Rural Transit Program (FTA 5311 program) Program metrics for FFY 13 31.6 % RPTA BUCKEYE YCIPTA KINGMAN COTTONWOOD BULLHEAD CITY NAVAJO SIERRA VISTA COOLIDGE DOUGLAS SHOWLOW PIMA RTA RPTA GILA BEND LAKE HAVASU MIAMI HOPI CHINO VALLEY BENSON SAN CARLOS SALT RIVER BISBEE HELPING HANDS MARICOPA 21.8 % 19.6% 19.1% 19.1% 11.2% 10.2 % 10 % 9.9% 8.3 % 8.1% 7.8% 7.1% 6.4 % 6.3 % 5.7 % 4.0 % 3.7 % 3.2% 3.2 % 2.8 % 2.0% Figure 4 : FFY 13 fare recovery, 5311 program PIMA RTA NAVAJO LAKE HAVASU COTTONWOOD COOLIDGE SHOWLOW BULLHEAD CITY SIERRA VISTA YCIPTA HOPI KINGMAN SALT RIVER SAN CARLOS HELPING HANDS RPTA GILA BEND DOUGLAS BISBEE BENSON MIAMI RPTA BUCKEYE CHINO VALLEY MARICOPA 751,641 mi 404,046 mi 312,404 mi 272,375 mi 269,082 mi 260,774 mi 257,228 mi 218,633 mi 195,627 mi 190,913 mi 189,275 mi 176,751 mi 162,552 mi 148,484 mi 144,400 mi 97,363 mi 77,176 mi 74,557 mi 38,183 mi 27,000 mi 18,341 mi 17,646 mi $1,892,363 PIMA RTA LAKE HAVASU NAVAJO SIERRA VISTA COTTONWOOD BULLHEAD CITY COOLIDGE KINGMAN HELPING HANDS SHOWLOW RPTA GILA BEND SALT RIVER YCIPTA HOPI DOUGLAS SAN CARLOS BISBEE RPTA BUCKEYE BENSON MIAMI MARICOPA CHINO VALLEY Figure 5 : FFY 13 annual rev miles, 5311 program FFY 12 cost /passenger trip FFY 13 cost/passenger trip $1,282,547 $1,211,085 $1,090,608 $968,847 $828,818 $730,174 $716,497 $645,640 $604,853 $600,562 $578,653 $427,296 $385,868 $335,757 $291,468 $278,206 $200,308 $196,850 $172,247 $139,308 $41,415 $3.26 $2.84 $4.04 $6.18 $5.87 $7.27 $7.32 $7.27 $19.22 $6.31 $9.51 $11.71 $6.69 $20.24 $11.75 $22.90 $29.81 $49.92 $35.66 $49.43 $12.26 Figure 6 : FFY 13 annual op cost, 5311 program $3.39 Map-21 Program changes • • • • • • • 2 YMPO 6 WACOG 6 5 SEAGO 19 PAG 6 NACOG 30 MAG 9 CYMPO 5 CAAG Figure 10 : Map showing 5310 vehicle distribution by COG Suburban: 2.3% 5 Passenger: 4.5% Crew cab: 1.1% 3 Cutaway w/ lift: 22.7% Maxivan wo/lift: 18.2% Maxivan w/lift: 15.9% 2013 2013 3,5 2012 2012 6,6 • • 2011* 2011 4,8 2010 2010 8,7 Completed first round of applications in the E-Grants system. Delivered 88 vehicles statewide to eligible sub recipients within an average delivery time of 26 calendar days. • Funded and implemented Trip Planner for coordinated mobility services, called PIMA Find a Ride in the PAG region and SARA RIDES, a One Click/One Call center in the YMPO region. • Reconciled 12 grants to be closed in 2014. • Instituted new on lien policy to ensure FTA useful life requirements are met. • Funded 5 Regional level Mobility Managers in the rural COGS. Map-21 Program changes • Programs 5316 and 5317 were rescinded and the funding for these programs was rolled into other federal programs. • Opened 5310 to operating expenses. • Coordinated Mobility funds appropriated directly to large UZA’s. WACOG SEAGO FMPO NACOG MAG CYMPO 2010 Population FFY 13 funding $7.68 $1.73 Figure 8 : FFY 12 and FFY 13 net operating cost per mile comparison Training materials:21% Mobility management workshops: 15% Conferences: 51% Training: 13% 4 Figure 9 : Piechart showing distribution of RTAP funding in FFY 13 2009 2009 0,8 2008 2008 1,4 2007 2007 0,7 2006 2006 6,4 2005 2005 1,5 2004 2004 3,3 2003 2003 2002 2002 3,4 2001 2001 0,2 0,3 1,4 2000 2000 0 1 2 3  4 5 6 Grants executed 7 8 9 Grants closed Figure 14: Graph showing progress in grant closures Competitive Grant Opportunity Activity in FFY 13 Reports Developed in FFY 13 • FTA Grants Closed Three grants were closed as follows: 5310 Program- STP-AZ-65-X003; 5311 Program- AZ-18-X036; 5311Program- AZ-18-X038. FTA approved one grant expiration extension request for the 5311 Program-AARA Grant: