Instructions for navigating Annual Budget pdf document Bookmarks for major sections are provided in the navigation pane on the left. Click on the bookmark to jump directly to that section. If a “+”sign is at the left of a bookmark, click on the “+” to bring up subheadings. The Table of Contents is hyperlinked. To jump to a specific page or subsection from the Table of Contents, hover the pointer finger on the title or page number and click the mouse. Click the Tempe logo in the located at the top corner of any page to return to the Table of Contents at any time. About the Cover City Council Strategic Priorities The City Council strategic priorities were identified after a series of open meetings to discuss, identify and prioritize their collective vision for the future of Tempe. The resulting five priorities provide the framework to align our top strategic priorities through city staff in creating goals that support the City Council’s vision and achieve operational and sustainable accountability. This means continually finding ways to transform our strategic priorities into strategies that guide the development of the budget, allocation of resources, and citywide departmental performance goals in getting the most important things accomplished. The following represent the priorities: Ensure safe and secure community Develop and maintain strong community connection Enhance quality of life for all Tempe residents and workers Implement sustainable growth and development strategies Maintain long-term financial stability and vitality The overarching intention is to delineate long-range goals, formulate a cohesive strategy for each of the defined areas, and develop departmental action plans to advance the City toward those strategic priorities. Tempe Mayor & City Council i Annual Budget FY 2016/17 Andrew B. Ching City Manager Ken Jones Deputy City Manager, Chief Financial Officer Cecilia Velasco-Robles Municipal Budget Director Mark Day Municipal Budget and Finance Analyst III+ Kristi Griffin Municipal Budget and Finance Analyst II+ Lauri Vickers Municipal Budget and Finance Analyst II+ Anita Erspamer Executive Assistant iii Table of Contents Introduction Budget Award ............................................................................................................................................. ix City of Tempe Purpose Statement .............................................................................................................. xi Organizational Chart ................................................................................................................................... xiii Budget Message ......................................................................................................................................... 1 City Council Strategic Priorities Linked by Department ............................................................................... 8 Tempe Community Profile........................................................................................................................... 9 City Limits ................................................................................................................................................... 12 Demographics ............................................................................................................................................. 13 Budget Overview Budget Overview Contents ......................................................................................................................... Budget Policies ........................................................................................................................................... Fund Summary ........................................................................................................................................... Departments by Funding Source………………………………………………………………………………….. Financial Program Summary....................................................................................................................... Financial Program Summary for Revenues and Expenditures/Expenses ................................................... Budget Process Flowchart .......................................................................................................................... Budget Process Summary .......................................................................................................................... Budget Calendar ......................................................................................................................................... Components of Total Financial Program ..................................................................................................... Governmental Funds: Ten-Year Fund Balance Trends ............................................................................ Special Revenue Funds: Ten-Year Fund Balance Trends ........................................................................ Enterprise Funds: Ten-Year Fund Balance Trends .................................................................................. Citywide Overview ...................................................................................................................................... Residential Cost of Service ......................................................................................................................... Personnel Summary: Ten-Year History .................................................................................................... Comprehensive Financial Plan Comprehensive Financial Plan Contents .................................................................................................... Comprehensive Financial Plan Overview.................................................................................................... Forecast Methodology ................................................................................................................................ Major Revenue Assumptions ...................................................................................................................... Major Expenditure Assumptions ................................................................................................................. General Fund Forecast Discussion ............................................................................................................. Special Revenue Funds .............................................................................................................................. Transit Fund Forecast Discussion ........................................................................................................... Performing Arts Fund Forecast Discussion ............................................................................................. Transportation Fund Forecast Discussion ............................................................................................... Enterprise Funds......................................................................................................................................... Water/Wastewater Fund Forecast Discussion......................................................................................... Solid Waste Fund Forecast Discussion ................................................................................................... Golf Fund Forecast Discussion ............................................................................................................... Revenue Information Total Revenue Contents ............................................................................................................................. Total Revenue............................................................................................................................................. Total Revenue by Source............................................................................................................................ Components of Total Revenue ................................................................................................................... Comparative Operating Revenue by Major Source and Fund..................................................................... General Governmental Revenue: Ten-Year Historical Trends.................................................................. City Sales Tax ......................................................................................................................................... Transient Lodging Tax ............................................................................................................................. City Property Tax ..................................................................................................................................... Salt River Project In-Lieu Tax .................................................................................................................. State Shared Sales Tax........................................................................................................................... State Shared Vehicle License Tax .......................................................................................................... State Shared Income Tax ........................................................................................................................ Charges for Services/Cultural and Recreational...................................................................................... Charges for Services/Development Related............................................................................................ Fines and Forfeitures .............................................................................................................................. v 17 18 22 23 24 25 26 27 29 30 31 32 33 34 35 36 37 38 39 40 42 44 46 46 48 50 52 52 54 56 59 60 61 62 63 66 66 67 68 69 70 71 72 73 74 75 Special Revenue: Ten-Year Historical Trends .......................................................................................... Transit Tax .............................................................................................................................................. Performing Arts Tax ................................................................................................................................ Highway User Tax ................................................................................................................................... Local Transportation Assistance Fund .................................................................................................... Community Development Block Grant/Section 8 Housing Grant............................................................. Enterprise Revenue: Ten-Year Historical Trends ..................................................................................... Water/Wastewater User Fees ................................................................................................................. Solid Waste Fees .................................................................................................................................... Golf Course Fees .................................................................................................................................... Performance Budget 76 76 77 78 79 80 81 81 82 83 Performance Budget Contents .................................................................................................................... 85 Performance Benchmarking........................................................................................................................ 86 City Council Strategic Priorities Linked by Department ............................................................................... 87 City Organizational Chart ............................................................................................................................ 89 Mayor and Council ...................................................................................................................................... 90 City Manager............................................................................................................................................... 92 City Attorney ............................................................................................................................................... 94 City Clerk .................................................................................................................................................... 96 City Court .................................................................................................................................................... 100 Community Development ............................................................................................................................ 102 Administration, Code Compliance, Neighborhood Services .................................................................... 103 Development Services............................................................................................................................. 105 Planning .................................................................................................................................................. 106 Community Services ................................................................................................................................... 108 Administration, Kid Zone ......................................................................................................................... 110 Arts, Cultural Services and Library Services ........................................................................................... 111 Recreation ............................................................................................................................................... 113 Fire Medical Rescue ................................................................................................................................... 116 Administration, Fire Prevention ............................................................................................................... 117 Emergency/Medical Services .................................................................................................................. 118 Homeland Security/Special Operations ................................................................................................... 119 Support Services/Personnel Safety ......................................................................................................... 120 Training/Professional Development......................................................................................................... 121 Human Services.......................................................................................................................................... 122 Administration, Education and Youth Development ................................................................................ 124 Community Partnerships & Resources.................................................................................................... 125 Diversity and Outreach ............................................................................................................................ 126 Social Services ........................................................................................................................................ 127 Internal Audit Office .................................................................................................................................... 130 Internal Services ......................................................................................................................................... 132 Administration.......................................................................................................................................... 134 Finance.................................................................................................................................................... 135 Human Resources ................................................................................................................................... 138 Information Technology ........................................................................................................................... 140 Municipal Budget Office .............................................................................................................................. 142 Police .......................................................................................................................................................... 144 Office of the Chief.................................................................................................................................... 146 Investigations/Organizational Services .................................................................................................... 147 Field Operations ...................................................................................................................................... 148 Support Services ..................................................................................................................................... 149 Public Works ............................................................................................................................................... 150 Administration.......................................................................................................................................... 152 Construction Management/Engineering .................................................................................................. 153 Field Operations ...................................................................................................................................... 154 Transit/Transportation ............................................................................................................................. 156 Water Utilities .......................................................................................................................................... 159 Office of Strategic Management and Diversity ............................................................................................ 160 vi Capital Improvements Budget Capital Improvements Program Contents ................................................................................................... Capital Improvements Program Overview................................................................................................... 2016/17 CIP Process .................................................................................................................................. Capital Budget Strategic Priorities .............................................................................................................. Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Summary..................................... Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Source of Funds Summary ......... CIP Impact on the Operating Budget .......................................................................................................... CIP - Significant Nonrecurring Projects ....................................................................................................... Capital Improvements Project Map ............................................................................................................. Capital Improvements Program Financing .................................................................................................. Long-Term Debt and Bond Authorization Summary ................................................................................... Legal Bonded Debt Limits ........................................................................................................................... Capital Budget, Debt Service and Property Tax Rate – Ten-Year Historical Trends .................................. Fiscal Year 2016/17 Debt Service Appropriations....................................................................................... Capital Debt and Property Tax Levy Policy Statements .............................................................................. Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Project Listing ............................. Enterprise Program - Fiscal Years 2016/17 through 2020/21.................................................................. Water Program CIP Projects................................................................................................................ Wastewater Program CIP Projects ...................................................................................................... Golf Program CIP Projects................................................................................................................... Solid Waste.......................................................................................................................................... Special Purpose Program - Fiscal Years 2016/17 through 2020/21 ........................................................ Transit Program CIP Projects .............................................................................................................. General Purpose Program - Fiscal Years 2016/17 through 2020/21 ....................................................... Police Protection Program CIP Projects .............................................................................................. Fire Protection Program CIP Projects .................................................................................................. Storm Drains Program CIP Projects .................................................................................................... Park Improvements/Recreation Program CIP Projects ........................................................................ General Governmental Program CIP Projects ..................................................................................... Transportation Program - Fiscal Years 2016/17 through 2020/21 ........................................................... Transportation and Rights-of-Way Improvements Program CIP Projects ............................................ Traffic Signals and Street Lighting Program CIP Projects.................................................................... 163 164 165 166 167 168 169 170 174 175 176 177 178 179 179 181 182 183 191 194 196 198 199 211 212 220 225 228 250 278 279 286 Schedules and Summaries Schedules and Summaries Contents .......................................................................................................... Property Tax Ordinance .............................................................................................................................. Budget Resolution....................................................................................................................................... Budget Schedules ....................................................................................................................................... Schedule A Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................ Schedule B Tax Levy and Tax Rate Information ................................................................................... Schedule C Revenues Other Than Property Taxes .............................................................................. Schedule D Other Financing Sources/ and Interfund Transfers ................................................ Schedule E Expenditures/Expenses by Fund ....................................................................................... Schedule F Expenditures/Expenses by Department ............................................................................. Schedule G Full-Time Employees and Personnel Compensation ......................................................... Budget Basis, Units and Changes .............................................................................................................. Financial Structure and Organization .......................................................................................................... Personnel Summary ................................................................................................................................... Personnel Changes for FY 2016/17 ............................................................................................................ Personnel Schedules .................................................................................................................................. Glossary of Terms....................................................................................................................................... Acronyms .................................................................................................................................................... Index ........................................................................................................................................................... Municipal Budget Office Staff ...................................................................................................................... vii 295 296 297 298 298 299 300 302 303 304 306 307 308 309 310 313 341 348 350 353 The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Tempe for its fiscal year beginning July 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications medium. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. ix Assistant City M Purpose… Tempe creates outstanding value for those we serve through shared vision, superior service and sustainable practices. We Value… People We appreciate the talents of each person and encourage responsible decision making at the most appropriate level. We recognize the importance of personal and professional development. Creativity We encourage imaginative problem solving, innovation, resourcefulness and responsible risk taking. Quality We provide superior services and are committed to continuous improvement. We are attentive to the changing needs of the people we serve. Integrity We are honest, accountable and trustworthy. Openness We are accessible and work as a team by sharing information, ideas, resources and responsibility. Respect We welcome individual and professional differences and treat everyone with dignity, courtesy and sensitivity. Diversity We promote diversity in the workforce to meet the needs of a diverse community. We recognize that with diversity comes strength. xi Assistant City M xii City Organizational Chart Residents of Tempe Mayor and City Council City Attorney City Manager City Clerk City Court Community Relations Economic Development Government Relations Mayor/Council Staff/311 Deputy City Manager, Chief Operating Officer Internal Audit Office Deputy City Manager, Chief Financial Officer Municipal Budget Office Office of Strategic Management and Diversity Community Development Community Services Development Services Arts, Cultural Services and Library Services Planning Recreation Human Services Public Works Fire Medical Rescue Police Community Partnerships and Resources Construction Management/ Engineering Emergency/ Medical Services Social Services Field Operations Fire Prevention Investigations/ Organizational Services Homeland Security/ Special Operations Support Services Transit/ Transportation Water Utilities Support Services/ Personnel Safety Training/ Professional Development Assistant City M xiii Operations Internal Services Finance Human Resources Information Technology xiv Fiscal Year 2016/17 Annual Budget Budget Message July 1, 2016 To the Honorable Mayor and City Council: Transmitted herein is the City of Tempe’s (City) Fiscal Year (FY) 2016/17 financial program. The FY 2016/17 adopted financial program reflects a 3.5% decrease from the FY 2015/16 budget. The financial program represents a strategic approach to balancing the City’s budget and positioning the City for long-term financial stability. Maintaining Financial Stability Since the expiration of the 0.2% temporary sales tax in June of 2014, the City has planned for limited deficit spending over the near term horizon and a moderate drawdown of the fund balance. The FY 2016/17 budget is consistent with the long-range financial plan to stabilize the General Fund in light of the expiration of the temporary sales tax, which generated $11.5 million, and commits to maintain the unassigned fund balance within our current policy range of 20% to 30% of annual revenues. That level of cash reserves provides economic stability during economic downturns. To maintain a stable budget in the future, personnel costs will continue to be closely analyzed as salaries and benefits are the greatest expense in any service oriented organization. Budget Overview The financial program for FY 2016/17 approximates $586.0 million and includes funding for both operating and capital purposes. This amount represents a $21.5 million or 3.5% reduction from the prior year and is due, in large part, to a sizable reduction in the Capital Improvement Program (CIP). This decrease is mostly attributed to the completion of the Tempe Town Lake downstream dam construction. As shown in the table below, the operating budget is projected to decrease by $2.2 million or 0.5%, while the capital budget decreased by $19.3 million or 11.8% this fiscal year. Total Financial Program FY 2015/16 Budget FY 2016/17 Budget Operating Budget Percent Change $444,698,112 $442,468,544 (0.5%) Capital Improvements Budget Percent Change $162,829,772 $143,575,745 (11.8%) Total Financial Program Percent Change $607,527,884 $586,044,289 (3.5%) The budget is consistent with the long-term strategic priority of achieving financial sustainability and vitality as approved by the City Council. 