Pima County Community Development and Neighborhood
Conservation Department
Emergency Solutions Grant (ESG) – Substantial Amendment to the FY2011
Consolidated Plan Annual Plan

Declaration of FY2011 ESG Grant Fund Assistance
Activity Type
Homeless Assistance
Homelessness Prevention
Administrative Activities
Total FY 2010 Award

Obligated Amount
$ 86,952.00
$ 29,000.00
$ 977.00
$116,929.00

1. SF424
Attached

2. Summary of Consultation Process:
Pima County and the City of Tucson have partnered together to jointly implement
consultation efforts with the Tucson Pima Collaboration to end Homelessness
(TPCH) Continuum of Care (CoC) to effectively address the following ESG
program changes as a result of the Homeless Emergency Assistance and Rapid
Transition to Housing Act of 2009 (HEARTH Act):




Allocation of eligible activities.
Written performance standards to evaluate the outcomes of projects and activities.
Policies and procedures for funding, operation and administration of the
Homeless Management Information System (HMIS).

Pima County and City of Tucson hold active memberships with TPCH, attend
monthly meetings, and are fully engaged and invested in numerous CoC
committees. Both agencies have been proactive in consulting TPCH regarding
the implementation and funding of existing and new ESG activities—most notably
Street Outreach, Rapid Re-housing and HMIS. Pima County and the City of
Tucson will create and staff a separate workgroup comprised of various TPCH
members and other professionals to develop the performance standards and
HMIS policies and procedures.

3. Summary of Citizen Participation Process
Pima County will follow the Citizen Participation Plan established in the City of
Tucson and Pima County Consortium 2010-2015 HUD Consolidated Plan. The
public process will include the required 30 day public notice and availability of this
amendment for public comment online and at our office located at: 2797 E. Ajo Way,
3rd Floor, Tucson, AZ, 85713. It is also anticipated that Pima County will conduct a
public meeting- time, date and location to be determined – to inform the community
and solicit additional public input for this amendment. Staff will address and
incorporate all public comments prior to a final Board of Supervisors public meeting
to review and approve this amendment scheduled for June 5, 2012.
In addition to the above referenced public process, the following public meetings
pertaining to the HEARTH Act, ESG program changes, and this amendment
included the following:








4.

February 29, 2012 – Meeting with statewide CoC representation to discuss
ESG allocation of funds; performance standards; and, funding, policies and
procedures for the operation and administration of HMIS. This meeting
included state leadership; representatives from the three statewide CoCs; and,
their respective HMIS lead agencies and vendors.
March 8, 2012 – TPCH discussion regarding new ESG rules.
April 5, 2012 – Meeting with City of Tucson to review ESG allocations,
discuss collaborative plans for this amendment process; and, development of
joint ESG workgroup.
April 11, 2012 – TPCH HMIS committee discussion regarding formation of
HMIS steering workgroup to develop HMIS policies, procedures and protocol.
April 12, 2012 – HPRP presentation and TPCH discussion regarding lessons
learned and implementation of new ESG.
April 18, 2012 – Discussion with Arizona Rural Human Services Network
regarding new ESG focus of RRH and HMIS.

Matching Resources

Sources of agency match will be identified and documented on all subsequent
sub-recipient contracts with Pima County. Agency ESG matching resources will
be reviewed and verified by Pima County program and financial staff on a
monthly basis when invoiced for reimbursement of eligible activities. Match may
be made in cash using other federal, state, or local funding or through in-kind,
such as staff salary, use of equipment or facilities, etc.

5.

Proposed Activities and Overall Budget

Fiscal Year 2011 Detailed Budget Table Attached.

6.

Written Standards for Provision of ESG Assistance

In direct collaboration with TPCH and the ESG workgroup, Pima County and the
City of Tucson will review and utilize elements of the HPRP written standards
with TPCH to develop written standards for provision of ESG assistance.