AZ-86-X001. • New Grant Openings These eight grants were opened: 5303/5304 Program: AZ-80-0021; AZ-80-022; AZ-80-0023; 5311 Program: AZ-18-X059; AZ-18-X060; STP- AZ-85-X007 ; STP- AZ-85-X008; 5339 Program: AZ-34-003. • FTA Funding Report-Monthly; Lists all FTA apportioned Transit Program grants. Source: MPD Financial and Administration Unit. • Weekly Vehicle Report-Cites average days for delivery. • 2013 Discretionary (Competitive) Grant Activity Report: Yearly; Cites number of competitive grant applications prepared/ submitted; awarded grants and award amounts are included. Small Urbans (FTA 5307 & 5339) Program details SANDERSON FORD 22.5 days 40.7 days COURTESY CHEVORLET CREATIVE BUS SALES AVONDALE DODGE Average vehicle delivery time, FFY13 : ADOT’s Multimodal Planning Division (MPD) administers the Urbanized Area Formula Funding program (49 U.S.C. 5307) which makes Federal resources available to urbanized areas and to states for transit capital and operating assistance in urbanized areas (UZAs) and for transportation related planning. ADOT MPD also administers the Bus and Bus Facilities program (49 U.S.C. 5339) to provide capital funding to replace, rehabilitate and purchase buses and related equipment and to construct bus-related facilities. FTA Section 5307 unobligated funding, that which was allocated to urbanized areas without existing transit systems or was unobligated for two years, is available through ADOT’s competitive pool process to fund operating and capital project(s). FTA Section 5339, under Moving Ahead for Progress in the 21st Century (MAP-21), is allocated to the state of Arizona. The entirety of this funding is available through the ADOT competitive pool process to fund capital project(s) (e.g., vehicles, facility construction, etc.). Eligibility for Section 5307 and Section 5339 competitive funding pool is limited to existing small urban designated UZAs. 26 calendar days 17.5 days 31 days CAAG Figure 11: Pie chart showing percentage of vehicle type distributed by the 5310 program $3.32 $3.36 $3.37 $3.83 $3.93 $4.09 $4.22 $8.84 $14.12 RTAP (Rural Transit Assistance Program) Program achievements for FFY 13 PAG Minivan w/lift: 9.1% • FFY 12 cost /mile FFY 13 cost/mile $1.71 $1.89 $2.54 $2.13 $2.63 $2.31 $2.13 $3.49 $2.44 $2.66 $3.04 $3.17 $5.07 $3.83 $2.88 $4.26 $3.81 $3.11 $4.48 $4.22 $1.93 $1.95 $2.11 $2.21 $2.31 $2.76 $2.77 $2.93 $3.02 $3.14 $3.21 Grant Administration YMPO Minivan wo/ lift: 26.1% RPTA BUCKEYE YCIPTA HOPI BENSON SHOWLOW BULLHEAD CITY PIMA RTA CHINO VALLEY BISBEE COOLIDGE NAVAJO KINGMAN SALT RIVER RPTA BUCKEYE RPTA GILA BEND COTTONWOOD HELPING HANDS LAKE HAVASU DOUGLAS SIERRA VISTA MIAMI MARICOPA SAN CARLOS Planning was added to the list of eligible expenses under this program. 5311 (C) formula based tribal transit funding has been authorized under MAP-21, this will assist tribes in developing transit in the Reservations. ADOT responded to several requests for assistance in clarifying the process for tribes now applying under the formula program. The elimination of the JARC program and inclusion of the program objectives under 5311 affects transit and mobility programs. • Coordinated Mobility (FTA 5310 program) FMPO YCIPTA $2.73 SHOWLOW $3.75 BULLHEAD CITY $5.93 SIERRA VISTA $6.25 KINGMAN $6.57 BISBEE $7.41 NAVAJO $7.48 DOUGLAS $7.99 COTTONWOOD $9.08 BENSON $10.27 PIMA RTA $12.53 LAKE HAVASU $16.56 COOLIDGE $22.04 SALT RIVER $23.89 CHINO VALLEY $27.47 MIAMI $27.62 HELPING HANDS $32.33 HOPI $35.66 RPTA GILA BEND $78.01 MARICOPA $161.81 SAN CARLOS Figure 7 : FFY 12 and 13 net operating cost per