1 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Message FINANCIAL PROGRAM SUMMARY The graphs below illustrate the relative shares of operating and capital appropriations in FY 2015/16 and FY 2016/17. Total Financial Program FY 2015/16 $608 FY 2016/17 $586 ($ millions) ($ millions) Operating Budget $445 73% Operating Budget $442 76% CIP Budget $163 27% CIP Budget $144 24% OPERATING BUDGET The following table presents a summary breakdown of the operating budget by fund. General Fund Special Revenue Funds Transportation Transit Performing Arts CDBG/Section 8 Housing Other Gov’t Grants/Donations Debt Service Fund Enterprise Funds Water/Wastewater Solid Waste Golf Internal Service Fund Risk Management Total Operating Budget Operating Budget Summary FY 2015/16 FY 2016/17 Budget Budget $187,647,884 $197,777,306 Percent Change 5.4% 10,141,956 55,937,932 9,075,472 15,936,882 22,656,618 29,057,155 10,648,475 54,867,955 7,444,010 14,891,888 22,428,529 27,455,151 5.0% (1.9%) (18.0%) (6.6%) (1.0%) (5.5%) 91,198,186 18,238,867 2,807,160 84,539,493 17,782,589 2,633,148 (7.3%) (2.5%) (6.2%) 2,000,000 2,000,000 $444,698,112 $442,468,544 0.0% (0.5%) Operating Budget Highlights Following are the major citywide highlights contained in the recommended budget: ⋅ ⋅ ⋅ ⋅ ⋅ ⋅ Employee total compensation growth consistent with the Long-Range Forecast and City Council direction Budget supplemental funding of $5.4 million ($2.3 million of that amount is one-time) to accommodate citywide departmental needs and operating impacts from the Capital Improvements Program Vehicle and equipment replacements approximating $8.9 million Carry forward/reappropriation of funding for encumbered expenditures of $4.4 million Restoration of the 1% Municipal Arts Fund amounting to $275,000 Funding for 27 permanent and 15.95 temporary full-time equivalent positions (refer to table on page 3) 2 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Message Full-Time Equivalent Positions General Fund Sustainability Manager Planning & Research Analyst Code Inspectors Plan Review Administrative Assistant Kid Zone Staffing 50+ Programming Wages Westside Multi-gen Wages Library Assistant Social Services Coordinator Forensic Services Technician School Resource Officer Special Victims Unit (SVU) Detectives Fleet Equipment Mechanic Facility Electrician Executive Assistant Custodian Groundskeeper Court Grants Court Services Supervisor Police Grants School Resource Patrol Officers Arts Fund Administrative Assistant Arts Administrator Food & Beverage Coordinator Performing Artists Series Highway User Revenue Fund (HURF) Traffic Technicians Solid Waste Fund Solid Waste Services Representative Sr. Solid Waste Equip Operator Custodian Groundskeeper Water Fund Chemist II Utility Service Technician Programmer Analyst Subtotal Perm 1.00 1.00 2.00 0.00 0.75 3.00 0.00 0.00 0.00 1.00 1.00 0.50 0.00 1.00 1.00 0.25 1.00 1.00 14.50 Temp 0.00 0.00 3.43 2.00 0.00 3.56 0.10 0.53 1.30 0.00 0.00 0.00 2.00 0.00 0.00 0.00 0.00 0.00 12.92 Subtotal 1.00 1.00 0.00 0.00 Subtotal 1.50 1.50 0.00 0.00 Subtotal 1.00 1.00 1.00 0.00 3.00 0.00 0.00 0.00 2.03 2.03 Subtotal 2.00 2.00 1.00 1.00 Subtotal 1.00 1.00 (1.00) (1.00) 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal Total 1.0 3.0 1.0 5.0 27.0 0.00 0.00 0.00 0.00 15.95 General Fund Departments funded by the General Fund include Mayor and Council, City Manager, City Clerk, City Court, City Attorney, Community Development, Community Services, Internal Services, Fire Medical Rescue, Police, and areas within Public Works, such as Engineering and Parks. The General Fund operating budget provides funding for an additional 14.5 permanent full-time equivalent positions and 12.9 temporary full-time equivalent positions. Of the $3.3 million in supplemental funding provided to the General Fund, $976,000 was allocated to the Tempe Fire Medical Rescue (TFMR) Department for the second and final phase of upgrading all existing TFMR response apparatus to advance life support capability and personal protective equipment. The Community Development Department received $772,000 in funding for code compliance and plan review, inspection and engineering support services. The Police Department was granted approximately $420,000 for the sworn overhire program, school resource officers, and a forensic services technician. Vehicle and equipment replacements neared $3.8 million. After application of the changes including budgetary supplemental funding and replacements, the General Fund’s Unassigned Fund Balance is projected to approximate 35% of revenues as of June 30, 2017. 3 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Message CAPITAL IMPROVEMENTS BUDGET The City’s five-year Capital Improvements Program covering FY 2016/17 through FY 2020/21 totals $474.1 million. The first year of the five-year CIP, which is formally adopted by the City Council, totals $143.6 million for FY 2016/17. The proposed CIP provides adequate resources to address the City’s most critical infrastructure needs. Reappropriated funds from projects that were not completed in the previous year totaled $67.3 million while new capital budget appropriations added $76.3 million, summing to the total $143.6 million earmarked for FY 16/17. The CIP is funded by enterprise supported bonds, dedicated special revenues, general obligation (G.O.) bonds, cash and grants. General obligation bonds are issued to fund projects under the General Purpose and Transportation programs and are repaid with secondary property taxes. The total amount of G.O. bond funding to be issued is in compliance with the parameters of the City’s property tax levy stabilization policy, debt service reserve policy, and statutory debt limits. Beginning in fiscal year 2015/16, due to the passage of Proposition 117, all property tax levies are now based on one valuation - the limited property valuation. Cities will still collect taxes via two separate levies, the primary and secondary, but each is now based on the same property valuation. Proposition 117 stipulates the limited value can only increase by the lesser of market value or an amount 5% greater than the prior year’s limited value. Capital Improvements Budget Highlights The Capital Budget for FY 2016/17 primarily consists of major projects that are already underway and projects that are largely focused on preserving the City’s assets and sustaining public health and safety. Instances of new project funding will occur primarily in programs with a specialized funding source. The following are some highlights of the Capital Budget: ⋅ ⋅ ⋅ ⋅ ⋅ ⋅ ⋅ Continued funding for improvements to City parks, including $1.0 million for Park Recreational Value Enhancements ($12.0 million) Continued upgrades, repairs or replacement of existing water system infrastructure ($11.9 million) Continued funding for arterial, collector, and residential street asset preservation ($5.9 million) Continued design and construction of the Highline Canal Path ($5.3 million) Continued improvements to the McClintock pool ($2.7 million) Replacement of Fire Medical Rescue Apparatus ($2.1 million) Continued upgrades for the City Regional Radio System Maintenance and Replacement ($1.6 million) FY 2015/16 and FY 2016/17 Capital Budgets Comparison Capital Program Enterprise Water Wastewater Golf Special Purpose Transit General Purpose Police Fire Medical Rescue Storm Drains Park Improvements General Governmental Transportation Transportation and R.O.W. Traffic Signals/Street Lighting Total FY 2015/16 Budget FY 2016/17 Budget $37,220,622 11,240,338 2,356,023 0 31,312,428 0 1,484,682 2,873,707 944,392 50,088,500 14,310,953 0 8,374,765 2,623,362 $45,885,156 13,974,747 3,365,914 0 23,552,883 0 1,570,121 4,789,013 880,399 18,738,242 15,357,008 0 12,022,693 3,439,569 $162,829,772 $143,575,745 REVENUE/EXPENSES The following pie charts represent the City’s revenue (where the money comes from) and expenses (where the money goes). Revenues are grouped by major category, while expenditures are shown by type of expenditure (such as personnel costs). Local taxes (e.g., city sales tax and property tax) continue to be the largest City revenue sources, representing 35% of the FY 2016/17 total revenue budget. Other major revenue sources include user charges (such as water service and solid waste fees), intergovernmental revenue, and bond proceeds. Where the Money Comes From by Source of Funds User Charges, 21% Intergovernmental, 15% Bonds/CIP Other Revenue, 19% Local Taxes, 35% Other, 10% 4 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Message Where the Money Goes by Line Item Category Supplies/Services, 23% Debt Service, 16% Personnel, 34% Capital Projects/Outlay, 26% Other, 1% The chart above depicts appropriations by expenditure type. Personnel Costs (salaries, wages and benefits) and Capital Projects/Outlay represent the largest portions of the total financial program. FINANCIAL ASSESSMENT Tempe has developed and maintained a strong financial position through conservative financial management and adherence to sound fiscal analysis and policies. Comprehensive Financial Plan To provide a framework for gauging the financial sustainability of resource allocation decisions, five-year financial plans are generated for each of the City’s operating funds on an annual basis. The forecast is updated twice per year – typically around October and February. Each forecast is produced from a baseline perspective that portrays the projected operating margin for each fund assuming current service levels. Assumptions about future revenue and expenditure growth variables are researched from external and internal sources and incorporated into the forecast models. The resulting models provide a fiveyear projection of the ending balance for each fund, which, Unassigned General Fund Balance in conjunction with the relevant fund balance policy, provides a starting point for operating budget development. Percent 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 The forecast provides a long-term view of how current-year decisions will impact the City of Tempe’s future finances, and is consistent with the City Council’s stated strategic priority of achieving long-term financial stability and vitality. The Comprehensive Financial Plan can be located on page 38. ($ Millions) 39.0 31.2 30.9 33.8 63.9 50.9 52.7 73.9 39.0 77.0 45 40 35 30 25 20 15 10 5 0 Fund Balances One measure of a city’s financial strength is the level of its fund balances. The City’s unassigned fund balance in the General Fund is projected to be $68.4 million as of June 30, 2012 2013 2014 2015 2016 2017, assuming departmental spending patterns follow the Fund Balance Fund Balance Coverage budget closely. Shown in the graph to the right, the increasing trend from 2013 to 2015 is due to a slowly improving local sales tax base, largely fueled by the 0.2% temporary increase in the sales tax rate, which expired in June 2014. The line in the graph represents the unassigned fund balance as a percentage of General Fund revenue. Our adopted policy for General Fund unassigned fund balance coverage ranges between 20-30% of General Fund revenue. The City’s Water/Wastewater Fund has an estimated fund balance of $71.0 million, while the remaining Enterprise funds (Golf and Solid Waste programs) will have a combined fund balance of approximately ($1.1) million as of June 30, 2017. Utility rates are reviewed annually. As a result, solid waste rates were increased in January of 2016 as these rates had not been increased since 2009. Financial Reserves Another indicator of a city’s financial strength is the level of its financial reserves. The City has established financial reserves to absorb unforeseen liabilities. The City currently has self-insurance reserves totaling $6.8 million to protect the City against potential claims. Included in the budget are contingencies for unanticipated emergencies – $1.5 million in the General Fund, $1.0 million in the Water/Wastewater Fund and $0.5 in the Solid Waste Fund. 5 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Message Debt Management Plan In addition to the management of existing debt and associated reserves, the City also forecasts future debt within a framework of policy priorities and financial capacity. Current and anticipated capital improvement objectives, available operating revenue, tax base fluctuations, and reserve levels are all evaluated on an ongoing basis to estimate the extent to which the City may issue additional tax supported debt. This active debt management aids in the development of a sustainable debt portfolio and is a key financial practice contributing to the maintenance of the City’s favorable bond ratings. Additional debt information can be located on page 179. Bond Ratings The City’s bond ratings are further evidence of its financial strength. Tempe’s general obligation bonds are currently rated AAA by Fitch, Aa1 by Moody’s, and AAA by Standard & Poor’s. Having solid financial policies, prudent financial management practices and strong financial reserves are principle reasons for these excellent bond ratings. These high ratings translate directly into lower interest rates on the City’s debt. FINANCIAL STRENGTH AAA Aa1 AAA Fitch Moody’s Standard & Poor’s Development Activity The City of Tempe welcomes all businesses. We strive to lead the region for innovation, entrepreneurship, sustainability and economic growth fueled by the diversity of the community and to enhance the competitive position by attracting, retaining and growing high quality jobs and investments. Tempe creates an environment where the most innovative companies and talent choose to locate. Tempe’s Economic Development team focuses on various industries, including bioscience and promoting local companies such as Medtronic, Bard Peripheral Vascular, Stryker and Sonora Quest Labs. Tempe City Council recently approved a site immediately west of the Tempe Center for the Arts to develop an International Biomedical and Technology Campus. This development will strengthen Tempe’s competitive position for biomedical and technology sectors providing high quality jobs to the community. Business leaders in Tempe think local and act global. The Advanced Business Services for software/information technology, financial services and insurance companies are a fabric of Tempe’s economy. This sector occupies approximately 19M square feet of office space. Companies like State Farm, Wells Fargo, LifeLock, First Solar, Go Daddy and Amazon are represented in Tempe. Advanced Manufacturing is the backbone of Tempe’s economy. Tempe has the second most Industrial space in the Metro Area. Companies such as L-3, Advanced Circuit, Iridium, Versum Analytical Instruments, Sensory Technology Aerospace and Defense IT Manufacturing and Semiconductor all participate in an industry that thrives in Tempe. We assist new locates and provide outreach and assistance to promote the health and growth of our existing businesses. Galtronics, a commercial antenna manufacturer, is expanding to a larger facility in Tempe, adding new engineering jobs and investing in the build-out of their new space. Many quality Tempe companies are expanding, by either adding new staff, additional space, or new equipment. Some of those include Metromile, QuickSpark Financial, WageWorks, and Zenefits. US Food added 100 new positions at their new Tempe facility over the last year. 2016 Midyear Unemployment Trend 7.0% 6.0% Tempe Arizona National 5.0% 4.0% Jan Feb Mar Apr May Jun 2016 Jan Feb Mar Apr May Jun Tempe 4.2% 4.1% 4.0% 4.3% 4.5% 5.0% Arizona 5.3% 5.2% 5.1% 5.4% 5.5% 6.2% National 4.9% 4.9% 5.0% 5.0% 4.7% 4.9% Tempe’s Economic growth is demonstrated by new development in and around the downtown and lake front employment core. This area has the lowest Class A vacancy rate in the region at 3.0% and demands the highest rents at $38.49 per square foot. These indicators validate the demand for the development of additional Class A office space for businesses to thrive in Tempe. MAJOR POLICY CONSIDERATIONS Appropriation decisions, ultimately approved by the City Council, were developed within the context of strategic direction developed during City Council budget sessions. The City Council work study sessions and strategic priorities referenced below were in place at the time the fiscal year 2016/17 budget was developed. The City Council is scheduled to review, and update their priorities and committee structure during the next Council Retreat. 6 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Message City Council Strategic Priorities The City Council strategic priorities were identified after a series of open meetings to discuss, identify and prioritize their collective vision for the future of Tempe. The resulting five priorities provide the framework to align our top strategic priorities through city staff in creating goals that support the City Council’s vision and achieve operational and sustainable accountability. This means continually finding ways to transform our strategic priorities into strategies that guide the development of the budget, allocation of resources, and citywide departmental performance goals in getting the most important things accomplished. The following represent the priorities: Ensure safe and secure community Develop and maintain strong community connection VISION City Council's Strategic Priorities Identified Enhance quality of life for all Tempe residents and workers Implement sustainable growth and development strategies Maintain long-term financial stability and vitality The overarching intention is to delineate long-range goals, formulate a cohesive strategy for each of the defined areas, and develop departmental action plans to advance the City toward those strategic priorities. PROCESS Citywide Departmental Performance Goals Formulated The City Council has reinforced their commitment to strategic planning with the creation of an Office of Strategic Management and Diversity. The office is responsible for the advancement of a high-performing, customer oriented City organization that can achieve strategic priorities and increase the organization’s overall effectiveness to make a positive and lasting impact. TRANSFORM Operational and Sustainable Accountability Implemented Council Budget Policy Direction The following budget policy direction is incorporated within the assumptions of the Comprehensive Financial Plan. Maintain existing service levels and assets to the extent possible Manage financial reserves at sustainable levels Maximize organizational efficiencies Adjust fees to recover City costs CONCLUSION Though the changing economy will always continue to provide financial challenges, through sound management of resources and continued focus on long-range financial planning, the City will continue to adapt to changing conditions and be on a strong foundation for the future. The following budget is based on a commitment to the City Council’s policies of preserving Tempe’s quality of life and solid financial position by maintaining sufficient fund balances and reserves, achieving a balanced budget and making decisions within the context of our long-range financial capacity study and debt management plan. With final budget adoption, I want to thank the Mayor and City Council, residents of Tempe and City staff for their time and effort throughout this budget process. Respectfully submitted, Andrew B. Ching City Manager 7 City of Tempe Fiscal Year 2016/17 Annual Budget City Council Strategic Priorities Linked By Department STRATEGIC PRIORITY Ensure Safe and Secure Community Develop and Maintain a Strong Community Connection Enhance Quality of Life for all Tempe Residents and Workers Implement Sustainable Growth and Development Strategies Maintain Long-term Financial Stability and Vitality Mayor and Council      City Manager      City Attorney  Department  City Clerk City Court  Community Development  Community Services Fire Medical Rescue       Human Services  Internal Audit Office  Internal Services Municipal Budget Office     Police   Public Works        Office of Strategic Management and Diversity 8  City of Tempe Fiscal Year 2016/17 Annual Budget TEMPE COMMUNITY PROFILE Date of Incorporation - November 26, 1894 Date Charter Adopted - October 19, 1964 Form of Government - Council - Manager A Brief History of Tempe Following the establishment of Fort McDowell on the eastern edge of central Arizona’s Salt River Valley in 1865, enterprising farmers moved into the area. They dug out the irrigation canals left by the prehistoric Hohokam people and built new ones to carry Salt River water to their fields. Valley farms soon supplied food to Arizona’s military posts and mining towns. The first settlers to move to the Tempe area, south of the Salt River and east of Phoenix, were Hispanic families from southern Arizona. They helped construct the first two irrigation canals, the Kirkland-McKinney Ditch and the San Francisco Canal, and started small farms to the east and west of a large butte (Tempe Butte). In 1872, some of these Mexican settlers founded a town called San Pablo east of Tempe Butte. Another settlement, known as Hayden’s Ferry, developed west of Tempe Butte. Charles Trumbull Hayden, owner of a mercantile and freighting business in Tucson, homesteaded this location in 1870. Within a few years, he had built a store and flourmill, warehouses and blacksmith shops, and a ferry. This community became the trade center for the south side of the Salt River Valley. Both settlements grew quickly and soon formed one community. The town was named Tempe in 1879. “Lord” Darrell Duppa, an Englishman who helped establish Phoenix, is credited with suggesting the name. The sight of the butte and the wide river, and the nearby expanse of green fields, reminded him of the Vale of Tempe in ancient Greece. 9 City of Tempe Fiscal Year 2016/17 Annual Budget As more farmers came to settle in the Valley and started raising alfalfa and grains for feeding livestock, the Tempe Irrigating Canal Company provided all of necessary water. With a network of canals that extended several miles south of the river, irrigation water was carried to more than 20,000 acres of prime farmland. Crops of wheat, barley, and oats ensured a steady business for the Hayden Mill. The milled flour was hauled to forts and other settlements throughout the territory. By the 1890s, some farmers started growing new cash crops such as dates and citrus fruits. In 1885, the Arizona legislature selected Tempe as the site for the Territorial Normal School, which trained teachers for Arizona’s schools. Soon, other changes in Tempe promoted the development of the small farming community. The Maricopa and Phoenix Railroad, built in 1887, crossed the Salt River at Tempe, linking the town to the nation’s growing transportation system. The Tempe Land and Improvement Company was formed to sell lots in the booming town. Tempe became one of the most important business and shipping centers for the surrounding agricultural area. The completion of Roosevelt Dam in 1911 guaranteed enough water to meet the growing needs of Valley farmers. On his way to dedicate the dam, former President Theodore Roosevelt applauded the accomplishments of the people of central Arizona and predicted that their towns would grow to become prosperous cities. Less than a year later, Arizona became the 48th state, and the Salt River Valley was well on its way to becoming the new population center of the Southwest. Tempe was a small agricultural community through most of its history. After World War II, Tempe began growing at a rapid rate as veterans and others moved to the city. The last of the local farms quickly disappeared. Through annexation, the city reached its current boundaries by 1974. Tempe had grown into a modern city. The town’s small teachers college had also grown, and in 1958, the institution became Arizona State University. Tempe’s commercial center along Mill Avenue declined during these years. Prompted by Tempe’s centennial in 1971, Mill Avenue was revitalized into an entertainment and shopping district that attracts people from throughout the Valley. Currently, Tempe is the eighth largest city of the State, with a strong modern economy based on commerce, tourism, and electronics manufacturing. A low cost of living, high quality of life and world-class recreation make Tempe a place where people can prosper financially, physically and culturally. Tempe’s central location gets active people to great entertainment, sports and recreation areas throughout the region quickly. Government and Organization The City operates under a council-manager form of government. The Mayor is elected for four years and six council members are elected at large on a non-partisan ballot for staggered four-year terms. The City Council appoints the City Manager who has full responsibility for carrying out Council policies and administering City operations. The City Manager appoints City department heads as specified in the City’s Charter. Entertainment and Culture Tempe Center for the Arts Concerts, plays, gallery shows and special events Edna Vihel Cultural Center Community art classes Marquee Theatre Popular concerts and new music ASU Gammage Offers Broadway shows and famous speakers Concerts at Comerica Theatre, Orpheum Theater, Childsplay Theatre, Mill Avenue Third Thursday Concerts, Arizona Opera and Phoenix Symphony Orchestra Museums include Arizona Science Center, Arizona Historical Society Museum, Tempe History Museum, Phoenix Art Museum, Nelson Fine Arts Center, Ceramics Research Center, Mars Space Flight Facility and Center for Meteorite Studies (Among the 30 galleries and museums at ASU), Heard Museum and The Hall of Flame Fire Museum More than 150 special events bring the community together to celebrate random acts of fun: Fat Tire Tour de Fat Bike Ride, New Year’s Eve Block Party, Aloha Festival, Salsa Challenge, Fantasy of Lights Boat Parade, Tempe Festival of the Arts (spring and fall) 10 City of Tempe Fiscal Year 2016/17 Annual Budget Pro and College Sports and Amateur Athletic Events Cactus League Spring Training Baseball at Diablo Stadium, Sun Devil Football and other Arizona State University sports Minutes away from Phoenix Suns Basketball, WNBA Phoenix Mercury, Arizona Diamondbacks Baseball, Phoenix Coyotes Hockey, Cardinals Football, and Arizona Rattlers Arena Football Amateur Athletic Events including Ironman Arizona, PF Chang’s Rock n Roll Marathon, regular rowing, sailing and outrigger regattas, dozens of runs and walks, including Pat Tillman Run, and several triathlons, including Nathan’s Tempe Triathlon Hike and Golf the Great Outdoors Hike Tempe Butte in the middle of downtown Tempe 50+ Tempe city parks, splash areas and athletic complexes Rowing, sailing, kayaking and watersports at Tempe Town Lake 175 miles of bikeways Stroll and learn at Desert Botanical Gardens Papago Park is one of the nation’s largest natural parks Near South Mountain Park, the nation’s largest park Four golf courses, including ASU Karsten, a Pete Dye championship course, and two municipal golf courses: Ken McDonald with over 63,000 Rounds of Play and Rolling Hills with over 48,000 Rounds of Play Shopping Tempe Marketplace 1.3 million square feet of retail space, featuring an interactive shopping, dining and entertainment experience in a vibrant, high-energy outdoor setting Mill Avenue District Historic Mill Avenue offers authentic urban experiences with shops and restaurants Arizona Mills Mall Indoor outlet mall with 185 stores and restaurants, including IMAX and Gameworks Emerald Center Shops and IKEA Home furnishings-based retail corridor Transportation Network Freeways Six freeways connect Tempe including Loop 202, Loop 101, Interstate 10, I-143, I-153 and US 60; More than 1.1 million cars use Tempe’s freeways daily according to the Maricopa Association of Governments Metro Light Rail Tempe has border to border light rail, line starts in Phoenix, goes through Tempe and ends in Mesa, 9 light rail stations within Tempe, rail connects to regional bus service, neighborhood circulators or campus circulators, 3 park and ride lots, and one transportation center Bus 15 bus routes covering every arterial, 5 neighborhood circulators, 1 ASU campus circulators, 3 express routes bring people from outlying cities to the downtown area Fly Sky Harbor International Airport – ranked among one of the 15 busiest airports worldwide, more than 1,200 scheduled flights daily, passenger flights, light rail commute or 10 minute drive; Mesa Falcon Field – private and small commercial planes, 20 minute drive; Scottsdale Airpark – private planes, 25 minute drive; Chandler Municipal Airport – private planes, 25 minute drive; Phoenix-Mesa Gateway Airport – passenger flights, private plane, freight, 30 minute drive Bike/Walk Most walkable city in Arizona, named a Bicycle Friendly Community by the League of American Bicyclists, more than 10,000 miles of hiking trails in the region, 175 miles of bikeways connecting Tempe to surrounding communities In 2016-17, Tempe will design multi-use paths along the Highline Canal and adjacent to the north/south Union Pacific Railroad and the Western Canal connection to the Highline Canal, a bicycle and pedestrian underpass at McClintock and the Rio Salado/Town Lake and a streetscape project along Fifth Street between Farmer and College; construct a bicycle and pedestrian underpass at Priest and the Rio Salado/Town Lake, a streetscape project th on 8 Street between Rural and McClintock to include lighting, landscaping and public art; and launch a Bike Share Program. 11 City of Tempe Fiscal Year 2016/17 Annual Budget Education Primary and Secondary Education 7 public high schools 4 public middle schools 18 public elementary schools Tempe schools have among the state’s best test scores Private school opportunities exist with Tempe including a variety of parochial and charter schools Arizona State University Tempe is home to the main campus of Arizona State University (51,984 students Fall Semester 2015). There are approximately 91,300 students (all campuses and online) and 14,071 employees. Bachelors, Masters and Ph.D. programs are available. Areas of specialty include: Barrett Honors College, College of Design, College of Education, Ira A. Fulton School of Engineering, College of Law, College of Liberal Arts and Sciences, College of Nursing, College of Public Programs, Division of Undergraduate Academic Services (DUAS), Herberger College of Fine Arts, and the W.P. Carey School of Business. Tempe Town Lake A top destination in Arizona, Tempe Town Lake is an engineering marvel that protects the region from flooding, provides recreation, creates jobs and stimulates investment in Tempe.  