ 634,070 1,056,670 -0- $ 638,440 1,036,790 -0- $ 454,410 828,040 -0- $ 395,530 960,800 -0- $ 1,953,489 $ 1,690,740 $ 1,675,230 $ 1,282,450 $ 1,356,330 $ 1,828,279 60,672 64,538 $ 1,558,960 66,980 64,800 $ 1,502,320 110,110 62,800 $ 1,147,720 66,080 68,650 $ 1,221,600 66,080 68,650 $ 1,953,489 $ 1,690,740 $ 1,675,230 $ 1,282,450 $ 1,356,330 $ 1,953,489 $ 1,690,740 $ 1,675,230 $ 1,282,450 $ 1,356,330 $ 1,953,489 $ 1,690,740 $ 1,675,230 $ 1,282,450 $ 1,356,330 Character of Expenditures Personal Services Services Commodities Department Total Source of Funds General Fund Department Total 9 BUDGET AND RESEARCH Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $1,282,450 reflects a decrease of $408,290 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for retiree payouts $ 165,150 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 23,100 ♦ Increase in funding for medical insurance 6,420 ♦ Reduction of required pension contribution (8,950) ♦ Pension savings due to end-of-service participants (10,540) ♦ Transfers to Non-Departmental for intern and service costs (98,790) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (484,680) ________ $ (408,290) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $1,356,330 reflects an increase of $73,880 from Fiscal Year 2009. DEPARTMENT MEASURES OF PERFORMANCE Manage the variance of general purpose funds actual expenditures to estimated expenditures (percent). Actual FY 2007 Adopted FY 2008 <1.0% 0.0% 10 Estimated FY 2008 0.0% Adopted FY 2009 0.0% Approved FY 2010 0.0% BUDGET AND RESEARCH DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides administrative support to ensure that staff can develop and execute the city’s budget. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 11.00 11.00 11.00 11.00 11.00 $ 936,109 $ 1,056,670 $ 1,036,790 $ 828,040 $ 960,800 BUDGET MANAGEMENT Services The Budget Management Division develops, implements, and monitors the city’s annual operating and capital budgets, to ensure they remain within authorized appropriations and available revenues. Position Resources Financial Resources General Fund 7.55 7.00 7.00 7.00 7.00 $ 562,474 $ 634,070 $ 638,440 $ 454,410 $ 395,530 RESEARCH AND ORGANIZATIONAL EFFECTIVENESS* Resources Position Resources Financial Resources General Fund 6.00 -0- -0- -0- -0- $ 454,906 $ -0- $ -0- $ -0- $ -0- *The Research and Organizational Effectiveness Division was eliminated in Fiscal Year 2007. 11 12 CITY ATTORNEY OPERATING: POSITION TOTAL: $ 8,534,990 112.00 ADMINISTRATION CIVIL CRIMINAL FINANCING PLAN PROGRAM ALLOCATION Administration 4% General Fund: Restricted Revenues 1% Criminal 69% Civil 27% General Fund: Forfeiture Funds 2% General Fund 92% Miscellaneous Federal Grants 3% Miscellaneous Non-Federal Grants 2% TEN YEAR STAFFING TRENDS Adopted Positions 130.00 120.00 112.00 114.00 112.00 112.00 108.00 105.00 106.00 106.00 2005 2006 108.50 2004 110.00 113.00 13 2008 2007 2003 2002 2001 2000 1999 100.00 14 CITY ATTORNEY MISSION STATEMENT To ensure the legality of the official business of the City of Tucson by providing sound legal advice; represent the city in all legal proceedings and administrative matters involving issues of law; and ensure the safety of Tucson’s citizens by enforcing criminal state statutes and local ordinances. DEPARTMENT SERVICES The City Attorney's Office consists of the Administration, Civil, and Criminal Divisions. The Administration Division provides legal advice to the Mayor and Council as well as professional leadership, guidance, and support to the City Attorney’s Office. The Civil Division provides legal advice and representation to the Mayor and Council, the City Manager, and all city departments. This division helps to ensure the lawfulness of the official business of the city and, when possible, avoid litigation. The Civil Division also represents the city in administrative proceedings and litigation before federal and state courts. The Criminal Division prosecutes, on behalf of the city and in the name of the state, all criminal and civil cases within the jurisdiction of City Court. This division enforces state and local laws regulating nuisance properties such as those that are the site of recurring criminal activity, and prosecutes civil infraction cases to abate nuisance conditions, such as weedy lots, junked cars, and vacant and neglected structures. The Criminal Division also provides notice of court proceedings to crime victims. The City Attorney's Office is at the forefront of a variety of issues of vital importance to the city as well as to cities across the state. These include downtown redevelopment, increased land use litigation under new laws, and transactional issues for the Regional Transportation Authority. The office is continually involved in issues faced by city departments, including Police, Fire, Tucson Water, and Parks and Recreation. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 3.00 26.00 79.50 3.00 26.00 83.00 3.00 26.00 83.00 3.00 26.00 83.00 3.00 26.00 83.00 108.50 112.00 112.00 112.00 112.00 Position Summary Administration Civil Criminal Department Total Financial Summary Administration Civil Criminal Department Total $ 351,328 2,375,084 5,938,941 $ 8,665,353 $ 366,910 2,250,500 6,575,500 $ 9,192,910 15 $ 387,310 2,203,990 6,566,830 $ 9,158,130 $ 376,880 2,271,110 5,887,000 $ 8,534,990 $ 376,880 2,102,380 5,869,000 $ 8,348,260 CITY ATTORNEY Department Resources (Continued) Actual FY 2007 Adopted FY 2008 $ 8,483,134 408,986 195,935 (422,702) $ 8,531,800 488,830 203,140 (30,860) $ 8,665,353 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 8,389,830 468,630 185,570 114,100 $ 7,657,290 471,320 189,380 217,000 $ 7,470,560 471,320 189,380 217,000 $ 9,192,910 $ 9,158,130 $ 8,534,990 $ 8,348,260 $ 8,329,088 -04,110 250,805 81,350 $ 8,416,360 60,000 210,010 344,620 161,920 $ 8,570,550 -0114,100 311,560 161,920 $ 7,850,920 60,000 157,000 311,600 155,470 $ 7,664,190 60,000 157,000 311,600 155,470 $ 8,665,353 $ 9,192,910 $ 9,158,130 $ 8,534,990 $ 8,348,260 Character of Expenditures Personal Services Services Commodities Other Department Total Source of Funds General Fund General Fund: Restricted Revenues General Fund: Forfeiture Funds Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Department Total Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $8,534,990 reflects a decrease of $657,920 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for retiree payouts $ 198,350 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 109,710 ♦ Increase in funding for medical insurance 47,080 ♦ Pension savings due to end-of-service participants (6,550) ♦ Reduction of required pension contribution (52,430) ♦ Reduction in grant capacity (84,920) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (869,160) ________ $ (657,920) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $8,348,260 reflects a decrease of $186,730 from the Fiscal Year 2009 budget due primarily to a reduction in grant capacity. 16 CITY ATTORNEY DEPARTMENT MEASURES OF PERFORMANCE Monitor and respond to requests from the Mayor and Council, the City Manager, and city departments for legal advice and representation. • Number of legal opinions • Number of responses to requests for legal advice on daily operational issues • Legal review of contracts and intergovernmental agreements Control litigation of all active civil cases involving the city during the year. • Actively defend in-house wrongful act litigation cases against the city • Maximize amount of money saved through settlement or litigation ($000s) Produce favorable civil case outcomes for the city. • Number of civil cases with favorable outcomes (less than estimated exposure) • Percent of cases with favorable outcomes Monitor prosecution of misdemeanor cases to ensure fair treatment of defendants, compliance with victims’ rights, staff professionalism, and efficiency of procedures. • Number of cases prosecuted Defer the prosecution of first-time, nonviolent defendants by offering counseling/education opportunities to first-time offenders. • Number of defendants who applied for, or were offered, diversion Advise victims of their rights, case status, outcome, and restitution as required by the victim rights constitutional amendments. • Number of notifications • Number of victims assisted in obtaining restitution • Amount obtained in restitution awards for crime victims and City Court ($000s) Actual FY 2007 Adopted FY 2008 62 11,372 145 11,713 553 Adopted FY 2009 Approved FY 2010 65 11,941 68 12,538 72 13,164 814 581 610 640 389 615 408 429 450 46 53 48 51 53 1,326 3,475 1,392 1,462 1,535 57 35 60 63 66 80% 95% 95% 95% 95% 54,419 60,125 55,300 56,100 56,900 7,861 3,800 7,991 8,121 8,251 39,986 2,292 39,700 2,824 42,000 2,700 43,000 2,750 43,500 3,000 164 250 172 175 178 17 Estimated FY 2008 CITY ATTORNEY DIVISION SUMMARIES ADMINISTRATION Services The Administration Division ensures the lawfulness of the official business of the City of Tucson by providing professional leadership, guidance, and support to the City Attorney’s Office and by providing legal advice to Mayor and Council. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 3.00 3.00 3.00 3.00 3.00 $ 351,328 $ 366,910 $ 387,310 $ 376,880 $ 376,880 CIVIL Services The Civil Division provides legal advice and representation to the Mayor and Council, the City Manager, and all city departments, and serves as the city representative in courts of law and administrative proceedings (including personal injury, contracts, employment, environment and land use, and misconduct) to help ensure the lawfulness of the official business of the City of Tucson and avert litigation contrary to the city’s interest for all civil cases. Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total 26.00 26.00 26.00 26.00 26.00 $ 2,375,084 -0- $ 2,190,500 60,000 $ 2,203,990 -0- $ 2,211,110 60,000 $ 2,042,380 60,000 $ 2,375,084 $ 2,250,500 $ 2,203,990 $ 2,271,110 $ 2,102,380 18 CITY ATTORNEY Division Summaries (Continued) CRIMINAL Services The Criminal Division promotes the safety of the community and supports local law enforcement by upholding state and local laws and ordinances through the prosecution of misdemeanor criminal cases; provides for rehabilitation of first-time, non-violent offenders through a diversion program; provides timely notification to victims; and responds to citizen inquiries about cases pending in City Court. Resources Position Resources Financial Resources General Fund General Fund: Forfeiture Funds Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total Actual FY 2007 Adopted FY 2008 79.50 83.00 83.00 83.00 83.00 $ 5,602,676 4,110 250,805 81,350 $ 5,858,950 210,010 344,620 161,920 $ 5,979,250 114,100 311,560 161,920 $ 5,262,930 157,000 311,600 155,470 $ 5,244,930 157,000 311,600 155,470 $ 5,938,941 $ 6,575,500 $ 6,566,830 $ 5,887,000 $ 5,869,000 19 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 20 CITY CLERK OPERATING: POSITION TOTAL: $ 3,244,450 38.50 ADMINISTRATION LEGISLATIVE MANAGEMENT RECORDS AND ELECTIONS MANAGEMENT FINANCING PLAN CAMPAIGN FINANCE AND FINANCIAL MANAGEMENT PROGRAM ALLOCATION Records and Elections Management 32% Campaign Finance and Financial Management 16% General Fund 100% Administration 10% Legislative Management 42% TEN YEAR STAFFING TRENDS Adopted Positions 125.00 Mayor and Council elections are held every other year resulting in an increase in staff in those years. 100.00 69.50 75.00 63.50 43.00 50.00 58.00 58.50 44.50 41.00 37.00 58.00 37.50 21 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 25.00 22 CITY CLERK MISSION STATEMENT To provide administrative, clerical, and logistical support to the Mayor and Council; maintain, store, and secure all documents necessary for the effective administration and operation of municipal government; conduct regular and special municipal elections in conformance with federal, state, and city laws and procedures; and administer the City of Tucson Campaign Finance Program. DEPARTMENT SEVICES The City Clerk is responsible for providing administrative and logistical support to the Mayor and Council and the boards, commissions, and committees appointed by the governing body. The City Clerk serves as the official scribe for the Mayor and Council, ensures that Open Meeting Law requirements are met by all public bodies of the city, acts as the official records keeper for city documents, conducts municipal elections, and administers the Campaign Finance Program as prescribed by the City Charter. The City Clerk is appointed by the Mayor and Council. The divisions of the City Clerk are Administration, Legislative Management, Records and Elections Management, and Campaign Finance and Financial Management. Mayor and Council elections are held every other year, which results in a fluctuation in staffing and budget levels. Fiscal Year 2008 was an election year for Mayor and Council Members in Wards 1, 2, and 4. In Fiscal Year 2010, elections will be held for Council Members in Wards 3, 5, and 6. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 2.00 23.00 7.50 5.00 2.00 23.00 29.00 4.00 2.00 23.00 29.00 4.00 2.00 23.00 8.50 5.00 2.00 23.00 29.00 5.00 37.50 58.00 58.00 38.50 59.00 Position Summary Administration Legislative Management Records and Elections Management Campaign Finance and Financial Management Department Total Financial Summary Administration Legislative Management Records and Elections Management Campaign Finance and Financial Management Department Total $ 358,414 1,521,643 1,338,744 454,667 $ 3,673,468 $ 366,020 1,447,330 2,971,770 734,870 $ 5,519,990 23 $ 366,020 1,447,330 2,876,770 734,870 $ 5,424,990 $ 320,860 1,362,460 1,044,520 516,610 $ 3,244,450 $ 331,270 1,400,240 2,110,430 634,910 $ 4,476,850 CITY CLERK Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 2,676,687 701,145 129,967 153,870 11,799 $ 3,353,460 1,313,550 829,940 2,200 20,840 $ 3,293,460 1,278,550 829,940 2,200 20,840 $ 2,530,200 547,750 145,660 -020,840 $ 2,752,970 999,100 703,940 -020,840 $ 3,673,468 $ 5,519,990 $ 5,424,990 $ 3,244,450 $ 4,476,850 General Fund Miscellaneous Federal Grants $ 3,669,857 3,611 $ 5,519,990 -0- $ 5,424,990 -0- $ 3,244,450 -0- $ 4,476,850 -0- Department Total $ 3,673,468 $ 5,519,990 $ 5,424,990 $ 3,244,450 $ 4,476,850 Character of Expenditures Personal Services Services Commodities Equipment Other Department Total Source of Funds Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $3,244,450 reflects a decrease of $2,275,540 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Impact on salaries due to Fiscal Year 2008 merit increases $ 41,620 ♦ Retiree payouts 33,020 ♦ Increase in funding for medical insurance 15,650 ♦ Increase for Voice Over Internet Protocol phone charges 6,160 ♦ End of service participant pension savings (5,980) ♦ Reduction of required pension contribution (13,390) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions ♦ Reduction due to Fiscal Year 2009 not being an election year Total (352,620) _(2,000,000) $ (2,275,540) Fiscal Year 2010 The Fiscal Year 2010 operating budget of $4,476,850 includes an increase of $1,232,400 from Fiscal Year 2009 primarily for the election costs of the November 2009 election. 24 CITY CLERK DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 1,570 1,570 1,460 1,460 1,460 16,385 16,385 15,480 15,480 15,480 155,000 N/A 170,000 N/A 170,000 Mail Early Ballot Request Postcards to registered voters. N/A N/A 396,660 -0- 400,000 Process Early Ballot Affidavits within the time frame required by state law. N/A N/A 68,700 -0- 65,000 10 70 70 10 60 2 4 18 10 5 10 2 2 6 10 Ensure Open Meeting Law requirements are met for Mayor and Council meetings and meetings of boards, commissions, and committees. • Number of meeting notices and agendas posted within required time frames Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Process and file official city documents received as public record in accordance with city and state law within 30 days of receipt. • Number of documents processed and filed Ensure that all registered voters receive information and instructions regarding the election process. • Number of voter pamphlets distributed to households Manage the Campaign Finance Program. • Number of mayoral and council candidate campaign finance reports reviewed and processed* • Number of audits completed • Number of requests for public matching funds processed *This measure is linked to the number of candidates and election year, which varies. For example, Fiscal Year 2008 was a mayoral and three council seat election year. 25 CITY CLERK DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides administrative direction to the department, monitors budget expenditures, and ensures that all department programs are delivered as required by law and in accordance with City of Tucson policies and procedures. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 2.00 2.00 2.00 2.00 2.00 $ 358,414 $ 366,020 $ 366,020 $ 320,860 $ 331,270 LEGISLATIVE MANAGEMENT Services The Legislative Management Division provides administrative assistance to the department, accurately records, transcribes, and distributes the minutes and attendant documents for Mayor and Council and other public meetings. The division also provides staff support for all meetings of the Mayor and Council’s boards, commissions, and committees as legally required. Resources Position Resources Financial Resources General Fund Miscellaneous Federal Grants Financial Resources Total 23.00 23.00 23.00 23.00 23.00 $ 1,520,971 672 $ 1,447,330 -0- $ 1,447,330 -0- $ 1,362,460 -0- $ 1,400,240 -0- $ 1,521,643 $ 1,447,330 $ 1,447,330 $ 1,362,460 $ 1,400,240 26 CITY CLERK Division Summaries (Continued) RECORDS AND ELECTIONS MANAGEMENT Services The Records and Elections Management Division stores, secures, and retrieves city documents in a systematic and accessible manner, and provides documentary information and other services requested by city staff and the public in a timely manner and in accordance with legal requirements. The division also ensures that elections are conducted in accordance with legal requirements and established policies and procedures, encouraging maximum voter participation. Resources Position Resources Financial Resources General Fund Miscellaneous Federal Grants Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 7.50 29.00 29.00 8.50 29.00 $ 1,335,805 2,939 $ 2,971,770 -0- $ 2,876,770 -0- $ 1,044,520 -0- $ 2,110,430 -0- $ 1,338,744 $ 2,971,770 $ 2,876,770 $ 1,044,520 $ 2,110,430 CAMPAIGN FINANCE AND FINANCIAL MANAGEMENT Services The Campaign Finance and Financial Management Division provides financial direction to the department and the Mayor and Council offices, monitors budget expenditures, and administers the Election Campaign Finance Program to ensure that public funds are distributed in accordance with the Tucson City Charter. Resources Position Resources Financial Resources General Fund 5.00 4.00 4.00 5.00 5.00 $ 454,667 $ 734,870 $ 734,870 $ 516,610 $ 634,910 27 28 CITY COURT OPERATING: POSITION TOTAL: $ 11,007,800 158.30 JUDICIAL ADMINISTRATION PROGRAM ALLOCATION FINANCING PLAN Administration 77% General Fund: Restricted Revenues 4% General Fund 93% Miscellaneous Non-Federal Grants 3% Judicial 23% TEN YEAR STAFFING TRENDS Adopted Positions 170.00 158.30 138.30 137.30 141.30 141.30 2006 143.80 2004 143.80 2003 141.80 2005 150.30 150.00 145.30 29 2008 2007 2002 2001 2000 1999 130.00 30 CITY COURT MISSION STATEMENT To serve the community and protect individual rights by providing fair and prompt administration of justice. DEPARTMENT SERVICES The case volume of City Court is the second largest of any municipal court in Arizona. The caseload per judicial officer is the second highest in the state, and the caseload per administrative staff employee is the highest in the state. The divisions of City Court are Judicial and Administration. Within the Judicial Division, 13 full-time Magistrates, 3 Limited Special Magistrates, a Presiding Magistrate, and other special magistrates hear a variety of cases including traffic, driving under the influence (DUI), drug possession, prostitution, shoplifting, domestic violence, and other city code violations. A significant number of the DUI and prostitution cases are tried before a jury. The Administration Division provides, and is responsible for, personnel management, facilities management, budget management, records management, computerized case tracking, calendar management, public services, and enforcement of court-ordered sanctions for approximately 240,000 charges per year. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 18.80 131.50 17.30 142.50 19.30 139.00 19.30 139.00 19.30 139.00 150.30 159.80 158.30 158.30 158.30 $ 2,634,086 7,879,501 $ 2,477,220 9,331,610 $ 2,737,826 8,724,174 $ 2,505,220 8,502,580 $ 2,473,330 8,517,130 $ 10,513,587 $ 11,808,830 $ 11,462,000 $ 11,007,800 $ 10,990,460 $ $ $ $ $ Position Summary Judicial Administration Department Total Financial Summary Judicial Administration Operating Total Capital Improvements Department Total 1,021 $ 10,514,608 -0- $ 11,808,830 31 -0- $ 11,462,000 -0- $ 11,007,800 -0- $ 10,990,460 CITY COURT Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 8,334,075 1,692,234 331,565 155,713 -0- $ 9,331,660 1,517,220 401,670 106,840 451,440 $ 9,392,650 1,601,940 331,410 100,000 36,000 $ 8,474,360 1,660,050 321,950 100,000 451,440 $ 8,453,890 1,651,870 326,420 106,840 451,440 $ 10,513,587 $ 11,808,830 $ 11,462,000 $ 11,007,800 $ 10,990,460 $ $ $ $ $ Character of Expenditures Personal Services Services Commodities Equipment Other Operating Total Capital Improvements Department Total 1,021 -0- -0- -0- -0- $ 10,514,608 $ 11,808,830 $ 11,462,000 $ 11,007,800 $ 10,990,460 General Fund General Fund: Restricted Revenues Miscellaneous Federal Grants Miscellaneous Non-Federal Grants $ 10,253,427 258,660 1,500 -0- $ 11,006,410 431,590 -0370,830 $ 11,049,040 321,590 -091,370 $ 10,190,320 445,110 -0372,370 $ 10,169,850 446,380 -0374,230 Operating Funds Total $ 10,513,587 $ 11,808,830 $ 11,462,000 $ 11,007,800 $ 10,990,460 $ 1,021 $ -0- $ -0- $ -0- $ -0- Capital Funds Total $ 1,021 $ -0- $ -0- $ -0- $ -0- Department Total $ 10,514,608 Source of Funds Operating Funds Capital Funds General Fund: Restricted Revenues $ 11,808,830 32 $ 11,462,000 $ 11,007,800 $ 10,990,460 CITY COURT Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $11,007,800 reflects a decrease of $801,030 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for retiree payouts $ ♦ Impact on salaries due to Fiscal Year 2008 merit increases ♦ Increase in funding for medical insurance 131,100 105,680 60,630 ♦ Increase in restricted revenue sources and associated expenditures 9,730 ♦ Pension savings due to end-of-service participants (7,440) ♦ Reduction of required pension contribution (50,420) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (1,050,310) _________ $ (801,030) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $10,990,460 reflects a decrease of $17,340 from Fiscal Year 2009. 33 CITY COURT DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 37,200 340 170 2,500 36,000 340 190 2,700 73,814 Serve the public by providing citizen information and cashier services, rescheduling court hearings, and accepting proofs of compliance with court orders. • Number of individuals served* • Number of customer transactions Provide access to judicial services for victims of domestic violence or harassment from 8:00 a.m. to 4:00 p.m. on weekdays. • Number of requests for petitions** Adjudicate all charges brought before the court. • Number of criminal arraignments • Number of bench trials • Number of jury trials • Number of civil traffic hearings Initiate court cases by entering citation information in the computer system, and manage case flow by entering results of court hearings in an accurate and timely manner. • Number of criminal charges that require action by a judicial officer, (consists of DUI, criminal traffic and misdemeanor charges) Percentage of individuals assisted within 30 minutes of their arrival.*** Reduce arraignment to disposition time, which is the number of days from arraignment to a disposition (judgment). • Average number of days from arraignment to disposition**** Estimated FY 2008 Adopted FY 2009 Approved FY 2010 33,300 343 132 2,337 34,300 350 140 2,500 35,329 360 148 2,700 N/A 79,176 84,718 90,260 112,000 440,000 115,000 470,000 140,000 500,000 165,000 530,000 194,000 560,000 5,900 6,900 2,697 2,800 3,000 90% 90% 75% 70% 65% 125 125 148 151 154 *Increase based upon estimated 18% annual increase in people requiring services from Public Services. **Reduction due to new memorandum of understanding between Pima County Superior Court, Pima County Consolidated Justice Courts, and Tucson City Court, and fewer petitions being filed. ***Decrease is due to an increased number of customers coming into the court building, the limited number of customer service windows (28), and an increase in the number of civil traffic and photo enforcement charges filed with the court. ****Arraignment to disposition time is increasing due to older cases being disposed, skewing the average number of days higher. 34 CITY COURT DIVISION SUMMARIES JUDICIAL Services The Judicial Division builds public trust and confidence in City Court by providing prompt and impartial adjudication of cases and equal access for all citizens. Resources Position Resources Financial Resources General Fund Miscellaneous Non-Federal Grants Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 18.80 17.30 19.30 19.30 19.30 $ 2,634,086 -0- $ 2,476,930 290 $ 2,737,826 -0- $ 2,505,220 -0- $ 2,473,330 -0- $ 2,634,086 $ 2,477,220 $ 2,737,826 $ 2,505,220 $ 2,473,330 ADMINISTRATION Services The Administration Division supports the judiciary and serves the community by providing efficient case processing, quality service to the public, enforcement of judicial orders, and integrity and accountability in all transactions. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total 131.50 142.50 139.00 139.00 139.00 $ 7,619,341 258,660 1,500 -0- $ 8,529,480 431,590 -0370,540 $ 8,311,214 321,590 -091,370 $ 7,685,100 445,110 -0372,370 $ 7,696,520 446,380 -0374,230 $ 7,879,501 $ 9,331,610 $ 8,724,174 $ 8,502,580 $ 8,517,130 35 36 CITY MANAGER OPERATING: POSITION TOTAL: $ 4,389,970 48.00 CITY MANAGER AGENDA OFFICE OF CONSERVATION AND SUSTAINABLE DEVELOPMENT REAL ESTATE* INTERGOVERNMENTAL RELATIONS ORGANIZATIONAL SUPPORT ZONING EXAMINER FINANCING PLAN PROGRAM ALLOCATION Agenda 5% Miscellaneous Federal Grants 6% City Manager 33% Intergovernmental Relations 14% Miscellaneous Non-Federal Grants 3% Office of Conservation and Sustainable Development 16% Zoning Examiner 4% General Fund 91% Organizational Support 11% Real Estate 17% TEN YEAR STAFFING TRENDS Adopted Positions 40.00 32.00 26.00 27.75 28.25 26.25 26.00 23.25 23.00 2005 25.00 2004 30.00 24.00 *The Real Estate Division is transferred from the Department of Transportation in Fiscal Year 2009. 37 2008 2007 2006 2003 2002 2001 2000 1999 20.00 38 CITY MANAGER MISSION STATEMENT To provide leadership in effectively implementing the legislative policy of the Mayor and Council; oversee the development and administration of strategic plans, organizational work plans, and special programs that are aligned with priorities established by the governing body and the community; formulate and oversee the fiscal plans that allocate current and future resources in accordance with Mayor and Council direction; and systematically monitor and report on performance and progress to ensure accountability and to attain desired outcomes. DEPARTMENT SERVICES The City Manager’s office includes seven units: City Manager, Agenda, Intergovernmental Relations, Office of Conservation and Sustainable Development, Organizational Support, Real Estate, and Zoning Examiner. In addition, the City Manager retains hiring authority for and the reporting responsibility for Office of Equal Opportunity Programs and Independent Police Review. The City Manager is aided in carrying out the responsibilities of the office by the deputy city manager and two assistant city managers. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 13.00 3.00 4.00 4.00 13.00 3.00 4.00 4.00 15.00 3.00 4.00 4.00 14.00 3.00 4.00 5.00 14.00 3.00 4.00 5.00 -0-02.00 6.00 -02.00 6.00 -02.00 4.00 16.00 2.00 4.00 16.00 2.00 26.00 32.00 34.00 48.00 48.00 $ 1,475,346 214,330 584,097 268,554 $ 1,613,500 218,590 641,170 748,540 $ 1,613,500 229,411 641,170 507,543 $ 1,465,390 198,540 608,520 698,240 $ 1,464,730 198,630 614,230 698,150 -0-0196,826 544,870 -0203,500 616,317 -0208,530 480,410 751,130 187,740 472,340 750,240 187,570 $ 2,739,153 $ 3,970,170 $ 3,816,471 $ 4,389,970 $ 4,385,890 Position Summary City Manager Agenda Intergovernmental Relations Office of Conservation and Sustainable Development Organizational Support Real Estate* Zoning Examiner Department Total Financial Summary City Manager Agenda Intergovernmental Relations Office of Conservation and Sustainable Development Organizational Support Real Estate* Zoning Examiner Department Total *The Real Estate Division is transferred from the Department of Transportation in Fiscal Year 2009. 39 CITY MANAGER Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Character of Expenditures Personal Services Services Commodities Equipment Other Department Total $ 2,336,199 378,968 53,986 -0(30,000) $ 3,133,370 393,100 42,300 1,400 400,000 $ 3,033,768 636,278 46,425 -0100,000 $ 3,422,070 495,670 70,800 1,430 400,000 $ 3,409,720 503,090 71,620 1,460 400,000 $ 2,739,153 $ 3,970,170 $ 3,816,471 $ 4,389,970 $ 4,385,890 $ 2,739,153 -0-0- $ 3,570,170 250,000 150,000 $ 3,716,471 50,000 50,000 $ 3,989,970 250,000 150,000 $ 3,985,890 250,000 150,000 $ 2,739,153 $ 3,970,170 $ 3,816,471 $ 4,389,970 $ 4,385,890 Source of Funds General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Department Total Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $4,389,970 reflects an increase of $419,800 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Organizational changes resulting in a transfer of 16 positions $ 848,330 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 49,470 ♦ Increase in funding for medical insurance 19,100 ♦ Decrease due to revised phone billing methodology by Information Technology (6,000) ♦ Reduction of required pension contribution (26,330) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total Fiscal Year 2010 The Fiscal Year 2010 Operating Budget of $4,385,890 is a decrease of $4,080 from Fiscal Year 2009. 40 (464,770) ________ $ 419,800 CITY MANAGER DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 Estimated FY 2008 1,800 1,800 1,900 2,000 2,000 Defeat legislation that Mayor and Council believe is harmful to the City of Tucson and its citizens. • Percent defeated 85% 80% 80% 80% 80% Ensure passage of legislation beneficial to the City of Tucson and its citizens. • Percent passed 80% 70% 80% 80% 80% Hold public hearings, render decisions, and make recommendations to the Mayor and Council related to zoning. • Number of rezoning cases • Number of zoning appeal cases 40 -0- 45 2 40 1 45 1 45 1 Send proposed state legislation and amendments to Mayor and Council and city departments for review on a timely basis. • Number of legislative proposals and amendments sent Adopted FY 2009 Approved FY 2010 DIVISON SUMMARIES CITY MANAGER Services The City Manager provides leadership and administration for the operation of the city government, in support of direction given by the Mayor and Council and in response to community needs, employing proven public management practices and innovative methods to achieve results. Resources Position Resources Financial Resources General Fund 13.00 13.00 15.00 14.00 14.00 $ 1,475,346 $ 1,613,500 $ 1,613,500 $ 1,465,390 $ 1,464,730 41 CITY MANAGER Division Summaries (Continued) AGENDA Services Agenda schedules and distributes material to be reviewed by the Mayor and Council during council meetings and monitors follow-up action by city staff. Resources Actual FY 2007 Adopted FY 2008 3.00 3.00 $ 214,330 $ 218,590 Position Resources Financial Resources General Fund Estimated FY 2008 Adopted FY 2009 Approved FY 2010 3.00 3.00 3.00 $ 229,411 $ 198,540 $ 198,630 INTERGOVERNMENTAL RELATIONS Services Intergovernmental Relations develops, represents, and advocates the interests of the City of Tucson by fostering and maintaining the city’s relationship with other governmental entities on the local, state, and federal levels. Resources Position Resources Financial Resources General Fund 4.00 4.00 4.00 4.00 4.00 $ 584,097 $ 641,170 $ 641,170 $ 608,520 $ 614,230 OFFICE OF CONSERVATION AND SUSTAINABLE DEVELOPMENT Services The Office of Conservation and Sustainable Development promotes an environmental vision and provides leadership that emphasizes strong natural resources protection and sustainable community growth. Resources Position Resources Financial Resources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total 4.00 4.00 4.00 5.00 5.00 $ 268,554 -0-0- $ 348,540 250,000 150,000 $ 407,543 50,000 50,000 $ 298,240 250,000 150,000 $ 298,150 250,000 150,000 $ 268,554 $ 748,540 $ 507,543 $ 698,240 $ 698,150 42 CITY MANAGER Division Summaries (Continued) ORGANIZATIONAL SUPPORT Services The Organizational Support unit provides support and resources to city departments that are keys to downtown development. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 -0- 6.00 6.00 4.00 4.00 $ -0- $ 544,870 $ 616,317 $ 480,410 $ 472,340 REAL ESTATE* Services Real Estate provides professional real property support for city departments including appraisal, acquisition, management, special studies, cultural resource clearance, environmental investigation, leasing, and disposition. Resources Position Resources Financial Resources General Fund -0- -0- -0- 16.00 16.00 $ -0- $ -0- $ -0- $ 751,130 $ 750,240 ZONING EXAMINER Services The Zoning Examiner provides independent and professional review and analysis of zoning and land use changes, stolen property dispositions, and liquor license extension-of-premises cases. Resources Position Resources Financial Resources General Fund 2.00 2.00 2.00 2.00 2.00 $ 196,826 $ 203,500 $ 208,530 $ 187,740 $ 187,570 *The Real Estate Division is transferred from the Department of Transportation in Fiscal Year 2009. 43 44 COMMUNITY SERVICES OPERATING: CAPITAL: TOTAL: $ 78,282,030 2,038,100 $ 80,320,130 POSITION TOTAL: 148.75 ADMINISTRATION HOUSING MANAGEMENT HOUSING ASSISTANCE COMMUNITY DEVELOPMENT PROGRAM ALLOCATION FINANCING PLAN *Other 4% **Other Federal Funds 18% Administration 3% Capital Improvements 3% General Funds 9% Housing Management 26% Community Development Block Grant 8% H.O.M.E. Grants 9% Public Housing Section 8 Fund 36% Community Development 32% Housing Assistance 36% Community Services Housing AMP Funds 16% *Includes Housing Trust Fund 2% , Capital Agreement Funds Pima County Bonds <1%, Miscellaneous Non-Federal Grants <1% **Includes Miscellaneous Federal Housing Grants 6%, HOPE VI 5%, Central Office Cost Center Federal Funding 4%, Miscellaneous Federal Grants 2%, Lead Hazard Control Program Grant 1% TEN YEAR STAFFING TRENDS Adopted Positions 180.00 167.00 160.00 160.00 157.00 155.00 157.00 153.00 153.00 152.50 152.50 148.75 45 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 140.00 46 COMMUNITY SERVICES MISSION STATEMENT To improve the quality of life for the citizens of Tucson by providing housing and community service programs that strengthen and enhance the social, economic, and physical environment, especially for disabled, elderly, and low income families. DEPARTMENT SERVICES The Community Services Department accomplishes its mission through four divisions: Administration, Housing Management, Community Development, and Housing Assistance. The department administers housing, social service, and community development programs, as well as a wide range of other public projects, utilizing federal, state, and local funds for locally-determined needs and priorities. The department brings diverse groups together to form productive working relationships. The strategy is to combine planning with flexibility so that the response to opportunity can be maximized for better living conditions and quality of life for citizens. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 14.00 70.00 33.75 34.00 14.25 67.75 32.75 34.00 14.25 67.75 34.75 31.00 14.25 67.75 34.75 32.00 14.25 67.75 34.75 32.00 151.75 148.75 147.75 148.75 148.75 Administration Housing Management Community Development Housing Assistance $ 1,981,741 11,690,179 14,474,683 28,828,731 $ 2,539,460 18,359,230 27,155,650 30,773,610 $ 2,409,995 17,989,585 28,753,516 28,102,350 $ Operating Total $ 56,975,334 $ 78,827,950 $ 77,255,446 $ 78,282,030 $ 78,246,100 Capital Improvements 928,476 1,567,500 897,860 2,038,100 2,087,200 $ 57,903,810 $ 80,395,450 $ 78,153,306 $ 80,320,130 $ 80,333,300 Position Summary Administration Housing Management Community Development Housing Assistance Department Total Financial Summary Department Total 47 2,770,260 21,140,900 25,304,160 29,066,710 $ 2,803,980 20,673,660 25,091,580 29,676,880 COMMUNITY SERVICES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Character of Expenditure Personal Services Services Commodities Equipment Other Operating Total Capital Improvements Department Total $ 9,534,613 45,967,944 1,408,605 73,880 (9,708) $ 9,917,880 31,180,980 905,220 40,000 36,783,870 $ 9,770,781 35,722,894 1,028,555 99,500 30,633,716 $ 10,156,820 38,028,240 936,490 -029,160,480 $ 10,026,220 36,896,980 930,940 -030,391,960 $ 56,975,334 $ 78,827,950 $ 77,255,446 $ 78,282,030 $ 78,246,100 $ 928,476 $ 1,567,500 $ 897,860 $ 2,038,100 $ 2,087,200 $ 57,903,810 $ 80,395,450 $ 78,153,306 $ 80,320,130 $ 80,333,300 $ 4,202,899 7,991 1,647,313 -05,721,818 $ 4,308,500 2,010,000 3,590,760 -07,136,870 $ 4,030,610 -03,635,536 200,000 7,284,011 $ $ 3,048,540 3,547,866 1,015,691 3,583,420 11,368,060 5,426,860 853,830 12,328,054 1,376,699 6,600 6,606,270 3,288,160 -06,508,990 1,130,060 6,155,871 6,124,180 3,006,766 3,008,000 2,907,570 -0- -0- 277,890 277,890 277,890 28,070,309 2,798,394 27,622,050 5,372,980 27,622,450 3,984,243 29,054,940 4,559,400 29,668,280 4,672,680 -0- -0- 9,966,412 12,573,720 15,083,670 -0- -0- 280,000 1,220,000 1,800,000 270,918 487,724 1,584,270 700,000 1,808,945 600,000 1,467,810 700,000 1,386,040 700,000 $ 56,975,334 $ 78,827,950 $ 77,255,446 $ 78,282,030 $ 78,246,100 Source of Funds Operating Funds General Fund General Fund: Restricted Revenues General Fund: Earned Revenue Housing Trust Fund Community Development Block Grant Fund Public Housing Capital Fund H.O.M.E. Grants HOPE VI - Martin Luther King Revitalization Central Office Cost Center: Federal Funding Central Office Cost Center: General Fund Contribution Public Housing Section 8 Fund Miscellaneous Federal Housing Grants Community Services Housing Asset Management Program Funds Lead Hazard Control Program Grant Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Funds Total 48 4,293,210 -02,898,400 1,887,330 6,440,300 4,316,480 -02,450,030 1,575,000 5,769,410 COMMUNITY SERVICES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Source of Funds (Continued) Capital Funds General Fund General Fund: Earned Revenue Capital Agreement Fund: Pima County Bonds Community Development Block Grant Fund Public Housing Capital Fund H.O.M.E. Grants HOPE VI - Martin Luther King Revitalization $ 6,909 -0-0- $ -0300 517,900 $ 175,360 -0140,000 $ -0-0795,500 $ -0-0337,200 298,067 -0- -0- 104,600 -0- -0623,500 -0- 87,900 778,000 183,400 -0582,500 -0- -0284,500 853,500 -0-01,750,000 Capital Funds Total $ 928,476 $ 1,567,500 $ 897,860 $ 2,038,100 $ 2,087,200 Department Total $ 57,903,810 $ 80,395,450 $ 78,153,306 $ 80,320,130 $ 80,333,300 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $78,282,030 reflects a decrease of $545,920 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase due to housing assistance payments for the Section 8 program ♦ Increase due to award of a Lead Hazard Control Program Grant ♦ Impact on salaries due to Fiscal Year 2008 merit increases $ 1,400,000 1,200,000 12,810 ♦ Increase in funding for medical insurance 4,930 ♦ Reduction in required pension contribution (6,540) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions ♦ Decrease miscellaneous grant capacity Total (85,560) (3,071,560) $ (545,920) The Fiscal Year 2009 Capital Budget of $2,038,100 funds the Martin Luther King Public Housing Amenities and Mercado District Rentals projects. Fiscal Year 2010 The Fiscal Year 2010 of $78,246,100 includes a decrease of $35,930 from Fiscal Year 2009. The Fiscal Year 2010 Capital Budget of $2,087,200 continues funding for the Martin Luther King Public Housing Amenities Project. 49 COMMUNITY SERVICES DEPARTMENT MEASURES OF PERFORMANCE Adopted FY 2009 Approved FY 2010 9 $ 3,000 9 $ 3,000 9 $ 3,000 130 $ 4,218 89 $ 4,300 175 $ 7,060 175 $ 7,060 100 $ 3,192 95 $ 3,100 95 $ 3,100 150 $ 1,950 155 $ 2,100 28 $ 1,818 11 $ 1,700 11 $ 1,700 60 $ 1,600 65 $ 1,500 30 $ 2,454 30 $ 2,400 30 $ 2,400 36 $ 1,800 36 $ 1,800 720 $ 1,335 560 $ 1,350 700 $ 1,350 550 $ 3,200 560 $ 3,300 N/A N/A N/A N/A N/A N/A 70 $ 920 88 $ 1,230 28 $ 320 22 $ 275 22 $ 275 16 $ 167 14 $ 150 Maintain a constant level of participation in the Family Self-Sufficiency (FSS) program. • Number of participants 149 200 190 190 190 Provide effective case management to ensure that FSS participants become eligible to receive any funds accrued in their FSS escrow. • Number of successful graduates 15 20 15 15 15 Secure program funding from private and public sectors to increase community resources for affordable housing and other Community Services programs. • Number of commitments secured • Amount of commitments secured ($000s) Facilitate programs and projects that preserve, upgrade, and expand affordable housing, community facilities, and human services, primarily serving low to moderate income households. • Human Services Contracts* ◊ Number of contracts ◊ Dollar Value ($000s) • Single Family Units ◊ Number of units ◊ Dollar Value ($000s) • Multi-Dwelling Units ◊ Number of units ◊ Dollar value ($000s) • Public Facilities ◊ Number of units ◊ Dollar value ($000s) • Housing Rehabilitation** ◊ Number of units ◊ Dollar value ($000s) • Lead-Based Paint Hazards ◊ Number of units ◊ Dollar value ($000s) • Demolition ◊ Number of units ◊ Dollar value ($000s) Actual FY 2007 Adopted FY 2008 8 $ 2,094 9 $ 3,000 94 $ 4,375 Estimated FY 2008 *Beginning in Fiscal Year 2009, adding Shelter Plus Care and School Plus Jobs **Beginning in Fiscal Year 2009, adding Housing Rehabilitation Collaborative funds, less Community Home Repair Project of Arizona (CHRPA) repairs 50 COMMUNITY SERVICES DIVISION SUMMARIES ADMINISTRATION Services The Administration Division assists in the efficient and effective delivery of affordable housing and community services for the citizens of Tucson by providing overall administration for the department, including program, financial, personnel, and computer management. Resources Position Resources Financial Resources General Fund General Fund: Earned Revenue Community Development Block Grant Fund Public Housing Capital Fund H.O.M.E. Grants HOPE VI - Martin Luther King Revitalization Central Office Cost Center: Federal Funding Public Housing Section 8 Fund Miscellaneous Federal Housing Grants Financial Resources Total $ Actual FY 2007 Adopted FY 2008 14.00 14.25 225,668 612,442 470,299 $ 230,300 964,630 705,770 Estimated FY 2008 Adopted FY 2009 14.25 $ 230,300 881,880 659,816 Approved FY 2010 14.25 $ 246,610 1,253,270 659,820 14.25 $ 260,570 1,291,570 661,340 71,214 26,391 30,018 36,790 26,390 90,080 10,500 25,629 90,080 -026,200 40,120 -026,200 20,060 272,000 257,000 283,290 307,930 307,930 269,709 4,000 224,500 4,000 224,500 4,000 232,310 4,000 232,310 4,000 $ 1,981,741 $ 2,539,460 $ 2,409,995 $ 2,770,260 $ 2,803,980 51 COMMUNITY SERVICES Division Summaries (Continued) HOUSING MANAGEMENT Services The Housing Management Division manages city-owned rental housing for low-income households by ensuring that properties are maintained at a high quality standard, by being responsive to neighborhood concerns, and by promoting tenant self-sufficiency. Resources Position Resources Financial Resources General Fund General Fund: Earned Revenue Community Development Block Grant Fund Public Housing Capital Fund HOPE VI - Martin Luther King Revitalization Central Office Cost Center: Federal Funding Central Office Cost Center: General Fund Contribution Public Housing Section 8 Fund Miscellaneous Federal Housing Grants Community Services Housing Asset Management Project Funds Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total $ Actual FY 2007 Adopted FY 2008 70.00 67.75 190,053 1,028,704 8,217 $ 277,890 2,425,100 30,000 Estimated FY 2008 Adopted FY 2009 67.75 $ -01,928,258 20,000 Approved FY 2010 67.75 $ 67.75 -0- $ 1,316,410 70,000 -0898,740 70,000 2,894,182 985,673 3,484,010 5,336,780 808,080 1,286,619 6,600 3,248,040 -01,110,000 5,818,471 5,801,780 2,658,076 2,631,070 2,530,640 -0- -0- 277,890 277,890 277,890 111,070 81,861 204,490 324,450 204,890 326,643 207,370 478,030 210,470 242,250 -0- -0- 9,966,412 12,573,720 15,083,670 84,224 487,724 474,730 -0- 512,717 -0- 331,770 -0- 250,000 -0- $ 11,690,179 $ 18,359,230 $ 17,989,585 $ 21,140,900 $ 20,673,660 52 COMMUNITY SERVICES Division Summaries (Continued) COMMUNITY DEVELOPMENT Services The Community Development Division facilitates programs and projects to preserve, upgrade, and expand affordable housing, community facilities, and human service programs, primarily serving low to moderate income households. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Earned Revenue Housing Trust Fund Community Development Block Grant Fund Public Housing Capital Fund H.O.M.E. Grants Miscellaneous Federal Housing Grants Lead Hazard Control Program Grant Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total Actual FY 2007 Adopted FY 2008 33.75 32.75 $ 3,787,178 7,991 Adopted FY 2009 Approved FY 2010 34.75 34.75 34.75 $ 3,800,310 2,010,000 $ 3,800,310 -0- $ 4,018,670 -0- $ 4,028,050 -0- 6,167 -05,216,512 201,030 -06,373,240 825,398 200,000 6,576,335 328,720 1,887,330 5,710,480 259,720 1,575,000 5,038,070 83,144 3,521,475 1,665,522 62,620 11,341,670 1,557,240 35,250 12,302,425 2,837,570 -06,580,070 3,722,850 -06,482,790 4,071,910 -0- -0- 280,000 1,220,000 1,800,000 186,694 -0- 1,109,540 700,000 1,296,228 600,000 1,136,040 700,000 1,136,040 700,000 $ 14,474,683 $ 27,155,650 $ 28,753,516 $ 25,304,160 $ 25,091,580 53 Estimated FY 2008 COMMUNITY SERVICES Division Summaries (Continued) HOUSING ASSISTANCE Services The Housing Assistance Division provides Housing Choice Voucher rental assistance in the private market to eligible low income individuals and families so that they may live in safe, decent, sanitary, and affordable housing. The division researches and develops new rent subsidy programs to increase the affordable housing stock in the community. Resources Position Resources Financial Resources General Fund Community Development Block Grant Fund Central Office Cost Center: Federal Funding Public Housing Section 8 Fund Miscellaneous Federal Housing Grants Financial Resources Total $ Actual FY 2007 Adopted FY 2008 34.00 34.00 -026,790 $ -027,860 Estimated FY 2008 Adopted FY 2009 31.00 $ -027,860 Approved FY 2010 32.00 $ 27,930 -0- 32.00 $ 27,860 -0- 65,400 65,400 65,400 69,000 69,000 27,689,530 1,047,011 27,193,060 3,487,290 27,193,060 816,030 28,615,260 354,520 29,225,500 354,520 $ 28,828,731 $ 30,773,610 $ 28,102,350 $ 29,066,710 $ 29,676,880 54 TUCSON CONVENTION CENTER OPERATING: $ 7,342,350 POSITION TOTAL: 63.75 ADMINISTRATION EVENT DEVELOPMENT EVENT SERVICES PROGRAM ALLOCATION FINANCING PLAN Convention Center Fund: Restricted Fees 11% Convention Center Fund 89% Administration 11% Event Services 86% Event Development 3% TEN YEAR STAFFING TRENDS Adopted Positions 63.75 63.75 61.75 60.00 60.00 63.75 2008 63.00 61.00 2007 63.50 61.00 2006 70.00 56.25 55 2005 2004 2003 2002 2001 2000 1999 50.00 56 TUCSON CONVENTION CENTER MISSION STATEMENT To create an economic catalyst for Tucson’s downtown and the community through the attraction of convention visitors and community members; to provide quality event space and services for community organizations; to provide a destination for entertainment, performing arts, and exhibitions; and to always bring quality management to the City of Tucson’s public assembly facilities. DEPARTMENT SERVICES The Tucson Convention Center is a multi-purpose complex on a 27-acre campus in downtown Tucson that hosts conventions, trade shows, and entertainment. The Tucson Convention Center offers a total of 205,000 square feet of meeting space in twenty rooms with capacities of 50 to 1,000 people per room. The 22,500 square-foot Grand Ballroom can be divided into three soundproof rooms and accommodates up to 1,600 guests. The Tucson Arena, adjacent to the exhibition space, offers seating for up to 8,962. A courtyard provides space for outdoor activity and leads to the adjacent 2,289-seat Tucson Music Hall and 511-seat Leo Rich Theatre, home for many local arts groups. Tucson Convention Center facilities play a vital role in downtown development. The department is organized into three divisions: Administration, Event Development, and Event Services. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 9.75 1.50 52.50 9.75 1.50 52.50 63.75 63.75 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.75 1.50 52.50 10.00 1.50 52.25 10.00 1.50 52.25 63.75 63.75 63.75 812,600 192,630 6,337,120 $ 802,760 189,100 6,315,970 Position Summary Administration Event Development Event Services Department Total Financial Summary Administration Event Development Event Services Operating Total Capital Improvements Department Total $ 815,228 167,978 6,815,600 $ 850,710 205,210 6,299,200 $ 850,710 205,210 6,299,200 $ $ 7,798,806 $ 7,355,120 $ 7,355,120 $ 7,342,350 $ 7,307,830 $ $ $ $ $ 328 $ 7,799,134 -0- $ 7,355,120 57 -0- $ 7,355,120 -0- $ 7,342,350 -0- $ 7,307,830 TUCSON CONVENTION CENTER DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 $ 3,100,147 4,171,741 488,944 37,974 $ 3,440,820 3,126,520 246,780 541,000 $ 7,798,806 $ Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 3,440,820 3,126,520 246,780 541,000 $ 3,095,140 3,255,020 251,190 741,000 $ 3,064,380 3,250,070 252,380 741,000 $ 7,355,120 $ 7,355,120 $ 7,342,350 $ 7,307,830 $ $ $ $ Character of Expenditures Personal Services Services Commodities Equipment Operating Total Capital Improvements Department Total 328 -0- -0- -0- -0- $ 7,799,134 $ 7,355,120 $ 7,355,120 $ 7,342,350 $ 7,307,830 $ 7,071,996 726,810 $ 6,714,120 641,000 $ 6,714,120 641,000 $ 6,501,350 841,000 $ 6,466,090 841,740 $ 7,798,806 $ 7,355,120 $ 7,355,120 $ 7,342,350 $ 7,307,830 $ 328 $ -0- $ -0- $ -0- $ -0- Capital Funds Total $ 328 $ -0- $ -0- $ -0- $ -0- Department Total $ 7,799,134 Source of Funds Operating Funds Convention Center Fund Convention Center Fund: Restricted Fees Operating Funds Total Capital Funds Convention Center Fund $ 7,355,120 $ 7,355,120 $ 7,342,350 $ 7,307,830 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $7,342,350 reflects a decrease of $12,770 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for parking improvements $ 184,320 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 34,810 ♦ Increase in funding for medical insurance 20,600 ♦ Reduction of required pension contribution (15,370) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (237,130) ________ $ (12,770) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $7,307,830 reflects a decrease of $34,520 from Fiscal Year 2009. 58 TUCSON CONVENTION CENTER DEPARTMENT MEASURES OF PERFORMANCE Provide quality space and event services, and maintain strong community use of the Music Hall, Leo Rich Theatre, meeting space, arena, and exhibition space. • Days used by non-profit organizations in the Music Hall • Days used by non-profit organizations in the Leo Rich Theatre • Days used by non-profit organizations in the arena Provide entertainment, performing arts, and exhibitions for the community. • Number of attendees at events • Days used in the Music Hall • Days used in the Leo Rich Theatre • Days used in the arena Create an economic catalyst for downtown through the attraction of convention visitors and community members to downtown. • Amount of Transient Occupancy Tax generated downtown • Sales and rental tax collected at the Tucson Convention Center Actual FY 2007 Adopted FY 2008 173 175 160 165 170 130 140 100 120 140 153 159 160 165 165 702,860 277 170 175 730,680 250 175 170 730,000 250 175 183 740,000 255 175 188 740,000 260 180 188 $ 848,061 $ 907,425 $ 905,000 $ 940,000 $ 940,000 $ 545,159 $ 548,877 $ 548,000 $ 550,000 $ 560,000 59 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 TUCSON CONVENTION CENTER DIVISION SUMMARIES ADMINISTRATION Services The Administrative Division provides management direction and sets policy to ensure effective and efficient services for Tucson Convention Center customers. Resources Position Resources Financial Resources Convention Center Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.75 9.75 9.75 10.00 10.00 $ 815,228 $ 850,710 $ 850,710 $ 812,600 $ 802,760 EVENT DEVELOPMENT Services The Event Development Division promotes facility usage and encourages new business through marketing and event creation. Resources Position Resources Financial Resources Convention Center Fund 1.50 1.50 1.50 1.50 1.50 $ 167,978 $ 205,210 $ 205,210 $ 192,630 $ 189,100 EVENT SERVICES Services The Event Services Division is responsible for management of all events and to ensure safe and clean facilities for all guests. Resources Position Resources 52.50 52.50 52.50 52.25 52.25 Financial Resources Convention Center Fund $ 6,088,790 Convention Center Fund: Restricted Fees 726,810 $ 5,658,200 641,000 $ 5,658,200 641,000 $ 5,496,120 841,000 $ 5,474,230 841,740 $ 6,299,200 $ 6,299,200 $ 6,337,120 $ 6,315,970 Financial Resources Total $ 6,815,600 60 DEVELOPMENT SERVICES OPERATING: $ 10,869,580 POSITION TOTAL: 119.00 ADMINISTRATION LAND USE CODE REVIEW CUSTOMER SERVICES ENGINEERING BUILDING CODES INFORMATION SERVICES FINANCING PLAN PROGRAM ALLOCATION Administration 8% Information Services 8% General Fund: Development Services Revenues 100% Customer Services 21% Engineering 18% Building Codes 30% Land Use Code Review 15% TEN YEAR STAFFING TRENDS Adopted Positions 133.00 140.00 120.00 101.00 100.00 66.00 123.00 113.00 111.00 100.00 127.00 During Fiscal Year 2000, various zoning and floodplain functions and positions from other city departments were consolidated into the Plans Review Division. For Fiscal Year 2001, additional positions were added to improve customer service. 72.00 61 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 60.00 62 DEVELOPMENT SERVICES MISSION STATEMENT To facilitate a safe, attractive, and sustainable community; work in partnership with the community to build a safe and beautiful city while preserving Tucson’s unique heritage; share knowledge through education and technology to encourage innovative development and design solutions; and provide and maintain a safe, fulfilling, and enriching environment for our staff that encourages open communication and participation. DEPARTMENT SERVICES The Development Services Department manages comprehensive building plan review, zoning, engineering, and field inspection services for residential and commercial development and construction activities. Experienced and qualified personnel provide technical assistance on building and development-related codes, plan reviews, permits, and inspections to ensure compliance to adopted city codes. The department is organized into six divisions: Administration, Customer Services, Building Codes, Land Use Code Review, Engineering, and Information Services. These divisions address the regulatory functions governing development and construction in the city. The department has a computerized plan review and permitting system. This system assures the customer that all code-related items have been reviewed and all necessary inspections are conducted; multiple city departments use this system. The system also allows the tracking, monitoring, and resolution of complaints. In addition, the department maintains plan review files, inspection records, and approved plans in a centralized location accessible to the public. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 17.00 16.00 43.00 17.00 20.00 7.00 8.00 28.00 40.00 19.00 18.00 7.00 8.00 28.00 40.00 19.00 18.00 7.00 8.00 27.00 40.00 19.00 18.00 7.00 8.00 27.00 40.00 19.00 18.00 7.00 120.00 120.00 120.00 119.00 119.00 Position Summary Administration Customer Services Building Codes Land Use Code Review Engineering Information Services Department Total 63 DEVELOPMENT SERVICES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 1,716,461 2,330,177 3,154,422 1,332,585 2,086,349 538,354 $ 1,042,570 3,796,950 3,098,650 1,746,420 2,271,440 636,480 $ $ 11,158,348 $ 12,592,510 $ 12,266,571 $ 10,869,580 $ 10,639,000 $ $ $ $ $ Financial Summary Administration Customer Services Building Codes Land Use Code Review Engineering Information Services Operating Total Capital Improvements Department Total 105,577 $ 11,263,925 215,000 $ 12,807,510 769,766 3,620,167 2,789,722 2,145,962 2,138,464 802,490 185,000 $ 888,580 2,240,740 3,259,460 1,695,560 1,950,820 834,420 -0- $ 888,580 2,208,690 3,260,500 1,695,980 1,950,830 634,420 -0- $ 12,451,571 $ 10,869,580 $ 10,639,000 Character of Expenditures Personal Services Services Commodities Equipment Other Operating Total Capital Improvements Department Total $ 8,618,883 1,736,777 277,410 9,816 515,462 $ 9,466,460 2,585,990 264,410 25,650 250,000 $ 8,574,819 3,045,608 628,144 18,000 -0- $ 9,161,100 1,151,760 437,540 20,000 99,180 $ 9,161,100 1,156,010 237,170 20,000 64,720 $ 11,158,348 $ 12,592,510 $ 12,266,571 $ 10,869,580 $ 10,639,000 $ $ $ $ $ 105,577 215,000 185,000 -0- -0- $ 11,263,925 $ 12,807,510 $ 12,451,571 $ 10,869,580 $ 10,639,000 $ 11,158,348 $ 12,592,510 $ 12,266,571 $ 10,869,580 $ 10,639,000 $ 11,158,348 $ 12,592,510 $ 12,266,571 $ 10,869,580 $ 10,639,000 $ 105,577 $ 215,000 $ 185,000 $ -0- $ -0- Capital Funds Total $ 105,577 $ 215,000 $ 185,000 $ -0- $ -0- Department Total $ 11,263,925 Source of Funds Operating Funds General Fund: Development Services Revenues Operating Funds Total Capital Funds General Fund: Restricted Revenues $ 12,807,510 64 $ 12,451,571 $ 10,869,580 $ 10,639,000 DEVELOPMENT SERVICES Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $10,869,580 reflects a decrease of $1,722,930 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Impact of retiree payouts $ 259,830 ♦ Increase for permit software that supports electronic plans submittal 200,000 ♦ Impact on salaries due to Fiscal Year 2008 merit increase 123,900 ♦ Increase in funding for medical insurance 53,270 ♦ Pension savings due to end-of-service participants (13,770) ♦ Reduction in required pension contribution (52,300) ♦ Reduction in personnel costs to offset transfers for the increase in public safety pension contributions ♦ Capacity decreased due to removal of the indirect cost allocation as an expenditure credit Total (505,340) (1,788,520) $ (1,722,930) The Fiscal Year 2009 Capital Budget is zero, which is a reduction of $215,000 from Fiscal Year 2008. The decrease is due to the completion of projects. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $10,639,000 includes a decrease of $230,580 from Fiscal Year 2009 primarily due to the completion of software implementation. 65 DEVELOPMENT SERVICES DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 10,602 74% N/A 95% 9,629 75% 9,300 95% 9,500 95% 74% 95% 77% 95% 95% Prepare and issue commercial and residential building permits. • Number of commercial permits issued • Number of residential permits issued 6,532 9,427 N/A N/A 5,500 7,000 5,000 6,000 6,000 6,500 Perform inspections of new construction, remodels, and additions. • Number of commercial inspections • Number of residential inspections 72,180 94,221 60,000 96,000 54,000 88,000 56,000 78,000 60,500 84,000 Coordinate and review all submitted subdivision plats and development plans. • Number of plats and plans reviewed 134 125 114 108 108 1,966 2,200 1,820 2,200 2,200 36,112 13,344 N/A N/A 35,292 11,124 35,736 13,850 35,250 12,900 Provide timely and impartial plans reviews while protecting the public health and welfare. • Number of plans reviewed • Percent of commercial plan reviews completed within four weeks • Percent of residential plan reviews completed within four weeks Review all sign permit applications. • Number of applications reviewed Provide assistance to walk-in customers. • Number of permit counter customers • Number of records customers 66 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 DEVELOPMENT SERVICES DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides management direction, sets policy, and provides support to ensure effective, efficient, and responsive services. (This division previously included Zoning Administration, which has been transferred to the Urban Design and Planning Department.) Resources Position Resources Financial Resources General Fund: Development Services Revenues Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 17.00 8.00 8.00 8.00 8.00 $ 1,716,461 $ 1,042,570 $ 769,766 $ 888,580 $ 888,580 CUSTOMER SERVICES Services The Customer Services Division provides support throughout the department to ensure efficient and effective customer service delivery. Resources Position Resources Financial Resources General Fund: Development Services Revenues 16.00 28.00 28.00 27.00 27.00 $ 2,330,177 $ 3,796,950 $ 3,620,167 $ 2,240,740 $ 2,208,690 BUILDING CODES Services The Building Codes Division strives to protect the public’s health and welfare through the review of all construction documents and inspection of all construction activities for compliance with approved plans as regulated by the city’s building and technical codes. Resources Position Resources Financial Resources General Fund: Development Services Revenues 43.00 40.00 40.00 40.00 40.00 $ 3,154,422 $ 3,098,650 $ 2,789,722 $ 3,259,460 $ 3,260,500 67 DEVELOPMENT SERVICES Division Summaries (Continued) LAND USE CODE REVIEW Services The Land Use Code Review Division administers the regulatory aspects of land use planning to facilitate a safe, attractive, and sustainable community. It reviews and processes all projects and programs within specified code required time frames and provides the necessary assistance to customers to ensure the success of those projects and programs. Resources Actual FY 2007 Position Resources Financial Resources General Fund: Development Services Revenues Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 17.00 19.00 19.00 19.00 19.00 $ 1,332,585 $ 1,746,420 $ 2,145,962 $ 1,695,560 $ 1,695,980 ENGINEERING Services The Engineering Division provides all our customers, internal and external, with quality professional plan review and inspection services for civil engineering projects in conjunction with building plans submitted for compliance with the Development Standards and Floodplain Ordinance. Resources Position Resources Financial Resources General Fund: Development Services Revenues 20.00 18.00 18.00 18.00 18.00 $ 2,086,349 $ 2,271,440 $ 2,138,464 $ 1,950,820 $ 1,950,830 INFORMATION SERVICES Services The Information Services Division supports internal and external customers by designing innovative systems to enhance department efficiency and increase access to information while also maintaining the existing technology required for daily business. Resources Position Resources Financial Resources General Fund: Development Services Revenues 7.00 7.00 7.00 7.00 7.00 $ 538,354 $ 636,480 $ 802,490 $ 834,420 $ 634,420 68 ENVIRONMENTAL SERVICES OPERATING: CAPITAL: TOTAL: $ 52,199,670 9,742,100 $ 61,941,770 POSITION TOTAL: 263.00 ADMINISTRATION ENVIRONMENTAL COMPLIANCE, RECYCLING, AND LANDFILL OPERATIONS COLLECTION SERVICES CUSTOMER SERVICE FINANCING PLAN PROGRAM ALLOCATION Environmental Services Fund: Grants 1% Environmental Services Fund: Certificates of Participation 10% Environmental Service Bonds 3% Environmental Services Fund 86% Other Budgetary Requirements 18% Environmental Compliance, Recycling, and Landfill Operations 19% Capital Improvements 16% Administration 4% Customer Service 4% Collection Services 39% TEN YEAR STAFFING TRENDS Adopted Positions 280.00 246.75 251.00 252.00 2004 253.60 260.00 263.00 259.00 2003 258.85 264.00 262.00 251.00 69 2008 2007 2006 2005 2002 2001 2000 1999 240.00 70 ENVIRONMENTAL SERVICES MISSION STATEMENT To ensure a healthy Tucson community by providing innovative and cost-effective waste management and environmental protection services. DEPARTMENT SERVICES The Environmental Services Department enhances the quality of life for Tucsonans by providing refuse collection, landfill management, and environmental protection services. Environmental Services works to ensure that environmental impacts at inactive landfills and sites that may have or may be perceived to have contamination, making them undevelopable (Brownfields), are identified, assessed, and remediated so that these impacts do not pose a risk to the health of our residents, the safety of our groundwater, and the quality of life in our neighborhoods. Environmental Services uses innovative waste management strategies emphasizing waste reduction, recycling, and environmentally-sound landfill management to meet the city's long-term disposal needs, ensuring compliance with federal, state, and local environmental regulations in an efficient and financially responsible manner. In June 2004, the Mayor and Council designated Environmental Services as a city enterprise fund. Fiscal Year 2009 will mark the fifth year that Environmental Services has been operated in a self-supporting capacity. The department is organized into the following operating divisions: Administration, Customer Service, Collection Services, and Environmental Compliance, Recycling, and Landfill Operations. The department serves approximately 135,000 residential and 3,750 commercial customers. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 16.00 17.00 157.00 64.00 15.00 18.00 163.00 68.00 21.00 18.00 160.00 64.00 22.00 18.00 159.00 64.00 22.00 18.00 159.00 64.00 254.00 264.00 263.00 263.00 263.00 Position Summary Administration Customer Service Collection Services Environmental Compliance, Recycling, and Landfill Operations Department Total 71 ENVIRONMENTAL SERVICES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 1,886,746 2,515,222 19,357,696 10,324,846 $ 1,877,120 3,179,870 20,222,590 9,882,250 $ 2,256,539 3,010,377 20,086,341 9,808,573 $ 2,221,430 2,478,820 24,515,700 11,551,970 $ 2,221,300 2,480,370 24,895,300 11,670,630 5,882,232 8,307,370 10,311,730 11,431,750 11,874,180 Operating Total $ 39,966,742 $ 43,469,200 $ 45,473,560 $ 52,199,670 $ 53,141,780 Capital Improvements $ 3,295,698 $ 12,239,000 $ 9,522,890 $ 9,742,100 $ 12,842,100 $ 43,262,440 $ 55,708,200 $ 54,996,450 $ 61,941,770 $ 65,983,880 $ 16,453,483 16,474,582 3,830,443 -03,208,234 $ 17,643,470 16,823,960 4,354,140 673,740 3,973,890 $ 17,643,470 17,035,960 4,356,640 737,240 5,700,250 $ 16,714,040 18,826,310 5,419,910 4,616,190 6,623,220 $ 16,714,040 18,985,580 5,423,620 4,962,490 7,056,050 Operating Total $ 39,966,742 $ 43,469,200 $ 45,473,560 $ 52,199,670 $ 53,141,780 Capital Improvements $ 3,295,698 $ 12,239,000 $ 9,522,890 $ 9,742,100 $ 12,842,100 $ 43,262,440 $ 55,708,200 $ 54,996,450 $ 61,941,770 $ 65,983,880 Environmental Services Fund Environmental Services Fund: Federal Grants Environmental Services Fund: Non-Federal Grants $ 39,815,917 150,825 $ 42,877,700 181,500 $ 44,882,060 381,500 $ 51,604,540 185,130 $ 52,546,650 185,130 -0- 410,000 210,000 410,000 410,000 Operating Funds Total $ 39,966,742 $ 43,469,200 $ 45,473,560 $ 52,199,670 $ 53,141,780 Financial Summary Administration Customer Service Collection Services Environmental Compliance, Recycling, and Landfill Operations Other Budgetary Requirements Department Total Character of Expenditures Personal Services Services Commodities Equipment Other Department Total Source of Funds Operating Funds 72 ENVIRONMENTAL SERVICES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Source of Funds (Continued) Capital Funds Environmental Services Fund Environmental Services Fund: Certificates of Participation 2000 Environmental Service Bonds Future Environmental Services Revenue Bonds 2000 General Obligation Bond Funds $ 22,814 499,544 $ 150,000 8,424,000 $ 150,000 6,419,650 $ 1,626,400 6,000,000 $ 2,312,100 9,150,000 2,773,340 -0- -0-0- 2,953,240 -0- 2,115,700 -0- -01,380,000 -0- 3,665,000 -0- -0- -0- Capital Funds Total $ 3,295,698 $ 12,239,000 $ 9,522,890 $ 9,742,100 $ 12,842,100 Department Total $ 43,262,440 $ 55,708,200 $ 54,996,450 $ 61,941,770 $ 65,983,880 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $52,199,670 reflects an increase of $8,730,470 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for new refuse vehicles from reserves $ 4,000,000 ♦ Increase in debt service payments 2,500,000 ♦ Increase for vehicle maintenance and fuel costs 1,142,680 ♦ Capacity for the Materials Recycling Facility Total 766,570 $ 8,409,250 The Fiscal Year 2009 Capital Budget of $9,742,100 funds improvements to create future landfill capacity and comply with environmental protection regulations. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $53,141,780 includes an increase of $942,110 from Fiscal Year 2009 due to increases primarily in debt service and equipment. The Fiscal Year 2010 Capital Budget of $12,842,100 continues funding landfill improvements, facilities, and protection from environmental impacts. 73 ENVIRONMENTAL SERVICES DEPARTMENT MEASURES OF PERFORMANCE Enhance customer accessibility to the department by monitoring the telephone hang-up (abandoned calls) rate and adjusting the phone system to ensure quality customer service. • Percent of abandoned calls Actual FY 2007 Adopted FY 2008 1.9% 4.0% Estimated FY 2008 Adopted FY 2009 Approved FY 2010 2.0% 2.0% 2.0% Conserve natural resources and protect the environment by diverting waste from Los Reales Landfill through Tucson Recycles. • Tons recycled at Materials Recovery Facility (MRF) • Christmas trees diverted • Tons of scrap metal recycled • Tons of electronics recycled 46,900 50,500 47,000 48,000 48,500 24,900 1,658 32 N/A N/A N/A 19,000 1,600 35 18,000 1,600 37 18,000 1,600 39 Collect solid waste material and recyclables. • Number of commercial tons collected* • Number of residential tons collected 134,000 154,000 107,000 172,000 130,000 158,000 125,000 162,000 120,000 166,000 Collect heavy brush and bulky items through the Brush and Bulky Program. • Number of stops per week • Total tons collected 3,300 16,800 3,350 17,100 5,400 17,100 5,510 17,500 5,620 17,800 Inspect incoming refuse loads for hazardous wastes (U.S. Environmental Protection Agency’s guideline is to inspect 1% of total loads). • Number of inspections • Percent of total loads inspected 4,160 3% 5,050 4% 4,160 3% 4,160 3% 4,160 3% 723,000 660,000 900,000 660,000 660,000 255,000 112,000 260,000 250,000 250,000 Provide safe and environmentally secure disposal of refuse. • Refuse collected by city and private haulers* • Number of loads *Tonnage estimates are based on current Environmental Services fees. Any changes in Environmental Services fees may affect these estimates. 74 ENVIRONMENTAL SERVICES DIVISION SUMMARIES ADMINISTRATION Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Services The Administration Division provides management direction for computer automation and the delivery of solid waste services, control and monitoring of capital improvement projects, budget and fiscal management, public education and information, and employee training, safety, and other human resource functions. Resources Position Resources Financial Resources Environmental Services Fund 16.00 15.00 21.00 22.00 22.00 $ 1,886,746 $ 1,877,120 $ 2,256,539 $ 2,221,430 $ 2,221,300 CUSTOMER SERVICE Services The Customer Service Division receives and dispatches customer’s requests for service, maintains billing, educates the community about departmental programs, maintains waste collection data, and supports efficient truck routes. Resources Position Resources Financial Resources Environmental Services Fund Environmental Services Fund: Non-Federal Grants Financial Resources Total 17.00 18.00 18.00 18.00 18.00 $ 2,515,222 -0- $ 2,769,870 410,000 $ 2,878,377 132,000 $ 2,068,820 410,000 $ 2,070,370 410,000 $ 2,515,222 $ 3,179,870 $ 3,010,377 $ 2,478,820 $ 2,480,370 COLLECTION SERVICES Services The Collection Services Division provides effective residential and commercial collection of solid waste and recyclables at a minimum per unit cost while preserving community health and welfare. Resources Position Resources Financial Resources Environmental Services Fund 157.00 163.00 160.00 159.00 159.00 $ 19,357,696 $ 20,222,590 $ 20,086,341 $ 24,515,700 $ 24,895,300 75 ENVIRONMENTAL SERVICES Division Summaries (Continued) ENVIRONMENTAL COMPLIANCE, RECYCLING, AND LANDFILL OPERATIONS Services The Environmental Compliance, Recycling, and Landfill Operations Division promotes waste reduction programs and achieves environmental excellence by identifying and correcting impacts to the city’s natural resources and preventing future problems through compliance, assessment, remediation, landfill closure, and innovative designs. The division provides comprehensive and cost-effective management of landfill construction and operations to ensure customer satisfaction and community health safeguards. Resources Actual FY 2007 Adopted FY 2008 64.00 68.00 64.00 64.00 64.00 $ 10,174,021 150,825 $ 9,700,750 181,500 $ 9,349,073 381,500 $ 11,366,840 185,130 $ 11,485,500 185,130 -0- -0- 78,000 -0- -0- $ 10,324,846 $ 9,882,250 $ 9,808,573 $ 11,551,970 $ 11,670,630 Position Resources Financial Resources Environmental Services Fund Environmental Services Fund: Federal Grants Environmental Services Fund: Non-Federal Grants Financial Resources Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 OTHER BUDGETARY REQUIREMENTS Administrative Service Charges Administrative support charges from other city departments (i.e., Procurement, Information Technology, Budget and Research, and Finance). Debt Service: Bonds and Certificates of Participation (COPs) The principal, interest, and fiscal agent fees for bonds and non-bond financing mechanisms. Resources Financial Resources Environmental Services Fund $ 5,882,232 $ 8,307,370 76 $ 10,311,730 $ 11,431,750 $ 11,874,180 OFFICE OF EQUAL OPPORTUNITY PROGRAMS AND INDEPENDENT POLICE REVIEW OPERATING: POSITION TOTAL: $ 732,190 12.00 FINANCING PLAN PROGRAM ALLOCATION Office of Equal Opportunity Programs and Independent Police Review 100% General Fund 100% TEN YEAR STAFFING TRENDS Adopted Positions 10.00 10.00 11.00 11.00 2008 10.00 2007 11.00 2006 10.50 2005 9.00 10.00 10.00 2004 15.00 2003 2002 2001 2000 1999 5.00 77 78 OFFICE OF EQUAL OPPORTUNITY PROGRAMS AND INDEPENDENT POLICE REVIEW MISSION STATEMENT To ensure that Tucson citizens are afforded equal opportunity in the provision of public accommodation, housing, and employment without regard to race, color, national origin, sex, disability, age, religion, familial status, marital status, sexual orientation, gender identity, ancestry, political opinions, beliefs, or affiliations. To ensure equal procurement opportunity to all businesses with which the city solicits and/or conducts contracted services. To provide a thorough, objective, and fair external review process of citizen inquiries and complaints of police misconduct. OFFICE SERVICES In accordance with the Tucson City Charter, the City Manager retains hiring authority for and reporting responsibility over the Office of Equal Opportunity Programs and Independent Police Review. The office investigates complaints of discrimination filed by citizens and city employees, and ensures accessibility to city programs, facilities, and services for persons with disabilities. The office provides citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. The Minority and Women-Owned Business Enterprise Program is administered through the office, which entails certification of businesses participating in the program, setting participation goals on eligible construction projects, and monitoring the effectiveness of the program. The office is also responsible for preparing and maintaining the Equal Employment Opportunity Plan for the City of Tucson workforce. OFFICE RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 11.00 11.00 11.00 12.00 12.00 11.00 11.00 11.00 12.00 12.00 $ 737,263 $ 832,950 $ 832,950 $ 732,190 $ 755,410 $ 737,263 $ 832,950 $ 832,950 $ 732,190 $ 755,410 $ 592,028 128,073 17,162 -0- $ 613,470 145,110 14,370 60,000 $ 613,470 145,110 14,370 60,000 $ 510,090 193,450 28,650 -0- $ 530,240 196,220 28,950 -0- $ 737,263 $ 832,950 $ 832,950 $ 732,190 $ 755,410 Position Summary Office of Equal Opportunity Programs and Independent Police Review Total Financial Summary Office of Equal Opportunity Programs and Independent Police Review Total Character of Expenditures Personal Services Services Commodities Other Total 79 OFFICE OF EQUAL OPPORTUNITY PROGRAMS AND INDEPENDENT POLICE REVIEW Office Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 General Fund $ 737,263 $ 832,950 $ 832,950 $ 732,190 $ 755,410 Total $ 737,263 $ 832,950 $ 832,950 $ 732,190 $ 755,410 Source of Funds Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $732,190 reflects a decrease of $100,760 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Impact on salaries due to Fiscal Year 2008 merit increases $ 9,430 ♦ Increase in funding for medical insurance 3,230 ♦ Decrease due to revised phone billing methodology by Information Technology (1,390) ♦ Pension savings due to end-of-service participants (3,020) ♦ Reduction of required pension contribution (3,950) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions (105,060) ________ Total $ (100,760) Fiscal Year 2010 The Fiscal Year 2010 Operating Budget of $755,410 is an increase of $23,220 from Fiscal Year 2009. MEASURES OF PERFORMANCE Process, investigate, and mediate complaints of discrimination filed by citizens and city employees. • Number of complaints processed 100 100 75 75 75 Provide Minority and Women-Owned Business/Disadvantaged Business Enterprise certification and re-certification. • Number of certifications processed 425 425 300 300 300 Provide citizens with an external police review process to ensure a thorough, objective, and fair resolution of citizen inquiries and complaints regarding police misconduct. • Number of complaints reviewed 392 400 400 400 400 80 FINANCE OPERATING: POSITION TOTAL: $ 8,141,320 132.00 DIRECTOR’S OFFICE ACCOUNTING REVENUE TREASURY RISK MANAGEMENT PENSION ADMINISTRATION FINANCING PLAN PROGRAM ALLOCATION Accounting 27% Director's Office 13% General Fund: Restricted Revenues 1% General Fund 99% Revenue 31% Treasury 29% *Risk Management and Pension Administration budgets are located in the Internal Service and Fiduciary Funds category. TEN YEAR STAFFING TRENDS Adopted Positions 175.00 149.00 150.00 2006 145.00 146.00 2004 150.00 143.00 151.25 2003 150.25 146.00 2005 164.00 152.00 81 2008 2007 2002 2001 2000 1999 125.00 82 FINANCE MISSION STATEMENT To support the operations of the City of Tucson by maintaining a fiscally sound organization that conforms to legal requirements and generally accepted financial management principles, and to provide quality service in the areas of investments, debt management, revenue administration and projections, risk management, accounting, audit, and pension administration. DEPARTMENT SERVICES The Finance Department administers the financial activities of the city and provides financial support to all city departments by coordinating the sale of municipal debt; maximizing interest earnings on city investments; conducting an audit program for the examination and analysis of accounting, financial, and operational controls of city offices; providing for timely and accurate accounting, reporting, and internal control for receipt and disbursement of city funds; ensuring timely collection and accurate recording of cash receipts and billing and auditing tax collection; and managing the risk management and the retirement programs. The divisions of the Finance Department are the Director’s Office, Accounting, Treasury, Revenue, Risk Management, and Pension Administration. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Director's Office Accounting Treasury Revenue Risk Management Pension Administration 16.00 36.00 44.00 37.00 16.00 3.00 16.00 36.00 44.00 37.00 16.00 3.00 14.00 38.00 46.00 34.00 15.00 3.00 14.00 38.00 46.00 34.00 -0-0- 14.00 38.00 46.00 34.00 -0-0- Department Total 152.00 152.00 150.00 132.00 132.00 Position Summary 83 FINANCE Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Director's Office Accounting Treasury Revenue Risk Management Pension Administration $ 1,449,025 2,456,052 2,789,271 2,784,351 452,170 -0- $ 1,709,400 2,261,950 2,695,890 2,742,020 355,330 -0- $ 1,485,355 2,422,915 2,845,790 2,528,345 355,330 -0- $ 1,094,010 2,159,420 2,325,990 2,561,900 -0-0- $ 1,111,170 2,031,970 2,473,930 2,479,560 -0-0- Department Total $ 9,930,869 $ 9,764,590 $ 9,637,735 $ 8,141,320 $ 8,096,630 Financial Summary* Character of Expenditures* Personal Services Services Commodities Other Department Total $ 8,636,617 1,463,428 440,039 (609,215) $ 8,115,730 1,485,890 377,600 (214,630) $ 8,563,925 695,560 378,250 -0- $ 7,671,930 111,470 357,920 -0- $ 7,627,240 111,470 357,920 -0- $ 9,930,869 $ 9,764,590 $ 9,637,735 $ 8,141,320 $ 8,096,630 $ 9,852,911 -077,958 $ 9,647,250 117,340 -0- $ 9,520,395 117,340 -0- $ 8,023,980 117,340 -0- $ 7,979,290 117,340 -0- $ 9,930,869 $ 9,764,590 $ 9,637,735 $ 8,141,320 $ 8,096,630 Source of Funds General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Department Total *Effective Fiscal Year 2008, the budgets for Risk Management and Pension Administration were relocated. For Fiscal Year 2009, these sections are located in the Internal Service and Fiduciary Funds category. 84 FINANCE Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $8,141,320 reflects a decrease of $1,623,270 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for retiree payouts $ ♦ Impact on salaries due to Fiscal Year 2008 merit increase 313,730 132,970 ♦ Increase in funding for medical insurance 54,030 ♦ Increase in funding for telephone charges 7,030 ♦ Pension savings due to end-of-service participants (13,370) ♦ Reduction of required pension contribution (50,830) ♦ Transfer Employee Benefits to Human Resources (355,330) ♦ Transfer citywide accounting software maintenance to Information Technology (455,870) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (1,255,630) _________ $ (1,623,270) The transfer of Employee Benefits to Human Resources also resulted in a reduction of three positions. The Pension Administration and Risk Management are now located in the Internal Service and Fiduciary Funds category resulting in a reduction of 14 additional positions. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $8,096,630 includes a decrease of $44,690 from Fiscal Year 2009. LOCATION OF CASHIER STATIONS FOR COLLECTION OF CITY PAYMENTS Site/Location Address City Hall La Entrada Water Building Development Services Center Eastside City Hall 255 West Alameda 310 West Alameda 201 North Stone 7575 East Speedway Midtown/Hardesty Center 1100 South Alvernon Way Price Service Center Ward 4 Council Office 4004 South Park, Building #1 8123 East Poinciana 85 Hours of Operation M-F 8:00 a.m. to 5:00 p.m. M-F 8:00 a.m. to 5:00 p.m. M-F 8:00 a.m. to 5:00 p.m. M-F 8:00 a.m. to 12:00 p.m. M-F 1:00 p.m. to 5:00 p.m. M-F 8:00 a.m. to 12:00 p.m. M-F 1:00 p.m. to 5:00 p.m. M-F 8:00 a.m. to 5:00 p.m. M-F 1:00 p.m. to 5:00 p.m. FINANCE DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 10 8 7 5 5 35 40 40 40 40 Pay vendor invoices. • Payment vouchers created • Percent paid within payment terms 62,000 97% 70,000 97% 57,000 97% 55,000 97% 55,000 97% Issue new licenses and bill accounts. • New licenses issued • Accounts billed 8,800 517,000 8,900 522,000 8,900 522,000 8,900 522,000 8,900 522,000 2,940 2,990 2,990 2,990 2,990 75% 75% 75% 75% 75% 100% 100% 100% 100% 100% $ 224,000 $ 235,000 $ 235,000 $ 235,000 $ 235,000 $ 8,000 $ 6,000 $ 6,000 $ 7,000 $ 8,000 55% 64% 66% 66% 66% Plan, organize, and direct city debt offerings. • Number of debt offerings Conduct both planned and department requested audits, reviews, cost studies, investigations, financial issue consultations, and special projects of city functions. Process and deposit utility, tax, and license payments and other city revenue. • Total number of payments processed (000s) • Percent of utility payments processed the same day as received • Percent of tax, license, and other payments processed the same day as received • Collect business sales taxes and occupational license fees ($000s) Recover unpaid taxes identified in audits and collect delinquent taxes ($000s). Enhance employees’ retirements by increasing participation in deferred compensation through education outreach programs. • Percent of eligible employees participating in deferred compensation 86 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 FINANCE DIVISION SUMMARIES DIRECTOR’S OFFICE Services The Director’s Office provides administrative direction to the department’s divisions, manages the city’s debt issuance program, develops city revenue projections, and advises city management officials and the governing body regarding financial matters. The Internal Audit Section implements an audit program for the independent examination and analysis of accounting, financial, and operational control of city offices and agencies receiving funds from the city, and performs reviews, investigations, and cost analyses as requested by management. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 16.00 16.00 14.00 14.00 14.00 $ 1,444,658 -04,367 $ 1,592,060 117,340 -0- $ 1,368,015 117,340 -0- $ 976,670 117,340 -0- $ 993,830 117,340 -0- $ 1,449,025 $ 1,709,400 $ 1,485,355 $ 1,094,010 $ 1,111,170 ACCOUNTING Services The Accounting Division maintains accurate and complete financial records; supplies meaningful and timely financial data that will inform and assist the public, city management, and investors; prepares financial reports related to all debt, grant, and contractual agreements to avoid penalties and assessments and to preserve funding sources; pays employees on time and in compliance with all federal, state, and city regulations; and pays vendors accurately and on time to encourage favorable future contract terms and to take advantage of early payment discounts. Resources Position Resources Financial Resources General Fund General Fund: Certificates of Participation Financial Resources Total 36.00 36.00 38.00 38.00 38.00 $ 2,382,461 73,591 $ 2,261,950 -0- $ 2,422,915 -0- $ 2,159,420 -0- $ 2,031,970 -0- $ 2,456,052 $ 2,261,950 $ 2,422,915 $ 2,159,420 $ 2,031,970 87 FINANCE Division Summaries (Continued) TREASURY Services The Treasury Division is comprised of the Collections, Investments, and License Sections. The Collections Section processes all payments and deposits all revenues received from the public and from other city departments in an accurate and timely manner, and operates cashier stations throughout the community. The Investment Section manages the City of Tucson’s investments. The License Section administers the business license provisions of the tax code to generate revenue for financing city services in a manner that is accountable and responsive to the public. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 44.00 44.00 46.00 46.00 46.00 $ 2,789,271 $ 2,695,890 $ 2,845,790 $ 2,325,990 $ 2,473,930 FIVE-YEAR CITY INVESTMENT RETURNS Pension and City Funds 30% Rate of Return Pension 20% 10% 17.2% 17.8% 9.3% 3.3% 0% 2.6% -10% 2003 0.9% 2.0% 2004 2005 10.7% 3.3% 5.0% City Funds 2006 Fiscal Year Investment Objectives Pension: diverse mix of assets to provide high, long-term return. City Funds: short-term, safe, liquid investments to meet the city's on-going cash needs. 88 2007 FINANCE Division Summaries (Continued) REVENUE Services The Revenue Division administers the city tax code to generate revenue for financing city services in a manner that is accountable and responsive to the public and collects delinquent city receivables in a way that balances both fiscal responsibility and fair collection practices. The Tax Audit Section enforces the Business Privilege Tax Code by performing audits of businesses subject to the tax law and improves taxpayer knowledge of the tax law through the auditing program and by conducting taxpayer education seminars, providing informational brochures, and responding to requests for information. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 37.00 37.00 34.00 34.00 34.00 $ 2,784,351 $ 2,742,020 $ 2,528,345 $ 2,561,900 $ 2,479,560 RISK MANAGEMENT Services The Risk Management Division administers a risk management program to ensure continuity of city service and programs and to avoid or minimize the cost of risk to the city by the identification of hazards and the application of effective risk control measures to protect property and to prevent injuries to employees and the public. Resources Position Resources Financial Resources General Fund 16.00 16.00 15.00 -0- -0- $ 452,170 $ 355,330 $ 355,330 $ -0- $ -0- *Effective Fiscal Year 2008, the budget for Risk Management, except the Employee Benefits Section, was relocated. For Fiscal Year 2009, these sections are located in the Internal Service and Fiduciary Funds category. Employee Benefits moved from Finance to Human Resources effective Fiscal Year 2009. 89 FINANCE Division Summaries (Continued) PENSION ADMINISTRATION Services The Pension Administration Division maintains accurate and complete records pertaining to the accrual and payment of retirement benefits. It improves participant knowledge by providing summary plan descriptions and retirement planning seminars, and by responding to employee and retiree inquiries. Resources Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Position Resources 3.00 3.00 3.00 -0- -0- Financial Resources* $ -0- $ -0- $ -0- $ -0- $ -0- *Effective Fiscal Year 2008, the budget for Pension Administration was relocated. For Fiscal Year 2009, it is located in the Internal Service and Fiduciary Funds category. 90 FIRE OPERATING: CAPITAL: TOTAL: $ 84,422,120 31,873,000 $ 116,295,120 POSITION TOTAL: 745.00 ADMINISTRATION FIRE PREVENTION OPERATIONS SUPPORT SERVICES EMERGENCY PREPAREDNESS TRAINING AND SAFETY PROGRAM ALLOCATION FINANCING PLAN Capital Improvement Fund 29% General Fund 69% Capital Improvements 28% Training and Safety 4% Support Services 8% Fire Prevention 4% Administration 2% Emergency Preparedness 15% *Other 2% Operations 39% *Includes Miscellaneous Federal Grants 1%, Miscellaneous Non-Federal Grants <1%, Civic Contribution Fund <1%, and General Obligation Funds <1% TEN YEAR STAFFING TRENDS Adopted Positions 800.00 741.00 694.00 700.00 646.00 528.00 571.00 572.00 2003 570.00 600.00 2002 612.00 572.00 539.00 91 2008 2007 2006 2005 2004 2001 2000 1999 500.00 92 FIRE MISSION STATEMENT To protect the lives and property of the citizens of Tucson from natural and man-made hazards and acute medical emergencies through prevention, education, and active intervention. DEPARTMENT SERVICES Tucson Fire Department is an all-hazards-trained department, responding to fire, medical, hazardous materials, and technical rescue emergencies. The Tucson Fire Department responds to emergencies from 21 fire stations, comprised of 22 engine companies, 10 ladder companies, 18 paramedic companies, and 2 alternative service delivery companies. It also has hazardous materials, technical rescue, and rapid response teams. All emergency and non-emergency services are developed, maintained, and provided by 745 highly trained professionals dedicated to excellence. To carry out its mission effectively, the Tucson Fire Department is organized into six divisions: Administration, Operations, Emergency Preparedness, Fire Prevention, Support Services, and Training and Safety. Administration provides direction and policy to the entire department, and includes human resources and financial components. The Operations Division protects lives and property by responding to fire and medical emergencies, performing pre-fire planning inspections, and presenting public education programs to increase fire and life safety awareness. The Emergency Preparedness Division handles the administrative side of emergency medical service delivery and emergency management/homeland security. The Fire Prevention Division promotes public safety by administering fire codes and standards, conducting commercial building inspections, enforcing code compliance, and investigating suspicious fires. The Support Services Division supports the department by procuring and distributing supplies and equipment, keeping all vehicles and equipment in a fully functional condition, and providing technological support. The Training and Safety Division provides training for new and existing department personnel to ensure well-trained fire fighters; a regional training program provides standardized and specialized training to other fire districts and agencies. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 17.00 429.00 156.00 53.00 23.00 18.00 16.00 475.00 156.00 46.00 30.00 18.00 18.00 462.00 163.00 49.00 34.00 19.00 18.00 462.00 163.00 49.00 34.00 19.00 18.00 462.00 163.00 49.00 34.00 19.00 696.00 741.00 745.00 745.00 745.00 Position Summary Administration Operations Emergency Preparedness Fire Prevention Support Services Training and Safety Department Total 93 FIRE Department Resources (Continued) Actual FY 2007 Adopted FY 2008 1.00 5.00 8.00 12.00 5.00 27.00 1.00 5.00 7.00 12.00 5.00 27.00 7.00 91.00 27.00 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 1.00 5.00 9.00 12.00 5.00 27.00 1.00 5.00 9.00 12.00 5.00 27.00 1.00 5.00 9.00 12.00 5.00 27.00 8.00 98.00 26.00 8.00 98.00 26.00 8.00 98.00 26.00 8.00 98.00 26.00 30.00 30.00 30.00 30.00 30.00 -026.00 84.00 113.00 54.00 1.00 27.00 91.00 121.00 54.00 1.00 27.00 91.00 121.00 54.00 1.00 27.00 91.00 121.00 54.00 1.00 27.00 91.00 121.00 54.00 137.00 158.00 158.00 158.00 158.00 627.00 671.00 673.00 673.00 673.00 2,373,110 45,819,390 17,923,010 4,910,170 8,799,500 4,596,940 $ 2,184,280 45,888,790 17,968,930 4,899,720 9,048,190 4,424,350 Commissioned Officers by Classification Fire Chief Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief: Staff Fire Battalion Chief Fire Captain: Training Officer Fire Captain: HazMat/Technical Rescue Team Fire Captain: Eight Hour Fire Captain Paramedic: HazMat/Technical Rescue Team Fire Engineer: HazMat/Technical Rescue Team Fire Prevention Inspector: HazMat Fire Prevention Inspector Fire Engineer Paramedic Fire Fighter: HazMat/Technical Rescue Team Fire Fighter Commissioned Personnel Total Financial Summary Administration Operations Emergency Preparedness Fire Prevention Support Services Training and Safety Operating Total $ 2,070,444 39,506,021 15,397,696 3,870,024 5,220,454 4,477,067 $ 2,308,860 47,310,140 16,743,860 5,605,010 7,143,010 3,536,880 $ 2,354,660 45,321,910 17,320,150 5,977,310 7,548,617 4,050,113 $ $ 70,541,706 $ 82,647,760 $ 82,572,760 $ 84,422,120 $ 84,414,260 $ 6,336,220 $ $ 31,873,000 $ 1,200,000 $ 76,877,926 $ 101,353,060 $ 92,387,942 $ 116,295,120 $ 85,614,260 $ 61,033,230 $ 69,027,420 4,005,804 4,713,700 4,407,618 4,773,910 681,742 2,521,950 413,312 1,610,780 $ 68,976,800 4,729,600 4,743,630 2,511,950 1,610,780 $ 70,916,210 3,878,320 4,920,420 3,297,170 1,410,000 $ 70,857,740 3,948,930 4,625,120 3,572,470 1,410,000 Operating Total $ 70,541,706 $ 82,647,760 $ 82,572,760 $ 84,422,120 $ 84,414,260 Capital Improvements $ 6,336,220 $ 18,705,300 $ $ 31,873,000 $ 1,200,000 $ 76,877,926 $ 101,353,060 $ 92,387,942 $ 116,295,120 $ 85,614,260 Capital Improvements Department Total $ 18,705,300 9,815,182 Character of Expenditures Personal Services Services Commodities Equipment Other Department Total 94 9,815,182 FIRE Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Source of Funds Operating Funds General Fund $ 64,259,034 General Fund: Restricted Revenues -0General Fund: Certificates of 387,200 Participation General Fund: Lease/Purchase -0Public Safety Academy Fund: General 3,798,169 Fund Transfer* Public Safety Academy Fund: Other 31,709 Agency Fees* Capital Improvement Fund -0Miscellaneous Federal Grants 1,122,245 Miscellaneous Non-Federal Grants 8,050 Fleet Services Internal Service Fund: 448,529 Certificates of Participation Risk Management Internal Service Fund 468,653 Civic Contributions Fund 18,117 Operating Funds Total $ 70,541,706 $ 74,379,050 $ 74,139,057 20,000 20,000 1,605,000 -0- $ 79,857,880 180,400 -0- $ 79,599,410 180,810 -0- 397,540 2,861,730 397,540 2,801,723 497,540 -0- 497,540 -0- 160,000 160,000 -0- -0- -02,874,440 350,000 -0- 1,830,000 2,874,440 350,000 -0- 2,535,000 1,123,300 218,000 -0- 2,805,000 1,121,500 200,000 -0- -0-0- -0-0- -010,000 -010,000 $ 82,647,760 $ 82,572,760 $ 84,422,120 $ 84,414,260 $ $ Capital Funds General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund 1994 General Obligation Bond Funds: Interest 2000 General Obligation Bond Funds 2000 General Obligation Bond Funds: Interest $ 95,680 920,015 1,708,866 $ -0- $ 1,000,000 15,522,200 90,261 579,985 -0- -0-0-0- -0-0-0- -01,428 -0-0- 7,976,591 -0- 31,433,000 -0- 1,200,000 -0- 3,518,179 92,052 1,233,100 950,000 218,345 950,000 200,000 240,000 -0-0- Capital Funds Total $ 6,336,220 $ 18,705,300 9,815,182 $ 31,873,000 $ 1,200,000 Department Total $ 76,877,926 $ 101,353,060 $ 92,387,942 $ 116,295,120 $ 85,614,260 *Public Safety Academy Funds are now reflected in the General Fund. 95 $ FIRE Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $84,422,120 reflects an increase of $1,774,360 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Pension contribution increase for commissioned employees $ 1,651,170 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 385,730 ♦ Increase in funding for medical insurance 366,150 ♦ Increase in nonoffice supplies 352,700 ♦ Additional capacity for fuel 250,000 ♦ New fire reporting software 200,000 ♦ Retiree payouts for noncommissioned employees 165,440 ♦ Removal of interdepartmental credits 154,310 ♦ Increase in financing for fire equipment 138,590 ♦ Pension savings due to end-of-service participants (7,250) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts and increase in public safety pension contributions ♦ Reduction of grant capacity Total (329,340) (1,553,140) $ 1,774,360 The Fiscal Year 2009 Capital Budget of $31,873,000 primarily funds the new Fire Department headquarters. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $84,414,260 includes a decrease of $7,860 from Fiscal Year 2009 primarily due to decreases in retiree payouts. The Fiscal Year 2010 Capital Budget of $1,200,000 completes the development of the new headquarters facility. DEPARTMENT MEASURES OF PERFORMANCE Recover costs for advanced life support/ ambulance service. • Number of billed advanced life support ambulance transports • Collection rate • Dollars collected ($000s) Actual FY 2007 Adopted FY 2008 17,876 18,322 18,872 19,250 19,828 70% $ 6,878 70% $ 7,050 70% $ 7,400 80% $ 7,800 80% $ 8,300 96 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 FIRE Department Measures of Performance (Continued) Actual FY 2007 Adopted FY 2008 74,000 2,800 77,000 2,930 79,000 3,018 81,000 3,108 83,000 3,200 22,200 23,000 22,322 21,642 20,962 950 1,000 1,050 2,000 2,050 Respond to emergency calls by arriving at scene within five minutes of dispatch. • Percent of timely response 90% 90% 90% 90% 90% Arrive at scene within nine minutes of dispatch for advanced life support response. • Percent of timely response 90% 90% 90% 90% 90% 3,000 3,200 2,000 2,000 2,000 425 N/A 450 N/A 450 3,000 450 3,000 450 3,000 480 490 490 465 475 80,000 85,000 85,000 86,000 86,000 N/A N/A 6 6 6 Ensure public safety through collection of household hazardous waste. • Number of participants • Number of pounds collected (millions) 27,000 1.5 28,000 1.7 28,000 1.5 28,500 1.6 28,500 1.6 Train new recruits to be qualified fire fighters. • Number of recruits • Percent of qualified recruits graduating 100 80% 75 80% 60 80% 30 80% 80 80% Respond to fire and medical emergency calls. • Number of emergency calls • Number of unit responses to structure fires (house, apartment, building) • Number of requests for paramedic services • Number of calls concerning people experiencing cardiac arrests Conduct fire code inspections. • Number of commercial buildings inspected • Number of schools inspected • Number of specialty inspections Investigate fires to determine cause and origin. • Number of fires investigated Promote public safety through public education. • Number of community contacts through educational programs • Number of Juvenile Fire Stopper (JFS) classes conducted 97 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 FIRE DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides direction and policy to ensure the prevention and extinguishment of fires, and the provision of emergency medical services, environmental protection, and code enforcement to the community; it responsibly administers all fiscal operations and personnel policies, procedures, and actions. The Advanced Life Support Transport Cost Recovery Section recovers partial costs of advanced life support ambulance services. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 17.00 16.00 18.00 18.00 18.00 $ 2,070,444 $ 2,308,860 $ 2,354,660 $ 2,373,110 $ 2,184,280 OPERATIONS Services The Operations Division provides all-hazard risk protection and response to the Tucson community using contemporary, efficient, and compliant emergency response service, through a highly trained force of professional and dedicated emergency fire, rescue, and medical services personnel. It strives to focus on continuously improving customer service, internal process, and technologies in conjunction with financial sustainability. Resources Position Resources Financial Resources General Fund Public Safety Academy Fund: General Fund Transfer Miscellaneous Federal Grants Civic Contributions Fund Financial Resources Total 429.00 475.00 462.00 462.00 462.00 $ 38,376,538 -0- $ 45,916,890 518,810 $ 43,928,660 518,810 $ 45,741,090 -0- $ 45,812,290 -0- 1,122,245 7,238 874,440 -0- 874,440 -0- 73,300 5,000 71,500 5,000 $ 39,506,021 $ 47,310,140 $ 45,321,910 $ 45,819,390 $ 45,888,790 98 FIRE Division Summaries (Continued) EMERGENCY PREPAREDNESS Services The Emergency Preparedness Division is responsible for the department’s emergency medical service (EMS) administration and emergency management functions. EMS administration includes the creation and monitoring of service contracts, the developing of equipment specifications, scope of practices, and standards of care, and the resolution of customer and quality assurance, liability, and liaison issues related to pre-hospital medical care. Emergency Management Section is responsible for citywide disaster management, homeland security protection, and regional, state, and federal all-hazard coordination. Other functions include special operations training, education, regional response, and mass casualty and preparedness. Resources Position Resources Financial Resources General Fund General Fund: Certificates of Participation General Fund: Lease/Purchase Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 156.00 156.00 163.00 163.00 163.00 $ 15,010,496 387,200 $ 16,346,320 -0- $ 16,922,610 -0- $ 17,425,470 -0- $ 17,471,390 -0- -0- 397,540 397,540 497,540 497,540 $ 15,397,696 $ 16,743,860 $17,320,150 $ 17,923,010 $ 17,968,930 FIRE PREVENTION Services The Fire Prevention Division promotes public safety by administering fire codes and standards, conducting regular building inspections, and enforcing compliance of code violations. The Fire Prevention Section conducts inspections of facilities such as commercial buildings, schools, vacant and neglected structures, group homes, and landfills. They also respond to citizen complaints and conduct specialty inspections of tents, fireworks displays, open burn permits, and the self-inspection program. The Household Hazardous Waste (HHW) Program and the Small Business Waste Acceptance Program reduce the incidence of fire, poisoning, and environmental damage through the collection, packaging, and disposal of HHW and commercial waste from small businesses. Ninety-six percent of the materials collected through these programs are recycled. In accordance with International Fire Code, the Tucson Fire Department investigates the cause and origin of all fires reported within city jurisdiction. Resources Position Resources Financial Resources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Risk Management Internal Service Fund Civic Contributions Fund Financial Resources Total 53.00 46.00 49.00 49.00 49.00 $ 3,382,442 -08,050 468,653 10,879 $ 3,255,010 2,000,000 350,000 -0-0- $ 3,627,310 2,000,000 350,000 -0-0- $ 3,637,170 1,050,000 218,000 -05,000 $ 3,644,720 1,050,000 200,000 -05,000 $ 3,870,024 $ 5,605,010 $ 5,977,310 $ 4,910,170 $ 4,899,720 99 FIRE Division Summaries (Continued) SUPPORT SERVICES Services The Support Services Division provides internal support to the department. The division’s Logistics/Maintenance Section purchases, maintains, and distributes inventories of supplies and equipment and maintains all vehicles and equipment in a fully functional condition. The Community Services Section provides fire fighters and the community with instructional support, materials, and education programs focused on reducing the incidence of injury and death. The Public Information Section provides accurate and timely information to the news media and the community on events and services provided. The Information Technology Services Section provides technological, computer, and informational support for emergency and routine operations. Resources Actual FY 2007 Adopted FY 2008 23.00 30.00 34.00 34.00 34.00 $ 4,771,925 -0-0- $ 5,518,010 20,000 1,605,000 $ 5,698,617 20,000 -0- $ 6,244,100 20,400 -0- $ 6,222,380 20,810 -0- -0448,529 -0-0- 1,830,000 -0- 2,535,000 -0- 2,805,000 -0- $ 5,220,454 $ 7,143,010 $ 7,548,617 $ 8,799,500 $ 9,048,190 Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund Fleet Services Internal Service Fund: Certificates of Participation Financial Resources Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 TRAINING AND SAFETY Services The Training and Safety Division’s goal is to ensure that well-trained, highly qualified fire fighters are available to provide emergency service to the Tucson community through comprehensive professional training programs and career enhancement opportunities. It provides regional training opportunities to current and prospective members of the fire service throughout Southern Arizona. The division also works to ensure that all Tucson Fire Department members are provided with the safest and healthiest possible work environment. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Public Safety Academy Fund: General Fund Transfer Public Safety Academy Fund: Other Agency Fees Financial Resources Total 18.00 18.00 19.00 19.00 19.00 647,189 -03,798,169 $ 1,033,960 -02,342,920 $ 1,607,200 -02,282,913 $ 4,436,940 160,000 -0- $ 4,264,350 160,000 -0- 31,709 160,000 160,000 -0- -0- $ 4,477,067 $ 3,536,880 $ 4,050,113 $ 4,596,940 $ 4,424,350 $ 100 GENERAL SERVICES OPERATING: POSITION TOTAL: $ 15,688,210 341.00 DIRECTOR’S OFFICE FACILITIES MANAGEMENT FLEET SERVICES ARCHITECTURE AND ENGINEERING COMMUNICATIONS FINANCING PLAN PROGRAM ALLOCATION General Fund: Restricted Revenues 1% Capital Improvement Fund 19% General Funds 73% Director's Office 12% Communications 45% Miscellaneous Federal Grants 1% Miscellaneous Non-Federal Grants 6% Facilities Management 43% *Architecture and Engineering and Fleet Services are fully charged to user departments. TEN YEAR STAFFING TRENDS Adopted Positions 400.00 377.00 377.00 365.00 370.00 350.00 350.00 357.00 357.00 345.00 350.00 340.00 101 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 300.00 102 GENERAL SERVICES MISSION STATEMENT To provide efficient, cost-effective facilities, fleet, and communications services to all city offices and departments. DEPARTMENT SERVICES The General Services Department consists of five divisions: Director’s Office, Facilities Management, Architecture and Engineering, Fleet Services, and Communications. Facilities Management plans, programs, and schedules ongoing and long-term facilities maintenance, repair, and custodial services; and provides planning and implementation for energy conservation and energy optimization efforts. Architecture and Engineering provides for the development and oversight of long-range building plans and programs, detailed project scopes, cost estimates, designs, construction documents, and construction oversight for major new buildings, repairs, remodels, and alteration projects. Fleet Services provides new vehicle specifications and procurement assistance; provides advice on vehicle utilization and replacement; manages fuels inventories; operates an automated, self-service fueling system; and provides all phases of vehicle preventive maintenance and repair to city vehicles and heavy equipment. Communications installs and maintains critical public safety and general services communications equipment and provides 9-1-1 call taking and fire medical dispatch. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Director's Office Facilities Management Architecture and Engineering Fleet Services Communications 8.00 100.00 15.00 108.00 109.00 8.00 100.00 15.00 108.00 109.00 8.00 101.00 15.00 108.00 109.00 8.00 101.00 15.00 108.00 109.00 8.00 101.00 15.00 108.00 109.00 Department Total 340.00 340.00 341.00 341.00 341.00 856,593 3,298,741 2,436,842 -06,992,334 $ 1,942,620 9,402,980 415,470 (1,100) 7,314,890 $ 976,880 4,125,236 551,463 -07,553,199 $ 1,871,620 6,778,450 -0-07,038,140 $ 1,871,620 3,778,450 -0-06,616,490 Operating Total $ 13,584,510 $ 19,074,860 $ 13,206,778 $ 15,688,210 $ 12,266,560 Capital Improvements $ 6,191,597 $ 2,508,402 $ $ $ 15,715,180 $ 15,688,210 Position Summary Financial Summary Director's Office Facilities Management Architecture and Engineering Fleet Services Communications Department Total $ $ 19,776,107 $ -0- $ 19,074,860 103 -0- -0- $ 12,266,560 GENERAL SERVICES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Character of Expenditures Personal Services Services Commodities Equipment Other $ 21,074,730 13,553,623 16,843,036 1,458,386 (39,345,265) $ 22,337,220 15,102,170 13,211,080 75,570 (31,651,180) $ 21,704,074 $ 21,692,260 $ 21,325,430 13,311,331 19,263,760 16,229,040 19,706,176 17,081,610 17,081,370 46,590 480,970 480,970 (41,561,393) (42,830,390) (42,850,250) $ 13,584,510 $ 19,074,860 $ 13,206,778 $ 15,688,210 $ 12,266,560 $ $ -0- $ 2,508,402 $ $ $ 19,776,107 $ 19,074,860 $ 15,715,180 $ 15,688,210 $ 12,266,560 General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants General Services Clearinghouse Fund $ 11,698,878 78,271 718,236 $ 12,001,650 73,210 6,000,000 $ 12,859,166 161,619 -0- $ 11,561,180 127,030 -0- $ 11,194,350 72,210 -0- -0-0-01,089,125 -0500,000 500,000 -0- 135,993 50,000 -0-0- 3,000,000 100,000 900,000 -0- -0100,000 900,000 -0- Operating Funds Total $ 13,584,510 $ 19,074,860 $ 13,206,778 $ 15,688,210 $ 12,266,560 $ $ $ $ Operating Total Capital Improvements Department Total 6,191,597 -0- -0- Source of Funds Operating Funds Source of Funds Capital Funds General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund -06,191,597 -0- Capital Funds Total $ 6,191,597 Department Total $ 19,776,107 -0-0- $ 982,218 -0- -0-0- -0- 1,526,184 -0- $ 2,508,402 $ $ 19,074,860 $ 15,715,180 $ 15,688,210 $ 104 -0-0- -0-0-0- $ -0- $ 12,266,560 GENERAL SERVICES Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $15,688,210 reflects a decrease of $3,386,650 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase of budget capacity for elevator maintenance project $ 3,000,000 ♦ Increase for retiree payouts 316,820 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 115,930 ♦ Carryforward for ongoing intergovernmental agreements 54,820 ♦ Increase in funding for medical insurance 47,780 ♦ Decrease due to revised phone billing methodology (17,560) ♦ Pension savings due to end-of-service participants (18,430) ♦ Reduction of required pension contribution (41,620) ♦ Transfer of maintenance for the Children’s Museum and Temple of Music and Art to the Non-Departmental budget (140,000) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions (704,390) ♦ Reduction in capacity due to completion of the central heating and cooling loop project Total (6,000,000) $ (3,386,650) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $12,266,560 reflects a reduction of $3,421,650 from Fiscal Year 2009. 105 GENERAL SERVICES DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Manage Facilities Management projects requested by customer departments in a timely manner. • Average number of days to complete work order estimates Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 18 N/A 15 15 15 783,905 N/A 700,000 700,000 700,000 27 25 24 24 24 Perform Fleet Services work order repairs for customers. • Percent completed within 3 days • Percent completed within 6 days • Percent completed within 10 days 70% 80% 90% N/A N/A N/A 70% 80% 90% 70% 80% 90% 70% 80% 90% Increase the percentage of fleet vehicles using alternative fuels. • Percent of fleet vehicles 25% N/A 29% 33% 37% Achieve an average cumulative quality score of 97% for emergency medical dispatch services by performing quality assurance reviews based on a nationally recognized scoring system. • Average cumulative score 98% 95% 98% 98% 98% Implement projects that reduce electricity consumption. • Kilowatt hours saved Manage Architecture and Engineering projects requested by customer departments in a timely manner. • Average number of days to complete work order estimates 106 GENERAL SERVICES DIVISION SUMMARIES DIRECTOR’S OFFICE Services The Director’s Office provides overall direction and management for four divisions and supports their efforts in the areas of budgeting, cost accounting, personnel management, environmental compliance, safety, and training. Resources Position Resources Financial Resources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Fleet Services Internal Service Fund Financial Resources Total Actual FY 2007 Adopted FY 2008 8.00 8.00 $ 856,593 -0-0-0$ 856,593 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 8.00 8.00 8.00 $ 941,520 500,000 500,000 1,100 $ 976,880 -0-0-0- $ 971,620 -0900,000 -0- $ 971,620 -0900,000 -0- $ 1,942,620 $ 976,880 $ 1,871,620 $ 1,871,620 FACILITIES MANAGEMENT* Services The Facilities Management Division ensures a healthy, functional, aesthetic, and sustainable building environment for all city employees and the public by providing cost-effective and responsive facility, property, and energy management. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund Miscellaneous Federal Grants Financial Resources Total 100.00 100.00 101.00 101.00 101.00 $ 3,291,531 7,210 -0- $ 3,395,770 7,210 6,000,000 $ 4,018,026 57,210 -0- $ 3,671,240 7,210 -0- $ 3,671,240 7,210 -0- -0-0- -0-0- -050,000 3,000,000 100,000 -0100,000 $ 3,298,741 $ 9,402,980 $ 4,125,236 $ 6,778,450 $ 3,778,450 *Additional funding for the Facilities Management Division can be found in the Internal Service and Fiduciary Funds category within the Facilities Management Internal Service Fund. 107 GENERAL SERVICES Division Summaries (Continued) ARCHITECTURE AND ENGINEERING* Services The Architecture and Engineering Division ensures a healthy, functional, aesthetic, and sustainable building environment for all city employees and the public by providing quality and timely facilities design and construction services. Resources Adopted FY 2009 Approved FY 2010 15.00 15.00 15.00 $ 415,470 -0- $ 415,470 -0- $ -0-0- $ -0-0- -01,089,125 -0-0- 135,993 -0- -0-0- -0-0- $ 2,436,842 $ 415,470 $ 551,463 $ -0- $ -0- Position Resources Financial Resources General Fund General Fund: Certificates of Participation Capital Improvement Fund General Services Clearinghouse Fund Financial Resources Total $ Actual FY 2007 Adopted FY 2008 15.00 15.00 629,481 718,236 Estimated FY 2008 FLEET SERVICES* Services The Fleet Services Division meets the vehicle and equipment needs of city departments by providing effective maintenance and repair services, managing fuel operations, acquiring new vehicles and equipment, disposing of old equipment, and operating city motor pools. Resources Position Resources Financial Resources Fleet Services Internal Service Fund 108.00 108.00 108.00 108.00 108.00 $ -0- $ (1,100) $ -0- $ -0- $ -0- *Funding for the Architecture and Engineering and Fleet Services Divisions can be found in the Internal Service and Fiduciary Funds category within the Facilities Management and Fleet Services Internal Service Funds. 108 GENERAL SERVICES Division Summaries (Continued) COMMUNICATIONS* Services The Communications Division provides continuous 9-1-1 and emergency fire-medical dispatching services to residents, visitors, and other regional public safety agencies, and maintains reliable and cost-effective public safety and general services voice and data communication systems. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Actual FY 2007 Adopted FY 2008 109.00 109.00 $ 6,921,273 71,061 $ 6,992,334 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 109.00 109.00 109.00 $ 7,248,890 66,000 $ 7,448,790 104,409 $ 6,918,320 119,820 $ 6,551,490 65,000 $ 7,314,890 $ 7,553,199 $ 7,038,140 $ 6,616,490 *Additional funding for the Communications Division can be found in the Internal Service and Fiduciary Funds category within the Facilities Management Internal Service Fund. 109 110 TUCSON CITY GOLF OPERATING: POSITION TOTAL: $ 11,063,820 154.75 ADMINISTRATION GOLF COURSE MAINTENANCE GOLF COURSE CLUBHOUSES FINANCING PLAN PRO SHOPS PROGRAM ALLOCATION Golf Course Fund 100% Golf Course Clubhouses 14% Golf Course Maintenance 53% Pro Shops 19% Administration 14% TEN YEAR STAFFING TRENDS Adopted Positions 200.00 163.25 169.00 153.75 160.00 154.75 154.75 154.75 154.75 154.75 In Fiscal Year 2001, 66.75 positions were added due to the approval of the Tucson City Golf Business Plan by Mayor and Council on December 13, 1999. 120.00 103.50 96.50 111 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 80.00 112 TUCSON CITY GOLF MISSION STATEMENT To maintain the city’s golf courses to the highest standard; establish ongoing training programs that ensure the highest level of golf course maintenance and customer service; demonstrate a positive economic investment in retail and concessions operations; and develop and promote new programs to increase the annual user base and improve communications with customers. DEPARTMENT SERVICES Tucson City Golf (TCG) operates and manages five golf courses, four retail pro shops, four driving ranges, and four clubhouse restaurants. TCG promotes and assists local youth golf programs to provide golfing and training opportunities while improving golf etiquette. The divisions of TCG are Administration, Golf Course Maintenance, Golf Course Clubhouses, and Pro Shops. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 6.00 70.00 25.75 53.00 6.00 70.00 25.75 53.00 6.00 70.00 25.75 53.00 6.00 70.00 25.75 53.00 6.00 70.00 25.75 53.00 154.75 154.75 154.75 154.75 154.75 Administration Golf Course Maintenance Golf Course Clubhouses Pro Shops $ 1,114,487 4,735,635 1,398,321 1,663,153 $ 1,510,830 5,926,250 1,480,370 2,146,370 $ 1,509,850 5,825,480 1,561,620 2,166,870 $ 1,508,730 5,826,600 1,561,620 2,166,870 $ 1,497,000 5,837,060 1,562,890 2,166,870 Operating Total $ 8,911,596 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ $ $ Position Summary Administration Golf Course Maintenance Golf Course Clubhouses Pro Shops Department Total Financial Summary Capital Improvements Department Total 959,252 $ 9,870,848 -0- $ 11,063,820 113 -0- $ 11,063,820 $ -0- $ 11,063,820 $ -0- $ 11,063,820 TUCSON CITY GOLF Department Resources (Continued) Actual FY 2007 Adopted FY 2008 $ 4,299,229 1,939,255 2,337,032 87,095 248,985 $ 5,674,010 2,388,930 2,404,790 50,410 545,680 $ 8,911,596 $ Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 5,583,760 2,166,070 2,681,210 87,100 545,680 $ 5,584,390 2,163,120 2,681,210 87,100 548,000 $ 5,584,390 2,153,110 2,690,220 87,100 549,000 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ $ $ $ Character of Expenditures Personal Services Services Commodities Equipment Other Operating Total Capital Improvements Department Total 959,252 -0- -0- -0- -0- $ 9,870,848 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 8,911,596 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 8,911,596 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 11,063,820 $ 959,252 $ -0- $ -0- $ -0- $ -0- Capital Funds Total $ 959,252 $ -0- $ -0- $ -0- $ -0- Department Total $ 9,870,848 Operating Funds Golf Course Fund Operating Funds Total Capital Funds Golf Course Fund $ 11,063,820 $ 11,063,820 $ 11,063,820 Significant Changes Fiscal Year 2009 There is no change in the Fiscal Year 2009 operating budget of $11,063,820 from Fiscal Year 2008. Fiscal Year 2010 There is no change in the Fiscal Year 2010 operating budget of $11,063,820 from Fiscal Year 2009. 114 $ 11,063,820 TUCSON CITY GOLF DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 290,000 291,000 291,000 292,000 292,000 Provide operations support, customer service, golf lessons, and merchandise sales at the four golf course pro shops. • Hours of golf lessons • Revenue from driving ranges • Revenue from pro shops 3,200 $ 676,000 $ 738,000 3,300 $ 689,000 $ 793,000 3,300 $ 689,000 $ 793,000 3,300 $ 702,000 $ 852,000 3,300 $ 702,000 $ 852,000 Provide opportunities for junior golf play. • Number of junior card holders • Total rounds of junior golf 2,700 21,500 2,700 23,000 2,700 23,000 2,800 23,500 2,800 23,500 Provide five municipal golf courses and four driving ranges for the enjoyment and recreation of the public. • Total rounds of golf (18-hole equivalent) DIVISION SUMMARIES ADMINISTRATION Services The Administration Division ensures an enjoyable golfing experience for Tucson residents and visitors by scheduling year-round play, effectively administering the automated tee time reservation and resident golf card programs, and exercising prudent financial management and control of Tucson City Golf. Resources Position Resources Financial Resources Golf Course Fund 6.00 6.00 6.00 6.00 6.00 $ 1,114,487 $ 1,510,830 $ 1,509,850 $ 1,508,730 $ 1,497,000 115 TUCSON CITY GOLF Division Summaries (Continued) GOLF COURSE MAINTENANCE Services The Golf Course Maintenance Division provides Tucson residents and visitors with five well-maintained golf courses and four driving ranges through a comprehensive maintenance program that conserves natural resources. Resources Position Resources Financial Resources Golf Course Fund Actual FY 2007 Adopted FY 2008 70.00 70.00 $ 4,735,635 $ 5,926,250 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 70.00 70.00 70.00 $ 5,825,480 $ 5,826,600 $ 5,837,060 GOLF COURSE CLUBHOUSES Services The Golf Course Clubhouses Division manages the clubhouses at each golf course with an emphasis on providing superior customer service. Both full and limited-service restaurants provide reasonably priced, high quality food and beverage services for golfers and non-golfers, and banquet and catering services for special occasions. Resources Position Resources Financial Resources Golf Course Fund 25.75 25.75 25.75 25.75 25.75 $ 1,398,321 $ 1,480,370 $ 1,561,620 $ 1,561,620 $ 1,562,890 PRO SHOPS Services The Pro Shops Division manages the golf pro shops with an emphasis on providing superior customer service. Fullservice golf pro shops collect all greens fees, offer golf merchandise for sale, manage golf course operations, and operate the driving ranges. Resources Position Resources Financial Resources Golf Course Fund 53.00 53.00 53.00 53.00 53.00 $ 1,663,153 $ 2,146,370 $ 2,166,870 $ 2,166,870 $ 2,166,870 116 TUCSON CITY GOLF Division Summaries (Continued) GOLF FACTS Maintain 600 turfed acres for daily golf play: • Fairways mowed twice weekly • Tees mowed three times weekly • Greens mowed daily • Driving ranges operated ◊ Number of hitting stations 180 270 90 110 117 118 HUMAN RESOURCES OPERATING: POSITION TOTAL: $ 2,971,980 32.00 ADMINISTRATION/ EMPLOYEE RELATIONS RECRUITMENT/MARKETING/ GENERAL CONSULTING TRAINING AND DEVELOPMENT FINANCING PLAN EMPLOYEE BENEFITS PROGRAM ALLOCATION Training and Development 18% Employee Benefits 10% General Fund 100% Recruitment/ Marketing/ General Consulting 40% Administration/ Employee Relations 32% TEN YEAR STAFFING TRENDS Adopted Positions 40.00 34.00 32.00 30.00 27.00 25.00 26.00 27.00 28.00 28.00 2008 31.00 2007 32.00 119 2006 2005 2004 2003 2002 2001 2000 1999 20.00 120 HUMAN RESOURCES MISSION STATEMENT To be consistent and knowledgeable partners with our customers, whose work we understand and support; to value seamless customer service, lifelong learning, innovation and flexibility, and wellness and balance. DEPARTMENT SERVICES The Human Resources Department is the centralized personnel source for the City of Tucson, serving city departments and offices by recruiting, training, and retaining a highly qualified and diverse workforce. The department provides policy development, direction, and guidance to the organization and is responsible for effectively communicating with employees and applicants regarding their rights, responsibilities, opportunities, and benefits. Human Resource services are delivered to all levels of the organization through the divisions of Administration/Employee Relations, Recruitment/Marketing/General Consulting, Training and Development, and Employee Benefits. The department provides staff support to the city's Civil Service Commission for meetings and employee appeals and to the City Manager's Office for employee relations and grievance matters. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 8.00 9.00 9.00 10.00 10.00 15.00 15.00 15.00 15.00 15.00 5.00 -0- 4.00 -0- 4.00 -0- 4.00 3.00 4.00 3.00 28.00 28.00 28.00 32.00 32.00 Position Summary Administration/Employee Relations Recruitment/Marketing/General Consulting Training and Development Employee Benefits Department Total Financial Summary Administration/Employee Relations Recruitment/Marketing/General Consulting Training and Development Employee Benefits Department Total $ 1,027,539 $ 921,150 $ 921,150 $ 954,100 $ 885,240 1,118,893 1,226,370 1,226,370 1,180,110 1,188,770 822,045 -0- 756,670 -0- 756,670 -0- 528,890 308,880 565,050 326,090 $ 2,968,477 $ 2,904,190 $ 2,904,190 $ 2,971,980 $ 2,965,150 121 HUMAN RESOURCES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 2,117,653 635,471 215,066 287 $ 2,299,570 489,130 115,090 400 $ 2,299,570 489,130 115,090 400 $ 2,266,480 564,130 141,370 -0- $ 2,259,650 564,130 141,370 -0- $ 2,968,477 $ 2,904,190 $ 2,904,190 $ 2,971,980 $ 2,965,150 $ 2,809,331 159,146 $ 2,904,190 -0- $ 2,904,190 -0- $ 2,971,980 -0- $ 2,965,150 -0- $ 2,968,477 $ 2,904,190 $ 2,904,190 $ 2,971,980 $ 2,965,150 Character of Expenditures Personal Services Services Commodities Other Department Total Source of Funds General Fund Risk Management Internal Service Fund Department Total Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $2,971,980 reflects an increase of $67,790 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Transfer of the Employee Benefits unit from Finance to Human Resources ♦ Increase due to retiree payouts $ 353,330 178,990 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 39,780 ♦ Increase in funding for medical insurance 13,330 ♦ Pension savings due to end-of-service participants (9,900) ♦ Reduction of required pension contribution (15,450) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (492,290) ________ $ 67,790 Fiscal Year 2010 The approved operating budget for Fiscal Year 2010 of $2,965,150 reflects a decrease of $6,830 from Fiscal Year 2009 Adopted Budget. 122 HUMAN RESOURCES DEPARTMENT MEASURES OF PERFORMANCE Process applications for permanent city positions. • Vacancies posted • Candidates hired • Average days to fill Monitor employee appeal processes to ensure adequate due process. • Number of Civil Service Appeals • Days of hearings for Civil Service Appeals • Number of Conference Board Grievance Committee Hearing requests filed • Number of Conference Board Grievance Committee Hearing requests requiring a hearing • Days of hearings for Conference Boards or Grievance Committees Administer union agreements and city policies and directives to ensure proper implementation and regulatory compliance. • Number of eligible police union employees • Number of eligible fire union employees • Number of eligible labor/trades union employees • Number of eligible administrative/ professional/technical and clerical union employees • Number of non-represented employees, excluding non-permanent employees Enhance employee skills through city supported training and education. • Number of city sponsored training courses offered • Number of employees participating in city sponsored training courses Number of employees attending college through tuition reimbursement. Actual FY 2007 Adopted FY 2008 16,306 18,000 243 921 48 Adopted FY 2009 Approved FY 2010 19,567 23,480 23,480 N/A N/A N/A 290 350 57 348 300 60 348 300 60 9 12 N/A N/A 20 22 20 22 20 22 17 N/A 22 27 27 7 N/A 15 20 20 10 N/A 20 25 25 900 898 940 960 960 513 529 630 670 670 838 872 835 835 835 1,323 1,498 1,330 1,325 1,325 1,540 N/A 1,545 1,530 1,530 151 N/A 137 109 109 3,063 N/A 3,560 2,660 2,660 169 N/A 160 180 180 123 Estimated FY 2008 HUMAN RESOURCES DIVISION SUMMARIES ADMINISTRATION/EMPLOYEE RELATIONS Services The Administration/Employee Relations Division provides policy direction and guidance to all city managers, supervisors, and employees in personnel matters involving employee and labor relations to ensure consistent, fair, and equitable treatment of employees and job applicants. The division also verifies that all employment actions are in compliance with city policy, Civil Service Rules, and laws, and ensures the accuracy of employment records. The Human Resources Director provides staff support to the Civil Service Commission. Resources Actual FY 2007 Adopted FY 2008 8.00 9.00 868,393 159,146 $ 1,027,539 Position Resources Financial Resources General Fund Risk Management Internal Service Fund Financial Resources Total $ Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.00 10.00 10.00 $ 921,150 -0- $ 921,150 -0- $ 954,100 -0- $ 885,240 -0- $ 921,150 $ 921,150 $ 954,100 $ 885,240 RECRUITMENT/MARKETING/GENERAL CONSULTING Services The Recruitment/Marketing/General Consulting Division attracts highly qualified candidates for employment with the city. This is accomplished in partnership with departments through recruitment marketing, screening, and testing of applicants. The employment of highly qualified candidates bolsters the city’s ability to provide excellent services to the community. Resources Position Resources Financial Resources General Fund 15.00 15.00 15.00 15.00 15.00 $ 1,118,893 $ 1,226,370 $ 1,226,370 $ 1,180,110 $ 1,188,770 TRAINING AND DEVELOPMENT Services The Training and Development Division assists City of Tucson employees to improve their performance by providing opportunities for training and education that support individual, team, and organizational development. Resources Position Resources Financial Resources General Fund Division Summaries (Continued) 5.00 4.00 4.00 4.00 4.00 $ 822,045 $ 756,670 $ 756,670 $ 528,890 $ 565,050 124 HUMAN RESOURCES EMPLOYEE BENEFITS* Services The Employee Benefits Division provides employees and retirees quality health and welfare benefits, through administration, education, and communication. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 -0- -0- $ -0- $ -0- Estimated FY 2008 Adopted FY 2009 Approved FY 2010 -0- 3.00 3.00 $ -0- $ 308,880 $ 326,090 *Effective Fiscal Year 2009, Employee Benefits was transferred to Human Resources from Finance. 125 126 INFORMATION TECHNOLOGY OPERATING: CAPITAL: TOTAL: $ 14,541,210 550,330 $ 15,091,540 POSITION TOTAL: 100.16 ADMINISTRATION MEDIA SERVICES NETWORK SERVICES APPLICATIONS TECHNICAL SERVICES PROGRAM ALLOCATION FINANCING PLAN Capital Improvement Fund 4% General Fund: Restricted Revenues 1% Miscellaneous Federal Grants 2% Miscellaneous Non-Federal Grants 1% General Fund 93% Administration 13% Media Services 12% Technical Services 30% Applications 15% Capital Improvement Fund 3% Network Services 26% TEN YEAR STAFFING TRENDS Adopted Positions 100.16 2008 88.12 100.16 2007 92.12 94.12 100.16 2006 100.00 101.16 2005 120.00 91.12 84.66 81.16 80.00 127 2004 2003 2002 2001 2000 1999 60.00 128 INFORMATION TECHNOLOGY MISSION STATEMENT To lead in the effective use of technology by partnering with others for accessible information and responsive government services. DEPARTMENT SERVICES The Information Technology (IT) Department supplies the city with vision, leadership, and skills that enable the city and its citizens to benefit from technological innovation. The department directly provides services which require an enterprise view, supports most departments with their business systems, and coordinates with departmental IT organizations to effectively deliver specialty systems support. Centrally-provided services include computer center operations, network services, business application development and maintenance, end-user computer system support, technology innovation, standards development and enforcement, technology investigation, and contract administration that range from hardware and software acquisition to city telecommunications and cable television delivery. The Information Technology Department is organized into five divisions: Administration, Media Services, Applications, Network Services, and Technical Services. Daily city business is made more efficient by e-mail and file sharing services, voice and high speed data communications, database management, and support for the city’s core business applications. Specialized services, including Web site management, video technology, and graphics production, serve to improve the reach and scope of the city’s ability to communicate with and inform citizens. Support by the IT Department gives city employees greater access to information, easier ways to transact business and communicate with internal partners, and increased capability to meet community citizen needs. The department promotes the development and expansion of Tucson’s telecommunication, video service, and Internet access infrastructure, and serves as liaison to the Access Tucson Board of Directors and the TechPac Advisory Committee. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.50 16.66 27.00 25.00 22.00 9.50 16.66 27.00 25.00 22.00 9.50 16.66 27.00 25.00 22.00 8.00 17.16 27.00 21.00 27.00 8.00 17.16 27.00 21.00 27.00 100.16 100.16 100.16 100.16 100.16 Position Summary Administration Media Services Applications Network Services Technical Services Department Total 129 INFORMATION TECHNOLOGY Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 2,246,018 1,584,929 2,496,724 5,077,127 3,653,728 $ 2,245,080 1,651,190 2,655,140 4,487,110 3,686,670 $ 1,807,095 1,772,480 2,742,030 5,206,865 3,731,820 $ 2,003,940 1,847,760 2,299,660 3,872,040 4,517,810 $ 2,003,940 1,834,070 2,453,940 3,651,660 4,499,410 Operating Total $ 15,058,526 $ 14,725,190 $ 15,260,290 $ 14,541,210 $ 14,443,020 Capital Improvements $ 5,424,210 $ 4,000,000 $ 4,355,790 $ $ $ 20,482,736 $ 18,725,190 $ 19,616,080 $ 15,091,540 $ 14,443,020 $ 7,939,457 5,535,348 1,951,164 999,181 (1,366,624) $ 8,534,920 4,046,080 1,606,820 459,530 77,840 $ 8,343,075 4,140,665 1,609,530 450,740 716,280 $ 7,670,730 4,251,250 1,576,960 567,660 474,610 $ 7,572,540 4,251,250 1,576,960 567,660 474,610 Operating Total $ 15,058,526 $ 14,725,190 $ 15,260,290 $ 14,541,210 $ 14,443,020 Capital Improvements $ 5,424,210 $ 4,000,000 $ 4,355,790 $ $ $ 20,482,736 $ 18,725,190 $ 19,616,080 $ 15,091,540 $ 14,443,020 General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants $ 13,712,714 607,905 639,775 $ 13,896,460 498,730 -0- $ 14,291,450 108,620 -0- $ 14,042,940 103,400 -0- $ 13,944,750 103,400 -0- -0-098,132 -0300,000 30,000 860,220 -0-0- -0300,000 94,870 -0300,000 94,870 Operating Funds Total $ 15,058,526 $ 14,725,190 $ 15,260,290 $ 14,541,210 $ 14,443,020 Financial Summary Administration Media Services Applications Network Services Technical Services Department Total 550,330 -0- Character of Expenditures Personal Services Services Commodities Equipment Other Department Total 550,330 -0- Source of Funds Operating Funds 130 INFORMATION TECHNOLOGY Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 $ 5,424,210 $ 4,000,000 -0- -0- 4,355,790 Capital Funds Total $ 5,424,210 $ 4,000,000 $ 4,355,790 $ Department Total $ 20,482,736 $ 18,725,190 $ 19,616,080 $ 15,091,540 Approved FY 2010 Capital Funds General Fund: Certificates of Participation Capital Improvement Fund $ -0- $ -0- $ 550,330 550,330 -0-0- $ -0- $ 14,443,020 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $14,541,210 reflects a decrease of $183,980 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Capacity transferred from the Finance Department for software maintenance $ 455,870 ♦ Retiree payouts 272,140 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 122,660 ♦ Removal of interdepartmental credits to enterprise funds due to accounting change 108,220 ♦ Increase in funding for medical insurance 43,460 ♦ Miscellaneous adjustments (5,460) ♦ Pension savings due to end-of-service program participants (11,810) ♦ Pension contribution reduction (52,370) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension in contributions Total (1,116,690) _________ $ (183,980) The capital budget reflects carryforward of $550,330 to complete network and communication upgrades. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $14,443,020 includes a decrease of $98,190 from Fiscal Year 2009 primarily due to decreases in retiree payouts. The capital budget reflects the completion of network and communication upgrades. 131 INFORMATION TECHNOLOGY DEPARTMENT MEASURE OF PERFORMANCE Ensure that supported applications are available to internal customers during scheduled business hours, and directly to citizens on a highly available basis. • Percentage of applications and hardware platforms that have cross-trained support functions • Percentage of applications and technical functions that have a business continuity plan • Ensure 24/7 availability of the city network Protect and insure the security of city data and systems for all city departments. • Percentage of servers and hardware that are regularly scanned and patched for security vulnerabilities Increase the leverage of IT investments. • Percentage of test environments that run on virtual servers (i.e., do not require additional hardware) • Percent of sites and Web sites with pages directly created and maintained by individual organizations • Number of operating systems and database platforms supported by IT • Number of new open source applications and tools implemented Evaluate customers’ performance and satisfaction with IT. • Number of applications that are not running on a supported release and platform • Percentage of help desk calls responded to within one hour • Percentage of web support requests (taking less than an hour) completed when requested • Percentage of projects completed on time and on budget Actual FY 2007 Adopted FY 2008 70% N/A 45% Adopted FY 2009 Approved FY 2010 75% 80% 85% N/A 45% 65% 75% N/A N/A 99% 99% 99% 55% N/A 85% 95% 98% 5% N/A 10% 15% 20% 32% N/A 40% 50% 60% 22 N/A 26 25 20 2 N/A 2 3 2 7 N/A 6 4 2 60% N/A 75% 90% 90% 59% N/A 65% 75% 85% N/A N/A 65% 70% 75% 132 Estimated FY 2008 INFORMATION TECHNOLOGY DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides leadership, strategic direction, planning, and support in the development and use of information and related technology. Resources Position Resources Financial Resources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.50 9.50 9.50 8.00 8.00 $ 2,147,886 -098,132 $ 1,915,080 300,000 30,000 $ 1,807,095 -0-0- $ 1,609,070 300,000 94,870 $ 1,609,070 300,000 94,870 $ 2,246,018 $ 2,245,080 $ 1,807,095 $ 2,003,940 $ 2,003,940 MEDIA SERVICES Services The Media Services Division assists departments in reaching the public with city information by producing a variety of television programs that highlight the work of city departments, including broadcasts of Mayor and Council meetings; creating graphic and written materials that explain city services; and coordinating media contacts across the city. The division also maintains a Web site (with streaming video content), and publicizes events and activities that encourage public participation. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total 16.66 16.66 16.66 17.16 17.16 $ 1,260,312 324,617 $ 1,326,190 325,000 $ 1,742,480 30,000 $ 1,817,760 30,000 $ 1,804,070 30,000 $ 1,584,929 $ 1,651,190 $ 1,772,480 $ 1,847,760 $ 1,834,070 133 INFORMATION TECHNOLOGY Division Summaries (Continued) APPLICATIONS Services The Applications Division provides the analysis, development, implementation, and ongoing support of specific and enterprise software applications that run city business processes and ensures the performance and stability of those systems. The division also provides consultation for software purchases and works with the various city departments to promote application and architectural standards and best practices. In addition to supporting city software, the Applications Division provides design, development, support, and maintenance for the city’s Internet Web sites and promotes increased public information and access to city services. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 27.00 27.00 27.00 27.00 27.00 $ 2,496,724 $ 2,655,140 $ 2,742,030 $ 2,299,660 $ 2,453,940 NETWORK SERVICES Services The Network Services Division ensures a stable and secure communications environment for all city departments, including communications networks, Internet access, data networks, voice-over-internet-protocol (VOIP) telecommunications, and wireless connectivity. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund Financial Resources Total 25.00 25.00 25.00 21.00 21.00 $ 4,154,064 283,288 639,775 $ 4,313,380 173,730 -0- $ 4,268,025 78,620 -0- $ 3,798,640 73,400 -0- $ 3,578,260 73,400 -0- -0- -0- 860,220 -0- -0- $ 5,077,127 $ 4,487,110 $ 5,206,865 $ 3,872,040 $ 3,651,660 134 INFORMATION TECHNOLOGY Division Summaries (Continued) TECHNICAL SERVICES Services The Technical Services Division ensures a stable and secure computing environment by supporting data center operations and monitoring and maintaining the servers and infrastructure needed to support city applications and services. This division provides help desk functions that range from supporting applications to supporting computer hardware and operating systems for city departments. The Technical Services Division also promotes standards and practices for data center operations to support the sustainability of a reliable city infrastructure. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 22.00 22.00 22.00 27.00 27.00 $ 3,653,728 $ 3,686,670 $ 3,731,820 $ 4,517,810 $ 4,499,410 135 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 136 NEIGHBORHOOD RESOURCES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 5,413,670 7,310,700 $ 12,724,370 62.00 ADMINISTRATION CODE ENFORCEMENT NEIGHBORHOOD SERVICES FINANCING PLAN PROGRAM ALLOCATION Administration 6% Community Development Block Grant Fund 29% General Fund 44% Code Enforcement 26% Capital Improvements 57% Highway User Revenue Fund 27% Neighborhood Services 11% TEN YEAR STAFFING TRENDS Adopted Positions 80.00 62.00 21.00 19.00 20.00 20.00 2006 11.00 2005 11.00 2004 7.00 11.00 53.00 2003 20.00 2002 40.00 2001 60.00 2000 In Fiscal Year 2007, 33 positions were added due to the consolidation of code enforcement staff. Twenty-four positions were transferred from other city departments and 9 new staff added. 137 2008 2007 1999 0.00 138 NEIGHBORHOOD RESOURCES MISSION STATEMENT To improve neighborhoods by bringing city resources to their assistance, partnering to strengthen neighborhood support networks, and maintaining the health and safety of residents through code enforcement and remediation. DEPARTMENT SERVICES The Department of Neighborhood Resources brings attention to priority neighborhood needs through communication with neighborhood leaders, residents and associations, partnerships with citizens and community groups, and the support and development of city-initiated problem solving efforts such as City Teams. Consolidation of code inspection staff makes efficient use of resources through cross training and addressing multiple issues through the single inspector process. A remediation crew assists with property issues such as illegal dumping and accumulation of debris. The department is organized into three divisions: Administration, Code Enforcement, and Neighborhood Services. The department administers Back to Basics, Graffiti Removal, Vacant and Neglected Structures (VANS), Pima County Neighborhood Reinvestment Grants within the city, the Youth Enrichment and Employment Program, the city phone number (792-CITY), and the NOVA referral system. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Administration Code Enforcement Neighborhood Services 6.00 42.00 5.00 6.00 51.00 5.00 6.00 51.00 5.00 6.00 51.00 5.00 6.00 51.00 5.00 Department Total 53.00 62.00 62.00 62.00 62.00 $ 1,224,620 1,433,736 835,993 $ 1,336,010 2,227,160 885,890 $ 1,290,490 2,165,810 965,890 $ Operating Total $ 3,494,349 $ 4,449,060 $ 4,422,190 $ 5,413,670 $ 5,409,570 Capital Improvements $ 2,996,101 $ 7,430,400 $ 2,010,201 $ 7,310,700 $ 2,780,400 $ 6,490,450 $ 11,879,460 $ 6,432,391 $ 12,724,370 $ 8,189,970 Position Summary Financial Summary Administration Code Enforcement Neighborhood Services Department Total 139 726,840 3,311,700 1,375,130 $ 734,310 3,300,130 1,375,130 NEIGHBORHOOD RESOURCES Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Character of Expenditures Personal Services Services Commodities Equipment Other $ 3,143,998 1,047,057 552,592 -0(1,249,298) $ 2,746,680 1,083,650 394,810 35,000 188,920 $ 2,551,610 1,187,750 458,910 35,000 188,920 $ 3,697,070 1,307,030 379,570 30,000 -0- $ 3,692,970 1,307,030 379,570 30,000 -0- Operating Total $ 3,494,349 $ 4,449,060 $ 4,422,190 $ 5,413,670 $ 5,409,570 Capital Improvements $ 2,996,101 $ 7,430,400 $ 2,010,201 $ 7,310,700 $ 2,780,400 $ 6,490,450 $ 11,879,460 $ 6,432,391 $ 12,724,370 $ 8,189,970 General Fund General Fund: Restricted Revenues Highway User Revenue Fund $ 3,392,295 -0102,054 $ 4,207,460 40,000 201,600 $ 4,180,590 40,000 201,600 $ 5,413,670 -0-0- $ 5,409,570 -0-0- Operating Funds Total $ 3,494,349 $ 4,449,060 $ 4,422,190 $ 5,413,670 $ 5,409,570 $ $ $ $ $ Department Total Source of Funds Operating Funds Capital Funds General Fund Highway User Revenue Fund Community Development Block Grant Fund 240,644 1,543,916 1,211,541 450,000 3,300,000 3,680,400 86 1,339,483 670,632 230,300 3,400,000 3,680,400 -01,700,000 1,080,400 Capital Funds Total $ 2,996,101 $ 7,430,400 $ 2,010,201 $ 7,310,700 $ 2,780,400 Department Total $ 6,490,450 $ 11,879,460 $ 6,432,391 $ 12,724,370 $ 8,189,970 140 NEIGHBORHOOD RESOURCES Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $5,413,670 reflects an increase of $964,610 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Credits from Environmental Services were eliminated; costs are now covered by General Fund revenue recovered by an administrative service charge paid by Environmental Services $ 987,920 ♦ Credits from Development Services were eliminated; costs are now covered by General Fund revenue recovered by an administrative service charge paid by Development Services 393,970 ♦ Increase for retiree payouts 109,460 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 41,530 ♦ Increase in funding for medical insurance 23,450 ♦ Reduction resulting from conversion to Voice Over Internet Protocol phone service (1,070) ♦ Pension savings due to end-of-service participants (6,540) ♦ Reduction of required pension contribution (20,600) ♦ Reduction due to transfer of budget to Non-Departmental for debt service payments for equipment that was lease/purchased (27,840) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (535,670) ________ $ 964,610 The adopted Fiscal Year 2009 Capital Budget of $7,310,700 funds the Back to Basics Program. Fiscal Year 2010 There is a minimal change in the Fiscal Year 2010 operating budget of $5,409,570 from Fiscal Year 2009. The Fiscal Year 2010 Capital Budget of $2,780,400 funds the Back to Basics Program. 141 NEIGHBORHOOD RESOURCES DEPARTMENT MEASURES OF PERFORMANCE Monitor Back to Basics and Pima County Neighborhood Reinvestment Grant projects for timeliness, budget status, and legal compliance. • Number of active Back to Basics projects • Number of active Neighborhood Reinvestment Grant projects Remove graffiti from public and private sites. • Square feet removed (in millions) • Number of sites addressed Promote a safe, clean environment and healthy neighborhoods by resolving code violations. • Number of code related calls for service • Number of cases initialized • Number of Notices of Violation issued • Number of citations issued Actual FY 2007 Adopted FY 2008 130 40 120 40 2.6 19,400 Adopted FY 2009 Approved FY 2010 130 30 130 25 130 25 N/A N/A 2.7 21,000 2.9 23,100 3.1 25,300 28,500 13,100 3,100 N/A N/A 14,700 28,900 14,400 5,300 29,300 15,800 5,800 29,700 17,300 6,400 362 N/A 400 440 480 142 Estimated FY 2008 NEIGHBORHOOD RESOURCES DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides management direction, oversees department operations, and provides project and financial reporting and legal compliance on the Back to Basics projects and the Pima County Neighborhood Reinvestment Grant projects. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Actual FY 2007 Adopted FY 2008 6.00 6.00 $ 1,224,620 -0$ 1,224,620 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 6.00 6.00 6.00 $ 1,296,010 40,000 $ 1,250,490 40,000 $ 726,840 -0- $ 734,310 -0- $ 1,336,010 $ 1,290,490 $ 726,840 $ 734,310 CODE ENFORCEMENT Services The Code Enforcement Division provides education on city codes, enforces city codes through inspections, administers the Vacant and Neglected Structures program, and works with other departments and neighborhoods to resolve code violations. Resources Position Resources Financial Resources General Fund Highway User Revenue Fund Financial Resources Total 42.00 51.00 51.00 51.00 51.00 $ 1,433,188 548 $ 2,227,160 -0- $ 2,165,810 -0- $ 3,311,700 -0- $ 3,300,130 -0- $ 1,433,736 $ 2,227,160 $ 2,165,810 $ 3,311,700 $ 3,300,130 143 NEIGHBORHOOD RESOURCES Division Summaries (Continued) NEIGHBORHOOD SERVICES Services The Neighborhood Services Division administers the Graffiti Removal Program, provides mailing support for neighborhood communications, provides guidance and support to neighborhood associations, and assists citizens’ queries through the 792-CITY phone number and the NOVA referral system. Resources Position Resources Financial Resources General Fund Highway User Revenue Fund Financial Resources Total Actual FY 2007 Adopted FY 2008 5.00 5.00 $ 734,487 101,506 $ 835,993 144 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 5.00 5.00 5.00 $ 684,290 201,600 $ 764,290 201,600 $ 1,375,130 -0- $ 1,375,130 -0- $ 885,890 $ 965,890 $ 1,375,130 $ 1,375,130 PARKS AND RECREATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 48,040,650 18,974,800 $ 67,015,450 749.50 ADMINISTRATION OFFICES SOUTHWEST DISTRICT EAST DISTRICT ZOO OPERATIONS NORTHWEST DISTRICT REID PARK OPERATIONS PARKS AND RECREATION GRANTS PROGRAM ALLOCATION FINANCING PLAN Capital Improvements 28% Capital Agreement Fund: Pima County Bonds 16% General Fund 69% Administration Offices 5% Parks and Recreation Grants 3% Zoo Operations 4% General Obligation Bond Funds 5% Road and Park Impact Fee Funds Other* 4% 6% Southwest District 16% Reid Park Operations 6% Northwest District 21% East District 17% *Includes Miscellaneous Non-Federal Grants 2%, Capital Improvement Fund 1%, Civic Contributions Fund 1%, Miscellaneous Federal Grants 1%, Regional Transportation Authority Fund 1% TEN YEAR STAFFING TRENDS Adopted Positions 900.00 800.00 720.25 700.00 749.50 718.75 685.75 677.50 666.50 669.75 697.00 711.00 633.75 600.00 145 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 500.00 PARKS AND RECREATION DISTRICT MAP 146 PARKS AND RECREATION DEPARTMENT MISSION To provide a parks and recreation system offering high quality facilities, programs, and services for Tucsonans of all ages and abilities. DEPARTMENT SERVICES The Parks and Recreation Department provides a variety of parks, recreation facilities, and program experiences equitably throughout the community. Existing facilities are aggressively maintained and additional facilities will be added as growth and demand dictate. Programs are operated at the highest quality level, ensuring a safe environment with exceptional service to develop lifetime customers. Services demonstrate a positive economic investment through partnerships with other service providers, both public and private, contributing to a high quality of life for Tucsonans. The divisions of the Parks and Recreation Department are Administration Offices, Southwest District, Northwest District, East District, Reid Park Operations, and Zoo Operations. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Administration Offices Southwest District Northwest District East District Reid Park Operations Zoo Operations Parks and Recreation Grants 32.50 174.25 265.20 157.00 40.25 32.00 14.75 32.50 207.50 265.50 157.00 40.25 33.00 13.75 Department Total 715.95 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 33.50 183.25 278.50 164.25 40.25 36.00 13.25 34.50 177.25 278.50 171.25 41.25 36.00 10.75 34.50 177.25 278.50 171.25 41.25 36.00 10.75 749.50 749.00 749.50 749.50 $ 3,044,389 10,627,119 14,825,554 10,762,490 4,414,916 2,492,600 684,917 $ 3,029,320 12,551,750 14,647,070 10,787,950 4,243,680 2,597,290 1,851,770 $ 3,110,530 11,051,670 15,074,580 11,700,850 4,319,410 2,798,720 1,851,770 $ 3,266,220 10,525,130 14,508,520 11,190,740 3,972,270 2,724,130 1,853,640 $ 3,233,050 10,419,590 14,490,990 11,117,880 3,850,510 2,700,400 1,876,510 Operating Total $ 46,851,985 $ 49,708,830 $ 49,907,530 $ 48,040,650 $ 47,688,930 Capital Improvements $ 2,813,439 $ 23,628,700 $ 9,021,277 $ 18,974,800 $ 25,638,500 $ 49,665,424 $ 73,337,530 $ 58,928,807 $ 67,015,450 $ 73,327,430 Position Summary Financial Summary Administration Offices Southwest District Northwest District East District Reid Park Operations Zoo Operations Parks and Recreation Grants Department Total 147 PARKS AND RECREATION Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Character of Expenditures Personal Services Services Commodities Equipment Other Total Capital Expenditures $ 27,444,070 14,134,083 4,570,308 751,083 (112,958) 65,399 $ 28,578,650 14,226,230 4,369,660 783,290 1,751,000 -0- $ 29,583,660 14,828,360 4,720,830 774,680 -0-0- $ 28,297,070 14,460,310 4,834,320 448,950 -0-0- $ 27,992,100 14,498,490 4,821,390 376,950 -0-0- Operating Total $ 46,851,985 $ 49,708,830 $ 49,907,530 $ 48,040,650 $ 47,688,930 Capital Improvements $ 2,813,439 $ 23,628,700 $ 9,021,277 $ 18,974,800 $ 25,638,500 $ 49,665,424 $ 73,337,530 $ 58,928,807 $ 67,015,450 $ 73,327,430 General Fund General Fund: Restricted Revenues General Fund: Lease/Purchase Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Civic Contributions Fund $ 46,123,663 84,723 -0277,900 86,349 279,350 $ 48,000,260 45,610 -0598,630 864,330 200,000 $ 48,000,260 65,240 -0602,030 933,000 307,000 $ 46,059,510 73,620 72,000 599,590 924,930 311,000 $ 45,756,920 73,940 -0618,060 924,930 315,080 Operating Funds Total $ 46,851,985 $ 49,708,830 $ 49,907,530 $ 48,040,650 $ 47,688,930 $ $ $ $ $ Department Total Source of Funds Operating Funds Capital Funds General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Capital Improvement Fund Capital Agreement Fund Capital Agreement Fund: Pima County Bonds Regional Transportation Authority Fund Community Development Block Grant Fund Miscellaneous Non-Federal Grants Road & Park Impact Fee Fund: West District Road & Park Impact Fee Fund: East District Road & Park Impact Fee Fund: Central District 355 -01,064,560 -0-02,817,800 32,755 87,000 -0- -0338,000 -0- -0-0-0- -022,853 798,182 -0-011,708,700 576,000 -04,714,192 424,000 -010,535,200 3,750,000 -014,827,700 -0- -0- -0- 1,000,000 -0- -0- 60,000 -0- -0- -0- -0-0- 400,000 1,226,200 -0825,000 316,000 401,200 250,000 -0- -0- 814,800 139,800 510,200 245,500 -0- 829,600 359,600 354,500 260,200 148 PARKS AND RECREATION Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Source of Funds - Capital Funds (Continued) Road & Park Impact Fee Fund: Southeast District Road & Park Impact Fee Fund: Southlands District 2000 General Obligation Bond Funds Civic Contributions Fund Future General Obligation Bonds $ -0- $ 749,200 $ 266,400 $ 661,100 $ 325,400 -0- 1,051,500 225,000 626,500 565,000 865,172 3,860,900 1,790,530 3,172,100 216,300 62,317 -0- 110,000 -0- 5,000 -0- 636,000 -0- -05,198,400 Capital Funds Total $ 2,813,439 $ 23,628,700 $ 9,021,277 $ 18,974,800 $ 25,638,500 Department Total $ 49,665,424 $ 73,337,530 $ 58,928,807 $ 67,015,450 $ 73,327,430 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $48,040,650 reflects a decrease of $1,668,180 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Impact of retiree payouts $ 369,830 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 316,910 ♦ Increase in capacity for civic contributions and grants 200,570 ♦ Increase in funding for medical insurance 177,980 ♦ Increase in capacity for delivery of lease-purchased vehicle 72,000 ♦ End of service participants pension savings (17,000) ♦ Decrease due to revised phone billing methodology by Information Technology (37,100) ♦ Reduction of required pension contribution (134,330) ♦ Debt service payment capacity transferred to Non-Departmental (150,000) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (2,467,040) _________ $ (1,668,180) The Fiscal Year 2009 Capital Budget of $18,974,800 includes projects funded with city and county bonds and agreements with other agencies. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $47,668,930 is a decrease of $351,720 from Fiscal Year 2009 primarily due to reduction of costs to cover citywide needs. The Fiscal Year 2010 Capital Budget of $25,638,500 includes projects funded with city and county bonds and agreements with other agencies. 149 PARKS AND RECREATION DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 Provide and operate facilities for various programs. • Recreation centers • Neighborhood centers • Regional centers • Senior centers • Parks • School/community parks 6 6 4 1 121 13 6 6 4 1 122 13 Operate and maintain recreational facilities. • Ballfields ◊ Baseball fields ◊ Football fields ◊ Little League fields ◊ Soccer fields ◊ Softball fields • Biking/jogging paths • Multi-use courts (basketball/volleyball) • Sand volleyball courts • Tennis courts • Ramadas • Playgrounds • Swimming pools • Dog runs 14 33 84 53 37 25 42.5 15 66 172 117 27 6 Provide age-appropriate activities to increase socialization skills, wellness habits, arts education, and environmental education. • KIDCO sites – school year • KIDCO sites – summer • Teen In-Betweeners sites – school year • Teen In-Betweeners sites – summer • Senior Club sites • Number of registered Senior Club participants • Programs for individuals with disabilities Adopted FY 2009 Approved FY 2010 6 6 4 1 126 13 6 6 4 1 126 16 6 6 4 1 126 16 14 34 85 53 37 27 43.5 15 66 174 120 27 6 20 34 85 53 37 26 43.5 15 66 174 119 27 6 20 34 86 54 37 29 44.5 15 66 176 122 27 6 20 34 87 56 41 30 44.5 15 66 177 122 27 6 33 41 6 7 13 3,706 33 41 7 7 12 3,706 34 43 7 8 12 3,706 34 43 7 8 12 4,000 34 43 7 8 13 4,400 87 87 105 105 105 150 Estimated FY 2008 PARKS AND RECREATION Department Measures of Performance (Continued) Ensure turf maintenance, forestry, and preservation efforts are environmentally friendly. • Gallons of reclaimed water used for irrigation in parks ten acres or more (000s) • Number of trees planted Attract visitors to Reid Park Zoo. • Total number of visitors Provide quality animal care at Reid Park Zoo. • Total number of animals (excluding fish) • Total number of species Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 405,000 407,000 465,000 475,000 480,000 414 415 389 400 400 420,000 420,000 440,000 450,000 460,000 500 500 254 260 260 160 160 145 145 145 DIVISION SUMMARIES ADMINISTRATION OFFICES Services The Administration Offices Division provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent service and facilities throughout the system. Resources Position Resources Financial Resources General Fund 32.50 32.50 33.50 34.50 34.50 $ 3,044,389 $ 3,029,320 $ 3,110,530 $ 3,266,220 $ 3,233,050 SOUTHWEST DISTRICT Services The Southwest District Division serves the leisure and social needs of children, teens, adults, seniors, and people with disabilities by providing customer-oriented programs, facilities, and sites. Resources Position Resources Financial Resources General Fund 174.25 207.50 183.25 177.25 177.25 $ 10,627,119 $ 12,551,750 $ 11,051,670 $ 10,525,130 $ 10,419,590 151 PARKS AND RECREATION Division Summaries (Continued) NORTHWEST DISTRICT Services The Northwest District Division serves the leisure and social needs of children, teens, adults, seniors, and people with disabilities by providing customer-oriented programs, facilities, and sites. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 265.20 265.50 278.50 278.50 278.50 $ 14,825,554 $ 14,647,070 $ 15,074,580 $ 14,508,520 $ 14,490,990 EAST DISTRICT Services The East District Division serves the leisure and social needs of children, teens, adults, seniors, and people with disabilities by providing customer-oriented programs, facilities, and sites. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total 157.00 157.00 164.25 171.25 171.25 $ 10,687,490 75,000 $ 10,787,950 -0- $ 11,700,850 -0- $ 11,190,740 -0- $ 11,117,880 -0- $ 10,762,490 $ 10,787,950 $ 11,700,850 $ 11,190,740 $ 11,117,880 REID PARK OPERATIONS Services The Reid Park Operations Division operates and maintains facilities that serve the recreational and social needs of the community, including Reid Park Zoo, Hi Corbett Field, and Reid Park. It also provides centralized maintenance service to other districts. Resources Position Resources Financial Resources General Fund General Fund: Lease/Purchase Financial Resources Total 40.25 40.25 40.25 41.25 41.25 $ 4,414,916 -0- $ 4,243,680 -0- $ 4,319,410 -0- $ 3,900,270 72,000 $ 3,850,510 -0- $ 4,414,916 $ 4,243,680 $ 4,319,410 $ 3,972,270 $ 3,850,510 152 PARKS AND RECREATION Division Summaries (Continued) ZOO OPERATIONS Services The Reid Park Zoo Division maintains a healthy and enriching environment for a collection of animals from around the world to promote the preservation of global biological diversity and to provide educational and fun experiences for visitors of all ages. Resources Actual FY 2007 Adopted FY 2008 32.00 33.00 $ 2,492,600 -0$ 2,492,600 Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 36.00 36.00 36.00 $ 2,597,290 -0- $ 2,743,220 55,500 $ 2,668,630 55,500 $ 2,644,900 55,500 $ 2,597,290 $ 2,798,720 $ 2,724,130 $ 2,700,400 PARKS AND RECREATION GRANTS Services The Parks and Recreation Grants Unit seeks federal, state, and local grant funding for the provision of recreational opportunities and community support services. Emphasis is placed on leveraging existing city resources to enhance funding for programs and services. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Civic Contributions Fund Financial Resources Total 14.75 13.75 $ 31,595 9,723 277,900 86,349 279,350 $ $ 684,917 $ 1,851,770 153 143,200 45,610 598,630 864,330 200,000 13.25 $ -09,740 602,030 933,000 307,000 $ 1,851,770 10.75 $ -018,120 599,590 924,930 311,000 $ 1,853,640 10.75 $ -018,440 618,060 924,930 315,080 $ 1,876,510 154 POLICE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 166,468,950 24,010,000 $ 190,478,950 1,532.50 CHIEF’S OFFICE ADMINISTRATIVE SERVICES BUREAU SUPPORT SERVICES BUREAU FIELD SERVICES BUREAU INVESTIGATIVE SERVICES BUREAU PROGRAM ALLOCATION FINANCING PLAN General Fund: Restricted Revenues 2% General Fund: Forfeiture Funds 1% Miscellaneous Federal Grants 3% Capital Improvements 13% Other* 4% Administrative Services Bureau 14% Investigative Services Bureau 16% Miscellaneous Non-Federal Grants 1% General Fund 80% Chief's Office 4% Capital Improvement Fund 13% Field Services Bureau 35% Support Services Bureau 14% *Includes Police Grants 3% and Forfeiture Funds 1% TEN YEAR STAFFING TRENDS Adopted Positions 1,600.00 1,525.00 1,355.00 1,362.00 1,356.00 2002 2003 1,450.00 2001 1,468.50 1,353.50 1,373.50 1,411.50 1,266.50 1,300.00 1,191.50 1,150.00 155 2008 2007 2006 2005 2004 2000 1999 1,000.00 156 POLICE MISSION STATEMENT: To serve the public by partnering with the community to protect life and property, prevent crime, and resolve problems. DEPARTMENT SERVICES The Tucson Police Department reorganized during Fiscal Year 2008 to more effectively use its resources. The reorganization restored the Field Operations Bureau and the Support Services Bureau. The department maintained the Administrative Services and Investigative Services Bureaus. These four bureaus, directed by the Chief of Police, are responsible for delivering quality service to the public. The Chief’s Office is responsible for providing policy direction, employing departmental resources effectively, and ensuring the integrity of the organization and its personnel. The Administrative Services Bureau ensures that individuals of the highest quality are hired and successfully trained for positions within the department, and that operational and support functions have the necessary financial and material resources to properly serve the community. The bureau includes the programming and technical personnel necessary to maintain and enhance the department’s information sharing systems. Finally, this bureau collects, organizes, and distributes essential information to patrol and investigative staff and provides records to the public. The Field Services Bureau provides patrol coverage and initial response to citizen calls for assistance in the south, west, downtown, midtown, and east regions of the city. The Support Services Bureau offers air, canine, Special Weapons and Tactics (SWAT), and traffic control assistance to field officers and administers the School Resource Officer program. In addition, it develops and maintains the department’s emergency response plans and conducts training exercises based on those plans. This bureau also administers the department’s communication center, which receives citizen calls for assistance and either dispatches patrol officers or initiates an alternative response to the incident. The Investigative Services Bureau conducts follow-up investigations to develop the information necessary for the successful prosecution of accused criminals. Investigative responsibilities range from crimes against people to crimes against property. This bureau also analyzes and stores evidence gathered to support the prosecution of alleged offenders. Over the last year, this bureau has established two new divisions to better manage its resources. The Central Investigations Division was split into the Property Crimes and Crimes Against Persons Divisions. The department then established a Special Investigations Division commanded by a captain and lieutenant, which is responsible for managing the Gang, Intelligence, Vice, and Undercover Units. 157 POLICE DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 56.00 133.00 733.00 238.00 289.50 15.00 4.00 55.50 133.00 787.00 241.00 289.50 15.00 4.00 1,468.50 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 67.00 152.00 740.00 249.00 298.50 15.00 5.00 58.00 161.00 726.00 253.00 313.50 16.00 5.00 58.00 161.00 726.00 253.00 313.50 16.00 5.00 1,525.00 1,526.50 1,532.50 1,532.50 1.00 1.00 4.00 17.00 32.00 62.00 68.00 8.00 138.00 297.00 443.00 1.00 1.00 4.00 17.00 32.00 63.00 73.00 8.00 143.00 297.00 473.00 1.00 1.00 4.00 17.00 34.00 63.00 73.00 8.00 146.00 302.00 463.00 1.00 1.00 4.00 17.00 34.00 63.00 73.00 8.00 146.00 302.00 463.00 1.00 1.00 4.00 17.00 34.00 63.00 73.00 8.00 146.00 302.00 463.00 1,071.00 1,112.00 1,112.00 1,112.00 1,112.00 Position Summary Chief's Office Administrative Services Bureau Field Services Bureau Support Services Bureau Investigative Services Bureau Police Grants Forfeiture Funds Department Total Commissioned Personnel by Classification Police Chief Police Lieutenant: Deputy Police Chief Police Lieutenant: Assistant Police Chief Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Police Hazardous Devices Technician Detective Police Officer: Assignments Police Officer Commissioned Personnel Total Financial Summary Chief's Office Administrative Services Bureau Field Services Bureau Support Services Bureau Investigative Services Bureau Police Grants Forfeiture Funds $ 5,963,848 24,247,942 58,585,961 23,008,391 28,488,786 4,974,325 1,494,839 $ 6,095,740 $ 6,150,180 $ 7,083,180 $ 7,098,510 24,290,120 31,584,768 25,817,050 26,047,160 68,763,530 59,622,381 67,690,210 67,550,640 25,106,440 25,873,758 26,313,070 26,383,290 27,252,530 30,071,200 30,322,410 30,394,230 16,419,450 7,760,784 6,338,420 6,381,790 2,738,840 2,822,270 2,904,610 2,921,760 Operating Total $ 146,764,092 $ 170,666,650 $ 163,885,341 $ 166,468,950 $ 166,777,380 Capital Improvements $ 12,462,551 $ 26,602,800 $ 15,907,175 $ 24,010,000 $ 38,700,000 Department Total $ 159,226,643 $ 197,269,450 $ 179,792,516 $ 190,478,950 $ 205,477,380 158 POLICE Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Character of Expenditures Personal Services Services Commodities Equipment Other $ 123,812,256 15,325,238 6,053,474 908,620 664,504 $ 132,057,830 $ 134,891,656 14,999,860 16,037,748 5,985,020 6,724,077 3,070,170 2,398,458 14,553,770 3,833,402 $ 138,507,290 $ 138,534,060 15,573,240 15,645,220 5,697,200 5,758,690 1,688,540 737,080 5,002,680 6,102,330 Operating Total $ 146,764,092 $ 170,666,650 $ 163,885,341 $ 166,468,950 $ 166,777,380 Capital Improvements $ 12,462,551 $ 26,602,800 $ 15,907,175 $ 24,010,000 $ 38,700,000 $ 159,226,643 $ 197,269,450 $ 179,792,516 $ 190,478,950 $ 205,477,380 General Fund General Fund: Restricted Revenues General Fund: Forfeiture Funds Public Safety Academy Fund: General Fund Transfers* Public Safety Academy Fund: Other Agency Fees* Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Civic Contributions Fund $ 134,203,114 2,257,686 1,287,325 3,775,540 $ 145,757,500 $ 145,500,266 3,503,260 3,533,450 1,974,250 2,222,270 2,404,110 4,121,860 Operating Funds Total $ 146,764,092 $ 170,666,650 $ 163,885,341 $ 166,468,950 $ 166,777,380 $ 10,062,128 $ 26,602,800 -02,807 -0-0- 15,907,175 -0- 24,010,000 -0- 38,700,000 -0- 2,389,244 -0- -0- -0- -0- 8,372 -0- -0- -0- -0- Department Total Source of Funds Operating Funds $ 153,168,760 $ 153,405,650 4,396,430 4,410,630 2,145,430 2,159,400 -0-0- 407,428 449,160 429,020 -0- -0- 3,071,450 1,676,657 84,892 15,141,670 1,436,700 -0- 6,357,909 1,720,566 -0- 5,128,060 1,630,270 -0- 5,187,440 1,614,260 -0- Capital Funds General Fund: Certificates of Participation Capital Improvement Fund 1994 General Obligation Bond Funds 2000 General Obligation Bond Funds 2000 General Obligation Bond Funds: Interest $ -0- $ -0- $ -0- Capital Funds Total $ 12,462,551 $ 26,602,800 $ 15,907,175 $ 24,010,000 $ 38,700,000 Department Total $ 159,226,643 $ 197,269,450 *Public Safety Academy Funds are now reflected in the General Fund. 159 $ 179,792,516 $ 190,478,950 $ 205,477,380 POLICE Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $166,468,950 reflects a decrease of $4,197,700 from the Fiscal Year 2008 Adopted Budget. Significant changes are as follows: ♦ Pension contribution increase for commissioned employees $ 4,143,000 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 1,053,740 ♦ Increase in funding for medical insurance 709,140 ♦ Increase capacity for building maintenance 509,960 ♦ Additional capacity for fuel 330,550 ♦ Retiree payouts for noncommissioned employees 249,020 ♦ Miscellaneous adjustments 18,280 ♦ Pension savings due to end-of-service participants (21,940) ♦ Reduction in phone costs with conversion to Voice Over Internet Protocol phone service (88,320) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions ♦ Reduction of grant capacity Total (1,281,090) (9,820,040) $ (4,197,700) The Fiscal Year 2009 Capital Budget of $24,010,000 primarily funds the Headquarters Expansion and the new Crime Lab. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $166,777,380 includes an increase of $308,430 from Fiscal Year 2009. The Fiscal Year 2010 Capital Budget of $38,700,000 continues the Headquarters Expansion and the new Crime Lab. DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 2,198 43,810 93,030 86,170 3,150 47,918 104,270 97,346 Respond to emergency response calls. • Percent within five minutes 74% Respond to critical response calls. • Percent within ten minutes 70% Respond to calls for service. • Number of emergency response calls • Number of critical response calls • Number of urgent response calls • Number of general response calls 160 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 1,550 51,340 91810 87,640 1,620 53,250 92,500 88,250 1,660 55,650 93,250 89,300 72% 70% 75% 75% 67% 64% 66% 67% POLICE Department Measures of Performance (Continued) Actual FY 2007 Adopted FY 2008 Respond to urgent response calls. • Percent within 30 minutes 83% 90% Respond to general response calls. • Percent within 60 minutes 56% Adopted FY 2009 Approved FY 2010 82% 83% 83% 63% 55% 55% 55% 402,565 414,642 415,250 421,250 423,250 257,108 310,640 107,112 264,821 319,959 110,325 267,250 324,200 114,100 268,375 227,300 116,150 272,100 328,250 118,230 Process requests for evidence compari-son and analysis sent to the crime laboratory. 5,820 5,900 5,940 6,060 6,180 Process incoming items of evidence and property. 87,000 89,000 89,250 91,700 94,400 69% 24% 46% 50% 8% 30% 9% 70% 25% 47% 51% 8% 30% 9% 72% 26% 48% 52% 8% 30% 9% 73% 27% 49% 53% 8% 30% 9% 74% 28% 50% 54% 8% 30% 9% Answer emergency 9-1-1 calls routed to the Tucson Police Department. Process other service-related calls. • Inbound service calls • Outbound service calls • Non-emergency line (791-4444) Optimize clearance rates (for assigned cases). • Homicide • Sexual Assault • Robbery • Aggravated Assault • Burglary • Larceny • Auto Theft Estimated FY 2008 DIVISION SUMMARIES CHIEF’S OFFICE Services The Chief’s Office develops and implements policies that provide the highest quality of service to the community and ensures that these policies are carried out by establishing and maintaining requisite operating procedures and evaluation processes. The office provides planning and analysis support for the department, coordinates development of the operating and capital budgets, and monitors expenditures. Resources Position Resources Financial Resources General Fund 56.00 55.50 67.00 58.00 58.00 $ 5,963,848 $ 6,095,740 $ 6,150,180 $ 7,083,180 $ 7,098,510 161 POLICE Division Summaries (Continued) ADMINISTRATIVE SERVICES BUREAU Services The Administrative Services Bureau provides the department with highly qualified commissioned and noncommissioned personnel, who reflect the diversity of the city’s population, through hiring and training. The bureau provides financial, material, and information resources to department personnel so that they can provide the best possible service to the community, coordinates the acquisition and maintenance of facilities and equipment, manages capital projects, furnishes public records to citizens in a timely manner, and provides reports to investigative staff for following up potential leads. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Public Safety Academy Fund: General Fund Transfers* Public Safety Academy Fund: Other Agency Fees Financial Resources Total Actual FY 2007 Adopted FY 2008 133.00 133.00 $ 20,064,974 -03,775,540 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 152.00 161.00 161.00 $ 21,436,850 -02,404,110 $ 27,033,888 -04,121,860 $ 25,363,310 453,740 -0- $ 25,588,740 458,420 -0- 407,428 449,160 429,020 -0- -0- $ 24,247,942 $ 24,290,120 $ 31,584,768 $ 25,817,050 $ 26,047,160 FIELD SERVICES BUREAU Services The Field Services Bureau protects life and property, prevents crime, preserves the peace, maintains order, and arrests suspected offenders by providing 24 hour-a-day response to calls for service. Officers interact with the public to resolve problems, plan for special events, help improve the quality of life, and provide a communications link between the community and the department. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Miscellaneous Non-Federal Grants Financial Resources Total 733.00 787.00 740.00 726.00 726.00 $ 58,585,961 -0-0- $ 68,763,530 -0-0- $ 59,622,381 -0-0- $ 67,561,910 40,000 88,300 $ 67,422,340 40,000 88,300 $ 58,585,961 $ 68,763,530 $ 59,622,381 $ 67,690,210 $ 67,550,640 *Public Safety Academy Funds are now reflected in the General Fund. 162 POLICE Division Summaries (Continued) SUPPORT SERVICES BUREAU Services The Support Services Bureau provides a law enforcement presence in schools throughout the metropolitan area, provides operational support to patrol divisions, plans for potential disasters, and supplies specialized response to hostage and other emergencies. Resources Actual FY 2007 Adopted FY 2008 238.00 241.00 $ 20,857,402 2,150,989 $ 23,008,391 Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 249.00 253.00 253.00 $ 21,603,180 3,503,260 $ 22,340,308 3,533,450 $ 22,569,560 3,743,510 $ 22,633,440 3,749,850 $ 25,106,440 $ 25,873,758 $ 26,313,070 $ 26,383,290 INVESTIGATIVE SERVICES BUREAU Services The Investigative Services Bureau conducts follow-up investigations and ensures that violent and habitual criminals are arrested and prosecuted to the fullest extent of the law, and combats the illegal drug trade through a regional task force. Resources Position Resources Financial Resources General Fund 289.50 289.50 298.50 313.50 313.50 $ 28,488,786 $ 27,252,530 $ 30,071,200 $ 30,322,410 $ 30,394,230 POLICE GRANTS Services The Police Grants Division provides budget capacity for potential grant funding from federal and state agencies and other funding sources to enhance law enforcement resources. Resources Position Resources Financial Resources General Fund General Fund: Forfeiture Funds Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Civic Contributions Fund Financial Resources Total 15.00 $ 242,143 54,289 2,916,344 1,676,657 84,892 $ 4,974,325 15.00 $ 268,390 172,690 14,541,670 1,436,700 -0- $ 16,419,450 163 15.00 $ 282,309 -05,757,909 1,720,566 -0- $ 7,760,784 16.00 $ 268,390 -04,528,060 1,541,970 -0- $ 6,338,420 16.00 $ 268,390 -04,587,440 1,525,960 -0- $ 6,381,790 POLICE Division Summaries (Continued) FORFEITURE FUNDS Services This division provides budget capacity for forfeiture funds, which are made available from seizures due to illegal drug trade, to enhance law enforcement resources. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Forfeiture Funds Miscellaneous Federal Grants Financial Resources Total $ Actual FY 2007 Adopted FY 2008 4.00 4.00 -0106,697 1,233,036 155,106 $ 1,494,839 $ 337,280 -01,801,560 600,000 $ 2,738,840 164 Estimated FY 2008 Adopted FY 2009 5.00 $ -0-02,222,270 600,000 $ 2,822,270 Approved FY 2010 5.00 $ -0159,180 2,145,430 600,000 $ 2,904,610 5.00 $ -0162,360 2,159,400 600,000 $ 2,921,760 PROCUREMENT OPERATING: POSITION TOTAL: $ 3,723,740 64.00 ADMINISTRATION REPROGRAPHICS SERVICES CONTRACTING PURCHASING STORES MAIL SERVICES DESIGN AND CONSTRUCTION CONTRACTING FINANCING PLAN PROGRAM ALLOCATION Design and Construction Contracting 15% Purchasing 17% General Fund: Restricted Revenues 5% Mail Services 7% Services Contracting 14% General Fund 95% Administration 21% Reprographics <1% Stores 26% TEN YEAR STAFFING TRENDS Adopted Positions 90.00 75.00 70.00 65.00 64.00 64.00 64.00 2008 77.00 2007 77.00 2006 80.00 76.00 82.00 2005 81.00 165 2004 2003 2002 2001 2000 1999 60.00 166 PROCUREMENT MISSION STATEMENT To support city departments in meeting their purchasing goals and needs by ensuring materials and services are available on time, of best value, and acquired with integrity. DEPARTMENT SERVICES The Procurement Department strives to improve the efficiency and effectiveness of procurement practices, maximize the purchasing value of public funds, and support city departments in accomplishing their missions. Policies promote environmentally sensitive purchases, competition among all vendors providing materials and services to the city, and local purchases to benefit the local economy. The Procurement Department includes the divisions of Administration, Reprographics, Stores, Services Contracting, Mail Services, Purchasing, and Design and Construction Contracting. Services provided by the Procurement Department include contracting for all supplies, materials, equipment, services, and construction; providing in-house printing; maintaining inventories necessary for daily operations; distributing interdepartmental and postal mail; disposing of surplus, unclaimed, lost, and confiscated property; managing the city's procurement card (pCard) Program; and managing the Cooperative Purchasing Program. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 7.00 8.00 17.00 7.00 6.00 11.00 8.00 7.00 8.00 17.00 7.00 6.00 11.00 8.00 64.00 64.00 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 8.00 7.00 17.00 7.00 6.00 11.00 8.00 8.00 7.00 17.00 7.00 6.00 11.00 8.00 8.00 7.00 17.00 7.00 6.00 11.00 8.00 64.00 64.00 64.00 Position Summary Administration Reprographics Stores Services Contracting Mail Services Purchasing Design and Construction Contracting Department Total Financial Summary Administration Reprographics Stores Services Contracting Mail Services Purchasing Design and Construction Contracting Department Total $ 864,611 26,119 1,049,982 521,677 347,715 706,538 385,128 $ 3,901,770 $ 845,000 14,130 999,800 582,120 370,350 691,160 402,330 $ 3,904,890 167 $ 865,620 36,074 984,310 571,440 325,700 665,500 382,640 $ 3,831,284 $ 799,910 18,170 951,370 520,220 273,800 619,420 540,850 $ 3,723,740 $ 821,410 2,570 966,910 535,680 267,170 642,550 531,530 $ 3,767,820 PROCUREMENT Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 4,118,464 712,306 2,446,349 13,117 (3,388,466) $ 3,527,040 688,820 569,880 47,860 (928,710) $ 3,439,894 630,390 415,210 13,200 (667,410) $ 3,368,260 672,130 398,010 -0(714,660) $ 3,412,340 672,130 398,010 -0(714,660) $ 3,901,770 $ 3,904,890 $ 3,831,284 $ 3,723,740 $ 3,767,820 Character of Expenditures Personal Services Services Commodities Equipment Other Department Total Source of Funds General Fund General Fund: Restricted Revenues Department Total $ 3,798,530 103,240 $ 3,764,560 140,330 $ 3,740,954 90,330 $ 3,552,640 171,100 $ 3,596,720 171,100 $ 3,901,770 $ 3,904,890 $ 3,831,284 $ 3,723,740 $ 3,767,820 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $3,723,740 reflects a decrease of $181,150 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase due to a change in accounting for interactivity credits $ 279,090 ♦ Increase for retiree payouts 79,150 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 54,260 ♦ Increase in funding for medical insurance 29,680 ♦ Pension savings due to end-of-service participants (6,510) ♦ Reduction of required pension contribution (24,970) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (591,850) ________ $ (181,150) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $3,767,820 reflects an increase of $44,080 from Fiscal Year 2009. 168 PROCUREMENT DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 220,000 $ 225,000 $ 225,000 $ 225,000 $ 225,000 N/A N/A $ 9,757 $ 10,733 $ 11,806 N/A N/A 27,522 30,274 33,301 Manage and administer the Online Auction Program. • Establish one new Cooperative Partner annually N/A N/A 24 25 26 Provide printing services to city departments. • Percent of quick print jobs completed within two working days of request 96% 96% 96% 96% 96% Ensure integrity in the expenditure of public monies by acquiring needed materials and services on time and of best value. • Increase the number of annual requirements contracts by three per year • Increase the number of cooperative contracts by two per year N/A N/A 620 623 626 N/A N/A 82 84 86 Act as the central contracting authority for the City of Tucson. • Total procurement spending ($000s) Manage and administer the procurement card (pCard) program to reduce overhead and maximize purchasing efficiencies. • Increase total spend under pCard program by 10% annually • Increase number of pCard transactions by 10% annually 169 PROCUREMENT DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides strategic direction and management to the department by planning, coordinating, and implementing procurement operations in accordance with applicable laws, Mayor and Council policy, and the administrative direction of the City Manager. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 7.00 7.00 8.00 8.00 8.00 $ 787,972 76,639 $ 745,000 100,000 $ 815,620 50,000 $ 674,460 125,450 $ 695,960 125,450 $ 864,611 $ 845,000 $ 865,620 $ 799,910 $ 821,410 REPROGRAPHICS* Services The Reprographics Division provides responsive, quality, in-house reprographic services by typesetting, printing, and binding documents and reports at or below commercial prices and in a timely manner. Resources Position Resources Financial Resources General Fund 8.00 8.00 7.00 7.00 7.00 $ 26,119 $ 14,130 $ 36,074 $ 18,170 $ 2,570 STORES Services The Stores Division operates four warehouses and manages an inventory needed for the daily operation of all city departments; provides hazardous material safety information on inventory items in the form of material safety data sheets; delivers goods on a timely basis; and disposes of city surplus material and equipment by public sale, online auction, donation, or redistribution to departments. Resources Position Resources Financial Resources General Fund 17.00 17.00 17.00 17.00 17.00 $ 1,049,982 $ 999,800 $ 984,310 $ 951,370 $ 966,910 *The net budget of Reprographics reflects non-chargeable overhead. Most costs of the division are recovered by charging departments for printing services through interactivity transfers. 170 PROCUREMENT Division Summaries (Continued) SERVICES CONTRACTING Services The Services Contracting Division meets the needs of city departments by contracting for professional and nonprofessional services to ensure that all contracts are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Actual FY 2007 Adopted FY 2008 7.00 7.00 $ 521,407 270 $ 521,677 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 7.00 7.00 7.00 $ 582,120 -0- $ 571,440 -0- $ 517,220 3,000 $ 532,680 3,000 $ 582,120 $ 571,440 $ 520,220 $ 535,680 MAIL SERVICES Services The Mail Services Division provides centralized pickup and delivery service for interdepartmental and postal mail to city departments. The division also provides for the insertion of utility bills, business license statements, and various other bills. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total 6.00 6.00 6.00 6.00 6.00 $ 346,450 1,265 $ 370,350 -0- $ 325,700 -0- $ 273,800 -0- $ 267,170 -0- $ 347,715 $ 370,350 $ 325,700 $ 273,800 $ 267,170 171 PROCUREMENT Division Summaries (Continued) PURCHASING Services The Purchasing Division meets the needs of city departments by contracting for all supplies, materials, equipment, and related services to ensure that all purchases are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Actual FY 2007 Adopted FY 2008 11.00 11.00 $ 681,472 25,066 $ 706,538 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 11.00 11.00 11.00 $ 650,830 40,330 $ 625,170 40,330 $ 576,770 42,650 $ 599,900 42,650 $ 691,160 $ 665,500 $ 619,420 $ 642,550 DESIGN AND CONSTRUCTION CONTRACTING Services The Design and Construction Contracting Division manages the procurement of professional consultants and contractors to ensure the provision of competent and qualified design and construction services at a fair price. It protects the public interest by maximizing each dollar spent, while complying with current laws and regulations, and provides timely, ongoing contract administration for its customers. Resources Position Resources Financial Resources General Fund 8.00 8.00 8.00 8.00 8.00 $ 385,128 $ 402,330 $ 382,640 $ 540,850 $ 531,530 172 OFFICE OF THE PUBLIC DEFENDER OPERATING: POSITION TOTAL: $ 3,208,090 39.00 OFFICE OF THE PUBLIC DEFENDER PROGRAM ALLOCATION FINANCING PLAN Office of the Public Defender 100% General Fund 100% 33.50 38.00 2008 2002 33.50 38.00 2007 33.50 36.00 2006 32.50 36.00 2005 32.50 2001 31.00 2000 40.00 2004 50.00 2003 TEN YEAR STAFFING TRENDS Adopted Positions 30.00 1999 20.00 173 174 OFFICE OF THE PUBLIC DEFENDER MISSION STATEMENT To provide quality, cost-effective legal representation to indigent defendants entitled to appointed counsel in City Court in accordance with the mandates of state and federal law and the Ethical Rules of the Arizona State Supreme Court. OFFICE SERVICES The Office of the Public Defender was established as a cost-effective alternative to the use of contract attorneys. The office provides legal representation independent from the Criminal Division of the City Attorney’s Office. The Office of the Public Defender is staffed by 23 attorneys and 16 support positions. OFFICE RESOURCES Actual FY 2007 Adopted FY 2008 38.00 38.00 38.00 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 39.00 39.00 39.00 38.00 39.00 39.00 39.00 $ 3,028,395 $ 3,190,910 $ 3,190,910 $ 3,208,090 $ 3,232,030 $ 3,028,395 $ 3,190,910 $ 3,190,910 $ 3,208,090 $ 3,232,030 $ 2,821,262 139,724 67,409 $ 2,964,950 154,720 71,240 $ 2,964,950 154,720 71,240 $ 2,947,670 176,870 83,550 $ 2,971,610 178,720 81,700 $ 3,028,395 $ 3,190,910 $ 3,190,910 $ 3,208,090 $ 3,232,030 General Fund $ 3,028,395 $ 3,190,910 $ 3,190,910 $ 3,208,090 $ 3,232,030 Total $ 3,028,395 $ 3,190,910 $ 3,190,910 $ 3,208,090 $ 3,232,030 Position Summary Office of the Public Defender Total Financial Summary Office of the Public Defender Total Character of Expenditures Personal Services Services Commodities Total Source of Funds 175 OFFICE OF THE PUBLIC DEFENDER Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $3,208,090 reflects an increase of $17,180 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Impact on salaries due to Fiscal Year 2008 merit increases $ 48,920 ♦ Increase in funding for medical insurance 13,570 ♦ Increase in funding for telephone budget 6,160 ♦ Reduction of required pension contribution (17,880) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (33,590) ______ $ 17,180 Fiscal Year 2010 The Fiscal Year 2010 Operating Budget of $3,232,030 includes a minimal increase from Fiscal Year 2009. OFFICE MEASURES OF PERFORMANCE Represent all indigent persons appointed to the Office of the Public Defender by City Court. Provide legal representation in an efficient and timely manner to indigent members of the community so that their constitutional right to counsel is maintained. • Percent of clients represented in a timely manner • Percent of satisfied clients • Number of complaints from clients Provide representation in a cost-effective manner. • Average cost per case Actual FY 2007 Adopted FY 2008 9,000 9,200 9,500 9,200 9,400 100% 100% 100% 100% 100% 99% 25 99% 25 99% 25 99% 25 99% 25 $ 336 $ 347 $ 336 $ 349 $ 344 176 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 TRANSPORTATION OPERATING: CAPITAL: TOTAL: $ 111,386,450 90,308,900 $ 201,695,350 POSITION TOTAL: 403.50 MANAGEMENT SERVICES TRANSPORTATION PLANNING VAN TRAN PARKWISE TRANSIT SERVICES ENGINEERING STREETS AND TRAFFIC MAINTENANCE SUN TRAN TRAFFIC ENGINEERING FINANCING PLAN Federal Highway Administration Grants 5% Other* 9% General Funds 5% PROGRAM ALLOCATION Sun Tran 24% Highway User Revenue Funds 17% Management Services 2% Van Tran 7% Other* 7% Regional Transportation Authority Fund 17% Capital Improvements 45% Mass Transit: Local Funds 27% Mass Transit Funds 20% *Includes Miscellaneous Non-Federal Grants 2%, ParkWise Fee and Charges 2%, State Infrastructure Bank Federal Pass-Through 2%, Capital Agreement Funds 1%, Road and Park Impact Fee Funds 1%, 2000 General Obligation Bond Funds <1% Streets and Traffic Maintenance 15% *Includes Engineering, ParkWise, Traffic Engineering, Transit Services, and Transportation Planning TEN YEAR STAFFING TRENDS Adopted Positions 450.00 400.00 386.50 395.50 399.50 399.50 393.50 398.00 404.00 404.50 2007 401.50 2006 416.50 177 2008 2005 2004 2003 2002 2001 2000 1999 350.00 178 TRANSPORTATION MISSION STATEMENT To create, maintain, and operate a safe and reliable system for the movement of people throughout our community with the highest quality transportation services, programs, and facilities. DEPARTMENT SERVICES The Department of Transportation (DOT) is responsible for a transportation system covering approximately 226 square miles, including over 2,000 miles of streets, bike routes, sidewalks, and alleyways. DOT is committed to providing accessible public transit via Sun Tran and Van Tran, which offer the community quality transportation alternatives; maintaining a street, alley, and drainageway program, for a clean, safe, and healthful environment; and designing and constructing major system improvements. DOT is also committed to improving traffic safety; maintaining high standards of reliability in existing transportation systems; and working with neighborhoods to upgrade streets, sidewalks, medians, and parks to promote safety, improve quality of life, and preserve the unique character of Tucson. The nine divisions of the Department of Transportation are Management Services, Transportation Planning, Transit Services, Sun Tran, Van Tran, Engineering, ParkWise, Streets and Traffic Maintenance, and Traffic Engineering. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Management Services Transportation Planning Transit Services Engineering ParkWise Streets and Traffic Maintenance Traffic Engineering Real Estate 21.00 23.00 11.00 96.00 19.50 205.00 28.00 13.00 21.00 23.00 11.00 96.00 19.50 205.00 28.00 13.00 21.00 30.00 11.00 89.00 19.50 205.00 28.00 13.00 21.00 30.00 11.00 89.00 19.50 205.00 28.00 -0- 21.00 30.00 11.00 89.00 19.50 205.00 28.00 -0- Department Total 416.50 416.50 416.50 403.50 403.50 Position Summary 179 TRANSPORTATION Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Financial Summary Management Services Transportation Planning Transit Services Sun Tran Van Tran Engineering ParkWise Streets and Traffic Maintenance Traffic Engineering Real Estate* Operating Total Capital Improvements Department Total $ 3,196,828 $ 3,726,071 2,383,045 42,642,445 11,865,546 3,912,685 3,341,672 29,510,615 2,709,084 1,011,878 $ 104,299,869 3,077,980 $ 2,997,242 $ 3,436,310 $ 3,828,800 3,744,690 3,558,884 3,450,450 3,450,650 2,076,760 2,042,503 1,993,260 1,653,330 41,046,700 47,422,198 49,274,480 50,889,110 13,326,310 12,949,886 13,857,970 13,653,710 3,973,660 3,874,139 3,172,710 3,071,600 3,383,770 3,918,180 3,408,180 3,256,090 33,957,440 32,480,472 30,281,180 31,379,440 2,769,030 3,075,819 2,511,910 2,512,360 731,140 3,401,752 -0-0- $ 108,087,480 $ 115,721,075 $ 111,386,450 $ 113,695,090 $ 55,443,068 $ 167,836,900 $ 70,237,869 $ 90,308,900 $ 103,418,500 $ 159,742,937 $ 275,924,380 $ 185,958,944 $ 201,695,350 $ 217,113,590 Character of Expenditures Personal Services Services Commodities Equipment Other $ 24,041,319 $ 24,656,960 $ 24,176,041 $ 22,208,130 $ 21,716,970 23,868,121 24,019,610 26,559,139 21,128,740 22,432,140 19,547,086 19,836,230 21,550,774 19,509,130 18,999,480 881,446 1,134,700 3,792,561 991,410 228,360 35,961,897 38,439,980 39,642,560 47,549,040 50,318,140 Operating Total $ 104,299,869 $ 108,087,480 $ 115,721,075 Capital Improvements $ 55,443,068 $ 167,836,900 $ 70,237,869 $ 90,308,900 $ 103,418,500 $ 159,742,937 $ 275,924,380 $ 185,958,944 $ 201,695,350 Department Total *For Fiscal Year 2009, Real Estate was transferred to the City Manager’s Office 180 $ 111,386,450 $ 113,695,090 $ 217,113,590 TRANSPORTATION Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9,409,810 $ -03,383,770 -0- 9,739,516 $ 196,612 3,458,180 460,000 9,022,440 $ 10,066,860 90,000 90,000 3,408,180 3,256,090 -0-0- Source of Funds Operating Funds General Fund General Fund: Restricted Revenues ParkWise: Fees and Charges Capital Agreement Fund: Pima Association of Governments Capital Agreement Fund: Pima County Bonds Highway User Revenue Fund Highway User Revenue Fund: Lease/Purchase Highway User Revenue Fund: Contributions Highway User Revenue Fund: In-Lieu Fees Regional Transportation Authority Fund Mass Transit Fund: User Fees and General Fund Mass Transit Fund: Restricted Revenues Mass Transit Fund: Regional Transportation Authority Contribution Mass Transit Fund: Federal Grants Mass Transit Fund: State Grants Federal Highway Administration Grants Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Funds Total $ 6,715,428 19,409 3,328,510 13,162 $ -0- -0- 121,692 -0- -0- 35,981,255 -0- 37,223,730 -0- 35,660,983 -0- 31,827,320 400,000 32,543,190 -0- 135,237 -0- 89,300 100,000 -0- 24,989 4,490 2,015,576 27,500 157,500 -0- -0- 305,459 -0- -0- 48,876,398 47,637,800 48,856,610 48,667,790 47,623,630 213,294 570,000 570,000 1,682,330 3,619,210 353,215 -0- 5,343,970 6,620,430 7,541,950 3,819,544 4,085,970 4,130,517 4,706,670 3,962,870 2,541,284 726,948 2,592,000 1,265,910 2,592,000 1,109,367 2,592,000 1,035,300 2,592,000 1,035,300 542,156 1,009,040 -01,914,000 214,803 856,490 -01,206,490 -01,206,490 $ 104,299,869 $ 108,087,480 $ 115,721,075 181 $ 111,386,450 $ 113,695,090 TRANSPORTATION Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Capital Funds General Fund $ 121,190 General Fund: Restricted Revenues 336,552 General Fund: Certificates of 556,705 Participation ParkWise: Fees and Charges 140,803 ParkWise: Certificates of -0Participation Capital Agreement Fund 463,249 Capital Agreement Fund: Pima 5,824,458 Association of Governments Capital Agreement Fund: Pima 1,226,478 County Bonds Capital Agreement Fund: Pima -0County Contribution Highway User Revenue Fund 1,681,953 Highway User Revenue Fund: -0Contributions Highway User Revenue Fund: 644,985 In-Lieu Fees Regional Transportation 5,115,894 Authority Fund Mass Transit Fund: User Fees 1,443,854 and General Fund Mass Transit Fund: Federal Grants 10,700,559 Federal Highway Administration Grants 18,140,535 State Infrastructure Bank Federal -0Pass-Through Miscellaneous Federal Grants 1,375 Miscellaneous Non-Federal Grants 554,933 Road and Park Impact Fee Fund: 1,300,000 West District Road and Park Impact Fee Fund: 99 East District Road and Park Impact Fee Fund: -0Central District Road and Park Impact Fee Fund: 481 Southeast District Road and Park Impact Fee Fund: -0Southlands District 2000 General Obligation Bond Funds 3,343,710 2000 General Obligation Bond 1,006,713 Funds: Interest 2000 Street and Highway 2,838,542 Revenue Bond Funds $ -0-020,000,000 $ -0-0-0- $ -0-0-0- $ -0-0-0- 365,900 9,800,000 -0-0- -0-0- -0-0- 150,500 21,315,000 -016,871,222 -03,672,000 -05,706,000 6,500,000 2,440,540 1,200,000 2,000,000 8,633,000 6,900,000 -0- -0- 2,645,500 200,000 2,860,698 289,300 1,248,000 200,000 856,400 200,000 1,382,000 754,770 1,000,000 1,000,000 19,444,000 13,478,946 34,442,600 53,262,800 4,206,300 570,040 1,934,400 485,000 30,640,900 20,926,000 5,005,000 8,252,901 8,762,025 3,000,000 29,724,400 9,004,000 5,005,000 18,718,300 15,095,000 5,995,000 -0-01,984,300 -0-0600,000 -0-01,700,000 -0-0-0- 1,712,700 199,901 750,000 100,000 2,481,500 -0- -0- -0- 1,832,500 250,000 250,000 -0- 2,952,400 -0- -0- -0- 5,596,200 -0- 4,575,256 432,270 178,500 -0- -0-0- 63,200 -0- -0- -0- Capital Funds Total $ 55,443,068 $ 167,836,900 Department Total $ 159,742,937 $ 275,924,380 $ 185,958,944 $ 201,695,350 $ 217,113,590 182 $ 70,237,869 $ 90,308,900 $ 103,418,500 TRANSPORTATION Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $111,386,450 reflects an increase of $3,298,970 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase due to Regional Transportation Authority (RTA) funds included in Sun Tran’s operating budget for extended services $ 6,620,430 ♦ Transfers from capital to cover Sun Tran and Van Tran operations 1,490,490 ♦ Increase to cover Sun Tran operations contingent on fare revenue increases 1,112,330 ♦ Increase for retiree payouts 1,068,350 ♦ Increase to cover vehicles already under contract 400,000 ♦ Impact on salaries due to Fiscal Year 2008 merit increase 387,440 ♦ Increase in funding for medical insurance 176,700 ♦ Pension savings due to end-of-services participants (72,720) ♦ Miscellaneous reductions (76,690) ♦ Reductions for required pension contribution (158,770) ♦ Reduced funding from the state’s Local Transportation Assistance Fund (707,510) ♦ Transfer Real Estate Division to the City Manager’s Office, including 13 positions (731,140) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions ♦ Reduced revenue projections for state-shared highway user revenue funds Total (1,698,610) _(4,511,330) $ 3,298,970 The Fiscal Year 2009 Capital Budget of $90,308,900 is funded by impact fees, city bonds, federal grants, highway user revenue funds, and intergovernmental agreements. An increase of $14,998,600 for RTA projects is offset by reductions in capacity based on project schedules. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $113,695,090 includes an increase of $2,308,640 from Fiscal Year 2009 primary due to capacity for Sun Tran operations contingent on fare revenue increases. The Fiscal Year 2010 Capital Budget of $103,418,500 reflects an increase of $13,109,600 primarily due to increased RTA projects. 183 TRANSPORTATION DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Submit and execute Federal Transit Administration grants. • Number of federal grants awarded ◊ Total grant dollar value ($000s) 2 $ 20,500 2 $ 21,500 4 $ 21,500 5 $ 13,733 5 $ 13,868 Provide regional fixed-route bus service. • Number of annual passenger trips (000s) • Annual passenger revenue ($000s) • Total miles (000s) • Cost per mile 17,425 $ 9,090 7,982 $ 5.36 17,425 $ 9,190 7,982 $ 5.13 17,031 $ 8,291 7,955 $ 5.19 16,249 $ 10,399 7,946 $ 5.53 16,179 $ 10,355 7,960 $ 5.58 3,706 439,775 4,127 655,987 3,698 452,767 3,753 461,822 3,809 471,058 Design and construct capital improvement projects and oversee the resurfacing of major streets. • Number of capital projects • Number of streets lane miles resurfaced 50 45 50 45 58 42 55 45 55 45 Issue parking permits and manage parking garages, parking lots, and parking programs to protect neighborhood integrity and business vitality. • Number of residential permits • Number of non-residential permits • Number of parking meters ◊ Annual revenues ($000) • Number of parking garages ◊ Annual revenues ($000) 5,730 310 1,379 $ 403 4 $ 1,350 3,000 530 N/A N/A N/A N/A 5,400 310 1,379 $ 410 4 $ 1,350 5,400 310 1,379 $ 426 5 $ 1,414 5,400 310 1,379 $ 426 5 $ 1,414 564 1,152 1,152 793* 928 40%** 40%** 40% 40% 40% 451 2,249 456 1,824 456 1,824 456 2,037 456 1,930 708 251 750 380 650 260 650 260 650 260 Provide paratransit services to persons with disabilities who cannot use Sun Tran. • Miles of service provided (000s) • Number of scheduled passenger trips provided Maintain collector and arterial streets, traffic signals, and street lights. • Number of street lane miles rejuvenated, resurfaced, or chip sealed • Percent of major city streets meeting a good or better condition rating • Number of traffic signal intersections • Number of streetlight trouble calls Review development plans and roadway, transit, pedestrian, and bicycle improvements. • Development plans reviewed • Roadway improvement plans reviewed *Number of lane miles reduced due to state highway user revenue fund limitations and increased cost. Financial Sustainability funded at same level as Fiscal Year 2008. **Percent adjusted from previous year due to change in standards. 184 TRANSPORTATION DIVISION SUMMARIES MANAGEMENT SERVICES Services The Management Services Division plans, coordinates, supervises, and performs administrative functions to ensure the efficient and successful operation of the department. It promotes alternate mode improvements, thereby reducing traffic congestion and promoting a healthier environment, and supports downtown revitalization efforts. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Highway User Revenue Fund Federal Highway Administration Grants Financial Resources Total $ Actual FY 2007 Adopted FY 2008 21.00 21.00 421,507 -02,749,321 26,000 $ 3,196,828 $ 384,130 -02,693,850 -0- $ 3,077,980 Estimated FY 2008 21.00 $ 384,130 -02,587,112 26,000 $ 2,997,242 $ Adopted FY 2009 Approved FY 2010 21.00 21.00 401,160 90,000 2,945,150 -0- $ 3,436,310 $ 793,350 90,000 2,945,450 -0- $ 3,828,800 TRANSPORTATION PLANNING Services The Transportation Planning Division manages the planning and design of major corridors and oversees Technology Services, which provides computer hardware, software, and networking support for transportation-related projects. The division coordinates, supervises, and implements projects integrating transportation and land use planning elements for community enhancement, transportation efficiencies, and multi-modal connectivity. Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Highway User Revenue Fund Federal Highway Administration Grants Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total 23.00 $ 177,019 186 2,596,877 420,183 531,806 -0- $ 3,726,071 23.00 $ 132,670 -02,694,720 567,300 -0350,000 $ 3,744,690 185 30.00 $ 133,897 -02,843,001 387,183 194,803 -0- $ 3,558,884 30.00 $ 124,840 -02,408,310 567,300 -0350,000 $ 3,450,450 30.00 $ 124,840 -02,408,510 567,300 -0350,000 $ 3,450,650 TRANSPORTATION Division Summaries (Continued) TRANSIT SERVICES Services The Transit Services Division provides administrative services and coordination for the activities of the public transportation system, which includes Sun Tran’s fixed-route bus service and Van Tran’s paratransit service for persons with disabilities. Resources Position Resources Financial Resources Highway User Revenue Fund Mass Transit Fund: User Fees and General Fund Mass Transit Fund: Restricted Revenues Mass Transit Fund: Federal Grants Federal Highway Administration Grants $ Financial Resources Total Actual FY 2007 Adopted FY 2008 11.00 11.00 9,996 1,347,796 $ Estimated FY 2008 Adopted FY 2009 11.00 -0833,420 $ Approved FY 2010 11.00 13,000 856,541 $ 11.00 -0873,020 $ -0873,730 213,294 771,974 39,985 570,000 673,340 -0- 570,000 550,962 52,000 570,000 550,240 -0- 570,000 209,600 -0- $ 2,383,045 $ 2,076,760 $ 2,042,503 $ 1,993,260 $ 1,653,330 SUN TRAN Services Sun Tran provides safe, well-maintained, and cost-effective public transportation with a team of innovative and diverse employees dedicated to our customers, the environment, and the community. Resources Financial Resources Highway User Revenue Fund Mass Transit Fund: User Fees and General Fund Mass Transit Fund: Restricted Revenues Mass Transit Fund: RTA Contribution Mass Transit Fund: Federal Grants Mass Transit Fund: State Grants Miscellaneous Non-Federal Grants Financial Resources Total $ 28,280 36,472,015 $ -034,626,960 $ -036,058,726 $ -035,121,690 $ -034,585,720 -0- -0- -0- 1,112,330 3,049,210 353,215 2,625,101 2,541,284 622,550 -02,650,230 2,592,000 1,177,510 5,343,970 2,957,502 2,592,000 470,000 6,620,430 3,358,030 2,592,000 470,000 7,541,950 2,650,230 2,592,000 470,000 $ 42,642,445 $ 41,046,700 $ 47,422,198 $ 49,274,480 $ 50,889,110 186 TRANSPORTATION Division Summaries (Continued) VAN TRAN Services Van Tran provides paratransit services that are comparable to public transit services and that are in accordance with the Americans with Disabilities Act (ADA), giving persons with disabilities access to employment, shopping, services, community agencies, and events. Resources Financial Resources Mass Transit Fund: User Fees and General Fund Mass Transit Fund: Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total Actual FY 2007 Adopted FY 2008 $ 11,056,587 $ 12,177,420 422,469 386,490 $ 11,865,546 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 11,941,343 $ 12,673,080 $ 12,164,180 762,400 386,490 622,053 386,490 798,400 386,490 1,103,040 386,490 $ 13,326,310 $ 12,949,886 $ 13,857,970 $ 13,653,710 ENGINEERING Services The Engineering Division provides the prioritization, design, and construction of cost-effective improvements to the city’s roadways and flood control system, manages the use of and access to public rights-of-way, and provides protection of life and property from flood hazards. Resources Position Resources Financial Resources General Fund Highway User Revenue Fund Highway User Revenue Fund: Contributions Highway User Revenue Fund: In-Lieu Fees Miscellaneous Federal Grants Financial Resources Total 96.00 96.00 89.00 812,338 2,929,771 135,237 $ 1,134,390 2,839,270 -0- $ 1,005,570 2,759,269 89,300 24,989 -0- -0- -0- -0- 10,350 -0- 20,000 -0- -0- $ 3,912,685 $ 3,973,660 $ 3,874,139 $ 3,172,710 $ 3,071,600 $ 187 89.00 $ 839,900 2,232,810 100,000 89.00 $ 832,430 2,239,170 -0- TRANSPORTATION Division Summaries (Continued) PARKWISE Services ParkWise provides a parking management program that enhances the quality of life and stimulates economic development within the area defined by the City Center Strategic Vision Plan. Resources Position Resources Financial Resources ParkWise: Fees and Charges Capital Agreement Fund: PAG Financial Resources Total Actual FY 2007 Adopted FY 2008 19.50 19.50 $ 3,328,510 13,162 $ 3,341,672 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 19.50 19.50 19.50 $ 3,383,770 -0- $ 3,458,180 460,000 $ 3,408,180 -0- $ 3,256,090 -0- $ 3,383,770 $ 3,918,180 $ 3,408,180 $ 3,256,090 STREETS AND TRAFFIC MAINTENANCE Services The Streets and Traffic Maintenance Division provides a comprehensive maintenance program of streets, median island landscaping, alleyways, and drainage channels to ensure safe driving surfaces, decrease the potential for flooding, and control dust. The division also manages a maintenance and inspection program of street lighting, traffic signs, traffic signals, and roadway markings to ensure the safe and efficient movement of people, traffic, and goods. Resources Position Resources Financial Resources General Fund Highway User Revenue Fund Highway User Revenue Fund: Lease/Purchase Highway User Revenue Fund: In-Lieu Fees Federal Highway Administration Grants Financial Resources Total 205.00 205.00 205.00 205.00 205.00 $ 4,461,000 24,798,305 -0- $ 7,400,000 25,854,340 -0- $ 7,400,000 24,431,788 -0- $ 7,400,000 21,985,680 400,000 $ 8,059,700 22,694,240 -0- -0- 4,490 4,500 27,500 157,500 251,310 698,610 644,184 468,000 468,000 $ 29,510,615 $ 33,957,440 $ 32,480,472 $ 30,281,180 $ 31,379,440 188 TRANSPORTATION Division Summaries (Continued) TRAFFIC ENGINEERING Services The Traffic Engineering Division designs, constructs, and monitors intelligent transportation, traffic and transit systems, and implements neighborhood traffic calming features that promote a safer community. Resources Actual FY 2007 Position Resources Financial Resources General Fund Capital Agreement Fund: Pima County Bonds Highway User Revenue Fund Regional Transportation Authority Fund Federal Highway Administration Grants Financial Resources Total Adopted FY 2008 28.00 $ 255,728 -0- Estimated FY 2008 28.00 $ 279,880 -0- 28.00 $ 273,665 121,692 $ Adopted FY 2009 Approved FY 2010 28.00 28.00 256,540 -0- $ 256,540 -0- 2,463,886 -0- 2,489,150 -0- 2,375,003 305,459 2,255,370 -0- 2,255,820 -0- (10,530) -0- -0- -0- -0- $ 2,709,084 $ 2,769,030 $ 3,075,819 $ 2,511,910 $ 2,512,360 13.00 13.00 13.00 -0- -0- $ 587,836 19,223 404,819 -0- $ 78,740 -0652,400 -0- $ 542,254 196,612 651,810 2,011,076 $ -0-0-0-0- $ -0-0-0-0- $ 1,011,878 $ 731,140 $ 3,401,752 $ -0- $ -0- REAL ESTATE* Resources Position Resources Financial Resources General Fund General Fund: Restricted Revenues Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Financial Resources Total *For Fiscal Year 2009, Real Estate was transferred to the City Manager’s Office. 189 190 URBAN PLANNING AND DESIGN OPERATING: $ 4,609,730 POSITION TOTAL: 41.00 ADMINISTRATION COMPREHENSIVE PLANNING CURRENT PLANNING PROGRAM ALLOCATION FINANCING PLAN Miscellaneous Federal Grants 9% General Fund 85% TECHNICAL SUPPORT Technical Support 12% Comprehensive Planning 31% Miscellaneous Non-Federal Grants 6% Current Planning 30% Administration 27% TEN YEAR STAFFING TRENDS Adopted Positions 60.00 49.50 50.50 47.50 49.50 44.00 38.50 40.00 39.50 41.00 37.00 31.50 191 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 20.00 192 URBAN PLANNING AND DESIGN MISSION STATEMENT To enhance the quality of life in Tucson through stewardship, community partnerships, education, communication, and innovative planning approaches to guide the city’s redevelopment and future growth. DEPARTMENT SERVICES Urban Planning and Design is committed to ensuring Tucson is a city recognized as a model for attractive urban development, cultural and historic preservation, and environmental integrity. The department employs innovative technologies and urban planning approaches to create a more sustainable city. Teamwork, open communication, and follow-up to achieve objectives characterize our work. The department consists of four divisions: Administration, Current Planning, Comprehensive Planning, and Technical Support. The department is committed to citizen participation, education, dialogue, and partnerships with all community stakeholders. Urban Planning and Design seeks to build effective relationships with citizens, other governments, and the private sector by identifying solutions to challenges within each of the city’s growth areas. Emphasis is on implementation of the General Plan approved by voters in November 2001, as well as Land Use Code simplification and working with all stakeholders on current development projects. In 2008, Urban Planning staff began the process of coordinating General Plan updates for a 2010 vote. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 9.00 16.00 9.00 7.00 9.00 16.00 9.00 7.00 41.00 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.00 16.00 9.00 7.00 9.00 16.00 9.00 7.00 9.00 16.00 9.00 7.00 41.00 41.00 41.00 41.00 921,636 980,091 1,092,939 602,166 $ 1,236,360 1,874,690 1,345,420 640,330 $ 1,228,710 1,818,750 1,342,620 604,410 $ 1,249,440 1,379,570 1,423,360 557,360 $ 1,218,270 1,495,850 1,398,240 511,370 $ 3,596,832 $ 5,096,800 $ 4,994,490 $ 4,609,730 $ 4,623,730 Position Summary Administration Current Planning Comprehensive Planning Technical Support Department Total Financial Summary Administration Current Planning Comprehensive Planning Technical Support Department Total $ 193 URBAN PLANNING AND DESIGN Department Resources (Continued) Actual FY 2007 Adopted FY 2008 $ 2,980,291 535,290 81,251 -0-0- $ 3,546,270 762,800 101,530 21,670 664,530 $ 3,596,832 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 3,506,770 760,410 147,870 14,910 564,530 $ 3,130,930 889,100 108,270 6,900 474,530 $ 3,120,810 841,870 109,490 7,030 544,530 $ 5,096,800 $ 4,994,490 $ 4,609,730 $ 4,623,730 $ 3,336,679 79,562 132,087 48,504 $ 4,171,250 85,550 460,000 380,000 $ 4,168,940 85,550 460,000 280,000 $ 3,901,730 -0408,000 300,000 $ 3,891,610 -0482,120 250,000 $ 3,596,832 $ 5,096,800 $ 4,994,490 $ 4,609,730 $ 4,623,730 Character of Expenditures Personal Services Services Commodities Equipment Other Department Total Source of Funds General Fund Highway User Revenue Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Department Total Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $4,609,730 reflects a decrease of $487,070 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase for retiree payouts $ 111,140 ♦ Impact on salaries due to Fiscal Year 2008 merit increases 49,380 ♦ Increase in funding for medical insurance 16,580 ♦ Pension savings due to end-of-service participants (7,540) ♦ Reduction of required pension contribution (20,700) ♦ Reduction in grant capacity (127,320) ♦ Reduction in personnel costs to offset transfers for retiree medical, second year retiree payouts, and increase in public safety pension contributions Total (508,610) ________ $ (487,070) Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $4,623,730 reflects an increase of $14,000 from Fiscal Year 2009 for increased capacity for grant applications deferred in Fiscal Year 2009. 194 URBAN PLANNING AND DESIGN DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2007 Adopted FY 2008 48 N/A 71 50 50 10 N/A 8 8 10 25 48 36 N/A N/A N/A 35 50 30 28 45 35 31 40 40 Process requests for Cultural Resource review. • Number of requests 57 N/A 65 60 60 Manage projects in the City Strategic Plan. • Number of projects 18 18 18 18 18 Provide demographic, economic, and land use data in response to information requests. • Number of requests 2,210 2,210 2,210 2,450 2,500 Maintain an Urban Planning and Design Web site to inform the public. • Number of Web site hits per month 16,538 N/A 16,540 16,800 16,800 Provide support to a variety of commissions and committees, including Planning Commission, Landscape Advisory Committee, Environment Planning and Resource Management Subcommittee, Davis Monthan Alternative Energy Solutions Task Force, and the Fort Lowell Advisory Committee. • Number of meetings Review rezonings, special exceptions, time extensions, change of development plans, and change of condition plans to ensure conformance to adopted plans. • Change of Condition Plans, Change of Development Plans, and Time Extensions • Rezonings • Special Exceptions • Community Design Review Committee Reviews 195 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 URBAN PLANNING AND DESIGN DIVISION SUMMARIES ADMINISTRATION Services The Administration Division provides departmental management direction and support and oversees department operations, objectives, and community outreach. The division promotes sound land use administration and provides professional planning advice to the Mayor and Council, City Manager, Planning Commission, and other boards and committees. Resources Position Resources Financial Resources General Fund Actual FY 2007 Adopted FY 2008 9.00 9.00 $ 921,636 $ 1,236,360 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.00 9.00 9.00 $ 1,228,710 $ 1,249,440 $ 1,218,270 CURRENT PLANNING Services The Current Planning Division provides zoning policy development and development review responsibilities for the department. The division oversees rezoning and special exceptions, as well as planned area developments and new public hearing review processes including neighborhood preservation overlays and planned community development districts. It also provides review of area and neighborhood plan amendment requests, as well as special design reviews for subdivisions, development plans, and projects in the Rio Nuevo and Downtown overlay zone. The division oversees the historic preservation and cultural resource reviews and participates in and oversees the building of the city’s historic preservation projects, as well as oversight of cultural resources issues on any development activity on city land. The division also develops amendments to the Land Use Code. Resources Position Resources Financial Resources General Fund Highway User Revenue Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Financial Resources Total 16.00 16.00 16.00 16.00 16.00 $ 916,751 -014,836 48,504 $ 1,249,140 85,550 160,000 380,000 $ 1,293,200 85,550 160,000 280,000 $ 1,029,570 -050,000 300,000 $ 1,075,850 -0170,000 250,000 $ 980,091 $ 1,874,690 $ 1,818,750 $ 1,379,570 $ 1,495,850 196 URBAN PLANNING AND DESIGN Division Summaries (Continued) COMPREHENSIVE PLANNING Services The Comprehensive Planning Division deals primarily with the long-term planning issues of the community. Areas of responsibility include the General Plan, Neighborhood Planning, Impact Fees, Urban Landscape Management Issues, Regional Land Use Growth Issues and Planning, and Infill Development. The division’s products include updates to the General Plan, traditional Neighborhood Plans and Neighborhood Strategic Plans, impact fee reports and studies, strategic plans and policy reports related to urban landscape management issues, conceptual land use plans for future growth areas, and market analysis and land use plans for infill areas. Resources Actual FY 2007 Adopted FY 2008 9.00 9.00 896,126 79,562 117,251 $ 1,092,939 Position Resources Financial Resources General Fund Highway User Revenue Fund Miscellaneous Federal Grants Financial Resources Total $ Estimated FY 2008 Adopted FY 2009 Approved FY 2010 9.00 9.00 9.00 $ 1,045,420 -0300,000 $ 1,042,620 -0300,000 $ 1,065,360 -0358,000 $ 1,086,120 -0312,120 $ 1,345,420 $ 1,342,620 $ 1,423,360 $ 1,398,240 TECHNICAL SUPPORT Services The Technical Support Division provides technical and graphic support for the department and provides research support for comprehensive city planning efforts. The division maintains demographic, economic, land use, and real estate information on urban growth and development of the Tucson region. The division also maintains geographic information systems in support of department and citywide programs. Resources Position Resources Financial Resources General Fund 7.00 7.00 7.00 7.00 7.00 $ 602,166 $ 640,330 $ 604,410 $ 557,360 $ 511,370 197 198 TUCSON WATER OPERATING: CAPITAL: TOTAL: $ 131,417,140 $ 60,650,000 $ 192,067,140 POSITION TOTAL: 580.00 DIRECTOR’S OFFICE BUSINESS SERVICES WATER OPERATIONS AND MAINTENANCE CUSTOMER SERVICES PLANNING AND ENGINEERING WATER QUALITY MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Tucson Water System Equity Fee 2% Tucson Water Conservation Fund 1% Water Infrastructure Reserve Fund 3% Water Revenue and Operations Fund 72% Director's Office 3% Business Services 3% Customer Services 3% Water Operations and Maintenance 10% Planning and Engineering 4% Water Quality Management 19% Capital Improvements 32% 2005 Water Revenue Bond Funds 21% Other Budgetary Requirements 26% Other 1% TEN YEAR STAFFING TREND Adopted Positions 625 588.00 588.00 590.00 590.00 589.00 576.00 575 571.00 573.00 2007 588.00 2006 600 578.00 199 2008 2005 2004 2003 2002 2001 2000 1999 550 200 TUCSON WATER MISSION STATEMENT To provide, in partnership with the community, excellence in water services to secure the future and enhance the quality of life. Our commitment is to ensure that customers receive high quality water and excellent service in a cost efficient and environmentally responsible manner. DEPARTMENT SERVICES Tucson Water is charged with balancing the issues of water quality and related costs while managing sustainable water sources to meet current and future demand. Tucson Water maintains this balance by developing and operating the water system in a manner that is responsive to its customers needs, minimizes environmental impacts, and meets or exceeds all regulatory requirements. Tucson Water’s staff of 580 serves approximately 720,000 people in the Tucson area each year. The water system is comprised of 224 potable wells, over 4,500 miles of delivery pipelines, 111 boosters to move water around its delivery area, and 51 reservoirs to store water to meet peak demands. The department continues to plan, design, and construct improvements to system infrastructure to meet the demands of current and future customers. Tucson Water obtains municipal potable water (water meeting or exceeding all federal, state, and local drinking standards) from groundwater wellfields and a facility where Central Arizona Project (CAP) water is recharged. • Groundwater is supplied from four wellfields (Central, Avra Valley, Santa Cruz, and Southside). These wellfields have a maximum capacity of 142 million gallons per day during the year. • The Central Avra Valley Storage and Recovery Project (CAVSARP) has the capacity to recharge 100,000 acre-feet of CAP water annually and can currently recover approximately 70,000 acre-feet annually (approximately 62.5 million gallons per day). Meeting over fifty percent of current demand for potable water with CAP water enables Tucson Water to reduce groundwater pumpage from the central wellfield, over which the majority of the City of Tucson lies, thereby easing concerns related to land subsidence. • The Southern Avra Valley Renewable Resource Facility (SAVSARP) became operational in 2008 and at full buildout will have the capacity to recharge and recover 60,000 acre-feet of CAP water annually. Completion of the SAVSARP facility will allow Tucson Water to take its full allocation of CAP water, which is critical to the long-term water supply needs of our community. Under the policy direction of the Mayor and Council, staff within the Director's Office and five operating divisions (Business Services, Customer Services, Water Operations and Maintenance, Planning and Engineering, and Water Quality Management) conduct the work of the department. 201 TUCSON WATER DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 32.50 27.00 108.00 198.00 143.00 63.50 34.50 28.00 108.00 202.00 146.00 59.50 572.00 578.00 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 34.50 28.00 108.00 202.00 146.00 59.50 34.50 28.00 108.00 202.00 148.00 59.50 34.50 28.00 108.00 202.00 148.00 59.50 578.00 580.00 580.00 Position Summary Director's Office Business Services Customer Services Water Operations and Maintenance Planning and Engineering Water Quality Management Department Total Financial Summary Director's Office Business Services Customer Services Water Operations and Maintenance Planning and Engineering Water Quality Management Other Budgetary Requirements $ 4,358,138 4,532,728 6,758,675 26,435,216 6,083,456 21,756,186 41,677,166 $ 5,200,180 $ 5,191,910 $ 5,517,400 $ 5,671,610 5,162,950 5,435,080 5,384,090 5,506,430 6,745,030 6,894,520 6,490,730 6,555,520 17,986,010 17,607,950 20,067,820 20,299,830 6,491,220 6,603,030 6,804,940 6,837,150 32,645,470 32,974,830 36,914,880 39,501,040 50,372,140 49,872,140 50,237,280 52,981,780 Operating Total $ 111,601,565 $ 124,603,000 $ 124,579,460 $ 131,417,140 $ 137,353,360 Capital Improvements $ 44,317,242 $ 67,448,900 $ 59,633,900 $ 60,650,000 $ 52,986,000 $ 155,918,807 $ 192,051,900 $ 184,213,360 $ 192,067,140 $ 190,339,360 $ 34,030,066 44,161,693 6,470,335 463,744 26,475,727 $ 33,817,920 49,661,980 8,380,210 1,319,310 31,423,580 $ 33,941,820 51,997,840 8,653,750 1,319,310 28,666,740 $ 34,852,820 $ 36,466,990 54,595,910 55,543,870 8,729,620 9,068,210 1,000,540 1,282,290 32,238,250 34,992,000 Operating Total $ 111,601,565 $ 124,603,000 $ 124,579,460 $ 131,417,140 $ 137,353,360 Capital Improvements $ 44,317,242 $ 67,448,900 $ 59,633,900 $ 60,650,000 $ 52,986,000 $ 155,918,807 $ 192,051,900 $ 184,213,360 $ 192,067,140 $ 190,339,360 Department Total Character of Expenditures Personal Services Services Commodities Equipment Other Department Total 202 TUCSON WATER Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Source of Funds Operating Funds Tucson Water Revenue and Operations Fund Central Arizona Project Reserve Fund Tucson Water Fund: State Grants Tucson Water Fund: Federal Grants Tucson Water System Equity Fee Tucson Water Fund: Water Resource Fee Tucson Water Conservation Fund Operating Funds Total $ 109,539,532 $ 122,430,010 $ 124,422,470 $ 124,594,840 $ 128,441,060 1,858,061 2,016,000 -0- -0- -0- -0203,972 -0-0- 156,990 -0-0-0- 156,990 -0-0-0- 150,000 -04,611,000 609,000 150,000 -06,456,000 854,000 -0- -0- -0- 1,452,300 1,452,300 $ 111,601,565 $ 124,603,000 $ 124,579,460 $ 131,417,140 $ 137,353,360 $ 18,335,243 $ 14,335,000 $ 18,961,000 -0-0542,000 5,000,000 -040,773,000 -0- -0-070,000 -0-09,939,000 24,016,000 Capital Funds Tucson Water Revenue and Operations Fund Central Arizona Project Reserve Fund Tucson Water Fund: State Grants Tucson Water Fund: Federal Grants Water Infrastructure Reserve Fund 2000 Water Revenue Bond Funds 2005 Water Revenue Bond Funds Future Water Revenue Bonds $ 21,226,000 $ 19,350,700 50,001 408,235 -0-01,147,732 24,376,031 -0- 20,000 623,000 -0-0-045,579,900 -0- -0576,700 -0-0-039,706,500 -0- Capital Funds Total $ 44,317,242 $ 67,448,900 $ 59,633,900 $ 60,650,000 $ 52,986,000 Department Total $ 155,918,807 $ 192,051,900 $ 184,213,360 $ 192,067,140 $ 190,339,360 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $131,417,140 reflects an increase of $6,814,140 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Increase the purchase of the full allocation of Central Arizona Project water ♦ The sale of bonds for capital improvements results in an increase to debt service ♦ Miscellaneous Total $ 4,987,310 1,814,760 ____12,070 $ 6,814,140 The adopted Fiscal Year 2009 Capital Budget of $60,650,000 funds improvements to both the potable and reclaimed water systems. 