7. Process for Making Sub-Awards
Sub-Awards will be made utilizing an annual—and in the case of the 2011 2nd
allocation semi-annual -- Request for Proposal (RFP) process as established by
developed written standards.

8. Homeless Participation Requirements
Pima County will make every effort to include homeless individuals in the public process.

9.

Performance Standards

In direct collaboration with TPCH and the ESG workgroup, Pima County and the
City of Tucson will review and utilize the HPRP performance standards to
develop performance standards for provision of ESG assistance.

10. Certifications
Attached

FY 2011 Detailed Budget Table
First Allocation
Second Allocation
Grant Amount
Total
Administration

$116,929.00
$65,773.00
$182,702.00

FY 2011
Emergency Shelter Grants/Emergency Solutions Grants
Program Allocations

$13,702.65

First Allocation

Emergency Solutions Grants Program

Emergency
Shelter Grants
Program

Eligible Activities
Homeless Assistance
Rehab/Conversion
Operations
Essential Services
Homelessness Prevention
Administration
Emergency Shelter Grants
Subtotal
Emergency Shelter**
Renovation**
Operation**
Essential Service**
URA Assistance**
Street Outreach ‐ Essential
Services**
HMIS
Rapid Re‐housing
Housing Relocation and
Stabilization Services
Tenant‐Based Rental
Assistance
Project‐Based Rental
Assistance
Homelessness Prevention
Housing Relocation and
Stabilization Services
Tenant‐Based Rental
Assistance
Project‐Based Rental
Assistance
Administration
Emergency Solutions Grants
Subtotal

Activity
Reprogrammed
Amount
Amount
$86,952.00
$0.00
$0.00
$69,452.00
$17,500.00
$29,000.00
$977.00
$116,929.00

Second
Allocation
Activity
Amount

$0.00

$0.00

Total Fiscal
Year 2011
Activity
Amount
$86,952.00
$0.00
$69,452.00
$17,500.00
$29,000.00
$977.00
$116,929.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00

$0.00

$2,047.35
$51,000.00

$2,047.35
$51,000.00
$0.00
$0.00
$0.00

$0.00

$0.00

$0.00
$0
$0
$0.00

$0.00

$12,725.65

$12,725.65

$65,773.00

$65,773.00

Total Grant Amount:

$182,702.00

**Allowable only if the amount obligated for homeless assistance activities using funds from the first allocation is less than

the expenditure limit for emergency shelter and street outreach activities (see Section III.B. of this Notice).

-

•

RESOLUTION NO. 2012 -

35

ANNUAL ACTION PLAN 2011-2012 TO INCLUDE A SUBSTANTIAL AMENDMENT TO THE
EMERGENCY SHELTER GRANT INCLUDING TWO SEPARATE FUNDING ALLOCATIONS
EFFECTIVELY INCREASING THE BUDGET FROM $115,952 .00 TO $182,702.00; AND EFFECTIVE
JANUARY 2012, THE EMERGENCY SOLUTIONS GRANT (ESG) REPLACES THE PREVIOUS
EMERGENCY SHELTER GRANT INCLUDING NEW AND EXISTING ELIGIBLE ACTIVITIES AND NEW
REGULATIONS/GUIDELINES.
FUNDING IS FROM THE EMERGENCY SOLUTIONS GRANT PROGRAM (ESG).
WHEREAS, the community development and housing planning document, known as Annual Action Plan ,
2011-2012 ("The Plan") was approved by Resolution 2011-89 by the Board of Supervisors on June 7,
2011; and
WHEREAS, in Resolution 2011-89 Pima County accepted funding from the United States Department of
Housing and Urban Development (HUD) for the following programs :
Community Development Block Grant Program (CDBG):
HOME Program
Emergency Shelter Grant Program (ESG):