More than 2.4 million people spend time at the lake every year  The economic impact of Tempe Town Lake since its creation is about $1.5 billion  More than 40 special events happen at Tempe Town Lake annually, including Ironman Arizona, the Fantasy of Lights Boat Parade and the state’s largest Independence Day celebration  More than 40,000 people work in the many businesses surrounding Town Lake Demographics of Tempe Population 175,826 (2016 Estimate) With Bachelor’s Degree or higher 41.9% Median Age 28.1 City Limits Median Household Income $48,183 Median Value of Owner-Occupied Home $244,733 1999 City Limits Current 1960 1893 - 1940 Sal t River Channel McKellips Rd Salt River Channel Van Buren St S.P. R.R. Curry Rd Sal t River RedChan Mountain Freeway nel Rio Salado Pkwy University Dr Apache Blvd Broadway Rd 1970 I-10 Southern Ave Salt 48th St Superstition Freeway 1950 River Channel Baseline Rd Guadalupe Rd Salt River Channel Price Rd Rural Rd Kyrene Rd Priest Dr I-10 Warner Rd McClintock Dr Western Canal Elliot Rd 1980 Ray Rd Salt River Scale 0 1/2 1 mile Year 1893 1894 1900 1910 1920 1930 Area 1.0 1893 1.8 1894 1900 1.8 1910 1.8 1920 1.8 1930 1.8 Year Year 1.0 1.8 1.8 1.8 1.8 1.8 Year Year 1940 1940 1950 1950 1955 1955 1960 1960 1965 1965 1970 1970 Area 1.8 1.8 2.6 2.6 4.5 4.5 17.5 17.5 21.7 21.7 25.3 25.3 Year 12 Year Area Year 1975 36.0 1975 36.0 1980 36.0 36.0 1980 1985 1985 38.5 38.5 1990 1990 39.3 39.3 1995 39.8 1995 40.0 39.8 2000 2006 40.1 Year Channel City of Tempe Fiscal Year 2016/17 Annual Budget Demographics Population (Census) 2015 2010 2005 2000 1995 1990 1985 1980 1970 1960 1950 Interim Census U.S. Census Interim Census U.S. Census Interim Census U.S. Census Interim Census U.S. Census U.S. Census U.S. Census U.S. Census Land Use (2010) (%) 175,826 161,719 165,796 158,625 153,821 142,165 132,942 106,743 63,550 24,897 7,906 Residential 46% Civic/ Educational 4% Commercial/ Industrial 27% Registered voters: Ballots Cast: Voter Turnout: 84,200 77,519 27,208 134,511 30,009 29,327 26,089 23,723 13,660 Tempe Elementary District Tempe Union High School District ASU (Fall 2015) Tempe Campus 11,830 13,866 51,984 Bond Ratings Fitch Standard and Poor's Moody's 34,092 127,627 Population by Race White African American Asian American Indian and Alaska Native Native Hawaiian and Pacific Islander Other Identified by two or more 75,399 19,197 25.46% School Registration Population by Ethnicity Hispanic or Latino Non-Hispanic or Latino Private and Open Space/Recreation/ Water 12% General/Special Election (2016) Population by Sex/Age Male Female Under 18 18 & over 20 - 24 25 - 34 35 - 49 50 - 64 65 & over Mixed Use 11% 117,457 9,551 9,217 4,671 645 13,793 6,385 Building Permits (Calendar Year Data) Number Value ($000) 2015 1,250 607,804 2014 1,137 817,445 2013 1,047 387,428 2012 972 251,026 2011 875 129,738 2010 778 172,684 2009 1,067 173,131 2008 1,249 426,439 2007 1,563 471,370 2006 1,744 545,435 13 AAA AAA Aa1 City of Tempe Fiscal Year 2016/17 Annual Budget Employment Trends Employment 2015 95,449 2014 92,297 2013 89,576 2012 88,687 2011 87,665 Police Unemployment Rate 4.8% 5.5% 6.2% 6.7% 7.9% Major Employers Sworn Personnel Non-Sworn Personnel Total 911 calls answered in less than 10 seconds Crime Index Part I Crime Per 1,000 Capita Fire Medical Rescue 8,818 3,553 3,082 2,537 2,236 2,000 1,958 1,658 1,619 1,520 Sworn Personnel Non-Sworn Personnel Total Fire Stations Average Emergency Response Time (CY 2015) (minutes) Response to Emergency (Basic and Advanced Life Support) Medical Incidents (CY 2015) Total Number of Dispatched Calls (CY 2015) City Sales Tax 1.2% 0.5% 0.1% 1.8% Residential Accounts Serviced Commercial Accounts Serviced Solid Waste Refuse Collected (tons) Solid Waste Recycled Collected (tons) .09399 1.5921 $2.5320 Largest Property Taxpayers 155 28 183 6 5:00 20,021 23,928 Solid Waste Property Tax Rate Primary Secondary Total 90% 8,429 49.0 Employees Arizona State University Wells Fargo State Farm Insurance U.S. Airways Salt River Project ABM Industries JP Morgan Chase Bank National Assoc. Honeywell Tempe Elementary School District 3 City of Tempe General Transit Performing Arts Total 347 150 491 33,001 1,709 118,900 16,025 Water/Wastewater % of Net Secondary Assessed Valuation Arizona Mills Mall LLC Arizona Public Service Company Verizon Wireless Qwest Corporation KBSII Fountainhead LLC Honeywell International Inc. Tempe Campus SPV LLC JDM II Tempe OC LLC JP Morgan Chase Bank NA Pky W Rio Salado LLC/AWHQ LLC Active Accounts Serviced: Water Wastewater Water Treated (billions of gallons) Sanitary Sewers (miles) Water Lines (miles) 1.65% 1.60% 1.58% 0.71% 0.69% 0.55% 0.50% 0.49% 0.43% 0.42% 14 42,492 40,008 15.3 550 831 City of Tempe Fiscal Year 2016/17 Annual Budget Community Comparisons Tempe is part of the greater Phoenix metropolitan area, which is the economic, political, and population center of the state. Popularly referred to as the Valley of the Sun, this area includes a number of adjacent communities with distinct municipal jurisdictions. The following section provides a perspective on the relative populations of the largest cities in the Valley as well as key comparative cost of service data. This information was obtained from city Budget Offices, as well as printed and online budget documents. Population (2015 Decade Census) Phoenix Operating Budget (FY 2016/17) 1,563,025 $ Millions Phoenix 4,617.6 1,358.1 Mesa 471,825 Mesa Chandler 260,828 Scottsdale 704.0 Glendale 240,126 Glendale 616.4 Scottsdale 236,839 Chandler 537.7 Gilbert 247,542 Gilbert 600.7 Tempe 175,826 Tempe 442.5 Peoria 171,237 Peoria 457.3 Property Tax Rate (as of July 1, 2016) Tempe (per $100 assessed Value) $2.53 Incorporated City Limits Sq. Miles Phoenix 515.0 Glendale 2.15 Scottsdale 185.0 Phoenix 2.17 Peoria 170.5 Peoria 1.44 Mesa 139.3 Scottsdale 1.13 Gilbert 72.1 Mesa 1.16 Chandler 63.3 Chandler 1.16 Glendale 58.5 Gilbert 1.15 Tempe 40.1 Sales (Privilege)Tax Rate (as of July 1, 2016) Glendale 2.90% Phoenix 2.30% Tempe 1.80% Peoria 1.80% Mesa 1.75% Scottsdale 1.65% Chandler 1.50% Gilbert 1.50% 15 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Budget Overview Contents Budget Policies .......................................................................................................................................................................... 18 Fund Summary ........................................................................................................................................................................... 22 Departments by Funding Source................................................................................................................................................ 23 Financial Program Summary ...................................................................................................................................................... 24 Financial Program Summary for Revenues/Resources and Expenditures/Expenses ................................................................ 25 Budget Process Flowchart ......................................................................................................................................................... 26 Budget Process Summary.......................................................................................................................................................... 27 Budget Calendar ........................................................................................................................................................................ 29 Components of Total Financial Program .................................................................................................................................... 30 Governmental Funds: Ten-Year Fund Balance Trends ............................................................................................................. 31 Special Revenue Funds: Ten-Year Fund Balance Trends ........................................................................................................ 32 Enterprise Funds: Ten-Year Fund Balance Trends ................................................................................................................... 33 Citywide Overview ...................................................................................................................................................................... 34 Residential Cost of Service ........................................................................................................................................................ 35 Personnel Summary: Ten-Year History ..................................................................................................................................... 36 17 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Policies The budgetary policies specified below provide a general framework of goals and objectives for the operating budget, debt management, financial reserves, financial reporting and the capital budget. Strong policies provide a standard against which current budgetary performance can be measured and proposals for future programs evaluated. Operating Budget Policies Current revenue will be sufficient to support current operating expenditures. In the event that recurring expenditures exceed recurring revenues, non-recurring draw-downs of unassigned General Fund balance is permitted to the extent that they are done in compliance with reserve policy. • Status: FY 2016/17 estimated General Fund operating revenue ($194.6 million) to expenditures ($197.8 million) Ratio .98:1 Financial systems will be maintained to monitor expenditures, revenue and program performance on an ongoing basis. • Status: Financial Services maintains ongoing monitoring systems with quarterly reviews including an automated payment and purchase requisition system Revenue and expenditures will be projected for the next five years and will be updated biannually. • Status: Projections completed in the Comprehensive Financial Plan (October 2015 and February 2016 Update) Debt Management Policies Long-term debt will not be issued to finance current operations. • Status: None issued to finance current operations Debt Service Reserve will maintain a fund balance between 4% and 8% of total outstanding general purpose debt at the end of each fiscal year. • Status: Fiscal Year ending 2015/16: Debt Service Reserve at 10% Capital projects financed through the issuance of bonds will be financed for a period not to exceed the expected useful life of the project. • Status: The following debt issues are planned for FY 2016/17 with debt amortization terms ranging from 10 to 20 years: $24.7 million for police, fire, park improvement, and general governmental projects; $56.7 million for water and wastewater projects and $7.9 million for transportation projects Capital Budget Policies As required by City Charter, a five-year capital improvements program will be developed and updated annually, including anticipated funding sources. • Status: FY 2016/17 Annual CIP budget of $143.6 million adopted representing the first year of a 5-year, $474.1 million CIP program The City will coordinate development of the capital improvements budget with development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. • Status: FY 2016/17 net new operating budget impacts of new capital projects is estimated at $897,585. The estimated net operating budget impacts of new capital projects between FYs 2017/18 and 2020/21 is a maximum of $1,198,503. The City will maintain all its physical assets at a level adequate to protect its capital investment and to minimize future maintenance and replacement costs. • Status: Capital maintenance program approved in Capital Improvements Program budget includes improvements to City parks, upgrades, repairs, or replacement of the City’s aging water infrastructure system, arterial, collector and residential street asset preservation, and continued design and construction of the Highline Canal Path 18 City of Tempe Fiscal Year 2016/17 Annual Budget The City will establish an appropriate mix of bonded debt and pay-as-you-go financing in the funding of capital projects. • Status: Sources of Funds ($ Millions) FY 2016/17 Water / Wastewater Bonds $56.7 General Obligation Bonds 32.6 Other Revenue 14.9 Capital Projects Fund Balances 21.9 Pay-As-You-Go Financing 17.4 Total Sources of Funds $143.5 Financial Reserve Policies The City will continue its healthy financial reserve position. Unassigned fund balance coverage for the General Fund will maintain a range of 20% to 30% of General Fund revenue. • Status: Unassigned Fund Balance FYE 15 Revenue FY 2014/15 Unassigned Fund Balance Coverage $73.9 M $190.0 M 38.9% Estimated Unassigned Fund Balance FYE 16 Revenue FY 2015/16 Unassigned Fund Balance Coverage $77.0 M $198.6 M 38.8% Estimated Unassigned Fund Balance FYE 17 Revenue FY 2016/17 Unassigned Fund Balance Coverage $68.4 M $194.6 M 35.2% 19 City of Tempe Fiscal Year 2016/17 Annual Budget The City will maintain unrestricted fund balance of no less than 25% of current revenue, plus 2% of the gross book value of tangible assets in the Water/Wastewater Fund, and a minimum of 15% of anticipated revenue in the Solid Waste and Golf funds. • Status: Unrestricted Fund Balance FYE 15 Revenue FY 2014/15 $67.3 M $76.6 M 88% 321 $2.3 M $14.3 M 16% 59 ($0.4) M $2.9 M 0% 0 Estimated Unrestricted Fund Balance FYE 16 Revenue FY 2015/16 $70.0 M $80.3 M 87% 318 $1.3 M $15.6 M 83% 30 ($0.5) M $2.7 M 0% 0 Estimated Unrestricted Fund Balance FYE 17 Revenue FY 2016/17 Water/Wastewater $71.0 M $82.4 M 86% 315 Solid Waste ($0.5) M $15.9 M 0% 0 Golf ($0.6) M $2.7 M 0% 0 Water/Wastewater Solid Waste Golf Water/Wastewater Solid Waste Golf Unrestricted Fund Balance Coverage Unrestricted Fund Balance Coverage Unrestricted Fund Balance Coverage Days Coverage Days Coverage Days Coverage Rate increases in the Water/Wastewater Fund assume the continuation of planned rate increases approved as part of a long-term strategy to gradually spend down the fund balance to the new policy level. The Solid Waste Fund increased rates to ensure full recovery of operating costs and maintenance of the unreserved fund balance. The Solid Waste Fund has undergone a thorough review of its operations, and efficiency measures were gained. A rate modification plan was implemented and solid waste rates were increased, raising the median charge by 15.1% -- the first increase since November of 2009. The Golf Fund has transitioned to a new business model involving the payment of a management fee to a private vendor for golf operations. The new business model is forecasted to generate operating surpluses in outer years. Self-insurance reserves shall be maintained at a level which, together with purchased insurance policies, adequately indemnifies the City's assets. • Status: FY 2016/17 $6.8 million in self-insurance reserves which adequately indemnifies the City’s assets Financial Reporting Policies The City's accounting and financial reporting systems will be maintained in conformance with current accepted principles and standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). • Status: GFOA Certificate of Achievement for Excellence in Financial Reporting 20 City of Tempe Fiscal Year 2016/17 Annual Budget Full disclosure will be provided in the general financial statements and bond presentations. • Status: Notes to the financial statements and official bond statement provide full disclosure An annual audit will be performed by an independent public accounting firm with the subsequent issue of an official annual financial statement. • Status: Unqualified independent audit report Property Tax Policy Annual property tax levy increase for existing property shall not exceed the lesser of inflation or 3.3%. • Status: FY 2016/17 levy (1.8%) Financial Stability Several steps were taken to ensure our continued financial stability. These recommendations include the following steps: • Expenditure Control will be directed at slowing growth by means of analyzing and limiting total compensation growth, citywide line item reviews, modified base budget approach, and program sunsetting. • Prepared the semi-annual Long-Range Financial Forecast for all operating funds projecting revenue and expenditures over the next five years; • Developed Financial Policies for long-term financial stability; General Fund policy established minimum and maximum fund reserve levels to be maintained over the course of the five-year financial planning horizon; and debt policy provided a long-term planned strategy to predict revenue stream and stabilize property tax levy; all other fund policies are currently under review; • Provide funding of the annual required contribution for Other Postemployment Benefits (OPEB); • Building on the existing Benchmarking Program, developed a comprehensive citywide performance management system that executes, measures and tracks performance aligned with most important goals; system will assure constructive, two-way communication, continuous improvement and sustained productivity; • Strategic Management Program implemented to align purpose and provide strategic direction, leading to incorporation of recommended corresponding strategies and goals into the budget process; • Continue Financial Policy Implementation and Monitoring. • Limit Midyear Adjustments which circumvent the normal budget process and pose a risk to careful long-range financial planning. • Continue efforts in coalition with the League of Arizona Cities and Towns to help Protect State Shared Revenue from legislative changes at the state level. • Review Benefits Program to explore such options as increasing deductibles, requiring greater participant contributions and/or modifying our benefits programs. Provided City funded Health Reimbursement Accounts (HRA’s) for pre Medicare retirees rather than participating in the City’s self-insured health care plans. 21 City of Tempe Fiscal Year 2016/17 Annual Budget Fund Summary Impact of budget decisions on the City’s financial position The table below gives the estimated Operating and Capital Improvement unassigned/unrestricted fund balances for the 2016/17 fiscal year. Beginning balances approximate $281 million and the ending fund balances are estimated at $241 million. The decreases in fund balances reflect planned drawdowns to address projected budget shortfalls between revenues and expenditures and from the June of 2014 expiration of the temporary tax of 0.2% in the General Fund. General Fund The fund balance in the General Fund is projected to exceed our current policy range of 20% to 30% of General Fund revenue. For FY 2016/17, limited deficit spending and a drawdown of the fund balance are planned with the expiration of the temporary sales tax in June 2014. These planned adjustments are consistent with the long-range financial plan to stabilize the General Fund, however future deficits must continue to be controlled by limiting cost growth. Special Revenue Funds Revenue in the Performing Arts is not sufficient to cover operations, and the fund balance is expected to continue operations and maintenance since a significant amount of the fund’s debt obligations were retired in FY 2015/16. The Transit Fund has been improved over the last few years from a structural deficit to producing an average annual surplus. A change in the funding model, involving the elimination of HURF funds to the Debt Service Fund, allowed HURF to maintain a healthy fund balance for unanticipated future events. Streets-related capital projects are now exclusively funded with bonds and repaid from the debt service fund, while short-life-cycle capital expenditures and operations and maintenance expenditures are more appropriately paid out of the operating budget. Debt Service Accelerated repayment of outstanding debt will result in reducing the fund balance to 10%, slightly above the targeted minimum policy level range of 4% to 8% of outstanding property tax supported debt, and enhance the City’s capacity to continue to issue property tax supported debt within the City’s legal debt limits. This strategy is the result of the property tax levy stabilization policy which provides a predictable revenue stream for paying annual property tax supported debt service payments. Enterprise Funds Within the Enterprise Funds, the Golf Fund is now fully operating under a model involving the payment of a management fee for golf operations and food and beverage services en route to achieving longer term financial sustainability. The Solid Waste Fund underwent a thorough review of its operations to minimize the impact to user rates. A solid waste rate increase took effect in January of 2016. Upon direction by the City Council, water and wastewater rate increases have been kept to a minimum by spending down the fund balance in a measured fashion to an unrestricted fund balance reserve of no less than 25% of current year operating revenue, plus 2% of gross book value of tangible assets. The Water/Wastewater Fund assumes the continuation of planned rate increases approved as part of a long-term strategy. Internal Service Fund To comply with state law, an industrial injury (Workers’ Compensation) trust was created and $2 million has been be transferred to the new trust fund from the General Fund Risk Management Reserve. Additionally, a $2 million contingency is budgeted for unanticipated claims against the City. Capital Improvements Fund Balances Capital Improvements fund balances account for dedicated residual revenue sources associated with completed projects, and newly received revenue sources for use toward specific project purposes. Balances are held in individual capital program funds for use toward the specific project purposes for which the original revenue sources were intended. With City Council approval, underutilized appropriations are reappropriated for alternative or future capital projects coinciding with the purposes of each capital program fund. Currently, the City is gradually increasing general purpose pay-as-you-go balances designated for the Capital Improvements Program, as well as accumulating reserves for pay-as-you-go capital financing as sufficient revenues are generated. Fund General (Unassigned) Special Revenue: HURF/LTAF CDBG/Section 8 Performing Arts Transit Governmental Grants Restricted, Donations & Court Peterson House Debt Service Special Assessment Enterprise: Golf Solid Waste Water Utilities Internal Service (Risk) Estimated Fund Balance 06/30/2016 $77,000,000 Revenue $194,619,841 Total Financial Resources $271,619,841 Expenditures $197,777,306 8,691,223 (1,386,729) (509,087) 37,196,636 131,013 4,458,505 828 19,231,567 112,998 11,176,602 14,650,888 9,105,457 60,513,753 18,156,247 4,055,178 9,280 29,814,018 2,209,650 19,867,825 13,264,159 8,596,370 97,710,389 18,287,260 8,513,683 10,108 49,045,585 2,322,648 10,648,475 14,891,888 7,444,010 54,867,955 18,484,171 3,935,078 9,280 25,245,501 2,209,650 (504,996) 1,254,778 61,009,567 2,000,000 2,662,026 15,872,148 82,412,650 2,157,030 17,126,926 143,422,217 2,000,000 2,633,148 17,782,589 84,539,493 2,000,000 Adjusted Financial Resources $73,842,535 Interfund Transfer In (Out) $140,850 $(5,565,942) 9,219,350 (1,627,729) 1,152,360 42,842,434 (196,911) 4,578,605 828 23,800,084 112,998 1,300,000 190,000 (2,323,941) 6,912,506 (11,418,100) (476,118) (655,663) 58,882,724 74,000 200,000 6,344,921 (182,450) (19,171) (10,174,309) (1,058,014) (4,780,630) (120,000) TOTAL OPERATING $208,686,303 $445,257,738 $653,944,041 Capital Improvements 72,565,555 103,665,644 176,231,199 $281,251,858 $548,923,382 $830,175,240 $586,044,289 $244,130,951 $32,596,707 $(35,642,557) $281,251,858 $548,923,382 $830,175,240 $586,044,289 $244,130,951 $35,642,657 $(35,642,557) SUBTOTAL INTERNAL FUNDS Blended Component Unit: Community Facilities District GRAND TOTAL $442,468,544 $211,475,497 $15,162,277 $(35,642,557) 143,575,745 32,655,454 17,434,430 Estimated Fund Balance 06/30/2017 $68,417,443 8,195,409 (1,437,729) 94,346 38,061,804 (196,911) 4,458,605 828 19,294,490 112,998 (584,568) (474,834) 55,053,336 $190,995,217 50,089,884 $241,085,101 3,045,950 22 $241,085,101 City of Tempe Fiscal Year 2016/17 Annual Budget Departments by Funding Source Department Fund General Mayor and Council  City Manager  City Attorney  City Clerk  City Court  Community Development  Community Services  Fire Water/ Wastewater Solid Waste Golf Performing Arts HURF Transit  Governmental Restricted Revenue and Governmental Court Police-RICO Donations Grants Enhancement and Grants  CDBG/ Section 8 Housing Trust             Human Services    Internal Audit Office  Internal Services  Municipal Budget Office  Police  Public Works  Strategic Management and Development Office                23 City of Tempe Fiscal Year 2016/17 Annual Budget Financial Program Summary The following table summarizes the revenues/funding sources and expenditures for the City's Financial Program. FY 2016/17 General Governmental Special Revenue Enterprise Internal Service Capital Budget Blended Component Unit Total Financial Program Revenues Local Taxes, Licenses & Permits 149,411,965 149,411,965 Intergovernmental 46,113,348 46,113,348 Charges for Service 11,858,984 11,858,984 Fines and Forfeitures 8,404,268 8,404,268 10,854,944 10,854,944 Other Transit 60,513,753 60,513,753 Highway User Revenue 11,176,602 11,176,602 CDBG / Section 8 Housing 14,650,888 14,650,888 Performing Arts 9,105,457 9,105,457 Water / Wastewater 82,412,650 82,412,650 Solid Waste 15,872,148 15,872,148 2,662,026 Golf Governmental Grants 2,662,026 12,122,895 12,122,895 Restricted Revenue 2,533,428 2,533,428 Police - RICO and Grants 6,033,352 6,033,352 Court Enhancement 1,521,750 1,521,750 9,280 Petersen House 9,280 Water / Wastewater Bonds 56,742,145 56,742,145 Tax Supported G.O Bonds 32,603,995 32,603,995 Outside Revenue 14,892,504 Total Revenues Transfers In Transfers Out Fund Balance Applied Total Funding Sources $226,643,509 $117,667,405 $100,946,824 7,053,356 1,490,000 6,618,921 (16,984,042) (8,282,685) (10,375,930) $0 14,892,504 $104,238,644 $0 17,434,430 3,045,950 $549,496,382 35,642,657 -35,642,657 8,519,634 (593,863) 7,765,415 2,000,000 21,902,671 (3,045,950) 36,547,907 $225,232,457 $110,280,857 $104,955,230 $2,000,000 $143,575,745 $0 $586,044,289 Expenditures 114,221,728 6,359,134 120,580,862 Public Safety 49,722,466 16,237,407 65,959,873 General Governmental Services 19,515,248 18,738,242 38,253,490 Community Services 27,455,151 Debt Service 14,317,864 27,455,151 14,317,864 Development Services 54,867,955 23,552,883 78,420,838 Transit 10,648,475 15,462,262 26,110,737 Highway User / Transportation Performing Arts 7,444,010 7,444,010 10,694,710 10,694,710 4,197,178 4,197,178 12,122,895 12,122,895 Governmental Grants/Donations 2,533,428 2,533,428 Police - RICO and Grants 6,361,276 6,361,276 Court Enhancement 1,401,650 1,401,650 Section 8 Housing CDBG 9,280 Petersen House Endowment 9,280 Water / Wastewater 84,539,493 Solid Waste 17,782,589 Golf 144,399,396 17,782,589 2,633,148 Internal Service Total Expenditures 59,859,903 3,365,914 5,999,062 2,000,000 $225,232,457 $110,280,857 $104,955,230 24 $2,000,000 2,000,000 $143,575,745 $0 $586,044,289 City of Tempe Fiscal Year 2016/17 Annual Budget Financial Program Summary for Revenues/Resources and Expenditures/Expenses Total budgeted revenue in the FY 2016/17 Financial Program is approximately 586 million, reflecting an overall increase of budgeted revenue compared to the FY 2015/16 revised revenue budget. Except for the Debt Service Fund, revenue receipts for all funds are anticipated to grow in FY 2016/17. The total financial program will be balanced through transfers in/out and planned drawdowns of fund balance. These adjustments are not shown below. Budgeted expenditures for FY 2016/17 total $586.0 million, representing a $21.5 million decrease from total budgeted expenditures in FY 2015/16. In large part, total budgeted decreased expenditures are due to a sizable reduction in the Capital Improvements Program. This decrease is due to the completion of the Tempe Town Lake downstream dam construction. FY 2014/15 Actual FY 2015/16 Budget % Change FY 2016/17 Budget % Change $189,886,666 $185,694,474 (2.2%) $198,999,572 7.2% $194,619,814 (2.2%) Special Revenue Funds 99,086,174 114,553,569 15.6% 107,769,222 (5.9%) 117,667,405 9.2% Enterprise Funds 87,739,939 98,244,395 12.0% 98,529,887 0.3% 100,946,824 2.5% Debt Service Fund 37,880,126 28,972,246 (23.5%) 28,972,246 0.0% 32,023,668 10.5% Capital Projects Fund 63,954,859 126,117,084 97.2% 42,550,099 (66.3%) 104,238,644 145.0% $478,547,764 $553,581,768 15.7% $476,821,026 (13.9%) $549,496,382 15.2% FY 2014/15 Actual FY 2015/16 Budget % Change FY 2015/16 Revised FY 2016/17 Budget % Change $176,647,666 $187,647,884 6.2% $181,857,769 (3.1%) $197,777,306 8.8% Special Revenue Funds 86,061,822 113,748,860 32.2% 98,142,530 (13.1%) 110,280,857 12.4% Enterprise Funds 88,787,358 112,244,213 26.4% 105,263,828 (6.2%) 104,955,230 (0.3%) Debt Service Fund 45,587,204 29,057,155 (36.3%) 29,057,155 0.0% 27,455,151 (5.5%) Capital Projects Fund 66,619,932 162,829,772 144.4% 68,498,036 (57.9%) 143,575,745 109.6% Internal Service Fund 7,825 2,000,000 254.6% 0 (100.0%) 2,000,000 0.0% $463,711,807 $607,527,884 31.0% $482,819,318 (20.5%) $586,044,289 21.4% Revenues/Resources General Fund Total Expenditures/Uses General Fund Total % Change 25 FY 2015/16 Revised % Change City of Tempe Fiscal Year 2016/17 Annual Budget Budget Process Flowchart The following flowchart depicts the City of Tempe’s Annual Budget process and timeline. Review Operating Requests Inform Stakeholders Obtain Input Advise Stakeholders of Outcome Solicit Feedback Submit Department Operating Requests Develop Annual Departmental Budgets Operating Budget Guidelines Work Study Session Prepare Long-range Forecast Models Adopt Tentative Operating Budget Identify Strategic Issues Public Hearing Adopt Final Budgets Operating Budget Guidelines Public Hearing, Levy Property Tax Adopt Tentative CIP Budget Prepare Debt Management Plan CIP Budget Guidelines Work Study Session Develop Annual Departmental CIP Budgets Submit CIP Requests Review CIP Requests … October November December Policy/Strategy Phase January February March April May June ... Review/Development Phase Financial Capacity Phase Budget Outreach Phase II Budget Outreach Phase I Needs Assessment Phase 26 Adoption/Implementation Phase City of Tempe Fiscal Year 2016/17 Annual Budget Budget Process Summary Budget Process Overview Budget preparation allows departments the opportunity to reassess goals and objectives and the means for accomplishing them. Even though the budget is heard by the Mayor and Council in the spring and adopted by June 30, its preparation begins at least six months prior with projections of City reserves, revenue, expenditure limit requirements, and financial capacity. It is with this "groundwork" that departmental expenditure requests are made and subsequently reviewed. • Policy/Strategy Phase The Council's goals and directives set the tone for the development of the budget. In fact, shortly after the budget is adopted, the Council meets to identify strategic priorities, issues, and projects impacting the next fiscal year’s budget. The Council identifies key strategic issues that will provide the direction and framework for the budget. It is within this general framework that departmental supplemental funding requests for additional funding are formulated. Aside from the Council's own objectives, the departments identify and discuss their own policy issues with the City Manager. • Financial Capacity Phase Forecasting is an integral part of our decision-making process. Both long-range and short-range projections are prepared. The City's Comprehensive Financial Plan is updated annually to assess our current financial condition and future financial capacity, given our long-range plans and objectives. A five-year financial forecast is prepared for each major fund, projecting both expenditures and revenue. As a part of this phase, alternative scenarios are examined for their fiscal impact on each respective fund. Concurrent with the Comprehensive Financial Plan is the update of the Debt Management Plan, which provides a twentyyear view of the City’s debt capacity. This planning process gauges the capacity to incur debt in the upcoming Capital Improvements Program given the City’s Financial Policy guidelines. • Budget Outreach Phase Presentations by the Municipal Budget Office staff at "budget kickoff" meetings include a discussion of citywide goals and objectives, budgeting guidelines for the operating and capital budgets, timelines, an overview of fiscal constraints, and resources available for allocation. The Budget Manual distributed at these meetings is designed to assist the departments in preparing all budget requests and forms. • Needs Assessment Phase The departments have an opportunity to assess current conditions, programs, and needs. Examination of current departmental programs or positions for possible trade-offs, reduction, or elimination is strongly suggested. During this phase, departments are encouraged to thoroughly review all programs and services, assessing their value and priority to the residents of Tempe. Additionally, departments reassess service level standards and workload indicators. They then attempt to provide the "best fit" of resource allocation with service and workload estimates. From this process, they prepare preliminary departmental budgets. • Review/Development Phase Within the framework of the City's financial capacity, Council and City Manager priorities and departmental needs assessments, budget requests are reviewed and a preliminary Citywide operating budget takes shape. The departments initially prepare and submit base budget worksheets reflecting allocation targets. The amount of the allocation is based on the department’s prior year budget. Supplemental requests are evaluated and the budget is presented at various levels: (1) base budget level, and (2) recommended level providing monies to implement new programs or expand existing City programs. • Adoption/Implementation Phase Prior to May 1, the City Manager submits to the Council a proposed operating budget for the fiscal year commencing the following July 1. The operating budget includes proposed expenditures and the means of financing them. The property tax levy must be adopted by the third Monday in August. State law requires cities and towns with property taxes to adopt their tax rates annually. Management control of the budget is maintained by conducting monthly budget performance reviews throughout the fiscal year. They are aimed at examining expenditure patterns, and recommending corrective action to be taken during the year. Additionally, records are maintained to evaluate ongoing programs and services. 