passenger trip comparison Program achievements for FFY 13 The State vehicle procurement now includes larger transit buses. The new procurement will benefit both 5310 and 5311 grantees and enable the sub-recipients to procure vehicles more easily. More than half of the 5311 agencies received a site visit this year with the remainder scheduled for 2014. ADOT is assisting all 5311 grantees with their marketing. New transit guides, marketing brochures, and logos are being produced for 5311 grantees. Four grantees now have new, updated brochures, with the remainder scheduled through June. Reimbursement Requests moved to an on-line submittal process through TransitInvoice@azdot.gov. Even more electronic advances are coming up as the next 5311 application will be submitted through E-Grants. ADOT remains committed to regional systems rather than multiple adjacent small agencies providing transit service within overlapping communities. We strongly encourage coordination and partnerships. Rural Transit Program (FTA 5311 program) Comparitive metrics, FFY12 and FFY13 Figure 12 : Bar chart showing 5310 FFY13 fund- Figure 13 : Bar chart showing avering by COG/MPO and their respective population age vehicle delivery time by vendor Average cost of van, FFY 13: $38,840 5 Program achievements for FFY 13 : Over $4 Million was awarded in FFY13 through the competitive funding pool program. 6 Director’s foreword Transit Programs and Grants Organizational structure SARA ALLRED Program Manager, Central AZ Annual Report: Federal Fiscal Year (FFY) 13 2013 has been a results intensive year focusing on three specific areas: process improvements, implementation of MAP-21 and performance evaluation. KRYSTAL SMITH Program Analyst Increased safety of transit systems within the State: Safety is for everyone. Our vision is to establish the standard of excellence for transit programs managed by a state. This year one of the big steps we took towards accomplishing this vision is the development MIKE NORMAND Efficient, diversified, and sustainable stewardship of resources for enhanced statewide mobility. of E-Grants, which is a grants administration software system that is being built to streamline our processes so that staff can refocus their efforts on their respective programs. Not only Improved quality of lives of Arizonans with increased linkages between communities, jobs, people and places. have we started the development of this software this year, but we have also successfully Director Transit Programs and Grants implemented the application process for the 5310 grant program in E-Grants. A similar suc- G oals cess story this year is the implementation of the 5307/5339 competitive funding pool for capital projects aimed at making unused grant dollars available to qualifying sub-recipients. This year we have also started several challenging initiatives, the State Transit Plan, a statewide contract for bus procurement, Coordinated Mobility efforts, and ensuring that the SSO To build capacity with our transit partners to enhance statewide mobility. Mission Together the achievements above reflect the perseverance and dedication of staff to do more of what remains to be done to achieve our vision of excellence. • • • • • • • 2013 AZTA Passenger Rail Conference in Tucson, November 13, 2013. ANN COCHRAN Program Analyst HERMAN BERNAL Rail Safety and Security Oversight Officer Vision • Completed Revision 4 of the ADOT System Safety Program Standard to comply with MAP-21. Completed the first review and comment to the Tucson Sun Link System Safety Program