$2,411,471
$ 713,600
$ 115,952

WHEREAS, U.S. Department of Housing and Urban Development (HUD) requires an amendment to the
Annual Action Plan to designate changes in funding; and
WHEREAS , the Board of Supervisors of Pima County desires to amend the Annual Action Plan 2011­
2012 to include the substantial changes to the ESG Program.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PIMA COUNTY,
ARIZONA, THAT THE ANNUAL ACTION 2011-2012 IS REVISED :
A total of $66,750 .00 is added to the previous $115 ,952 ESG FY2011-2012 Budget effectively increasing
allocation to Pima County to $182,70200 as follows:
st
• Administration (1 allocation)
$ 977.00
•
HMIS (2"" allocation)
$ 2,047.35
•
Rapid Re-Housing
$51,000.00
0d
• Administration (2 allocation)
$12,725.65
$66,750.00
TOTAL AMENDMENT
BE IT FURTHER RESOLVED, that staff is directed to submit the Annual Action Plan 2011-2012, as
amended by this Resolution , to HUD, for final approval.
That the effective date of

Resolution is_ _ _ _ _ _ _ _ _ _ _ __

•

•

,.

..

CERTIFICATIONS
In accordance with the applicable statutes and the regulations goveming the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affinnatively further fair housing, which
means it wi] I conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard.
Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation
requirements of the Unifonn Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a
residential antidisp lacement and relocation assistance plan required under section 104(d) o(the Housing
and Community Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug-free workplace by:
I.

Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;

2.

Establishing an ongoing drug-free awareness program to infonn employees about ­
(a)
(b)
(c)
(d)

The dangers of drug abuse in the workplace;
The grantee's policy of maintaining a drug-free workplace;
Any available drug counseling, rehabilitation, and employee assistance programs; and
The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;

3.

Making it a requirement that each employee to be engaged in the perfonnance of the grant be
given a copy of the statement required by paragraph I;

4.

Notifying the employee in the statement required by paragraph I that, as a condition of
employment under the grant, the employee will .

5.

(a)

Abide by the terms of the statement; and

(b)

Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;

Notifying the agency in writing, within ten calendar days after receiving notiCe under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position titl e, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has designated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;

·.
6.

Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted­

(a)

Taking appropriate personnel action against s uch an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or

(b)

Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal , State, or local health,
law enforcement, or other appropriate agency;

7.

Making a good faith effort to continue to maintain a drug-free workplace through
'
implementation of paragraphs 1,2, 3, 4, 5 and 6.

Anti-Lobbying - To the best of the jurisdiction's knowledge and belief:
I.

No Federal appropriated fund s have been paid or will be paid , by or on behalf of it, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal , amendment, or modification of any Federal contiact, grant, loan, or
cooperative agreement;

2.

If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and

3.

It will require that the language of paragraph I and 2 of this anti-lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all subrecipients s hall
certify and disclose accordingly.

Authority of Jurisdiction - The consolidated plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is
seeking funding, in accordance with applicable HUD regulations.
Consistency with plan -housing activities to be undertaken with CDBG, HOME, ESG , and
HOPWA lJ,Iflm-'lre oon,si01(ent with the strategic plan.
rIJ1inp'~'wi\ll',)ection 3 of the Housing and Urban Development Act of 1968, and

~gh~~~7f:CF:hfNrtd ~ 2012
Date
Ram6n Val,rl=". 'o.

Title

, Board of Supervisors

Specific CDBG Certifications
The Entitlement Community cenifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen panicipation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies
community development and housing needs and specifies both shon-term and long-term community
development objectives that provide decent housing, expand economic opponunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comp;ehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds -- It has complied with the fOllowing criteria:
I.

Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG fund s,
it cenifies that it has developed its Action Plan so as to give maximum feasible priority to
activities which benefit low and moderate income families or aid in the prevention or elimination
of slums Or blight. The Action Plan may also include activities which the grantee cenifies are
designed to meet other community development needs having a panicular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community, and other financial resources are not available);

2.

Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans
during program year(s)
(a period specified by the grantee consisting of one,
two, or three specific consecutive program years), shall principally benefit persons of low and
moderate income in a manner that ensures that at least 70 percent of the amount is expended for
activities that benefit such persons during the designated period;

3.