27 City of Tempe Fiscal Year 2016/17 Annual Budget • Budget Roles and Responsibilities Every employee plays a role in budgeting, be it formulation, preparation, implementation, administration, or evaluation. Ultimately, of course, the department head, through the City Manager, is accountable to the City Council for the performance of departmental personnel in meeting specific objectives within resource allocation limits. Actual budget preparation responsibility can be identified more specifically: 1. The program cost center manager is responsible for (a) preparing cost estimates for the remainder of the current fiscal year; (b) projecting base budget requirements for the next year; and (c) developing other requests that change or revise the program so that it will be more effective, efficient, productive and economical. 2. The department director and the division administrator are responsible for reviewing, modifying and assembling their cost center data into a departmental request package. Department heads should critically evaluate departmental objectives and prioritize requests. The preparation of budget requests, goals and objectives should coincide with the strategic issues set forth by the Council. 3. Internal Service Areas (Fleet and Information Technology) will contact each department to coordinate the initial needs assessment, cost estimates, and recommendations. Replacement equipment (i.e., vehicles, hardware/software and communication equipment) will be submitted to the Budget Office by the Internal Service areas. Any new equipment required by the departments should reflect the cost estimates and recommendations from the Internal Service areas and be submitted by the departments to the Budget Office. Final review and recommendations for hardware/software and communication equipment will be the result of evaluating priorities within the departmental budget team process. 4. The Budget Director and Analysts within the Municipal Budget Office are responsible for (a) preparing short and longrange revenue and expenditure forecasts, (b) assisting departments as requested in the preparation of supplemental requests, (c) analyzing supplemental requests and presenting that analysis to the Budget Team (Department Directors), and (d) reviewing the linkage between budget requests and the City’s strategic issues. 5. The Budget Team is responsible for reviewing departmental operating requests within the context of a set of evaluation criteria and preparing a recommended budget for review by the City Manager. 6. The Capital Improvements Program Executive Committee reviews program scopes, cost estimates and funding sources of CIP requests and prepares a recommended CIP budget for review by the City Manager. 7. The City Council is responsible for the review of the City Manager's tentative budget and approval of a final budget. 8. Transfer of Appropriations; at any time during the fiscal year, the City Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, office, or agency (Section 5.08, City of Tempe Charter). 9. Midyear Program/Personnel Adjustment Request; should the need arise for additional personnel or program enhancements during the fiscal year to meet some unforeseen need, a midyear program/personnel request is submitted to the Budget Office for a needs assessment and fiscal impact review. If, after evaluation, the request is approved and involves either additional personnel or the abolition of a position(s), the request is forwarded to either the relevant Council Committee or full Council with recommended action. 10. Budget Transfers; the department should process a budget transfer request form anytime a shortfall is anticipated in a departmental subtotal budget. Budget transfers are not necessary to address a shortfall within summary account groups as long as sufficient monies are available in the subtotal departmental budget. The subtotal budget includes salaries and wages, fringe benefits, materials and supplies, fees and services, travel and other expenses, contributions, and capital outlay, and excludes internal services. Only as a last resort are contingency monies used to fund a shortfall. Alternative courses of action should be sought before contingency monies will be considered. Purchase orders and requisitions will be held until the budget shortfall is addressed. 11. Permission to Exceed Budget; in the event of an emergency, the Council may seek permission from the State Board of Tax Appeals (previously State Tax Commission) to exceed the adopted budget (Section 5.09, City of Tempe Charter). 28 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Calendar The following calendar lists deadlines and events leading up to the adoption of the FY 2016/17 budget. Text in blue indicates CIP related items; black text indicates Operating Budget items. 2015 November 4 CIP Forum October 28 - December 4 Departments/Municipal Budget Office Departments work with Engineering, Facilities and Custodial, Fleet, Community Development and Information Technology to complete CIP project request forms Municipal Budget Office reviews CIP sources of funds December 14 - January 15 Departments/Municipal Budget Office Representatives meet to review project submissions December 17 Municipal Budget Office/Departments Budget kick-off meeting with departments 2016 January 15 Departments Revenue and Exclusion Account forms completed and submitted via SharePoint February 1 Departments Base operating budget worksheets and base budget forms, supplemental request forms, and grants, wages/holiday/overtime forms completed and submitted via SharePoint February 18 Municipal Budget Office Present updated Long-Range Financial Forecast to City Council (Work Study Session) City Manager’s Office, Municipal Budget Office and departments present all CIP requests to City Council (Work Study Session) February 19 Municipal Budget Office Distribute initial prioritization of G.O. bond funded projects to departments for review and revision February 24 Municipal Budget Office Public Forum at Tempe History Museum Community Room February - March Municipal Budget Office/Departments Complete operating budget; meet with Departments to review base budgets, supplemental requests and other budget forms, as necessary City Manager/Departments/Municipal Budget Office Conduct meetings and develop recommendations; evaluate requests/proposals based on strategic priorities; finalize recommendations; begin preliminary work on City Manager’s recommended budget (Budget Review Session Book) March 3 City Manager’s Office, Budget Office and departments finalize prioritization of G.O. bond funded projects, and total recommended 5-year CIP March 17 Review recommended 5-year CIP, and obtain Council input on G.O. bond funded project prioritization Per City Charter (Tempe City Charter, Section 5.06, Capital Program), recommended 5-year CIP must be submitted to council no later than three (3) months prior to the close of the fiscal year. (Work Study Session) March 29 City Council, City Manager’s Office, Municipal Budget Office, and departments conduct CIP follow-up discussion (Work Study Session) April 5, 6 Municipal Budget Office Conduct two Employee Budget Forums April 21 City Council Budget Review Session (Work Study Session) May 5 City Council Budget Review Session Follow-up Week of May 9 Budget Office and City Clerk Per City Charter (Tempe City Charter, Section 5.07a and b), publish summary of capital program in newspaper, and notice stating availability of copies for inspection by public, and the time and place, not less than fourteen (14) days nor more than thirty (30) days after such publication, for public hearing May 26 City Council Adopt Tentative Operating Budget and Truth in Taxation at Public Hearing during Special Meeting June 9 City Council Adopt Final CIP Budget (Public Hearing) and Final Operating Budget (Second and Final Hearing); property tax ordinance introduced (First Public Hearing) all during Special Meeting June 23 City Council Adopt property tax ordinance (Second and Final Hearing) at Public Hearing during Special Meeting 29 City of Tempe Fiscal Year 2016/17 Annual Budget Components of Total Financial Program FY 2016/17 Total Financial Program $586,044,289 Operating Budget $442,468,544 Capital Budget $143,575,745 General Governmental Special Revenue Enterprise Internal Service General Purpose Enterprise Transportation Special Purpose $225,232,457 $110,280,857 $104,955,230 $2,000,000 $41,334,783 $63,225,817 $15,462,262 $23,552,883 Public Safety $114,221,728 Transit $54,867,955 Water/ Wastewater $84,539,493 Risk $2,000,000 Park Improvements $18,738,242 Water $45,885,156 Streets $12,022,693 Transit $23,552,883 Debt Service $27,455,151 Governmental Grants, Restricted Revenue $14,656,323 Solid Waste $17,782,589 General Governmental $15,357,008 Wastewater $13,974,747 Signals $3,439,569 General Services $22,267,315 Section 8 Housing $10,694,710 Golf $2,633,148 Fire Medical Rescue $4,789,013 Golf $3,365,914 Community Services $19,515,248 Highway User Revenue $10,648,475 Police $1,570,121 Performing Arts Tax $7,444,010 Storm Drains $880,399 Development Services $14,317,864 Police – RICO and Grants $6,361,276 CDBG $4,197,178 Court Enhancement $1,401,650 Peterson House Endowment $9,280 30 + City of Tempe Fiscal Year 2016/17 Annual Budget Governmental Funds: Ten-Year Fund Balance Trends General Fund Unassigned Fund Balance Millions $90.0 $80.0 $70.0 $60.0 $50.0 $40.0 43.3 $30.0 $20.0 $10.0 $0.0 2007 73.9 77.0 2015 2016 Est 63.9 54.0 44.6 50.9 52.7 2012 2013 41.9 29.0 2008 2009 2010 2011 2014 Over the ten-year period, unassigned fund balances in the General Fund have been maintained within the policy guideline of 20-30% of revenue (except FY 2009/10 when at 19%). At FYE 2014, the General Fund unassigned fund balance of $63.9 was above the 20-30% policy threshold, and is estimated to exceed the policy range through 2016. Fiscal Year Ending June 30 Debt Service Fund Restricted Fund Balance Millions $60.0 $50.0 $40.0 38.1 $30.0 31.8 $20.0 $10.0 34.7 35.4 38.3 35.5 23.9 23.6 17.6 19.2 $0.0 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Ending June 30 31 2015 2016 Est The Debt Service fund balance grew due to increased property tax collections from increased property values. There is a two-year lag between property valuations for tax purposes and collections. The impact of the real estate recession has been recorded. A newer property tax levy stabilization policy provides a predictable revenue stream. Accelerated repayment of outstanding debt will result in spending down the fund balance to between 4% and 8% of outstanding property taxsupported debt. City of Tempe Fiscal Year 2016/17 Annual Budget Special Revenue Funds: Ten-Year Fund Balance Trends Performing Arts Fund Committed Fund Balance Millions $20.0 $15.0 14.9 $10.0 9.6 8.3 $5.0 5.9 4.3 3.0 2011 2012 $0.0 2007 2008 2009 2010 1.5 2013 0.7 0.1 (0.5) 2014 2015 2016 Est ($5.0) Since the fund’s inception in FY 2001/02, the fund balance steadily grew through FY 2005/06. Beginning in FY 2006/07, the fund has been tapped to cover differences between revenues and expenditures. Use of fund balance is expected to continue operations and maintenance until a significant amount of the fund’s debt obligations were retired in FY 2015/16. Fiscal Year Ending June 30 Highway User Revenue Restricted Fund Balance Millions $20.0 $15.0 $10.0 11.3 12.8 9.3 8.2 $5.0 5.9 8.1 7.3 2014 2015 6.7 8.7 4.7 $0.0 2007 2008 2009 2010 2011 2012 2013 2016 Est Planned drawdowns used to fund street infrastructure projects have contributed to the inconsistent trend in fund balances. The primary revenue source for these funds, state shared revenue, declined sharply in FY 2010/11, leading to a rapid decline in fund balance. As a result, phased-in debt service reductions began in FY 2011/12, leading to a complete elimination of debt payments by FY 2013/14, while en route to a new and more appropriate funding model of capital and operating expenditures. Going forward, HURF tax collections will provide additional cash-funding for street projects. Fiscal Year Ending June 30 Transit Fund Restricted Fund Balance Millions $100.0 $80.0 86.4 73.0 72.2 $60.0 54.2 $40.0 38.2 $20.0 33.2 27.6 31.1 2013 2014 37.8 37.2 2015 2016 Est $0.0 2007 2008 2009 2010 2011 2012 Fiscal Year Ending June 30 32 The Transit Fund balance was built in preparation for the construction and operation of the light rail transit system. Near-term drawdowns of fund balance have been partially offset by federal reimbursements for light rail construction costs. The drastic decrease in the FY 2012/13 fund balance reflects early repayment of transit debt service. City of Tempe Fiscal Year 2016/17 Annual Budget Enterprise Funds: Ten-Year Fund Balance Trends Water/Wastewater Fund Unrestricted Net Assets Millions $80.0 $70.0 $60.0 $50.0 55.6 $40.0 $30.0 $20.0 $10.0 $0.0 2007 67.3 70.0 2014 2015 2016 Est 54.0 50.6 46.8 42.9 34.4 2008 65.2 2009 2010 39.7 2011 2012 2013 Historically, in FY 2005/06, the City began drawing down net assets to finance capital improvements. The continuation of planned rate increases approved as part of a long-term strategy gradually spends down the fund balance to a new policy level. The targeted balance is an unrestricted fund balance reserve of no less than 25% of current year operating revenue, plus 2% of the gross book value of tangible assets. Fiscal Year Ending June 30 Through November of 2009, fee increases were implemented to build the fund balance to meet the financial guideline of a minimum of 15% of anticipated revenue. Solid Waste Fund Unrestricted Net Assets Millions $8.0 $7.0 $6.0 $5.0 2.2 $4.0 $3.0 $2.0 $1.0 $0.0 2007 6.8 7.1 7.4 5.6 5.6 4.6 3.0 2.3 1.3 2008 2009 2010 2011 2012 2013 2014 2015 More recently, the Solid Waste Fund has undergone a thorough review of its operations, and efficiencies were gained. A rate modification plan was implemented and solid waste rates were increased, raising the median charge by 15.1% -- the first increase since November of 2009. 2016 Est Fiscal Year Ending June 30 Golf Fund Unrestricted Net Assets Millions $300 $250 264.0 $200 217.0 $150 $100 $50 $0 ($50) 2007 2008 0.4 (0.1) (0.3) (0.5) 2009 2010 2011 2012 (0.7) (0.7) 2013 2014 Fiscal Year Ending June 30 33 (0.4) (0.5) 2015 2016 Est Expense growth has outpaced revenue growth, leading to the decline in reserves. As a result of this ongoing trend, the fund had been posting negative retained earnings as of FYE 2010. A new business model involving the payment of a management fee by a private vendor for golf operations is expected to achieve financial sustainability. City of Tempe Fiscal Year 2016/17 Annual Budget Citywide Overview Total Operating Budget and Debt Service FY 2014/15 Budget Data Actual Operating Budget Cost Per Capita Budget Cost Per Capita FY 2015/16 FY 2016/17 Revised Budget $397,091,875 $444,698,112 $414,321,282 $442,468,544 $2,342 $2,585 $2,409 $2,517 10.2% (7.7%) 11.7% $41,692,385 $26,667,922 $26,667,922 $25,245,501 $246 $155 $155 $144 (37.0%) (9.9%) (21.9%) % Change (cost per capita) Property Tax-Supported Debt Service FY 2015/16 % Change (cost per capita) Total Operating Revenue by Source Source General Fund FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Actual Budget Revised Budget $189,886,666 $185,694,474 $198,999,572 $194,619,841 Debt Service Fund 37,880,126 28,972,246 28,972,246 32,023,668 Transportation/Transit Funds 71,639,562 69,996,088 69,528,892 71,690,355 CDBG/Section 8 Funds 9,678,705 16,320,587 16,403,101 14,650,888 Governmental Grants/Donations 9,398,885 19,927,901 13,188,749 22,220,705 Performing Arts Fund 8,369,022 8,308,993 8,648,480 9,105,457 Solid Waste Fund 14,329,939 14,224,575 15,616,041 15,872,148 Water/Wastewater Fund 70,606,133 81,110,882 80,256,897 82,412,650 2,803,867 2,908,938 2,656,949 2,662,026 $414,592,905 $427,464,684 $434,270,927 $445,257,738 Golf Fund Total Staffing Summaries Citywide: Full-Time Authorized Positions Source Total Personnel FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Actual Budget Revised Budget 1,569 1,589 1,589 1,615.75 9.3 9.2 9.2 9.2 (0.2%) 0.0% 0.0% Employees/1,000 Population % Change (Employees/1,000 Population) 34 City of Tempe Fiscal Year 2016/17 Annual Budget Residential Cost of Service The City maintains three utility services for water, wastewater, and solid waste. Utility rates are reviewed annually to determine future rate changes. In January of 2016, the water rate structure was modified resulting in water rate increases for higher usage tiers, while decreasing for lower usage tiers. This change resulted in a 3.5% decrease for median water charges. Wastewater rate increases raised the median charge by 2.6%. Solid waste rates were increased in January of 2016, raising the median charge by 15.1%. Local Taxes Sales Tax The current sales tax rate is 1.8%. Prior to July 2014, residents had voted in favor of supporting a temporary four year increase in the sales tax rate, taking it from 1.8% to 2.0%. The additional two tenths of a percent increase was not applied to food for home consumption and construction contracting, and expired June 30, 2014. Currently, of the 1.8% sales tax rate, 1.2% is dedicated to the General Fund, 0.5% is dedicated to the Transit Fund, and 0.1% is devoted to the Visual and Performing Arts. Property Tax The property tax rate for FY 2016/17 will increase to $2.5320/$100 assessed valuation. The primary tax rate is $0.9399 and the secondary tax rate is $1.5921. The primary levy is used to pay for General Fund services such as police, fire, parks, and libraries, while the secondary tax levy is restricted to repay debt on general obligation bonds. Effective FY 2015/16, Proposition 117, a voter approved initiative, limited the increase of the Limited Property Value (LPV) to 5% per year which is the sole value used to levy both primary and secondary property taxes. Utility Charges for Services Water/Wastewater The structure of water rates changed in January 2016. While rates were increased for higher usage tiers, they were decreased for lower usage tiers, resulting in a 3.5% decrease for median water charges. Wastewater rate increases raised the median charge by 2.6% Water and wastewater rates are reviewed annually to attain full cost recovery, as customer charges are based on operating and maintenance costs and financing of capital programs. Services provided include water conservation, water quality, transmission and collection, wastewater reclamation, environmental services, customer services and irrigation. Solid Waste Solid waste rates were last increased in January of 2016. The rate increases raised the median charge by 15.1% as solid waste rates had not been increased since 2009. Solid waste rates are annually reviewed to fully recover all operating, maintenance and debt service costs to provide residential, commercial, recycling and roll-off solid waste services. Efficiencies were gained by modifying the Uncontained/Bulk Program to reduce the collection frequency and renegotiating the landfill fee contract. Local Taxes Average Utility Charges for Services (monthly) Fiscal Year Sales Tax Property Tax Water Wastewater Solid Waste 2016/17 1.8% $2.53 $29.02 $21.34 $23.00 35 City of Tempe Fiscal Year 2016/17 Annual Budget Personnel Summary: Ten-Year History The number of full-time employees for FY 2016/17, excluding part-time and temporary employees, totals 1,616. Total employees per 1,000 population for FY 2016/17 is estimated at 9.19, a 0.54% decrease from the previous fiscal year. 12 2,000 1,800 10 1,600 1,400 8 1,200 The total number of full-time employees has decreased from 1,831 in 2008 to 1,616 in 2017 for an 11.7% decrease. During that same period, the number of employees per 1,000 population decreased by 20.0%. 1,000 800 6 4 600 400 2 200 0 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Full-Time Employees Per 1,000 Population Fiscal Year End Budgeted Full-Time Employees Employees Per 1,000 Population 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 1,831 1,851 1,811 1,602 1,583 1,580 1,573 1,569 1,589 1,616 11.49 11.59 11.30 9.91 9.74 9.60 9.52 9.26 9.24 9.19 36 City of Tempe Fiscal Year 2016/17 Annual Budget Comprehensive Financial Plan Contents Comprehensive Financial Plan Overview ................................................................................................................................... 38 Forecast Methodology ................................................................................................................................................................ 39 Major Revenue Assumptions ..................................................................................................................................................... 40 Major Expenditure Assumptions ................................................................................................................................................. 42 General Fund Forecast Discussion ........................................................................................................................................ 44 Special Revenue Funds ............................................................................................................................................................. 46 Transit Fund Forecast Discussion .......................................................................................................................................... 46 Performing Arts Fund Forecast Discussion ............................................................................................................................ 48 Transportation Fund Forecast Discussion .............................................................................................................................. 50 Enterprise Funds ........................................................................................................................................................................ 52 Water/Wastewater Fund Forecast Discussion ........................................................................................................................ 52 Solid Waste Fund Forecast Discussion .................................................................................................................................. 54 Golf Fund Forecast Discussion............................................................................................................................................... 56 37 City of Tempe Fiscal Year 2016/17 Annual Budget Comprehensive Financial Plan Overview Introduction The Comprehensive Financial Plan, first published in March 1991, is a vital component of Tempe’s financial management strategy. Its purpose is to provide a five-year perspective on the financial condition of the City’s major appropriated funds. It provides a long-range context for the City Council to use in making budgetary decisions for the upcoming fiscal year. Financial forecast models are utilized to examine the City's appropriated operating funds and their underlying revenue and expenditure structures for the period of FY 2016/17 through FY 2019/20. These forecast models are presented along with trends, forecasts, and fund balances for each of the funds. It should be noted that the forecast models presented herein were presented to the City Council in February 2016 and provided five-year perspectives that were representative of the City’s projected financial position at that time, based on policies in place at that time. The FY 2016/17 operating budget was formulated using this forecast as a starting point. The Comprehensive Financial Plan covers all major operating funds, including: Governmental Funds ⋅ ⋅ ⋅ ⋅ General Fund Transit Fund Transportation Fund Performing Arts Fund Enterprise Funds ⋅ Water/Wastewater Fund ⋅ Solid Waste Fund ⋅ Golf Fund The City’s finances are mostly recovered from the deepest economic downturn since the Great Depression. However, the City must chart its course carefully to successfully navigate major changes in sales tax administration, licensing, audit and taxable activities. The forecast does not anticipate any negative impact on revenues due to the State Department of Revenue assuming complete control of Tempe’s sales tax in 2017, however there are concerns about the State maintaining Tempe’s current levels of audit assessments and revenue collections, as well as potentially eliminating residential rental taxes. In terms of specific funds as of February 2016, the General Fund was projected to experience a deficit of $3.4 million in FY 2016/17 as part of an ongoing, measured spend-down of fund balance through FY 2019/20. This would enable the City to maintain current service levels while maintaining an unassigned fund balance of at least 20% of annual revenue. An anticipated reduction in Tempe’s incredibly strong recent development activity is not expected to overshadow continued growth in other segments of the local economy. Increases in other local taxes should provide a stable local tax revenue stream in FY 2016/17, with moderate growth projected in the subsequent years of the forecast. The Transit Fund has stabilized since the dip in sales tax revenue during the downturn in the economy. For FY 2015/16, transit tax collection improved by nearly $1.4 million. The fund is relatively stable with a healthy fund balance. The forecast includes estimated operating costs for the proposed streetcar project and the expansion of Orbit bus services father south in the City. The model includes funding a portion of the construction of the streetcar project, and offsetting revenue anticipated from the formation of a special assessment district. The Performing Arts Fund has a small annual projected operating surplus through the forecast period. The annual surplus for FY 2016/17 is estimated at $1.9 million, improving to a $2.7 million surplus by FY 2019/20 due to a partial debt expiration that will result in a $3.4 million reduction to debt service costs. After instituting a new model of paying for CIP project costs with cash, instead of depositing HURF proceeds into the Debt Service Fund and issuing bonds, the Transportation Fund is no longer showing deficits every year through the end of the forecast. The surplus for this fund was estimated at $462 thousand in FY 2016/17 and it is projected to remain fairly steady with a surplus of $534 thousand by FY 2019/20. The Water/Wastewater Fund was projected to experience operating deficits through the forecast period as a planned utilization of fund balance to finance capital projects through increased use of short-term debt and cash funding. Also assuming continued rate adjustments per the most recent rate study, a $5.4 million deficit is projected by the last year of the forecast. The Solid Waste Fund was projected to experience a $557 thousand deficit in FY 2016/17, turning into a $322 thousand surplus by FY 2019/20 with continued rate adjustments recommended in the most recent rate analysis study. The Golf Fund has been experiencing an operating deficit for years. Beginning in FY 2012/13, a new management structure was implemented which gives the city greater control over the revenue structure of the fund. Given the positive effect of this change on revenue growth the forecast calls for future operating surpluses. 