Arizona Department of Transportation TRIBAL CONSULTATION POLICY ANNUAL REPORT December 2008 - December 2009 February 1, 2010 Prepared by Arizona Department of Transportation Multimodal Planning Division 206 South 17th Avenue, MD 310B Phoenix, AZ 85007 TABLE OF CONTENTS ADOT TRIBAL CONSULTATION BACKGROUND............................................................................................. 1 TRIBAL LAND IN ARIZONA ................................................................................................................................... 1 ARIZONA STATE HIGHWAY SYSTEM ...................................................................................................................... 1 FEDERAL MANDATES ......................................................................................................................................... 4 INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991 (ISTEA); TRANSPORTATION EFFICIENCY ACT FOR THE 21ST CENTURY (TEA-21); AND THE SAFE, ACCOUNTABLE, FLEXILE, EFFICIENT TRANSPORTATION EQUITY ACT: A LEGACY FOR USERS (SAFETEA-LU) ............................................................................................................................... 4 USDOT ORDER 5301.1 - DEPARTMENT OF TRANSPORTATION PROGRAMS, POLICIES AND PROCEDURES AFFECTING AMERICAN INDIANS, ALASKA NATIVES AND TRIBES .................................................................................................. 4 EXECUTIVE ORDER 13175 - CONSULTATION AND COORDINATION WITH INDIAN TRIBAL GOVERNMENTS ............................ 4 TITLE VI AND EXECUTIVE ORDER 12898 - FEDERAL ACTIONS TO ADDRESS ENVIRONMENTAL JUSTICE IN MINORITY POPULATIONS AND LOW INCOME POPULATIONS ...................................................................................................... 4 FEDERAL LEGISLATIVE ACTS ............................................................................................................................... 5 TRIBAL TRANSPORTATION CONSULTATION IN ARIZONA ........................................................................................... 5 GOVERNOR’S QUARTERLY TRIBAL CONSULTATION AND EXECUTIVE ORDER 2006-14 CONSULTATION AND COOPERATION WITH ARIZONA TRIBES ........................................................................................................................................ 6 ADOT MGT-16.01 DEPARTMENT-WIDE NATIVE NATION/TRIBAL GOVERNMENT CONSULTATION POLICY .......................... 6 ADOT TRIBAL CONSULTATION POLICY PRIORITIES.................................................................................................. 7 ADOT STATEWIDE, REGIONAL AND LOCAL TRIBAL CONSULTATION, COOPERATION AND COORDINATION ....................... 7 BUILDING A QUALITY ARIZONA - STATEWIDE TRANSPORTATION PLANNING FRAMEWORK ............................................... 8 STATE-TRIBAL TRANSPORTATION PLANNING .......................................................................................................... 9 METROPOLITAN PLANNING ORGANIZATION AND COUNCIL OF GOVERNMENT PLANNING ................................................. 9 DIRECT TRIBAL INPUT INTO THE PLANNING AND PROGRAMMING PROCESS ................................................................ 10 ADOT ENGINEERING DISTRICTS ........................................................................................................................ 10 ADOT TRIBAL COORDINATOR/LIAISONS .............................................................................................................. 10 ADOT HISTORIC PRESERVATION TRIBAL CONSULTATION ....................................................................................... 10 ARIZONA TRIBAL STRATEGIC PARTNERING TEAM .................................................................................................. 11 NAVAJO NATION/ADOT/BIA/FHWA/HOPI TRIBE/COCONINO COUNTY/NAVAJO COUNTY/APACHE COUNTY PARTNERSHIP. 11 HOPI TRIBE/ADOT/BIA/FHWA/COCONINO COUNTY/NAVAJO COUNTY/NAVAJO NATION/NAVAJO DOT PARTNERSHIP ...... 12 SAN CARLOS APACHE TRIBE/STATE/FEDERAL/COUNTIES/RAILROAD/PRIVATE ORGANIZATION PARTNERSHIP ................. 12 INTER TRIBAL COUNCIL OF ARIZONA, INC. - TRANSPORTATION WORKING GROUP ....................................................... 13 ARIZONA COMMISSION OF INDIAN AFFAIRS........................................................................................................... 13 U.S. DOI BUREAU OF INDIAN AFFAIRS - WESTERN REGION OFFICE AND NAVAJO REGION OFFICE ................................ 13 U.S. DOT FEDERAL HIGHWAY ADMINISTRATION ................................................................................................... 13 U.S. DOT FEDERAL TRANSIT ADMINISTRATION .................................................................................................... 14 ADOT TRIBAL CONSULTATION ACTIONS: DECEMBER 2008 TO DECEMBER 2009 ...................................... 15 ADOT COMMUNICATIONS AND COMMUNITY PARTNERSHIPS (CCP)......................................................................... 15 ADOT INTERMODAL TRANSPORTATION DIVISION (ITD) ......................................................................................... 16 ADOT MULTIMODAL PLANNING DIVISION (MPD).................................................................................................. 28 ADOT POLICY AND GOVERNMENTAL AFFAIRS (PGA)........................................................................................... 35 ADOT TRANSPORTATION SERVICES GROUP (TSG).............................................................................................. 35 ATTACHMENT A .............................................................................................................................................. 37 ADOT TRIBAL CONSULTATION BACKGROUND Tribal Land in Arizona There are 22 federally recognized Indian Tribes and Native Nations with reservation land in Arizona. This tribal land encompasses approximately 27,736,000 acres or 28% of Arizona’s land base. Only the San Juan Southern Paiute Tribe currently does not have a reservation land base, however, it is in the process of placing several thousand acres in federal trust status. Also, although headquartered out of New Mexico, the Pueblo of Zuni has approximately 12,000 acres of reservation land located in eastern Arizona. Table 1 identifies the Indian Tribes and Native Nations in Arizona. TABLE 1 The 22 Indian Tribes and Native Nations in Arizona • • • • • • • • • • • • • • • • • • • • • • Ak-Chin Indian Community Cocopah Indian Tribe Colorado River Indian Tribes Fort McDowell Yavapai Nation Fort Mojave Indian Tribe Fort Yuma Quechan Indian Tribe Gila River Indian Community Havasupai Tribe Hopi Tribe Hualapai Tribe Kaibab Band of Paiute Indians Navajo Nation Pascua Yaqui Tribe Pueblo of Zuni Salt River Pima-Maricopa Indian Community San Carlos Apache Tribe San Juan Southern Paiute Tribe Tohono O’odham Nation Tonto Apache Tribe White Mountain Apache Tribe Yavapai-Apache Nation Yavapai-Prescott Indian Tribe Arizona State Highway System The Arizona Department of Transportation (ADOT) was established in 1974 and is responsible for planning, developing, maintaining, and operating state transportation facilities for the efficient movement of people and products by surface and air throughout Arizona. Within the State, multi-modal transportation systems cross numerous jurisdictional boundaries. The State Highway System (SHS) includes 6,141 route miles of roadway and of this about 88% of the system’s roadways are situated within rural areas with the remainder in urban areas. The SHS also includes 11,143 miles or 19% that traverse Native Nation/Tribal lands. In addition, there are 20 airports maintained and operated by the Native Nation/Tribal Governments. Thus, the State, Native Nations and Tribes share a mutual desire to work together for the common purpose of protecting the health, safety and welfare of the traveling public in Arizona through a continuously improving working relationship. The map on the following page shows the locations of tribal reservation land in comparison to the SHS, county boundaries and ADOT Engineering District Boundaries. Table 2 identifies the SHS mileage per reservation according to the Arizona Transportation Information System database. 1 Arizona Transportation Information System (ATIS Roads), September 2009. The mileage figures are for mainline cardinal direction highways only and do not include additional mileage for divided highways. 1 2 TABLE 2 2009 State Highway System Road Mileage on Tribal Land TRIBE / RESERVATION Miles Ak-Chin Indian Community / Ak-Chin Indian Reservation Cocopah Tribe / Cocopah Indian Reservation Colorado River Indian Tribe / Colorado River Indian Reservation Fort McDowell Yavapai Nation / Fort McDowell Indian Reservation Fort Mojave Indian Tribe / Fort Mojave Indian Reservation Fort Yuma Quechan / Fort Yuma Indian Reservation Gila River Indian Community / Gila River Indian Reservation Havasupai Tribe / Havasupai Indian Reservation Hopi Tribe / Hopi Indian Reservation Hualapai Indian Tribe / Hualapai Indian Reservation Kaibab Band of Paiute Indians / Kaibab-Paiute Indian Reservation Navajo Nation / Navajo Indian Reservation* Pascua Yaqui / Pascua Yaqui Indian Reservation Salt River Pima-Maricopa Indian Community / Salt River Indian Reservation San Carlos Apache Tribe / San Carlos Indian Reservation* San Juan Southern Band of Paiute Indians Tohono O'odham Nation / Tohono O’odham Indian Reservation Tohono O’odham Nation - San Xavier District Tonto Apache / Tonto Apache Indian Reservation White Mountain Apache Tribe / Fort Apache Indian Reservation Yavapai-Apache Nation / Yavapai-Apache Indian Reservation Yavapai-Prescott Indian Tribe / Yavapai-Prescott Indian Reservation Zuni Tribe TOTALS 6.0 1.5 13.9 4.3 8.6 0.00 77.9 0.00 91.4 17.9 16.5 591.0 0.00 20.9 52.7 0.00 102.2 8.14 0.00 128.0 0.2 1.5 0.5 1143.1 Source: Arizona Transportation Information System (ATIS Roads), September 2009. Notes: The mileage figures are for mainline cardinal direction highways only and do not include additional mileage for divided highways. *Approximately 15.9 miles of the 1143 route miles are on Indian Allotments with .5 miles on San Carlos and the remainder of the 15.9 miles on Navajo Nation. The Arizona State Highway System includes 6,141 route miles of roadway. Approximately 1,143 route miles or 19% of the SHS traverse tribal land. The illustration of these facts provides the basis of the need for the state to adequately consult, communicate, and cooperate with tribal governments to address the growing needs of the traveling public on and off tribal land. 3 Federal Mandates Although not all-inclusive, the following references cite several of the major federal legislative actions affecting statewide and tribal transportation planning and project development processes. Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA); Transportation Efficiency Act for the 21st Century (TEA-21); and the Safe, Accountable, Flexile, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) Since the early 1990’s the Federal Government has passed three transportation legislative acts that specifically impact statewide and tribal transportation project development processes, they include “ISTEA” in December 1991; “TEA-21” in June 1998; and “SAFETEA-LU” in August 2005. Consequently, as part of these Acts and pertaining to the statewide transportation planning process, States are required “… to consider the concerns of Indian tribal governments…that have jurisdiction over land within the boundaries of the State” (23 U.S.C. 135(d)(2)). States are also required to consult with Indian tribal governments and the Secretary of the Interior in the development of the Statewide Long-Range Transportation Plan and the State Transportation Improvement Program “with respect to each area of the State under the jurisdiction of an Indian tribal government…” (23 U.S.C. 135(e)(2)(C) and 135(f)(1)(B)(iii)). The current transportation planning legislation emphasizes cooperative planning and the opportunity for those interested to participate and provide input into the transportation decision making process. In order to carry out cooperative planning and to comprehensively address transportation issues on and adjacent to Indian reservation land, the tribal governments, Bureau of Indian Affairs, State, Metropolitan Planning Organizations, Councils of Government, and local governments are all required to coordinate their efforts. USDOT Order 5301.1 - Department of Transportation Programs, Policies and Procedures Affecting American Indians, Alaska Natives and Tribes USDOT Order 5301.1 of November 16, 1999, directs USDOT agencies to build more effective working relationships with Native Americans. Its purpose is to ensure that programs, policies, and procedures administered by the Department are responsive to the needs and concerns of American Indians, Alaska Natives and tribes. The Order is comprised of 17 points of policy and specific guidelines with regard to how the USDOT will conduct communication and consultation with Native Nations and Indian Tribes. Executive Order 13175 - Consultation and Coordination with Indian Tribal Governments Executive Order 13175 of November 6, 2000 establishes regular and meaningful consultation and collaboration with tribal officials in the development of Federal policies that have tribal implications, to strengthen the United States government-to-government relationships with Indian tribes, and to reduce the imposition of unfunded mandates upon Indian tribes. It also supplements the Executive Memorandum of April 29, 1994, on Government-to-Government Relations with Native American Tribal Governments. Executive Memorandum of November 9, 2009, on Tribal Consultation was issued pursuant to Executive Order 13175 by the Obama Administration. Title VI and Executive Order 12898 - Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations Title VI of the Civil Rights Act of 1964 and related laws assure that individuals are not excluded from participation in, denied the benefit of, or subjected to discrimination on the basis of race, color, national origin, age, sex, and disability. Executive Order 12898 - Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations, established environmental justice as a federal government priority that directed all federal agencies to make it part of their mission that program, policies, 4 and activities not have a disproportionately high and adverse human health and environmental effect on minority and low-income populations. ADOT has issued a document titled Guidance on Title VI and Environmental Justice to provide information on insuring that Title VI and Environmental Justice factors are considered in project development, environmental assessments, and environmental impact statements. Although the guidance is for projects in the development and environmental stages, the general approach outlined is used to identify related issues for potential projects analyzed in the planning process. Federal