203 TUCSON WATER Significant Changes (Continued) Fiscal Year 2010 The adopted operating budget for Fiscal Year 2010 of $137,353,360 includes an increase of $5,936,220 from Fiscal Year 2009 primarily due to increases in debt service and power costs. The adopted Fiscal Year 2010 Capital Budget of $52,986,000 continues funding for the improvements to both potable and reclaimed water systems. DEPARTMENT MEASURES OF PERFORMANCE Work with department divisions and Mayor and Council to develop a financial plan that meets operational and capital requirements, is acceptable to our customers, and maintains or improves the utility's bond ratings. • Water Revenue Bond Ratings ◊ Moody’s ◊ Standard & Poor’s ◊ Fitch Ratings Provide timely responses to customer telephone calls regarding utility accounts. • Average number of seconds customers wait to speak to a service representative Provide customers with accurate monthly water bills by limiting the number of meter reading errors. • Number of errors per 10,000 reads Read water meters for billing purposes. • Number of water meters read annually (000s) Provide water customers with reliable, high quality water. • Number of operational wells • Number of new meter and full-service requests completed annually • Number of emergency water outages repaired • Percent of emergency water outages restored within four to eight hours Actual FY 2007 Adopted FY 2008 Aa3 A+ AA Aa3 A+ N/A 40 Adopted FY 2009 Approved FY 2010 Aa3 A+ AA Aa3 A+ AA Aa3 A+ AA 30 60 30 30 6.8 4.0 6.5 4.0 4.0 2,762 2,837 2,817 2,870 2,870 216 5,603 235 5,827 220 2,000 224 2,200 232 2,350 501 476 850 875 900 97% 98% 95% 95% 95% 204 Estimated FY 2008 TUCSON WATER Department Measures of Performance (Continued) Design or review water production facilities, pipelines, and new water services to ensure current and future water service needs are met. • Number of new and modified production/treatment facility projects designed • Miles of reclaimed transmission mains installed • Number of requests for new water services (meters, hydrants, etc.) processed Ensure system modification projects submitted for review are processed within established time lines. • Number of system modification plans reviewed • Percentage of system modification plans reviewed within 15 working days • Use of reclaimed water as a percentage of total water consumption Conduct water quality monitoring and reporting programs to ensure the highest quality water is being delivered and to ensure compliance with regulatory requirements. • Number of samples analyzed by contract laboratories • Number of samples analyzed in-house • Number of compliance samples collected • Number of discretionary samples collected • Percent of water samples collected which meet regulatory requirements Actual FY 2007 Adopted FY 2008 40 40 2.0 Adopted FY 2009 Approved FY 2010 36 38 45 -0- -0- 0.5 -0- 5,385 6,615 5,200 5,250 5,750 200 210 210 220 220 75% 75% 70% 70% 70% 8.0% 8.0% 12.1% 11.9% 11.8% 975 900 900 900 900 7,867 3,818 8,000 4,050 8,000 3,500 8,000 3,500 8,000 4,000 4,200 N/A 4,200 4,200 4,200 100% 100% 100% 100% 100% 205 Estimated FY 2008 TUCSON WATER DIVISION SUMMARIES DIRECTOR’S OFFICE Services The Director’s Office provides vision for the future and leadership for Tucson Water and oversees the utility’s programs, activities, and strategic planning process to ensure proactive compliance with Mayor and Council water policies, City Manager direction, regulatory requirements, and community expectations. The office coordinates and facilitates communication with customers, Mayor and Council, outside agencies, other city departments, and the media; provides personnel, training, and safety programs; evaluates efficiency improvements to minimize water rate increases; and promotes water conservation through educational information and training. Resources Position Resources Financial Resources Tucson Water Revenue and Operations Fund Tucson Water Fund: State Grants Tucson Water Conservation Fund Financial Resources Total Actual FY 2007 Adopted FY 2008 32.50 34.50 $ 4,358,138 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 34.50 34.50 34.50 $ 5,043,190 $ 5,034,920 $ 3,915,100 $ 4,069,310 -0-0- 156,990 -0- 156,990 -0- 150,000 1,452,300 150,000 1,452,300 $ 4,358,138 $ 5,200,180 $ 5,191,910 $ 5,517,400 $ 5,671,610 BUSINESS SERVICES Services The Business Services Division promotes service excellence by providing centralized administrative support to the department, the City Manager, the Mayor and Council, and the Citizens’ Water Advisory Committee (CWAC). The division provides financial services and analysis related to water rates and revenues, budget development and coordination (operating and capital), and information technology systems implementation and support. Resources Position Resources Financial Resources Tucson Water Revenue and Operations Fund 27.00 28.00 28.00 28.00 28.00 $ 4,532,728 $ 5,162,950 $ 5,435,080 $ 5,384,090 $ 5,506,430 206 TUCSON WATER Division Summaries (Continued) CUSTOMER SERVICES Services The Customer Services Division promotes service excellence by providing monthly water billing services and responding to all customer inquiries regarding water bills and payments; responding to customer requests for water service turn-on/off and other billing-related services; and ensuring meters are accessible and readable. Through inhome water audits and high bill investigations, the Customer Services Division assists customers in conservation efforts and efficient use of water. Resources Position Resources Financial Resources Tucson Water Revenue and Operations Fund Actual FY 2007 Adopted FY 2008 108.00 108.00 $ 6,758,675 $ 6,745,030 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 108.00 108.00 108.00 $ 6,894,520 $ 6,490,730 $ 6,555,520 WATER OPERATIONS AND MAINTENANCE Services The Water Operations and Maintenance Division ensures a continuous supply of water that is acceptable to customers in terms of cleanliness, clarity, flow, and pressure through the maintenance of water production, disinfection, and distribution facilities, as well as the installation and maintenance of new water services and meters. Resources Position Resources Financial Resources Tucson Water Revenue and Operations Fund Tucson Water Fund: Federal Grants Financial Resources Total 198.00 202.00 202.00 202.00 202.00 $ 26,231,244 $ 17,986,010 $ 17,607,950 $ 20,067,820 $ 20,299,830 203,972 -0- -0- -0- -0- $ 26,435,216 $ 17,986,010 $ 17,607,950 207 $ 20,067,820 $ 20,299,830 TUCSON WATER Division Summaries (Continued) PLANNING AND ENGINEERING Services The Planning and Engineering Division ensures that water production and distribution systems are planned, designed, constructed, and protected in a manner that meets customer needs and complies with city, state, and federal consumer regulations. Resources Position Resources Financial Resources Tucson Water Revenue and Operations Fund Actual FY 2007 Adopted FY 2008 143.00 146.00 $ 6,083,456 $ 6,491,220 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 146.00 148.00 148.00 $ 6,603,030 $ 6,804,940 $ 6,837,150 WATER QUALITY MANAGEMENT Services The Water Quality Management Division provides water sampling, analyses, and treatment to ensure that the highest quality water is available to customers. Water Quality Management operates the water system to ensure a continuous supply of safe drinking water is available to customers. In addition, the division operates the reclaimed water system to provide non-potable water for irrigation needs, which reduces the use of potable water in our system. Resources Position Resources Financial Resources Tucson Water Revenue and Operations Fund Central Arizona Project Reserve Fund Financial Resources Total 63.50 59.50 59.50 59.50 59.50 $ 21,745,124 $ 32,645,470 $ 32,974,830 $ 36,914,880 $ 39,501,040 11,062 -0- -0- -0- -0- $ 21,756,186 $ 32,645,470 $ 32,974,830 $ 36,914,880 $ 39,501,040 208 TUCSON WATER Division Summaries (Continued) OTHER BUDGETARY REQUIREMENTS Services Other Budgetary Requirements is an organization that provides budget capacity for various expenses not associated with specific programs within Tucson Water, including General Expense, Administrative Service Charges, Debt Service, and Central Arizona Project capital repayment. Resources Financial Resources Tucson Water Revenue and Operations Fund Central Arizona Project Reserve Fund Tucson Water System Equity Fee Tucson Water Fund: Water Resource Fee Financial Resources Total Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 39,830,167 $ 48,356,140 $ 49,872,140 $ 45,017,280 $ 45,671,780 1,846,999 -0-0- 2,016,000 -0-0- -0-0-0- -04,611,000 609,000 -06,456,000 854,000 $ 41,677,166 $ 50,372,140 $ 49,872,140 $ 50,237,280 $ 52,981,780 DESCRIPTION Other Budgetary Requirements includes the following expenses: General Expense This category includes various expenses that benefit the entire department and that are not directly associated with any one operating program or with the direct cost of supplying water to customers. Expenses in this area include the following: • Building management services for the Water Administration Building • Utilities for the Water Administration Building • Other miscellaneous expenses Administrative Service Charges This category includes administrative support charges from other city departments (Procurement, Environmental Services, Information Technology, Budget and Research, Finance, etc.). Debt Service: Water Revenue Bonds This category includes the principal, interest, and fiscal agent fees on the utility’s bonded debt. Central Arizona Project: Capital Charges This category includes the required payment to Central Arizona Water Conservation District (CAWCD) for Central Arizona Project infrastructure. 209 210 NON-DEPARTMENTAL The Non-Departmental category contains program budgets that cannot be associated with any specific department. These programs are Outside Agencies, General Expense, and Debt Service. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 14.75 4.00 4.00 4.00 4.00 14.75 4.00 4.00 4.00 4.00 Position Summary General Expense Department Total Financial Summary Outside Agencies General Expense Debt Service Risk Management Internal Service Fund* Tucson Supplemental Retirement System Fund* $ 2,225,771 31,700,539 59,680,985 -0- $ -0- 2,265,460 $ 2,265,460 $ 2,405,460 $ 2,405,460 9,922,580 35,778,152 40,867,460 46,463,500 73,913,180 69,131,740 102,625,980 73,970,100 15,000,000 -0-0-040,000,000 -0- -0- -0- Operating Total $ 93,607,295 $ 141,101,220 $ 107,175,352 $ 145,898,900 $ 122,839,060 Capital Improvements $ 1,150,776 $ $ 94,758,071 $ 144,301,320 $ 108,943,763 $ 145,898,900 $ 122,839,060 $ 5,927,126 25,429,240 559,434 129,226 61,562,269 $ 44,214,020 $ 5,980,950 $ 6,656,270 $ 7,615,710 37,314,170 21,256,158 23,846,270 17,359,450 1,386,020 396,110 408,290 791,710 29,000 568,304 160,000 -058,158,010 78,973,830 114,828,070 97,072,190 Operating Total $ 93,607,295 $ 141,101,220 $ 107,175,352 $ 145,898,900 $ 122,839,060 Capital Improvements $ 1,150,776 $ $ 94,758,071 $ 144,301,320 $ 108,943,763 $ 145,898,900 $ 122,839,060 Department Total 3,200,100 $ 1,768,411 $ -0- $ -0- Character of Expenditures Personal Services Services Commodities Equipment Other Department Total 3,200,100 $ 1,768,411 $ -0- $ -0- *The Risk Management Internal Service Fund and the Tucson Supplemental Retirement System Fund are now shown in the Internal Service and Fiduciary Funds category. 211 NON-DEPARTMENTAL Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Source of Funds Operating Funds General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation General Fund: Offset to Internal Service and Fiduciary Funds Public Safety Academy Fund: Other Agency Fees ParkWise: Fees and Charges Convention Center Fund Capital Improvement Fund Highway User Revenue Fund Community Development Block Grant Fund H.O.M.E. Grants Central Office Cost Center: Federal Funding Public Housing Section 8 Fund Federal Highway Administration Grants Miscellaneous Non-Federal Grants General Obligation Bond Debt Service Fund Street and Highway Revenue Bond Debt Service Fund Fleet Services Internal Service Fund Special Assessments Debt Service Fund Risk Management Internal Service Fund Tucson Supplemental Retirement System Fund Operating Funds Total $ 40,011,448 $ 43,875,890 2,383,690 45,194,700 3,413,883 300,000 $ 52,580,392 $ 52,257,480 2,855,800 18,923,800 -0-0- $ 64,091,090 6,153,490 -0- -0- (55,000,000) -0- -0- -0- 278,575 278,370 278,370 -0- -0- 1,091,763 3,782,339 -01,515,932 21,090 2,051,250 -0-02,943,540 17,530 1,138,730 3,774,310 246,130 2,907,400 17,530 1,136,440 3,775,530 4,500,000 2,606,710 25,880 1,037,830 3,778,340 -02,564,320 23,620 -033,473 -033,480 -033,480 5,380 36,050 4,910 2,570 112,900 133,827 105,320 600,000 105,320 600,000 58,410 7,500,000 53,310 2,500,000 -023,331,690 200,000 28,022,940 -025,159,690 -024,899,560 -024,919,400 16,863,735 16,837,200 16,837,200 29,532,660 17,069,180 1,185 -0- -0- -0- -0- 631,765 -0- 641,000 15,000,000 641,000 -0- 641,000 -0- 641,000 -0- -0- 40,000,000 -0- -0- -0- $ 93,607,295 $ 141,101,220 $ 107,175,352 212 $ 145,898,900 $ 122,839,060 NON-DEPARTMENTAL Department Resources (Continued) Actual FY 2007 Adopted FY 2008 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 Capital Funds General Fund General Fund: Restricted Revenues 1994 General Obligation Bond Funds: Interest Capital Funds Total Department Total $ (262,161) 1,131,689 281,248 $ -03,200,100 -0- $ -0- $ 1,768,411 -0- -0-0-0- $ -0-0-0- 3,200,100 $ 1,768,411 $ -0- $ -0- $ 1,150,776 $ $ 94,758,071 $ 144,301,320 $ 108,943,763 $ 145,898,900 $ 122,839,060 Significant Changes Fiscal Year 2009 The adopted operating budget for Fiscal Year 2009 of $145,898,900 reflects an increase of $4,797,680 from the Fiscal Year 2008 Adopted Budget. Changes are as follows: ♦ Capacity for potential refunding of bonds and certificates of participation $ 25,000,000 ♦ Addition of certificates of participation funding to reimburse the Parque de Santa Cruz developer for roadway and drainageway construction 4,500,000 ♦ Debt service payment changes for a net increase due primarily to the repayment of HELP (Highway Expansion and Extension Loan Program) financing for Mountain Avenue improvements 3,777,000 ♦ Transfer from other department budgets to cover retiree medical insurance costs of retirees 729,610 ♦ Transfer from General Services to Outside Agencies for building maintenance at the Tucson Children’s Museum and the Temple of Music and Art 140,000 ♦ Elimination of one-time and other miscellaneous expenses (414,140) ♦ Elimination of carryforward capacity (28,934,790) Total $ 4,797,680 The Fiscal Year 2009 Capital Budget is zero, which is a reduction of $3,200,100 from Fiscal Year 2008. The decrease is due to the completion and rescheduling of projects. Fiscal Year 2010 The operating budget for Fiscal Year 2010 of $122,839,060 includes a decrease of $23,059,840 from Fiscal Year 2009. There is no change from the capital budget of zero in Fiscal Year 2009. 213 NON-DEPARTMENTAL OUTSIDE AGENCIES Services The Outside Agencies program provides funding for organizations that support cultural enrichment, community health and safety, annual community events, and Tucson Community Cable Corporation (Access Tucson).* Resources Financial Resources General Fund General Fund: Restricted Revenues Financial Resources Total Actual FY 2007 Adopted FY 2008 $ 1,865,771 360,000 $ 1,867,460 398,000 $ 2,225,771 $ 2,265,460 Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 2,227,460 38,000 $ 2,405,460 -0- $ 2,405,460 -0- $ 2,265,460 $ 2,405,460 $ 2,405,460 *Funding for JobPath is included in General Expense within the Tucson Regional Economic Opportunities budget. The Payments to Other Governments agencies are included in General Expense. 214 NON-DEPARTMENTAL OUTSIDE AGENCIES DETAIL Adopted FY 2008 Annual Community Events Southern Arizona Regional Science and Engineering Fair Perimeter Bicycling Association of America (El Tour de Tucson) Pima College Job Fair Tucson Gem and Mineral Society Adopted FY 2009 Approved FY 2010 $ 12,510 30,000 9,610 32,450 $ 12,510 30,000 9,610 32,450 $ 12,510 30,000 9,610 32,450 $ 84,570 $ 84,570 $ 84,570 $ 16,580 54,830 14,980 52,000 18,030 70,840 51,750 $ 16,580 54,830 14,980 52,000 18,030 70,840 51,750 $ 16,580 54,830 14,980 52,000 18,030 70,840 51,750 $ 279,010 $ 279,010 $ 279,010 $ 12,020 14,420 -054,070 46,860 85,790 691,030 $ 12,020 14,420 100,000 54,070 86,860 85,790 691,030 $ 12,020 14,420 100,000 54,070 86,860 85,790 691,030 $ 904,190 $ 1,044,190 $ 1,044,190 $ 997,690 $ 997,690 $ 997,690 Sub-Total $ 997,690 $ 997,690 $ 997,690 Total $ 2,265,460 Sub-Total Community Health and Safety 88-Crime Community Mediation Program Crime Prevention League Elder Shelter Humane Society of Southern Arizona Metropolitan Education Commission Pima County - Tucson Women's Commission Sub-Total Cultural Enrichment El Centro Cultural de Las Americas Sister Cities Association of Tucson Temple of Music and Art Tucson Botanical Gardens Tucson Children's Museum Tucson Museum of Art Tucson - Pima Arts Council (TPAC)* Sub-Total Other Agencies Tucson Community Cable Corporation (Access Tucson) $ 2,405,460 $ 2,405,460 *Rent of $56,400 for TPAC offices is paid directly by the city. Note: Payments to Other Governments agencies were transferred to General Expense. JobPath funding is also in General Expense within the budget for Tucson Regional Economic Opportunities. School Plus Jobs was transferred to Community Services. 215 NON-DEPARTMENTAL GENERAL EXPENSE Services The General Expense program provides centralized budget capacity and accounting and management control for expenditures that are not directly associated with the programs of city departments. Resources Actual FY 2007 Adopted FY 2008 14.75 4.00 $ 23,681,335 50,000 3,413,883 General Fund: Offset to Internal Service and Fiduciary Funds Convention Center Fund Capital Improvement Fund Highway User Revenue Fund Federal Highway Administration Grants Position Resources Financial Resources General Fund General Fund: Restricted Revenues General Fund: Certificates of Participation Miscellaneous Non-Federal Grants Financial Resources Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 4.00 4.00 4.00 $ 23,231,930 40,654,560 300,000 $ 30,641,622 400,000 -0- $ 28,897,670 3,361,000 -0- $ 38,731,280 3,361,000 -0- -0- (55,000,000) -0- -0- -0- 3,782,339 -0639,155 133,827 -0-0536,090 -0- 3,774,310 246,130 716,090 -0- 3,775,530 4,500,000 333,260 -0- 3,778,340 -0592,880 -0- -0- 200,000 -0- -0- -0- $ 31,700,539 $ 9,922,580 $ 35,778,152 $ 40,867,460 $ 46,463,500 *Payments to Other Governments agencies were transferred to General Expense from Outside Agencies. The city’s contribution for the Library is budgeted in General Expense. 216 NON-DEPARTMENTAL DEBT SERVICE (Excluding Environmental Services, Tucson City Golf, and Tucson Water*) Services The Debt Service program manages debt issuance and payments to meet the approved capital needs of the city, while maintaining strong bond ratings and a low-to-moderate debt burden for taxpayers. Resources Actual FY 2007 Adopted FY 2008 $ 14,464,342 1,973,690 278,575 $ 18,776,500 4,142,140 278,370 1,091,763 876,777 21,090 2,051,250 2,407,450 17,530 1,138,730 2,191,310 17,530 1,136,440 2,273,450 25,880 1,037,830 1,971,440 23,620 -033,473 -033,480 -033,480 5,380 36,050 4,910 2,570 112,900 -0- 105,320 600,000 105,320 600,000 58,410 7,500,000 53,310 2,500,000 General Obligation Bond Debt Service Fund 23,331,690 28,022,940 25,159,690 24,899,560 24,919,400 Street and Highway Revenue Bond Debt Service Fund 16,863,735 16,837,200 16,837,200 29,532,660 17,069,180 1,185 -0- -0- -0- -0- 631,765 641,000 641,000 641,000 641,000 $ 59,680,985 $ 73,913,180 $ 69,131,740 $ 102,625,980 $ 73,970,100 Financial Resources General Fund General Fund: Restricted Revenues Public Safety Academy Fund: Other Agency Fees ParkWise: Fees and Charges Highway User Revenue Fund Community Development Block Grant Fund H.O.M.E. Grants Central Office Cost Center: Federal Funding Public Housing Section 8 Fund Federal Highway Administration Grants Fleet Services Internal Service Fund Special Assessments Debt Service Fund Financial Resources Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 19,711,310 $ 20,954,350 2,417,800 15,562,800 278,370 -0- $ 22,954,350 2,792,490 -0- *See the departmental sections for Environmental Services, Tucson City Golf, and Tucson Water for the debt service budgets in those enterprise funds. 217 NON-DEPARTMENTAL RISK MANAGEMENT INTERNAL SERVICE FUND Services The Risk Management Internal Service Fund ensures the continuity of city services and programs by avoiding or minimizing the cost of risk by identifying hazards and then applying measures to protect property and prevent injuries to employees and the public. Resources Financial Resources Risk Management Internal Service Fund* Actual FY 2007 Adopted FY 2008 $ -0- $ 15,000,000 Estimated FY 2008 $ -0- Adopted FY 2009 Approved FY 2010 $ -0- $ -0- TUCSON SUPPLEMENTAL RETIREMENT SYSTEM FUND Services The Tucson Supplemental Retirement System Fund maintains accurate and complete records pertaining to the accrual and payment of retirement benefits, and improves participant knowledge of retirement benefits by providing plan descriptions, conducting seminars, and responding to inquiries. Resources Financial Resources Tucson Supplemental Retirement System Fund* $ -0- $ 40,000,000 $ -0- $ -0- *Budgeting for these services has been moved to the Internal Service and Fiduciary Funds category. 218 $ -0- NON-DEPARTMENTAL DEBT MANAGEMENT POLICY The City of Tucson uses a variety of financing mechanisms to meet the long-term capital needs of the community. In determining an appropriate indebtedness program for the city, consideration is given to the following: • • • • • • • Operating and maintenance costs associated with the Capital Improvement Program Federal and state laws and regulations, Tucson City Charter, and the Tucson Code Current outstanding debt requirements Source of debt repayment consistent with the capital project being financed Life of the capital project is equal to or greater than the term of the financing Proposed debt will not cause extraordinary tax or fee increases Proposed debt will not result in limiting the city’s ability for future indebtedness In all cases, the city aggressively manages the debt program, with the assistance of a financial advisor and bond counsel. Restructuring, refinancing, and advance bond refunding are used to limit the city’s debt service costs and to provide maximum future borrowing flexibility. The city’s debt program includes the following financing mechanisms. General Obligation Bonds Bond proceeds are used to finance capital projects for police, fire, parks and recreation, drainage, and other purposes. State law limits the amount of general obligation bonds that may be outstanding to 20% of assessed valuation for utility, open space, public safety, and transportation purposes and 6% of assessed valuation for all other purposes. General obligation bonds are payable by the secondary property tax. The Tucson City Charter limits the combined primary and secondary property tax rate to $1.75 per $100 of assessed valuation. To provide assurance to the bond rating agencies, the combined tax rate is held to a maximum of $1.50 per $100 of assessed valuation. The city generally issues general obligation bonds with 20 - 30 year maturities. Street and Highway Revenue Bonds Bond proceeds are used to finance street improvement projects as defined by state law. State law limits the amount of bonds that can be sold; prior fiscal year highway user revenue receipts, which are used to pay the bonds, must be equal to at least twice the highest annual debt service requirements for senior lien bonds and at least one and one-half times for junior lien bonds. Street and highway revenue bonds generally have a 20 year maturity. Water Revenue Bonds Bond proceeds are used to finance capital improvements to the water system. By bond covenant, the city is limited to issuing bonds only if net revenues after operations are equal to at least 120% of the maximum future annual debt service requirement. To maintain a high credit rating and thus decrease borrowing costs, the city maintains a 150% 200% debt service coverage. Water revenue bonds are generally issued with 20 - 30 year maturities. Special Assessment Bonds Bond proceeds are used to finance improvement district projects. These bonds are payable by tax assessments against the benefiting property owners over a ten-year period. Non-Bond Debt: Lease Purchases, Certificates of Participation, and Installment Contract Debt These financing mechanisms are used when the projects involved are unsuitable for traditional bonding or a determination is made that alternative financing has advantages over bonding. The debt requirements for these financing mechanisms are payable from the city’s recurring revenues and are subject to annual appropriation by the Mayor and Council. To minimize borrowing costs, the city generally purchases financing insurance and pledges collateral towards the debt repayment. Maturities for these debts range from 1 - 20 years, depending upon the nature of the project being financed. 219 NON-DEPARTMENTAL Debt Management Policy (Continued) SUMMARY OF OUTSTANDING INDEBTEDNESS As of July 1, 2007 Principal Outstanding Issue Type Governmental Activities: General Obligation Bonds Highway Revenue Bonds Certificates of Participation Special Assessment Debt Capital Leases Business-type Activities: Water System Revenue Bonds General Obligation Bonds Certificates of Participation Capital Leases % of Total $ 237,464,814 134,665,000 184,215,000 3,331,486 11,505,815 22.8% 13.0% 17.7% 0.3% 1.1% 571,182,115 54.9% 411,342,495 45,835,796 5,080,000 7,096,351 39.5% 4.4% 0.5% 0.7% 469,354,642 45.1% $ 1,040,536,757 100.0% Sales Forecast 2000 Bond Authorization Sales: In May 2000, the voters approved $129,500,000 of general obligation bonds, $123,600,000 of water revenue bonds, and $25,000,000 of street and highway revenue bonds, for a five-year program of capital improvements. As of July 1, 2007, the city had sold all of the bonds from that authorization. 2005 Bond Authorization Sales: In May 2005, the voters approved $142,000,000 of water revenue bonds for a fiveyear program of capital improvements to the water system. As of July 1, 2007, the city had sold $78,430,000 of that authorization. New sales totaling $63.57 million are planned for Fiscal Years 2008 and 2009. Repayment Impact of Bond Sales: General Obligation Bond Debt Service. General obligation bond debt is paid off from the secondary property tax rate, which is determined each year by the levy required to meet the annual debt service divided by the city’s projected secondary assessed valuation. For Fiscal Year 2009, the required levy to cover outstanding bonds is estimated at $24,899,560, a decrease of $3,063,250 from the levy for Fiscal Year 2008. The decrease is due to Environmental Services' revenue covering its outstanding general obligation bonds. The Fiscal Year 2009 secondary property rate is estimated at $0.6370 per $100 of assessed valuation, a decrease of $0.1655 from the Fiscal Year 2008 actual rate of $0.8025. The actual rate for Fiscal Year 2009 may be higher or lower depending on the final secondary assessed valuation set by Pima County later this summer. Street and Highway Revenue Bond Debt Service. Street and highway revenue bonds are repaid from state-shared Highway User Revenue Fund receipts. Repayment from this source in Fiscal Year 2009 will be $17,026,660, an increase of $195,460 from the adopted budget for Fiscal Year 2008. Enterprise Funds Debt Service. Environmental Services debt service on general obligation bonds from the 2000 authorization and certificates of participation are repaid from environmental service revenues. Debt financing in the Golf Utility is repaid from golf revenues. Water system revenue bonds are repaid from water revenues. 220 NON-DEPARTMENTAL Debt Management Policy (Continued) The repayment of general obligation bonds used for general government purposes and the repayment of street and highway revenue bonds is budgeted in Non-Departmental. The repayment of debt incurred by internal service and enterprise funds is budgeted in their respective departments. DEBT SERVICE BY SOURCE OF FUNDS PRINCIPAL AND INTEREST FY 2009 General Government Funds* General Fund General Fund: Restricted Public Safety Academy Fund ParkWise Fund Highway User Revenue Fund Federal Grant Funds General Obligation Bond Debt Fund Street and Highway Revenue Bond Debt Fund Internal Service Funds** Facilities Management Internal Service Fund Enterprise Funds** Environmental Services Fund Golf Course Fund Tucson Water Revenue and Operations Fund Total FY 2010 $ 20,892,660 2,786,050 276,750 1,136,440 2,273,450 7,625,720 24,889,560 17,026,660 $ 22,895,450 2,792,490 -01,037,830 1,971,440 2,584,410 24,909,400 17,063,180 $ 76,907,290 $ 73,254,200 $ 3,220,000 $ 1,945,000 $ 3,220,000 $ 1,945,000 $ 6,213,220 548,000 38,163,250 $ 6,646,050 549,000 40,917,000 $ 44,924,470 $ 48,112,050 $ 125,051,760 $ 123,311,250 *General Government Funds debt service payments are budgeted in Non-Departmental. **Internal Service and Enterprise Funds debt service payments are budgeted in their respective departments. 221 NON-DEPARTMENTAL Debt Management Policy (Continued) Summaries of the city’s outstanding debt, legal debt margin, direct and overlapping debt, current bond ratings, and debt ratios over a ten-year period are provided in the following tables. LEGAL DEBT MARGIN June 30, 2007 ($000s) General Obligation Bonds 6% 20% $ 180,974 $ 603,246 20,715 262,586 $ 160,259 $ 340,660 Assessed Valuation - $ 3,016,231 Debt Limitation Less: General Obligation Bonds Outstanding Legal Debt Margin The legal debt margin is calculated in conformity with Article 9, Section 8, Constitution of Arizona. The amount of general obligation bonded debt which may be issued and can be outstanding is limited to a fixed percent of assessed valuation which is set at 20% for utility, lighting, open space, public safety, and transportation purposes, and 6% for other purposes. The city’s ability to issued debt is also limited by the Tucson City Charter which precludes the total property tax to exceed $1.75 per $100 assessed value. CITY OF TUCSON BOND RATINGS The city's bond ratings as of June 30, 2007 were as follows: Type of Bond General Obligation Bonds Street and Highway Bonds: Senior Lien Junior Lien Water Revenue Bonds Senior Lien Certificates of Participation Moody's Standard & Poors Fitch Aa3 AA AA A1 A2 AA+ A AAA+ Aa3 A1 A+ AA- AA AA- 222 RATIOS OF NET GENERAL BONDED DEBT OUTSTANDING LAST SIX FISCAL YEARS (as of June 30, 2007) FISCAL YEAR FY 2002 Population FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 508,271 516,220 518,878 521,605 540,754 547,316 $ 14,786,085 $ 15,838,941 $ 17,154,632 $ 18,396,624 $ 19,785,493 $ 22,220,937 243,099 266,989 273,944 248,797 281,489 283,301 1,503 3,195 4,439 5,317 7,840 10,834 241,596 263,794 269,505 243,480 273,649 272,467 Ratio of Net Bonded Debt to Assessed Value 1.63% 1.67% 1.57% 1.32% 1.38% 1.23% Net Bonded Debt Per Capita ($) 475.33 511.01 519.40 466.79 506.05 497.82 Assessed Full Cash Value ($000s) Gross General Bonded Debt ($000s) Less Debt Service Funds ($000s) Net Bonded Debt ($000s) 223 224 INTERNAL SERVICE AND FIDUCIARY FUNDS MISSION The Internal Service and Fiduciary Funds category consolidates such funds for budgetary presentation. DEPARTMENT RESOURCES Actual FY 2007 Adopted FY 2008 $ 23,467,505 15,086,759 $ -0-0- $ 25,155,613 15,473,690 17,768,325 -0- 15,000,000 15,000,000 15,000,000 60,313,408 -0- 48,000,000 48,000,000 48,000,000 $ 116,635,997 $ -0- $ 103,629,303 $ 110,176,450 $ 108,896,300 $ 55,246,381 22,479,250 356,102 -038,554,264 $ -0-0-0-0-0- $ 46,936,780 15,644,310 389,910 29,000 40,629,303 $ 46,844,180 $ 46,844,180 15,675,310 15,675,310 460,510 460,510 20,000 20,000 47,176,450 45,896,300 $ 116,635,997 $ -0- $ 103,629,303 $ 110,176,450 $ 108,896,300 $ -015,086,759 $ -0-0- $ $ 23,467,505 17,768,325 -0-0- 25,155,613 15,000,000 25,993,950 15,000,000 25,988,800 15,000,000 60,313,408 -0- 48,000,000 48,000,000 48,000,000 $ 116,635,997 $ -0- $ 103,629,303 Financial Summary Fleet Services Internal Service Fund Facilities Management Internal Service Fund Risk Management Internal Service Fund Tucson Supplemental Retirement System Fund Department Total Estimated FY 2008 Adopted FY 2009 Approved FY 2010 $ 25,993,950 $ 25,988,800 21,182,500 19,907,500 Character of Expenditures Personal Services Services Commodities Equipment Other Department Total Source of Funds Clean Renewable Energy Bond Fund Facilities Management Internal Service Fund Fleet Services Internal Service Fund Risk Management Internal Service Fund Tucson Supplemental Retirement System Fund Department Total -015,473,690 3,220,000 $ 1,945,000 17,962,500 17,962,500 $ 110,176,450 $ 108,896,300 *The Fleet Services and Facilities Management Internal Services Funds are managed by the General Services Department. Actual expenditures are recorded there, but are shown here for consistent presentation. **The Risk Management Internal Service Fund and the Tucson Supplemental Retirements System Fund were previously shown in the Non-Departmental category. 225 226