Special Assessments. It will not anempt to recover any capital costs of public improvements
assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount
against propenies owned and occupied by persons of low and moderate income, including any
fee charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proponion of a fee or assessment that relates to the
capital costs of public improvements (assisted in pan with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the propeny with respect to the
public improvements financed by a source other than CDBG funds .
The jurisdiction will not attempt to recover any capital costs of public improvements assisted
with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of
fee or assessment attributable to the capital costs of public improvements financed from other
revenue sources. In this case, an assessment or charge may be made against the property with
respect to the public improvements financed by a source other than CDBG funds. Also, in the
case of propenies owned and occupied by moderate-income (not low-income) families, an
assess ment or charge may be made against the propeny for public improvements financed by a
source other than CDBG funds if the juri sdiction cenifies that it lacks CDBG funds to cover the
assessment.

Excessive Force -- It has adopted and is enforcing:
I.

A policy prohibiting the use of excessive force by law enforcement agencies within its

jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2.

A pol icy of enforcing applicable State and local laws against physically barring entrance to or
exit from a faCility or location which is the subject of such non-violent civil rights
demonstrations within its jurisdiction;

Compliance With Anti-discrimination laws -- The grant will be conducted and administered in
confonnity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the fair Housing Act (42 USC
3601-3619), and implementing regulations.

Lead-Based Paint -- Its activities concerning lead-based pain! will comply with the requirements of24
CfR Part 35, subparts A, B, J, K and R;

052012
Date

Ramon Valadez, Chairman, Board of Superviso rs
Title

ESG Certifications
The Emergency Solutions Grants Program Recipient certifies that:
Major rehabilitation/conversion - If an emergency shelter's rehabilitation costs exceed 75
percent of the value of the building before rehabilitation, the jurisdiction will maintain the
building as a shelter for homeless individuals and families for a minimum of 10 years after the
date the building is first occupied by a homeless individual or family after the completed
rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of
the value of the building after conversion, the jurisdiction will maintain the building as a shelter
for homeless individuals and families for a minimum of 10 years after the date the building is
first occupied by a homeless individua1 or family after the completed conversion. In all other
cases where ESG funds are used for renovation, the jurisdiction will maintain the building as a
shelter for homeless individuals and families for a minimum of 3 years after the date the building
is first occupied by a homeless individual or family after the completed renovation.
Essential Services and Operating Costs - In the case of assistance involving shelter operations
or essential services related to street outreach or emergency shelter, the jurisdiction will provide
services or shelter to homeless individuals and families for the period during which the ESG
assistance is provided, without regard to a particular site or structure, so long the jurisdiction
serves the same type of persons (e.g., families with children, unaccompanied youth, disabled
individuals, or victims of domestic violence) or persons in the same geographic area.
Renovation - Any renovation carried out with ESG assistance shall be sufficient to ensure that
the building involved is safe and sanitary.
Supportive Services - The jurisdiction will assist homeless individuals in obtaining permanent
housing, appropriate supportive services ( including medical and mental health treatment, victim
services, counseling, supervision, and other services essential for achieving independent living),
and other Federal State, local, and private assistance available for such individuals.
Matchihg Funds - The jurisdiction will obtain matching amounts required under 24 CFR
576.201.
Confidentiality - The jurisdiction has established and is implementing procedures to ensure the
confidentiality of records pertaining to any individual provided family violence prevention 0r
treatment services under any project assisted under the ESG program, including protection
against the release of the address or location of any family violence shelter project, except with
the written authorization of the person responsible for the operation of that shelter.
Homeless Persons Involvement- To the maximum extent practicable, the jurisdiction will
involve, through employment, volunteer services, or otherwise, homeless individuals and
families in constructing, renovating, maintaining, and operating facilities assisted under the ESG
program, in providing services assisted under the ESG program, and in providing services for
occupants of facilities assisted under the program.
Consolidated Plan - A II activities the jurisdiction undertakes with assistance under ESG are
consistent with the jurisdiction's consolidated plan .
Discharge Policy - Thejurisdiction will establish and implement, to the maximum extent
practicable and where appropriate policies and protocols for the discharge of persons from