38 City of Tempe Fiscal Year 2016/17 Annual Budget Forecast Methodology Forecasting used in this report refers to the estimating of the future values of revenue and expenditures. It provides an estimate of how much revenue will be available, and the resources required to sustain current service levels and programs over the forecast period, along with an understanding of how the total financial program will be affected by the demographic and economic factors driving these forecasts. The value of forecasting lies in estimating whether or not, given assumptions about local financial policies and economic trends, the City will have sufficient resources to meet the requirements of ongoing, planned, or mandated programs. Forecast models also provide a planning tool for capital projects and/or determining whether or not bonded indebtedness will be required for capital funding. In short, forecasting provides an estimate of the financial flexibility of the City, as well as insight into tax, revenue, and service options the Council must address. Our forecasting methodology reflects a combination of internal analysis and locally generated consensus forecasts covering such factors as population growth, retail sales, and inflation. Specifically, for the revenue forecasts, we begin with models that include prior year actual collections and project the balance of the current fiscal year based on prior year patterns. For the remaining years of the revenue forecast, we look to external forecasts for guidance on economic trends. Principal among these external sources is participation as a sponsor of the Forecasting Project developed by the University of Arizona Eller College of Economic and Business Research Center in Tucson, Arizona. Another key external source is the State Finance Advisory Committee (FAC), which provides a forecast of major state revenue sources on a quarterly basis. Typically, these forecasts cover the state or the Phoenix metropolitan area as a whole, so adjustments to reflect unique conditions in Tempe are sometimes necessary. In general, we seek to match revenue sources with the economic and/or demographic variables that most directly affect year-to-year changes in those revenues. For example, revenue such as the City Sales Tax will reflect consensus forecasts related to disposable income growth or retail sales. Other revenues, such as those from recreation services, are linked to Tempe’s expected population growth. By identifying and utilizing as many revenue-related variables as possible in our forecast, we hope to minimize the risks of overstating or understating revenue that could arise from using only a few variables to forecast all revenue sources. Expenditure growth is most closely linked to three major factors in our models: 1) inflation (including general inflation, fuel and utility inflation, market adjustments to salaries, and changes in benefits costs), 2) salary growth rates, and 3) employee pension contribution rates and health insurance premiums. As with our revenue forecasts, we consider consensus forecasts related to general inflation (particularly the trends projected). For certain expenditure categories (such as fuel and utilities), we apply inflation factors that reflect the historical rate of price inflation in these categories relative to overall inflation. Amounts for new programs and/or program expansions are assumed to be constant over the forecast period (the same amount is added to each year of the forecast). 39 City of Tempe Fiscal Year 2016/17 Annual Budget Major Revenue Assumptions Our general approach to forecasting is to apply a conservative philosophy that does not overstate revenue nor understate expenditures. We recognize that economic forecasting is not an exact science and at times relies upon professional judgment to optimize the accuracy of revenues or expenditures. We attempt to identify as many factors as possible that may contribute to changes in revenue and expenditures. The City’s revenues are affected by many unique elements that respond to a variety of external factors such as population growth, development, inflation, and interest rates. The following provides our assumptions relating to major revenues and expenditures. Tempe Taxable Sales Taxable sales in Tempe rebounded rapidly in the time period following the 2001/02 national downturn in the economy. These increases were from both base growth as well as the addition of new businesses. As the graph below shows, taxable sales in FY 2006/07 were $7.1 billion, 42% higher than the level seen at the lowest point of the 2001/02 economic downturn. An additional factor contributing to this high growth period was the ‘wealth effect’ caused by housing price appreciation. Beginning in FY 2007/08, it became evident that the rapid economic pace would not continue, and was in fact largely based on a speculative real estate bubble. Over the ensuing years, taxable sales dropped 16.9% in total, until stabilizing at $5.9 billion in FY 2009/10. This trend is shown in the graph to the left. Tempe Taxable Sales 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 $ Billions 7.1 7.1 6.5 5.9 6.0 6.2 6.4 6.8 7.4 7.7 Taxable sales growth has an impact on many funds, as the General Fund, Transit Fund, and Performing Arts Fund, each receive their primary revenue from this source. The primary categories of taxable sales (based on FY 2015/16 estimates) are retail (50%), real and personal rentals (17%), restaurant sales (9%), contracting (8%), and utility/communications sales (7%). Overall taxable sales are expected to moderately increase in FY 2016/17 and in the out-years as the economy recovers. Population Following the strong population growth period of the late 1970s (5.3%) and the 1980s (2.8%), Tempe has experienced mostly steady but slower growth. Since the City is landlocked with other municipal jurisdictions on all four borders, population in Tempe is assumed to increase by 1.4% per year over the forecast period. Population is important in the forecasting models for two main reasons. First, it is used to determine growth in revenues from recreation, social services, and criminal justice programs. Second, and of perhaps even greater importance, is the role that population plays in state shared revenue calculations. Statewide population growth is assumed to average 1.8% per year over the next five years. The disparity between growth in local and state populations is significant since several major revenue categories are dependent upon Tempe’s population as a percentage of the state. For example, if the populations of other municipalities in the state continue to grow at a faster rate than Tempe’s population, Tempe’s relative share of state shared revenue decreases. Every five years the sharing formula is recalculated and the differences in growth rates inevitably impacts Tempe’s share of the total revenue pool. The most recent recalculation of the formula was based on the 2015 U.S. Census. Tempe Population 200 175 150 125 100 75 50 25 0 Thousands State Revenues As the base for state shared revenues, state income and sales taxes are also important to City revenues. As with City revenues, State revenue growth in recent years was turned sharply negative. The forecast is for continued state sales tax revenue growth consistent with projections from the Finance Advisory Committee (FAC). Since State shared income tax distributions lag by two years, payments stopped declining in FY 2011/12, and experienced moderate growth thereafter. State revenue sharing laws are important, including future rate cuts and changes to the revenue sharing formula. One significant change to revenue distributions was caused by the increase in the amount of State Highway User Revenue Fund appropriations to the State Department of Public Safety and the Department of Transportation. These increases resulted in a subsequent decrease in the amount available for revenue sharing with local governments from HURF beginning in FY 2011/12. It is impossible to predict the actions of future Legislatures, and therefore the forecast assumes status quo with regard to future state shared revenue formulae. 40 City of Tempe Fiscal Year 2016/17 Annual Budget Development/Redevelopment Despite being a landlocked city, new housing and commercial starts have recently been a strong driver of revenue activity in the Building and Trades category. While the regional single family housing market has been poor, construction in Tempe has been focused on multi-family housing, commercial, and hotel activities. This activity was correlated with the same economic forces driving the regional housing bubble. Building Permits Construction has slowed considerably since the peak in FY 2005/06, as a constrained credit market coincided with overcapacity in the regional commercial and residential sectors of the real estate market. Beginning in FY 2011/12, construction activity began to rise from its low point, and reached a new peak in FY 2014/15 due to development activity associated with the historically large Marina Heights development. The forecast assumes a reduction in construction activity, though activity is expected to remain steady, even if below the peak levels of the last decade. 1,600 1,400 1,200 1,000 800 600 400 200 0 Assessed Valuation Arizona public finance statutes provide for two different property tax bases, distinguished by both their allowable use as well as the extent to which they can grow in successive years. The first is the primary, which is the base used for financing current government operating expenditures in the General Fund. This portion of the property tax is limited in the extent to which the levy can grow each year to a level of 2% plus new construction. The other property tax base is the secondary, which is used to generate revenue to pay annual debt service for the City’s general governmental bonded debt. Starting in FY 2015/16, Proposition 117 requires the use of the Limited Property Value (LPV) in levying both primary and secondary property taxes. During the period from FY 1996/97 through FY 2006/07, Tempe’s secondary assessed value growth was 8% on average. Based on information from the Maricopa County Assessor’s Office, secondary valuations are projected to increase by 5% overall in FY 2016/17, and experience modest growth thereafter. The smaller increase in taxable value places strict limits on the City’s ability to support General Obligation bonds in the city’s Capital Budget, given a fixed property tax rate. Interest Rates/Cash Balances Interest revenue is expected to be minimal in most funds, the result of reduced invested funds balances and low short term interest rates. Economic Outlook Following the mild recession in 2001 to 2002, both the local and state economies enjoyed a prolonged robust period. The Phoenix metropolitan area was a national leader in population and job growth, factors that undoubtedly benefited Tempe. That trend reversed sharply in FY 2008/09 as the economic recession gripped the state and local economies. Adverse impacts on revenues have been substantial; however, recent years have trended upward. Economic forecasts for the state call for continued slow growth in FY 2016/17, accelerating to a faster pace, but not reaching historical growth trends, by the end of the decade. 41 City of Tempe Fiscal Year 2016/17 Annual Budget Major Expenditure Assumptions The following major expenditure assumptions drive the expenditure forecasts for all major operating funds. Other fund-specific assumptions are detailed within the individual fund discussions. Personnel Costs The City’s historical salary structure allowed for 5% annual salary growth within each position’s approved salary range, as well as annual surveys of the market to test the sufficiency of the salary ranges against peer municipalities. For Fiscal Years 2008/09 – FY 11/12, a general freeze on salary and wage adjustments for the purposes of balancing future expenditures with revenue expectations was experienced. In addition, a furlough equivalent to 5% of wages and salaries was in place for FY 2010/11 and FY 2011/12. In FY 2012/13, the furlough policy ended, and starting with FY 2016/17, a 3.3% annual increase in overall personnel costs is assumed. For the rest of the forecast period, annual increases for personnel costs are assumed to stay between 2.6% and 2.9%. Personnel costs represent the total amount of the compensation given to employees, not just salary and wages. These assumptions are intended to provide a possible growth pattern and are consistent with the City Council’s direction of controlling growth and providing long-term financial sustainability. The approved fiscal policy guidelines aim to project a balanced budget with an unassigned fund balance between 20% and 30% throughout the forecast period. Fringe Benefits Health insurance costs are forecasted to increase for the next five years. Growth of approximately 7.7% per year is assumed for active employees throughout the forecast. Retiree health care cost will continue to rise in the short-term as our work force matures and greater percentages of employees retire. This expenditure category is assumed to decline starting in FY 2018/19 as the number of retirees paid benefits under the old retirement plan begins to go down. Other Postemployment Benefits (OPEB) A recent decision by the Governmental Accounting Standards Board (GASB) requires government employers to disclose the cost of OPEB over the active life of the benefiting employees (GASB Statement No. 45). The City of Tempe’s liability arises from retiree healthcare subsidies. An actuarial study was commissioned and the findings were forwarded to a City Council committee for review and recommendations. Beginning in FY 2012/13, full funding of the OPEB actuarially required contributions resumed. Retirement Contributions City of Tempe employees are covered by one of four public retirement systems, depending on job type. The annual employer’s portion of the contribution rates differ by retirement system. The four retirement systems and their anticipated rates are as follows: Arizona State Retirement System Public Safety Retirement - Fire Public Safety Retirement - Police Elected Officials Retirement FY 16/17 11.5% 53.7% 45.7% 23.5% FY 17/18 11.2% 53.6% 45.6% 23.5% FY 18/19 11.0% 53.6% 45.6% 23.5% FY 19/20 10.6% 53.6% 45.6% 23.5% These rates are grown during the forecast period based on information provided from the respective retirement system governing board, as each rate is dependent on the investment decisions of the relevant retirement system as well as the compensation and retirement policies for the system members. The respective systems only publish a formal rate for one year in advance; therefore these projections represent merely the best guess based on available information. Inflation General inflation is expected to fluctuate from 1.6% to 2.6% in the later years of the forecast. Electricity inflation is expected to increase by approximately 3.3% annually through the forecast period, and motor fuel inflation is expected to increase in the near term (3.9% in FY 2016/17), spike for the next two years (10.0% in FY 2017/18 and 10.2% in FY 2018/19), and then drop back down (5.9% in FY 2019/20). Limits on Discretionary Budget Increases For this budget forecast, no new programs were authorized, as our focus is to maintain basic services. Capital Improvements Program Operating Budget Impacts An important aspect of the City’s Capital Improvements Program is the identification of operating budget impacts associated with capital projects. Since long-range planning takes place prior to the adoption of the Capital Budget, future impacts of new programs are not included. However, operating impacts for projects approved in prior years’ Capital Budgets are included in the out-years of the forecast. 42 City of Tempe Fiscal Year 2016/17 Annual Budget 43 City of Tempe Fiscal Year 2016/17 Annual Budget General Fund Forecast Discussion At the beginning of the 2000s, annual operating surpluses started to decline as revenue growth slowed resulting from a national downturn in the economy. In addition, Tempe’s share of locally distributed state income, sales and vehicle license tax revenue declined in FY 2001/02, due largely to state population growth outpacing that at the local level. This resulted in a brief period of operating deficit in the General Fund in FY 2002/03. From that time and up until FY 2007/08, both the state and local economies experienced robust growth, resulting in operating surpluses in the General Fund as revenue growth outpaced that of expenditures. Due to the state and national recession that began in FY 2007/08, the city’s General Fund experienced a sharp reversal of that trend. Local taxes, including sales taxes, bed taxes, and property taxes are the primary revenue source for the General Fund, constituting 58% of revenue in the FY 2016/17 forecast. These revenue sources are highly susceptible to economic fluctuations. Projected General Fund local tax revenues for FY 2016/17 are slightly lower than last year due to an anticipated reduction in development, and the receipt of one-time land sale and lease extension revenue in FY 2015/16. Adjusting for these factors, underlying economic activity is 7.9% above the peak in FY 2006/07. Recent collections and economic reports point to slow growth in the local economy, and support moderate growth over the next four years, which translates into commensurate growth in local tax collections. The next largest source of General Fund revenues is intergovernmental, which is comprised of state sales, income, and vehicle license taxes. The forecast calls for this category to contribute 22% of revenue in FY 2016/17. As with local sales taxes, this category was sharply negative during the economic recession. Recovery of state sales and vehicle license taxes began in FY 2010/11; state income tax distributions began to recover in FY 2012/13 due to a two-year lag between collection and distribution. From an expenditure perspective, employee compensation and benefit costs have traditionally been the largest component of expenditures, representing 80% of the projected total in FY 2016/17. Health care costs for employees are anticipated to increase by 8.0% in FY 2016/17 and grow by approximately 7.7% per year thereafter. Retiree health care costs are expected to grow the first two years of the forecast, and then decline the last two years, for an average decline of (0.1%) for each year of the forecast. To maintain a stable budget in the future, personnel costs will continue to be closely analyzed as salaries and benefits are the greatest expense in any service oriented organization. Unless carefully managed, these costs could easily outpace revenue growth in the future. Unassigned Fund Balance The General Fund's unassigned fund balance hit a high point of $54 million at FYE 2009. Due to a planned drawdown of fund balance to allow for a phase-in of budget reductions, the fund balance hit $29 million at FYE 2010. Positive operating results in the ensuing fiscal years led to an increased fund balance of $63.9 million by FYE 2015. Currently, the unassigned fund balance is above the 20-30% policy threshold. This allows for limited deficit spending and a moderate drawdown of the fund balance as a result of the expiration of the temporary sales tax in June 2014. FYE 06 07 08 09 10 11 12 13 14 15 Unassigned Fund Balance $40,918,804 43,265,309 44,611,435 54,012,203 29,048,415 41,883,619 50,954,570 52,658,705 63,878,839 73,879,480 44 City of Tempe Fiscal Year 2016/17 Annual Budget General Fund: Projected Revenues and Expenditures ($000) 220,000 210,000 200,000 190,000 180,000 170,000 160,000 150,000 140,000 10-11 11-12 12-13 13-14 14-15 15-16 Revenues 16-17 17-18 18-19 19-20 Expenditures 10/11 Actual 11/12 Actual 12/13 Actual 13/14 Actual 14/15 Actual 15/16 Projected 16/17 17/18 18/19 19/20 Projected Projected Projected Projected Local Taxes 94,255 100,706 103,904 111,874 107,921 112,404 112,496 115,338 118,793 122,459 Intergovernmental Revenues ($000) 34,219 31,723 34,921 38,155 40,572 41,312 43,323 45,112 46,982 49,093 Bldng & Trades/Plan & Zoning 3,918 5,489 5,183 10,495 10,266 6,447 5,876 6,005 6,161 6,322 Cultural and Recreation 5,781 6,053 6,386 6,462 6,831 6,221 5,976 6,119 6,291 6,467 Fines, Fees and Forfeitures 7,576 7,732 8,132 8,190 8,436 8,166 8,204 8,401 8,636 8,878 Business Licenses 1,573 1,651 1,714 1,703 1,616 1,463 1,458 1,490 1,529 1,569 Interest Income 915 549 457 356 578 750 800 1,056 1,412 1,921 Franchise Fees 3,821 3,459 3,253 3,311 3,441 4,020 4,095 4,186 4,294 4,406 Other Revenue Sources 8,304 6,181 6,495 8,360 10,325 17,850 10,494 11,145 11,250 11,410 160,362 163,542 170,445 188,905 189,988 198,633 192,722 198,851 205,348 212,522 120,302 124,440 134,594 143,609 144,246 151,478 156,468 160,931 165,279 169,643 8,092 9,567 10,413 8,896 9,046 8,148 8,654 9,020 9,444 9,780 19,708 24,211 22,471 28,421 26,352 27,274 27,279 27,950 28,728 29,528 Total Revenues Expenditures ($000) Personnel Costs Materials and Supplies Fees and Services 219 371 307 337 423 534 542 554 568 583 Non-Deprtmtl/Loan Repayment 2,429 2,118 2,126 2,192 1,867 1,924 1,955 1,998 2,050 2,103 Capital Outlay 1,691 1,472 1,572 1,500 2,385 3,868 3,473 3,608 2,699 3,002 Cash CIP Funding 0 0 0 0 421 529 964 1,491 2,053 2,657 Community Facilities District 0 (92) (48) (245) Travel and Training (493) (138) 134 (253) (260) (268) 0 0 2,064 1,006 1,016 1,017 1,017 1,017 1,017 1,017 Transportation Mtnce of Effort 1,096 701 1,204 626 1,150 1,150 1,150 1,150 1,150 1,150 Tourism and Convention Bureau 2,000 2,060 2,102 2,130 2,160 2,182 2,300 2,440 2,580 2,680 (6,523) (8,541) (8,701) (7,895) (10,023) (10,128) (10,240) (10,547) (10,813) (11,085) Special Assessments Internal Services/Adjustments Supplemental Operating Budget Total Expenditures Net Operating Surplus / (Deficit) 0 0 0 0 0 0 2,760 3,760 5,010 5,260 149,014 155,906 168,013 180,956 178,951 187,929 196,075 203,121 209,505 216,049 11,348 7,637 2,432 7,949 11,037 10,705 (3,353) 45 (4,270) (4,156) (3,527) City of Tempe Fiscal Year 2016/17 Annual Budget Special Revenue Funds: Projected Revenues and Expenditures Transit Fund Forecast Discussion The primary revenue source to the Transit Fund is the Transit Tax, which makes up 51% of fund revenue in FY 2016/17. This specific tax, approved in September 1996 and effective January 1997, represents 0.5% of the City’s total 1.8% sales tax. As a component of overall City sales tax, the trend projected in General Fund sales tax revenue is mirrored in the Transit Fund. However, since the temporary sales tax increase is dedicated to the General Fund, there will be no impact on the Transit Fund from its expiration at the end of June 2014. The second largest revenue source to the Transit Fund will change in FY 2016/17 to East Valley Bus Operations & Maintenance (EVBOM) maintenance and fuel, which will contribute 7% of fund revenue in FY 2016/17. This revenue source is a result of the consolidation of regional bus operations with the Regional Public Transportation Authority (RPTA). The Transit Fund expenditure model is different from most other City funds in that the largest component of expenditures is not Personnel Costs. Due to the use of intergovernmental agreements and contractual arrangements for transit service provision, the largest expenditure category is bus operation, which makes up 40% of projected expenditures in FY 2016/17. The pattern of growth reflected in the expenditure estimates for bus operation relies on the Twenty-Year Transit Business Plan and the assumptions made in that plan regarding the expansion of routes and the acquisition of new buses. Average growth in this category is projected to be 2.0% per year on average through the end of the four-year forecast period. Anticipated grant revenues to fund transit capital projects have increased projections of revenues and expenditures during the forecast period. The Transit Fund will show a structural surplus through the forecast period. Going forward, the forecast includes estimated operating costs for the proposed streetcar project and the expansion of Orbit bus services father south in the City. The model includes funding a portion of the construction of the streetcar project, and offsetting revenue anticipated from the formation of a special assessment district. The approximate level of surplus is forecasted to be $1.7 million by FY 2019/20. Fund Balance The Transit Fund’s balance has shrunk slightly from $41.8 million in FYE 2006 to $37.8 million at FYE 2015. Receipt of federal reimbursements for prior year expenditures was the sole reason for balance growth in FYE 2011. Utilizing the federal reimbursements, the Transit Fund paid off nearly $54.0 million of outstanding debt in July 2012, which is why the balance shrunk to $27.6 million at FYE 2013. As a result of that debt retirement, annual debt service requirements decreased by approximately $650 thousand less per year. FYE Fund Balance 06 $41,826,902 07 38,184,626 08 33,240,056 09 54,247,682 10 72,170,247 11 86,341,112 12 72,956,405 13 27,570,693 14 31,070,090 15 37,769,977 46 City of Tempe Fiscal Year 2016/17 Annual Budget Transit Fund: Projected Revenues and Expenditures ($000) 75,000 70,000 65,000 60,000 55,000 50,000 45,000 40,000 10-11 11-12 12-13 13-14 14-15 15-16 Revenues Revenues ($000) Transit Tax EVBOM Maint & Fuel (RPTA) PTF Funding Federal Grants Bus & Light Rail Out of Jurisdiction Svc Rev Bus Fares Light-Rail Fares Street Car Fares Alt Fuel Credit Bond Proceeds - Streetcar Miscellaneous Revenue Total Revenues Expenditures ($000) Personnel Costs Transportation Center O&M Bus Operations Bus Operations-EVBOM Fuel & Maint Light Rail Operations Security - Transit Operations Transit Store - Bus Media Admin / Marketing / Planning / Signal Systems Bus Stop & Bike Path Maintenance Operating Capital Outlay Street Car O&M ORBIT South of US 60 New Transit Tax CIP Funding Capital Funding Transfer Streetcar Debt Service Internal Service Charges/Adjustments Contingency Total Operating Expenditures Net Operating Surplus / (Deficit) 16-17 17-18 18-19 19-20 Expenditures 10/11 Actual 11/12 Actual 12/13 Actual 13/14 Actual 14/15 Actual 29,012 30,172 2,003 852 8,923 0 2,972 0 2,893 0 1,878 48,533 2,270 3,198 7,960 0 3,521 0 626 0 2,433 50,180 30,087 182 2,166 7,147 7,357 0 3,814 0 1,585 0 2,038 54,375 33,539 6,312 2,145 3,887 (76) 4,992 3,603 0 86 0 2,342 56,831 36,148 5,853 2,233 3,298 630 4,519 3,696 0 913 0 4,054 61,344 37,534 5,498 2,578 2,800 0 4,950 3,451 0 0 0 2,498 59,309 37,257 5,018 4,071 2,789 0 4,049 3,751 0 0 13,000 2,525 72,460 38,337 5,131 3,310 1,862 0 5,032 3,719 0 0 0 2,705 60,095 39,405 5,371 3,462 1,877 0 5,171 4,206 398 0 0 2,922 62,812 40,555 5,500 3,424 1,893 0 5,310 4,500 410 0 0 3,198 64,790 2,869 278 26,067 2,681 267 23,255 2,911 231 23,941 3,032 362 23,312 2,248 330 23,139 2,555 470 25,901 2,649 486 25,598 2,679 496 26,110 2,794 508 26,632 2,829 521 27,165 4,615 5,745 4,786 5,619 5,130 3,163 3,409 3,596 3,803 3,933 9,575 364 847 8,228 362 733 9,993 397 771 9,262 401 618 9,368 460 573 9,900 454 1,014 9,633 462 1,029 9,999 471 1,044 9,999 479 1,060 10,299 488 1,076 414 364 418 521 595 843 859 875 890 906 171 384 680 738 766 1,091 1,134 1,155 1,223 1,245 17 0 0 0 49 0 0 367 214 0 0 959 168 0 0 3,760 138 0 0 5,390 285 0 0 6,452 254 0 0 4,721 260 0 1,200 5,078 266 3,981 1,230 2,566 273 4,100 1,261 2,541 0 0 0 0 0 0 6,500 6,500 0 0 5,275 5,313 4,247 4,668 4,658 4,668 4,659 4,658 3,987 3,988 977 868 841 920 1,873 2,009 2,111 2,175 2,229 2,286 0 51,469 0 48,615 0 50,389 0 53,379 0 54,668 110 58,916 112 63,616 178 66,472 188 61,834 191 63,101 (2,936) 1,565 3,986 3,451 6,676 392 8,843 (6,377) 978 1,689 47 15/16 16/17 17/18 18/19 Projected Projected Projected Projected 19/20 Projected City of Tempe Fiscal Year 2016/17 Annual Budget Performing Arts Fund Forecast Discussion The Performing Arts Fund receives its primary revenue from the Performing Arts Tax, which is forecasted to bring in 86% of fund revenue in FY 2016/17. This specific tax, approved in May 2000 and effective January 2001, represents 0.1% of the City’s total 1.8% sales tax. Monies received from this tax are dedicated to the operating expenses of the Tempe Center for the Arts, and the debt service associated with the center’s original construction. Authorization for this tax expires in 2020. Since the Performing Arts Tax is a component of the overall City sales tax, the trend projected for General Fund sales tax revenue is mirrored in the Performing Arts Fund. However, since the temporary sales tax increase is dedicated to the General Fund, there will be no impact on the Performing Arts Fund from its expiration in FY 2013/14. The other main component of current revenue is facility revenues. Beginning in FY 2007/08, the fund began to receive revenue from programming at the facility. This revenue stream is projected to grow 3% on average through the end of the forecast period, and represents 14% of fund revenue in FY 2016/17. The historical expenditure growth pattern reflects the opening of the Tempe Center for the Arts (TCA) in September of 2007. In FY 2005/06, 19 new full-time positions and related capital equipment were added to prepare for the full-time operation of the TCA. These costs represent the operating impacts of this capital project as identified in prior years’ Capital Improvements Programs. An equally significant expenditure item is the annual cost of debt service to amortize the bonds issued to build TCA. As a result of the growing sales tax base, the fund has a small annual projected operating surplus through the forecast period. Due to a partial debt expiration that will result in a $2.5 million reduction to debt service costs, FY 2016/17 is forecast to have a $1.9 million operating surplus. However, in light of the expiration of the Performing Arts Tax in December 2019, efforts will be necessary to adjust expenditures to ensure future fund solvency. Fund Balance The Performing Arts Fund’s reserved balance grew steadily from the fund’s inception in FYE 2002 until the middle of the decade. Due to the debt retirement, FYE 2015 should be the low point of the fund balance. It is forecasted to grow to $8.5 million by FYE 2020. FYE Fund Balance 06 $15,064,184 07 08 14,865,175 9,635,775 09 10 8,328,983 5,937,646 11 12 4,296,447 2,996,651 13 14 1,460,975 693,697 15 137,036 48 City of Tempe Fiscal Year 2016/17 Annual Budget Performing Arts Fund: Projected Revenues and Expenditures ($000) 10,000 9,000 8,000 7,000 6,000 5,000 10-11 11-12 12-13 13-14 14-15 Revenues 10/11 Actual 11/12 Actual 12/13 Actual 15-16 16-17 17-18 18-19 19-20 Expenditures 13/14 Actual 14/15 Actual 15/16 16/17 17/18 18/19 19/20 Projected Projected Projected Projected Projected Revenues ($000) Performing Arts Tax 5,980 6,236 6,237 6,922 7,460 7,605 7,549 7,768 7,984 8,217 Facility Revenue 643 647 772 905 899 1,031 1,223 1,259 1,297 1,337 Interest Income 47 25 15 8 10 13 8 11 26 117 Total Revenues 6,670 6,908 7,024 7,835 8,369 8,648 8,779 9,038 9,307 9,671 1,508 1,528 1,671 1,813 1,828 1,898 1,982 2,043 2,062 2,121 87 81 108 112 107 132 134 137 141 144 379 396 470 509 495 586 622 639 658 677 Capital Outlay 0 0 0 0 0 0 0 75 0 26 Transfers to CIP 1 2 117 0 100 258 211 291 0 0 6,023 6,172 5,925 5,928 5,924 5,932 3,428 3,429 3,428 3,434 291 260 257 247 472 498 514 530 543 557 8,288 8,438 8,548 8,609 8,927 9,303 6,891 7,144 6,831 6,959 (1,618) (1,530) (1,523) 1,888 1,894 2,476 2,712 Expenditures ($000) Personnel Costs Materials and Supplies Fees and Services Debt Service Internal Service Charges Total Expenditures Net Operating Surplus / (Deficit) (774) 49 (558) (654) City of Tempe Fiscal Year 2016/17 Annual Budget Transportation Fund Forecast Discussion The primary revenue source to this fund is the intergovernmental distribution from the state Highway User Revenue Fund. This funding source represents 89% of revenue in FY 2016/17. This fund derives the bulk of its monies from an 18¢ per gallon charge on gasoline consumption and from Vehicle License Taxes. Based on a statutory formula, each fiscal year 27.5% of this fund is distributed to local governments with less than 300,000 populations. It is expected that gasoline sales will be moderate over the forecast period. The annual revenue that is distributed to the cities is based on relative population ratios and share of total gasoline gallons sold. Tempe’s share is expected to decline due to our stable population relative to growth statewide. One recent change to the fund revenue structure is the abolishment of the transfer of State Lottery revenue into the fund for th local transportation assistance purposes. This transfer was abolished