Pima County Arizona Adopted Budget Fiscal Year 2007/2008 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2007/2008 RICHARD ELÍAS, CHAIR District 5 RAMÓN VALADEZ, VICE CHAIR SHARON BRONSON, ACTING CHAIR District 2 District 3 ANN DAY, MEMBER RAYMOND CARROLL, MEMBER District 1 District 4 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director J. Thomas House, Budget Division Manager Robert W. Johnson, Budget Supervisor Cris Simon, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Carey Dean Peggy Czapko Craig Horn John McGuire Melanie Parker Victor Rodriguez Margaret Rudd Stephanie Storch Bill Tisch PREFACE The Fiscal Year 2007/2008 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2007/08 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2007/08. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents, while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. MEMORANDUM To: The Honorable Chairman and Members Pima County Board of Supervisors Re: Fiscal Year 2007108 Adopted Budget Date: August 22, 2 0 0 7 From: C.H. County Adminis Transmitted herewith is the budget for fiscal year 2007108, as adopted by the Board on June 19, 2007. This document provides the detail for the fiscal year 2007108 budget, which totals $1,482,714,496 in expenditures and $1,239,133,403 in revenues, with a projected ending fund balance of $0 for the General Fund. Summary information b y fund, department, and functional area provides a Countywide overview. Each department's operating budget is presented in a format that provides specific information on their revenues, authorized expenditures, staffing levels, programs, goals, and performance measures. The department information is divided into five broad functional areas (County Administration, Community & Economic Development, Justice & Law Enforcement, IVledical Services, and Public Works) which reflect the basic service areas within the County. This format is consistent with the presentations made t o the Board during the budget process. This document provides a framework t o guide Pima County operations during the year. It represents many months of work, which includes the efforts of elected officials, department representatives and administrative staff throughout the County, and the staff of the Budget Division. All those involved are t o be commended for their efforts and contributions. I t should also be noted that the fiscal year 2006107 budget document received the Distinguished Budget Presentation Award from the Government Finance Officers Association. This is the ninth consecutive year the County's budget was so recognized. CHHljj GOVERNMENT FINANCE OFFICERS ASSOCIA1-ION PRESENTED TO Pima County Arizona For the Fiscal Year Beginning July 1,2006 Pres~dent Executive Director The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 2006. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps ............................................................................................... 1-1 Background Information ........................................................................................................ 1-2 Demographic Data ................................................................................................................ 1-4 INTRODUCTION Organization.......................................................................................................................... 2-1 Services Provided ................................................................................................................. 2-2 The Budgetary Process......................................................................................................... 2-3 Fund Composition ........................................................................................................... 2-3 Basis of Presentation ...................................................................................................... 2-3 Basis of Budgeting .......................................................................................................... 2-3 Budgetary Control ........................................................................................................... 2-3 Budget Amendments....................................................................................................... 2-4 Budget Preparation and Approval ................................................................................... 2-4 LEGAL REQUIREMENTS County Spending Limitation .................................................................................................. 3-1 Tentative Budget Preparation and Publication...................................................................... 3-1 Final Budget Adoption........................................................................................................... 3-1 Budget Revisions .................................................................................................................. 3-2 Truth in Taxation ................................................................................................................... 3-2 Adoption of Tax Levy ............................................................................................................ 3-2 Property Tax Levy Limitation................................................................................................. 3-3 Pima County Budget Resolution ........................................................................................... 3-7 County Free Library District Budget Resolution .................................................................... 3-8 Flood Control District Budget Resolution .............................................................................. 3-9 Stadium District Budget Resolution....................................................................................... 3-10 Levy of Taxes Resolution...................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis .................................................................................................................... 4-1 Recommended Budget Memorandum .................................................................................. 4-3 Tentative Budget Memorandum............................................................................................ 4-47 Adopted Budget Memorandum ............................................................................................. 4-53 BUDGET OVERVIEW Summary of Overview........................................................................................................... 5-1 Financial Structure ................................................................................................................ 5-3 Consolidated Overview of County Budget by Fund .............................................................. 5-7 Total County Budget by Source and Use.............................................................................. 5-8 Revenues & Expenditures for Fiscal Years 2005/2006 Through 2007/2008 ........................ 5-9 Budget in Brief 2007/2008..................................................................................................... 5-11 Full Time Equivalent Positions .............................................................................................. 5-16 Capital Improvement Program .............................................................................................. 5-21 BUDGET PLANNING PRACTICES Financial Policies .................................................................................................................. 6-1 Non Financial and Strategic Planning ................................................................................... 6-15 i STATE REPORTS Summary of Reports ............................................................................................................. 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses........................... 7-2 Summary of Tax Levy and Tax Rate Information.................................................................. 7-3 Summary by Fund Type of Revenues................................................................................... 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-12 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-14 SUMMARY SCHEDULES Summary of Schedules ......................................................................................................... 8-1 Fiscal Years 2005/2006 - 2007/2008 Summary of Changes in Fund Balances......................................................................... 8-2 Summary of Expenditures by Fund and Super Department............................................ 8-5 Summary of Revenues by Fund and Category ............................................................... 8-8 Summary of Expenditures by Functional Area and Super Department........................... 8-12 Summary of Revenues by Functional Area and Super Department ............................... 8-14 Summary of Expenditures by Fund and Object: Department.......................................... 8-16 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-20 Fiscal Years 2007/2008 - 2011/2012 & Beyond Summary of Active Capital Improvement Projects .......................................................... 8-22 Fiscal Year 2007/2008 Summary of Adopted Supplemental Packages............................................................... 8-28 REVENUE SOURCES Purpose, Source List, and Dollar Summary .......................................................................... 9-1 General Fund ....................................................................................................................... 9-2 Capital Projects Fund............................................................................................................ 9-5 Communications Fund .......................................................................................................... 9-6 County Free Library .............................................................................................................. 9-7 Debt Service.......................................................................................................................... 9-8 Development Services .......................................................................................................... 9-9 Economic Development and Tourism ................................................................................... 9-10 Employment and Training ..................................................................................................... 9-11 Environmental Quality ........................................................................................................... 9-12 Fleet Services ....................................................................................................................... 9-13 Graphic Services Production................................................................................................. 9-14 Improvement Districts ........................................................................................................... 9-15 Medical Services ................................................................................................................... 9-16 Other Special Revenue Funds .............................................................................................. 9-17 Parking Garages ................................................................................................................... 9-19 Public Health ......................................................................................................................... 9-20 Regional Flood Control District ............................................................................................. 9-21 Risk Management ................................................................................................................. 9-22 Solid Waste Management ..................................................................................................... 9-23 Stadium District ..................................................................................................................... 9-24 Transportation ....................................................................................................................... 9-25 Wastewater Management ..................................................................................................... 9-27 Summary of Revenues by Fund, Department, and Category ............................................... 9-28 ii FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program ....................................................................... 10-1 Summary of Revenues by Fund: Program............................................................................ 10-3 Summary of Full Time Equivalents: Program........................................................................ 10-5 Assessor ............................................................................................................................... 10-7 Board of Supervisors............................................................................................................. 10-11 Clerk of the Board ................................................................................................................. 10-15 County Administrator............................................................................................................. 10-19 Elections................................................................................................................................ 10-27 Finance & Risk Management ................................................................................................ 10-31 Forensic Science Center....................................................................................................... 10-39 Human Resources ................................................................................................................ 10-43 Information Technology......................................................................................................... 10-49 Non Departmental ................................................................................................................. 10-55 Procurement.......................................................................................................................... 10-65 Recorder ............................................................................................................................... 10-75 Treasurer............................................................................................................................... 10-81 Community & Economic Development Summary of Expenditures by Fund: Program ....................................................................... 11-1 Summary of Revenues by Fund: Program............................................................................ 11-2 Summary of Full Time Equivalents: Program........................................................................ 11-3 Community & Economic Development Administration.......................................................... 11-5 Community Development & Neighborhood Conservation..................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies.................. 11-23 Community Resources.......................................................................................................... 11-25 Community Services, Employment & Training...................................................................... 11-31 County Free Library .............................................................................................................. 11-35 Economic Development & Tourism....................................................................................... 11-43 School Superintendent.......................................................................................................... 11-47 Stadium District ..................................................................................................................... 11-55 Justice & Law Enforcement Summary of Expenditures by Fund: Program ....................................................................... 12-1 Summary of Revenues by Fund: Program............................................................................ 12-3 Summary of Full Time Equivalents: Program........................................................................ 12-5 Clerk of the Superior Court ................................................................................................... 12-7 Constables ............................................................................................................................ 12-15 County Attorney .................................................................................................................... 12-21 Indigent Defense ................................................................................................................... 12-31 Justice Court Ajo ................................................................................................................... 12-37 Justice Court Green Valley ................................................................................................... 12-43 Justice Courts Tucson........................................................................................................... 12-47 Juvenile Court ....................................................................................................................... 12-53 Office of Court Appointed Counsel........................................................................................ 12-61 Public Fiduciary..................................................................................................................... 12-67 Sheriff.................................................................................................................................... 12-71 Superior Court....................................................................................................................... 12-85 iii Medical Services Summary of Expenditures by Fund: Program ....................................................................... 13-1 Summary of Revenues by Fund: Program............................................................................ 13-2 Summary of Full Time Equivalents: Program........................................................................ 13-3 Institutional Health................................................................................................................. 13-5 Pima Health System & Services ........................................................................................... 13-11 Public Health ......................................................................................................................... 13-21 Public Works Summary of Expenditures by Fund: Program ....................................................................... 14-1 Summary of Revenues by Fund: Program............................................................................ 14-3 Summary of Full Time Equivalents: Program........................................................................ 14-5 Capital Projects ..................................................................................................................... 14-7 Development Services .......................................................................................................... 14-15 Environmental Quality ........................................................................................................... 14-23 Facilities Management .......................................................................................................... 14-29 Fleet Services ....................................................................................................................... 14-37 Graphic Services................................................................................................................... 14-45 Natural Resources, Parks & Recreation ............................................................................... 14-49 Public Works Administration ................................................................................................. 14-61 Regional Flood Control District ............................................................................................. 14-67 Solid Waste Management ..................................................................................................... 14-77 Transportation ....................................................................................................................... 14-83 Wastewater Management ..................................................................................................... 14-91 SUPPLEMENTAL INFORMATION Supplemental Information Summary..................................................................................... 15-1 Glossary of Terms and Acronyms......................................................................................... 15-2 Super Department Listing ..................................................................................................... 15-18 Pima County Budget Policies................................................................................................ 15-22 Pima County Debt Policies and Practices............................................................................. 15-32 Bonding Disclosure, Accountability And Implementation ...................................................... 15-36 Long Term Debt Service Schedules ..................................................................................... 15-43 Valuation Of Property For Taxing Purposes In Arizona ........................................................ 15-52 Components of Arizona’s Property Tax System ................................................................... 15-53 Full Cash Values By Class: 2003 - 2007............................................................................... 15-54 Limited Values By Class: 2003 - 2007 .................................................................................. 15-55 Assessment Ratios By Class: 2003 - 2007 ........................................................................... 15-56 Secondary Net Assessed Values By Class: 2003 - 2007 ..................................................... 15-57 Primary Net Assessed Values By Class: 2003 - 2007 .......................................................... 15-58 Property Tax Levies And Collections - Ten Year History ...................................................... 15-59 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ...................... 15-60 Pima County Population, Cities & Towns, and Unincorporated Areas: 1992 - 2006 ............ 15-61 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2006, 2010, 2020, 2030, 2040, 2050 ................................. 15-62 Population & Employment - Ten Year History....................................................................... 15-63 Addresses & Telephone Numbers ........................................................................................ 15-64 iv Map provided by: Pima Association of Governments 1-1 PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living here. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,188.83 square miles. It ranges in elevation from 1,200 feet to the 9,185 foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.6 percent of the County’s land ownership, and 27.9 percent is held by Federal agencies as wildlife refuges, national forests, national parks and mounuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.2 percent. Privately owned lands comprise 14.0 percent of the County’s total acreage. Pima County has an Enterprise Zone, covering much of the Tucson metropolitan area and the unincorporated areas to the west and southwest of Tucson, and a foreign trade zone around the international airport. South Tucson and portions of the City of Tucson are located within an Empowerment Zone. Tax incentives are available for businesses locating within each of these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed2 Month with Highest Average June (100.2º) July (73.4º) August (2.30") June (93%) December (48.5%) June (8.6 mph) Month with Lowest Average January (64.5º) January (38.9º) May/June (0.24") July (78%) June (23.0%) December (7.2 mph) 1 Source: National Climate Data Center 1971-2000 Monthly Normals. 2 Source: Western Regional Climate Center. 1-2 Annual Average 82.5º 54.8º Total Rainfall 12.17" 85% 39.0% 8.0 mph TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the Tucson metropolitan area and by Pima County Rural Transit in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern parts of the United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Twelve airlines provide passenger and air cargo services to other parts of Arizona, to other states, and to Mexico. Six smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX Corporate income tax in Arizona is 6.968 percent of taxable income. The minimum Arizona corporate income tax is $50. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 PAYROLL TAX Payroll taxes in Arizona are computed based upon federal filings by employers and employees. Generally, withholding for state payroll taxes is between 10 percent and 37 percent of federal withholding. Employers must also pay an unemployment insurance premium that ranges from .02 percent to 5.4 percent on the first $7,000 of salary for each employee. Employers may also be subject to a 0.10% job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 140 percent between 1970 and 2000. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1970 351,667 82,514 1,775,399 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 Source: U.S. Bureau of Census, Arizona Department of Economic Security. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1970 - 1980 4.2% 8.8% 4.3% Pima County - Total Unincorporated Pima County Arizona 1980 - 1990 2.3% 2.5% 3.0% Source: Pima County Budget Division. AGE DISTRIBUTION 2000 Census 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% 0 -14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2000 Census. 1-4 45 - 65 65 + Pima County 1990 - 2000 2.4% 2.2% 3.4% POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2000) Native Hawaiian 0.1% Asian 2.1% White & Hispanic/Latino (PERCENT OF TOTAL WHITE POPULATION, 2000) African American 3.0% 2+ races 3.2% Not Identified 9.2% American Indian 3.2% Hispanic or Latino 29.3% White alone 61.5% Other races 13.3% White 75.1% Source: Bureau of the Census, 2000 Census. Source: Bureau of the Census, 2000 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2001 2002 2003 2004 2005 2006 4.3% 4.7% 4.7% 5.7% 6.0% 5.8% 5.3% 5.7% 6.0% 4.6% 4.9% 5.5% 4.4% 4.6% 5.1% 4.0% 4.1% 4.6% Source: Arizona Department of Economic Security, and the U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2006 Natural Resources & Construction Mining 7.4% 0.4% Government Manufacturing 20.2% 7.6% Trade, Transport. & Other Services Utilities 4.2% 16.3% Information Services Leisure & Hospitality 1.8% 10.7% Financial Activities 4.6% Professional & Business Services 12.9% Education & Health Services 13.9% Source: Arizona Department of Economic Security. 1-5 MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employer Employment Sector Raytheon Missile Systems Co. University of Arizona State of Arizona Davis-Monthan Air Force Base Pima County1 Tucson Unified School District City of Tucson1 Wal-Mart Stores Phelps Dodge Carondelet Health Network Tohono O’odham Nation TMC Health Care University Medical Center United States Border Patrol Sunnyside Unified School District Pima Community College Amphitheater Public Schools Pascua Yaqui Tribe CheckMate Professional Employer Citi Basha's Fry's Food & Drug Stores Manufacturing Government (College Ed.) Government Government (Military) Government Government (Ed. K-12) Government Trade (Retail) Mining Services (Health) Government Services (Health) Services (Health) Government Government (Ed. K-12) Government (College Ed.) Government (Ed. K-12) Government Services (Business) Services (Business) Trade (Grocery) Trade (Grocery) Employees 2005 2006 10,756 11,184 10,282 10,354 9,742 9,927 8,233 8,233 7,540 8,131 7,623 7,419 6,042 5,848 4,980 5,625 4,123 4,900 3,751 4,319 3,665 3,825 3,276 3,474 2,969 3,094 2,500 2,763 2,126 2,690 2,248 2,211 2,174 2,187 2,184 2,184 2,036 2,131 1,200 2,000 2,021 1,938 2,063 1,806 Source: The Star 200 Directory, published by The Arizona Daily Star (March 11, 2007) and Pima County Budget Division. 1 Budgeted full-time equivalents reported for fiscal years 2005/06 and 2006/07. MAJOR MANUFACTURERS (Manufacturers with 400 or more employees) Company Type of Business Raytheon Missile Systems Co. IBM Storage System Division Honeywell Aerospace Texas Instruments, Tucson Bombardier Aerospace Ventana Medical Systems Missile Manufacturing Computer Systems Aircraft Electronic Systems Operation Amplifiers Aircraft Maintenance Medical Equipment Employees 2005 2006 10,756 11,184 1,800 1,750 740 750 650 625 600 614 498 580 Source: The Star 200 Directory, published by The Arizona Daily Star (March 11, 2007). 1-6 EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Services Natural Resources & Mining Other Services Government Total Non-Farm Employment 2001 55,300 41,800 41,300 38,200 33,000 22,700 14,500 7,700 1,800 14,300 73,800 344,500 2002 54,400 43,600 41,500 37,300 30,500 22,500 14,400 7,900 1,500 14,500 74,900 342,900 2003 55,100 45,600 41,200 37,100 28,600 22,900 15,500 7,500 1,100 14,500 75,700 345,200 2004 57,900 47,800 43,400 39,100 28,400 24,000 15,900 7,600 1,300 14,700 76,900 357,100 2005 59,600 50,500 45,900 39,800 28,300 25,700 16,500 7,200 1,400 14,700 77,100 366,700 2006 61,800 52,800 49,100 40,700 28,800 28,100 17,300 7,000 1,600 15,900 76,800 379,700 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2006 Occupations Office & Administrative Support Occupations Sales & Related Occupations Food Preparation & Serving-Related Occupations Construction & Extraction Occupations Education, Training, & Library Occupations Transportation & Material Moving Occupations Healthcare Practitioners & Technical Occupations Management Occupations Production Occupations Installation, Maintenance, & Repair Occupations Business & Financial Operations Occupations Building & Grounds Cleaning & Maintenance Occupations Architecture & Engineering Occupations Healthcare Support Occupations Personal Care & Service Occupations Protective Service Occupations Computer & Mathematical Occupations Community & Social Services Occupations Arts, Design, Entertainment, Sports, & Media Occupations Life, Physical, & Social Science Occupations Legal Occupations Farming, Fishing, & Forestry Occupations Percent of Total 19.0% 9.4% 8.7% 6.7% 6.4% 5.1% 5.0% 5.0% 4.1% 4.1% 3.8% 3.5% 3.3% 3.1% 2.8% 2.8% 2.1% 1.7% 1.2% 0.7% 0.7% 0.1% Source: Arizona Department of Economic Security. NEW COMPANIES IN PIMA COUNTY (New Companies announced between July 2005 and June 2007) Company Name Pella Corporation United Collection Bureau, Inc. Glass Fiber Inc. Arizona Canning Company/La Costeña Global Investment Recovery, Inc. Moll Industries Macsteel Service Centers USA Product or Service Window and door manufacturer Collections & accounts receivable manager Aerospace fiber glass insulation Canned & preserved foods Telecom equipment & electronics recycling Plastic medical products Steel fabrication Source: Tucson Regional Economic Opportunities, Inc. 1-7 # of Jobs 450 450 190 175 85 45 25 CONSTRUCTION ACTIVITY PIMA COUNTY: VALUE OF BUILDING PERMITS Millions of Dollars of Permitted Construction $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 1998 1999 2000 2001 2002 2003 2004 2005 2006 Source: Arizona Real Estate Center, W.P. Carey School of Business, Arizona State University. RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) Millions of Dollars of Retail Sales $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 1998 1999 2000 2001 2002 2003 2004 2005 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 2006 INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors on other boards, commissions and/or committees such as the Corrections Officer Retirement Board, Board of Health, Metropolitan Tucson Convention and Visitors Bureau, Public Safety Retirement Board, Stadium District Board, Tucson-Pima Arts Council, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications (a subordinate department under Information Technology), County Administrator, Elections, Finance & Risk Management, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Procurement, Recorder, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Resources; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, and Superior Court. MEDICAL SERVICES Medical Services provides patient medical services, various public health and animal control services, and medical assistance to indigents. The component departments are Institutional Health, Pima Health System & Services, and Public Health. These departments comprise the major portion of the Pima County Integrated Health Care System, a diverse set of payer and provider operations for which the Department of Institutional Health serves as the administrative oversight structure. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Graphic Services; Natural Resources, Parks, & Recreation; Public Works Administration; Regional Flood Control District; Solid Waste Management; Transportation; and Wastewater Management. 2-2 THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds: Communications, Fleet Services, Graphic Services, and Risk Management are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost center/account line item basis. Fiscal year 1998/99 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2007/08 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the new Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 To monitor compliance with these budgetary expenditure projections are prepared by the Variances between these projections and the Administrator and the Board of Supervisors. monitoring performance, but also for adjusting resource utilization. constraints, on a monthly basis, both revenue and departments and compiled by the Budget Division. full year appropriations are reported to the County These analyses provide not only a mechanism for (when necessary) departmental operating plans and BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area, except those scheduled to develop zero base budgets, are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized part-year costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personal services, supplies and services, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the second Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Zero Base Budgets (ZBB) Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget methodology at least once during each subsequent four year period. Under the ZBB approach, no target is established. The department evaluates its current level of operations, its programmatic structure, and its staffing in the context of its function statement and mandates. Organizational revisions are made, if beneficial to the achievement of department goals. Programs are then divided into services which define the department’s product, or benefit, to the County. Services are further subdivided into specific activities performed in order to deliver the services. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the year, the actual cost of each service can be captured and variances from budget monitored and analyzed. For fiscal year 2007/08, the following departments submitted budgets using the ZBB approach: Facilities Management; Information Technology & Communications Fund; Procurement; Regional Flood Control District; Transportation; and Treasurer. Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2007/08-2011/12 and beyond is provided in the Summary Schedules section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2007/08 is provided below. October 2, 2006 Financial Planning System (the budget system), released for early budgeting, year end projections and zero based budgeting October 24, 2006 Program/cost center adjustments notice to departments October 30, 31 & November 1 and 2, 2006 Budget training for department representatives November 1, 2006 Program/cost center adjustments due from departments November 15, 2006 November 15, 2006 Base target budgets, assumptions, and other information are distributed to departments Budget Guide and FPS Users Manual posted on the County website December 22, 2006 Initial General Government Revenue Forecast February 2, 2007 Budgets due to the Budget Division from departments February 16, 2007 Zero Base Budgets due to the Budget Division from departments March 19 - 23, 2007 County Administrator meets with department directors and managers April 2 - 20, 2007 County Administrator gives direction to the Budget Division April 25, 2007 County Administrator submits Recommended Budget to the Board May 22, 2007 Board of Supervisors Recommended Budget public hearings May 22, 2007 Board of Supervisors Tentative Budget adoption June 19, 2007 Board of Supervisors Final Budget adoption August 20, 2007 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT 2-6 MEDICAL SERVICES PUBLIC WORKS LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitations determined annually by the Arizona Economic Estimates Commission. This limitation is based on the County’s actual payments of local revenues during fiscal year 1979/80, which is adjusted to reflect subsequent inflation and population growth. Not subject to this limit are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes including interest and principal payments on bonds and each special levy. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the budget and the tax levy. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that 3-1 the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2007/08 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-6 through 3-9. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting all interested citizens to its public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Pima County customarily holds the truth in taxation hearing on the same day and immediately preceding the Board’s approval of the adopted budget. ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for 3-2 each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary tax rates. ARS § 42-17052 requires that the primary property tax rate and levy adopted by the Board shall be fixed using the net assessed value of real and personal property from the assessment roll of the County as transmitted by the Assessor on or before February 10th of each year, unless a subsequent change in such value is approved by the Property Tax Oversight Commission. Pima County uses the net assessed values from this assessment roll in fixing the secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the secondary levy amounts adopted in the Board’s resolution for the levy of taxes are based on actual property tax billing values available from the Assessor around the beginning of August. This allows the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemption amounts. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2007/08 is provided on pages 3-10 through 3-22. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The net new property amount is included in the calculation to take into account all new construction and any additional property added to a community through annexation. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring the principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax (FDAT) on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 48-3903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Flood Control District. Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses. However, the Fire District Assistance 3-3 Tax is somewhat of an exception in that the FDAT tax rate cannot by statute exceed ten cents per $100 of assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 This page intentionally left blank. 3-6 3-7 3-8 3-9 3-10 RESOLUTION NO. 2007 - 216 RESOLUTION OF THE PIMA COUNTY BOARD OF SLPERVISORS FOR THE LEVY OF TAXES FOR FISCAL YEAR 200712008 WHEREAS, in accordance with the provisions of A.R.S. $1 1-275; A.R.S. $42-17 101, et. seq.; and A.R.S. 948-3620 and 3903, the Pima County Board of Supervisors did on May 22, 2007, make an estimate of the different amounts required to meet the public expenditures/ expenses of Pima County, Pima County Flood Control District and Pima County Free Library District for the ensuing fiscal year, and on June 19, 2007, the Pima County Board of Supervisors did adopt the budget of Pima County, Pima County Flood Control District and Pima County Free Library District and the amounts to be raised by taxation upon real and personal property within Pima County for Fiscal Year 200712008, and; WHEREAS, pursuant to A.R.S. 942-1 7 104, a meeting was held on June 19: 2007, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed Pima County expenditures or tax levies, and; WHEREAS, in accordance with the provisions of A.R.S. $9-102(D); $1 5-393, 972, 991.01, 992, 993, 994, 995, 1022, 1461 and 1462; A.R.S. $42- 1715 1 ; and A.R.S. $48-575, 709, 719. 723: 806, 807, 955, 2223, 31 14, 3715, 3715.02, 3778,4501, and 4503; the Pima County Board of Supervisors has received the budgets andlor the expenditure amounts to be raised by taxation upon real property from School Districts within Pima County; the Joint Technological Education District, the Unorganized School District Tax; the Education Assistance Tax; P-ima Community College District; City of Tucson; City of South Tucson; the Business lmprovement District; the Fire Districts within Pima County; the lmprovement Districts within Pima County; the Street Lighting lmprovement Districts within Pima County; the Health District within Pima County; the Irrigation Districts within Pima County; the Community Facilities Districts within Pima County, the Central Arizona Water Conservation District and the Central Arizona Groundwater Replenishment District. WHEREAS, public notice of the levy of taxes having been duly made as required by law, NOW, THEREFORE, BE IT RESOLVED, that the following amounts are taxes to be levied upon property located in Pima County for payment of taxes for fiscal year 2007/2008 for the entities listed: 3-11 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary EDUCATION ASSISTANCE: Primary PIMA COMMUNITY COLLEGE: Primary Secondary TOTAL PIMA COMMUNITY COLLEGE 7,353,331,088 0 0.0000 7,353,331,088 264,866,986 3.6020 8,220,395,835 8,220,395,835 8,220,395,835 7,412,190,230 32,676,073 56,309,711 3,148,412 25,542,408 382,543,590 0.3975 0.6850 0.0383 0.3446 5.0674 11,225,129 179,827 1.6020 7,353,331,088 0 0.0000 7,353,331,088 8,220,395,835 74,937,796 13,596,535 88,534,331 1.0191 0.1654 1.1845 4,932,238 3,288,158 0.0600 0.0400 160,158 0 265.0000 240.0000 10,327,380 27,962,810 38,290,190 0.3296 0.8025 1.1321 CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 8,220,395,835 Water Storage Secondary 8,220,395,835 Ground Water Replenishment Category 1 (rate per acre-foot and usage of 604.37 acre-feet) Category 2 (rate per acre-foot and no usage) CITY OF TUCSON: Primary Secondary TOTAL CITY OF TUCSON RATE 3,133,309,748 3,484,462,013 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 339,967 list attached CITY OF SOUTH TUCSON: Primary 20,444,638 3-12 46,166 0.2258 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol FIRE DISTRICTS: Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Heritage Hills Hidden Valley La Canada Mt. Lemmon North Ranch/Linda Vista 1,049,914 2,576,016 1,101,675 1,600,122 2,426,113 2,083,130 1,969,712 2,451,703 3,102,981 2,238,432 2,776,437 4,838,889 4,476,819 1,182,341 894,025 1,076,681 1,463,839 661,780 8,668,977 6,480,264 813,276 RATE 9,085 7,008 3,156 4,205 3,605 5,607 16,320 7,609 8,811 6,007 9,812 8,981 28,771 15,289 11,948 15,677 5,781 3,463 6,793 14,417 10,171 0.8653 0.2720 0.2865 0.2628 0.1486 0.2692 0.8285 0.3104 0.2840 0.2684 0.3534 0.1856 0.6427 1.2931 1.3364 1.4560 0.3949 0.5233 0.0784 0.2225 1.2506 912,345 51,700 964,045 1,138,079 3.0000 0.1700 3.1700 2.5900 5,600,323 697,399 6,297,722 2.6500 0.3300 2.9800 5,948,076 682,797 6,630,873 6,156,285 662,813 81,648 413,255 347,323 670,020 1.6900 0.1940 1.8840 1.8000 1.0000 0.6600 1.2500 3.2500 1.2207 30,411,484 43,941,256 211,332,939 351,957,168 342,015,821 66,281,268 12,370,898 33,060,391 10,686,876 54,888,142 3-13 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS (continued): Northwest Operations Bonds Total Northwest Picture Rocks Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why RATE 996,446,019 23,021,889 2,558,873 25,580,762 1,108,258 2,223,033 279,678 62,417 182,113 2.3104 0.2568 2.5672 3.2500 2.6321 0.8710 1.4999 1.3697 20,051,112 1,010,457 864,201 447,000 1,311,201 82,911 26,395 2.9000 1.5000 4.4000 0.4135 2.6122 13,812,445 103,593 0.7500 165,403,846 6,299,750 4,187,517 1,154,646 177,045,759 5.3719 0.2046 0.1360 0.0375 5.7500 35,188,430 9,480,019 44,668,449 1.0241 0.2759 1.3000 23,839,924 515,107 284,785 536,761 25,176,577 3.6331 0.0785 0.0434 0.0818 3.8368 8,332,321 2,252 6,314,912 14,649,485 1.1102 0.0003 0.8414 1.9519 34,100,231 84,458,524 32,110,019 4,161,422 13,295,807 29,800,030 HEALTH DISTRICTS: Ajo-Lukeville Health District TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY 3,079,056,675 3,436,034,593 MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 656,186,833 750,524,308 3-14 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 191,523,584 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY RATE 7,769,920 694,656 8,464,576 4.0569 0.3627 4.4196 1,832,783 2,699,166 4,531,949 0.8686 1.2792 2.1478 49,989,139 31,748 223,556 50,244,443 3.7790 0.0024 0.0169 3.7983 17,459,867 7,867,829 25,327,696 1.1706 0.5275 1.6981 15,658,768 1,353,732 1,257,037 18,269,537 4.0161 0.3472 0.3224 4.6857 6,805,454 8,003,122 14,808,576 1.5916 1.8717 3.4633 211,004,208 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,322,813,945 Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,491,531,478 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 389,899,846 427,585,731 3-15 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 175,386,634 Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY RATE 6,285,506 98,743 259,748 6,643,997 3.5838 0.0563 0.1481 3.7882 1,624,103 774,061 280,699 2,678,863 0.7973 0.3800 0.1378 1.3151 722,509 30,007 752,516 4.6688 0.1939 4.8627 16,569,664 0 0.0000 CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 564,911,080 Maintenance & Operation TOTAL PRIMARY 23,364,157 23,364,157 4.1359 4.1359 9,079,671 1,683,395 2,297,847 674,120 599,852 14,334,885 1.4304 0.2652 0.3620 0.1062 0.0945 2.2583 Secondary Class A Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 TOTAL SECONDARY 203,700,324 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 15,475,252 Secondary Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY 634,764,455 3-16 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY RATE 362,131,006 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 12,577,172 546,094 368,287 1,200,102 14,691,655 3.4731 0.1508 0.1017 0.3314 4.0570 2,052,936 2,297,166 3,842,155 8,192,257 0.4951 0.5540 0.9266 1.9757 8,478,225 864,968 202,058 565,364 10,110,615 3.4071 0.3476 0.0812 0.2272 4.0631 3,077,354 776,489 1,806,372 5,660,215 1.1513 0.2905 0.6758 2.1176 32,501 32,501 3.7900 3.7900 0 0.0000 365,373 17,997 23,452 406,822 6.7990 0.3349 0.4364 7.5703 0 0.0000 414,650,850 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary 248,839,923 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 267,293,853 SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 857,538 Maintenance & Operation TOTAL PRIMARY Secondary 879,854 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary 5,373,917 5,792,332 3-17 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 278,995,918 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways A.R.S. 15-992 B TOTAL PRIMARY RATE 2,766,245 183,579 61,658 3,627 1,454,406 4,469,515 0.9915 0.0658 0.0221 0.0013 0.5213 1.6020 729,173 193,633 922,806 0.2331 0.0619 0.2950 0 0 0.0000 0.0000 1,059,349 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,271,609 Maintenance & Operation TOTAL PRIMARY 62,248 62,248 4.8952 4.8952 1,387,480 0 0.0000 ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 29,070,563 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY 1,202,155 124,451 27,908 62,182 1,416,696 4.1353 0.4281 0.0960 0.2139 4.8733 61 287,516 287,577 0.0002 0.9351 0.9353 Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 312,815,492 INDIAN OASIS UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,059,349 30,747,110 3-18 PIMA COUNTY FISCAL YEAR 2007/08 TAX LEVY JURISDICTION VALUATION TAX LEVY JOINT TECHNOLOGICAL EDUCATION DISTRICT Secondary 7,854,718,813 RATE 3,927,359 0.0500 8,621,407 315,254 3.6566 904,687 45,000 4.9741 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 19,418,911 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 58,257 485,473 543,730 0.3000 2.5000 2.8000 VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 1,132,218 Maintenance & Operation TOTAL SECONDARY 3,397 3,397 0.3000 0.3000 10,430 104,297 114,727 0.3000 3.0000 3.3000 CORTARO-MARANA IRRIGATION DISTRICT 12,325.57 ACRES (APPROX) Maintenance & Operation 801,162 65.0000 FLOWING WELLS IRRIGATION DISTRICT 2,078.44 ACRES Maintenance & Operation 26,812 12.9000 4,920 3.0000 DOMESTIC WATER IMPROVEMENT DISTRICTS: Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 3,476,566 SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,640 ACRES Maintenance & Operation TOTAL 3-19 1,055,836,298 FISCAL YEAR 2007/08 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706166A 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706187D 117061900 117061910 11706193A 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062020 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 117062200 117100600 117100610 117100620 117100630 11710065A 11710066A PARCEL ID # TAX LEVY 3,748.11 2,638.29 100.91 449.02 209.03 475.46 830.19 249.31 1,615.12 2,366.45 1,183.01 1,682.11 1,922.52 453.26 1,933.02 1,441.28 1,061.22 559.68 2,254.09 3,529.91 1,127.10 1,292.88 1,824.10 1,127.10 1,127.10 2,976.96 463.11 856.16 1,731.40 2,584.28 1,219.53 2,459.25 2,350.29 1,374.40 765.90 1,235.59 1,356.59 872.22 782.92 117100670 117100680 11710069A 11710069B 117100710 117100750 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 117110160 117110170 3-20 632.08 222.39 205.00 272.10 42.40 1,239.09 2,699.29 1,161.02 363.79 949.44 800.04 852.35 450.50 389.34 9,083.03 326.53 247.51 278.25 465.61 200.08 311.85 592.43 774.44 1,654.40 1,231.14 1,204.90 441.33 538.69 335.81 699.60 472.23 346.20 307.29 286.52 628.63 392.36 339.49 908.74 10,938.62 FISCAL YEAR 2007/08 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117110180 11711020A 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080B 117110820 117110830 117110840 11711085A 117110880 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 117111020 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 117120130 117120140 PARCEL ID # TAX LEVY 487.71 1,165.15 2,335.45 524.17 764.63 211.79 834.75 1,765.64 420.34 434.44 766.82 21,275.26 2,550.41 1,129.85 1,298.50 1,947.75 2,452.68 1,634.10 756.10 3,179.84 941.28 828.07 8,637.52 7,412.00 4,683.93 1,199.13 538.48 1,381.87 1,005.94 1,002.23 1,214.18 1,283.66 278.94 80.30 752.02 3,052.80 3,309.43 516.06 735.91 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 117120860 117120870 11712088A 11712089A 11712091D 117120950 11712098A 11712099A 11712103C 117121240 117121250 117121260 117121270 117121280 117121290 117121300 117121310 117121320 117121330 117121340 117121350 117121890 117121900 3-21 215.18 2,004.78 481.08 2,425.23 2,593.61 541.93 651.37 717.83 403.86 1,896.66 1,193.45 254.40 1,639.05 1,359.56 76.11 58.83 1,308.89 4,295.49 214.33 1,525.87 566.04 192.92 15,406.36 2,573.47 18,492.28 416.58 398.83 406.19 205.16 414.99 936.83 129.00 152.53 152.53 146.39 227.90 786.94 313.23 2,978.81 FISCAL YEAR 2007/08 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130390 117130400 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 11713182A PARCEL ID # TAX LEVY 694.83 162.60 530.56 1,102.40 201.40 201.40 1,134.47 1,004.03 3,942.72 2,078.55 1,585.97 897.34 1,304.75 3,368.52 2,573.92 801.68 780.43 2,938.72 583.00 884.25 97.94 657.20 26.50 826.80 826.80 344.05 2,525.13 1,093.81 461.21 702.78 833.16 636.00 366.34 286.52 2,593.18 3-22 117131830 117132150 117132160 11714072A 11714077A 11714081A 117140860 117140870 117150010 117150030 117150040 117150050 117160050 117160200 117160220 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170100 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 11720024A 1,029.79 922.09 3,249.80 864.85 1,578.92 1,213.97 2,291.72 1,490.78 2,104.95 741.31 826.80 1,659.85 1,028.41 281.06 845.62 764.05 795.00 975.20 2,070.82 779.10 467.46 421.30 976.58 1,471.28 3,461.27 1,735.17 2,298.24 2,558.36 2,419.03 398.35 812.54 354.36 1,524.02 3,448.76 Total Levy 339,966.77 Passed and adopted this 20th day of August, 2007 Chairman Pima Count B AUG 2 B ATTEST: Clerk of the Board APPROVED AS TO FORM: ~ e p / u,!bunry t~ Attorney //' f 3-23 288d of Supervisors This page intentionally left blank. 3-24 BUDGET ISSUES This section of the Fiscal Year 2007/2008 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2007/08 Budget, dated April 25, 2007; his May 22, 2007 memorandum Tentative Budget Adoption: Fiscal Year 2007/2008; and his June 19, 2007 memorandum, Fiscal Year 2007/08 Final Budget Adoption. (The memoranda are located on pages 4-3, 4-47, and 4-53, respectively.) Issues Synopsis • Budget Increases But Overall Property Tax Rate Decreases - The overall County budget, including all funds is $1,482,714,496, an increase of $203.1 million over the fiscal year 2006/07 budget. The increase is due to increased expenditures in the General Fund ($49.2 million), in Capital Projects ($94.6 million), the Enterprise Funds ($33.5 million), Special Revenue Funds ($21.1 million) and Debt Service Fund ($4.5 million). The total County tax rate decreased by $0.2732. The primary property tax rate for the General Fund decreased by $0.2400; the secondary tax rate for Bond Debt Service decreased by $0.0300; the secondary tax rate for the Regional Flood Control District decreased by $0.0300; and the secondary tax rate for the Library District increased by $0.0300. The Fire District Assistance rate decreased by $0.0032. • Library District Property Tax Increase – On February 21, 2006, the Board of Supervisors unanimously approved an agreement with the city of Tucson to transfer library operations and funding to the County Free Library District. The agreement allows the city to decrease its funding for library services incrementally until the year 2010. City funding decreased to $8,000,000 in fiscal year 2005/06 and to $6,000,000 in fiscal year 2006/07. For fiscal year 2007/08 the city’s contribution will be $4,000,000, decreasing to zero in fiscal year 2009/10. To facilitate the transition of funding of the library system to the County, the Board approved an increase of $0.0300 in the County Free Library District tax rate. • Primary Property Tax Rate Reduction – The Board of Supervisors approved a $0.2400 reduction in the tax rate to lessen the impact of the substantial jump in market appreciation of property on taxpayers in the County. This reduction in the primary property tax rate (6.25 percent reduction in the tax rate) reduces the General Fund base revenues by $17,055,696. • Half-cent General Excise Tax (Sales Tax) - Despite the County Administrator’s strong recommendation that the County levy a half-cent sales tax to diversify the County’s revenue sources and provide property tax relief, the Board was unable to garner the unanimous vote (mandated by Arizona Revised Statutes) needed to enact such a tax. The estimated fiscal year 2007/08 sales tax revenues of $55,000,000 would have reduced the primary property tax rate by $0.7739 per $100 of assessed value. • $16.5 million of the Fiscal Year 2006/07 Ending Fund Balance Used – The Board of Supervisors adopted the County Administrator’s recommendations to use $16,507,377 of the fiscal year 2006/07 ending fund balance to fund fiscal year 2007/08 requirements. An additional $11,345,000 was reserved for potential allocation to University Physicians Health Care to cover actual operating losses in fiscal year 2007/08. Set aside in the Contingency Fund were the $375,000 County contribution to the Critical Path Institute (C-Path) and $500,000 to cover potential Solid Waste Program losses that exceed available fund balance. To facilitate relocations to a newly acquired building, $1,500,000 was allocated to the 4-1 Facilities Renewal Fund. Funding in the amount of $1,050,000 was reserved in the Information Technology Enhancement Fund for the second and final phase of the Sheriff’s mobile data computers replacement program. The Board also approved several departmental requests for one-time funding: $921,418 to fund several one-time equipment needs of the Sheriff; $273,714 for capital equipment, tools, and vehicles for new Natural Resources, Parks and Recreation facilities and properties; $250,000 to conduct a mandated evaluation to determine if market place discrimination exists against minority and womenowned business enterprises; $100,000 to upgrade the accounting and case management software system in the Public Fiduciary’s Office; and $192,245 to fund other departmental requests for supplemental funding for one-time expenditures. • Rainy Day Funds Increased – $24,500,000 of the projected fiscal year 2006/07 ending fund balance was rolled-over and budgeted as a General Fund Reserve for fiscal year 2007/08. Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. To comply with state statute, what has formerly been budgeted as ending fund balance will, henceforth, be budgeted as the General Fund Reserve. • Employees Receive Salary Adjustments – The Board of Supervisors approved a general salary adjustment of 2.1 percent to address inflation effective July 8, 2007. The Board also approved an additional 0.5 percent salary adjustment to employees participating in the Arizona State Retirement System to offset an equal percentage increase in required employee contributions. Additionally, as a first step toward addressing market disparity, the Board also approved a 2.5 percent market adjustment for most employees. The cost to the General Fund for these salary adjustments is $7,506,935. Non-General Fund supported departments will absorb these increases. Effective on January 6, 2008, the step plans for Commissioned Officers will be increased by 10 percent, the step plan for Corrections Officer and Specialist will be increased by 5 percent, and the Corrections Sergeant pay range and salaries will be increased by 10 percent. The General Fund cost to fund these adjustments for fiscal year 2007/08 is $2,406,078. • Supplemental Requests From Departments – The Board approved a General Fund net negative fund impact of $7,883,891 for supplemental funding requests. More than 70 percent of this total went to fund supplemental requests from the Justice and Law Enforcement System. • Capital Projects Fund Budget – The Capital Projects Fund Budget for fiscal year 2007/08 is $250,542,995, an increase of $94,641,209 or 60.7 percent over the Capital Projects Fund Budget for fiscal year 2006/07. Implementation of large projects, such as the Joint Justice and Municipal Court Complex, the Public Safety Wireless Integrated Radio Communication Network, and several major Transportation projects, require provision of excess expenditure authority. 4-2 Date: April 25, 2007 From: C.H. Huckelberry County Admini To: The Honorable Chair and Members Pima County Board of Supervisors Re: Transmittal of Recommended Fiscal Year 2007108 Budget Introduction This memorandum is t o transmit the Recommended Fiscal Year 2007108 Budget for Pima County. These recommendations are made based on information available in mid-April 2007. It is possible that additional relevant information will become available for the Board as it deliberates on the budget prior t o final adoption. Significant events in the Budget adoption and tax levy process are scheduled as follows: May22,2007 BudgetHearing May 2 2, 2 0 0 7 Tentative Budget Adoption (Sets Budget Ceiling) J u n e 1 9, 2 0 0 7 Final Budget Adoption August 20, 2007 Tax Levy Adoption (Date Set by State Statute) This Recommended Budget is being transmitted prior t o adjournment of the Arizona Legislature and adoption of the State Budget for Fiscal Year 2007108. Many proposals are under consideration at the Legislature that would affect expenditures and revenues of Pima County. It is not possible at this time t o precisely predict what the net impact of the State's Budget, when finally adopted, will be on Pima County. The County's base operating budget for all funds set forth in this recommendation does include projected continuing and new cost shifts, revenue reductions and revenue sharing from the State. It is possible, however, that this Recommended Budqet will reauire revisions in some amount prior t o final adoption t o reflect additional fiscal impacts ultimatelv enacted bv the State. 4-3 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 2 Following this budget memorandum are: Budget schedules showing fund balances, expenditures, revenues, transfers and other financing sources. A summary of each department's budget including a description of the budget on a line-item account basis. Descriptions of all supplemental funding packages requested by each department. Included within the Recommended Budget is information derived from the zero-base budgeting methodology utilized for select departments. On October 26, 1999, the Board adopted Board of Supervisors Policy No. D 22.5, providing that all departmental budgets undergo a periodic zero-base budget review t o evaluate the existing base level of funding as compared t o the level and volume of services actually being provided. The results of this process for General Fund departments that constructed their budgets using a zero-base approach are discussed in Section V(B)(3) of this memorandum. 4-4 The Honorable Chair and Members. Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25. 2007 Page 3 Index of Budnet Memorandum I. Overview of Recommended Budqet II. Summarv of Kev Budaet Issues ...................................6 ..................................... 7 ................... 10 ................................... 10 Ill. General Fund Ending Fund Balance: Fiscal Year 2006107 A . Positive Ending Fund Balance B. Recommended Uses of General Fund Ending Balance 1 . General Fund Reserve 2 . C-Path ................... 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 ................................................ 3 . Universitv Phvsician's Hospital at Kino: Excess Operatiria Losses ......... 12 ..................... 13 .......................... 13 ............................ 13 ............ 14 4 . Relocation t o Former Bank of America Building 5 . Solid Waste Proaram Operatinq Losses 6 . Mobile Data Computer Replacement 11 7 . Departmental Requests for One-Time Sup~lementalFunding C . Summarv of Recommended Uses of General Fund Endina Balance ........... 16 IV . General Fund Base Budaet: Fiscal Year 2007108 . . . . . . . . . . . . . . . . . . . . . . . . . 1 6 A . General Fund Base Budget Revenues .............................. 1 . General Government Revenues Other Than Propertv Taxes 2 . Primarv Propertv Tax Revenues 3 . De~artmentalRevenues ............. 16 17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 . B General Fund Base Budqet Expenditures ............................ V . Recommended Adiustments t o General Fund Base Budaet 4-5 .................. 18 19 The Honorable Chair and Members. Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25. 2007 Page 4 A . Recommended Adiustments t o General Fund Revenues 1 . Primarv Propertv Tax Rate and Levv Reduction .................. . . . . . . . . . . . . . . . . . . . . . 20 2. Additional Primarv Property Tax Rate Reduction Using Alternative Revenues B. Recommended Increases t o General Fund Base Budget Expenditures 1. Propertv Tax Rate Stabilization Fund b . Cost of Living Adiustment 23 ................................. 3. Zero-Base Budaet Adiustments 26 . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 ................................ 4. Recommended Departmental Reauests for Supplemental Fundinq a . Justice and Law Enforcement 25 . . . . . . . . . . . . . . . . . . . . . 26 ..................................... e . Criticallv Deficient Startina Salaries 27 . . . . . . . . . 28 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 b . Natural Resources. Parks and Recreation . . . . . . . . . . . . . . . . . . . . . . . 32 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 d . Forensic Science Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 f . Facilities Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 VI . Summarv of Recommended Adiustments t o General Fund Base Budaet VII . The Overall Budget ......... . . . . . . . . . . . . . . . . . . . . . . . . 25 c . Employee Retirement Contribution Increase e . Assessor 20 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 a . Commissioned and Corrections Officers c . Public Health . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 2. Employee Compensation d . Market Adiustment 20 . . . . . . . . . 34 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 4-6 The Honorable Chair and Members. Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007/08 Budget April 25. 2007 Page 5 l and Debt Service A . S ~ e c i aDistricts 1 . Countv Librarv District 2 . Debt Service Fund 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 ........................................ Reclional Flood Control District 4 . Stadium District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 .......................................... 38 .... 38 ................................. 39 B. Annual C a ~ i t a Proiects l Fund Budaet and Capital Improvement Plan Budqet 1 . Capital Proiects Fund Budclet 2 . Wastewater Management C a ~ i t aBudaet l C . Combined Total Countv Budaet 2 . Combined Countv Budnet . . . . . . . . . . . . . . . . . . . . . . . . . . 40 .................................. 1 . Combined Countv Propertv Tax Rate VIII Conclusion 35 40 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 ................................................. 4-7 42 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 6 I. Overview of Recommended Buduet Pursuant t o state law the valuations of existing property that must be used in calculating property tax liability for Fiscal Year 2007108 are those set by the County Assessor for 2005. As a result these valuations, on the average, reflect a real estate market that was experiencing rapid, substantial appreciation in property values. This has caused concern among property owners in the County as t o the effect these increased valuations will have on their property tax liability. Pima County, as one of many property taxing political subdivisions within the County, needs t o do what it can t o mitigate the impacts of these inordinate increases in assessed value on the community. This Recommended Budget addresses the issue of substantial increases in property valuations in t w o significant ways: The primary property tax rate is recommended to be reduced 2 4 cents t o more than eliminate any additional tax dollars being collected as a result of the increase in existing property valuations. The combined net County secondary property tax rates are recommended t o decrease an additional 3 cents for a total, combined decrease in County property tax rates of 27 cents. The County will receive a total of $19,195,428 less in property tax revenues as a result of these recommendations. The primary property tax rate is recommended t o be reduced an additional 77.39 cents by substituting the revenues generated by a countywide one-half cent sales tax in effect for the final three-quarters of next fiscal year. This recommendation will correct the historic over-reliance by the County on property taxation that exacerbates the issue of property valuation. It will also provide much needed diversification in County General Fund revenues that is already in place within every other local government in the State. This will enable the County t o capture the fair value of services enjoyed by tourists, out of County shoppers and persons residing outside but on the periphery of the County's border rather than requiring County property owners t o subsidize these visitors and commuters. Combined with the levy and rate reductions discussed above, the combined County property tax rate will be reduced $1.0439 or 19.7 percent. The total decrease in County property taxes collected will be $74,195,428. In addition t o providing property tax relief t o address the impacts of increased valuations, this Budget continues the County's commitment t o invest in the community and improve services t o the public. All existing County responsibilities, functions and programs continue t o be funded without reduction in the level of services now being provided. This Budget also addresses increased costs of service delivery, increased demand for services as our population grows, progressively decreasing grant dollars received from the federal and state governments, new 4-8 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 7 mandated legal requirements for service delivery, and the need t o fund new operating costs for voter approved bond projects as they come on-line. Significant additional investments provided for in this Budget include: Almost $ 4 million of new funding specifically t o enhance the Justice and Law Enforcement System including $966,106 t o establish a Border Crime Unit within the Sheriff's Office. More than $ 1 million t o enhance the programs and facilities of Natural Resources, Parks and Recreation including operating and maintenance costs for numerous voter approved new and expanded parks, facilities, trails, and properties. Almost $400,000 t o enhance and expand Public Health programs including response t o the threat of West Nile Virus. Almost $1 1 million for an employee compensation package t o continue to invest in the County's workforce and attempt t o remain competitive in attracting and retaining personnel. II. Summarv of Kev Budaet Issues The projected General Fund available ending balance for Fiscal Year 2006107 is $41,007,377, an increase of $18,007,377 over the budgeted balance of $23,000,000. It is recommended that the one-time Fiscal Year 2006107 ending balance be allocated for the following purposes: - $24,500,000 as the General Fund Reserve for Fiscal Year 2007108 which is 5 percent of General Fund revenues. - $375,000 for the third of five annual contributions t o support establishment of the Critical Path Institute or C-Path. - $1 1,345,000 t o cover projected operating losses at University Physician's Hospital at Kino in excess of the $10,000,000 available for this purpose pursuant t o the existing lease agreement. - $1,500,000 for the costs of relocating County tenants into the newly acquired Bank of America building. - $500,000 as a set aside t o avoid a potential year-end fund deficit resulting from operating losses in the Solid Waste Program. 4-9 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 8 - $1,050,000 t o fund the second, final phase of replacement of the Sheriff's Department's mobile data computers. - $1,737,377 t o fund a variety of departmental requests for supplemental, onetime funding, including vehicles and equipment t o establish a Border Crime Unit within the Sheriff's Office. Assuming continuation of the current primary property tax rate of $3.8420, General Fund base revenues and transfers-in for Fiscal Year 2007108 are projected t o be $489,666,189. The primary property tax rate is recommended t o be reduced 2 4 cents w i t h a corresponding decrease in the primary levy amount of $ 1 7,055,696 in order t o eliminate collection of any additional taxes resulting from appreciation in value of existing property. The primary property tax rate is recommended t o be reduced an additional 77.39 cents using $55,000,000 of alternative revenues generated by a one-half cent countywide sales tax effective beginning October 1, 2007. The total, combined recommended reduction i n the primary property tax rate is $ 1 .0139, from the current rate of $3.8420 t o $2.8281. This is a 26.39 percent reduction in the primary rate. Recommended increases t o base expenditures using the $20,525,256 of excess revenues remaining after reduction of the primary levy are: - $5,800,000 set aside in the Property Tax Rate Stabilization Fund t o avoid a roller coastering of the primary and County combined tax rates in future years. - $1 0,913,013 for an employee compensation package consisting of a 1 0 percent increase in the Step Plans for Commissioned Officers, a 5 percent increase in the Step Plans for Corrections Officers and Specialists, a 2.1 percent increase for other employees t o address inflation, a 0.5 percent increase for employees who are members of the Arizona State Retirement System t o offset a like increase in employee contributions, a 2 percent market adjustment for most employees, and a $1,000,000 set aside t o address critically low starting salaries during the coming fiscal year. - $523,740 for adjustments t o zero-based department budgets, primarily t o adjust the cost of supplies and services for inflation. 4-10 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 9 - $3,288,503 for supplemental departmental funding consisting of: $1,954,006 for Justice and Law Enforcement including funding t o establish a Border Crime Unit within the Sheriff's Office. $780,731 for Natural Resources, Parks and Recreation including operating and maintenance costs for numerous new facilities and trails opening next fiscal year. $335,578 for Public Health including an enhanced, expanded response t o West Nile Virus. $68,066 for the Forensic Science Center to address increased caseloads. $60,000 to enhance effectiveness and efficiency of property review by the Assessor's Office. $90,122 for operating and maintenance costs at the newly acquired County building on East Broadway. The recommended budget for the Library District is $36,618,595 and requires a recommended tax rate of $0.3975, an increase of 3 cents over the current rate t o provide increased relief t o the City of Tucson's General Fund. The recommended budget for Debt Service is $77,945,345, a $4,526,942 increase from this year, and the recommended tax rate to support the General Obligation portion of that budget is $0.6850, a 3 cent decrease from the current year. The recommended operating budget for the Regional Flood Control District is $1 7,074,685, and the recommended tax rate is $0.3446, a 3 cent decrease from the current year. The recommended operating budget for the Stadium District is $2,533,809, a $54,903 increase over this year. The recommended combined County primary and secondary property tax rates are $4.2552 per $ 1 0 0 of assessed value, a $1.0439 or 19.7 percent decrease from the current year. The overall recommended expenditure authority for all funds in the County is $1,463,516,575. 4-11 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 1 0 Ill. General Fund Endina Fund Balance: Fiscal Year 2006107 A. Positive Endinn Fund Balance The projected General Fund available ending balance for Fiscal Year 2006107 is $41,007,377. This is a projected increase in the ending fund balance of $18,007,377 over the budgeted ending balance of $23,000,000. This substantial increase results primarily from t w o factors: 1. Actual revenues in the current year, Fiscal Year 2006107, that are significantly greater than originally forecast including: $3.8 million Proposition 2 0 4 Hold Harmless funding appropriated by the State Legislature due t o successfully lobbied legislation after the Budget was prepared. $1.8 million Vehicle License Tax in excess of budget. $1.0 million excess interest income from pooled investments. $0.9 million unbudgeted election revenue due t o the Regional Transportation Authority election. $0.4 million of increased inmate housing reimbursement from the City of Tucson. 2. Actual expenditures in the current year that are significantly less than originally forecast including: $5.2 million reduction in the County's state mandated payment t o fund the Arizona Long Term Care System due t o successfully lobbied legislation. $1.8 million reduction in State mandated expenditures for Superior Court and Juvenile Court Probation that were budgeted but not expended due to successfully lobbied legislation. $1.4 million retirement system contribution savings which resulted from successfully lobbied legislation. B. Recommended Uses of General Fund Ending Balance Set forth below are m y recommendations for use of the $41,007,377 of nonrecurring, one-time monies projected as the available ending balance of the General Fund on June 30, 2007. 4-12 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 1 1 1. General Fund Reserve I t has been the stated goal of the County for many years pursuant t o Board of Supervisors' Policy t o maintain a reserve, or rainy day fund balance at a minimum of 5 percent of General Fund revenues. This goal tracks the recommendation of the Government Finance Officers Association that at least 5 percent of general operating revenues be set aside as fund balance. In Fiscal Year 1996197 the General Fund Reserve was budgeted at zero. Since that time the Board of Supervisors has taken a variety of significant actions t o stabilize the finances and enhance the fiscal integrity of the County which has enabled the Reserve Fund t o be steadily increased. Last year, in adopting the current year's Budget, the Board of Supervisors was able for the first time t o achieve the goal of 5 percent. Increasing the budgeted reserve has contributed t o an enhanced bond rating being assigned t o the County which has saved substantial public dollars in reduced interest payments on County bond projects. The reserve has also enabled the County t o sustain the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on projected revenues and transfers-in for Fiscal Year 2007108, $24,483,309 is needed t o reserve 5 percent of General Fund revenues. I recommend that this minimum benchmark continue t o be funded and that $24,500,000 of this year's projected General Fund ending balance be rolled-over and budgeted as the General Fund Reserve for Fiscal Year 2007108. In the fall of 2 0 0 4 the University of Arizona requested that Pima County provide support t o locally establish an lnstitute for Global Pharmaceutical Development now known as The Critical Path lnstitute or C-Path. This non-profit lnstitute is a collaborative partnership involving the University of Arizona, SRI International, and the Federal Drug Administration. The purpose of the lnstitute is t o facilitate expedited development and approval of new medications. As an enhancement t o local economic development, Pima County was asked t o contribute $375,000 annually for five years t o this project whose total annual budget was projected t o be approximately $ 4 million. The first of these five contributions was appropriated by the Board of Supervisors in the Fiscal Year 2005106 Budget. I recommend that the third year's contribution of $375,000 be allocated t o the Reserve Contingency Fund for payment t o the lnstitute during the next fiscal year. 4-13 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 1 2 3. Universitv Phvsician's H o s ~ i t aat l Kino: Excess Operatinn Losses In 2004 Pima County entered into a lease agreement with University Physicians, Inc., now University Physicians Healthcare (UPH) t o operate Kino Community Hospital. This occurred within the context of numerous developments within the health care industry and indigent health care financing, both locally and nationally, that had combined t o increase operating costs and substantially reduce patient utilization, and therefore revenues, of the Hospital. A t the time, the continued viability of the Hospital t o remain open was in serious doubt. In entering into the lease UPH was tasked with reinvigorating the Hospital, now University Physicians Hospital at Kino, with an expanded physician base, additional and enhanced healthcare services and infrastructure, increased utilization by the community, and establishment of medical education and research programs. Since 2004 LlPH has made a substantial investment in and progress toward achieving these goals. Services available and patient utilization at the Hospital have steadily increased, however, revenues are currently projected t o be insufficient under the existing terms of the lease t o offset initial capital investments and the costs of operating the Hospital. A significant contributor t o this problem is the current patientlpayer mix at the Hospital which results in a very high level of bad debt. Self paylcharity care, which drives bad debt, is more than three and one-half times greater at the Hospital than at the next highest level existing in the community at University Medical Center. Pursuant t o the lease UPH receives an annual payment from the County up t o a fixed amount of actual operating losses in each year. The amount t o be potentially paid began at approximately $25 million in the first year and under the terms of the lease has been reduced $5 million each year since. Recommended General Fund base expenditures for Fiscal Year 2007108 include $ 1 0 million for payment of losses pursuant t o the lease. In order t o remain operational UPH has requested that the County increase this amount t o cover all projected operating losses next fiscal year. The projected additional loss is $1 1,345,000. I recommend that this additional $1 1,345,000 be reserved in the Contingency Fund for potential allocation by the Board of Supervisors based on actual losses next fiscal year as an advance against future year payments under the lease. I am recommending that this funding come from non-recurring revenues because I do not believe that this additional subsidy can continue indefinitely or in this amount if the County is to continue t o meet its many governmental service responsibilities t o a growing population. It is incumbent upon UPH, the County, the University of Arizona, University Medical Center, and local health care providers t o work cooperatively in the coming year toward solutions that will increase patient utilization and improve the payer mix at the Hospital. The potential closure of the 4-14 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 13 Hospital, including the only emergency medical department south of Broadway Boulevard, would have substantial negative impacts on other hospital providers and the community at-large. Consequently, the entire healthcare community needs t o be engaged in this dialogue t o ascertain how t o sustain this resource. 4. Relocation t o Former Bank of America Building This year the Board of Supervisors will acquire the former Bank of America building at 3 3 North Stone Avenue to address an acute shortage of downtown office space and reduce a steadily increasing reliance by the County on leased space. During the coming fiscal year the process will begin of relocating County tenants t o this new facility. Various costs will be incurred t o move, install telephone and computer lines, and modify work space to accommodate the County programs that will be housed there. To facilitate these relocations I recommend that $1,500,000 be allocated t o the Facilities Renewal Fund and reserved for this purpose. I further recommend that all expenditures be conditioned on advance approval of specific relocation plans by the County Administrator t o ensure that all costs incurred are necessary, utilitarian and cost effective. 5. Solid Waste Pronram Operatinn Losses Transmitted t o the Board of Supervisors earlier this year was a financial audit of the County's Solid Waste Program prepared by an outside consultant. This audit projects an operating loss for the program in Fiscal Year 2007108 of $1,855,440. In response t o this report containing numerous recommendations and options, the Board of Supervisors has taken some actions affecting solid waste operations, and may take further actions next fiscal year, that may result in reduction of the projected operating loss. Given the difficulty predicting and quantifying the future impacts of operational changes in the Solid Waste Program, I believe it is necessary at this time t o set aside General Fund monies t o ensure that at the end of next fiscal year a long-term deficit in this enterprise fund does not rollover t o the next fiscal year. Solid Waste is projected t o end the current fiscal year with a fund balance of $1,431,203 which can be used t o partially offset operating losses. I recommend that an additional $500,000 be reserved in the Contingency Fund to cover losses that exceed available fund balance. 6. Mobile Data Computer Replacement Mobile data computers are used by the Sheriff's Office t o efficiently dispatch and clear calls for service and perform records checks in the field. These units are 4-15 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007/08 Budget April 25, 2007 Page 1 4 heavily used and the existing units, over six years in service, are experiencing a high failure rate. In adopting the current year's Budget the Board of Supervisors appropriated $1,000,000 as the first of a t w o year program to replace all of these units. As the second and final phase of this replacement I recommend that an additional $1,050,000 be appropriated next fiscal year and reserved in the lnformation Technology Enhancement Fund for this purpose. 7. Departmental Reauests for One-Time Sup~lementalFunding Numerous departmental requests for supplemental funding are for one-time expenditures next fiscal year. Because these costs are non-recurring they can be funded from the projected ending fund balance for the current fiscal year. Such requests that I recommend are: $491,418 - Additional Sheriff's Personnel: As further discussed in Section V(B)(4) below I am recommending that 8 Deputies, 3 Detectives, and 1 Sergeant be added as a Border Crime Unit within the Sheriff's Department. This amount will fund the cost of vehicles and equipment for these new positions. $160,000 - Sheriff's Patrol Eaui~ment:This will fund global positioning systems, radar guns, and portable breath test instruments to enhance the efficiency and effectiveness of the law enforcement efforts of the Sheriff's Patrol Division. $270,000 - Sheriff's S u ~ ~ oOperations rt Eauipment Re~lacement:This will fund replacement and upgrade of antiquated telephone switches at Office headquarters and the corrections campus and dictation equipment currently experiencing a high failure rate. I recommend that this amount be reserved in the lnformation Technology Enhancement Fund for expenditure after the specific proposed procurements are reviewed by the lnformation Technology Department and approved by the County Administrator. $273,714 - Natural Resources, Parks and Recreation: New Facilities and Properties: Numerous new or improved parks, facilities, and trails will open during the coming fiscal year including field lighting at Mehl Foothills Park and Dan Felix Park, Ellie Towne Flowing Wells Community Center, Mt. Lemmon Community Center, Rillito Park soccer fields, historic buildings and projects at Canoa Ranch and Empirita Ranch, and over 4 6 miles of new trails including portions of Juan Bautista de Anza, Arizona Trail, Robles Pass, Sweet Water, and Jeremy Wash. Capital equipment, tools, and some vehicles necessary to maintain and staff these new facilities is funded by $231,100 of this total. As further discussed in Section V(B)(4) below, the remaining $42,614 will fund 4-16 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 15 capital costs associated with establishment of an Open Space Operations and Maintenance Unit t o maintain, repair, preserve, and monitor over 30,000 acres of open space newly acquired pursuant t o the County's Bond Program. $36,145 - Public Health West Nile Virus Res~onse:As further discussed in Section V(B)(4) below, I am recommending an enhancement of the County's capability t o proactively respond t o the threat of West Nile Virus. This amount will fund the cost of equipment related t o this program expansion. $250,000 - MWBE D i s ~ a r i t vStudy: Federal law requires that every five years the County conduct an evaluation t o determine whether market place discrimination exists against minority, woman-owned business enterprises including construction contracting and subcontracting, and purchase of goods, general services, and professional services. The current study in place expires in May, 2008. 1 recommend that this amount be reserved in the Contingency Fund for expenditure based on actual costs incurred. $80,200 - Procurement Enhancements: Of this total $65,200 will fund enhancements t o the Synergen system in the areas of P-Card interface, vendor registration and broadcasting, and request for quotes processing. The remaining $15,000 will increase capacity and efficiency in procurement records retention. I recommend that this total amount be allocated t o the lnformation Technology Enhancement Fund for expenditure based on review by the lnformation Technology Department, advance approval by the County Administrator, and actual costs ultimately incurred. $100,000 - Public Fiduciarv Accountina Software: This funding will replace and upgrade the accounting and case management software system in the Public Fiduciary's Office t o increase capability and efficiency. I recommend that this amount be allocated t o the lnformation Technology Enhancement Fund for expenditure conditioned upon review and recommendation of the lnformation Technology Department and prior approval by the County Administrator of the specific proposed procurement. $47,000 - Clerk of the Board Microqra~hicsEaui~ment:I recommend that this funding t o purchase equipment t o facilitate electronic document retrieval and storage be allocated to the lnformation Technology Enhancement Fund for expenditure conditioned upon review and recommendation of the lnformation Technology Department and prior approval of the County Administrator of the specific proposed procurement. $13,900 - Justice Court Aio: This appropriation will replace a failing copier machine, a time stamp machine, and worn out carpeting. I recommend that $5,000 of this total be allocated to the Facilities Renewal Fund for recarpeting. 4-17 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 16 $15,000 - NACCED Conference: Pima County was selected through a competitive process t o host the annual conference of the National Association of County Community and Economic Development in October, 2007. This appropriation will fund the requested contribution of the host county toward a total conference budget of over $100,000. The total amount recommended above for departmental requests for one-time supplemental funding is $1,737,377. C. Summarv of Recommended Uses of General Fund Endinq Balance Table 1 below summarizes the recommendations discussed in Section Ill (B) above for allocation of the non-recurring, one-time resources projected as the Fiscal Year 2006107 available ending fund balance of $41,007,377. Table 1 Recommended Allocation of Fiscal Year 2006107 General Fund Endinn Balance Amount Recommendation General Fund Reserve at 5 % C-Path University Physician's Hospital at Kino: Excess Operating Losses Relocation to Former Bank of America Building Solid Waste Program Operating Losses Mobile Data Computer Replacement Departmental One-Time Supplemental Funding 1,737,377 Total $41,007,377 IV. General Fund Base Budnet: Fiscal Year 2007108 A. General Fund Base Budqet Revenues Assuming continuation of the current primary property tax rate of $3.8420, projected Fiscal Year 2007108 base budget revenues and operating transfers t o the General Fund total $489,666,189. This is a 9.70 percent or $43,312,039 increase over the current year's budgeted revenues and operating transfers t o the General Fund. Below is a brief discussion of each category of projected General Fund base revenues: 4-18 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 17 1. General Government Revenues Other 'Than P r o ~ e r t vTaxes Excluding primary property tax revenues, projected Fiscal Year 2007108 base budget General Government revenue from all other sources is $1 64,357,261, which is $7,670,733 or 4.90 percent more than the current adopted budget. The projected rate of growth in this category of general revenues is less than one-third of the growth rate experienced during the current fiscal year. The slowing in the growth of these revenue sources is reflective of the overall economy whose growth has been moderated by numerous factors including a downturn in residential construction, a slowing rate of increase in housing prices, uncertainty in the sub-prime mortgage market, rising fuel prices and a volatile stock market. Partially offsetting these negative factors are positive components of our State and local economies including continued population growth, relatively low inflation, rising wages, and higher commodity prices. Fiscal Year 2007108 projections for specific increases in revenue sources within this category include: State shared sales tax - $3,700,000 or 3.41 percent increase over the current budget. This rate of growth is substantially less than the 17.03 growth rate adopted in this year's budget. Vehicle license tax - $900,000 or 3.3 percent increase over projected actual revenues this fiscal year. Business license and permit revenue - $453,320 or 18.4 percent increase over the current budget resulting primarily from increases in the number of residences in the unincorporated area of the County and the resulting new cable connections. Interest on cash balances - $690,000 increase, a slower rate of growth than adopted in the current year's budget as a result of leveling interest rates. 2. Primarv P r o ~ e r t vTax Revenues The Preliminary Primary Net Assessed Value for Fiscal Year 2007108 totals $7,353,331,088. This is a 6.87 percent increase over the current year that is attributable to new construction that has been added to the tax base and an additional 6.38 percent increase representing market appreciation in the value of existing property. The assessed values of all classes of property has grown over the past few years with the greatest growth being in owner occupied residential properties. The assessment ratio for class one property, commercial, mines, and utilities, is, however, being reduced as a result of state legislation enacted in 2006. 4-19 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 1 8 This ratio will be reduced next fiscal year from 24.5 percent t o 2 4 percent and will continue t o decrease in one-half point increments each year until the ratio is 2 0 percent. Assuming the same primary rate as this year, $3.8420 per $ 1 0 0 of assessed value and a collection rate of 96.64 percent, current year General Fund property tax revenues for Fiscal Year 2007108 are projected t o be $273,033,266 which is $32,128,172 greater than this year's projected property tax collections. In addition t o collection of current year property taxes, t h e County also receives revenue from payment of delinquent property taxes and associated interest and penalties which are projected t o be $ 1 1,758,891. Together with the projected primary property tax collections next year as discussed above, the total base property tax revenues projected for Fiscal Year 2007108 are $284,792,157 a 12.45 percent increase over projections for Fiscal Year 2006107. 3. D e ~ a r t m e n t a Revenues l Base budget General Fund revenues from departments and operating transfers-in for Fiscal Year 2007108 are projected t o be $40,516,771. This amount is $4,446,785 more than the department revenues and operating transfers-in adopted for this fiscal year. Significant departmental revenue increases include: $2,853,671 resulting from additional rental revenue from County facilities. $ 3 17,000 of additional fees from the recently implemented mandatory Vehicle Tow Program. $ 3 14,600 due t o increases in adult correctional housing reimbursements. $217,350 due t o increases in juvenile correctional housing reimbursements. $78,393 resulting from enhanced eligibility screening and collection efforts from criminal defendants w h o are appointed a contract attorney at County expense but are able t o contribute some amount toward the total cost of their defense. B. General Fund Base Budget Expenditures The amount required t o fund General Fund supported base budgets for both departmental expenditures and net operating transfers-out is $452,085,237. This 4-20 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 19 base expenditure amount represents adopted departmental budgets adjusted for new or amended federal and state mandated expenditures, recurring supplemental requests, annualized as appropriate, that were adopted in the current year's budget, impacts to base pursuant t o Board adopted budget policies and prior directives, and decreases for one-time expenditures in the current year. Included within base expenditures are new, continued, or adjusted appropriations for: State mandated payments to support the Arizona Health Care Cost Containment System and the Arizona Long Term Care System in the total amount of $58,172,600 which includes combined increases next year of $723,626. State mandated payments to fund the State's indigent mental health program of $10,563,474. Funding for adult and juvenile detention healthcare of $12,403,875. State mandated cost shift requiring funding for the State Restoration t o Competency Program of $2,400,000 including an increase next year of $400,000. State mandated employer contributions t o the various State retirement systems totaling $21,398,605 which includes combined increases next year of $1,841,167. Funding for the County's contribution toward the cost of non-retirement benefits for our employees, primarily medical insurance premiums, totaling $36,127,267. Funding t o annualize the cost of departmental supplemental funding requests previously approved by the Board of Supervisors, totaling $1,062,843. Funding for the annual total amount of state mandated salary increases for judges awarded in January, 2007 of $534,410. Funding for the Board Contingency Fund at its historic level of $1,000,000. V. Recommended Adiustments t o General Fund Base Budaet As discussed in Section IV above the amount required t o fund base budget expenditures is $37,580,952 less than the amount of base budget revenues projected for Fiscal Year 2007108. Set forth below are my recommendations for adjustments t o base revenues and expenditures. 4-21 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 2 0 A. Recommended Adiustments t o General Fund Revenues 1. Primarv P r o ~ e r t vTax Rate and Levv Reduction Pursuant t o the administrative structure for property taxation set forth in state statute, the levies and rates adopted by the Board of Supervisors for Fiscal Year 2007108 will be based on property valuations set by the County Assessor for calendar year 2005. As a result these valuations continue t o reflect the unprecedented market appreciation that occurred locally, statewide and nationally during the period of 2004 through 2006. While this was a positive development in adding significant worth t o the property of individual and business owners, it has also added potential increased property tax liability for these assets at a rapid pace. Based on the current primary property tax rate of $3.8420 per $100 of assessed value, the levy would increase next fiscal year by $1 5,883,268 or 6.38 percent as a result of increases in valuation of existing properties. This increase represents an average of all valuations in the County, consequently many individual property valuations increased by more than 6.38 percent. Given the substantial jump in market appreciation of property, consideration should be given t o balancing the needs served by County programs against the impacts these increased valuations will have on taxpayers in our community. This is particularly important as they affect individuals and small businesses whose income is not increasing at as great a rate, as well as larger businesses that compete in national and international markets. The County needs t o do what it can, as one of many property taxing jurisdictions within the County, t o moderate these impacts while continuing t o meet its responsibilities. Therefore I am recommendins that the primarv Dropertv tax levy and resultins tax rate be reduced in an amount sufficient t o eliminate anv additional taxes resultins from increases in the valuation of existinq propertv. Specifically I recommend that the primary property tax rate be reduced 2 4 cents per $100 of assessed value or a 6.66 percent reduction of the current rate. The current primary rate of $3.8420 will be reduced t o $3.6020 which is the lowest County primary rate in ten years. This rate adjustment will reduce projected General Fund base revenues by $17,055,696. As was the case last year when the Board of Supervisors adopted the current year's budget, because the only new tax dollars contained in this recommended levy are entirely attributable t o new construction added t o the tax rolls and does not contain any additional tax dollars t o address inflation, no special notice or hearing will be required pursuant t o the state "Truth in Taxation" statutes. 2. Additional Primarv P r o ~ e r t vTax Rate Reduction Usina Alternative Revenues Since being appointed County Administrator it has consistently been m y judgement that the County's General Fund revenues are insufficiently diversified t o provide 4-22 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 21 a stable, predictable and efficient tax base for the institution or the community. The County is far too reliant on property tax. Historical circumstances that have developed over the past thirteen years within the County have reinforced this opinion and illustrated the critical need for enhanced revenue diversification. Unlike municipalities, Arizona counties do not receive any portion of the State income tax and can not levy a local income tax. The only other significant local option available t o counties t o diversify their general fund revenues is a countywide sales tax at a rate not to exceed one-half percent. Of the ninety municipalities in Arizona, all levy a sales tax. Of the fourteen counties in the State that are authorized t o levy a sales tax t o support general operating expenses, thirteen, all but Pima County, do so. The dilemma caused by the County's over-reliance on property tax has been well demonstrated by the recent cycle of rapid, substantial market appreciation of property. l'ndividuals and businesses have no control over changes in the market value of their property. While an increase in valuation does not in and of itself create additional tax liability, it creates the potential for an increase in taxes and, therefore, an uncertainty that is difficult t o plan for and accommodate. If additional taxes do result, they require cash that is not available from the non-liquid property that is being taxed. Increases in the income sources of taxpayers may not keep pace with the appreciation of their property, as is the case for individuals who are retired or disabled and rely on fixed incomes. Over-reliance on property tax makes all of these problems inherent in property taxation more acute resulting in greater hardships being borne by taxpayers. In addition, over-reliance on property tax, which is paid entirely by owners of property within the County, creates an inordinate property tax burden as compared to other jurisdictions. As such it constitutes a material disincentive in retaining and recruiting business investment in our community. This impediment to local economic development contributes t o a declining long-term viability of the County's tax base t o generate revenues sufficient to provide services to the community. Inclusion of a local sales tax in the General Fund revenues of the County will mitigate many of the negative effects of over-reliance on property tax. As compared t o property tax, sales tax affords considerable discretion and, therefore, the ability t o make choices, manage, plan for, and accommodate the tax liability incurred. This is further facilitated by state statute that exempts food, services, rents, and prescription medication from sales taxation by counties. Unlike property tax, sales tax will not be paid entirely by residents and property owners of the County. As w e continue t o enhance our efforts t o attract more tourists, conventions, and retail shoppers from the Republic of Mexico, the County is simultaneously failing t o directly capture the legitimate, equitable share of revenues from these visitors to fund the cost of government services which they enjoy while in Pima County. This is particularly true as regards the enormous cost of our 4-23 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2 0 0 7 Page 2 2 criminal justice and law enforcement system which accounts for approximately one-half of County General Fund expenditures. Perhaps a more significant development that compels inclusion of a local sales tax in the County's General Fund revenues is the proliferation of residential development outside, but peripheral t o the County's border. Approximately 49,000 of such new homes are currently in some stage of actual development and will house over 120,000 people within the next five t o seven years. No property taxes will be paid t o Pima County on these homes, yet most of their owners will commute t o Pima County for work, school, shopping, services and recreation. Failure t o capture the fair share of the value of General Fund services t o these commuters will result in Pima County property owners subsidizing these distant bedroom communities. Allowing three months for administrative implementation, levy of a countywide one-half percent sales tax effective October 1, 2 0 0 7 is estimated t o generate $55,000,000 during the next fiscal year. Using these revenues, dollar-for-dollar, as a substitute for existing primary property tax revenue will result in a reduction of the primary rate b y $0.7739 per $ 1 0 0 of assessed value. Combined with the 2 4 cent rate reduction recommended in Paragraph 1 above, the total reduction in the primary rate will be $ 1 .0139 or 26.39 percent less than the current primary rate. Next fiscal year the primary rate will be reduced from the current $3.8420 t o $2.8281 per $100 of assessed value. In Fiscal Year 2008109, during which the sales tax will be in effect for the full year, an additional $0.2394 can be reduced from the primary rate based on current projections. Excluding sales taxes levied by municipalities, the existing combined sales tax rate in Pima County is 6.1 percent consisting of 5.6 percent b y the State and 0.5 percent b y the Regional Transportation Authority. Eight of the remaining other fourteen counties have a comparable combined rate that is greater than 6.1 percent as listed in Table 2 below. Table 2 Combined State, Countv and Renional T r a n s ~ o r t a t i o nSales Tax Rates Greater Than 6.1 Percent Countv Coconino Yuma Gila La Paz Pinal Santa Cruz Yavapai Maricopa Combined State, Countv and Renional Rate County General Fund - Countv Jail County Countv Reaional Tax Open Space Hospital1 Transportation Tax Health Services 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 4-24 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 2 3 All of the municipalities i n Pima County levy a 2 percent sales tax except South Tucson which levies 2.5 percent. The result is that the existing total combined rate for Pima County is 6.1 percent in the unincorporated area and 8.1 percent in 99.76 percent of the incorporated area. Therefore, levy of a 0.5 percent County sales tax would increase the total combined rate within almost all of the incorporated area t o 8.6 percent. The total combined sales tax rate within many municipalities throughout the State currently equals or exceeds 8.6 percent including all of the municipalities in Santa Cruz County, Pinal County and Cochise County except Huachuca City and Sierra Vista. Seven municipalities in Maricopa County have a combined rate greater than 8.6 percent. Using sales tax revenues t o reduce the primary property tax rate by $0.7739 per $ 1 0 0 of assessed value will reduce property taxes on the average owner occupied home next year by $1 19.93. The average full cash value for all owner occupied homes in Pima County is $1 71,617. It is estimated that the average additional annual sales tax t o be paid by this same average household of 2.5 persons would be $91 as a result of levying a County sales tax of 0.5 percent. The resulting average annual net reduction in tax liability for each household is $28.93 and the total combined savings t o all homeowners i n the County would be $7,406,167. This reflects that all of these property taxes are paid by County residents but sales taxes are not. The $0.7739 reduction in the primary rate will reduce the property tax liability of the average business in Pima County by $1,010 next year and will reduce property taxes t o all businesses i n the County by a total of $1 3,572,380. All of these projected reductions in tax liability can increase by approximately 2 5 percent in Fiscal Year 2008109 when the sales tax is in effect for the entire year. Therefore, I recommend that the Board of Supervisors levy a 0.5 percent countywide sales tax effective October 1, 2 0 0 7 and that the projected revenues be used t o reduce the primary property tax rate by $0.7739 per $ 1 0 0 of assessed value. Unlike adoption of the County Budget, levy of the sales tax requires a unanimous vote of the Board of Supervisors pursuant t o state statute. If this recommendation t o levy a sales tax does not receive a unanimous vote it will not change any other revenues or expenditures in this Recommended Budget. The only effect would be that the primary property tax rate will be $3.6020 instead of $2.8281 and the resulting primary property tax revenues will be $267,736,461 instead of $21 2,736,461. B. Recommended Increases t o General Fund Base Budget Expenditures As discussed above the amount required t o fund base budget expenditures is $37,580,952 less than the amount of base budget revenues projected for Fiscal Year 2007108. This amount is reduced by $1 7,055,696 by the primary rate reduction of 2 4 cents recommended in Subsection A (1) above. The recommendation t o further reduce the primary rate by $0.7739 b y substituting sales tax revenue will neither 4-25 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 2 4 increase nor decrease available General Fund revenues but will only serve t o afford substantial tax relief t o property taxpayers. The amount of additional General Fund revenue available for appropriation after the 2 4 cent rate reduction is $20,525,256. Set forth below are my recommendations for allocation of these resources. 1. P r o ~ e r t vTax Rate Stabilization Fund Last year in adopting the current year's Budget the Board of Supervisors substantially reduced the existing primary property tax rate by 23 cents resulting in $14,371,021 less in property tax revenues going t o the General Fund. In doing so the Board simultaneously funded, as a one-year appropriation, the County's Property Tax Rate Stabilization Fund in the amount of $3,200,000. This was done in recognition that the other sources of revenue t o the General Fund, as well as required expenditures, are susceptible t o many factors over which the County has no control. Examples of such negative factors are unanticipated actions of the federal and state governments that would shift costs, reduce shared revenues and increase unfunded mandates t o the County, and catastrophic world events that cause a precipitous decline in the economy and corresponding government revenues. Setting funding aside in the Property Tax Rate Stabilization Fund will help t o avoid a possible roller coastering of the County primary and combined rates. Instability in these rates, coupled with rapid increases in valuation, would make it difficult for individuals t o plan for and accommodate their future property tax liability. Given that I am recommending that the primary property tax rate be substantially reduced for a second consecutive year, I am also recommending renewal of this set aside t o ensure stability. Therefore I recommend that $5,800,000 be appropriated t o the Property Tax Rate Stabilization Fund. 2. E m ~ l o v e eCompensation The County continues t o be challenged t o remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce. A countywide compensation market study is currently in progress t o assess all job classifications t o determine which have fallen below the compensation being paid by actual competing employers and t o what extent. This study will be complete during the early part of next fiscal year and will be used t o develop recommendations for the Board of Supervisors as t o which classifications and levels within these classifications need t o be addressed and in what amount and order of priority. Pending future implementation of the results of the market study, I recommend the following compensation package for inclusion in the Fiscal Year 2007108 Budget. 4-26 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 25 a. Commissioned and Corrections Officers In 2005 new, competitive pay plans were implemented in the County for commissioned and corrections officers in an attempt t o stay in market and address what had become an acute problem in recruiting and retaining personnel that resulted in substantial expenditures for overtime. Since that time market benchmarks for this workforce have continued to increase rapidly. A primary competitor, the City of Tucson, has awarded substantial increases t o their uniformed personnel during the past t w o years and appears likely t o do so again in Fiscal Year 2007108. Therefore, I recommend the following adjustments: That the Step Plans for Commissioned Officers be increased 1 0 percent effective January 6, 2008. This will raise the starting salary of deputies t o $20.24 per hour. The cost t o fund this adjustment next fiscal year is $1,798,078. The annualized cost in Fiscal Year 2008109 will be $3,596,156. That the Step Plans for Corrections Officer and Corrections Specialist be increased 5 percent and that the Corrections Sergeant pay range and salaries be increased 1 0 percent effective January 6, 2008. This will raise the starting salary for Corrections Officers t o $17.01 per hour. The cost t o fund these adjustments next fiscal year is $608,000. The annualized cost in Fiscal Year 2008109 will be $1,216,000. I recommend that this funding be reserved in the Contingency Fund for transfer t o the Sheriff's Department in an exact amount after a specific implementation plan has been reviewed by the Human Resources Department and approved by the County Administrator. b. Cost of Livina Adiustment The increase in the National Consumer Price Index from January 2006 t o January 2007, the benchmark used by the City of Tucson t o calculate cost of living adjustments for next fiscal year, is 2.1 percent. I recommend that a 2.1 percent increase t o address inflation be awarded effective with the pay period beginning July 8, 2007 to all eligible employees, except the standard exclusions and those that will receive an increase pursuant t o paragraph (a) above, but including those who have reached the top of the classification or step plan. The cost t o the General Fund is $3,911,016. Non-General Fund supported departments will absorb this increase. 4-27 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 26 c. E m ~ l o v e eRetirement Contribution Increase The officers and employees of the County participate in one of five different state retirement plans depending upon their status. The required contributions t o keep all of these plans adequately funded will increase next fiscal year. As a result of the state laws governing these different plans, however, only one plan, the Arizona State Retirement System (ASRS) t o which most County personnel belong, will require both the employer's and the employees' contributions t o increase. In the other four plans the entire contribution increase must be borne b y the County and employees in those plans will see no increase. Table 3 below sets forth increases i n contribution rates for the plans i n which the County participates. Table 3 Reauired Contributions t o Retirement Plans FY 2006107 Arizona State Retirement System Public Safety Correction Officers Countv Attornev Investigators Elected Officials Required Contributions FY 2007108 Increase County Employee County Employee County Employee 9.10% 19.06% 6.23% 12.87% 11.00% 9.10% 4.00% 8.50% 7.65% 7.00% 9.60% 21.90% 7.44% 16.04% 12.84% 9.60% 4.00% 7.96% 7.65% 7.00% 0.50% 2.84% 1.21 % 3.1 7% 1.84% 0.50% 0.00% (0.54)% 0.00% 0.00% As this table shows the contribution of employees who belong t o ASRS will increase 0.5 percent. Because this cost is i n addition t o inflationary increases addressed b y the compensation adjustment recommended i n paragraph (b) above, I recommend that all eligible County employees who are members of the ASRS on July 8, 2007, excluding those w h o are contributing only for the purpose of buying back previous years of service, receive a 0.5 percent increase effective on that date. The cost t o the General Fund next fiscal year is $792,725.Non-General Fund supported departments will absorb this cost. d. Market Adiustment The countywide compensation market study will be completed and recommendations for its implementation will occur during the coming fiscal year. The study will provide discrete information about the market position of the many job classifications within the County that can be used t o strategically address areas in our workforce that are experiencing acute recruitment and 4-28 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 27 retention problems. Pending future implementation of that plan, sufficient information exists t o indicate that, as an initial, first phase, a countywide market increase is appropriate and necessary for inclusion at this time in the Fiscal Year 2007108 Budget. One example is the City of Tucson which has recommended t o its Mayor and Council that, in addition t o a cost of living adjustment and holding all employees harmless from retirement system and health insurance premium contribution increases, 5 percent "merit" pay be awarded t o 9 8 percent of their employees next fiscal year. Consequently, as a first step toward addressing market disparity, I recommend that effective with the pay period beginning July 8, 2 0 0 7 all eligible employees be awarded a 2 percent market adjustment. Excluded from this recommendation are the commissioned and corrections officers w h o will receive increases pursuant t o paragraph (a) above and employees of the Superior Court, Clerk of the Superior Court and Juvenile Court as these departments implemented the first phase of their plan t o address market disparities in the fall of 2 0 0 6 in an amount equivalent t o 2.4 percent of their combined payroll. The cost t o the General Fund for this 2 percent increase is $2,803,194. General Fund supported departments will absorb this cost. Non- e. Criticallv Deficient Startina Salaries It is anticipated that the pending countywide compensation market study will indicate that a number of positions currently have starting salaries that are inadequate t o successfully attract and employ new hires. In order t o address the most critical of these situations identified b y the study next fiscal year, I recommend that $1,000,000 be reserved i n the Contingency Fund for this purpose subject t o future allocation b y the Board of Supervisors. 