Plan, Accident/Incident Investigation Plan, Hazard Management Plan, Emergency Management Plan, Corrective Action Program Plan and System Security and Emergency Preparedness Plan. Reviewed and commented to the Valley Metro System Safety Program Plan, Accident/Incident Investigation Plan, Hazard Management Plan, Accident/Incident Investigation Plan, and Corrective Action Program Plan. Completed ADOT/Tucson Intergovernmental Agreement for State Safety Oversight of the City of Tucson Streetcar Project (Sun Link). Completed the Drug and Alcohol site visits for all 23 of the 5311 programs in Arizona and submitted to FTA MIS Reports for 2013. Submitted to FTA 2013 Annual Reporting for Arizona State Safety Oversight Program. Submitted to the FTA the ADOT Self-Assessment and Gap Analysis for MAP-21 certification. Reviewed and commented to FTA on the Advance Notice of Proposed Rulemaking (AMPRA). Day to day management of the SSO Program of Tucson Modern Streetcar Project, Valley Metro, Central Mesa Extension Project and the Phoenix Dunlap Extension Project. Hosted Crisis Communication and All-Hazards Awareness & Preparedness training at the GEORGE DELGADO Grants administrator SHILPA PANICKER Senior Transit Planner with less. This annual report is not just a substantiation of our progress, it is also a reminder To establish the standard of excellence for transit programs managed by a state. • • NICOLE PATRICK Program Manager, Southern AZ DAN HARRIGAN Program Manager, Coordinated Mobility program is brought into compliance with all the requirements of MAP-21, to name a few. Figure 1 : Chart showing organizational structure of Transit Programs Safety and Security Oversight (FTA 5329 Program) Program achievements for FFY 13 VACANT Program Manager, Northern AZ 1 Transit Programs and Grants : Focus areas Planning (FTA 5304 Program) TRANSIT GRANTS AND PROGRAMS Program achievements for FFY 13 • • • • Completed the first Strategic Plan for the Transit Programs and Grants group. This document maps out the path of the group over the next four years. Initiated planning activities for the State Transit Plan. The State Transit Plan will establish a statewide vision for transit, will establish policy and priorities for transit development in the state and identify corridors of travel that increase regional connectivity. Completed the first Short Range Transit Plan (SRTP) in recent years, for the City of Bullhead City. The SRTP will guide the development of Transit in the City of Bullhead City over a five year time period. Completed an electronic application framework for a competitive offering of 5304 funds. SAFETY PLANNING 5329 5303 Drug and alcohol testing 5304 GRANT ADMINISTRATION GRANT CLOSEOUTS 5307 5311, 5311 (c) 5339 FFY 13 funding by grant program Source : FTA, http://www.fta.dot.gov/grants/12853.html 5311 (c) 5339 5329 5303 5304 RTAP 5311 Data source: Where not cited, data is from Transit Programs and Grants records. Contributors: Mike Normand, George Delgado, Sara Allred, Nicole Patrick, Krystal Smith, Dan Harrigan, Ann Cochran, Herman Bernal, Shilpa Panicker RURAL TRANSIT Figure 2 : Chart showing focus areas of Transit Grants and Programs 5307 Figure 15 : Pictures showing preparations for starting operations of the Tucson Streetcar, Source : http://tucsonstreetcar.com/ COORDINATED MOBILITY 5310 7 5310 Figure 3 : Piechart showing funding distribution between grant programs 5329 $ 436,175.00 5303 $2,395,980.0 5304 $486,561.00 5307 $9,727,412.0 5310 $870,935.00 RTAP $166,576.00 5311 (c) $1,780,805.0 5311 $11,368,161 5339 $2,271,171.0 TOTAL $29,503,776.0 2