in Chapter 12, Laws 2010, 7 Special Session as part of legislative efforts to balance the state General Fund. This transfer had historically generated approximately $500 thousand for local transportation purposes. Personnel Costs expenditures make up the majority of fund expenditures, representing 42% of expenditures. In the past, debt service expenditures were a large portion of annual expenditures, representing 22% of annual outlays. These amounts represented transfers to the Debt Service Fund to pay for a portion of the City’s General Obligation debt service related to street and highway debt. Due to deficits in the fund, this transfer was phased out, with complete elimination in FY 2013/14. In light of this and other recent expenditure reduction measures, the fund is expected to generate operating surpluses through the forecast period. This will provide additional cash-funding for street projects. Fund Balance Transportation Fund balances have recovered somewhat from the lows experienced a few years ago. The restricted fund balance reached its highest point at FYE 2008, and has been slowly recovering from its drastic decline during the Great Recession. FYE Fund Balance 06 07 08 09 10 11 12 13 14 15 $8,784,878 10,237,638 11,199,716 7,119,128 4,644,399 4,521,342 6,747,385 8,120,377 8,088,157 7,317,498 50 City of Tempe Fiscal Year 2016/17 Annual Budget Transportation Funds: Projected Revenues and Expenditures ($000) 13,000 12,000 11,000 10,000 9,000 8,000 7,000 10-11 11-12 12-13 13-14 14-15 15-16 Revenues 10/11 Actual 11/12 Actual 12/13 Actual 16-17 17-18 18-19 19-20 Expenditures 13/14 Actual 14/15 Actual 15/16 16/17 17/18 18/19 19/20 Projected Projected Projected Projected Projected Revenues ($000) Highway User Rev Tax 9,503 8,098 8,856 9,125 10,014 10,091 9,839 9,991 10,296 10,627 Miscellaneous 1,096 701 1,177 626 1,150 1,150 1,150 1,150 1,150 1,150 420 682 479 257 282 101 116 111 120 123 11,020 9,481 10,512 10,009 11,446 11,343 11,105 11,252 11,566 11,900 2,706 3,048 3,587 3,917 4,058 4,296 4,490 4,535 4,664 4,714 367 424 457 580 609 764 777 794 814 836 2,105 1,892 1,936 2,058 2,059 2,359 2,426 2,499 2,577 2,658 7 10 12 8 8 18 18 19 19 20 236 107 77 227 663 665 502 525 533 533 2,770 1,550 500 0 0 0 0 0 0 0 0 0 0 1,427 3,277 300 300 300 300 300 Loan Repayment 310 3 3 3 5 5 5 5 5 5 Internal Service Charges 974 2,758 983 1,062 678 1,153 1,228 1,265 1,297 1,330 Indirect Cost Allocations 854 641 654 758 861 870 897 924 947 971 10,329 10,433 8,210 10,041 12,216 10,431 10,643 10,866 11,157 11,366 690 (952) 2,302 (771) 911 462 386 410 534 Mntnce of Effort Transfer Total Revenues Expenditures ($000) Personnel Costs Materials and Supplies Fees and Services Travel and Training Capital Outlay Debt Service CIP Pay-As-You-Go Total Expenditures Net Operating Surplus / (Deficit) (32) 51 City of Tempe Fiscal Year 2016/17 Annual Budget Enterprise Funds: Projected Revenues and Expenses Water/Wastewater Fund Forecast Discussion Nearly all revenue to the Water/Wastewater Fund is from User Charges for water and sewer services, which account for 99% of fund revenue in FY 2016/17. Since the number of customer accounts grows at a very slow pace due to a stable population, the primary mechanism to enhance revenue for the enterprise fund is rate increases. The forecast assumes that rates will be increased in future years as necessary to bring revenues in line with expenses. The largest expense of the fund is Debt Service, representing 47% of expenses in FY 2016/17. The growth pattern for this expense is due to current amortization schedules, as well as projected new debt issuances in future years based on the 5 year Capital Improvements Plan. These factors result in an average growth rate of 10.0% for this category. The Water/Wastewater Fund is projected to experience operating surpluses through the end of the forecast period. Unrestricted Net Assets In FY 2006/07, planned drawdowns of Water/Wastewater net assets were initiated to partially support water/wastewater bond debt service payments to facilitate the phasing in of new user rate increases which began in 2008. The unrestricted net assets stand at approximately $67.0 million at FYE 2015. FYE 06 07 08 09 10 11 12 13 14 15 Unrestricted Fund Balance $65,560,342 55,628,214 50,599,282 42,899,644 34,402,741 39,687,308 46,750,269 54,005,888 65,175,689 66,917,436 52 City of Tempe Fiscal Year 2016/17 Annual Budget Water/Wastewater Fund: Projected Revenues and Expenditures ($000) 100,000 95,000 90,000 85,000 80,000 75,000 70,000 65,000 60,000 10-11 11-12 12-13 13-14 14-15 15-16 Revenues 16-17 17-18 18-19 19-20 Expenditures 10/11 Actual 11/12 Actual 12/13 Actual 13/14 Actual 14/15 Actual 15/16 16/17 Projected Projected 17/18 18/19 19/20 Projected Projected Projected Charges for Service-Water 35,796 40,242 42,304 45,425 47,612 48,785 49,958 51,437 51,539 56,729 Charges for ServiceWastewater 33,322 32,277 31,941 32,599 30,740 31,522 32,278 32,924 32,990 34,656 Interest Income 562 267 228 257 308 631 887 1,227 1,449 727 Land and Facility Rental 509 520 520 520 520 0 0 0 0 0 21 0 0 0 0 0 0 0 0 115 787 1,979 662 1,491 70 132 110 127 127 278 70,998 75,284 75,655 80,292 79,250 81,071 83,233 85,715 86,105 92,505 14,241 14,588 15,559 15,384 13,558 14,525 14,965 15,240 15,699 16,030 4,038 4,660 4,962 3,757 3,859 5,181 4,741 4,771 4,929 5,081 13,260 12,103 11,009 11,737 10,420 15,857 16,771 17,392 18,064 18,763 92 76 52 52 105 146 148 151 155 159 31,995 32,694 33,199 33,732 35,282 43,979 38,010 42,908 46,926 50,519 436 430 223 214 536 1,289 635 489 575 667 Internal Service Charges 1,575 1,724 1,812 1,970 3,463 3,658 3,694 3,855 3,952 4,051 Indirect Cost Allocations 1,853 1,985 2,104 2,239 2,422 2,380 2,456 2,529 2,593 2,658 0 0 0 0 0 1,000 0 0 0 0 67,491 68,260 68,920 69,086 69,644 88,015 81,419 87,336 92,893 97,928 3,507 7,024 6,735 10,842 6,969 (7,887) (1,722) (3,929) (5,424) Revenues ($000) Loan Repayment Other Miscellaneous Revenue Total Revenues Expenditures ($000) Personnel Costs Materials and Supplies Fees and Services Travel and Training Debt Service Transfers to CIP Contingency Total Expenditures Net Operating Surplus / (Deficit) 53 989 City of Tempe Fiscal Year 2016/17 Annual Budget Solid Waste Fund Forecast Discussion Nearly all revenue to the Solid Waste Fund is from User Charges for solid waste services, which account for 98% of fund revenue in FY 2016/17. Since the number of customer accounts grows at a very slow pace due to a stable population, the primary mechanism to enhance revenue for the enterprise fund is rate increases. The forecast assumes continued implementation of rate adjustments according to the most recent rate analysis. Solid waste rates are subject to annual rate reviews to ensure that the fund remains fully self-sufficient and to smooth the effect of potential rate adjustments on the City’s residential and commercial customers. The primary drivers of fund expenses are Personnel Costs and fees and services, which represent 34% and 21% of FY 2016/17 expenses respectively. Since Tempe does not own its landfill, the primary component of fees and services, is landfill tipping charges which are expected to grow at the rate of inflation over the next four years. Unrestricted Net Assets There is an estimated $3.5 million in unrestricted net assets in the Solid Waste Fund at FYE 2015. With environmental mandates always present, this enterprise operation will require as much financial flexibility as possible for contingent compliance driven costs. In addition, as the fund is projected to have operating deficits in the forecast period, it is expected that a drawdown of net assets will occur as efficiencies and rate increase scenarios are explored. FYE 06 07 08 09 10 11 12 13 14 15 Unrestricted Fund Balance $3,019,582 4,895,596 3,888,080 4,634,470 5,589,167 6,847,488 7,077,767 7,424,234 5,546,500 3,525,425 54 City of Tempe Fiscal Year 2016/17 Annual Budget Solid Waste Fund: Projected Revenues and Expenditures ($000) 19,000 18,000 17,000 16,000 15,000 14,000 13,000 12,000 10-11 11-12 12-13 13-14 14-15 15-16 Revenues 10/11 Actual 11/12 Actual 15,157 14,866 47 12/13 Actual 16-17 17-18 18-19 19-20 Expenditures 13/14 Actual 14/15 Actual 15/16 16/17 17/18 18/19 19/20 Projected Projected Projected Projected Projected 14,447 14,400 14,217 14,738 15,776 17,002 17,481 17,865 35 27 18 18 29 24 25 38 44 212 26 (81) 43 95 809 273 220 233 207 15,416 14,927 14,394 14,461 14,330 15,575 16,073 17,248 17,752 18,117 5,340 5,260 5,571 5,356 5,049 5,501 5,661 5,826 5,995 6,204 172 170 219 180 188 198 201 205 211 216 3,502 3,487 3,639 3,743 4,127 3,541 3,547 3,612 3,680 3,690 10 40 4 3 25 24 24 25 25 26 Capital Outlay 1,149 1,243 312 2,285 1,988 2,903 2,307 2,374 2,374 2,374 Internal Service/Adjustments 2,569 2,931 2,992 3,359 3,709 3,348 3,643 3,752 3,846 3,943 Indirect Cost Allocations 350 807 866 953 993 1,105 1,140 1,174 1,204 1,234 Transfers 752 350 541 371 202 107 107 107 107 107 13,845 14,287 14,143 16,251 16,281 16,726 16,630 17,074 17,442 17,794 1,572 640 251 (1,790) (1,951) (1,151) 173 311 322 Revenues ($000) Charges for Services Interest Income Other Revenue Sources Total Revenues Expenditures ($000) Personnel Costs Materials and Supplies Fees and Services Travel and Training Total Expenditures Net Operating Surplus / (Deficit) 55 (557) City of Tempe Fiscal Year 2016/17 Annual Budget Golf Fund Forecast Discussion The largest component of Golf Fund revenue is Greens Fees, which contribute 67% of revenue in FY 2016/17. In prior years, the dependence on greens fees approached 86%. This increase in revenue diversification is one of the changes to the golf operation that began in FY 2011/12. A new operational model, combined with projected increases in the user base and the rate structure, is forecasted to begin generating operating surpluses in the out-years of the forecast. Unrestricted Net Assets As of FYE 2015, the Golf Fund has a deficit balance. FYE 06 Unrestricted Fund Balance $468,457 07 263,853 08 217,821 09 42,449 10 (107,509) 11 (325,497) 12 (472,856) 13 (697,308) 14 15 (699,509) (422,859) 56 City of Tempe Fiscal Year 2016/17 Annual Budget Golf Fund: Projected Revenues and Expenditures ($000) 4,000 3,500 3,000 2,500 2,000 1,500 1,000 10-11 11-12 12-13 13-14 14-15 15-16 Revenues 10/11 Actual 11/12 Actual 12/13 Actual 16-17 17-18 18-19 19-20 Expenditures 13/14 Actual 14/15 Actual 15/16 16/17 17/18 18/19 19/20 Projected Projected Projected Projected Projected Revenues ($000) Greens Fees 1,397 1,509 1,600 1,809 1,908 1,859 1,834 2,348 2,360 2,486 165 0 0 0 0 0 0 0 0 0 Rental Charges 0 581 645 639 555 561 597 609 609 609 Range Fees 0 173 189 191 194 166 174 176 177 179 Interest Income 0 8 12 13 0 0 0 Pro Shop/Restaurant Other Revenue Sources (2) (1) (1) 270 155 114 103 213 118 118 74 91 87 1,833 2,417 2,548 2,741 2,878 2,715 2,736 3,207 3,238 3,362 Personnel Costs 727 852 689 692 554 533 542 557 573 588 Materials and Supplies 227 451 555 380 340 560 569 581 596 612 Fees and Services 455 923 937 969 1,114 1,139 981 981 1,010 1,040 Capital Outlay 111 137 121 87 96 226 224 224 224 224 Internal Service Charges 115 151 160 205 148 200 216 222 228 234 Indirect Cost Allocations 129 66 115 150 139 134 139 143 146 150 0 0 0 0 0 0 183 183 183 183 1,765 2,580 2,578 2,484 2,391 2,792 2,853 2,891 2,960 3,030 (30) 257 487 (76) 316 278 332 Total Revenues Expenditures ($000) Debt Service Total Expenditures Net Operating Surplus / (Deficit) 68 (163) 57 (117) City of Tempe Fiscal Year 2016/17 Annual Budget 58 City of Tempe Fiscal Year 2016/17 Annual Budget Revenue Information Contents Total Revenue ............................................................................................................................................................................ 60 Total Revenue by Source ........................................................................................................................................................... 61 Components of Total Revenue................................................................................................................................................... 62 Comparative Operating Revenue by Major Source and Fund .................................................................................................... 63 General Governmental Revenue: Ten-Year Historical Trends .................................................................................................. 66 City Sales Tax ........................................................................................................................................................................ 66 Transient Lodging Tax ............................................................................................................................................................ 67 City Property Tax .................................................................................................................................................................... 68 Salt River Project In-Lieu Tax ................................................................................................................................................. 69 State Shared Sales Tax .......................................................................................................................................................... 70 State Shared Vehicle License Tax.......................................................................................................................................... 71 State Shared Income Tax ....................................................................................................................................................... 72 Charges for Services/Cultural and Recreational ..................................................................................................................... 73 Charges for Services/Development Related ........................................................................................................................... 74 Fines and Forfeitures.............................................................................................................................................................. 75 Special Revenue: Ten-Year Historical Trends .......................................................................................................................... 76 Transit Tax.............................................................................................................................................................................. 76 Performing Arts Tax................................................................................................................................................................ 77 Highway User Tax .................................................................................................................................................................. 78 Local Transportation Assistance Fund ................................................................................................................................... 79 Community Development Block Grant/Section 8 Housing Grant ............................................................................................ 80 Enterprise Revenue: Ten Year Historical Trends ...................................................................................................................... 81 Water/Wastewater User Fees................................................................................................................................................. 81 Solid Waste Fees ................................................................................................................................................................... 82 Golf Course Fees ................................................................................................................................................................... 83 59 City of Tempe Fiscal Year 2016/17 Annual Budget Total Revenue Total revenue for FY 2016/17 is $549.5 million reflecting $445.3 million in operating revenue and $104.2 million from bond proceeds and other revenue sources in the Capital Budget. The FY 2016/17 operating revenue total represents a 4% increase from FY 2015/16. The increase in operating revenue sources is primarily in the General Governmental, Enterprise, and Restricted Revenue/Grants/Donations areas, and consists of increases in intergovernmental revenue, local tax revenue, and other miscellaneous revenue. FY 2016/17 Other, 8% Transportation, 13% Bonds/Notes CIP Other Revenue 19% Operating Revenue 81% Enterprise, 19% General Governmental, 41% TOTAL REVENUE FY 2015/16 Budget FY 2016/17 Budget Local Taxes Licenses and Permits Intergovernmental $137,599,749 1,458,000 45,524,813 $142,508,052 1,458,000 51,559,261 Charges for Services 11,905,431 11,940,084 Fees, Fines, and Forfeitures 8,345,560 8,323,168 Miscellaneous 9,833,167 10,854,944 Transportation/Transit 69,996,088 71,690,355 8,308,993 9,105,457 CDBG/Section 8 Housing 16,320,587 14,650,888 Restricted Revenue/Grants/Donations 19,927,901 22,220,705 Enterprise 98,244,395 100,946,824 $427,464,684 $445,257,738 $2,485 $2,532 Bond/Note Proceeds 102,443,937 89,346,140 CIP Other Revenue 23,673,147 14,892,504 Total CIP Revenue $126,117,084 $104,238,644 TOTAL REVENUE $533,581,768 $549,496,382 $3,218 $3,125 Operating Revenue General Governmental Performing Arts Total Operating Revenue Operating Revenue Per Capita CIP Revenue Total Revenue Per Capita Note: The amounts noted above reflect budgeted funds that the City receives as income. Interfund transfers and utilization of fund balances, while a component of the total financial program, are not classified as revenue for this presentation. 60 City of Tempe Fiscal Year 2016/17 Annual Budget Total Revenue by Source Comparative Revenue by Source FY 2015/16 Budget to FY 2016/17 Budget Fiscal Year Ending June 30 40% 35% 33% 35% 30% 25% 20% 20% 23% 21% 19% 15% 14% 15% 10% 10% 10% 5% 0% Local Taxes User Charges Intergovernmental 2015/16 All Other CIP 2016/17 Where the Money Comes From Revenue Source FY 2014/15 Actual FY 2015/16 Budget FY 2015/16 Revised FY 2016/17 Budget $87,381,133 36,147,640 51,335,149 7,460,054 0 76,026,184 14,216,743 10,468,836 10,411,162 0 41,194,797 10,013,859 9,678,705 8,461,807 1,489,500 0 1,193,327 9,398,885 15,271,984 14,165,530 $88,527,594 36,809,942 52,125,280 7,447,743 0 80,304,000 14,030,000 9,829,094 5,941,525 0 41,804,118 10,091,343 16,320,587 6,785,443 1,301,462 0 1,628,500 19,927,901 9,416,471 15,088,534 $90,832,788 37,533,863 53,945,196 7,604,980 0 79,452,376 14,841,982 9,783,883 6,550,478 0 41,855,712 10,091,343 16,403,101 6,781,791 1,301,462 0 1,528,500 13,188,749 18,554,798 14,008,534 $90,079,612 37,256,871 56,395,353 7,548,857 0 81,677,400 15,775,158 10,062,510 5,976,000 0 45,489,227 11,090,302 14,650,888 8,673,409 3,236,263 0 1,656,500 22,220,705 10,004,004 13,386,461 8,659,665 1,617,946 55,775,000 8,179,859 8,624,947 1,460,200 102,443,937 23,673,147 8,527,344 1,484,047 35,400,000 7,150,099 8,617,918 1,460,300 89,346,140 14,892,504 $478,547,765 $553,581,768 $476,821,026 $549,496,382 Local Taxes Local Sales Taxes Transit Tax Other Local Taxes Performing Arts User Charges Water/Wastewater Solid Waste Cultural/Recreational Building/Trades & Planning/Zoning Intergovernmental State Shared Revenue HURF/LTAF CDBG/Section 8 Housing Transit State & Federal Other Intergovernmental All Other Interest Revenue Restricted Revenue/Grants/Donations Miscellaneous Revenue Transit fare and Facilities Fines and Forfeitures Licenses and Permits Bond/Note Proceeds CIP Other Revenue Total Revenue 61 City of Tempe Fiscal Year 2016/17 Annual Budget Components of Total Revenue FY 2016/17 Total Revenue $549,496,382 Operating Budget $445,257,738 Capital Budget $104,238,644 General Governmental Special Revenue Enterprise Bond/Note Proceeds Other Revenue $226,643,509 $117,667,405 $100,946,824 $89,346,140 $14,892,504 Local Taxes/ Licenses & Permits $143,966,052 Transit Water/ Wastewater $82,412,650 General Purpose Bonds Federal Grants $32,603,995 $10,607,845 Solid Waste Water/ Wastewater Bonds $56,742,145 Outside Revenue Intergovernmental $51,559,261 Charges for Services $11,940,084 Fines and Forfeitures $60,513,753 CDBG/Section 8 Housing $14,650,888 Governmental Grants and Donations $14,665,603 $8,323,168 Highway User Revenue $11,176,602 Miscellaneous Performing Arts Tax $10,854,944 $9,105,457 $15,872,148 $4,284,659 Golf $2,662,026 + General Governmental is the largest operating revenue category. It supports basic functions of the City, which include Police, Fire Medical Rescue, Community Services, and Community Development. Police – RICO and Grants $6,033,352 Court Enhancement $1,521,750 Note: The amounts noted above reflect budgeted funds that the City receives as income. Interfund transfers and utilization of fund balances, while a component of the total financial program, are not classified as revenue for this presentation. 62 City of Tempe Fiscal Year 2016/17 Annual Budget Comparative Operating Revenue by Major Source and Fund FY 2014/15 Actual Revenue Source General Fund FY 2015/16 Budget FY 2015/16 Revised FY 2016/17 Budget Local Taxes City Sales Tax $87,381,133 $88,527,594 $90,832,788 $90,079,612 Primary Property Tax 14,263,435 14,877,877 14,877,877 15,690,240 Transient Lodging Tax 6,276,775 5,576,481 6,455,409 6,689,087 Franchise Fees 3,295,779 3,336,246 3,470,820 3,471,358 SRP Payment in Lieu of Taxes 2,906,851 3,023,125 3,214,223 3,342,792 $114,123,973 $115,341,323 $118,851,117 $119,273,089 State Sales Tax 14,779,296 15,449,516 15,449,516 16,574,371 State Income Tax 19,577,085 19,470,946 19,470,946 21,543,087 6,215,552 6,391,656 6,391,656 6,841,769 768,178 522,000 1,188,910 1,154,121 $41,340,111 $41,834,118 $42,501,028 $46,113,348 $10,266,292 $5,822,025 $6,455,296 $5,875,500 5,150,842 4,716,736 4,876,445 4,716,245 366,617 414,000 392,271 404,500 80,822 60,300 60,000 60,000 Total Local Taxes Intergovernmental Revenue Vehicle License Tax Agreements Total Intergovernmental Building & Trades/Planning & Zoning Cultural and Recreational Registration Fees Recreation Admission Charges Library Fines and Fees Other Cultural and Recreation Fees 1,233,039 892,370 989,570 883,839 $6,831,320 $6,083,406 $6,318,286 $6,064,584 Traffic Fines 908,714 922,338 864,738 864,738 Criminal Fines 917,513 925,113 868,433 868,433 Parking Fines 266,524 285,794 303,230 303,230 6,343,549 6,212,315 6,246,517 6,286,767 $8,436,301 $8,345,560 $8,282,918 $8,323,168 $1,615,624 $1,458,000 $1,481,830 $1,458,000 Total Cultural and Recreational Fines, Fees and Forfeitures Other Fines, Fees and Forfeitures Total Fines, Fees and Forfeitures Business/Non-Business Licenses Other Revenue Sources Interest Income Other Miscellaneous Revenue Total Other Revenue 578,212 850,000 750,000 800,000 6,694,835 5,960,042 14,359,097 6,712,152 $7,273,047 $6,810,042 $15,109,097 $7,512,152 $189,886,666 $185,694,474 $198,999,572 $194,619,841 Secondary Property Tax 24,446,996 25,281,551 25,281,551 26,577,755 Intergovernmental 13,433,131 3,690,695 3,690,695 5,445,913 Total Debt Service Fund $37,880,127 $28,972,246 $28,972,246 $32,023,668 Total General Fund Debt Service Fund Note: Totals may not sum exactly due to rounding. 63 City of Tempe Fiscal Year 2016/17 Annual Budget Revenue Source Transit Fund FY 2014/15 Actual FY 2015/16 Budget FY 2015/16 Revised FY 2016/17 Budget Transit Tax 36,147,640 36,809,942 37,533,863 37,256,871 Fares and Facility Revenue 14,320,125 15,322,534 14,158,534 13,536,461 Federal and State Funding 7,074,228 5,379,277 5,378,277 7,448,272 ASU-Flash Transit 902,716 929,006 929,006 750,629 Lottery Transfer In 484,863 477,160 474,508 474,508 Interest Income 185,945 175,000 175,000 320,000 2,228,441 689,206 668,141 727,012 $61,343,958 $59,782,125 $59,317,329 $60,513,753 10,013,859 10,091,343 10,091,343 10,640,302 281,747 122,620 120,220 536,300 $10,295,606 $10,213,963 $10,211,563 $11,176,602 7,460,054 7,447,743 7,604,980 7,548,857 Miscellaneous Revenue Total Transit Fund Transportation Fund Highway User Revenue Tax Other Revenue Total Transportation Fund Performing Arts Performing Arts Tax Interest Income 10,217 13,000 13,000 7,500 898,751 848,250 1,030,500 1,549,100 Total Performing Arts Fund $8,369,022 $8,308,993 $8,648,480 $9,105,457 Fund 44 Governmental Donation Fund $1,508,048 $1,203,440 $2,126,691 $2,533,428 Fund 45 Police-RICO/Grants Fund $4,393,493 $5,904,844 $5,767,700 $6,033,352 Fund 46 Governmental Grants Fund $2,711,034 $12,130,361 $4,132,535 $12,122,895 $785,636 $687,756 $1,155,043 $1,521,750 $673 $1,500 $6,780 $9,280 $9,678,705 $16,320,587 $16,403,101 $14,650,888 Fees and Admission and Miscellaneous Fund 47 Court Enhancement Fund Fund 48 Peterson House Endowment Fund Total CDBG/Section 8 Housing Funds Solid Waste Fund Residential Service 8,416,662 8,392,500 8,960,000 9,729,190 Commercial Service 4,180,728 4,000,000 4,235,000 4,430,742 Roll-Off Service 1,391,664 1,292,000 1,430,290 1,420,226 227,689 345,500 216,692 195,000 Interest Income Recycling 18,320 29,000 29,000 23,800 Miscellaneous Revenue 94,876 165,575 745,059 73,190 $14,329,939 $14,224,575 $15,616,041 $15,872,148 Total Solid Waste Fund Note: Totals may not sum exactly due to rounding. 64 City of Tempe Fiscal Year 2016/17 Annual Budget Revenue Source Water/Wastewater Fund FY 2014/15 Actual FY 2015/16 Budget FY 2015/16 Revised FY 2016/17 Budget Charges for Service-Water Water Consumption 33,690,397 37,310,000 37,000,000 38,000,000 Water Service 10,513,531 10,762,500 10,585,974 10,624,400 273,293 340,000 275,000 275,000 Irrigation Other Water Charges 749,152 988,387 1,076,328 1,212,750 $45,226,373 $49,400,887 $48,937,302 $50,112,150 Sewer Usage 21,503,089 21,935,000 21,000,000 21,900,000 Sewer Service 9,352,580 9,020,000 9,600,000 9,800,000 46,131 25,000 25,000 25,000 $30,901,800 $30,980,000 $30,625,000 $31,725,000 382,295 550,000 550,000 492,000 Total Charges for Service-Water Charges for Service-Wastewater Irrigation Total Charges for Service-Wastewater Other Revenue Sources Interest Income Other Miscellaneous Revenue Total Other Revenue Sources Total Water/Wastewater Fund (5,904,335) 179,995 144,595 83,500 ($5,522,040) $729,995 $694,595 $575,500 $70,606,133 $81,110,882 $80,256,897 $82,412,650 1,908,293 2,112,353 1,859,170 1,833,792 7,909 11,500 11,500 13,200 887,664 785,085 786,279 815,034 $2,803,866 $2,908,938 $2,656,949 $2,662,026 $414,592,905 $427,464,684 $434,270,927 $445,257,738 Golf Fund Greens Fees Interest Income Other Revenue Sources Total Golf Fund Total Operating Revenue - All Funds Notes: The amounts noted above reflect funds that the City receives as income. Interfund transfers and utilization of fund balances, while a component of the total financial program, are not classified as revenue for this presentation. Totals may not sum exactly due to rounding. 65 City of Tempe Fiscal Year 2016/17 Annual Budget General Governmental Revenue: Ten-Year Historical Trends City Sales Tax Restrictions Current General Fund rate of 1.2% can only be increased by vote of electorate. Certain proceeds are pledged as security for bond payments due under various bond security agreements. Revenue from a voterapproved 0.5% portion is dedicated to transit purposes and 0.1% is dedicated to funding for Performing Arts. Fiscal Year Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $84,457,854 81,257,842 72,420,832 67,369,737 80,341,215 83,545,200 85,930,808 92,929,336 87,381,133 90,832,788 90,079,612 12.7% (3.8%) (10.9%) (7.0%) 19.3% 4.0% 2.9% 8.1% (6.0%) 4.0% (0.8%) Assumptions The City sales tax, known formally as the transaction privilege tax, is derived from a 1.8% tax on a variety of financial transactions, including retail sales, rental payments, contracting sales, utility, telecommunications payments, and hotel/restaurant sales. In FY 1993/94, voters approved a 0.2% increase from 1.0% to 1.2%. In May of 2010, voters approved a temporary 0.2% increase in the sales tax. Sales of food for home consumption and contracting sales were exempted from the increase. The 0.2% temporary tax expired June 30, 2014. A strong recovery in the period immediately following the 2001/02 recession accounts for the double-digit growth in FY 2005/06 through FY 2006/07. The subsequent years through 2009/10 saw an unprecedented steep decline in revenues due largely to the effects of the regional housing market downturn and the national and regional recessions. The FY 2016/17 estimated collection amount includes the end of the construction boom driven by the Mariana Heights development and assumes a continued economic recovery in FY 2016/17. Major Influences: Taxable Sales, Population, and Consumer Price Index City Sales Tax $ Millions 100.0 90.0 80.0 70.0 60.0 50.0 40.0 30.0 84.5 81.3 72.4 67.4 83.5 80.3 20.0 10.0 0.0 Fiscal Year 66 85.9 92.9 87.4 90.8 90.1 City of Tempe Fiscal Year 2016/17 Annual Budget Transient Lodging Tax Restrictions The rate of 5% can be increased only by the electorate. Of the total amount collected, a portion is pledged to the Tempe Convention and Visitors Bureau (TCVB). Excess unrestricted proceeds are deposited into the General Fund. The tax originated in June of 1988 at 2% with half (or 1%) dedicated to TCVB. In FY 2001, voters approved an additional 1% for TCVB, increasing the tax from 2% to 3%. In May 2010, voters approved an increase in the tax rate from 3% to 5%. Beginning with FY 2010/11, the amount dedicated to TCVB is $2,000,000 with annual inflationary adjustments thereafter. Fiscal Year Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $3,439,069 3,534,640 2,811,364 2,512,518 4,351,046 4,523,369 4,730,174 5,300,229 6,276,775 6,455,409 6,689,087 7.4% 2.8% (20.5%) (10.6%) 73.2% 4.0% 4.6% 12.1% 18.4% 2.8% 3.6% Assumptions The tax is imposed on businesses who charge for lodging for any period of not more than 30 consecutive days. The steep drop in collections in FY 2008/09 through FY 2009/10 is due to the impact of the national and state recessions on local tourism. The large increase in revenue for FY 2010/11 is primarily reflective of a voter approved 2% increase rather than an increase in lodging structures or occupants. The FY 2016/17 budgeted amount includes the voter approved tax rate increase and assumes a gradual economic recovery. Major Influences: Economy, Competition from Hotels Located in Neighboring Cities, and Consumer Price Index Transient Lodging Tax $ Millions 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 69.9%* 5,274 66.4%* 5,273 56.5%* 5,434 55.0%* 5,518 59.7%* 5,419 60.3%* 5,305 60.6%* 5,460 63.4%* 5,681 67.0%* 5,692 69.6%* 5,637 70.3%* 6,252 0.0 Fiscal Year ∗ Percent Occupied/Number of Rooms 67 64.5%* 4,632 City of Tempe Fiscal Year 2016/17 Annual Budget City Property Tax Restrictions Primary Levy: Limited to annual increase of 2% plus amount generated by new construction. No restriction on usage. Secondary Levy: Restricted for debt service purposes only. No statutory limit on rate. Fiscal Year 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. Tax Rate/$100 Assessed Value 1.40 1.40 1.40 1.40 1.40 1.79 2.14 2.49 2.44 2.52 2.53 Primary Collections $9,076,938 10,057,686 10,836,677 11,560,902 12,029,463 12,637,571 13,242,708 13,644,762 14,263,435 14,877,877 15,690,240 Secondary Collections $16,465,111 20,781,970 23,415,585 24,913,392 21,690,870 21,884,734 22,983,109 23,590,842 24,446,996 25,281,551 26,577,755 Total Amount $25,542,049 30,839,656 34,252,262 36,474,294 33,720,333 34,522,305 36,225,818 37,235,604 38,710,430 40,159,428 42,267,995 Percent Change (0.7%) 20.7% 11.1% 6.5% (7.6%) 2.4% 4.9% 2.8% 4.0% 3.7% 5.3% Assumptions The City’s property tax is based on the assessed value of the property as determined by the Maricopa County Assessor, whose office both bills and collects all property taxes. Historical changes in total revenue collected have been the result of state policy affecting assessed valuations and growth, new development, and appreciation of existing property. In FY 2010/11, the City Council adopted a levy based approach versus a rate driven approach for property tax revenue. The levy stabilization policy provided a stable and predictable revenue stream for paying annual property tax supported debt service payments. Starting in FY 2015/16, Proposition 117 requires the use of the LPV in levying both primary and secondary property taxes. The combined primary and secondary property tax rate for FY 2016/17 will total $2.53 per $100 assessed valuation, consisting of $0.94 per $100 of the primary assessed valuation for operating and maintenance costs and $1.59 per $100 of secondary assessed valuation to fund principal and interest payments on bonded indebtedness. The primary levy goes to the General Fund and the secondary levy goes to the Debt Service Fund. Major Influences: Development, Assessor Appraisal Methodology, State Policy, Population Growth, and City Policy Regarding Property Tax Rates $ Millions City Property Tax 45.0 40.0 35.0 30.0 25.0 20.0 15.0 Secondary Tax Levy 10.0 5.0 Primary Tax Levy 0.0 Fiscal Year 68 City of Tempe Fiscal Year 2016/17 Annual Budget Salt River Project In-Lieu Tax Restrictions Fiscal Year Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $1,458,614 1,471,815 1,373,964 1,481,741 1,523,033 1,956,173 2,510,430 2,795,630 2,906,851 3,214,223 3,342,792 1.9% 0.9% (6.6%) 7.8% 2.8% 28.4% 28.3% 11.4% 15.8% 15.0% 15.0% No restrictions on usage. Assumptions As a government-operated public utility, the Salt River Project pays no franchise or property taxes. In lieu of these taxes, an amount is received from the utility based on a computation involving property location and plant investment. The calculations to determine the net voluntary contributions paid by the Salt River Project in lieu of property taxes are set forth in A.R.S § 48-241 and A.R.S § 48-242. Proceeds from this revenue source are received through Maricopa County in June and December. In past years, monies from this source were deposited into both the General Fund and Debt Service Fund in a manner similar to the property tax. Beginning in FY 2009/10, all proceeds are deposited into the General Fund. Major Influences: Real Property Value and State Statute (assessment ratio) Salt River Project In-Lieu Tax $ Millions 4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 1.5 1.5 1.4 1.5 2.0 1.5 0.0 Fiscal Year 69 2.5 2.8 2.9 3.2 3.3 City of Tempe Fiscal Year 2016/17 Annual Budget State Shared Sales Tax Restrictions Fiscal Year No restrictions on usage other than must be expended for a public purpose. Amount Percent Change 2006/07 $15,758,308 (7.2%) 2007/08 15,237,309 (3.3%) 2008/09 13,191,255 (13.4%) 2009/10 12,167,009 (7.8%) 2010/11 12,656,738 4.0% 2011/12 12,636,771 (0.2%) 2012/13 13,236,998 4.7% 2013/14 14,076,468 6.3% 2014/15 14,779,296 5.0% 2015/16 est. 2016/17 est. 15,449,516 16,574,371 4.5% 7.3% Assumptions The state assesses a 5.6% sales tax, of which 0.6% is designated for educational purposes. 