Legislative Acts The National Historic Preservation Act (NHPA) requires consultation with Indian Tribes concerning places of traditional religious and cultural significance. Consultation with Tribes is also required for those that have assumed historic preservation duties as Tribal Historic Preservation Offices (THPO). The National Environmental Policy Act (NEPA) requires tribal consultation concerning impacts to sacred sites and on the mitigation of actions to sites of concern to Tribes. Such impacts involve the social and cultural relationship of people to the physical environment. The Archaeological Resources Protection Act (ARPA) is directed at protecting archaeological sites. It requires Federal agencies to notify Tribes of excavation on federal land that will include sites of religious and cultural importance to Tribes and prohibits unauthorized excavation, removal, or damage of archaeological resources that are at least 100 years old located on Federal or Indian lands. The Native American Graves Protection and Repatriation Act (NAGPRA) requires consultation with Tribes pertaining to repatriation of human remains and associated funerary items. Consultation is required to determine the means of transfer for repatriated items to Tribes showing genetic or cultural affiliation with those remains and artifacts. Regulates excavation of such remains and artifacts on federal or Indian land, provides for a minimum 30-day hold on earthmoving activities that cause inadvertent discovery of such remains and artifacts. The American Indian Religious Freedom Act (AIRFA) is a joint resolution of Congress declaring that the U.S. government will protect the inherent rights of Indian Tribes to the fee exercise of their traditional religions. Requires agencies to consult with Tribes when any action is contemplated that might affect the practice of traditional religions and includes the places and physical objects needed for religious practice. Tribal Transportation Consultation in Arizona Through various meetings and forums Tribal Officials and representatives in Arizona have expressed concerns that they have with the state transportation system as it affects the road systems within and adjacent to their communities. In order to address these concerns as well as federal legislative requirements in the statewide transportation planning and project development processes, the issues are documented by ADOT for incorporation into project reports. Pertinent information is also distributed to key ADOT officials and representatives relative to projects that require tribal coordination and consultation follow up. This process has provided ADOT with a comprehensive understanding of Arizona tribal transportation concerns and needs. In addition, ADOT’s efforts to address tribal transportation concerns and consultation are carried out in accordance with the Governor’s Executive Order on Consultation and Cooperation with Arizona Tribes and ADOT’s Department-Wide Native Nation/Tribal Government Consultation Policy. 5 Governor’s Quarterly Tribal Consultation and Executive Order 2006-14 Consultation and Cooperation with Arizona Tribes From 2003 to 2007 Governor Napolitano held quarterly tribal summits with the Arizona Tribal Leaders to discuss various statewide issues of concern to the Tribes. In March 2004 a Tribal Summit on Transportation was held during which several themes were identified for follow-up by ADOT. ADOT regularly monitors its efforts to address the themes and provides a written quarterly report to the Governor’s Office for distribution to the Tribal Leaders. Additionally, as a result of discussion at the Governor’s Summits, Tribal Leaders expressed the need for all state agencies to adopt consultation policies to guide the continuing government-to-government relationship between the State and Tribes. On September 14, 2006 Governor Napolitano issued Executive Order 2006-16 Consultation and Cooperation with Arizona Tribes. The Executive Order directs all executive branch agencies to: (1) develop and implement tribal consultation policies to guide their work and interaction with federally recognized Tribes in Arizona; (2) designate a member of their staff to assume responsibility for implementation of the policy and to act as a point of contact for tribal issues; (3) review their tribal consultation policy each year; and (4) submit an electronic report annually to the Governor, State Legislature and Tribal Leaders that describes all actions undertaken to implement the policy. ADOT is in compliance with the Executive Order as described below: 1. ADOT MGT-16.01 Department-Wide native Nation/Tribal Government consultation Policy was adopted on September 1, 2006. 2. ADOT designated its full-time Tribal Planner/Tribal Coordinator from the ADOT Multimodal Planning Division as its staff member with oversight of policy implementation and to act as ADOT’s point of contact. 3. ADOT reviewed its Tribal Consultation Policy during the period of June to November 2008 and it was reissued with a new review date of November 19, 2008. 4. ADOT completes its Tribal Consultation Annual Report and submits it to the Governor’s Offices for distribution to the State Legislature and Tribal Leaders. In May 2007 Governor Napolitano restructured her quarterly Tribal Summits and initiated the process of holding quarterly Tribal Leader Roundtable Meetings. These Meetings continue to be ongoing with Governor Brewer and are conducted in a manner that provides free flowing discussion with the opportunity for Tribal Leaders and the Governor to introduce a variety of topics of concern. The change was also designed to give the Governor and Tribal Leaders an opportunity to have more in depth discussions and to identify more guidance on the content and substance of the discussion topics. ADOT MGT-16.01 Department-Wide Native Nation/Tribal Government Consultation Policy ADOT’s tribal consultation policy was adopted on September 1, 2006 taking into consideration the Governor’s Executive Order and the Federal legislation requirements for state departments of transportation to coordinate, cooperate and consult with Native Nation/Tribal Governments in statewide and metropolitan transportation planning processes. This is in addition to addressing environmental, cultural, historic, natural and human resource issues during the implementation of transportation programs and construction/maintenance projects impacting Native Nation/Tribal reservations and aboriginal lands within the State boundaries. 6 Since its establishment in 1974, ADOT has continually implemented intergovernmental relations processes to carry out its responsibilities. However, this policy is intended to provide additional guidance to ADOT personnel when working with the Native Nations/Tribal Governments in Arizona. Furthermore, the consultation procedures outlined in the Policy provide ADOT and the Nations/Tribes a basis for mutual understanding as appropriate agreements are carried out to address State and Tribal Transportation issues, needs and concerns. Both the State and the Native Nation/Tribal Governments share a mutual desire to coordinate the implementation of their respective multi-modal transportation mission and goals. ADOT Tribal Consultation Policy Priorities ADOT respects the unique and continuous existence of each Native Nation’s and Tribal government’s values, culture, codes, laws; and works to address the following 12 policy priorities. 1. Support the strengthening of Native Nation/Tribal Government capacity for planning, development, construction, maintenance, and operation of transportation facilities under Nation/Tribal jurisdiction. 2. Commit to developing cooperative relationships with the Native Nation/Tribal Governments in Arizona, and respect and consider their transportation concerns. 3. Not to solicit and assert claim to Federal resources that would otherwise be provided directly to Native Nations/Tribal Governments, unless an impacted Nation/Tribe gives consent. 4. Maintain and operate State owned transportation infrastructure within Native Nation/Tribal lands in the best interest of the State while respecting Nation/Tribal and local communities. 5. Maintain the appropriate working relationships with Native Nation/Tribal Government elected officials and staff to assure the continuous operation of their respective transportation systems. 6. Consult with Native Nation/Tribal Governments during the transportation planning processes and implementation of the statewide transportation improvement plan. 7. Assist Native Nation/Tribal Governments to implement transportation programs by providing technical assistance, sharing data, conducting joint Nation/Tribal and State projects, and cooperatively resolving transportation issues to the extent resources allow. 8. Enter into Intergovernmental Agreements, Joint Project Agreements, Memoranda of Agreement, or Memoranda of Understanding when considered mutually appropriate by ADOT and an interested Native Nation/Tribal Government. 9. Coordinate with Native Nation/Tribal Governments in Arizona to identify available resources to jointly or individually fund projects to benefit the State and Nation/Tribal communities. 10. Conduct training and partnering efforts, when appropriate and as resources allow, encouraging and improving State Departmental/Native Nation/Tribal Government understanding and communication. 11. Provide early notification to Native Nations/Tribal Governments about decisions that may affect them. 12. Share appropriate technical information and data with Native Nations/Tribal Governments in accordance with established ADOT policy. ADOT Statewide, Regional and Local Tribal Consultation, Cooperation and Coordination The Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) mandates that all state DOT’s support a statewide transportation planning process that provides for consideration of projects and strategies such as long-range plans and transportation improvement programs. In addition, Arizona Revised Statute 28-506 requires that ADOT prepare a long-range statewide transportation plan. The following highlights several of the processes that are underway to result in development of the Arizona Long Range Transportation Plan as well as regional, local and tribal consultation, cooperation and coordination processes. 7 Building a Quality Arizona - Statewide Transportation Planning Framework Governor’s Executive Order 2008-02 (superseding EO 2007-02) directs ADOT to produce: a) a draft list of critical transportation needs and representative projects to bring about sustainable development patterns through the year 2030; b) a consensus-based final list of needs and representative projects; and c) Regional Transportation Framework Plans that will include short- and long-range transportation projects necessary to further sustainable development patterns through the year 2050. This Governor’s initiative is titled Building a Quality Arizona (BQAZ) - Statewide Transportation Planning Framework. The Arizona State Transportation Board allocated resources for the BQAZ project. The BQAZ work plan basically involved the development of a critical needs definition, implementation of regional framework planning, and the development of a statewide planning framework. Both the critical needs definition and regional framework planning processes were initiated on concurrent tracks in January 2008. The critical needs definition was completed in early 2008, whereas the regional framework planning processes were completed in late 2008. The ADOT Multimodal Planning Division oversaw the technical aspects of the Framework process and worked with a management consultant and four regional framework consultants. Working in collaboration with regional transportation planning entities, transit organizations, tribal governments, land management agencies, conservation groups, business and community leaders, the Governor’s Office, ADOT, and local/regional leaders from across the state initiated the development of the Statewide Transportation Planning Framework that included transportation alternatives and integrated them with land use and economic planning and development. Four Regional Framework Studies have been completed and used to create the Statewide Planning Framework Plan. In part, the success of the BQAZ Project was dependent on a strong partnership with tribal governments statewide. Therefore, the State’s work effort included extensive outreach efforts that provided numerous opportunities for tribal governments to participate and provide input. These outreach efforts included tribal stakeholder interviews, focus group sessions, public meetings and the development of a list of critical transportation needs within tribal lands. Other statewide activities included Smart Growth input into the Framework Evaluation Criteria, development of a 2030-2050 travel demand model, interface sessions with Bordering States and Mexico, and development of a rail framework study. BQAZ Critical Needs Definition Work Element In December 2007 ADOT completed and submitted a Report on Tribal Transportation Issues and Needs to the Governor’s Office based upon tribal input received during the Governor’s Tribal Summits on Transportation and Growth. The purpose of the Report was to provide preliminary information for consideration on tribal transportation issues and needs. This information along with additional input from tribal officials resulted in the development of a formal list of Tribal Critical Needs. The Critical Needs List also included transportation projects identified through the Bureau of Indian Affairs - Indian Reservation Roads Transportation Program for each Tribe as well as projects on State and County road systems within tribal land areas. A Statewide Preliminary Critical Needs Definition report was completed in May 2008. The report contained information pertaining to the process of identification of critical needs, identification of the year 2030 Identified Improvement Needs Delineation cost of $162.3 billion, and the total Preliminary Critical Needs cost of approximately $42.6 billion. Among other topics, the report discusses Increased Mobility and Connectivity for Tribal Governments, and Tribal Identified Improvements. 