3. Zero-Base Budaet Adiustments Pursuant t o the schedule adopted b y the Board of Supervisors, four General Fund supported departments and three Non-General Fund departments, Communications, Regional Flood Control District, and Transportation, developed their budget requests using a zero-based approach without regard t o their target base which has been the basis for their budget in prior years. A separate report compiling the materials and information generated in the zero-base budget development process for Fiscal Year 2007108 has been transmitted t o the Board of Supervisors in conjunction with this Recommended Budget. Table 4 below summarizes requests for zero-base budget adjustments from the General Fund supported departments. 4-29 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2 0 0 7 / 0 8 Budget April 25, 2 0 0 7 Page 2 8 Table 4 Zero-Base Adiustment Reauests General Fund SuDDorted Departments Ex~enditure Variance Request Facilities Management Information Technology Procurement Treasurer 0 (633,113) 0 ( 1 14,283) $(747,396) $ Totals Revenue Variance Request $9,938 (6,378) 0 0 $3,560 Net ~eneT~und l m ~ a cof t Reauest 9,938 (639,491 0 ( 1 14,283) $( /43,836) $ I recommend these requests subject t o one adjustment. The lnformation Technology request does not budget any savings resulting from position vacancies. To date the department's actual attrition this fiscal year has averaged 9.9 percent. Therefore, I am recommending that lnformation Technology's request for $633,113 of increased expenditures be offset by $220,096 representing 3 percent vacancy savings. The resulting recommended net General Fund cost for lnformation Technology is $ 4 19,395. The resulting total net cost t o the General Fund of all recommended zero-base adjustments is $523,740 which will primarily fund increased costs for postage, mail pre-sort services, software, printing and additional program service requirements. 4. Recommended D e ~ a r t m e n t a Reauests l for S u p ~ l e m e n t aFunding l A separate compilation of all materials submitted by departments in support of supplemental funding requests has been transmitted t o the Board of Supervisors in conjunction with this Recommended Budget. The total net negative General Fund impact of all supplemental requests received by departments is $43,469,087. The amount available t o fund these requests after adjusting base revenues and expenditures as recommended above is $3,288,503. Categorized below are brief descriptions of the supplemental requests that I am able t o recommend. a. Justice and Law Enforcement 1) $474,688 - Border Crime Unit: Funds creation of a Border Crime Unit within the Sheriff's Office consisting of 3 new Detectives beginning October 1, 2 0 0 7 and a new operational squad of 8 Deputies and 1 Sergeant beginning January 8, 2008 t o address increasing violent crimes 4-30 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2 0 0 7 Page 2 9 associated with undocumented aliens that have resulted from the federal government's failure t o implement effective policies regulating international borders. The one-time cost for vehicles and equipment for these positions has been recommended for funding from the ending fund balance in Section 111 (B)(7)above. The annualized cost of this package in the second year will be $977,257. 2) $ 188,492 - COPS in Schools Grant '05: Funds the matching requirements of this federal grant awarded in August 2005 t o hire 1 4 additional Deputies. 3 ) $ 6 1 1,105 - Countv Attornev Felonv Prosecution: Funds 6 Attorneys, 3 Paralegals, 3 Legal Secretaries and 2 Legal Processing and 1 Administrative Support positions beginning October 1, 2007 t o address increased felony caseloads, ensure timely processing and disposition of cases, and reduce pre-trialldisposition incarceration costs at the jail. The annualized cost of this package in the second year will be $802,379. 4 ) $286,716 - Countv Attornev Misdemeanor Prosecution: Funds 3 Attorneys, 1 Paralegal, 1 Legal Secretary, 1 Legal Processing Support position and 1 Investigative Support Specialist position beginning October 1, 2 0 0 7 t o address increased misdemeanor caseloads and facilitate the efficient and timely disposition of these cases. The annualized cost of this package in the second year will be $376,819. 5) $96,735 - Countv Attornev Misdemeanor Victim Notification: Funds 1 Litigation Support position, 1 Administrative Support Specialist position, and supplies and services needed t o comply with a recent Arizona Court of Appeals ruling that expands required, state mandated victim notifications t o include misdemeanor crimes. 6) $1,095,660 - Contract Criminal Defense Attornevs: Funds the projected increase in costs for Court Appointed Criminal Defense Attorneys for the indigent based on current caseload trends and utilization of the Contract Attorney Program. 7 ) $73,125 - Public Defender E x ~ a n s i o nt o Reduce Contract Attornev Costs: The Public Defender has requested $966,318 t o add 2 2 new positions, including 11 Attorneys, and associated supplies and services in order t o increase that Office's capacity t o represent indigent felony defendants and correspondingly decrease the County's reliance on outside, contract attorneys for these services. The one-time capital costs for equipment t o implement this expansion are $73,125 which I recommend for 4-31 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2 0 0 7 / 0 8 Budget April 25, 2 0 0 7 Page 3 0 appropriation. I also recommend approval t o establish and fill the requested positions t o be funded b y transfers from the budget for the Contract Attorney Program based on per case claims made t o the Office of Court Appointed Counsel on the same terms, rates and conditions as are made available t o private contract attorneys. 8) $86,049 - Public Defender Law Clerk Proqram: Funds establishment of a Law Clerk Program in this Office consisting of 1 full time clerk and 4 half time clerks t o conduct legal research and facilitate more cost effective use of attorneys' time. 9) $81,555 - Justice Courts - Tucson Securitv: Funds 2 Judicial Security Officers for the Court which is n o w operating in three separate locations requiring over 400,000 screenings per year of persons entering these facilities. 10) $30,094 - Justice Court Aio Interpreter: Funds an Interpreter, which the Court does not currently have, t o provide judicially mandated services t o non-english speaking defendants beginning October 1, 2007. 11) $28,357 - Justice Court Green Vallev Securitv: Funds a Security OfficerIBailiff, which the Court currently does not have, beginning October 1, 2007. 12) $82,473 - S u ~ e r i o rCourt Grant Re~lacement:Funds partial replacement of reductions t o grants that have been used t o fund 2 Judges Pro Tempore for the criminal bench. 13) $207,100 - Superior Court Securitv Svstem: Funds upgrades t o the Court's video surveillance and electronic door locks systems t o increase capacity, reliability, and quality of judicial security. 14) $75,330 - Superior Court Securitv Officers: Funds 2 Security Officers t o enhance security at first floor access points t o the Court. 15) $43,102 - Superior Court Interpreters: Funds 1 additional Court Interpreter t o address a substantially increasing demand for these services. 16) $150,000 - Superior Court Mandated Services: Funds projected increased expenditures for these services, which include provision of jurors and interpreters, primarily as a result of increased case filings. I recommend that this allocation be reserved in the Budget Stabilization Fund for transfer in an amount based on actual additional expenditures. 4-32 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 31 17) $1 26,130 - Clerk of the Su~eriorCourt Additional Court S u e ~ o r t :Funds 1.5 Courtroom Clerks and 3 Support Staff positions t o staff 2 new Hearing Officers that were established by the Superior Court during mid-Fiscal Year 2006107. 18) $25,306 - Forensic Science Center Forensic Investiaation: Partial year funding for 1 additional Forensic Medical Investigator t o address a substantially increasing caseload and demand for these services from law enforcement. 19) $(1,808,01 1) - Attrition Adiustments: In several of the Package A, base budget requests submitted by large Justice and Law Enforcement departments no or low rates of attrition, or projected savings from vacant positions, have been budgeted without any corresponding significant overtime being budgeted. A substantial variance exists between the budgeted vacancy savings requested by these departments and the actual average attrition and resulting vacancy savings they are experiencing in the current fiscal year. Therefore, I recommend that personal services within these requested base budgets be adjusted t o reflect a more realistic, probable amount of vacancy savings next fiscal year and that these reductions be redirected and used t o fund some of the pressing needs in the Justice and Law Enforcement area identified by the supplemental packages recommended above. The County Attorney's Office budgeted zero attrition but has had an average attrition rate in the current fiscal year of 10.8 percent. The projected variance in savings is $2,032,008. 1 recommend that this base budget be reduced by $897,821 and be used t o fund recommended Packages 3 and 4 above. This represents an attrition rate of 4.77 percent. Indigent Defense budgeted 2 percent attrition and has had an average rate in the current year of 7.7 percent. The projected variance is $775,754. I recommend that this base budget be reduced by $86,049 and used to fund recommended Package 8 above. This represents an attrition rate of 2.64 percent. Superior Court budgeted 3 percent attrition and has had an average rate in the current year of 5.9 percent. The projected variance is $715,594. 1 recommend that this base budget be reduced by $1 18,432 and used t o fund recommended Packages 1 4 and 15 above. This represents an attrition rate of 3.5 percent. 4-33 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 3 2 Clerk of the Superior Court budgeted 2 percent attrition and has had an average rate in the current year of 6.5 percent. The projected variance is $446,245. 1 recommend that this base budget be reduced b y $ 1 26,130 and used t o fund recommended Package 1 7 above. This represents an attrition rate of 3.3 percent. Juvenile Court has budgeted 3.3 percent attrition and has had an average rate in the current year of 1 2 percent. The projected variance is $1,852,798. 1 recommend that this base budget be reduced by $579,579 and used t o fund recommended Packages 9,10,11,12,13, and 1 6 above. This represents an attrition rate of 6 percent. The total net amount recommended above for the Justice and Law Enforcement System is $1,954,006. b. Natural Resources, Parks and Recreation 1) $650,000 - Operating and Maintenance Costs for New Facilities: Funds the on-going costs of new or expanded facilities that will open during the first three-quarters of the next fiscal year including: lighting at Mehl Foothills Park and Dan Felix Park, Ellie Towne Flowing Wells Community Center, Mt. Lemmon Community Center, Rillito Park soccer fields, Robles Park, historic building projects at Canoa Ranch and Empirita Ranch, and over 4 6 miles of new trail added t o Bautista de Anza, Arizona Trail, Robles Pass, Sweetwater and Jeremy Wash. 2) $79,842 - Open Space Operatina and Maintenance: Funds establishment of an Open Space Maintenance Program consisting of 1.5 Trades Maintenance Technician positions and associated supplies beginning October 1, 2 0 0 7 t o repair, preserve, and monitor the over 30,000 acres of open space newly acquired pursuant t o the County's Bond Program. 3 ) $50,889 - Shootinq Ranges: Funds 1 Recreation Program Manager devoted t o shooting sports and associated supplies beginning October 1, 2 0 0 7 t o enhance safety and address increased usage of County Shooting Ranges. The total amount recommended above for Natural Resources, Parks and Recreation is $780,731. c. Public Health 1) $261,434 - West Nile Virus Response: Funds enhancement of the Public Health Department's ability t o provide a timely, effective response t o the threat of West Nile Virus consisting of 4 additional positions and associated 4-34 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 33 supplies and services t o increase surveillance activities, investigations, respond to public complaints, inspections, implement treatment and abatement plans, community education, and enforcement functions. 2) $38,848 - Disease Control Intervention: Funds 1 additional Communicable Disease Investigator t o address an inability t o serve all clients currently presenting themselves at County clinics seeking HIVISTD services. 3) $35,296 - Animal Care Center Staffinq: Funds one-half the cost of adding 2 Animal Care Technicians t o enhance the Center's capability t o operate the spaylneuter clinic and maintain sanitary, disease free sheltering of animals. I recommend that this funding be placed in reserve in the Contingency Fund for transfer t o the Center conditioned upon the City of Tucson providing the remaining one-half of funding needed t o affect this upgrade. The total amount recommended above for Public Health is $335,578. d. Forensic Science Center $68,066 - Bodv Transportation: Funds 2 Forensic Field Agents and equipment t o increase the Center's in-house capability for body removal and transport t o address substantial increases in calls for service and reduce the County's current reliance on outside service contractors. e. Assessor $60,000 - Pictometrv: Funds one-fourth the cost of enhanced aerial photography t o increase the effectiveness of this Office t o identify new construction and efficiency in use of staff time. It is anticipated that the full cost of this new service will be shared with the Pima Association of Governments and the City of Tucson. I recommend that this funding be reserved in the Contingency Fund pending commitment by these other entities for the remaining cost. f. Facilities Manaclement $90,122 - New Operating and Maintenance Costs: Funds utilities and maintenance costs for the County building at 6 9 2 0 East Broadway purchased in the fall of 2006. The total amount recommended above to fund departmental requests for supplemental funding is $3,288,503. 4-35 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2 0 0 7 Page 3 4 VI. Summarv of Recommended Adiustments t o General Fund Base Budciet As discussed in Section IV above the amount of projected General Fund revenues for Fiscal Year 2007108 exceed the amount necessary t o fund General Fund base expenditures by $37,580,952. Set forth in Table 5 below are the adjustments t o base recommended in Section V above. Table 5 Recommended Adiustments t o Base Budnet $ 37,580,952 Base Revenues in Excess of Base Expenditures Recommended Decreases to Base Revenues: Primary Tax Rate Reduction: 24 cents Half Cent Sales Tax Levyi77.39 cents Primary Rate Reduction 0 $ 17,055,696 Recommended Increases to Base Expenditures: Property Tax Rate Stabilization Fund Employee Compensation Zero-Based Adjustments Supplemental Department Funding: Justice and Law Enforcement Natural Resources, Parks and Recreation Public Health Forensic Science Center Assessor Facilities Management Total VII. The Overall Budciet A. S ~ e c i aDistricts l and Debt Service 1. Countv Librarv District On February 21, 2006, the Board of Supervisors unanimously approved an agreement with the City of Tucson t o transfer library operations and funding t o the Pima County Free Library District. Governance and administration of the library system, including all library employees, transferred t o the Library District on July 1, 2006. As a result, the Library District is n o w responsible for funding 2 6 4 permanent and 93.5 part-time library staff, maintenance and repair of all 341,250 square feet of library facilities, and library collection and technology support for all 2 5 library facilities and 1 affiliate branch in the T o w n of Oro Valley. 4-36 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 3 5 The agreement w i t h the City of Tucson allows the City t o decrease its financial support for the library system incrementally until the year 201 0 at which time the City will provide no funding whatsoever. For Fiscal Year 2007108 the City's contribution will decrease $2,000,000 from the current fiscal year for a total decrease of about $6,000,000 as a result of the County's agreement t o assume full funding of the library system. In addition, the Library District has funded all subsequent expenditures for growth in the system including the operating costs of new facilities and enhancements t o collections, services, programs, and hours. In order t o provide this relief t o the City of Tucson's General Fund the Library District's secondary property tax rate is n o w $0.21 9 7 per $ 100 of assessed value higher than it would have been if the agreement were not in place. The recommended Fiscal Year 2007108 Library District expenditure budget is $36,618,595. Included in this recommendation is funding to: Upgrade library materials including purchase of books, audio visual materials, and electronic resources. Extend Sunday hours at 1 4 library branches. Complete construction of the Wheeler Abbett-Marana and Flowing Wells library branches. Acquire initial library collections for the t w o new branches. Provide for operating and maintenance costs of the t w o new branches when they open during the coming fiscal year. The recommended Library District levv rate necessarv t o support the recommended buduet is $0.3975 per $ 1 0 0 of assessed value. This is an increase of $0.03 over the current year's rate of $0.3675. This 3 cent increase in the secondary property tax rate will produce the additional levy needed t o afford the City of Tucson's General Fund additional relief next fiscal year as provided for in the library transfer agreement. Debt Service Fund The total Recommended Fiscal Year 2007108 Debt Service Fund budget is $77,945,345, a $4,526,942 increase from this fiscal year. The Debt Service Fund includes payments on the County's General Obligation debt, Street and Highway Revenue debt, Highway Expansion/Extension Loan Program debt, 4-37 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 3 6 Flood Control General Obligation debt, and Improvement District debt payable to third parties, all of which are long-term debt. General Obliqation Debt Service The County's General Obligation Debt Service is funded with a secondary property tax. The recommended General Obligation debt service of $56,252,488 will fund existing debt service as well as debt service on a proposed $1 20,000,000 bond sale expected t o occur in January, 2008. As originally planned when the 1997 Bond Program began, the debt service on new bond sales supported by a secondary tax levy is being offset by ongoing reductions in debt service for existing outstanding bonds. As the 1997 bonds are being retired, 2004 bonds and 2006 bonds are being sold incurring new debt. I recommend that the General Obliqation Debt Service tax rate be decreased t o $0.6850 per $ 1 0 0 of net assessed value for Fiscal Year 2007108, a reduction of $0.03 from this vear's rate of $0.71 5 0 which will adequatelv fund all existinq and planned debt in the cominq year. Street and Hiqhwav Revenue Debt Service The 1997 Transportation Bond authorization provides for the sale of Street and Highway Revenue bonds with the debt service being repaid from the Highway User Fees (HURF) the Pima County Transportation Department receives from the State of Arizona. The recommended Street and Highway Revenue Bond debt service for Fiscal Year 2007108 of $18,057,25 1 will fund existing debt service as well as debt service on a proposed $25,000,000 bond sale expected t o occur in May, 2008. Highwav Ex~ansionIExtensionLoan Program (HELP) In addition t o Street and Highway Revenue bonds, the Transportation Department has one HELP loan for the Alvernon Way project. HELP is a program developed by the Arizona State Transportation Board t o provide short-term funding for specific transportation projects at below market rates. Fiscal Year 2007108 debt service on the existing HELP loan is $2,827,611. This debt service is also paid from HURF revenues. Flood Control General Obliqation Debt Service The Flood Control District's General Obligation Debt Service is funded by its secondary property tax. The Fiscal Year 2007108 debt service for the Flood Control General Obligation bonds is $807,995 which represents approximately $0.01 13 of its secondary tax levy. 4-38 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 37 l m ~ r o v e m e n District t Debt Service Pursuant to state law, lmprovement Districts can be formed with the approval of the Board of Supervisors and a majority of the property owners t o fund improvements within a specified geological location. Debt service for lmprovement District bonds held by third parties is included in the Debt Service Fund. For Fiscal Year 2007108, because all outstanding lmprovement District debt is held by other Pima County funds, the debt service of $560,124, paid from direct assessments t o the property owners in the respective improvement districts, will not need to be included in the Debt Service Fund this fiscal year. There are currently t w o lmprovement Districts paying debt service: La Cholla Boulevard lmprovement District and Camino Ojo de Agua lmprovement District. In addition, the Hayhook Ranch lmprovement District annual assessments are anticipated t o begin in December, 2007. Although Pima County is not liable for the debt service of the individual improvement districts, the County is required to include them in its financial reporting. 3. Reqional Flood Control District The recommended operating budget for the Regional Flood Control District is $17,074,685. Also recommended are operating transfers totaling $1 1,401,261. Of this total transfer amount, $10,563,000 is allocated t o the Capital Projects Fund, $807,995 is for payment of Flood Control General Obligation debt service and $30,266 goes t o the General Fund t o partially offset the County's contribution t o the Pima Association of Governments. Flood Control Capital Project funds are used to acquire, construct, expand, and improve flood control facilities within the County including bank stabilization, channels, drainage ways, dikes, levees, and other flood control improvements. This includes funding t o continue the Board approved Riparian Protection Program as a component of the Sonoran Desert Conservation Plan, and t o procure flood prone land contiguous t o existing watersheds within the County. These land acquisitions serve the dual purpose of protecting existing riparian habitat corridors and preventing future flood damages. This recommended budget includes funding t o complete emergency repair work begun this fiscal year along the Pantano Wash, Rillito River, and the lower Santa Cruz River which sustained significant damage during the July 31, 2006 flood event. The total cost of these repairs is approximately $10,000,000. It is anticipated that 9 0 percent of these costs will be reimbursed t o the District from FEMA and the Arizona Office of Emergency Management. 4-39 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 3 8 In order t o mitigate the impact of increases in valuations on property taxpayers, I recommend that the Reqional Flood Control District's tax rate be decreased t o $0.3446 per $ 1 0 0 of assessed value, a $0.03 cent reduction from the current rate of $0.3746. 4. Stadium District The Stadium District operating budget for Fiscal Year 2007108 is $2,533,809, a $54,903 increase from this year's budgeted amount. The District's budget also includes a $3,014,260 operating transfer from the Stadium District t o the General Fund t o pay the Stadium District Debt Service on the outstanding Certificates of Participation used t o finance construction of the Stadium. Funding for the District derives from four sources: a $3.50 per contract car rental surcharge, a $0.50 per day rental tax on recreational vehicle spaces, a 2 percent hotellmotel tax in the unincorporated area of the County, and revenue from baseball and other events scheduled at Kino Veterans Memorial Stadium. Tourism directly affects the car rental surcharge, recreational vehicle surcharge, hotellmotel tax, and revenues generated from ticket sales, parking and concession at Spring Training games. Fiscal Year 2007108 contract car surcharge revenue is expected t o total $1,680,000 for an increase of $230,000 over the current year's budgeted collections, and recreational vehicle space revenue is projected at $225,000 for an increase of $20,000 over the current year. On September 13, 2005 the Board of Supervisors approved an increase i n the hotellmotel tax, doubling the Stadium's share and yielding approximately $3.2 million annually in funding from this source. This funding has allowed the District t o fully fund its Debt Service, undertake a major capital improvement program t o maintain the Stadium as a safe and attractive public entertainment venue, and invest in revenue generating enhancements such as new signage, food and beverage outlets, paving of parking lots, and event marketing programs. Efforts t o increase revenues through non-baseball events held at the Stadium and adjacent facilities will continue during the coming fiscal year w i t h additional emphasis on community music festivals and sports tournaments. B. Annual Capital Proiects Fund Budaet and Capital Improvement Plan Budaet Transmitted under separate cover will be the Fiscal Year 2007108 recommended Capital Improvement Budget of $330,230,594, which consists of the Capital Projects Fund Budget of $234,717,175 and the Wastewater Management Capital Budget of $95,513,419, as set forth in Table 6 below. 4-40 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 3 9 Table 6 Recommended Fiscal Year 2007108 C a ~ i t a Proiects l Fund Budaet t Budget and Wastewater Capital l m ~ r o v e m e n Plan FY 2006107 FY 2007108 Bond and Non- Bond and NonBond Proiect Bond Proiect Budgets Budgets Difference 1997 Bond Proiects 200412006 Bond Proiects Non-Bond Proiects Capital Projects Fund Budget Facilities Management Transportation Flood Control Parks and Recreation Open Space Cultural Resources Neighborhood Reinvestment Solid Waste Management Sheriff Radio System CIP Administration Contingency Amount Total Capital Project Fund BIudget Wastewater Management Capital lmprovement Budget Total Capital Improvement Budget $155,901,786 $ 41,969,355 $197,871,141 $ 95,513,419 $330,230,594 $ 53,544,064 $132,359,453 $ 899,179 $63,835,347 $ 79,387,993 $ 1 5,226,247 $213,629,434 $52,765,813 1. Capital Proiects Fund Budnet The $234,7 17,175 Capital Projects Fund Budget for Fiscal Year 2007108 is an increase of $78,815,389 or 50.6 percent over the Capital Projects Fund Budget of $ 1 55,901,786 for the current fiscal year. Because overall project delivery in the County has improved, implementation of very large projects next fiscal year, such as the Joint Justice and Municipal Court Complex and the Public Safety Wireless Integrated Radio Communication Network, require provision of excess expenditure authority. In order t o ensure that the speed w i t h which these projects are actually completed does not cause either a budget exceedence or, alternatively, require an unnecessary delay in implementation, a 9.8 percent expenditure contingency has been included. Overall, the Capital Projects Fund budget transitions from the 1 9 9 7 bond program t o the projects authorized by voters in 2004. Of the total Capital Projects Fund budget, $62,936,168 is allocated t o 1 9 9 7 bond projects, $134,241,441 is allocated t o 200412006 bond projects, and the remaining $37,539,566 is allocated t o non-bond projects. 4-41 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2 0 0 7 Page 4 0 Included in the recommended Capital Projects Fund budget are construction expenditures for 1 0 2 projects n o w underway totaling $ 2 18,713,682, or 8 0 percent of the total allocated t o construction projects. The remaining balance of project expenditures are for planning and design, right-of-way, open space, utility relocation, and public art expenses. The major budgeted project for Facilities Management is the Joint Justice and Municipal Court Complex, a 2 0 0 4 bond project. The next largest project expenditure is for the Regional Public Safety Communications System, also a 2 0 0 4 bond project. There are major budgeted expenditures for three Transportation projects, all of which are 1 9 9 7 bond projects: Craycroft Road: River Road t o Sunrise Road; Kinney Road: Ajo Way t o Bopp Road; and Valencia Road: Mark Road t o Camino de la Tierra. Other significant projects include the Interagency Victim Advocacy Center, Marana Continental Ranch Library, Colossal Cave Road: Camino Loma Alta t o Vail Road, and the Psychiatric Hospital. Not included i n the Capital Projects Fund budget are $10.9 million of expenditures programmed b y the U.S. Army Corps of Engineers (USACOE) on five projects for which the Regional Flood Control District has budgeted its cost sharing responsibilities of $5,300,000. The major USACOE expenditure will be $9,000,000 for the Arroyo Chico Detention Basin. l 2. Wastewater Mananement C a ~ i t aBudqet The recommended capital budget for Wastewater Management is increased b y $53,544,064, or 1 27.6 percent. The Wastewater Management Capital Budget reflects the substantial completion of the 1 9 9 7 sewer bond program. With total recommended budgeted capital expenditures for existing projects of $95,513,419, 1 9 9 7 bond projects account for only $899,179, or 1 percent. The 2 0 0 4 bond projects account for $79,387,993, or 8 3 percent while the remaining $ 1 5,226,247, or 1 6 percent, are for non-bond projects. Major expenditures include construction on the Avra Valley Biological Nutrient Removal Oxidation Ditch Expansion t o 4 million gallons per day; Santa Cruz Interceptor: Prince t o Franklin; Marana Wastewater Treatment Plant Expansion; and Ina Road Water Pollution Control Facility Denitrification. C. Combined Total Countv Budnet 1. Combined Countv P r o ~ e r t vTax Rate The combined primary and secondary property taxes levied b y the County currently fund about 2 7 percent of the combined total County Budget. Other than the ability t o levy a one-half cent sales tax, these are the only County revenues over which the Board of Supervisors has substantial control. The 4-42 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 41 remainder of the combined County Budget, 7 3 percent, is supported almost entirely by charges for services and intergovernmental revenues, primarily state revenue sharing and grants. As discussed above, it is recommended that the primary property tax rate which supports the County General Fund be reduced 2 4 cents t o eliminate the entire increase in the levy resulting from the increase in the valuation of existing property. It is further recommended that the primary rate be reduced by an additional 77.39 cents using all of the revenues of a countywide one-half cent sales tax in effect for the last three-quarters of the fiscal year. The total combined reduction is $ 1.0139 per $ 1 0 0 of assessed value, from the current rate of $3.8420 t o $2.8281. The combined net County secondary property tax rates are recommended t o decrease by 3 cents as follows: the Library District is increased by 3 cents t o provide additional relief t o the City of Tucson's General Fund, Debt Service is decreased by 3 cents, and Regional Flood Control District is decreased by 3 cents. The result is a net reduction in the combined County property tax rate of $1.0439, from this year's rate of $5.2991 t o $4.2552. This is a 19.7 percent reduction in the combined rate. This lower rate will reduce the average homeowner's property tax liability next year by $ 1 6 2 and reduce property taxes for all homeowners by a total of $41,539,935. The average business in the County will pay $1,366 less in property taxes and, collectively, businesses will pay a total of $18,349,216 less next year. Combined Countv Budnet The combined total Recommended County Budget, set forth in the budget schedules and departmental budget summaries following this memorandum, is $1,463,516,575. This is an increase of $183,858,534 over the current year's budget. Of this total, General Fund expenditure increases account for $45,487,386. These increases are discussed in Sections IV and V above with one exception. The largest single General Fund expenditure increase of $24,500,000 results from a change in accounting procedure that resulted from a reclassification by the State Auditor General of the General Fund Reserve as an "expenditure." Significant non-General Fund increases in the overall County Budget include: $78,815,389 in the Capital Projects Fund as discussed in Section VII (A)(2) above. $ 18,434,960 in the Pima Health System Services Enterprise Fund due t o the increased cost of providing medical services t o additional members enrolled in the long-term care program and increases in the rate of medical inflation. 4-43 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 4 2 $ 1 8,060,501 in the Wastewater Management Enterprise Fund t o address increased maintenance and rehabilitation work needed for the ageing sewer system, and treatment capacity increases t o accommodate population growth. $5,903,137 i n Transportation for increased road repairs and maintenance, public transportation programs, emergency flood planning, and expanded services related t o Regional Transportation Authority funded capital improvements. $4,526,942 in Debt Service as discussed in Section VII (A)(2) above. $2,173,410 in the County Free Library District Fund t o provide increased relief t o the City of Tucson's General Fund as discussed in Section VII (A)(1) above. VIII. Conclusion Pursuant t o state law the valuations of existing property that must be used i n calculating property tax liability for Fiscal Year 2007108 are those set b y the County Assessor for 2005. As a result these valuations, on the average, reflect a real estate market that was experiencing rapid, substantial appreciation i n property values. This has caused concern among property owners in the County as t o the effect these increased valuations will have on their property tax liability. Pima County, as one of many property taxing political subdivisions within the County, needs t o do what it can t o mitigate the impacts of these inordinate increases in assessed value on the community. This Recommended Budget addresses the issue of substantial increases in property valuations in t w o significant ways: The primary property tax rate is recommended t o be reduced 2 4 cents t o more than eliminate any additional tax dollars being collected as a result of the increase in existing property valuations. The combined net County secondary property tax rates are recommended t o decrease an additional 3 cents for a total, combined decrease i n County property tax rates of 2 7 cents. The County will receive a total of $ 19,195,428 less in property tax revenues as a result of these recommendations. The primary property tax rate is recommended t o be reduced an additional 77.39 cents by substituting the revenues generated b y a countywide one-half cent sales tax in effect for the final three-quarters of next fiscal year. This recommendation will correct the historic over-reliance b y the County on property taxation that exacerbates the issue of property valuation. It will also provide much needed diversification in County 4-44 The Honorable Chair and Members, Pima County Board of Supervisors Transmittal of Recommended Fiscal Year 2007108 Budget April 25, 2007 Page 43 General Fund revenues that is already in place within every other local government in the State. This will enable the County t o capture the fair value of services enjoyed by tourists, out of County shoppers and persons residing outside but on the periphery of the County's border rather than requiring County property owners t o subsidize these visitors and commuters. Combined with the levy and rate reductions discussed above, the combined County property tax rate will be reduced $1.0439 or 19.7 percent. The total decrease in County property taxes collected will be $74,195,428. In addition t o providing property tax relief t o address the impacts of increased valuations, this Budget continues the County's commitment t o invest in the community and improve services t o the public. All existing County responsibilities, functions and programs continue t o be funded without reduction in the level of services now being provided. This Budget also addresses increased costs of service delivery, increased demand for services as our population grows, progressively decreasing grant dollars received from the federal and state governments, new mandated legal requirements for service delivery, and the need t o fund new operating costs for voter approved bond projects as they come on-line. Significant additional investments provided for in this Budget include: Almost $ 4 million of new funding specifically t o enhance the Justice and Law Enforcement System including $966,106 to establish a Border Crime Unit within the Sheriff's Office. More than $1 million t o enhance the programs and facilities of Natural Resources, Parks and Recreation including operating and maintenance costs for numerous voter approved new and expanded parks, facilities, trails, and properties. Almost $400,000 t o enhance and expand Public Health programs including response t o the threat of West Nile Virus. Almost $1 1 million for an employee compensation package t o continue t o invest in the County's workforce and attempt t o remain competitive in attracting and retaining personnel. 4-45 This page intentionally left blank. 4-46 4-47 4-48 4-49 4-50 Note: The final paragraph of this memorandum, Tentative Budget Adoption: Fiscal Year 2007/2008, May 22, 2007, makes reference to the publication of the Tentative Budget, “. . . in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-51 This page intentionally left blank. 4-52 Board of Supervisors Memorandum June 19, 2007 Fiscal Year 2007108 Final Budget Adoption Backsround The fiscal year 2007108 recommended budget was transmitted t o the Board on April 25, 2007. The tentative budget was adopted by the Board on May 22, 2007 as originally recommended, with the following exceptions: Capital Projects Fund budgeted expenditures were revised upward by $15,825,820 t o reflect current cost estimates of projects' completion; $2,066,601 of expenditures were added t o accommodate one-time carryover requests; $1,350,000 in expenditure authority was added t o the Recorder's Document Storage and Retrieval Fund for computer equipment, and for services related t o the redaction of social security numbers from records accessible to the public via the internet; $40,000 was added t o the Human Resources Department budget to cover increased educational reimbursement costs submitted by County employees; $7,500 was added t o the Outside Agency budget for the Arizona Women's Conference; and $92,000 was subtracted from the General Fund Debt Service budget. Adoption of the tentative budget served t o set the maximum County expenditure ceiling. Recommended Adiustrnents t o the Tentative Budget I recommend the following adjustments to the Board adopted tentative budget, all of which can be accomplished within the budget ceiling established by that adoption: 1. Impact of Pro~osition1 0 0 - On May 17, 2007, 1 forwarded t o the Board a report on the impact of Proposition 100, approved by the voters in November 2006, which generally requires "no bail for foreign nationals." The Arizona Supreme Court requires certain court proceedings t o comply with the Proposition. In my May report, I recommended that an additional $500,000 be set aside in the Budget Stabilization Fund t o cover the cost of Proposition 100 implementation. I recommend that the $500,000 be taken from the Tax Rate Stabilization Fund. I also recommend that we request reimbursement of this cost from the Arizona Legislature or federal government due t o their failure t o control the international border. 2. Pima Council on Aging - Neiahbors Care Program - On May 21, 2007, 1 forwarded t o the Board a request from the Pima Council on Aging for an appropriation of $70,000 t o support the Neighbors Care program. A t that time I stated that at the time of final budget adoption I would request appropriate direction from the Board regarding the source of funding for this $70,000 request. With Board concurrence I have funded this request in the Outside Agency General Services and Economic Development and Tourism budgets. This program is being partially funded by the RTA and requires matching funds from the City of Tucson. Our allocation t o this program should be conditioned on an equal appropriation from the City of Tucson. 4-53 The Honorable Pima County Board of Supervisors Fiscal Year 2007108 Final Budget Adoption June 19, 2007 Page 2 3. Additional 0.5 Percent Market Adjustment - A t adoption of the tentative budget, reference was made t o possibly including another 0.5 percent market adjustment for County employees to be effective on the same date for the same group of employees as the 2 percent market adjustment already contained in the tentative budget. This adjustment would cost the general fund approximately $700,000. Since the Board has set budget expenditure ceilings, it is not possible t o increase overall revenues t o accommodate such an adjustment. I would recommend, if the Board chooses t o approve this additional market adjustment, t o which I have no objection, that the Board require all departments t o absorb this increase in market compensation through departmental attrition. The additional attrition required would equal 0.2 percent. 4. Additional Fundina for Outside Agency Social, Youth and Health Programs - In their recommendation t o the Board, the Outside Agency Review Committee recommended an additional $65,000 in supplemental funding, and approximately $14,000 in underfunding of a Scrappy's Youth Center. In total, these items amount t o $79,000. 5. Metropolitan Education Commission Fundinq - In the Outside Agency Economic Development Program, $38,000 has been requested by the Metropolitan Education Commission for a college outreach program matching high school graduates t o colleges, thereby enhancing continuing higher education. Given the shortage of the number of professional positions just in the County, it would appear that there needs to be a redoubling of efforts t o fill future professional positions for lawyers, engineers, architects, accountants, nurses and physicians. Hence, funding this item subject to a City match would be a sound investment. I believe it would be appropriate t o fund this request through the Economic Development and Tourism Department. 6. JobPath Resuest of Funding t o TREO - On April 10, 2007, JobPath requested an additional $ 120,000 in funding t o continue their efforts to develop a skilled workforce. This request was forwarded t o the agency administering the JobPath employment and training contract at TREO. It is my understanding that TREO has declined t o fund this additional amount. Board direction is necessary if there is a desire to allocate these funds, which would be subject t o the County funding of JobPath being not more than actual funding of JobPath by the City of Tucson. Other Issues 1. Courts Budget Request - I received a memorandum dated June 8, 2007, from the Presiding Judge of the Superior Court, on which the Board was copied, regarding their budget submittal. After reviewing their responses t o certain questions I raised regarding their budget, I do not see any reason t o alter my recommendation regarding the Superior Court or Juvenile Court budgets. 4-54 The Honorable Pima County Board of Supervisors Fiscal Year 2007108 Final Budget Adoption June 19, 2007 Page 3 Advance Pavment t o Universitv Physicians Healthcare for O ~ e r a t i n aUniversitv Phvsicians Healthcare Hospital at the Kino Campus - Included in the budget was a payment of $21.3 million for hospital operations. I indicated at the time that it was possible that this amount could increase at final budget adoption. In further discussions with University Physicians Healthcare, it is apparent that $25 million is the minimum amount that will be necessary for hospital operations for next fiscal year. This is an increase of $3.7 million. I recommend that the funds necessary for this increase be reallocated from $ 2 million of anticipated savings in contract juvenile and adult correction medical costs and the allocation of $1.7 million in estimated Pima Health System profits for next fiscal year. 3. Capital Improvement Program Reduction - On June 4, 2007, 1 distributed a memorandum t o the Board, indicating that as much as $65 million could be reduced from the budget by simply eliminating the expenditure capacity for the Program, and delaying a number of projects. I do not recommend that the Board reduce or delay the ~ a b i t aImprovement ~ Program. Recommendation Set forth below are the proposed fiscal year 2007108 final budget amounts and tax rates. These amounts and rates are the same as those resulting from the Board's action at adoption of the tentative budget and as recommended in this memorandum and reflected in the attached Arizona Auditor General prescribed schedules. Fiscal Year 2007108 Budaet Budget Total County Budget County Free Library District Regional Flood Control District Debt Service Stadium District $1,482,7 14,496 36,618,595 17,074,685 77,945,345 2,533,809 Respectfully submitted, C.H. Huckelberry County Administrator /' CHHljj (June 14, 2007) 4-55 Tax Rate $3.6020 0.3975 0.3446 0.6850 ------ This page intentionally left blank. 4-56 Pima County FY2007/2008 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2005/2006 Through 2007/2008 Budget in Brief Fiscal Year 2007/2008 Adopted Full Time Equivalent Positions for Fiscal Years 2005/2006 Through 2007/2008 Pima County Capital Improvement Program 5-1 This page intentionally left blank. 5-2 Pima County FY2007/2008 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental Funds are referred to as “expendable funds” because the measurement focus is based upon the flow of current financial resources rather than the measurement of net profit. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: z z z z z Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Hotel/motel tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Public Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, emergency management/homeland security, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-3 Pima County FY2007/2008 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d) z z z z z z Debt Service Fund Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary taxes on real property. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Tucson Electric Park. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, general long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for the Regional Flood Control District, Transportation bonds and loans, and General Obligation bonds. 5-4 Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers of secondary property tax revenue from the Regional Flood Control District Special Revenue Fund for payment of Flood Control General Obligation bonds. Pima County FY2007/2008 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Governmental Funds Proprietary funds are accounted for using the flow of economic resources measurement focus. This measurement focus accounts for all cost allocations (including depreciation) associated with the fund, similar to non-governmental business enterprises, and determines the net profit from operations. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d) z z z z Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Medical Services - Accounts for provider health care services for Pima Health System & Services, which operates health plans for the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS). Primarily derived from capitation fees. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Wastewater Management - Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user and connection fees. 5-5 Pima County FY2007/2008 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: z z Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. Financed by charges to specific user departments and to the General Fund. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and communications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-6 Pima County FY 2007/2008 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND GENERAL FUND 37.87% ENTERPRISE FUNDS 34.67% SPECIAL REVENUE FUNDS 19.51% CAPITAL PROJECTS FUNDS 3.33% DEBT SERVICE FUND 4.62% EXPENDITURES BY FUND GENERAL FUND 32.96% ENTERPRISE FUNDS 28.41% SPECIAL REVENUE FUNDS 16.47% CAPITAL PROJECTS FUNDS 16.90% SERVICE DEBT DEBT SERVICE FUND FUND 5.26% 5.26% FUNDING SOURCES EST. BEGINNING FUND BALANCE 2007/2008 GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS 43,073,978 53,575,305 11,187,528 106,189,471 70,077,700 ADOPTED REVENUES 2007/2008 469,216,715 241,727,513 57,259,988 41,267,282 429,661,905 Note: The above charts do not include Internal Service Funds. 5-7 OTHER FINANCING SOURCES 2007/2008 INTERFUND TRANSFERS IN / (OUT) (488,769,648) 0 (244,232,031) 0 (77,945,345) 0 (250,542,995) 145,000,000 (421,224,477) 50,000,000 (23,521,045) (17,895,967) 21,689,857 23,757,617 (4,282,586) ADOPTED EXPENDITURES 2007/2008 ESTIMATED ENDING FUND BALANCE 0 33,174,820 12,192,028 65,671,375 124,232,542 Pima County FY 2007/2008 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES MEMO REVENUE 1.21% TAXES 30.76% MISCELLANEOUS 1.63% INTEREST 1.06% SPECIAL ASSESSMENT 0.05% FINES AND FORFEITS 0.56% LICENSES & PERMITS 1.43% CHARGES FOR SERVICES 37.52% INTERGOVERNMENTAL 25.78% FY 2005/2006 ACTUAL REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 321,475,264 214,757 19,665,367 294,034,228 425,145,483 6,655,450 15,228,020 19,461,075 15,245,877 1,117,125,521 FY 2006/2007 REVISED 350,439,566 291,456 19,705,867 299,571,012 430,412,081 6,904,517 9,422,527 18,101,949 20,000,000 1,154,848,975 FY 2007/2008 ADOPTED 381,106,799 560,124 17,752,889 319,458,634 465,039,585 6,945,192 13,132,323 20,137,857 15,000,000 1,239,133,403 EXPENDITURES CAPITAL OUTLAY 16.12% PERSONAL SERVICES 30.00% SUPPLIES & SERVICES 53.88% EXPENDITURES FY 2005/2006 ACTUAL FY 2006/2007 REVISED PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 347,439,720 627,933,382 139,675,151 419,869,688 693,158,566 166,629,787 1,115,048,253 1,279,658,041 Note: The above charts do not include Internal Service Funds. 5-8 FY 2007/2008 ADOPTED 444,745,930 799,016,856 238,951,710 1,482,714,496 Pima County FY 2007/2008 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2005/2006 - 2007/2008 ACTUAL FY 2005/2006 ADOPTED FY 2007/2008 REVISED FY 2006/2007 ESTIMATED FY 2006/2007 242,948,462 2,535,630 143,920,448 27,101,623 5,786,442 2,490,854 4,935,286 429,718,745 253,565,153 2,473,492 145,517,134 30,647,847 5,494,916 1,622,683 3,731,638 443,052,863 253,319,917 2,473,492 151,783,818 32,515,195 4,952,794 2,577,553 4,293,339 451,916,108 267,784,461 2,926,812 152,524,211 31,485,850 5,574,591 2,306,654 6,614,136 469,216,715 212,461,871 183,459,940 6,344,804 402,266,615 239,960,001 196,949,045 2,626,381 439,535,427 225,952,911 195,109,397 6,747,690 427,809,998 255,072,228 231,128,754 2,568,666 488,769,648 35,271,645 0 4,916,431 133,052,926 15,649,862 827,293 2,931,905 11,718,201 638,141 205,006,404 47,428,571 0 5,265,965 137,714,689 15,470,277 1,350,801 1,158,935 10,651,875 0 219,041,113 47,623,023 0 4,474,741 142,752,255 14,823,530 1,379,801 1,930,929 9,967,483 0 222,951,762 57,069,850 560,124 4,974,680 148,424,007 16,012,140 1,311,801 2,229,213 11,145,698 0 241,727,513 72,850,368 91,634,784 6,217,865 170,703,017 94,929,202 119,882,492 8,314,613 223,126,307 92,399,267 116,224,352 7,886,387 216,510,006 101,595,531 135,782,770 6,853,730 244,232,031 43,255,157 214,757 0 1,316,788 5,102 44,791,804 49,445,842 291,456 7,500 693,000 0 50,437,798 49,551,480 291,456 7,500 1,293,000 0 51,143,436 56,252,488 0 7,500 1,000,000 0 57,259,988 66,829,440 66,829,440 73,418,403 73,418,403 68,930,128 68,930,128 77,945,345 77,945,345 11,157,270 19,100,807 4,639,069 567,219 35,464,365 11,881,420 17,407,915 4,176,652 1,740,695 35,206,682 11,881,420 17,407,915 4,176,652 1,740,695 35,206,682 13,781,039 23,517,156 3,598,141 370,946 41,267,282 0 0 121,007,533 121,007,533 799,786 106,247 154,995,753 155,901,786 0 0 163,020,409 163,020,409 711,094 21,262,196 228,569,705 250,542,995 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL SPECIAL REVENUE FUNDS REVENUE TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL DEBT SERVICE FUND REVENUE TAXES SPECIAL ASSESSMENT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL EXPENDITURES SUPPLIES & SERVICES TOTAL CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 5-9 Pima County FY 2007/2008 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2005/2006 - 2007/2008 ACTUAL FY 2005/2006 REVISED FY 2006/2007 ESTIMATED FY 2006/2007 ADOPTED FY 2007/2008 12,213,306 5,903,584 363,293,191 41,715 3,849,404 2,235,267 14,607,736 402,144,203 11,966,410 4,450,269 366,886,042 58,800 1,771,257 1,977,741 20,000,000 407,110,519 8,309,586 4,732,753 359,032,487 35,000 4,698,816 1,842,638 19,000,000 397,651,280 9,851,397 4,721,877 394,024,439 58,800 3,998,315 2,007,077 15,000,000 429,661,905 62,127,481 286,009,218 6,104,949 354,241,648 84,180,699 302,802,379 693,040 387,676,118 66,955,473 308,235,294 6,579,371 381,770,138 87,367,077 332,897,791 959,609 421,224,477 TOTAL REVENUES 1,117,125,521 1,154,848,975 1,158,869,268 1,239,133,403 TOTAL EXPENDITURES 1,115,048,253 1,279,658,041 1,258,040,679 1,482,714,496 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL Note: The above data does not include Internal Service Funds. 5-10 Pima County FY2007/2008 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute § 42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 19, 2007, the Board adopted the budget for fiscal year 2007/08, which covers the period from July 1, 2007 through June 30, 2008. Pima County’s Fiscal Year 2007/08 Adopted Budget includes: • $1.483 billion in expenditures • $1.239 billion in revenues • $80.7 million in operating transfers between the various operating funds • $195.0 million total in sales of General Obligation, Transportation, and Sewer Revenue Bonds Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2006/2007-2007/2008 Expenditures by Fund Fiscal Year 2007/2008 General Fund 32.9% Enterprise 28.4% Debt Service 5.3% Capital Projects 16.9% Special Revenue 16.5% 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 General Fund Special Revenue Debt Service 2006/2007 Capital Projects Enterprise 2007/2008 GENERAL FUND: The Fiscal Year 2007/08 Adopted Budget for General Fund expenditures increased by $49.2 million over fiscal year 2006/07. Major factors contributing to this net increase include: • $24.5 million additional expenditure authority to provide for a General Fund Reserve equal to 5% of General Fund revenues • $15.0 million for advance payment under the agreement with University Physicians Healthcare to operate the former Kino Community Hospital • $7.5 million for an employee compensation plan (excluding commissioned and corrections officers) for a 2.1% general salary adjustment, a 2.5% market rate adjustment, and a 0.5% increase for employees who are members of the Arizona State Retirement System whose required contribution will increase by that percentage • $6.1 million in supplemental funding for individual departments • $2.9 million increase in General Fund Debt Service for certificates of participation issued in connection with the acquisition of the Bank of America building • $1.4 million net increase in the County’s contribution toward the cost of non-retirement benefits; $1.8 million net increase in state mandated employer contributions to the various state retirement system; $1.4 million increase for the County’s contribution to individual employee’s Health Savings Accounts • $2.5 million increase in mileage costs charged to various departments • $2.4 million for a 10% increase in the step plan for commissioned officers effective January 6, 2008, a 5% increase in the step plan for correction officers and corrections specialists effective January 6, 2008, and a 10% increase in the step plan for corrections sergeants effective January 6, 2008 • $1.0 million reserved for potential increases to critically deficient starting salaries to be based on a pending market study • $500,000 reserve to cover the impact of the Implementation of voter approved Proposition 100 • $500,000 reserve for potential Solid Waste Program operating losses • $527,000 of various increases identified for General Fund departments that underwent the zero base budget process 5-11 Pima County FY2007/2008 Adopted Budget • • • • $400,000 increase in Restoration to Competency funding $1.5 million net reduction for the primary and general elections held in 2006 partially offset by cost of the planned Presidential Preference Primary scheduled for early 2008 $18.7 million reduction in various fiscal year 2006/07 one-time expenditure items also includes the annualization of fiscal year 2006/07 supplemental requests, annualization of fiscal year 2006/07 salary adjustments, other position related adjustments, adjustments for one time costs, etc. SPECIAL REVENUE FUNDS: The Fiscal Year 2007/08 Adopted Budget for Special Revenue Funds expenditures increased by $21.1 million over fiscal year 2006/07. Major factors contributing to this net increase include: • $8.3 million increase in the Regional Flood Control District primarily due to increased costs for flood damage repairs resulting from a significant flood event in July 2006 • $5.9 million increase in Transportation spending for increased repairs and maintenance, motor pool, and increased flood emergency planning costs • $4.5 million increase in various special revenue grants • $2.6 million increase in planned expenditures from the Recorder’s Document Storage & Retrieval Fund • $2.2 million increase in County Free Library District expenses reflecting additional costs for new Sunday hours, new branches, books, etc. • $2.1 million increase in expenditures in the Property Tax Rate Stabilization Fund • $1.8 million net increase in various other departmental special revenue funds • $725,000 increase for Public Health operating budget expenditures including $336,000 in supplemental funding • $3.3 million decrease in expenditures budgeted for the Facilities Renewal Fund • $4.0 million decrease in planned expenditures in the Space Acquisition Fund • also includes annualization of fiscal year 2006/07 salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2007/08 Adopted Budget for Debt Service Fund expenditures increased $4.5 million over fiscal year 2006/07. This increase is the net of retired debt and anticipated debt service costs related to bond sales to be made in fiscal year 2007/08. CAPITAL PROJECTS FUND: The Fiscal Year 2007/08 Adopted Budget for the Capital Projects Fund expenditures increased by $94.6 million over fiscal year 2006/07, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2007/08 to Fiscal Year 2011/12 Capital Improvement Plan. (See the Summary Schedules section - Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2007/08 Adopted Budget for Enterprise Fund expenses increased by $33.5 million over fiscal year 2006/07. Significant changes include: • $17.2 million net increase in Pima Health System & Services primarily due to increased enrollment anticipated in the Arizona Long Term Care System and significant inflation in medical costs • $18.1 million increase in the Wastewater Management Enterprise Fund, relating to the rehabilitation and expansion of the system, increased depreciation, debt service, etc. • $1.9 million decrease in Development Services reflecting a slowdown in construction activity and the elimination of remodeling costs budgeted as expenditures in fiscal year 2006/07 • also includes position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-12 Pima County FY2007/2008 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2007/2008 Fiscal Years 2006/2007-2007/2008 County Admin 12.5% Public Works 34.2% Medical Services 27.9% 500,000 400,000 300,000 Community & Econ Dev 5.8% 200,000 100,000 Justice & Law Enforcement 19.6% 0 2006/2007 2007/2008 COUNTY ADMINISTRATION: The Fiscal Year 2007/08 Adopted Budget for expenditures for the County Administration functional area increased by $21.9 million over fiscal year 2006/07. Major reasons for the net increase include: • $24.5 million additional expenditure authority to provide for a General Fund Reserve equal to 5% of General Fund revenues • Fiscal Year 2007/08 Adopted Budget for Debt Service Fund expenditures increased $4.5 million over fiscal year 2006/07. This increase is the net of retired debt and anticipated debt service costs related to bond sales to be made in fiscal year 2007/08 • $2.9 million increase in General Fund Debt Service for certificates of participation issued in connection with the acquisition of the Bank of America building • $2.6 million increase in planned expenditures from the Recorder’s Document Storage & Retrieval Fund • $2.1 million increase for Property Tax Rate Stabilization Fund • $2.4 million of Contingency funds for the increase in the step plans for commissioned officers, corrections officers, corrections specialists, and corrections sergeants effective January 6, 2008 • $1.0 million reserved for potential increases to critically deficient starting salaries base on a pending market study • $540,000 in supplemental funding for individual departments • $500,000 of Contingency funds reserved for potential Solid Waste Program operating losses • $400,000 increase in Restoration to Competency funding • $1.5 million net reduction for the primary and general elections held in 2006 partially offset by cost of the planned Presidential Preference Primary scheduled for early 2008 • $3.3 million decrease in expenditures for the Facilities Renewal Fund • $4.0 million decrease in planned expenditures in the Space Acquisition Fund • $5.0 million decrease in reserve budgeted in fiscal year 2006/07 for possible reimbursement of fiscal year 2004/05 Vehicle License Tax funds • $8.2 million reduction of expenditure authority in the Budget Stabilization Fund due to the reversal of provisions for various legislative relief actions in fiscal year 2006/07 • also includes current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2007/08 Adopted Budget for expenditures for the Community & Economic Development functional area increased by $4.5 million over fiscal year 2006/07. Major factors contributing to this net increase are: • $2.2 million increase in County Free Library District expenses reflecting additional costs for new Sunday hours, new branches, books, etc. • $729,000 increase in various Community Services grants 5-13 Pima County FY2007/2008 Adopted Budget • • • • • $420,000 net increase in Community Development & Neighborhood Conservation primarily due to additional Outside Agency funding $321,000 increase in Economic Development & Tourism Special Revenue Fund $249,000 increase in the Community Services department operations $227,000 increase in the Employment and Training Special Revenue Fund also includes current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2007/08 Adopted Budget for the Justice & Law Enforcement functional area increased by $17.9 million over fiscal year 2006/07. This net increase is due primarily to: • $4.2 million of supplemental funding for various Justice & Law Enforcement departments • $3.6 million net increase in anticipated grant funds • $2.0 million net increase in base motor pool costs • $1.3 million in net increases to various other Justice & Law Enforcement Special Revenue Funds • also includes annualization of fiscal year 2006/07 supplemental requests, annualization of fiscal year 2006/07 step adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. These miscellaneous adjustments account for a significant portion of the increase between the fiscal years MEDICAL SERVICES: The Fiscal Year 2007/08 Adopted Budget for the Medical Services functional area increased by $27.2 million over fiscal year 2006/07. The main reasons for this net increase include: • $17.2 million net increase in Pima Health System & Services primarily due to increased enrollment anticipated in the Arizona Long Term Care System and significant inflation in medical costs • $15.0 million for advance payment under the agreement with University Physicians Healthcare to operate the former Kino Community Hospital • $725,000 increase for Public Health operating budget expenditures including $336,000 in supplemental funding • $153,000 increase in Public Health Grants • $500,000 decrease in Institutional Health Grants • also includes current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. PUBLIC WORKS: The Fiscal Year 2007/08 Adopted Budget for the Public Works functional area increased by a net $131.5 million over fiscal year 2006/07. Significant changes include the following: • Capital Projects Fund expenditures increased by $94.6 million, due to the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2007/08 to 2011/12 Capital Improvement Plan (See the Summary Schedules section – Summary of Active Capital Improvement Projects) • $18.1 million increase in the Wastewater Management Enterprise Fund, relating to the rehabilitation and expansion of the system, increased depreciation, debt service, etc. • $8.3 million increase in the Regional Flood Control District primarily due to increased costs for flood damage repairs resulting from a significant flood event in July 2006 • $5.9 million increase in Transportation spending for increased repairs and maintenance, motor pool, and increased flood emergency planning costs • $2.4 million increase in the Facilities Management department due to increased operations in newly acquired County office space, increased motor pool costs, etc. • $1.1 million of supplemental funding in Natural Resources, Parks and Recreation • $1.9 million decrease in Development Services reflecting a slowdown in construction activity and the elimination of remodeling costs budgeted as expenditures in fiscal year 2006/07 • also includes annualization of fiscal year 2006/07 supplemental requests, annualization of fiscal year 2006/07 salary adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-14 Pima County FY2007/2008 Adopted Budget Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following funds are projected to experience significant changes (10% or more) in ending fund balances or net assets in fiscal year 2007/08: General Fund Due to a change in the method of budgeting for the ending fund balance, the fiscal year 2007/08 adopted ending fund balance for the General Fund is zero, a net decrease of $43.1 million from the budgeted beginning fund balance. General Fund expenditures were increased by $24.5 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $18.6 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-12 thru 4-18). Special Revenue Funds The fiscal year 2007/08 adopted ending fund balance for all Special Revenue Funds is $33.2 million, a net decrease of $20.4 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Flood Control, Public Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Debt Service Fund The fiscal year 2007/08 adopted ending fund balance for the Debt Service Fund is $12.2 million, a net increase of $1.0 million from the budgeted beginning fund balance. Major factors contributing to this decrease include: • $4.5 million increase in overall debt service payments. This increase is the net of retired debt and anticipated debt service costs related to bond sales to be made in fiscal year 2007/08 • $6.8 million dollar increase in projected secondary property tax collections • $339,000 net decrease in operating transfers in Capital Projects Fund The fiscal year 2007/08 adopted ending fund balance for the Capital Projects Fund is $65.7 million, a net decrease of $40.5 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2007/08 to 2011/12 Capital Improvement Plan. (See the Summary Schedules section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2007/08 adopted ending net assets for all Enterprise Funds is $124.2 million, a net increase of $54.2 million over the budgeted beginning net assets. Major factors contributing to this increase include: • $54.3 million increase in the Wastewater Management Enterprise Fund due to a combination of increases in sewer revenue and connection fees, and $50 million in additional bond funds • $1.8 million increase in net assets of Pima County’s Medical Services Enterprise Fund • $2.0 million decrease in net assets of the Development Services Enterprise Fund A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-15 Pima County FY2007/2008 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2005/2006 - 2007/2008 ADOPTED 2005/2006 FUNCTIONAL AREA/SUPER DEPARTMENT REVISED 2006/2007 ADOPTED CHANGE 2007/2008 06/07 to 07/08 COUNTY ADMINISTRATION ASSESSOR 161.0 161.0 161.0 BOARD OF SUPERVISORS 23.2 21.1 24.4 0.0 3.3 CLERK OF THE BOARD 19.0 19.0 19.0 0.0 (0.5) COUNTY ADMINISTRATOR 16.2 16.3 15.8 ELECTIONS 15.4 14.0 15.0 1.0 113.8 112.6 123.5 10.9 FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER 25.0 27.5 30.1 2.6 HUMAN RESOURCES 42.4 40.9 37.5 (3.4) 111.5 120.6 137.0 16.4 0.0 0.0 0.0 0.0 PROCUREMENT 30.0 33.8 34.0 0.2 RECORDER 57.0 66.0 57.0 (9.0) TREASURER 41.0 41.0 41.0 0.0 655.5 673.8 695.3 21.5 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SERVICES, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 8.0 22.2 76.6 105.6 1.0 2.0 15.9 0.0 7.6 27.5 72.9 115.3 337.9 2.0 15.4 11.4 8.0 27.5 77.0 116.9 357.5 5.0 16.0 14.6 0.4 0.0 4.1 1.6 19.6 3.0 0.6 3.2 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 231.3 590.0 622.5 32.5 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 219.5 12.7 404.2 177.5 9.8 8.5 107.0 565.4 10.0 35.3 1,328.7 647.2 230.1 13.0 402.2 197.7 9.8 8.5 118.0 557.3 11.0 36.1 1,365.0 654.7 226.1 13.0 441.3 218.5 10.8 9.1 122.3 582.1 10.0 37.6 1,386.6 664.0 TOTAL JUSTICE & LAW ENFORCEMENT 3,525.8 3,603.4 3,721.4 INFORMATION TECHNOLOGY NON DEPARTMENTAL TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT 5-16 (4.0) 0.0 39.1 20.8 1.0 0.6 4.3 24.8 (1.0) 1.5 21.6 9.3 118.0 Pima County FY2007/2008 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2005/2006 - 2007/2008 ADOPTED 2005/2006 FUNCTIONAL AREA/SUPER DEPARTMENT REVISED 2006/2007 CHANGE ADOPTED 2007/2008 06/07 to 07/08 MEDICAL SERVICES INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL MEDICAL SERVICES 18.0 940.0 358.4 27.0 968.3 368.5 27.0 992.4 375.1 0.0 24.1 6.6 1,316.4 1,363.8 1,394.5 30.7 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES 7.3 11.0 10.5 (0.5) 170.0 183.0 182.0 (1.0) ENVIRONMENTAL QUALITY 53.9 62.8 60.4 (2.4) FACILITIES MANAGEMENT 157.7 166.6 173.0 6.4 FLEET SERVICES 59.5 56.0 57.0 1.0 GRAPHIC SERVICES 20.5 20.6 20.6 0.0 22.0 NATURAL RESOURCES, PARKS & RECREATION 246.9 261.8 283.8 PUBLIC WORKS ADMINISTRATION 32.5 35.5 37.5 2.0 REGIONAL FLOOD CONTROL DISTRICT 60.8 63.0 75.4 12.4 SOLID WASTE MANAGEMENT 52.5 52.6 53.0 0.4 TRANSPORTATION 417.5 416.7 425.9 9.2 WASTEWATER MANAGEMENT 531.8 570.7 583.7 13.0 TOTAL PUBLIC WORKS 1,810.9 1,900.3 1,962.8 62.5 TOTAL ALL FUNCTIONAL AREAS 7,539.9 8,131.3 8,396.5 265.2 5-17 Pima County FY2007/2008 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2006/07 to 2007/08 are generally explained below: FTEs in County Administration increased by 21.5 or 3%. Major factors contributing to this net increase include: • • • • • • • • • • 3.3 FTE increase in the Board of Supervisors due to increased workloads 1.0 FTE increase in Communications due to the addition of a new wireless services support supervisor position 0.5 FTE decrease in County Administrator due to the transfer of one position to the Board of Supervisors and increasing one position from part time to full time 1.0 FTE increase in the Elections department due to the addition of a new voting machine maintenance position 10.9 FTE net increase in Finance & Risk Management primarily due to the transfer of seven safety positions from other departments to Risk Management, two new enterprise resource system project manager positions, and a new Family & Medical Leave Act program manager position 2.6 FTE increase in Forensic Science Center due to supplemental funding for two additional Forensic Field Agents and one additional Forensic Medical Investigator. 3.4 FTE decrease in the Human Resources department due to the elimination of three positions and a reduction of hours in one position 15.4 FTE net increase in Information Technology due to the transfer of eight IT-related positions from other departments and the addition of seven new positions due to increased County information technology needs 0.2 FTE increase in Procurement due to annualizing previous year supplemental package positions 9.0 FTE decrease in the Recorder primarily due to the reduction of voter registration workers and the elimination of one position FTEs in Community & Economic Development increased by 32.5 or 5.5%. contributing to this net increase include: • • • • • • Major factors 4.0 FTE net increase in Community Resources primarily due to the addition of a Trades Maintenance Technician, a Trades Maintenance Specialist, and an Administrative Support Specialist in Community Resources; the addition of a Driver/Messenger, a Grants Writer, and an Educational Services Coordinator in Pima Vocational High School, and the net reduction of hours for existing positions transferred to the Stadium District 1.7 FTE net increase for Community Services, Employment & Training due to the budgeting of increased hours for a number of existing positions 19.6 FTE net increase in County Free Library due to 25.6 FTEs added for two new branches and new Sunday hours, less six FTEs transferred to the Information Technology Department 3.0 FTE increase in Economic Development and Tourism due to the transfer in of two positions from other departments, and the addition of one new position to help manage six Outside Agencies and 15 County leased properties transferred to the department 3.3 FTE net increase in Stadium District primarily due to the transfer of funded hours from Community Resources to recognize a number of County employees providing services to the District 0.9 FTE net increase in various other Community & Economic Development departments 5-18 Pima County FY2007/2008 Adopted Budget FTEs in Justice & Law Enforcement increased by 118.0 or 3%. Major factors contributing to this net increase include: • • • • • • • • • • • 18.6 FTE increase in Indigent Defense General Fund positions due to the annualization of additional positions that became effective during FY 2006/07 and supplemental package funding for new attorney, support staff and law clerk positions 27.5 FTE increase in Sheriff General Fund positions for supplemental package funding for new Border Crime Unit, the transfer of positions from the Clerk of the Superior Court for processing bonds, annualization of positions that became effective during FY 2006/07 for additional commissioned staff, the transfer of positions from the Commissary, and new positions for the mandatory tow program and providing dispatching services for the town of Sahuarita 32.6 FTE net increase in various Justice and Law enforcement special revenue fund and grant departments 2.6 FTE increase in the Superior Court General Fund positions as a result of new positions for first floor security and interpreter services 2.0 FTE increase in Justice Courts Tucson General Fund positions due to supplemental package funding for court security staff 26.8 FTE increase in the County Attorney General Fund positions for the Criminal Division due to the annualization of additional positions that became effective during FY 2006/07 and supplemental package funding for felony prosecution, misdemeanor case management and victim notification 4.0 FTE decrease in Clerk of the Superior Court General Fund positions due to the net effect of the transfer of positions to the Sheriff for processing bonds and a decrease in hours funded to existing positions which was partially offset by new positions for court hearing officers and for processing an increase in passport requests. 10.0 FTE increase in Juvenile Court General Fund positions due to increases in the budgeted FTEs for the Administrative and Probation Divisions 1.0 FTE decrease in Office of Court Appointed Counsel positions due to the transfer of a position to the Information Technology Department 1.0 FTE increase in Justice Court Ajo General Fund positions primarily due to supplemental package funding for a court interpreter 0.6 FTE increase in Justice Court Green Valley General Fund positions due to supplemental funding for court security FTEs in Medical Services increased by 30.7 or 2%. increase include: • • Major factors contributing to this net 24.1 FTE increase in Pima Health System and Services due to additional personnel needed to support a projected increase in ALTCS membership and the growing demands of administering the ALTCS and Ambulatory programs 6.6 FTE increase in Public Health primarily due to supplemental funding for four West Nile response positions, two additional Animal Care Technician positions, and one additional Communicable Disease Investigator position 5-19 Pima County FY2007/2008 Adopted Budget FTEs in Public Works increased by 62.5 or 3%. Major factors contributing to this net increase include: • • • • • • 6.4 FTE increase in Facilities Management due to new positions needed for the Bank of America building and garage, and other new County properties 22.0 FTE increase in Natural Resources, Parks & Recreation primarily representing positions needed to maintain new parks facilities coming on line in fiscal year 2007/08 and annualization of positions that became effective during fiscal year 2006/07 12.4 FTE increase in Regional Flood Control District primarily representing new positions to keep up with the demands of the Department 9.2 FTE increase in Transportation due to increased hours in existing PCNs 13.1 FTE net increase in Wastewater Management primarily due to enhanced maintenance and rehabilitation activities 0.5 net FTE decrease in various other Public Works departments 5-20 Pima County FY2007/2008 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2007/08 Adopted Budget for its Capital Improvement Program (CIP) consists of eleven categories: Facilities Management; Transportation; the Regional Flood Control District; Natural Resources, Parks and Recreation; Open Space; Cultural Resources; Neighborhood/Housing Reinvestment; Wastewater Management; Solid Waste Management; Sheriff’s Department for the Regional Public Safety Communications System; and Information Technology. Distinct from the Capital Improvement Program, Pima County’s Capital Projects Fund includes the approved projects for all categories except Wastewater Management. Because Wastewater Management is an Enterprise Fund, its projects are accounted for within the Wastewater Management operating fund, and expenditures are capitalized according to generally accepted accounting principles. Wastewater Management projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2007/08, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2007/08, and summary operations and maintenance (O&M) data for fiscal year 2007/08. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in general obligation, sewer revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in general obligation and sewer revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in general obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Transportation is the largest component of the budget for CIP in terms of expenditures. Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development – has the next largest CIP expenditure authorization. Open Space has the third largest, Regional Flood Control District has the fourth largest, and The Public Safety Wireless Integrated Radio Communication Network and Natural Resources Parks and Recreation are the fifth and sixth largest expenditures components. The Regional Flood Control District has a number of projects being developed in cooperation with the Army Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. 5-21 Pima County FY2007/2008 Adopted Budget Taken together, the remaining categories of CIP comprise a small percentage of the County’s overall budgeted CIP. Cultural Resources projects provide for acquisition and rehabilitation of historic structures and mitigation of archaeological resources. The Neighborhood/Housing Reinvestment Program funds infrastructure investments in high stress neighborhoods throughout the community. Solid Waste programs consist of environmental remediation projects and infrastructure expansion. Information Technology projects provide for networking and telecommunications infrastructure needs. The following charts provide summary information for Pima County’s fiscal year 2007/08 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2007/2008 Capital Projects Fund 1 Expenses by Category Neighborhood/ Housing Reinvestment 4.36% Cultural Resources 1.79% Information Technology 0.70% Solid Waste Management 0.28% Intergov't Revenue 5.50% Administrative 0.43% Nat. Res., Parks & Rec. 5.94% Transportation 26.10% Sheriff/Public Safety Comm. 6.29% Contingency 8.38% Sources of Funding Charges for Services/ Impact Fees 9.39% Fund Balance Decrease 16.17% Misc 0.15% Operating Transfers 9.48% Facilities Management 18.78% Regional Flood Control District 11.86% Interest Revenue 1.44% Bond Proceeds 57.87% Open Space 15.09% Expenses by Category Sources of Funding Transportation $65,381,165 Intergovernmental Revenue $13,781,039 Facilities Management 47,049,935 Charges for Services/Impact Fees Open Space 37,800,000 Interest Revenue 3,598,141 Regional Flood Control District 29,722,171 Miscellaneous Revenue Contingency 21,000,000 Other Funding: Operating Transfers Sheriff/Public Safety Communications 15,755,456 Other Funding: Bond Proceeds Natural Resources, Parks & Recreation 14,872,950 Other Funding: Fund Balance Decrease Neighborhood/Housing Reinvestment 10,921,579 Cultural Resources 4,479,449 Information Technology 1,756,000 Solid Waste Management 23,517,156 370,946 23,757,617 145,000,000 TOTAL 40,518,096 $250,542,995 722,000 Administrative Costs 1,082,290 TOTAL $250,542,995 1 Capital Projects Fund only; does not include Wastewater Management projects. Refer to the Summary Schedules section Summary of Active Capital Improvement Projects for a complete list of all projects, including Wastewater Management projects and related expenses. 5-22 Pima County FY2007/2008 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, projects like the Justice Court/Municipal Court Complex, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2007/08 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2007/08 CIP associated with Transportation consists of forty-five projects with total expenditures of $65.4 million. Twenty-two, or approximately half of these projects are part of the bond package approved by voters in the 1997 special elections. Of the projects approved in the 1997 special elections, thirty-seven address capacity improvements to major, critical roadway segments throughout Pima County’s metropolitan areas. Twenty-seven Transportation projects are projected to be under construction during the course of fiscal year 2007/08. Construction expenditures are estimated at $53 million, or approximately 81 percent, of Transportation’s portion of CIP for fiscal year 2007/08. The remaining expenditures will be for planning and design, land acquisition, and miscellaneous other expenditures. Major projects include Craycroft Road, River Road to Sunrise; Kinney Road, Ajo Way to Bopp Road; Valencia Road, Mark Road to Camino de la Tierra; and Country Club Road, 36th Street to Milber. Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has seventeen active projects in fiscal year 2007/08. Eleven were approved in the May 18, 2004 bond election, and six are non-bond funded projects. One of the 2004 bond projects is substantial: $14.9 million for continuation of the Justice Court/Municipal Court Complex. 5-23 Pima County FY2007/2008 Adopted Budget Sixteen of the seventeen Facilities Management projects active in fiscal year 2007/08 will be under construction during the course of this fiscal year; construction expenditures are projected to be $32.8 million or seventy percent of the total Facilities Management CIP. The remaining project is in preconstruction and the expenditures are earmarked for planning and design. Open Space There is designated $30 million for open space acquisitions and $7.8 million designated for the Davis Monthan Air Force Base Encroachment Prevention. All of the projects are part of the $173.4 million approved in the 2004 bond election. Regional Flood Control District The Regional Flood Control District has twenty-five active CIP projects in fiscal year 2007/08, with total estimated expenditures of $29.7 million. One of the projects is part of the bond package approved by voters in the 1997 special elections and nine projects are part of the bond package approved by voters in 2004. The remaining fifteen projects are non-bond funded. The Regional Flood Control District will partner with the Army Corps of Engineers on seven projects in fiscal year 2007/08, with the Army Corps of Engineers contributing an additional $10.9 million to those projects. Seventy-four percent, or $22 million of fiscal year 2007/08 expenditures, is estimated for construction expenditures; the remaining Flood Control related expenditures are for planning and design, land acquisition, and miscellaneous expenditures. Major projects include Mission Wash; Rillito River Linear Park, Alvernon to Craycroft; Urban Drainage Infrastructure Program; and Floodprone Land Acquisition. Contingency Beginning in fiscal year 2007/08, the CIP budget will include a 10% contingency in excess of the budgeted project expenditures. This $21 million reserve will ensure that the CIP, in actual implementation, does not exceed its authorized budget and that no project or program is unreasonably delayed in implementation. This contingency is budgeted in its own separate category. Sheriff’s Department Regional Public Safety Communications System The fiscal year 2007/08 CIP budget for the Regional Public Safety Communications System is $15.8 million. This is the first year of significant expenditures for this now estimated $106 million project. Natural Resources, Parks & Recreation There are thirty-four CIP projects, with total projected expenditures of $14.9 million, scheduled for activity in fiscal year 2007/08 for Natural Resources, Parks & Recreation. Thirty-three of the projects are part of the bond packages approved by voters, fourteen in the 1997 special elections and nineteen in the 2004 special election. Twenty-five of the thirty-four Natural Resources, Parks & Recreation projects are scheduled to be under construction during the course of fiscal year 2007/08. The estimated construction expenditures of $11.3 million represent seventy-six percent of total expenditures for the year; the balance is planning and design, land acquisition, and startup expenditures. Major projects include Pantano River Park, 22nd Street to Michael Perry Park; Julian Wash Linear Park; and Columbus Park. 5-24 Pima County FY2007/2008 Adopted Budget Neighborhood/Housing Reinvestment The Neighborhood/Housing Reinvestment category for fiscal year 2007/08 consists of small, bondfunded individual projects grouped under three master bond and project numbers. All of the projects will be under construction during the course of the year; projected expenditures are $10.9 million. Cultural Resources There are fourteen CIP projects, with total expenditures of $4.5 million, scheduled for activity in fiscal year 2007/08. Cultural Resources is a program that stresses equally the acquisition and rehabilitation of historic structures and provides for mitigation of archaeological resources. Voters approved the fourteen projects in the bond elections; three were approved in the1997 special elections, eleven were approved in the 2004 election. The largest project is the Fort Lowell Acquisition and San Pedro Chapel. Twelve of the fourteen Cultural Resources projects will have construction activity during fiscal year 2007/08. The estimated construction expenditures of $3.3 million are approximately seventy-four percent of the projected Cultural Resources activity. The remaining expenditures will be for land acquisition, planning and design, and miscellaneous other expenditures. Information Technology There are two projects in this category with a total budget of $1.8 million. Information technology upgrades to the newly acquired facilities is budgeted at $1.2 million and the library phone system is budgeted at $556 thousand. Solid Waste Management The fiscal year 2007/08 CIP budget for Solid Waste Management consists of three projects, all of which were approved by voters at the May 20, 1997 special election. Projected expenditures for the projects are $722 thousand and will be used for planning and design only. Wastewater Management The fiscal year 2007/08 adopted CIP budget for Wastewater Management consists of thirty-nine projects with total expenditures of $93.4 million. Major projects for fiscal year 2007/08 include Avra Valley Expansion, Marana Expansion, and the Santa Cruz Interceptor, Prince to Franklin. 5-25 Pima County FY2007/2008 Adopted Budget Complete Capital Project List FY 2007/08 For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2007/08 CIP budget refer to the Summary Schedules section - Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2007/08 During the budget cycle for fiscal year 2007/08, data concerning projected O&M expenditures was collected from departments. For Enterprise and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following table summarizes the adopted expenditures and revenues associated with Capital Projects scheduled for completion in fiscal year 2007/08. Completed CIP Project Operations and Maintenance Expenditures and Revenue by Category FY 2007/08 Annualized Annualized Number of O&M Future O&M FY 2007/08 Future Expenditures Expenditures Revenue Projects Revenue Scheduled Associated Associated Associated Associated for with with with with Completed Completed Completion Completed Completed FY 2007/08 Projects Projects Projects Projects Facilities Management 11 $1,587,110 $1,856,406 $1,673,205 $1,679,940 Transportation 16 191,920 217,102 0 0 Regional Flood Control District 14 69,119 123,600 0 0 Natural Resources, Parks & Recreation 19 747,746 625,539 26,200 26,600 Open Space 16 24,060 18,956 0 0 Cultural Resources 12 96,238 75,825 0 0 Neighborhood/Housing Reinvestment 19 0 0 0 0 Solid Waste 0 0 0 0 0 Public Safety Communications System 0 0 0 0 0 Information Technology 1 19,541 19,541 0 0 107 $2,735,734 $2,936,969 $1,699,405 $1,706,540 5-26 FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute 42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “onetime” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a cost center/account line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2005/06, the estimated result for fiscal year 2006/07, and the planned result for fiscal year 2007/08. As this type of presentation evolves, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Conduct Periodic Base Budget Reviews Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget (ZBB) methodology at least once during each subsequent four-year period. Pursuant to the Board schedule, this fiscal year seven departments developed annual budgets using a zero base budget methodology. Other departments used the target base approach traditionally employed by the County. Each department undergoing the zero base review is asked to budget on the basis of its current level of service without regard to its target base. Increased funding for new programs, mandates, or services is presented in supplemental requests. Departments are asked to conduct a thorough assessment of service demands; review, and if necessary, redefine program goals and objectives; and develop performance measures linked to the goals and objectives. Each line item request has to be fully justified and costs allocated to the appropriate service and activity. The participating departments and Budget Division staff agree that the ZBB process is time consuming, but benefits derived from the process justify the time and personnel resources used. The ZBB process provides departments an opportunity to assess and justify department operations, identify services needed to meet goals and objectives, determine optimal levels of funding, accurately allocate revenue and expenditures to the appropriate programs, and prioritize services. All departments have completed the ZBB process at least twice, with some having completed the process three times. With each turn, departments are encouraged to build upon their previous experience and improve on their efforts to achieve the objectives of the process, particularly in the areas of cost justification, performance measures, and operational efficiency. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2007/08 funding approved for supplemental requests includes a net fund impact of $7,883,891 for General Fund operating departments. (See Summary Schedules section - Summary of Adopted Supplemental Packages.) Diversify the County’s Revenue Sources Property Taxes The fiscal year 2007/08 Adopted Budget relies on a $0.2400 decrease in the property tax rate for General Government, a $0.0300 decrease in the Debt Service tax rate, a $0.0300 decrease in the Flood Control District tax rate, and a $0.0300 increase in the Library District tax rate. The total property tax rate for Pima County decreases from $5.2991 to $5.0291 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2007/08 general government revenue from all other sources is $164.4 million, an increase of $7.6 million over the fiscal year 2006/07 adopted budget. State Shared Sales Taxes are expected to increase by $3.7 million. Other increases in revenue include a $2.7 million increase in Vehicle License Tax, a $690 thousand increase in Pooled Investment Interest, and $453 thousand in Business License and Permit revenue. Transient Lodging tax revenue will increase $265 thousand. The budget for Other 6-2 Miscellaneous Revenue increased $247 thousand to more closely match actual revenues of the last few years. Contributions for Administrative Overhead from County enterprise funds declined $389 thousand due to a more refined measurement of actual costs. Alcohol Beverage Tax revenue will decrease by $42 thousand due to fewer new alcohol sales permits issued in unincorporated areas of the County. The adopted budget assumes that the $3.8 million in State funding for Proposition 204 hold-harmless will not be forthcoming in fiscal year 2007/08. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state. The County’s share of income tax would be equivalent to more than $38.8 million each year. If these revenues were received, they could be used to further reduce the primary property tax by $0.55 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. It is estimated that between 13 and 20 percent of an excise tax in Pima County would be paid by nonresidents of the County. The estimated fiscal year 2007/08 half-cent sales tax revenues of $55.0 million would have been the equivalent of a primary property tax rate reduction of $0.7739 per $100 of assessed value. This issue is discussed at length in the Budget Issues section, Transmittal of Recommended Fiscal Year 2007/08 Budget. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category. Stabilize/Reduce the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize, if not reduce, property tax rates. The total rate decreased 0.6 percent in fiscal year 2005/06; decreased by 2.2 percent in fiscal year 2006/07, and will decrease by 5.1 percent in fiscal year 2007/08. 6-3 Table 1 Comparison of Property Tax Rates* FY 2004/05 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Flood Control District Total $4.0720 0.8150 0.2124 0.3546 $5.4540 FY 2005/06 Tax Rates FY 2006/07 Tax Rates $4.0720 0.7150 0.2575 0.3746 $5.4191 $3.8420 0.7150 0.3675 0.3746 $5.2991 FY 2007/08 Tax Rates $3.6020 0.6850 0.3975 0.3446 $5.0291 * Does not include Fire District Assistance Tax, which is set by State formula. Maintain an Adequate Ending General Fund Balance Over the past eight years, the unreserved ending General Fund balance ranged from an actual low of $19.7 million for fiscal year 2000/01 to an actual high of $46.4 million for fiscal year 2005/06. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $24.5 million for fiscal year 2007/08, which is 5.2 percent of budgeted operating revenues. This is within the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past eight years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. If this trend continues, in fiscal year 2007/08 Pima County can expect to see an actual unreserved ending fund balance that exceeds the budgeted 5.2 percent. Table 2 General Fund Unreserved Ending Fund Balance Actual Budgeted % of Revenue Fiscal Year 1999/00 $ 2,000,000 $23,221,039 8.4 Fiscal Year 2000/01 $ 6,780,498 $19,653,279 6.6 Fiscal Year 2001/02 $11,500,000 $28,655,034 9.0 Fiscal Year 2002/03 $13,600,000 $30,999,355 9.4 Fiscal Year 2003/04 $13,400,000 $25,628,388 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $41,007,375 * 9.1 Fiscal Year 2007/08 $24,500,000 ** 5.2 * projected ** In compliance with State statute, what has formerly been budgeted as ending fund balance will henceforth be budgeted as reserved contingency expenditure. 6-4 Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, coordinates and monitors County collection activities, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds including: Kino Community Hospital (now managed by an outside contractor), the Stadium District, and the Graphic Services Internal Service Fund. At this point, no fund entities have a cash deficit. However, it is possible that the Solid Waste Fund will have a cash deficit of approximately $500,000 at the end of fiscal year 2007/08. In anticipation of this possible deficit, and including the taking of steps to stave off such a deficit, $500,000 has been included in the General Fund Budget Stabilization Fund. This issue is discussed at length in the Budget Issues section, Transmittal of Recommended Fiscal Year 2007/08 Budget. Provide Board of Supervisors General Contingency Funding The Board of Supervisors unreserved Contingency Fund is funded at $1.0 million (less $422,000 in adjustments for Outside Agency funding), which is a typical amount. With the Board’s continued judicious management of this fund, as well as the Budget Stabilization Fund discussed below, and/or other reasons discussed elsewhere in this section, it is realistic to assume that the fiscal year 2007/08 ending General Fund balance will be substantially higher than the budgeted amount. In recent years similar planned management was responsible for a large part of the increase in the General Fund ending fund balances as noted in Table 2 above. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2007/08, budgeted expenditure authority in the Budget Stabilization Fund amounts to $8,135,254. Funding is reserved for the items listed in the following table: Table 3 Budget Stabilization Fund Pima Animal Control Center staffing $ 35,296 Justice Courts Tucson - pro tem costs 58,880 Assessor – pictometry 60,000 Superior Court Mandated Services 150,000 MWBE Disparity Study 250,000 Critical Path 375,000 6-5 Courts Market Study 400,000 Proposition 100 500,000 Solid Waste Operating Loss 500,000 Corrections Officers Compensation 608,000 Deficient Starting Salaries 1,000,000 Commissioned Officers Compensation 1,798,078 Superior Court – restoration to competency 2,400,000 Total Budget Stabilization Fund $ 8,135,254 Provide Property Tax Reduction/Debt Retirement & Property Tax Rate Stabilization Funds The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various actions or activities in order to offset possible future tax increases. Revenue sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, the sale of surplus property, certain medical related refunds, and fee increases by General Fund departments, where General Fund support is reduced or the fees are not for a specified purpose. Since the fund’s inception the following deposits have been made: over $6.0 million in federal State Criminal Alien Assistance Program (SCAAP) revenue; over $975 thousand in federal Southwest Border Prosecution Initiative (SWBPI) revenue; over $3.6 million in medical refunds or reimbursements for the County's annual contribution to the Arizona Long Term Care System (ALTCS) and for Kino Hospital (while it was a County directed facility); over $370 thousand in Arizona Border Security Emergency revenue, and over $300 thousand in various other one time revenue sources. In fiscal year 2006/07 the Board of Supervisors augmented the Tax Reduction/Debt Retirement Fund by establishing the Property Tax Rate Stabilization Special Revenue Fund, funded via a General Fund appropriation of $3.2 million. In fiscal year 2007/08 an additional $5.3 million is budgeted. The 23 cent reduction in the primary property tax rate for fiscal year 2006/07 and the 24 cent reduction for fiscal year 2007/08 were made possible in substantial part by the extraordinary growth in state shared sales tax collections that have occurred during the last year and are projected to continue through the remainder of calendar year 2007. However, the pace of this growth is projected to slow beginning in 2008 for a number of reasons. In addition, state shared sales tax, as well as other General Fund taxes such as vehicle license tax, are more sensitive to short term economic conditions and, therefore, more volatile and less predictable than property tax revenues. World events such as that which occurred in September of 2001 can cause state shared sales taxes to decline unexpectedly and precipitously. Provision should be made to ensure that the recommended reduced primary rate and the total combined County rate will remain stable so that a future roller-coastering of the rates is avoided. Instability in these rates, coupled with rapid increases in valuation, would make it difficult for individuals and businesses to plan for and accommodate their future property tax liability. Other factors that necessitate provision for future stabilization of the County primary and combined rates include: • Offset of future increases in the Library District tax rate as the County continues to provide additional relief to the city of Tucson’s General Fund by assuming more of the city’s funding liability for the Library system as well as all future growth in Library facilities, programs, services and costs. • Probable continued reductions and eliminations of long-standing federal and state grant revenues that currently provide significant funding to programmatic areas throughout the County. 6-6 • Continued uncertainty as to future actions of the State that would shift costs, reduce shared revenues, and increase mandates to the County, particularly in regard to the County’s mandated contributions to fund the State’s indigent long-term, acute, and mental health care programs. Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County, until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding exceeding a 75 percent confidence level has been maintained for the past ten years (present value funding). Provide Adequate Employee Compensation In his Transmittal of Recommended Fiscal Year 2007/08 Budget (see Budget Issues section), the County Administrator states, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” In order to address the continuing problem of loss of employees to other governmental jurisdictions, with the adoption of the fiscal year 2007/08 budget, the Board of Supervisors approved a general salary adjustment of 2.1 percent (reflective of the rise in the Consumer Price Index from January 2006 to January 2007) effective July 8, 2007. Additionally, as a first step toward addressing market disparity, effective July 8, 2007 most employees (notable exception: Sheriff’s deputies and corrections officers) are awarded a 2.5 percent market adjustment. The Board also approved an additional 0.5 percent general salary adjustment to compensate employees for an equal percentage increase in employee contributions to the Arizona State Retirement System. Finally, Sheriff’s deputies and corrections sergeants will receive a 10 percent increase in their Step Plans effective January 6, 2008, and other corrections officers will receive a 5 percent Step Plan increase on the same date. The following table summarizes the salary increases over the past nine years. Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation 6-7 FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non-command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections noncommand staff effective January 6, 2008 Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been nine voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.7 billion in active projects fully or partially funded by bonds and $1.1 billion in active non-bond projects, resulting in a total capital improvement program of $2.8 billion. The proposed Capital Improvement Plan (CIP) for fiscal years 2007/08 - 2011/12 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 231 capital improvement projects, including 47 funded by Wastewater 6-8 Management and a total of $343.9 million budgeted for fiscal year 2007/08. Of this amount, Wastewater Management funds $93.4 million, with $250.5 million approved in the fiscal year 2007/08 Capital Projects Adopted Budget. In addition, $11.3 million is expected in matching funds with the primary source being $10.9 million from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the Summary Schedules section – Summary of Active Capital Improvement Projects.) The following table shows that, of the $1.5 billion bond authorization, $771 million in bonds have been sold with $727 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 256.98 105.00 350.00 582.25 150.00 54.00 $1,498.23 Sold (million) $ 229.20 101.00 202.20 186.10 50.00 2.30 $ 770.80 Remaining (million) $ 27.78 4.00 147.80 396.15 100.00 51.70 $ 727.43 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin at June 30, 2006, is as follows (in thousands): Net assessed valuation: $6,050,950 Debt Limit (15% of net assessed valuation): $ 907,643 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 231,310 (5,571) Legal debt margin available (225,739) $ 681,904 - Flood Control District General Obligation Bonds Flood Control general obligation debt may not exceed five percent of the value of the Flood Control District's taxable property as of the latest assessment. Legal debt margin at June 30, 2006, is as follows (in thousands): 6-9 Net assessed valuation: $5,323,433 Debt Limit (5% of net assessed valuation): $ 266,171 Amount of debt applicable to debt limit: Flood Control general obligation bonds outstanding Less net assets in debt service fund available for payment of flood control bond principal Legal debt margin available $2,230 (24) (2,206) $ 263,965 For fiscal year 2006/07, debt percentages are estimated to be 3.82 percent for general obligation bonds and 0.04 percent for Flood Control general obligation bonds. (For details see the Supplemental Information section – Long Term Debt Service Schedules.) - Street and Highway Revenue Bonds Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute § 11-378. In fiscal year 2006/07, the County issued $21 million in Street and Highway Revenue Bonds and met the statutory requirement. An additional $25 million in bonds is expected to be issued in fiscal year 2007/08. HURF revenues are budgeted at $60,808,267, and $18,057,251 in Street and Highway Revenue Bonds debt service is scheduled, providing approximately 3.4 times coverage. - Sewer Revenue Bonds There is no statutory legal debt limit on Sewer Revenue Bonds. Within the bond documents for Sewer Revenue Bonds, the County has provided a covenant to the bond holders which limits the issuance of additional Sewer Revenue Bonds unless the covenant set forth in Board of Supervisors’ Resolution No. 1991-138, as amended, has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of bonds be at least 120 percent of the maximum annual debt service for all bonds. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. For example, the $712 million 1997 bond authorization is expected to be leveraged with $788 million in other funding sources, such as federal and state aid, private contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, lease purchase payments, and sewer connection fees. When completed, the 1997 Bond Program will result in a $1.5 billion investment in the community. Furthermore, the 2004 bond authorization is expected to leverage between $116 million to over $213 million in other funding sources such as those mentioned immediately above, for an additional total potential community investment of $945 million. 6-10 Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the Budget Overview section - Pima County Capital Improvement Program. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.7150 per $100 of assessed valuation, and debt service for transportation revenue bonds at or below the increment received as a result of passage of “HURF equity” legislation. For fiscal year 2007/08, the secondary tax rate is $0.6850, down 3 cents from the fiscal year 2006/07 rate of $0.7150 per $100 of assessed valuation As regards sewer revenue bonds, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including bond debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. In general, annual increases in Wastewater Management user fees of 8 percent or less and annual increases in connection fees of 12 percent or less are the goals. The following table presents the increases in sewer user and connection fees since fiscal year 1997/98. Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 0.0% 6.0% 6-11 Continue to Conduct Departmental Operating Studies, Implementing Reforms Leading to Financial Stability A number of departmental operating studies and organizational reforms have been conducted in recent years, all leading to the overall increased financial stability of Pima County Government. Notable among these studies and reforms are the following: Kino Community Hospital On February 3, 2004 the Board of Supervisors voted to approve a services agreement with University Physicians, Inc. (UPI) to operate Kino Community Hospital (Kino) effective that date, and the agreement continued through June 15, 2004. On June 16, 2004 Kino ceased to be a Pima County budgeting/accounting entity per se, as UPI entered into 25-year lease agreement to manage and operate the hospital. This ended Pima County’s operation of Kino after a 27-year run and, it is believed, will lead eventually to the provision of a full range of medical services at Kino without the need for General Fund support. Institutional Health As a result of voter-approved Proposition 204 in 2001, Pima County transitioned its Medical Assistance Department, which had processed eligibility applications for public health programs, into the Department of Institutional Health. This new department continued funding the County’s mandated contributions to State health programs, but also assumed oversight of the County’s correctional health care responsibility. The creation of Institutional Health also helped meet the County’s need to develop a centralized pool of expertise to serve as the administrative oversight structure for the Pima County Integrated Health System (PCIHS). Included under PCIHS is a diverse set of payer and provider operations including: the Public Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. Criminal Justice System Departments In recent years, private contractors have conducted three major studies of various elements of the Pima County Criminal Justice System. These studies were performed in order to provide the Board of Supervisors with the information necessary to make critical funding decisions regarding the disparate organizations that comprise this system. The first study was a performance/operations audit of the departments comprising the criminal justice system. Departments included in the audit were the Superior Court, Juvenile Court, Justice Courts, Indigent Defense, County Attorney, and Sheriff. The Harvey M. Rose Accountancy Corporation was selected to perform the audit. In an effort to provide better criminal justice services to the citizens of Pima County and determine if there are areas in which efficiencies could be achieved, the Pima County Attorney’s Office secured funding from the Board of Supervisors in response to the Harvey M. Rose audit to have the American Prosecutor Research Institute (APRI) study the time needed to adjudicate cases in the criminal justice system and the resources needed by the prosecutor’s office to handle their caseload. Overall, APRI found the Pima County Attorney’s Office to be efficient and effective in its processing of criminal cases. In another study, the Spangenburg Group conducted a quantitative case-weighting study of the three indigent defense agencies: Public Defender, Legal Defender, and Contract Attorneys. The 6-12 Spangenburg Group’s task was to develop workload standards based on the different case types and the actual work that was being performed by attorneys representing indigent defendants in Pima County. Under the direction of the County Administrator, the Pima County Justice Coordinating Council was formed. The council includes Pima County department representatives from the Sheriff, County Attorney, Public Defender, Legal Defender, the Office of Court Appointed Counsel, the Clerk of the Superior Court, the County Administrator’s Office, plus a member of the Board of Supervisors, the presiding judges of the Superior Court, Juvenile Court, and Justice Courts, along with the Tucson Chief of Police and presiding judge of the Tucson City Courts. The council has also formed six subcommittees that address a number of justice and law enforcement issues and provide periodic reports to the council. Wastewater Management Wastewater Management’s Fiscal Year 2007/08 Budget continues to build upon the findings and recommendations of the January 2005 Black & Veatch Management Audit, the 2005 Black & Veatch Rate Study, the 2006 Five-Year Financial Plan, and the 2006 Metropolitan Facility Plan Update. The 2005 Black & Veatch Rate Study concluded that significant and sustained wastewater user and connection fee increases are necessary in order to accomplish essential wastewater system repair, rehabilitation and replacement as well as to meet new environmental standards required by the Arizona Department of Environmental Quality. In addition, increased system capacity is needed in both the conveyance and treatment systems. The Wastewater Management Department updates their Five-Year Financial Plan on an annual basis. The 2007 Financial Plan will be completed and presented to the Board of Supervisors in October 2007. Solid Waste Management Due to diminishing landfill capacity and possible financial deficit, the County commissioned a financial and operational audit of Solid Waste Management. As a result, fees will be increased, services will be curtailed, illegal dumping will be tracked closely, and possible partnership opportunities with the city of Tucson (which has its own solid waste operations) will be discussed. 6-13 This page intentionally left blank. 6-14 NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The following departmental function statements serve as a starting point for defining strategic plans in each functional area. County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, and value all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation • Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address: • Growth management • Fiscal responsibility • Quality of life in Pima County 6-15 CLERK OF THE BOARD Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Provide efficient management, suitable storage, and utilization of Pima County records. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions, publicize amendments, and codify ordinances for inclusion in the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan, Facilities Renewal Fund, and Space Acquisition Fund. Department goals address: • Implementation of Board of Supervisors policies and plans • Revenue enhancement opportunities ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address: • Proper and efficient conduct of elections • Timely reporting of results FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, Family and Medical Leave Act administration, records maintenance, mail services, workman's compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include: • Compliance with laws, rules, and regulations • Adequate funding for loss coverage • Loss reduction FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address: • Improvement in the quality of death investigation standards HUMAN RESOURCES Provide a full range of personnel services including recruitment and selection, classification, compensation and benefits, training, labor relations, affirmative action reporting, and employment rights. Conduct scheduled audits of all County departments to ensure 6-16 compliance with ordinances, policies, rules, County directives, and practices. Department goals address: • Assurance of market competitiveness • Compliance with mandated personnel policy • Interdepartmental support for human resources issues INFORMATION TECHNOLOGY Manage and administer the County’s mainframe computer, network servers, wide area network, telecommunications, wireless radio communications, financial application systems development and support, computer hardware/software acquisition, and software licensing. Manage franchise licensing and contract coordination for cable, fiber, and competitive local exchange carriers. Train County employees in the use of computer hardware and software. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Departmental goals address: • Process improvements and consolidation of County IT systems • Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Minority and Women Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address: • Efficiency of purchasing process • Compliance with Procurement policy and procedure • Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address: • Access to the voting process for all citizens • Accuracy and timeliness of document recording • Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following: • Investment revenue optimization • Innovations in procedure, particularly in process automation • Efficiency in performing mandated functions 6-17 Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. This functional area was restructured in fiscal year 2004/2005 to focus on coordination of similar functions, expansion and better utilization of available funding, and a greater emphasis on the issues of economic development and affordable housing. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development and Neighborhood Conservation, Community Resources, Community Services-Employment and Training, Economic Development and Tourism departments, and the Pima County Public Library. Department goals address: • Use and leveraging of $10 million in bond funding for neighborhood reinvestment • Expansion of the Local Housing Trust Fund, leveraged with federal HOME funds and private funds • Administration of after-school recreation funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address: • Augmentation and leveraging of funding • Increase in number of residents served in the areas of housing assistance, human services, and youth programs • Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY RESOURCES Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational, educational, and health related services through various facilities operated by Pima County. Department goals address improvements in: • Recreation programs at Kino Veteran’s Memorial Community Center • Operation of Kino Teen Clinic • Pima Vocational High School and Las Artes education center COMMUNITY SERVICES, EMPLOYMENT & TRAINING Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Department goals address: • Promotion of youth education • Coordination of shared resources • Improvement of standard of living through employability skills, education, and economic assistance to low income residents 6-18 COUNTY FREE LIBRARY To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address: • Promotion of community literacy and education • Quality of information service • Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and economic growth with various community partners located in Pima County and the state of Arizona. Create leisure opportunities through Pima County leased assets. Department goals address: • Coordination of public funding • Awareness of Pima County as a travel destination • Utilization of County Facilities (e.g., County Fairgrounds, Tucson Electric Park) SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address: • Compliance with state mandates and educational standards • Pursuit of educational grants • Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the local economy. Department goals address: • Marketing strategy • Expansion of field usage and availability • Expansion of gem & mineral shows and other non-sports events Justice & Law Enforcement, encompassing the courts, sheriff patrol and detention operations, prosecution, as well as public defense responsibilities, works to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address: • Development of automated processing • Means to improve operating efficiency • Improvement in customer service delivery 6-19 CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address: • Compliance with state mandates • Improvement in quality and efficiency of service delivery COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address: • Protection of Pima County residents’ safety and legal rights • Emphasis on prosecution of violent, dangerous, repetitive offenders • Community outreach • Effective representation of Pima County in civil matters • Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner to indigent individuals entitled to appointed counsel. Department goals address: • Quality of representation for indigent clients • Retention of legal staff • Efficiency of service delivery JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Departmental goals address: 6-20 • • • • Compliance with mandated functions Collection of fee revenue Improvements in operating efficiency Quality of customer service JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address: • Effectiveness of detainee rehabilitation • Improvement in case processing efficiency • Effectiveness of probation programs OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address: • Quality and cost efficiency of services • Adherence to rules and professional standards PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address: • Quality of service delivery • Efficiency of service delivery 6-21 • • Minimization of procedural error Respectful, cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address: • Quality and completeness of mandated responsibilities • Performance of special law enforcement functions • Provisions for the health and welfare of inmates • Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address: • Performance that ensures public confidence in the judicial system • Efficiency in operating procedures including automated systems • Interpreter services and jury administration • Improvement in adult probation outcomes • Compliance with mandated responsibilities Medical Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s Adult and Juvenile Detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the County’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County Administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital (UPHH) at Kino Campus, formerly known as Kino Community Hospital. Department goals address: • Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements • Monitoring and audit of correctional health care vendor performance • Improvement in effectiveness of health care delivery • Appropriate County funding of UPHH operations and monitoring of services PIMA HEALTH SYSTEM & SERVICES Operate an acute/ambulatory health plan for AHCCCS, and administer a long term care program for the Arizona Long Term Care System (ALTCS). Department goals address: • Compliance with AHCCCS/ALTCS mandated requirements 6-22 • • • Coordination and efficiency of the health system Expansion and quality of services provided Efficiency in administration of system operations PUBLIC HEALTH Monitor the County’s health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and prompt medical treatment. Provide animal control and emergency management services. Department goals address: • Efficiency in support services to all health services • Expansion in number of county residents served • Compliance with mandated responsibilities • Improvement in quality of health care services offered Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding Wastewater Management Enterprise Fund projects), as detailed in the proposed fiscal year 2006/2007 – 2010/2011 Five Year Capital Improvement Plan. Department goals address: • Responsibility in fiscal management and reporting • Implementation of the Capital Improvement Plan DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: • Quality of customer service • Compliance with mandated responsibilities, codes, and regulations • Effectiveness of enforcement operations • Facilitation of approved development by effective delivery of review and permitting services ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address: • Efficiency in the delivery of administrative services • Compliance with air quality standards and water quality standards • Compliance with solid and hazardous waste standards • Public education and outreach FACILITIES MANAGEMENT Service over 4.4 million square feet of facility space to provide a safe, clean, and functional working environment for Pima County employees and citizens visiting the facilities. Manage professionals in maintenance, refrigeration, plumbing, painting, electrical service, and electronics. Obtain and manage contracts for landscape service, janitorial service, pest 6-23 control, termite eradication, and elevator maintenance and repair. Remodel, renovate, and perform new construction. Plan, design, prepare, and process bids. Operate and manage Pima County’s eight revenue-generating parking garage facilities, in order to offer safe, secure parking for employees and the public. Develop design plans for construction oversight and project acceptance. Department goals address: • Efficiency of operational administration • Minimization of cost overruns • Quality of customer service • Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address: • Improvement in cost effectiveness of fleet resources including fuel and vehicle usage • Improvement in efficiency of administration GRAPHIC SERVICES Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Department goals address: • Quality of workforce and its retention • Expansion of services • Upgrade of equipment NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address: • Effectiveness of administration including fiscal management, training, and reporting functions • Improvement in public utilization • Enhancement in quality of facility operation and maintenance PUBLIC WORKS ADMINISTRATION Provide administrative services and cultural resources services, and direct the real property function for the departments within the Public Works functional area. Department goals address: • Quality and effectiveness of all Public Works operating departments • Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address: • Responsibility for public safety and compliance with federal flood insurance guidelines • Provisions for flood warnings and flood damage mitigation • Provision of flood control infrastructure projects • Support for the Sonoran Desert Conservation Plan 6-24 SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address: • Provision of adequate solid waste disposal facilities • Efficient operation and closure of existing facilities • Control of wildcat dumping • Effective administration, tracking, and reporting of operations TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address: • Fiscal responsibility • Workforce development • Enhancement of the safety and utility of the county’s road system • Improvement of information systems WASTEWATER MANAGEMENT Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Department goals address: • Effectiveness and efficiency in the operation of the sewerage system • Compliance with applicable sewage regulations • Improvement in long range capital planning 6-25 This page intentionally left blank. 6-26 STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2007/2008 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary by Fund Type of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses 7-1 PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2007/2008 FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2006/2007 2006/2007* GENERAL FUND UNRESERVED FUND BAL / NET ASSETS 7/1/2007 (est)* DIRECT PROPERTY TAX REVENUE 2007/2008 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2007/2008 PROCEEDS FROM OTHER FINANCING SOURCES 2007/2008 201,432,254 0 5,116,538 28,637,583 488,769,648 488,769,648 IN TOTAL FINANCIAL RESOURCES AVAILABLE 2007/2008 OUT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2007/2008 439,535,427 427,809,998 43,073,978 34,917,185 11,686,452 4,601,473 8,743,185 25,301,309 8,468,395 2,478,906 41,433,934 85,495,468 31,141,005 12,318,544 4,631,650 12,781,936 25,075,587 6,909,426 2,497,294 45,688,028 75,466,536 7,125,065 812,077 1,332,442 1,119,849 2,046,381 3,104,683 1,427,493 4,454,375 32,152,940 31,957,142 0 0 25,112,708 0 0 0 0 0 6,747,000 11,681,023 3,565,755 4,985,500 15,699,331 6,977,400 3,021,203 67,688,523 64,291,928 0 0 0 0 0 0 0 0 0 0 289,100 422,936 0 10,072,307 0 3,205,408 3,758,000 12,175,832 3,772,000 0 0 11,401,261 0 0 3,014,260 25,230,048 4,401,981 42,057,207 12,782,200 5,321,133 19,816,796 27,818,019 10,082,083 4,639,844 50,670,850 104,218,719 37,090,595 11,997,368 4,698,236 17,074,685 26,179,935 8,561,778 2,533,809 47,337,071 88,758,554 TOTAL SPECIAL REV 223,126,307 216,510,006 53,575,305 57,069,850 184,657,663 0 29,923,583 47,819,550 277,406,851 244,232,031 CAPITAL PROJECTS DEBT SERVICE 155,901,786 73,418,403 163,020,409 68,930,128 106,189,471 11,187,528 0 56,252,488 41,267,282 1,007,500 145,000,000 0 23,757,617 21,689,857 0 0 316,214,370 90,137,373 250,542,995 77,945,345 TOTAL OTHER FUNDS 229,320,189 231,950,537 117,376,999 56,252,488 42,274,782 145,000,000 45,447,474 0 406,351,743 328,488,340 ENTERPRISE FUNDS DEVELOPMENT SVCS MEDICAL SERVICES PARKING GARAGES WASTEWATER MGMT 17,217,583 261,766,820 1,498,042 107,193,673 15,980,492 260,863,820 1,498,042 103,427,784 12,226,084 911,212 1,288,574 55,651,830 0 0 0 0 15,960,946 282,411,677 1,758,946 129,530,336 0 0 0 50,000,000 0 0 0 0 2,627,586 1,655,000 0 0 25,559,444 281,667,889 3,047,520 235,182,166 15,342,014 278,960,827 1,667,462 125,254,174 TOTAL ENT FUNDS 387,676,118 381,770,138 70,077,700 0 429,661,905 50,000,000 0 4,282,586 545,457,019 421,224,477 TOTAL ALL FUNDS 1,279,658,041 1,258,040,679 284,103,982 381,106,799 858,026,604 195,000,000 80,487,595 80,739,719 1,717,985,261 1,482,714,496 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY REG FLOOD CONTROL PUBLIC HEALTH SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV 267,784,461 ** INTERFUND TRANSFERS 2007/2008 . * Unreserved beginning fund balances/net assets are estimates based on actual revenues and expenses as of February 28, 2007 plus projected revenues and expenses for the remainder of the fiscal year. ** Includes a budgeted $48,000 in the Sheriff Department for penalties on delinquent property tax collections. EXPENDITURE LIMITATION 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation 2006/2007 2007/2008 1,279,658,041 (126,388,770) 1,153,269,271 715,140,725 438,128,546 438,128,547 1,482,714,496 (152,900,283) 1,329,814,213 865,221,517 464,592,696 464,592,697 SCHEDULE A 7-2 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2007/2008 1. 2. 3. Maximum allowable primary property tax levy A.R.S. §42-17051(A). Amount received from primary property taxation in fiscal year 2006/07 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18) A. Primary Property Taxes $256,916,184 $279,169,211 $0 B. Secondary Property Taxes $248,469,882 $0 $0 $49,120,182 $56,309,711 Flood Control District $22,902,866 $25,542,408 Library District $25,247,086 $32,676,073 Total Secondary Property Taxes C. $264,866,986 Debt Service Fire Assistance District Total Property Tax Levy Amounts $2,851,032 $3,148,412 $100,121,166 $117,676,604 $348,591,048 $382,543,590 Property taxes collected * A. Primary property taxes (1) 2006/07 year's levy $240,905,094 (2) Prior years' levy $6,488,823 (3) Total primary property taxes B. C. 5. 2007/2008 FISCAL YEAR Property tax levy amount General Fund-Override election 4. 2006/2007 FISCAL YEAR $247,393,917 Secondary property taxes (1) 2006/07 year's levy $96,812,263 (2) Prior years' levy (3) Total secondary property taxes $2,977,232 $99,789,495 Total Property Taxes Collected $347,183,412 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $3.8420 $3.6020 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.7150 $0.3746 $0.3675 $0.0415 $0.0000 $0.6850 $0.3446 $0.3975 $0.0383 (3) Total County Tax Rate $5.3406 $5.0674 Special Assessment district tax rates Secondary property tax rates See Second Page SCHEDULE B 7-3 See Second Page PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2007/2008 2006/2007 FISCAL YEAR Special Assessment district tax rates Secondary property tax rates (Continued) Cardinal Est. Street Lighting Improvement District Carriage Hills Est. No. 1 Street Lighting Improvement District Carriage Hills Est. No. 3 Street Lighting Improvement District Desert Steppes Street Lighting Improvement District Hermosa Hills Estates Street Lighting Improvement District Lakeside #1 Street Lighting Improvement District Littletown Street Lighting Improvement District Longview Est. #1 Street Lighting Improvement District Longview Est. #2 Street Lighting Improvement District Manana Grande B Street Lighting Improvement District Manana Grande C Street Lighting Improvement District Midvale Park Street Lighting Improvement District Mortimore Addition Street Lighting Improvement District Oaktree No. 1 Street Lighting Improvement District Oaktree No. 2 Street Lighting Improvement District Oaktree No. 3 Street Lighting Improvement District Orange Grove Valley Street Lighting Improvement District Peach Valley Street Lighting Improvement District Peppertree Ranch Street Lighting Improvement District Rolling Hills Street Lighting Improvement District Salida Del Sol Street Lighting Improvement District Hayhook Ranch Improvement District 1.0004 0.3106 0.3221 0.2883 0.1849 0.3385 0.9899 0.3441 0.3330 0.3274 0.4296 0.1974 0.9062 1.6199 1.6640 1.8269 0.4489 0.6782 0.0874 0.2569 1.5095 Did not levy. 2007/2008 FISCAL YEAR 0.8653 0.2720 0.2865 0.2628 0.1486 0.2692 0.8285 0.3104 0.2840 0.2684 0.3534 0.1856 0.6427 1.2931 1.3364 1.4560 0.3949 0.5233 0.0784 0.2225 1.2506 4.9741 * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-4 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2007/2008 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2006/2007 ESTIMATED REVENUES 2006/2007* ADOPTED REVENUES 2007/2008 235,180,381 11,818,993 687,883 5,877,896 253,565,153 235,180,381 12,213,536 726,000 5,200,000 253,319,917 249,771,729 12,189,483 576,648 5,246,601 267,784,461 2,473,492 2,473,492 2,473,492 2,473,492 2,926,812 2,926,812 2,986,000 641,634 108,500,000 25,267,276 103,600 728,556 7,290,068 145,517,134 3,289,590 5,108,542 108,000,000 27,100,000 104,130 495,556 7,686,000 151,783,818 2,980,160 1,114,329 112,200,000 28,000,000 61,600 248,878 7,919,244 152,524,211 0 1,015,000 4,156,260 2,163,268 6,315,350 3,240,000 405,000 636,475 12,716,494 30,647,847 0 1,015,000 4,312,663 3,133,613 6,735,350 3,240,000 725,600 636,475 12,716,494 32,515,195 310,000 1,035,000 4,264,212 2,185,841 6,850,700 3,042,500 782,148 688,375 12,327,074 31,485,850 FINES AND FORFEITS Justice Courts - Fines & Forfeits Superior Court - Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS 4,250,666 211,500 1,032,750 5,494,916 3,708,544 211,500 1,032,750 4,952,794 4,410,240 227,500 936,851 5,574,591 INTEREST Interest TOTAL INTEREST 1,622,683 1,622,683 2,577,553 2,577,553 2,306,654 2,306,654 2,435,645 1,295,993 3,731,638 443,052,863 2,666,961 1,626,378 4,293,339 451,916,108 5,134,255 1,479,881 6,614,136 469,216,715 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprises TOTAL CHARGES FOR SERVICES MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE SCHEDULE C 7-5 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2007/2008 ADOPTED REVENUES 2006/2007 ESTIMATED REVENUES 2006/2007* ADOPTED REVENUES 2007/2008 24,764,378 7,247,000 500,000 0 1,087,870 33,599,248 24,963,854 7,247,000 500,000 0 1,087,870 33,798,724 31,957,142 4,797,000 500,000 300,000 1,150,000 38,704,142 11,395,767 2,000 11,397,767 12,079,652 2,000 12,081,652 11,478,523 202,500 11,681,023 2,473,335 1,245,080 0 45,000 48,150 3,811,565 1,886,431 1,396,252 29,000 95,000 69,150 3,475,833 2,166,050 1,344,155 0 30,400 25,150 3,565,755 0 0 0 0 560,124 560,124 PUBLIC HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Miscellaneous TOTAL PUBLIC HEALTH 2,497,630 10,305,504 2,420,020 205,801 111,540 15,540,495 2,337,094 10,513,661 2,347,400 205,801 111,540 15,515,496 2,497,630 10,375,734 2,428,020 205,801 192,146 15,699,331 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 22,664,193 2,500 1,500 100,000 25,000 22,793,193 22,659,169 187,850 1,500 138,754 31,000 23,018,273 25,112,708 4,500,000 100,000 200,000 185,500 30,098,208 SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT 1,200,000 5,782,000 40,000 101,000 7,123,000 1,245,200 4,552,000 173,526 101,000 6,071,726 1,200,000 5,553,500 130,900 93,000 6,977,400 STADIUM DISTRICT Intergovernmental Interest Miscellaneous TOTAL STADIUM DISTRICT 1,655,000 20,000 1,124,263 2,799,263 1,839,000 20,000 1,142,723 3,001,723 1,905,000 0 1,116,203 3,021,203 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines and Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY IMPROVEMENT DISTRICTS Special Assessment TOTAL IMPROVEMENT DISTRICTS SCHEDULE C 7-6 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2007/2008 ADOPTED REVENUES 2006/2007 ESTIMATED REVENUES 2006/2007* ADOPTED REVENUES 2007/2008 295,000 61,418,732 520,100 300,000 185,100 62,718,932 251,216 62,313,679 704,662 575,000 420,821 64,265,378 311,000 65,831,423 1,010,000 400,000 136,100 67,688,523 43,245,106 6,746,657 645,000 653,935 7,966,952 59,257,650 219,041,113 45,929,961 7,217,968 645,000 928,649 7,001,379 61,722,957 222,951,762 46,992,172 6,920,620 606,000 1,167,913 8,045,099 63,731,804 241,727,513 DEBT SERVICE Property Taxes Special Assessment Intergovernmental Interest TOTAL DEBT SERVICE 49,445,842 291,456 7,500 693,000 50,437,798 49,551,480 291,456 7,500 1,293,000 51,143,436 56,252,488 0 7,500 1,000,000 57,259,988 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 11,881,420 17,407,915 4,176,652 1,740,695 35,206,682 11,881,420 17,407,915 4,176,652 1,740,695 35,206,682 13,781,039 23,517,156 3,598,141 370,946 41,267,282 11,946,410 4,888,366 264,860 141,090 17,240,726 8,299,586 4,360,822 716,183 187,697 13,564,288 9,846,397 5,155,219 780,626 178,704 15,960,946 4,307,830 258,638,359 1,052,733 20,300 264,019,222 4,307,830 256,388,350 1,052,733 20,300 261,769,213 4,721,877 276,815,284 845,089 29,427 282,411,677 SOURCE OF REVENUES TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES MEDICAL SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL MEDICAL SERVICES SCHEDULE C 7-7 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2007/2008 SOURCE OF REVENUES PARKING GARAGES Interest Miscellaneous TOTAL PARKING GARAGES WASTEWATER MANAGEMENT Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER MGT. TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2006/2007 ESTIMATED REVENUES 2006/2007* ADOPTED REVENUES 2007/2008 53,664 1,458,854 1,512,518 69,900 1,458,854 1,528,754 60,000 1,698,946 1,758,946 20,000 142,439 103,359,317 58,800 400,000 357,497 20,000,000 124,338,053 10,000 424,923 98,283,315 35,000 2,860,000 175,787 19,000,000 120,789,025 5,000 0 112,053,936 58,800 2,312,600 100,000 15,000,000 129,530,336 407,110,519 397,651,280 429,661,905 1,154,848,975 1,158,869,268 1,239,133,403 * These amounts include actual revenues as of February 28, 2007 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY BY FUND TYPE OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2007/2008 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2007/2008 INTERFUND TRANSFERS 2007/2008 IN OUT General Fund Capital Projects - Brandi Fenton Park Economic Development & Tourism Economic Dev & Tourism - Leased Prop Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Facilities Renewal Fund Improvement Districts Formation Fund IT Enhancement Fund Pima Health System & Services - UPHK Property Tax Rate Stabilization Fund Public Health - G.F. Support Public Works Building - 97 E Congress Public Works Building - Pub Hlth Ctr Loan Regional Flood Control - PAG Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Sheriff Inmate Welfare Fund - Inmate Health Transportation - Public Transit Transportation - Graffiti Transportation - PAG Total General Fund 44,500 332,200 166,626 1,000,000 289,100 422,936 1,505,000 50,000 1,547,200 1,655,000 5,300,000 10,072,307 628,704 790,228 30,266 3,014,260 3,205,408 120,000 3,200,000 250,000 0 130,386 5,116,538 28,637,583 Special Revenue Funds Facilities Renewal Fund Facilities Renewal Fund - General Fund Facilities Renewal Fund - Capital Projects Total Facilities Renewal Fund 1,505,000 County Free Library Capital Projects - Telephone System Capital Projects - Abbett Marana Library Capital Projects - Flowing Wells Library Total County Free Library Economic Development & Tourism General Fund - Tourism Events General Fund - Leased Properties Total Economic Development & Tourism 1,505,000 1,632,731 1,632,731 0 278,000 1,674,000 1,820,000 3,772,000 332,200 332,200 Employee Benefit Liability Fund 166,626 166,626 1,000,000 Employment & Training 289,100 Environmental Quality - Air Quality 422,936 Improvement Districts Risk Management - Debt Payment Transportation - Debt Payment Total Improvement Districts 0 SCHEDULE D 7-9 252,124 308,000 560,124 PIMA COUNTY SUMMARY BY FUND TYPE OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2007/2008 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2007/2008 INTERFUND TRANSFERS 2007/2008 IN Improvement Districts Formation Fund OUT 50,000 IT Enhancement Fund 1,547,200 Regional Flood Control Capital Projects General Fund - PAG Payments Debt Service Total Regional Flood Control Public Works Building General Fund - 97 E Congress General Fund - Public Health Center Loan Total Public Works Building 0 10,563,000 30,266 807,995 11,401,261 628,704 790,228 1,418,932 0 Sheriff Commissary Operations 1,022,500 Sheriff - Criminal Justice Enhancement 450,000 Sheriff Inmate Welfare Fund - Inmate Health 1,022,500 Sheriff State RICO Fund 120,000 450,000 Property Tax Rate Stabilization Fund 5,300,000 Public Health 10,072,307 Transportation Capital Projects Debt Service - Transportation Bonds Debt Service - HELP Loans General Fund - Public Transit General Fund - Graffiti General Fund - PAG Improvement Districts Total Transportation 308,000 3,758,000 Stadium District General Fund Debt Service General Fund - Hotel Tax Proceeds Total Stadium District 3,205,408 3,205,408 3,014,260 29,923,583 47,819,550 4,217,800 18,054,251 2,827,611 3,200,000 250,000 130,386 25,230,048 3,014,260 Total Special Revenue Funds 0 SCHEDULE D 7-10 PIMA COUNTY SUMMARY BY FUND TYPE OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2007/2008 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2007/2008 Capital Projects Bond Proceeds - General Obligation Bond Proceeds - Transportation Facilities Renewal Fund County Free Library - Flowing Wells Library County Free Library - Abbett Marana Library County Free Library - Telephone System Development Services General Fund - Brandi Fenton Park Regional Flood Control Sheriff - Criminal Justice Enhancement Sheriff State RICO Fund Transportation Total Capital Projects INTERFUND TRANSFERS 2007/2008 IN OUT 120,000,000 25,000,000 145,000,000 1,632,731 1,820,000 1,674,000 278,000 2,627,586 44,500 10,563,000 450,000 450,000 4,217,800 23,757,617 0 0 807,995 18,054,251 2,827,611 21,689,857 0 Debt Service Regional Flood Control - Debt Service Transportation - Transportation Bonds Transportation - HELP Loans Total Debt Service Enterprise Funds Development Services -Capital Projects 2,627,586 Pima Health System & Services - UPHK 1,655,000 Wastewater Management Bond Proceeds Total Wastewater Management 50,000,000 50,000,000 0 0 Total Enterprise Funds 50,000,000 0 4,282,586 195,000,000 80,487,595 80,739,719 Grand Total THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Risk Management - Improvement Districts 252,124 Total Internal Service Funds 0 SCHEDULE D 7-11 252,124 0 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2007/2008 ADOPTED EXPENDITURE/ EXPENSES 2006/2007 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS COUNTY ADMINISTRATION RECORDER TREASURER TOTAL COUNTY ADMINISTRATION 8,470,373 1,674,540 58,076,385 2,825,823 2,377,339 73,424,460 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT EXPENSE ADJUSTMENTS APPROVED 2006/2007 0 75,000 (1,031,257) 0 0 (956,257) ESTIMATED ADOPTED EXPENDITURE/ EXPENDITURES/ EXPENSES EXPENSES 2006/2007 * 2007/2008 8,174,717 1,749,540 45,104,655 2,823,500 2,073,360 59,925,772 9,084,701 1,921,797 77,464,235 2,755,731 2,607,371 93,833,835 15,609,951 1,332,450 16,942,401 0 0 0 15,529,431 1,346,821 16,876,252 16,438,912 1,383,689 17,822,601 10,652,984 847,330 19,062,235 27,838,691 7,579,377 23,907,347 103,696,664 27,425,722 1,575,085 222,585,435 0 0 388,063 0 0 0 568,194 0 0 956,257 10,651,804 859,634 19,450,298 28,135,471 7,541,901 23,657,347 104,454,505 27,425,722 1,729,050 223,905,732 10,776,432 923,628 20,545,265 29,807,438 7,992,622 23,979,913 111,391,669 28,688,494 1,575,085 235,680,546 MEDICAL SERVICES 98,145,731 0 98,145,731 107,815,243 PUBLIC WORKS 28,437,400 0 28,956,511 33,617,423 439,535,427 0 427,809,998 488,769,648 6,921 1,000,000 4,786,663 45,000 2,040,000 3,200,000 1,943,880 3,973,805 504,601 17,500,870 0 0 0 0 0 0 0 0 0 0 343,100 1,000,000 2,790,693 44,126 2,040,000 3,200,000 1,943,880 475,000 504,601 12,341,400 240,009 1,000,000 1,505,000 50,000 1,547,200 5,300,000 4,570,045 0 238,670 14,450,924 6,745,600 34,445,185 472,000 2,155,884 10,648,995 1,000,000 1,450,000 1,037,457 3,910,000 2,478,906 64,344,027 0 0 0 0 0 0 0 0 0 0 0 6,897,279 30,669,005 472,000 1,602,884 11,340,779 0 0 977,765 3,910,000 2,497,294 58,367,006 7,474,844 36,618,595 472,000 2,477,386 10,875,658 1,000,000 1,450,000 1,121,710 3,910,000 2,533,809 67,934,002 72,750 1,061,163 2,652,012 7,275,487 78,286 1,682,835 0 0 0 0 0 0 0 0 72,750 1,054,479 2,443,959 6,771,662 69,286 138,000 0 20,000 953,714 2,902,402 8,034,137 87,122 1,855,196 120,321 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT TOTAL GENERAL FUND SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND PROPERTY TAX RATE STABILIZATION FUND RECORDER-DOC STOR & RETRIEVAL SPACE ACQUISITION FUND TAXPAYER INFO FUND TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY SERVICES GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS INDIGENT DEFENSE GRANTS INDIGENT DEFENSE SPECIAL PROGRAMS JUSTICE COURTS GRANTS SCHEDULE E 7-12 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2007/2008 FUND/DEPARTMENT JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT ADOPTED EXPENDITURE/ EXPENSES 2006/2007 731,406 11,154,186 671,357 5,488,217 5,501,771 9,092,981 4,779,615 50,242,066 EXPENSE ADJUSTMENTS APPROVED 2006/2007 0 0 0 0 0 0 0 0 ESTIMATED ADOPTED EXPENDITURE/ EXPENDITURES/ EXPENSES EXPENSES 2006/2007 * 2007/2008 150,009 730,340 11,154,186 12,339,861 453,654 725,282 6,000,296 6,468,879 5,501,771 5,546,972 9,870,766 10,166,686 4,652,140 5,120,459 48,332,958 55,071,371 MEDICAL SERVICES INSTITUTIONAL HEALTH GRANTS PUBLIC HEALTH PUBLIC HEALTH GRANTS TOTAL MEDICAL SERVICES 500,000 15,982,695 9,318,614 25,801,309 0 0 0 0 500,000 15,548,816 9,526,771 25,575,587 0 16,707,825 9,472,110 26,179,935 PUBLIC WORKS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS BUILDING REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TIRE FUND TRANSPORTATION TOTAL PUBLIC WORKS 3,473,440 1,128,033 139,424 426,362 1,425,262 8,743,185 7,053,377 1,415,018 41,433,934 65,238,035 0 0 0 0 0 0 0 0 0 0 3,368,445 1,263,205 72,724 426,362 1,382,929 12,781,936 5,535,012 1,374,414 45,688,028 71,893,055 3,523,434 1,174,802 144,396 699,000 2,080,633 17,074,685 7,411,944 1,149,834 47,337,071 80,595,799 223,126,307 0 216,510,006 244,232,031 73,418,403 0 68,930,128 77,945,345 CAPITAL PROJECTS FUND 155,901,786 0 163,020,409 250,542,995 ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS TOTAL MEDICAL SERVICES 257,458,990 4,307,830 261,766,820 0 0 0 256,555,990 4,307,830 260,863,820 274,238,950 4,721,877 278,960,827 17,217,583 1,498,042 107,043,737 149,936 125,909,298 0 0 0 0 0 15,980,492 1,498,042 102,995,364 432,420 120,906,318 15,342,014 1,667,462 125,254,174 0 142,263,650 387,676,118 0 381,770,138 421,224,477 1,279,658,041 0 1,258,040,679 1,482,714,496 TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES WASTEWATER MANAGEMENT WASTEWATER MGMT GRANTS TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenses as of February 28, 2007 plus projected expenses for the remainder of the year. SCHEDULE E 7-13 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2007/2008 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION ASSESSOR GENERAL FUND BOARD OF SUPERVISORS GENERAL FUND COUNTY ADMINISTRATION COUNTY ADMINISTRATION GENERAL FUND COUNTY ADMINISTRATOR GRANTS DEBT SERVICE FUND EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND PROPERTY TAX RATE STABILIZATION FUND SPACE ACQUISITION FUND TOTAL COUNTY ADMINISTRATION ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2006/2007 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2006/2007 ACTUAL EXPENDITURES/ EXPENSES 2006/2007 * ADOPTED EXPENDITURES/ EXPENSES 2007/2008 8,470,373 0 8,174,717 9,084,701 1,674,540 75,000 1,749,540 1,921,797 45,104,655 343,100 68,930,128 1,000,000 2,790,693 44,126 2,040,000 3,200,000 475,000 123,927,702 77,464,235 240,009 77,945,345 1,000,000 1,505,000 50,000 1,547,200 5,300,000 0 165,051,789 58,076,385 6,921 73,418,403 1,000,000 4,786,663 45,000 2,040,000 3,200,000 3,973,805 146,547,177 (1,031,257) 0 0 0 0 0 0 0 0 (1,031,257) RECORDER RECORDER GENERAL FUND REC/DOC STOR & RETRIEVAL TOTAL RECORDER 2,825,823 1,943,880 4,769,703 0 0 0 2,823,500 1,943,880 4,767,380 2,755,731 4,570,045 7,325,776 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 504,601 2,377,339 2,881,940 0 0 0 504,601 2,073,360 2,577,961 238,670 2,607,371 2,846,041 141,197,300 186,230,104 TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECON DEVELOP GENERAL FUND COMMUNITY SERVICES GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 164,343,733 (956,257) 15,609,951 6,745,600 10,648,995 1,000,000 1,450,000 1,037,457 36,492,003 0 0 0 0 0 0 0 15,529,431 6,897,279 11,340,779 0 0 977,765 34,745,254 16,438,912 7,474,844 10,875,658 1,000,000 1,450,000 1,121,710 38,361,124 34,445,185 472,000 34,917,185 0 0 0 30,669,005 472,000 31,141,005 36,618,595 472,000 37,090,595 ECONOMIC DEVELOPMENT & TOURISM 2,155,884 0 1,602,884 2,477,386 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE GRANTS TOTAL SCHOOL SUPERINTENDENT 1,332,450 3,910,000 5,242,450 0 0 0 1,346,821 3,910,000 5,256,821 1,383,689 3,910,000 5,293,689 STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOP 2,478,906 81,286,428 0 0 2,497,294 75,243,258 2,533,809 85,756,603 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF THE COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT 10,652,984 72,750 1,061,163 11,786,897 0 0 0 0 10,651,804 72,750 1,054,479 11,779,033 10,776,432 20,000 953,714 11,750,146 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY SCHEDULE F 7-14 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2007/2008 FUNCTIONAL AREA/DEPARTMENT CONSTABLES GENERAL FUND ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2006/2007 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2006/2007 ACTUAL EXPENDITURES/ EXPENSES 2006/2007 * ADOPTED EXPENDITURES/ EXPENSES 2007/2008 847,330 0 859,634 923,628 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 19,062,235 2,652,012 7,275,487 28,989,734 388,063 0 0 388,063 19,450,298 2,443,959 6,771,662 28,665,919 20,545,265 2,902,402 8,034,137 31,481,804 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW ENFORCEMENT GENERAL FUND INDIGENT DEFENSE GRANTS INDIGENT DEFENSE SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 27,838,691 78,286 1,682,835 29,599,812 0 0 0 0 28,135,471 69,286 138,000 28,342,757 29,807,438 87,122 1,855,196 31,749,756 7,579,377 0 731,406 8,310,783 0 0 0 0 7,541,901 0 150,009 7,691,910 7,992,622 120,321 730,340 8,843,283 23,907,347 11,154,186 671,357 35,732,890 0 0 0 0 23,657,347 11,154,186 453,654 35,265,187 23,979,913 12,339,861 725,282 37,045,056 103,696,664 5,488,217 5,501,771 114,686,652 568,194 0 0 568,194 104,454,505 6,000,296 5,501,771 115,956,572 111,391,669 6,468,879 5,546,972 123,407,520 SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 27,425,722 9,092,981 1,575,085 4,779,615 42,873,403 272,827,501 0 0 0 0 0 956,257 27,425,722 9,870,766 1,729,050 4,652,140 43,677,678 272,238,690 28,688,494 10,166,686 1,575,085 5,120,459 45,550,724 290,751,917 MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH GENERAL FUND INSTITUTIONAL HEALTH GRANTS TOTAL INSTITUTIONAL HEALTH 98,145,731 500,000 98,645,731 0 0 0 98,145,731 500,000 98,645,731 107,815,243 0 107,815,243 4,307,830 257,458,990 261,766,820 0 0 0 4,307,830 256,555,990 260,863,820 4,721,877 274,238,950 278,960,827 PUBLIC HEALTH PUBLIC HEALTH FUND PUBLIC HEALTH GRANTS TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 15,982,695 9,318,614 25,301,309 385,713,860 0 0 0 0 15,548,816 9,526,771 25,075,587 384,585,138 16,707,825 9,472,110 26,179,935 412,956,005 PUBLIC WORKS CAPITAL PROJECTS FUND 155,901,786 0 163,020,409 250,542,995 17,217,583 0 15,980,492 15,342,014 JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS PIMA HEALTH SYSTEM & SERVICES FUND TOTAL PIMA HEALTH SYSTEM & SERVICES DEVELOPMENT SERVICES FUND SCHEDULE F 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2007/2008 FUNCTIONAL AREA/DEPARTMENT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2006/2007 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2006/2007 ACTUAL EXPENDITURES/ EXPENSES 2006/2007 * ADOPTED EXPENDITURES/ EXPENSES 2007/2008 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY FUND SOLID WASTE MANAGEMENT FUND TIRE FUND TOTAL ENVIRONMENTAL QUALITY 1,128,033 3,473,440 7,053,377 1,415,018 13,069,868 0 0 0 0 0 1,263,205 3,368,445 5,535,012 1,374,414 11,541,076 1,174,802 3,523,434 7,411,944 1,149,834 13,260,014 PUBLIC WORKS PARKING GARAGES FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS GENERAL FUND PUBLIC WORKS BUILDING FUND TOTAL PUBLIC WORKS 1,498,042 139,424 426,362 28,437,400 1,425,262 31,926,490 0 0 0 0 0 0 1,498,042 72,724 426,362 28,956,511 1,382,929 32,336,568 1,667,462 144,396 699,000 33,617,423 2,080,633 38,208,914 8,743,185 0 12,781,936 17,074,685 41,433,934 0 45,688,028 47,337,071 107,043,737 149,936 107,193,673 0 0 0 102,995,364 432,420 103,427,784 125,254,174 0 125,254,174 375,486,519 0 384,776,293 507,019,867 1,279,658,041 0 1,258,040,679 1,482,714,496 REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION WASTEWATER MANAGEMENT WASTEWATER MANAGEMENT FUND WASTEWATER MANAGEMENT GRANTS TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * These amounts include actual expenses as of February 28, 2007 plus projected expenses for the remainder of the year. SCHEDULE F 7-16 SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Super Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Super Department Summary of Revenues by Functional Area and Super Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions Summary of Active Capital Improvement Projects Summary of Adopted Supplemental Packages 8-1 SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2005/2006 - 2007/2008 Actual Revised Adopted 2005/2006 2006/2007 2007/2008 33,171,433 45,839,293 43,073,978 242,948,462 2,535,630 143,920,448 27,101,623 5,786,442 2,490,854 4,935,286 253,565,153 2,473,492 145,517,134 30,647,847 5,494,916 1,622,683 3,731,638 267,784,461 2,926,812 152,524,211 31,485,850 5,574,591 2,306,654 6,614,136 429,718,745 443,052,863 469,216,715 (16,681,825) (49,824,181) (208,179,144) (101,972,470) (25,608,995) (16,942,401) (72,468,203) (223,541,692) (98,145,731) (28,437,400) (17,822,601) (93,833,835) (235,680,546) (107,815,243) (33,617,423) (402,266,615) (439,535,427) (488,769,648) GENERAL FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES (1,557,992) OTHER ADJUSTMENTS NET OPERATING TRANSFERS FUND BALANCE, ENDING 0 0 (12,642,058) (26,356,729) (23,521,045) 46,423,513 23,000,000 0 58,519,570 60,307,420 53,575,305 35,271,645 0 4,916,431 133,052,926 15,649,862 827,293 2,931,905 11,718,201 638,141 47,428,571 0 5,265,965 137,714,689 15,470,277 1,350,801 1,158,935 10,651,875 0 57,069,850 560,124 4,974,680 148,424,007 16,012,140 1,311,801 2,229,213 11,145,698 0 205,006,404 219,041,113 241,727,513 (36,599,662) (2,871,248) (47,118,719) (24,476,714) (59,636,674) (64,344,027) (17,500,870) (50,242,066) (25,801,309) (65,238,035) (67,934,002) (14,450,924) (55,071,371) (26,179,935) (80,595,799) (170,703,017) (223,126,307) (244,232,031) SPECIAL REVENUE FUNDS FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES (4,075,938) OTHER ADJUSTMENTS 8-2 0 0 SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2005/2006 - 2007/2008 Actual Revised Adopted 2005/2006 2006/2007 2007/2008 (20,138,699) (24,006,803) (17,895,967) 68,608,320 32,215,423 33,174,820 FUND BALANCE, BEGINNING (See note) 10,293,541 5,731,731 11,187,528 REVENUES TAXES SPECIAL ASSESSMENT INTERGOVERNMENTAL INTEREST MISCELLANEOUS 43,255,157 214,757 0 1,316,788 5,102 49,445,842 291,456 7,500 693,000 0 56,252,488 0 7,500 1,000,000 0 44,791,804 50,437,798 57,259,988 EXPENDITURES COUNTY ADMINISTRATION (66,829,440) (73,418,403) (77,945,345) TOTAL EXPENDITURES (66,829,440) (73,418,403) (77,945,345) NET OPERATING TRANSFERS FUND BALANCE, ENDING DEBT SERVICE FUND TOTAL REVENUES (246,910) 0 0 18,936,371 22,028,854 21,689,857 6,945,366 4,779,980 12,192,028 147,649,915 51,763,555 106,189,471 11,157,270 19,100,807 4,639,069 567,219 11,881,420 17,407,915 4,176,652 1,740,695 13,781,039 23,517,156 3,598,141 370,946 35,464,365 35,206,682 41,267,282 (121,007,533) (155,901,786) (250,542,995) (121,007,533) (155,901,786) (250,542,995) 4,836,027 120,000,000 145,000,000 NET OPERATING TRANSFERS 17,529,335 28,947,600 23,757,617 FUND BALANCE, ENDING 84,472,109 80,016,051 65,671,375 33,198,392 31,138,581 70,077,700 12,213,306 5,903,584 363,293,191 41,715 11,966,410 4,450,269 366,886,042 58,800 9,851,397 4,721,877 394,024,439 58,800 OTHER ADJUSTMENTS NET OPERATING TRANSFERS FUND BALANCE, ENDING CAPITAL PROJECTS FUNDS FUND BALANCE, BEGINNING (See note) REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REVENUES EXPENDITURES PUBLIC WORKS TOTAL EXPENDITURES BOND/LOAN PROCEEDS ENTERPRISE FUNDS NET ASSETS, BEGINNING (See note) REVENUES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS 8-3 SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2005/2006 - 2007/2008 Actual Revised Adopted 2005/2006 2006/2007 2007/2008 INTEREST MISCELLANEOUS MEMO REVENUE 3,849,404 2,235,267 14,607,736 1,771,257 1,977,741 20,000,000 3,998,315 2,007,077 15,000,000 TOTAL REVENUES 402,144,203 407,110,519 429,661,905 (256,365,428) (97,876,220) (261,766,820) (125,909,298) (278,960,827) (142,263,650) (354,241,648) (387,676,118) (421,224,477) (20,106,704) 33,500,000 50,000,000 (1,200,000) (4,282,586) EXPENDITURES MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES OTHER ADJUSTMENTS 134,445 NET OPERATING TRANSFERS 61,128,688 NET ASSETS, ENDING 82,872,982 124,232,542 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS 787,754 NET ASSETS, BEGINNING (See note) REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE (920,124) 9,729,962 21,856 32,178,482 1,531,692 2,106,851 274,747 34,000 34,365,852 737,500 1,567,864 210,000 40,000 41,694,894 837,500 958,803 300,000 36,113,628 36,915,216 43,831,197 EXPENDITURES COUNTY ADMINISTRATION PUBLIC WORKS (22,517,940) (16,252,756) (20,884,335) (15,678,186) (22,687,930) (15,249,293) TOTAL EXPENDITURES (38,770,696) (36,562,521) (37,937,223) TOTAL REVENUES OTHER ADJUSTMENTS NET OPERATING TRANSFERS NET ASSETS, ENDING 8,913,524 0 0 626,205 587,078 252,124 7,670,415 19,649 15,876,060 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2006/2007 and fiscal year 2007/2008 are based on estimates made before the end of each preceding fiscal year. 8-4 SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2005/2006 2006/2007 2007/2008 GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 7,716,379 1,509,281 1,127,377 1,321,936 4,567,061 5,819,399 2,401,057 2,104,459 5,782,671 12,080,627 1,292,814 2,168,661 1,932,459 8,470,373 1,749,540 1,322,838 1,500,821 3,824,652 6,792,697 2,578,742 2,576,884 6,344,484 30,500,844 1,603,166 2,825,823 2,377,339 9,084,701 1,921,797 1,373,401 1,831,684 2,623,929 7,561,209 2,837,589 2,751,874 7,067,630 49,007,189 2,409,730 2,755,731 2,607,371 TOTAL COUNTY ADMINISTRATION 49,824,181 72,468,203 93,833,835 498,492 3,951,530 4,754,603 4,498,154 1,759,847 1,219,199 707,974 4,863,202 4,686,037 5,352,738 0 1,332,450 742,290 5,282,947 4,811,678 5,601,997 0 1,383,689 16,681,825 16,942,401 17,822,601 9,938,772 804,960 16,738,022 12,854,695 408,763 410,825 5,683,690 22,645,896 11,093,904 2,283,511 96,687,344 28,628,762 10,652,984 847,330 19,450,298 14,827,645 618,159 447,306 6,513,912 23,907,347 10,643,586 2,367,460 104,264,858 29,000,807 10,776,432 923,628 20,545,265 15,600,457 685,194 487,538 6,819,890 23,979,913 11,690,713 2,516,268 111,391,669 30,263,579 208,179,144 223,541,692 235,680,546 INSTITUTIONAL HEALTH 101,972,470 98,145,731 107,815,243 TOTAL MEDICAL SERVICES 101,972,470 98,145,731 107,815,243 FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION 12,489,286 0 13,104,228 15,481 13,999,549 0 14,337,851 100,000 16,353,662 811,055 16,352,706 100,000 TOTAL PUBLIC WORKS 25,608,995 28,437,400 33,617,423 402,266,615 439,535,427 488,769,648 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL GENERAL FUND 8-5 SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2005/2006 2006/2007 2007/2008 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER INFORMATION TECHNOLOGY NON DEPARTMENTAL RECORDER TREASURER 594,861 56,704 16,135 0 1,000,000 1,157,130 46,418 8,767,389 45,000 0 2,040,000 4,200,000 1,943,880 504,601 1,745,009 50,000 0 1,547,200 6,300,000 4,570,045 238,670 TOTAL COUNTY ADMINISTRATION 2,871,248 17,500,870 14,450,924 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,680,626 782,413 11,869,455 13,505,877 0 2,903,526 1,857,765 9,195,600 1,037,457 10,648,995 34,917,185 2,155,884 3,910,000 2,478,906 9,924,844 1,121,710 10,875,658 37,090,595 2,477,386 3,910,000 2,533,809 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 36,599,662 64,344,027 67,934,002 CLERK OF SUPERIOR COURT COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT SHERIFF SUPERIOR COURT 612,477 5,754,090 129,272 0 (236) 352,822 11,283,922 15,369,805 13,616,567 1,133,913 9,927,499 1,761,121 12,000 3,000 716,406 11,825,543 10,989,988 13,872,596 973,714 10,936,539 1,942,318 0 3,575 847,086 13,065,143 12,015,851 15,287,145 TOTAL JUSTICE & LAW ENFORCEMENT 47,118,719 50,242,066 55,071,371 INSTITUTIONAL HEALTH PUBLIC HEALTH 538,283 23,938,431 500,000 25,301,309 0 26,179,935 TOTAL MEDICAL SERVICES 24,476,714 25,801,309 26,179,935 ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION 3,681,757 1,043,951 88,632 9,215,231 6,271,433 39,335,670 4,601,473 1,425,262 565,786 8,743,185 8,468,395 41,433,934 4,698,236 2,080,633 1 843,396 17,074,685 8,561,778 47,337,071 TOTAL PUBLIC WORKS 59,636,674 65,238,035 80,595,799 170,703,017 223,126,307 244,232,031 NON DEPARTMENTAL 66,829,440 73,418,403 77,945,345 TOTAL COUNTY ADMINISTRATION 66,829,440 73,418,403 77,945,345 66,829,440 73,418,403 77,945,345 COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND COUNTY ADMINISTRATION TOTAL DEBT SERVICE FUND 8-6 SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2005/2006 2006/2007 2007/2008 CAPITAL PROJECTS FUNDS PUBLIC WORKS CAPITAL PROJECTS 121,007,533 155,901,786 250,542,995 TOTAL PUBLIC WORKS 121,007,533 155,901,786 250,542,995 121,007,533 155,901,786 250,542,995 PIMA HEALTH SYSTEM & SERVICES 256,365,428 261,766,820 278,960,827 TOTAL MEDICAL SERVICES 256,365,428 261,766,820 278,960,827 DEVELOPMENT SERVICES FACILITIES MANAGEMENT WASTEWATER MANAGEMENT 14,339,818 1,458,338 82,078,064 17,217,583 1,498,042 107,193,673 15,342,014 1,667,462 125,254,174 TOTAL PUBLIC WORKS 97,876,220 125,909,298 142,263,650 354,241,648 387,676,118 421,224,477 1,115,048,253 1,279,658,041 1,482,714,496 COMMUNICATIONS FINANCE & RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES 2,454,628 20,063,312 14,394,383 1,858,373 3,392,657 17,491,678 13,784,357 1,893,829 3,682,774 19,005,156 14,227,926 1,021,367 TOTAL INTERNAL SERVICE FUNDS 38,770,696 36,562,521 37,937,223 1,153,818,949 1,316,220,562 1,520,651,719 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-7 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2005/2006 - 2007/2008 Actual 2005/2006 Revised 2006/2007 Adopted 2007/2008 224,923,198 12,341,836 5,133,748 549,680 235,180,381 11,818,993 5,877,896 687,883 249,771,729 12,189,483 5,246,601 576,648 242,948,462 253,565,153 267,784,461 BUSINESS LICENSES & PERMITS NON-BUSINESS LICENSES & PERMITS 2,535,380 250 2,473,492 0 2,926,812 0 TOTAL LICENSES AND PERMITS 2,535,630 2,473,492 2,926,812 5,256,100 4,666,507 102,619,310 67,880 25,893,892 5,211,876 204,883 2,986,000 641,634 108,500,000 103,600 25,267,276 7,290,068 728,556 2,980,160 1,114,329 112,200,000 61,600 28,000,000 7,919,244 248,878 143,920,448 145,517,134 152,524,211 1,947,471 3,554,700 3,828,681 128 416,759 6,450,701 1,086,399 683,650 1,000 91,721 9,040,413 2,080,268 3,240,000 4,156,260 0 405,000 6,315,350 1,015,000 636,475 0 83,000 12,716,494 2,097,031 3,042,500 4,264,212 0 782,148 6,850,700 1,035,000 688,375 310,000 88,810 12,327,074 27,101,623 30,647,847 31,485,850 214,176 3,949,995 1,622,271 211,500 4,250,666 1,032,750 227,500 4,410,240 936,851 5,786,442 5,494,916 5,574,591 INTEREST INT. REV - POOLED INV 84,230 2,406,624 120,483 1,502,200 112,054 2,194,600 TOTAL INTEREST 2,490,854 1,622,683 2,306,654 1,761,016 0 3,174,270 2,435,645 0 1,295,993 5,134,255 7,000 1,472,881 4,935,286 3,731,638 6,614,136 429,718,745 443,052,863 469,216,715 SOURCES OF REVENUE GENERAL FUND PROPERTY TAX REAL PROPERTY TAXES PERSONAL PROPERTY TAXES INTEREST ON DELINQUENT TAX PENALTIES ON DELINQUENT TAX TOTAL PROPERTY TAX LICENSES AND PERMITS INTERGOVERNMENTAL FEDERAL GRANTS AND AID STATE GRANTS AND AID SALES AND USE TAX ALCOHOLIC BEVERAGES AUTO LIEU TAX TRANSIENT LODGING TAX CITY PARTICIPATION TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES GENERAL GOVERNMENT RECORDER FEES COURT FEES NOTARY BOND FEES SHERIFF DEPT FEES CORRECTIONAL HOUSING HEALTH FEES RECREATION FEES INTERDEPARTMENTAL CHARGES OVERHEAD - GRANTS CONTRIBUTIONS FOR ADMINISTRATIVE OVERHEAD TOTAL CHARGES FOR SERVICES FINES AND FORFEITS SUPERIOR COURT - FINES AND FORFEITS JUSTICE COURTS FINES AND FORFEITS OTHER FINES AND FORFEITS TOTAL FINES AND FORFEITS INTEREST MISCELLANEOUS RENTS AND ROYALTIES POSTAGE REVENUES OTHER MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS TOTAL GENERAL FUND 8-8 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2005/2006 - 2007/2008 Actual 2005/2006 SOURCES OF REVENUE Revised 2006/2007 Adopted 2007/2008 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING INTERGOVERNMENTAL MISCELLANEOUS TOTAL EMPLOYMENT AND TRAINING 12,770,507 70,603 11,395,767 2,000 11,478,523 202,500 12,841,110 11,397,767 11,681,023 2,255,553 1,308,948 52,775 63,237 20,852 2,473,335 1,245,080 0 45,000 48,150 2,166,050 1,344,155 0 30,400 25,150 3,701,365 3,811,565 3,565,755 2,293,059 10,923,640 2,278,798 174,780 2,063 394,932 2,497,630 10,305,504 2,420,020 205,801 0 111,540 2,497,630 10,375,734 2,428,020 205,801 0 192,146 16,067,272 15,540,495 15,699,331 19,821,655 2,157 4,321 327,053 162,771 22,664,193 2,500 1,500 100,000 25,000 25,112,708 4,500,000 100,000 200,000 185,500 20,317,957 22,793,193 30,098,208 367,819 58,368,225 1,602,498 839,862 765,449 376,422 295,000 61,418,732 520,100 300,000 185,100 0 311,000 65,831,423 1,010,000 400,000 136,100 0 62,320,275 62,718,932 67,688,523 46,440,383 7,195,182 599,738 1,240,773 8,725,124 261,719 43,245,106 6,746,657 645,000 653,935 7,966,952 0 46,992,172 6,920,620 606,000 1,167,913 8,045,099 0 64,462,919 59,257,650 63,731,804 0 0 560,124 0 0 560,124 ENVIRONMENTAL QUALITY LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL ENVIRONMENTAL QUALITY PUBLIC HEALTH LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL PUBLIC HEALTH REGIONAL FLOOD CONTROL DISTRICT TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS AND GRANTS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL OTHER SPECIAL REVENUE FUNDS AND GRANTS IMPROVEMENT DISTRICTS SPECIAL ASSESSMENT TOTAL IMPROVEMENT DISTRICTS SOLID WASTE MANAGEMENT 8-9 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2005/2006 - 2007/2008 Actual 2005/2006 SOURCES OF REVENUE Revised 2006/2007 Adopted 560,124 2007/2008 SOLID WASTE MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL SOLID WASTE MANAGEMENT 1,136,454 4,531,428 143,690 121,705 5,933,277 1,200,000 5,782,000 40,000 101,000 7,123,000 1,200,000 5,553,500 130,900 93,000 6,977,400 15,449,990 300,000 0 305,605 318,325 24,764,378 7,247,000 500,000 0 1,087,870 31,957,142 4,797,000 500,000 300,000 1,150,000 16,373,920 33,599,248 38,704,142 1,802,612 37,635 9,622 1,138,440 1,655,000 0 20,000 1,124,263 1,905,000 0 0 1,116,203 2,988,309 2,799,263 3,021,203 205,006,404 219,041,113 241,727,513 43,255,157 214,757 0 1,316,788 5,102 49,445,842 291,456 7,500 693,000 0 56,252,488 0 7,500 1,000,000 0 44,791,804 50,437,798 57,259,988 11,157,270 19,100,807 4,639,069 567,219 11,881,420 17,407,915 4,176,652 1,740,695 13,781,039 23,517,156 3,598,141 370,946 35,464,365 35,206,682 41,267,282 4,467,880 254,364,309 1,464,164 32,906 4,307,830 258,638,359 1,052,733 20,300 4,721,877 276,815,284 845,089 29,427 260,329,259 264,019,222 282,411,677 12,196,115 4,944,768 554,989 247,520 11,946,410 4,888,366 264,860 141,090 9,846,397 5,155,219 780,626 178,704 17,943,392 17,240,726 15,960,946 17,191 20,000 5,000 COUNTY FREE LIBRARY TAXES INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TAXES SPECIAL ASSESSMENT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL MEDICAL SERVICES DEVELOPMENT SERVICES LICENSES AND PERMITS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL DEVELOPMENT SERVICES WASTEWATER MANAGEMENT LICENSES AND PERMITS 8-10 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2005/2006 - 2007/2008 Actual 2005/2006 Revised 2006/2007 Adopted 2007/2008 1,435,704 103,984,114 41,715 1,783,907 469,619 14,607,736 142,439 103,359,317 58,800 400,000 357,497 20,000,000 0 112,053,936 58,800 2,312,600 100,000 15,000,000 122,339,986 124,338,053 129,530,336 46,344 1,485,222 53,664 1,458,854 60,000 1,698,946 TOTAL PARKING GARAGES 1,531,566 1,512,518 1,758,946 TOTAL ENTERPRISE FUNDS 402,144,203 407,110,519 429,661,905 1,117,125,521 1,154,848,975 1,239,133,403 2,335,335 52,343 340,107 2,307,374 7,500 760,485 4,458,348 37,500 32,803 2,727,785 3,075,359 4,528,651 21,856 13,910,231 99,303 1,059,519 274,747 34,000 13,947,347 30,000 797,229 210,000 40,000 18,119,204 100,000 925,000 300,000 15,365,656 15,018,576 19,484,204 1,405,467 7,249 1,579,150 10,150 1,240,000 1,000 1,412,716 1,589,300 1,241,000 14,527,449 1,380,046 699,976 16,531,981 700,000 0 17,877,342 700,000 0 TOTAL MOUNT LEMMON FIRE 16,607,471 17,231,981 18,577,342 TOTAL INTERNAL SERVICE FUNDS 36,113,628 36,915,216 43,831,197 1,153,239,149 1,191,764,191 1,282,964,600 SOURCES OF REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL WASTEWATER MANAGEMENT PARKING GARAGES INTEREST MISCELLANEOUS TOTAL REVENUES THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL COMMUNICATIONS FLEET SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL FLEET SERVICES GRAPHIC SERVICES PRODUCTION CHARGES FOR SERVICES MISCELLANEOUS TOTAL GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL ALL FUNDS 8-11 SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 ACTUAL EXPENDITURES/ EXPENSES 2005/2006 REVISED EXPENDITURES/ EXPENSES 2006/2007 ADOPTED EXPENDITURES/ EXPENSES 2007/2008 7,716,379 1,509,281 1,127,377 1,916,797 4,567,061 5,876,103 2,417,192 2,104,459 5,782,671 79,910,067 1,292,814 3,325,791 1,978,877 8,470,373 1,749,540 1,322,838 10,268,210 3,824,652 6,837,697 2,578,742 2,576,884 8,384,484 108,119,247 1,603,166 4,769,703 2,881,940 9,084,701 1,921,797 1,373,401 3,576,693 2,623,929 7,611,209 2,837,589 2,751,874 8,614,830 133,252,534 2,409,730 7,325,776 2,846,041 119,524,869 163,387,476 186,230,104 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 10,551,249 804,960 22,492,112 12,983,967 408,763 410,589 6,036,512 33,929,818 11,093,904 2,283,511 112,057,149 42,245,329 11,786,897 847,330 29,377,797 16,588,766 630,159 450,306 7,230,318 35,732,890 10,643,586 2,367,460 115,254,846 42,873,403 11,750,146 923,628 31,481,804 17,542,775 685,194 491,113 7,666,976 37,045,056 11,690,713 2,516,268 123,407,520 45,550,724 TOTAL JUSTICE & LAW ENFORCEMENT 255,297,863 273,783,758 290,751,917 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 498,492 9,632,156 5,537,016 16,367,609 13,505,877 1,759,847 4,122,725 1,857,765 707,974 14,058,802 5,723,494 16,001,733 34,917,185 2,155,884 5,242,450 2,478,906 742,290 15,207,791 5,933,388 16,477,655 37,090,595 2,477,386 5,293,689 2,533,809 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 53,281,487 81,286,428 85,756,603 INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 102,510,753 256,365,428 23,938,431 98,645,731 261,766,820 25,301,309 107,815,243 278,960,827 26,179,935 TOTAL MEDICAL SERVICES 382,814,612 385,713,860 412,956,005 121,007,533 14,339,818 3,681,757 14,991,575 0 13,192,860 15,481 9,215,231 6,271,433 155,901,786 17,217,583 4,601,473 16,922,853 0 14,903,637 100,000 8,743,185 8,468,395 250,542,995 15,342,014 4,698,236 20,101,757 811,055 17,196,102 100,000 17,074,685 8,561,778 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT 8-12 SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 FUNCTIONAL AREA/SUPER DEPT. ACTUAL EXPENDITURES/ EXPENSES 2005/2006 REVISED EXPENDITURES/ EXPENSES 2006/2007 ADOPTED EXPENDITURES/ EXPENSES 2007/2008 39,335,670 82,078,064 41,433,934 107,193,673 47,337,071 125,254,174 304,129,422 375,486,519 507,019,867 1,115,048,253 1,279,658,041 1,482,714,496 20,063,312 17,491,678 19,005,156 2,454,628 3,392,657 3,682,774 14,394,383 13,784,357 14,227,926 1,858,373 1,893,829 1,021,367 38,770,696 36,562,521 37,937,223 1,153,818,949 1,316,220,562 1,520,651,719 TRANSPORTATION WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FINANCE & RISK MANAGEMENT COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-50. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-32. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-46. 8-13 SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 ACTUAL REVENUES 2005/2006 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2006/2007 ADOPTED REVENUES 2007/2008 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 6,614 69 11,565 210,384 2,380,451 291,512 1,130,909 109,876 860,757 443,672,544 1,762 5,491,118 154,189 6,000 0 10,000 0 685,000 60,000 1,026,500 3,850 691,262 465,454,760 0 5,036,500 124,150 6,000 0 10,000 30,000 435,000 120,000 1,041,200 8,850 684,884 494,956,230 0 4,973,750 113,150 TOTAL COUNTY ADMINISTRATION 454,321,750 473,098,022 502,379,064 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 4,220,282 435,925 8,954,059 462,682 259,988 319,918 5,950,630 11,997,000 994,821 460,414 21,434,787 14,113,783 3,513,847 422,500 8,440,345 408,886 262,225 251,716 6,712,689 11,997,116 729,783 446,120 14,734,917 12,986,930 3,731,520 420,052 8,823,955 473,082 266,006 265,372 6,808,010 13,364,411 808,176 495,918 16,422,327 14,205,532 TOTAL JUSTICE & LAW ENFORCEMENT 69,604,289 60,907,074 66,084,361 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,656,037 812,362 12,205,697 16,373,920 804,304 3,003,861 2,988,309 7,890,440 1,220,509 10,359,428 33,599,248 1,388,584 3,886,200 2,799,263 8,654,684 1,303,832 10,571,661 38,704,142 1,792,964 3,886,200 3,021,203 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 41,844,490 61,143,672 67,934,686 INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 1,113,625 260,329,259 16,067,272 569,765 264,019,222 15,540,495 141,819 282,411,677 15,699,331 TOTAL MEDICAL SERVICES 277,510,156 280,129,482 298,252,827 CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER MANAGEMENT 35,464,365 17,943,392 3,701,365 4,508,579 0 1,315,573 67 20,317,957 5,933,277 62,320,275 122,339,986 35,206,682 17,240,726 3,811,565 5,243,624 0 1,094,950 0 22,793,193 7,123,000 62,718,932 124,338,053 41,267,282 15,960,946 3,565,755 7,927,294 311,000 1,155,721 0 30,098,208 6,977,400 67,688,523 129,530,336 TOTAL PUBLIC WORKS 273,844,836 279,570,725 304,482,465 JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS 8-14 SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2005/2006 - 2007/2008 ACTUAL REVENUES 2005/2006 FUNCTIONAL AREA/SUPER DEPT. TOTAL ALL FUNCTIONAL AREAS REVISED REVENUES 2006/2007 ADOPTED REVENUES 2007/2008 1,117,125,521 1,154,848,975 1,239,133,403 16,607,471 17,231,981 18,577,342 2,727,785 3,075,359 4,528,651 15,365,656 15,018,576 19,484,204 1,412,716 1,589,300 1,241,000 36,113,628 36,915,216 43,831,197 1,153,239,149 1,191,764,191 1,282,964,600 Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FINANCE & RISK MANAGEMENT COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-50. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-32. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-46. 8-15 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES GENERAL FUND ASSESSOR BOARD OF SUPERVISORS CLERK OF SUPERIOR COURT CLERK OF THE BOARD COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SERVICES CONSTABLES CONTINGENCY CONTRACT ATTORNEYS COUNTY ADMINISTRATOR COUNTY ATTORNEY ELECTIONS FACILITIES MANAGEMENT FINANCE FORENSIC SCIENCE CENTER GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES GRAPHIC SERVICES DESIGN HUMAN RESOURCES INDIGENT DEFENSE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT NATURAL RESOURCES, PARKS & RECREATION NON DEPARTMENTAL OFFICE OF COURT APPOINTED COUNSEL PROCUREMENT PUBLIC FIDUCIARY PUBLIC WORKS ADMINISTRATION RECORDER SCHOOL SUPERINTENDENT SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SERVICES TREASURER TOTAL GENERAL FUND 7,827,123 1,659,622 10,114,935 1,024,296 512,711 1,018,212 2,840,116 2,468,253 772,249 2,406,078 233,625 27,364 203,709 27,094 17,169 36,365 419,537 64,597 18,775 1,354,001 17,732,186 1,432,939 7,773,408 6,408,193 2,369,214 34,800 740,961 189,200 1,046,455 117,185 72,933 857,053 228,811 457,788 322,011 204,010 4,218,270 1,431,646 3,025,947 115,678 2,041,601 10,981,177 442,883 1,865,439 961,690 7,337,087 918,067 362,442 17,950 56,780 292,526 414,943 20,439 8,049 8,017 103,961 684,650 1,276,107 26,300 4,337 42,153 29,212 57,400 49,470 14,236 5,787,570 696,915 9,929 119,529 705,000 267,700 408,458 1,186,743 1,551,254 105,821,904 165,028 55,959 856,228 2,130,513 3,171,746 7,460,925 14,714 74,915 258,513 (57,400) 759,485 332,036 15,804,668 2,906,437 1,565,156 410,545 166,900 6,000 8,400 10,100 120,379 43,200 16,926 30,432,176 206,679 40,100 196,712 117,764 33,000 5,935,109 520,405 2,276,386 14,044,688 5,083,638 1,961,700 504,617 416,562 5,859,701 21,139,250 11,399,410 690,485 2,292,662 2,223,543 100,000 1,946,776 1,018,417 88,956,513 24,908,042 2,015,897 255,072,228 12,970,242 181,622,127 5,000 10,250 76,500 17,795 11,200 7,500 7,000 25,500 505,443 5,000 19,000 842,918 8,000 169,100 61,400 2,568,666 36,536,385 9,084,701 1,921,797 10,776,432 1,373,401 742,290 5,282,947 4,811,678 5,601,997 923,628 34,879,855 10,981,177 1,831,684 20,545,265 2,623,929 16,353,662 7,561,209 2,837,589 5,935,109 705,000 811,055 2,751,874 15,600,457 7,067,630 107,815,243 685,194 487,538 6,819,890 23,979,913 16,352,706 7,487,225 709,536 2,409,730 2,516,268 100,000 2,755,731 1,383,689 111,391,669 28,688,494 1,575,085 2,607,371 488,769,648 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING EMPLOYMENT & TRAINING PIMA VOCATIONAL HIGH SCHOOL 2,380,643 855,687 77,976 89,865 8,381,039 145,758 36,000 30,400 10,875,658 1,121,710 EMPLOYMENT AND TRAINING 3,236,330 167,841 8,526,797 66,400 11,997,368 2,013,325 559,388 112,052 27,286 1,268,057 532,128 130,000 56,000 3,523,434 1,174,802 2,572,713 139,338 1,800,185 186,000 4,698,236 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 6,476,797 254,120 10,206,418 137,350 17,074,685 REGIONAL FLOOD CONTROL DISTRICT 6,476,797 254,120 10,206,418 137,350 17,074,685 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY 8-16 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 85 PUBLIC HEALTH PUBLIC HEALTH PUBLIC HEALTH GRANTS PUBLIC HEALTH 12,773,185 5,900,101 1,325,319 412,654 2,360,196 3,118,436 249,125 40,919 16,707,825 9,472,110 18,673,286 1,737,973 5,478,632 290,044 26,179,935 TRANSPORTATION TRANSPORTATION 17,576,642 2,373,412 26,627,146 759,871 47,337,071 TRANSPORTATION 17,576,642 2,373,412 26,627,146 759,871 47,337,071 747,267 9,900 1,075,797 8,320 94,371 30,580 4,135 4,600 320,018 OTHER SPECIAL REVENUE FUNDS CO ATTY BAD CHECK PROGRAM CO ATTY C.O.T. CONSUMER PROTECTION CO ATTY FILL THE GAP CO ATTY VICTIM RESTITUTION CO ATTY VICTIM WITNESS COMP COC CHILD SUPPORT INCENTIVE COC DOCUMENT STORAGE & RETRIEVAL COC JUDICIAL COLLECTION ENHANCEMENT COC LOCAL COURT AUTOMATION FUND COC SPOUSAL MAINTENANCE ENFORCEMENT COC TIME PAY FEES COC VICTIM LOCATION FUND COMMUNITY SERVICES GRANTS COUNTY ADMINISTRATOR GRANTS COUNTY ATTORNEY GRANTS COUNTY LAW ENFORCEMENT ANTIRACKETEERING COURTS FILL THE GAP ECONOMIC DEVELOPMENT & TOURISM EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND HOUSING TRUST FUND IMPROVEMENT DISTRICTS FORMATION FUND INDIGENT DEFENSE FILL THE GAP IT ENHANCEMENT FUND JC GV TIME PAY FEES JC TUCSON TIME PAY FEES JUSTICE COURTS TUCSON GRANTS JUVENILE TITLE IV-E JUVENILE COURT GRANTS JUVENILE PROBATION SERVICES JUVENILE VICTIM RESTITUTION LEGAL DEFENDER TRAINING FUND NEIGHBORHOOD CONSERVATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PROPERTY TAX RATE STABILIZATION FUND PUBLIC DEFENDER TRAINING FUND PUBLIC WORKS BUILDING RECORDER DOC STORAGE & RETRIEVAL SCHOOL RESERVE FUND SHERIFF COMMISSARY OPERATIONS SHERIFF CRIMINAL JUSTICE ENHANCEMENT SHERIFF FEDERAL RICO FUND SHERIFF GRANTS SHERIFF INMATE WELFARE FUND SHERIFF MANTIS ANTIRACKETEERING SHERIFF STATE RICO FUND SUPERIOR COURT CHILD SUPPORT VISITATION 71,907 23,229 8,000 31,490 2,000 15,000 20,000 50,000 200,000 3,500 500,000 18,350 36,686 6,825,685 240,009 387,715 3,450,198 117,877 1,874,749 56,095 597,257 54,892 26,000 339,059 1,505,000 1,000,000 5,000 1,365,311 77,131 81,192 36,000 29,181 5,612 622,909 2,450,553 995,097 955,191 323,929 1,000,000 45,000 73,695 8,039 593,200 7,900 216,022 1,547,200 81,565 87,219 30,000 7,623,826 661,982 38,892 1,575 85,200 33,102 15,000 4,677,143 14,300 34,000 21,530 2,000 530,000 1,450,000 37,896 106,500 699,000 5,300,000 67,947 556,295 25,405 93,500 900,000 100,000 2,972,206 104,472 8-17 214,000 164,000 65,592 1,987,281 2,828,250 3,910,000 77,500 150,000 500,000 3,282,673 226,000 2,600,000 500,000 120,350 1,092,000 150,000 75,000 851,538 30,580 1,119,742 4,600 391,925 23,229 304,192 20,000 88,000 29,181 503,500 5,612 7,474,844 240,009 2,902,402 5,635,752 1,127,960 2,477,386 1,000,000 1,505,000 1,000,000 50,000 1,855,196 1,547,200 3,575 726,765 120,321 15,000 12,339,861 676,282 34,000 21,530 1,450,000 144,396 699,000 5,300,000 65,592 2,080,633 4,570,045 3,910,000 977,500 400,000 500,000 6,468,879 569,472 2,600,000 500,000 120,350 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SUPERIOR COURT CONCILIATION SUPERIOR COURT COUNTY LAW LIBRARY SUPERIOR COURT GRANTS SUPERIOR COURT PROBATE SUPERIOR COURT PROBATION SERVICES SUPERIOR CRT LOCAL COURT AUTOMATION FUND TAXPAYER INFORMATION FUND OTHER SPECIAL REVENUE FUNDS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 602,199 16,077 64,335 255,273 6,300 9,400,177 21,247 745,262 300 13,117 2,214,003 4,152 162,393 160,000 120,000 254,000 59,170 179,500 OTHER TOTAL EXPENDITURES 682,611 261,573 10,166,686 13,417 2,380,548 534,000 238,670 32,791,258 3,087,796 40,915,821 3,369,265 8,594,414 88,758,554 SOLID WASTE MANAGEMENT SOLID WASTE MANAGEMENT TIRE FUND 2,259,467 143,245 559,200 4,270,096 1,006,589 217,500 105,681 7,411,944 1,149,834 SOLID WASTE MANAGEMENT 2,402,712 559,200 5,276,685 217,500 105,681 8,561,778 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS 17,010,779 7,151,185 350,000 7,679,331 122,000 1,777,300 3,000,000 36,618,595 472,000 17,010,779 7,501,185 7,801,331 1,777,300 3,000,000 37,090,595 STADIUM DISTRICT STADIUM DISTRICT 855,014 175,450 1,453,345 50,000 2,533,809 STADIUM DISTRICT 855,014 175,450 1,453,345 50,000 2,533,809 15,996,315 108,086,360 6,853,730 COUNTY FREE LIBRARY TOTAL SPECIAL REVENUE FUNDS 101,595,531 11,700,095 244,232,031 77,945,345 77,945,345 77,945,345 77,945,345 DEBT SERVICE FUND DEBT SERVICE TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS CAPITAL PROJECTS 711,094 8,000 254,196 228,569,705 21,000,000 250,542,995 711,094 8,000 254,196 228,569,705 21,000,000 250,542,995 DEVELOPMENT SERVICES DEVELOPMENT SERVICES 11,285,973 160,401 3,815,640 80,000 15,342,014 DEVELOPMENT SERVICES 11,285,973 160,401 3,815,640 80,000 15,342,014 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS 41,098,448 1,899,243 231,241,259 4,721,877 MEDICAL SERVICES 41,098,448 1,899,243 235,963,136 PARKING GARAGES PARKING GARAGES 242,409 11,036 1,414,017 PARKING GARAGES 242,409 11,036 1,414,017 0 34,740,247 8,672,545 53,325,271 3,250,000 879,609 24,386,502 122,004,174 3,250,000 34,740,247 8,672,545 56,575,271 879,609 24,386,502 125,254,174 10,743,225 297,768,064 959,609 24,386,502 421,224,477 WASTEWATER MANAGEMENT WASTEWATER MANAGEMENT WASTEWATER SYSTEM DEVELOPMENT FUND WASTEWATER MANAGEMENT TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 87,367,077 444,745,930 8-18 274,238,950 4,721,877 0 278,960,827 1,667,462 1,667,462 39,717,782 587,730,747 238,951,710 171,568,327 1,482,714,496 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 6 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT 1,242,017 3,100,298 631,632 2,556,249 489,124 5,927,923 207,236 206,515 1,951,633 5,188,705 179,799 16,225,392 11,000 2,700 17,000 3,682,774 14,227,926 1,021,367 19,005,156 TOTAL INTERNAL SERVICE FUNDS 7,530,196 6,830,798 23,545,529 30,700 37,937,223 TOTAL ALL FUNDS 452,276,126 8-19 46,548,580 611,276,276 238,982,410 171,568,327 1,520,651,719 SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2005/2006 - 2007/2008 ADOPTED REVISED ADOPTED 2005/2006 2006/2007 2007/2008 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY PROCUREMENT RECORDER TREASURER 161.0 23.2 19.0 16.2 15.4 95.8 25.0 42.4 100.5 30.0 57.0 41.0 161.0 21.1 19.0 16.3 14.0 94.6 27.5 40.9 102.6 33.8 66.0 41.0 161.0 24.4 19.0 15.8 15.0 98.0 30.1 37.5 118.0 34.0 57.0 41.0 TOTAL COUNTY ADMINISTRATION 626.5 637.8 650.8 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 8.0 22.2 76.6 105.6 1.0 2.0 15.9 0.0 7.6 27.5 72.9 115.3 337.9 2.0 15.4 11.4 8.0 27.5 77.0 116.9 357.5 5.0 16.0 14.6 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 231.3 590.0 622.5 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 219.5 12.7 404.2 177.5 9.8 8.5 107.0 565.4 10.0 35.3 1,328.7 647.2 230.1 13.0 402.2 197.7 9.8 8.5 118.0 557.3 11.0 36.1 1,365.0 654.7 226.1 13.0 441.3 218.5 10.8 9.1 122.3 582.1 10.0 37.6 1,386.6 664.0 TOTAL JUSTICE & LAW ENFORCEMENT 3,525.8 3,603.4 3,721.4 18.0 940.0 358.4 27.0 968.3 368.5 27.0 992.4 375.1 1,316.4 1,363.8 1,394.5 7.3 170.0 53.9 157.7 0.0 246.9 32.5 60.8 11.0 183.0 62.8 166.6 0.0 261.8 35.5 63.0 10.5 182.0 60.4 173.0 7.8 283.8 37.5 75.4 FUNCTIONAL AREA/SUPER DEPARTMENT COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-20 SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2005/2006 - 2007/2008 ADOPTED REVISED ADOPTED 2005/2006 2006/2007 2007/2008 52.5 417.5 531.8 52.6 416.7 570.7 53.0 425.9 583.7 TOTAL PUBLIC WORKS 1,730.9 1,823.7 1,893.0 TOTAL FUNCTIONAL AREAS 7,430.9 8,018.7 8,282.2 11.0 18.0 59.5 20.5 18.0 18.0 56.0 20.6 19.0 25.5 57.0 12.8 109.0 112.6 114.3 7,539.9 8,131.3 8,396.5 FUNCTIONAL AREA/SUPER DEPARTMENT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER MANAGEMENT INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FINANCE & RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-21 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2007/2008 - 2011/2012 AND BEYOND Department/Program Prior Years Expenditures FY 2007/08 Adopted Facilities Management FM-04-202 Psychiatric Hospital & Crisis Recovery Center FM-04-203 Theresa Lee Health Clinic FM-04-204 Animal Care Center FM-04-205 Roy Place Commercial Bldg Restoration FM-04-206 Green Valley Performing Arts Center Phase 2 FM-04-213 Arizona Sonora Desert Museum - Gray Water FM-04-302 Justice Court/Municipal Court Complex FM-04-303 Rehabilitation of Old Courthouse FM-04-304 Corrections Jail Security Project FM-04-305 Interagency Victim Advocacy Center FM-04-306 Juvenile Court Build-Out FM-04-444 Marana Continental Ranch New Library FM-04-446 Wilmot Branch Library FM-05-005 Flowing Wells Library FM-06-002 Psychiatric Urgent Care Center FM-06-003 Administration Building Remodeling FM-07-001 Jackson Employment Center FM-07-002 Bank of America Building FM-07-003 Public Works Building Renovation Development Services FM-07-004 Public Works Building Renovation Department of Transportation Facilities Management Totals: 2,801,812 153,788 115,706 43,333 585,756 0 8,662,141 0 1,883,133 363,426 1,848,232 1,042,059 15,000 181,840 523,379 87,032 6,611 25,000,000 33,200 17,970 $43,364,418 4,495,864 Transportation TR-94-006 Silverbell Rd at Blanco/ Brawley Washes TR-95-027 ADA Pedestrian Improvements TR-96-003 River Rd at Ventana Wash TR-97-013 Alvernon Way, Ft Lowell Road to River Road TR-97-018 Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Rd TR-97-019 Craycroft Road, River Road to Sunrise Drive TR-97-033 Colossal Cave Rd: Acacia School to Old Vail Road TR-97-034 Valencia Road, Mark Road to Camino De La Tierra TR-97-041 Twin Peaks: Sidewinder Rd - Marana Town Limits TR-97-047 Thornydale Road, Cortaro Farms Road to Linda Vista Boulevard TR-97-050 Madera Canyon Road at Medium Wash TR-97-051 Madera Canyon Road at Florida Canyon Wash TR-98-001 River Road, Campbell Avenue to Alvernon Way TR-98-003 Orange Grove Road at Geronimo Wash TR-98-006 Country Club Road, 36th Street to Milber TR-98-010 I-19 Southbound Frontage Road at Continental Rd TR-98-015 Kolb Road, Sabino Canyon Road to Sunrise Drive TR-98-025 S. 12th Ave, 38th Street to Los Reales TR-98-026 Orange Grove Road, Thornydale Road to Oracle Road TR-98-027 La Cholla Boulevard, River Road to Magee Road TR-98-028 Sunrise Drive, Craycroft Road to Kolb Road TR-98-030 Valencia Road, Mission Road to Interstate-19 TR-98-031 Kinney Road, Ajo Way to Bopp Road TR-98-034 Old Tucson-Nogales Highway-Summit Neighborhood TR-98-038 Transportation Safety Improvements TR-98-040 Mainsail Boulevard and Twin Lakes Dr, Twenty-Seven Wash 400,064 199,031 647,305 8,207,051 9,954,035 18,330,903 1,051,772 7,316,854 218,265 947,624 391,917 382,455 23,722,798 88,949 5,782,618 2,841,555 2,851,021 10,192,716 4,285,810 26,166,503 6,438,883 8,287,537 663,911 129,916 16,212,456 224,711 767,897 740,000 2,923,766 FY 2008/09 FY 2009/10 20,650,000 1,316,067 2,366,397 22,052,324 402,000 350,000 38,332,936 1,919,983 3,665,342 151,769 5,352,941 362,000 1,317,000 1,774,621 2,161,428 575,000 4,000,000 1,000,000 948,573 $47,049,935 12,000 1,971,232 4,000 FY 2011/12 Beyond 490,478 14,893,751 71 55,013 4,000 128,583 2,000,000 10,709,936 42,049 8,715,205 FY 2010/11 2,302,000 301,160 7,650,000 200,000 45,553,574 28,014,323 500,000 4,000,000 4,321,000 8,052,000 874,739 1,594,386 $77,861,395 $80,930,898 $28,014,323 $500,000 $4,000,000 2,228,138 50,000 4,000 50,000 4,000 50,000 68,723 50,000 250,000 100,000 7,023,000 5,000,000 8,189,000 4,600,000 600,000 764,211 50,000 3,850,000 3,495,140 7,499,000 7,519,146 7,664,000 2,000 2,000 1,807,051 5,065,763 189,860 1,257,682 1,353,048 600,000 373,214 5,337,257 280,600 548,047 1,125,486 28,953 1,390,000 8,000,000 822,000 499,000 967,058 1,306,961 2,000 3,364 40,748 599,414 3,271,892 9,663,405 8,627,986 968,571 2,425,684 7,665,600 3,046,858 1,000 1,803,889 1,000 30,598,000 6,070,084 8-22 1,000 1,000 43,000 7,127,700 Total 50,000,000 1,871,855 3,600,000 783,333 4,000,000 200,000 135,456,725 4,500,000 3,815,116 6,000,000 2,000,001 6,395,000 7,000,000 1,800,000 18,000,000 2,248,460 1,456,350 29,000,000 2,627,586 966,543 $281,720,969 2,628,273 554,044 8,001,028 8,335,634 30,343,035 29,805,050 4,993,821 21,097,822 7,737,411 20,399,624 1,649,599 1,735,503 24,096,012 1,900,000 12,245,361 2,870,508 13,842,621 10,740,763 37,163,193 26,207,251 23,331,883 12,528,000 12,753,000 6,200,000 21,063,203 7,399,411 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2007/2008 - 2011/2012 AND BEYOND Department/Program TR-98-048 TR-03-001 TR-03-002 TR-03-004 TR-04-001 TR-05-001 TR-05-002 TR-05-003 TR-05-007 TR-06-003 TR-06-004 TR-06-005 TR-06-007 TR-06-009 TR-06-010 TR-06-011 TR-06-017 TR-06-019 TR-07-001 TR-07-002 TR-RT-004 TR-RT-007 TR-RT-008 TR-RT-009 TR-RT-010 TR-RT-011 TR-RT-012 TR-RT-013 TR-RT-017 TR-RT-020 TR-RT-021 TR-RT-022 TR-RT-023 TR-RT-027 TR-RT-028 TR-RT-030 TR-RT-032 TR-RT-033 TR-RT-035 TR-RT-036 TR-RT-037 TR-RT-038 TR-RT-039 Drexel Road, Tucson Boulevard to Alvernon Way Swan Road: Los Reales to Valencia Road Colossal Cave Road: Camino Loma Alta to Vail Road Edwin Road Hayhook Ranch Road Improvement District Canoa Road Interchange Dodge Blvd: Ft Lowell Rd to River Rd Bike Lanes and Sidewalks Kino Parkway Overpass at 22nd Street Sunset Villa Sidewalk/Pedestrian Enhancement Laguna Elementary School Sidewalks/Landscaping Hohokam Middle School Bike Lane, Pathways, and Landscape Bell Road Improvement District El Camino Del Cerro Improvement District Snyder Hill, Sandario-Marstellar Improvement District Sweetwater Improvement District Taylor Lane Improvement District Continental Elementary & Middle School Safe Routes Homer Davis Elementary Bicycle & Pedestrian Enhancement Picture Rock & Desert Winds Enhancements Mt. Lemmon Hwy Repairs MP 9.8 to 10.5 La Cholla Boulevard: Tangerine Road to Magee Road Magee Rd/Cortaro Farms Rd: La Canada Drive to Thornydale Rd Sunset Road: Silverbell Road to I-10 to River Road Railroad Overpass: Ruthrauff Road La Cholla Boulevard: River Road to Ruthrauff Road La Canada Drive: Ina Road to Calle Concordia Magee Road: La Cañada Drive to Oracle Road First Avenue: Orange Grove Road to Ina Road Broadway Boulevard: Euclid Avenue to Country Club Barraza/Aviation Parkway: Palo Verde Road to I-10 Valencia Road: Mark Road to Wade Road Valencia Road: Wade Road to Mt. Eagle Road Valencia Road: Mt. Eagle Road to Ajo Highway Tanque Verde Road: Catalina Highway to Houghton Road Speedway Boulevard: Camino Seco to Houghton Road Neighborhood Transportation Improvements Houghton Road, Golf Links Road to Interstate 10 Wilmot Road: South of I-10 I-19 Frontage Rd: Continental Road to Canoa Road Magee Road/Cortaro Farms Road: Magee/La Cholla Intersection La Canada Drive: River Road to Ina Road RTA Safety Improvements Bike Lane Program Transportation Totals: Regional Flood Control District FC-87-046 Floodprone Land Acquisition Program FC-92-004 Highlands Wash FC-92-005 Arroyo Chico Detention Basin (USACOE) FC-97-009 Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) Prior Years Expenditures FY 2007/08 Adopted 20,000 186,489 2,272,367 1,073,614 2,185,921 1,224,978 183,932 238,774 123,602 73,844 80,512 0 0 0 0 0 85,965 68,489 5,413 0 0 54,829 0 0 617,694 150,000 790,397 0 1,296,486 0 100,000 0 0 787,571 599,442 805,086 0 0 182,895 182 208,318 2,595,097 120,000 $172,068,557 22,425,764 313,650 4,263,489 556,746 2,180,000 580,000 2,000,000 29,000 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 Beyond 19,980,000 170,821 5,500,000 541,942 160,297 3,025,022 427,336 263,486 378,026 159,033 206,178 128,437 190,000 2,999,834 3,605,000 2,892,906 519,474 293,123 270,310 300,000 1,625,000 404,000 1,465,000 1,490,000 151,273 171,511 84,587 500,000 186,762 184,000 702,176 100,000 345,515 750,000 950,000 1,100,000 8,000,000 740,000 550,000 754,000 8,060,000 561,000 8,000,000 861 709,000 5,740,000 1,000 7,392,306 435,860 48,493 155,021 9,500,000 10,000,000 4,000,000 400,000 650,000 650,000 8,000,000 300,000 5,256,000 500,000 42,000,000 21,699,000 13,000,000 59,000,000 5,526,000 8,524,582 7,000,000 20,000,000 756,000 1,100,000 4,500,000 8,356,000 140,000 73,000 73,000 73,000 1,000,000 246,437 749,818 1,065,000 3,252,098 527,000 $65,381,165 5,771,000 850,000 1,000,000 2,880,000 8,000,000 5,400,000 1,080,000 1,770,000 $52,403,574 $63,138,659 $60,561,921 8-23 6,313,000 1,991,750 1,031,188 300,000 150,000 15,200,000 14,000,000 73,000 8,000,000 14,000,000 8,762,914 11,000,000 10,000,000 8,560,000 9,274,000 $59,410,033 $356,009,477 Total 20,000,000 357,310 7,900,804 1,615,556 2,346,218 4,250,000 801,268 10,000,000 1,021,102 526,000 557,000 300,000 1,625,000 404,000 1,465,000 1,490,000 424,000 424,000 892,176 500,000 42,000,000 32,899,344 13,000,000 59,000,000 16,300,000 22,500,000 9,752,700 7,000,000 25,000,000 20,000,000 15,056,000 16,000,000 14,000,000 15,499,571 14,599,442 10,000,000 20,000,000 10,000,000 15,970,332 7,000,000 27,500,318 8,727,195 647,000 $828,973,386 26,597,514 893,650 6,263,489 2,066,934 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2007/2008 - 2011/2012 AND BEYOND Department/Program FC-97-028 FC-98-003 FC-98-005 FC-00-003 FC-00-004 FC-03-001 FC-03-002 FC-03-003 FC-03-007 FC-04-001 FC-04-501 FC-04-502 FC-04-503 FC-04-504 FC-04-505 FC-04-506 FC-04-507 FC-04-508 FC-04-509 FC-04-510 FC-05-003 FC-07-007 FC-07-009 Mission Wash Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) Rillito/Swan Wetlands (USACOE) Tres Rios del Norte (USACOE Study) Santa Cruz River: Cortaro Mesquite Bosque El Rio Medio (USACOE Study) Urban Drainage Oro Valley Flood Control District Levy Drainage Camino Verde/Valencia Box Culvert Canada del Oro Flood Hazard Mitigation Project Floodprone and Riparian Land Acquisition Urban Drainage Infrastructure Program City of South Tucson Urban Drainage Tohono O'Odham Nation Drainage Improvements Black Wash Urban Drainage Flood Control Improvements Santa Cruz River Erosion Control and Linear Park, Ajo to 29th St Santa Cruz River, Grant Road to Camino del Cerro River Park Rillito River Linear Park, Alvernon to Craycroft Santa Cruz River in vicinity of Continental Ranch Canada del Oro River Park, Thornydale to Magee Cienega - Empirita Restoration Diablo Village Regional Detention Basins Santa Cruz River Continental Ranch Remediation Project Regional Flood Control District Totals: Natural Resources, Parks and Recreation P-01 Miscellaneous Park System Renovations P-05 Tucson Athletic and Play Field Improvements P-11 Yaqui Park Improvements P-18 Armory Park/Children's Museum Improvements P-31 Rillito River Park - Campbell to Alvernon P-32 Rillito Park at Columbus Boulevard District Park P-34 Oro Valley Cañada Del Oro River Park P-36 Santa Cruz River Park, Irvington to Valencia P-37 Santa Cruz River Community Park P-45 Marana Rattlesnake Park (Continental Ranch) P-46 Columbus Park P-51 Lawrence Community Center P-56 Thomas Jay Community Center T-20 Tortolita Mountain Park Trail System T-21 Various Trailhead Parking/Staging T-23 Various Trail Acquisitions PR-04-001 Saguaro Ranch Trailhead PR-04-418 Flowing Wells Community Center PR-04-419 Southeast Regional Park/Shooting Range - Phase II PR-04-420 Sports Field Lighting of Existing Fields PR-04-422 Catalina Community Park PR-04-425 Mehl-Foothills Park PR-04-426 Rillito Race Track PR-04-427 Kino Public Sports Field Lighting Prior Years Expenditures FY 2007/08 Adopted 677,755 1,869,721 1,458,866 958,943 495,125 787,498 4,261,226 11,008 188,697 1,730,776 2,698,420 2,480,443 318,220 606,489 157,458 2,047 625,405 1,298,235 2,991,167 416,920 153,796 1,600,739 38,823 $53,387,426 4,100,000 1,100,000 40,000 300,000 1,435,999 140,000 3,795,000 626,992 497,807 34,000 2,100,000 1,308,337 600,000 893,511 842,542 1,796,369 1,411,185 643,355 300 1,816,070 243,756 413,443 804 1,518 396 739,426 205,530 545,448 25,000 222,086 715,402 50,000 2,721,793 404,241 1,821,343 262,157 476,143 1,576,873 0 1,039,819 2,137,000 2,160,000 1,633,164 49,000 FY 2008/09 FY 2009/10 FY 2010/11 1,000,000 240,000 60,000 435,000 7,500,000 50,000 2,000,000 2,200,000 500,000 102,000 400,000 197,090 1,506,500 1,262,848 1,080,000 49,000 FY 2011/12 897,000 Beyond 2,017,931 400,000 5,000,000 2,175,000 5,000,000 4,000,000 3,850,837 5,150,000 100,000 $29,722,171 150,000 455,763 233,200 100,000 120,000 586,557 176,816 150,000 $16,858,286 $14,212,927 677,379 740,171 194,382 231,327 519,339 202,938 956,200 698,482 414,113 1,260,574 429,770 293,000 125,000 27,914 85,218 150,000 778,207 814,729 363,250 737,843 100,000 673,127 2,381,030 811,213 1,423,857 650,000 8-24 $7,410,000 $4,897,000 $7,167,931 Total 4,777,755 4,269,721 1,498,866 1,258,943 1,931,124 1,412,498 19,756,226 638,000 686,504 1,764,776 5,495,510 6,805,711 1,718,220 1,500,000 1,000,000 14,002,047 5,346,724 4,698,083 5,151,167 6,980,921 251,796 6,750,739 138,823 $133,655,741 1,946,369 2,738,709 1,614,853 233,500 2,435,409 566,694 1,000,000 1,133,820 850,000 414,509 2,000,000 635,300 838,448 150,000 250,000 800,620 200,000 3,500,000 3,600,000 2,995,806 1,000,000 2,000,000 2,250,000 650,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2007/2008 - 2011/2012 AND BEYOND Department/Program PR-04-430 PR-04-431 PR-04-432 PR-04-433 PR-04-434 PR-04-435 PR-04-436 PR-04-437 PR-04-438 PR-04-439 PR-04-440 PR-04-441 PR-04-442 Eastside Sports Complex and Senior Center Northside Community Park Southeast Community Park Houghton Greenway Julian Wash Linear Park Arroyo Chico Atturbury Wash Sanctuary Pantano River Park, 22nd Street to Michael Perry Park Rio Vista Natural Resource Park Marana Cultural and Heritage Park Tortolita Trail System Anamax Park Multi-Use Ball Field Bicycle Lane on Sahuarita Road Natural Resources, Parks & Recreation Totals: Prior Years Expenditures FY 2007/08 Adopted FY 2008/09 FY 2009/10 4,246,640 5,069,792 4,370,000 1,353,998 2,500,373 460,000 817,000 1,369,841 579,392 1,560,000 FY 2010/11 32,390 30,208 41,630 36,002 66,583 0 25,108 525,159 111,027 349,854 214,852 2,683 0 $17,528,134 160,970 400,000 10,534 10,000 1,132,560 540,000 357,892 1,605,000 809,581 650,146 741,582 497,317 146,400 $14,872,950 98,059,296 2,200,000 $100,259,296 30,000,000 7,800,000 $37,800,000 Cultural Resources HP-97-003 Empirita Ranch Buildings Rehabilitation HP-97-006 Canoa Ranch Buildings Rehabilitation (1997 Auth) HP-97-007 Anza National Trail and Campsites HP-97-008 Tumamoc Hill HP-97-010 Valencia Site HP-04-401 Empirita Ranch Buildings Rehabilitation HP-04-402 Canoa Ranch Buildings Rehabilitation HP-04-403 Juan Bautista de Anza National Historic Trail HP-04-404 Fort Lowell Acquisition & San Pedro Chapel HP-04-405 Helvetia Townsite Acquisition HP-04-406 Steam Pump Ranch Rehabilitation HP-04-408 Marana Mound Community Site Acquisition HP-04-409 Dakota Wash Site Acquisition HP-04-411 Honey Bee Village Site Acquisition HP-04-412 Performing Arts Center Rehabilitation HP-04-413 Valencia Site Preservation HP-04-415 Pantano Townsite Preservation HP-04-416 Ajo Curley School Art Institute HP-04-417 Dunbar School Cultural Resources Totals: 107,229 826,950 858,212 5,352 50,608 316,000 414,466 1,708,312 537,414 2,926 4,549,693 21,225 495,852 970,631 9,434 0 1,699 30,390 16,791 $10,923,184 192,771 231,646 406,648 48,301 1,424 280,371 $4,479,449 400 920,838 $5,795,197 $718,313 $3,666,408 Neighborhood/Housing Reinvestment NR-1 Neighborhood Reinvestment HR-04-210 Housing Reinvestment 2004 Authorization NR-04-209 Neighborhood Reinvestment 2004 Authorization Neighborhood/Housing Reinvestment Totals: 7,572,769 1,023,142 3,203,441 $11,799,352 1,556,238 3,662,472 5,702,869 $10,921,579 1,049,268 2,108,099 $3,157,367 900,000 2,056,681 $2,956,681 900,000 6,928,910 $7,828,910 FY 2011/12 Beyond 1,577,836 243,566 793,400 $30,214,611 560,200 $5,187,858 $0 Total 6,000,000 5,500,000 6,000,000 1,400,000 3,699,516 1,000,000 1,200,000 3,500,000 1,500,000 1,000,000 1,200,000 500,000 1,500,000 $67,803,553 $0 $0 0 36,240,704 $0 $36,240,704 164,300,000 10,000,000 $174,300,000 $467,386 $0 300,000 1,300,000 1,264,860 400,000 1,800,000 400,000 2,700,000 3,797,270 3,000,000 100,000 4,997,807 1,840,000 600,000 1,000,000 682,000 100,000 50,000 500,000 1,218,000 $26,049,937 900,000 870,993 1,565,118 $900,000 $2,436,111 Open Space 2004 Open Space OS-04-120 Davis Monthan Encroachment Prevention Open Space Totals: $0 $0 $0 241,404 1,500 393,148 1,749,392 84,000 152,382 788,281 1,177,542 310,000 2,133,152 877,671 1,285,044 97,074 138,114 324,765 98,241 1,818,775 104,148 29,369 672,566 100,000 8-25 400 467,386 10,000,000 10,000,000 20,000,000 $40,000,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2007/2008 - 2011/2012 AND BEYOND Department/Program Solid Waste SW-97-001 SW-97-002 SW-97-003 SW-97-004 Regional Solid Waste Management Tangerine Closure Sahuarita Expansion Environmental Remediation/El Camino Del Cerro Solid Waste Totals: Sheriff SD-04-301 Regional Public Safety Communications System Sheriff Totals: Information Technology IT-07-001 Library Phone System 2007 IT-07-002 33 N Stone IT Upgrades Information Technology Totals: Wastewater Management WL-87-427 Arivaca Junction Wastewater Treatment Facility Sewer Extension WL-91-001 Ina Road WPCF Process Change and Expansion to 37.5 Mgd WL-94-4L7 Green Valley Sewer Protection WL-97-4L3 Tanque Verde Interceptor, Craycroft to Tucson Country Club WL-00-3L1 Marana Colonia Project WL-01-1L1 Tangerine Road Sewer Crossing at Big Wash WL-01-4L1 Tanuri Drive Relief Sewer WL-03-4L1 Federal Prison Sewer System WL-04-601 Roger Road WWTP Rehabilitation WL-04-602 Miscellaneous Conveyance System Rehabilitation and Repair WL-04-603 Santa Cruz Interceptor, Prince to Franklin WL-04-604 Roger Road WWTP to Ina Road WPCF. Plant Interconnect WL-04-605 Tanque Verde Interceptor: Craycroft to Tucson Country Club WL-04-606 Marana Regional Airport Sewer Connection WL-04-607 Ina Road WPCF Denitrification WL-04-610 Marana WWTP Expansion (1.0 mgd) WL-04-611 Avra Valley BNROD Expansion WL-04-612 Mt. Lemmon Sewer System WL-05-0L4 SCR Basin Nitrification/Denitrification Implementation Study WL-05-0L8 Santa Cruz Interceptor Out-of-Service WL-05-1L1 Richey Yard Field Operations Division Facility WL-05-3F1 Ina Rd WPCF Safety Railings WL-05-3L2 Capstan Lift Station WL-05-3L3 Green Valley Flood Control Protection Wall WL-05-3R2 Variable Frequency Drive at Pump Station No 4 WL-05-3R5 Sodium Hypochlorite Storage WL-05-3R6 Roger Road SCADA Upgrades WL-05-4L2 Corona de Tucson WWTF 0.30 to 1.30 MGD Expansion WL-05-5F3 Ina Rd Scum Pumping System WL-05-5F4 Ina Rd Recycle Line Modifications WL-05-5F5 Ina Struvite Management WL-06-2L1 Mission View Wash WL-06-3L1 Continental Ranch Regional Pump Station Prior Years Expenditures FY 2007/08 Adopted FY 2008/09 FY 2009/10 FY 2010/11 1,500,000 1,850,000 $3,350,000 $0 $0 58,200 6,384,000 10,818,719 3,216,623 $20,477,542 18,065,897 $18,065,897 52,336 $52,336 $0 106,044,236 $106,044,236 $0 900,000 1,500,000 $2,400,000 40,200 50,000 8,828,719 1,821,623 $10,740,542 18,000 484,000 350,000 220,000 $722,000 805,000 $1,155,000 4,000,000 140,000 370,000 $4,510,000 7,005,100 $7,005,100 15,755,456 $15,755,456 29,841,315 $29,841,315 35,324,132 $35,324,132 0 300,000 $300,000 556,000 1,200,000 $1,756,000 344,000 960,579 84,567,357 189,071 1,405,445 1,125,820 128,181 68,684 5,980,591 5,711,284 3,482,355 4,996,814 415,863 0 230,000 0 6,979,253 4,851,939 257,940 1,801,957 0 837,206 1,110,560 111,675 101,343 24,603 141,544 100,000 8,247,597 95,000 95,000 40,000 765,000 0 412,000 303,179 10,000 209,000 300,000 2,000,000 6,485,643 3,000,000 21,709,850 1,102,500 2,570,000 4,500,000 9,300,000 25,324,000 250,000 400,038 91,000 499,677 1,200,000 203,744 366,539 90,000 350,000 2,000,000 100,000 250,000 195,000 1,268,000 152,000 8-26 $344,000 $0 2,330,000 500,000 78,000 2,095,191 1,000,000 2,542,658 50,000 58,158 4,804,000 4,000,000 12,771,199 9,729,838 500,000 $0 4,475,199 5,000,000 4,194,000 5,000,000 11,179,011 4,088,500 4,000,000 37,828,936 9,810,747 14,711,000 2,500,000 39,818,915 76,684,013 3,200,000 992,060 125,000 2,120,000 139,000 174,473 62,000 FY 2011/12 $0 Beyond 1,809,950 5,000,000 80,760,626 129,728,671 Total 4,202,579 84,870,536 277,071 4,709,636 1,425,820 2,670,839 176,842 7,980,591 27,480,076 25,482,355 39,477,863 22,427,212 8,588,500 2,800,000 369,321,161 26,090,000 44,886,939 7,200,000 2,201,995 529,473 2,957,206 1,610,237 1,311,675 305,087 391,142 231,544 450,000 10,247,597 195,000 345,000 235,000 2,033,000 214,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2007/2008 - 2011/2012 AND BEYOND Prior Years Expenditures Department/Program WL-06-3L3 WL-06-5L1 WL-06-5L3 WL-07-2L2 WL-07-2L5 WL-07-3L1 WL-07-3L2 WL-07-3L9 WL-07-4L6 WL-07-4L7 WL-07-5L2 WL-07-5L3 WL-07-5L4 WL-07-6L8 Valencia Road at Mark Road, Sewer Extension Ina Road Property Acquisition Ina Plate & Frame Heat Exchangers Park / 18th Sewer Augmentation Randolph - Clean Screens with reclaim - not potable - Ina JOC #18 Roger Road Odor Control Projects Prince Rd. & I-10 ADOT Sewer Modifications Roger Rd New NdN Facility Sabino Creek Pump Station Marana BNROD Exp 1.5 to 3.0 MGD Ina Road Telephone System Ina Road WPCF Ingress/Egress Roadways Ina Road WPCF Power Distribution Modification - Ina JOC #02 Green Valley BNROD Exp 2.0 to 4.0 MGD Wastewater Management Totals: FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 Beyond 505,000 198,000 150,000 Total 2,000,000 13,000,000 10,000,000 5,000,000 $93,393,753 $113,178,654 $105,166,494 $143,892,827 $171,587,363 $367,506,164 550,000 198,000 165,000 35,000,000 124,000 7,577,233 7,464,166 327,546,191 380,000 20,000,000 525,000 300,000 400,000 30,000,000 $1,133,555,566 Total Capital Improvement Projects $566,206,320 $321,854,458 $330,809,399 $312,145,962 $272,790,286 $237,814,118 $773,360,387 $2,814,980,930 Funded by Wastewater Management 45,000 0 15,000 0 0 3,407,650 340,000 0 0 0 0 0 200,000 0 $138,830,311 FY 2007/08 Adopted 5,000,000 15,000,000 15,000,000 1,500,000 16,207,711 4,624,166 23,224,115 1,000,000 63,016,787 124,000 4,169,583 2,500,000 80,000 4,820,085 300,000 217,777,493 20,000,000 525,000 300,000 200,000 ($93,393,753) Administrative Unit Costs $1,082,290 Capital Improvement Program Contingency $21,000,000 Total FY 2007/08 Adopted Capital Projects Fund: $250,542,995 8-27 SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2007/2008 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION Assessor SUPPLEMENTAL PACKAGE EXPENDITURE REVENUE NET IMPACT C Pictometry 60,000 0 60,000 2 Clerk of the Board of Supervisors B Micrographics Equipment 47,000 0 47,000 1 Forensic Science Center B Body Transportation C Forensic Medical Investigator 68,066 25,306 0 0 68,066 25,306 Procurement B Synergen Enhancement C 2007 MWBE Disparity Study E High Density File Storage 65,200 250,000 15,000 0 0 0 65,200 250,000 15,000 530,572 0 530,572 15,000 0 15,000 15,000 0 15,000 126,130 0 126,130 1,095,660 0 1,095,660 611,105 286,716 96,735 0 0 0 611,105 286,716 96,735 TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT Community Develop & Neighborhood Conserv. B NACCED Conference TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT Clerk of the Superior Court B Court Hearing Officers 1 2 1 Contract Attorneys B Superior Court Contract Attorneys County Attorney C Felony Prosecution Level of Service D Misdemeanor Case Management F Misdemeanor Victim Notification Indigent Defense C Law Clerk G Reduction in Contract Lawyer Expenses 86,049 73,125 0 0 86,049 73,125 Justice Court - Ajo B Interpreter C Carpeting/Flooring D Office Equipment 30,094 5,000 8,900 0 0 30,094 5,000 8,900 Justice Court - Green Valley D Security Officer / Bailiff 28,357 0 28,357 Justice Courts Tucson B Enhanced Security 81,555 0 81,555 Public Fiduciary B Comprehensive Fiduciary Acct & Case Mgmt System 100,000 0 100,000 1 Sheriff G H I K N Mobile Data Computer Replacement Plan Cops in School '05 Grant FF & E - Operations Bureau FF & E - Administration Bureau Border Crime Unit 1,050,000 188,492 160,000 270,000 966,106 0 0 0 0 0 1,050,000 188,492 160,000 270,000 966,106 1 Superior Court B E G H Partial Replacement of Byrne Grant For Judges Security System Upgrades First Floor Security Personnel Additional Interpreter Personnel 82,473 207,100 75,330 43,102 0 0 0 0 82,473 207,100 75,330 43,102 Superior Court Mandated Services B Increased Costs of Mandated Services 150,000 0 150,000 5,822,029 0 5,822,029 297,579 35,296 38,848 0 0 0 297,579 35,296 38,848 371,723 0 TOTAL JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES Public Health B West Nile Response C PACC Sheltering D Disease Control Intervention TOTAL MEDICAL SERVICES 8-28 371,723 3 1 2 2 SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2007/2008 FUNCTIONAL AREA/DEPARTMENT PUBLIC WORKS Facilities Management SUPPLEMENTAL PACKAGE EXPENDITURE D 6920 E. Broadway Bldg Natural Resources, Parks & Recreation B C D I L CIP/Park Projects First Quarter 07/08 CIP/Park Projects Second Quarter 07/08 CIP/Park Projects Third Quarter 07/08 Open Space O&M Team SESR & TMP Shooting Sports Wastewater Management B Revenue Enhancement TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS Total General Fund Total Non General Fund TOTAL ALL FUNDS REVENUE NET IMPACT 90,122 0 90,122 829,159 55,135 31,006 122,456 80,889 33,000 1,200 0 0 30,000 796,159 53,935 31,006 122,456 50,889 0 3,524,388 (3,524,388) 1,208,767 3,588,588 (2,379,821) 7,948,091 3,588,588 4,359,503 7,948,091 64,200 7,883,891 0 3,524,388 (3,524,388) 7,948,091 3,588,588 4,359,503 Note: In addition to $3,288,503 identified in the County Administrator's Recommended Budget Memo (Table 5) as supplemental funding base budget adjustments, certain other one-time supplemental requests, totaling $1,737,377 (Table 1) were funded from beginning General Fund balance. The total supplemental funding shown on Table 5 is net of a budget reduction in the amount of $1,808,011 for expected vacancy savings, and does not include Sheriff's Package G, $1,050,000 included in the total above. 1 2 3 4 Funding is budgeted in the Information Technology Enhancement Fund Funding is budgeted in the Contingency department Funding is budget in the Facilities Renewal Fund No General Fund Impact 8-29 4 This page intentionally left blank. 8-30 Pima County FY2007/2008 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2003/2004 and ending with fiscal year 2007/2008. Revenues for fiscal years 2003/2004, 2004/2005, and 2005/2006 are based on audited actuals. Revenues for fiscal year 2006/2007 are based on the Revised Budget. Fiscal year 2007/2008 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2007/2008 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-28 through 9-33. Total Revenue General Fund...........................................................................................................$469,216,715 Capital Projects Fund .............................................................................................. 41,267,282 Communications Fund............................................................................................. 4,528,651 County Free Library ................................................................................................. 38,704,142 Debt Service ............................................................................................................ 57,259,988 Development Services............................................................................................. 15,960,946 Economic Development & Tourism ......................................................................... 1,792,964 Employment & Training ........................................................................................... 11,681,023 Environmental Quality.............................................................................................. 3,565,755 Fleet Services .......................................................................................................... 19,484,204 Graphic Services Production ................................................................................... 1,241,000 Improvement Districts .............................................................................................. 560,124 Medical Services...................................................................................................... 282,411,677 Other Special Revenue Funds................................................................................. 61,938,840 Parking Garages...................................................................................................... 1,758,946 Public Health............................................................................................................ 15,699,331 Regional Flood Control District ................................................................................ 30,098,208 Risk Management.................................................................................................... 18,577,342 Solid Waste Management........................................................................................ 6,977,400 Stadium District........................................................................................................ 3,021,203 Transportation.......................................................................................................... 67,688,523 Wastewater Management........................................................................................ 129,530,336 9-1 Pima County FY2007/2008 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2007/08 primary net assessed value is $7,353,331,088, an increase of $886,129,572 over fiscal year 2006/07. The primary tax rate for fiscal year 2007/08 is lowered from the 2006/07 rate of $3.8420 per $100 to $3.6020 per $100 of net assessed value. Total budgeted primary property tax collections are $267,784,461 with current year collections of $255,977,570, delinquent taxes of $5,983,642, and interest and penalties on delinquent taxes totaling $5,823,249. Tax revenues will increase a total of $14,219,308 between fiscal year 2006/07 and fiscal year 2007/08. Fiscal Year 2007/2008 Charges for Services 6.71% Fines & Forfeits 1.19% Intergov't 32.51% Licenses and Permits revenues increased $453,320 for fiscal year 2007/08. This increase is the result of rising collections of cable TV franchise fees due to the growth in unincorporated Pima County. Interest 0.49% Misc 1.41% Taxes 57.07% Licenses and Permits 0.62% Intergovernmental revenues increased $7,007,077 to $152,524,211 in fiscal year 2007/08. Due to a slowly expanding economy and inflation, State Shared Sales Tax revenue increased by $3,700,000 to $112,200,000, and the Shared Vehicle License Tax increased by $2,732,724 to $28,000,000. The Unincorporated Transient Lodging Excise Tax revenue increased $629,176 because of the continuing increases in room rates. A slowdown in the expansion of the population in unincorporated areas is reducing the prospect for new restaurants, lounges, and liquor stores thus decreasing Alcoholic Beverage revenues by $42,000 in fiscal year 2007/08. State grant and aid revenues increased $472,695 primarily because of State grants to the Recorder and Elections departments for the 2008 presidential preference primary election. The Elections increase was offset slightly by a decrease in revenues to the Contract Attorneys and Justice Courts Tucson. The “hold-harmless” Proposition 204 state appropriation of $3,817,800 was not budgeted due to uncertainty of state approval. Revenue from towns and cities decreased $479,678 to $248,878 because locally sponsored primary or general elections are not scheduled for fiscal year 2007/08. Charges for Services revenues increased $838,003 for fiscal year 2007/08. The major portion of this increase comes from law enforcement sources. The Sheriff’s Department fees increased $377,148 because of a new state mandated towing program and reimbursement from the town of Sahuarita for dispatcher services. A per diem fee increase boosted Correctional Housing revenues $320,000, and Juvenile Correctional Housing increased its revenue $215,350 by shifting the Pasqua Yaqui contract’s effective date from a calendar year to a fiscal year basis. Court fees had a net increase of $107,952. Most of this increase was the result of the Office of Court Appointed Attorneys continued use of more effective methods of financial screening of its clientele. The Clerk of the Superior Court saw higher revenues due to higher numbers of civil cases, passport applications, and marriage licenses. The Public Fiduciary’s revenue rose due to the processing of more probate cases. These increases were partially offset by lower numbers of cases in the Justice Court Tucson and a percentage of the Constables revenue from serving writs being redirected to the State Constable Ethics Committee. 9-2 Pima County FY2007/2008 Adopted Budget Graphic Services Design, a new general fund department created in fiscal year 2007/08, added $310,000 in interdepartmental revenues. There are higher health fees from increased use of cremation authorization services, and increased recreation fees due to new facilities coming into use, even though revenue from some existing facilities are declining. Justice Courts Tucson revenues are higher as a result of fee rate increases and more aggressive collection efforts. General government fee revenue increased due to slightly higher rates. These new revenues are offset by Contributions from Public Enterprise Funds which declined $389,420 because of improved methodologies for determining the actual cost of services the General Fund departments provide to the Enterprise Funds. The net affect of other General Fund departments’ revenue changes is a decrease of $103,027. The biggest part of this decrease is a $197,500 drop in Recorder filings revenue due to the slowdown in the housing market. Revenues of $68,472 will not be coming from the city of Tucson for a mail-out mail-back election this year. The net revenue of these General Government Charges for Services and other revenue sources declined $182,447. Fines and Forfeits to the General Fund increased $79,675 in fiscal year 2007/08. Justice Courts Tucson is reassigning revenue from one category to another and is increasing revenue through stronger collection efforts. Justice Court Green Valley has a higher level of court filings increasing their revenue. The Clerk of the Superior Court’s revenues rose due to increased bond forfeitures and increased fines against criminal defendants. Interest revenue for the General Fund increased $683,971 in fiscal year 2007/08. This increase is the result of higher rates of return. Total interest income for the General Fund will be $2,306,654 in fiscal year 2007/08. Miscellaneous revenues increased $2,882,498 to $6,614,136 in fiscal year 2007/08. An increase of $2,698,610 is from rents and royalties revenue. This increase in rents and royalties is from rents that will be received from tenants of the recently purchased Bank of America Building and the new Kino Public Health facility. Rental income is also increasing at other County owned facilities. The transfer of some leased properties from the department of Natural Resources, Parks and Recreation to Economic Development and Tourism, a non-General Fund department, will reduce total revenue from rent and royalties. The remaining $183,888 revenue increase is the result of technical adjustments raising revenues to actual historic levels, offset by the Clerk of the Superior Court no longer collecting past due accounts for Justice Courts Tucson; Information Technology decreasing support to University Physicians Healthcare Hospital; and lower postage revenue to the Recorder’s Office due to a drop in filings. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Category, and Department provided on pages 9-28 through 9-33. Note: Other revenue sources include transfers-in of $5,116,538 Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 209,671,644 225,958,766 242,948,462 253,565,153 267,784,461 2,165,680 2,350,389 2,535,630 2,473,492 2,926,812 Intergovernmental 120,057,663 125,202,781 143,920,448 145,517,134 152,524,211 Charges for Svcs 24,133,581 24,904,530 27,101,623 30,647,847 31,485,850 4,023,395 5,034,953 5,786,442 5,494,916 5,574,591 530,331 1,357,245 2,490,854 1,622,683 2,306,654 Miscellaneous 2,133,922 4,443,181 4,935,286 3,731,638 6,614,136 Total Revenue 362,716,216 389,251,845 429,718,745 443,052,863 469,216,715 Taxes Licenses & Permits Fines & Forfeits Interest 9-3 Pima County FY2007/2008 Adopted Budget Primary NAV (l) Primary Levy (r) $8.0 $280 Primary NAV ($B) $240 $6.0 $220 $200 $5.0 $180 $4.0 $160 $140 $3.0 Primary Levy ($M) $260 $7.0 $120 $2.0 $100 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 State Shared Sales Tax ($M) $120 $110 $100 $90 $80 $70 $60 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 Vehicle License Tax ($M) $30 $25 $20 $15 $10 $5 $0 98/99 99/00 00/01 01/02 02/03 9-4 03/04 04/05 05/06 06/07 07/08 Pima County FY2007/2008 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $4,594,386 in state highway funds, transportation enhancement program funds, grants, and reimbursements; $554,785 of city participation funds; and $8,631,868 in reimbursements from the Regional Transportation Authority funded by its half-cent excise tax approved by voters in May 2006. Intergovernmental revenues are expected to increase by $1,899,619 over fiscal year 2006/07 due to the new Regional Transportation Authority revenue and increased state revenue that offsets the loss of federal revenue and reduced city participation due to the irregular nature of the funding sources and project schedules. Charges for Services represent the impact fees collected for new development and contributions from developers and other outside sources. These revenues are expected to increase by $6,109,241 over fiscal year 2006/07 mainly due to one project contribution. Fiscal Year 2007/2008 Misc 0.90% Interest 8.72% Intergov't 33.39% Charges for Services 56.99% Interest earnings are expected to decrease, since the cash balance in the Local Government Investment Pool will be smaller than fiscal year 2006/07 due to increased project activity. Miscellaneous revenues are various reimbursements. Note: Other funding sources include operating transfers of $10,563,000 from the Regional Flood Control District, $4,217,800 from the Transportation Department, $3,772,000 from the County Free Library District, $2,627,586 from the Development Services Department, $1,632,731 from the Facilities Renewal Fund, $450,000 from the Sheriff Criminal Justice Enhancement Fund, $450,000 from the Sheriff State RICO Fund, and $44,500 from the General Fund; general obligation bond proceeds of $120,000,000; and transportation bond proceeds of $25,000,000. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 16,855,166 22,928,009 11,157,270 11,881,420 13,781,039 9,536,768 17,971,422 19,100,807 17,407,915 23,517,156 996,627 1,884,485 4,639,069 4,176,652 3,598,141 Miscellaneous 1,642,147 771,502 567,219 1,740,695 370,946 Total Revenue 29,030,708 43,555,418 35,464,365 35,206,682 41,267,282 Intergovernmental Charges for Services Interest 9-5 FY 2007/2008 Pima County FY2007/2008 Adopted Budget COMMUNICATIONS FUND Internal Service Fund Charges for Services include basic telephone line charges of $1,856,903, long distance charges of $211,000, network infrastructure service charges of $1,434,770, and radio access and repair charges of $955,675. The increase of $2,150,974 over fiscal year 2006/07 is due to growth in the number of lines, significant rate increases for all services, and moving the radio access and repair charges from the Miscellaneous Revenue object level. Fiscal Year 2007/2008 Misc 0.72% Interest 0.83% Interest earnings are earned on cash balances and increased due to the larger cash balances resulting from increases in rates and the number of lines. Miscellaneous revenues in fiscal year 2003/04 were contributed by another County department for the acquisition of Charges for a fax server and were recorded here as Services miscellaneous revenue. Miscellaneous 98.45% revenues in fiscal year 2005/06 were refunds from vendors and a loss recovery from the local government investment pool. In fiscal year 2006/07 miscellaneous revenues represented monthly charges to other County departments for radio access and repair charges. In fiscal year 2007/08, the radio access and repair charges are budgeted as Charges for Services. Fiscal year 2007/08 miscellaneous revenues are for maintenance of a weather radio transmitter and radio maintenance and wireless network access charges for a local police department. Revenue Object Charges for Services FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 1,424,807 2,140,729 2,335,335 2,307,374 4,458,348 9,541 15,998 52,343 7,500 37,500 Miscellaneous 35,059 2,414 340,107 760,485 32,803 Total Revenue 1,469,407 2,159,141 2,727,785 3,075,359 4,528,651 Interest 9-6 Pima County FY2007/2008 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2007/08 secondary net assessed value is $8,236,498,616 which amounts to an increase of $1,366,543,159 over fiscal year 2006/07. The tax rate for fiscal year 2007/08 is $0.3975, an increase of $0.0300 over the fiscal year 2006/07 rate of $0.3675 per $100 of net assessed value in order to fund the continuing transition of the Library System from the city of Tucson to the Pima County Free Library District. Total secondary property tax collections are budgeted at $31,957,142, with current year collections of $31,580,348 and delinquent taxes of $376,794. (The current year collections reflect expected collection rates.) Fiscal Year 2007/2008 Fines and Forfeits 1.29% Interest 0.78% Misc. 2.97% Intergov't 12.39% Taxes 82.57% Intergovernmental revenues consist of $472,000 in federal and state grants for library projects, $4,000,000 from the city of Tucson for transition of the Library System to the Pima County Free Library District, and $325,000 in city participation fees from the town of Oro Valley. Fines and Forfeits represent library fines. Prior to the transfer of the Library System in fiscal year 2006/07, library fines were collected by the city, not the Pima County Free Library District. Interest revenues for fiscal years 2003/04 through 2005/06 were for interest from the Local Government Investment Pool on funds received from property tax collections as a result of an increased cash balance. For fiscal year 2007/08, $300,000 is expected from the Treasurer’s commingled interest distribution. Miscellaneous revenues in fiscal year 2007/08 represent collections and donations. Prior to the transfer of the Library System in fiscal year 2006/07, donations were collected by the city, not the Pima County Free Library District. In fiscal years 2003/04 and 2004/05 miscellaneous revenues are prior year transaction adjustments. Revenue Object Taxes Intergovernmental FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 11,073,514 11,911,026 15,449,990 24,764,378 31,957,142 5,734 2,291 300,000 7,247,000 4,797,000 500,000 500,000 Fines and Forfeits Interest 73,713 146,325 305,605 Miscellaneous (28) 47,851 318,325 1,087,870 1,150,000 Total Revenue 11,152,933 12,107,493 16,373,920 33,599,248 38,704,142 9-7 300,000 Pima County FY2007/2008 Adopted Budget DEBT SERVICE Debt Service Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2007/08 secondary net assessed value is $8,236,498,616, which amounts to an increase of $1,366,543,159 over fiscal year 2006/07. The tax rate for fiscal year 2007/08 is $0.6850 per $100 of net assessed value. This is a $0.03 decrease from the fiscal year 2006/07 rate of $0.7150 per $100 of net assessed value. Total secondary property tax collections are budgeted at $56,252,488, with current year collections of $54,421,479 and delinquent taxes of $1,831,009. (The current year collections reflect expected collection rates.) Fiscal Year 2007/2008 Interest 1.75% Intergov't 0.01% Special Assessment revenues are Taxes taxes levied against specific properties 98.24% to pay for improvements benefiting only those property owners. Revenue levels vary, due to the changing number of improvement districts and taxes levied. Beginning in fiscal year 2007/08, the accumulation and transfer of funds for repayment of interfund loans for Improvement Districts are budgeted in the Improvement Districts Special Revenue Fund. Intergovernmental revenues are derived from state and city in lieu payments. Interest earnings of $1,000,000 are expected from the Local Government Investment Pool based on fiscal year 2006/07 actual earnings. Miscellaneous revenue in fiscal year 2003/04 is primarily from the write off of bond liability, revenue in fiscal year 2004/05 is primarily from the refund of a portion of bond issuance costs, and revenue in fiscal year 2005/06 is due to improvement district collections. Note: Other funding sources include operating transfers in from the Regional Flood Control District of $807,995 and Transportation of $20,881,862. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 42,797,675 45,721,339 43,255,157 49,445,842 56,252,488 222,452 21,954 214,757 291,456 22,360 8,790 299,563 610,626 1,316,788 Miscellaneous 6,015 10,872 5,102 Total Revenue 43,348,065 46,373,581 44,791,804 Taxes Special Assessment Intergovernmental Interest 9-8 7,500 7,500 693,000 1,000,000 50,437,798 57,259,988 Pima County FY2007/2008 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes building permits of $6,400,158, plumbing permits of $1,378,497, electrical permits of $1,378,495, and mechanical permits of $689,247. A decrease in licenses and permits revenue is expected, due to the slowdown in construction activity. Charges for Services include $2,493,368 for checking plans, $1,325,884 for zoning fees, $1,124,876 for subdivision fees, $13,775 for conditional use permits, $36,590 for technical permits, $37,965 for Board of Adjustment hearing fees, $29,221 for native plant preservation fees, $54,660 for records maintenance fees and service charges, and $38,880 for various other service charges. This increase is due to a change in the revenue distribution method within the Public Works functional area. Fiscal Year 2007/2008 Interest 4.89% Misc 1.12% Charges for Services 32.30% Licenses and Permits 61.69% Fines and Forfeits revenue in fiscal year 2003/04 was from a court-ordered fine for a zoning violation. Interest earnings of $780,626 are expected in fiscal year 2007/08 from the Local Government Investment Pool. This additional revenue is primarily due to the increase in the fund balance. Miscellaneous revenues come from various sources: $43,397 from intergovernmental agreements with the cities of Tucson, Oro Valley, and Marana for addressing services; $8,837 from copies and the sale of reports, maps, and books; $9,309 from building code violations; $52,034 from Board of Adjustment hearings; $45,578 from stale dated warrants; and $19,549 from employee reimbursements and other cost recovery. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 Licenses and Permits 8,202,988 10,879,686 12,196,115 11,946,410 9,846,397 Charges for Services 3,621,562 3,850,305 4,944,768 4,888,366 5,155,219 84,034 205,565 554,989 264,860 780,626 Miscellaneous 163,406 200,886 247,520 141,090 178,704 Total Revenue 12,076,990 17,943,392 17,240,726 15,960,946 Fines and Forfeits Interest FY 2007/2008 5,000 15,136,442 9-9 Pima County FY2007/2008 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. Charges for Services represent the revenues from 15 County leased properties used for recreational and tourism purposes. These properties will be transferred to Economic Development & Tourism effective fiscal year 2007/08. Fiscal Year 2007/2008 Charges for Services 12.98% Interest 1.67% Misc. 1.23% Interest earnings of $30,000 are expected from the Treasurer’s commingled interest distribution. This amount is based on the department’s expected cash balance. Intergov't 84.12% Miscellaneous revenues represent $22,000 of reimbursed costs on leased properties. Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are to be distributed to tourism (50%), the Stadium District (34%), and economic development (16%). In response to the new legislation, a new special revenue fund, the Economic Development & Tourism Fund, was created to account for the new funding source and its related activity. Hotel/motel tax revenues have been booked into this fund since its implementation in January 2006. Beginning July 1, 2006, economic development activities have been accounted for in this special revenue fund rather than the General Fund. Note: Other funding sources include an operating transfer of $332,200 from the General Fund to fund five outside agencies. Revenue Object FY 2003/2004 FY 2004/2005 Intergovernmental FY 2005/2006 796,858 FY 2006/2007 FY 2007/2008 1,388,584 Charges for Services 1,508,427 232,537 Interest 2,446 30,000 Miscellaneous 5,000 22,000 Total Revenue 804,304 9-10 1,388,584 1,792,964 Pima County FY2007/2008 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are comprised of federal grants for employment and training programs targeted for low-income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. Additional funding is also provided to Pima Vocational High School (Charter School) via federal stimulus grants and state educational reimbursement funding. Fiscal Year 2007/2008 Misc. 1.73% Service demands have continued to increase due to the poverty level and population increases. Amounts received fluctuate from year to year. However, over the fiscal years 2003/04 through fiscal year 2006/07 there has been a continuing downward trend of these revenues. In fiscal year 2007/08 a $270,000 contract with the city of Tucson is expected to help reverse this downward trend in grant revenues. Intergov't 98.27% Miscellaneous revenues are composed of a $200,000 private grant from the Kellogg Foundation and $2,500 of donations from local businesses for employment counseling for laid-off workers. These amounts vary widely from year to year. Note: Other funding sources include an operating transfer of $289,100 from the General Fund to pay for the department’s required matched share for grant expenditures. Revenue Object Intergovernmental FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 16,659,709 15,176,878 12,770,507 11,395,767 11,478,523 Miscellaneous 128,570 62,772 70,603 2,000 202,500 Total Revenue 16,788,279 15,239,650 12,841,110 11,397,767 11,681,023 9-11 Pima County FY2007/2008 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $807,700 from air quality inspection and application fees, $173,075 from hazardous material related permits, and $1,185,275 from review and inspection of water, septic, and sewer plans and systems. The decrease in Licenses and Permits in fiscal year 2007/08 is due to anticipated reductions in construction activities. Fiscal Year 2007/2008 Interest 0.85% Misc 0.71% Intergov't 37.70% Intergovernmental revenues consist of $543,439 in federal grants, $783,203 in state program funding and grants, and $17,513 in city participation. Licenses and Permits 60.74% Charges for Services in prior years consist of small business waste assistance program fees and miscellaneous recycling revenues. Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they are budgeted as zero for fiscal year 2007/08. Interest earnings of $30,400 are expected in fiscal year 2007/08 from the Local Government Investment Pool. The $14,600 decrease in 2007/08 is due to a projected lower fund balance. Miscellaneous revenues include $25,000 for the Brush Wellman Beryllium Monitoring contract and $150 from copy fees. Note: Other funding sources include an operating transfer of $422,936 from the General Fund to fund air quality programs. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 Licenses and Permits 2,001,661 2,273,073 2,255,553 2,473,335 2,166,050 Intergovernmental 1,595,468 1,567,773 1,308,948 1,245,080 1,344,155 Charges for Services 17,775 11,923 Fines and Forfeits 18,540 37,662 52,775 Interest 11,944 22,018 63,237 45,000 30,400 Miscellaneous 16,947 21,648 20,852 48,150 25,150 Total Revenue 3,662,335 3,934,097 3,701,365 3,811,565 3,565,755 9-12 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues represent diesel fuel tax refunds from the state. A diesel fuel tax is paid to the state when diesel fuel is purchased. Refunds are made at a later date based on the gallons of fuel used for off-road miles driven. Fiscal Year 2007/2008 Misc. 6.29% Interest 0.51% Charges for Services revenues include $16,619,204 in per mile fees received from other County departments for the use of vehicles, and $1,500,000 for reimbursements for the cost of fuel, parts, and labor for approximately 800 items of County equipment. The anticipated increase in per mile fees for fiscal year 2007/08 is due to increases in mileage rates of between 30 – 40% based on vehicle class. These higher rates are necessary to offset higher fuel costs and to build funds to replace the County’s aging fleet of vehicles. Intergov't 0.21% Charges for Services 92.99% Interest earnings of $100,000 are expected from the Treasurer’s commingled interest distribution. The increase is due to the expected increase in the department’s cash balance. Miscellaneous revenues include $150,000 from insurance companies and individuals for accidentrelated repairs to County vehicles, $775,000 for fuel and maintenance provided to other government agencies, and $300,000 from the sale of obsolete vehicles and equipment. Revenue Object Intergovernmental FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 16,413 38,584 21,856 34,000 40,000 12,034,694 12,301,657 13,910,231 13,947,347 18,119,204 32,733 53,672 99,303 30,000 100,000 Miscellaneous 1,030,458 1,021,048 1,334,266 1,007,229 1,225,000 Total Revenue 13,114,298 13,414,961 15,365,656 15,018,576 19,484,204 Charges for Services Interest 9-13 Pima County FY2007/2008 Adopted Budget GRAPHIC SERVICES PRODUCTION Internal Service Fund Charges for Services revenues consist of fees paid by other County departments for various printing services. The decrease in revenue is due to the Graphic Services Design function moving to the General Fund. Fiscal Year 2007/2008 Misc 0.08% Miscellaneous revenues include the sale of reports and atlases to the public, stale dated warrants, and refunds of prior year overcharges. Note: Beginning in fiscal year 2007/08, the design component of Graphic Services is budgeted in the General Fund, while the production component remains in the internal service fund. History for the combined department is found here under the renamed department Graphic Services Production. Revenue Object Charges for Services 99.92% FY 2003/2004 FY 2004/2005 FY 2005/2006 1,539,738 1,467,882 1,405,467 1,579,150 1,240,000 Miscellaneous 35,408 143 7,249 10,150 1,000 Total Revenue 1,575,146 1,468,025 1,412,716 1,589,300 1,241,000 Charges for Services 9-14 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget IMPROVEMENT DISTRICTS Special Revenue Fund Special Assesment revenues consist of collections from improvement district property owners to cover the costs of installing local public improvements. Interfund loans were used to pay for the initial cost of the improvements, and these collections are used for debt service. The total collections consist of Hayhook Ranch at $308,000, La Cholla Boulevard at $223,615, and Camino Ojo de Agua at $28,509. Fiscal Year 2007/2008 Note: Prior to fiscal year 2007/08, the accumulation and transfer of funds for repayment of interfund loans for Improvement Districts were budgeted in the Debt Service Fund. Special Assessment 100% Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 Special Assessment 560,124 Total Revenue 560,124 9-15 Pima County FY2007/2008 Adopted Budget MEDICAL SERVICES Enterprise Fund Intergovernmental revenues consist of $4,721,877 in federal and state grants. Fiscal Year 2007/2008 Charges for Services consist of $106,359,781 in Pima Health Plan capitation fees, $170,198,321 in Pima Long Term Care capitation fees, and $257,182 in claims processing fees. The increase in revenue is primarily due to increases in capitation fees, as well as projected increases in membership for Pima Long Term Care. Interest 0.30% Misc 0.01% Intergov't 1.67% Interest is earned on Pima Health System & Services’ cash balance. Miscellaneous revenues include record copying charges, cafeteria sales, and Attendant Care Worker training. Charges for Services 98.02% Note: Effective June 16, 2004, Kino Community Hospital no longer existed as a Pima County budgeting and accounting entity. The amounts reflected in the table for fiscal year 2003/04 reflect amounts for Kino Community Hospital and the elimination of intercompany transactions between Kino Community Hospital and Pima Health System & Services. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 4,398,380 3,761,557 4,467,880 4,307,830 4,721,877 226,309,860 245,742,907 254,364,309 258,638,359 276,815,284 Interest 369,180 769,670 1,464,164 1,052,733 845,089 Miscellaneous 181,297 52,497 32,906 20,300 29,427 Total Revenue 231,258,717 250,326,631 260,329,259 264,019,222 282,411,677 Intergovernmental Charges for Services 9-16 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Fiscal Year 2007/2008 Intergovernmental revenues consist of federal and state funds received under County Law Enforcement Antiracketeering Misc $1,125,000; Fill the Gap funds for County Interest 12.95% Attorney, various courts, and Indigent 1.84% Defense $1,528,500; Victim Witness Compensation $349,925; Sheriff Criminal Fines and Justice Enhancement $400,000; Sheriff Forfeits State RICO funds $100,000; Juvenile 0.98% Court Title IV-E funding $12,000 and the Clerk of the Superior Court Child Support Charges for Incentive $24,000. The grants budgeted Services in Special Revenue Funds include 10.80% Community Services Block Grants and Community Development Block Grants $7,392,344, County Attorney $2,459,874, Juvenile Court $12,047,038, Sheriff Intergov't $6,468,879 Superior Court $10,087,546, 73.43% Justice Courts Tucson $120,321, Indigent Defense $80,972, Natural Resources Parks & Recreation $61,346, County Administrator $30,000, and the School Reserve Fund $3,196,000. The increase of $3,627,223, or 8.7%, over fiscal year 2006/07 is due to increased grant funding from the state to County Attorney, Juvenile Court and Superior Court. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $408,000, Child Support Visitation Program $93,600, Conciliation Court $414,200, Law Library $175,000 and Probation Services $1,554,047; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $242,000, Spousal Maintenance $25,000, and Document Storage and Retrieval $350,000; Juvenile Court Probation Services $326,100; Justice Courts Time Pay Fees $214,136; the Treasurer Taxpayer Information Fund $45,000; Natural Resources, Parks & Recreation Special Programs $75,000; Recorder Document Storage and Retrieval $1,250,000; and Sheriff Commissary Operations $1,300,000. These revenues are not significantly changed from fiscal year 2006/07. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Bad Check Program $600,000 and Juvenile Court Victim Restitution fines $6,000. Interest earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $4,800, Time Pay Fees $73,100, Local Court Automation Fund $33,000, Child Support Incentive $1,200, Victim Location Fund $300, Judicial Collection Enhancement $1,400, and Document Storage and Retrieval $9,600; County Attorney Law Enforcement Antiracketeering Fund $350,000, Bad Check Program $15,000, Fill The Gap $40,000, Victim Restitution $1,000, Victim Witness Compensation $5,000, and County Attorney Grants $16,843; Indigent Defense Fill the Gap $60,000 and Indigent Defense Grants $6,150; Superior Court Local Court Automation Fund $20,000, Courts Fill The Gap $31,000, Conciliation $5,000, Child Support Visitation $1,500, Law Library $3,216, Probate $400, and Probation Services $105,000; Sheriff Criminal Justice Enhancement $25,000, and RICO $2,000; Recorder Document Storage and Retrieval $125,000; Juvenile Court Probation Services $9,100, Title IV-E $150, and Victim Restitution $1,100; Justice Courts Time Pay Fees $3,594; Treasurer Taxpayer Information Fund $18,000; Neighborhood Conservation $75,000; and Public Works Building $95,460. The amounts departments have budgeted for interest earnings are 9-17 Pima County FY2007/2008 Adopted Budget historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest increased for fiscal year 2007/08 by $483,978 based on past actual interest earned and higher anticipated interest rates. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $3,303,338, Bad Check Program $6,000, Victim Witness Compensation $37,000, and County Attorney Grants $112,035; Housing Trust Fund $1,000,000; Juvenile Court Victim Restitution $26,900, and Grants $292,823; the Superior Court Law Library $25,000; rents received for space in the Public Works Building $1,397,503; Sheriff Commissary Operations $700,000; Taxpayer Information Fund $50,000; Community Services Grants $82,500; Parks Special Programs $370,000; and School Reserve Fund $620,000. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,792,964. Total Other Special Revenue Funds and Grants, as presented on page 8-9, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2007/08 is $63,731,804. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 48,393,590 43,464,102 45,643,525 41,856,522 45,483,745 6,284,283 6,749,098 7,195,182 6,746,657 6,688,083 Fines and Forfeits 777,424 668,881 599,738 645,000 606,000 Interest 345,209 595,009 1,238,327 653,935 1,137,913 9,112,358 8,424,950 8,725,124 7,966,952 8,023,099 950 0 261,719 0 0 64,913,814 59,902,040 63,663,615 57,869,066 61,938,840 Intergovernmental Charges for Services Miscellaneous Memo Revenue Total Revenue 9-18 Pima County FY2007/2008 Adopted Budget PARKING GARAGES Enterprise Fund Interest earnings of $60,000 are expected from the Treasurer’s commingled interest distribution. Fiscal Year 2007/2008 Interest 3.41% Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, B-Level parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, the Bank of America Building parking garage, the Old Courts Building parking lot, and the Sixth Avenue and Broadway parking lot. Miscellaneous revenues increased by $240,092 primarily due to the acquisition of the Bank of America Building and attached parking garage. Misc. 96.59% Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 41,679 57,234 46,344 53,664 60,000 Miscellaneous 1,460,027 1,507,421 1,485,222 1,458,854 1,698,946 Total Revenue 1,501,706 1,564,655 1,531,566 1,512,518 1,758,946 Interest 9-19 Pima County FY2007/2008 Adopted Budget PUBLIC HEALTH Special Revenue Fund Licenses and Permits are required by businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal Care Center licensing and enforcement activities also generate revenue. Fiscal Year 2007/2008 Misc 1.22% Fines and Forfeits 1.31% Licenses and Permits 15.91% Charges for Services 15.47% Intergovernmental revenues include various state and federal government contributions for emergency management and homeland security, and grants for family planning, WIC, child health initiatives, and HIV surveillance. Intergov't Revenues are also derived from animal 66.09% control services provided to incorporated municipalities including the city of Tucson. The increased revenue is due to increased city of Tucson participation revenue, partially offset by a decrease in grant funding. Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Increased revenue is anticipated from collections for the Family Planning and Disease Control Programs. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Interest earned in fiscal years 2003/04, 2004/05, and 2005/06 was from an animal care cash balance. Miscellaneous revenues include postage, copying services, bad check collections, stale dated warrants, local program funding, and mobile clinic rental. The anticipated increase is primarily due to increased funding for local programs. Note: Other funding sources include $10,072,307 in General Fund support. Revenue Object Licenses and Permits FY 2003/2004 FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 2,101,802 2,294,449 2,293,059 2,497,630 2,497,630 11,739,073 12,453,021 10,923,640 10,305,504 10,375,734 2,086,585 2,159,168 2,278,798 2,420,020 2,428,020 191,543 225,246 174,780 205,801 205,801 588 939 2,063 Miscellaneous 111,325 248,798 394,932 111,540 192,146 Total Revenue 16,230,916 17,381,621 16,067,272 15,540,495 15,699,331 Intergovernmental Charges for Services Fines and Forfeits Interest 9-20 Pima County FY2007/2008 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are only derived from a secondary tax levy on real property and secured personal property; unsecured personal property is not taxed for the Regional Flood Control District levy. The fiscal year 2007/08 secondary net assessed value of real and secured personal property is $7,429,624,521, which is an increase of $1,315,671,980 over fiscal year 2006/07. The tax rate for fiscal year 2007/08 is $0.3446 per $100 of net assessed value. This is a reduction of $.03 from the fiscal year 2006/07 rate of $0.3746 per $100 of net assessed value. Total secondary property tax collections are budgeted at $25,112,708 with current year collections of $24,578,387 and delinquent taxes of $534,321. (The current year collections reflect expected collection rates.) Fiscal Year 2007/2008 Charges for Services 0.33% Interest 0.66% Misc 0.62% Intergov't 14.95% Taxes 83.44% Intergovernmental revenues are from state and federal reimbursements for flood repair work necessitated by a July, 2006 flood event. Charges for Services are document sales and blasting permit fees. Interest earnings of $200,000 are expected in fiscal year 2007/08 from the Local Government Investment Pool. Increase for fiscal year 2007/08 is due to a larger fund balance. Miscellaneous revenues include $20,000 from rentals of property and $165,500 from riparian area development mitigation payments. Increase for fiscal year 2007/08 is due to anticipated collection of “in lieu of mitigation” payments from property owners for disturbances of protected riparian habitat. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 15,984,177 17,381,100 19,821,655 22,664,193 25,112,708 546,791 23,240 2,157 2,500 4,500,000 1,901 46,440 4,321 1,500 100,000 Interest 70,989 121,950 327,053 100,000 200,000 Miscellaneous 27,675 117,238 162,771 25,000 185,500 Total Revenue 16,631,533 17,689,968 20,317,957 22,793,193 30,098,208 Taxes Intergovernmental Charges for Services 9-21 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget RISK MANAGEMENT Internal Service Fund Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $6,184,848, liability claims $8,544,376, unemployment insurance $324,336, health benefit premiums $1,534,410, environmental damage $99,267, and property damage $1,190,105. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Fiscal Year 2007/2008 Interest 3.77% Interest earnings of $700,000 are expected from the Local Government Investment Pool for the Trust Fund Reserve. In previous years, actual interest exceeded budgeted interest due to the amount of the fund balance. Charges for Services 96.23% Miscellaneous revenues earned prior to fiscal year 2005/06 are primarily from settlements of environmental damage claims. Fiscal year 2005/06 miscellaneous revenues include a recovery from a pooled investment fund loss, stale dated warrants, settlements, and various refunds. Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 15,322,748 13,565,475 14,527,449 16,531,981 17,877,342 Interest 503,540 799,600 1,380,046 700,000 700,000 Miscellaneous 451,328 735,556 699,623 0 0 Total Revenue 16,277,616 15,100,631 16,607,118 17,231,981 18,577,342 Charges for Services 9-22 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Intergovernmental revenue of $1,200,000 is state tire recycling funding. Charges for Services includes $5,423,500 in landfill waste disposal fees and tire collection fees of $130,000. The decrease of $228,500 from fiscal year 2006/07 is due to lower projections for the Tangerine and Ina Road landfills, partially offset by a full year of operations at the Sahuarita cell. Fiscal Year 2007/2008 Interest 1.88% Misc. 1.33% Intergov't 17.20% Interest earnings of $130,900 are from the Local Government Investment Pool. The increase of $90,900 is due to the growing cash fund balance for the Tire Fund. Miscellaneous revenues of $93,000 are from the sale of recyclable items from the landfills and collection stations. Revenue Object FY 2003/2004 Charges for Services 79.59% FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 Intergovernmental 1,146,492 1,162,869 1,136,454 1,200,000 1,200,000 Charges for Services 4,826,508 4,670,429 4,531,428 5,782,000 5,553,500 Interest 39,846 78,019 143,690 40,000 130,900 Miscellaneous 72,407 581,587 121,705 101,000 93,000 Total Revenue 6,085,253 6,492,904 5,933,277 7,123,000 6,977,400 9-23 Pima County FY2007/2008 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a recreational vehicle space surcharge and a car rental surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,680,000 for car rentals and at $225,000 for recreational vehicle space surcharges. Fiscal Year 2007/2008 Misc. 36.95% Charges for Services revenues in fiscal year 2005/06 represent unbudgeted fees received for the use of the Stadium’s playing fields. Intergov't 63.05% Interest from pooled investments was not budgeted for fiscal year 2007/08. Prior years’ interest earnings are the result of positive cash balances in the Local Government Investment Pool. Miscellaneous revenues include major league revenue from spring training activities, rent from the Tucson Sidewinders baseball team, parking and concessions, and other events held at the stadium complex. Events include concerts, car shows, and other similar activities. Note: Other funding sources include an operating transfer of $3,205,408 from the General Fund representing hotel/motel bed tax revenue collected by Pima County and distributed to the Stadium District. Revenue Object Intergovernmental FY 2003/2004 FY 2004/2005 FY 2005/2006 1,702,414 1,795,179 1,802,612 Charges for Services FY 2006/2007 FY 2007/2008 1,655,000 1,905,000 37,635 Interest 31,663 9,622 20,000 Miscellaneous 960,651 1,117,217 1,138,440 1,124,263 1,116,203 Total Revenue 2,663,065 2,944,059 2,988,309 2,799,263 3,021,203 9-24 Pima County FY2007/2008 Adopted Budget TRANSPORTATION Special Revenue Fund Licenses and Permits revenues include $275,000 in permits and inspection fees for construction in rights of way and $36,000 for the use of rights of way. Fiscal Year 2007/2008 Interest 0.59% Misc 0.20% Licenses and Permits Intergovernmental revenues consist 0.46% primarily of $46,507,442 in Highway User Charges for Revenue Funds (HURF) distributed by Services the state of Arizona for the development 1.49% and maintenance of County roads. Another large component is $14,300,825 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent an increase of $1,993,242 from fiscal year 2006/07. Other revenue includes $872,361 in federal rural transit and Safe Route grant funding, state rural transit and grant funding of $275,000, Intergov't state HELP program funding of 97.26% $2,714,000 (an increase of $1,592,000 over fiscal year 2006/07), $2,000 from the federal government’s National Forest Reserve, $14,000 from the city of Tucson for Safe Route and Bicycle and Pedestrian Safety grant match funding and $173,749 from the town of Marana for transit services. In addition for fiscal year 2007/08, two new revenue sources have been added. The Local Transportation Assistance Fund (from state lottery proceeds) of $500,000 has been included based on prior years’ awards; and as the result of voter approval in an election on May 16, 2006 for the Regional Transportation Authority, a half cent sales tax will provide additional funding of $472,046 for expanded transit services. Charges for Services have increased by $489,900 due to impact fees and highway and street fees charged to newly constructed subdivisions. Total fees collected account for $940,000 with other revenue representing $65,000 from the abandonment of County property and $5,000 from oversize vehicle operating fees. Interest earnings of $400,000 are expected in fiscal year 2007/08 from the Local Government Investment Pool. Miscellaneous revenues include $121,100 in earnings from County rental properties, $2,500 in reimbursements for damages to property, $7,500 from sales of reports and other information, and $5,000 in miscellaneous cost recovery reimbursements. Memo revenue prior to fiscal year 2006/07 was from the sale of land and cattle guards. Note: Other funding sources include operating transfers of $3,450,000 from the General Fund and $308,000 from the Improvement Districts Fund. 9-25 Pima County FY2007/2008 Adopted Budget TRANSPORTATION Special Revenue Fund Revenue Object FY 2003/2004 FY 2004/2005 FY 2005/2006 295,639 346,815 367,819 295,000 311,000 53,627,979 55,792,392 58,368,225 61,418,732 65,831,423 Charges for Services 617,521 686,928 1,602,498 520,100 1,010,000 Interest 326,247 406,014 839,862 300,000 400,000 Miscellaneous 1,309,979 587,004 765,449 185,100 136,100 Memo Total Revenue 2,376 56,179,741 16,850 57,836,003 376,422 62,320,275 0 62,718,932 0 67,688,523 Licenses and Permits Intergovernmental 9-26 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget WASTEWATER MANAGEMENT Enterprise Fund Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Fiscal Year 2007/2008 Intergovernmental revenues in prior years are from a federal grant funding which ended in fiscal year 2006/07. Charges for Services consist of $78,687,236 in sewer user and septage hauler fees, $33,353,700 in participating and nonparticipating sewer connection fees, and $13,000 in small construction activity permits. The increase of $8,694,619 is primarily due to increase in growth and rate for sewer user fees partially offset by decreases to connection fees as a result of an ordinance change. Misc 0.08% Capital Contributions 11.58% Charges for Services 86.50% Interest 1.79% Fines and Forfeits 0.05% Fines and Forfeits consist of industrial pretreatment fines of $58,800 assessed against various commercial customers of Wastewater Management. Note: Miscellaneous includes Licenses and Permits Interest earnings of $2,312,600 are from the Local Government Investment Pool. The increase of $1,912,600 is primarily due to growing cash fund balance for use in future projects Miscellaneous revenues of $100,000 are cost recovery and miscellaneous reimbursements. Decrease is due to lower anticipated cost recoveries. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources include bond proceeds of $50,000,000. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions Total Revenue FY 2003/2004 FY 2004/2005 FY 2005/2006 22,098 28,439 17,191 20,000 5,000 719,762 801,207 1,435,704 142,439 0 77,193,657 87,370,480 103,984,114 103,359,317 112,053,936 48,548 72,721 41,715 58,800 58,800 213,288 498,130 1,783,907 400,000 2,312,600 1,017,518 1,567,967 469,619 357,497 100,000 22,213,973 20,722,136 14,607,736 20,000,000 15,000,000 101,428,844 111,061,080 122,339,986 124,338,053 129,530,336 9-27 FY 2006/2007 FY 2007/2008 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2006/2007 vs Fiscal Year 2007/2008 SOURCE OF REVENUES ADOPTED REVENUES FY 2006/2007 ADOPTED REVENUES FY 2007/2008 CHANGE EXPLANATION GENERAL FUND Assessor Other Miscellaneous Revenues 6,000 Clerk of the Board Alcoholic Beverages 1,600 General Government Fees 300 Other Miscellaneous Revenues 8,100 Clerk of the Superior Court Federal Revenue 265,000 General Government Fees 180,000 Other Miscellaneous Revenues 88,200 Court Fees 1,142,720 Interest 17,200 Other Fines & Forfeits 850,000 Fines 208,000 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Community Resources Culture & Recreation Fees 153,700 Other Miscellaneous Revenues 2,500 Rents and Royalties 25,970 Community Services State Revenue 0 Constables Court Fees 400,500 Miscellaneous 22,000 Contingency Federal Revenue 300,000 General Government Fees 68,472 County Administrator None 0 County Attorney Other Miscellaneous Revenues 40,000 City Participation 32,440 Elections General Government Fees 5,000 City Participation 680,000 State Revenue 0 Facilities Management Rents and Royalties 1,807,276 Other Miscellaneous Revenues Finance Other Miscellaneous Revenues Forensic Science Center General Government Fees Charges for Services Miscellaneous 6,000 0 1,600 300 8,100 0 0 0 265,000 180,000 12,100 1,165,200 19,600 884,220 225,000 104,840 135,000 2,500 56,970 0 0 0 (76,100) 22,480 2,400 34,220 17,000 No longer collecting Justice Court past due accounts resulting in loss of 28% collection fee Increase in number of civil case filings, passports, and marriage licenses Increase in deposits Increase in bond forfeitures Increase in the number of fines assessed to criminal defendants 0 (18,700) 0 31,000 Decrease in Kino Recreation Center revenue Increase in Kino Community Center facility rentals 0 381,620 38,432 (18,880) 16,432 Decrease due to $5 of every writ served must now be passed to the state for the Constables Ethics Committee Increase from postage meter reimbursements and sales of key blocks for evictions 300,000 0 0 (68,472) City of Tucson mass mailing 68k 0 0 40,000 32,440 0 0 5,000 200,000 230,000 0 (480,000) 230,000 Reversal of primary and general elections held in FY 2006/07 Reimbursement for 2008 presidential preference election costs 4,670,885 2,863,609 Increase in rent for Kino Public Health Building 847.8k, add rent for 33 N. Stone 1,661.2k, add rent for 3434 E. 22nd Street 344.7k, increase rent at 97 E Congress 8.3k, misc rent increases 1.6k. 4,500 4,500 0 60,000 120,000 60,000 Increase in late Personnel Action Form fees 6,500 1,015,000 5,000 2,700 1,035,000 3,500 (3,800) 20,000 (1,500) Decrease in Forensic Pathologist testimony Increase in cremation authorization services Decrease in out of jurisdiction testimony, depositions, and copy requests 9-28 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2006/2007 vs Fiscal Year 2007/2008 SOURCE OF REVENUES General Fund Debt Service Interest General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Interest Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Taxes Taxes / Penalties on Delq. Prop.Taxe Taxes / Personal Property Taxes / Real Property Transient Lodging Tax Graphic Services Interdepartmental Charges Miscellaneous Human Resources General Government Fees Other Miscellaneous Revenues Indigent Defense Federal Revenue Information Technology Other Miscellaneous Revenues Rents and Royalties Institutional Health Interest Other Miscellaneous Revenues Justice Court Ajo General Government Fees Justice Courts - Fines Other Miscellaneous Revenues Court Fees State Revenue Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties ADOPTED REVENUES FY 2006/2007 ADOPTED REVENUES FY 2007/2008 CHANGE EXPLANATION 25,000 25,000 0 102,000 25,267,276 2,457,992 16,116 12,716,494 1,909,000 782,735 1,580,483 131,400 83,000 108,500,000 269,773 5,877,896 639,883 11,818,993 235,180,381 60,000 28,000,000 2,911,312 16,438 12,327,074 1,890,000 823,446 2,190,000 378,560 88,810 112,200,000 269,773 5,246,601 528,648 12,189,483 249,771,729 2,950,742 3,205,408 254,666 Only newer tax liens with less interest accrued are available for purchase. Only newer tax liens with penalties accrued are available for purchase. Rise due to a 9.5% valuation increase, 6.25% tax rate decrease, & higher delinquent tax collections Increase of 13.91% in values, 6.87% growth & 7.04% appreciation, 6.25% tax rate decrease & lower delinquent property tax collections Increased tax collections due to higher rates and occupancy 0 0 310,000 1,000 310,000 1,000 Beginning in fiscal year 2007/08, the design component of Graphic Services is budgeted in the General Fund Beginning in fiscal year 2007/08, the design component of Graphic Services is budgeted in the General Fund 2,200 1,650 6,500 2,350 4,300 700 0 12,960 12,960 317,988 373,274 292,884 392,000 (25,104) 18,726 0 69,765 72,054 69,765 72,054 0 1,355 203,140 350 18,258 30,214 1,355 203,140 350 18,258 33,995 0 0 0 0 3,781 Increased Justice of the Peace salary reimbursement based on FY 2007/08 salary increase 33,346 11,500 200,000 34,050 12,500 210,000 704 1,000 10,000 Increased Justice of the Peace salary reimbursement based on FY 2007/08 salary increase Increase in number of filings Increase in number of filings 298,301 877,956 1,285,156 3,837,526 182,750 6,000 265,261 929,980 1,246,717 3,987,100 52,631 6,000 (42,000) 2,732,724 453,320 322 (389,420) (19,000) 40,711 609,517 247,160 5,810 3,700,000 0 (631,295) (111,235) 370,490 14,591,348 (33,040) 52,024 (38,439) 149,574 (130,119) 0 Decrease in number of businesses being built in unincorporated Pima County that sell alcoholic products Increased population growth in the County Higher number of cable connections in unincorporated Pima County Marginal increase in City Payments in Lieu of Taxes, higher values, and more eligible property More accurate methods of distributing costs from Pima County Central Cost Allocation Plan Marginal change to be consistent with prior year revenue levels. Increase per Pima County Central Cost Allocation Plan Increase due to rising return on investments Revenues raised to be more consistent with historic levels of collection in this account. Rise in overhead costs. Increase due to rising population, inflation and personal income in the State and Pima County Admin fees associated with return of COBRA processing as in-house function Previously unbudgeted receipt of unused flexible spending account balances Participation in federal work study program Reduced revenue from University Physicians Healthcare Hospital operations support Increased antenna/cellular rights-of-way charges UPI/UPH note receivable interest revenue formerly budgeted in General Government Revenues Justice of the Peace salary reimbursement overestimated in FY 2006/07 Impact of increased defensive driving fee Decreased civil traffic filings Increased collection efforts Completed efforts to collect back-log of forfeitures, reflects only current caseload 9-29 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2006/2007 vs Fiscal Year 2007/2008 SOURCE OF REVENUES Juvenile Court Federal Revenue Court Fees Superior Courts - Fines Correctional Housing Other Miscellaneous Revenues Natural Resources, Parks, & Recreation Culture & Recreation Fees General Government Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Office of Court Appointed Counsel Court Fees State Revenue Public Fiduciary Court Fees General Government Fees Recorder General Government Fees Other Miscellaneous Revenues State Revenue School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Penalties/Delinquent Taxes Business Licenses & Permits General Government Fees Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees TOTAL GENERAL FUND REVENUE ADOPTED REVENUES FY 2006/2007 ADOPTED REVENUES FY 2007/2008 CHANGE 180,000 22,000 3,500 215,350 5,000 180,000 25,000 2,500 430,700 5,000 0 3,000 (1,000) 215,350 0 482,775 20,600 87,500 223,125 553,375 12,600 75,000 8,400 70,600 (8,000) (12,500) (214,725) 4,339,326 4,713,836 719,783 10,000 EXPLANATION Increase in collection of fees assessed due to delinquency Decrease in total fines assessed Increase in length of Pascua Yaqui contract to house juvenile detainees Fees from new capital improvement program facilities Reduced federal land monitoring services Transfer of leased properties to Economic Development & Tourism Department Transfer of leased properties to Economic Development & Tourism Department 374,510 Increased tax collections due to higher rates and occupancy 808,176 0 88,393 (10,000) Increase in collections due to increased effectiveness of financial screening Decrease in number of death penalty post conviction relief cases qualifying for reimbursement from state 431,120 15,000 480,918 15,000 49,798 0 3,240,000 300,000 0 3,042,500 275,000 281,250 (197,500) (25,000) 281,250 70,000 200 70,200 0 200 (200) 48,000 15,500 120,000 200 405,000 48,000 15,500 120,000 800 782,148 6,100,000 10,000 31,000 6,420,000 10,000 30,000 262,000 262,000 0 125,023 10,000 125,023 10,000 0 0 150 150 0 443,052,863 469,216,715 26,163,852 24,764,378 7,247,000 0 500,000 1,087,870 31,957,142 4,797,000 300,000 500,000 1,150,000 7,192,764 (2,450,000) 300,000 0 62,130 0 0 0 600 377,148 320,000 0 (1,000) Increase in the volume of probate cases Decreased recording fees due to reduction in number of documents recorded Decreased postage fees collected for returning recorded documents by mail Reimbursement for 2008 presidential preference election costs Classification change Classification change Reimbursement from employees serving on juries Increase in fees charged for new state mandated tow program and reimbursement from town of Sahuarita for dispatcher services Increase in per diem rate charged to state and cities for correctional housing Decrease in restitution payments from inmates SPECIAL REVENUE FUNDS County Free Library Taxes Intergovernmental Interest Fines and Forfeits Miscellaneous Increase in net assessed valuations 4.8m; tax rate increase of $0.0300, 2.4m Decrease in Tucson city participation 2m; decrease in Tucson city phone system contribution 450k; Earnings from the Local Government Investment Pool which were unbudgeted in FY 2006/07 Increase in Library donations and collections 62.1k 9-30 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2006/2007 vs Fiscal Year 2007/2008 SOURCE OF REVENUES Employment and Training Intergovernmental Miscellaneous Environmental Quality Interest Intergovernmental Licenses and Permits Miscellaneous Flood Control District Interest Miscellaneous Taxes Intergovernmental Charges for Services Improvement Districts Special Assessment Other Special Revenue Funds Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Other Special Revenue Funds Grants Intergovernmental Interest Miscellaneous Public Health Charges for Services Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous ADOPTED REVENUES FY 2006/2007 ADOPTED REVENUES FY 2007/2008 CHANGE 11,395,767 11,478,523 82,756 2,000 202,500 200,500 New Kellogg private grant 45,000 1,245,080 30,400 1,344,155 (14,600) 99,075 2,473,335 48,150 2,166,050 25,150 (307,285) (23,000) Decrease due to a projected lower fund balance Increase in federal EPA air grants 72k, state Natural Events Action Plan (dust control) 4k, state urban haze grant 20k, state auto emission repair program 3k Decrease due to anticipated reductions in construction activities Decrease due to removing gas cap replacement grant (8k) and undocumented entrant trail/dump cleanup grant (40k) partially offset by the new Beryllium Monitoring 25k 100,000 25,000 22,664,193 2,500 1,500 200,000 185,500 25,112,708 4,500,000 100,000 100,000 160,500 2,448,515 4,497,500 98,500 0 560,124 560,124 4,889,782 5,047,852 158,070 6,746,657 6,920,620 173,963 645,000 636,775 606,000 1,143,520 (39,000) 506,745 7,155,231 6,937,741 (217,490) 38,355,324 41,944,320 3,588,996 17,160 811,721 24,393 1,107,358 7,233 295,637 2,420,020 205,801 10,305,504 2,497,630 111,540 2,428,020 205,801 10,375,734 2,497,630 192,146 8,000 0 70,230 0 80,606 EXPLANATION New city of Tucson Utility Assistance grant 270.0k; funding reductions for Workforce Investment Act grants (349.1k); increase in HHS grants 87.6k; increase in State of Az revenue grants 3.7k; changes in PVHS grants 70.6k Increased to better relect actual revenues Increased funds from property owners for habitat disturbance in lieu of mitigation Increased current year property tax collections from increase in valuations State and Federal reimbursements for repair work due to flooding Increased report sales and in lieu of detention fees Collections for improvement districts formerly budgeted in Debt Service Fund: Hayhook Ranch 308k; La Cholla 224k; Camino Ojo de Agua 29k County Attorney Fill the Gap 50.5k; Indigent Defense Fill the Gap 14.3k; Juvenile Title IV-E 12k; Co Atty Victim Witness Comp (65.5k); Economic Development & Tourism 120k; Courts Fill the Gap 17.9k; COC Child Support 9k; JC Tucson Time Pay Fees (25k); Juvenile Probation Services (45.5k); COC Time Pay Fees 16k; COC Local Crt Automation 12k; COC Doc Storage & Retrieval 110k; COC Spousal Maintenance 6k; SC Local Crt Automation 24k; SC Probation 30k; SC Cty Law Library (21k); Recorder Document Storage & Retrieval (150k); Taxpayer Information Fund (15k); Economic Development and Tourism 232.5k Co Atty Bad Check Program (35k); Juvenile Victim Restitution (4k) Public Works Building 7k; Courts Fill the Gap 16k; SC Probation 48k; SC Local Crt Automation 14k; COC Child Support 1k; COC Time Pay Fees 40k; COC Local Crt Automation 21k; COC Spousal Maintenance 3k; Sheriff Criminal Justice Enhancement 10k; Indigent Defense Fill the Gap 28.1k; Recorder Document Storage & Retrieval 28.5k; Co Atty Fill the Gap 20.5k; Neighborhood Conservation 35k; Co Atty Law Enforcement Antiracketeering 197k; Co Atty Victim Restitution 1k; Co Atty Victim Witness Comp 5k; JC GV Time Pay Fees 2k; Economic Development and Tourism 30k Parks Spec Programs 170k; Juvenile Victim Restitution 1.9k; SC Cty Law Library 13k; COC Time Pay Fees (2k); Public Works Building (433k); Taxpayer Information Fund 4k; Co Atty Victim Witness Comp 4k; Co Atty Bad Check Program 3.7k; Juvenile Probation Services (1.1k); Economic Development and Tourism 22k Justice Courts Tucson Grants 120.3k; Juvenile Court Grants 1.03m; County Attorney Grants 88k; Community Services Grants 701k; Sheriff Grants 981k; Superior Court Grants 1.078m; Parks Grants 55.4k; Institutional Health Grants (500k); Public Defender Training Fund 7.7k; Legal Defender Training Fund (2.2)k; County Administrator Grants 30k; County Attorney Grants 2.4k; COC Grants 1.4k; LD Training Fund 2.3k; PD Training Fund 1.1k County Attorney Grants 112k; Juvenile Court Grants 156k; Community Services Grants 27.8k; Increased collections for Family Planning and Disease Control Animal Care City Participation 100k; miscellaneous changes in grant funding (30k) Local program funding 67.3k; Vital Registration 8.3k; Mobile Services 5k 9-31 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2006/2007 vs Fiscal Year 2007/2008 ADOPTED REVENUES FY 2006/2007 ADOPTED REVENUES FY 2007/2008 CHANGE 1,200,000 5,782,000 1,200,000 5,553,500 0 (228,500) 40,000 101,000 130,900 93,000 90,900 (8,000) 1,655,000 20,000 1,124,263 1,905,000 0 1,116,203 250,000 (20,000) (8,060) Car rental surcharge increase 230k, RV space surcharge increase 20k Account unbudgeted in FY 2007/08 Decrease in rental income for events 520,100 1,010,000 489,900 300,000 61,418,732 400,000 65,831,423 100,000 4,412,691 Increase primarily due to impact fees to outside individuals or organizations for inspection of streets and drainage ways in newly constructed subdivisions. Increase due to anticipate revenue Increased Highway User Revenue Funds & state Shared Vehicle License Taxes (2m), HELP Program (1.6m), and new revenues from Local Transportation Assistance Fund (0.5m) and a half cent sales tax (0.4m) 295,000 185,100 219,041,113 311,000 136,100 241,727,513 16,000 (49,000) 22,686,400 49,445,842 56,252,488 6,806,646 291,456 0 Intergovernmental Interest TOTAL DEBT SERVICE 7,500 693,000 50,437,798 7,500 1,000,000 57,259,988 0 307,000 6,822,190 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 11,881,420 17,407,915 4,176,652 1,740,695 35,206,682 13,781,039 23,517,156 3,598,141 370,946 41,267,282 1,899,619 6,109,241 (578,511) (1,369,749) 6,060,600 New Regional Transportation Authority projects Mainly due to one large private sector company project contribution Decreased earnings from the Local Government Investment Pool Decreased miscellaneous cost recovery 11,946,410 4,888,366 264,860 141,090 9,846,397 5,155,219 780,626 178,704 (2,100,013) 266,853 515,766 37,614 Decrease due to the slowdown in construction activity Increase due to change in the revenue distribution method within Public Works functional area Due to increase in fund balance Increase due primarily to stale dated warrants 4,307,830 258,638,359 4,721,877 276,815,284 414,047 18,176,925 Interest Miscellaneous Parking Garages Interest 1,052,733 20,300 845,089 29,427 Increased grant funding Pima Health System & Services (PHS&S) increase in capitation fee revenue primarily due to increased membership in long term care plan and corresponding premium tax associated with the additional capitation fee revenue PHS&S anticipated decrease in cash balance PHS&S increase primarily due to charges for Attendant Care Worker training 53,664 60,000 6,336 Miscellaneous 1,458,854 1,698,946 240,092 SOURCE OF REVENUES Solid Waste Intergovernmental Charges for Services Interest Miscellaneous Stadium District Intergovernmental Interest Miscellaneous Transportation Charges for Services Interest Intergovernmental Licenses and Permits Miscellaneous TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE Taxes Special Assessment (291,456) EXPLANATION Decrease due primarily to lower projections for Tangerine (300k) and Ina Road (125k) partially offset by full year of operations at Sahuarita 161.5k, projected increase in Tire fund for the collection of commercial fees 30k, and late fees recovery 5k Increase due to growing cash fund balance for the tire fund Decrease due to lower projection for Catalina Transfer Station (8k) Increased use of highway easements Decreased rental property revenues (29k) and miscellaneous (20k) Current year collections primarily due to increases in NAV 6.946m; partially offset by decrease in prior year collections (139k) Debt service for improvement districts now budgeted in Improvement Districts Special Revenue Fund: La Cholla (235k); Camino Ojo de Agua (56k) Higher interest rates ENTERPRISE FUNDS Development Services Licenses and Permits Charges for Services Interest Miscellaneous Medical Services Intergovernmental Charges for Services (207,644) 9,127 Increased earnings from Local Government Investment Pool Increased parking revenues at 33 N. Stone garage, 242.4k, and decreased revenues at other garages (2.3k) 9-32 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2006/2007 vs Fiscal Year 2007/2008 SOURCE OF REVENUES ADOPTED REVENUES FY 2006/2007 ADOPTED REVENUES FY 2007/2008 Wastewater Management Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Memo Revenue Miscellaneous 20,000 142,439 103,359,317 58,800 400,000 20,000,000 357,497 5,000 0 112,053,936 58,800 2,312,600 15,000,000 100,000 (15,000) (142,439) 8,694,619 0 1,912,600 (5,000,000) (257,497) 407,110,519 429,661,905 22,551,386 1,154,848,975 1,239,133,403 84,284,428 TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS CHANGE EXPLANATION Decreased original application fees for industrial users Federal grant funding ended in FY 2006/07 Increased sewer user and connection fees Increased earnings from the Local Government Investment Pool Decreased contributed capital Decreased miscellaneous cost recoveries THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Communications Charges for Services Interest Miscellaneous Fleet Services Charges for Services Interest Intergovernmental Memo Revenue Miscellaneous Graphic Services Charges for Services Miscellaneous Risk Management Charges for Services Interest TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES 2,307,374 7,500 760,485 4,458,348 37,500 32,803 2,150,974 30,000 (727,682) Increases in all rates and number of lines, wireless radio revenue transferred from Miscellaneous Increased cash balance Wireless radio revenue transferred to Charges for Services 13,947,347 30,000 34,000 210,000 797,229 18,119,204 100,000 40,000 300,000 925,000 4,171,857 70,000 6,000 90,000 127,771 Increase in motor pool rates and department direct/special bill rates charged to departments Increased earnings from Local Government Investment Pool Increase in state tax refund for off road diesel fuel consumption Increase in sale of fixed assets Increase IGAs for fuel and maintenance services 94.8k; less space rental from Communications Fund (17k); increase in accident proceeds 50k 1,579,150 10,150 1,240,000 1,000 16,531,981 700,000 36,915,216 17,877,342 700,000 43,831,197 1,345,361 0 6,915,981 1,191,764,191 1,282,964,600 91,200,409 (339,150) (9,150) Beginning in FY 2007/08, the design component of Graphic Services is budgeted in the General Fund Beginning in FY 2007/08, the design component of Graphic Services is budgeted in the General Fund Increased self insurance premiums 9-33 This page intentionally left blank. 9-34 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES TOTAL ASSESSOR 1,536,753 7,547,948 1,536,753 7,547,948 9,084,701 9,084,701 1,921,797 1,921,797 1,921,797 1,921,797 826,231 547,170 826,231 547,170 1,373,401 1,373,401 BOARD OF SUPERVISORS BOARD OF SUPERVISORS TOTAL BOARD OF SUPERVISORS CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND METHAMPHETAMINE INTERDICTION SONORAN DESERT CONSERVATION PLAN 1,831,684 TOTAL COUNTY ADMINISTRATOR 1,831,684 1,505,000 210,009 30,000 1,831,684 1,505,000 210,009 30,000 1,745,009 3,576,693 ELECTIONS ELECTIONS TOTAL ELECTIONS 2,623,929 2,623,929 2,623,929 2,623,929 1,592,677 1,399,242 1,548,214 1,114,784 1,906,292 1,592,677 1,399,242 1,548,214 1,164,784 1,906,292 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT 7,561,209 50,000 50,000 7,611,209 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER 2,837,589 2,837,589 2,837,589 2,837,589 1,057,754 1,117,002 577,118 1,057,754 1,117,002 577,118 2,751,874 2,751,874 449,312 6,618,318 1,547,200 449,312 6,618,318 1,547,200 1,547,200 8,614,830 HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES TOTAL HUMAN RESOURCES INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY IT ENHANCEMENT TOTAL INFORMATION TECHNOLOGY 7,067,630 10-1 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures NON DEPARTMENTAL CONTINGENCY DEBT SERVICE EMPLOYEE BENEFIT LIABILITY FUND GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES NON DEPARTMENTAL 34,879,855 5,300,000 77,945,345 1,000,000 5,935,109 705,000 7,487,225 TOTAL NON DEPARTMENTAL 49,007,189 6,300,000 77,945,345 40,179,855 77,945,345 1,000,000 5,935,109 705,000 7,487,225 133,252,534 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE TOTAL PROCUREMENT 612,334 603,781 946,928 246,687 612,334 603,781 946,928 246,687 2,409,730 2,409,730 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 507,506 507,506 4,570,045 969,107 1,279,118 4,570,045 969,107 1,279,118 TOTAL RECORDER 2,755,731 4,570,045 7,325,776 2,607,371 238,670 2,846,041 2,607,371 238,670 2,846,041 93,833,835 14,450,924 TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 77,945,345 186,230,104 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 19,005,156 INFORMATION TECHNOLOGY COMMUNICATIONS 3,682,774 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-2 22,687,930 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION TOTAL ASSESSOR 6,000 6,000 6,000 6,000 10,000 10,000 10,000 10,000 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR SONORAN DESERT CONSERVATION PLAN 30,000 30,000 TOTAL COUNTY ADMINISTRATOR 30,000 30,000 ELECTIONS ELECTIONS TOTAL ELECTIONS 435,000 435,000 435,000 435,000 120,000 120,000 120,000 120,000 1,041,200 1,041,200 1,041,200 1,041,200 7,350 1,500 7,350 1,500 8,850 8,850 684,884 684,884 684,884 684,884 FINANCE & RISK MANAGEMENT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION STAFF SERVICES TOTAL HUMAN RESOURCES INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL CONTINGENCY DEBT SERVICE GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 300,000 57,259,988 25,000 432,097,282 560,124 4,713,836 TOTAL NON DEPARTMENTAL 437,136,118 560,124 57,259,988 300,000 57,259,988 25,000 432,097,282 560,124 4,713,836 494,956,230 RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 1,375,000 1,375,000 3,225,000 373,750 3,598,750 1,375,000 4,973,750 150 113,000 113,150 150 113,000 113,150 443,040,952 2,078,124 3,225,000 373,750 TOTAL RECORDER TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 10-3 57,259,988 502,379,064 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 18,577,342 INFORMATION TECHNOLOGY COMMUNICATIONS 4,528,651 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-4 23,105,993 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES 22.0 139.0 TOTAL ASSESSOR 161.0 BOARD OF SUPERVISORS BOARD OF SUPERVISORS 24.4 TOTAL BOARD OF SUPERVISORS 24.4 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT 9.0 10.0 TOTAL CLERK OF THE BOARD 19.0 COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR 15.8 TOTAL COUNTY ADMINISTRATOR 15.8 ELECTIONS ELECTIONS 15.0 TOTAL ELECTIONS 15.0 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS RISK MANAGEMENT 13.0 14.0 22.0 16.0 33.0 25.5 TOTAL FINANCE & RISK MANAGEMENT 123.5 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER 30.1 TOTAL FORENSIC SCIENCE CENTER 30.1 HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES 13.7 15.4 8.4 TOTAL HUMAN RESOURCES 37.5 INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY 27.0 110.0 TOTAL INFORMATION TECHNOLOGY 137.0 10-5 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE 9.0 8.0 13.0 4.0 TOTAL PROCUREMENT 34.0 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 6.0 10.0 20.0 21.0 TOTAL RECORDER 57.0 TREASURER TREASURER OPERATIONS 41.0 TOTAL TREASURER 41.0 695.3 TOTAL COUNTY ADMINISTRATION Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 10-6 Pima County FY 2007/2008 Adopted Budget Assessor Expenditures: 9,084,701 Revenues: FTEs 6,000 161.0 Function Statement: Locate, identify, value, and list all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 16.92% Assessor Statutory Mandates 83.08% Sources of All Funding Department Revenue 0.07% General Fund Support 99.93% 10-7 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: ASSESSOR Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION 1,624,577 1,633,170 1,536,753 ASSESSOR STATUTORY MANDATES 6,091,802 6,837,203 7,547,948 Total Expenditures 7,716,379 8,470,373 9,084,701 ADMINISTRATION 2,220 0 6,000 ASSESSOR STATUTORY MANDATES 4,394 6,000 0 Total Revenues Net Operating Transfers In/(Out) 6,614 0 6,000 0 6,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 7,709,765 0 0 8,464,373 0 0 9,078,701 Total Program Funding 7,716,379 8,470,373 9,084,701 Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION 20.0 20.5 22.0 ASSESSOR STATUTORY MANDATES 141.0 140.5 139.0 Total Staffing (FTEs) 161.0 161.0 161.0 10-8 Pima County FY2007/2008 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ADMINISTRATION Function Provide administrative and managerial support to all departmental programs. Description of Services Provide personnel, payroll, procurement services, and operational planning. Develop departmental procedures. Administer the department's information systems. Program Goals and Objectives - Ensure the proper and timely performance of all programs mandated to the Assessor by law - Administer, direct, and manage County personnel policies and procedures - Prepare fiscally realistic and responsible budgets - Monitor procurement and operational services - Direct and monitor non-mandated services currently provided - Develop new methods for maintaining historical data - Maintain a local area network (LAN) with current technologies - Develop management strategies through education - Develop electronic methods to enhance processing of tabular and graphic data Program Performance Measures Training, education, and assistance provided to staff FY2005/2006 Actual FY2006/2007 Estimated 100% 100% FY2007/2008 Planned 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,019,230 387,602 217,745 1,079,044 519,476 34,650 1,004,369 365,484 166,900 1,624,577 1,633,170 1,536,753 2,220 0 6,000 2,220 0 6,000 0 0 0 0 0 1,622,357 0 0 1,633,170 0 0 1,530,753 1,624,577 1,633,170 1,536,753 20.0 20.5 22.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Pictometry - is associated with this program. Funding of this package provides for enhanced aerial photography services. Data presented on this page does not include $60,000 in expenditures that have been adopted, because the budget authority is being retained in the Board of Supervisor's Budget Stabilization Fund, pending commitment by the Pima Association of Governments and the city of Tucson for the remaining cost. 10-9 Pima County FY2007/2008 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ASSESSOR STATUTORY MANDATES Function Provide services in conformance with statutory mandates, legislative changes, and policies of the U.S. Department of Commerce, the Arizona Department of Revenue, and the Arizona Department of Commerce. Description of Services Identify, classify, value, and list all taxable property. Defend established values during the administrative appeal, notice of error, and notice of change processes. Assist taxpayers. Program Goals and Objectives - Defend values established for all real and personal property - List, locate, value, and classify all new construction and additions to both real and personal property including mobile homes and business accounts - Implement new applications to the LAN system to include tabular and graphic data - Ensure Assessor database interacts with Transportation and Development Services databases to coordinate graphic database with Assessor’s base maps - Establish electronic Board Resolution file in conjunction with the Treasurer and Board of Supervisors to ensure timely processing of corrections - Grant exemption status to qualifying applicants as mandated - Migrate from the County’s mainframe to a local area network (LAN) - Migrate existing exemption manual functions performed to computer applications - Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process - Accept, review, route, update, and respond to Notices of Error and Notices of Claims filed - Accept, review, and grant legislative freeze applications - Implement and maintain enterprise zones as directed by state and federal agencies Program Performance Measures New commercial, residential, field, and personal property inspections completed Percentage of property transfers, splits, and subdivisions processed within the year of receipt Percentage of telephone inquiries regarding personal and real property answered Petitions filed during the Administrative Appeal process accepted, reviewed, and answered FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 98% 98% 98% 95% 96% 96% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 5,442,519 649,283 6,548,518 288,685 6,822,754 725,194 6,091,802 6,837,203 7,547,948 4,394 6,000 0 4,394 6,000 0 0 0 0 0 0 6,087,408 0 0 6,831,203 0 0 7,547,948 6,091,802 6,837,203 7,547,948 141.0 140.5 139.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-10 Pima County FY 2007/2008 Adopted Budget Board of Supervisors Expenditures: 1,921,797 Revenues: FTEs 0 24.4 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-11 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: BOARD OF SUPERVISORS Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted BOARD OF SUPERVISORS 1,509,281 1,674,540 1,921,797 Total Expenditures 1,509,281 1,674,540 1,921,797 BOARD OF SUPERVISORS 69 0 0 Total Revenues Net Operating Transfers In/(Out) 69 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,509,212 0 0 1,674,540 0 0 1,921,797 Total Program Funding 1,509,281 1,674,540 1,921,797 23.2 21.1 24.4 23.2 21.1 24.4 Funding by Source Revenues Staffing (FTEs) by Program BOARD OF SUPERVISORS Total Staffing (FTEs) 10-12 Pima County FY2007/2008 Adopted Budget Program Summary Department: BOARD OF SUPERVISORS Program: 1000 BOARD OF SUPERVISORS Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals Program Performance Measures Meetings required by statute held on time Combined County property tax rate (per $100 net assessed value) FY2005/2006 Actual FY2006/2007 Estimated yes $5.4611 yes $5.3406 FY2007/2008 Planned yes $5.0674 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,380,178 116,360 12,743 1,403,244 265,296 6,000 1,659,622 256,175 6,000 1,509,281 1,674,540 1,921,797 69 0 0 69 0 0 0 0 0 0 0 1,509,212 0 0 1,674,540 0 0 1,921,797 1,509,281 1,674,540 1,921,797 23.2 21.1 24.4 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-13 This page intentionally left blank. 10-14 Pima County FY 2007/2008 Adopted Budget Clerk of the Board Expenditures: 1,373,401 Revenues: FTEs 10,000 19.0 Function Statement: Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Provide efficient management, suitable storage, and utilization of Pima County records. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions, publicize amendments, and codify ordinances for inclusion in the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 39.84% Administration/Mgmt 60.16% Sources of All Funding Department Revenue 0.73% General Fund Support 99.27% 10-15 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: CLERK OF THE BOARD Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION/MANAGEMENT 711,132 794,372 826,231 DOCUMENT & MICROGRAPHIC MGMT 416,245 528,466 547,170 1,127,377 1,322,838 1,373,401 ADMINISTRATION/MANAGEMENT 13,342 10,000 10,000 DOCUMENT & MICROGRAPHIC MGMT (1,777) 0 0 Total Revenues Net Operating Transfers In/(Out) 11,565 0 10,000 0 10,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,115,812 0 0 1,312,838 0 0 1,363,401 Total Program Funding 1,127,377 1,322,838 1,373,401 Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION/MANAGEMENT 9.0 9.0 9.0 DOCUMENT & MICROGRAPHIC MGMT 10.0 10.0 10.0 Total Staffing (FTEs) 19.0 19.0 19.0 10-16 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 ADMINISTRATION/MANAGEMENT Function Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions and publicize amendments to the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board of Supervisors (BOS) meeting agendas/addenda including all substantiating documents in hard copy and electronically on the Internet. Transcribe and publish Board meeting minutes. Transcribe and type verbatims. Process Board meeting paperwork. Maintain permanent records of minutes, resolutions, and ordinances. Fulfill requests for public records. Maintain a database of Pima County Code materials and provide subscriptions. Process various licenses and applications, including those for liquor, bingo, and fireworks displays. Maintain records of membership for boards, commissions, and committees. Maintain and distribute Board of Supervisors policies. Fulfill statutory duties relating to special taxing districts. Program Goals and Objectives - Perform all duties within mandated deadlines - Initiate and coordinate a review of BOS Policies and Code provisions in concert with responsible departments - Continue to improve/modify the features of the electronic agenda - Continue with ongoing database development project of converting microfilmed records into searchable text files Program Performance Measures Deadlines for statutory duties met Posted/uploaded agenda pursuant to policy Policies/codes reviewed with responsible departments Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2005/2006 Actual FY2006/2007 Estimated 100% 100% n/a 100% 100% 50% FY2005/2006 Actual FY2007/2008 Planned 100% 100% 100% FY2006/2007 Adopted FY2007/2008 Adopted 485,974 201,746 23,412 525,870 268,502 0 554,617 271,614 0 711,132 794,372 826,231 INTERGOVERNMENTAL 1,880 1,600 1,600 CHARGES FOR SERVICES 2,156 300 300 MISCELLANEOUS 9,306 8,100 8,100 13,342 10,000 10,000 0 0 0 0 0 697,790 0 0 784,372 0 0 816,231 711,132 794,372 826,231 9.0 9.0 9.0 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-17 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 DOCUMENT & MICROGRAPHIC MGMT Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisor's Policy C 4.2. Description of Services Store active and inactive public records. Establish records retention schedules. Implement records destruction based on retention schedules. Microfilm permanent records. Access, retrieve, and deliver stored information. Provide training in records management practices to County personnel. Program Goals and Objectives - Continue promoting the Pima County Records Management Program to ensure countywide compliance - Provide additional departments access to the on-line records storage and retrieval system - Continue marketing micrographic services to other local jurisdictions to generate revenue - Expand our services to provide conversion of microfilm to digital images and document scanning - Identify and provide storage in our vault for original microfilm, backup tapes, and CDs of vital documents for emergency recovery of data Program Performance Measures Custom Retention Schedules developed for departments/divisions Training provided for online storage/retrieval system Reduction of stored permanent and long term records by filming Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 96% 97% 98% n/a 1.5% 60% 2.5% 100% 3.5% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 369,988 35,912 10,345 466,646 61,820 0 469,679 77,491 0 416,245 528,466 547,170 (1,777) 0 0 (1,777) 0 0 0 0 0 0 0 418,022 0 0 528,466 0 0 547,170 416,245 528,466 547,170 10.0 10.0 10.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Micrographics Equipment - is associated with this program. Funding of this package provides for expanded imaging capabilities . Data presented on this page does not include $47,000 in capital expenditures that have been adopted, because the budget authority is being retained in the Information Technology Enhancement Fund. 10-18 Pima County FY 2007/2008 Adopted Budget County Administrator Expenditures: 3,576,693 Revenues: FTEs 30,000 15.8 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Technology Planning. Oversee the Sonoran Desert Conservation Plan, Facilities Renewal Fund, Methamphetamine Interdiction Fund, and the Space Acquisition Fund. Mandates: None Expenditures by Program Sonoran Desert Conservation Plan 0.84% Methamphetamine Interdiction 5.87% County Administrator 51.21% Facilities Renewal Fund 42.08% Sources of All Funding Department Revenue 0.84% Fund Balance Decrease 47.95% General Fund Support 51.21% 10-19 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COUNTY ADMINISTRATOR Expenditures by Program COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND FY2005/2006 Actual 1,500,821 1,831,684 400,720 4,786,663 1,505,000 0 0 210,009 194,141 6,921 30,000 0 3,973,805 0 1,916,797 10,268,210 3,576,693 SPACE ACQUISITION FUND Total Expenditures FY2007/2008 Adopted 1,321,936 METHAMPHETAMINE INTERDICTION SONORAN DESERT CONSERVATION PLAN FY2006/2007 Adopted Funding by Source Revenues COUNTY ADMINISTRATOR 44 0 0 19,021 0 0 SONORAN DESERT CONSERVATION PLAN 191,319 0 30,000 Total Revenues Net Operating Transfers In/(Out) 210,384 563,259 0 8,760,468 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (178,738) 1,321,892 0 6,921 1,500,821 0 1,842,740 1,831,684 Total Program Funding 1,916,797 10,268,210 3,576,693 16.2 16.3 15.8 16.2 16.3 15.8 FACILITIES RENEWAL FUND Staffing (FTEs) by Program COUNTY ADMINISTRATOR Total Staffing (FTEs) 10-20 30,000 (127,731) Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 COUNTY ADMINISTRATOR Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors policies and work with the State Legislature on issues affecting Pima County - Improve County operations by reviewing and evaluating department programs and operations Program Performance Measures Department budget requests reviewed Board requests met Mandated reports completed Departments using Zero Base Budget methodology FY2005/2006 Actual FY2006/2007 Estimated yes yes yes 9 yes yes yes 9 FY2007/2008 Planned yes yes yes 5 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,177,050 129,057 15,829 1,354,115 146,706 0 1,354,001 477,683 0 1,321,936 1,500,821 1,831,684 44 0 0 44 0 0 0 0 0 0 0 1,321,892 0 0 1,500,821 0 0 1,831,684 1,321,936 1,500,821 1,831,684 16.2 16.3 15.8 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-21 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 FACILITIES RENEWAL FUND Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects Program Performance Measures Facilities renewal approval plan complete Facilities repair/improvement projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated yes 2 yes 8 FY2005/2006 Actual FY2007/2008 Planned yes 6 FY2006/2007 Adopted FY2007/2008 Adopted 5,862 394,858 0 0 4,001,663 785,000 0 1,505,000 0 400,720 4,786,663 1,505,000 19,021 0 0 19,021 0 0 563,259 4,786,663 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (181,560) 0 (127,731) 0 0 0 0 1,632,731 0 400,720 4,786,663 1,505,000 0.0 0.0 0.0 10-22 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 METHAMPHETAMINE INTERDICTION Function Use one-time funding provided by the State of Arizona for increased methamphetamine interdiction efforts. Description of Services Provide increased methamphetamine investigation, training, prosecution, abuse treatment & intervention, and/or education programs. Program Goals and Objectives - Increase public awareness of the dangers of methamphetamine use through increased education programs - Reduce methamphetamine use and provide treatment to abusers - Improve quality of life in our neighborhoods Program Performance Measures Radio and television public anti-meth message funding Good Behavior games funding for primary grade school children at risk for meth and other drugs Primary grade school children participating in Good Behavior games Adolescent motivation interview and node mapping funding Youth participating in motivation interviews and node mapping Sheriff deputy overtime expense funding Sheriff deputy overtime hours funded Adult services funding for train the trainers programs and supporting supplies Meth Free Alliance neighborhood projects funding Neighborhoods with Meth Free Alliance neighborhood projects Funds used in compliance with program guidelines Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a $25,000 n/a n/a $27,500 n/a n/a 1,250 n/a n/a $25,000 n/a n/a 125 n/a n/a n/a n/a n/a n/a $25,000 625 $65,000 n/a n/a n/a n/a $7,500 3 n/a n/a yes FY2005/2006 Actual SUPPLIES AND SERVICES FY2006/2007 Adopted FY2007/2008 Adopted 0 0 210,009 0 0 210,009 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 210,009 0 Total Program Funding 0 0 210,009 Program Staffing (FTEs) 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source 10-23 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 SONORAN DESERT CONSERVATION PLAN Function Coordinate research and other activities related to the development of the Sonoran Desert Conservation Plan. Description of Services Services will be established by the terms of the implementing agreement upon final adoption. Program Goals and Objectives - Apply for a Section 10 Permit under the Endangered Species Act from the United States Fish and Wildlife Service as early as possible Program Performance Measures Issue all draft documents on schedule Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated yes yes FY2005/2006 Actual FY2007/2008 Planned yes FY2006/2007 Adopted FY2007/2008 Adopted 194,141 6,921 30,000 194,141 6,921 30,000 Revenues INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 194,141 0 30,000 0 0 191,319 0 30,000 0 0 0 0 2,822 0 0 6,921 0 0 0 0 194,141 6,921 30,000 0.0 0.0 0.0 (2,822) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-24 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 SPACE ACQUISITION FUND Function Provide funds to acquire sufficient workspace for County departments. Description of Services Accumulate a cash reserve to facilitate workspace expansion to provide the County with additional flexibility to pursue a wider range of options and allow acquisitions to occur, in whole or part, on a pay-as-you-go basis. Program Goals and Objectives - Reserve resources in preparation to implement actions determined by the Board of Supervisors to be appropriate to address space needs - Provide funds for workspace acquisition Program Performance Measures Cash reserve established for space acquisition Funds used for space acquisition Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Estimated n/a n/a yes $1,896,885 FY2005/2006 Actual SUPPLIES AND SERVICES FY2006/2007 Adopted FY2007/2008 Planned yes 0 FY2007/2008 Adopted 0 3,973,805 0 0 3,973,805 0 Net Operating Transfers In/(Out) 0 3,973,805 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 0 Total Program Funding 0 3,973,805 0 Program Staffing (FTEs) 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source 10-25 This page intentionally left blank. 10-26 Pima County FY 2007/2008 Adopted Budget Elections Expenditures: 2,623,929 Revenues: FTEs 435,000 15.0 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Department Revenue 16.58% General Fund Support 83.42% 10-27 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: ELECTIONS Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ELECTIONS 4,567,061 3,824,652 2,623,929 Total Expenditures 4,567,061 3,824,652 2,623,929 ELECTIONS 2,380,451 685,000 435,000 Total Revenues Net Operating Transfers In/(Out) 2,380,451 0 685,000 0 435,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,186,610 0 0 3,139,652 0 0 2,188,929 Total Program Funding 4,567,061 3,824,652 2,623,929 15.4 14.0 15.0 15.4 14.0 15.0 Funding by Source Revenues Staffing (FTEs) by Program ELECTIONS Total Staffing (FTEs) 10-28 Pima County FY2007/2008 Adopted Budget Program Summary Department: ELECTIONS Program: 1000 ELECTIONS Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings. Serve as the filing office for campaign finance reports. Responsible for redefining precincts and redistricts as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections - Comply with all federal and state mandates and statutes Program Performance Measures Sample ballots mailed on time Boardworkers recruited for jurisdictional elections Sufficient ballots on hand Results available for 10:00 P.M. news Visually impaired voting devices at every polling place FY2005/2006 Actual FY2006/2007 Estimated yes yes yes yes yes yes yes yes yes yes FY2007/2008 Planned yes yes yes yes yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,151,822 1,694,275 1,720,964 2,070,902 1,571,650 182,100 1,432,939 1,150,890 40,100 4,567,061 3,824,652 2,623,929 2,351,915 680,000 430,000 24,012 5,000 5,000 4,524 0 0 2,380,451 685,000 435,000 0 0 0 0 0 2,186,610 0 0 3,139,652 0 0 2,188,929 4,567,061 3,824,652 2,623,929 15.4 14.0 15.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-29 This page intentionally left blank. 10-30 Pima County FY 2007/2008 Adopted Budget Finance & Risk Management Expenditures: 26,616,365 Revenues: FTEs 18,697,342 123.5 Function Statement: Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, Family and Medical Leave Act administration, records maintenance, mail services, workman's compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Budget 5.26% Administration 5.98% Financial Control & Reporting 5.82% Financial Management & Audit 4.38% Financial Operations 7.16% Risk Management 71.40% Sources of All Funding Fund Balance Decrease 0.66% Operating Transfers 1.14% General Fund Support 27.96% Department Revenue 70.24% 10-31 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: FINANCE & RISK MANAGEMENT Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION 1,196,891 1,195,519 1,592,677 BUDGET 1,164,813 1,321,792 1,399,242 FINANCIAL CONTROL & REPORTING 1,233,487 1,521,571 1,548,214 579,542 1,160,774 1,164,784 FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS 1,701,370 1,638,041 1,906,292 RISK MANAGEMENT 20,063,312 17,491,678 19,005,156 Total Expenditures 25,939,415 24,329,375 26,616,365 2,024 0 0 Funding by Source Revenues ADMINISTRATION FINANCIAL CONTROL & REPORTING 2 0 0 FINANCIAL MANAGEMENT & AUDIT 171,686 0 0 FINANCIAL OPERATIONS 117,800 60,000 120,000 RISK MANAGEMENT 16,607,471 17,231,981 18,577,342 Total Revenues Net Operating Transfers In/(Out) 16,898,983 0 17,291,981 50,000 18,697,342 302,124 0 3,510,871 5,529,561 0 254,697 6,732,697 0 175,690 7,441,209 25,939,415 24,329,375 26,616,365 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program ADMINISTRATION 14.5 12.6 13.0 BUDGET 14.0 14.0 14.0 FINANCIAL CONTROL & REPORTING 23.3 22.0 22.0 FINANCIAL MANAGEMENT & AUDIT 14.0 17.0 16.0 FINANCIAL OPERATIONS 30.0 29.0 33.0 RISK MANAGEMENT 18.0 18.0 25.5 Total Staffing (FTEs) 113.8 112.6 123.5 10-32 Pima County FY2007/2008 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 ADMINISTRATION Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Perform the above stated function, in order to accomplish the following: process payroll and accounts payable; monitor risk factors affecting finances and work force; prepare external and internal financial reports; coordinate and monitor County budgets; administer the County's long term debt; coordinate mail services; perform internal audits; monitor cash position for all County departments; and collect delinquent receivables. Program Goals and Objectives - Complete special reports, investigations, and analyses as directed by the County Administrator - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, Highway Extension/Expansion Loan Program (HELP) Loans, and improvement district bonds - Install integrated Countywide program for asset management, procurement, and work order management Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 4 4 4 2 FY2005/2006 Actual FY2007/2008 Planned 4 2 FY2006/2007 Adopted FY2007/2008 Adopted 722,750 337,949 136,192 827,784 342,585 25,150 1,114,132 431,345 47,200 1,196,891 1,195,519 1,592,677 Revenues CHARGES FOR SERVICES 1,000 0 0 MISCELLANEOUS 1,024 0 0 2,024 0 0 0 0 0 0 0 1,194,867 0 0 1,195,519 0 0 1,592,677 1,196,891 1,195,519 1,592,677 14.5 12.6 13.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-33 Pima County FY2007/2008 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 BUDGET Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner . Budget schedules/books prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation . Achieve rating of proficient/outstanding for each of the GFOA review criteria . Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes . Compile tax rates/levies by the legislated due date . Print and mail approximately 400,000 tax statements at least 21 days before the tax due date . Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections . Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures Program Performance Measures Budget schedules/books produced by due dates GFOA review criteria rating of proficient/outstanding GFOA Budget Presentation Award received Tax rates/levies compiled by due date Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline FYE projection vs CAFR actual (General Fund) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned yes 93 of 93 yes yes 23 0 <1% difference yes 91 of 93 yes yes 22 0 <1% difference yes 93 of 93 yes yes 22 0 <1% difference FY2005/2006 Actual FY2006/2007 Adopted 890,869 261,438 12,506 1,031,229 285,563 5,000 1,055,779 337,299 6,164 1,164,813 1,321,792 1,399,242 0 0 0 0 0 1,164,813 0 0 1,321,792 0 0 1,399,242 1,164,813 1,321,792 1,399,242 14.0 14.0 14.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Adopted 10-34 Pima County FY2007/2008 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL CONTROL & REPORTING Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Description of Services Monitor financial activity, process journal entries, prepare interim and year end financial statements, and prepare various schedules in support of the production of the Comprehensive Annual Financial Report (CAFR). Prepare and file external and internal annual financial reports (e.g., the Expenditure Limitation Report and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Monitor grant financial activity and grant compliance with applicable policies, procedures, laws, and regulations. Program Goals and Objectives - Meet December 31st deadline for submitting the County’s audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by OMB Circular A-133 Subpart C.320 - Establish and begin implementation of a centralized database for capturing and monitoring County grants - Minimize non-compliance with federal laws to begin reclassification of County from a high risk entity to low risk entity (3 year process) Program Performance Measures GFOA financial reporting award received SEFA deadline met Infrastructure recorded in CAFR Indirect cost allocation deadline met Quarterly financial statements issued for Wastewater Management, Development Services, and Risk Management Wastewater Management, Development Services, and Risk Management audits completed by 10/31 FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,192,361 41,126 1,455,196 66,375 1,479,198 69,016 1,233,487 1,521,571 1,548,214 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues 2 0 0 Operating Revenue Sub-Total MISCELLANEOUS 2 0 0 Net Operating Transfers In/(Out) 0 0 0 0 0 1,233,485 0 0 1,521,571 0 0 1,548,214 1,233,487 1,521,571 1,548,214 23.3 22.0 22.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-35 Pima County FY2007/2008 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL MANAGEMENT & AUDIT Function Perform centralized cash analysis function for County departments, ensure that internal control processes are in place and functioning, collect delinquent accounts receivable for various County departments, and perform all phases of the improvement district process. Description of Services Review and analyze County cash position; plan, organize, and coordinate all phases of the improvement district process; coordinate and monitor County collection activities; and conduct routine cash handling, performance, management, and contract audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Provide collection services on all delinquent accounts - Perform internal audits on high risk areas - Plan, organize, and coordinate all phases of the improvement district process Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Updated improvement district procedures Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 10 4 n/a 10 4 yes FY2005/2006 Actual FY2007/2008 Planned 15 4 n/a FY2006/2007 Adopted FY2007/2008 Adopted 619,155 (41,513) 1,900 1,094,283 58,641 7,850 1,084,271 56,513 24,000 579,542 1,160,774 1,164,784 170,012 0 0 170,012 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total 1,674 0 0 1,674 0 0 0 50,000 50,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 55,030 352,826 0 (5,000) 1,115,774 0 0 1,114,784 579,542 1,160,774 1,164,784 14.0 17.0 16.0 10-36 Pima County FY2007/2008 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL OPERATIONS Function Perform centralized payment functions of payroll and accounts payable. Provide relevant, accurate financial data to customers on a timely basis, so there is reasonable and judicious use of County resources. Description of Services Create a systematic and consistent method of performing financial operations tasks through the establishment and maintenance of department financial procedures. Enter financial documents into the County's financial management systems, accurately and in a timely manner. Perform accounts payable functions, including paying, researching, and auditing claims. Perform payroll functions, including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Administer Pima County's Family and Medical Leave Act (FMLA) procedures and tracking. Program Goals and Objectives - Provide accurate and timely payment information - Enhance confidence in the financial systems as sound tools for management and decision making - Process invoices within 7-10 days of receipt - Meet statutory deadlines for payroll - Adhere to federal regulations with regard to Family and Medical Leave Act Program Performance Measures Invoices processed within 7-10 working days at least 95% of the time 1099s mailed by statutory due date Incoming and outgoing mail processed within one day of receipt Employees paid in accordance with federal timelines Adhere to all federal FMLA regulations FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes yes yes yes yes yes yes yes yes yes n/a yes n/a yes yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,431,051 265,103 5,216 1,490,453 147,588 0 1,719,813 146,079 40,400 1,701,370 1,638,041 1,906,292 117,183 60,000 120,000 117,183 60,000 120,000 617 0 0 617 0 0 0 0 0 0 0 1,583,570 0 0 1,578,041 0 0 1,786,292 1,701,370 1,638,041 1,906,292 30.0 29.0 33.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-37 Pima County FY2007/2008 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 RISK MANAGEMENT Function Direct the risk management, safety, and loss prevention programs for the County, Flood Control District, Stadium District, and Library District. Comply with environmental laws and rules, manage environmental tort litigation and provide funding for losses. Manage Workers' Compensation, Return to Work, Occupational Medicine, and Ergonomics programs. Fund unemployment insurance and self-insured employee dental benefits. Insure County properties. Description of Services Administer the self-insurance and insurance programs. Protect and conserve human, financial, and physical assets. Administer a comprehensive risk reduction program. Provide funding to pay for losses without disrupting entity budgets. Minimize the total net cost of the Risk Management program. Provide safety and loss prevention regulatory administration, training, inspection, and consulting. Conduct safety investigations and analyses. Fund safety improvements. Provide technical support on environmental issues. Adjust, defend, and fund liability and workers' compensation claims. Return injured employees to work as early as possible. Administer the Job Retraining and Placement Program. Program Goals and Objectives - Comply with laws, rules, and policies - Reduce/prevent losses - Provide funding for investigation of claims, suits, administrative actions and to pay losses without disrupting entity budgets - Reduce workers' compensation losses through early return to work, transitional duty, and the Job Retraining and Placement programs - Provide occupational medical surveillance and services required by law, rule, or policy - Provide ergonomic services in support of safety and loss prevention - Provide coordination and compliance with the Americans with Disabilities Act - Provide funding for portion of County Attorney's Civil Division Program Performance Measures Higher risk department safety reviews performed Biannual low risk safety reviews performed Information provided in a timely manner Advice provided in a timely manner Claims investigated thoroughly Small claims processed without statutory denial Undisputed bills paid within 60 days Claims accepted/denied within statutory period Trust Fund maintained at 75% confidence level FY2005/2006 Actual FY2006/2007 Estimated 5 10 100% 100% 95% 85% 90% 95% yes 5 10 100% 100% 95% 85% 80% 99% yes FY2007/2008 Planned 5 10 100% 100% 95% 85% 90% 99% yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,041,468 17,967,918 53,926 2,277,721 15,206,957 7,000 2,556,249 16,431,907 17,000 20,063,312 17,491,678 19,005,156 14,527,449 16,531,981 17,877,342 1,380,046 700,000 700,000 699,976 0 0 16,607,471 17,231,981 18,577,342 0 0 252,124 0 3,455,841 0 0 259,697 0 0 175,690 0 20,063,312 17,491,678 19,005,156 18.0 18.0 25.5 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-38 Pima County FY 2007/2008 Adopted Budget Forensic Science Center Expenditures: 2,837,589 Revenues: FTEs 1,041,200 30.1 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding Department Revenue 36.69% General Fund Support 63.31% 10-39 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: FORENSIC SCIENCE CENTER Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted FORENSIC SCIENCE CENTER 2,417,192 2,578,742 2,837,589 Total Expenditures 2,417,192 2,578,742 2,837,589 FORENSIC SCIENCE CENTER 1,130,909 1,026,500 1,041,200 Total Revenues Net Operating Transfers In/(Out) 1,130,909 0 1,026,500 0 1,041,200 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,286,283 0 0 1,552,242 0 0 1,796,389 Total Program Funding 2,417,192 2,578,742 2,837,589 25.0 27.5 30.1 25.0 27.5 30.1 Funding by Source Revenues Staffing (FTEs) by Program FORENSIC SCIENCE CENTER Total Staffing (FTEs) 10-40 Pima County FY2007/2008 Adopted Budget Program Summary Department: FORENSIC SCIENCE CENTER Program: 1000 FORENSIC SCIENCE CENTER Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards Program Performance Measures Requests to remove bodies responded to within 30 minutes Autopsy rate Reports prepared within 3-4 weeks Cremation authorization completed within 1 day FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned 90% 85% 85% 61% 86% 95% 60% 82% 92% 65% 88% 92% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,789,057 550,082 78,053 2,162,975 385,767 30,000 2,369,214 435,375 33,000 2,417,192 2,578,742 2,837,589 1,100,209 1,021,500 1,037,700 5,950 5,000 3,500 1,106,159 1,026,500 1,041,200 24,689 0 0 61 0 0 24,750 0 0 0 0 0 0 0 1,286,283 0 0 1,552,242 0 0 1,796,389 2,417,192 2,578,742 2,837,589 25.0 27.5 30.1 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Body Transportation - is associated with this program. Partial funding of this package provides two additional Forensic Field Agent positions, outside vendor body transportation savings, and a 3/4 ton van for decedent removal. The package requested $51,066 for personal services and $28,000 for capital expenditures. Data presented on this page includes $68,066 in expenditures. Supplemental Package C - Forensic Medical Investigator - is associated with this program. Partial funding of this package provides one additional Forensic Medical Investigator position. The package requested $33,741 for personal services. Data presented on this page includes $25,306 in expenditures. 10-41 This page intentionally left blank. 10-42 Pima County FY 2007/2008 Adopted Budget Human Resources Expenditures: 2,751,874 Revenues: FTEs 8,850 37.5 Function Statement: Formulate and carry out policies relative to personnel administration and provide the full range of personnel services including recruitment and selection, classification, compensation and benefits, training, labor relations, affirmative action reporting, records maintenance, investigations and audits, and employment rights. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Staff Services 20.97% Comp/Benefits/Class 38.44% Recruit/Employment Rights 40.59% Sources of All Funding Department Revenue 0.32% General Fund Support 99.68% 10-43 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: HUMAN RESOURCES Expenditures by Program COMPENSATION/BENEFITS/CLASSIFICATION FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 831,968 1,062,114 1,057,754 RECRUITMENT/EMPLOYMENT RIGHTS 908,857 1,075,220 1,117,002 STAFF SERVICES 363,634 439,550 577,118 2,104,459 2,576,884 2,751,874 Total Expenditures Funding by Source Revenues COMPENSATION/BENEFITS/CLASSIFICATION 107,075 0 7,350 2,801 3,850 1,500 109,876 0 3,850 0 8,850 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,994,583 0 0 2,573,034 0 0 2,743,024 Total Program Funding 2,104,459 2,576,884 2,751,874 18.8 16.3 13.7 17.3 17.3 15.4 6.3 7.3 8.4 42.4 40.9 37.5 STAFF SERVICES Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES Total Staffing (FTEs) 10-44 Pima County FY2007/2008 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 COMPENSATION/BENEFITS/CLASSIFICATION Function Develop and maintain classification, compensation, and benefits plans. Description of Services Perform position audits and major classification studies; market evaluations, salary surveys, and compensation review; benefits advocacy; contract development, negotiations, and renewals; benefits enrollment; and special program coverage plans. Program Goals and Objectives - Ensure all County employees are working within properly defined classifications - Ensure equal pay for equal work via a fair and equitable compensation plan - Provide the best available benefits and insurance coverage and associated costs - Maintain an advocacy request ratio of 2% or less - Provide Wellness and Employee Assistance Programs for employee participation and well-being Program Performance Measures Average cost per employee for open enrollment, queries, and records maintenance Average cost per reallocation request and audit Advocacy request ratio Employees enrolled in and in need of health benefits coverage Annual reviews for major classifications resulting in market salary increases Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated $72.94 $68.85 $70.00 $1,204 0.8% 6,016 $1,005 1.27% 6,041 $1,000 1.32% 6,050 5 9 5 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 664,337 163,858 3,773 844,761 213,603 3,750 802,936 251,068 3,750 831,968 1,062,114 1,057,754 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 0 0 5,000 107,075 0 2,350 107,075 0 7,350 0 0 0 0 0 724,893 0 0 1,062,114 0 0 1,050,404 831,968 1,062,114 1,057,754 18.8 16.3 13.7 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-45 Pima County FY2007/2008 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 RECRUITMENT/EMPLOYMENT RIGHTS Function Provide staffing and testing services for Pima County. Establish, monitor, and interpret Board of Supervisors rules and policies. Respond to employee complaints and concerns. Provide Americans with Disabilities Act (ADA) program services and serve as administrative staff for the Merit System Commission. Description of Services Review and advertise requests to fill positions. Screen and test applicants. Develop and interpret rules and policies. Provide mediation and train mediators and grievance committee members. Investigate employee complaints and grievances, and recommend corrective action. Provide staff support to the Merit System Commission for appeals. Review and monitor ADA accessibility and accommodation issues. Program Goals and Objectives - Develop, edit, and publish a system of personnel administration for Board approval and in compliance with federal and state law - Establish an effective mediation program in order to resolve complaints at the lowest level - Establish a safe and secure work place and a zero tolerance for discrimination and violence in the work place - Provide equal access and opportunity in recruitment services to internal and external clients - Identify and ensure the hiring of the most qualified and suitable candidates - Assist departments in maintaining a proper level of staffing for service delivery - Use a variety of advertising methodologies to reach the largest group of qualified applicants - Process requests to fill positions in ten days to two weeks after the closing date for receiving applications - Provide reasonable accommodations for applicants and employees in compliance with the ADA Program Performance Measures Average cost for reviewing and processing applications Average cost of rules and policies interpretations Applicants requesting an administrative review regarding the handling of applications or interview results Certified lists returned from departments with no available selection Complaints resolved through mediation Average business days to provide certified lists after position advertising closed ADA requests resulting in need to accommodate Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Estimated $40.98 $48.07 $46.09 $26.07 0.08% $27.41 0.12% $25.76 0.13% n/a 2.7% 2.4% 26.4% 7 23.3% 7 25.0% 7 66.7% 41.7% 45.0% FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 730,259 177,225 1,373 874,860 196,610 3,750 945,042 168,210 3,750 908,857 1,075,220 1,117,002 0 0 0 0 0 908,857 0 0 1,075,220 0 0 1,117,002 908,857 1,075,220 1,117,002 17.3 17.3 15.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 10-46 Pima County FY2007/2008 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 STAFF SERVICES Function Provide mandatory training, affirmative action reporting, positive labor relations assistance, and departmental financial review, processing, and budgeting. Process departmental payroll and order major supplies and equipment. Provide central Synergen interaction, contracts processing, and contracts reporting. Be the custodian of personnel records for Pima County and official Secretary to the Merit Commission. Secure and maintain official personnel files and records for County employees. Review and process personnel action forms. Administer the employee discount and bus pass program. Description of Services Develop curricula and train managers and supervisors on federal, state, and County mandates. Coach management for improved conduct and services, when necessary. Report on the makeup of the County's workforce, as required by law. Certify and notarize requests for public personnel records and information. Serve as facilitator for positive labor relations and the consult and confer process. Administer all financial obligations for the department. Maintain a records center for housing and accessing official personnel files for County employees in accordance with state law. Sell bus passes and discount tickets. Calculate and report the annual turnover rate. Program Goals and Objectives - Train managers and supervisors to enhance performance and communicate organizational expectations - Ensure all financial, payroll, and employee leave documents for the department are accurate and are processed within standard guidelines - Ensure that all personnel records and files are maintained as established by the State Retention and Disposition Schedules - Report on the County's workforce makeup (Equal Employment Opportunity, Affirmative Action, and Veterans Reporting) in accordance with federal requirements - Ensure that the County has positive labor relations via consult and confer, union, and employee council activities - Present rule and policy changes and interpretations to the Merit Commission Program Performance Measures Personnel records and files properly maintained Average training program session cost per manager/supervisor Average records maintenance and processing cost per employee Records filed within one week of receipt Training session evaluations of meets expectations or better Average County wage EEO minority composition of labor work force New managers receiving mandatory management training Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes n/a yes $247.76 yes $223.62 $35.62 $33.66 $31.19 50% n/a 75% 99.6% 95% 99.6% $18.64 37.1% n/a $21.17 36.6% 100% $23.28 38.0% 100% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 330,321 30,467 2,846 399,870 37,180 2,500 528,408 45,960 2,750 363,634 439,550 577,118 Revenues CHARGES FOR SERVICES 1,532 2,200 1,500 MISCELLANEOUS 1,269 1,650 0 2,801 3,850 1,500 0 0 0 0 0 360,833 0 0 435,700 0 0 575,618 363,634 439,550 577,118 6.3 7.3 8.4 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-47 This page intentionally left blank. 10-48 Pima County FY 2007/2008 Adopted Budget Information Technology Expenditures: 12,297,604 Revenues: FTEs 5,213,535 137.0 Function Statement: Manage the County's mainframe computer, network servers, wide area network, wireless (radio) communications, and telecommunications. Direct the development of application systems and the acquisition of computer hardware/software. Support the application systems and direct the licensing of hardware/software. Implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Train County employees in the use of computer software and hardware. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County Information Technology activities with various agencies and the general public. Mandates: None Expenditures by Program IT Enhancement 12.58% Communications 33.60% Information Technology 53.82% Sources of All Funding Operating Transfers 12.58% Department Revenue 35.52% General Fund Support 51.90% 10-49 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: INFORMATION TECHNOLOGY Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted COMMUNICATIONS 2,841,869 3,812,596 INFORMATION TECHNOLOGY 5,395,430 5,924,545 6,618,318 0 2,040,000 1,547,200 8,237,299 11,777,141 12,297,604 2,727,795 3,075,359 4,528,651 860,747 691,262 684,884 Total Revenues Net Operating Transfers In/(Out) 3,588,542 0 3,766,621 2,040,000 5,213,535 1,547,200 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (273,157) 4,921,914 0 317,298 5,653,222 0 (845,877) 6,382,746 Total Program Funding 8,237,299 11,777,141 18.0 25.1 27.0 93.5 95.5 110.0 111.5 120.6 137.0 IT ENHANCEMENT Total Expenditures 4,132,086 Funding by Source Revenues COMMUNICATIONS INFORMATION TECHNOLOGY Staffing (FTEs) by Program COMMUNICATIONS INFORMATION TECHNOLOGY Total Staffing (FTEs) 10-50 12,297,604 Pima County FY2007/2008 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 COMMUNICATIONS Function Provide communications for Pima County Government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services for Pima County Government. Description of Services Provide voice (telephone), data, data storage, and wireless radio communication networks, and associated services to Pima County departments. Develop charts, diagrams, and inventories of equipment for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring of new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and firewall and virus protection software. Assist in the development and management of Countywide fiber and wireless networks. Program Goals and Objectives - Provide the highest quality phone services at the lowest possible cost - Initiate, maintain, and follow communication procedures pertaining to customer service, standardization for contractors, and long-range planning as technology warrants - Coordinate all County cell telephone contracts and usage - Absorb and improve upon processes for communications usage billing - Provide an electronic data and storage network infrastructure to support the growing demands of County departments - Provide wireless communications services for all County departments Program Performance Measures Repairs completed within 4 hours of request Service orders documented Operate at or below budget Satisfaction as determined by follow-up calls FY2005/2006 Actual FY2006/2007 Estimated 100% 100% yes 95% 100% 100% yes 95% FY2007/2008 Planned 100% 100% yes 95% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,051,459 1,703,345 87,065 1,515,730 2,296,866 0 1,625,176 2,502,410 4,500 2,841,869 3,812,596 4,132,086 10 0 0 10 0 0 2,335,335 2,307,374 4,458,348 52,343 7,500 37,500 340,107 760,485 32,803 2,727,785 3,075,359 4,528,651 0 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (273,157) 387,231 0 317,298 419,939 0 (845,877) 449,312 2,841,869 3,812,596 4,132,086 18.0 25.1 27.0 10-51 Pima County FY2007/2008 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Function Provide a secure and cost effective platform for the processing and storage of the electronic information resources of Pima County. Provide technical support for mainframe network servers including; networked PCs, network printers, other peripheral equipment, and software. Support the automation needs of County departments. Provide a high-speed, secure, and cost effective electronic data communications network and a global e-mail facility for Pima County. Maintain the Pima County Internet Web page, fax server, and e-commerce services. Provide technical assistance to client departments in the areas of project management, applications development and procurement as well as training services. Coordinate and monitor the acquisition of computer hardware and software for County departments. Coordinate and administer contracts for antenna, cellular telephone tower, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Description of Services Provide online transaction processing, offline processing, database services, central data communications, high speed laser printing services, forms design, and security for accessing stored data. Provide classroom and individual instruction on PCs and PC software applications. Provide a Help Desk function to assist supported clients with software and hardware. Install new computer hardware and software for clients. Provide support to County departments that lack the resources to implement needed technology. Maintain the Pima County Internet Web page and assist departments in providing links to various areas. Coordinate the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Coordinate and administer contracts for antenna, cellular telephone tower, CLECs, and cable companies using County facilities and rights of way. Program Goals and Objectives - Provide centralized development, support, and maintenance of computer application program platforms for both mainframe and open systems - Provide a centralized repository for information and information processing services including online and offline processing of transactions and database services - Provide a central point-of-contact for installation, configuration, and other problem solving for users of Pima County Information Technology systems - Provide administrative direction for information technology Countywide - Coordinate Countywide computer hardware and software acquisition and licensing - Resolve citizen complaints against cable companies within two business days Program Performance Measures Scheduled outages on Z800 per year Scheduled outages at UPHH at Kino per year Time online system is available PC repairs completed in 2 workdays Citizen complaints against cable companies resolved within two business days Time application servers are available Time County backbone is available Time Internet is available FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 12 12 99% 97% 99.2% 12 12 99% 99% 99% 12 12 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% 99% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,267,347 1,530,438 597,645 4,115,680 1,779,870 28,995 4,700,479 1,904,544 13,295 5,395,430 5,924,545 6,618,318 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) 100 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 2,839 0 0 857,908 691,262 860,747 691,262 684,884 684,884 684,884 0 0 0 0 0 4,534,683 0 0 5,233,283 0 0 5,933,434 5,395,430 5,924,545 6,618,318 93.5 95.5 110.0 10-52 Pima County FY2007/2008 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 IT ENHANCEMENT Function Address the ongoing need to maintain, enhance, and expand the County's information systems by funding approved information technology improvements from the IT Enhancement Fund. Description of Services Provide a source of funding for various specific information technology projects designated during the County's budget process. Program Goals and Objectives - Provide funds for approved information technology improvements Financial Highlights and Significant Issues Fiscal year 2007/08 budgeted uses include: Sheriff's Mobile Data Computers Replacement Sheriff's Support Operations Equipment Replacement Public Fiduciary Accounting Software Procurement Enhancements Clerk of the Board Micrographics Equipment $1,050,000 $270,000 $100,000 $80,200 $47,000 Total $1,547,200 Program Performance Measures Funds appropriated Funds expended Projects funded Projects completed Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned n/a n/a n/a n/a $2,040,000 $2,040,000 3 3 $1,547,200 $1,547,200 5 5 FY2005/2006 Actual SUPPLIES AND SERVICES FY2006/2007 Adopted FY2007/2008 Adopted 0 2,040,000 1,547,200 0 2,040,000 1,547,200 Net Operating Transfers In/(Out) 0 2,040,000 1,547,200 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 0 Total Program Funding 0 2,040,000 1,547,200 Program Staffing (FTEs) 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source 10-53 This page intentionally left blank. 10-54 Pima County FY 2007/2008 Adopted Budget Non Departmental Expenditures: 133,252,534 Revenues: FTEs 62,858,948 0.0 Function Statement: Record and report the receipt, transfer, and/or payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, Employee Benefit Liability Fund, and Improvement Districts activities. (Note: Total revenue for this department amounts to $494,956,230 with $432,097,282 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $62,858,948, is the amount to be considered as departmental revenue.) Mandates: None Expenditures by Program Employee Benefit Liability Fund 0.75% Non Departmental 5.62% Contingency 30.15% General Government Revenues 0.53% General Fund Debt Service 4.45% Debt Service 58.50% Sources of All Funding Hotel Tax Proceeds MTCVB 3.54% General Government Revenues 0.53% Misc Revenue-General Fund Debt Svc 0.02% Misc RevenueContingency 0.23% 0.67% Non Departmental 1.41% SIR 2.17% General Fund Debt Service 25.95% Contingency General Fund Support 30.20% Debt Service Revenue 42.21% 0.75% Employee Benefit 2.26% Jail Debt Service 3.98% Contingency 16.28% Debt Service Operating Transfers In 23.27% 10-55 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: NON DEPARTMENTAL Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted CONTINGENCY 3,981,640 22,716,164 40,179,855 DEBT SERVICE 66,829,440 73,418,403 77,945,345 EMPLOYEE BENEFIT LIABILITY FUND 1,000,000 1,000,000 1,000,000 GENERAL FUND DEBT SERVICE 3,047,347 3,020,635 5,935,109 GENERAL GOVERNMENT REVENUES 1,372,166 705,000 705,000 NON DEPARTMENTAL 3,679,474 8,290,302 7,487,225 79,910,067 109,150,504 133,252,534 CONTINGENCY 428,898 368,472 300,000 DEBT SERVICE 44,791,804 50,437,798 57,259,988 5,394 25,000 25,000 395,442,081 410,284,164 432,097,282 Total Expenditures Funding by Source Revenues GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 0 560,124 3,004,367 4,339,326 4,713,836 443,672,544 7,722,255 465,454,760 737,586 494,956,230 5,327,620 0 3,101,265 (374,585,997) 0 951,751 (357,993,593) 0 (1,004,500) (366,026,816) 79,910,067 109,150,504 133,252,534 Staffing (FTEs) by Program Total Staffing (FTEs) 0.0 10-56 0.0 0.0 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Rate Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $24,500,000. Unreserved contingency funds are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. The Fiscal Year 2007/2008 County Administrator's Recommended Budget amount of $1,000,000 for unreserved contingency was reduced by $422,000 for additional Outside Agency funding by the Board of Supervisors, resulting in a budgeted amount of $578,000. The additional Outside Agency funding includes the following: Faith Based Programs Pima Council on Aging Social, Youth, and Health Programs Youth Outreach Job Path Administration of Resources and Choices, Elder Shelter Project Our Family Services, Inc - Skrappy's Total $ 108,000 70,000 65,000 60,000 60,000 35,000 24,000 _________ $ 422,000 State Criminal Alien Assistance Program (SCAAP) revenue of $300,000 is budgeted in the Tax Reduction and Deficit Retirement Fund. The Budget Stabilization Fund provides for the following expenditures: Superior Court - Restoration to Competency Commissioned Officers Compensation Deficient Starting Salaries Corrections Officers Compensation Solid Waste Operating Loss Proposition 100 Courts Market Study Critical Path MWBE Disparity Study Superior Court Mandated Services Assessor - Pictometry Justice Courts Tucson - Pro Tem Costs Pima Animal Care Center Staffing Total $ 2,400,000 1,798,078 1,000,000 608,000 500,000 500,000 400,000 375,000 250,000 150,000 60,000 58,880 35,296 __________ $ 8,135,254 Carryovers from Fiscal Year 2006/07: Various Departments - Facilities Improvements Community Services - Summer Youth Programs Clerk of Superior Court - Software Services Community & Economic Development Development Plan Community & Economic Development NACCED Conference Justice Court Ajo - Overtime Justice Court Ajo - Office Equipment Total $ 1,219,047 352,000 37,954 30,000 10,000 15,000 2,600 ________ $ 1,666,601 The Property Tax Rate Stabilization Special Revenue Fund includes $5.3 million to provide for future stabilization of the primary and the combined property tax rates. 10-57 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction FY2005/2006 Actual FY2006/2007 Estimated 12 yes 12 yes FY2007/2008 Planned 12 yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 341,358 3,369,643 270,639 0 22,716,164 0 2,406,078 37,773,777 0 Total Program Expenditures 3,981,640 22,716,164 40,179,855 407,301 300,000 300,000 0 68,472 0 21,597 0 0 428,898 368,472 300,000 Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (814,248) 3,200,000 5,300,000 0 0 4,366,990 0 0 19,147,692 0 0 34,579,855 3,981,640 22,716,164 40,179,855 0.0 0.0 0.0 10-58 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 DEBT SERVICE Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for Flood Control, Transportation bonds, Transportation HELP loans, and General Obligation bonds. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded FY2005/2006 Actual FY2006/2007 Estimated 100% 100% FY2007/2008 Planned 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 66,829,440 73,418,403 77,945,345 66,829,440 73,418,403 77,945,345 56,252,488 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues TAXES 43,255,157 49,445,842 SPECIAL ASSESSMENT 214,757 291,456 0 INTERGOVERNMENTAL 0 7,500 7,500 1,316,788 693,000 1,000,000 5,102 0 0 Operating Revenue Sub-Total 44,791,804 50,437,798 57,259,988 Net Operating Transfers In/(Out) 18,936,371 22,028,854 21,689,857 0 3,101,265 0 0 951,751 0 66,829,440 73,418,403 77,945,345 0.0 0.0 0.0 INTEREST MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-59 0 (1,004,500) 0 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 EMPLOYEE BENEFIT LIABILITY FUND Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures Required employee payoffs funded FY2005/2006 Actual FY2006/2007 Estimated yes yes FY2007/2008 Planned yes FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES 1,000,000 1,000,000 1,000,000 Total Program Expenditures Program Funding by Source 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 0 0 0 0 0 0 0 0 0 1,000,000 1,000,000 1,000,000 0.0 0.0 0.0 Program Expenditures by Object Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-60 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL FUND DEBT SERVICE Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility, the Bank of America Plaza, the Justice Building Project, and the Jackson Learning Center Project. Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner Financial Highlights and Significant Issues General Fund Debt Service requirements are summarized as follows: Principal & Interest Fiscal Charges $3,008,660 $5,600 $3,014,260 -- $2,920,849 Jail Facility Bank of America Plaza/ Justice Building/Jackson Learning Center $2,920,849 Program Performance Measures Transactions accurately recorded Total FY2005/2006 Actual FY2006/2007 Estimated 100% 100% FY2007/2008 Planned 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 3,047,347 3,020,635 5,935,109 3,047,347 3,020,635 5,935,109 5,394 25,000 25,000 5,394 25,000 25,000 3,244,042 3,020,635 3,014,260 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (202,089) 0 0 (25,000) 0 0 2,895,849 3,047,347 3,020,635 5,935,109 0.0 0.0 0.0 10-61 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL GOVERNMENT REVENUES Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures Revenue status reports produced FY2005/2006 Actual FY2006/2007 Estimated 9 9 FY2007/2008 Planned 9 Program Expenditures by Object FY2005/2006 Actual SUPPLIES AND SERVICES 1,372,166 705,000 705,000 1,372,166 705,000 705,000 242,888,390 253,517,153 267,736,461 2,516,741 2,457,992 2,911,312 136,744,487 139,014,907 145,641,619 CHARGES FOR SERVICES 9,881,128 13,582,229 13,239,330 INTEREST 2,470,884 1,580,483 2,190,000 940,451 131,400 378,560 Operating Revenue Sub-Total 395,442,081 410,284,164 432,097,282 Net Operating Transfers In/(Out) (14,643,910) (28,511,903) (25,116,373) 0 0 (379,426,005) 0 0 (381,067,261) 0 0 (406,275,909) Total Program Expenditures Program Funding by Source FY2006/2007 Adopted FY2007/2008 Adopted Revenues TAXES LICENSES & PERMITS INTERGOVERNMENTAL MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1,372,166 705,000 705,000 0.0 0.0 0.0 10-62 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 IMPROVEMENT DISTRICTS Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for La Cholla Boulevard, Camino Ojo de Agua, and Hayhook Ranch Improvement Districts. Transfer funds to appropriate County departments for interfund loan repayment. (Note: Prior to fiscal year 2007/08, Improvement District loan payments were budgeted in the Debt Service Fund.) Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and transfer to proper County departments Program Performance Measures Transactions accurately recorded FY2005/2006 Actual FY2006/2007 Estimated n/a n/a FY2007/2008 Planned 100% Program Funding by Source Revenues 0 0 560,124 Special Programs Revenue Sub-Total SPECIAL ASSESSMENT 0 0 560,124 Net Operating Transfers In/(Out) 0 0 (560,124) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 0 Total Program Funding 0 0 0 Program Staffing (FTEs) 0.0 0.0 0.0 10-63 Pima County FY2007/2008 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 NON DEPARTMENTAL Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $4,713,836 to the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $69,904 and the U.S. Mexico Border Counties Coalition of $12,000, and Lobbyist costs of $42,700. Provide expenditure authority of $26,300 for May 2008 bond election costs, $745,000 for network infrastructure, and $1,877,485 for the General Fund portion of self insurance costs. Program Goals and Objectives - Provide and account for all Non Departmental activity Program Performance Measures Transactions accurately recorded FY2005/2006 Actual FY2006/2007 Estimated 100% 100% FY2007/2008 Planned 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 137,588 3,541,886 0 8,290,302 0 7,487,225 3,679,474 8,290,302 7,487,225 3,004,367 4,339,326 4,713,836 3,004,367 4,339,326 4,713,836 0 0 0 0 0 675,107 0 0 3,950,976 0 0 2,773,389 3,679,474 8,290,302 7,487,225 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-64 Pima County FY 2007/2008 Adopted Budget Procurement Expenditures: 2,409,730 Revenues: FTEs 0 34.0 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Minority/Woman-Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, and Title 20: Minority and Woman-Owned Business Enterprise Code; and Pima County Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 25.38% Vendor Relations & MWBE 10.24% Design & Construction 25.07% Materials & Services 39.31% Sources of All Funding General Fund Support 100% 10-65 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: PROCUREMENT Expenditures by Program ADMINISTRATION FY2005/2006 Actual FY2006/2007 Adopted 358,814 DESIGN & CONSTRUCTION FY2007/2008 Adopted 512,559 612,334 0 0 603,781 865,264 907,184 946,928 68,736 183,423 246,687 1,292,814 1,603,166 2,409,730 1,502 0 0 242 0 0 18 0 0 1,762 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,291,052 0 0 1,603,166 0 0 2,409,730 Total Program Funding 1,292,814 1,603,166 2,409,730 5.6 8.5 9.0 MATERIALS & SERVICES VENDOR RELATIONS & MWBE Total Expenditures Funding by Source Revenues ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE Total Staffing (FTEs) 10-66 7.4 8.4 8.0 14.0 13.0 13.0 3.0 3.9 4.0 30.0 33.8 34.0 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 ADMINISTRATION Function Administer all functions of the Procurement Department. Provide support to each function to meet the needs of the department. Conduct contracts review. Description of Services Provide general management for all aspects of the Procurement function in Pima County, as defined in the Pima County Code and Board of Supervisors (BOS) Policies. Implement practice, competency and systems changes, and associated training, to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Participate in the Southern Arizona Strategic Procurement Alliance to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide a centralized control point where all contracts are reviewed for compliance with County Code, policies, and procedures prior to execution. Oversee contracts processing and enter relevant data into the contracts maintenance and Synergen systems. Provide contracts training to departments. Maintain and distribute the Procurement Policy and Procedures Manual. Administer the County Procurement Card (PCard) Program. Implement Countywide as a strategy to reduce Finance Department payment transactions, improve visibility of purchased items, and provide opportunities to consolidate and bid like items for improved pricing and control. Upgrade and maintain the department systems for vendors, users, Synergen, and electronic contracts. Maintain and update the department Internet and Intranet websites. Maintain Pima County’s Intranet home page. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online reverse and surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Provide long term Internet and Intranet strategy planning and IT project management. Serve on Countywide e-Government/Systems committees. Program Goals and Objectives - Provide 12 contract training sessions to County departments - Implement the PCard Countywide to a minimum of 75% of all departments - Review PCard transactions to identify contract opportunities and non-compliant purchases - Process contracts - Develop Crystal Reports for Synergen System for purchase orders, blanket contracts, vendor information, etc. - Update/upgrade all users to Office 2007 to provide compatibility Program Performance Measures Contract training sessions provided PCard department implementation PCard transactions reviewed PCard contract opportunities identified Contracts processed Crystal Reports developed Users updated to Office 2007 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 12 27% 2,000 0 3,621 4 0 10 44% 6,500 $217,000 3,740 15 33% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Planned 12 75% 8,400 $279,000 3,830 20 100% FY2007/2008 Adopted 332,724 21,887 4,203 499,509 13,050 0 591,678 20,656 0 358,814 512,559 612,334 1,502 0 0 1,502 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total 10-67 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 ADMINISTRATION Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 357,312 0 0 512,559 0 0 612,334 358,814 512,559 612,334 5.6 8.5 9.0 Supplemental Packages Approved Supplemental Package B - Synergen Enhancement - is associated with this program. Partial funding of this package provides for Synergen process automation enhancements. The package requested a total of $75,000 in supplies and services. Data presented on the preceding page does not include $65,200 in expenditures that have been adopted, because the budget authority is being retained in the IT Enhancement Fund. 10-68 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 DESIGN & CONSTRUCTION Function Procure design, construction, and real property appraisal and acquisition services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. Description of Services Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Wastewater Management, Transportation, Environmental Quality, and Natural Resources, Parks and Recreation Departments and the Regional Flood Control District. Also provide services to Development Services. Identify salient issues and unique characteristics associated with each alternative project delivery methods (APDM) project. In conjunction with the County Attorney, research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Manage the procurement and evaluation process, draft award documents, and manage the contract signature process, while ensuring that everything is consistent with law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Assign and manage the appropriate approval/signature process. (Note: Prior to fiscal year 2007/08, all Design & Construction program expenditures were charged directly to other departments. Effective fiscal year 2007/08, Design & Construction program expenditures will remain in the department and their services will become part of the Full Cost Allocation Plan.) Program Goals and Objectives - Improve cycle times for acquisitions - Update County Code, Board of Supervisors (BOS) Policies, and Procurement procedures to conform to changes in state and federal law and BOS directives - Simplify the Qualified Consultant List process - Reduce the amount of tailoring needed to address specific project requirements - Establish a "frequently asked questions" (FAQ) document to guide client departments and reduce questions fielded by Commodity/Contracts Officers - Develop and deliver contract training for client departments, with emphasis on APDM contracts - Promote staff competence and improvement Program Performance Measures Average requisitions more than 90 days old Procedures updated FAQ document established Contract training program for client departments developed and delivered Average competency and performance improvement expenditures per staff member Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 100% n/a n/a 7.5 100% n/a n/a 6 100% yes yes $400 $300 $500 FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2006/2007 Adopted FY2007/2008 Adopted 0 0 0 0 574,927 28,854 0 0 603,781 242 0 0 242 0 0 0 0 0 0 0 0 0 0 603,781 0 0 603,781 7.4 8.4 8.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (242) Total Program Funding Program Staffing (FTEs) 10-69 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 MATERIALS & SERVICES Function Provide tactical and strategic guidance to all County Departments regarding centralized Procurement and de-centralized Purchasing on a wide variety of materials and complex services, with the exception of Design and Construction Services. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County Departments utilizing specifications provided by the Departments and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Implement practice and competency improvements and continuous improvement processes to offset the increasing number of purchase requisitions and improve current performance. Provide to all County Departments formal training, guidance, and support regarding their Procurement related responsibilities. Emphasis is placed on the development of specifications which significantly impact costs and supplier performance. Provide guidance and expertise regarding the utilization of the recently implemented Synergen system. Perform periodic audits of operating department Procurement and Purchasing activities and provide guidance regarding desirable corrective actions to department directors. Develop Procurement Procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Establish lawful purchase agreements in a fair, equitable, efficient, and rapid manner - Consolidate purchase requirements into blanket agreements to attract competent suppliers and reduce direct and indirect costs - Perform Purchase Agreement maintenance (renewals) in a timely manner - Promote continuous improvement by enhancing staff competency and system enhancements - Reduce the number of requisitions greater than 90 days old - Reduce delivery time by combining requirements presently using multiple discrete purchase orders into blanket contracts - Maintain national Procurement Agency awards - Support the continued education and training of professional staff Program Performance Measures Average requisitions greater than 90 days old Purchase order percentage of total purchase orders and blanket contracts National Procurement Agency awards received Education and training expenses per employee Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 7 25% 2 22% 1 20% 2 $250 2 $300 2 $500 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 817,881 44,219 3,164 872,249 34,935 0 905,612 41,316 0 865,264 907,184 946,928 18 0 0 18 0 0 0 0 0 0 0 865,246 0 0 907,184 0 0 946,928 865,264 907,184 946,928 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 10-70 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 MATERIALS & SERVICES Program Staffing (FTEs) 14.0 13.0 13.0 Supplemental Packages Approved Supplemental Package E - High Density File Storage - is associated with this program. Funding of this package provides for increased file storage capacity. Data presented on the preceding page does not include $15,000 in expenditures that have been adopted, because the budget authority is being retained in the IT Enhancement Fund. 10-71 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & MWBE Function Manage Pima County Vendor Relations, Minority/Women-Owned Business Enterprise (MWBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with MWBE compliance in design and construction projects and in the procurement of goods and services. Track dollars spent on and procurement opportunities offered in County MWBE efforts. Description of Services MWBE Program: Provide MWBEs with assistance in conducting business with Pima County, including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for MWBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate MWBE utilization and reporting on eligible projects. Evaluate MWBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified MWBE businesses. Assist MWBE vendors in certification efforts with the City of Tucson, Arizona Department of Transportation, and the City of Phoenix. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor Registration Database, which provides current vendor information to assist in procurement opportunities to all departments in Pima County. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage and MWBE Compliance: Review all County projects with MWBE participation goals, and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and MWBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Set project goals to ensure equity of dollars spent with minority contractors and subcontractors - Increase MWBE procurement opportunities through business and community outreach efforts - Monitor eligible projects with Minority Business Enterprise (MBE) goals for compliance per Pima County Code Section 20.24.020 - Provide training for procurement staff, contractors, and subcontractors in the procedural guidelines for implementation of MWBE compliance policy - Review existing contracts and assist procurement staff with compliance adherence language on new contracts with Living Wage requirements - Monitor eligible contracts for adherence to Living Wage amounts mandated in Pima County Code, Section 11.38, Ordinance 2002-1 - Conduct investigative on-site visits to review contractor records and conduct compliance related employee interviews - Review and verify contractor MWBE payment records for adherence to agreed upon minority participation in projects with MWBE goals - Monitor eligible projects with MWBE goals for compliance as required in Pima County Code Section 20.24.020 - Conduct investigative on-site visits to review and/or conduct compliance related interviews with contractors and subcontractors - Attend pre-bid and pre-construction meetings for Pima County projects with MWBE goals to provide instructions for compliance with Title 20, the MWBE Ordinance to Pima County staff and contractors Program Performance Measures Minority-owned vendors in database MWBE vendor training programs provided Projects with MBE goals Projects reviewed for MBE compliance Living Wage contracts reviewed On-site Living Wage compliance visits Pima County sponsored MWBE Outreach programs Certified MWBE vendors County vendors in database FY2005/2006 Actual FY2006/2007 Estimated 968 4 44 55 32 25 4 358 6,939 1,000 8 46 57 33 27 6 400 7,100 10-72 FY2007/2008 Planned 1,040 8 48 59 33 30 6 420 7,400 Pima County FY2007/2008 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & MWBE Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2007/2008 Adopted 51,966 15,407 1,363 158,023 25,400 0 220,445 26,242 0 68,736 183,423 246,687 0 0 0 0 0 68,736 0 0 183,423 0 0 246,687 68,736 183,423 246,687 3.0 3.9 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2006/2007 Adopted Supplemental Packages Approved Supplemental Package C - 2007 MWBE Disparity Study - is associated with this program. Funding of this package provides for consulting services to evaluate possible marketplace discrimination. Data presented on this page does not include $250,000 in expenditures that have been adopted, because the budget authority is being retained in the Board of Supervisor's Budget Stabilization Fund. 10-73 This page intentionally left blank. 10-74 Pima County FY 2007/2008 Adopted Budget Recorder Expenditures: 7,325,776 Revenues: FTEs 4,973,750 57.0 Function Statement: Record and maintain all documents presented for public information. Maintain voter registration rolls. Conduct early voting activity and other election related activities as mandated by Title 16 and Title 19 of the Arizona Revised Statutes. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 6.93% Voter Registration 17.46% Recorder Division 13.23% Information Services 62.38% Sources of All Funding Fund Balance Decrease 39.11% Department Revenue 60.89% 10-75 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: RECORDER Expenditures by Program FY2005/2006 Actual ADMINISTRATION FY2006/2007 Adopted FY2007/2008 Adopted 0 418,797 507,506 INFORMATION SERVICES 1,157,130 1,943,880 4,570,045 RECORDER DIVISION 1,109,626 1,021,548 969,107 VOTER REGISTRATION 1,059,035 1,385,478 1,279,118 Total Expenditures 3,325,791 4,769,703 7,325,776 Funding by Source Revenues INFORMATION SERVICES 1,617,551 1,496,500 1,375,000 RECORDER DIVISION 3,704,288 3,500,000 3,225,000 169,279 40,000 373,750 5,491,118 0 5,036,500 0 4,973,750 0 VOTER REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (460,421) (1,704,906) 0 447,380 (714,177) 0 3,195,045 (843,019) 3,325,791 4,769,703 7,325,776 Staffing (FTEs) by Program ADMINISTRATION 0.0 5.0 6.0 INFORMATION SERVICES 11.0 11.0 10.0 RECORDER DIVISION 25.0 21.0 20.0 VOTER REGISTRATION 21.0 29.0 21.0 Total Staffing (FTEs) 57.0 66.0 57.0 Total Program Funding 10-76 Pima County FY2007/2008 Adopted Budget Program Summary Department: RECORDER Program: 1000 ADMINISTRATION Function Provide management oversight, budget, and personnel services to all programs in the Pima County Recorder's office. Description of Services Ensure compliance with statutory mandates. Set the policies for the department and implement those policies. Hire, supervise, monitor, and evaluate personnel. Plan the activities of the department. Budget and monitor the use of public funds. Purchase adequate resources, equipment and supplies for the department. (Note: These activities were previously included within different programs prior to fiscal year 2006/07.) Program Goals and Objectives - Ensure that public funds allocated to the Recorder's office are expended in compliance with County policy and state law - Ensure that the statutory mandates on the Recorder's office in both the Voter Registration and Document Recording divisions of the department are met at all times - Hire, train, and monitor adequate personnel to perform the statutory mandates of the department - Procure adequate equipment, supplies, and resources to enable the employees of the department to perform their functions Program Performance Measures All supplies and materials purchased so that there is no downtime due to a shortage Recruiting process to fill vacant positions begun within 2 weeks of the vacancy being created Statutory mandates placed on the Recorder under Title 16 of the Arizona Statutes met Statutory mandates placed on the Recorder under Title 11 of the Arizona Statutes met Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 100% 100% n/a 80% 100% n/a 100% 100% n/a 100% 100% FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2006/2007 Adopted FY2007/2008 Adopted 0 0 413,597 5,200 501,606 5,900 0 418,797 507,506 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 418,797 0 0 507,506 0 418,797 507,506 0.0 5.0 6.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 10-77 Pima County FY2007/2008 Adopted Budget Program Summary Department: RECORDER Program: 1000 INFORMATION SERVICES Function Modernize and keep the Recorder's document storage and retrieval systems current with technology. Maintain optimum uptime on systems for the Recorder's online system and the voter registration system. Description of Services Update and maintain the Recorder's document storage and retrieval systems pursuant to ARS 11-475.01. Keep the local area network operating with no unscheduled downtime. Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected. Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates. Program Goals and Objectives - Keep local area network operating with no unscheduled downtime - Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected - Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates Program Performance Measures Computer system uptime Computer programs upgraded within 1 year after release of new version Voter registration program modified as required by statute or jurisdiction prior to next election Computer system maintained and upgraded for most efficient operations possible Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 99% 90% 99% 90% 99% 90% yes yes yes yes yes yes FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 471,393 409,520 276,217 579,105 702,750 662,025 556,295 2,921,750 1,092,000 1,157,130 1,943,880 4,570,045 1,443,884 1,400,000 1,250,000 145,201 96,500 125,000 28,466 0 0 1,617,551 1,496,500 1,375,000 0 0 0 0 447,380 0 0 3,195,045 0 1,157,130 1,943,880 4,570,045 11.0 11.0 10.0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (460,421) 0 10-78 Pima County FY2007/2008 Adopted Budget Program Summary Department: RECORDER Program: 1000 RECORDER DIVISION Function Provide quality service to the public by ensuring prompt and efficient recording and filing of documents presented for public record, and expeditious retrieval and reproduction of documents in accordance with statutory requirements. Description of Services Receive, record, index, maintain, and permanently preserve all instruments presented for recording as a public document as mandated by ARS Title 11. Maintain a public access area for all recorded documents to allow convenient public inspection of all documents. Program Goals and Objectives - Enter all information for recording each document with attention to accuracy, then check each entry by another operator, perform a third check, electronically image, and return through the mail room - Record all documents presented on the day of receipt (statutory requirement) with the second checking completed no later than the next business day after receipt, answer all telephone inquires promptly and courteously, complete cashiering close out daily with no overage/shortage - Process all documents completely through the mail room, return within 10 work days - Assist members of public visiting public access area within an average of 5 minutes - Survey all title companies for customer satisfaction Program Performance Measures Documents recorded Documents reviewed for accuracy (2nd check) Telephone inquiries answered daily Pages microfilmed and digitized All documents returned by mail/private courier Documents received and recorded same day Time to process document to return to originator Customers served within 5 minutes Accuracy rate for recorded documents Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 364,140 100% 100% 1,965,606 100% 99% 14 days 100% 100% 339,000 100% 100% 1,816,091 100% 99% 12 days 100% 100% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Planned 330,000 100% 100% 1,750,000 100% 99% 10 days 100% 100% FY2007/2008 Adopted 880,648 212,405 16,573 779,973 241,575 0 730,952 238,155 0 1,109,626 1,021,548 969,107 3,388,198 3,200,000 2,950,000 316,090 300,000 275,000 3,704,288 3,500,000 3,225,000 0 0 0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (2,594,662) 0 0 (2,478,452) 1,109,626 1,021,548 969,107 25.0 21.0 20.0 10-79 0 0 (2,255,893) Pima County FY2007/2008 Adopted Budget Program Summary Department: RECORDER Program: 1000 VOTER REGISTRATION Function Provide quality service to the public by promptly registering or making changes to voter files and maintaining voter files in an orderly and efficient manner. Conduct early voting in an orderly and efficient manner while providing quality service. Verify petition signatures on petitions for recall, initiative, referendum, annexations, or challenged candidates for office. Description of Services Protect the rights of all eligible voters by conducting early voting in compliance with state and federal law and preserving all voted ballots for tabulation by the Division of Elections. Maintain voter registration rolls as mandated in accordance with ARS Title 16 in an efficient and cost effective manner for Pima County and all taxing districts within Pima County (schools, fire districts, water districts, cities, and towns). Program Goals and Objectives - Enter information from voter registration affidavits into the voter registration computer system correctly and digitize affidavits - File original affidavits correctly as mandated by state law - Issue early ballots at remote voting sites and by U.S. mail accurately - Mail voter registration cards, generated by information entered, within 30 days (ARS Title 16-164) - Issue and mail early ballots within 48 hours after request (ARS Title 16-542) - Issue early ballots and receive voted ballots, validate each and turn over to Pima County Elections Division for tabulation within mandated time allowed (ARS Title 16) Program Performance Measures Voter registration affidavits processed Political parties satisfied with service Ballots issued and mailed within statutory requirements Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 102,087 100% 100% 160,000 100% 100% FY2005/2006 Actual FY2007/2008 Planned 175,000 100% 100% FY2006/2007 Adopted FY2007/2008 Adopted 586,830 472,205 922,029 463,449 714,218 564,900 1,059,035 1,385,478 1,279,118 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 0 0 281,250 169,237 40,000 92,500 42 0 0 169,279 40,000 373,750 0 0 0 0 0 889,756 0 0 1,345,478 0 0 905,368 1,059,035 1,385,478 1,279,118 21.0 29.0 21.0 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-80 Pima County FY 2007/2008 Adopted Budget Treasurer Expenditures: 2,846,041 Revenues: FTEs 113,150 41.0 Function Statement: Serve as the custodian of public funds and as ex officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.98% Fund Balance Decrease 4.42% General Fund Support 91.60% 10-81 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: TREASURER Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted TREASURER OPERATIONS 1,978,877 2,881,940 2,846,041 Total Expenditures 1,978,877 2,881,940 2,846,041 TREASURER OPERATIONS 154,189 124,150 113,150 Total Revenues Net Operating Transfers In/(Out) 154,189 0 124,150 0 113,150 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (107,763) 1,932,451 0 380,601 2,377,189 0 125,670 2,607,221 Total Program Funding 1,978,877 2,881,940 2,846,041 41.0 41.0 41.0 41.0 41.0 41.0 Staffing (FTEs) by Program TREASURER OPERATIONS Total Staffing (FTEs) 10-82 Pima County FY2007/2008 Adopted Budget Program Summary Department: TREASURER Program: 1000 TREASURER OPERATIONS Function Serve as the custodian of public monies and as ex officio tax collector as mandated by Arizona Revised Statutes. Description of Services Account for the collection, custody, and disbursement of public revenue and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Program Goals and Objectives - Process tax payments within three days of receipt - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, and individuals - Complete and implement disaster recovery plan - Maintain a customer-friendly atmosphere - Achieve timely and accurate reporting - Strengthen internal controls - Document policies and procedures Program Performance Measures Tax collection system developed and implemented Days not compliant with 3 day tax payment processing Months meeting or exceeding investment benchmarks FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 20% 15 60% 15 90% 15 12 12 12 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,422,501 514,705 41,671 1,995,775 633,865 252,300 2,015,897 589,244 240,900 1,978,877 2,881,940 2,846,041 CHARGES FOR SERVICES 0 150 150 MISCELLANEOUS 8 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES 8 150 150 48,820 60,000 45,000 INTEREST 15,675 18,000 18,000 MISCELLANEOUS 89,686 46,000 50,000 154,181 124,000 113,000 0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (107,763) 1,932,451 0 380,601 2,377,189 0 125,670 2,607,221 1,978,877 2,881,940 2,846,041 41.0 41.0 41.0 10-83 This page intentionally left blank. 10-84 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 742,290 742,290 742,290 742,290 400,007 191,313 423,234 1,386,642 345,093 445,581 182,521 211,795 250,969 592,169 853,623 400,007 191,313 423,234 1,386,642 4,812,940 1,895,581 182,521 4,218,792 250,969 592,169 853,623 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN COMMUNITY SUPPORT EMERGENCY FOOD & SHELTER GENERAL SERVICES HOUSING NEIGHBORHOOD CONSERVATION PARENTING & FAMILY SUPPORT RURAL DEVELOPMENT/OUTSIDE AGENCIES SENIOR SUPPORT SHELTER/ DOMESTIC VIOLENCE YOUTH SERVICES TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5,282,947 4,467,847 1,450,000 4,006,997 9,924,844 15,207,791 3,131,093 621,685 1,058,900 1,121,710 3,131,093 621,685 2,180,610 4,811,678 1,121,710 5,933,388 154,892 5,447,105 2,380,313 8,495,345 2,535,205 13,942,450 5,601,997 10,875,658 16,477,655 6,916,108 19,965,364 7,654,771 2,554,352 6,916,108 19,965,364 7,654,771 2,554,352 37,090,595 37,090,595 2,477,386 2,477,386 2,477,386 2,477,386 2,400,000 1,510,000 378,838 423,585 581,266 2,400,000 1,510,000 3,910,000 5,293,689 1,389,605 1,043,179 101,025 1,389,605 1,043,179 101,025 2,533,809 2,533,809 67,934,002 85,756,603 COMMUNITY RESOURCES RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION TOTAL COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES TECHNOLOGY MANAGEMENT TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS 378,838 423,585 581,266 TOTAL SCHOOL SUPERINTENDENT 1,383,689 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 17,822,601 11-1 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues 4,467,847 75,000 4,006,997 104,840 4,467,847 75,000 4,006,997 8,549,844 8,654,684 1,109,362 194,470 1,109,362 1,109,362 1,303,832 2,379,677 8,191,984 2,379,677 8,191,984 10,571,661 10,571,661 37,929,142 775,000 37,929,142 775,000 38,704,142 38,704,142 1,792,964 1,792,964 1,792,964 1,792,964 2,306,000 1,510,000 70,200 2,306,000 1,510,000 3,816,000 3,886,200 1,905,700 1,031,503 84,000 1,905,700 1,031,503 84,000 3,021,203 3,021,203 67,565,176 67,934,686 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV GENERAL SERVICES HOUSING NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES 104,840 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 104,840 COMMUNITY RESOURCES RECREATION VOCATIONAL/REMEDIAL EDUCATION 194,470 TOTAL COMMUNITY RESOURCES 194,470 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS 70,200 TOTAL SCHOOL SUPERINTENDENT 70,200 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 369,510 11-2 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION 8.0 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 8.0 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN HOUSING NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES 3.0 6.0 6.2 12.3 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 27.5 COMMUNITY RESOURCES RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION 39.5 8.0 29.5 TOTAL COMMUNITY RESOURCES 77.0 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP 9.6 107.3 TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 116.9 COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES 14.5 325.0 18.0 TOTAL COUNTY FREE LIBRARY 357.5 ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM 5.0 TOTAL ECONOMIC DEVELOPMENT & TOURISM 5.0 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 6.0 6.0 4.0 TOTAL SCHOOL SUPERINTENDENT 16.0 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION 6.3 6.7 1.6 TOTAL STADIUM DISTRICT 14.6 622.5 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 11-3 This page intentionally left blank. 11-4 Pima County FY 2007/2008 Adopted Budget Community & Economic Development Admin Expenditures: 742,290 Revenues: FTEs 0 8.0 Function Statement: To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development and Neighborhood Conservation, Community Resources, Community Services-Employment and Training, Economic Development and Tourism departments, and the Pima County Public Library. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION 498,492 707,974 742,290 Total Expenditures 498,492 707,974 742,290 Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 498,492 0 0 707,974 0 0 742,290 Total Program Funding 498,492 707,974 742,290 8.0 7.6 8.0 8.0 7.6 8.0 Staffing (FTEs) by Program ADMINISTRATION Total Staffing (FTEs) 11-6 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Program: 1000 ADMINISTRATION Function Administer the Economic Development & Tourism; Community Services, Employment & Training; Community Development & Neighborhood Conservation; Community Resources; and County Free Library District. Description of Services Provide policy direction and administrative oversight and support for all grant, bond, General Fund, County Free Library District, Stadium District, and leased property programs and projects within the five departments. Program Goals and Objectives - Initiate an expanded Neighborhood Reinvestment program to use and leverage $10 million of bonds approved in May 2004 - Institute a more comprehensive Local Housing Trust Fund which will combine $10 million of bonds approved in May 2004 with federal home funds and new development agreement contributions - Increase by 10 percent the number of housing units affordable to less than median income families - Expand library collection, hours, services, and branches to serve expanding population - Improve the basic education and job skills level of the County workforce - Increase the County wage and family income levels - Maintain or increase the rate and dollars contributed to Employee Combined Appeal Program (ECAP) Program Performance Measures Quality of service maintained Procedures modified to increase efficiency New branch libraries constructed and equipped Attendance increase at leased properties Increase adults graduating with basic education Additional affordable housing units Rate and dollars contibuted to ECAP maintained or increased Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated yes yes n/a n/a n/a n/a yes yes yes 1 n/a 5% n/a yes FY2005/2006 Actual Total Program Funding yes yes 2 5% 5% 100 yes FY2006/2007 Adopted FY2007/2008 Adopted 415,085 69,311 14,096 469,958 230,216 7,800 512,711 221,179 8,400 498,492 707,974 742,290 0 0 0 0 0 498,492 0 0 707,974 0 0 742,290 498,492 707,974 742,290 8.0 7.6 8.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned Program Staffing (FTEs) 11-7 This page intentionally left blank. 11-8 Pima County FY 2007/2008 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 15,207,791 Revenues: FTEs 8,654,684 27.5 Function Statement: Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery; promoting intergovernmental and community collaboration; addressing critical human and community needs; and promoting infrastructure, economic, and social service development in low and moderate income communities. Mandates: None Expenditures by Program Youth Services 5.61% Shelter/Domestic 3.89% Administration 2.63% Community Support 1.26% Food/Shelter 2.78% Senior Support 1.65% General Services 9.12% Rural Development/Outside Agencies 27.74% Housing 31.66% Parenting/Family 1.20% Neighborhood Conservation 12.46% Sources of All Funding General Fund Support 34.05% Department Revenue 56.91% Fund Balance Decrease 9.04% 11-9 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted COMM DEV & NEIGHBORHOOD CONSERV ADMIN 195,142 317,549 400,007 COMMUNITY SUPPORT 111,717 138,560 191,313 EMERGENCY FOOD & SHELTER 378,873 341,730 423,234 GENERAL SERVICES 1,184,416 1,488,342 1,386,642 HOUSING 2,448,115 3,290,133 4,812,940 NEIGHBORHOOD CONSERVATION 330,368 1,909,422 1,895,581 PARENTING & FAMILY SUPPORT 120,447 147,900 182,521 3,479,238 5,020,745 4,218,792 SENIOR SUPPORT 184,544 187,100 250,969 SHELTER/ DOMESTIC VIOLENCE 309,270 308,921 592,169 YOUTH SERVICES 890,026 908,400 853,623 9,632,156 14,058,802 15,207,791 RURAL DEVELOPMENT/OUTSIDE AGENCIES Total Expenditures Funding by Source Revenues GENERAL SERVICES 155,000 104,840 104,840 2,344,211 2,928,983 4,467,847 55,656 40,000 75,000 RURAL DEVELOPMENT/OUTSIDE AGENCIES 3,101,170 4,816,617 4,006,997 Total Revenues Net Operating Transfers In/(Out) 5,656,037 0 7,890,440 0 8,654,684 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 129,589 3,846,530 0 1,410,000 4,758,362 0 1,375,000 5,178,107 Total Program Funding 9,632,156 14,058,802 15,207,791 HOUSING NEIGHBORHOOD CONSERVATION Staffing (FTEs) by Program COMM DEV & NEIGHBORHOOD CONSERV ADMIN 2.0 3.0 3.0 HOUSING 4.3 5.5 6.0 NEIGHBORHOOD CONSERVATION 4.0 6.2 6.2 RURAL DEVELOPMENT/OUTSIDE AGENCIES 11.9 12.8 12.3 Total Staffing (FTEs) 22.2 27.5 27.5 11-10 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 COMM DEV & NEIGHBORHOOD CONSERV ADMIN Function Provide administrative oversight to the department, which includes grants, General Fund, and bond funded programs. The functional oversight addresses such areas as personnel, budget, and programmatic components. Administrative oversight also involves reporting to County Administration, Board of Supervisors, County appointed committee representatives, and the general public. Description of Services Provide administrative oversight and support for all grant, bond, and General Fund programs and projects within the department. Program Goals and Objectives - Increase the public's access to programs and services through improved community awareness - Develop mechanisms for enhanced community participation through the establishment of citizen advisory committees and commissions - Create effective interdepartmental relationships in order to maximize effectiveness of services to the public and improve efficiencies with bond, grant, and General Fund projects Program Performance Measures Strategies implemented to promote awareness of community resources Reports developed to demonstrate community benefits for identified programs Major program performance measures evaluated Targeted community needs and assets analyzed Leadership provided on local and national committees which address legislative and programmatic issues impacting the County Capacity building training sessions provided to community organizations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 2 3 4 4 6 6 2 1 3 2 2 3 2 2 3 4 4 4 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 144,214 42,942 7,986 216,093 95,156 6,300 234,695 162,412 2,900 195,142 317,549 400,007 0 0 0 0 0 195,142 0 0 317,549 0 0 400,007 195,142 317,549 400,007 2.0 3.0 3.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual Supplemental Packages Approved Supplemental Package B - NACCED Conference - is associated with this program. Funding of this package provides $15,000 for supplies and services in order to host the five day National Association of County Community and Economic Development conference in October 2007. The data presented on this page includes $15,000 in expenditures. 11-11 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 COMMUNITY SUPPORT Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential community related services to identified groups. Description of Services Administer contracts which meet priority community needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced Youth and Human Services with six new service categories which improves fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the proposed budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of community services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas New programs created Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 1 0 0 2 1 0 1 8 2 1 1 8 0 0 1 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 111,717 138,560 191,313 111,717 138,560 191,313 0 0 0 0 0 111,717 0 0 138,560 0 0 191,313 111,717 138,560 191,313 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 11-12 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 EMERGENCY FOOD & SHELTER Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential food and shelter services to identified groups. Description of Services Administer contracts which meet priority food and shelter needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced Youth and Human Services with six new service categories which improves fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the proposed budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of emergency food and shelter services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 7 3 2 7 3 8 7 3 8 0 0 1 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 378,873 341,730 423,234 378,873 341,730 423,234 0 0 0 0 0 378,873 0 0 341,730 0 0 423,234 378,873 341,730 423,234 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 11-13 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 GENERAL SERVICES Function Administer County General Funds to nonprofit agencies and identified organizations that have completed an application process and were determined to be qualified to deliver important services to identified groups. Description of Services Administer contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services with six new categories, but retained the General Services category. However, because of program changes to the General Services category, amounts for fiscal year 2006/07 are not comparable to those shown in last year's Adopted Budget book.) Program Goals and Objectives - Improve the delivery of identified services which benefit the County - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education and training meetings held Collaborative initiatives created with other locally supported agencies FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 7 1 2 7 1 8 7 1 8 0 0 1 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 1,184,416 1,488,342 1,386,642 1,184,416 1,488,342 1,386,642 105,000 104,840 104,840 105,000 104,840 104,840 INTERGOVERNMENTAL 50,000 0 0 Grant Revenue Sub-Total 50,000 0 0 0 0 0 0 0 1,029,416 0 0 1,383,502 0 0 1,281,802 1,184,416 1,488,342 1,386,642 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-14 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 HOUSING Function Assist low income residents in obtaining affordable, decent, safe, and sanitary housing in unincorporated Pima County. Expand home ownership opportunities and provide access to affordable housing for low income residents. Description of Services Assist low income residents with down payment assistance and repair of owner-occupied homes. Provide subsidy for the development of rental housing for low income residents. Participate with other jurisdictions, non-profits, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including the Home Investments Partnership (HOME), New Hope, Housing Opportunities for Persons with AIDS (HOPWA), Supportive Housing Program (SHP), general obligation bond funds for the Affordable Housing Program, and the Housing Trust Fund. Assist low income residents to qualify with local lenders for affordable, livable housing. Develop planning documents to guide the department’s activities. Program Goals and Objectives - Implement the Pima County Housing Trust Fund structure to collect the contribution fees and work with the Housing Commission on the affordable housing strategies for all housing related programs - Increase home ownership opportunities for low income residents of Pima County - Reduce substandard housing in unincorporated areas of Pima County - Increase the services provided to homeless and special needs populations - Assist in the development of programs that will increase the number of affordable housing units in order to promote the preservation and conservation of neighborhoods located in high stress areas in Pima County - Build effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for low income residents, and develop effective community strategies to correct inequities - Maintain effective relationships with the secondary markets and mortgage lenders to deliver market rate affordable mortgage products - Prepare Consolidated/Annual Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and other documents and reports to assist in implementation of department programs - Contract for and review reliable, professional reports that provide an analysis of community needs, emerging needs, trends, and barriers to services for affordable housing and quality of life issues for urban and rural residents Program Performance Measures New construction home development projects New home buyers receiving down payment assistance Rental units produced Rehabilitated homes sold Community and partnership forums and meetings held Roadway Development impact fee waivers granted Homeless and special needs agencies funded New housing development projects approved FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 39 68 20 75 40 80 120 2 63 34 4 80 136 6 90 150 11 0 150 11 4 160 11 8 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 290,377 2,155,681 2,057 347,883 2,942,250 0 371,538 4,437,802 3,600 2,448,115 3,290,133 4,812,940 0 1,000,000 1,000,000 0 1,000,000 1,000,000 2,235,538 1,876,801 3,385,347 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 108,673 52,182 82,500 2,344,211 1,928,983 3,467,847 11-15 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 HOUSING Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 361,150 0 0 345,093 2,448,115 3,290,133 4,812,940 4.3 5.5 6.0 0 (75,560) 179,464 11-16 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 NEIGHBORHOOD CONSERVATION Function Provide coordination of services and funding to communities identified to be in social or economic need in order to address crucial human needs and promote community stability. Support initiatives to strengthen communities, develop leadership, and address emerging needs. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Identify, develop, and utilize public, private, and community resources for implementation of neighborhood conservation projects in economically and socially distressed areas in Pima County - Identify and implement consensus building processes that facilitate public participation and enhance community asset building initiatives - Develop short and long term strategic planning methods and action plans for establishing collaborations and coordinating community resources available for stressed areas within Pima County - Implement developed mechanisms for obligating and monitoring available bond funds for qualified projects - Identify and pursue funding opportunities that will augment and enhance community projects that are eligible for bond funding or identified as collaborative initiatives that will direct resources to unmet needs in economically and socially distressed areas Program Performance Measures Community outreach events held Projects approved/funded Projects completed Neighborhood proposals developed Neighborhood evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated n/a 13 6 n/a 6 45 24 10 45 10 FY2005/2006 Actual FY2007/2008 Planned 50 24 15 45 15 FY2006/2007 Adopted FY2007/2008 Adopted 300,936 26,442 2,990 354,890 1,551,532 3,000 366,348 1,525,633 3,600 330,368 1,909,422 1,895,581 55,656 40,000 75,000 55,656 40,000 75,000 0 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (55,656) 330,368 0 1,410,000 459,422 0 1,375,000 445,581 330,368 1,909,422 1,895,581 4.0 6.2 6.2 11-17 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 PARENTING & FAMILY SUPPORT Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential parenting services to identified groups. Description of Services Administer parenting support contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced Youth and Human Services with six new service categories which improves fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the proposed budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of parenting services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 4 0 2 7 1 8 7 1 8 0 0 3 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 120,447 147,900 182,521 120,447 147,900 182,521 0 0 0 0 0 120,447 0 0 147,900 0 0 182,521 120,447 147,900 182,521 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 11-18 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 RURAL DEVELOPMENT/OUTSIDE AGENCIES Function Promote community and rural development which improve youth, social, and cultural services in low and moderate income communities including South Tucson, Marana, Sahuarita, and unincorporated Pima County. Description of Services Provide grants to local governments and nonprofit community agencies for neighborhood revitalization and infrastructure construction and improvement in low and moderate income communities outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase or improve services, or to add specified new services, especially in economically disadvantaged and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Provide housing rehabilitation services in low income communities outside the city of Tucson. Program Goals and Objectives - Provide needed social and youth services in low income areas - Provide community facilities in low income areas - Provide infrastructure improvements in low income areas - Identify and complete revitalization projects in low and moderate income neighborhoods and rural communities - Rehabilitate houses for eligible elderly, disabled, and low income clients FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated Public facilities improved Infrastructure projects funded Houses rehabilitated 10 10 397 10 8 400 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 462,651 2,912,328 104,259 657,581 4,360,164 3,000 668,540 3,542,352 7,900 3,479,238 5,020,745 4,218,792 3,061,811 4,814,117 4,006,997 39,359 2,500 0 3,101,170 4,816,617 4,006,997 0 0 0 0 260,805 117,263 0 0 204,128 0 0 211,795 3,479,238 5,020,745 4,218,792 11.9 12.8 12.3 Program Performance Measures Total Program Expenditures Program Funding by Source 10 9 400 FY2007/2008 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-19 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 SENIOR SUPPORT Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential senior services to identified groups. Description of Services Administer senior contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced Youth and Human Services with six new service categories which improves fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the proposed budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of senior services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas New programs created Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 4 1 0 2 9 3 6 8 10 4 1 8 0 0 1 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 184,544 187,100 250,969 184,544 187,100 250,969 0 0 0 0 0 184,544 0 0 187,100 0 0 250,969 184,544 187,100 250,969 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 11-20 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 SHELTER/ DOMESTIC VIOLENCE Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential shelter and domestic violence services to identified groups. Description of Services Administer shelter and domestic violence contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced Youth and Human Services with six new service categories which improves fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the proposed budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of shelter and domestic violence services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas New programs created Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 12 0 0 2 13 0 1 8 14 1 1 8 0 0 2 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 309,270 308,921 592,169 309,270 308,921 592,169 0 0 0 0 0 309,270 0 0 308,921 0 0 592,169 309,270 308,921 592,169 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 11-21 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 YOUTH SERVICES Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential youth services to identified groups. Description of Services Administer youth contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: In prior years Outside Agency funding was divided into Youth, Human, and General Services. For fiscal year 2007/08 the Outside Agency Citizens Committee replaced Youth and Human Services with six new service categories (one of which is a new youth category for youth over five years of age) which improves fiscal programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the proposed budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of youth services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas New programs created Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 17 2 0 2 21 6 5 8 23 7 2 8 0 0 4 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 890,026 908,400 853,623 890,026 908,400 853,623 0 0 0 0 0 890,026 0 0 908,400 0 0 853,623 890,026 908,400 853,623 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 11-22 Pima County FY 2007/2008 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Pima Council on Aging Community Food Bank, Inc Pima Association of Governments El Pueblo Health Center, Inc Tucson Urban League, Inc Child & Family Resources, Inc Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) Tucson Pima Arts Council House of Neighborly Service Our Family Services, Inc Southern Arizona AIDS Foundation Brewster Center Domestic Violence Services Faith Based Programs Arizona Board of Regents, University of Arizona United Way (dba PRO Neighborhoods) San Ignacio Yaqui Council, Inc Youth on Their Own New Beginnings for Women and Children Catalina Community Services Metropolitan Education Commission Job Path Youth Outreach Volunteer Center of Southern Arizona Wingspan Jewish Family & Children's Service of Southern Arizona, Inc Administration of Resources and Choices, Elder Shelter Project Community Support Services Tucson Clean & Beautiful Tucson Centers for Women and Children Travelers Aid Society of Tucson Chicanos Por La Causa, Inc (dba Parenting Arizona) Tucson Botanical Gardens Tucson Children's Museum Primavera Foundation, Inc Tucson Metropolitan Ministries Family Svcs. Pima/Tucson Women's Commission Arizona's Children Association (dba Parent Connection) Metropolitan Education Commission (College Center) Open Inn, Inc Arizona Youth Partnership Our Family Services, Inc - Skrappy's Tucson Youth Development, Inc United Way of Tucson & So. Arizona (dba Early Childhood Partnership) Southern Arizona Legal Aid, Inc Arivaca Coordinating Council/Human Resource Group Southern Arizona Association for the Visually Impaired Casa de los Ninos 11-23 Funding 320,000 318,401 271,450 199,500 165,826 151,155 139,429 137,200 126,273 125,777 115,333 115,167 108,000 99,348 98,000 72,662 72,000 68,800 63,334 61,604 60,000 60,000 59,727 58,930 57,166 50,891 50,000 49,000 46,583 45,667 45,666 45,000 45,000 44,129 39,613 39,200 38,433 38,000 36,760 36,000 34,600 32,884 32,767 31,646 31,262 31,000 30,667 (2) (1),(3) (1),(2) (1),(3) (1) (2) (2) (2) (1) Pima County FY 2007/2008 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency El Tour de Tucson Arizona's Children Association - Las Familias Ajo District Chamber of Commerce Portable Practical Education Preparation, Inc Planned Parenthood of Southern Arizona, Inc Non-Profit Industries (dba SocialServe.com) United Way - Earned Income Tax Credit University of Arizona: Social Justice Education Project Catholic Community Services of Southern Arizona, Inc. (dba Commun. Outreach Program for the Deaf) Desert Waste Not Warehouse International Sonoran Desert Alliance YWCA of Tucson Interfaith Coalition for the Homeless Altar Valley School District's Community Substance Advisory Council One-on-One Partners, Inc Interfaith Community Services University of Arizona: Pima County Cooperative Extension Compass Health Care, Inc Voices: Community Stories Past and Present Pima Prevention Partnership Family Advocacy, Resource, and Wellness Centers, Inc Tu Nidito Children and Family Services City of Tucson - Tucson Pima Historical Commission COPE Behavioral Services Lutheran Social Services of the Southwest Total Funding 30,000 28,000 25,000 24,533 21,700 20,500 20,000 20,000 19,167 19,167 19,000 19,000 17,500 17,202 15,980 15,904 14,400 13,321 12,600 11,880 10,000 10,000 9,800 7,500 6,667 $4,428,671 (1) Includes base and supplemental allocations approved by the Board of Supervisors. On June 19, 2007, the Board approved an additional allocation of $273,000 for outside agencies over and above the base amount budgeted. (2) Contract administered by Economic Development & Tourism. (3) Contract administered by Community Services, Employment & Training. 11-24 (2) (2) Pima County FY 2007/2008 Adopted Budget Community Resources Expenditures: 5,933,388 Revenues: FTEs 1,303,832 77.0 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational, educational, and health related services through various facilities operated by Pima County. Mandates: None Expenditures by Program Vocational/Remedial Education 36.75% Recreation 52.77% Teen Health 10.48% Sources of All Funding Department Revenue 21.97% Fund Balance Decrease 0.21% General Fund Support 77.82% 11-25 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COMMUNITY RESOURCES Expenditures by Program RECREATION TEEN HEALTH FY2005/2006 Actual 3,201,446 FY2006/2007 Adopted FY2007/2008 Adopted 3,108,658 3,131,093 599,984 659,183 621,685 VOCATIONAL/REMEDIAL EDUCATION 1,735,586 1,955,653 2,180,610 Total Expenditures 5,537,016 5,723,494 5,933,388 175,515 182,170 194,470 519 0 0 VOCATIONAL/REMEDIAL EDUCATION 636,328 1,038,339 1,109,362 Total Revenues Net Operating Transfers In/(Out) 812,362 0 1,220,509 0 1,303,832 0 Funding by Source Revenues RECREATION TEEN HEALTH Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 146,085 4,578,569 0 (882) 4,503,867 0 12,348 4,617,208 Total Program Funding 5,537,016 5,723,494 5,933,388 43.5 38.8 39.5 8.1 8.1 8.0 VOCATIONAL/REMEDIAL EDUCATION 25.0 26.0 29.5 Total Staffing (FTEs) 76.6 72.9 77.0 Staffing (FTEs) by Program RECREATION TEEN HEALTH Note: Per an intergovernmental agreement between the Pima County Stadium District and Pima County, employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. Effective fiscal year 2006/07, these employees are no longer shown as employees in the Community Resources Department, but are now shown as FTEs within the Pima County Stadium District for budgetary purposes only. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. 11-26 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 RECREATION Function Provide recreation, fitness, and camp services to youth and adult residents of Pima County in order to foster group participation, teamwork, and skill building in a safe, supervised environment. Provide financial resources to Pima County School Districts to ensure that a recreation element is part of all children's daily activities. Description of Services Kino Veteran's Memorial Community Center provides a variety of recreational opportunities for all ages in the community: weight room, Teaching our Toddlers Skills (TOTS) program, basketball leagues, open gym basketball and volleyball, senior social club, camp programs, and meeting rooms. The Before and After School Program provides an opportunity for elementary age children to attend a program that offers recreation, arts and crafts, physical fitness, health, and nutrition in a safe environment. Program Goals and Objectives - Increase weight room participation levels - Increase TOTS participation levels - Increase number of teams in basketball leagues - Maintain open gym basketball and volleyball participation levels - Increase level of seniors participation - Maintain current camp participation levels - Increase number of participating school districts - Assist non-certified districts with Dept. of Human Services (DHS) certification to ensure Dept. of Economic Security (DES) funding - Continue to assist low-income districts that have not become DHS certified - Achieve a 90% average of parents and children that are satisfied with the way Pima County funding is being utilized Program Performance Measures TOTS program participants Seniors programs Basketball league teams Basketball open gym participants Weight room participants Summer camp participants School districts participating Number of participants DHS certified school districts Positive evaluation rate FY2005/2006 Actual FY2006/2007 Estimated 147 15 75 9,515 16,107 200 7 1,450 4 n/a 144 14 114 9,209 14,510 188 7 1,503 5 85% FY2007/2008 Planned 150 16 120 9,209 14,750 188 8 1,578 6 90% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,794,851 1,334,456 72,139 1,697,726 1,361,932 49,000 1,693,300 1,327,294 110,499 3,201,446 3,108,658 3,131,093 143,036 153,700 135,000 32,479 28,470 59,470 175,515 182,170 194,470 0 0 0 0 0 3,025,931 0 0 2,926,488 0 0 2,936,623 3,201,446 3,108,658 3,131,093 43.5 38.8 39.5 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-27 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 TEEN HEALTH Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention services; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and, network referrals for education and employment needs. Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Assure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed-up with a mailing of the KTC brochure Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a 90% n/a n/a 90% n/a n/a 100% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 380,952 217,463 1,569 412,618 245,065 1,500 407,485 214,200 0 599,984 659,183 621,685 519 0 0 519 0 0 0 0 0 0 0 599,465 0 0 659,183 0 0 621,685 599,984 659,183 621,685 8.1 8.1 8.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-28 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 VOCATIONAL/REMEDIAL EDUCATION Function Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth resulting in increased job placement and continuing educational opportunities. Description of Services Pima Vocational High School (PVHS) provides minority, low income, at-risk, out-of-school Pima County youth with a long term program to master academic and vocational skills required by Pima County employers. The program offers opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a High School diploma. Participants receive intense on-site support services and case management by youth specialists. Las Artes provides minority, low-income, and at-risk youth with core General Education Development (GED) classes, employment skills training, career exploration, interest assessment, and employer networking in conjunction with a strong partnership with the One-Stop system of service. Provide vocational education along with a sense of community commitment and involvement through the creation of public art projects. Through intensive case management and instructor guidance promote GED attainment, continued education, and sustainable employment in Las Artes graduates. Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills -- 85% of participants will report completion of 2 six-week employability classes -- 60 participants will report an improvement in vocational skills as measured by end of placement evaluations -- A minimum of 35 participants annually will obtain self-sustaining employment or placement in post-secondary educational programs - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self-sustaining jobs -- 80% of assessed participants will improve basic math and/or reading skill levels by 2 grade levels after 1 year of instruction -- Participants will report a 50% increase in vocational skills after 6 months of on-the-job placements as measured in an anonymous client survey -- 50% of participants will demonstrate an improvement in pre-employment skills as measured by their rate of program attendance, class completions, and a pre and post test on appropriate communication skills -- Las Artes will provide low income, minority, at-risk youth a safe environment to obtain their General Education Development certificate. All Las Artes students will receive the assistance of the One-Stop system of services upon graduation for continuing education or job placement assistance Program Performance Measures PVHS students completing employability classes PVHS students who show improvement on vocational skills test PVHS students who obtain employment or placement in post-secondary education PVHS students who show increased math and reading skill levels PVHS students who achieve a 50% increase in vocational skills after 6 months of on-the-job training PVHS students who show an increase in pre-employment skills Las Artes students who attain GED Las Artes GED recipients attaining unsubsidized employment Las Artes GED recipients who continue to post-secondary education FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a 80% 50 85% 60 n/a 25 35 n/a 75% 80% n/a 75% 100% n/a 25% 50% 90% n/a 90% 50% 95% 50% n/a 40% 40% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,306,879 342,767 85,940 1,469,433 425,460 60,760 1,595,018 545,312 40,280 Total Program Expenditures 1,735,586 1,955,653 2,180,610 11-29 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 VOCATIONAL/REMEDIAL EDUCATION Program Funding by Source Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 0 0 608,839 1,036,339 1,106,862 27,489 2,000 2,500 636,328 1,038,339 1,109,362 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 146,085 953,173 0 (882) 918,196 0 12,348 1,058,900 1,735,586 1,955,653 2,180,610 25.0 26.0 29.5 11-30 Pima County FY 2007/2008 Adopted Budget Community Services, Employment & Training Expenditures: 16,477,655 Revenues: FTEs 10,571,661 116.9 Function Statement: Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Mandates: None Expenditures by Program CAA/Emergency Services Network 15.39% One Stop 84.61% Sources of All Funding Operating Transfers 1.75% General Fund Support 34.00% Department Revenue 64.16% Fund Balance Decrease 0.09% 11-31 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Expenditures by Program CAA/EMERGENCY SERVICES NETWORK FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 3,172,613 2,173,148 2,535,205 ONE STOP 13,194,996 13,828,585 13,942,450 Total Expenditures 16,367,609 16,001,733 16,477,655 CAA/EMERGENCY SERVICES NETWORK 3,141,660 2,019,295 2,379,677 ONE STOP 9,064,037 8,340,133 8,191,984 12,205,697 289,100 10,359,428 289,100 10,571,661 289,100 0 467 5,352,738 0 14,897 5,601,997 16,001,733 16,477,655 Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (624,427) 4,497,239 16,367,609 Staffing (FTEs) by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP Total Staffing (FTEs) 11-32 11.2 10.0 9.6 94.4 105.3 107.3 105.6 115.3 116.9 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: 1000 CAA/EMERGENCY SERVICES NETWORK Function Combat poverty and provide a safety net of basic services for low income individuals and families in Pima County. Connect immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services The Community Action Agency (CAA) operates a community emergency assistance network to eliminate duplication of services. Basic needs and services are provided in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). The CAA provides these services directly as well as contracting with each agency in the ESN to provide the services. Services are provided for low income older adults, families, and individuals, and include: rental assistance to prevent eviction; utility assistance to prevent shutoff; rental security and utility deposits; mortgage assistance to prevent foreclosure; emergency food boxes; transportation assistance; and other basic needs. Individualized case management, financial counseling, and information and referral are used to identify the causes of crisis and develop a plan to increase overall self-sufficiency. Households must meet specific eligibility criteria to qualify for assistance under various federal, state, and local funding sources for these services, and include: federal Community Services Block Grant (CSBG); federal Social Services Block Grant (SSBG); Federal Emergency Management Agency (FEMA); federal utility assistance; Low Income Home Energy Assistance Program (LIHEAP); state Utility Repair, Replacement, and Deposit Program (URRD); state Eviction Prevention/Emergency Homeless grant (EPEH); and Tucson Water Utility Assistance Program (TWUAP). The grants fund programs that produce measurable outcomes for low income populations. Goals are different for each grant depending on the needs identified by each applicant. Grants are made in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: inability to meet emergency needs; starvation and malnutrition; inadequate housing; incomplete use of programs and services; and, youth services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness and provides stability to households experiencing a crisis - Assist people and communities of Pima County, especially those with lower incomes, to become economically self-sufficient Program Performance Measures Rent/mortgage/housing assistance clients Emergency utility assistance clients City water bills paid Crisis case management provided to families/persons Telephone Assistance Program clients FY2005/2006 Actual FY2006/2007 Estimated 1,506 3,357 1,956 6,000 483 3,000 6,200 2,000 7,000 450 FY2007/2008 Planned 3,000 6,000 2,200 7,000 550 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 473,601 2,695,864 3,148 473,529 1,699,619 0 426,568 2,108,637 0 3,172,613 2,173,148 2,535,205 361 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 361 0 0 3,137,276 2,019,295 2,379,677 4,023 0 0 3,141,299 2,019,295 2,379,677 0 0 0 0 0 153,853 0 636 154,892 3,172,613 2,173,148 2,535,205 11.2 10.0 9.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (74,714) 105,667 11-33 Pima County FY2007/2008 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: 1000 ONE STOP Function Reduce poverty and unemployment by helping low income and other disadvantaged citizens increase their earning power through improved skills. Support a healthy business climate by assisting local employers to find and train qualified workers. Promote economic development by ensuring a skilled workforce. Specifically targeted community impacts include: increased incomes providing at least an 18% return on investment; increased tax base; increased employment at livable wages; reduced high school drop out rates; increased rates of educational attainment; prepared and stable workforce to support economic development; increased self sufficiency; and, reduced dependency on government services. Description of Services Offer a continuum of career development services for both youth and adults, and conduct special outreach to low income, homeless, dislocated worker, and high school dropout populations. Services are coordinated centrally but delivered through a network of more than 50 organizations ranging from community based non-profit organizations to governmental agencies and proprietary trainers. Provide support to employers in recruiting, staffing, and training a viable workforce. Provide job order registration, applicant screening, and job matching in person and online. The One Stop also works with industry clusters and other employer groups to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Promote entry, retention, or promotion in livable wage jobs - Improve clients’ skills to achieve increased earnings - Promote attainment of skills as measured by credentials, degrees, certifications, and program test scores showing improved numeric, literacy, and technology skills - Direct youth toward completion of high school or General Education Diploma (GED) attainment - Promote youth entry into post-secondary education - Address employer skill shortages especially in high tech, high wage, and high demand occupations Program Performance Measures Client entry into unsubsidized employment Client earnings increased by $5,000 per year Youth attaining high school diploma or GED Employers matched to clients Youth receiving post-secondary education or vocational training FY2005/2006 Actual FY2006/2007 Estimated 2,362 730 138 555 128 1,950 1,000 240 280 150 FY2007/2008 Planned 1,800 900 250 300 200 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,802,936 9,298,318 93,742 3,920,292 9,879,493 28,800 4,422,328 9,440,922 79,200 13,194,996 13,828,585 13,942,450 554 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 554 0 0 9,024,392 8,340,133 7,991,984 39,091 0 200,000 9,063,483 8,340,133 8,191,984 289,100 289,100 289,100 0 467 5,198,885 0 14,261 5,447,105 13,194,996 13,828,585 13,942,450 94.4 105.3 107.3 0 (549,713) 4,391,572 11-34 Pima County FY 2007/2008 Adopted Budget County Free Library Expenditures: 37,090,595 Revenues: FTEs 38,704,142 357.5 Function Statement: To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Technology Management 6.88% Administration 18.65% Support Services 20.64% Public Services 53.83% Sources of All Funding Department Revenue 100% 11-35 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COUNTY FREE LIBRARY Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION 12,369,127 7,822,981 6,916,108 PUBLIC SERVICES 1,136,750 19,559,208 19,965,364 SUPPORT SERVICES 0 5,471,019 7,654,771 TECHNOLOGY MANAGEMENT 0 2,063,977 2,554,352 13,505,877 34,917,185 37,090,595 16,114,732 32,186,378 37,929,142 259,188 1,412,870 775,000 Total Expenditures Funding by Source Revenues ADMINISTRATION PUBLIC SERVICES Total Revenues Net Operating Transfers In/(Out) 16,373,920 (55,220) 33,599,248 (485,000) 38,704,142 (3,772,000) Other Funding Sources Fund Balance Decrease/(Increase) 0 (2,812,823) 0 1,802,937 0 2,158,453 Total Program Funding 13,505,877 34,917,185 37,090,595 Staffing (FTEs) by Program ADMINISTRATION 1.0 14.5 14.5 PUBLIC SERVICES 0.0 297.9 325.0 SUPPORT SERVICES 0.0 18.0 18.0 TECHNOLOGY MANAGEMENT 0.0 7.5 0.0 Total Staffing (FTEs) 1.0 337.9 357.5 Note: Effective July 1, 2006, the Pima County Free Library District assumed full responsibility for the library branches within the city of Tucson. Since 1986, intergovernmental agreements entered into between the Pima County Free Library District and the city of Tucson had designated the city to operate a unified library system and established a dollar amount for the District contribution. In 2004, the city of Tucson determined it was no longer able to continue support and administration of the library system. The city negotiated a transition date of July 1, 2006 to transfer the library system to the Pima County Free Library District. To facilitate the transition of the library system to the Pima County Free Library District, the city agreed to provide financial support of $6,000,000 in fiscal year 2006/07, $4,000,000 in fiscal year 2007/08, and $2,000,000 in fiscal year 2008/09. Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at Page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-36 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: 2011 ADMINISTRATION Function Enrich the lives of residents and build community by providing opportunities to read, learn, grow, and succeed. Provide equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership and vision to fulfill the library’s mission and deliver quality library services to residents of Pima County through the operation of 24 libraries, online electronic access, and outreach services including library outlets in the jail, Detention Center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors and coordinate library services with County departments. Work with the Citizen Library Advisory Board, as well as Friends groups, the Library Foundation, and other community interest groups. Description of Services Report to County Administration on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends groups, and the Library Foundation. Ensure that library services are responsive and relevant to the communities served. Develop and implement marketing and community relations strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Program Goals and Objectives - Strengthen community support for the Library District and individual branches by attending at least 50 meetings to build support and increase communication with the Advisory Board and support groups - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of methods including newsletters, media outlets, and in-library promotions - Optimize staff capacity through proactive recruitment, training, and retention by ensuring that all regular staff attends at least one training opportunity that improves their knowledge, skills, and ability to serve the public Program Performance Measures Advertising equivalency of promotional media coverage for library programs and services Community support meetings attended Staff attending customer service training FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated $92,550 $100,000 $150,000 36 100% 45 100% 50 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 114,369 12,209,036 45,722 556,399 7,266,582 0 722,922 6,176,186 17,000 12,369,127 7,822,981 6,916,108 15,449,990 24,764,378 31,957,142 300,000 6,450,000 4,000,000 0 500,000 500,000 293,928 0 300,000 70,814 0 700,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues TAXES INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS Operating Revenue Sub-Total 16,114,732 31,714,378 37,457,142 INTERGOVERNMENTAL 0 472,000 472,000 Grant Revenue Sub-Total 0 472,000 472,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (55,220) (485,000) (3,772,000) 0 (3,690,385) 0 (23,878,397) 0 (27,241,034) 12,369,127 7,822,981 6,916,108 1.0 14.5 14.5 11-37 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: 2011 PUBLIC SERVICES Function Provide residents with information and materials through lending services, library programs, reference and information services, electronic information resources, and public access computers at the Main Library and 23 branches. Description of Services Provide access to a wide variety of information resources including books, DVDs, downloadable resources, and on-line information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide a safe, welcoming place where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and where adults can purse individual interests and engage in personal discovery and connect with their community. Assist people in finding information, answer questions, and provide personalized assistance and structured programs that focus on the needs of the library customer in the pursuit of knowledge. Program Goals and Objectives - Support self-directed personal growth and life long learning for residents of all ages by providing story times for preschoolers, summer reading for people of all ages, and programs on topics of interest at all libraries - Make rooms available for community groups to hold meetings of interest to the community and where residents come together to share information, interact with others in their community, and participate in public discourse about community issues - Meet the need for general information by providing answers to questions through InfoLine by telephone or email, by providing homework help to students both online and in person, and by providing an accessible catalog and website - Make electronic resources available to all residents by providing computers for public access at all libraries and by offering computer classes to teach computer skills - Provide books, music, and film in a variety of formats and in sufficient quantities on topics of high interest and in demand in both English and Spanish - Present materials and programs which help celebrate the rich cultural diversity and heritage of Pima County residents to gain an understanding of their own cultural heritage and the cultural heritage of others - Provide information about starting a business, careers, entrepreneurship, personal finance, and obtaining employment by presenting workshops on small business, finance, and grants Program Performance Measures Preschoolers attending story times Summer Reading programs attended Community meeting room attendance Questions answered - InfoLine Website visits On line homework help provided In-person homework help provided Public access computers made available Public use computer sessions Computer classes offered Diversity programs attended Business and grants workshops presented Teens attending workforce development sessions FY2005/2006 Actual FY2006/2007 Estimated 103,820 31,473 105,987 49,738 1,877,987 n/a 12,248 466 673,069 785 4,500 35 180 108,000 34,000 107,000 52,238 2,000,000 2,000 13,500 490 675,000 800 3,000 40 190 FY2007/2008 Planned 113,000 37,000 109,000 54,738 2,100,000 4,000 14,500 570 700,000 880 3,200 50 200 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 75,328 1,061,422 0 13,894,052 5,365,156 300,000 15,128,614 4,536,750 300,000 1,136,750 19,559,208 19,965,364 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS 2011Operating Revenue Sub-Total ting Revenue Sub-Total 1,412,870 0 325,000 325,000 11,677 0 0 247,511 1,087,870 450,000 259,188 1,412,870 775,000 775,000 0 0 0 Grant Revenue Sub-Total 11-38 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: 2011 PUBLIC SERVICES Operating Revenue Sub-Total 259,188 1,412,870 Grant Revenue Sub-Total 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 775,000 0 0 0 0 877,562 0 18,146,338 0 19,190,364 1,136,750 19,559,208 19,965,364 0.0 297.9 325.0 11-39 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: 2011 SUPPORT SERVICES Function Responsible for providing the support operations needed for a branch library system including: the cataloging and acquisition of library materials; maintenance of library facilities; the hiring, payroll processing, and management of human resources; the processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of over 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Monitor that library expenditures are kept within budget to maximize the level of services offered by library staff - Provide well maintained library facilities by having staff submit Work Orders in a timely manner - Utilize the most efficient methods possible to order, process, and make new materials available to the public - Increase number of new library materials sent directly to branches to minimize shipping times - Increase number of new library materials available to library patrons Program Performance Measures Library expenditures within budget Items shipped directly to branches New materials added to collection Work Orders submitted to Facilities Management department Total items in library collection Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes n/a 259,893 n/a yes 25% 280,000 4,500 yes 50% 380,000 5,000 1,384,928 1,400,000 1,500,000 FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Adopted FY2007/2008 Adopted 0 0 0 794,899 4,626,120 50,000 771,841 6,832,930 50,000 0 5,471,019 7,654,771 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 5,471,019 0 7,654,771 0 5,471,019 7,654,771 0.0 18.0 18.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 11-40 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: 2011 TECHNOLOGY MANAGEMENT Function Ensure that library staff and patrons have access to technology, including computers and other electronic resources needed to fulfill their information needs. Description of Services Maintain, and replace PCs for staff and public access. Provide software upgrades and update computer networks used by staff and the public to access information and electronic resources. Provide support for the library software applications that manage the inventory of library materials and access to public computers. Provide support for web servers and electronic resources. Research new trends in technology to enhance and advance the delivery of library services. (Note: All library Technology Management personnel were transferred to the Pima County Information Technology department effective for the fiscal year 2007/08 budget. Costs for these employees will be billed back to the library.) Program Goals and Objectives - Replace computers that are more than three years old so that library customers and staff have access to information resources using computers that are up to date and meet technology standards - Provide assistance to library customers experiencing computer problems by responding to Trouble Tickets which describe computer problems - Purchase and install a new phone system to meet the needs of the entire library system Program Performance Measures Public access computers replaced Computer Trouble Tickets addressed New phone system installed Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Estimated 162 1,817 n/a 170 2,000 n/a FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Planned 150 1,500 yes FY2006/2007 Adopted FY2007/2008 Adopted 0 0 0 441,257 560,220 1,062,500 387,402 756,650 1,410,300 0 2,063,977 2,554,352 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 2,063,977 0 2,554,352 0 2,063,977 2,554,352 0.0 7.5 0.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 11-41 This page intentionally left blank. 11-42 Pima County FY 2007/2008 Adopted Budget Economic Development & Tourism Expenditures: 2,477,386 Revenues: FTEs 1,792,964 5.0 Function Statement: Facilitate business and economic growth with various community partners located in Pima County and the state of Arizona. Create leisure opportunities through Pima County leased assets. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Fund Balance Decrease 20.94% Operating Transfers 6.68% Department Revenue 72.38% 11-43 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: ECONOMIC DEVELOPMENT & TOURISM Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ECONOMIC DEVELOPMENT & TOURISM 1,759,847 2,155,884 2,477,386 Total Expenditures 1,759,847 2,155,884 2,477,386 ECONOMIC DEVELOPMENT & TOURISM 804,304 1,388,584 1,792,964 Total Revenues Net Operating Transfers In/(Out) 804,304 0 1,388,584 0 1,792,964 165,574 0 767,300 0 0 518,848 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (799,304) 1,754,847 Total Program Funding 1,759,847 2,155,884 2,477,386 2.0 2.0 5.0 2.0 2.0 5.0 Staffing (FTEs) by Program ECONOMIC DEVELOPMENT & TOURISM Total Staffing (FTEs) Note: Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). In response to the new legislation, a new special revenue fund, Economic Development and Tourism, was created to account for the new funding source and its related activity. Hotel/motel tax revenues have been booked into this fund since its implementation in January 2006. Beginning July 1, 2006, economic development activities have been accounted for in this special revenue fund rather than the General Fund. For comparison purposes only, the General Fund activity for fiscal year 2005/06 is presented in all tables along with the adopted special revenue fund budgets for fiscal years 2006/07 and 2007/08. 11-44 Pima County FY2007/2008 Adopted Budget Program Summary Department: ECONOMIC DEVELOPMENT & TOURISM Program: 2005 ECONOMIC DEVELOPMENT & TOURISM Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development and Tourism department is a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Description of Services Act as primary liaison with the business, academic, and tourism communities to enhance the economic well being of the region. Provide contract oversight, business development, marketing, training, and revenue enhancement programs to Pima County’s leased property partners (i.e., Arizona-Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, and other Pima County leased property partners). Program Goals and Objectives - Coordinate Pima County’s economic development resources to concentrate on collaborative community efforts in business and job creation, business retention and expansion, increased tourism, and cultural development which enhance the quality of life - Effectively coordinate all public resources to produce a sustaining positive business development climate - Create a unique awareness of Pima County through branding to increase business and leisure travel - Develop a more comprehensive marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau with the following initiatives: increase Mexican tourism to the attractions; create a destination special event department in Tucson; develop a marketing assistance grant program for the area attractions; assist in the development of new air routes to Tucson; and, increase the number of film and video production companies utilizing Pima County as their base shooting and production headquarters - Increase cultural and heritage awareness of Pima County - Develop optional use concepts for County land at the Pima County Fairgrounds and other leased property attractions - Develop a partnership approach to County involvement with public and private organizations involved in economic development and tourism - Increase the number of special events and revenue producing activities at Tucson Electric Park (TEP) and other County owned properties - Assist Natural Resources, Parks & Recreation in major public activities and events where attendance is projected to be over 3,000 Program Performance Measures Increase in attendance at leased properties Increase in major events held Increase in number of sponsored events Increase in business and leisure travelers Increase in spring training revenue Training programs FY2005/2006 Actual FY2006/2007 Estimated 3% 2 1 4% 5% 2 3% 4 2 3% 2% 2 FY2007/2008 Planned 4% 3 1 3% 3% 4 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 172,416 1,578,831 8,600 167,173 1,988,711 0 323,929 2,127,457 26,000 1,759,847 2,155,884 2,477,386 796,858 1,388,584 1,508,427 0 0 232,537 2,446 0 30,000 0 0 22,000 799,304 1,388,584 1,792,964 5,000 0 0 5,000 0 0 Net Operating Transfers In/(Out) 0 0 165,574 Other Funding Sources 0 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Special Programs Revenue Sub-Total 11-45 Pima County FY2007/2008 Adopted Budget Program Summary Department: ECONOMIC DEVELOPMENT & TOURISM Program: 2005 ECONOMIC DEVELOPMENT & TOURISM Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (799,304) 1,754,847 767,300 0 518,848 0 1,759,847 2,155,884 2,477,386 2.0 2.0 5.0 11-46 Pima County FY 2007/2008 Adopted Budget School Superintendent Expenditures: 5,293,689 Revenues: FTEs 3,886,200 16.0 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 7.16% Administration 8.00% Pima Special Programs 28.52% Educational Services 10.98% Pima Accommodation District 45.34% Sources of All Funding Fund Balance Decrease 1.78% General Fund Support 24.81% Department Revenue 73.41% 11-47 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: SCHOOL SUPERINTENDENT Expenditures by Program ACCOUNTING FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 327,099 359,122 378,838 ADMINISTRATION 404,117 395,789 423,585 EDUCATIONAL SERVICES 487,983 577,539 581,266 PIMA ACCOMMODATION DISTRICT 1,822,001 2,400,000 2,400,000 PIMA SPECIAL PROGRAMS 1,081,525 1,510,000 1,510,000 Total Expenditures 4,122,725 5,242,450 5,293,689 Funding by Source Revenues ADMINISTRATION EDUCATIONAL SERVICES 0 200 0 72,497 70,000 70,200 PIMA ACCOMMODATION DISTRICT 1,700,956 2,306,000 2,306,000 PIMA SPECIAL PROGRAMS 1,230,408 1,510,000 1,510,000 Total Revenues Net Operating Transfers In/(Out) 3,003,861 0 3,886,200 0 3,886,200 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (27,838) 1,146,702 0 94,000 1,262,250 0 94,000 1,313,489 Total Program Funding 4,122,725 5,242,450 5,293,689 Staffing (FTEs) by Program ACCOUNTING 6.0 6.0 6.0 ADMINISTRATION 6.9 5.4 6.0 EDUCATIONAL SERVICES 3.0 4.0 4.0 15.9 15.4 16.0 Total Staffing (FTEs) 11-48 Pima County FY2007/2008 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ACCOUNTING Function Perform mandated accounting functions in accordance with new and updated electronic reporting requirements established by the Arizona Legislature. Description of Services Perform accounting activities relating to budgets, tax rates, and the issuance of warrants for the school districts. Program Goals and Objectives - Meet statutory deadlines Program Performance Measures Accounting transactions School district revenue collected School district expenditures processed School district warrants issued Certificates of educational convenience issued School district elections conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 14,092,486 $915,350,672 $458,810,820 123,707 129 8 14,100,000 $920,000,000 $460,000,000 130,000 140 14 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) 14,200,000 $930,000,000 $465,000,000 135,000 150 16 FY2007/2008 Adopted 313,900 13,199 319,422 39,700 355,188 23,650 327,099 359,122 378,838 0 0 0 0 0 327,099 0 0 359,122 0 0 378,838 327,099 359,122 378,838 6.0 6.0 6.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2006/2007 Adopted FY2007/2008 Planned 11-49 Pima County FY2007/2008 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ADMINISTRATION Function Administer the mandated functions of the office. Provide support to each function to meet the needs and mandates of the department. Description of Services Serve as a community resource for educational services. Perform a variety of duties for school districts including functioning as fiscal agent/administrator. Function as project director for educational programs that extend beyond the boundaries of individual school districts. Serve as the technology liaison to rural school districts and special programs. Perform mandated functions. Program Goals and Objectives - Administer all functions of the department to meet the mandates set by the state Program Performance Measures Teaching certificates maintained Board members appointed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2005/2006 Actual FY2006/2007 Estimated 37,453 2 37,800 3 FY2005/2006 Actual FY2007/2008 Planned 38,000 3 FY2006/2007 Adopted FY2007/2008 Adopted 325,150 61,378 17,589 299,439 77,350 19,000 350,089 54,496 19,000 404,117 395,789 423,585 0 200 0 Operating Revenue Sub-Total 0 200 0 Net Operating Transfers In/(Out) 0 0 0 0 0 404,117 0 0 395,589 0 0 423,585 404,117 395,789 423,585 6.9 5.4 6.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-50 Pima County FY2007/2008 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 EDUCATIONAL SERVICES Function Provide assistance in educational services and in obtaining education grants for Pima County. Description of Services Provide educational services to those populations that are not served and those that are underserved. Program Goals and Objectives - Provide educational services to benefit Pima County school districts and residents Program Performance Measures Home schooled children tracked Private schooled children tracked Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 3,071 4,389 3,100 5,500 FY2005/2006 Actual FY2007/2008 Planned 3,200 5,600 FY2006/2007 Adopted FY2007/2008 Adopted 220,490 267,493 303,602 273,937 313,140 268,126 487,983 577,539 581,266 72,637 70,000 70,200 0 0 72,497 70,000 70,200 0 0 0 0 0 415,486 0 0 507,539 0 0 511,066 487,983 577,539 581,266 3.0 4.0 4.0 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES Operating Revenue Sub-Total (140) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-51 Pima County FY2007/2008 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA ACCOMMODATION DISTRICT Function Administer educational programs in the Pima County Jail, Juvenile Detention Center, and for students residing in the unincorporated area of Mt. Lemmon. Description of Services Provide educational services to incarcerated students, at risk students, and students residing in unincorporated areas of Pima County through three school sites. Program Goals and Objectives - Meet state educational standards Program Performance Measures Juvenile detention students served County jail students served FY2005/2006 Actual FY2006/2007 Estimated 1,332 119 1,400 100 FY2007/2008 Planned 1,450 90 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 1,822,001 2,400,000 2,400,000 1,822,001 2,400,000 2,400,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 2,246,000 2,246,000 1,700,956 60,000 60,000 1,700,956 2,306,000 2,306,000 0 0 0 0 0 121,045 0 94,000 0 0 94,000 0 1,822,001 2,400,000 2,400,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-52 Pima County FY2007/2008 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA SPECIAL PROGRAMS Function Serve as fiscal agent/administrator for several specialized educational programs that extend beyond the boundaries of individual school districts. Description of Services The specialized educational programs include strong consortium efforts with local school districts; others are in response to federal, state, and local agency concerns regarding unserved school age youth in Pima County. Program Goals and Objectives - Maintain efforts to work collaboratively toward solutions to meet the educational needs of the community FY2007/2008 Planned Program Performance Measures FY2005/2006 Actual FY2006/2007 Estimated Special programs operated 16 17 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 1,081,525 1,510,000 1,510,000 1,081,525 1,510,000 1,510,000 Total Program Expenditures Program Funding by Source 18 FY2007/2008 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 950,000 950,000 1,230,408 560,000 560,000 1,230,408 1,510,000 1,510,000 0 0 0 0 0 0 0 0 0 1,081,525 1,510,000 1,510,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (27,838) (121,045) 11-53 This page intentionally left blank. 11-54 Pima County FY 2007/2008 Adopted Budget Stadium District Expenditures: 2,533,809 Revenues: FTEs 3,021,203 14.6 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Recreation 3.99% Baseball 41.17% Administration 54.84% Sources of All Funding Department Revenue 100% 11-55 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: STADIUM DISTRICT Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION 833,199 1,224,251 1,389,605 BASEBALL 978,889 1,207,684 1,043,179 45,677 46,971 101,025 1,857,765 2,478,906 2,533,809 ADMINISTRATION 1,824,584 1,675,000 1,905,700 BASEBALL 1,079,843 901,503 1,031,503 83,882 222,760 84,000 RECREATION Total Expenditures Funding by Source Revenues RECREATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 2,988,309 (706,242) 2,799,263 (69,893) 0 (424,302) 0 (250,464) 3,021,203 191,148 0 (678,542) 1,857,765 2,478,906 2,533,809 6.3 Staffing (FTEs) by Program ADMINISTRATION 0.0 0.6 BASEBALL 0.0 10.4 6.7 RECREATION 0.0 0.4 1.6 Total Staffing (FTEs) 0.0 11.4 14.6 Note: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on February 1, 2012. Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County's hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). 11-56 Pima County FY2007/2008 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: 2012 ADMINISTRATION Function Provide management and administrative functions at the Kino Sports Complex. Description of Services Provide oversight and direction of the Kino Sports Complex. Provide a venue for organized baseball, community recreation, and special events. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling. Program Goals and Objectives - Monitor and manage contracts for compliance - Develop marketing strategy to increase the number of special events, as well as community use of complex facilities Program Performance Measures Maintain contracts with 2 major league teams Maintain contracts with 1 minor league team Special events at Kino Sports Complex, per year increase Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated yes yes 2 yes yes 1 FY2005/2006 Actual FY2007/2008 Planned yes yes 1 FY2006/2007 Adopted FY2007/2008 Adopted 140,022 667,996 25,181 117,993 1,106,258 0 411,160 937,445 41,000 833,199 1,224,251 1,389,605 1,802,612 1,655,000 1,905,000 9,622 20,000 0 12,350 0 700 1,824,584 1,675,000 1,905,700 Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) (706,242) (69,893) 191,148 Other Funding Sources Fund Balance Decrease/(Increase) 0 (285,143) 0 (380,856) 0 (707,243) Total Program Funding Program Staffing (FTEs) 833,199 1,224,251 1,389,605 0.0 0.6 6.3 11-57 Pima County FY2007/2008 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: 2012 BASEBALL Function Provide baseball and softball facilities. Description of Services Provide a venue for major and minor league baseball teams and community baseball/softball tournaments and leagues. Program Goals and Objectives - Ensure fields and facilities are available for use and are maintained efficiently - Increase field usage by community baseball/softball leagues and tournaments - Maintain field availability during extended spring training season with flexible scheduling - Maximize irrigation efficiency by implementing Maxicom recommendations Program Performance Measures Revenue increase in ticket and concession sales Stormwater harvested, acre feet Reclaimed water used, acre feet Baseball/softball leagues held Baseball/softball tournaments held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 8% 150 130 5 5 3% 140 130 6 6 FY2005/2006 Actual FY2007/2008 Planned 3% 140 130 6 6 FY2006/2007 Adopted FY2007/2008 Adopted 334,454 644,435 543,190 664,494 361,729 681,450 978,889 1,207,684 1,043,179 32,610 0 0 1,047,233 901,503 1,031,503 1,079,843 901,503 1,031,503 0 0 0 0 306,181 0 11,676 978,889 1,207,684 1,043,179 0.0 10.4 6.7 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (100,954) 11-58 Pima County FY2007/2008 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: 2012 RECREATION Function Provide a venue for community use and revenue generation. Description of Services Provide space and facilities for community recreation and activities such as the Casa Car Show, Fort Lowell Shootout, Tucson Gem and Mineral Show, Belo Marketing Solutions, and concerts. Program Goals and Objectives - Provide facilities for the Fort Lowell Shootout and the Old Pueblo Invitational Soccer events - Increase the number of Tucson Gem and Mineral Show events - Increase the number of non-sporting events such as trade, car, and manufactured home shows Program Performance Measures Concerts held Soccer events held Tucson Gem & Mineral Show events held Nonsporting events held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 3 3 3 3 4 3 3 5 FY2005/2006 Actual FY2007/2008 Planned 5 3 4 6 FY2006/2007 Adopted FY2007/2008 Adopted 9,938 35,739 0 21,751 25,220 0 82,125 9,900 9,000 45,677 46,971 101,025 5,025 0 0 78,857 222,760 84,000 83,882 222,760 84,000 0 0 0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (38,205) 0 (175,789) 0 17,025 45,677 46,971 101,025 0.0 0.4 1.6 11-59 This page intentionally left blank. 11-60 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ARCHIVES COLLECTIONS COURT SERVICES FAMILY SUPPORT MANAGEMENT SERVICES TOTAL CLERK OF SUPERIOR COURT 1,406,699 433,874 5,420,859 461,216 3,053,784 895,692 23,229 54,793 2,302,391 433,874 5,420,859 484,445 3,108,577 10,776,432 973,714 11,750,146 CONSTABLES AJO CONSTABLE GREEN VALLEY CONSTABLE TUCSON CONSTABLES TOTAL CONSTABLES 27,501 83,374 812,753 27,501 83,374 812,753 923,628 923,628 2,562,019 2,698,199 438,236 14,846,811 950,840 9,985,699 2,562,019 2,698,199 1,389,076 24,832,510 20,545,265 10,936,539 31,481,804 3,020,696 12,579,761 21,530 1,920,788 3,042,226 14,500,549 15,600,457 1,942,318 17,542,775 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO TOTAL JUSTICE COURT AJO 685,194 685,194 685,194 685,194 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY 487,538 3,575 491,113 487,538 3,575 491,113 1,858,239 3,417,600 1,544,051 726,765 120,321 2,585,004 3,417,600 1,664,372 6,819,890 847,086 7,666,976 4,968,393 600,930 9,312,276 2,160,908 6,937,406 183,730 1,223,949 174,700 100 11,482,664 5,152,123 1,824,879 9,486,976 2,161,008 18,420,070 23,979,913 13,065,143 37,045,056 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS OFFICE OF COURT APPOINTED COUNSEL TOTAL OFFICE OF COURT APPOINTED COUNSEL 12-1 10,981,177 709,536 10,981,177 709,536 11,690,713 11,690,713 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 231,050 2,285,218 231,050 2,285,218 2,516,268 2,516,268 SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 17,983,425 37,852,758 TOTAL SHERIFF 20,257,200 35,298,286 409,821 2,055,860 3,600,000 4,190,103 762,619 997,448 18,393,246 39,908,618 3,600,000 4,190,103 21,019,819 36,295,734 111,391,669 12,015,851 123,407,520 13,394,265 3,306,955 6,776,072 747,930 844,904 865,988 14,260,253 3,306,955 18,934,831 747,930 1,676,801 603,384 2,604,378 416,685 334,466 442,259 2,222,782 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 2,038,834 416,685 334,466 180,686 2,222,782 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-2 12,158,759 831,897 603,384 565,544 261,573 30,263,579 15,287,145 45,550,724 235,680,546 55,071,371 290,751,917 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ARCHIVES COLLECTIONS FAMILY SUPPORT MANAGEMENT SERVICES 920,600 TOTAL CLERK OF SUPERIOR COURT 405,220 265,500 2,080,400 28,300 31,500 920,600 405,220 293,800 2,111,900 2,751,120 980,400 3,731,520 CONSTABLES AJO CONSTABLE GREEN VALLEY CONSTABLE TUCSON CONSTABLES TOTAL CONSTABLES 1,120 12,440 406,492 1,120 12,440 406,492 420,052 420,052 COUNTY ATTORNEY COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY 72,440 681,720 8,069,795 681,720 8,142,235 72,440 8,751,515 8,823,955 12,960 21,530 438,592 21,530 451,552 12,960 460,122 473,082 8,908 257,098 8,908 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 257,098 TOTAL JUSTICE COURT AJO 257,098 8,908 266,006 256,550 8,822 265,372 256,550 8,822 265,372 6,186,328 301,361 200,000 120,321 6,386,328 421,682 6,487,689 320,321 6,808,010 7,500 25,000 610,700 183,730 1,223,949 174,700 100 11,138,732 191,230 1,248,949 785,400 100 11,138,732 643,200 12,721,211 13,364,411 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS TOTAL OFFICE OF COURT APPOINTED COUNSEL 808,176 808,176 808,176 808,176 15,000 480,918 15,000 480,918 495,918 495,918 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 12-3 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue Funds Total Revenues 510,500 10,000 409,821 2,533,888 102,000 4,190,103 762,619 997,448 505,769 9,343,888 102,000 4,190,103 1,273,119 1,007,448 7,426,448 8,995,879 16,422,327 397,023 1,244,395 11,358,118 543,236 459,544 203,216 1,641,418 11,358,118 543,236 459,544 203,216 397,023 13,808,509 14,205,532 20,028,674 46,055,687 66,084,361 General Fund Functional Area/Super Department/Program SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 95,948 6,810,000 TOTAL SHERIFF SUPERIOR COURT ADJUDICATION ADULT PROBATION CONCILIATION COURT INFORMATION SERVICES LAW LIBRARY TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-4 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ARCHIVES COLLECTIONS COURT SERVICES FAMILY SUPPORT MANAGEMENT SERVICES 33.1 8.0 110.2 10.4 64.4 TOTAL CLERK OF SUPERIOR COURT 226.1 CONSTABLES AJO CONSTABLE GREEN VALLEY CONSTABLE TUCSON CONSTABLES 1.0 1.0 11.0 TOTAL CONSTABLES 13.0 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 29.0 70.4 23.0 318.9 TOTAL COUNTY ATTORNEY 441.3 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER 37.0 181.5 TOTAL INDIGENT DEFENSE 218.5 JUSTICE COURT AJO JUSTICE COURT AJO 10.8 TOTAL JUSTICE COURT AJO 10.8 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY 9.1 TOTAL JUSTICE COURT GREEN VALLEY 9.1 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS 29.8 79.3 13.2 TOTAL JUSTICE COURTS TUCSON 122.3 JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES 57.0 34.3 201.3 27.4 262.1 TOTAL JUVENILE COURT 582.1 12-5 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs OFFICE OF COURT APPOINTED COUNSEL OFFICE OF COURT APPOINTED COUNSEL 10.0 TOTAL OFFICE OF COURT APPOINTED COUNSEL 10.0 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES 1.0 36.6 TOTAL PUBLIC FIDUCIARY 37.6 SHERIFF ADMINISTRATIVE CORRECTIONS HIDTA INVESTIGATIONS OPERATIONS 162.9 595.7 24.5 244.0 359.5 TOTAL SHERIFF 1,386.6 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 175.0 44.2 310.0 18.0 22.0 10.2 25.5 6.8 8.0 4.0 40.3 TOTAL SUPERIOR COURT 664.0 3,721.4 TOTAL JUSTICE & LAW ENFORCEMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 12-6 Pima County FY 2007/2008 Adopted Budget Clerk of the Superior Court Expenditures: 11,750,146 Revenues: FTEs 3,731,520 226.1 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Archives 19.59% Management Services 26.45% Collections 3.69% Family Support 4.12% Court Services 46.15% Sources of All Funding Department Revenue 31.74% General Fund Support 68.26% 12-7 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: CLERK OF SUPERIOR COURT Expenditures by Program ARCHIVES COLLECTIONS FY2005/2006 Actual 1,859,025 FY2006/2007 Adopted FY2007/2008 Adopted 2,365,508 2,302,391 386,644 439,464 433,874 COURT SERVICES 4,821,913 5,381,441 5,420,859 FAMILY SUPPORT 394,158 415,673 484,445 3,089,509 3,184,811 3,108,577 10,551,249 11,786,897 11,750,146 1,088,395 723,752 920,600 133,709 657,720 405,220 MANAGEMENT SERVICES Total Expenditures Funding by Source Revenues ARCHIVES COLLECTIONS COURT SERVICES 1,202 0 0 FAMILY SUPPORT 201,097 283,200 293,800 MANAGEMENT SERVICES 2,795,879 1,849,175 2,111,900 Total Revenues Net Operating Transfers In/(Out) 4,220,282 0 3,513,847 0 3,731,520 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (557,093) 6,888,060 0 371,186 7,901,864 0 (6,686) 8,025,312 Total Program Funding 10,551,249 11,786,897 11,750,146 33.7 34.0 33.1 Staffing (FTEs) by Program ARCHIVES COLLECTIONS COURT SERVICES FAMILY SUPPORT MANAGEMENT SERVICES Total Staffing (FTEs) 12-8 8.0 9.0 8.0 104.3 116.4 110.2 9.5 9.0 10.4 64.0 61.7 64.4 219.5 230.1 226.1 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 ARCHIVES Function Manage all court records. Description of Services Manage, maintain, film, and store all court records. Program Goals and Objectives - Continue to automate the recording of all court records in a cost effective manner - Retrieve and return records in an efficient manner Program Performance Measures Records processed (# of pages) Records retrieved/delivered within 3 hours of request Records returned to file within 1 day of receipt FY2005/2006 Actual FY2006/2007 Estimated 4,100,000 100% 100% 4,216,000 100% 100% FY2007/2008 Planned 4,300,000 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,175,721 429,780 253,524 1,283,866 418,142 663,500 1,296,499 769,892 236,000 1,859,025 2,365,508 2,302,391 115 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 115 0 0 760,446 670,000 808,000 INTEREST 72,845 52,252 112,600 MISCELLANEOUS 11,270 1,500 0 MEMO REVENUE 243,719 0 0 1,088,280 723,752 920,600 0 0 0 CHARGES FOR SERVICES Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (496,860) 1,267,490 0 288,490 1,353,266 0 (24,908) 1,406,699 1,859,025 2,365,508 2,302,391 33.7 34.0 33.1 12-9 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 COLLECTIONS Function Collection of all court ordered delinquent fines/fees/restitution/assessments within the Superior Court Adult Probation and Clerk of the Superior Court entities. (Note: The Collections section ceased handling Justice Court collections during fiscal year 2006/07. Justice Court now handles their collections through the state's Fines, Fees, and Restitution Enforcement (FARE) program.) Description of Services Collect court ordered assessments that are in arrears and ensure the court receives all monies due. Program Goals and Objectives - Serve as a central collection unit for the Pima County courts - Develop consistent policies, procedures, and standards for collections - Reduce the duplication of collection efforts - Increase collection of court ordered restitution, fees, and fines with an automated software package - Improve the court’s ability to bill, track, and collect fees on accounts receivable accounts - Provide monthly statistical report regarding year-to-date revenue - Ensure accuracy for all financial records in the collection database - Research and review outstanding accounts receivable for write-off criteria Program Performance Measures New cases imported Amounts collected for all entities Monthly reports provided Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned 12,500 $5,547,327 12 20,000 $4,781,686 12 23,000 $4,884,628 12 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 332,802 52,366 1,476 389,364 50,100 0 387,474 46,400 0 386,644 439,464 433,874 CHARGES FOR SERVICES 0 272,720 271,000 FINES AND FORFEITS 0 300,000 134,220 133,709 85,000 0 133,709 657,720 405,220 0 0 0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 252,935 0 0 (218,256) 0 0 28,654 386,644 439,464 433,874 8.0 9.0 8.0 12-10 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 COURT SERVICES Function Provide staff at all court sessions, record minutes of all proceedings, and carry out the processes of all court proceedings. Description of Services Administer oaths to witnesses, jurors, interpreters and law clerks. Record minutes, mark exhibits, assign criminal dockets, attend grand jury hearings, and issue and quash bench warrants for the Superior Court. Provide assistance to other court agencies and staff. Program Goals and Objectives - Process accurate minutes of court proceedings - Provide timely processing of court documents - Maintain and keep current records of all case types - Integrate new technology in the courtroom - Enhance electronic disbursement of minute entries Program Performance Measures Criminal jury court trials Criminal dispositions Civil jury court trials Civil dispositions Family law trials Family law dispositions Probate court trials Probate dispositions Accuracy rate of court minutes Court documents processed on time FY2005/2006 Actual FY2006/2007 Estimated 465 4,690 173 6,705 355 7,185 35 1,830 96% 99% 478 4,705 186 7,089 365 7,269 41 1,853 98% 99% FY2007/2008 Planned 495 5,653 137 7,231 333 9,575 28 2,105 98% 99% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,515,059 285,986 20,868 5,223,666 157,775 0 5,199,967 220,892 0 4,821,913 5,381,441 5,420,859 1,202 0 0 1,202 0 0 0 0 0 0 0 4,820,711 0 0 5,381,441 0 0 5,420,859 4,821,913 5,381,441 5,420,859 104.3 116.4 110.2 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Court Hearing Officers - is associated with this program. Funding of this package provides $118,630 for personal services and $7,500 for supplies and services. Data presented on this page includes $76,250 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 12-11 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 FAMILY SUPPORT Function Provide child support services as mandated by Arizona Revised Statutes 12-282 and 46-442. (Note: The Clerk of the Superior Court provides child support services for both federal Title IV-D and non-Title IV-D (private) cases. For Title IV-D cases, 66% of expenditures along with incentive payments based on performance standards, are reimbursed by the Arizona Department of Economic Security from federal funds.) Description of Services Receive, record, and disburse all court ordered payments for child support, spousal maintenance, and special paternity cases. Maintain both Title IV-D and non Title IV-D computer systems to ensure proper record keeping of client records. Receive child support payments from contempt hearings ordered by judges to be paid through Clerk of the Superior Court. Provide customer service by telephone and in person for Title IV-D and non Title IV-D child support cases. Process Title IV-D and non Title IV-D wage assignments to non-custodial parents' employer, and maintain all information pertinent to the wage assignment, such as quash orders and employment termination. Maintain financial information in Arizona Tracking and Location Automated System (ATLAS) for non Title IV-D cases pursuant to court orders. Load new non Title IV-D cases in to ATLAS for receipt of payments. Maintain demographics in ATLAS for both Title IV-D and non Title IV-D cases. Process requests for hearing to stop wage assignments. Prepare Pro Per paperwork and files for domestic default hearings, and process paperwork after hearing. Program Goals and Objectives - Assist the public and the courts by keeping current all records pertaining to child support cases and maintain the standards of quality set by this administration - Enter all new cases to ATLAS Program Performance Measures Reimbursements from DES for services (66% of expenditures and incentives) New cases added to ATLAS per month Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated $195,544 $280,000 $289,000 235 250 265 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 367,878 24,303 1,977 393,723 21,950 0 457,845 26,600 0 394,158 415,673 484,445 183,348 265,000 265,000 387 300 500 183,735 265,300 265,500 12,196 15,000 24,000 INTEREST 4,080 2,900 4,300 MISCELLANEOUS 1,086 0 0 17,362 17,900 28,300 0 0 0 Total Program Expenditures Program Funding by Source Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 1,747 191,314 0 (4,887) 137,360 0 (5,071) 195,716 394,158 415,673 484,445 9.5 9.0 10.4 Supplemental Packages Approved Supplemental Package B - Court Hearing Officers - is associated with this program. Funding of this package provides $118,630 for personal services and $7,500 for supplies and services. Data presented on the previous page includes $24,940 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 12-12 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 MANAGEMENT SERVICES Function Coordinate with the Presiding Judge and Court Administrator to accomplish the business of the court in a prompt and orderly manner. Description of Services Provide quality accessibility and streamlined court related services to the judicial system and the public. Program Goals and Objectives - Provide timely customer service in a courteous manner - Manage the resources of the office in an efficient and effective manner - Strive for improvement and excellence in the services provided - Foster an environment of integrity by treating others honestly and with dignity - Facilitate all department employees’ ability to fulfill their job responsibilities Program Performance Measures Domestic cases filed Civil cases filed Marriage licenses issued Passports issued Notary bonds processed Average customer waiting time Customers/day Customer satisfaction rating FY2005/2006 Actual FY2006/2007 Estimated 8,655 7,063 6,223 10,000 3,200 10 minutes 310 99% 8,125 7,113 6,345 10,000 3,350 10 minutes 315 100% FY2007/2008 Planned 8,241 7,163 7,500 11,000 3,500 12 minutes 325 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,718,896 310,529 60,084 2,929,289 253,022 2,500 2,831,172 277,405 0 3,089,509 3,184,811 3,108,577 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST 929,934 1,050,000 1,074,200 1,779,352 758,000 975,000 14,570 17,200 19,600 8,095 2,900 11,600 2,731,951 1,828,100 2,080,400 23,384 19,000 25,000 3,254 2,075 5,100 90 0 0 26,728 21,075 30,100 37,200 0 0 0 0 1,400 37,200 0 1,400 0 0 0 0 87,583 1,248,053 0 23,293 973,384 3,089,509 3,184,811 3,108,577 64.0 61.7 64.4 MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (61,980) 355,610 12-13 Pima County FY2007/2008 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 MANAGEMENT SERVICES Supplemental Packages Approved Supplemental Package B - Court Hearing Officers - is associated with this program. Funding of this package provides $118,630 for personal services and $7,500 for supplies and services. Data presented on the previous page includes $24,940 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 12-14 Pima County FY 2007/2008 Adopted Budget Constables Expenditures: 923,628 Revenues: FTEs 420,052 13.0 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Ajo Constable 2.98% Green Valley Constable 9.03% Tucson Constables 87.99% Sources of All Funding Department Revenue 45.48% General Fund Support 54.52% 12-15 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: CONSTABLES Expenditures by Program FY2005/2006 Actual AJO CONSTABLE 23,295 GREEN VALLEY CONSTABLE FY2006/2007 Adopted 27,520 FY2007/2008 Adopted 27,501 51,988 78,475 83,374 TUCSON CONSTABLES 729,677 741,335 812,753 Total Expenditures 804,960 847,330 923,628 Funding by Source Revenues AJO CONSTABLE 1,976 1,120 1,120 11,071 14,440 12,440 TUCSON CONSTABLES 422,878 406,940 406,492 Total Revenues Net Operating Transfers In/(Out) 435,925 0 422,500 0 420,052 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 369,035 0 0 424,830 0 0 503,576 Total Program Funding 804,960 847,330 923,628 1.0 1.0 1.0 1.0 1.0 1.0 TUCSON CONSTABLES 10.7 11.0 11.0 Total Staffing (FTEs) 12.7 13.0 13.0 GREEN VALLEY CONSTABLE Staffing (FTEs) by Program AJO CONSTABLE GREEN VALLEY CONSTABLE 12-16 Pima County FY2007/2008 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 AJO CONSTABLE Function Serve Justice Court papers as required by ARS 22-102 and 22-131 a and b. Act as Peace Officer for the Pima County Justice Court located in Ajo. Description of Services Serve and return civil, criminal, and traffic court papers within the precinct. Serve and attend the Justice of the Peace of the court within the precinct. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out state statute mandated duties - Serve civil, criminal, and traffic papers from Justice Court Ajo, as well as from other counties and states - Improve the quality of service to the community Program Performance Measures Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2005/2006 Actual FY2006/2007 Estimated 100% 100% FY2005/2006 Actual FY2007/2008 Planned 100% FY2006/2007 Adopted FY2007/2008 Adopted 19,043 4,252 0 19,281 8,239 0 18,811 7,490 1,200 23,295 27,520 27,501 CHARGES FOR SERVICES 1,976 1,120 1,120 Operating Revenue Sub-Total 1,976 1,120 1,120 0 0 0 0 0 21,319 0 0 26,400 0 0 26,381 23,295 27,520 27,501 1.0 1.0 1.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-17 Pima County FY2007/2008 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 GREEN VALLEY CONSTABLE Function Serve Justice Court papers as required by ARS 22-102 and 22-131 a and b. Act as Peace Officer for the Pima County Justice Court located in Green Valley. Description of Services Serve and return civil, criminal, and traffic court papers within the precinct. Serve and attend the Justice of the Peace of the court within the precinct. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out state statute mandated duties - Serve civil, criminal, and traffic papers from Justice Court Green Valley, as well as from other counties and states - Improve the quality of service to the community Program Performance Measures Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 100% 100% FY2005/2006 Actual FY2007/2008 Planned 100% FY2006/2007 Adopted FY2007/2008 Adopted 41,324 10,664 65,329 13,146 66,051 17,323 51,988 78,475 83,374 Revenues CHARGES FOR SERVICES 11,071 14,440 12,440 Operating Revenue Sub-Total 11,071 14,440 12,440 0 0 0 0 0 40,917 0 0 64,035 0 0 70,934 51,988 78,475 83,374 1.0 1.0 1.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-18 Pima County FY2007/2008 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 TUCSON CONSTABLES Function Serve Justice Court papers as required by ARS 22-102 and 22-131 a and b. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out state statute mandated duties - Serve civil, criminal, and traffic papers from the justice courts, as well as from other counties and states - Improve efficiency of service to the precincts - Improve the quality of service to the community Program Performance Measures Civil papers served Civil fees collected Criminal/traffic papers served Domestic violence/harassment orders served Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 93% 98% 76% 86% 100% 93% 98% 76% 86% 100% FY2005/2006 Actual FY2007/2008 Planned 94% 99% 77% 87% 100% FY2006/2007 Adopted FY2007/2008 Adopted 669,251 60,426 0 655,839 83,096 2,400 687,387 109,640 15,726 729,677 741,335 812,753 385,641 384,940 368,060 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 37,237 22,000 38,432 422,878 406,940 406,492 0 0 0 0 0 306,799 0 0 334,395 0 0 406,261 729,677 741,335 812,753 10.7 11.0 11.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-19 This page intentionally left blank. 12-20 Pima County FY 20072008 Adopted Budget County Attorney Expenditures: 31,481,804 Revenues: FTEs 8,823,955 441.3 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 8.14% Civil Legal Services 8.57% Community Support 4.41% Criminal Prosecution 78.88% Sources of All Funding Department Revenue 28.03% General Fund Support 65.03% Fund Balance Decrease 6.94% 12-21 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: COUNTY ATTORNEY Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATION 1,843,585 1,763,780 2,562,019 CIVIL LEGAL SERVICES 2,221,519 3,099,821 2,698,199 COMMUNITY SUPPORT 1,315,137 1,343,252 1,389,076 CRIMINAL PROSECUTION 17,111,871 22,782,881 24,832,510 Total Expenditures 22,492,112 28,989,734 31,481,804 ADMINISTRATION 3,384 0 0 CIVIL LEGAL SERVICES 7,788 0 0 COMMUNITY SUPPORT 707,658 653,020 681,720 CRIMINAL PROSECUTION 8,235,229 7,787,325 8,142,235 Total Revenues Net Operating Transfers In/(Out) 8,954,059 0 8,440,345 0 8,823,955 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (3,097,211) 16,635,264 0 1,559,594 18,989,795 0 2,185,024 20,472,825 Total Program Funding 22,492,112 28,989,734 31,481,804 Staffing (FTEs) by Program ADMINISTRATION 29.0 29.0 29.0 CIVIL LEGAL SERVICES 68.4 70.4 70.4 COMMUNITY SUPPORT 29.0 22.0 23.0 CRIMINAL PROSECUTION 277.8 280.8 318.9 Total Staffing (FTEs) 404.2 402.2 441.3 Funding by Source Revenues 12-22 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Program Goals and Objectives - Provide open communications between the Pima County Attorney’s Office, other County departments, other governmental agencies, and the public - Provide attorneys and support staff with resources necessary to conduct the affairs of the office constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures) - Submit bi-weekly payroll to the Finance Department by established deadline - Comply with deadlines for financial reporting of various County, state, and federal funds - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely, cost effective manner - Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force, as well as to provide additional resources for each program area - Complete at least 95% of the design, development, and implementation of departmental and nondepartmental databases, applications, and reports within mutually established deadlines - Attain at least a 96% uptime rate of the network infrastructure for the six departmental and nondepartmental facilities from 7:00 AM to 6:00 PM, seven days a week - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Conduct 45 monthly audits and achieve at least a 95% data systems accuracy Program Performance Measures Biweekly payroll submitted on time Financial reports submitted Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Database projects completed Network infrastructure uptime Customers satisfied with information systems maintenance/installation efficiency Customers satisfied with information systems research and auditing functions Data systems audits conducted Data systems accuracy achieved FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 100% 505 100% 100% 613 100% 100% 616 100% 15% 15% 96% 95% 25% 25% 96% 95% 25% 15% 96% 95% 95% 95% 95% 50 95% 45 95% 45 95% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,528,659 245,200 69,726 1,422,004 428,719 (86,943) 2,050,639 436,218 75,162 1,843,585 1,763,780 2,562,019 3,384 0 0 3,384 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 12-23 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 800 1,839,401 0 0 1,763,780 0 0 2,562,019 1,843,585 1,763,780 2,562,019 29.0 29.0 29.0 12-24 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Function Serve as in-house legal counsel to provide legal representation and advice to the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace and Constables, Recorder, School Superintendent, Sheriff and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as “Pima County.” Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law, including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax liens), property tax, environmental (defense of toxic tort and regulatory actions by state and federal environmental regulators, prosecution of toxic tort, air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County, defending Pima County in all litigation filed against it, prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Additionally, the Civil Division provides various legal services required of the Pima County Attorney by state statute, including initiating involuntary mental health commitment actions, enforcing election laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the Pima County Attorney’s Office Civil Division from representing Pima County in certain, specific matters, enlist the services of competent outside counsel and prepare the contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives -Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services -Provide quality legal defense in legal actions brought against Pima County as authorized, directed or required by law -Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County as authorized, directed or required by law -Provide timely and thorough review of, and make necessary revisions to, contracts, intergovernmental agreements, ordinances and resolutions -Provide timely, accurate, and complete legal advice to Pima County as authorized, directed or required by law -Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability -Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law Program Performance Measures Reduction of potentional losses due to successful legal defense of County based on calendar year 2006 data Satisfactory or above ratings on client evaluations for defense of legal proceedings Monies awarded by courts from prosecution Cases in which the County prevails in obtaining requested relief Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for prosecutions of civil actions Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions and departments where legal counsel is required or requested to be present Satisfactory or above ratings on client evaluations for legal advice and consultation Routine contracts reviewed Routine contracts reviewed within 5 days IGAs/ordinances/resolutions reviewed IGAs/ordinances/resolutions reviewed within 5 days Client education training hours provided Satisfactory or above ratings on client evaluation FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 75% 75% 75% 99% 99% 99% $1,450,000 92% $1,725,000 92% $1,502,470 92% 100% 100% 100% 99% 99% 99% 1,000 1,000 1,000 98% 99% 99% 1,250 98% 625 98% 156 99% 1,500 98% 900 98% 168 99% 1,322 99% 624 98% 168 99% 12-25 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Satisfactory or above ratings on client evaluation 99% 99% 99% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,143,641 5,498 72,380 2,762,540 194,659 142,622 2,398,342 212,153 87,704 2,221,519 3,099,821 2,698,199 7,788 0 0 7,788 0 0 0 0 0 0 0 2,213,731 0 0 3,099,821 0 0 2,698,199 2,221,519 3,099,821 2,698,199 68.4 70.4 70.4 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-26 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Function Operate 88-Crime 24 hours a day, receiving citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods designed to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes, received through the 88-Crime program anonymous telephone hotline, to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Program Goals and Objectives - Engage and support the community by administering innovative programs that increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Increase community use of hotline - Increase personal contacts made at community events - Increase participation of 88-Crime at community events by at least 10% - Increase the number of participants in the Bad Check Program - Increase the amount of restitution returned to participating individuals and merchants - Increase bad check collection effectiveness - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Conduct County wide truancy sweeps - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Provide criminal eviction assistance training on criminal eviction laws and procedures for all private and commercial rental housing owners and assist landlords in eviction proceedings - Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency Program Performance Measures Calls received by the hotline that result in cases forwarded to law enforcement Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted Restitution collected Checks collected of those submitted CARGO Program presentations CARGO Participants Countywide truancy sweeps conducted Eviction training sessions Eviction proceedings CJB/Staff training programs Community Justice Boards FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 16,080 16,080 17,000 65,000 248 6,200 7,600 $1,200,000 85% 84 2,520 4 4 4 5 13 67,000 248 6,300 7,700 $1,200,500 87% 96 2,880 4 8 15 6 16 77,000 276 6,600 6,100 $1,300,000 100% 85 2,200 4 18 20 12 10 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,138,269 149,990 26,878 1,147,543 192,414 3,295 1,225,821 156,665 6,590 Total Program Expenditures 1,315,137 1,343,252 1,389,076 12-27 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 137 Total Program Funding Program Staffing (FTEs) 0 137 0 0 593,387 635,000 600,000 15,413 15,000 15,000 7,239 2,300 6,000 616,039 652,300 621,000 51,515 0 60,000 720 1,123 720 38,844 0 0 91,482 720 60,720 0 0 0 0 198,658 408,821 0 230,243 459,989 0 269,120 438,236 1,315,137 1,343,252 1,389,076 29.0 22.0 23.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 12-28 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Program Goals and Objectives - Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrests warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for night time initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors - Provide comprehensive intervention and prevention services to children who witness/experience domestic violence in their homes - Ensure the rights of victims as dictated by the Arizona constitution - Support and assist victims and witnesses at legal proceedings, hearings, and trials - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings, and trials - Provide a victim witness representative at initial appearances to ensure that victims have an opportunity to appear and be heard concerning the conditions of release for the accused - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that allows us to continue 24 hour response to all victims of crime and their families - Provide comprehensive legal training and advice for prosecutors, staff, law enforcement, and other criminal justice agencies - Administer antiracketeering revolving funds for their proper use and intended purposes for local law enforcement agencies Program Performance Measures Felony cases presented for review by law enforcement Percent of violent, dangerous, repetitive offenders tried Juvenile cases presented for review by law enforcement Requests for investigative services Misdemeanor cases filed by law enforcement in Justice Court that were prosecuted Written victim notifications Victim restitutions processed within guidelines Initial appearance hearings (two per day) attended Crisis response hours provided to victims Cost savings achieved by using a volunteer force to respond to crisis calls Average number of days to process claims Claims processed within 60 days Total claims processed Training hours provided Legal reviews and corresponding disbursements of funds to local law enforcement agencies Criminal call outs provided FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 10,000 10,500 11,000 45% 48% 45% 10,500 11,000 10,000 11,000 36,500 11,500 36,750 11,000 36,000 175,000 100% 730 14,411 $286,074 180,000 100% 730 16,000 $288,000 190,000 100% 730 14,500 $261,000 42 98% 275 200 85 40 98% 300 200 95 40 98% 300 200 135 80 100 150 12-29 Pima County FY2007/2008 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 13,373,371 3,344,250 394,250 15,548,976 6,561,844 672,061 17,398,005 6,712,440 722,065 Total Program Expenditures 17,111,871 22,782,881 24,832,510 37,190 32,440 32,440 6 0 0 54,253 40,000 40,000 Program Funding by Source Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 91,449 72,440 72,440 3,309,389 1,820,400 1,805,425 368,189 172,585 396,000 2,125,746 3,336,338 3,340,338 5,803,324 5,329,323 5,541,763 2,277,416 2,371,863 2,399,874 61,596 13,699 16,123 1,444 0 112,035 2,340,456 2,385,562 2,528,032 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (3,296,669) 12,173,311 0 1,329,351 13,666,205 0 1,915,904 14,774,371 17,111,871 22,782,881 24,832,510 277.8 280.8 318.9 Supplemental Packages Approved Supplemental Package C - Felony Prosecution Level of Service - is associated with this program. Funding of this package provides $573,820 for personal services and $37,285 for supplies and services for additional attorneys and support staff. Data presented on this page includes $611,105 in expenditures. Supplemental Package D - Misdemeanor Case Management - is associated with this program. Partial funding of this package provides $270,309 for personal services and $16,407 for supplies and services for additional attorneys and support staff. The package requested a total of $573,433 in expenditures ($540,618 for personal services and $32,815 for supplies and services). Data presented on this page includes $286,716 in additional expenditures. Supplemental Package F - Misdemeanor Victim Notification - is associated with this program. Funding of this package provides $42,786 for personal services and $53,949 for supplies and services to fund 1 litigation support position and 1 administration support specialist position to provide state mandated victim notifications related to misdemeanor crimes. Data presented on this page includes $96,735 in expenditures. 12-30 Pima County FY 2007/2008 Adopted Budget Indigent Defense Expenditures: 17,542,775 Revenues: FTEs 473,082 218.5 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property; ARS Title 8: Children Expenditures by Program Legal Defender 17.34% Public Defender 82.66% Sources of All Funding Department Revenue 2.70% Fund Balance Decrease 8.45% General Fund Support 88.85% 12-31 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: INDIGENT DEFENSE Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted LEGAL DEFENDER 2,779,750 2,926,074 3,042,226 PUBLIC DEFENDER 10,204,217 13,662,692 14,500,549 Total Expenditures 12,983,967 16,588,766 17,542,775 LEGAL DEFENDER 27,648 21,441 21,530 PUBLIC DEFENDER 435,034 387,445 451,552 Total Revenues Net Operating Transfers In/(Out) 462,682 0 408,886 0 473,082 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (320,714) 12,841,999 0 1,352,235 14,827,645 0 1,482,196 15,587,497 Total Program Funding 12,983,967 16,588,766 17,542,775 Staffing (FTEs) by Program LEGAL DEFENDER 33.0 36.0 37.0 PUBLIC DEFENDER 144.5 161.7 181.5 Total Staffing (FTEs) 177.5 197.7 218.5 12-32 Pima County FY2007/2008 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 LEGAL DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies, file appeals, handle post conviction relief matters, and probation revocation matters. Program Goals and Objectives - Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities - Maintain an annual attorney retention rate of 90% or greater - Provide at least 4 hours of relevant training for 35% of support staff every year - Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation Program Performance Measures Annual attorney retention rate Support staff training rate FY2005/2006 Actual FY2006/2007 Estimated 93% 47% 93% 45% FY2007/2008 Planned 90% 35% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,323,317 456,433 2,607,408 318,666 2,699,663 342,563 2,779,750 2,926,074 3,042,226 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 29 0 0 423 0 0 452 0 0 23,991 19,204 16,972 2,783 2,237 4,558 422 0 0 27,196 21,441 21,530 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (11,558) 2,763,660 0 0 2,904,633 0 0 3,020,696 2,779,750 2,926,074 3,042,226 33.0 36.0 37.0 12-33 Pima County FY2007/2008 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 PUBLIC DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Program Goals and Objectives - Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities - Maintain annual attorney retention rate of 90% or better - Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation - Provide at least 4 hours of relevant training for 35% of support staff every year Program Performance Measures Annual attorney retention rate Support staff training rate FY2005/2006 Actual FY2006/2007 Estimated 82% 43% 91% 35% FY2007/2008 Planned 95% 35% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 8,846,096 1,316,634 41,487 10,501,337 3,128,284 33,071 11,418,720 2,928,198 153,631 10,204,217 13,662,692 14,500,549 12,960 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 7,587 0 CHARGES FOR SERVICES 1,358 0 0 MISCELLANEOUS 3,299 0 0 12,244 0 12,960 298,938 298,700 313,000 48,250 31,900 60,000 3,216 0 0 350,404 330,600 373,000 71,217 56,341 64,000 INTEREST 569 504 1,592 MISCELLANEOUS 600 0 0 72,386 56,845 65,592 0 Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (309,156) 10,078,339 0 1,352,235 11,923,012 0 1,482,196 12,566,801 10,204,217 13,662,692 14,500,549 144.5 161.7 181.5 12-34 Pima County FY2007/2008 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 PUBLIC DEFENDER Supplemental Packages Approved Supplemental Package C - Law Clerk - is associated with this program. Partial funding of this package provides $31,587 for personal services, $51,087 for supplies and services, and $3,375 for capital to establish a law clerk program within this department. The package requested a total of $162,678 in expenditures ($31,587 for personal services, $127,716 for supplies and services, and $3,375 for capital). Data presented on the previous page includes $86,049 in additional expenditures. Supplemental Package G - Reduction in Contract Lawyer Expenses - is associated with this program. Partial funding of this package provides $73,125 for capital to increase to department's capacity to represent indigent felony defendants. The package requested a total of $966,318 in expenditures ($768,891 for personal services, $124,302 for supplies and services, and $73,125 for capital). Department also has authorization to establish and fill positions requested in this package and fund those positions by transfers from the budget of the Contract Attorney program based on per case claims made to the Office of Court Appointed Counsel on the same terms, rates and conditions as are made available to private contract attorneys. Data presented on the previous page includes $73,125 in additional expenditures. 12-35 This page intentionally left blank. 12-36 Pima County FY 2007/2008 Adopted Budget Justice Court Ajo Expenditures: 685,194 Revenues: FTEs 266,006 10.8 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. The Adult Probation office serves and protects society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo 100% Sources of All Funding Department Revenue 38.32% General Fund Support 61.68% 12-37 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: JUSTICE COURT AJO Expenditures by Program JUSTICE COURT AJO FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 408,763 618,159 685,194 0 12,000 0 408,763 630,159 685,194 252,409 253,317 257,098 7,579 8,908 8,908 Total Revenues Net Operating Transfers In/(Out) 259,988 0 262,225 0 266,006 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (7,579) 156,354 0 3,092 364,842 0 (8,908) 428,096 Total Program Funding 408,763 630,159 685,194 9.8 9.8 10.8 9.8 9.8 10.8 JUSTICE COURT AJO TIME PAY FEES Total Expenditures Funding by Source Revenues JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Staffing (FTEs) by Program JUSTICE COURT AJO Total Staffing (FTEs) 12-38 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Function Provide prompt and consistent delivery of services to the public, litigants and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies, office hours and telephone numbers. Maintain orderly, complete and accurate records. Process payroll. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal and traffic cases. Dispense justice in criminal, traffic and civil matters according to the laws of the state in a fair and impartial manner. Be responsive and receptive to the needs of victims, defendants and self represented litigants. Contribute to the quality of life in our community by fairly, impartially and promptly administering justice in an effective, accountable and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Provide support in the areas of administration, human resources, security and accounting in compliance with court mandates and rules - Comply with court mandates, Supreme Court orders and rules - Complete special projects within allotted time frames - Comply with court policies, County policies and procedures - Comply with the Minimum Accounting Standards for the State Auditor General, Supreme Court and County administrative procedures - Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards - Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies - Provide prompt, courteous and expeditious service to the public while processing cases in a timely manner - Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services and judicial operations - Provide interpreter services, services of counsel and jurors for jury trial - Complete docketing and minute entries prior to the start of courtroom proceedings - Dispense justice in a fair, impartial and prompt manner in compliance with statutes and rules - Initiate court action of debtors that have not paid by their payment due date - Report defaulted cases to the Fines/Fees and Restitution Enforcement (FARE) program administered by the Arizona Supreme Court - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel and all court staff - Ensure that the safety and security of internal and external customers is maintained Program Performance Measures Cases filed General Fund revenue generated Projects completed Court staff Committee on Judicial Education and Training (COJET) compliant Minimum accounting standards compliant Bonds exonerated and refunded Technical support error rate In-custody defendants Defaults, suspensions, and nonresident violators compacts (NRVCs) issued Orders to show cause (OSC), review, and status hearings Minute entries filed Proceedings (hearings/pretrial/sentencing) Telephone calls/correspondence answered Customers satisfied with service Misdemeanor cases per probation officer Probationers not convicted of new crime FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 4,746 $252,405 100% 100% 4,126 $253,317 100% 100% 4,436 $257,098 100% 100% 100% 99% 5% 711 1,206 100% 99% 5% 1,004 810 100% 99% 5% 858 1,055 425 1,994 1,210 2,679 3,250 5,112 99% 45 80% 3,850 3,738 6,286 99% 45 80% 3,265 3,494 5,699 99% 45 80% 12-39 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Warrants addressed Probationers in behavioral health treatment Probationers requiring court assessment Out of Jurisdiction warrants Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 90% 85% 60% 192 90% 85% 60% 266 FY2005/2006 Actual 90% 85% 60% 229 FY2006/2007 Adopted FY2007/2008 Adopted 266,013 142,750 0 449,884 168,275 0 504,617 173,077 7,500 408,763 618,159 685,194 INTERGOVERNMENTAL 17,511 30,214 33,995 CHARGES FOR SERVICES 29,785 19,613 19,613 197,387 203,140 203,140 7,722 350 350 252,405 253,317 257,098 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total 4 0 0 Grant Revenue Sub-Total INTEREST 4 0 0 Net Operating Transfers In/(Out) 0 0 0 0 0 156,354 0 0 364,842 0 0 428,096 408,763 618,159 685,194 9.8 9.8 10.8 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Interpreter - is associated with this program. Partial funding of this package provides $28,345 for personal services and $1,749 for supplies and services to provide judicially mandated interpreter services. The package requested a total of $39,542 in expenditures ($37,792 for personal services and $1,750 for supplies and services). Data on this page includes $30,094 in expenditures. Supplemental Package C - Carpeting/Flooring - is associated with this program. Funding of this package provides $5,000 for supplies and services to replace worn carpet. The data presented on this page does not reflect the $5,000 in expenditures that have been adopted, because the budget authority is being retained in the Facilities Renewal Fund. Supplemental Package D - Office Equipment - is associated with this program. Funding of this package provides $1,400 for supplies and services and $7,500 for capital to replace a copy machine and a time stamp machine. Data on this page includes $8,900 in expenditures. 12-40 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO TIME PAY FEES Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures Cases assessed time payment fee Time payment fees collected Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Estimated 2,125 $7,579 2,000 $8,908 FY2005/2006 Actual SUPPLIES AND SERVICES FY2007/2008 Planned 2,062 $8,908 FY2006/2007 Adopted FY2007/2008 Adopted 0 12,000 0 0 12,000 0 CHARGES FOR SERVICES 5,123 7,936 7,936 INTEREST 2,049 972 972 407 0 0 7,579 8,908 8,908 0 0 0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (7,579) 0 0 3,092 0 0 (8,908) 0 Total Program Funding 0 12,000 0 Program Staffing (FTEs) 0.0 0.0 0.0 12-41 This page intentionally left blank. 12-42 Pima County FY 2007/2008 Adopted Budget Justice Court Green Valley Expenditures: 491,113 Revenues: FTEs 265,372 9.1 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Manage court services in the most efficient and effective way to generate more revenues. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 47.03% Department Revenue 52.97% 12-43 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: JUSTICE COURT GREEN VALLEY Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted JUSTICE COURT GREEN VALLEY 410,589 450,306 491,113 Total Expenditures 410,589 450,306 491,113 JUSTICE COURT GREEN VALLEY 319,918 251,716 265,372 Total Revenues Net Operating Transfers In/(Out) 319,918 0 251,716 0 265,372 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (9,630) 100,301 0 (3,870) 202,460 0 (5,247) 230,988 Total Program Funding 410,589 450,306 491,113 8.5 8.5 9.1 8.5 8.5 9.1 Funding by Source Revenues Staffing (FTEs) by Program JUSTICE COURT GREEN VALLEY Total Staffing (FTEs) 12-44 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect children, families and communities. Be accountable and improve communication and cooperation with the community. Description of Services Establish, execute, and administer policies and procedures in compliance with court mandates. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with the minimum accounting standards. Court performance guidelines are set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Ethical standards for court staff and judges are written and are enforced by the Commission on Judicial Conduct. Financial management is guided and enforced by the minimum accounting standards set by the Supreme Court and audited by the State Auditor General. Adherence to the established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews. Program Goals and Objectives - Go from good to great as part of the Arizona Supreme Courts Strategic Agenda for 2005 - 2010 - Provide prompt and orderly disposition of civil, criminal, and traffic cases - Complete state mandated COJET (Court Ordered Judicial Education and Training) - Maintain orderly, complete, and accurate records - Perform internal audit every six months on all files - Collect, record, and disburse fees and fines in accordance with statute, court orders and policy - Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection - Provide courteous and accurate information to the public in a safe and secure environment - Provide security to the court facility, staff, and litigants - Strive through innovation to become an e-court - Use performance measures to evaluate the court's performance Program Performance Measures % of employees in compliance with state mandatory COJET training % of case files found to be accurate % defaulted case assigned to FARE Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 100% 100% 100% 95% 98% 98% 99% 95% 99% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 350,719 61,850 (1,980) 385,663 58,143 6,500 416,562 65,551 9,000 410,589 450,306 491,113 INTERGOVERNMENTAL 25,834 33,346 34,050 CHARGES FOR SERVICES 15,191 11,500 12,500 261,984 200,000 210,000 7,515 0 0 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total 310,524 244,846 256,550 CHARGES FOR SERVICES 7,197 6,200 6,200 INTEREST 1,855 670 2,622 342 0 0 9,394 6,870 8,822 MISCELLANEOUS Special Programs Revenue Sub-Total 12-45 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 (9,630) 100,301 0 (3,870) 202,460 0 (5,247) 230,988 410,589 450,306 491,113 8.5 8.5 9.1 Supplemental Packages Approved Supplemental Package D - Security Officer/Bailiff - is associated with this program. Partial funding of this package provides $18,845 for personal services, $2,512 for supplies and services, and $7,000 for capital, for a security officer and equipment. The package requested a total of $34,638 in expenditures ($25,127 for personal services, $2,511 for supplies and services, and $7,000 for capital). Data on the previous page includes $28,357 in expenditures. 12-46 Pima County FY 2007/2008 Adopted Budget Justice Courts Tucson Expenditures: 7,666,976 Revenues: FTEs 6,808,010 122.3 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Judicial Operations 21.71% Administration 33.72% Court Operations 44.57% Sources of All Funding Fund Balance Decrease 6.87% General Fund Support 4.33% Department Revenue 88.80% 12-47 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: JUSTICE COURTS TUCSON Expenditures by Program ADMINISTRATION FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 1,862,975 2,368,511 2,585,004 COURT OPERATIONS 2,924,387 3,391,635 3,417,600 JUDICIAL OPERATIONS 1,249,150 1,470,172 1,664,372 Total Expenditures 6,036,512 7,230,318 7,666,976 5,591,510 6,345,168 6,386,328 44,904 0 0 314,216 367,521 421,682 5,950,630 0 6,712,689 0 6,808,010 0 0 491,416 26,213 0 526,765 332,201 6,036,512 7,230,318 7,666,976 Funding by Source Revenues ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 113,638 (27,756) Staffing (FTEs) by Program ADMINISTRATION 24.5 26.5 29.8 COURT OPERATIONS 71.5 80.5 79.3 JUDICIAL OPERATIONS 11.0 11.0 13.2 107.0 118.0 122.3 Total Staffing (FTEs) 12-48 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION Function Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to, personnel, budget, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives -Enhance customer service and the public's access to court services and information -Increase court collections of court ordered fines and assessments -Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants -Ensure safety of judiciary, staff, and users of the court system -Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government -Maintain customer trust and confidence in the expenditure of taxpayer dollars -Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures Funds administered Positions managed Public use of buildings Security intercepts FY2005/2006 Actual FY2006/2007 Estimated 6,036,512 107 400,000 84 6,994,979 118 415,000 112 FY2007/2008 Planned 7,666,976 122 420,000 125 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,254,020 530,401 78,554 1,375,712 492,799 500,000 1,619,218 435,786 530,000 1,862,975 2,368,511 2,585,004 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 8,765 0 0 CHARGES FOR SERVICES 1,821,946 2,093,892 2,140,597 FINES AND FORFEITS 3,538,123 4,020,276 4,039,731 28,396 6,000 6,000 5,397,230 6,120,168 6,186,328 193,376 225,000 200,000 193,376 225,000 200,000 904 0 0 904 0 0 0 0 0 MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES Special Programs Revenue Sub-Total INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 113,302 (3,841,837) 0 491,416 (4,468,073) 0 526,765 (4,328,089) 1,862,975 2,368,511 2,585,004 12-49 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION Program Staffing (FTEs) 24.5 26.5 29.8 Supplemental Packages Approved Supplemental Package B - Enhanced Security - is associated with this program. Funding of this package provides $81,555 for personal services for two judicial security officers. Data on the previous page includes $81,555 in additional expenditures. 12-50 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 COURT OPERATIONS Function Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process the following types of cases accurately, efficiently, and expediently: - Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment - Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause - Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 - Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $5,000 or less and concurrent jurisdiction with Superior Court when the amount exceeds $5,000 but is less than $10,000 - Domestic violence and harassment cases - Forcible entry and detainer when the amount involved is less than $10,000 - Matters involving possession of, but not title to, real property - Small claims proceedings when the amount involved does not exceed $2,500 Provide service to the public, litigants, jurors, attorneys, and members of the bar. Prepare case transcripts. Maintain case files. Prepare and distribute court notices and minute entries. Maintain case files and court records. Program Goals and Objectives -Provide prompt and consistent delivery of services to the public, litigants, and attorneys -Acquire new case management system -Image court documents into electronic case files -Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents -Improve Department of Public Safety (DPS) disposition reporting Program Performance Measures Filings Dispositions Pending Cases FY2005/2006 Actual FY2006/2007 Estimated 172,795 196,510 121,183 175,958 202,405 93,613 FY2007/2008 Planned 175,000 204,000 90,813 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,535,024 389,363 0 3,098,619 261,516 31,500 3,197,490 220,110 0 2,924,387 3,391,635 3,417,600 0 0 0 44,904 0 0 44,904 0 0 0 0 0 0 336 2,879,147 0 0 3,391,635 0 0 3,417,600 2,924,387 3,391,635 3,417,600 71.5 80.5 79.3 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues Operating Revenue Sub-Total MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-51 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 JUDICIAL OPERATIONS Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including: - Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment - Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause - Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 - Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $5,000 or less. Concurrent jurisdiction with superior court when the amount exceeds $5,000 but is less than $10,000 - Domestic violence and harassment cases - Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 - Matters involving possession of, but not title to, real property - Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives -Adjudicate cases in a manner that is fair, impartial and expeditious while upholding the integrity of the judiciary -Reduce the number of pending civil and small claims cases and dispose of new cases in a timely manner Program Performance Measures Filings Dispositions Pending cases FY2005/2006 Actual FY2006/2007 Estimated 172,795 196,510 121,183 175,958 202,405 93,613 FY2007/2008 Planned 175,000 204,000 90,813 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,005,883 243,267 1,047,450 422,722 1,211,777 452,595 1,249,150 1,470,172 1,664,372 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 226,425 298,301 265,261 CHARGES FOR SERVICES 22,777 69,220 36,100 MISCELLANEOUS 65,014 0 0 Operating Revenue Sub-Total 314,216 367,521 301,361 INTERGOVERNMENTAL 0 0 120,321 Grant Revenue Sub-Total 0 0 120,321 Net Operating Transfers In/(Out) 0 0 0 0 0 934,934 0 0 1,102,651 0 0 1,242,690 1,249,150 1,470,172 1,664,372 11.0 11.0 13.2 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-52 Pima County FY 2007/2008 Adopted Budget Juvenile Court Expenditures: 37,045,056 Revenues: FTEs 13,364,411 582.1 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Children & Family Services 4.93% Administrative Services 13.91% Detention Services 25.61% Judicial Services 5.83% Probation Services 49.72% Sources of All Funding Department Revenue 36.08% General Fund Support 62.99% Fund Balance Decrease 0.93% 12-53 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: JUVENILE COURT Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATIVE SERVICES 5,014,369 4,884,320 5,152,123 CHILDREN & FAMILY SERVICES 1,562,750 1,358,424 1,824,879 DETENTION SERVICES 8,535,060 9,898,819 9,486,976 JUDICIAL SERVICES 2,064,071 2,100,967 2,161,008 PROBATION SERVICES 16,753,568 17,490,360 18,420,070 Total Expenditures 33,929,818 35,732,890 37,045,056 Funding by Source Revenues ADMINISTRATIVE SERVICES 251,160 218,289 191,230 1,181,144 799,536 1,248,949 663,720 525,646 785,400 622 0 100 9,900,354 10,453,645 11,138,732 Total Revenues Net Operating Transfers In/(Out) 11,997,000 0 11,997,116 0 13,364,411 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (148,238) 22,081,056 0 254,277 23,481,497 0 343,932 23,336,713 Total Program Funding 33,929,818 35,732,890 37,045,056 47.6 51.0 57.0 CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES Staffing (FTEs) by Program ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES 34.9 29.3 34.3 208.3 201.3 201.3 28.6 27.9 27.4 PROBATION SERVICES 246.0 247.8 262.1 Total Staffing (FTEs) 565.4 557.3 582.1 12-54 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 ADMINISTRATIVE SERVICES Function Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Provide information technology services, and manage court calendar and assessment functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 90% - Comply with all requirements of grant funding agreements including timely submission of required reports - Provide financial management and ensure compliance with authorized budgets - Maintain computer infrastructure and minimize downtime - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety Program Performance Measures Assessment consumer satisfaction rating Financial reports submitted on time Budget compliance Computer infrastructure operative FY2005/2006 Actual FY2006/2007 Estimated 98% 100% 100% 99% 98% 100% 100% 99% FY2007/2008 Planned 98% 100% 100% 99% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,369,691 2,330,732 313,946 2,921,175 1,928,645 34,500 3,237,688 1,888,935 25,500 5,014,369 4,884,320 5,152,123 0 4,000 0 3,500 2,500 5,000 5,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL (370) 7,523 7,153 12,500 7,500 223,014 199,046 174,462 1 0 0 INTEREST MISCELLANEOUS Grant Revenue Sub-Total 20,992 6,743 9,268 244,007 205,789 183,730 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (34,758) 4,797,967 0 0 4,666,031 0 0 4,960,893 5,014,369 4,884,320 5,152,123 47.6 51.0 57.0 12-55 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 CHILDREN & FAMILY SERVICES Function Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Complete guardianship reviews on 100% of cases ordered by the court - Mediate or facilitate contested dependency matters to avoid court litigation - Maintain a 40:1 ratio of volunteers to coordinators - Assess 100% of eligible clients for Family Drug Court as mandated by the Substance and Abuse Mental Health Services Administration (SAMHSA) grant - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases Program Performance Measures Guardianship cases reviewed Cases resolved by full agreement through mediation Ratio of volunteers to coordinators Eligible clients assessed for drug court Cases handled within ASFA timelines FY2005/2006 Actual FY2006/2007 Estimated 100% 35% 33:1 100% 100% 100% 35% 38:1 100% 100% FY2007/2008 Planned 100% 35% 40:1 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,354,854 194,379 13,517 1,276,097 82,327 0 1,574,151 250,728 0 1,562,750 1,358,424 1,824,879 17,955 18,000 25,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 17,955 18,000 25,000 1,160,092 781,536 1,115,094 2,973 0 0 124 0 108,855 1,163,189 781,536 1,223,949 0 0 0 0 0 558,888 0 0 575,930 1,562,750 1,358,424 1,824,879 34.9 29.3 34.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (137,495) 519,101 12-56 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 DETENTION SERVICES Function Provide the community with a secure detention facility for juveniles who are pre-adjudicated pending placement, adjudicated probation violators, and courtesy holds for other juvenile justice jurisdictions. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Help youth move successfully through structured levels - Provide youth with positive reinforcement through Davis Monthan Air Force Base mentorship program - Prepare youth for success in drug treatment programs - new Make A Change (MAC) pod Program Performance Measures Youth completing stabilization level in 7 days Youth completing recognition level in 14 days Youth assigned a DMAFB mentor Youth reporting assigned mentor has been beneficial to them Relapse triggers identified within 48 hours FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 65% 40% 100% 73% 70% 45% 100% 80% 75% 50% 100% 85% n/a n/a 65% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,836,399 691,056 7,605 9,223,707 675,112 0 8,941,953 545,023 0 8,535,060 9,898,819 9,486,976 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 190,859 180,000 180,000 CHARGES FOR SERVICES 346,919 215,350 430,700 MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Grant Revenue Sub-Total 942 0 0 538,720 395,350 610,700 125,000 130,296 174,700 125,000 130,296 174,700 0 0 0 0 14,146 7,857,194 0 0 9,373,173 0 0 8,701,576 8,535,060 9,898,819 9,486,976 208.3 201.3 201.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-57 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 JUDICIAL SERVICES Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Maintain a very good to superior approval rating of all judicial officers as rated by the public Program Performance Measures Dependency hearings held within legal time frames Hearings contested Approval rating of judicial officers FY2005/2006 Actual FY2006/2007 Estimated 90% 25% 90% 90% 25% 90% FY2007/2008 Planned 90% 20% 90% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,727,618 271,170 65,283 1,857,809 243,158 0 1,971,428 189,580 0 2,064,071 2,100,967 2,161,008 575 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 575 0 0 CHARGES FOR SERVICES 46 0 100 1 0 0 47 0 100 0 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (47) 2,063,496 0 0 2,100,967 0 0 2,160,908 2,064,071 2,100,967 2,161,008 28.6 27.9 27.4 12-58 Pima County FY2007/2008 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 PROBATION SERVICES Function Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Provide supervision, diversion, and treatment services for juveniles. Hold juveniles accountable for their actions through sanctions and restitution requirements Program Goals and Objectives - Probationers' successful completion of standard probation (statewide goal 79%) - Probationers' successful completion of intensive probation (statewide goal 73%) - Juveniles successfully complete diversion consequences contracts within 90 days - Restore victims through collection of restitution - Teach accountability through imposition of court ordered community restitution - Victims satisfied with notification and service - Complete typing of all court reports within 24 hours Program Performance Measures Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Amount of restitution collected Number of community restitution hours worked Victim customer service satisfaction rating Court reports completed within 24 hours FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 86% 69% 90% 86% 70% 90% 86% 73% 90% $141,839 23,143 89% 98% $142,000 24,000 90% 98% $145,000 24,000 90% 98% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,957,078 4,748,394 48,096 12,722,011 4,768,349 0 13,699,838 4,720,232 0 Total Program Expenditures 16,753,568 17,490,360 18,420,070 437 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 437 0 0 3,205 0 12,000 323,980 371,600 326,000 6,161 10,000 6,000 INTEREST 17,823 9,380 10,350 MISCELLANEOUS 27,586 26,100 26,900 INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 378,755 417,080 381,250 9,512,875 10,036,565 10,757,482 7,956 0 0 331 0 0 9,521,162 10,036,565 10,757,482 0 0 0 0 9,916 6,843,298 0 254,277 6,782,438 0 343,932 6,937,406 16,753,568 17,490,360 18,420,070 246.0 247.8 262.1 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Total Program Funding Program Staffing (FTEs) 12-59 This page intentionally left blank. 12-60 Pima County FY 2007/2008 Adopted Budget Office of Court Appointed Counsel Expenditures: 11,690,713 Revenues: FTEs 808,176 10.0 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Office of Court Appointed Counsel 6.07% Contract Attorneys 93.93% Sources of All Funding Department Revenue 6.91% General Fund Support 93.09% 12-61 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: OFFICE OF COURT APPOINTED COUNSEL Expenditures by Program CONTRACT ATTORNEYS FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 10,490,785 9,885,517 10,981,177 603,119 758,069 709,536 11,093,904 10,643,586 11,690,713 CONTRACT ATTORNEYS 994,821 729,783 808,176 Total Revenues Net Operating Transfers In/(Out) 994,821 0 729,783 0 808,176 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 10,099,083 0 0 9,913,803 0 0 10,882,537 Total Program Funding 11,093,904 10,643,586 11,690,713 10.0 11.0 10.0 10.0 11.0 10.0 OFFICE OF COURT APPOINTED COUNSEL Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program OFFICE OF COURT APPOINTED COUNSEL Total Staffing (FTEs) 12-62 Pima County FY2007/2008 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 CONTRACT ATTORNEYS Function Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. (Note: The appropriations for contract attorney expenditures were moved from the Indigent Defense department to the Office of Court Appointed Counsel in fiscal year 2005/06. Effective July 1, 2005, contract attorneys provide all of the court appointed representation for eligible defendants in Justice Court proceedings.) Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Program Goals and Objectives Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the: - Arizona Rules of Professional Conduct - American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases - National Legal Aid and Defender Association Guidelines for Criminal Defense Representation - National Council of Juvenile and Family Court Judges "Resource Guidelines" - American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases - Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County by: - Following the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County - Following the procedures set forth in the Pima County Guidelines for Payment Program Performance Measures Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 10,490,785 9,885,517 10,981,177 10,490,785 9,885,517 10,981,177 0 10,000 0 982,542 719,783 808,176 12,279 0 0 994,821 729,783 808,176 0 0 0 0 0 9,495,964 0 0 9,155,734 0 0 10,173,001 10,490,785 9,885,517 10,981,177 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 12-63 Pima County FY2007/2008 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 CONTRACT ATTORNEYS Program Staffing (FTEs) 0.0 0.0 0.0 Supplemental Packages Approved Supplemental Package B - Superior Court Contract Attorneys - is associated with this program. Funding of this package provides $1,095,660 for supplies and services to fund projected increases in costs for court appointed criminal defense attorneys based on current caseload trends. The data on the previous page includes $1,095,660 in additional expenditures. 12-64 Pima County FY2007/2008 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 OFFICE OF COURT APPOINTED COUNSEL Function Provide administrative support for the contract attorney program and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief and juvenile), paralegal, investigator and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense with the possibility of incarceration. Program Goals and Objectives - Attend Justice Court and Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the OCAC case management system on a daily basis - Process all contractor claims and defense related expenses in a timely manner - Provide information to indigent defendants regarding appointment of counsel and assessment payments - Reduce the number of vendor claims returned by Finance as a result of mathematical errors - Process at least 95% of vendor claims within 10 working days of receipt Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within ten working days Monthly case weighting data provided to Public Defender and Legal Defender DUI and Domestic Violence misdemeanor defendants screened for eligibility of counsel Felony indigents and quasi indigents screened for eligibility of counsel Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 100% 95% 100% 100% 97% 100% 100% 97% 100% 85% 95% 97% 95% 97% 98% FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 581,039 22,080 0 728,427 25,142 4,500 690,485 19,051 0 603,119 758,069 709,536 0 0 0 0 0 603,119 0 0 758,069 0 0 709,536 603,119 758,069 709,536 10.0 11.0 10.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 12-65 This page intentionally left blank. 12-66 Pima County FY 2007/2008 Adopted Budget Public Fiduciary Expenditures: 2,516,268 Revenues: FTEs 495,918 37.6 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 9.18% Mandated Fiduciary Services 90.82% Sources of All Funding Department Revenue 19.71% General Fund Support 80.29% 12-67 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: PUBLIC FIDUCIARY Expenditures by Program BURIALS FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 202,088 220,910 231,050 MANDATED FIDUCIARY SERVICES 2,081,423 2,146,550 2,285,218 Total Expenditures 2,283,511 2,367,460 2,516,268 9,564 15,000 15,000 MANDATED FIDUCIARY SERVICES 450,850 431,120 480,918 Total Revenues Net Operating Transfers In/(Out) 460,414 0 446,120 0 495,918 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,823,097 0 0 1,921,340 0 0 2,020,350 Total Program Funding 2,283,511 2,367,460 2,516,268 Funding by Source Revenues BURIALS Staffing (FTEs) by Program BURIALS 0.7 0.7 1.0 MANDATED FIDUCIARY SERVICES 34.6 35.4 36.6 Total Staffing (FTEs) 35.3 36.1 37.6 12-68 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: 1000 BURIALS Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Program Goals and Objectives - Provide cost effective, respectful indigent burial services Program Performance Measures Cases closed within 60 days of date of interment Applications processed and eligibilty determined within 72 hours Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2005/2006 Actual FY2006/2007 Estimated 100% 100% 100% 100% FY2005/2006 Actual FY2007/2008 Planned 100% 100% FY2006/2007 Adopted FY2007/2008 Adopted 884 201,204 30,168 190,742 48,124 182,926 202,088 220,910 231,050 CHARGES FOR SERVICES 9,564 15,000 15,000 Operating Revenue Sub-Total 9,564 15,000 15,000 0 0 0 0 0 192,524 0 0 205,910 0 0 216,050 202,088 220,910 231,050 0.7 0.7 1.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-69 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: 1000 MANDATED FIDUCIARY SERVICES Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available. Manage wards' income and disbursements. Seek income supplements and investigate the availability of public benefits on behalf of the ward. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service - Improve time management of projects - Reduce inappropriate referrals - Minimize breaches of fiduciary duties Program Performance Measures Average caseload per case manager (National Guardianship caseload recommendation is 40) Initial case staffing within 1 week of appointment Annual reports (5) to Superior Court filed on time FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 55 50 50 82% 100% 85% 100% 85% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,956,451 108,178 16,794 2,041,943 104,607 0 2,175,419 104,799 5,000 2,081,423 2,146,550 2,285,218 446,931 431,120 480,918 3,919 0 0 450,850 431,120 480,918 0 0 0 0 0 1,630,573 0 0 1,715,430 0 0 1,804,300 2,081,423 2,146,550 2,285,218 34.6 35.4 36.6 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Comprehensive Fiduciary Accounting and Case Management Software - is associated with this program. Partial funding of this package provides $100,000 in capital for a new accounting and case management software system. The package requested a total of $178,000 in expenditures ($78,000 for supplies and services and $100,000 in capital). Data presented on this page does not reflect the $100,000 in expenditures that have been adopted, because the budget authority is being retained in the Information Technology Enhancement Fund. 12-70 Pima County FY 2007/2008 Adopted Budget Sheriff Expenditures: 123,407,520 Revenues: FTEs 16,422,327 1,386.6 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 14.90% Operations 29.41% Corrections 32.34% Investigations 17.03% HIDTA 3.40% Forfeitures 2.92% Sources of All Funding Department Revenue 13.27% Operating Transfers 2.73% General Fund Support 84.00% 12-71 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: SHERIFF Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted ADMINISTRATIVE 18,031,870 16,050,627 18,393,246 CORRECTIONS 34,696,091 39,098,280 39,908,618 FORFEITURES 2,437,952 3,600,000 3,600,000 HIDTA 8,106,034 3,185,302 4,190,103 INVESTIGATIONS 16,685,745 19,216,993 21,019,819 OPERATIONS 32,099,457 33,535,450 36,295,734 112,057,149 114,686,652 123,407,520 404,987 105,578 505,769 9,170,021 8,999,888 9,343,888 44,031 102,000 102,000 HIDTA 8,711,011 3,185,302 4,190,103 INVESTIGATIONS 1,035,872 937,723 1,273,119 OPERATIONS 2,068,865 1,404,426 1,007,448 Total Revenues Net Operating Transfers In/(Out) 21,434,787 2,273,921 14,734,917 3,378,000 16,422,327 3,378,000 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,448,357) 89,796,798 0 (393,229) 96,966,964 0 (358,028) 103,965,221 Total Expenditures Funding by Source Revenues ADMINISTRATIVE CORRECTIONS FORFEITURES Total Program Funding 112,057,149 114,686,652 123,407,520 152.5 164.3 162.9 631.7 600.7 595.7 25.5 24.5 24.5 INVESTIGATIONS 195.0 232.0 244.0 OPERATIONS 324.0 343.5 359.5 1,328.7 1,365.0 1,386.6 Staffing (FTEs) by Program ADMINISTRATIVE CORRECTIONS HIDTA Total Staffing (FTEs) 12-72 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATIVE Function Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff department's mission. These services include human resources, financial management, staff training and development, community services, information technology, communications, internal investigations and audits, and other related functions. Program Goals and Objectives The goals and objectives of the Administrative program are organized into three general divisions : Administrative, Information Technology, and Special Investigations. Within each division are sections/units that perform specific functions. ADMINISTRATIVE DIVISION - Compile, process, and analyze the financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues - Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government - Prepare the annual departmental budget - Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements - Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel - Coordinate all operational and training activities conducted at the shooting range - Maintain and upkeep the shooting range and other training facilities - Provide control, distribution, and disposal of fixed assets - Acquire, receive, distribute, and store consumable supplies - Maintain reproduction equipment contracting and control - Initiate, schedule, and manage facility projects, contracts, and maintenance - Perform all duties associated with fleet distribution, assessment, and collision tracking - Maintain auxiliary communication equipment distribution, tracking, and service - Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers - Research, identify, and complete application of state and federal grants - Update policies and procedures for departmental manual - Conduct research to find and compare relevant statistics and data - Coordinate off-duty assignments INFORMATION TECHNOLOGY DIVISION - Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions of the department - Maintain an interface to the Arizona Criminal Justice Information System (ACJIS) network to provide 24 hour access to the National Crime Information Center (NCIC) and the Arizona Crime Information Center (ACIC) - Maintain and support the Department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department - Maintain and support the department's wide area network - Maintain and support the department's local area networks - Maintain the department's web server and Internet services - Provide data storage solutions to meet law enforcement and administrative requirements - Maintain and support the department's nine-mode telephone network and voice messaging systems - Provide personal computer hardware and software support - Provide user training and help desk support - Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services - Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within two weeks of receipt - Successfully pass annual records audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks 12-73 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATIVE - Answer all 9-1-1 calls within nine seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available - Contact complainants filing telephonic reports within two hours of their complaint - Maintain records of unit activities that reflect the services requested and the services deployed in response - Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists OFFICE OF SPECIAL INVESTIGATIONS - Conduct thorough, unbiased investigations of all complaints that the bureau chiefs deem to be of a significant nature to warrant a formal investigation - Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken - Maintain a computerized tracking system of all complaints - Maintain a system for secure storage of internal affairs records and periodically purge said files according to established criteria - Provide quarterly and annual statistical reports to the bureau chiefs, to include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases - Perform operational audits to evaluate the efficiency and effectiveness of departmental operations - Review internal controls for reasonableness and compliance - Review the means of safeguarding assets and verifying their existence - Review the reliability and integrity of financial information - Audit financial records to assess accuracy, completeness, and propriety - Prevent fraud or illegal acts - Provide financial or operating data to management for decision making purposes FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 99.7% 99.9% 164,745 252,254 116,767 35 seconds 9 seconds 99.9% 6 hours 7 weeks 96.8% 6.7% 99.7% 99.9% 174,766 238,139 115,314 36 seconds 9 seconds 99.9% 6 hours 7 weeks 96.5% 3.8% 99.7% 99.9% 177,339 241,197 119,838 35 seconds 9 seconds 99.9% 6 hours 7 weeks 96.6% 5.1% 13 seconds 128 seconds 13 seconds 130 seconds 13 seconds 130 seconds Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,528,662 5,158,340 344,868 9,934,593 5,400,298 715,736 11,555,965 6,155,465 681,816 18,031,870 16,050,627 18,393,246 Program Performance Measures Access to law enforcement database Telephone services for HQ, HIDTA Information Ctr, Jail, Ajo, Foothills, GV, San Xavier, & Rincon offices Database access uptime Telephone service availability Communications logged calls for service 9-1-1 calls 9-1-1 calls from cellular source Average pre-dispatch time on priority one calls Ring time: 9-1-1 calls 10 minute warrant confirmations Average elapsed time for felony warrant entry Average elapsed time for misdemeanor warrant entry Priority 1 calls dispatched in less than 2 minutes Ratio of telephone reports received to total calls for service Ring time: all other calls Average length of time : 9-1-1 calls Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 17,499 0 0 1,675 200 65,948 62,275 30,000 30,000 81,449 324,562 30,200 75,378 95,948 409,821 (1,024) 0 323,538 12-74 75,378 0 409,8218 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATIVE IA (1,024) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 62,056 17,564,827 0 0 15,945,049 0 0 17,887,477 18,031,870 16,050,627 18,393,246 152.5 164.3 162.9 Supplemental Packages Approved Supplemental Package K - Furniture, Fixtures, and Equipment - Administration Bureau - is associated with this program. Funding of this package provides $20,000 for supplies and services and $250,000 for capital for dial dictation and telephone equipment. The package requested a total of $195,045 for supplies and services and $1,107,460 in capital. Data presented on the previous page does not reflect the $270,000 in expenditures that have been adopted, because the budget authority is being retained in the Information Technology Enhancement Fund. Supplemental Package N - Border Crime Unit - is associated with this program. Partial funding of this package provides $420,053 for personal services, $54,635 for supplies and services, and $491,418 in capital. The package requested a total of $1,579,287 in expenditures ($562,195 for personal services, $93,654 for supplies and services, and $923,438 in capital). Data presented on the previous page includes $763,327 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 12-75 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 CORRECTIONS Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates waiting transfer to their institutions or remanded to Pima County. Services in this program include: transportation of inmates to and from court appearances and other institutions; the care and custody of those inmates while outside the confines of bureau facilities; providing necessary sustenance; meeting basic human needs; and maintaining the rights of each prisoner. Program Goals and Objectives The goals and objectives of the Corrections program are organized into three general divisions: Housing Operations, Security Support, and Inmate Processing. HOUSING OPERATIONS DIVISION - Provide custodial care of pretrial adult male and female inmates, juvenile male and female inmates, and male and female inmates on suicide watches and/or diagnosed as mentally ill - Provide safe and secure housing of inmates - Provide scheduled and special visits for inmates with their families and friends - Facilitate professional contact visitation between inmates and their attorneys, officers of the courts, health or mental care professionals, and representatives of any law enforcement agencies on an "as requested" basis - Facilitate delivery of three meals a day, access to medical and psychiatric care, access to recreational activities, and scheduled programs to inmates - Facilitate inmate court attendance - Facilitate juvenile inmate attendance at Court Alternative Program for Education (CAPE) classes and activities conducted in the juvenile housing unit - Provide custodial care of sentenced adult male and female inmates who are part of the Work Furlough/Work Release programs - Provide placement into court ordered treatment programs or participation in release programs - Provide inmate labor for kitchen, sanitation, landscaping, material management, supply, and laundry sections, as well as special work crews as required - Provide job skill training to inmates who are sentenced to working in the community in cooperation with community agencies and Adult Probation department - Provide custodial care of pretrial adult male inmates and any adult male inmate on a disciplinary or administrative segregation status - Process all new arrests through a photo and fingerprint identification system - Process all book ID release inmates as ordered through the courts - Process all sentenced inmates as ordered through the courts SECURITY SUPPORT DIVISION - Provide a safe and secure setting for the staff, inmates, and public while at the Pima County Detention Center - Provide good customer service to visitors who come to the facilities - Provide liaison and helpful information that result in a safer environment - Investigate security matters within the Corrections Bureau including criminal and in-house activities that warrant investigation - Gather intelligence information on gangs and security threat groups to be shared/disseminated with other law enforcement agencies - Safeguard inmate property and evidence within the facilities - Ensure that mail within the facilities is screened for contraband items and drugs - Handle grievances, hearings, policy and procedures, statistics, information gathering, and special reports for the Corrections Bureau - Oversee inmate programs such as educational and religious services - Provide safe and secure transportation of inmates to and from their court appearances as scheduled - Provide safe and secure transportation of inmates to the Arizona State Department of Corrections intake center after they have been sentenced to prison INMATE PROCESSING DIVISION - Provide food services for all inmates in the corrections facilities - Maintain and provide the necessary supplies for all inmates and staff (items provided to inmates include bedding, uniforms, towels, and sanitation goods) - Perform all duties associated with booking, inmate records, and classification records - Process all bookings, court paperwork from multiple jurisdictions, sentence computations, and warrant checks, and inmate releases - Maintain custody files on every inmate in custody including all booking and court information as well as internally generated documents - Provide timely and effective initial classification, reclassification, and counseling of inmates - Perform daily sanitation procedures on the corrections facilities and grounds - Oversee improvement projects, handle fire and occupational safety issues, and liaison with Facilities Management on maintenance and construction projects 12-76 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 CORRECTIONS Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failures to release (cases) FY2005/2006 Actual FY2006/2007 Estimated 42,280 1,896 25,056 2 1 0 9 10 44,182 1,975 26,391 1 1 2 6 18 FY2007/2008 Planned 46,170 2,056 27,797 0 0 0 0 0 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 28,193,852 6,429,582 72,657 31,499,491 7,298,520 300,269 32,555,107 7,126,011 227,500 34,696,091 39,098,280 39,908,618 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST 2,207 0 0 6,496,266 6,470,000 6,810,000 20,028 1,000 0 6,518,501 6,471,000 6,810,000 458,286 400,000 400,000 1,348,675 1,300,000 1,300,000 62,896 15,000 25,000 722,152 700,000 700,000 2,592,009 2,415,000 2,425,000 INTERGOVERNMENTAL 59,511 113,888 108,888 Grant Revenue Sub-Total 59,511 113,888 108,888 (120,000) (120,000) (120,000) 0 (908,786) 26,554,856 0 (393,229) 30,611,621 0 (358,028) 31,042,758 34,696,091 39,098,280 39,908,618 631.7 600.7 595.7 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-77 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 FORFEITURES Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 316,491 2,103,133 18,328 0 3,600,000 0 0 3,600,000 0 2,437,952 3,600,000 3,600,000 Program Performance Measures None submitted Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 0 100,000 100,000 5,534 2,000 2,000 MISCELLANEOUS 20,497 0 0 MEMO REVENUE 18,000 0 0 44,031 102,000 102,000 2,393,921 3,498,000 3,498,000 0 0 0 0 0 0 0 0 0 2,437,952 3,600,000 3,600,000 0.0 0.0 0.0 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-78 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 HIDTA Function Receive High Intensity Drug Trafficking Areas (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by High Intensity Drug Trafficking Area grant. The HIDTA funds are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. (Note: In prior years, the Sheriff department was the administrator and recipient of HIDTA funds. The department relinquished the role of administrator in fiscal year 2005/06 and will no longer distribute funds to other law enforcement agencies. The Arizona Criminal Justice Commission has assumed the role of administrator beginning in fiscal year 2006/07.) Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,152,667 6,691,431 261,936 998,060 2,187,242 0 1,267,318 2,922,785 0 8,106,034 3,185,302 4,190,103 8,518,070 3,185,302 4,190,103 Program Performance Measures None submitted Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 192,941 0 0 8,711,011 3,185,302 4,190,103 0 0 0 0 0 0 0 0 0 8,106,034 3,185,302 4,190,103 25.5 24.5 24.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (604,977) 0 12-79 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 INVESTIGATIONS Function Provide criminal investigation, homeland security, judicial services, and other technical support functions for the department. Description of Services Provide criminal investigations, homeland security, judicial services, and other technical support functions for the department. Program Goals and Objectives The goals and objectives of the Investigations program are organized into two general divisions: Criminal Investigations and Homeland Security. Within each division are sections/units that perform specific functions. CRIMINAL INVESTIGATIONS DIVISION - Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate - Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, and intelligence - Provide investigative services for burglary, community problems, crimes against children, auto theft, arson, fraud, and other economic crimes - Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses HOMELAND SECURITY DIVISION - Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies - Apply and obtain state and federal funds to procure emergency response equipment - Provide building security services for Pima County government buildings and physical facilities - Provide management oversight of contract security services - Provide County departments and assist with development of building security plans as requested by County facilities - Conduct background screening of security guard applicants and private contractors/employees - Provide security surveys for Pima County government buildings and physical facilities - Maintain safety and security at the Superior Court, Juvenile Court, and Justice Court - Provide detention of inmates prior to, during, and after their court appearance - Provide court surveillance - Carry out the statutory mandates imposed on the Sheriff by ARS 11-441, 11-446, and 11-447 to serve process and notices in the manner prescribed by law - Enforce the statutory obligations assessed to the Sheriff by ARS 42-19108 through 42-19118 regarding the collection of delinquent personal property taxes (all personnel in carrying out this mission will apply the principles of "Due Diligence") - Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service within ten judicial days after date of receipt - Complete 90% of all Writs of Restitution within eight judicial days after receipt - Collect delinquent tax or appropriately clear at least 90% of all delinquent tax warrants issued to the Sheriff for collection within a calendar year - Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes - Transcribe physical arrest reports so that the finished product is available to the court liaison prior to initial appearance (within 24 hours of arrest) - Transcribe case reports requested by Homicide, Internal Affairs, and other criminal investigation units where an arrest is imminent - Transcribe all other reports within three days of receipt - Provide instructional services for new employee introduction to the dictation system - Perform quality control and make corrections to incident reports per deputy instructions - Provide around the clock expert technical crime scene processing and evidence gathering services to support the department's law enforcement mission - Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners - Provide around the clock, highly technical, crime scene processing and evidence collection services - Meet departmental requests for public relations photography services - Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services) - Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release - Provide in house photographic processing services in support of the department's law enforcement and other units - Provide statutorily mandated sex offender registration services - Support the department's law enforcement function and provide a service to the public by maintaining a system of secure, safe, efficient storage of property and evidence coming into possession of the department, providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence 12-80 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 INVESTIGATIONS operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions. - Identify and dispose of all evidence associated with misdemeanor cases no longer needed for criminal prosecution - Dispose of unnecessary marijuana inventory - Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund - Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment - Provide crime lab services in support of the department's criminal investigation function - Collect, process, maintain, and disseminate criminal and traffic information generated by the department - Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies - Provide courtroom testimony as required by subpoena - Process and distribute incoming documents as required by other agencies - Maintain an audit trail of financial transactions - Administer document transfer and retention schedules - Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS) - Provide customer service and information to the public and law enforcement personnel Program Performance Measures Calendar year clearance % - violent crimes Calendar year clearance % - property crimes FY2005/2006 Actual FY2006/2007 Estimated 52% 13% 60% 15% FY2007/2008 Planned 60% 16% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 14,588,874 1,759,104 337,767 16,620,970 2,562,123 33,900 17,795,024 3,166,295 58,500 16,685,745 19,216,993 21,019,819 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues TAXES 60,072 48,000 48,000 LICENSES & PERMITS 15,800 15,500 15,500 INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 2,606 0 0 148,605 155,000 447,000 32,704 0 0 259,787 218,500 510,500 774,685 719,223 762,619 1,400 0 0 776,085 719,223 762,619 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (33) 15,649,906 0 0 18,279,270 0 0 19,746,700 16,685,745 19,216,993 21,019,819 195.0 232.0 244.0 Supplemental Packages Approved Supplemental Package N - Border Crime Unit - is associated with this program. Partial funding of this package provides $420,053 for personal services, $54,635 for supplies and services, and $491,418 in capital. The package requested a total of $1,579,287 in expenditures ($562,195 for personal services, $93,654 for supplies and services, and $923,438 in capital). Data presented on the previous page includes $75,969 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 12-81 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 OPERATIONS Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services The Operations program deploys commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. This program implements community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Also included in this program are specially trained officers to support the patrol functions. Program Goals and Objectives The goals and objectives of the Operations program are organized into two general divisions: Patrol and Support Operations. PATROL DIVISION Patrol Districts - Ajo, Foothills, Green Valley, Rincon, San Xavier, and Tucson Mountain - Answer emergency and non-emergency calls for services from the public - Investigate all traffic incidents - Enforce Arizona state laws and County ordinances - Conduct proactive patrols 24 hours a day, seven days a week - Facilitate a safe environment and improve the quality of life for the citizens of Pima County, in part, through active community policing SUPPORT OPERATIONS DIVISION Special Operations includes the following units: Motorcycle Enforcement, Traffic Investigations, School Resource Officers, Park Enforcement, Search & Rescue, and Sheriff's Posse. Tactical Response includes the following units: Air Unit, Bomb Squad, Canine, Hostage Negotiations, SWAT (Special Weapons & Tactics), Safe Streets, Regional SWAT Training and Border Crime Unit. - Provide law enforcement support and services to all department districts and sections with specialized investigations and challenging events Program Performance Measures Calls for service Arrests On-site calls Response time (minutes) - Metro Response time (minutes) - County Wide FY2005/2006 Actual FY2006/2007 Estimated 154,330 23,186 23,261 6:07 7:48 160,000 20,736 24,000 6:15 7:50 FY2007/2008 Planned 170,000 24,000 25,000 6:00 7:45 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 24,052,398 5,914,923 2,132,136 27,337,286 5,626,653 571,511 28,859,777 7,335,855 100,102 32,099,457 33,535,450 36,295,734 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues LICENSES & PERMITS 250 0 0 CHARGES FOR SERVICES 926 0 0 10,000 FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total 9,966 10,000 19,667 0 0 30,809 10,000 10,000 INTERGOVERNMENTAL 2,038,056 1,394,426 997,448 Grant Revenue Sub-Total 2,038,056 1,394,426 997,448 0 0 0 0 3,383 30,027,209 0 0 32,131,024 0 0 35,288,286 32,099,457 33,535,450 36,295,7347 324.0 343.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-82 359.5 Pima County FY2007/2008 Adopted Budget Program Summary Department: SHERIFF Program: 1000 OPERATIONS Supplemental Packages Approved Supplemental Package G - Mobile Data Computer Replacement - is associated with this program. Funding of this package provides $1,050,000 in capital for the second year of a two year plan to replace mobile data computers in patrol vehicles. Data presented on the previous page does not reflect the $1,050,000 in expenditures that have been adopted, because the budget authority is being retained in the Information Technology Enhancement Fund. Supplemental Package H - COPS in Schools '05 Grant - is associated with this program. Funding of this package provides $96,050 for personal services and $92,442 for supplies and services which represent Pima County's annual matching requirement for four deputies for the COPS in Schools '05 grant. Data presented on the previous page includes $188,492 in additional expenditures. Supplemental Package I - Furniture, Fixtures, & Equipment - Operations Bureau - is associated with this program. Partial funding of this package provides $122,500 for supplies and services, and $37,500 in capital for patrol equipment. The package requested a total of $1,603,625 in expenditures ($288,600 for supplies and services, and $1,315,025 in capital). Data presented on the previous page includes $160,000 in expenditures. Supplemental Package N - Border Crime Unit - is associated with this program. Partial funding of this package provides $420,053 for personal services, $54,635 for supplies and services, and $491,418 in capital. The package requested a total of $1,579,287 in expenditures ($562,195 for personal services, $93,654 for supplies and services, and $923,438 in capital). Data presented on the previous page includes $126,810 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 12-83 This page intentionally left blank. 12-84 Pima County FY 2007/2008 Adopted Budget Superior Court Expenditures: 45,550,724 Revenues: FTEs 14,205,532 664.0 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Jury Commissioner Law Library 0.73% 0.97% Interpreter 0.91% Information Services 5.72% Pretrial Services 4.88% Fill the Gap - Other 1.32% Adjudication 31.30% Conciliation Court 3.68% Calendar Services 1.64% Administration 7.26% Adult Probation 41.59% Sources of All Funding Department Revenue 31.19% General Fund Support 65.56% Fund Balance Decrease 3.25% 12-85 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: SUPERIOR COURT Expenditures by Program ADJUDICATION ADMINISTRATION FY2005/2006 Actual FY2006/2007 Adopted 12,360,859 FY2007/2008 Adopted 13,521,349 14,260,253 2,651,166 3,010,405 3,306,955 18,437,264 17,568,005 18,934,831 CALENDAR SERVICES 672,177 770,923 747,930 CONCILIATION COURT 1,275,009 1,559,690 1,676,801 450,175 482,200 603,384 3,290,277 2,514,910 2,604,378 334,211 360,230 416,685 JURY COMMISSIONER 310,572 347,230 334,466 LAW LIBRARY 421,935 480,607 442,259 2,041,684 2,257,854 2,222,782 42,245,329 42,873,403 45,550,724 1,920,633 1,636,400 1,641,418 7,375 0 0 10,561,760 10,072,038 11,358,118 ADULT PROBATION FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER PRETRIAL SERVICES Total Expenditures Funding by Source Revenues ADJUDICATION ADMINISTRATION ADULT PROBATION CONCILIATION COURT 783,140 542,768 543,236 INFORMATION SERVICES 633,654 524,200 459,544 LAW LIBRARY 207,208 211,524 203,216 13 0 0 Total Revenues Net Operating Transfers In/(Out) 14,113,783 0 12,986,930 0 14,205,532 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 89,394 28,042,152 0 1,282,697 28,603,776 0 1,478,636 29,866,556 Total Program Funding 42,245,329 42,873,403 45,550,724 167.9 172.3 175.0 PRETRIAL SERVICES Staffing (FTEs) by Program ADJUDICATION ADMINISTRATION 43.8 44.2 44.2 305.5 307.2 310.0 CALENDAR SERVICES 18.0 18.0 18.0 CONCILIATION COURT 19.0 19.0 22.0 9.2 10.2 10.2 ADULT PROBATION FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES 25.5 25.5 25.5 INTERPRETER 6.0 6.0 6.8 JURY COMMISSIONER 8.0 8.0 8.0 LAW LIBRARY 4.0 4.0 4.0 PRETRIAL SERVICES 40.3 40.3 40.3 Total Staffing (FTEs) 647.2 654.7 664.0 12-86 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADJUDICATION Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Ensure the security of citizens and staff occupying or visiting court facilities. Program Goals and Objectives - Provide for the timely, fair and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Ensure safety of public and employees occupying court facilities and safeguard all physical assets Program Performance Measures Population served Total cases filed Total cases pending Visitors screened entering building FY2005/2006 Actual FY2006/2007 Estimated 957,635 23,835 28,748 714,400 980,977 24,101 29,189 781,698 FY2007/2008 Planned 1,003,918 24,314 29,697 859,867 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,072,000 2,216,653 72,206 11,190,915 2,283,434 47,000 11,700,276 2,551,977 8,000 12,360,859 13,521,349 14,260,253 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 364,503 262,000 262,000 CHARGES FOR SERVICES 174,955 125,023 125,023 37,982 10,000 10,000 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 577,440 397,023 397,023 929,012 867,098 885,000 190 0 0 28,130 15,400 31,400 151 0 0 957,483 882,498 916,400 385,721 356,879 327,995 (11) 0 0 385,710 356,879 327,995 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (528,979) 10,969,205 0 (355,998) 12,240,947 0 (378,407) 12,997,242 12,360,859 13,521,349 14,260,253 167.9 172.3 175.0 12-87 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADJUDICATION Supplemental Packages Approved Supplemental Package B - Partial Replacement of Byrne Grant for Judges - is associated with this program. Funding of this package provides $82,473 in personal services to replace lost grant funding for two pro tempore judges. Data presented on the previous page includes $82,473 in additional expenditures. Supplemental Package E - Security System Upgrades - is associated with this program. Funding of this package provides $207,000 for supplies and services for the first year of a three year lease agreement for security system equipment. Data presented on the previous page includes $207,000 in additional expenditures. Supplemental Package G - First Floor Security Personnel - is associated with this program. Funding of this package provides $63,830 for personal services, $3,500 for supplies and services, and $8,000 in capital for two court security officers. Data presented on the previous page includes $75,330 in additional expenditures. Supplemental Package B (Mandated Services) - Increased Costs of Mandated Services - is associated with this program. Funding of this package provides $150,000 in supplies and services for providing jurors, Rule 11 evaluations, and per diem interpreter costs. Data presented on the previous page does not reflect the $150,000 in expenditures that have been adopted, because the budget authority is being retained in the Budget Stabilization Fund. 12-88 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADMINISTRATION Function Provide administrative services to the court and its departments. Description of Services Services provided include human resources management, training and education, facility and resource management, research and statistical information, and financial management. Program Goals and Objectives - Continue efforts to obtain outside funding in support of court operations - Ensure all mandated services are provided - Establish protocols for achieving mandates with continuing efforts - Ensure adequate security - Enhance responsiveness to the needs of the judicial divisions - Ensure that all employees achieve mandatory training requirements - Maintain suitable facilities in which to hold court - Produce mandated monthly Supreme Court reports filed on a timely basis - Process sufficient applications to fill all openings as needed. - Analyze and develop job descriptions for new or evolving classifications. - Procure necessary goods and services for Superior, Juvenile and Justice Courts - Provide research and statistics on work units management and status reports - File all external financial reports on time - Process 90% of invoices within one week of receipt Program Performance Measures Court staff supported (includes Juvenile Court) Job applicants processed Job analysis activities (descriptions/audits) Sponsored training sessions Management & statistic reports Financial reports filed timely Invoices processed within 1 week FY2005/2006 Actual FY2006/2007 Estimated 1,200 3,423 35/23 335 77,781 100% 85% 1,200 5,000 60/67 350 81,195 100% 85% FY2007/2008 Planned 1,240 5,000 50/35 375 77,817 100% 90% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,276,144 345,441 29,581 2,655,512 354,893 0 2,844,326 462,629 0 2,651,166 3,010,405 3,306,955 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 3,527 0 0 MISCELLANEOUS 3,848 0 0 7,375 0 0 0 0 0 0 0 2,643,791 0 0 3,010,405 0 0 3,306,955 2,651,166 3,010,405 3,306,955 43.8 44.2 44.2 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-89 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADULT PROBATION Function Serve the court, actively promote community safety, facilitate positive behavioral change in probationers, and to respect victim rights. Description of Services Provide the court with the highest quality information available to assist in judicial decisions. Assess defendants' risk to the community, identify and address their needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Seek victims' input and facilitate their involvement in the restoration process. Monitor and facilitate probationer compliance with court orders and laws, reward progress, and respond appropriately to violations. Participate in the research, development, and advancement of community supervision. Program Goals and Objectives - Deliver presentence reports to the court 2 days prior to sentencing - Attempt to maintain statutory caseload ratio of 60:1 - Support the Drug and Mental Health Court models that address specific offender populations - Continue to provide specialized services that address specific offender populations, including chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders - Maintain the Adult Probation Enterprise Tracking System (APETS) - Promote the development of motivational interviewing skills for line staff - Increase participation in the Literacy Education and Resource Network (LEARN) which provides the opportunity to earn a high school equivalency diploma - Continue association with the Fugitive Investigative Strike Team and improve the apprehension of absconders - Continue involvement with the Animal Cruelty Task Force of Southern Arizona - Continue community service involvement with three neighborhood Weed and Seed projects, which attempt to reduce crime in targeted areas Program Performance Measures Average number of probationers Caseload ratios Presentence reports prepared Reports delivered 2 days before sentencing FY2005/2006 Actual FY2006/2007 Estimated 4,190 60:1 4,029 98% 4,446 61:1 4,260 99% FY2007/2008 Planned 4,513 62:1 4,365 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 14,956,572 3,477,583 3,109 15,371,266 2,172,229 24,510 16,313,876 2,620,955 0 18,437,264 17,568,005 18,934,831 1,782 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 1,782 0 0 1,620,869 1,524,451 1,554,047 INTEREST 92,057 57,450 105,000 MISCELLANEOUS 29,896 0 0 1,742,822 1,581,901 1,659,047 8,807,040 8,490,137 9,699,071 10,116 0 0 8,817,156 8,490,137 9,699,071 0 0 0 0 265,250 7,610,254 0 888,855 6,607,112 0 800,641 6,776,072 18,437,264 17,568,005 18,934,831 305.5 307.2 310.0 CHARGES FOR SERVICES Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) 1 Sources Other Funding Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-90 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 CALENDAR SERVICES Function To provide the public, court staff and related agencies with general case information (court hearings and case status) and to assist the court in the efficient processing of cases. Description of Services Assist public with directions, case status, court procedures, and set hearing dates. Schedule judicial officers to hear events and accept paperwork for distribution to the appropriate departments. Process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Set up procedures to implement changes/orders from Presiding Judge and other judges. Program Goals and Objectives - Provide increased assistance to pro per litigants - Increase automation capabilities - Work with division staff to improve case management Program Performance Measures Cases filed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 23,835 24,101 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) 24,314 FY2006/2007 Adopted FY2007/2008 Adopted 658,087 14,090 755,444 15,479 727,961 19,969 672,177 770,923 747,930 0 0 0 0 0 672,177 0 0 770,923 0 0 747,930 672,177 770,923 747,930 18.0 18.0 18.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned 12-91 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 CONCILIATION COURT Function Provide alternatives to litigation in family law cases by order of the court and as provided by statute. Serve as a resource to the community and to the court by providing information, training and education regarding children, marriage, divorce and cultural diversity issues. Description of Services Services include mandatory parent information program classes, mandatory custody/parenting time mediation, evaluation, parenting coordination and conciliation counseling. Administer and monitor the Judicial Supervision Program (JSP), Limited Child Custody Evaluation Panel as well as monitor referrals and billings to the expedited child support and parenting time fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court - Provide accurate and timely information to the family law bench in order to assist the judges in making custody/parenting time decisions for families - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting - Provide ongoing program evaluation to ensure the proper and timely performance of all programs Program Performance Measures Custody/parenting time mediation cases served Custody/parenting time evaluations Evaulation reports prior to settlement conferences Parenting coordinator cases served Conciliation cases served Parent education programs presented JSP cases invoiced Voluntary counseling cases served Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 693 58 50% 5 47 19 1,216 14 831 49 98% 5 44 15 1,216 21 FY2005/2006 Actual FY2007/2008 Planned 831 56 95% 10 55 19 1,216 13 FY2006/2007 Adopted FY2007/2008 Adopted 831,390 443,619 1,021,462 538,228 1,231,026 445,775 1,275,009 1,559,690 1,676,801 Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 0 0 0 732,327 507,800 507,800 23,813 6,500 6,500 5,196 0 0 761,336 514,300 514,300 INTERGOVERNMENTAL 21,804 28,468 28,936 Grant Revenue Sub-Total 21,804 28,468 28,936 0 0 0 0 212,591 804,331 0 288,661 844,904 1,275,009 1,559,690 1,676,801 19.0 19.0 22.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (287,104) 778,973 12-92 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 FILL THE GAP - OTHER COURT DEPARMENTS Function Provide case processing assistance to participating courts in Pima County. Description of Services The Superior Court in Pima County, on behalf of the Clerk of the Superior Court and the Justice Courts will continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/02 . This project is a multifaceted approach to improving criminal case processing and to streamlining workflow. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Program Goals and Objectives - Improve probation collections as a result of continuation of noticing project - Cost savings from utilizing electronic means of document/minute entry distribution - Probation supervision provided for Justice Courts - Automated data transfer for weekend cases from Tucson to Ajo Justice Court - Improved criminal case flow practices Program Performance Measures FY2005/2006 Actual FY2006/2007 Estimated FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Planned None submitted by department Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source 394,019 56,156 0 404,506 30,768 46,926 455,615 92,877 54,892 450,175 482,200 603,384 0 0 0 0 450,175 0 0 482,200 0 0 603,384 0 450,175 482,200 603,384 9.2 10.2 10.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Adopted 12-93 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 INFORMATION SERVICES Function Provide coordinated long range information technology system analysis, planning, and design services in support of all court programs. Provide maintenance and technical assistance for all court technology infrastructure and equipment. Description of Services Conducts day-to-day system and equipment installation, maintenance, operation and administrative support for the court’s data networking system, computers and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court’s presence on the Internet. Typical services include software requirements analysis, design and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue the development of the court's case management system (AGAVE) and meet release deadlines - Continue the development of the court's Pretrial Services system upgrade for completion - Continue to manage a 4 year replacement program for personal computers Program Performance Measures Help Desk calls resolved: During the initial call During the same day Within 24 hours Computer replacements FY2005/2006 Actual FY2006/2007 Estimated 4,152 36% 53% 87% 150 4,800 33% 62% 87% 180 FY2007/2008 Planned 4,800 33% 62% 87% 150 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,565,174 1,262,596 462,507 1,776,810 509,100 229,000 1,789,562 560,816 254,000 3,290,277 2,514,910 2,604,378 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 0 0 0 431,322 384,000 408,000 20,458 6,000 20,000 451,780 390,000 428,000 INTERGOVERNMENTAL 181,874 134,200 31,544 Grant Revenue Sub-Total 181,874 134,200 31,544 0 0 0 0 180,428 2,476,195 0 5,000 1,985,710 0 106,000 2,038,834 3,290,277 2,514,910 2,604,378 25.5 25.5 25.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-94 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 INTERPRETER Function Provide court interpreting service to non-English speaking defendants, witnesses, and victims who are unable to understand the proceedings. The court interpreter is the language conduit which allows the defendant, witness, and victim to be linguistically and cognitively present in the courtroom as well as to allow them to take advantage of services provided by other court departments such as Pretrial Service and Adult Probation. Allow access to the Superior Court, including the Office of the Jury Commissioner, Probate, and Conciliation courts, by limited and non-English speaking members of the public, by providing interpreting, translation, and direct language services and informational literature. Description of Services Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims who are unable to understand court proceedings. Provide language translation services to the court and its departments to facilitate disposition and case management. Program Goals and Objectives - Provide effective coverage to the courts with minimal utilization of per diem interpreters - Ensure effective communication services for the monolingual and deaf - Recruit additional lesser-used language interpreters - Provide 100% interpreting coverage for the court events - Provide enhanced training and workshops to maintain a base of court trained uncommon language interpreters - Reduce the number of events per interpreter (a general guideline is that interpreters should be in court no more than 6 hours per day) Program Performance Measures Interpreted events Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 8,780 9,990 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) 12,487 FY2006/2007 Adopted FY2007/2008 Adopted 319,761 14,450 347,562 12,668 398,851 17,834 334,211 360,230 416,685 0 0 0 0 0 334,211 0 0 360,230 0 0 416,685 334,211 360,230 416,685 6.0 6.0 6.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned Supplemental Packages Approved Supplemental Package H - Additional Interpreter Personnel - is associated with this program. Funding of this package provides $39,002 for personal services and $4,100 for supplies and services for an additional interpreter. Data presented on this page includes $43,102 in additional expenditures. 12-95 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 JURY COMMISSIONER Function Provide qualified jurors to serve on trials in the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, Tucson City Court, state and County grand juries, and other municipal courts as requested. Description of Services Maintain and update the Pima County master jury list from Pima County registered voters and persons licensed by the Arizona Department of Transportation. Coordinate and track juror needs with Calendar Services and the judicial divisions. Summon and qualify prospective jurors. Track and facilitate payment of jurors. Program Goals and Objectives - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for state and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Randomly draw jurors for petit and grand jury panels - Jurors provided to serve on misdemeanor jury trials in Tucson City Court Program Performance Measures Jurors summoned Jurors reporting Jurors drawn on panels Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 117,615 34,402 31,965 114,200 34,900 32,900 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) 119,200 34,900 32,900 FY2006/2007 Adopted FY2007/2008 Adopted 279,486 30,442 644 328,952 18,278 0 313,275 21,191 0 310,572 347,230 334,466 0 0 0 0 0 310,572 0 0 347,230 0 0 334,466 310,572 347,230 334,466 8.0 8.0 8.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned 12-96 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 LAW LIBRARY Function Provide access to current legal materials and information per ARS 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Maintain and develop a collection. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain and inventory judicial collections. Offer alternative ways to access forms as well as alternatives and resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Program Goals and Objectives - Maintain library and research information on the Superior Court Law Library website - Enrich and monitor law library's practice materials within budget (filing fees) - Continue respectful and beneficial customer service - Ensure adequate supply of forms available to all customers Program Performance Measures Patrons using library Material received Reference interviews Westlaw sessions provided (estimated) Items circulated New titles catalogued Library users Form packets sold Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 20,142 7,323 2,958 4,800 1,610 44 20,142 8,007 20,200 7,495 3,261 5,000 1,942 65 21,322 6,248 FY2005/2006 Actual FY2007/2008 Planned 22,000 7,400 2,700 5,000 1,700 100 22,000 9,000 FY2006/2007 Adopted FY2007/2008 Adopted 180,032 241,903 203,024 277,583 162,590 279,669 421,935 480,607 442,259 174,598 195,670 175,000 5,823 3,854 3,216 26,787 12,000 25,000 207,208 211,524 203,216 0 0 0 0 9,624 205,103 0 50,049 219,034 0 58,357 180,686 421,935 480,607 442,259 4.0 4.0 4.0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-97 Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 PRETRIAL SERVICES Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and county misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and county misdemeanor defendant and verify their stated community ties. Research criminal history databases for felony charged defendants (National Crime Information Center, Arizona Crime Information Center, Interstate Identification Index, County Attorney's Prosecutor System, Case Automated Tracking System, Juvenile On Line Tracking System, and the Sheriff Department's Inmate Tracking System). Research databases for misdemeanor charged defendants (Justice Court system, City Court system, Department of Motor Vehicles, and the Sheriff Department's Inmate Tracking System). Contact other third parties who might have information relevant to the release decision (Child Protection Services, parole/probation officers, alleged victims, out of state jurisdictions). Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written, succinct report for the court of the findings and make a recommendation for release suitability. Screen county misdemeanor arrestees for eligibility for pre-release and release those suitable. Provide follow-up contact with those pre-released misdemeanor arrestees to remind them of their court date, and if a defendant failed to appear, follow-up contact is required to arrange for voluntary surrender. Reinvestigate those felony defendants held on bond to determine, with additional information, if the defendant would now be suitable for non-financial release. Initiate the setting of a review hearing with Superior Court, if there is a change in the defendant's circumstances that now warrant a rehearing on conditions of release. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Monitor compliance of conditions of release for each defendant released into the custody of this department and notify the court in a timely manner if a defendant is out of compliance. Identify appropriate referrals for each defendant based on court ordered conditions of release and any defendant identified needs. Minimize the issuance of warrants out of the arraignment court. Arrange for the self-surrender in Superior Court for those cases where warrants issued and the failure to appear does not seem intentional. Maintain an automated data system that is used to track demographic, case, and performance information on each felony pretrial defendant. Compile information related to staff workload and performance measurements. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Provide assurance to the court that conditions of release are being fulfilled by defendants supervised by this department (goal is for eighty-five percent of the defendants released into the custody of Pretrial Services to successfully complete the pretrial release period without incurring pretrial misconduct) - Maintain an automated data system that captures relevant information pertaining to defendants and their cases, as well as information on staff workload measurements - Release 50% of the JP misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Submit written reports to the court at 100% of the hearings to modify conditions of release when notice of such hearings was received - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate of 13.7% Program Performance Measures Felony defendants presented at the jail Felony defendants interviewed & report prepared JP misdemeanor eligible for post-booking release % of eligible defendants released Appearance rate Release modification hearings where notice was received Reports submitted Defendants supervised Defendants without pretrial misconduct Arraignments scheduled Cases where bench warrants issued FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 9,302 99.7% 5,533 55% 84% 1,420 9,300 99.7% 5,962 52% 76% 860 9,532 99.7% 6,206 53% 80% 881 100% 2,638 82% 7,093 6.6% 100% 2,600 84% 7,068 6.5% 100% 2,600 85% 7,244 6.5% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,959,077 82,607 2,191,808 66,046 2,142,254 80,528 Total Program Expenditures 2,041,684 2,257,854 2,222,782 12-98 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 PRETRIAL SERVICES Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS 13 0 0 13 0 0 0 0 0 0 0 2,041,671 0 0 2,257,854 0 0 2,222,782 2,041,684 2,257,854 2,222,782 40.3 40.3 40.3 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-99 This page intentionally left blank. 12-100 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Expenditures MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 70,529,493 12,285,750 25,000,000 70,529,493 12,285,750 25,000,000 107,815,243 107,815,243 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 104,200,546 257,182 5,625,539 168,877,560 104,200,546 257,182 5,625,539 168,877,560 278,960,827 278,960,827 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES ONE PERCENT FOR YOUTH PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 107,815,243 13-1 821,500 3,818,745 1,905,082 89,877 4,934,425 799,173 1,484,246 128,623 100,000 4,833,917 4,406,717 2,365,023 492,607 821,500 3,818,745 1,905,082 89,877 4,934,425 799,173 1,484,246 128,623 100,000 4,833,917 4,406,717 2,365,023 492,607 26,179,935 26,179,935 26,179,935 278,960,827 412,956,005 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Revenues MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 69,765 72,054 69,765 72,054 141,819 141,819 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 106,944,913 257,182 4,722,077 170,487,505 106,944,913 257,182 4,722,077 170,487,505 282,411,677 282,411,677 PUBLIC HEALTH COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 141,819 13-2 2,675,400 1,132,830 2,918,323 338,242 974,801 5,000 3,257,841 1,228,444 2,244,950 923,500 2,675,400 1,132,830 2,918,323 338,242 974,801 5,000 3,257,841 1,228,444 2,244,950 923,500 15,699,331 15,699,331 15,699,331 282,411,677 298,252,827 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH 24.0 3.0 TOTAL INSTITUTIONAL HEALTH 27.0 PIMA HEALTH SYSTEM & SERVICES ADMINISTRATION AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT LONG TERM CARE PROGRAM 112.3 29.5 8.8 56.8 785.0 TOTAL PIMA HEALTH SYSTEM & SERVICES 992.4 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION 25.1 69.6 32.2 4.2 56.3 8.0 18.7 2.5 77.6 62.6 7.3 11.0 TOTAL PUBLIC HEALTH 375.1 1,394.5 TOTAL MEDICAL SERVICES Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 13-3 This page intentionally left blank. 13-4 Pima County FY 2007/2008 Adopted Budget Institutional Health Expenditures: 107,815,243 Revenues: FTEs 141,819 27.0 Function Statement: Oversee the health care services provided to the populations at the County's Adult and Juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital at Kino, formerly known as Kino Community Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Kino - UPI 23.19% Health Care Financing 65.41% Institutional Health 11.40% Sources of All Funding Department Revenue 0.13% General Fund Support 99.87% 13-5 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: INSTITUTIONAL HEALTH Expenditures by Program HEALTH CARE FINANCING FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 69,150,262 68,275,025 INSTITUTIONAL HEALTH 13,568,824 15,579,039 12,285,750 KINO - UPI 19,791,667 14,791,667 25,000,000 102,510,753 98,645,731 107,815,243 Total Expenditures 70,529,493 Funding by Source Revenues HEALTH CARE FINANCING 15,121 0 0 1,098,504 569,765 69,765 0 0 72,054 1,113,625 0 569,765 0 141,819 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 101,397,128 0 0 98,075,966 0 0 107,673,424 Total Program Funding 102,510,753 98,645,731 107,815,243 Staffing (FTEs) by Program HEALTH CARE FINANCING 16.0 24.0 24.0 INSTITUTIONAL HEALTH 2.0 3.0 3.0 18.0 27.0 27.0 INSTITUTIONAL HEALTH KINO - UPI Total Revenues Net Operating Transfers In/(Out) Total Staffing (FTEs) 13-6 Pima County FY2007/2008 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 HEALTH CARE FINANCING Function Fund and administer the County's contributions to state health care programs and Title 36 behavioral health care mandates to the eligible populations. Description of Services Pay the County's contribution of $14,951,800 to the Arizona Health Care Cost Containment System (AHCCCS) Acute Care and $40,971,900 to the Arizona Long Term Care System (ALTCS) programs, as well as $2,248,900 in additional contributions resulting from the October, 2001 implementation of Proposition 204. Contract for and fund $10,563,474 for the County's mandated responsibilities for mental health services. (Note: These four items do not exactly add to the $68,937,919 in budgeted supplies and services because there are other budgeted items in this number.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing mental health care related claims submitted for payment to screen out inappropriate claims, seek other payer sources, and exclude payment for ineligible patients Program Performance Measures Mandated payments to state health programs paid timely All petition claims reviewed (prepayment) for validity and other potential payers FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes yes yes n/a n/a yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,464,447 67,678,171 7,644 1,578,410 66,694,915 1,700 1,580,374 68,937,919 11,200 69,150,262 68,275,025 70,529,493 15,121 0 0 15,121 0 0 0 0 0 0 0 69,135,141 0 0 68,275,025 0 0 70,529,493 69,150,262 68,275,025 70,529,493 16.0 24.0 24.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-7 Pima County FY2007/2008 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 INSTITUTIONAL HEALTH Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analyses of the County's health care components to County administration. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center. Evaluate and audit the County's health care components and report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Program Goals and Objectives - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County - Oversee the County's mandated function to fund forensic examinations for evidence gathering in instances of reported sexual assault Program Performance Measures Monthly audits on staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract terms Forensic examinations are performed and funded as ordered by law enforcement FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 12 12 12 yes yes yes 100% 100% 100% yes yes yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 274,871 13,293,953 275,020 15,304,019 381,326 11,904,424 13,568,824 15,579,039 12,285,750 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 250,000 0 0 MISCELLANEOUS 259,063 69,765 69,765 509,063 69,765 69,765 INTERGOVERNMENTAL 589,441 500,000 0 Grant Revenue Sub-Total 589,441 500,000 0 0 0 0 0 0 12,470,320 0 0 15,009,274 0 0 12,215,985 13,568,824 15,579,039 12,285,750 2.0 3.0 3.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-8 Pima County FY2007/2008 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 KINO - UPI Function Administer the County's contract with University Physicians, Inc. (UPI) for the lease and operation of University Physicians Healthcare Hospital at Kino (UPHH), previously known as Kino Community Hospital. Description of Services Monitor and/or audit the lease contract between Pima County and UPI for compliance to terms of the lease and related contract payments, including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Program Goals and Objectives - Ensure compliance with terms of the lease contract to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Payments to and collections from contractor are made on a timely basis Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes yes yes 100% 100% 100% yes yes yes yes yes yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted SUPPLIES AND SERVICES 19,791,667 14,791,667 25,000,000 19,791,667 14,791,667 25,000,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues 0 0 72,054 Operating Revenue Sub-Total INTEREST 0 0 72,054 Net Operating Transfers In/(Out) 0 0 0 0 0 19,791,667 0 0 14,791,667 0 0 24,927,946 19,791,667 14,791,667 25,000,000 0.0 0.0 0.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-9 This page intentionally left blank. 