25% of the remaining collections are placed into a state shared sales tax revenue pool. Cities and towns share in the pool on the basis of their population in relation to total state population. The four year decreased revenue beginning in FY 2006/07 is reflective of the state recession. The mixed impacts of improving state sales taxes and a reduced share of the pool from 3.4% to 3.2% results in a slight decline in revenue in FY 2011/12. Based on the results of the 2015 Census, Tempe’s share of revenue is set at 3.2% again for the next five fiscal years, starting in FY 2016/17. The growth in FY 2016/17 is due to revenue increases projected at the State level. Major Influences: Taxable Sales, Population (relative to state) and State Law State Shared Sales Tax $ Millions 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 462.0* 3.4% 447.1* 3.4% 387.1* 3.4% 357.0* 3.4% 373.3* 3.4% 392.5* 3.2% 408.3* 3.2% 437.6* 3.2% 2.0 0.0 Fiscal Year ∗ Total state shared sales tax revenue pool ($ in millions)/City’s share of pool 70 461.9* 3.2% 482.8* 3.2% 517.9* 3.2% City of Tempe Fiscal Year 2016/17 Annual Budget State Shared Vehicle License Tax Restrictions No restrictions on usage other than must be expended for a public purpose. Fiscal Year Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $6,870,739 6,655,516 6,024,595 5,560,791 5,424,902 5,437,201 5,165,072 6,053,172 6,215,552 6,391,656 6,841,769 (8.7%) (3.1%) (9.5%) (7.7%) (2.4%) 0.2% (5.0%) 17.2% 2.7% 2.8% 7.0% Assumptions Cities and towns receive 24.58% of the net revenue collected for vehicle licensing within their county. The respective shares are determined by the Cities’ share of population in relation to total incorporated population of the county. The remainder of the revenue collected is shared by schools, counties, and the state. Prior to 2000, Tempe accounted for 4.5% of the state’s population. Based on the 2010 Census, this figure declined to 3.2%. The five year decreased revenue from FY 2006/07 through FY 2010/11 is reflective of the state recession. For FY 2011/12, the nearly flat growth is due to the reduced revenue sharing percentage. The decline in FY 2012/13 is due to the timing of revenue reported by the Motor Vehicle Department’s third party vendors. The FY 2016/17 growth is based on improvement in State projections. Major Influences: Population (relative to State), State Policy and Auto Sales State Shared Vehicle License Tax $ Millions 8.0 7.0 6.0 5.0 4.0 3.0 6.9 6.7 6.0 5.6 5.4 5.4 2.0 1.0 0.0 Fiscal Year 71 5.2 6.1 6.2 6.4 6.8 City of Tempe Fiscal Year 2016/17 Annual Budget State Shared Income Tax Restrictions Fiscal Year No restrictions on usage other than must be expended for a public purpose. Amount Percent Change 2006/07 2007/08 2008/09 $18,823,759 23,332,475 24,832,128 13.3% 24.0% 6.4% 2009/10 21,406,004 (13.8%) 2010/11 16,137,383 (24.6%) 2011/12 13,649,203 (15.4%) 2012/13 16,519,248 21.0% 2013/14 18,025,635 9.1% 2014/15 19,577,085 8.6% 2015/16 est. 19,470,946 (0.5%) 2016/17 est. 21,543,087 10.6% Assumptions The right to levy income taxes in Arizona is reserved for the state in statute. Amounts distributed are based on actual income tax collections from two years prior to the fiscal year in which the City receives the funds. Under current law, Arizona cities and towns receive 15.0% of the state’s income tax collections from two years prior. The state shared revenue pool is distributed among cities and towns based on the relation of their population to the total population of all incorporated cities and towns in the state. Prior to the 2005 Special Census, Tempe accounted for 3.9% of the state’s urban population, but this share fell to 3.4% for FY 2006/07. Based on the 2010 Census, the share will be 3.2% for FY 2011/12 to FY 2016/17. The three years of decreased revenue from FY 2009/10 through FY 2011/12 is reflective of the state recession and the two year lag between the calculation and distribution of revenue sharing amounts. The growth in FY 2016/17 is based on improved State projections. Major Influences: Personal Income, Corporate Net Profits, Population (relative to State) and State Policy State Shared Income Tax $ Millions 30.0 25.0 20.0 15.0 10.0 23.3 18.8 24.8 21.4 16.1 13.6 5.0 0.0 Fiscal Year 72 16.5 18.0 19.6 19.5 21.5 City of Tempe Fiscal Year 2016/17 Annual Budget Charges for Services/Cultural and Recreational Restrictions Fiscal Year No restrictions on usage, but intended to defray costs of recreation and social service programs. Amount Percent Change 2006/07 $5,296,388 6.5% 2007/08 6,158,859 16.3% 2008/09 6,246,518 1.4% 2009/10 5,442,664 (12.9%) 2010/11 5,782,604 6.2% 2011/12 6,052,606 4.7% 2012/13 6,386,342 5.5% 2013/14 6,461,770 2014/15 6,831,320 1.2% 5.7% 2015/16 est. 2016/17 est. 6,318,286 6,064,584 (7.5%) (4.0%) Assumptions Revenue in this category is derived from a wide array of recreational activities (such as softball, swimming, and tennis) and social services programs (such as counseling services and after-school programs). By Council policy, many of these activities and services are partially or fully funded through user charges. Fees are based on a targeted percentage for cost recovery of direct program operating costs, including wages and supply costs but exclude facility costs, administration, and capital outlay. The percentage of recovery of direct program costs is classified by user groups as follows: adult programs, 100% cost recovery; youth programs, 100% cost recovery; senior programs, 50% cost recovery; and all Kiwanis Recreation Center classes/programs, 100% cost recovery. Major Influences: Population, Cost Recovery Policy and New Program Development Charges for Services/Recreation and Social Services $ Millions 8.0 7.0 6.0 5.0 4.0 3.0 5.3 6.2 6.2 5.4 6.1 5.8 2.0 1.0 0.0 Fiscal Year 73 6.4 6.5 6.8 6.3 6.1 City of Tempe Fiscal Year 2016/17 Annual Budget Charges for Services/Development Related Restrictions Fiscal Year Intended to offset costs related to permitting and planning for residential and commercial development in the City, though there are no restrictions on usage. Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 $5,969,413 6,479,274 5,680,740 4,633,358 3,918,147 5,488,936 5,182,620 10,494,998 8.4% 8.5% (12.3%) (18.4%) (15.4%) 40.1% (5.6%) 102.5% 2014/15 2015/16 est. 2016/17 est. 10,266,292 6,455,296 5,875,500 (2.2%) (37.1%) (9.0%) Assumptions The annual growth rates shown above reflect the extremely cyclical nature of development. The FY 2008/09 decrease is largely the result of large projects working their way out of the construction queue. Activity for FY 2009/10 and FY 2010/11 dropped further due to a tight credit market and regional oversupply in commercial real estate, which suppressed the demand for new construction. The FY 2011/12 increase is due primarily to multifamily residential projects, while FY 2012/13 shows a reduction in construction activity. FY 2013/14 and FY 2014/15 show extraordinary growth due to the State Farm project at Marina Heights. The FY 2015/16 decrease and FY 2016/17 estimated decrease are largely due to the State Farm project working its way out of the construction queue. However, the continued improvement in the economy can be seen in the 13.4% growth that FY 2016/17 has over FY 2012/13. Major Influences: Population, Tax Laws, Economy and Development Charges for Services/Development Related $ Millions 12.0 10.0 8.0 6.0 4.0 2.0 1,442* 443.6 1,374* 373.6 1,106* 377.2 975* 182.9 843* 104.0 915* 257.2 0.0 1,000* $250.0 Fiscal Year ∗ Number of building permits/Valuation ($ in millions) 74 947* 178.3 1,143 608.1 1,328* 709.2 1,250* 607.8 800* 375.0 City of Tempe Fiscal Year 2016/17 Annual Budget Fines and Forfeitures Restrictions Fiscal Year No restrictions on usage. 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. Amount Percent Change $7,219,328 8,616,319 9,200,997 7,108,900 7,576,495 7,731,585 8,132,195 8,205,495 (0.9%) 19.4% 6.8% (22.7%) 6.6% 2.0% 5.2% 0.9% 8,436,301 8,282,918 8,323,168 2.8% (1.8%) 0.5% Assumptions The fines and forfeitures revenue to the City derive from fines related to parking, traffic, criminal, animal control, defensive driving school, adult diversion, domestic violence, and false alarms, plus revenue from public defender reimbursements, forfeitures, and boot fees. The slight increase in FY 2012/13 is due to a number of new and revised fines and fees that were adopted as a result of the budget balancing effort. However, the new and revised fees have been offset by the Council’s decision to discontinue the photo enforcement program. Otherwise, the discontinuation of the photo enforcement program would have caused a larger decrease. The projections for FY 2016/17 are based on a trend of little to no growth in the number of violations which generate the fines and forfeitures combined with a small increase in the defensive driving fee. Major Influences: Population, Crime Rate and Internal Policy (Enforcement, Number of Police Officers) Fines and Forfeitures $ Millions 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 8.6 7.2 9.2 7.1 7.7 7.6 2.0 1.0 0.0 Fiscal Year 75 8.1 8.2 8.4 8.3 8.3 City of Tempe Fiscal Year 2016/17 Annual Budget Special Revenue: Ten-Year Historical Trends Transit Tax Restrictions Fiscal Year Represents a portion of the City sales tax dedicated by public vote to transit-related purposes, such as bus acquisition and maintenance, connecting bus routes to neighboring cities, bus stop construction, transit planning, and light rail construction. Amount Percent Change 2006/07 $34,971,294 7.8% 2007/08 32,449,710 (7.2%) 2008/09 29,850,942 (8.0%) 2009/10 27,891,084 (6.6%) 2010/11 29,012,369 4.0% 2011/12 2012/13 30,172,338 30,087,229 4.0% (0.3%) 2013/14 33,539,177 11.5% 2014/15 36,147,640 7.8% 2015/16 est. 2016/17 est. 37,533,863 37,256,871 3.8% (0.7%) Assumptions The Transit Tax represents 1/2 cent of the 1.8% City Sales Tax. The tax for transit was approved by Tempe voters in September 1996 and became effective January 1, 1997. The FY 2016/17 estimate reflects the end of the construction boom driven by the Marina Heights development and assumes a continued economic recovery in FY 2016/17. Major Influences: Taxable Sales, Population and Consumer Price Index Transit Tax $ Millions 40.0 35.0 30.0 25.0 20.0 15.0 35.0 32.4 29.9 27.9 30.2 29.0 10.0 5.0 0.0 Fiscal Year 76 30.1 33.5 36.1 37.5 37.3 City of Tempe Fiscal Year 2016/17 Annual Budget Performing Arts Tax Restrictions Fiscal Year Amount Percent Change Represents a portion of the City sales tax dedicated by public vote for construction and operation of the Performing Arts Center. 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. $7,007,790 6,820,193 6,158,761 5,749,649 5,979,900 6,236,500 6,236,879 6,921,904 7,460,054 7,604,980 8.1% (2.7%) (9.7%) (6.6%) 4.0% 4.3% 0.0% 11.0% 7.8% 1.9% 2016/17 est. 7,548,857 (0.7%) Assumptions The Performing Arts Tax represents 1/10 cent of the 1.8% City Sales Tax. This tax was approved in May 2000 and became effective January 2001. The FY 2016/17 estimate reflects the end of the construction boom driven by the Marina Heights development and assumes a continued economic recovery in FY 2016/17. Major Influences: Taxable Sales, Population, and Consumer Price Index Performing Arts Tax $ Millions 8.0 7.0 6.0 5.0 4.0 3.0 7.0 6.8 6.2 5.7 6.2 6.0 2.0 1.0 0.0 Fiscal Year 77 6.2 6.9 7.5 7.6 7.5 City of Tempe Fiscal Year 2016/17 Annual Budget Highway User Tax Restrictions Fiscal Year Amount Percent Change Proceeds can be used only for street and highway purposes including right-of-way acquisition, construction, reconstruction, maintenance, and payment of debt service on highway and street bonds. 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $11,854,088 11,387,320 9,945,310 9,422,203 9,503,470 8,098,254 8,855,957 9,125,178 10,013,859 10,091,343 10,640,302 5.6% (3.9%) (12.7%) (5.3%) 0.9% (14.8%) 9.4% 3.0% 9.7% 0.8% 5.4% Assumptions Highway User Revenue Fund (HURF) revenue is comprised primarily of a share of the state-imposed tax on fuel (18 cents per gallon), but also includes a portion of vehicle license taxes and other motor carrier permits and fees. HURF revenues are a major source of funding to the state for highway construction, highway maintenance and improvements, and other highwayrelated expenditures. More than half of the revenue is used for these state purposes. Of the remaining HURF revenue, 27.5% is distributed to cities and towns. Half of this pool amount is distributed based on each city’s or town’s percentage share of the statewide total population of all incorporated cities and towns. The remaining one-half is divided into county pools based on each county’s share of statewide fuel sales. Within each county, cities and towns receive an allocation based on their percentage share of total incorporated population in the county. The large drop in FY 2011/12 is primarily due to an increase in the state budget allocation of HURF funds for the state Department of Public Safety, which reduces the amount available for other statutory distributions. The FY 2016/17 increase reflects moderate improvement in the state economy. Major Influences: Population, State Statute, Economy and Gasoline Sales Highway User Tax $ Millions 14.0 12.0 10.0 8.0 6.0 4.0 11.9 11.4 9.9 9.4 9.5 8.1 2.0 0.0 Fiscal Year 78 8.9 9.1 10.0 10.1 10.6 City of Tempe Fiscal Year 2016/17 Annual Budget Local Transportation Assistance Fund Restrictions Proceeds can be used only for street and highway projects, for any construction or reconstruction in the public rights-ofway as well as transit programs. Fiscal Year Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $771,039 761,513 709,867 416,885 0 474,508 475,559 477,160 484,863 474,508 474,508 (3.5%) (1.2%) (6.8%) (41.3%) (100.0%) 100.0% 0.2% 0.3% 1.6% (2.1%) 0.0% Assumptions Revenue is derived from the state lottery game and the multi-state Powerball lottery game. By state statute, the state must distribute at least $20.5 million annually to cities and towns from state lottery revenue, up to a maximum total distribution pool of $23 million. Amounts distributed to cities and towns are based on their percentage share of statewide population as determined and updated annually by the state Department of Economic Security. Revenue derived from Powerball may be received only after the state first collects $31 million from Powerball sales. If this threshold is reached, the state will distribute up to a total of $18 million from Powerball revenue, dividing the pool into amounts based on each county’s share of lottery ticket sales. Amounts from these county pools distributed to cities and towns are based on each city’s or town’s share of incorporated population in the county. The lottery state shared pool is adjusted every year by population determined by the Department of Economic Security. Tempe’s declining share of statewide population accounts for the lottery revenue reduction over the past 10 years. State legislation passed in March 2010 diverted distributions of Lottery proceeds retroactive to February 1, 2010 to the state General Fund. In September 2011, a court ruling restored the LTAF only to Maricopa County, the only region with a Clean Air Act court order. Major Influences: Population (relative to state) and Lottery Ticket Sales Local Transportation Assistance Fund $ Millions 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0.0 0.8 0.8 0.8 0.7 0.5 0.4 0.0 Fiscal Year 79 0.5 0.5 0.5 0.5 City of Tempe Fiscal Year 2016/17 Annual Budget Community Development Block Grant/Section 8 Housing Grant Restrictions Community Development Block Grant (CDBG) funds are awarded by the federal government and may be used only for the rehabilitation of owner-occupied housing and the removal of “slum and blight”. Section 8 Housing Grants, also federal funds, may be used only for rent and utility subsidies for low income persons. Community Development Block Grant Amount Percent Change Fiscal Year 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $3,869,328 1,341,332 1,189,291 1,347,768 3,435,874 3,102,989 3,059,338 2,206,232 1,585,694 5,380,895 4,197,178 Section 8 Housing Grant Amount Percent Change (27.3%) (65.3%) (11.3%) 13.3% 154.9% (9.7%) (1.4%) (27.9%) (28.1%) 239.3% (22.0%) $8,508,012 8,722,976 10,041,342 9,674,069 9,791,085 9,487,793 8,918,256 8,276,438 8,093,011 11,022,206 10,453,710 8.5% 2.5% 15.1% (3.7%) 1.2% (3.1%) (6.0%) (7.2%) (2.2%) 36.2% (5.2%) Assumptions Funding levels in both programs are based on a federal formula which reflects local factors such as the percentage of people living in poverty, unemployment, population, age of existing housing, and the need for housing. The large increase in the FY 2015/16 CDBG amount is due primarily to a reappropriation of unspent funds from prior fiscal years and will be spent down in future years. Major Influences: Federal Policy, Poverty Levels and Population Community Development Block Grant/Section 8 Housing Grant $ Millions 18.0 16.0 14.0 5.4 12.0 10.0 3.9 8.0 1.3 6.0 4.0 8.5 8.7 1.2 10.0 1.3 9.7 3.4 3.1 9.8 9.5 3.1 8.9 2.2 1.6 8.3 8.1 11.0 2.0 0.0 Fiscal Year Section 8 Housing Grant Community Development Block Grant 80 4.2 10.5 City of Tempe Fiscal Year 2016/17 Annual Budget Enterprise Revenue: Ten Year Historical Trends Water/Wastewater User Fees Restrictions Fees can only be used to support the Water/Wastewater enterprise. Fiscal Year Amount Percent Change 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $46,180,573 49,083,207 52,407,237 60,330,191 67,111,483 73,149,049 74,263,175 78,216,897 76,128,174 79,562,302 81,837,150 4.0% 6.3% 6.8% 15.1% 11.2% 9.0% 1.5% 5.3% (2.7%) 4.5% 2.9% Assumptions Water/Wastewater revenue is derived from fees and service charges assessed to residential and commercial customers of the City’s water and wastewater systems. Revenue also includes charges to the City’s residential irrigation customers. Over the past few years, both water and sewer rates have been adjusted to address increased costs resulting from inflation, debt service on capital projects, and environmental regulation compliance. Major Influences: Population, Rate Policy, Water Consumption Patterns and Weather Water/Wastewater User Fees $ Millions 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 46.2 49.1 52.4 60.3 67.1 73.1 10.0 0.0 Fiscal Year 81 74.3 78.2 76.1 79.6 81.8 City of Tempe Fiscal Year 2016/17 Annual Budget Solid Waste Fees Restrictions Fiscal Year Used to defray costs of providing solid waste collection and disposal service. 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. Amount $13,820,128 14,669,542 Percent Change 6.4% 6.1% 15,130,988 15,242,801 3.1% 0.7% 15,416,283 14,927,082 1.1% (3.2%) 14,362,436 14,461,069 (3.8%) 0.7% 14,329,939 15,616,041 15,872,148 (0.9%) 9.0% 1.6% Assumptions The collection and disposal of solid waste constitutes the City’s second largest enterprise operation. Revenue derives from user fees for residential, commercial, roll-off, and uncontained solid waste service. More recently, the Solid Waste Fund has undergone a thorough review of its operations, and as a result, efficiencies were gained. A rate modification plan was implemented and solid waste rates were increased, raising the median charge by 15.1% -- the first increase since November of 2009. Major Influences: Population, Rate Policy, and Commercial Market/Competition $ Millions 18.0 16.0 14.0 12.0 10.0 8.0 6.0 13.8 14.7 15.1 15.2 15.4 14.9 4.0 2.0 0.0 Fiscal Year Solid Waste Fees 82 14.4 14.5 14.3 15.6 15.9 City of Tempe Fiscal Year 2016/17 Annual Budget Golf Course Fees Restrictions Revenue is used to defray costs of operating the Rolling Hills and Ken McDonald golf courses. Rolling Hills Amount Percent Change Fiscal Year 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 est. 2016/17 est. $712,171 694,389 668,736 545,788 523,048 538,847 549,728 610,195 708,238 595,743 570,365 Ken McDonald Amount Percent Change (3.5%) (2.5%) (3.7%) (18.4%) (4.2%) 3.0% 2.0% 11.0% 16.1% (15.9%) (4.3%) Assumptions $976,892 958,956 971,948 824,027 874,264 970,404 1,050,394 1,198,511 1,199,954 1,263,427 1,263,427 (3.5%) (1.8%) 1.4% (15.2%) 6.1% 11.0% 8.2% 14.1% 0.1% 5.3% 0.0% Revenue from greens fees account for nearly 65% of golf course revenue, with the rest coming from golf cart rentals and lease agreements with the pro shops and restaurant concessionaires. The FY 2016/17 projection assumes steady rounds of play resulting from a new golf management contract at Ken McDonald, and a slow recovery for Rolling Hills after its irrigation system overhaul decreased play in FY 2015/16. Major Influences: Competition from Other Golf Courses, Weather, and City Fee Policy Golf Course Fees $ Millions 2.5 2.0 1.5 1.0 1.0 0.5 0.7 1.0 0.7 1.0 0.7 0.8 0.9 0.5 0.5 1.0 1.1 0.5 0.5 0.0 Fiscal Year Rolling Hills Ken McDonald 83 1.2 0.6 1.2 0.7 1.3 1.3 0.6 0.6 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Performance Budget Contents Performance Benchmarking ....................................................................................................................................................... 86 City Council Strategic Priorities Linked By Department .............................................................................................................. 87 City Organizational Chart ........................................................................................................................................................... 89 Mayor and Council ..................................................................................................................................................................... 90 City Manager .............................................................................................................................................................................. 92 City Attorney............................................................................................................................................................................... 94 City Clerk.................................................................................................................................................................................... 96 City Court ................................................................................................................................................................................. 100 Community Development ......................................................................................................................................................... 102 Administration, Code Compliance, Neighborhood Services ................................................................................................. 103 Development Services .......................................................................................................................................................... 105 Planning ............................................................................................................................................................................... 106 Community Services ................................................................................................................................................................ 108 Administration, Kid Zone ...................................................................................................................................................... 110 Arts, Cultural Services and Library Services ........................................................................................................................ 111 Recreation ............................................................................................................................................................................ 113 Fire Medical Rescue................................................................................................................................................................. 116 Administration, Fire Prevention............................................................................................................................................. 117 Emergency/Medical Services ............................................................................................................................................... 118 Homeland Security/Special Operations ................................................................................................................................ 119 Support Services/Personnel Safety ...................................................................................................................................... 120 Training/Professional Development ...................................................................................................................................... 121 Human Services ....................................................................................................................................................................... 122 Administration, Education and Youth Development.............................................................................................................. 124 Community Partnerships & Resources ................................................................................................................................. 125 Diversity and Outreach ......................................................................................................................................................... 126 Social Services ..................................................................................................................................................................... 127 Internal Audit Office .................................................................................................................................................................. 130 Internal Services ...................................................................................................................................................................... 132 Administration ....................................................................................................................................................................... 134 Finance................................................................................................................................................................................. 135 Human Resources ................................................................................................................................................................ 138 Information Technology ........................................................................................................................................................ 140 Municipal Budget Office ........................................................................................................................................................... 142 Police ....................................................................................................................................................................................... 144 Office of the Chief ................................................................................................................................................................. 146 Investigations/Organizational Services ................................................................................................................................. 