8 In line with the Preliminary Critical Needs Definition, a Statewide Transportation Investment Strategy report was completed. The Strategy includes a multimodal balance of: 1) strategic highways, 2) rail elements consisting of intercity, commuter and light rail to connect urban regions, and 3) public transportation for smaller cities, tribal communities and rural areas. It also includes opportunities to preserve open space and maintain wildlife habitat connectivity, stimulate transit-oriented development, foster walkable/bikeable communities and provide additional funding sources for the transportation needs of local/tribal communities and counties. BQAZ Regional Framework Study Work Element The long-range focus of the Regional Framework Studies is unique and when the Studies were compiled into the overall Statewide Planning Framework Plan, the plan identified the state’s needs in the 2030-2050 timeframe. The four Studies looked at ways to plan for growth by strengthening the link between land use, community development and economic patterns of each region, and their interrelated transportation needs for future sustainable mobility and continuing enhancement of Arizona’s quality of life. Regional activities included the development of framework formulate and scenario alternatives. Also, the first round of BQAZ Regional Community Workshops was completed during the March-April timeframe and a second round of Workshops was completed in November 2008. The final phase of the Regional Framework Study Work Element was to develop multimodal recommendations and an implementation program. This final phase occurred during the January-December 2009 timeframe. The overall Statewide Transportation Framework study is now complete. State-Tribal Transportation Planning The ADOT Planning Assistance for Rural Areas (PARA) Program, formerly the ADOT Small Area Transportation Study (SATS) Program, uses funding from the federal Statewide Planning and Research (SPR) Program to provide technical planning assistance to tribal and local governments. For tribes, the PARA Program can develop an update to an existing tribal transportation plan, address a specific transportation planning need or conduct a transit study. The project work plan conducts an analysis of the community transportation system facilities and develops a recommended transportation implementation plan. Under the PARA Program, ADOT provides 100% of planning study costs and project management oversight in coordination with tribal planning officials. Metropolitan Planning Organization and Council of Government Planning Tribal government officials are encouraged to become members and participate in the regional planning process conducted by the Councils of Government (COGs) and the Metropolitan Planning Organizations (MPOs). When membership dues are paid (where required), this provides the tribes a means of participating on the COG/MPO Regional Boards/Councils and committees thereby allowing the tribes an opportunity to vote on transportation issues and projects in the region. Some tribes do have sovereignty concerns and/or concerns with the membership dues required by their regional COG or MPO and thereby opt not to participate at that level. However, even if they are not paying members, tribes are encouraged to participate at committee meetings in a non-voting capacity. Current tribal membership/participation on Arizona COGs and MPOs includes: Metropolitan Planning Organizations • • Central Yavapai Metropolitan Planning Organization (CYMPO) – No tribal membership - YavapaiPrescott Tribe participates at committee meetings. Flagstaff Metropolitan Planning Organization (FMPO) – No tribal membership or participation. 9 • • • Maricopa Association of Governments (MAG) – Fort McDowell Yavapai Nation, Gila River Indian Community, and Salt River Indian Community are members. Pima Association of Governments (PAG) – Pascua Yaqui Tribe and Tohono O’odham Nation are members. Yuma Metropolitan Planning Organization (YMPO) – Cocopah Tribe is a member. Councils of Government • • • • Central Arizona Association of Governments (CAAG) – San Carlos Apache Tribe is a member. AkChin Indian Community, Gila River Indian Community and White Mountain Apache Tribe participate at committee meetings. Northern Arizona Council of Governments (NACOG) – No tribal membership – Navajo Nation, Hopi Tribe and White Mountain Apache participate at committee meetings. SouthEastern Arizona Governments Organization (SEAGO) – San Carlos Apache Tribe is a member. Western Arizona Council of Governments (WACOG) – No tribal membership – Hualapai Tribe and Colorado River Indian Tribes participate at committee meetings. Direct Tribal Input into the Planning and Programming Process ADOT works to ensure that tribal officials/staff are represented on its various statewide/regional program and project technical advisory committees. This representation provides tribes an opportunity to have direct input into development of the policy aspect of transportation planning. ADOT also works to encourage tribal attendance and input at the monthly State Transportation Board meetings. The Board makes final decisions on projects that will be funded in the State Five-Year Highway Construction Program and the State Transportation Improvement Program (STIP). ADOT Engineering Districts Within Arizona, ADOT has established ten engineering districts headed by District Engineers (DE) and supported by operation and maintenance personnel who consult at the local level with tribal governments. The DEs or their representatives regularly attend tribal transportation committee meetings, local community meetings, or meet on an as-needed basis with tribal officials to address transportation issues, construction project implementation, and highway operation/maintenance. ADOT Tribal Coordinator/Liaisons There are several designated tribal coordinators/liaisons within ADOT. They are located in the Multimodal Planning Division, Environmental Planning Group, and the Right-of-Way Section. These liaisons/coordinators work closely with tribal officials and personnel to address specific types of issues within their realm of expertise. Tribal staff historically worked most closely with the ADOT DEs, however, they are now branching out to contact the ADOT tribal coordinators/liaisons as well. Oftentimes, there is collaboration between the DEs and tribal coordinators/liaisons to address certain issues. ADOT Historic Preservation Tribal Consultation In August 2004, the ADOT Environmental Planning Group developed the ADOT Historic Preservation Handbook to ensure that all construction and maintenance projects associated with the Arizona State Highway System consider project-related effects to significant historic and prehistoric cultural resources and that these undertakings are in compliance with Federal and State Historic Preservation laws. The Handbook serves as a process, procedures, policy, and training manual. It is a tool that provides step-bystep guidelines for the ADOT Historic Preservation Team (HPT) Specialist, and also presents the cultural 10 resource process from the point of view of other groups that HPT interacts with, such as, NEPA Planners, Transportation Enhancement, Local Government, Technical Specialists, and On-call Consultants. The Handbook outlines various processes to undertake consultation with tribal governments according to the Section 106 guidelines, those basically include: • • • • • • Submittal of consultation letters to the Tribal Leader and Tribal Historic Preservation Offices (THPO), as appropriate. Develop a project work plan to mitigate cultural resource impacts in accordance with state and/or federal laws and in consultation with the appropriate tribal entities and land managing agencies. Prepare and negotiate either a Memorandum of Agreement (MOA) or Programmatic Agreement (PA) in order to satisfy cultural resources tribal consultation requirements as related to transportation enhancement projects or local government projects. Determine whether a project is a Federal undertaking or State undertaking and take appropriate steps to complete the consultation process. Determine BIA involvement in the consultation process. Maintain contact information for the Agencies and Tribes including entries for the tribal representatives to whom consultation is addressed, and to whom reports are transmitted. Arizona Tribal Strategic Partnering Team The Arizona Tribal Strategic Partnering Team (ATSPT) is supported by the ADOT Partnering Office as a means of improving state-tribal relations in transportation. ATSPT brings together representatives from state, tribal, federal and local agencies to address tribal-related transportation issues. ATSPT meets on a quarterly basis to carry out its strategic plan and it also conducts an Annual Statewide Tribal Transportation Forum. ATSPT encourages active participation in its partnering effort by all tribes and transportation stakeholders in Arizona who have the desire to guide implementation of transportation policies and processes between Native Nations, Tribal Governments and the State of Arizona. More information can be obtained at the Arizona Tribal Transportation web site: www.aztribaltransportation.org. ATSPT active participating agencies include: • • • • • • • • • • • • • ADOT Civil Rights Section ADOT Environmental Planning Group ADOT Natural Resources Management Section “ATSPT builds relationships ADOT Partnering Office among state, tribal, federal and ADOT Policy and Governmental Affairs Office local governments to develop strategies that address state ADOT Public Relations Office and tribal transportation issues.” ADOT Right-of-Way Group ADOT Multimodal Planning Division Apache County District One - Road Department Bureau of Indian Affairs - Western Regional Office Bureau of Indian Affairs - Navajo Regional Office Colorado State University - Tribal Technical Assistance Program Federal Highway Administration - Arizona Division Navajo Nation/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership The current Navajo Nation Transportation Partnership was established in December 2004 and it continues 11 to be an ongoing effort support by the ADOT Partnering Office. The Mission of the Partnership is: “To develop, foster and maintain good working relationships in order to construct, operate and maintain the most reliable, economical, efficient and effective transportation system for the safety of the traveling public. We commit to promoting a sustained opportunity and investment in the partnership effort through the pursuit of mutually beneficial goals in a spirit of respect, open communication, cooperation and trust”. The Partnership established several Task Teams for the purpose of conducting an ongoing process for addressing the priority topics of emergency response, processes, resources, right of way, web site and training. The Task Teams meet on a regular basis and report back to the full Partnership Steering Committee on a quarterly basis as well as at the Partnership Annual Meeting. The purpose of the Navajo Nation Transportation Partnership Annual Meeting is to present progress of the partnership to the stakeholder leadership and to identify actions for the upcoming year. Hopi Tribe/ADOT/BIA/FHWA/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership The Hopi Transportation Partnership was established in September 2007 and like the Navajo Nation Partnership, it continues to be an ongoing effort supported by the ADOT Partnering Office. The mission of the Partnership is: “To develop, foster and maintain good working relationships through communication, collaboration, consultation and coordination to provide a safe and efficient transportation system for the movement of people, goods and services”. The Partnership established several Task Teams with the purpose of conducting an ongoing process for addressing the priority topics of emergency response, processes, resources, right of way, web site, Route 60 and training. In 2009, the Task Teams were reorganized and as a result, the current Task Teams are emergency response, Route 60, web site and the get ‘er done task team was added. The Task Teams meet on a regular basis and report back to the full Partnership Steering Committee on a quarterly basis as well as at the Partnership Annual Meeting. The Partnership’s Second Annual Transportation Partnership Meeting was held October 2, 2009 on the Hopi Reservation. The purpose of the meeting was to promote understanding, commitment, ownership and strategies to continue building the partnership process among the nine partner groups’ leaders and members. The Annual Partnership Meeting outcomes included: • • • Seeking guidance from all partners for the third year Overview of second year including the goals Build relationships and networking among all partner groups San Carlos Apache Tribe/State/Federal/Counties/Railroad/Private Organization Partnership The San Carlos Apache Tribe Transportation Partnership was established in September 2009 and it continues to be an ongoing effort supported by the ADOT Partnering Office. The mission of the Partnership is: “Provide effective and safe transportation related services and resources to the San Carlos Apache Tribe and adjoining communities by developing and providing the structure to enhance the understanding, identifying and addressing of transportation opportunities while strengthening good working relationships”. The Partnership’s Kick-Off Meeting was held September 30, 2009 on the San Carlos Apache Reservation. The purpose of the meeting was to bring together all the partner groups’ leaders and members, meet and greet and establish partnership goals and guiding principles. The Kick-Off Meeting outcomes included: 12 • • • • • Gain buy-in from management Confirm the top three tribal transportation needs of the San Carlos Apache Tribe Identify the partnering opportunities regarding the top three tribal transportation needs Develop the partnership charter Establish relationships through open communication and networking The San Carlos Apache Partnership will also establish Task Teams like the Hopi and Navajo Partnerships and meet on a regular basis and report back to the full Partnership Steering Committee on a quarterly basis as well as at the Partnership Annual Meeting. The first Steering Committee meeting was held December 8, 2009 at which, the preliminary plan included Task Teams for transportation emergency response committee support and intergovernmental agreements. Inter Tribal Council of Arizona, Inc. - Transportation Working Group The Inter Tribal Council of Arizona, Inc. (ITCA) is a private non-profit organization that is comprised of tribal government membership representing 21 of the 22 tribes in Arizona. To support its tribal consultation and coordination efforts, ADOT provides tribal coordination reports to the ITCA Transportation Working Group (TWG). Although, the Navajo Nation is not a formal member of ITCA, it is invited to participate at the TWG meetings. The ITCA-TWG provides an excellent forum for dialogue where not only do tribal representatives get to learn and inquire on what the State DOT is working on, but also for State DOT staff learn what is happening at the tribal level and on BIA Regional Office issues. Arizona Commission of Indian Affairs The Commission is a state agency that works directly with tribal leaders to improve state-tribal relationships and largely deals with legislative type issues. Coordination/consultation is conducted with the Commission as a requirement under state statute, where the ADOT Director as well as several other state executive agency directors, are designated to serve as members of the Commission by virtue of their offices. The Directors may also appoint their representatives to participate in the quarterly Commission meetings