13-10 Pima County FY 2007/2008 Adopted Budget Pima Health System & Services Expenditures: 278,960,827 Revenues: FTEs 282,411,677 992.4 Function Statement: Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS) and administer a long term care program for the Arizona Long Term Care System (ALTCS). Mandates: ARS Title 36, Chapter 29: Arizona Health Care Cost Containment System Administration, Article 1: Arizona Health Care Cost Containment System and Article 2: Arizona Long-Term Care System Expenditures by Program Ambulatory Program 37.35% Claims Processing Services 0.09% Long Term Care Program 60.54% Community Services System 2.02% Sources of All Funding Department Revenue 100% 13-11 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: PIMA HEALTH SYSTEM & SERVICES Expenditures by Program ADMINISTRATION AMBULATORY PROGRAM FY2005/2006 Actual (3,631,044) FY2006/2007 Adopted FY2007/2008 Adopted 0 0 104,200,546 101,625,178 101,368,476 CLAIMS PROCESSING SERVICES 97,718 257,182 257,182 COMMUNITY SERVICES SYSTEM 5,099,304 4,997,442 5,625,539 HEALTH MANAGEMENT 3,046,731 0 0 LONG TERM CARE PROGRAM 150,127,541 155,143,720 168,877,560 Total Expenditures 256,365,428 261,766,820 278,960,827 535,344 0 0 106,944,913 Funding by Source Revenues ADMINISTRATION AMBULATORY PROGRAM 101,832,331 103,083,625 CLAIMS PROCESSING SERVICES 97,718 257,182 257,182 COMMUNITY SERVICES SYSTEM 4,467,880 4,308,130 4,722,077 LONG TERM CARE PROGRAM 153,395,986 156,370,285 170,487,505 Total Revenues Net Operating Transfers In/(Out) 260,329,259 0 264,019,222 (1,200,000) 282,411,677 (1,655,000) 0 (1,052,402) 0 (1,795,850) Other Funding Sources Fund Balance Decrease/(Increase) 0 (3,963,831) 256,365,428 261,766,820 278,960,827 Staffing (FTEs) by Program ADMINISTRATION 87.6 96.7 112.3 AMBULATORY PROGRAM 26.8 26.8 29.5 8.3 7.8 8.8 Total Program Funding COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT 50.6 51.9 56.8 LONG TERM CARE PROGRAM 766.7 785.1 785.0 Total Staffing (FTEs) 940.0 968.3 992.4 13-12 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 ADMINISTRATION Function Carry salary, benefit, supply, and service expenses relating to Pima Health System (PHS) central services divisions (PHS Administrative Services, Medical Claims Adjudication, Financial Services, Information Services, Provider Services/Contracts, Grievance & Appeals, and Member Services). Description of Services Perform overall administration and the following functions for PHS: Medical Claims Adjudication, Financial Management & Reporting, Information Systems Management, Maintenance & Reporting, Contract Maintenance & Negotiations, Provider Services & Relations Activities, Grievances & Appeals, and Member Services. (Note: The FY 2006/07 and FY 2007/08 Adopted expenditures for this program are allocated out in full to the Ambulatory Program, Long Term Care Program (ALTCS), Community Services System (CSS), and Claims Processing Services.) Program Goals and Objectives - Provide quality administrative services to ensure all programs provide superior healthcare services - Ensure the Ambulatory and ALTCS programs meet mandated AHCCCS operating and financial requirements - Continue to develop new services that provide a positive impact for communities that Pima Health System serves FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 100% yes yes 100% yes yes 100% yes yes yes yes yes yes yes yes 90% 99% n/a yes yes 4 hours 2 hours 90% 99% n/a yes yes 1 hour 4 hours 90% 99% yes yes yes 1 hour 4 hours n/a 98% within 45 days n/a 98% within 45 days 40% 98% within 45 days Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES (6,784,125) 3,153,081 0 0 0 0 (3,631,044) 0 0 Program Performance Measures Vital written materials translated Full compliance with Cultural Competency Program Full compliance with Corporate Compliance/ Grievance Program Current funding maintained w/no Gen Fund Support Accounts Payable & Procurement meet all requirements Claims paid within 30 days Claims paid within 90 days Network Development Plan accepted by AHCCCS Submit quarterly reports within 60 days of qtr end Annual financial audit with no internal control issues Unscheduled database server downtime per month Unscheduled system & application server downtime per yr Response rate to provider satisfaction survey PCP appointments scheduled within 21 days Days to schedule specialist appointments Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES 535,344 0 0 Operating Revenue Sub-Total 535,344 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (4,166,388) 0 0 0 0 (3,631,044) 0 0 96.7 112.3 87.6 13-13 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 AMBULATORY PROGRAM Function Provide quality, cost effective ambulatory/acute medical services to members enrolled in the PHS Arizona Health Care Cost Containment System (AHCCCS) Ambulatory Program in Pima and Santa Cruz counties. Description of Services Provide a variety of medical services to qualified members of AHCCCS ambulatory program. These categories of service include inpatient, emergency, physician, laboratory, radiology, pharmacy, behavioral health, transportation, and other ancillary medical services. Program Goals and Objectives - Improve the quality of services provided to members - Continue to grow in membership - Prepare bid for the new Ambulatory contract and receive award of contract that will take effect in October 2008 Program Performance Measures Medical expense as a percent of operating revenue Administrative expense as a percent of operating revenue Enrolled membership at year end Ambulatory contract awarded FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 94% 5% 94% 6% 91% 8% 29,048 n/a 28,521 n/a 28,749 yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 4,744,121 96,881,057 3,107,052 98,261,424 3,722,384 100,478,162 101,625,178 101,368,476 104,200,546 100,924,142 102,392,734 106,359,781 908,189 690,891 585,132 101,832,331 103,083,625 106,944,913 Total Program Expenditures Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 (207,153) (1,200,000) (1,655,000) 0 (515,149) 0 (1,089,367) 101,625,178 101,368,476 104,200,546 26.8 26.8 29.5 13-14 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 CLAIMS PROCESSING SERVICES Function Provide support to the Department of Institutional Health (General Fund) for their Title 36 and correctional health responsibilities by performing claims processing/payment functions. Description of Services Use Pima Health System claims and financial personnel to ensure timely payment of medical claims. (Note: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements for PHS claims and financial personnel.) Program Goals and Objectives - Minimize administrative and financial burdens to the Department of Institutional Health for their Title 36 and correctional health care responsibilities Program Performance Measures Timely payments to hospitals & other medical providers to obtain quick pay discount Payments within contract provisions Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 100% 100% 100% 100% 100% 100% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 76,300 21,418 146,952 110,230 146,952 110,230 97,718 257,182 257,182 CHARGES FOR SERVICES 97,718 257,182 257,182 Operating Revenue Sub-Total 97,718 257,182 257,182 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 97,718 257,182 257,182 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Revenues Total Program Funding Program Staffing (FTEs) 13-15 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 COMMUNITY SERVICES SYSTEM Function Provide grant funded non medical in-home and community-based services to frail elderly and younger, physically disabled Pima County residents. Description of Services Provide personal care, home nursing, attendant care service, adult day health care, home repair and adaptation, emergency response system, shopper service, sheltered employment, caregiver education and support program, housekeeping, in-home respite, and facility respite services to the residents of Pima County. The system utilizes a case management model to evaluate client needs, authorize and monitor services, and control costs. Program Goals and Objectives - Assist low income elderly and younger disabled residents of Pima County in remaining independent as long as possible in the community setting, enhancing the individual's quality of life and avoiding premature, more costly institutionalization Program Performance Measures Clients served Average case levels maintained by case mgrs Housekeeping allocation utilized FY2005/2006 Actual FY2006/2007 Estimated 2,534 77% 95% 2,700 80% 100% FY2007/2008 Planned 2,700 80% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 497,069 4,602,235 473,929 4,523,513 618,373 5,007,166 5,099,304 4,997,442 5,625,539 0 300 200 0 300 200 INTERGOVERNMENTAL 4,467,880 4,307,830 4,721,877 Grant Revenue Sub-Total 4,467,880 4,307,830 4,721,877 0 0 0 0 631,424 0 689,312 0 903,462 5,099,304 4,997,442 5,625,539 8.3 7.8 8.8 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-16 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 HEALTH MANAGEMENT Function The Health Management program includes salary and benefit expenses relating to mandated health management activities required by both of the Arizona Health Care Cost Containment System (AHCCCS) contracts for the Arizona Long Term Care System (ALTCS) and the Ambulatory Program. The specific services included are: Office of Medical Management, Preventative Health, Maternal & Child Health, Quality Management, Pharmacy Benefit Management, and Utilization Management. Description of Services Provide medical claims, authorization review, pharmacy benefit management, maternal and child health care, early and periodic screening, diagnosis and treatment (EPSDT), practitioner credentialing, fraud/abuse monitoring, concern investigations and concurrent review. (Note: The FY 2006/07 and FY 2007/08 Adopted expenditures for this program are allocated out in full to other department programs, and therefore net to zero.) Program Goals and Objectives - Align the efforts of Pima Health System's medical staff within a distinct program so these personnel can focus on improving the medical care provided to members Program Performance Measures Medical Director reviews/signs all denied prior authorizations Days to review all non-formulary requests 1st trimester pregnant members administered prenatal care EPSDT well-child visits completed Adult women members receiving mammography screening All contracted providers utilized are credentialed Complaints investigated for vailidity All at-risk member cases reassessed every 30 days or less Prior authorization issues resolved within 28 days Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated yes yes yes 7 60% 7 70% 7 61% 81% 49% 81% 52% 82% 55% yes 100% yes yes 100% yes yes 100% yes yes yes yes FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES 3,046,731 0 0 Total Program Expenditures Program Funding by Source 3,046,731 0 0 0 0 0 0 3,046,731 0 0 0 0 3,046,731 0 0 50.6 51.9 56.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-17 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Function Serve as the Arizona Long Term Care System program contractor for Title XIX services in Pima and Santa Cruz counties. Description of Services Provide a complement of services in the Long Term Care program to better serve the medical needs of qualified residents of Pima and Santa Cruz counties to include institutional, home, and community based services (HCBS), medical services, behavioral health services, and case management. The operating costs of Posada del Sol (PDS), the Behavioral Health (BH) team, and the Attendant Care Worker (ACW) program are included in the Long Term Care program. Program Goals and Objectives - Continue to provide medical care that is both fiscally responsible and respectful towards the needs of its members - Maintain current membership, thereby allowing PHS to make a positive impact on the health of qualified residents of both Pima and Santa Cruz counties Program Performance Measures Medical expense as a % of operating revenue Administrative expense as a % of operating revenue Enrolled membership at year end Annual licensing of Adult Foster Care (AFC) homes Quarterly AFC home visit for periodic monitoring Asstd Living Homes/Center residents surveyed ACW "Service Hour" gaps as a % of total svc. hours ACW "Service Gap" occurences as a % of total client days ACW adverse outcomes to clients as a result of service gaps Annual evaluation of behavioral health providers Avail. behavioral hlth svcs fully AHCCCS compliant Well-child EPSDT screened for behavioral needs Case mgr intensive training within 45 days of hire Annual cost effective study for each HCBS member Level of care (LOC) assessment-HCBS members LOC assessment for institutionalized members Maintain BH licensure w/positive ADHS & Medicare reviews Maintain PDS licensure w/positive ADHS & Medicare reviews Maintain good standing with Medicaid/Medicare program requirements Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 88% 5% 3,918 yes yes 20% n/a n/a 90% 6% 3,987 yes yes 20% <1% <1% 91% 8% 4,106 yes yes 20% <1% <1% n/a 0 0 yes yes 75% yes yes every 90 days every 180 days yes yes yes 75% yes yes every 90 days every 180 days yes yes yes 75% yes yes every 90 days every 180 days yes yes yes yes yes yes yes FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 22,692,703 127,434,838 34,565,564 120,578,156 36,610,739 132,266,821 Total Program Expenditures 150,127,541 155,143,720 168,877,560 152,807,105 155,988,443 170,198,321 555,975 361,842 259,957 32,906 20,000 29,227 153,395,986 156,370,285 170,487,505 Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total 13-18 Pima County FY2007/2008 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 (3,268,445) 0 0 (1,226,565) 0 0 (1,609,945) 150,127,541 155,143,720 168,877,560 766.7 785.1 785.0 13-19 This page intentionally left blank. 13-20 Pima County FY 2007/2008 Adopted Budget Public Health Expenditures: 26,179,935 Revenues: FTEs 15,699,331 375.1 Function Statement: Monitor the County's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and prompt medical treatment. Provide animal control and emergency management services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 26, Chapter 2: Emergency Management; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare; Superfund Amendments and Reauthorization Act Title III: Emergency Planning and Community Right-To-Know Expenditures by Program Vital Registration 1.88% Tobacco Prevention & Control 9.03% Administrative Services Community Health & 3.14% Dietetic Svcs 14.59% Consumer Health & Food Safety 7.28% Public Health Nursing 16.83% Directors Office 0.34% Pima Animal Care Center 18.46% Disease Control 18.86% One Percent For Youth 0.38% Mobile Services 0.49% Family Planning 5.67% Emergency Mgt/Homeland Security 3.05% Sources of All Funding Fund Balance Decrease 1.56% Operating Transfers 38.47% Department Revenue 59.97% 13-21 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH Expenditures by Program ADMINISTRATIVE SERVICES FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 425,960 679,011 821,500 COMMUNITY HEALTH & DIETETIC SERVICES 3,433,838 4,110,377 3,818,745 CONSUMER HEALTH & FOOD SAFETY 1,472,330 1,472,931 1,905,082 168,485 67,488 89,877 DISEASE CONTROL 4,110,649 4,302,085 4,934,425 EMERGENCY MGT/HOMELAND SECURITY 1,197,930 913,812 799,173 FAMILY PLANNING 1,709,499 1,930,389 1,484,246 MOBILE SERVICES 147,727 101,610 128,623 DIRECTOR'S OFFICE ONE PERCENT FOR YOUTH 80,500 100,000 100,000 PIMA ANIMAL CARE CENTER 4,403,711 4,710,867 4,833,917 PUBLIC HEALTH NURSING 4,841,648 4,669,955 4,406,717 TOBACCO PREVENTION & CONTROL 1,501,430 1,778,368 2,365,023 444,724 464,416 492,607 23,938,431 25,301,309 26,179,935 0 0 VITAL REGISTRATION Total Expenditures Funding by Source Revenues ADMINISTRATIVE SERVICES (19) COMMUNITY HEALTH & DIETETIC SERVICES 2,574,919 2,947,753 2,675,400 CONSUMER HEALTH & FOOD SAFETY 1,041,872 1,132,830 1,132,830 196,478 0 0 2,876,684 2,758,684 2,918,323 EMERGENCY MGT/HOMELAND SECURITY 707,562 647,491 338,242 FAMILY PLANNING 960,671 945,041 974,801 MOBILE SERVICES 643 0 5,000 DIRECTOR'S OFFICE DISEASE CONTROL ONE PERCENT FOR YOUTH 500 0 0 PIMA ANIMAL CARE CENTER 3,479,474 3,157,841 3,257,841 PUBLIC HEALTH NURSING 1,875,482 1,257,327 1,228,444 TOBACCO PREVENTION & CONTROL 1,501,263 1,778,368 2,244,950 851,743 915,160 923,500 16,067,272 8,782,212 15,540,495 9,515,376 15,699,331 10,072,307 0 245,438 0 408,297 23,938,431 25,301,309 26,179,935 VITAL REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (911,053) Staffing (FTEs) by Program ADMINISTRATIVE SERVICES 23.2 22.3 25.1 COMMUNITY HEALTH & DIETETIC SERVICES 73.5 76.0 69.6 CONSUMER HEALTH & FOOD SAFETY 27.3 26.8 32.2 DIRECTOR'S OFFICE 4.2 4.2 4.2 DISEASE CONTROL 45.7 49.7 56.3 13-22 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH EMERGENCY MGT/HOMELAND SECURITY 9.4 8.9 8.0 FAMILY PLANNING 23.7 23.7 18.7 MOBILE SERVICES 1.7 1.5 2.5 PIMA ANIMAL CARE CENTER 69.5 75.0 77.6 PUBLIC HEALTH NURSING 66.0 64.4 62.6 TOBACCO PREVENTION & CONTROL 5.2 5.8 7.3 VITAL REGISTRATION 9.0 10.2 11.0 358.4 368.5 375.1 Total Staffing (FTEs) 13-23 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ADMINISTRATIVE SERVICES Function Administer and coordinate all County public health services. Provide administrative services and financial support to all programs. Description of Services Manage human resources, finance, inventory supply, information systems, administration, budgetary control, vital records, and youth services. Program Goals and Objectives - Provide all health department programs with efficient support services to enhance the delivery of services rendered to the residents of Pima County Program Performance Measures Contracts managed Personnel managed Facilities managed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 181 358 24 161 368 24 FY2005/2006 Actual FY2007/2008 Planned 165 375 24 FY2006/2007 Adopted FY2007/2008 Adopted 112,836 266,451 46,673 198,377 412,834 67,800 373,734 379,966 67,800 425,960 679,011 821,500 (19) 0 0 (19) 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) 450,393 632,719 766,757 Other Funding Sources Fund Balance Decrease/(Increase) 0 (24,414) 0 46,292 0 54,743 425,960 679,011 821,500 23.2 22.3 25.1 Total Program Funding Program Staffing (FTEs) 13-24 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY HEALTH & DIETETIC SERVICES Function Protect and promote the health of Pima County residents through the administration of programs providing supplemental food, quality and appropriate nutrition education, breastfeeding education, folate education, and referrals to other health and social services as an adjunct to good health care during critical times of growth and development in order to prevent health problems and to improve the health status of eligible women, infants, children and seniors. Description of Services Screen, determine eligibility, (by income, category, nutrition risk, and residence) and enroll low income clients in the Commodity Supplemental Food Program (CSFP/FOOD Plus), AZ Farmer's Market Nutrition Program (AZFMNP), Special Supplemental Nutrition Program for Women, Infants & Children (WIC), and/or Folate Program. Assess health risks including growth monitoring and anemia. Provide clients with appropriate general health, nutrition, breastfeeding, high risk, and other education and information as applicable. Provide folate program education and multivitamin distribution to women of childbearing age to reduce the risk of neurotube birth defects. Program Goals and Objectives - Distribute AZFMNP 12 month coupon booklets to a minimum of 3,000 low income individuals - Complete at least 55,000 certifications of low income women, infants, children, and seniors for WIC and CSFP benefits - Provide a minimum of 100,000 health and nutrition education interventions to WIC and CFSP clients - Provide at least 180,000 WIC food packages, redeemed through local grocery stores for $9 million to low income women, infants, and children - Provide folate program education, intervention, and multivitamin distribution to no less than 4,000 limited income women in their childbearing years Program Performance Measures AZ Farmer's Market coupon booklets issued CSFP food packages issued Folate program participants Nutrition education interventions WIC food packages issued FY2005/2006 Actual FY2006/2007 Estimated 3,273 55,960 3,149 82,548 173,690 3,000 55,000 4,000 100,000 180,000 FY2007/2008 Planned 3,000 55,000 4,000 100,000 180,000 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,588,554 842,887 2,397 3,286,451 802,726 21,200 3,214,398 596,347 8,000 3,433,838 4,110,377 3,818,745 523 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS 523 0 0 2,534,159 2,907,753 2,635,400 40,237 40,000 40,000 2,574,396 2,947,753 2,675,400 Net Operating Transfers In/(Out) 908,322 1,083,361 1,067,155 Other Funding Sources Fund Balance Decrease/(Increase) 0 (49,403) 0 79,263 0 76,190 3,433,838 4,110,377 3,818,745 73.5 76.0 69.6 Grant Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-25 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 CONSUMER HEALTH & FOOD SAFETY Function Enforce environmental health laws pertaining to food, recreational health (public and semi-public pools and spas), the housing sector, and public health nuisances. Description of Services Inspect food service establishments, swimming pools and spas, motels, hotels, and mobile home/RV parks. Address and resolve public health nuisances as defined by Arizona Revised Statutes 36-601. Program Goals and Objectives - Comply with all mandated functions and duties delegated in agreement with Arizona Department of Health Services (ADHS) - Ensure the compliance of regulated facilities and the prevention or elimination of public health nuisances as defined by Arizona Revised Statutes 36-601 Program Performance Measures Food service inspections completed Swimming pool inspections completed Housing inspections completed Plan reviews (food, housing, and pools) Certifications issued (food and pools) Public nuisance complaints investigated FY2005/2006 Actual FY2006/2007 Estimated 6,457 4,183 552 188 1,489 741 8,784 5,000 655 400 2,233 2,223 FY2007/2008 Planned 9,662 5,000 660 425 2,791 2,779 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,335,874 136,456 0 1,310,234 162,697 0 1,585,381 281,056 38,645 1,472,330 1,472,931 1,905,082 1,033,088 1,132,830 1,132,830 8,140 0 0 644 0 0 1,041,872 1,132,830 1,132,830 Net Operating Transfers In/(Out) 455,128 316,914 720,791 Other Funding Sources Fund Balance Decrease/(Increase) 0 (24,670) 0 23,187 0 51,461 1,472,330 1,472,931 1,905,082 27.3 26.8 32.2 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - West Nile Response - is associated with this program. Funding of this package provides $134,270 for personal services, $127,164 for supplies and services, and $36,145 for capital for the detection and mitigation of disease outbreaks from the West Nile virus. Data presented on this page includes $297,579 in expenditures. 13-26 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DIRECTOR'S OFFICE Function Ensure compliance and provision of statutorily mandated services and programs. Ensure compliance and provision of all Board of Supervisors mandated services and policies. Enforce laws and/or ordinances enacted or adopted by the respective jurisdictions relating to public health. Administer and coordinate all County public health services. Set department policy and operational goals and objectives. Serve as secretary for the Pima County Board of Health as mandated by ARS 36-186. Description of Services Administratively and fiscally responsible for 375.1 FTEs and $26,179,935 budget. Public health services provided include but are not limited to Disease Control and Reporting, Family Planning, HIV/AIDS counseling and testing, Community Nutrition and Dietetic Services, Immunizations, Tuberculosis Control, Public Health Nursing, Animal Control, Consumer Heath and Food Safety, and Emergency Management and Homeland Security. Respond to inquiries and requests from members and staff of the Board of Supervisors, County and Deputy County Administrators, and the public. Program Goals and Objectives - Help the residents of Pima County achieve and maintain an optimal level of wellness - Exercise a leadership role in protecting health, preventing disease, and promoting community well-being through adoption of core public health functions and national standards - Encourage an active network of public health and safety professionals and community-based organizations - Systematically collect, assemble, analyze, and distribute information on health of the community - Ensure that quality services, including personal health services needed for the protection of public health in the community, are available and accessible to all persons Program Performance Measures Programs directed Program service sites Grants managed Public Health expenditures per capita General Fund subsidy per capita Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 13 26 36 $25.00 $9.17 13 26 33 $25.79 $9.70 FY2005/2006 Actual FY2007/2008 Planned 13 26 31 $26.08 $10.03 FY2006/2007 Adopted FY2007/2008 Adopted (72,964) 240,096 1,353 (14,687) 82,175 0 7,702 82,175 0 168,485 67,488 89,877 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 16,068 0 0 180,410 0 0 196,478 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 62,887 83,888 0 (27,993) 0 4,601 0 5,989 168,485 67,488 89,877 4.2 4.2 4.2 13-27 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL Function Limit morbidity/mortality of infectious and chronic diseases and public health emergencies in Pima County through prevention, intervention, investigation, surveillance, education, immunization, screening, diagnosis, and treatment. Description of Services Provide medical consultation and direction to Pima County Health Department (PCHD) clinical and disease control programs and activities and staff PCHD clinical programs. Provide medical consultation to community medical providers concerning infectious diseases with potential for public health impact and emergency response activities that have a public health significance or component. Develop and implement standing orders and community disease control measures. Oversee PCHD compliance with relevant regulatory and statutory requirements and PCHD medical laboratory activities. Program Goals and Objectives - Conduct Disease Control activities relating to priority cases under the direction of a physician, based on surveillance and investigation findings - Ensure standing orders are up to date and accurate - Develop protocols for clinical and disease control programs in conjunction with medical consultation - Oversee compliance of all PCHD programs with state and federal regulations Program Performance Measures Priority cases conducted under direction of physician Standing orders updated/reviewed within past year Protocols in clinical and disease control programs reviewed within past year Compliance inspections and audits with no major deficiencies or fines FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a n/a 100% 100% 100% 100% 100% 100% n/a 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,448,209 1,300,688 361,752 2,817,234 1,454,151 30,700 3,558,480 1,345,745 30,200 4,110,649 4,302,085 4,934,425 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS 225 0 0 95,359 137,000 140,000 3,971 0 0 99,555 137,000 140,000 2,770,216 2,616,684 2,778,323 6,913 5,000 0 Grant Revenue Sub-Total 2,777,129 2,621,684 2,778,323 Net Operating Transfers In/(Out) 1,309,269 1,438,178 1,875,088 0 105,223 0 141,014 4,110,649 4,302,085 4,934,425 45.7 49.7 56.3 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (75,304) Supplemental Packages Approved Supplemental Package D - Disease Control Intervention - is associated with this program. Funding for this package provides $34,250 for personal services, $3,398 for supplies and services, and $1,200 for capital for one additional Communicable Disease Investigator. Data presented on this page includes $38,848 in expenditures. 13-28 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Function Prevent or mitigate the loss of life and reduce property damage to the citizens of Pima County from both human and natural disasters in accordance with ARS Title 26 and Pima County Code Title 9. Description of Services Provide professional emergency management services to include planning and prevention, protection, responding and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans and assist municipalities and local governments in developing their plans to ensure the highest level of individual and agency preparedness to respond and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System (NIMS) and National Response Plan (NRP), National Infrastructure Protection Plan (NIPP), and National Preparedness Goals and Guidance. Program Goals and Objectives - Reduce response and recovery costs to the County by providing comprehensive response plans and ongoing mitigation projects to prevent or diminish the loss of life and extent of damage incurred during a disaster - Provide a state of the art emergency operations center to ensure County and local jurisdictions have the ability to communicate and operate with local emergency response agencies, other County, state, and federal response organizations, as well as the public - Maintain a comprehensive County emergency response plan that provides for the survival of the maximum number of people living in Pima County in the event of a natural or human caused disaster - Assist each municipality in developing and maintaining an emergency response plan - Coordinate and conduct regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies in maintaining a multi-hazard mitigation plan that guides local programs to eliminate or reduce the effects of potential disaster on the life and property of County residents, businesses, and public entities - Provide quality recurring emergency management training to County and municipal departments and to local emergency response agencies - Facilitate attendance for local responders at every opportunity to Federal and State emergency management training courses - Participate, upon request, in local organization and jurisdiction, federal agency, and Arizona State Division of Emergency Management emergency response exercises - Provide emergency response and management training opportunities to agency and municipality trainers - Provide an appropriate measured emergency response to include opening and making operational the Emergency Operations Center within one (1) hour of notification by the Board of Supervisors or the County Administrator, by municipality within Pima County, or by an emergency response agency within Pima County Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Schools receiving consultation/training Events for community planning and preparedness activities and exercises Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 40 14 30 33 30 15 283 28 32 3 25 136 350 25 25 75 30 140 350 25 25 25 30 140 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 641,061 324,115 232,754 564,985 264,349 84,478 548,818 250,355 0 1,197,930 913,812 799,173 156,890 116,000 0 13 0 0 156,903 116,000 0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 550,659 531,491 338,242 Grant Revenue Sub-Total 550,659 531,491 338,242 13-29 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Grant Revenue Sub-Total 338,242 Net Operating Transfers In/(Out) 518,472 248,164 430,216 Other Funding Sources Fund Balance Decrease/(Increase) 0 (28,104) 0 18,157 0 30,715 1,197,930 913,812 799,173 9.4 8.9 8.0 Total Program Funding Program Staffing (FTEs) 13-30 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 FAMILY PLANNING Function Provide individuals with information and means to exercise personal choice in determining the number and spacing of their children. Description of Services Provide birth control education, counseling, and methods. Provide reproductive health exams, Pap smears, and pregnancy testing. Provide testing and treatment for sexually transmitted diseases. Provide colposcopy examination and treatment for the follow-up of abnormal Pap smears. Provide community education/outreach. Provide referrals to agencies for tubal ligations, vasectomies, and other medical care needs of clients. Program Goals and Objectives - Provide family planning clinic services to at least 7,300 clients - Provide a minimum of 800 colposcopy clinic encounters - Provide family planning education to at least 2,500 individuals in the community - Continue to expand services, targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, Project Contact, and the Juvenile Detention Center Program Performance Measures Family Planning unduplicated clients served Colposcopy clinic encounters Family Planning clinic encounters Family Planning education encounters FY2005/2006 Actual FY2006/2007 Estimated 5,855 804 10,727 n/a 7,250 800 13,000 2,500 FY2007/2008 Planned 7,300 800 13,500 2,500 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,258,142 448,991 2,366 1,401,369 529,020 0 1,017,709 466,537 0 1,709,499 1,930,389 1,484,246 117,189 120,000 125,000 2,161 0 0 119,350 120,000 125,000 839,082 825,041 849,801 2,239 0 0 Grant Revenue Sub-Total 841,321 825,041 849,801 Net Operating Transfers In/(Out) 791,745 918,171 475,497 Other Funding Sources Fund Balance Decrease/(Increase) 0 (42,917) 0 67,177 0 33,948 1,709,499 1,930,389 1,484,246 23.7 23.7 18.7 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 13-31 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 MOBILE SERVICES Function Maintain and operate a mobile health clinic for use in providing health services in designated sites. Maintain an education van for use in providing education and screening services in designated sites. Description of Services Conduct routine and scheduled vehicle maintenance and coordinate repairs with in-house and outside vendors. Maintain supply inventory and maintenance logs. Operate mobile health clinic to designated sites and during scheduled events. Program Goals and Objectives - Ensure vehicles are maintained and operational for use in providing health services, education, and screenings at designated sites Program Performance Measures Number of times health vehicle used Number of times education van used Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 252 156 250 155 FY2005/2006 Actual FY2007/2008 Planned 250 155 FY2006/2007 Adopted FY2007/2008 Adopted 102,443 30,111 15,173 69,824 31,786 0 99,283 29,340 0 147,727 101,610 128,623 643 0 5,000 643 0 5,000 155,514 94,683 115,385 0 6,927 0 8,238 147,727 101,610 128,623 1.7 1.5 2.5 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (8,430) 13-32 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ONE PERCENT FOR YOUTH Function Use funds available through the program to provide additional health and human services to the target age group (ages 0-19) of youth and young parents. Description of Services Support initiatives and programs directed at improving emotional and physical health of youth living in stressed areas of Pima County through Community Development & Neighborhood Conservation. Program Goals and Objectives - Provide support to community based programs that address health related issues for youth - Provide support to initiatives directed at reducing impact of poverty on youth in distressed areas Program Performance Measures Young parents provided support Youth provided support in school programs Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 219 386 230 425 FY2005/2006 Actual FY2007/2008 Planned 230 425 FY2006/2007 Adopted FY2007/2008 Adopted 80,500 100,000 100,000 80,500 100,000 100,000 500 0 0 500 0 0 80,000 100,000 100,000 0 0 0 0 0 0 80,500 100,000 100,000 0.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-33 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Function Protect the public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Reduce the spread of zoonotic diseases and injuries caused by wild and domestic animals - Ensure that care of all companion animals meet community standards - Mitigate the impact of companion animals on urban lifestyle Program Performance Measures Licenses issued per capita Enforcement calls per capita Animal rabies cases identified Animal bites per capita Dog bites at large per capita Animals handled per capita Animals returned to owner/adopted Education presentations Licenses issued per capita (Ajo) Enforcement calls per capita (Ajo) Animals handled per capita (Ajo) Animals returned to owner/adopted (Ajo) Total licenses issued FY2005/2006 Actual FY2006/2007 Estimated 0.112 0.035 73 0.0027 0.0007 0.0221 30% 100 0.061 n/a n/a n/a 107,160 0.120 0.043 100 0.0025 0.0007 0.0200 37% 130 0.083 0.083 0.099 40% 115,000 FY2007/2008 Planned 0.120 0.040 100 0.0025 0.0007 0.0200 37% 130 0.083 0.083 0.099 40% 115,000 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,339,779 1,004,275 59,657 3,535,605 1,044,582 130,680 3,754,790 948,447 130,680 4,403,711 4,710,867 4,833,917 LICENSES & PERMITS 1,259,539 1,364,800 1,364,800 INTERGOVERNMENTAL 1,364,100 915,890 1,015,890 CHARGES FOR SERVICES 592,479 614,970 614,970 FINES AND FORFEITS 174,780 205,801 205,801 68,143 56,380 56,380 3,459,041 3,157,841 3,257,841 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST (20) 2,063 0 0 18,390 0 0 20,433 0 0 Net Operating Transfers In/(Out) 977,207 1,440,330 1,471,050 Other Funding Sources Fund Balance Decrease/(Increase) 0 (52,970) 0 112,696 0 105,026 4,403,711 4,710,867 4,833,917 MISCELLANEOUS Grant Revenue Sub-Total Total Program Funding 13-34 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Total Program Funding Program Staffing (FTEs) 4,833,917 69.5 75.0 77.6 Supplemental Packages Approved Supplemental Package C - PACC Sheltering - is associated with this program. Partial funding for this package provides for additional staffing and upgrades at the Pima Animal Care Center. The package requested $59,362 for personal services, $3,330 for supplies and services, and $7,900 for capital. Data presented on the previous page does not reflect the $35,296 in expenditures that have been adopted, because the budget authority is being retained in the Budget Stabilization Fund for transfer conditioned on the city of Tucson providing the remaining one-half of funding. 13-35 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Function Promote health programs and protect the health of identified vulnerable populations. Implement effective and efficient preventive nursing interventions that have a beneficial impact on the population's health status in collaboration with departmental interdisciplinary teams, community groups, and relevant neighborhood leaders. Description of Services Support and carry out mandated programs to prevent communicable diseases. Provide preventive, well child services to the underinsured and uninsured. Implement disease and injury prevention services in homes, schools, child care programs, and neighborhoods of at-risk populations. Provide health promotion and education activities to vulnerable populations and initiate services designed to prevent and control communicable diseases. Perform community assessment at the neighborhood level. Support bioterrorism preparedness activities of the department to reduce the impact of terrorist attacks by biological or chemical agents. Program Goals and Objectives - Improve access to health care and health related services through direct provision of services, referral to health care and service programs, identification of at-risk individuals and families, and amelioration of socioeconomic, psychosocial, or health issues that create barriers to health - Serve as the community liaison to establish a public health perspective in program planning and service delivery - Reduce health disparities among at risk populations - Establish community links with health care organizations to facilitate timely and effective referral of individuals needing health related services - Assess and interpret the community's maternal child health status and implement health promotion and education programs based on identified needs - Provide current effective treatment for TB disease to prevent the spread of disease through testing and treatment, and to decrease the pool of disease through surveillance and treatment of latent TB infection of high risk populations - Provide efficient cost-effective community services that address target population needs Program Performance Measures Health promotion activities Childcare consultations/trainings Nursing case management clients Clients with improved outcomes Immunization visits FY2005/2006 Actual FY2006/2007 Estimated 642 527 18,807 80% 23,298 700 600 19,000 85% 25,000 FY2007/2008 Planned 750 700 20,000 85% 27,000 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,534,747 1,281,624 25,277 3,736,511 917,658 15,786 3,548,870 846,628 11,219 4,841,648 4,669,955 4,406,717 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 307 0 0 614,372 643,050 643,050 4,564 0 0 619,243 643,050 643,050 513,128 1,191,210 614,277 CHARGES FOR SERVICES 14,405 0 0 MISCELLANEOUS 50,624 0 72,266 Grant Revenue Sub-Total 1,256,239 614,277 585,394 Net Operating Transfers In/(Out) 3,136,162 3,179,969 2,966,480 0 232,659 0 211,793 4,841,648 4,669,955 4,406,717 66.0 64.4 62.6 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (169,996) 13-36 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 TOBACCO PREVENTION & CONTROL Function Administer Tobacco-Free Ways, Pima County's local project for tobacco education and prevention, funded by the Arizona Department of Health Services. Description of Services Comprehensive tobacco education and prevention services for Pima County residents. Program Goals and Objectives - Decrease initiation of tobacco use among Pima County residents - Provide tobacco cessation classes in health care settings, work places, and in the community - Reduce exposure to second-hand smoke (SHS) among adults and youth Program Performance Measures Number of schools implementing prevention education Number of prevention events and activities Number of tobacco cessation classes Number of sites disseminating SHS information FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 149 170 170 354 45 111 400 70 125 400 70 125 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 252,204 1,249,226 314,308 1,464,060 524,214 1,840,809 1,501,430 1,778,368 2,365,023 1,501,051 1,778,368 2,244,950 212 0 0 1,501,263 1,778,368 2,244,950 0 0 0 0 167 0 0 0 120,073 1,501,430 1,778,368 2,365,023 5.2 5.8 7.3 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-37 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 VITAL REGISTRATION Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth certificates to County residents. Program Goals and Objectives - Register all births and deaths that occur in Pima County - Issue burial transit permits to funeral homes and hospitals for disposal of human remains - Assist Pima County residents with paternity affidavits and affidavits to correct their vital records Program Performance Measures Certificates issued per year Certificates issued by each FTE per year Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 99,030 11,003 103,000 10,098 FY2005/2006 Actual FY2007/2008 Planned 106,000 9,636 FY2006/2007 Adopted FY2007/2008 Adopted 368,452 47,352 28,920 419,603 44,813 0 439,907 49,200 3,500 444,724 464,416 492,607 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 125 0 0 836,854 905,000 905,000 14,764 10,160 18,500 851,743 915,160 923,500 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (407,019) 0 (450,744) 0 (430,893) 444,724 464,416 492,607 9.0 10.2 11.0 13-38 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 250,542,995 250,542,995 250,542,995 250,542,995 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 7,860,426 2,534,910 2,373,601 2,573,077 7,860,426 2,534,910 2,373,601 2,573,077 TOTAL DEVELOPMENT SERVICES 15,342,014 15,342,014 ENVIRONMENTAL QUALITY ADMINISTRATION AIR WASTE WATER TOTAL ENVIRONMENTAL QUALITY 70,628 3,092,895 160,950 1,373,763 70,628 3,092,895 160,950 1,373,763 4,698,236 4,698,236 FACILITIES MANAGEMENT ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING 651,114 217,558 795,380 14,304,196 TOTAL FACILITIES MANAGEMENT 16,353,662 2,080,633 1,667,462 385,414 2,080,633 1,667,462 651,114 217,558 795,380 16,384,829 1,667,462 385,414 20,101,757 GRAPHIC SERVICES GRAPHIC SERVICES TOTAL GRAPHIC SERVICES 811,055 811,055 811,055 811,055 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS PLANNING & DEVELOPMENT RECREATION URBAN PARK OPERATIONS TOTAL NATURAL RESOURCES, PARKS & RECREATION 1,487,552 2,581,955 182,003 3,909,011 8,192,185 49,000 544,396 250,000 1,536,552 3,126,351 432,003 3,909,011 8,192,185 16,352,706 843,396 17,196,102 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY TOTAL PUBLIC WORKS ADMINISTRATION 0 100,000 0 100,000 0 100,000 0 0 100,000 298,624 4,878,731 2,126,386 7,084,841 1,075,742 1,610,361 298,624 4,878,731 2,126,386 7,084,841 1,075,742 1,610,361 17,074,685 17,074,685 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT 14-1 Pima County FY2007/2008 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures SOLID WASTE MANAGEMENT COMMUNITY SERVICES DEVELOPMENT, CLOSURE, AND REMEDIATION RESOURCE MANAGEMENT WASTE MANAGEMENT 138,537 236,065 791,870 7,395,306 138,537 236,065 791,870 7,395,306 TOTAL SOLID WASTE MANAGEMENT 8,561,778 8,561,778 10,098,301 35,516,931 1,721,839 10,098,301 35,516,931 1,721,839 47,337,071 47,337,071 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION WASTEWATER MANAGEMENT CONVEYANCE MAINTENANCE & DEVELOPMENT PLANNING & ENGINEERING TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS 33,617,423 80,595,799 250,542,995 13,350,713 13,098,441 30,844,620 67,960,400 13,350,713 13,098,441 30,844,620 67,960,400 125,254,174 125,254,174 142,263,650 507,019,867 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE VEHICLE REPLACE/DEPRECIATE 3,502,021 4,474,122 1,150,834 2,491,569 2,609,380 5 TOTAL FLEET SERVICES 14,227,926 GRAPHIC SERVICES GRAPHIC SERVICES 1,021,367 TOTAL INTERNAL SERVICE - PUBLIC WORKS 15,249,293 14-2 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 41,267,282 41,267,282 41,267,282 41,267,282 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 13,579,604 382,327 1,159,475 839,540 13,579,604 382,327 1,159,475 839,540 TOTAL DEVELOPMENT SERVICES 15,960,946 15,960,946 ENVIRONMENTAL QUALITY ADMINISTRATION AIR WASTE WATER TOTAL ENVIRONMENTAL QUALITY 30,550 2,157,342 173,075 1,204,788 30,550 2,157,342 173,075 1,204,788 3,565,755 3,565,755 1,492,963 1,758,946 78,509 6,089,839 1,758,946 1,758,946 7,927,294 FACILITIES MANAGEMENT ADMINISTRATION MAINTENANCE & OPERATIONS PARKING GARAGES TOTAL FACILITIES MANAGEMENT 78,509 4,596,876 4,675,385 1,492,963 GRAPHIC SERVICES GRAPHIC SERVICES TOTAL GRAPHIC SERVICES 311,000 311,000 311,000 311,000 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS PLANNING & DEVELOPMENT RECREATION URBAN PARK OPERATIONS TOTAL NATURAL RESOURCES, PARKS & RECREATION 2,000 202,400 2,600 303,350 139,025 70,000 361,346 75,000 72,000 563,746 77,600 303,350 139,025 649,375 506,346 1,155,721 25,433,208 4,500,000 165,000 25,433,208 4,500,000 165,000 30,098,208 30,098,208 45,000 6,932,400 45,000 6,932,400 6,977,400 6,977,400 64,257,867 2,335,656 1,095,000 64,257,867 2,335,656 1,095,000 67,688,523 67,688,523 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT INFRASTRUCTURE RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT TOTAL SOLID WASTE MANAGEMENT TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION 14-3 Pima County FY2007/2008 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues 129,530,336 129,530,336 129,530,336 129,530,336 147,250,228 304,482,465 WASTEWATER MANAGEMENT WASTEWATER MANAGEMENT ADMINISTRATION TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS 5,635,760 110,329,195 41,267,282 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE 17,209,204 775,000 1,000,000 500,000 4 TOTAL FLEET SERVICES 19,484,204 GRAPHIC SERVICES GRAPHIC SERVICES 1,241,000 TOTAL INTERNAL SERVICE - PUBLIC WORKS 20,725,204 14-4 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS 10.5 TOTAL CAPITAL PROJECTS 10.5 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 109.5 23.8 26.7 22.0 TOTAL DEVELOPMENT SERVICES 182.0 ENVIRONMENTAL QUALITY ADMINISTRATION AIR WASTE WATER 12.5 28.9 7.0 12.0 TOTAL ENVIRONMENTAL QUALITY 60.4 FACILITIES MANAGEMENT ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING 10.0 7.0 17.0 128.0 4.0 7.0 TOTAL FACILITIES MANAGEMENT 173.0 FLEET SERVICES FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE VEHICLE REPLACE/DEPRECIATE 3.0 2.0 10.0 27.0 15.0 TOTAL FLEET SERVICES 57.0 GRAPHIC SERVICES GRAPHIC SERVICES 20.6 TOTAL GRAPHIC SERVICES 20.6 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS PLANNING & DEVELOPMENT RECREATION URBAN PARK OPERATIONS 18.0 39.2 11.0 97.0 118.6 TOTAL NATURAL RESOURCES, PARKS & RECREATION 14-5 283.8 Pima County FY 2007/2008 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY 9.0 7.0 21.5 TOTAL PUBLIC WORKS ADMINISTRATION 37.5 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION 9.0 8.0 14.0 13.4 18.0 13.0 TOTAL REGIONAL FLOOD CONTROL DISTRICT 75.4 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT 11.0 42.0 TOTAL SOLID WASTE MANAGEMENT 53.0 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE 80.9 239.5 105.5 TOTAL TRANSPORTATION 425.9 WASTEWATER MANAGEMENT CONVEYANCE MAINTENANCE & DEVELOPMENT PLANNING & ENGINEERING TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION 145.3 82.0 221.0 135.4 TOTAL WASTEWATER MANAGEMENT 583.7 1,962.8 TOTAL PUBLIC WORKS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 14-6 Pima County FY 2007/2008 Adopted Budget Capital Projects Expenditures: 250,542,995 Revenues: FTEs 41,267,282 10.5 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding Wastewater Management Enterprise Fund projects), as detailed in the proposed Fiscal Year 2008/12 Five Year Capital Improvement Plan. Mandates: None Expenditures by Program Capital Projects 100% Sources of All Funding Department Revenue 16.47% Fund Balance Decrease 16.18% Operating Transfers 9.48% Bond Proceeds 57.87% 14-7 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: CAPITAL PROJECTS Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted CAPITAL PROJECTS 121,007,533 155,901,786 250,542,995 Total Expenditures 121,007,533 155,901,786 250,542,995 CAPITAL PROJECTS 35,464,365 35,206,682 41,267,282 Total Revenues Net Operating Transfers In/(Out) 35,464,365 17,529,335 35,206,682 28,947,600 41,267,282 23,757,617 Other Funding Sources Fund Balance Decrease/(Increase) 4,836,000 63,177,833 120,000,000 (28,252,496) 145,000,000 40,518,096 121,007,533 155,901,786 250,542,995 7.3 11.0 10.5 7.3 11.0 10.5 Funding by Source Revenues Total Program Funding Staffing (FTEs) by Program CAPITAL PROJECTS Total Staffing (FTEs) 14-8 Pima County FY2007/2008 Adopted Budget Program Summary Department: CAPITAL PROJECTS Program: 4000 CAPITAL PROJECTS Function The Capital Projects budget reflects anticipated funding for the construction of Pima County funded capital projects valued at $100,000 or more (excluding Wastewater Management Enterprise Fund projects), as detailed in the five year Capital Improvement Plan (CIP). These projects are primarily funded through bond sales. The balance of the funding comes from Capital Projects revenue and operating transfers from other County departments. Description of Services The budgeted amount of $250,542,995 has been developed based upon the following: Facilities Management Transportation Regional Flood Control District Natural Resources, Parks and Recreation Open Space Neighborhood Reinvestment Solid Waste Cultural Resources Sheriff Information Technology Contingency CIP Administration Total CIP $47,049,935 65,381,165 29,722,171 14,872,950 37,800,000 10,921,579 722,000 4,479,449 15,755,456 1,756,000 21,000,000 1,082,290 ____________ $250,542,995 Program Goals and Objectives - Complete capital projects on schedule and within cost projections for fiscal year 2007/08 - Meet the reporting requirements of Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability and Implementation - Obtain additional outside funding to offset the cost of capital projects to County taxpayers Program Performance Measures Bonds sold (excludes sewer revenue bonds) Outside revenue sources FY2005/2006 Actual FY2006/2007 Estimated $4,836,000 $35,464,365 $120,000,000 $35,206,682 $145,000,000 $41,267,282 Program Expenditures by Object FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 0 0 121,007,533 799,786 106,247 154,995,753 711,094 21,262,196 228,569,705 121,007,533 155,901,786 250,542,995 Total Program Expenditures Program Funding by Source FY2006/2007 Adopted FY2007/2008 Planned FY2007/2008 Adopted Revenues INTERGOVERNMENTAL 11,157,270 11,881,420 13,781,039 CHARGES FOR SERVICES 19,100,807 17,407,915 23,517,156 4,639,069 4,176,652 3,598,141 567,219 1,740,695 370,946 Operating Revenue Sub-Total 35,464,365 35,206,682 41,267,282 Net Operating Transfers In/(Out) 17,529,335 28,947,600 23,757,617 Other Funding Sources Fund Balance Decrease/(Increase) 4,836,000 63,177,833 120,000,000 (28,252,496) 145,000,000 40,518,096 121,007,533 155,901,786 250,542,995 7.3 11.0 10.5 INTEREST MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-9 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2007/2008 For a comprehensive list of the active and new projects comprising the fiscal year 2008/12 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2007/08 Adopted Department/Program Facilities Management FM-04-302 Justice Court/Municipal Court Complex FM-04-444 Marana Continental Ranch New Library FM-04-202 Psychiatric Hospital & Crisis Recovery Center FM-07-002 Bank of America Building FM-04-305 Interagency Victim Advocacy Center FM-04-206 Green Valley Performing Arts Center Phase 2 FM-06-003 Administration Building Remodeling FM-04-304 Corrections Jail Security Project FM-06-002 Psychiatric Urgent Care Center FM-05-005 Flowing Wells Library FM-07-003 Public Works Building Renovation Development Services FM-07-004 Public Works Building Renovation Department of Transportation FM-04-204 Animal Care Center FM-04-205 Roy Place Commercial Bldg Restoration FM-07-001 Jackson Employment Center FM-04-446 Wilmot Branch Library FM-04-306 Juvenile Court Build-Out Facilities Management Total: 14,893,751 5,352,941 4,495,864 4,000,000 3,665,342 2,923,766 2,161,428 1,919,983 1,774,621 1,317,000 1,000,000 948,573 767,897 740,000 575,000 362,000 151,769 47,049,935 Transportation TR-97-019 TR-98-031 TR-97-034 TR-03-002 TR-98-006 TR-98-030 TR-RT-038 TR-98-038 TR-05-001 TR-97-018 TR-RT-037 TR-RT-027 TR-RT-036 TR-RT-010 TR-98-028 TR-RT-011 TR-98-025 TR-03-004 TR-RT-039 TR-07-002 TR-05-002 TR-RT-021 TR-05-007 TR-98-001 TR-RT-007 TR-98-015 TR-05-003 TR-RT-035 10,709,936 9,663,405 8,715,205 5,500,000 5,337,257 3,271,892 3,252,098 3,046,858 3,025,022 2,000,000 1,065,000 756,000 749,818 740,000 599,414 550,000 548,047 541,942 527,000 500,000 427,336 400,000 378,026 373,214 345,515 280,600 263,486 246,437 Craycroft Road, River Road to Sunrise Drive Kinney Road, Ajo Way to Bopp Road Valencia Road, Mark Road to Camino De La Tierra Colossal Cave Road: Camino Loma Alta to Vail Road Country Club Road, 36th Street to Milber Valencia Road, Mission Road to Interstate-19 RTA Safety Improvements Transportation Safety Improvements Canoa Road Interchange Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Rd La Canada Drive: River Road to Ina Road Tanque Verde Road: Catalina Highway to Houghton Road Magee Road/Cortaro Farms Road: Magee/La Cholla Intersection La Cholla Boulevard: River Road to Ruthrauff Road Sunrise Drive, Craycroft Road to Kolb Road La Canada Drive: Ina Road to Calle Concordia S. 12th Ave, 38th Street to Los Reales Edwin Road Bike Lane Program Mt. Lemmon Hwy Repairs MP 9.8 to 10.5 Dodge Blvd: Ft Lowell Rd to River Rd Bike Lanes and Sidewalks Valencia Road: Mark Road to Wade Road Sunset Villa Sidewalk/Pedestrian Enhancement River Road, Campbell Avenue to Alvernon Way Magee Rd/Cortaro Farms Rd: La Canada Drive to Thornydale Rd Kolb Road, Sabino Canyon Road to Sunrise Drive Kino Parkway Overpass at 22nd Street I-19 Frontage Rd: Continental Road to Canoa Road 14-10 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2007/2008 For a comprehensive list of the active and new projects comprising the fiscal year 2008/12 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2007/08 Adopted Department/Program Hohokam Middle School Bike Lane, Pathways, and Landscape Homer Davis Elementary Bicycle & Pedestrian Enhancement Swan Road: Los Reales to Valencia Road Hayhook Ranch Road Improvement District Laguna Elementary School Sidewalks/Landscaping Continental Elementary & Middle School Safe Routes Neighborhood Transportation Improvements Alvernon Way, Ft Lowell Road to River Road Picture Rock & Desert Winds Enhancements ADA Pedestrian Improvements Broadway Boulevard: Euclid Avenue to Country Club Colossal Cave Rd: Acacia School to Old Vail Road La Cholla Boulevard, River Road to Magee Road River Rd at Ventana Wash Thornydale Road, Cortaro Farms Road to Linda Vista Boulevard Mainsail Boulevard and Twin Lakes Dr, Twenty-Seven Wash Silverbell Rd at Blanco/ Brawley Washes Transportation Total: 206,178 171,511 170,821 160,297 159,033 151,273 140,000 128,583 84,587 55,013 48,493 42,049 40,748 4,000 4,000 1,000 71 65,381,165 Regional Flood Control District FC-97-028 Mission Wash FC-03-002 Urban Drainage FC-87-046 Floodprone Land Acquisition Program FC-04-509 Santa Cruz River in vicinity of Continental Ranch FC-04-508 Rillito River Linear Park, Alvernon to Craycroft FC-04-501 Floodprone and Riparian Land Acquisition FC-92-005 Arroyo Chico Detention Basin (USACOE) FC-04-510 Canada del Oro River Park, Thornydale to Magee FC-00-004 Santa Cruz River: Cortaro Mesquite Bosque FC-04-502 Urban Drainage Infrastructure Program FC-98-003 Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) FC-04-507 Santa Cruz River, Grant Road to Camino del Cerro River Park FC-04-504 Tohono O'Odham Nation Drainage Improvements FC-04-505 Black Wash Urban Drainage Flood Control Improvements FC-03-003 Oro Valley Flood Control District Levy Drainage FC-04-503 City of South Tucson Urban Drainage FC-92-004 Highlands Wash FC-03-007 Camino Verde/Valencia Box Culvert FC-00-003 Tres Rios del Norte (USACOE Study) FC-03-001 El Rio Medio (USACOE Study) FC-07-009 Santa Cruz River Continental Ranch Remediation Project FC-05-003 Cienega - Empirita Restoration FC-98-005 Rillito/Swan Wetlands (USACOE) FC-04-001 Canada del Oro Flood Hazard Mitigation Project FC-97-009 Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) Regional Flood Control District Total: 4,100,000 3,795,000 2,180,000 2,160,000 2,137,000 2,100,000 2,000,000 1,633,164 1,435,999 1,308,337 1,100,000 1,039,819 893,511 842,542 626,992 600,000 580,000 497,807 300,000 140,000 100,000 49,000 40,000 34,000 29,000 29,722,171 TR-06-004 TR-06-019 TR-03-001 TR-04-001 TR-06-003 TR-06-017 TR-RT-030 TR-97-013 TR-07-001 TR-95-027 TR-RT-017 TR-97-033 TR-98-027 TR-96-003 TR-97-047 TR-98-040 TR-94-006 14-11 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2007/2008 For a comprehensive list of the active and new projects comprising the fiscal year 2008/12 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2007/08 Adopted Department/Program Natural Resources, Parks & Recreation PR-04-437 Pantano River Park, 22nd Street to Michael Perry Park P-46 Columbus Park PR-04-434 Julian Wash Linear Park PR-04-419 Southeast Regional Park/Shooting Range - Phase II PR-04-438 Rio Vista Natural Resource Park PR-04-418 Flowing Wells Community Center PR-04-440 Tortolita Trail System PR-04-422 Catalina Community Park PR-04-426 Rillito Race Track PR-04-439 Marana Cultural and Heritage Park P-34 Oro Valley Cañada Del Oro River Park PR-04-435 Arroyo Chico PR-04-441 Anamax Park Multi-Use Ball Field P-05 Tucson Athletic and Play Field Improvements P-51 Lawrence Community Center PR-04-431 Northside Community Park PR-04-420 Sports Field Lighting of Existing Fields PR-04-436 Atturbury Wash Sanctuary P-56 Thomas Jay Community Center P-18 Armory Park/Children's Museum Improvements P-36 Santa Cruz River Park, Irvington to Valencia PR-04-430 Eastside Sports Complex and Senior Center P-01 Miscellaneous Park System Renovations P-37 Santa Cruz River Community Park PR-04-001 Saguaro Ranch Trailhead PR-04-442 Bicycle Lane on Sahuarita Road T-20 Tortolita Mountain Park Trail System P-32 Rillito Park at Columbus Boulevard District Park P-31 Rillito River Park - Campbell to Alvernon PR-04-425 Mehl-Foothills Park T-23 Various Trail Acquisitions T-21 Various Trailhead Parking/Staging PR-04-432 Southeast Community Park PR-04-433 Houghton Greenway Natural Resources, Parks & Recreation Total: 1,605,000 1,260,574 1,132,560 814,729 809,581 778,207 741,582 737,843 673,127 650,146 586,557 540,000 497,317 455,763 429,770 400,000 363,250 357,892 293,000 233,200 176,816 160,970 150,000 150,000 150,000 146,400 125,000 120,000 100,000 100,000 85,218 27,914 10,534 10,000 14,872,950 Open Space OS-04-120 2004 Open Space Davis Monthan Encroachment Prevention Open Space Total: Neighborhood/Housing Reinvestment NR-04-209 Neighborhood Reinvestment 2004 Authorization HR-04-210 Housing Reinvestment 2004 Authorization Neighborhood Reinvestment NR-1 Neighborhood/Housing Reinvestment Total: Cultural Resources HP-04-404 Fort Lowell Acquisition & San Pedro Chapel 14-12 30,000,000 7,800,000 37,800,000 5,702,869 3,662,472 1,556,238 10,921,579 1,177,542 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2007/2008 For a comprehensive list of the active and new projects comprising the fiscal year 2008/12 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2007/08 Adopted Department/Program Juan Bautista de Anza National Historic Trail Performing Arts Center Rehabilitation Anza National Trail and Campsites Steam Pump Ranch Rehabilitation Dunbar School Canoa Ranch Buildings Rehabilitation (1997 Auth) Empirita Ranch Buildings Rehabilitation Canoa Ranch Buildings Rehabilitation Dakota Wash Site Acquisition Empirita Ranch Buildings Rehabilitation Pantano Townsite Preservation Honey Bee Village Site Acquisition Ajo Curley School Art Institute Cultural Resources Total: 788,281 672,566 406,648 310,000 280,371 231,646 192,771 152,382 104,148 84,000 48,301 29,369 1,424 4,479,449 Wastewater Management WL-04-611 Avra Valley BNROD Expansion WL-04-603 Santa Cruz Interceptor, Prince to Franklin WL-04-610 Marana WWTP Expansion (1.0 mgd) WL-04-601 Roger Road WWTP Rehabilitation WL-04-607 Ina Road WPCF Denitrification WL-07-3L1 Roger Road Odor Control Projects WL-04-602 Miscellaneous Conveyance System Rehabilitation and Repair WL-04-606 Marana Regional Airport Sewer Connection WL-07-3L9 Roger Rd New NdN Facility WL-03-4L1 Federal Prison Sewer System WL-05-4L2 Corona de Tucson WWTF 0.30 to 1.30 MGD Expansion WL-06-2L1 Mission View Wash WL-05-3L2 Capstan Lift Station WL-04-604 Roger Road WWTP to Ina Road WPCF. Plant Interconnect WL-07-5L2 Ina Road Telephone System WL-06-3L3 Valencia Road at Mark Road, Sewer Extension WL-05-3F1 Ina Rd WPCF Safety Railings WL-87-427 Arivaca Junction Wastewater Treatment Facility Sewer Extension WL-05-0L4 SCR Basin Nitrification/Denitrification Implementation Study WL-05-3R2 Variable Frequency Drive at Pump Station No 4 WL-05-3R6 Roger Road SCADA Upgrades WL-91-001 Ina Road WPCF Process Change and Expansion to 37.5 Mgd WL-00-3L1 Marana Colonia Project WL-07-5L3 Ina Road WPCF Ingress/Egress Roadways WL-04-612 Mt. Lemmon Sewer System WL-05-5F4 Ina Rd Recycle Line Modifications WL-97-4L3 Tanque Verde Interceptor, Craycroft to Tucson Country Club WL-05-3L3 Green Valley Flood Control Protection Wall WL-07-5L4 Ina Road WPCF Power Distribution Modification - Ina JOC #02 WL-06-5L1 Ina Road Property Acquisition WL-05-5F5 Ina Struvite Management WL-06-3L1 Continental Ranch Regional Pump Station WL-06-5L3 Ina Plate & Frame Heat Exchangers 25,324,000 21,709,850 9,300,000 6,485,643 4,500,000 4,169,583 3,000,000 2,570,000 2,500,000 2,000,000 2,000,000 1,268,000 1,200,000 1,102,500 525,000 505,000 499,677 412,000 400,038 366,539 350,000 303,179 300,000 300,000 250,000 250,000 209,000 203,744 200,000 198,000 195,000 152,000 150,000 HP-04-403 HP-04-412 HP-97-007 HP-04-406 HP-04-417 HP-97-006 HP-97-003 HP-04-402 HP-04-409 HP-04-401 HP-04-415 HP-04-411 HP-04-416 14-13 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2007/2008 For a comprehensive list of the active and new projects comprising the fiscal year 2008/12 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2007/08 Adopted Department/Program WL-07-2L5 WL-05-5F3 WL-05-0L8 WL-05-3R5 WL-07-4L6 WL-94-4L7 Randolph - Clean Screens with reclaim - not potable - Ina JOC #18 Ina Rd Scum Pumping System Santa Cruz Interceptor Out-of-Service Sodium Hypochlorite Storage Sabino Creek Pump Station Green Valley Sewer Protection Wastewater Management Total: Solid Waste Management SW-97-002 Tangerine Closure SW-97-004 Environmental Remediation/El Camino Del Cerro SW-97-001 Regional Solid Waste Management Solid Waste Management Total: Sheriff SD-04-301 Regional Public Safety Communications System Sheriff Total: Information Technology IT-07-002 33 N Stone IT Upgrades IT-07-001 Library Phone System 2007 Information Technology Total: 124,000 100,000 91,000 90,000 80,000 10,000 93,393,753 484,000 220,000 18,000 722,000 15,755,456 15,755,456 1,200,000 556,000 1,756,000 Total Capital Improvement Projects: 321,854,458 Funded by Wastewater Management: (93,393,753) Administrative Costs: 1,082,290 Capital Improvement Program Contingency Total FY 2006/07 Adopted Capital Projects Fund: 14-14 21,000,000 250,542,995 Pima County FY 2007/2008 Adopted Budget Development Services Expenditures: 15,342,014 Revenues: FTEs 15,960,946 182.0 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support 16.77% Subdivision and Development Review 15.47% Permitting 51.24% Planning 16.52% Sources of All Funding Department Revenue 100% 14-15 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: DEVELOPMENT SERVICES Expenditures by Program PERMITTING FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 8,308,015 9,100,215 PLANNING 2,220,569 2,965,226 2,534,910 SUBDIVISION AND DEVELOPMENT REVIEW 1,635,938 2,613,160 2,373,601 SUPPORT 2,175,296 2,538,982 2,573,077 14,339,818 17,217,583 15,342,014 15,763,082 15,492,476 13,579,604 446,686 369,800 382,327 1,099,290 1,099,456 1,159,475 634,334 278,994 839,540 Total Revenues Net Operating Transfers In/(Out) 17,943,392 0 17,240,726 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 (3,603,574) Total Program Funding 14,339,818 17,217,583 15,342,014 Total Expenditures 7,860,426 Funding by Source Revenues PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT Staffing (FTEs) by Program PERMITTING 0 (23,143) 15,960,946 (2,627,586) 0 2,008,654 100.0 111.5 109.5 PLANNING 23.8 23.8 23.8 SUBDIVISION AND DEVELOPMENT REVIEW 24.7 25.7 26.7 SUPPORT 21.5 22.0 22.0 170.0 183.0 182.0 Total Staffing (FTEs) 14-16 Pima County FY2007/2008 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Function Ensure building safety through the review of construction plans and inspections. Ensure structural compatibility with surrounding neighborhoods, uses, and zones. Ensure proper grading, flood mitigation, and plant preservation on every lot. Description of Services Provide on-site inspections for building codes compliance and other County department requirements including septic inspections and flood plain compliance. Provide plan review of commercial and residential structures and support of those functions. Make zoning determinations and verify permitted uses, heights, and setbacks. Issue addresses and street names, create construction permit applications, issue construction permits and collect fees, review permit applications for required approvals, inspections, and fees. Schedule inspection requests from the public and maintain construction records. Reduce the physical impact of hillside development and protect aesthetics by regulating grading on private and public land. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of the Water Quality and Wastewater Management programs. Program Goals and Objectives - Provide timely, accurate processing of building permits and variance applications - Provide clear and accessible information to help customers understand and comply with requirements - Improve the quality of application packages submitted - Improve the efficiency of enforcement process Program Performance Measures Percent of permits approved within 20 working days from point of initialization Percent first pass approval of plans submitted Percent zoning complaints opened and closed or compliant within 100 working days Percent of zoning complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy Percent building complaints opened and closed or compliant within 100 working days Percent building complaints resolved without the need to refer to County Attorney Percent of variances decided upon by the Board of Adjustment within 30 working days from the time application is accepted Percentage of variance customers who feel employees gave them timely and accurate access to information Percent of building inspections performed on the scheduled inspection date. Percent of building inspections warranting approval that are approved on the first inspection FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 90% 90% n/a n/a 80% 85% 80% 85% n/a 80% 80% n/a 85% 85% n/a 90% 90% n/a 95% 95% n/a 80% 80% n/a 100% 100% n/a 75% 75% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,287,318 2,431,680 589,017 6,141,649 2,958,566 0 6,054,483 1,805,943 0 8,308,015 9,100,215 7,860,426 12,196,115 11,946,410 9,846,397 3,467,819 3,488,088 3,678,501 99,148 57,978 54,706 15,763,082 15,492,476 13,579,604 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 14-17 Pima County FY2007/2008 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 (1,576,550) 0 (7,455,067) 0 (6,392,261) 0 (4,142,628) 8,308,015 9,100,215 7,860,426 100.0 111.5 109.5 14-18 Pima County FY2007/2008 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Function Provide land use planning services including reports, reviews, ordinances, comprehensive plans, and appeals governing land use in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning of land, appeals process of the Boards of Adjustment, hearing officer cases, and Design Review Committee. Prepare zoning code text amendments as required by the elected officials. Description of Services Update, amend, and maintain the comprehensive plan document, plan map, and land use database. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies and airport environs planning maps and studies. Prepare reports, notifications, and analysis on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform necessary field work for analysis and violation issues. Review lot splits, plat note and plat waivers, and modification requests. Prepare Board of Adjustment agenda packets and reports. Oversee and coordinate zoning code text amendments. Record and staff hearing officer cases. Prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing plan amendments - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments - Provide clear and accessible information to help customers understand and comply with requirements - Improve the effectiveness of code text amendments Program Performance Measures Percent of annual Comprehensive Plan Amendment applications acted on by the Board of Supervisors (BOS) by December 15th of the application year Percent of affected agencies that respond by the comment deadline for each Comprehensive Plan Amendment Percent Rezoning applications approved by the BOS within 200 working days from the time accepted by the Planner on Duty Percent of rezoning customers that rate employees highly in terms of assisting them in understanding the Rezoning Process Percent of Code Text Amendments approved / denied by the BOS within 8 months from the time of public initiation or issuance of the case number, whichever occurs first Percent code implementers / interpreters that rate the aggregate code amendments, measured annually, highly in terms of their effectiveness FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 100% 100% n/a 100% 100% n/a 80% 80% n/a 80% 80% n/a 80% 80% n/a 80% 80% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,645,567 543,781 31,221 2,047,302 917,924 0 1,751,799 783,111 0 2,220,569 2,965,226 2,534,910 381,147 300,822 317,243 65,539 68,978 65,084 446,686 369,800 382,327 0 0 0 1,773,883 0 2,595,426 0 2,678,101 2,220,569 2,965,226 2,534,910 23.8 23.8 23.8 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Total Program Funding Program Staffing (FTEs) 14-19 (525,518) Pima County FY2007/2008 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUBDIVISION AND DEVELOPMENT REVIEW Function Review subdivision plats and development plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Department of Transportation, Wastewater Management (WWM), and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for sanitary sewer, grading, paving and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee and Board of Adjustment meetings on infrastructure needs and considerations. Review subdivision plats for zoning compliance. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review and enforce subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely, accurate processing of development plan, subdivision plat, and improvement plan applications Program Performance Measures Percent of Development Plans & Subdivision Plats approved within 350 working days from the time of initialization Percentage of Development Plans & Subdivisions approved on the second submittal Percent of Sewer Improvements approved within 125 working days from when the time of submittal until the approval letter is distributed Percent of approved Sewer Improvements not requiring a revision initiated by PDEQ, ADEQ or WWM Percent of Paving and Grading Improvement Plans approved within 150 working days from the date of submittal Percent of Paving and Grading Improvements approved by the third submittal FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 85% 80% n/a 90% 90% n/a 90% 90% n/a 90% 90% n/a 90% 90% n/a 90% 90% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,222,007 369,440 44,491 1,764,105 849,055 0 1,828,242 545,359 0 1,635,938 2,613,160 2,373,601 1,095,508 1,099,456 1,159,475 3,782 0 0 1,099,290 1,099,456 1,159,475 0 0 0 536,648 0 1,513,704 0 1,739,644 1,635,938 2,613,160 2,373,601 24.7 25.7 26.7 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-20 (525,518) Pima County FY2007/2008 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUPPORT Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department, in cases of emergencies, or as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology permitting operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support for land development. Ensure departmental operations have the needed network and hardware support, Help Desk support, IT Division-controlled service survey support, and electronic government support for land development. Program Goals and Objectives - Provide excellent customer service - Invest in employees - Continue to improve processes - Enhance financial stability Program Performance Measures Percentage of customers who feel employees helped them fully understand and comply with regulatory policies and requirements Percentage of employess completing Individual Development Plan training that expands core competencies to enhance job performance and achieve strategic goals Percentage of core processes (all 11) that achieve measurable process improvements in time, quality and /or cost annually Percentage of department operating costs covered annually by generated revenue Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 80% 80% n/a 80% 80% n/a 100% 100% n/a 100% 100% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 1,662,417 952,249 (439,370) 1,622,756 796,226 120,000 1,651,449 841,628 80,000 2,175,296 2,538,982 2,573,077 294 0 0 554,989 264,860 780,626 79,051 14,134 58,914 634,334 278,994 839,540 0 0 0 0 1,540,962 0 2,259,988 0 1,733,537 2,175,296 2,538,982 2,573,077 21.5 22.0 22.0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-21 This page intentionally left blank. 14-22 Pima County FY 2007/2008 Adopted Budget Environmental Quality Expenditures: 4,698,236 Revenues: FTEs 3,565,755 60.4 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control Expenditures by Program Administration 1.50% Water 29.24% Waste 3.43% Air 65.83% Sources of All Funding Fund Balance Decrease 15.10% Operating Transfers 9.00% Department Revenue 75.90% 14-23 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: ENVIRONMENTAL QUALITY Expenditures by Program ADMINISTRATION AIR FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 103,858 153,501 70,628 3,092,895 2,610,577 2,986,409 WASTE 350,747 264,786 160,950 WATER 616,575 1,196,777 1,373,763 3,681,757 4,601,473 4,698,236 Total Expenditures Funding by Source Revenues ADMINISTRATION 64,020 45,150 30,550 2,227,380 2,118,850 2,157,342 WASTE 201,301 205,025 173,075 WATER 1,208,664 1,442,540 1,204,788 Total Revenues Net Operating Transfers In/(Out) 3,701,365 381,036 3,811,565 399,791 3,565,755 422,936 0 390,117 0 709,545 3,681,757 4,601,473 4,698,236 AIR Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (400,644) Staffing (FTEs) by Program ADMINISTRATION 9.0 13.0 12.5 31.9 29.8 28.9 WASTE 6.0 7.0 7.0 WATER 7.0 13.0 12.0 53.9 62.8 60.4 AIR Total Staffing (FTEs) 14-24 Pima County FY2007/2008 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ADMINISTRATION Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all financial, administrative, and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services . Have knowledgeable and professional employees . Develop and improve new and existing processes to meet customers' needs Program Performance Measures Quarterly activity reports completed Training and development plans updated for all employees Best management practices identified and implemented Process improvements identified and implemented Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 4 n/a 4 100% 4 100% n/a yes yes n/a yes yes FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 527,914 (457,350) 33,294 749,598 (701,097) 105,000 10,128 0 60,500 103,858 153,501 70,628 63,237 45,000 30,400 783 150 150 64,020 45,150 30,550 0 0 0 0 39,838 0 108,351 0 40,078 103,858 153,501 70,628 9.0 13.0 12.5 Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-25 Pima County FY2007/2008 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 AIR Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, provide outreach and education to the public, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research, education, and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Average air monitoring data recovery rate Community education events instituted Stationary source inspections Stationary source permits issued with revisions Activity permits issued NAAQS air pollutant standards met FY2005/2006 Actual FY2006/2007 Estimated 23 98% 315 59 8 1482 yes 23 96% 290 40 10 1400 yes FY2007/2008 Planned 30 96% 305 50 10 1400 yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,399,397 1,123,129 88,051 1,552,313 1,351,996 82,100 1,594,693 1,401,202 97,000 2,610,577 2,986,409 3,092,895 LICENSES & PERMITS 897,191 885,185 807,700 INTERGOVERNMENTAL 169,700 165,047 169,353 52,775 0 0 984 0 25,000 1,120,650 1,050,232 1,002,053 1,088,703 1,060,618 1,155,289 18,027 8,000 0 1,106,730 1,068,618 1,155,289 381,036 399,791 422,936 0 2,161 0 467,768 0 512,617 2,610,577 2,986,409 3,092,895 31.9 29.8 28.9 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-26 Pima County FY2007/2008 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WASTE Function Implement federal, state, and local solid and hazardous waste regulations within Pima County. Description of Services Develop solid and hazardous waste management strategies, issue permits to regulate hauled waste, conduct compliance activities, and provide outreach and education to the public. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Monitor generators of solid waste with respect to the Resource Conservation and Recovery Act (RCRA) requirements. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Ensure the proper handling and disposal of solid and hazardous waste Program Performance Measures RCRA inspections Waste hauler permits issued Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 48 37 625 80 50 38 625 80 FY2005/2006 Actual FY2007/2008 Planned 50 40 625 80 FY2006/2007 Adopted FY2007/2008 Adopted 274,239 42,360 34,148 269,330 (50,844) 46,300 149,950 0 11,000 350,747 264,786 160,950 161,254 165,025 173,075 47 0 0 161,301 165,025 173,075 Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 40,000 0 0 0 40,000 0 40,000 40,000 0 0 0 0 0 149,446 0 59,761 0 (12,125) 350,747 264,786 160,950 6.0 7.0 7.0 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-27 Pima County FY2007/2008 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WATER Function Implement federal, state, and local regulations regarding water, wastewater, and onsite disposal systems within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Provide outreach and education on water program issues. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems; conduct compliance activities; and provide outreach and education to the public. Conduct sanitary surveys on public water systems. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Implement requirements of Pima County's Municipal Separate Storm Sewer System (NPDES) permit - Educate and inform the public of water programs and water quality issues Program Performance Measures Septic final inspections performed Water and wastewater plans reviewed Plans reviewed within licensing timeframe Storm water events sampled Private wells in superfund area tested Sanitary surveys conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated n/a 882 100% 10 8 48 1050 850 100% 10 8 48 FY2005/2006 Actual FY2007/2008 Planned 2520 735 100% 10 8 48 FY2006/2007 Adopted FY2007/2008 Adopted 411,778 198,003 6,794 711,440 443,037 42,300 817,942 538,321 17,500 616,575 1,196,777 1,373,763 1,197,108 1,423,125 1,185,275 1,011 0 0 Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total 1,198,119 1,423,125 1,185,275 INTERGOVERNMENTAL 10,545 19,415 19,513 Grant Revenue Sub-Total 10,545 19,415 19,513 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (592,089) 0 (245,763) 0 168,975 616,575 1,196,777 1,373,763 7.0 13.0 12.0 14-28 Pima County FY 2007/2008 Adopted Budget Facilities Management Expenditures: 20,101,757 Revenues: FTEs 7,927,294 173.0 Function Statement: Service over 4.4 million square feet of facility space to provide a safe, clean, and functional working environment for Pima County employees and citizens visiting the facilities. Manage professionals in maintenance, refrigeration, plumbing, painting, electrical service, and electronics. Obtain and manage contracts for landscape service, janitorial service, pest control, termite eradication, and elevator maintenance and repair. Perform new, remodel, and renovation construction. Plan, design, prepare, and process bids. Operate and manage Pima County's eight revenue-generating parking facilities in order to offer safe, secure parking for employees and the public. Develop design plans for construction oversight and project acceptance. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Expenditures by Program Administration 3.24% Planning 1.92% Construction Management Services 1.08% Design 3.96% Parking Garages 8.30% Maintenance & Operations 81.50% Sources of All Funding Department Revenue 39.39% General Fund Support 58.14% Fund Balance Decrease 2.47% 14-29 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: FACILITIES MANAGEMENT Expenditures by Program ADMINISTRATION FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 467,699 587,764 CONSTRUCTION MANAGEMENT SERVICES 131,544 234,017 217,558 DESIGN 691,847 882,226 795,380 12,007,671 13,341,531 16,384,829 1,458,338 1,498,042 1,667,462 234,476 379,273 385,414 14,991,575 16,922,853 20,101,757 104,048 76,821 78,509 MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING Total Expenditures 651,114 Funding by Source Revenues ADMINISTRATION DESIGN 22 0 0 MAINTENANCE & OPERATIONS 2,872,943 3,654,285 6,089,839 PARKING GARAGES 1,531,566 1,512,518 1,758,946 Total Revenues Net Operating Transfers In/(Out) 4,508,579 0 5,243,624 (1,900,000) 7,927,294 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,019,625) 11,502,621 0 525,995 13,053,234 0 496,186 11,678,277 Total Program Funding 14,991,575 16,922,853 20,101,757 8.8 9.0 10.0 Staffing (FTEs) by Program ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS 5.8 6.8 7.0 15.5 16.5 17.0 118.8 124.3 128.0 PARKING GARAGES 3.0 3.0 4.0 PLANNING 5.8 7.0 7.0 157.7 166.6 173.0 Total Staffing (FTEs) 14-30 Pima County FY2007/2008 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 ADMINISTRATION Function Provide financial management, personnel support, and public and tenant services for Facilities Management. Description of Services Process invoices, prepare deposit permits, maintain contracts and purchase orders. Prepare County required financial reports and prepare the department's budget. Prepare bi-weekly payroll and process labor distributions. Provide personnel support to include new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Prepare new legal instruments in order to sell or lease real property for County departments, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents to acquire new real property for County departments. Prepare legal instruments needed for the public to use County facilities for special events. Program Goals and Objectives - Process promptly all invoices received for payment - Deposit promptly all incoming checks with Treasurer's office - Prepare the department's budget by required deadline - Complete payroll by Finance's deadline - Complete labor distribution by Finance's deadline - Complete all PAFs by deadline to avoid $50 late fee - Update employee records in a timely manner - Provide new hire orientations promptly - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Renew leases as provided in the lease agreement prior to expiration date - Prepare legal instruments needed for the public use of County facilities for special events Program Performance Measures Payroll submitted by deadline Labor distributions completed by deadline Invoices processed within 2 days of receipt Payments deposited within 1 day of receipt Annual budget submitted by deadline Employee records updated within 3 days of change New hire orientation provided on 1st day of work PAFs turned in by deadline Legal instruments prepared by deadline set by mgmt New leases negotiated by deadline set by mgmt Leases renewed prior to expiration date Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 100% 100% 96% 100% 100% 92% 100% 85% 100% 100% 95% 100% 100% 99% 99% 100% 98% 100% 90% 100% 100% 95% FY2005/2006 Actual FY2007/2008 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY2006/2007 Adopted FY2007/2008 Adopted 452,523 14,035 1,141 565,361 20,603 1,800 616,229 34,885 0 467,699 587,764 651,114 104,048 76,821 78,509 104,048 76,821 78,509 0 0 0 0 0 363,651 0 0 510,943 0 0 572,605 467,699 587,764 651,114 8.8 9.0 10.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-31 Pima County FY2007/2008 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 CONSTRUCTION MANAGEMENT SERVICES Function Provide construction management and document review for all Facilities Management projects. Description of Services Represent and protect Pima County's interests by providing construction management from the bidding phase through the end of the construction phase. Review specifications and drawings during the various phases of design using documents prepared by in-house staff or contracted consultants for contractibility and conformance to Pima County Design Standards. Program Goals and Objectives - Minimize cost overruns with the accumulative cost of all non-additive scope changes to within 5% of accepted bid per construction project - Minimize construction schedule overruns to within 110% of original calendar days per contract schedule - Minimize amount of turn-around time for document review Program Performance Measures Reviews completed within 7 days of receipt Cost overruns within 5% of bid Projects completed within 110% of schedule Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 98% 90% 90% 100% 95% 95% FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) 100% 100% 100% FY2006/2007 Adopted FY2007/2008 Adopted 153,911 (31,076) 8,709 214,632 885 18,500 159,422 39,136 19,000 131,544 234,017 217,558 0 0 0 0 0 131,544 0 0 234,017 0 0 217,558 131,544 234,017 217,558 5.8 6.8 7.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned 14-32 Pima County FY2007/2008 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 DESIGN Function Provide interior design and building design project coordination for outsourced services and in-house staff services for new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction, including some CIP bond projects. Provide building design services, including architectural, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction, excluding CIP bond projects. Program Goals and Objectives - Provide prompt technical support for all Facilities Management department staff related to interior design, building design, and code compliance issues - Develop, publish, and enforce interior design standards and Facilities Management design standards for use by all Facilities Management department staff and outsourced consultants and contractors - Participate in the recruitment, evaluation, selection, and training of new employees to provide interior design services and building design services - Participate in the Solicitation of Qualifications (SOQ) process to identify certified outsourced consultants and licensed contractors to provide interior design goods and services, building design services and remodeling, and tenant improvement construction services - Administer multiple interior design projects for bidding and installation of interior design goods and services - Administer multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services Program Performance Measures SOQ submittals evaluated within 7 days of receipt Interior design and design standards updated within identified timetable Direction for interior design and design issues provided within 3 days Various interior design projects provided on time Various remodeling or tenant improvement projects provided on time Various moving projects provided on time Employee interviews scheduled within 7 days of receipt of certified lists Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 80% 87% 95% 95% 100% 100% 83% 95% 100% 85% 80% 95% 95% 100% 100% 85% 90% 95% 95% 100% 100% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 694,818 (12,615) 9,644 840,842 23,184 18,200 700,919 84,561 9,900 691,847 882,226 795,380 22 0 0 22 0 0 0 0 0 0 0 691,825 0 0 882,226 0 0 795,380 691,847 882,226 795,380 15.5 16.5 17.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-33 Pima County FY2007/2008 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 MAINTENANCE & OPERATIONS Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended scheduling for equipment, machinery, and service requests from other County departments. Description of Services Provide preventive maintenance services in accordance with manufacturer's recommendations in order to prolong the life of the equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Service all equipment at least annually - Keep the required level of personnel doing preventive maintenance (PM) - Abide by the procurement process in a timely manner - Promptly install requested materials and parts - Respond to service requests promptly - Reduce the number of third service requests Program Performance Measures Procurement initiated within 48 hrs of request Parts/materials installed within 48 hrs of request Service requests responded to within 48 hrs Reduction in third service requests Equipment serviced annually Scheduled personnel doing PM FY2005/2006 Actual FY2006/2007 Estimated 90% 90% 93% 75% 78% 75% 95% 93% 95% 90% 80% 75% FY2007/2008 Planned 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,115,809 6,855,240 36,622 6,021,208 7,283,748 36,575 6,068,548 10,154,169 162,112 12,007,671 13,341,531 16,384,829 882,595 1,734,955 4,596,876 882,595 1,734,955 4,596,876 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 137,364 88,337 95,460 1,852,984 1,830,993 1,397,503 1,990,348 1,919,330 1,492,963 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (1,900,000) 0 0 (946,397) 10,081,125 0 540,471 11,046,775 0 587,670 9,707,320 12,007,671 13,341,531 16,384,829 118.8 124.3 128.0 Supplemental Packages Approved Supplemental Package D - Maintenance & Operations at 6920 E. Broadway - is associated with this program. Funding of this package provides $4,848 in personal services and $85,274 in supplies and services to maintain the property. The data presented on this page includes $90,122 in expenditures. 14-34 Pima County FY2007/2008 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 PARKING GARAGES Function Operate and provide preventive maintenance for parking facilities managed by Pima County. Description of Services In accordance with the directive of the Board of Supervisors, provide motor vehicle parking services in eight County facilities in compliance with Administrative Procedure 51-2. Provide timely invoicing of accounts, adhere to financial accounting and tracking standards, and produce revenue for Pima County. Program Goals and Objectives - Develop equipment inventory - Complete replacement schedule - Comply with annual state and County audit - Reconcile with the Treasurer's cash balances Program Performance Measures Audit recommendations received Cash reconciled to Treasurer's balance Equipment inventory developed Replacement schedule completed FY2005/2006 Actual FY2006/2007 Estimated 0 100% 70% 85% 0 100% 90% 90% FY2007/2008 Planned 0 100% 95% 95% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 208,396 1,248,568 1,374 172,301 1,323,741 2,000 242,409 1,425,053 0 1,458,338 1,498,042 1,667,462 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 46,344 53,664 60,000 1,485,222 1,458,854 1,698,946 1,531,566 1,512,518 1,758,946 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (73,228) 0 0 (14,476) 0 0 (91,484) 0 1,458,338 1,498,042 1,667,462 3.0 3.0 4.0 14-35 Pima County FY2007/2008 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 PLANNING Function Provide Capital Improvement Project (CIP) delivery, development, and space planning. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. CIP Delivery: Utilize project management services to represent the County, facilitate the process, and report on the design, procurement, construction, and commissioning of new capital facilities and capital equipment replacement projects. CIP Development: Develop and maintain necessary reports for the department's annual capital budget requests. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate needs assessment. Program Goals and Objectives - Complete an update of the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's CIP Program requirements - Complete project analysis and initial reports to meet departmental budget development deadlines and the County's CIP Program requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP Program requirements - Keep Facilities Management projects within 5% of the scheduled completion time - Stay within the approved budget for the fiscal year Program Performance Measures Inventory completed within deadlines Project analyses completed within deadlines Final CIP reports completed within deadlines Projects completed within +/- 5% of scheduled date Projects completed within approved budget Space inventory completed by 1st quarter of fiscal year Service requests responded to within 2 weeks Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Estimated 70% 90% 100% 90% 89% no 80% 95% 100% 95% 100% no 100% 100% 100% 100% 100% yes 80% 90% 100% FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) FY2006/2007 Adopted FY2007/2008 Adopted 243,433 (13,353) 4,396 327,995 51,278 0 296,237 83,477 5,700 234,476 379,273 385,414 0 0 0 0 0 234,476 0 0 379,273 0 0 385,414 234,476 379,273 385,414 5.8 7.0 7.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Planned FY2005/2006 Actual 14-36 Pima County FY 2007/2008 Adopted Budget Fleet Services Expenditures: 14,227,926 Revenues: FTEs 19,484,204 57.0 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Vehicle Replace/Depreciate 18.34% Fleet Management 24.61% On-Road Equipment Maintenance 17.51% Fuel Service 31.45% Off-Road Equipment Maintenance 8.09% Sources of All Funding Department Revenue 100% 14-37 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: FLEET SERVICES Expenditures by Program COMMUNICATION EQUIPMENT MAINTENANCE FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 606,898 0 0 FLEET MANAGEMENT 3,853,973 1,929,385 3,502,021 FUEL SERVICE 4,584,935 4,043,145 4,474,122 890,917 1,332,907 1,150,834 ON-ROAD EQUIPMENT MAINTENANCE 2,001,117 3,572,896 2,491,569 VEHICLE REPLACE/DEPRECIATE 2,456,543 2,906,024 2,609,380 14,394,383 13,784,357 14,227,926 12,521,750 14,321,347 17,209,204 OFF-ROAD EQUIPMENT MAINTENANCE Total Expenditures Funding by Source Revenues FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE 986,395 680,230 775,000 1,528,826 0 1,000,000 302,358 0 500,000 26,327 16,999 0 15,365,656 0 15,018,576 0 19,484,204 0 0 (1,234,219) 0 (5,256,278) 14,394,383 13,784,357 14,227,926 VEHICLE REPLACE/DEPRECIATE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (971,273) Staffing (FTEs) by Program COMMUNICATION EQUIPMENT MAINTENANCE 5.5 0.0 0.0 FLEET MANAGEMENT 5.5 3.0 3.0 FUEL SERVICE 2.0 2.0 2.0 OFF-ROAD EQUIPMENT MAINTENANCE 10.0 10.0 10.0 ON-ROAD EQUIPMENT MAINTENANCE 23.5 26.0 27.0 VEHICLE REPLACE/DEPRECIATE 13.0 15.0 15.0 Total Staffing (FTEs) 59.5 56.0 57.0 Note: Effective January 1, 2006, Wireless Radio Communications was transferred to the Communications Internal Service Fund, including five existing positions. For the second half of fiscal year 2005/06, Fleet Services covered the costs since the services were built into the current motor pool rates. For fiscal years 2006/07 and 2007/08 the funding for these costs are covered by a monthly radio fee charged by the Communications Internal Service Fund. 14-38 Pima County FY2007/2008 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 COMMUNICATION EQUIPMENT MAINTENANCE Function Provide support for Pima County's inventory of radio communications equipment and vehicular emergency warning devices. (Note: The communications program has been moved to the Information Technology Department effective January 1, 2006. This information has been provided for historical purposes only.) Description of Services Provide engineering, maintenance, installation, and management of wireless voice and data communications systems, support infrastructure, end user subscriber equipment, and various forms of vehicular signaling, warning, safety, and special equipment. Program Goals and Objectives - Maintain 800 megahertz trunking radio system and support infrastructure at maximum efficiency - Standardize and upgrade user equipment - Provide support of radio users - Increase reliability and coverage of radio systems - Conduct performance renewal program (PRP) twice a year - Provide technical support for Pima County Wireless Integrated Network - Test antennas for maximum radio frequency performance Program Performance Measures PRPs conducted in fiscal year Training sessions conducted Control computers replaced Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 2 8 1 n/a n/a n/a FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) n/a n/a n/a FY2006/2007 Adopted FY2007/2008 Adopted 298,702 308,118 78 0 0 0 0 0 0 606,898 0 0 0 0 0 0 606,898 0 0 0 0 606,898 0 0 5.5 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2007/2008 Planned 14-39 Pima County FY2007/2008 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 FLEET MANAGEMENT Function Provide management and disposal of Pima County's vehicle fleet equipment. Description of Services Provide a centralized program to fund all of the Fleet Services Department's required expense obligations: central administration, insurance, Public Works administration, safety support, information systems technical support, and licenses and permits. Program Goals and Objectives - Provide management of the Fleet Services Department's resources in a manner consistent with the policies and expectations of the Board of Supervisors, County Administrator, and Deputy County Administrator for Public Works - Provide funding as required for Fleet Services' share of the costs for support from General Fund departments - Provide funding as required for all costs related to services provided by municipal, state, and federal agencies - Manage departmental operations in support of the fleet to maintain average fleet rates less than $0.85 per mile - Provide funding to County departments for general administrative support at the level prescribed - Provide funding to the Finance & Risk Management Department for vehicle liability insurance at the level prescribed - Provide funding to the Public Works Administration Department for general administrative support at the level prescribed - Provide funding as necessary to the State of Arizona Motor Vehicle Division for vehicle licenses and title application fees - Provide funding to the State of Arizona Department for Environmental Quality for vehicle emission inspection permit fees Program Performance Measures Average fleet cost per mile Prescribed costs funded Vehicle licenses and titles paid Vehicle emission inspection fees paid FY2005/2006 Actual FY2006/2007 Estimated $0.52 100% 100% 100% <$0.64 100% 100% 100% FY2007/2008 Planned <$0.85 100% 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 363,801 3,490,172 349,605 1,579,780 341,609 3,160,412 3,853,973 1,929,385 3,502,021 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST 21,856 34,000 40,000 11,921,165 13,947,347 16,619,204 99,303 30,000 100,000 MISCELLANEOUS 204,679 100,000 150,000 MEMO REVENUE 274,747 210,000 300,000 12,521,750 14,321,347 17,209,204 0 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (8,667,777) 0 (12,391,962) 0 (13,707,183) 3,853,973 1,929,385 3,502,021 5.5 3.0 3.0 14-40 Pima County FY2007/2008 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 FUEL SERVICE Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Description of Services Purchase inventory and dispense gasoline and diesel fuel from nine fueling stations. Operate two fueling trucks to dispense fuel on-site to heavy equipment. Operate a motor pool for County employees. Program Goals and Objectives - Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement Statutes - Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records - Provide a centralized motor pool to increase vehicle utilization and limit fleet size - Utilize cooperative purchasing agreements and a competitive bid process to acquire fuel at a cost of at least three cents below Tucson average track (wholesale) rate - Meet all state and federal regulations for safe and environmentally sound practices of fuel storage - Increase revenues by charging external customers a minimum of an additional ten cents per gallon of fuel sold - Provide internal customers with an appropriate Motor Pool vehicle for their intermittent needs by fulfilling a minimum of 95% of all requests Program Performance Measures Cost of fuel below Tucson track rate Fuel dispensers replaced Citations received from state/federal regulators Additional charge per gallon received from external customers Motor pool vehicle requests fulfilled FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated $0.03 2 0 $0.10 $0.03 3 0 $0.10 $0.03 0 0 $0.10 96% 95% 95% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 123,969 4,460,966 114,444 3,928,701 120,997 4,353,125 4,584,935 4,043,145 4,474,122 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES 159,511 0 0 MISCELLANEOUS 826,884 680,230 775,000 986,395 680,230 775,000 0 0 0 0 3,598,540 0 3,362,915 0 3,699,122 4,584,935 4,043,145 4,474,122 2.0 2.0 2.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-41 Pima County FY2007/2008 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 OFF-ROAD EQUIPMENT MAINTENANCE Function Provide routine and preventive maintenance and repairs to Pima County's fleet of off-road vehicles, heavy construction equipment, and welding and fabrication services. Description of Services Perform field service and perform routine and unscheduled repairs as needed to crawler tractors, motor graders, scrapers, loaders, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Keep maintenance expenses to a minimum - Maximize equipment "uptime" - Maintain and operate the shop and conduct field service with an emphasis on safety - Perform corrective maintenance correctly the first time at least 95% of the time to avoid repeat work - Perform preventive maintenance on schedule at least 95% of the time to reduce unscheduled maintenance - Maintain heavy equipment fleet at a level to ensure at least 75% availability - Reduce on-the-job injuries - Reduce employee Industrial Commission of Arizona (ICA) hours Program Performance Measures FY2005/2006 Actual FY2006/2007 Estimated Repeat work Late preventive maintenance Equipment availability On the job injuries Employee ICA hours 4% 3% 80% 1 208 <5% <5% >75% <2 <45 Program Expenditures by Object FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2007/2008 Planned <5% <5% >75% <2 <45 FY2006/2007 Adopted FY2007/2008 Adopted 517,150 373,767 569,283 763,624 586,834 564,000 890,917 1,332,907 1,150,834 CHARGES FOR SERVICES 1,528,826 0 1,000,000 Operating Revenue Sub-Total 1,528,826 0 1,000,000 0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (637,909) 0 1,332,907 0 150,834 890,917 1,332,907 1,150,834 10.0 10.0 10.0 14-42 Pima County FY2007/2008 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 ON-ROAD EQUIPMENT MAINTENANCE Function Provide routine and preventive maintenance and repairs to Pima County's fleet of on-road licensed vehicles, including cars and light, medium, and heavy trucks. Description of Services Perform routine and unscheduled repairs as needed on cars, light trucks, medium trucks, heavy trucks, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Minimize fleet maintenance expenses - Maximize fleet "uptime" - Maintain and operate the shops with an emphasis on safety - Maintain compliance with State of Arizona's emission requirements for all on-road vehicles - Perform corrective maintenance correctly the first time at least 95% of the time to avoid repeat work - Perform preventive maintenance on schedule at least 95% of the time to reduce unscheduled maintenance - Maintain the fleet at a level to ensure at least 95% availability - Reduce on-the-job injuries - Reduce employee Industrial Commission of Arizona (ICA) hours - Employ a minimum of three State of Arizona certified gasoline emissions inspectors - Employ a minimum of three State of Arizona certified diesel emissions inspectors - Have available a minimum of one State of Arizona Certified emissions gas analyzer FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated Repeat work Late preventive maintenance Fleet availability On the job injuries Employee ICA hours Certified gasoline inspectors Certified diesel inspectors Certified emissions analyzers 5% 4% 97% 0 0 3 3 3 <5% <5% >95% <5 40 5 3 3 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,101,376 897,741 2,000 1,298,966 2,273,930 0 1,382,928 1,108,641 0 2,001,117 3,572,896 2,491,569 300,729 0 500,000 Program Performance Measures Total Program Expenditures Program Funding by Source <5% <5% >95% <5 40 5 3 3 FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 1,629 0 0 302,358 0 500,000 0 0 0 0 1,698,759 0 3,572,896 0 1,991,569 2,001,117 3,572,896 2,491,569 23.5 26.0 27.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-43 Pima County FY2007/2008 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 VEHICLE REPLACE/DEPRECIATE Function Provide all administrative services, accounting for depreciation, and vehicle and equipment replacement funding. Description of Services Provide vehicle and equipment replacement funding and depreciation. Provide maintenance parts funding and inventory control. Provide administrative services, budget, and cost accounting services. Program Goals and Objectives - Ensure that client departments' obsolete and/or unreliable vehicles and equipment are replaced with safe, reliable, cost efficient vehicles, and that the equipment is appropriate to their operational needs - Dispose of obsolete surplus vehicles and equipment - Maintain accurate and reliable inventory, budget, and cost accounting records - Replace 140 vehicles that have reached the end of their useful life - Replace five pieces of off-road heavy equipment that have reached the end of their useful life - Conduct a minimum of 20 internet auctions to dispose of obsolete surplus vehicles and equipment - Maintain financial records in conformance with established policies and procedures to assure adequate control - Maintain cost accounting records in conformance with established policies and procedures to assure adequate control - Maintain parts inventory and inventory records in conformance with established policies and procedures to assure adequate control Program Performance Measures Vehicles replaced Pieces of off-road heavy equipment replaced Internet auctions conducted Annual audit findings FY2005/2006 Actual FY2006/2007 Estimated 109 0 27 0 93 6 26 0 FY2007/2008 Planned 140 5 20 0 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 589,172 1,852,415 14,956 677,412 2,209,612 19,000 667,930 1,930,450 11,000 2,456,543 2,906,024 2,609,380 26,327 16,999 0 26,327 16,999 0 0 0 0 0 2,430,216 0 2,889,025 0 2,609,380 2,456,543 2,906,024 2,609,380 13.0 15.0 15.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-44 Pima County FY 2007/2008 Adopted Budget Graphic Services Expenditures: 1,832,422 Revenues: FTEs 1,552,000 20.6 Function Statement: Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Mandates: None Expenditures by Program Graphic Services 100% Sources of All Funding General Fund Support 27.29% Department Revenue 72.71% 14-45 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: GRAPHIC SERVICES Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted GRAPHIC SERVICES 1,858,373 1,893,829 1,832,422 Total Expenditures 1,858,373 1,893,829 1,832,422 GRAPHIC SERVICES 1,412,716 1,589,300 1,552,000 Total Revenues Net Operating Transfers In/(Out) 1,412,716 626,205 1,589,300 587,078 1,552,000 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (180,548) 0 0 (282,549) 0 0 (219,633) 500,055 1,858,373 1,893,829 1,832,422 20.5 20.6 20.6 20.5 20.6 20.6 Staffing (FTEs) by Program GRAPHIC SERVICES Total Staffing (FTEs) Note: Beginning in fiscal year 2007/08, Graphic Services Design, formerly the design component of Graphic Services, is a department in the General Fund. The production portion of Graphic Services remains in the internal service fund for fiscal year 2007/08 and the department is renamed Graphic Services Production. 14-46 Pima County FY2007/2008 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES Function Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Description of Services Provide graphic design, computer graphics, desktop publishing, technical illustration, cartography, displays, and Web-site design and development services. Serve as the County webmaster. Utilize traditional and digital art media and illustration techniques, and manage all stages of publication production including layout, design, typography, editing, proofing, pre-press and printing processes and costs. Other services include digital imaging, signage design, and the production of large exhibits. Provide forms design; high-speed color as well as black and white scanning; high-speed black and white and color printing and copying; offset printing; finishing and bindery services including: collating, folding, comb, velo, coil, tape and steel edge; drilling and punching and numbering. Provide pick-up and delivery services to all downtown County departments. Program Goals and Objectives - Increase revenues . Increase graphic designer billable time . Process more jobs by improving turn-around time by process improvement and improved communication . Increase County staff awareness of Administrative Procedure 3-15 by notifying staff twice a year . Create a quality control process - Maintain a secure and united workforce . Enhance lines of communication between work force and management . Hold monthly departmental meetings to share information - Increase customer service satisfaction . Implement a job tracking system to provide immediate status reports . Complete standard press jobs within 10 working days . Conduct customer satisfaction surveys . Receive ratings of good or better for overall customer satisfaction on 90% of survey responses Program Performance Measures Graphic designer time billed Survey responses of very good or better for overall customer satisfaction Press jobs ready in 10 days Departmental meetings held Job tracking system implemented FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 55% n/a 62% 90% 68% 95% n/a 6 no 75% 5 no 85% 8 yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,029,686 823,990 4,697 1,077,720 813,511 2,598 1,152,037 672,685 7,700 1,858,373 1,893,829 1,832,422 1,405,467 1,579,150 1,240,000 7,249 10,150 1,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 1,412,716 1,589,300 1,241,000 CHARGES FOR SERVICES 0 0 310,000 MISCELLANEOUS 0 0 1,000 0 0 311,000 626,205 587,078 0 0 (180,548) 0 0 (282,549) 0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (219,633) 500,055 1,858,373 1,893,829 1,832,422 20.5 20.6 20.6 14-47 This page intentionally left blank. 14-48 Pima County FY 2007/2008 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 17,196,102 Revenues: FTEs 1,155,721 283.8 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Mandates: None Expenditures by Program Departmental Services 8.94% Natural Resource Parks 18.18% Urban Park Operations 47.64% Planning & Development 2.51% Recreation 22.73% Sources of All Funding Department Revenue 6.73% Fund Balance Decrease 1.96% General Fund Support 91.31% 14-49 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: NATURAL RESOURCES, PARKS & RECREATION Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted DEPARTMENTAL SERVICES 1,374,977 1,401,832 1,536,552 NATURAL RESOURCE PARKS 2,163,237 2,566,237 3,126,351 167,111 217,444 432,003 RECREATION 2,815,905 3,205,725 3,909,011 URBAN PARK OPERATIONS 6,671,630 7,512,399 8,192,185 13,192,860 14,903,637 17,196,102 DEPARTMENTAL SERVICES 266,888 213,325 72,000 NATURAL RESOURCE PARKS 450,552 418,425 563,746 PLANNING & DEVELOPMENT Total Expenditures Funding by Source Revenues PLANNING & DEVELOPMENT 86,077 77,600 77,600 RECREATION 329,234 231,100 303,350 URBAN PARK OPERATIONS 182,822 154,500 139,025 1,315,573 0 1,094,950 0 1,155,721 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (273,705) 12,150,992 0 284,836 13,523,851 0 337,050 15,703,331 Total Program Funding 13,192,860 14,903,637 17,196,102 Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program DEPARTMENTAL SERVICES 20.0 18.0 18.0 NATURAL RESOURCE PARKS 33.9 35.3 39.2 PLANNING & DEVELOPMENT 10.0 11.0 11.0 RECREATION 77.4 83.6 97.0 URBAN PARK OPERATIONS 105.6 113.9 118.6 Total Staffing (FTEs) 246.9 261.8 283.8 14-50 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 DEPARTMENTAL SERVICES Function Provide management, leadership, and strategic and master planning for a very large parks and natural resource system. Provide and oversee accounts payable, accounts receivable, payroll, human resources, and contract administration services. Description of Services Work with other programs and departments in planning urban parks, natural resource parks, and recreation programs. Act as department representative at interdepartmental and intergovernmental relations meetings. Prepare the department for the addition of new parcels of land purchased for the preservation of Pima County's unique heritage and diverse wildlife. Create a good first impression while providing greeting and assistance services to customers visiting the Natural Resources, Parks & Recreation (NRPR) headquarters complex. Provide training for new employees, ongoing training in Synergen, purchasing, and internal policies. Perform research upon request for the Board of Supervisors, County administration, and other entities both public and private. Review research performed by the Natural Resources program. Work with the Capital Improvement Program team to ensure they remain on budget. Administer and monitor grants and contracts. Prepare and oversee the department budget. Program Goals and Objectives - Manage/complete grant projects on time - Improve communication between the NRPR headquarters complex and field staff - Install wireless DSL in 14 parks and recreation centers to give field staff access to e-mail, Synergen, and personal folders - Process invoices within 5 days - Ensure the department meets its budget Program Performance Measures Grant projects completed on time Parks and recreation centers with wireless DSL service Average number of days to process an invoice Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 90% 1 95% 3 100% 5 15 8 5 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 946,642 415,526 12,809 1,012,757 335,277 53,798 1,178,865 302,389 55,298 1,374,977 1,401,832 1,536,552 Revenues CHARGES FOR SERVICES 0 2,000 267,999 213,325 0 266,888 213,325 2,000 0 0 70,000 Special Programs Revenue Sub-Total 0 0 70,000 Net Operating Transfers In/(Out) 0 0 0 0 0 1,108,089 0 0 1,188,507 0 (21,000) 1,485,552 1,374,977 1,401,832 1,536,552 20.0 18.0 18.0 MISCELLANEOUS Operating Revenue Sub-Total (1,111) MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-51 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 DEPARTMENTAL SERVICES Supplemental Packages Approved Supplemental Package B - CIP/Park Projects First Quarter FY 07/08 - is associated with this program. Partial funding of this package provides for operations and maintenance for new facilities at Foothills Park and Dan Felix Memorial Park, the new Flowing Wells Community Center, the new Mount Lemmon Community Center, and a trails, trailhead, and cultural resource property crew. The package requested a total of $1,272,926 in expenditures ($654,041 for personal services, $374,785 for supplies and services, and $244,100 for capital) and $33,000 of revenue. Data presented on the preceding page includes $2,000 of revenue. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-52 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 NATURAL RESOURCE PARKS Function Manage, maintain, protect, and educate the public about natural resource areas, mountain parks, open space lands, and cultural resource lands. Description of Services Manage and protect mountain parks, natural preserves, special use areas, trails, trailheads, open space, and cultural resource sites. Develop an invasive species management program. Program Goals and Objectives - Increase the level of public participation in environmental education programs - Document new open space properties - Develop new management plans for open space properties - Routinely monitor and maintain non urban trail system and associated trail heads - Monitor and provide operations and maintenance support for new cultural resource lands Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 19,983 20 166,658 23,000 66 175,000 25,000 86 185,000 2 10 8 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,261,593 700,654 200,990 1,327,679 1,176,558 62,000 1,678,422 1,312,929 135,000 2,163,237 2,566,237 3,126,351 134,126 170,075 150,000 48,371 42,400 52,400 182,497 212,475 202,400 2,589 0 0 257,230 200,000 300,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 259,819 200,000 300,000 INTERGOVERNMENTAL 8,236 5,950 61,346 Grant Revenue Sub-Total 8,236 5,950 61,346 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (189,867) 1,902,552 0 241,050 1,906,762 0 183,050 2,379,555 2,163,237 2,566,237 3,126,351 33.9 35.3 39.2 14-53 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 NATURAL RESOURCE PARKS Supplemental Packages Approved Supplemental Package B - CIP/Park Projects First Quarter FY 07/08 - is associated with this program. Partial funding of this package provides for operations and maintenance for new facilities at Foothills Park and Dan Felix Memorial Park, the new Flowing Wells Community Center, the new Mount Lemmon Community Center, and a trails, trailhead, and cultural resource property crew. The package requested a total of $1,272,926 in expenditures ($654,041 for personal services, $374,785 for supplies and services, and $244,100 for capital) and $33,000 of revenue. Data presented on the preceding page includes $240,595 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package I - Open Space O&M Team - is associated with this program. Partial funding of this package provides for maintenance of structures, other improvements, and land on open space properties. The package requested a total of $413,912 in expenditures ($154,322 for personal services, $130,590 for supplies and services, and $129,000 for capital). Data presented on the preceding page includes $122,456 in expenditures. 14-54 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 PLANNING & DEVELOPMENT Function Manage and implement various planning, design, and construction projects which include Capital Improvement Program (CIP)/Bond and a number of grant funded capital projects. This responsibility includes the management of professional consultant and construction contracts and the development of related intergovernmental agreements and grants. Description of Services Plan, design, and develop trails, open space, and land use considerations. Administer and manage the CIP and various other funded capital projects. Program Goals and Objectives - Identify, establish, and complete CIP, Community Development Block Grants, and various other federal and state funded projects Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 95% 100% 100% 100% 100% 100% FY2005/2006 Actual FY2007/2008 Planned 100% 100% 100% FY2006/2007 Adopted FY2007/2008 Adopted 215,630 (55,221) 6,702 118,962 88,982 9,500 121,330 300,673 10,000 167,111 217,444 432,003 2,400 2,600 2,600 Revenues CHARGES FOR SERVICES Operating Revenue Sub-Total 2,400 2,600 2,600 CHARGES FOR SERVICES 81,135 75,000 75,000 INTEREST Special Programs Revenue Sub-Total 2,542 0 0 83,677 75,000 75,000 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (83,677) 164,711 0 (25,000) 164,844 0 175,000 179,403 167,111 217,444 432,003 10.0 11.0 11.0 14-55 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 RECREATION Function Operate community centers, swimming pools, art and leisure classes, fairs, a performing arts center, a boxing gym, and three shooting ranges. Description of Services Provide special interest classes, workshops, garden/arts and crafts/antique fairs, aquatics, sports, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Offer activities to meet the unique interests of various age groups and populations. Offer age-appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Design and implement first class education, recreation, and leisure programs at all sites, with a focus on the environment - Plan for the future of recreation in Pima County - Meet requirements of state, federal, and County regulations - Ensure safety of all participants Program Performance Measures Recreation/community centers operated Recreation/community center participants Swimming pools operated Aquatics program participants Antique fairs participants Shooting range users Volunteer hours Notices of significant regulatory violation Notices of minor regulatory violation Regulatory fines Staff safety training seminars held Accidents reported within 2 days Serious injuries requiring ambulance FY2005/2006 Actual FY2006/2007 Estimated 16 210,681 9 122,465 46,750 11,399 17,218 0 1 $0 3 90% 2 17 220,000 10 130,000 50,000 14,000 20,000 0 0 $0 3 95% 3 FY2007/2008 Planned 19 250,000 10 130,000 50,000 14,000 22,000 0 0 $0 3 95% 3 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,168,961 636,354 10,590 2,503,430 630,871 71,424 3,115,107 717,804 76,100 2,815,905 3,205,725 3,909,011 316,229 227,100 299,350 2,400 4,000 4,000 318,629 231,100 303,350 1,906 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total MISCELLANEOUS Grant Revenue Sub-Total 1,906 0 0 8,699 0 0 8,699 0 0 0 0 0 Net Operating Transfers In/(Out) 14-56 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 RECREATION Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (161) 2,486,832 0 68,786 2,905,839 0 0 3,605,661 2,815,905 3,205,725 3,909,011 77.4 83.6 97.0 Supplemental Packages Approved Supplemental Package B - CIP/Park Projects First Quarter FY 07/08 - is associated with this program. Partial funding of this package provides for operations and maintenance for new facilities at Foothills Park and Dan Felix Memorial Park, the new Flowing Wells Community Center, the new Mount Lemmon Community Center, and a trails, trailhead, and cultural resource property crew. The package requested a total of $1,272,926 in expenditures ($654,041 for personal services, $374,785 for supplies and services, and $244,100 for capital) and $33,000 of revenue. Data presented on the preceding page includes $406,477 in expenditures and $26,000 of revenue. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package L - SESR & TMP Shooting Sports - is associated with this program. Partial funding of this package provides for a program manager devoted to shooting sports and associated supplies. The package requested a total of $208,682 in expenditures ($165,382 for personal services, $29,500 for supplies and services, and $13,800 for capital) and $30,000 of revenue. Data presented on the preceding page includes $80,889 in expenditures and $30,000 of revenue. 14-57 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 URBAN PARK OPERATIONS Function Manage, operate, and maintain Pima County's urban park system, river parks system (in partnership with the Pima County Regional Flood Control District), and trailheads. Manage and support the intergovernmental agreements with four school districts. Provide maintenance, repair, and construction support for all parks, facilities, open space properties and ranches, and cultural resource sites throughout Pima County. Coordinate and schedule the 85 ball fields, of which 58 are lighted, for sports leagues and special events. Develop and coordinate the division's industrial safety program and perform related work as required. Description of Services Manage, operate, and maintain 41 parks, with 85 ball fields (58 lighted) while scheduling and coordinating with various sports organizations using the ball fields. Provide skilled maintenance support for 14 recreation centers, various open space properties and ranches, natural resource parks and preserves, seven public swimming pools, various government and community buildings, and water works systems throughout Pima County (over 250 wells). Maintain the grounds of the downtown government complex. Develop, implement, and administer a comprehensive division safety program. Program Goals and Objectives - Prolong the life of equipment and facilities - Respond to at least 85% of customer inquiries in one day - Repair at least 75% of vandalized property within 72 hours Program Performance Measures Customer inquiries responded to within 1 work day Vandalized property repaired within 72 hours Urban parks operated and maintained Lighted ball fields operated, maintained, and scheduled Ball fields operated, maintained, and scheduled Customer complaints average resolution time FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 80% 70% 36 45 80% 50% 40 51 85% 75% 41 58 78 2 days 84 3 days 85 2 days Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,157,427 2,198,054 316,149 4,953,324 2,309,730 249,345 5,305,686 2,657,454 229,045 6,671,630 7,512,399 8,192,185 CHARGES FOR SERVICES 93,565 103,600 112,025 MISCELLANEOUS 89,257 50,900 27,000 182,822 154,500 139,025 0 0 0 0 0 6,488,808 0 0 7,357,899 0 0 8,053,160 6,671,630 7,512,399 8,192,185 105.6 113.9 118.6 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-58 Pima County FY2007/2008 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 URBAN PARK OPERATIONS Supplemental Packages Approved Supplemental Package B - CIP/Park Projects First Quarter FY 07/08 - is associated with this program. Partial funding of this package provides for operations and maintenance for new facilities at Foothills Park and Dan Felix Memorial Park, the new Flowing Wells Community Center, the new Mount Lemmon Community Center, and a trails, trailhead, and cultural resource property crew. The package requested a total of $1,272,926 in expenditures ($654,041 for personal services, $374,785 for supplies and services, and $244,100 for capital) and $33,000 of revenue. Data presented on the preceding page includes $182,087 in expenditures and $5,000 of revenue. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package C - CIP/Park Projects Second Quarter FY 07/08 - is associated with this program. Partial funding of this package provides for operations and maintenance of new soccer fields and other improvements at Rillito Park. The package requested a total of $140,420 in expenditures ($71,452 for personal services, $21,968 for supplies and services, and $47,000 for capital) and $1,200 of revenue. Data presented on the preceding page includes $55,135 in expenditures and $1,200 of revenue. Supplemental Package D - CIP/Park Projects Third Quarter FY 07/08 - is associated with this program. Partial funding of this package provides for operations and maintenance of the new Robles Park. The package requested a total of $84,121 in expenditures ($26,881 for personal services, $29,740 for supplies and services, and $27,500 for capital). Data presented on the preceding page includes $31,006 in expenditures. 14-59 This page intentionally left blank. 14-60 Pima County FY 2007/2008 Adopted Budget Public Works Administration Expenditures: 100,000 Revenues: FTEs 0 37.5 Function Statement: Provide administrative services and cultural resources services and direct the real property function for the departments within the Public Works functional area. Mandates: None Note: Expenditure percentages for Administration, Cultural Resources, and Real Property are shown only for illustrative purposes, as all of the costs of these programs except $100,000 of Cultural Resources are transferred to other Public Works departments. Expenditures by Program Administration 26.67% Real Property 56.45% Cultural Resources 16.88% Sources of All Funding General Fund Support 2.60% Cost Transfers to Other Public Works Departments 97.40% 14-61 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: PUBLIC WORKS ADMINISTRATION Expenditures by Program FY2005/2006 Actual ADMINISTRATION FY2006/2007 Adopted FY2007/2008 Adopted 2 0 0 15,478 100,000 100,000 1 0 0 15,481 100,000 100,000 67 0 0 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 67 0 0 0 15,414 0 0 0 0 100,000 0 0 0 0 100,000 Total Program Funding 15,481 100,000 100,000 Staffing (FTEs) by Program ADMINISTRATION 6.0 7.5 9.0 CULTURAL RESOURCES 5.0 6.0 7.0 REAL PROPERTY 21.5 22.0 21.5 Total Staffing (FTEs) 32.5 35.5 37.5 CULTURAL RESOURCES REAL PROPERTY Total Expenditures Funding by Source Revenues REAL PROPERTY 14-62 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: ADMINISTRATION 1000 Function Provide administrative direction and support services to departments within the Public Works functional area. Description of Services Manage capital projects, community relations, and other administrative services. Provide administration, management, and planning to Real Property Services, Cultural Resources & Historic Preservation Services, Geographic Information Services, Capital Improvement Program, and all departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, capital projects, community relations, and other administrative services. Provide management and administrative support to regional planning efforts, the four County consortium, and sister region of Puerto Penasco, Mexico. (Note: The program’s expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County - Assist and coordinate regional development and planning efforts between Pima County and Cochise, Santa Cruz, and Pinal counties and Puerto Penasco, Mexico Program Performance Measures Each department's strategic plan and work plan updated annually and reviewed at mid-year Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Joint projects undertaken and completed Program Expenditures by Object SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Estimated 100% 100% 100% 100% 100% 100% 9 11 11 FY2005/2006 Actual (4,325) 4,327 FY2006/2007 Adopted FY2007/2008 Adopted 0 0 0 0 2 0 0 0 0 0 2 0 0 0 0 0 0 0 0 2 0 0 6.0 7.5 9.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Planned FY2005/2006 Actual 14-63 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: CULTURAL RESOURCES 1000 Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects, review all private sector development proposals and plans, manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, and develop and implement 1997 and 2004 bond program historic preservation projects. Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Implement mitigation measures - Implement the 1997 and 2004 Historic Preservation Bond program - Complete defined project scopes - Procure additional grant funds - Develop and implement SDCP cultural resources and ranch conservation goals and policies - Manage and protect County owned cultural resources - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Compliance actions for County projects Compliance reviews for private development Preservation bond funds expended Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned 200 200 $3,000,000 200 200 $5,500,000 250 300 $5,500,000 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 143,089 (133,704) 6,093 100,000 0 0 100,000 0 0 15,478 100,000 100,000 0 0 0 15,478 0 0 0 100,000 0 0 0 100,000 15,478 100,000 100,000 5.0 6.0 7.0 14-64 Pima County FY2007/2008 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: REAL PROPERTY 1000 Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and water franchises. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Track the number of appraisals and acquisitions per year - Monitor all expenditures and charge expenditures to Public Works departments in an accurate and timely manner Program Performance Measures Appraisals/Nominals per year Acquisition agreements per year Escrow closings per year Percent compliance for insurance on licenses Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2005/2006 Actual FY2006/2007 Estimated 120 250 280 62% 291 270 245 60% FY2005/2006 Actual 173,082 (179,883) 6,802 FY2007/2008 Planned 210 205 200 62% FY2006/2007 Adopted FY2007/2008 Adopted 0 0 0 0 0 0 1 0 0 67 0 0 67 0 0 0 0 0 (66) 0 0 0 0 0 0 0 0 1 0 0 21.5 22.0 21.5 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-65 This page intentionally left blank. 14-66 Pima County FY 2007/2008 Adopted Budget Regional Flood Control District Expenditures: 17,074,685 Revenues: FTEs 30,098,208 75.4 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Riparian Protection 9.43% Capital Improvement 1.75% Regulatory 6.30% Flood Control Support 28.57% Hazard Mitigation 12.45% Infrastructure 41.50% Sources of All Funding Department Revenue 100% 14-67 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: REGIONAL FLOOD CONTROL DISTRICT Expenditures by Program CAPITAL IMPROVEMENT FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 252,670 188,735 4,768,328 3,785,418 4,878,731 0 0 2,126,386 INFRASTRUCTURE 1,081,716 1,365,500 7,084,841 REGULATORY 2,134,367 2,340,131 1,075,742 978,150 1,063,401 1,610,361 9,215,231 8,743,185 17,074,685 250 0 0 20,314,781 22,788,193 25,433,208 569 0 4,500,000 2,357 5,000 165,000 FLOOD CONTROL SUPPORT HAZARD MITIGATION RIPARIAN PROTECTION Total Expenditures 298,624 Funding by Source Revenues CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT INFRASTRUCTURE RIPARIAN PROTECTION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 20,317,957 (10,153,457) 0 (949,269) 22,793,193 (14,744,261) 0 694,253 30,098,208 (11,401,261) 0 (1,622,262) 9,215,231 8,743,185 17,074,685 9.0 Staffing (FTEs) by Program CAPITAL IMPROVEMENT 13.5 14.0 FLOOD CONTROL SUPPORT 4.0 4.0 8.0 HAZARD MITIGATION 0.0 0.0 14.0 INFRASTRUCTURE 0.0 0.0 13.4 REGULATORY 28.5 30.0 18.0 RIPARIAN PROTECTION 14.8 15.0 13.0 Total Staffing (FTEs) 60.8 63.0 75.4 14-68 Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 CAPITAL IMPROVEMENT Function Manage the development and construction of Capital Improvement Projects (CIP) for the Flood Control District. This includes the initiation, planning, monitoring and control, execution, and closing of District's CIP. Description of Services Design and construct flood control improvements along the major watercourses, including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports for flood control projects including reports and studies to obtain federal and state funds and grants for flood control and environmental restoration projects. Participate with other agencies and departments for construction of major flood control and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Program Goals and Objectives - Initiate and deliver the Flood Control Bond Programs and other CIP projects, monitor the progress of each project and control the successful planning, design, construction, and closing of each project - Implement and train division staff to develop constructible projects by utilizing value engineering to optimize design, monitor construction costs during design and construction, provide project specifications that assure quality and utilize proper procurement practices Program Performance Measures Percentage of bond projects completed on schedule and budget. Percentage of projects constructed within 5% of engineer's cost estimate. Percentage of 1997 bond projects completed. Percentage of 2004 bond projects completed. Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a 90% n/a n/a 75% 82% 10% 85% 12% 90% 15% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 333,285 (102,135) 21,520 402,015 (245,080) 31,800 438,381 (148,157) 8,400 252,670 188,735 298,624 250 0 0 250 0 0 0 0 0 0 252,420 0 188,735 0 298,624 252,670 188,735 298,624 13.5 14.0 9.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-69 Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 FLOOD CONTROL SUPPORT Function Direct, lead and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals . Be rated as a top community in floodplain management and flood prevention as determined by FEMA’s Community Rating System - Provide up-to-date, accurate floodplain information to the general public and municipalities in the county including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control . Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Maintain actual expenditures within 1% of budget Divisions that developed a one-year and five-year operating plan Percentage of projects with no discrepancies in schedule or budget FEMA's rating for Pima County Percentage of savings on Flood Insurance premiums in Pima County Total Flood Insurance policies in Pima County FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 97% 97% 97% 97% 97% 97% n/a n/a 97% 6 20% 6 20% 5 25% 2,366 2,500 2,700 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,349,329 3,381,369 37,630 1,496,891 2,258,527 30,000 2,168,237 2,710,494 0 4,768,328 3,785,418 4,878,731 19,821,655 22,664,193 25,112,708 0 2,500 0 4,321 1,500 100,000 INTEREST 327,053 100,000 200,000 MISCELLANEOUS 161,752 20,000 20,500 20,314,781 22,788,193 25,433,208 (10,153,457) (14,744,261) (11,401,261) 0 (5,392,996) 0 (4,258,514) 0 (9,153,216) 4,768,328 3,785,418 4,878,731 4.0 4.0 8.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-70 Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 HAZARD MITIGATION Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance of federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required to meet federal and state laws and local mandates governing floodplains. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Escalating private development activities have increased for both the number of permits issued annually and floodplain status inquiries for refinancing, subdivision plan reviews, and compliance investigations. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System and flood hazard mitigation and emergency repair activities with FEMA. Provide the following core services: conduct and review flood insurance studies; review development plans for compliance; coordinate mapping changes flood hazard mitigation efforts with FEMA; participate in the National Flood Insurance Program and the Community Rating Systems; initiate flood education & awareness activities; identify, plan, and study needs; prepare plans or studies, develops scopes of works, and oversees work to completion; prepare annual report; and prepare Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas - Encourage natural resource protection - Continue participating in the Flood Insurance Program - Identify cost-effective solutions to flood and erosion hazards - Encourage interagency cooperation - Meet or exceed state and federal requirements for preserving and protecting environmental resources, including those mandated by Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan Program Performance Measures Percentage of development project plans that are received, logged in, and reviewed within time frame established by Pima County Development Services Percentage of FEMA reviews received, logged in, and reviewed within a four-week period Percentage of floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually Percentage of rezonings and plans that provide for natural washes and preserve floodplains Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 70% 80% n/a n/a 50% n/a 20% 25% n/a 60,000 150,000 n/a n/a 25 50% 50 60% FY2005/2006 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Adopted FY2007/2008 Adopted 0 0 0 0 0 0 942,128 1,178,658 5,600 0 0 2,126,386 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 2,126,386 0 0 2,126,386 0.0 0.0 14.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 14-71 Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 INFRASTRUCTURE Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercourses, floodplains, and storm water resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate maintenance activities with external departments and agencies at the city, County, state, and federal levels. Develop and maintain an Asset Management Program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local and state agencies. Program Goals and Objectives - Provide inspection and maintenance of flood control improvements for the benefit of County residents that embody sound maintenance principles in a cost effective manner - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources Program Performance Measures Percentage of district property inventoried in geographical information system (GIS) database Percentage of infrastructure assets inventoried in GIS database Number of assets inventoried Percent of Subdivision Release of Assurance inspections completed within 10 days of request. Percent of infrastructure inventory inspected annually Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a 100% n/a n/a 75% n/a n/a n/a n/a 5,000 95% n/a n/a 33% FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 104,605 977,111 0 0 1,365,500 0 1,152,166 5,921,975 10,700 1,081,716 1,365,500 7,084,841 0 0 4,500,000 569 0 0 569 0 4,500,000 0 0 0 0 1,081,147 0 1,365,500 0 2,584,841 1,081,716 1,365,500 7,084,841 0.0 0.0 13.4 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-72 Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 REGULATORY Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plan and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services explaining floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements and issuing permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance and initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management, including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain and Erosion Hazard Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas Program Performance Measures Number of Flood Hazard Information Sheets completed Number of outreach events to inform residents about flood hazards Number of well trained staff, as determined are Certified Floodplain Managers Percent of Floodplain Use Permit applications initially reviewed within 15 business days (either approved or comment letter) Percent of complaints responded to within 10 business days Percentage of completed elevation certificates returned FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 5,750 4,400 4,500 5 5 5 9 11 11 n/a n/a 80% n/a n/a 80% n/a n/a 90% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,442,520 668,447 23,400 1,567,513 755,118 17,500 953,590 110,202 11,950 2,134,367 2,340,131 1,075,742 0 0 0 0 2,134,367 0 2,340,131 0 1,075,742 2,134,367 2,340,131 1,075,742 28.5 30.0 18.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-73 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County, including those activities mandated by federal, state, and local regulations as well as activities that fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP), as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Oversee the planning, design, construction and maintenance of riparian habitat/ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other governmental and nongovernmental entities on riparian area conservation and management. Administer the biological inventory of riparian and aquatic ecosystems. Assist in the development of the SDCP, the Multi-Species Conservation Plan, and the Section 10 Permit, including oversight of the SDCP Science Technical Advisory Committee and the Science Commission. Administer the ownership inventory of surface water, groundwater, and effluent credits. Determine water needs for RFCD riparian habitat areas and ecosystem restoration projects. Participate with other County departments, governmental agencies, and nongovernmental entities on water needs, availability, and conservation. Review and comment on possible water resource impacts of a proposed development. Identify concerns surrounding water usage and availability and develop policies that help to address these issues. Oversee the planning, design, construction, operation, and maintenance of groundwater recharge projects. Maintain, operate, and expand the Automated Local Evaluation In Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and the data is collected and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Program Goals and Objectives - Support and ensure compliance with Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat and RFCD property . Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat . Evaluate and make recommendations on potential acquisition of flood-prone, riparian, and open space land . Assist in the development and implementation of the SDCP, the MSCP, and the Section 10 permit application - Preserve, protect, and restore riparian habitat and ecosystem function . Manage RFCD property in a manner that protects and enhances natural resources using appropriate environmental sensitivity means . Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects . Work with other governmental and nongovernmental entities on riparian area conservation and management - Maintain and operate an integrated flood warning and emergency response system in cooperation with the National Weather Service, Pima County Office of Emergency Management, and the state . Monitor rainfall and runoff to determine probability of flooding . Maintain, operate and expand ALERT to ensure the system functions properly . Provide timely storm related information and system analysis to County personnel and others emergency response agencies Program Performance Measures Percentage of riparian habitat mitigation plan permits inspected annually for regulatory compliance based on permits issued. Acres of riparian habitat preserved or restored annually. Percentage of non-functional ALERT field site sensors repaired or replaced within two weeks, weather and hardware permitting. Number of flood preparedness emergency planning briefings and/or exercises held annually with emergency response personnel and agencies. Program Expenditures by Object FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a 5% 8% n/a 100 100 95% 95% 95% 3 3 3 FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 661,497 283,653 33,000 612,441 370,410 80,550 822,295 687,366 100,700 Total Program Expenditures 978,150 1,063,401 1,610,361 14-74 Pima County FY2007/2008 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Program Funding by Source Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 2,157 0 0 200 5,000 165,000 2,357 5,000 165,000 0 0 0 0 975,793 0 1,058,401 0 1,445,361 978,150 1,063,401 1,610,361 14.8 15.0 13.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-75 This page intentionally left blank. 14-76 Pima County FY 2007/2008 Adopted Budget Solid Waste Management Expenditures: 8,561,778 Revenues: FTEs 6,977,400 53.0 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and waste reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris Expenditures by Program Development, Closure, and Remediation 2.76% Community Services 1.62% Resource Management 9.25% Waste Management 86.37% Sources of All Funding Fund Balance Decrease 18.51% Department Revenue 81.49% 14-77 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: SOLID WASTE MANAGEMENT Expenditures by Program COMMUNITY SERVICES FY2005/2006 Actual 255,305 DEVELOPMENT, CLOSURE, AND REMEDIATION FY2006/2007 Adopted 323,453 FY2007/2008 Adopted 138,537 69,339 41,711 236,065 667,886 861,574 791,870 WASTE MANAGEMENT 5,278,903 7,241,657 7,395,306 Total Expenditures 6,271,433 8,468,395 8,561,778 RESOURCE MANAGEMENT Funding by Source Revenues RESOURCE MANAGEMENT 143,150 40,000 45,000 WASTE MANAGEMENT 5,790,127 7,083,000 6,932,400 Total Revenues Net Operating Transfers In/(Out) 5,933,277 0 7,123,000 0 6,977,400 0 0 338,156 0 1,345,395 0 1,584,378 6,271,433 8,468,395 8,561,778 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program RESOURCE MANAGEMENT 14.0 12.8 11.0 WASTE MANAGEMENT 38.5 39.8 42.0 Total Staffing (FTEs) 52.5 52.6 53.0 An outside consultant performed an audit of the County's Solid Waste program. This audit projects an operating loss for the program in fiscal year 2007/08. In response to this report the Board of Supervisors has taken some actions affecting the solid waste operations, and may take further actions next fiscal year. However in order to prevent a deficit in fiscal year 2007/08, $500,000 is being reserved in the Contingency Fund to cover losses that exceed the department's available fund balance. 14-78 Pima County FY2007/2008 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 COMMUNITY SERVICES Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support community clean up operations and the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Pima County community clean up operations, Board of Supervisors clean up requests, and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean - Provide resources, if available, to support community neighborhood and Wildcat Dump clean up operations Program Performance Measures Community Service clean ups performed Complaints received regarding community clean ups Annual Community Service report prepared Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 51 0 yes 625 80 22 3 yes 625 80 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) 20 0 yes 625 80 FY2006/2007 Adopted FY2007/2008 Adopted 30,858 224,447 64,509 258,944 5,344 133,193 255,305 323,453 138,537 0 0 0 0 255,305 0 323,453 0 138,537 255,305 323,453 138,537 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2007/2008 Planned 14-79 Pima County FY2007/2008 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 DEVELOPMENT, CLOSURE, AND REMEDIATION Function Plan and manage all Solid Waste development, closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Program Goals and Objectives - Track waste management capacity, and remediation services capability - Plan and manage the development, expansion, closure, and required remediation at County landfills Program Performance Measures Monthly waste data tracking completed Landfill forecasts updated semi-annually Facilities re-permitted Facilities expanded Groundwater wells and gas probes monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated yes yes 1 0 22 yes yes 1 2 44 FY2005/2006 Actual Total Program Funding Program Staffing (FTEs) yes yes 2 2 44 FY2006/2007 Adopted FY2007/2008 Adopted 12,647 56,692 6,392 35,319 1,950 234,115 69,339 41,711 236,065 0 0 0 0 69,339 0 41,711 0 236,065 69,339 41,711 236,065 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2007/2008 Planned 14-80 Pima County FY2007/2008 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 RESOURCE MANAGEMENT Function Provide financial management, procurement, and administrative support services. Project for the timely replacement of equipment. Description of Services Manage department administration and equipment replacement. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, and post-closure activities - Manage financial, staffing, and administrative resources - Project equipment funding and request replacement Program Performance Measures Invoices prepared by 7th of each month Equipment plan updated Long range staffing plan updated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 100% yes yes 100% yes yes FY2005/2006 Actual FY2007/2008 Planned 100% yes yes FY2006/2007 Adopted FY2007/2008 Adopted 541,694 106,868 19,324 337,072 512,502 12,000 227,391 523,479 41,000 667,886 861,574 791,870 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total 5,518 0 5,000 124,896 40,000 40,000 12,736 0 0 143,150 40,000 45,000 0 0 0 0 524,736 0 821,574 0 746,870 667,886 861,574 791,870 14.0 12.8 11.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-81 Pima County FY2007/2008 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 WASTE MANAGEMENT Function Perform integrated waste management at all Pima County solid waste facilities. Plan for future expansions of existing landfill facilities. Description of Services Provide landfill, transfer station, and recycling operations, including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Plan and manage the appropriate development of expansions at existing landfill facilities. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations - Plan, develop, and implement new solid waste management facilities in response to County needs Program Performance Measures Arizona Department of Environmental Quality inspections passed Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire tonnage recycled Other materials tonnage recycled FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 100% 100% 100% 2 4 2 13 172,072 12,895 2,531 0 4 2 14 178,000 16,000 1,600 0 4 2 14 218,000 12,000 2,000 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,762,990 3,490,186 25,727 1,954,165 5,253,492 34,000 2,168,027 5,050,779 176,500 5,278,903 7,241,657 7,395,306 4,417,155 5,682,000 5,418,500 100,576 101,000 93,000 4,517,731 5,783,000 5,511,500 1,136,454 1,200,000 1,200,000 108,755 100,000 130,000 18,794 0 90,900 8,393 0 0 1,272,396 1,300,000 1,420,900 0 0 0 0 158,657 0 462,906 5,278,903 7,241,657 7,395,306 38.5 39.8 42.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (511,224) 14-82 Pima County FY 2007/2008 Adopted Budget Transportation Expenditures: 47,337,071 Revenues: FTEs 67,688,523 425.9 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Form and administer improvement districts. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Infrastructure 3.64% Director's Office and Support Services 21.33% Operations and Maintenance 75.03% Sources of All Funding Operating Transfers 7.29% Department Revenue 92.71% 14-83 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: TRANSPORTATION Expenditures by Program DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Expenditures FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted 6,818,395 9,972,180 10,098,301 31,342,246 28,919,289 35,516,931 1,175,029 2,542,465 1,721,839 39,335,670 41,433,934 47,337,071 64,257,867 Funding by Source Revenues DIRECTOR'S OFFICE AND SUPPORT SVCS 59,491,552 60,656,425 SYSTEMS, OPERATIONS AND MAINTENANCE 1,282,358 1,327,507 2,335,656 TRANSPORTATION INFRASTRUCTURE 1,546,365 735,000 1,095,000 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 62,320,275 (24,895,542) 0 1,910,937 62,718,932 (32,807,845) 0 11,522,847 67,688,523 (21,472,048) 0 1,120,596 39,335,670 41,433,934 47,337,071 Staffing (FTEs) by Program DIRECTOR'S OFFICE AND SUPPORT SVCS 76.6 75.2 80.9 SYSTEMS, OPERATIONS AND MAINTENANCE 231.1 234.6 239.5 TRANSPORTATION INFRASTRUCTURE 109.8 106.9 105.5 Total Staffing (FTEs) 417.5 416.7 425.9 14-84 Pima County FY2007/2008 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, budgeting, planning, and organizational development. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort-related claims and lawsuits. Provide administrative support, including employee services, procurement, financial management, and general services to the department. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget . Ensure that the department's budget meets approved and planned work objectives and lead the department's annual budget development process . Provide the most current and complete financial data for the County's Capital Improvement Plan - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works . Plan, calendar, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce . Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development . Track the number of appraisals and acquisitions per year -Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Track the number and response time of each inquiry, concern, or request received Program Performance Measures Percentage of very good or excellent ratings, as measured in the annual Internal Customer Survey Number of constituent inquiries and concerns received Percentage of constituent inquiries and concerns responded to or resolved within 24 hours of receipt Number of technical assistance and /or environmental documents reviewed annually Percentage of introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Percentage of quarterly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the quarterly actual expenditures Percentage of employees with an approved training and development plan on September 30 of each year Percentage of invoices processed within 5 business days of receipt Percentage of budget unit requests submitted on time FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 80% 80% 80% 3,800 3,850 4,200 88% 89% 89% n/a 282 100 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,214,668 3,574,536 29,191 3,902,365 5,986,415 83,400 4,069,925 6,005,876 22,500 Total Program Expenditures 6,818,395 9,972,180 10,098,301 14-85 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Total Program Expenditures Program Funding by Source Revenues LICENSES & PERMITS INTERGOVERNMENTAL 40,110 20,000 36,000 57,238,471 60,137,025 63,522,267 CHARGES FOR SERVICES 384,081 50,000 180,000 INTEREST 737,645 300,000 400,000 MISCELLANEOUS 612,606 149,400 119,600 MEMO REVENUE 376,422 0 0 59,389,335 60,656,425 64,257,867 Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total 102,217 0 0 102,217 0 0 Net Operating Transfers In/(Out) (24,895,542) (32,807,845) (21,472,048) Other Funding Sources Fund Balance Decrease/(Increase) 0 (27,777,615) 0 (17,876,400) 0 (32,687,518) 6,818,395 9,972,180 10,098,301 76.6 75.2 80.9 Total Program Funding Program Staffing (FTEs) 14-86 Pima County FY2007/2008 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, several traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and geographic information services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Conduct roadway and transportation related safety improvements consisting of dust control, hazard identification and elimination, safety standard upgrades of existing facilities, and other special projects as identified. Provide planning, design, and construction of projects that exceed the scope of pavement preservation (surface treatments), yet do not reach the scope of the traditional CIP definition. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County’s roadway network, partnering with residents to minimize traffic impacts in neighborhoods, and actively participating in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects, develop scope and program of projects, and manage design and construction of projects using funding and priorities from the Arizona Department of Transportation's DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic impact fees. Develop safety projects for potential 2008 GO bond program. Provide Geographic Information System (GIS) programming and analysis, data conversion, and storage, along with related services and support to Pima County departments. Implement a records modernization program. Provide Internet-related GIS technical support to all County departments. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network . Investigate citizen requests and take action to deliver appropriate service in a timely manner - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Design and implement various ITS projects (wireless signal communication system, previous component of Countywide emergency signal preempt system has been completed with signal power supply back-up system underway in fiscal year 2006/07 and will be expanded as funding is available) - Make Pima County roads safer to drive on . Reduce fatal accidents on Pima County roadway system . Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau . Perform detailed crash reports for all critical and fatal crashes and perform follow up improvements as resources permit . Provide annual update to Safety Management System report - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance . Provide routine maintenance of road grading, shoulder grading, and street sweeping on regular established cycle times - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible . Increase preventive surface treatments of roadway facilities every year - Provide up-to-date, accurate GIS information . Apply GIS data and metadata updates within a specified time frame utilizing automated processes and modern spatial data technology . Improve the spatial accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Program Performance Measures Percentage of internal customers rating geographic information services as good or excellent Percentage of very good or excellent ratings, as measured in the annual Internal Customer Survey for engineering information services Number of GIS projects completed (includes Sonoran Desert Conservation Plan projects) Number of sections of GIS parcel land base rectified to digital orthophotos Percentage of very good or excellent ratings, as measured in the annual Internal Customer Survey for maintenance services Percentage of routine roadway maintenance activities performed by established cycle times Percentage of roadways receiving annual surface treatments FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated 95% 95% 95% 100% 100% 100% 700 850 900 75 125 150 80% 80% 80% 80% 80% 80% 4% 4% 4% 14-87 Pima County FY2007/2008 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Number of neighborhood improvement plans implemented each year Number of preventive maintenance and unscheduled field service calls on the traffic signal system Number of sign item actions per sign installer Number of total road tube volume/speed counts collected Percentage of very good or excellent ratings, as measured in the annual Internal Customer Survey for planning and funding services Ratio of complaints received per passenger Percentage of target dates achieved for each open automation plan project Annual targeted minimum grant funding secured for bicycle/pedestrian facilities and safety programs 10 10 10 950 580 650 2,000 1,250 2,000 1,250 1,500 1,250 95% 95% 95% .00025 91% .00020 92% .00020 92% $1,500,000 $1,500,000 $1,500,000 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,387,787 19,450,256 1,504,203 11,336,961 16,267,428 1,314,900 11,403,365 23,559,195 554,371 31,342,246 28,919,289 35,516,931 1,129,754 1,281,707 2,309,156 13,585 10,100 10,000 139,019 35,700 16,500 1,282,358 1,327,507 2,335,656 0 0 0 0 30,059,888 0 27,591,782 0 33,181,275 31,342,246 28,919,289 35,516,931 231.1 234.6 239.5 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-88 Pima County FY2007/2008 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Function Plan, design, and construct a safe, efficient and equitable transportation system including roadway infrastructure, bicycle and pedestrian facilities, and transit services. Description of Services Develop short and long range County roadway system plans in concert with other regional planning agencies. Program capital improvements on a five-year and longer term basis. Apply for regional and state funds and allocate all funds received. Recommend and monitor changes in the department's operations with respect to the current capital improvement plan. Administer and oversee the impact fee ordinance and technical data pertaining to fee assessments and collections. Manage the design and construction of transportation projects, including roadways, bridges, airports, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates, and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the County transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration for capital improvement construction projects in addition to utility and private construction work in the public right-of-way. Program Goals and Objectives - Ensure federal and regional transportation funds are equitably allocated to projects in unincorporated areas . Within five years, have the regional fund allocation proportional to Pima County unincorporated population - Manage, in a cost effective manner, the planning, design, and construction of transportation projects . Construct projects within 5% of engineering estimate - Ensure all construction materials and workmanship meet or exceed requirements Program Performance Measures Percentage of planned project completions based on fiscal year adopted budget Percentage of planned expenditures to fiscal year adopted budget Construction start dates within 180 days of adopted baseline schedule Percentage of very good or excellent ratings, as measured in the annual External Customer Survey for subdivision/permit inspection services Percentage of projects completed by proposed due date as agreed upon by both parties Percentage of independent assurance samples that achieves scores of 3 or greater Percentage of right-of-way encroachments sucessufully resolved prior to legal action Number of negative findings from certification acceptance inspections and other audits Total dollars spent on roadway construction Percentage of employees with an approved training and development plan on September 30 of each year Percentage of very good or excellent ratings, as measured in the annual Internal Customer Survey for design services Percentage of project Notice to Proceed dates achieved annually as per the CIP 5-year plan or approved through variance reporting FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated n/a n/a 85% n/a n/a 85% n/a n/a 80% 85% 85% 75% 85% 85% 80% 90% 90% 85% 100% 90% 80% 0 0 0 $22,000,000 100% $30,000,000 100% $20,000,000 100% 83% 85% 85% 100% 100% 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,630,227 (1,575,424) 120,226 3,917,660 (1,575,485) 200,290 2,103,352 (564,513) 183,000 1,175,029 2,542,465 1,721,839 Total Program Expenditures 14-89 FY2007/2008 Adopted Pima County FY2007/2008 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Program Funding by Source Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 327,709 275,000 275,000 1,204,832 460,000 820,000 13,824 0 0 1,546,365 735,000 1,095,000 0 0 0 0 1,807,465 0 626,839 1,175,029 2,542,465 1,721,839 109.8 106.9 105.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (371,336) 14-90 Pima County FY 2007/2008 Adopted Budget Wastewater Management Expenditures: 125,254,174 Revenues: FTEs 129,530,336 583.7 Function Statement: Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Expenditures by Program Conveyance Maintenance & Development 10.66% Planning & Engineering 10.46% Wastewater Management Administration 54.25% Treatment Operations 24.63% Sources of All Funding Department Revenue 100% 14-91 Pima County FY 2007/2008 Adopted Budget Department Summary by Program Department: WASTEWATER MANAGEMENT Expenditures by Program FY2005/2006 Actual FY2006/2007 Adopted FY2007/2008 Adopted CONVEYANCE MAINTENANCE & DEVELOPMENT 8,822,571 11,958,271 13,350,713 PLANNING & ENGINEERING 5,342,452 7,529,569 13,098,441 606,419 149,936 0 TREATMENT OPERATIONS 23,485,809 28,523,109 30,844,620 WASTEWATER MANAGEMENT ADMINISTRATION 43,820,813 59,032,788 67,960,400 Total Expenditures 82,078,064 107,193,673 125,254,174 RESEARCH GRANTS Funding by Source Revenues CONVEYANCE MAINTENANCE & DEVELOPMENT 7,855 0 0 1,050,543 0 0 RESEARCH GRANTS 582,488 149,936 0 TREATMENT OPERATIONS (54,721) PLANNING & ENGINEERING 0 0 WASTEWATER MANAGEMENT ADMINISTRATION 120,753,821 124,188,117 129,530,336 Total Revenues Net Operating Transfers In/(Out) 122,339,986 0 124,338,053 0 129,530,336 0 Other Funding Sources Fund Balance Decrease/(Increase) 1,085,658 (41,347,580) 33,500,000 (50,644,380) 50,000,000 (54,276,162) 82,078,064 107,193,673 125,254,174 129.5 142.8 145.3 65.8 75.3 82.0 2.0 0.5 0.0 TREATMENT OPERATIONS 202.0 217.3 221.0 WASTEWATER MANAGEMENT ADMINISTRATION 132.5 134.8 135.4 Total Staffing (FTEs) 531.8 570.7 583.7 Total Program Funding Staffing (FTEs) by Program CONVEYANCE MAINTENANCE & DEVELOPMENT PLANNING & ENGINEERING RESEARCH GRANTS Federal funding of the Arid West Quality Research Program ended on April 30, 2007 and information on this page for Research Grants is for historical purposes only. 14-92 Pima County FY2007/2008 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 CONVEYANCE MAINTENANCE & DEVELOPMENT Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide inspection services to repair, rehabilitate and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements; including National Pollution Discharge Elimination System (NPDES), Arizona Pollution Discharge Elimination System (AZPDES), sanitary sewerage overflow (SSO), aquifer protection, storm water, air pollution, endangered species, critical habitat, the Sonoran Desert Conservation Plan, and Section 401 and 404 requirements. Provide mapping and records services. Operate a proactive, comprehensive preventive maintenance program for the sanitary sewage conveyance system. This includes inspection, cleaning, and systematic vector (roach) control and odor mitigation programs for more than 3,080 miles of public gravity sanitary sewers and 34 public wastewater pumping systems, throughout the 350 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Provide public sewage conveyance facilities (gravity and pumping systems) that are reliable and adequate to minimize the possibility of unintended/unauthorized releases of sewage to the environment (sanitary sewage overflows) - Operate the sanitary sewage conveyance system (gravity sewers and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations - Maintain an effective vector control program by providing treatment applications to 50% of the conveyance system manholes - Respond efficiently and effectively to requests for mapping, sewer records, connection information, and engineering records not available on the Internet - Respond efficiently to requests for flow monitoring, system capacity, and other information Program Performance Measures Public sanitary sewerage overflows Conveyance system miles serviced Vector control program completed Information request responses Meter flow requests fulfilled FY2005/2006 Actual FY2006/2007 Estimated 82 2,309 yes 31,225 191 100 2,500 yes 28,000 210 FY2007/2008 Planned 85 2,700 yes 30,000 225 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,842,921 2,559,168 420,482 7,927,509 3,995,962 34,800 8,289,252 4,739,962 321,499 8,822,571 11,958,271 13,350,713 7,855 0 0 7,855 0 0 0 0 0 0 8,814,716 0 11,958,271 0 13,350,713 8,822,571 11,958,271 13,350,713 129.5 142.8 145.3 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-93 Pima County FY2007/2008 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 PLANNING & ENGINEERING Function Develop and implement the Capital Improvement Program (CIP) of the department, including initial project concepts, design, and completion of construction. Description of Services Develop and implement long range facility plans (metro and non-metro). Research, monitor, review, and follow environmental policy that may effect system operations and facility planning. Provide project development engineering design and oversight of consultant design efforts, coordinate cultural and real property needs for CIP projects, provide project planning, project management, CIP over-site/coordination, and construction management services. Provide Blue Stake location services. Manage system models, rehabilitation projects, system design standards, and other special projects of a technical nature. Prepare intergovernmental agreements. Coordinate Wastewater Management Advisory Committee. Represent the department with wastewater industry and research groups. Program Goals and Objectives - Develop, initiate, manage, and complete CIP Projects - Review CIP projects twice each month - Update the biennial Metropolitan Area Facility Plan - Assist with the updating of the annual financial plan (CIP components) - Respond to Blue Stake location requests within 48 hours as required by law - Update the biennial Non-Metropolitan Area Facility Plan Program Performance Measures CIP project expenses Value of design and construction contracts initiated CIP project review sessions held Wastewater Management Advisory Committee meetings held Metropolitan Area Facility Plan updated Non-Metropolitan Area Facility Plan updated Financial plan updated Blue Stake locates performed Blue Stake locate requests responded to on time FY2007/2008 Planned FY2005/2006 Actual FY2006/2007 Estimated $18.5m $33.8m 24 10 $41.9m $70m 24 10 $93.4m $80-$110M 24 10 yes yes yes 99,000 100% n/a n/a n/a 105,000 100% yes yes yes 110,000 100% Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,735,828 (2,808,742) 4,415,366 5,048,224 2,445,265 36,080 5,089,963 7,950,778 57,700 5,342,452 7,529,569 13,098,441 60,272 0 0 60,272 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 906,953 0 0 0 0 83,363 0 0 990,271 0 0 0 0 0 0 4,291,909 0 7,529,569 0 13,098,441 5,342,452 7,529,569 13,098,441 65.8 75.3 82.0 (45) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-94 Pima County FY2007/2008 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 RESEARCH GRANTS Function Conduct the Arid West Water Quality Research Project. (Note: Federal funding of the Arid West Quality Research Program ended on April 30, 2007 and information on this page is for historical purposes only. Description of Services Manage scientific research on appropriate water quality criteria, standards, and uses for the arid west. Disseminate scientific research findings to regulated community and regulators at local, state, tribal, and federal levels. Program Goals and Objectives - Improve the scientific basis for the regulation of water quality Program Performance Measures Research studies conducted Scientific/regulatory meetings held Request for proposals prepared and advertised Requests for reimbursement submitted Presentations of research results at conferences Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/2006 Actual FY2006/2007 Estimated 4 1 2 6 n/a 4 1 1 6 11 FY2005/2006 Actual FY2007/2008 Planned n/a n/a n/a n/a n/a FY2006/2007 Adopted FY2007/2008 Adopted 83,761 517,896 4,762 28,886 121,050 0 0 0 0 606,419 149,936 0 528,751 142,439 0 33 0 0 53,704 7,497 0 582,488 149,936 0 0 0 0 0 23,931 0 0 0 0 606,419 149,936 0 2.0 0.5 0.0 Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-95 Pima County FY2007/2008 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 TREATMENT OPERATIONS Function Protect the public health and environment through the operation of wastewater treatment facilities that comply with federal and state standards. Description of Services Operate and maintain wastewater treatment facilities to treat over 60 million gallons of sanitary sewage daily, including associated biosolid facilities. Permit, inspect, sample, and enforce the approved industrial pretreatment program. Implement the EPA mandated industrial pretreatment program. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Treat over 60 million gallons of sanitary sewage daily in compliance with federal and state standards - Exceed mandated biochemical oxygen demand removal rate of 93% - Effectively administer the industrial pretreatment program - Effectively operate the treatment facilities to ensure that permit limits are met and to prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW) Program Performance Measures Cubic feet of methane converted to energy Gallons of wastewater treated Exceed biochemical oxygen demand removal rate No discharge interference or upset at POTW FY2005/2006 Actual FY2006/2007 Estimated 92 million 24.514 billion 93% yes 125 million 25.343 billion 93% yes FY2007/2008 Planned 153 million 27.827 billion 93% yes Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,254,417 12,632,657 598,735 12,292,525 16,191,334 39,250 12,423,333 18,298,687 122,600 23,485,809 28,523,109 30,844,620 (54,721) 0 0 (54,721) 0 0 0 0 0 0 23,540,530 0 28,523,109 0 30,844,620 23,485,809 28,523,109 30,844,620 202.0 217.3 221.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-96 Pima County FY2007/2008 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 WASTEWATER MANAGEMENT ADMINISTRATION Function Direct department operations and short and long term financial planning. Provide administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Identify sources and monitor the department's revenue. Identify, secure, and monitor bond and non-bond funding for capital projects. Description of Services Supervise, monitor, and direct department operations, short and long term financial planning, and capital improvement planning. Provide system development funds (SDF) for capital projects, monitor expenses, and allocate and reconcile funds. Provide revenue, financial, payroll, and employment services for the department. Develop and coordinate capital planning for the five-year Capital Improvement Plan (CIP) and track CIP expenses. Develop department financial plan and rate increase proposals, identify and secure alternative funding sources (such as grants or system development funds), and recommend bond sales. Record and monitor annual depreciation charges related to fixed assets, debt service costs of current bonds and outstanding loans, and department revenue. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Program Goals and Objectives - Allocate system development funds (SDF) - Comply with CIP Bond implementation plans - Provide administrative, revenue collection, financial, and personnel services - Develop and implement financial plans that sustain the operating and capital improvement budgets - Reduce the introduction of kitchen grease into the sanitary sewer system through a proactive public education program - Provide assurance that federal and state permit reporting requirements for wastewater treatment facilities are met - Obtain 34,000 quality assured regulatory compliance samples for the environmental laboratory Program Performance Measures Delinquency rate of sewer user accounts Personnel action forms processed Invoices processed Long term debt financing obtained System development funds allocated Number of sewer accounts serviced Customer inquiries promptly responded to Change Orders (Synergen as of April 1, 2006) Pending Resolution Issues (Synergen) Permit reporting requirements met Regulatory compliance samples obtained FY2005/2006 Actual FY2006/2007 Estimated FY2007/2008 Planned 1.75% 583 1,874 $1,085,658 Quarterly 246,821 n/a 176 237 100% 21,560 1.75% 633 1,224 $50,000,000 Quarterly 250,523 17,500 751 892 100% 26,000 1.75% 683 750 $50,000,000 Quarterly 255,534 17,850 600 700 100% 34,164 Program Expenditures by Object FY2005/2006 Actual FY2006/2007 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,912,050 35,469,892 438,871 8,841,945 49,729,933 460,910 8,937,699 58,644,891 377,810 43,820,813 59,032,788 67,960,400 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 17,191 20,000 5,000 103,984,114 103,359,317 112,053,936 41,715 58,800 58,800 1,783,919 400,000 2,312,600 MISCELLANEOUS 319,146 350,000 100,000 MEMO REVENUE 14,607,736 20,000,000 15,000,000 120,753,821 124,188,117 129,530,336 Operating Revenue Sub-Total 14-97 Pima County FY2007/2008 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 WASTEWATER MANAGEMENT ADMINISTRATION Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 1,085,658 (78,018,666) 33,500,000 (98,655,329) 50,000,000 (111,569,936) 43,820,813 59,032,788 67,960,400 132.5 134.8 135.4 Supplemental Packages Approved Supplemental Package B - Revenue Enhancement - is associated with this program. Approval of this package provides $3,524,388 in additional revenue from increased sewer user fees. Data on the previous page includes $3,524,388 in revenues. 14-98 SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ........................................................................................ 15-2 Super Department Listing...................................................................................................... 15-18 Pima County Budget Policies................................................................................................ 15-22 Pima County Debt Policies and Practices............................................................................ 15-32 Pima County Bonding Disclosure, Accountability & Implementation............................... 15-36 Long Term Debt Service Schedules ..................................................................................... 15-43 Valuation Of Property For Taxing Purposes In Arizona...................................................... 15-52 Components of Arizona’s Property Tax System ................................................................. 15-53 Full Cash Values by Class: 2003 - 2007................................................................................ 15-54 Limited Values by Class: 2003 - 2007 ................................................................................... 15-55 Assessment Ratios by Class: 2003 - 2007 ........................................................................... 15-56 Secondary Net Assessed Values by Class: 2003 - 2007 ..................................................... 15-57 Primary Net Assessed Values by Class: 2003 - 2007 .......................................................... 15-58 Property Tax Levies And Collections - Ten Year History ................................................... 15-59 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ................ 15-60 Pima County Population, Cities & Towns, and Unincorporated Areas: 1992 - 2006 ........ 15-61 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2006, 2010, 2020, 2030, 2040, 2050 ........................................... 15-62 Pima County Population & Employment - Ten Year History .............................................. 15-63 Addresses & Telephone Numbers ........................................................................................ 15-64 15-1 GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own Antiracketeering Funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. 15-2 ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor as a basis for levying taxes. Assessment Ratio - The percentage factors that are associated with the various legal classes of a property. The ratios are set by the State Legislature. A history of the values is shown in the table “Assessment Ratios By Class For Tax Years 2003–2007” in this section. Base Budget - The Financial Planning System contains packages A through Z. Package A refers to a department’s Base or Target Budget, or for non-General Fund departments, the level of operating expenditures/expenses which can be supported by a department’s current financial resources. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period and the proposed means of financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency department. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System - Financial Planning System (FPS). See Financial Planning System. 15-3 CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for an expenditure that was originally budgeted in the previous fiscal year and for which an obligation has been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing stock and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - A listing of the asset, liability, equity, expenditure, and revenue accounts that are used in the accounting, operations, and budgeting processes. CIP - Capital Improvement Program - A program outlining all the construction projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Community & Economic Development - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Resources, the Community Services, Employment & Training; County Free Library; Economic Development & Tourism; School Superintendent; and the Stadium District. (Prior to July 1, 2004, this functional area was named Community Resources.) Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. 15-4 COP - Certificates of Participation - Form of financing for capital projects whereby the projects financed serve as collateral for investors. Investors purchase a share of the revenue from a lease arrangement. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention and juvenile detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. Cost Center - The lowest financial organization unit. Each center is identified by a unique seven-digit identifier. The first three digits (numeric digits or a combination of alpha characters and numeric digits) identify the department to which the center is assigned. Financial transactions are recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, County Administrator, Elections, Finance and Risk Management, Forensic Science Center, Human Resources, Information Technology (includes Communications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Fund Debt Service, General Government Revenues, and Non Departmental), Procurement, Recorder, and Treasurer. Debt Service Fund - Fund 3000 is used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. Department - A grouping of cost centers that share a common purpose and funding source. In the accounting and budget systems, cost centers are represented/denoted by a seven-digit alphanumeric code. Cost centers that are a component of a department have in common the first three digits of the numeric or alphanumeric identifier. For example, the aggregation of all cost centers beginning with the digits “160" is the County Attorney Department and the aggregation of all cost centers beginning with the digits “W00" is Wastewater Management. (Also see Super Department definition.) Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. 15-5 EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such an excise tax. (Also see Sales Tax and Transaction Privilege Tax.) Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - Refers to the outflow of funds paid for assets, goods, or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). A capital expenditure is an expenditure from a departmental operating budget for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - Charges incurred (whether paid immediately or unpaid) for Proprietary Funds. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the fire districts. 15-6 FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. FMS - Financial Management System - Computerized central data system that performs the County's accounting and financial reporting functions. Forecast - A projection of future revenues and/or expenses based on historical and current economic, financial, and demographic information. FPS - Financial Planning System - Computerized PC-based budgetary planning system used by Pima County. The Financial Planning System is also known as the Budget System. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Medical Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at about five percent of general fund revenues in accordance with the recommendations of the GFOA. Such a reserve is looked upon favorably by bond underwriters. This has the effect of lowering the interest rates on bonds sold by the County. 15-7 General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Grants - Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. HCBS - Home and Community Based Services - A variety of programs, such as foster care, home delivered meals, congregate meals, and day care provided to clients in their homes or in a community setting as an alternative to institutional care. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you go. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by grant funding. Hotel/Motel Bed Tax - See Transient Lodging Excise Tax. HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructures. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During FY 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period was estimated to be $370.3 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. 15-8 Incumbent - The current individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units, personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications is named Information Technology.) Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A 6000 series fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. JALE - Justice & Law Enforcement - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limit applies to counties, cities and towns, and community college districts. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change of use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Secondary Property Value of like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific cost centers, accounts, or objects, e.g., salaries and office supplies. 15-9 Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. Medical Services - An organizational entity comprised of the departments of Institutional Health, Public Health, and Pima Health System & Services. MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of Special Revenue Funds, Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. Object - A collection of accounts grouped and assembled by general type. For budgeting purposes, expenditure/expense objects are: Personal Services, Supplies, Services and Other Charges, Capital, Debt Service, and Other Financing Sources. Revenue objects are: Taxes, Special Assessment, Licenses & Permits, Intergovernmental, Charges for Services, Fines & Forfeits, Interest, and Miscellaneous. Operating Budgets - Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” 15-10 Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. The outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson Metro Area. It is operated by a board of directors made up of elected executive officers from each of the six jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, and South Tucson. PAG receives funds from federal, state, and local governments for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Public Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended man-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personal Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, health, dental, life and workers’ compensation insurance. 15-11 Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the value of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the PNAV by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support ongoing operations of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to Program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal-oriented units. Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. Property Tax Rate Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 100 - Prop. 100 - A state initiative passed by voters in November 2006 which amended Article 2, Section 22 of the Arizona Constitution to prevent persons who have entered or remain illegally in the United States from being eligible for bail should they be charged with a criminal offense under Arizona law that would allow the person to be released on bail. 15-12 Proposition 101 - Prop. 101 - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. The approval of the proposition by the voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204, counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments were begun in fiscal year 2002/03 and have remained unchanged through fiscal year 2007/08. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Environmental Quality, Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services, Regional Flood Control District, Graphic Services, Natural Resources, Parks & Recreation, Public Works Administration, Solid Waste Management, Transportation, and Wastewater Management. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12-months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. 15-13 Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of five retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, or Pima County Sheriffs Plan. The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the five retirement plans covering Pima County employees is described in the glossary. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA – Regional Transportation Authority – Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by the voters. The Secondary Property Tax is used to retire the debt imposed to pay for capital improvements and approved budget overrides. Pima County has a number of Secondary Property Taxes. These taxes include the Regional Flood Control District, Library District, Debt Service and a state-mandated, non-voluntary tax called the Fire District Assistance Tax. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. 15-14 Sewer Revenue Bonds - Bonds issued by Pima County for Wastewater Management capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SNAV - Secondary Net Assessed Value - This value is determined by multiplying the Full Cash Value times the proper Assessment Ratio for the property and subtracting the value of any Exemption applicable to the property. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona, and three other border states, to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Public Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. State Shared Sales Taxes - A state sales tax collected by the state, which is distributed by the state to the state general fund and to Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Super Department - An aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area” which is a grouping of departments sharing a broad common purpose. For example, the Sheriff and the County Attorney departments, which are administered by different elected officials and are entirely separate departments, belong to the Justice & Law Enforcement functional area.) All Super Departments, except Wastewater Management, are represented by a four-digit numeric or alphanumeric designator that usually, but not always, corresponds to the first four digits of the operating department designator. For example, “1600" represents the County Attorney Super Department which is comprised of the following departments: 1600000 - County Attorney (operating department) 5110000 - Fill the Gap 5160000 - Victim Restitution 5200000 - County Law Enforcement Antiracketeering 5210000 - Victim Witness Comp 5230000 - Bad Check 5270000 - Consumer Protection 8300000 - Grants The Super Departments and their component departments are presented in a listing within this Supplemental Information section. Supplemental Package - The Financial Planning System contains packages A through Z. Packages B through Z refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. 15-15 Tax Rate - As applied to property taxes, the tax rate is the rate per $100 of net assessed value at which a property will be taxed. Both the Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The rate is determined by dividing the levy by the sum total of the Primary or Secondary Net Assessed Value (per $100 of net assessed value) within the jurisdiction. The rate is then applied to the Primary or Secondary Net Assessed value (per $100 of net assessed value for each individual property) to determine the amount of the taxes due on that property. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax are distributed to the Stadium District (34%), the Economic Development Special Revenue Fund (16%), and to the Metropolitan Tucson Convention & Visitors Bureau for tourism promotion (50%). Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. UPHH at Kino Campus - University Physicians Healthcare Hospital at Kino Campus - The hospital, formerly known as Kino Community Hospital, that is operated by University Physicians Healthcare under a 25 year lease with the County that began on June 16, 2004. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue account as Shared Vehicle License Tax – 44701.) 15-16 WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. Workforce Investment Act (WIA) of 1998 – The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. 15-17 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2007/2008 Super Department 1000 1100 ASSESSOR CLERK OF THE BOARD 1400 CLERK OF SUPERIOR COURT 1500 CONSTABLES 1600 COUNTY ATTORNEY ASSESSOR 1100000 BOARD OF SUPERVISORS 1300000 CLERK OF THE BOARD 1400000 CLERK OF SUPERIOR COURT 5100000 COC VICTIM LOCATION FUND 5130000 COC SPOUSAL MAINTENANCE ENFORCEMENT 5140000 COC LOCAL COURT AUTOMATION FUND 5260000 COC CHILD SUPPORT INCENTIVE 5330000 COC DOCUMENT STORAGE & RETRIEVAL 5340000 COC TIME PAY FEES 8670000 COC JUDICIAL COLLECTION ENHANCEMENT 1500000 CONSTABLES 1600000 COUNTY ATTORNEY 5110000 CO ATTY FILL THE GAP 5160000 CO ATTY VICTIM RESTITUTION 5200000 COUNTY LAW ENFORCEMENT ANTIRACKETEERING 5210000 CO ATTY VICTIM WITNESS COMP 5230000 CO ATTY BAD CHECK PROGRAM 5270000 CO ATTY C.O.T. CONSUMER PROTECTION 8300000 COUNTY ATTORNEY GRANTS 1700000 COUNTY ADMINISTRATOR 5150000 FACILITIES RENEWAL FUND 5530000 SPACE ACQUISITION FUND 8350000 COUNTY ADMINISTRATOR GRANTS 1710000 ELECTIONS 0400000 IMPROVEMENT DISTRICTS 1850000 NON DEPARTMENTAL 3290000 GENERAL GOVERNMENT REVENUES 3300000 CONTINGENCY 3340000 GENERAL FUND DEBT SERVICE 5370000 EMPLOYEE BENEFIT LIABILITY FUND 5372000 PROPERTY TAX RATE STABILIZATION FUND 5800000 DEBT SERVICE 1900000 FACILITIES MANAGEMENT 5520000 PUBLIC WORKS BUILDING 7210000 PARKING GARAGES COUNTY ADMINISTRATOR 1710 ELECTIONS 1850 NON DEPARTMENTAL 1900 1000000 BOARD OF SUPERVISORS 1300 1700 Department FACILITIES MANAGEMENT 15-18 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2007/2008 Super Department 2000 2320 FINANCE & RISK MANAGEMENT INSTITUTIONAL HEALTH 2600 INDIGENT DEFENSE 2710 2720 2730 5510000 IMPROVEMENT DISTRICTS FORMATION FUND 8050000 RISK MANAGEMENT 8060000 MOUNT LEMMON FIRE 2320000 INFORMATION TECHNOLOGY 5373000 IT ENHANCEMENT FUND 8020000 COMMUNICATIONS 2500000 INSTITUTIONAL HEALTH 2600000 INDIGENT DEFENSE 5120000 INDIGENT DEFENSE FILL THE GAP 8620000 LEGAL DEFENDER TRAINING FUND 8660000 PUBLIC DEFENDER TRAINING FUND 2700000 JUSTICE COURT AJO 5490000 JC AJO TIME PAY FEES 8730000 JUSTICE COURT AJO GRANTS 2710000 JUSTICE COURT GREEN VALLEY 5480000 JC GV TIME PAY FEES 2720000 JUSTICE COURTS TUCSON 5380000 JC TUCSON TIME PAY FEES 5381000 COURT AUTOMATION FUND 8550000 JUSTICE COURTS TUCSON GRANTS 2610000 CONTRACT ATTORNEYS 2730000 OFFICE OF COURT APPOINTED COUNSEL 2920000 PUBLIC WORKS ADMINISTRATION 2940000 COMMUNITY RESOURCES 9740000 PIMA VOCATIONAL HIGH SCHOOL 2950000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5171000 NEIGHBORHOOD CONSERVATION 5172000 HOUSING TRUST FUND 8900000 COMMUNITY SERVICES GRANTS 2970000 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON OFFICE OF COURT APPOINTED COUNSEL PUBLIC WORKS ADMINISTRATION 2940 COMMUNITY RESOURCES 2970 FINANCE JUSTICE COURT AJO 2920 2950 2000000 INFORMATION TECHNOLOGY 2500 2700 Department COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 15-19 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2007/2008 Super Department 3000 JUVENILE COURT 3250 FORENSIC SCIENCE CENTER 3310 COMMUNITY SVCS, EMPLOYMENT & TRAINING 3350 HUMAN RESOURCES 3400 NATURAL RESOURCES, PARKS & RECREATION 3600 PROCUREMENT 3900 RECORDER 4100 4200 3000000 JUVENILE COURT 5090000 JUVENILE TITLE IV-E 5240000 JUVENILE VICTIM RESTITUTION 5390000 JUVENILE PROBATION SERVICES 8600000 JUVENILE COURT GRANTS 3250000 FORENSIC SCIENCE CENTER 3310000 COMMUNITY SERVICES 9410000 EMPLOYMENT & TRAINING 3350000 HUMAN RESOURCES 3400000 NATURAL RESOURCES, PARKS & RECREATION 5190000 PARKS SPECIAL PROGRAMS 8690000 PARKS & RECREATION GRANTS 3600000 PUBLIC FIDUCIARY 3800000 PROCUREMENT 3900000 RECORDER 5350000 RECORDER DOC STORAGE & RETRIEVAL 4000000 SHERIFF 5300000 SHERIFF STATE RICO FUND 5400000 SHERIFF MANTIS ANTIRACKETEERING 5440000 SHERIFF FEDERAL RICO FUND 5470000 SHERIFF CRIMINAL JUSTICE ENHANCEMENT 5540000 SHERIFF COMMISSARY OPERATIONS 5570000 SHERIFF INMATE WELFARE FUND 8750000 SHERIFF GRANTS 4100000 SCHOOL SUPERINTENDENT 8790000 SCHOOL RESERVE FUND 4200000 SUPERIOR COURT 4210000 SUPERIOR COURT MANDATED SERVICES 5080000 SUPERIOR CRT LOCAL COURT AUTOMATION FUND 5180000 COURTS FILL THE GAP 5280000 SUPERIOR COURT CHILD SUPPORT VISITATION 5310000 SUPERIOR COURT COUNTY LAW LIBRARY 5360000 SUPERIOR COURT PROBATE 5410000 SUPERIOR COURT CONCILIATION 5430000 SUPERIOR COURT PROBATION SERVICES 8100000 SUPERIOR COURT GRANTS PUBLIC FIDUCIARY 3800 4000 Department SHERIFF SCHOOL SUPERINTENDENT SUPERIOR COURT 15-20 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2007/2008 Super Department 4300 TREASURER 4610 TRANSPORTATION 4810 PUBLIC HEALTH 5010 5610 5630 6010 4300000 TREASURER 5560000 TAXPAYER INFORMATION FUND 4610000 TRANSPORTATION 4810000 PUBLIC HEALTH 8400000 PUBLIC HEALTH GRANTS 5010000 REGIONAL FLOOD CONTROL DISTRICT 5610000 ENVIRONMENTAL QUALITY 8380000 ENVIRONMENTAL QUALITY GRANTS 5630000 SOLID WASTE MANAGEMENT 5640000 TIRE FUND 6010000 COUNTY FREE LIBRARY 8290000 COUNTY FREE LIBRARY GRANTS 6020000 STADIUM DISTRICT 6030000 ECONOMIC DEVELOPMENT & TOURISM 6400000 CAPITAL PROJECTS 7260000 PIMA HEALTH SYSTEM & SERVICES 8630000 PIMA HEALTH SYSTEM GRANTS 7360000 DEVELOPMENT SERVICES 8000000 FLEET SERVICES 3740000 GRAPHIC SERVICES DESIGN 8010000 GRAPHIC SERVICES PRODUCTION W000000 WASTEWATER MANAGEMENT 8780000 WASTEWATER GRANTS W600000 WASTEWATER SYSTEM DEVELOPMENT FUND W700000 WASTEWATER CONSTRUCTION FUND REGIONAL FLOOD CONTROL DISTRICT ENVIRONMENTAL QUALITY SOLID WASTE MANAGEMENT COUNTY FREE LIBRARY 6020 STADIUM DISTRICT 6030 ECONOMIC DEVELOPMENT & TOURISM 6400 CAPITAL PROJECTS 7260 PIMA HEALTH SYSTEM & SERVICES 7360 DEVELOPMENT SERVICES 8000 FLEET SERVICES 8010 GRAPHIC SERVICES W000 Department WASTEWATER MANAGEMENT 15-21 15-22 15-23 15-24 15-25 15-26 15-27 15-28 15-29 15-30 15-31 PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit. The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2007, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds. General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2008 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2006/07, the secondary tax rate was $0.7150 per $100 of assessed valuation, and will be reduced to $0.6850 for fiscal year 2007/08. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. Again, as stated above, for fiscal year 2006/07, the secondary tax rate was $0.7150 per $100 of assessed valuation, and will be reduced to $0.6850 for fiscal year 2007/08. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off all general obligation bond debt service is to be maintained at or below $0.7150 per $100 of assessed valuation. For fiscal year 2006/07, the secondary tax rate was $0.7150 per $100 of assessed valuation, and will be reduced to $0.6850 for fiscal year 2007/08. Revenue Bonds. Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater management system. Such bonds are a debt obligation of Wastewater Management enterprise operations. Revenues, comprised primarily of sewer fees and connection 15-32 fees, are pledged to retire the debt. Before Wastewater can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Wastewater Management to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Wastewater Management user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees can increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. In fiscal year 2007/08 connection fees will increase by 12 percent in six percent increments on July 1, 2007 and January 1, 2008. User fee increases were not approved. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2007/08 are within the statutory requirements. Certificates of Participation – 2007. On February 6, 2007, the Board of Supervisors approved financing for the acquisition of the Bank of America Plaza in conjunction with the Justice Building Project and the Jackson Learning Center Project. Accordingly, Pima County issued $30,320,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid by the General Fund over a fifteen year term. Special District Bonds. Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District. The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed 15-33 five percent of the value of the district’s taxable property as of the latest assessment. Currently, the legal debt margin percentage is less than one percent. Library District. The Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Library District has issued no debt. Stadium District. The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The Baseball Stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts. The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. Other Districts. There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, and irrigation districts. Public Authorities. Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts. As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable. Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into five loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Wastewater Management Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. The state of Arizona created the Highway Extension/Expansion Loan Program (HELP), a financing mechanism established under the provisions of the National Highway System Designation Act of 1995. Pima County has received HELP funding to expedite several projects that otherwise would 15-34 have been delayed until federal grant money or the ability to pay-as-you go became available. All loans are on parity with the respective County departments’ bonds, as the debt service is paid from the same source. Notes Payable. It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 15-35 CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes §35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS §35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS §35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 15-36 a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 15-37 plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 15-38 C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 15-39 B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 15-40 D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 15-41 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. C. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. D. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. E. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 15-42 LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $40,255,000 33,660,000 33,080,000 30,740,000 31,355,000 32,005,000 30,360,000 28,015,000 28,355,000 28,940,000 25,660,000 26,535,000 21,785,000 11,845,000 7,000,000 $15,972,488 17,185,005 15,660,955 14,049,475 12,602,375 11,129,175 9,631,975 8,206,325 6,887,706 5,578,775 4,232,175 3,098,825 1,953,950 942,250 350,000 $56,227,488 50,845,005 48,740,955 44,789,475 43,957,375 43,134,175 39,991,975 36,221,325 35,242,706 34,518,775 29,892,175 29,633,825 23,738,950 12,787,250 7,350,000 $409,590,000 $127,481,454 $537,071,454 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin projected at June 30, 2008 is as follows: Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Available Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation 15-43 6% Limitation $8,236,498,616 494,189,917 (409,590,000) 5,264,125 (404,325,875) $89,864,042 15% Limitation $8,236,498,616 1,235,474,792 (409,590,000) __ 5,264,125 (404,325,875) $831,148,917 $ 409,590,000 = 4.97% $ 8,236,498,616 LONG TERM DEBT Regional Flood Control District General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from property tax revenues of the Debt Service Fund of the district. Debt Service Requirements The debt service requirements on general obligation bonds of the Regional Flood Control District are summarized as follows: 2008 2009 TOTALS PRINCIPAL INTEREST TOTAL $745,000 725,000 $60,995 30,450 $805,995 755,450 $1,470,000 $91,445 $1,561,445 Legal Debt Margin Under Arizona Revised Statute § 48-3619, Regional Flood Control general obligation debt may not exceed five percent of the value of the Regional Flood Control District’s taxable property as of the latest assessment. Legal debt margin projected at June 30, 2008 is as follows: Secondary Net Assessed Valuation Debt Limit Flood Control GO Bonds Outstanding Legal Debt Margin Available Legal Debt Margin Percentage: Flood Control GO Bonds Outstanding Secondary Net Assessed Valuation 15-44 5% Limitation $7,429,624,521 371,481,226 (1,470,000) $370,011,226 $ 1,470,000 = 0.02% $ 7,429,624,521 LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 TOTALS PRINCIPAL INTEREST TOTAL $11,745,000 13,881,667 14,386,667 14,946,667 15,531,667 9,696,667 10,046,667 10,416,667 10,821,667 11,251,667 11,701,667 8,681,667 9,016,667 3,751,667 3,856,667 1,666,662 $161,400,000 $6,309,251 6,433,138 5,858,311 5,218,908 4,551,988 3,882,630 3,467,483 3,037,813 2,592,817 2,078,658 1,591,087 1,080,292 741,958 388,938 237,841 ____ 83,333 $47,554,446 $18,054,251 20,314,805 20,244,978 20,165,575 20,083,655 13,579,297 13,514,150 13,454,480 13,414,484 13,330,325 13,292,754 9,761,959 9,758,625 4,140,605 4,094,508 _ 1,749,995 $208,954,446 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Series 1998 Series 2002 Series 2003 Series 2005 Series 2007 Series 2008 PRIOR FISCAL YEAR __HURF REVENUE__ $33,445,603 $49,398,596 $47,074,605 $52,587,700 $56,936,526 $58,637,523 15-45 HIGHEST FUTURE DEBT __SERVICE PAYMENT__ $6,151,333 $11,904,825 $14,608,613 $16,767,639 $19,330,859 $20,314,805 LONG TERM DEBT Transportation Highway Extension/Expansion Loan Program (HELP) Loans Payment Source HELP loans were established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you go. Payments for fiscal year 2007/2008 will be funded by an operating transfer from Transportation Special Revenue Fund. Debt Service Requirements The debt service requirements on Transportation HELP loans payable are summarized as follows: PRINCIPAL INTEREST TOTAL 2008 2009 $2,714,000 1,000,000 $113,611 61,180 $2,827,611 1,061,180 TOTALS $3,714,000 $174,791 $3,888,791 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Flood Control GOB Transportation Revenue Bonds Transportation HELP Loans $56,227,488 805,995 18,054,251 2,827,611 Total Long Term Debt $77,915,345 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 15-46 30,000 $77,945,345 LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt are summarized as follows: 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $1,870,000 1,965,000 2,025,000 2,125,000 2,230,000 2,780,000 2,482,000 2,605,000 2,710,000 2,820,000 2,935,000 $1,138,660 1,062,435 982,335 878,585 774,385 646,860 510,950 399,390 293,090 181,080 61,635 $3,008,660 3,027,435 3,007,335 3,003,585 3,004,385 3,426,860 2,992,950 3,004,390 3,003,090 3,001,080 2,996,635 $26,547,000 $6,929,405 $33,476,405 Note: This table does not include $5,600 of fiscal charges budgeted each fiscal year. 15-47 LONG TERM DEBT Special Assessment Obligations Payment Source Special assessment obligations are secured by pledges of revenues from improvement districts which were established in order to finance specific construction projects which benefit a limited geographical area. While there is no legal requirement for the County to further secure the special assessment obligations of the districts, the County has made a moral commitment to take steps necessary to prevent default. Payments for principal and interest on special assessment obligations are made from assessments received in the Improvement Districts Special Revenue Fund. Debt Service Requirements The debt service requirements on special assessment obligations are summarized below. 2008 2009 2010 2011 2012 TOTALS PRINCIPAL INTEREST TOTAL $405,578 405,578 405,578 405,578 201,134 $117,184 90,375 60,662 30,948 8,045 $522,762 495,953 466,240 436,526 209,179 $1,823,446 $307,214 $2,130,660 Legal Debt Margin There is no legal debt margin for special assessment obligations. 15-48 LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Wastewater Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: PRINCIPAL INTEREST TOTAL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $5,721,589 5,955,046 6,316,650 7,604,514 7,891,095 6,936,540 6,032,549 6,272,401 6,490,415 6,747,808 1,148,367 1,186,378 1,225,647 1,266,216 1,308,128 1,351,427 1,396,159 __1,442,372 $2,615,114 2,422,506 2,200,458 1,948,065 1,666,783 1,397,141 1,161,060 937,312 705,223 464,471 322,742 284,102 244,183 202,943 160,337 116,322 70,849 ____23,871 $8,336,703 8,377,552 8,517,108 9,552,579 9,557,878 8,333,681 7,193,609 7,209,713 7,195,638 7,212,279 1,471,109 1,470,480 1,469,830 1,469,159 1,468,465 1,467,749 1,467,008 __1,466,243 TOTALS $76,293,301 $16,943,482 $93,236,783 Legal Debt Margin There is no legal debt margin for loans payable. 15-49 LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Wastewater Management Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $10,683,333 10,983,333 10,323,333 10,643,333 11,728,333 11,223,333 12,253,333 13,583,333 5,623,333 5,738,333 5,858,333 5,983,333 6,118,333 6,258,333 6,403,338 3,220,000 3,385,000 3,550,000 ____3,730,000 $6,852,039 6,381,948 5,872,344 5,408,976 4,911,472 4,362,348 3,822,831 3,233,233 2,574,179 2,293,012 2,006,096 1,735,273 1,455,981 1,170,953 876,315 571,500 426,600 291,200 ____149,200 $17,535,372 17,365,281 16,195,677 16,052,309 16,639,805 15,585,681 16,076,164 16,816,566 8,197,512 8,031,345 7,864,429 7,718,606 7,574,314 7,429,286 7,279,653 3,791,500 3,811,600 3,841,200 ____3,879,200 $147,290,000 $54,395,500 $201,685,500 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 15-50 LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from the General Fund. Debt Service Requirements The debt service requirements on certificates of participation are summarized as follows: 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $1,245,000 1,545,000 1,610,000 1,675,000 1,740,000 1,810,000 1,890,000 1,970,000 2,065,000 2,170,000 2,280,000 2,395,000 2,515,000 2,640,000 2,770,000 $1,666,598 1,363,524 1,298,500 1,234,100 1,167,100 1,097,500 1,020,575 940,250 841,750 738,500 630,000 516,000 396,250 270,500 138,500 $2,911,598 2,908,524 2,908,500 2,909,100 2,907,100 2,907,500 2,910,575 2,910,250 2,906,750 2,908,500 2,910,000 2,911,000 2,911,250 2,910,500 2,908,500 $30,320,000 $13,319,647 $43,639,647 Legal Debt Margin There is no legal debt margin for certificates of participation. 15-51 VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The primary revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. There are a number of County functions that are paid for by property taxes. The primary tax goes to the General Fund and is used for continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by the voters. These two levies are supported by two different property values. The primary tax is supported by the limited value and the secondary tax is supported by the full cash value. The tax is based on the net assessed values of the property. The net assessed value is set by multiplying the full and limited value of the property by an assessment ratio and subtracting any constitutionally defined exemptions. The full cash value 1 of each parcel of property is set by the Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Department of Revenue and the legislature. The value of railroads, mines, utilities, and some other types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. The limited value 2 of a property is determined by one of two formulas. The limited value will change by the formula that produces the largest increase in value of the two formulas. One formula increases the value 10 percent from the previous year’s limited value, while the other formula produces a change in the value that is 25 percent of the difference between the previous year’s limited value and the current year’s full cash value. The limited value can never be greater than the full cash value. The assessment ratios 3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property all having different assessment ratios. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for the secondary 4 and primary 5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, disabled individuals, and certain veterans are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount that is exempt. The largest amount of exempt properties in the County is vacant lands which are owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate those jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value increased 19.7 percent over the previous year. This increase was due to both new construction and value increases which came with an expanding economy. The primary net assessed value increased 13.7 percent. Endnotes 1 See Full Cash Values By Class: 2003-2007. 2 See Limited Values By Class: 2003-2007. 3 See Assessment Ratios By Class: 2003-2007. 4 See Secondary Net Assessed Values By Class: 2003-2007. 5 See Primary Net Assessed Values By Class: 2003-2007. 15-52 COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Equipment, Motor Homes Personal Property can be "secured" to real property. Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Taxes will be billed on the same bill. Publish value of property Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, veterans, disabled, etc. SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 07/08) Mines*, Utilities*, and Commercial: Real and Personal Property 24% Vacant Land and Agriculture 16% Residential: Owner Occupied 10% Residential: Renter Occupied 10% Railroads (varies)* 21% Historic Owner Occupied Residence 5% Historic Commercial (Un-imprv Part) 24% Hist. Rent. Res. & Comm. (Imprv Part) 10% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. SECONDARY TAX RATE (Amount needed / Σ Secondary Net Assessed Values) Set for each secondary fund Add estimate of the Value of the Unsecured Personal Property Levy amount needed to fund each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund PRIMARY TAX RATE (Levy / Σ Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 15-53 FULL CASH VALUE BY CLASS FOR TAX YEARS 2003-2007 2003 Legislative Class 2004 % of Total 2005 % of Total 2006 % of Total 2007 % of Total % of Amount 5,681,096,641 12.79% Amount 5,831,044,716 12.03% Amount 5,994,693,213 11.45% Amount 6,950,042,918 11.60% Total Amount 7,980,507,691 11.07% I. 11-12. Commercial & Telecommunications P.P. 1,695,593,877 1,718,637,105 1,764,108,957 1,761,090,145 1,958,512,717 All Class I Property 7,376,690,518 16.61% 7,549,681,821 15.57% 7,758,802,170 14.83% 8,711,133,063 14.55% 9,939,020,408 13.78% II. R. Vacant Land / Agricultural R.E. 6,303,294,736 14.19% 6,565,270,413 13.54% 6,745,162,627 12.89% 7,981,879,531 13.33% 9,234,110,084 12.81% I. 1-11,13 Commercial, Mines & Utilities II. P. Vacant Land / Agricultural P.P. 27,368,011 3.82% 0.06% 25,069,720 3.55% 0.05% 27,031,454 3.37% 0.05% 37,142,434 2.94% 0.06% 37,620,096 2.72% 0.05% 6,330,662,747 14.25% 6,590,340,133 13.60% 6,772,194,081 12.94% 8,019,021,965 13.39% 9,271,730,180 12.86% III. Residential, Owner Occupied 25,875,787,513 58.25% 29,140,441,666 60.11% 31,774,365,704 60.71% 36,150,457,238 60.36% 44,330,385,822 61.48% IV. Residential, Renter Occupied 4,527,003,155 10.19% 4,859,819,622 10.03% 5,592,245,273 10.69% 6,531,605,677 10.91% 7,980,929,834 11.07% All Class II Property V. Railroads 47,824,412 0.11% 44,043,338 0.09% 48,322,833 0.09% 47,272,238 0.08% 39,171,996 0.05% 261,812,512 0.59% 280,010,199 0.58% 383,791,820 0.73% 425,092,608 0.71% 532,947,112 0.74% VII. Historic Commercial 1,322,486 0.00% 1,482,314 0.00% 3,624,325 0.01% 3,553,067 0.01% 4,878,364 0.01% VIII. Historic Rental Residential 2,061,613 0.00% 1,885,735 0.00% 1,764,736 0.00% 2,093,141 0.00% 2,257,492 0.00% n/a n/a 6,832,222 0.01% n/a n/a n/a n/a n/a n/a VI. Historic Owner Occupied Residential IX. Possessory Interests All Property Percent Change from Previous Year 44,423,164,956 48,474,537,050 52,335,110,942 59,890,228,997 72,101,321,208 8.06% 9.12% 7.96% 14.44% 20.39% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. 15-54 LIMITED VALUES BY CLASS FOR TAX YEARS 2003-2007 2003 2004 % of Total 2005 % of Total 2006 % of Total 2007 % of Total % of Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. Amount 5,410,281,490 12.60% Amount 5,661,172,864 12.11% Amount 5,854,154,644 11.56% Amount 6,497,342,049 11.51% Total Amount 7,308,652,785 11.36% I. 11-12. Commercial & Telecommunications P.P. 1,693,654,077 1,728,331,100 1,763,660,346 1,760,303,077 1,946,962,701 All Class I Property 7,103,935,567 16.55% 7,389,503,964 15.81% 7,617,814,990 15.05% 8,257,645,126 14.63% 9,255,615,486 14.38% II. R. Vacant Land / Agricultural R.E. 5,746,624,285 13.39% 6,014,295,914 12.86% 6,156,354,847 12.16% 6,704,647,742 11.88% 7,443,253,638 11.57% II. P. Vacant Land / Agricultural P.P. All Class II Property III. Residential, Owner Occupied IV. Residential, Renter Occupied V. Railroads VI. Historic Owner Occupied Residential VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests All Property Percent Change From Previous Year 27,536,277 3.95% 0.06% 25,276,104 3.70% 0.05% 27,016,510 3.48% 0.05% 37,119,347 3.12% 0.07% 37,502,194 3.03% 0.06% 5,774,160,562 13.45% 6,039,572,018 12.92% 6,183,371,357 12.21% 6,741,767,089 11.95% 7,480,755,832 11.63% 25,499,721,235 59.40% 28,413,619,617 60.77% 31,190,803,007 61.60% 34,974,190,615 61.97% 40,161,510,519 62.41% 5,227,374,538 10.32% 6,023,851,910 10.67% 6,951,475,037 10.80% 4,258,343,717 9.92% 4,602,322,299 9.84% 44,662,755 0.10% 38,620,427 0.08% 44,836,516 0.09% 45,063,416 0.08% 35,902,186 0.06% 244,141,200 0.57% 260,703,135 0.56% 362,391,142 0.72% 390,389,319 0.69% 456,856,689 0.71% 911,027 0.00% 1,090,101 0.00% 3,123,821 0.01% 3,118,137 0.01% 3,557,985 0.01% 1,860,881 0.00% 1,723,628 0.00% 1,551,843 0.00% 1,764,740 0.00% 1,984,944 0.00% n/a n/a 6,853,705 0.01% n/a n/a n/a n/a n/a n/a $42,927,736,944 $46,754,008,894 $50,631,267,214 $56,437,790,352 $64,347,658,678 7.56% 8.91% 8.29% 11.47% 14.02% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. 15-55 ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2003-2007 Legislative Class 2003 2004 2005 2006 2007 I. 1-13 Commercial, Mines, Utilities R.P. & P.P. 25.00% 25.00% 25.00% 24.50% 24.00% II. Vacant Land/Agricultural R.P & P.P. 16.00% 16.00% 16.00% 16.00% 16.00% III. Residential, Owner Occupied 10.00% 10.00% 10.00% 10.00% 10.00% IV. Residential, Renter Occupied 10.00% 10.00% 10.00% 10.00% 10.00% V. Railroads 20.00% 21.00% 21.00% 22.00% 21.00% VI. Historic Owner Occupied Residential (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential 1.00% 1.00% 1.00% 1.00% 1.00% IX. Possessory Interests 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio of Secondary 13.31% 13.10% 12.94% 12.85% 12.65% Weighted Average Assessment Ratio of Primary 13.24% 13.09% 12.93% 12.78% 12.66% Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, enterprise zones, and property used in the manufacture of environmental technology and in environment remediation. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 15-56 SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2003-2007 2003 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2004 % of Total Amount 1,418,748,334 27.17% 414,095,241 7.93% 1,832,843,575 35.10% 2005 % of Total Amount 1,453,945,172 25.87% 413,203,951 7.35% 1,867,149,123 33.22% 2006 % of Total Amount 1,495,463,905 24.71% 422,402,374 6.98% 1,917,866,279 31.69% 2007 % of Total Amount 1,702,480,070 24.78% 409,755,652 5.96% 2,112,235,722 30.74% % of Total Amount 1,914,895,588 23.29% 452,579,359 5.51% 2,367,474,947 28.80% II. R. Vacant Land / Agricultural R.E. 341,819,546 6.55% 363,250,951 6.46% 387,348,663 6.40% 473,541,124 6.89% 601,487,673 7.32% II. P. Vacant Land / Agricultural P.P. 4,016,095 0.08% 3,400,515 0.06% 3,616,738 0.06% 5,175,675 0.08% 5,765,884 0.07% All Class II Property 345,835,641 6.63% 366,651,466 6.52% 390,965,401 6.46% 478,716,799 6.97% 607,253,557 7.39% III. Residential, Owner Occupied IV. Residential, Renter Occupied 2,567,153,305 49.17% 2,877,594,368 51.20% 3,154,764,574 52.14% 3,592,188,566 52.29% 4,410,687,100 53.66% 452,292,430 8.66% 484,955,731 8.63% 555,380,099 9.18% 652,713,510 9.50% 797,586,456 9.70% 9,564,876 0.18% 9,249,102 0.16% 10,147,793 0.18% 10,399,898 0.15% 8,226,125 0.10% 13,044,386 0.25% 13,929,007 0.25% 21,284,455 0.35% 23,153,379 0.34% 28,455,813 0.35% VII. Historic Commercial 330,622 0.01% 370,579 0.01% 375,773 0.01% 338,267 0.00% 486,086 0.01% VIII. Historic Rental Residential 206,162 0.00% 188,575 0.00% 165,666 0.00% 209,316 0.00% 225,751 0.00% n/a n/a 68,323 0.00% n/a n/a n/a n/a n/a n/a V. Railroads VI. Historic Owner Occupied Residential IX. Possessory Interests Percent Change From Previous Year $5,221,270,997 $5,620,156,274 $6,050,950,040 $6,869,955,457 $8,220,395,835 7.98% 7.64% 7.67% 13.54% 19.66% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. 15-57 PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2003-2007 2003 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2004 % of Total Amount 1,351,067,500 26.90% 413,589,302 8.23% 1,764,656,802 35.14% 2005 % of Total Amount 1,411,647,857 26.08% 411,943,870 7.61% 1,823,591,727 33.69% 2006 % of Total Amount 1,460,588,573 24.97% 422,290,221 7.22% 1,882,878,794 32.19% 2007 % of Total Amount 1,591,573,968 24.61% 409,562,820 6.33% 2,001,136,788 30.94% % of Total Amount 1,754,175,478 23.86% 449,896,362 6.12% 2,204,071,840 29.97% II. R. Vacant Land / Agricultural R.E. 277,199,827 5.52% 298,890,167 5.52% 319,532,991 5.46% 354,488,545 5.48% 422,738,665 5.75% II. P. Vacant Land / Agricultural P.P. 4,043,019 0.08% 3,432,956 0.06% 3,614,344 0.06% 5,173,230 0.08% 5,746,900 0.08% All Class II Property 281,242,846 5.60% 302,323,123 5.59% 323,147,335 5.52% 359,661,775 5.56% 428,485,565 5.83% III. Residential, Owner Occupied IV. Residential, Renter Occupied 2,529,622,089 50.37% 2,805,801,628 51.84% 3,096,602,265 52.94% 3,474,658,680 53.73% 3,995,335,563 54.33% 425,444,257 8.47% 459,238,565 8.48% 519,000,732 8.87% 601,941,408 9.31% 694,636,372 9.45% 8,932,551 0.18% 8,110,288 0.15% 9,415,670 0.16% 9,913,949 0.15% 7,539,464 0.10% 12,161,790 0.24% 12,971,322 0.24% 18,057,463 0.31% 19,440,158 0.30% 22,745,061 0.31% VII. Historic Commercial 227,790 0.00% 272,526 0.01% 299,793 0.01% 272,282 0.00% 318,730 0.00% VIII. Historic Rental Residential 186,089 0.00% 172,365 0.00% 146,766 0.00% 176,476 0.00% 198,493 0.00% n/a n/a 68,536 0.00% n/a n/a n/a n/a n/a n/a V. Railroads VI. Historic Owner Occupied Residential IX. Possessory Interests All Property Percent Change From Previous Year $5,022,474,214 $5,412,550,080 $5,849,548,818 $6,467,201,516 $7,353,331,088 7.56% 7.77% 8.07% 10.56% 13.70% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. 15-58 PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) Fiscal Year Original Real Property Tax Levy Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Amount Percent of Adjusted Levy 1996-97 152,009 -1,066 150,943 145,204 95.5% 150,543 99.7% 1997-98 168,688 -748 167,940 160,593 95.2% 167,225 99.6% 1998-99 180,550 -1,553 178,997 172,330 95.4% 179,489 100.3% 1999-00 201,925 -1,167 200,758 192,409 95.3% 200,970 100.1% 2000-01 214,642 -974 213,668 204,424 95.2% 213,578 100.0% 2001-02 228,477 -1,023 227,454 218,192 95.5% 227,178 99.9% 2002-03 241,416 -1,013 240,403 231,619 95.9% 240,285 100.0% 2003-04 260,570 -867 259,703 250,929 96.3% 259,625 100.0% 2004-05 281,172 -502 280,670 271,841 96.7% 280,813 100.1% 2005-06 302,127 -97 302,030 292,019 96.7% 292,019 96.7% Source: Pima County Comprehensive Annual Financial Report, June 30, 2006. (1) Collected through June 30, 2006(1) Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. 15-59 PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) City of Tucson City of South Tucson Central AZ Water Conservation District(3) 1.1922 0.9601 0.2937 0.1400 0.5217 1.3696 1.0238 0.2937 0.1400 0.0000 0.5123 1.5574 1.1270 0.2918 0.1300 0.2124 0.0000 0.4974 1.5470 1.1202 0.2828 0.1300 0.3546 0.2124 0.0000 0.4889 1.5333 1.1202 0.2706 0.1300 4.9311 0.3546 0.2124 0.0000 0.4717 1.4884 1.1569 0.2513 0.1200 2004/05 4.9297 0.3546 0.2124 0.0000 0.4560 1.3428 1.1847 0.2383 0.1200 2005/06 4.8290 0.3746 0.2575 0.0000 0.4358 1.3114 1.2364 0.2383 0.1200 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 Pima County Pima Flood Control District(2) County Free Library State of Arizona Education Assistance Junior College District 1998/99 4.7017 0.3246 0.2224 0.0000 0.5300 1999/00 5.0581 0.3046 0.2024 0.0000 2000/01 5.0565 0.3046 0.2024 2001/02 5.0158 0.3546 2002/03 4.9328 2003/04 Fiscal Year (1) Some rates apply to limited areas or base measures. The Flood Control District Tax Levy applies only to real property. (3) Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $177.00 in fiscal year 1998/99, $178.00 in 1999/00, $187.00 in 2000/01, $188.00 in 2001/02, $198.00 in 2002/03, $199.00 in 2003/04, $208.00 in 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, and $265.00 in 2007/08. (2) 15-60 PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 1992 - 2006 1 Year Incorporated Towns & Cities Annual Population % Change Unincorporated Pima County Annual Population % Change Total Pima County Population Annual % Change 1992 434,473 2.15% 251,953 1.29% 686,426 1.83% 1993 443,386 2.05% 258,929 2.77% 702,315 2.31% 1994 456,369 2.93% 266,830 3.05% 723,199 2.97% 1995 474,221 3.91% 269,783 1.11% 744,004 2.88% 1996 484,736 2.22% 282,408 4.68% 767,144 3.11% 1997 496,388 2.40% 288,396 2.12% 784,784 2.30% 1998 512,372 3.22% 290,129 0.60% 802,501 2.26% 1999 523,879 2.25% 300,973 3.74% 824,852 2.79% 2000 541,992 3.46% 306,393 1.80% 848,385 2.85% 2001 556,695 2.71% 313,915 2.46% 870,610 2.62% 2002 569,880 2.37% 320,665 2.15% 890,545 2.29% 2003 585,660 2.77% 325,500 1.51% 911,160 2.31% 2004 599,095 2.29% 332,740 2.22% 931,835 2.27% 2005 615,515 2.74% 342,120 2.82% 957,635 2.77% 2006 629,175 2.22% 352,105 2.92% 981,280 2.47% 1 Sources: Pima Association of Governments, Population Estimates, 1980 – 2005, for population from 1992 through 2000 and the Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for population from 2001 through 2006. Note: Population numbers are as of July 1 of the indicated year. 15-61 POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2006, 2010, 2020, 2030, 2040, 2050 Arizona Pima County % of State Population Maricopa County % of State Population Other Counties % of State Population Year Population 2000 5,130,632 843,746 16.45% 3,072,149 59.88% 1,214,737 23.68% 2001 5,319,785 870,610 16.37% 3,192,125 60.00% 1,257,050 23.63% 2002 5,470,720 890,545 16.28% 3,296,250 60.25% 1,283,925 23.47% 2003 5,642,725 911,160 16.15% 3,406,170 60.36% 1,325,395 23.49% 2004 5,845,250 931,835 15.94% 3,537,630 60.52% 1,375,785 23.54% 2005 6,077,740 957,635 15.76% 3,681,300 60.57% 1,438,805 23.67% 2006 6,305,210 981,280 15.56% 3,792,675 60.15% 1,531,255 24.29% 2010 6,999,810 1,070,723 15.30% 4,217,427 60.25% 1,711,660 24.45% 2020 8,779,567 1,271,912 14.49% 5,276,074 60.09% 2,231,581 25.42% 2030 10,347,543 1,442,420 13.94% 6,207,980 59.99% 2,697,143 26.07% 2040 11,693,553 1,585,983 13.56% 7,009,664 59.94% 3,097,906 26.49% 2050 12,830,829 1,709,026 13.32% 7,661,423 59.71% 3,460,380 26.97% Source for year April 1, 2000, census population: Tables DP-1. Profile of General Demographic Characteristics: 2000, for Arizona, Maricopa, and Pima Counties, U. S. Census Bureau. Source for July 1, 2001, to July 1, 2006, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, Arizona Department of Economic Security, Research Administration, Population Statistics Unit. Source for July 1, 2010, to July 1, 2050, population projections: Arizona State and County Projections 2006-2055, Arizona Department of Economic Statistics, Research Administration, Population Statistics Unit, March 31, 2006. 15-62 PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY Year Population as of July 1 Total Employment Unemployment Rate Natural Resources & Mining Construction Manufacturing Private Service Providers Government Services 1997 784,784 370,400 3.3% 2,200 20,600 27,600 193,700 68,300 1998 802,501 378,300 2.9% 2,100 20,600 28,400 201,500 68,700 1999 824,852 389,200 3.2% 1,900 22,100 30,300 209,000 70,100 2000 848,385 393,700 3.7% 1,800 22,900 32,900 216,100 73,300 2001 870,610 395,500 4.3% 1,800 22,700 33,000 213,100 73,800 2002 890,545 399,300 5.7% 1,500 22,500 30,500 213,400 74,900 2003 911,160 404,600 5.3% 1,100 22,900 28,600 216,800 75,700 2004 931,835 417,600 4.6% 1,300 24,000 28,400 226,400 76,900 2005 957,635 418,800 4.4% 1,400 25,700 28,300 234,200 77,100 2006 981,280 431,000 4.0% 1,600 28,100 28,800 244,500 76,800 Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population for 1997 through 2000 is from Pima Association of Governments, Population Estimates, 1980 - 2005. Estimates for 2001 through 2006 are from the Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. 15-63 PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration Building Health & Welfare Building Legal Services Building Public Works Building 740-8011 740-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue County Administration 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 130 W. Congress St, 8th Fl 130 W. Congress St, 10th Fl 2825 E. District St Tucson, AZ 85714 150 W. Congress St, 4th Fl 150 W. Congress St, 5th Fl 130 W. Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 740-2738 740-8126 740-8051 740-8094 740-8126 740-8172 740-8449 740-8751 740-4260 740-3030 243-8600 Hank Atha 130 W. Congress St, 10th Fl 740-3992 Margaret Kish 2797 E. Ajo Way Tucson, AZ 85713 2500 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 33 N. Stone Ave, 7th Fl 243-6745 Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Finance & Risk Management Forensic Science Center Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Lori Godoshian C. H. Huckelberry Brad Nelson Tom Burke Dr. Bruce O. Parks Human Resources Information Technology Procurement Recorder Treasurer Gwyn Hatcher Bill Glasner George Widugiris F. Ann Rodriguez Elizabeth Ford 740-8672 740-8308 740-8161 740-4350 740-8775 Community & Economic Development Community & Economic Development Admin Community Development & Neighborhood Conservation Community Resources Community Services, Employment & Training Economic Development & Tourism County Free Library School Superintendent Stadium District Kate O’Rielly Art Eckstrom Tom Moulton Nancy Ledeboer Linda Arzoumanian Kate O’Rielly 15-64 101 N. Stone Ave, 4th Fl 130 W. Congress St, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 434-1011 243-6741 243-7353 791-4391 740-8451 434-1011 PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Indigent Defense Justice Court Ajo Patricia A. Noland Vince Roberts, Admin Constable Barbara LaWall Isabel Garcia, Legal Defender Robert J. Hooker, Public Defender Judge Maria Alvillar Justice Court Green Valley Judge Gail Wight Justice Courts Tucson Juvenile Court Presiding Judge Jim Angiulo Presiding Judge Patricia Escher Office of Court Appointed Counsel Public Fiduciary Sheriff Patricia Alvarez Hurley Superior Court Presiding Judge Jan E. Kearney Anita Royal Clarence W. Dupnik 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 32 N. Stone Ave, 8th Fl 32 N. Stone Ave, 4th Fl 111 La Mina Avenue, Ajo, AZ 85321 601 N. La Cañada Drive, Green Valley, AZ 85614 115 N. Church Ave 2225 E. Ajo Way, Tucson, AZ 85713 130 W. Congress St, 10th Fl 10 E. Pennington, 2nd Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress St, 4th Fl 740-3201 740-5442 740-5622 740-5775 740-5300 387-7684 648-0658 740-3505 740-2054 740-8311 740-5471 741-4700 740-3155 Medical Services Institutional Health Felipe Lundin Pima Health System & Services Public Health Karen Fields 3950 S. Country Club Rd, Ste 300 243-7830 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 400 243-8385 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 100 243-7735 Tucson, AZ 85714 Dennis W. Douglas Public Works John Bernal Suzanne Shields 33 N. Stone Ave, 7th Fl 201 N. Stone Ave, 1st Fl 150 W. Congress St, 1st Fl 150 W. Congress St, 5th Fl 1301 S. Mission Rd Tucson, AZ 85713 17 E. Pennington, 1st Fl 3500 W. River Rd Tucson, AZ 85741 130 W. Congress St, 10th Fl 97 E Congress, 3rd Fl Ursula Kramer Priscilla Cornelio Michael Gritzuk 150 W. Congress St, 1st Fl 201 N. Stone Ave, 3rd Fl 201 N. Stone Ave, 8th Fl Capital Projects Development Services Environmental Quality Facilities Management Fleet Services Don Spiece Carmine DeBonis, Jr. Ursula Kramer Mike Tuinstra Frank Samaniego Graphic Services Natural Resources, Parks & Recreation Public Works Admin Regional Flood Control District Solid Waste Management Transportation Wastewater Management Susan Beebe Rafael Payan 15-65 243-7160 740-6506 740-3352 740-3703 740-2619 205-8303 877-6209 740-8480 243-1800 740-3352 740-6340 740-6549 This page intentionally left blank. 15-66