.. ­
publicly funded institutions or systems of care (such as health care facilities , mental health
facilities, foster care or other outh facilities, Or correction programs and institutions) in order to
is ~di char fro Immediately resulting in homelessness for Ihese persons~

JUN 052012
Date

Ramon Valadez, Chairman, Board of
Title

Super~isors

o

0 MBA pprove d No.

APPLICA TION F R
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION:

Application

­

Version 7103

30 76 000 6

2. DATE SUBMITTED
July 1. 2012
3. DATE RECEIVED BY STATE

Applicant Identifier

4. DATE RECEIVED BY FEDERAL AGENCY

Federal Identifier

State Application Identifier

Pre-application

I ~ Construction

(] Construction

Non_ConetrlJrtjnn
5. APPLICANT INFORMAnON

10 Non-Construr-.tinn

B-11 -UC-04-0502

Legal Name:

Organizational Unit:
Department:
Community Development & Neighborhood Conservation
Di\lision:

PIMA COUNTY ARIZONA

Or3anizational DUNS:
03 7386620000

Address:

Name and telephone nu~~r of person to be contacted on matters
involving this application ive area code)
Prefix:
First Name:
Mr.
Daniel
Middle Name
A.

Street:

Kino Service Center, 2797 East Aio Way, 3rd Floor
City :

Tucson

County:

last Name

Tylutki

Pima

State:

Suffix:

ZiR Code
85713

Arizona
Country:

Email:

U.S.A.
6. EMPLOYER IDENTIFICAnON NUMBER (EIN) :

daniel.tylutki@pima.gov
Phone Number (give area code)
520-243-6754

@]@]-@]@]IQ]IQ]@J@]@]
8. TYPE OF APPLICATION:

1

FaJ< Number (g"•

.,e. oode)

520-243-6796

7. TYPE OF APPLICANT: (See back of form for Application Types)

In

ro

New
Continuation
If ReviSion. enter appropriate letter(s) in box(es)
See back of form for deScription of letters.)

0

Olher (speCify)

Revision

B
pther (specify)

0

9. NAME OF FEDERAL AGENCY:
U.S . Department of Housing & Urban Development

10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:

11 . DESCRIPTIVE nTLE OF APPLICANT'S PROJECT:

[!]~-[][TI®

PIMA COUNTY COMMUNITY DEVELOPMENT PROGRAM

TITLE ~ame of program~
EMER ENCY SOLUTIO S GRANT PROGRAM
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.) :

Pima County. Tucson. Marana, South Tucson, Sahuarita and Oro Valley
13. PROPOSED PROJECT
Start Date:
07/01/2012
15. ESnMATED FUNDING:
a. Federal

14. CONGRESSIONAL DISTRICTS OF:
a. Applicant
~~. Project
71h & 6th
th & 8th

IEnding Date :
06/30/2013

$

.w

66.750
b. Applicant

1$

C. Stale

1$

d. Local

1$

e. Other

$

f. Program Income

1$

g. TOTAL

1$

16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
THIS PREAPPLICATION/APPLICATION WAS MADE
a. Yes .
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON

0

DATE :
b. No,

r:] PROGRAM IS NOT COVERED BY E. O. 12372

OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?

0

o Yes If ·Yes" attaCh an explanation.

o No

~~. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE

l6.0CUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
fa:
~re n ive
First Name
~fix
Middle Name
r.
Daniel
A.
Last Name
fS uffix
Tylutki
j): Tille
. Telephone Number (give area code)
Community Development Program Manager
520-243-6754

~nalur~f~~~~~ ...
~dition Usable

uJJ
Authorized for Local ReorOdu
n

\

.

i"

Dale

s~n1Si- / /:1.

,

Standard Form 424 (Rev.9-2003)
Prescribed bv OMS Circular A-102