and other activities. Currently, ADOT designates its Planning Division Tribal Coordinator to fill this role and to report back on issues impacting ADOT. U.S. DOI Bureau of Indian Affairs - Western Region Office and Navajo Region Office On specific project issues, the ADOT District Engineers and other ADOT support staff meet and communicate as-needed with the BIA Region and Agency Office personnel. Also, ADOT - MPD coordinates and consults with the BIA Region and Agency personnel for specific planning study projects or data requests, as needed. BIA representation is requested on the Technical Advisory Committees for planning study efforts in addition to being involved in document review. There are also two forums through which ADOT interacts with the BIA Regional Offices on a regular basis; those are the ATSPT regular meetings (BIA Western Region) and the Navajo Nation/ADOT/BIA/FHWA Partnership Steering Committee (BIA Navajo Region). Both forums provide for ongoing dialogue and improved relationships between the BIA and ADOT personnel. U.S. DOT Federal Highway Administration ADOT interacts with the FHWA Arizona Division on a regular basis through meetings and electronic communication. Also, the FHWA staff participates on a number of committees that require input from the federal level due to the expenditure of federal funds on programs and projects. In particular, this includes the priority programming process for the State 5-Year Construction Program and the State Transportation Improve Plan (STIP). As with the BIA, ADOT interacts with the FHWA Division on a regular basis, at the 13 ATSPT regular meetings and all the Tribal Partnership meetings. This interaction provides for ongoing dialogue and improved relationships between the FHWA and ADOT staff regarding tribal coordination and consultation. At the national level, ADOT communicates with the FHWA Native American Coordinator to relay information on ADOT’s tribal coordination and consultation efforts through special meetings called for the State DOT Liaisons/Coordinators. U.S. DOT Federal Transit Administration The ADOT transit section ensures a multi-modal approach to mobility, congestion and air quality issues throughout the State. ADOT transit staff communicates on a regular basis with the Federal Transit Administration (FTA) to administer the Section 5303 Metropolitan Planning, the Section 5310 Elderly and Persons with Disabilities Transportation Program, Section 5311 Rural Transit Program, and the Section 5313 State Planning and Research Program. These grant programs provide technical assistance and expertise to local transit agencies and decision makers; and, coordinates and funds state transit and rail planning efforts, and sets and monitors light rail system safety standards. Three (3) tribal transit systems currently participate in the Section 5311 Program; they include the Hopi Tribe, Navajo Nation and Salt River Pima-Maricopa Indian Community. Six (6) tribal service providers currently participate in the Section 5310; they include the Yavapai-Apache Nation, Hualapai Indian Tribe, Navajo Nation, Tohono O’odham Nation, White Mountain Apache tribe and the Hopi Tribe. Two (2) tribal service providers currently participate in the Section 5316; they include San Carlos Apache Tribe and the Hualapai Indian Tribe. The San Carlos Apache Tribe is currently the only tribal service provider for the Section 5317 Program. ADOT transit staff consults with these tribes on a regular basis to ensure efficient operating systems and compliance with program regulations. Funding and management coordination is also conducted for the Planning Assistance for Rural Areas studies that may require a detailed transit element. 14 ADOT Tribal Consultation Actions: December 2008 to December 2009 The following provides a summary of substantial tribal related consultation actions undertaken by ADOT Divisions. A number of the actions relate directly to the implementation of the ADOT tribal consultation policy priorities. Specific Tribes consulted and/or impacted are highlighted in bold italic lettering. Also mentioned are actions that are on-going forms of communication that ADOT conducts with tribal governments, tribal communities, and tribal related agencies. Additionally, although it is understood that public involvement is not considered government-to-government consultation, it is important to note that this is a method that is carried out to obtain tribal community participation in transportation planning and programming processes. Also, a number of the identified activities are undertaken in cooperation between the various Divisions illustrating ADOT’s internal team effort toward accomplishing successful transportation program and project implementation. ADOT Communications and Community Partnerships (CCP) December 2008 • • • • March 2009 • • April 2009 • • May 2009 • June 2009 • July 2009 • • September 2009 • • Participated in the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Participated in the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Participated in an Arizona Tribal Strategic Partnering Team (ATSPT) planning meeting for the 2009 Arizona Tribal Transportation Forum. Participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Participated in an Arizona Tribal Strategic Partnering Team (ATSPT) planning meeting for the 2009 Arizona Tribal Transportation Forum. Participated in a Tribal Safety Summit Planning Team meeting. Discussed details on finalizing the summit agenda with the Arizona Tribal Transportation Forum planning team, which included representatives from FHWA, ADOT, Governor’s Office of Highway Safety (GOHS) and the Colorado State University Tribal Technical Assistance Program (TTAP). Participated in the Animal in Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Facilitated a Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Task Team meeting to assist in creating procedures to help streamline intergovernmental processes. Participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Met with representatives of the Navajo Nation Division of Transportation to plan a campaign to address the issue of animals in the State highway right of ways. Facilitated a Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Task Team meeting to assist the team in reaching partnership goals. Facilitated the Animals in Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Participated and helped facilitate the San Carlos Apache 15 • • October 2009 • • December 2009 • • • • Tribe/State/Federa/Counties/Railraod/Private Organization Partnership kick-off meeting. Participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study outreach event with Councilman Tom Largo. Participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Tribal Elder Outreach event in Lehi. Participated in the 2nd Annual Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership meeting in Kykotsmovi, Arizona. Participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Community Workshops (open houses) in Salt River and in Lehi. Participated in the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Participated in the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Participated in the San Carlos Apache Tribe/State/Federa/Counties/Railraod/Private Organization Partnership first quarterly Steering Committee meeting. ADOT Intermodal Transportation Division (ITD) December 2008 • • Dec 2008 – Nov 2009 • 2009 • • • Flagstaff District office staff provided snow and ice control on Indian Route 16 to Navajo Mountain on the Navajo Nation to allow tanker trucks to haul water for domestic needs to damaged community supply system. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 70 MP 357.6-310.4; US 260 MP 356.05-377.4; US 473 MP 0.00-10.03; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4-378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Flagstaff District Environmental Coordinator as the Task Team lead set up and carried out the meetings for the Emergency Response Task Team meetings, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Members of the Navajo Nation, Hopi Tribe and the Kaibab Band of Paiute Indians have all been regular attendees of these meetings. Meetings were held December of 2008, January, March, May, June, July, September and November of 2009. The State has reimbursed the Yavapai-Apache Nation for constructing an access roadway on reservation land, which eliminated poor access point to SR 260 at MP 212 and helped consolidate access at a signalized intersection at Cherry Rd. This reimbursement was through an Intergovernmental Agreement (IGA) that was executed September 2008. Statewide Project Management Group (SPMG) project manager is consulted with the Hopi Tribe, the White Mountain Apache Tribe and the San Carlos Apache Tribe based upon a Memorandum of Agreement (MOU) among Apache-Sitgreaves National Forest, ADOT and the Arizona State Historic Preservation office. The MOU requires Tribal concurrence on the State’s proposal to realign a segment of SR 78 to improve the safety of a sharp curve in Greenlee County, Arizona. The State has requested the granting of an easement across the U.S. Forest Service land administered by the Apache-Sitgreaves National Forest. Statewide Project Management Group (SPMG) project manager worked with the Gila River 16 • • • • • • • • January 2009 • Indian Community on a local government project that the Tribe requested, which utilized the American Recovery and Reinvestment Act (ARRA) funds. The project involved a Joint Project Agreement (JPA), consultation for environmental clearance, design and review of plans and coordination to get the plans ready for advertisement. Statewide Project Management Group (SPMG) project manager is coordinating with the Navajo Nation on a road and bridge reconstruction on US191 starting at the south side of Sanders and running through Sanders just north of Interstate 40. In January 2009, a traffic consultant completed review of the Traffic Impact Analysis. In March 2009, a Joint Project Agreement (JPA) was completed with the tribe. SPMG also coordinated with the tribe’s Division of Economic Development throughout the year as a result of the proposed road improvements on the south and east sides of the upcoming New Lands Shopping Center. Roadway Design Section project manager managed a pavement preservation project on US89 from Gap to Cedar Ridge on the Navajo Nation. The project development team is currently in the final design phase and the project is planned to bid in April 2010. The project is programmed for $10.5M. The project development team is coordinating with Navajo Division of Transportation for technical clearances. Statewide Project Management Group (SPMG) project manager coordinated with the Navajo Nation on a turn lane project in Begashibito/Navajo Route 16. There is a cultural site that lies under the existing Navajo Route 16 alignment. The tribe has agreed to a Memorandum of Agreement (MOA). The project is anticipated to advertise in late spring 2010 and to construct in summer of 2010. Project cost is $750,000. Valley Project Management is in the final design of left turn lane improvements to Chaparral Road TI at SR 101L on the Salt River Pima-Maricopa Indian Community. Right of Way Section is working with the Community to obtain a temporary construction easement (TCE) for the work and the project is anticipated to advertise in March 2010. Valley Project Management and the Phoenix Maintenance District staff worked with the Gila River Indian Community (GRIC) to issue a permit for the GRIC to construct an overflow connection from the tribe’s Pima-Maricopa Irrigation Project canal to ADOT’s drainage channel along Interstate 10 south of Pecos Road. ADOT started a Highway Enhancements for Safety (HES) lighting project located on US160 between MP 320.0 and 322.62 and on SR 264 between MP 321.97 and MP 322.87. The segments of US160 and SR 264 are located within Coconino County and within the Navajo Nation and Hopi Tribal lands, respectively. The project includes installing poles, foundations, breakaway bases, mast arms, electrical conduit, pull boxes, conductors, luminaries, load center cabinets and other related work. The project is scheduled to advertise in FY2010. Globe District Permit office issued seven (7) special event permits throughout 2009 on the San Carlos Apache Tribe reservation for US70. Statewide Project Management Group (SPMG) project manager has been consulting and coordinating with the San Carlos Apache Tribe (SCAT) planning staff in regard to the Gila River Bridge and the San Carlos River Bridge both on US70. The San Carlos River Bridge is a new bridge replacing the existing one in the same location and elevation for an estimated cost of $10M. The Gila River Bridge is also a new bridge replacing an existing one but requires the additional scope of realigning some of the roadway and obtaining new right of way for an estimated cost of $18M. The project team for both projects has had ongoing development meetings with the Transportation Roads Committees, tribal archaeologist, natural resource staff, the TERO office and the tribal Chairman’s office. Northern Traffic Engineering Region out of the Flagstaff District office installed route shields on US89 at the request of the Gap Primary School in Tuba City, Arizona on the Navajo 17 • • • • • • • • • • February 2009 • • • Nation. Holbrook District in collaboration with the Northern Traffic Engineering Region out of the Flagstaff District office requested an Intergovernmental Agreement (IGA) with the Kayenta Unified School District #27 for the signal project at the entrance to the school on US163 on the Navajo Nation. The IGA was signed by all parties and executed in August 2009. Flagstaff District staff participated in the public open house meeting for ADOT SR 98 Scenic Corridor Management Plan (CMP) on the Navajo Nation in Kaibito, Arizona. The objective of the public forum was to provide information and gather comments and input from local citizens on the recently designated Naatsis’aan (Navajo Mountain) Scenic Highway. The plan comprises most of the length of SR 98 as it passes through four Navajo Nation Chapters areas. Right of Way Section attended a kick-off meeting for a Reservation road pavement preservation project on the Fort McDowell Yavapai Nation. Right of Way Section attended the kick-off meeting for various Reservation roads pavement preservation projects utilizing American Recovery and Reinvestment Act (ARRA) funds on the Fort McDowell Yavapai Nation. Flagstaff District staff had a meeting with the Little Colorado River Tribal Park officials to discuss a project that the tribal park officials had requested and which, the district had agreed to scope in order to obtain an estimated project cost (ADOT will not be performing construction activities). The scope of the work is to relocate the park’s access point on SR 64 and develop a roadway alignment to the park facilities. The scoping document has estimated a construction cost for the alternative chosen to be $1.1M. White Mountain Construction had a drainage project on SR 73 just west of White River that started in January and completed April 2009 on the White Mountain Apache Tribe Reservation. The final project cost was $235,778. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Flagstaff District participated in the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff participated in the Processes Task Team meeting, which is a subcommittee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Right of Way Section Tribal Liaison attended the Processes Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District in collaboration with the Northern Traffic Engineering Region out of the Flagstaff District office responded by letter to the Navajo Nation Police Department that ADOT is unable to put up temporary stop control at signalized intersections when power failures occur on SR 264 in Window Rock, Arizona due to policy and the Arizona Revised Statutes (ARS). Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Holbrook District staff attended a Many Farms Chapter meeting on the Navajo Nation to 18 • March 2009 • • • • • • • • • • • • share general information between entities but then ended in mutual discussions to keep animals out of the ADOT right of way. Right of Way Section Tribal Liaison attended the Processes Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Flagstaff District showed representation at the Navajo Nation Long Range Transportation Study Technical Advisory Committee (TAC) meeting in St. Michaels, Arizona. Holbrook District staff attended the Navajo Nation Long Range Transportation Study Technical Advisory Committee (TAC) meeting. Right of Way Section attended the kick-off meeting to help prepare the Right of Way Package for American Recovery and Reinvestment Act (ARRA) funded pavement preservation projects on various Reservation roads for the Pascua Yaqui. A Joint Project Agreement (JPA 08-030-I) was completed with the Navajo Nation for (1) US191 at Junction Navajo Route 102-3 in Chinle, Arizona for a warranted traffic signal, pole foundations controller assembly, video detection and UPS systems, curb and gutters, sidewalk ramps in addition to the extension of an existing drainage pipe. Project construction cost is estimated to be $57,037; (2) ADOT Highway Enhancements for Safety (HES) roadway lighting improvements project along US160 extending from MP 320 through the intersection of SR 264/US 160 to MP 322.62, as well as SR 264 extending from MP 321.97 to just south of the intersection on US160 at MP 322.87; and (3) US191 Burnside Junction north to Chambers-Mexican Water Highway for incident to a State highway improvement project through the intersection of SR 264, US191 and Navajo Route 15; the State and tribe desire to define their respective responsibilities in the construction, maintenance and repair of sidewalks at this project location. Holbrook District in collaboration with the Northern Traffic Engineering Region out of the Flagstaff District office responded to a local complaint of sun glare ‘wash-out’ of LED signal indicators on SR 264 in Window Rock, AZ on the Navajo Nation. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; Us 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Globe Construction office completed a construction project on US70 Salt Creek Downstream Gabions at MP 280.5 on the San Carlos Apache Tribe Reservation. The project scope included the construction of an energy dissipater utilizing gabion baskets, slope mattress riprap and incidental work at the outlet of three (3) 13-foot diameter culverts. The project cost is $660,870. Flagstaff District staff attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Flagstaff District participated in the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Flagstaff District staff participated in the Get ‘Er Done Task Team meeting, which is a subcommittee of the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership Steering Committee. Flagstaff District Environmental Coordinator attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Gray Mountain Maintenance out of the Flagstaff District attended the Animals in the Right of 19 • • • • • • • • April 2009 • • • • • Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff participated in the Processes Task Team meeting, which is a subcommittee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff participated in the Animals in Right of Way/Vendors in Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Holbrook District staff attended the Navajo Nation Natural Resources Committee meeting to share information between entities. Holbrook District staff attended the Hopi Tribe Transportation Task Team meeting twice to share information regarding project updates between entities. Holbrook District staff met with the Hopi Tribe, Statewide Project Management Group project manager and contractor to kick off the Polacca turning lane construction project. Right of Way Section Tribal Liaison attended the Processes Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Right of Way Section Tribal Liaison attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Gray Mountain Maintenance of out of Flagstaff District attended the annual Navajo Nation Law Enforcement Day by invitation of the Navajo Law Enforcement. Maintenance staff participated by educating the public on work zone safety, winter driving safety and safety pertaining to livestock in the right of way. The outcome of the day was education to the public so they are aware of the hazards and driving safely as they travel State roads. Northern Traffic Engineering Region out of the Flagstaff District office provided design plan comments on a Highway Enhancements for Safety (HES) lighting project located on US160 between MP 320.0 and 322.62 and on SR 264 between MP 321.97 and MP 322.87. The segments of US160 and SR 264 are located within Coconino County and within the Navajo Nation and Hopi Tribal lands, respectively. The project includes installing poles, foundations, breakaway bases, mast arms, electrical conduit, pull boxes, conductors, luminaries, load center cabinets and other related work. The project is scheduled to advertise in FY2010. Statewide Project Management Group (SPMG) project manager held a kick-off meeting with the project team that included representatives from the Sells District of the Tohono O’odham Nation for a safety project on SR 86 between MP 137.1 to MP 141.1. The project includes the extension of box culverts beyond the clear zone and adding eight (8) foot shoulders to the existing two (2) lane roadway. The estimated cost to construct is $12M. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 260 MP 356.05-377.4; US 473 MP 0.00-10.03; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4-378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Flagstaff District staff participated in the Get ‘Er Done Task Team meeting, which is a sub20 • May 2009 • • • • • • • • • June 2009 • • • committee of the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership Steering Committee. Right of Way Section Tribal Liaison attended the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Flagstaff District staff had a meeting with the Moenkopi Developers Corporation of the Hopi Tribe for a requested encroachment permit on SR 160. The meeting was held to discuss concerns and issues. Flagstaff District staff attended the 2009 Tribal Transportation Forum planned by the Arizona Tribal Strategic Partnering Team (ATSPT). Holbrook District staff attended the 2009 Tribal Transportation Forum planned by the Arizona Tribal Strategic Partnering Team (ATSPT). Northern Traffic Engineering Region out of the Flagstaff District office provided design plan comments on a signal project on US191 at Junction Navajo Route 102-3 in Chinle, Arizona on the Navajo Nation. The project is for a warranted traffic signal, pole foundations controller assembly, video detection and UPS systems, curb and gutters, sidewalk ramps in addition to the extension of an existing drainage pipe. Project construction cost is estimated to be $57,037. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Gray Mountain Maintenance out of the Flagstaff District attended the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff hosted an emergency management exercise, which staged a mock disaster. Tribal officials, Navajo Nation police, Hopi Tribe police, emergency services, Navajo Rangers, Navajo DOT, Hopi Rangers and the Bureau of Indian Affairs were all invited to participate in the exercise. Holbrook District staff attended the Chinle Planning meeting on the Navajo Nation to provide project updates and further discuss fencing animals out of the ADOT right of way. Right of Way Section Tribal Liaison attended the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Right of Way Section assisted the Pascua Yaqui in the development of the Right of Way Package for American Recovery and Reinvestment Act (ARRA) funded pavement preservation projects on various Reservation roads. Northern Traffic Engineering Region in coordination with the signal maintenance staff designed construction traffic control plans and constructed highway lighting at the hospital entrance on SR 73 in White River, Arizona on the White Mountain Apache Tribe Reservation. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 473 MP 0.00-10.03; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4-378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. 21 • • • • • • • • • • • • • • • July 2009 • Flagstaff District staff attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Flagstaff District staff attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Holbrook District office staff attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Flagstaff District Environmental Coordinator attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Holbrook District staff participated in the Animals in Right of Way/Vendors in Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Gray Mountain Maintenance out of Flagstaff District participated in the Animals in Right of Way/Vendors in Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Holbrook District staff met with Chinle Chapter of the Navajo Nation regarding partnering efforts to fence animals out of the ADOT right of way. ADOT provided a satellite map and fences needing repairs were identified. Holbrook District staff met with Sage Memorial Hospital and local chapter officials in Ganado, Arizona on the Navajo Nation about the hospital’s turnout. Discussion was in regard to the hospital’s need to make decisions for access and then applying for an encroachment permit. Holbrook District staff attended a meeting with Chinle Chapter officials on the Navajo Nation at Hard Rock Chapter house and provided project updates for US191. Holbrook District staff met with Chinle Chapter of the Navajo Nation in regards to an agreement that was made between entities in which ADOT would provide salvaged fence materials and the chapter would then repair back fences around Chinle. ADOT maintenance staff did a chip seal project on SR 264 near Hotevilla on the Hopi Tribe Reservation, crack sealing on SR 99, bridge repairs on US160 and SR 264 and drainage repairs on US191, SR 264 and US160. Holbrook District staff attended a Hard Rock Chapter meeting on the Navajo Nation Reservation to provide updates on the status of US191 projects. Right of Way Section Tribal Liaison attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Right of Way Section Tribal Liaison attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Statewide Project Management Group (SPMG) project manager coordinated with the Navajo Nation in regard to the construction of a new Port of Entry on westbound Interstate 40. A Memorandum of Agreement (MOA) was completed July 29, 2009 for the treatment of 22 • • • • • • • • • August 2009 • • • • cultural resources for this project that is partially on the Nation’s lands and was approved by the Bureau of Indian Affairs (BIA). Right of Way Section assisted the Tohono O’odham Nation in the development of the Right of Way Package for American Recovery and Reinvestment Act (ARRA) funded pavement preservation projects on various Reservation roads. Right of Way Section assisted the Tohono O’odham Nation-San Xavier District in the development of the Right of Way Package for American Recovery and Reinvestment Act (ARRA) funded pavement preservation projects on various Reservation roads. Statewide Project Management Group (SPMG) staff managed a project on SR 86 between MP 141.1 and MP 145.69. A Memorandum of Agreement (MOA) between ADOT and the Tohono O’odham Nation has been signed regarding the cultural survey and recovery of historic properties along this route segment. The project includes the extension of box culverts beyond the clear zone and adding eight (8) foot shoulders to the existing two (2) lane roadway. The estimated cost to construct is $9M. White Mountain Construction completed a mill/fill project on US60 from MP 278.80-286.58 on the San Carlos Apache Tribe Reservation. The final project cost was $2,786,315. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. The Phoenix Maintenance District and the Phoenix Construction District attended the Technical Advisory Committee (TAC) meeting for the Salt River Pima-Maricopa Indian Community Long Range Transportation Planning Study and have been reviewing project deliverables since the study began in June 2009. Flagstaff District Environmental Coordinator attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Holbrook District staff attended the Navajo Nation Long Range Transportation Study Technical Advisory Committee (TAC) meeting. Right of Way Section Tribal Liaison attended the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District in collaboration with the Northern Traffic Engineering Region out of the Flagstaff District office took speed radar samples on SR 264 from MP 379-380 on the Hopi Tribe Reservation in a response to a letter from the Hopi Arts & Crafts Guild president to lower the speed limit. The samples showed compliance to the posted speed limit and “Business Area” signs were installed. The Phoenix Maintenance District worked with ADOT Office of Environmental Services (OES) and the Gila River Indian Community to gain approval to empty the water from the Loop 202 Kyrene Basin into the regional drainage structure on GRIC land. This basin has been drained and procedures are now in place for future drainage after storm events. OES is finalizing a Joint Project Agreement (JPA) with GRIC. Right of Way Section conducted an all day seminar on Right of Way Acquisition/Relocation and Federal Laws that must be followed when using Federal Aid Funds at the Holbrook District office for six (6) Tribes: Gila River Indian Community, Salt River Pima-Maricopa Indian Community, San Carlos Apache Tribe, Colorado River Indian Tribe, YavapaiApache Nation and the Kaibab Band of Paiute Indians. Right of Way Section consulted with the Tohono O’odham Nation on their Right of Way 23 • • • • • • • • • September 2009 • • • Certification/Clearance. Right of Way Section assisted the tribe in filling out the paperwork and advising of the proper documentation needed to certify that all right of way is acquired or that there is no new right of way needed for a project when using Federal funding. Right of Way Section consulted with the Pascua Yaqui on their Right of Way Certification/Clearance. Right of Way Section assisted the tribe in filling out the paperwork and advising of the proper documentation needed to certify that all right of way is acquired or that there is no new right of way needed for a project when using Federal funding. Globe Construction office started construction on US70 Old Winkelman Highway to BIA Route 6 on the San Carlos Apache Tribe Reservation. The project includes improvements of two intersections at MP 256.6 and 259.5. The improvements consist of roadway widening, slope flattening, two corrugated metal pipe culvert extensions, guardrail reconstruction, reconstruction of roadway turnouts, new highway signs, pavement striping and incidental work. The project cost is $511,422 and is estimated to be completed April 2010. Globe District office staff provided road maintenance repairs/activities to SR 70 MP 254287.4; US 60 MP 287.2-293; US 60 MP 336.9-293; US 73 MP 357.6-310.4; US 260 MP 356.05-377.4; US 180 MP 348.4-348.5; US 273 MP 377.4-382.9; and US 260 MP 377.4378.8 on the San Carlos Apache Tribe and White Mountain Apache Tribe Reservations. Flagstaff District participated in the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District staff participated in the Animals in Right of Way/Vendors in Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Gray Mountain Maintenance out of Flagstaff District participated in the Animals in Right of Way/Vendors in Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Holbrook District office staff attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Right of Way Section Tribal Liaison attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Globe District Permits issued a permit for new access on the North side of US70 for the medical center on the San Carlos Apache Tribe Reservation. The project involves the construction of turn lanes and ADOT Inspector was on site. Right of Way Section attended the kick-off meeting for an American Recovery and Reinvestment Act (ARRA) funded pavement preservation project for the Gila River Indian Community. Right of Way Section attended the design kick-off meeting as part of the development team for the Gila River Bridge Replacement project on SR 70 at MP 291 on the San Carlos Apache Tribe Reservation. The project will involve tribal coordination to obtain right of way. The design concept report (DCR) estimates the cost to construct at $20M. Statewide Project Management Group (SPMG) project manager and consultant met with the Sells District of the Tohono O’odham Nation to kick-off a crosswalk study on SR 86 in the Town of Sells, Arizona. The associated design study fee is $21,000. 24 • • • • • • October 2009 • • • • • • • • • • White Mountain Construction started a fencing project on SR 73 from Canyon Day to Cedar Creek on the White Mountain Apache Tribe Reservation. The project is still ongoing and projected to bid at $256,653. Holbrook District staff attended the Navajo Nation Long Range Transportation Study Technical Advisory Committee (TAC) meeting. Holbrook District staff attended a Many Farms Chapter meeting on the Navajo Nation Reservation to discuss fence projects. Specific locations and quantities of supplies need to be determined. ADOT will provide selvage fence materials and then the chapter will do the fence repairs. Holbrook District staff met with Many Farms Chapter on the Navajo Nation Reservation to provide project updates. Holbrook District staff met Red Mesa Unified School District on the Navajo Nation Reservation to discuss the school’s request for bus pullouts but ADOT has no funding for bus pullouts at this time. Right of Way Section Tribal Liaison participated in the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Flagstaff District Environmental Coordinator attended the Navajo Nation Division of Transportation Conference held in Mesa, Arizona. Holbrook District staff attended the Navajo Nation Division of Transportation Conference held in Mesa, Arizona. Flagstaff District Environmental Coordinator attended the 2nd Annual Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership meeting in Kykotsmovi, Arizona. Right of Way Section presented on Right of Way and all the Federal Laws that must be followed when using Federal Aid Funds at the Navajo Nation Division of Transportation Conference in Mesa, Arizona. Right of Way Section attended a design meeting for the Gila River Bridge Replacement project on SR 70 at MP 291 on the San Carlos Apache Tribe Reservation. The design concept report (DCR) estimates the cost to construct at $20M. Northern Traffic Engineering Region out of the Flagstaff District office provided design plan comments on a signal project on US191 at Junction Navajo Route 102-3 in Chinle, Arizona on the Navajo Nation. The project is for a warranted traffic signal, pole foundations controller assembly, video detection and UPS systems, curb and gutters, sidewalk ramps in addition to the extension of an existing drainage pipe. Project construction cost is estimated to be $57,037. City of Scottsdale and the Salt River Pima-Maricopa Indian Community (SRPMIC) finalized a design concept report (DCR) for improvements to Pima Road from McDowell Road to 90th Street. Valley Project Management staff participated in the monthly progress meetings and continue to participate as the project moves into final design. Discussions include ADOT participation in the cost of the construction. The Phoenix Maintenance District and the Phoenix Construction District attended the Technical Advisory Committee (TAC) meeting for the Salt River Pima-Maricopa Indian Community Long Range Transportation Planning Study and have been reviewing project deliverables since the study began in June 2009. Holbrook District office staff attended the 2nd Annual Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership meeting in Kykotsmovi, Arizona. Holbrook District staff held snow related informational meetings in Ganado, Chambers, 25 • • November 2009 • • • • • • • • • • • Kayenta and Keams Canyon on the Navajo Nation Reservation. Local tribal officials, Bureau of Indian Affairs, chapter officials, school transportation, emergency services and local hospitals were invited. Globe Construction completed a mill/fill project on US60 from MP 288.84-296.3 on the San Carlos Apache Tribe Reservation. The final project cost was $267,232. Globe District Permits issued a permit to access State right of way for utility marking on US70 at MP 271 on the San Carlos Apache Tribe Reservation. Gray Mountain Maintenance out of Flagstaff District had a snow meeting with the Navajo Nation Police, Department of Public Safety, the local school transportation departments, the fire department and emergency medical services regarding recently revised snow plow routes and changes to plowing operations. The group was able to collaborate and improve communication amongst agencies to better serve the traveling public and to respond quicker when there are snow and icy road conditions. Right of Way Section assisted the Pascua Yaqui in finding ownership and clearing the Right of Way for their American Recovery and Reinvestment Act (ARRA) funded pavement preservation project. Right of Way Section assisted the Gila River Indian Community in finding ownership and clearing the Right of Way for their American Recovery and Reinvestment Act (ARRA) funded pavement preservation project. Right of Way Section assisted the Salt River Pima-Maricopa Indian Community in finding ownership and clearing the Right of Way for their American Recovery and Reinvestment Act (ARRA) funded pavement preservation project. Right of Way Section attended a design meeting for the Gila River Bridge Replacement project on SR 70 at MP 291 on the San Carlos Apache Tribe reservation. The design concept report (DCR) estimates the cost to construct at $20M. Flagstaff District staff had an informative meeting with the Hopi Tribe Office of Realty Estate Services where ADOT staff learned of the tribe’s intent to pass an ordinance. The original intent of the meeting was to discuss utilities under Encroachment Permit meeting on Hopi Tribal lands. Federal Highway Administration, Coconino County and Navajo County were also present. Northern Traffic Engineering Region out of the Flagstaff District office attended design meeting and provided design plan comments on a Highway Enhancements for Safety (HES) lighting project located on US160 between MP 320.0 and 322.62 and on SR 264 between MP 321.97 and MP 322.87. The segments of US160 and SR 264 are located within Coconino County and within the Navajo Nation and Hopi Tribal lands, respectively. The project includes installing poles, foundations, breakaway bases, mast arms, electrical conduit, pull boxes, conductors, luminaries, load center cabinets and other related work. The project is scheduled to advertise in FY2010. Holbrook District staff met with Many Farms Chapter officials of the Navajo Nation to discuss numerous transportation related issues at which officials expressed a need for major improvement projects but there is no funding. Holbrook District staff met with Chinle Chapter of the Navajo Nation about fence and permit issues. The District and Chapter are working together to eliminate unauthorized access points and constructing back-fencing of Chinle areas. Holbrook District staff met with the Navajo Nation Environmental Projection Agency (EPA) to resolve issues with construction permits. Navajo EPA agreed to allow ADOT to proceed with the scour project as designed. Right of Way Section Tribal Liaison attended the 12th Annual National Tribal Transportation Conference held in Phoenix, Arizona. 26 • • December 2009 • • • • • • • • • • • • • Flagstaff District Environmental Coordinator attended the 12th Annual National Tribal Transportation Conference held in Phoenix, Arizona. Holbrook District office staff and Right of Way Section Tribal Liaison met with Robert Charley, Director of the Hopi Tribe Office of Real Estate Services at his request. Meeting was held to discuss agreement for utilities in right of way and permits. Discussions are still ongoing. Holbrook District in collaboration with the Northern Traffic Engineering Region out of the Flagstaff District office installed deer warning signs on SR 264 from MP 358-359 at the request of the Hopi Tribe Transportation Task Team. Flagstaff District Environmental Coordinator set up a meeting between the Kaibab Band of Paiute Indians at the Tribe’s request to obtain an update on current issues as well as to raise their concerns about the long proposed Lake Powell pipeline. The meeting resulted in providing the Tribe with ADOT contacts for various topics. Right of Way Section assisted the Tohono O’odham Nation in finding ownership and clearing the Right of Way for their American Recovery and Reinvestment Act (ARRA) funded pavement preservation project. Right of Way Section attended a design meeting for the Gila River Bridge Replacement project on SR 70 at MP 291 on the San Carlos Apache Tribe reservation. The design concept report (DCR) estimates the cost to construct at $20M. Statewide Project Management Group (SPMG) project manager participated in a field visit with a Pascua Yaqui representative to discuss property held by the tribe at the southeast corner of Interstate 10 and Interstate 19. The property is a culturally sensitive area to the tribe used for ceremonial purposes. ADOT requested the field visit to inform the tribe of SPMG’s preliminary highway plans (design concept report) and requested of the tribe, a review and approval of the plans. Holbrook District in collaboration with the Northern Traffic Engineering Region out of the Flagstaff District office installed left turn phasing at the traffic signal on SR 264 in Window Rock, Arizona on the Navajo Nation. This was in response to a request through Window Rock Chapter resolution that was sent to the Holbrook District office. Northern Traffic Engineering Region provided Flagstaff District staff recommendations of possible lighting projects in Tonalea and Bitter Springs, Arizona on the Navajo Nation. Flagstaff District staff attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Flagstaff District staff attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Flagstaff District participated in the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Flagstaff District Environmental Coordinator attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Flagstaff District Environmental Coordinator attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Gray Mountain Maintenance out of Flagstaff District participated in the Animals in Right of Way/Vendors in Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache 27 • • • • • • County Partnership Steering Committee. Holbrook District office staff participated in the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Holbrook District office staff attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Right of Way Section Tribal Liaison attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Right of Way Section Tribal Liaison attended the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Right of Way Section Tribal Liaison attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Right of Way Section Tribal Liaison attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. ADOT Multimodal Planning Division (MPD) 2008-2009 • 2009 • • • • • January 2009 • • • February 2009 • • Community and Grant Services section helped the Navajo Nation, the Hopi Tribe and the Salt River Pima-Maricopa Indian Community with their FTA Section 5311 Rural Transportation Program marketing, five (5) year plans and Civil Rights compliance. A transportation representative from the Gila River Indian Community served on the Regional Technical Advisory Team for the Central Arizona Regional Framework Study, which is a component of the Statewide Transportation Planning Framework Study (bqAZ). Regional Planning invited Tonto Apache Tribe to join the Technical Advisory Committee (TAC) for the Payson Transportation Study. Aeronautics Group staff provided ongoing technical support, reviewed documents and offered their technical expertise and advice upon tribal requests. Aeronautics Group staff continually receives documents submitted by consultants regarding tribal airport projects to be kept on file. A recent submission included a consultant selection for Cibecue Airport, which located in the northern part of Gila County on the White Mountain Apache Tribe Reservation. Aeronautics Group staff worked with Hopi Tribe Transportation Task Team representative regarding the Polacca Airport Master Plan. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. MPD project manager provided information on the ADOT Statewide Transportation Planning Framework Study (bqAZ) at the 11th Annual Arizona Rural Transportation Summit. Tribal Planning Section and MPD staff attended the 11th Annual Arizona Rural Transportation Summit on the White Mountain Apache Tribe Reservation. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Study team provided information on the ADOT Statewide Transportation Planning Framework Study (bqAZ) at the Indian Nations and Tribes Legislative Day hosted by the Arizona Commission of Indian Affairs (ACIA). 28 • • • • • • • • • • March 2009 • • • • • • • • April 2009 • • Tribal Planning Section participated in an Arizona Tribal Strategic Partnering Team (ATSPT) meeting to plan for the 2009 Annual Arizona Tribal Transportation Forum scheduled for May 2009. Tribal Planner/Coordinator participated in an Intertribal Council of Arizona (ITCA) Tribal Transportation Working Group (TWG) meeting to provide an update on the ADOT Statewide Transportation Planning Framework Study (bqAZ) Tribal Workshops, the 2009 Arizona Tribal Transportation Forum and other project specific updates. Tribal Planner/Coordinator participated in a meeting with Navajo Nation Many Farms Chapter Planning meeting to provide status on the Planning Assistance for Rural Areas (PARA) Program and input into the next steps for the Chapter’s interest in submitting a PARA application. Tribal Planner/Coordinator co-lead and participated in the San Carlos Apache Tribe Long Range Transportation Plan project management team meeting. Tribal Planner/Coordinator was interviewed by the University of New Mexico Research Team for the National Cooperative Highway Research Program (NCHRP) Tribal Consultation Project. Tribal Planning Section attended the Arizona Commission of Indian Affairs (ACIA) Board meeting. Tribal Planner/Coordinator attended the Intertribal Council of Arizona (ITCA) Indian Nations and Tribes Legislative Day Tribal Leader Breakfast. Tribal Planner/Coordinator attended the Arizona Commission of Indian Affairs (ACIA) Indian Nations and Tribes Legislative Day event. Tribal Planner/Coordinator attended the ADOT Statewide Transportation Planning Framework Study (bqAZ) Tribal Workshop. Tribal Planner/Coordinator attended the Everyone Counts Safety Summit where ADOT presented on the SPR 592 Building Tribal Traffic Safety Capacity Funding Guide (an ATRC Research Project Supplement). Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planning Section attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Tribal Planner/Coordinator attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Tribal Planner/Coordinator participated in a meeting with Gila River Indian Community to discuss data model standards by various stakeholder entities. Tribal Planning Section attended an Arizona Commission of Indian Affairs (ACIA) meeting to meet the newly appointed Governor’s Tribal Policy Advisor. Tribal Planning Section co-lead and participated in the San Carlos Apache Tribe Long Range Transportation Plan public meeting in both Bylas and San Carlos, Arizona. Tribal Planning Section co-lead and participated in the San Carlos Apache Tribe Long Range Transportation Plan Technical Advisory Committee (TAC) meeting in both Bylas and San Carlos, Arizona. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study Technical Advisory Committee (TAC) meeting. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planner/Coordinator attended a Safe Routes to School Workshop for the Tohono O’odham Nation in Sells, AZ. 29 • May 2009 • • June 2009 • • • • • • • July 2009 • • • • • • • • • August 2009 • • • Tribal Planner/Coordinator co-lead and participated in the Navajo Nation Long Range Transportation Study public involvement meetings in both Tuba City and Chinle, Arizona. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planning Section attended the Navajo Nation Division of Transportation Conference held in Mesa, Arizona. Tribal Planning Section co-lead and participated in the San Carlos Apache Tribe Long Range Transportation Study project management team meeting. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planner/Coordinator co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study public involvement planning meeting. Tribal Planner/Coordinator attended the Salt River Pima-Maricopa Indian Community (SRPMIC) Cultural Training class on SRPMIC Reservation. Tribal Planner/Coordinator attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Tribal Planner/Coordinator attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planner/Coordinator attended the Tohono O’odham Nation – San Xavier District Pedestrian Access and Safety Study Technical Advisory Committee (TAC) meeting. Tribal Planner/Coordinator attended the Gila River Indian Community (GRIC) Cultural Training class. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study field review meeting. Tribal Planner/Coordinator co-lead and participated in the Salt River Pima Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Technical Advisory Committee (TAC) meeting. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study Technical Advisory Committee (TAC) meeting. Tribal Planner/Coordinator attended the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Stakeholder Interview meetings with SRPMIC Police Department and Planning Services. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. The Pascua Yaqui Long Range Transportation Study was completed and approved by the tribal council. The study was funded by MPD Small Area Transportation Study (SATS) Program. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. Tribal Planning Section attended the Northern Arizona Center for American Indian Economic Development (CAIED) tribal outreach planning meeting. 30 • • • • • • • • September 2009 • • • • • • • • • • • Tribal Planning Section attended the Arizona Commission of Indian Affairs (ACIA) Board meeting. Tribal Planner/Coordinator attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Tribal Planner/Coordinator attended the Intertribal Council of Arizona (ITCA) Transportation Working Group (TWG) meeting. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study public involvement planning meeting. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study second field review meeting. Study team provided information on the ADOT Statewide Transportation Planning Framework Study (bqAZ) at the Governor’s Rural & Regional Development Conference. Study team provided information on the ADOT Statewide Transportation Planning Framework Study (bqAZ) at the Intertribal Council of Arizona (ITCA) Transportation Working Group (TWG) meeting. Tribal Planner/Coordinator attended the Annual Rural Transportation Conference in Sedona, Arizona hosted by the Community and Grant Services section. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Tribal Elder Outreach. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planner/Coordinator participated on the Road Safety Assessment (RSA) team for US 70 from MP 294 – 298 on the San Carlos Apache Tribe Reservation. Tribal Planner/Coordinator attended the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Stakeholder Interview meetings with SRPMIC Landfill, SRPMIC School, Saddleback Communications, Public Works, Salt River Project, Scottsdale Community College (SCC), Valley Metro, Mesa Ranger District and Casino Arizona. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study outreach event with Councilwoman Claire Miller. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study outreach event with Councilman Tom Largo. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Youth Council Outreach event. Tribal Planner/Coordinator attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Tribal Planning Section attended the San Carlos Apache Tribe/State/Federa/Counties/Railraod/Private Organization kick-off partnership meeting. Tribal Planner/Coordinator provided information on the ADOT Statewide Transportation Planning Framework Study (bqAZ) at the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly team meeting. 31 October 2009 • • • • • • • • • • • • • • • • Community and Grant Services section awarded the Hopi Tribe $58,000 for capital expenses and $105,309 for operating expenses under the FTA Section 5311 Rural Transportation Program for FY2009. Community and Grant Services section awarded the Navajo Nation $255,000 for capital expenses and $497,930 for operating expenses under the FTA Section 5311 Rural Transportation Program for FY2009. Community and Grant Services section awarded the Salt River Pima-Maricopa Indian Community $108,660 for capital expenses and $170,932 for operating expenses under the FTA Section 5311 Rural Transportation Program for FY2009. Community and Grants Services section awarded the Tohono O’odham Nation – San Xavier District $60,005 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. Community and Grants Services section awarded the Tohono O’odham Nation $115,009 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program. Community and Grants Services section awarded the Tohono O’odham Nation – Sif Oidak $86,118 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. Community and Grants Services section awarded the Tohono O’odham Nation – Gu Vo $60,005 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. Community and Grants Services section awarded the San Carlos Apache Tribe TANF $7,200 for capital expenses and $170,622 for operating expenses under the FTA Section 5316 Job Access and Reverse Commute (JARC) Transportation Program for FY2009. Community and Grants Services section awarded the San Carlos Apache Tribe TANF $20,890 for capital expenses and $40,000 for operating expenses under the FTA Section 5317 New Freedom Program for FY2009. Community and Grants Services awarded Chinle Nursing Home, a non-profit agency serving Native Americans on the Navajo Nation $60,005 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. Community and Grants Services awarded Winslow Indian Health Center, a non-profit agency serving Native Americans $102,008 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. Community and Grants Services awarded Yavapai Apache Nation $60,005 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. Community and Grants Services awarded Moenkopi Senior Center, Inc., a non-profit agency serving Native Americans on the Hopi Tribe reservation $27,780 for capital expenses under the FTA Section 5310 Elderly and Persons with Disabilities Transportation Program for FY2009. MPD Travel Demand Modeling Section conducted an Arizona Modeling Users Group webinar to which tribes were invited to participate. Aeronautics Group staff participated in a field visit with Hopi Tribe Transportation Task Team member at Polacca Airport to discuss the tribe’s airport master plans and how ADOT might be able to help. Tribal Planner/Coordinator participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Stakeholder Interview meetings with the City of Mesa, Federal Highway Administration and SRPMIC Cultural Preservation Program manager. 32 • • • • • • • • • • • • • • Oct – Nov 2009 • November 2009 • • • • Tribal Planning Section attends the 2nd Annual Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership meeting in Kykotsmovi, Arizona. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. Tribal Planning Section co-lead and participated in the Navajo Nation Long Range Transportation Study project management team meeting. Tribal Planning Section attends the Arizona Commission of Indian Affairs (ACIA) Board meeting. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Planning Study Community Safety Day Outreach event. Tribal Planner/Coordinator co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study Technical Advisory Committee (TAC) meeting. Tribal Planner/Coordinator participated in a field visit with ADOT Aeronautics Group and the Hopi Tribe Transportation Task Team member at Polacca Airport to discuss the tribe’s airport master plans and how ADOT might be able to help. The ADOT Statewide Transportation Planning Framework Study (bqAZ) study team sent out notification to all tribal contacts to attend the Recommended Scenario Events. Tribal Planner/Coordinator attended the Economic Development and Infrastructure Team (EDIT)/American Indian Economic Development (AIED) meeting. Tribal Planning Section co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study Public Workshops (open houses) in both Lehi and Salt River. Tribal Planning Section attended the Navajo Nation Division of Transportation Conference held in Mesa, Arizona. Tribal Planner/Coordinator attended the Intertribal Council of Arizona (ITCA) Transportation Working Group (TWG) meeting. Tribal Planning Section completed the “Tribal Transportation Consultation Process Reference Manual” for ADOT employees. Tribal Planning Section provide the San Carlos Apache Tribe planning staff a pilot training based on the completed “Transportation Planning and Programming Guidebook for Tribal Governments” to assist tribal governments and tribal planning departments in understanding the ADOT transportation planning and programming processes. Aeronautics Group accepts Airport Capital Improvement Program (ACIP) project submittals from tribal owned airports. Aeronautics Group includes these in their own 5-year plan and forwards copies to the Federal Aviation Administration (FAA). The current plan is for FY2011-2015. This is an annual effort open to all public airports. Tribal Planner/Coordinator attended the Arizona Commission of Indian Affairs (ACIA) Ex-Officio member meeting. Tribal Planner/Coordinator attended the Navajo Nation Transportation and Community Development Committee (TCDC) in Flagstaff, Arizona to co-lead a presentation to the Committee about the updated Navajo Nation Long Range Transportation Plan and obtain approval of the plan both in Flagstaff, Arizona and then in Window Rock, Arizona. Tribal Planner/Coordinator co-lead and participated in the Salt River Pima Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. Tribal Planner/Coordinator attended the Arizona Commission of Indian Affairs (ACIA) Board meeting. 33 • • • December 2009 • • • • • • • • • • • • • • Tribal Planner/Coordinator attended the 12th Annual National Tribal Transportation Conference held in Phoenix, Arizona. Tribal Planner/Coordinator met with Chinle Chapter of the Navajo Nation at the Holbrook District Office and gave a presentation on the Planning Assistance for Rural Areas (PARA) program as well as guided the Chapter officials through the application process. Tribal Planning Section completed the “Transportation Planning and Programming Guidebook for Tribal Governments” to assist tribal governments and tribal planning departments in understanding the ADOT transportation planning and programming processes. The guidebook is available at www.aztribaltransportation.org. Community and Grant Services section supported and facilitated between the Hopi Tribe and the Federal Transit Administration (FTA) in receiving $135,188 American Recovery and Reinvestment Act (ARRA) funds. Community and Grant Services section supported and facilitated between the Navajo Nation and the Federal Transit Administration (FTA) in receiving $1,400,180 American Recovery and Reinvestment Act (ARRA) funds. Community and Grant Services section in collaboration with Tribal Planning provided assistance to the Navajo Nation Annual Transit Conference and Roadeo in Ft. McDowell, Arizona. Community and Grant Services section provided assistance to the Navajo Nation Transit for their American Recovery and Reinvestment Act (ARRA) transit facility. Tribal Planner/Coordinator attended, gave a presentation on the Planning Assistance for Rural Areas (PARA) Program and participated on a panel titled “State and Tribal Relations on Tribal Transit” at the 2009 Tribal Transit Conference hosted by Hopi Senom Transit and Navajo Nation Transit. Tribal Planner/Coordinator attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly team meeting. Tribal Planner/Coordinator attended the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership quarterly Steering Committee meeting. Tribal Planner/Coordinator attended the Animals in the Right of Way/Vendors in the Right of Way Task Team meeting, which is a sub-committee of the Navajo Nation/Navajo DOT/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership Steering Committee. Tribal Planner/Coordinator attended the San Carlos Apache Tribe/State/Federa/Counties/Railraod/Private Organization Partnership first Steering Committee meeting. Tribal Planner/Coordinator co-lead and participated in the Salt River Pima-Maricopa Indian Community (SRPMIC) Long Range Transportation Study project management meeting. Tribal Planner/Coordinator attended the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. Tribal Planner/Coordinator attended the Economic Development and Infrastructure Team (EDIT)/American Indian Economic Development (AIED) meeting. The Navajo Nation Long Range Transportation Plan update was completed and approved by the Navajo Nation Transportation and Community Development Committee (TCDC). The study was funded by the MPD Small Area Transportation Study (SATS) Program. The Tohono O’odham Nation – San Xavier District Pedestrian Access and Safety Study was completed and approved by tribal council. The study was funded by MPD Planning Assistance for Rural Areas (PARA) Program. 34 ADOT Policy and Governmental Affairs (PGA) February 2009 • • April 2009 • July 2009 • August 2009 • • September 2009 • October 2009 • • November 2009 • December 2009 • Government Relations staff made a presentation to the Intertribal Council of Arizona (ITCA) on the subject of the American Recovery and Reinvestment Act (ARRA). Government Relations staff participated in a teleconference meeting in regards to Many Farms Chapter transportation plan. Many Farms is located on the Navajo Nation. Government Relations staff and the Director of ADOT met with Senator Albert Hale, Representatives Chris Deschene and Tom Chabin, members of the House and Senate Transportation Committee and the Navajo Nation Transportation and Community Development Committee (TCDC) to discuss transportation issues. Government Relations staff attended a meeting with members of the Hualapai Indian Tribe, Senator Albert Hale, Representative Tom Chabin, Coconino County and Mohave County in Flagstaff, Arizona to discuss options for completing improvements to Diamond Bar Road. Director of ADOT, the State Engineer, Multimodal Planning Division Director and Government Relations staff went to Window Rock, Arizona to meet with the Navajo Nation Transportation and Community Development Committee (TCDC) to continue discussion on transportation issues and took a field visit to view roads of both State and Tribal interest. Director of ADOT introduced himself to the Intertribal Council of Arizona (ITCA) staff and members of Transportation Working Group (TWG) at a TWG meeting. Director of ADOT, Director of Policy and Planning, and Government Relations staff met with Representatives Chris Deschene and Tom Chabin to follow up on discussions with the Navajo Nation Transportation and Community Development Committee back in August. Discussions were about bus pullouts and expanding the shoulder on SR 264. Director of Policy and Planning, the State Engineer and Government Relations staff attended the 2nd Annual Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership meeting in Kykotsmovi, Arizona. Government Relations staff presented to Intertribal Council of Arizona (ITCA) to provide an update on Federal transportation issues including authorization for surface transportation and FAA, FY2010 appropriations, Complete Streets and Climate Change. Government Relations staff participated on a panel titled “State and Tribal Relations on Tribal Transit” at the 2009 Tribal Transit Conference hosted by Hopi Senom Transit and Navajo Nation Transit. Government Relations staff participated at the Hopi Tribe/BIA/FHWA/ADOT/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership quarterly Steering Committee meeting. ADOT Transportation Services Group (TSG) 2009 • The Office of Audit and Analysis was awarded a federal grant from the Federal Highway Administration (FHWA) to provide effective mechanisms for assessing the current level of fuel tax non-compliance in and around the Navajo Nation. Efforts included: o Performing joint fuel tax audits with the Navajo Nation resulting in audit assessments of $663,657.87 o Performing two inspections with the Navajo Tax Commission at the 74 retail gasoline stations on the Navajo Nation. o Performing retail storage tank sampling with Arizona Weights and Measures and the 35 Navajo Weights and Measures to identify off-spec fuel. Performing one on-road dyed diesel inspection in Window Rock Arizona. (ADOT Tax Evasion Unit). o The continued promotion of inter-jurisdictional initiatives through cooperation and communication. • Equipment Services purchases fuel for ADOT site on tribal lands and pays tribal taxes. • Equipment Services provided snowplow operators training. Tribal members participated in this Force America 5100 simulator training to better operate the snowplows and as a consequence, helped kept the Reservations open during hard winter conditions. o 36 Attachment A Executive Order 2006-14 & ADOT MGT-16.01 ARIZONA DEPARTMENT OF TRANSPORTATION POLICIES AND PROCEDURES MGT-16.01 DEPARTMENT-WIDE NATIVE NATION/ TRIBAL GOVERNMENT CONSULTATION POLICY Effective: November 19, 2008 Supersedes: MGT-16.01 (9/1/2006) Responsible Office: Director’s Office (602) 712-7227 1.01 Review: November 19, 2010 Transmittal: 2008 - November Page 1 of 3 PURPOSE This policy establishes the basic principles guiding the Arizona Department of Transportation (ADOT) and its relationships with Native Nation/Tribal Governments in the State of Arizona. 1.02 SCOPE Since its inception, ADOT has continually implemented intergovernmental relations processes to carry out its responsibilities. This policy is intended to provide additional guidance to ADOT personnel when working with the Native Nations/Tribal Governments in Arizona. It is understood that consultation procedures identified by ADOT and the Nations/Tribes may already be in existence or will need to be identified through individualized agreements. Therefore, these consultation procedures will provide ADOT and the Nations/Tribes a basis for mutual understanding as appropriate agreements are carried out to address State and Tribal Transportation issues, needs and concerns. 1.03 BACKGROUND ADOT was established in 1974 and is responsible for planning, developing, maintaining, and operating transportation facilities for the efficient movement of people and products by surface and air throughout Arizona. Within the State, multi-modal transportation systems cross numerous jurisdictional boundaries. In particular, approximately 1,350 miles of the state highway system traverse Native Nation/Tribal lands along with 20 airports maintained by the Native Nation/Tribal Governments. Additionally, there are 22 Native Nation/Tribal Governments that have jurisdiction over approximately 28% of the land base within Arizona. Thus, the State and Nations/Tribes share a mutual desire to work together for the common purpose of protecting the health, safety and welfare of the traveling public in Arizona through a continuously improving working relationship. Furthermore, Federal legislation requires state departments of transportation to coordinate, cooperate and consult with Native Nation/Tribal Governments in statewide and metropolitan transportation planning processes. This is in addition to addressing environmental, cultural, historic, natural and human resource issues during the implementation of transportation programs and construction projects impacting Native Nation/Tribal reservations and aboriginal lands within the State boundaries. Consequently, both the State and the Native Nation/Tribal Governments share the mutual desire to coordinate the implementation of their respective multi-modal transportation mission and goals. 1.04 DEFINITIONS IGA – Intergovernmental Agreement An agreement between political subdivisions including cities, counties, tribes or any other governmental agency or political subdivision. Includes interagency agreements, i.e., agreements between agencies or MGT-16.01 Department-Wide Native Nation/Tribal Government Consultant Policy Effective: November 19, 2008 Transmittal: 2008-November Supersedes: MGT-16.01 (9/1/2006) Page 2 of 3 departments of the State. The distinguishing features of an IGA are that the legal officers for the state and the other government must sign it, and file it with the Office of the Secretary of State before it becomes a legal contract. JPA – Joint Project Agreement An agreement between parties for the joint exercise of powers to accomplish a task. A Joint Project Agreement is any intergovernmental agreement (IGA). MOA / MOU Memorandum of Understanding. Native Nations/Tribal Governments The 22 Federally recognized Native Nations, Tribal Governments, and Tribal Communities that have jurisdiction over lands located within the boundaries of the State of Arizona. Also abbreviated as Nations/Tribes. Agreement / Memorandum of Values For the purpose of this policy, the term “values” denotes a high degree of importance ADOT places upon a Native Nation/Tribal Government’s concerns, needs and/or willingness to build working relationships. 1.05 POLICY ADOT recognizes the sovereign status of Native Nation/Tribal Governments and their jurisdiction over lands within reservation boundaries as defined by federal law [18 U.S.C. §1151]. In recognition of Nation/Tribal sovereignty, ADOT respects the unique and continuous existence of each Nation’s/Tribe’s government, values, culture, codes, laws, and as such will work to address the following: A. ADOT supports the strengthening of Nation/Tribal capacity for planning, development, construction, maintenance, and operation of transportation facilities under Nation/Tribal jurisdiction. ADOT’s support to Nations/Tribes will be provided in the interest of the State and will not be used as the basis for assertion of State authority within Indian Country. B. ADOT is committed to developing cooperative relationships with the Nation/Tribes in Arizona, and will respect and consider their transportation concerns. ADOT values the Nation’s/Tribal Government’s respect for the transportation concerns of the State of Arizona. C. ADOT will not solicit and asserts no claim to Federal resources that would otherwise be provided directly to Nations/Tribes, unless an impacted Nation/Tribe gives consent. D. ADOT will maintain and operate State owned transportation infrastructure within Native Nation/Tribal lands in the best interest of the State while respecting Native Nation/Tribal Governments and local communities. E. ADOT management including the director, assistant directors, district engineers, and other designated staff will maintain the appropriate working relationships with Native Nation/Tribal Government elected officials and staff to assure the continuous operation of their respective transportation systems. MGT-16.01 MGT-16.01 Department-Wide Native Nation/Tribal Government Consultant Policy Effective: November 19, 2008 Transmittal: 2008-November Supersedes: MGT-16.01 (9/1/2006) Page 3 of 3 F. ADOT will consult with Native Nation/Tribal Governments during the transportation planning processes and implementation of the statewide transportation improvement plan in accordance with Federal Highway Administration, Federal Transit Administration, and Federal Aviation Administration policies and this policy. G. ADOT will assist Native Nation/Tribal Governments to implement transportation programs by providing technical assistance, sharing data, conducting joint Native Nation/Tribal Government and State projects, and cooperatively resolving transportation issues to the extent resources allow. H. ADOT will enter into Intergovernmental Agreements, Joint Project Agreements, Memoranda of Agreement, or Memoranda of Understanding when considered mutually appropriate by ADOT and an interested Native Nation/Tribal Government. I. ADOT, while acknowledging funding and jurisdictional limitations, will coordinate with Native Nation/Tribal Governments in Arizona to identify available resources to jointly or individually fund projects to benefit the State and Native Nation/Tribal communities. J. ADOT will conduct training and partnering efforts, when appropriate and as resources allow, encouraging and improving State Departmental/Native Nation/Tribal Government understanding and communication. ADOT values reciprocity by Native Nations/Tribal Governments, particularly in the area of understanding Nation/Tribal cultural differences and unique business cultures. K. ADOT will provide early notification to Native Nations/Tribal Governments about decisions that may affect them. ADOT values reciprocity by Native Nations/Tribal Governments in early notification on matters that may affect the State. L. ADOT will share appropriate technical information and data with Native Nations/Tribal Governments in accordance with established ADOT policy. ADOT values reciprocity by Native Nations/Tribal Governments to share appropriate technical data as well with the State in accordance with established Native Nation/Tribal Government policy. 1.06 RESPONSIBILITY In good faith, the Director of ADOT, in his/her official capacity, or through his/her designee(s), including the Aeronautics Division, the Communication and Community Partnerships Division, the Intermodal Transportation Division and its Engineering Districts, the Motor Vehicle Division, the Multimodal Planning Division, and the Transportation Services Group shall endeavor to implement the terms of this policy. Responsibility for the enforcement of this policy lies with the Director’s Office; State Engineer’s Office; division directors and district engineers; and, section, group and team managers. MGT-16.01