147 Field Operations ................................................................................................................................................................... 148 Support Services .................................................................................................................................................................. 149 Public Works ............................................................................................................................................................................ 150 Administration ....................................................................................................................................................................... 152 Construction Management/Engineering ............................................................................................................................... 153 Field Operations ................................................................................................................................................................... 154 Transit/Transportation .......................................................................................................................................................... 156 Water Utilities ....................................................................................................................................................................... 159 Office of Strategic Management and Diversity ......................................................................................................................... 160 85 City of Tempe Fiscal Year 2016/17 Annual Budget Performance Benchmarking In the following Performance Budget Section, the reader will note a number of performance measures, or benchmarks related to each department's statement of its goals and objectives. These benchmarks are part of a benchmarking program throughout Tempe city government. The City has tracked performance indicators for many years as a means of identifying service trends and communicating results to the public. The City made a commitment to develop a benchmarking program modeled after other successful private and public sector efforts. Taking advantage of much work already done on benchmarking nationally, we utilized consensus benchmarks established by several national programs addressing benchmarking, including the International City/County Management Association (ICMA), the Governmental Accounting Standards Board (GASB) Services Efforts and Accomplishments (SEA) program and the Innovation Group. Tempe’s benchmarking project began in 1984 with its participation in an experimental program coordinated by the Innovation Group, a nonprofit organization serving local government. Benchmarks suggested by the Innovation Group were used to gather data for a “test” group of City departments for possible comparisons with other local governments in the Innovation Group benchmark database. In addition, the City formally participated in ICMA’s Comparative Performance Measurement Program. A special effort and annual commitment was initiated to enhance the value of performance measurement. To support an emphasis on tracking service outcomes, a consultant annually administers a resident satisfaction survey. This survey allows management to gauge outcomes by identifying resident preferences and satisfaction with city services. The survey also provides an opportunity to benchmark our performance with that of regional and national peers. The results of this survey are reflected throughout in the Performance Budget section of this book. At their August 2016 annual retreat, the City Council reaffirmed a number of citywide strategic priorities. Five strategic priorities will continue to guide Tempe over the next three to five years. A list of the City Council’s strategic priorities is shown below. The Tempe City Council is committed to: Ensure safe and secure community Develop and maintain strong community connection Enhance quality of life for all Tempe residents and workers Implement sustainable growth and development strategies Maintain long-term financial stability and vitality The Council’s effort to identify its priorities is supported by a citywide leadership development initiative to align departmental goals and objectives with the City Council’s strategic priorities. City leadership has created an actionable strategic plan that maximizes collaboration and interdepartmental resources to support these priorities. The two efforts join to provide a way of identifying and realizing our community vision. To facilitate the process, an Office of Strategic Management and Diversity has been created. The office is responsible for the strategic management of operationalizing the City Council priorities into an actionable and cohesive strategic plan. This focus on organizational performance is indicative of the City’s long-term commitment to benchmarking and continuous improvement of our service delivery at the lowest possible cost to residents. 86 City of Tempe Fiscal Year 2016/17 Annual Budget City Council Strategic Priorities Linked By Department The five strategic priorities generated by the City Council provide the framework to align our top strategic priorities through City Departments in creating goals and objectives that support the City Council’s vision and achieve operational and sustainable accountability. The relationship between departments and related council strategic priorities are identified and embedded in the following Performance Budget section. STRATEGIC PRIORITY Ensure Safe and Secure Community Develop and Maintain a Strong Community Connection Enhance Quality of Life for all Tempe Residents and Workers Implement Sustainable Growth and Development Strategies Maintain Long-term Financial Stability and Vitality Mayor and Council      City Manager      City Attorney  Department  City Clerk City Court  Community Development  Community Services Fire       Human Services  Internal Audit Office Internal Services  Municipal Budget Office     Police   Public Works        Office of Strategic Management and Diversity 87  City of Tempe Fiscal Year 2016/17 Annual Budget 88 City of Tempe Fiscal Year 2016/17 Annual Budget City Organizational Chart Residents of Tempe Mayor and City Council City Attorney City Manager City Clerk City Court Community Relations Economic Development Government Relations Mayor/Council Staff/311 Deputy City Manager, Chief Operating Officer Internal Audit Office Deputy City Manager, Chief Financial Officer Municipal Budget Office Office of Strategic Management and Diversity Community Development Community Services Development Services Arts, Cultural Services and Library Services Planning Recreation Human Services Public Works Fire Medical Rescue Police Community Partnerships & Resources Construction Management/ Engineering Emergency/ Medical Services Social Services Field Operations Fire Prevention Investigations/ Organizational Services Homeland Security/ Special Operations Support Services Transit/ Transportation Water Utilities Support Services/ Personnel Safety Training/ Professional Development Assistant City M 89 Operations Internal Services Finance Human Resources Information Technology City of Tempe Fiscal Year 2016/17 Annual Budget Mayor and Council Mayor and City Council Purpose: To represent residents of the City of Tempe, formulate legislation, and establish City policy. Description: The Mayor and six City Council members are the elected representatives of the residents of Tempe. They are charged with the formulation of public policy to meet community needs. The City Council is responsible for appointing the City Clerk, City Court, City Manager and City Attorney, as well as Board and Commission members. FY 2016/17 Budget Highlights: ⋅ No change in staffing levels 2014/15 Actual $370,580 41,850 (66,929) $345,501 $2.04 Expenditures by Type Personnel Costs Supplies and Services Internal Services Expenditure Total Per Capita Authorized Personnel Mayor and City Council Total 2015/16 Budget $374,381 50,931 (60,033) $365,279 $2.12 2014/15 Actual Full Perm Temp Time FTE FTE 7 7 2015/16 Revised 372,977 49,131 (61,000) $361,108 $2.10 2015/16 Revised Full Perm Temp Time FTE FTE 7 7 2016/17 Budget Full Perm Temp Time FTE FTE 7 7 Related Strategic Priorities Develop and maintain Enhance quality of life Implement sustainable strong community for all Tempe growth and connection residents and workers development strategies To enact policy decisions that maximize overall resident satisfaction with life in the City Ensure safe and secure community Goal: 2016/17 Budget $4361,746 65,931 (53,799) $373,878 $2.13 Maintain long-term financial stability and vitality Objective: To align community investment priorities with the needs of residents by emphasizing improvements in service categories that are of the most benefit to residents, and by targeting limited resources toward services of the highest importance to residents and to those services where residents are least satisfied 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Resident satisfaction with the appearance of the City* (%) 81 N/A N/A 88 Resident satisfaction with the image of the City* (%) 84 N/A N/A 87 Resident satisfaction with how well City planning growth* (%) 62 N/A N/A 65 Resident satisfaction with quality of life in the City* (%) 85 N/A N/A 87 Resident satisfaction with the feeling of safety in the City* (%) 73 N/A N/A 76 Resident satisfaction with the leadership of elected officials* (%) 62 N/A N/A 62 Resident satisfaction with the direction the City is heading* (%) 64 N/A N/A 63 Resident satisfaction with opportunities to express ideas/views to the City* (%) 61 N/A N/A 60 Resident satisfaction with efforts to keep residents informed on City budget* (%) 57 N/A N/A 57 Resident satisfaction with public involvement in the City’s decision-making* (%) 56 N/A N/A 57 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in FY 2015/16. 90 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget City Manager City Manager Administration Community Relations Economic Development Government Relations Mayor/Council Staff/311 Purpose: To professionally implement all City Council policy decisions, efficiently direct the City's operations, and create an organizational culture that results in the delivery of excellent municipal services to residents of Tempe. Description: Working with the City’s governing body, the community, and City staff, the City Manager’s Office is to professionally implement all City Council policy decisions and efficiently direct the City’s operations and activities in accordance with sound management principles. These efforts will create an organizational culture that results in the delivery of excellent municipal services to the residents of Tempe. Community Relations handles all public information and media relations for the City and manages Tempe cable channel 11. It is responsible for keeping the community informed about programs and activities within the City as well as working on Tempe’s image locally, regionally and nationally. Economic Development works with prospective businesses, coordinates regional and local entities in attracting quality companies, broadens the Tempe tax base, and encourages educational, cultural and recreational opportunities that make for a well-balanced city and contribute to the quality of life. Government Relations is responsible for the coordination of all state and federal legislative activities. The Mayor/Council/311 staff facilitates communication among the public, city staff, council committees and the Mayor and Council. FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized one Sustainability Program Manager for FY 2016/17 and 2017/18, 25% of which will be funded by ASU’s Wrigley Institute ($102,000) ⋅ Authorized funding for Sales Force, a customer relationship management platform for Economic Development ($8,725 recurring, $7,500 one-time) ⋅ Authorized funding for use of real estate database Xcelligent for Economic Development ($5,000 recurring) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlays Internal Services Expenditure Total Per Capita Authorized Personnel Administration Community Relations Economic Development Government Relations Mayor/Council Staff/311 Total 2014/15 Actual $3,281,065 848,487 2015/16 Budget $3,265,450 1,097,369 2015/16 Revised $3,413,046 1,037,324 2016/17 Budget $3,496,934 1,149,244 938,287 1,141 (338,475) $4,730,505 $27.90 6,221,511 0 (385,263) $10,199,067 $59.29 1,600,681 0 (393,789) $5,657,262 $32.89 6,044,659 0 (451,830) $10,239,007 $58.23 2014/15 Actual Full Perm Temp Time FTE FTE 6 9 1.34 2 1 12 30 1.34 92 2015/16 Revised Full Perm Temp Time FTE FTE 6 9 1.34 3 1 12 31 1.34 2016/17 Budget Full Perm Temp Time FTE FTE 7 9 1.34 3 1 12 32 1.34 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe connection residents and workers To provide high quality City services to residents of Tempe Ensure safe and secure community Goal: Implement sustainable growth and development strategies Maintain long-term financial stability and vitality Objective: To achieve a rating of 90% or greater in resident overall satisfaction with quality of City services 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Satisfaction with overall quality of City services* (%) 90 N/A N/A 2016/17 Budget 90 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in FY 2015/16. Related Strategic Priorities Develop and maintain strong community connection Goal: 1) To keep Tempe residents, the general public, City employees and the media informed about City issues, programs, community events and organizational changes; and 2) position the City positively locally, regionally and nationally Objective: 1) To attain resident satisfaction with the availability of information about City programs and services; and 2) provide information to the community through the City’s website, social media accounts, online videos and forums 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Resident satisfaction with the availability of information about City programs and services* (%) 76 N/A N/A 76 Tempe Forum subscribers 1,016 1,050 1,185 1,300 E-notification subscribers Page views for whole website (millions) Twitter followers across all City accounts Facebook likes across all City accounts YouTube views on main City channel Granicus video on demand views 30,100 31,000 28,247 5.65 6.00 5.36 31,000 6.00 17,300 18,000 38,390 39,000 5,900 6,100 36,086 32,000 53,587 55,000 59,512 55,000 8,445 8,200 98,963 94,000 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To expand, diversify and drive investment in the Tempe economy Objective: To expand the tax base and job market in the community 2014/15 Performance Measure Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 61 65 61 65 3 2 5 7 1,419 1,020 1,370 1,395 95,374 97,282 100,279 101,280 1.67 1.69 1.14 1.16 Opportunities to attract projects in Tempe High waged tracked projects Major corporate locates in Tempe Knowledge based jobs Employment Job-to-Resident ratio Related Strategic Priorities Develop and maintain strong community connection Goal: To meet or exceed performance of government contact centers as determined by evaluating annual statistics from the organization Association of Government Contact Center Employees (AGCCE) Objective: To average above a 50 percent Single Point of Contact (SPOC) ratio for incoming calls 2014/15 2015/16 Actual Budget Performance Measure 2015/16 Revised 2016/17 Budget Calls answered 100,000 105,000 105,000 3% 5% 0% 51 42 65 97,182 Percent change SPOC (%) 44 93 City of Tempe Fiscal Year 2016/17 Annual Budget City Attorney City Attorney Purpose: To facilitate Tempe’s vision through high quality legal services. Description: The City Attorney, appointed by the Mayor and City Council under the City Charter, is legal advisor and attorney for the City. Activities include presentation and defense of the City’s legal interests and rights and prosecution for misdemeanor complaints. The City Attorney also is responsible for attending City Council meetings and serving as legal counsel during such meetings. Services are as follows: (1) support the legislative and administrative processes (ordinances, opinions, litigation, contracts, legal research, liens); (2) present and defend the City’s legal interests and rights before all courts, legislative and administrative tribunals; and (3) prosecute complaints (misdemeanor traffic and criminal, municipal and superior courts). FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized funding for outside legal counsel ($50,000 recurring, $50,000 one-time) ⋅ Authorized funding for subscription to WestLaw, a web-based legal research service ($15,971 recurring) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlays Internal Services Expenditure Total Per Capita Authorized Personnel City Attorney Total 2014/15 Actual $3,176,320 77,822 2015/16 Budget $3,171,644 89,118 2015/16 Revised $3,042,200 87,617 2016/17 Budget $3,233,358 203,589 75,060 169 (409,120) $2,920,252 $17.23 183,079 0 (387,113) $3,056,728 $17.77 113,018 0 (391,212) $2,851,623 $16.58 190,598 0 (455,558) $3,171,987 $18.04 2014/15 Actual Full Perm Temp Time FTE FTE 23 1.75 1.00 23 1.75 1.00 2015/16 Revised Full Perm Temp Time FTE FTE 24 1.25 1.00 24 1.25 1.00 2016/17 Budget Full Perm Temp Time FTE FTE 24 1.25 24 1.25 Related Strategic Priorities Ensure safe and secure community Goal: To provide prompt legal services Objective: To achieve a 95% satisfaction rating from departments responding to the Civil Client Satisfaction Survey 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Departments indicating a positive response to promptness (%) 95 98 N/A 95 Related Strategic Priorities Ensure safe and secure community Goal: To provide excellent customer service Objective: To target 95% satisfaction rating from departments responding to the Civil Client Satisfaction Survey 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Departments indicating a positive response to courteous and approachable services (%) 96 100 N/A 94 2016/17 Budget 95 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Ensure safe and secure community Goal: To provide prompt disposal of DUI cases Objective: To dispose of 90% of DUI cases within 180 days Performance Measure DUI cases disposed of within 180 days (%) 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 100 100 83 90 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 90 90 N/A 80 Related Strategic Priorities Ensure safe and secure community Goal: To increase victim’s rights satisfaction rating Objective: To achieve an 80% victim’s rights satisfaction rating Performance Measure Victim’s rights satisfaction rating (%) 95 City of Tempe Fiscal Year 2016/17 Annual Budget City Clerk City Clerk Purpose: The Tempe City Clerk’s Office promotes public trust in local government by providing objective, accurate and responsive administration of official City records, City Council proceedings, elections and board/commission program. Description: The City Clerk, appointed by the Mayor and City Council pursuant to City Charter, serves as the legal custodian of the City’s official records; serves as the Chief Elections Officer of the City; administers Council meetings; and affixes the City Seal on all official documents. FY 2016/17 Budget Highlights: The approved amount includes the following change: ⋅ Authorized funding for improvement of the records management system for enhanced record search capability and ensured state statute compliance ($7,500 recurring) Expenditures by Type Personnel Costs Supplies and Services Capital Outlays Internal Services Expenditure Total Per Capita Authorized Personnel City Clerk Total 2014/15 Actual $498,056 187,429 195 66,298 $751,978 $4.44 2015/16 Budget $481,174 608,395 0 46,221 $1,135,790 $6.60 2014/15 Actual Full Perm Temp Time FTE FTE 4 0.50 4 0.50 2015/16 Revised $483,569 354,139 0 45,092 $882,800 $5.13 2015/16 Revised Full Perm Temp Time FTE FTE 4 0.50 4 0.50 2016/17 Budget $500,827 397,439 0 87,708 $985,974 $5.61 2016/17 Budget Full Perm Temp Time FTE FTE 4 0.50 4 0.50 Related Strategic Priorities Develop and maintain strong community connection Goal: To provide timely and accurate responses to all public records requests Objective: To accurately process and distribute public records requests received for City departments within 1 business day and City Clerk records within 3 business days of receipt 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget City department records requests processed within 1 business day (%) 100 100 100 100 City Clerk records requests processed within 3 business days (%) 99 95 98 95 Related Strategic Priorities Develop and maintain strong community connection Goal: To establish and apply efficient City Clerk business processes by utilizing best practices Objective: To determine current level of customer service by conducting an internal City Clerk customer service satisfaction survey in Fiscal Year 2016/17 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Satisfaction survey conducted (%) N/A 100 N/A 100 96 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Develop and maintain strong community connection Goal: To provide accurate and timely processing of documents filed with the City’s Filing Officer Objective: To accurately process and distribute documents filed with the City’s Filing Officer within one business day; documents include: claims, lawsuits, demands, subpoenas, summons, appeals, and notices 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Documents processed within one business day (%) 100 100 100 100 Related Strategic Priorities Develop and maintain strong community connection Goal: To provide timely notice and access to official meetings of the Tempe City Council and Tempe Boards, Commissions and Committees Objective: 1) To provide timely notice and access to City Council meeting agendas by preparing, distributing and posting meeting agendas on Friday prior to following weeks’ meetings 100% of time; 2) provide timely processing and uploading of City Council meeting agenda supplemental materials onto the Tempe City Council SharePoint site prior to the meeting; 3) provide timely posting of board and commission (B & C) meeting notices and agendas on the City’s official board by posting within one business day of receipt from B & C staff liaisons; and 4) meet City Charter publication requirements by publishing all proposed ordinances at least seven days prior to City Council public hearing date 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Agendas processed on Friday prior to following weeks’ meetings (%) 100 100 100 100 Supplemental materials processed and uploaded prior to meeting (%) 100 100 100 100 B & C meeting notices/agendas processed within 1 business day (%) 100 100 100 100 Proposed Ordinances published at least 7 days (%) 100 100 100 100 Related Strategic Priorities Develop and maintain strong community connection Goal: To provide an accurate account of all City Council official meetings and actions Objective: 1) To prepare accurate legal action summaries and meeting minutes by publishing on the city’s website a summary of legal actions within three business days following City Council meetings and including minutes on the second subsequent formal agendas; 2) provide timely access to official City documents, including the Tempe City Code by processing official documents within three business days of adoption, receipt or authorization; and 3) provide notification of resolutions and ordinances adopted by the City Council by publishing all ordinances/resolutions within three days after City Council approval 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Legal action summaries published within 3 business days (%) 100 100 100 100 Meeting minutes included on second subsequent meeting agenda (%) Official City documents processed within 3 business days (%) Adopted Ordinances/Resolutions codified prior to effective date (%) Adopted Ordinances/Resolutions published within 3 days after approval (%) 46 100 91 85 100 100 50 100 100 80 100 100 100 100 93 100 Related Strategic Priorities Develop and maintain strong community connection Goal: To provide efficient administrative support to the City’s Board and Commission (B & C) program Objective: 1) To provide accurate and timely information for B & C recruitments and appointments by providing vacancy and applicant information to the Mayor within one week of the recruitment close date; and 2) provide appointees with appointment information and Open Meeting Law materials within one business day of City Council appointment 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Applicant information within one week (%) 100 100 100 100 Information/Materials within one business day (%) 100 95 100 100 97 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Develop and maintain strong community connection Goal: To provide timely processing of and access to City election-related information Objective: 1) To provide timely processing of and access to candidate information and campaign finance reports by processing all candidate paperwork within one business day of official filing and provide notification to the candidate on the City’s website, and processing political committee campaign finance reports within one business day of receipt; and 2) provide accurate and timely election results by processing election results received by the County Elections Department to comply with City Charter requirements and post results to the City’s website within ½ hour of receipt 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Paperwork and notification processed within 1 business day (%) N/A 100 100 100 Campaign finance reports processed within 1 business day (%) 100 100 100 100 Election results processed/posted within ½ hour (%) 89 100 100 100 98 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget City Court City Court Purpose: To contribute to the quality of life in our community by fairly and impartially administering justice in the most effective, efficient, and professional manner possible. Description: The City Court is a municipal limited jurisdiction court that deals with criminal misdemeanor, civil traffic cases, code enforcement and zoning violations as well as Orders of Protection and Injunctions Against Harassment. The court includes all judicial, administrative, and staff functions necessary to accomplish the court’s purpose. This includes initial appearances, arraignments, pre-trial conferences, orders to show cause, subpoenas, arrest warrants, jury and non-jury trials, hearings, misdemeanor search warrants and financial services to enforce court orders by collecting fines, fees, surcharges and restitution. FY 2016/17 Budget Highlights: The approved amount includes the following change: ⋅ Authorized one permanent full-time Court Services Supervisor to oversee and coordinate administrative functions of the East Valley Regional Veterans’ Court (RVC), including operating expenses ($100,000 recurring offset by grant; $3,000 onetime equipment expense) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Internal Services Expenditure Total Per Capita Authorized Personnel City Court Total 2014/15 Actual $2,928,387 523,329 2015/16 Budget $3,019,962 594,417 2015/16 Revised $2,928,781 618,617 2016/17 Budget $2,967,337 627,488 252,438 607,212 $4,311,365 $25.43 984,300 586,310 $5,184,989 $30.14 337,264 573,895 $4,458,557 $25.92 1,251,650 801,708 $5,648,183 $32.12 2014/15 Actual Full Perm Temp Time FTE FTE 38 4.06 38 4.06 2015/16 Revised Full Perm Temp Time FTE FTE 38 4.06 38 4.06 2016/17 Budget Full Perm Temp Time FTE FTE 39 4.06 39 4.06 Related Strategic Priorities Ensure safe and secure community Goal: To improve efficiency and effectiveness in the Tempe Municipal Court system’s adjudication process Objective: To achieve a 100% clearance rate of court filings Performance Measure Total number of filings* Total number of dispositions Clearance ratio (%) * Charges and petitions filed during the fiscal year 100 2014/15 Actual 62,144 2015/16 Budget 62,796 2015/16 Revised 69,096 2016/17 Budget 69,096 64,787 65,584 69,408 69,408 100 100 100 100 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Ensure safe and secure community Goal: To improve efficiency and effectiveness in the Tempe Municipal Court system’s collection process Objective: To achieve a minimum 78% collection rate of obligations imposed in a given fiscal year 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Total obligations imposed $11,780,088 $11,999,207 $11,282,004 Total payments processed Collection rate (%) 101 2016/17 Budget $11,282,004 $9,558,743 $9,554,354 $9,276,216 $9,276,216 81 80 82 82 City of Tempe Fiscal Year 2016/17 Annual Budget Community Development Community Development Administration Code Compliance Neighborhood Services Development Services Planning Purpose: To serve the community and businesses with processes that are smooth, efficient, predictable, and transparent, and services that are both timely and accurate. Description: The Community Development Department serves the Tempe community by providing building safety inspections, permitting, property addressing, right-of-way permitting, planning, code compliance, managing land use, and neighborhood services. FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized three permanent full-time FTEs (2 Code Inspectors and one Planning and Research Analyst), 1.43 temporary permanent Code Inspectors, and two temporary one-time Code Inspectors to address the large number of violations in the city and to prevent future violations ($332,139 recurring, $145,386 one-time)  Authorized two temporary one-time Building Inspectors to meet contractually required peak demand services not achievable by regular full-time personnel ($191,156), one-time contracted services ($100,000) and miscellaneous expenses ($3,000)  Mary Ann Corder program granted one-time additional funding ($25,000) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Expenditures by Division Administration, Code Compliance, Neighborhood Services Development Services Planning Expenditure Total 2014/15 Actual $7,894,525 5,378,346 2015/16 Budget $8,457,729 5,510,835 2015/16 Revised $7,793,095 5,404,243 2016/17 Budget 8,160,417 5,192,374 53,624 83,775 1,097,367 $14,507,637 $85.58 615,656 480,000 622,276 $15,686,496 $91.19 20,940 32,300 601,323 $13,851,901 $80.52 487,501 480,100 484,973 $14,805,365 $84.20 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget $7,402,451 4,210,128 2,895,057 $14,507,637 $8,017,982 5,103,541 2,564,973 $15,686,496 $7,832,549 4,008,934 2,010,418 $13,851,901 $8,238,507 4,520,433 2,046,425 $14,805,365 2014/15 Actual Authorized Personnel Administration, Code Compliance, Neighborhood Services Development Services Planning Total Full Time 15 34 20 69 Perm FTE 0.75 0.75 2015/16 Revised Temp FTE Full Time 6.50 11.66 1.86 20.02 18 36 17 71 102 Perm FTE 2016/17 Budget Temp FTE Full Time 7.50 7.66 1.86 17.02 21 36 17 74 Perm FTE Temp FTE 4.43 2.66 1.86 8.95 City of Tempe Fiscal Year 2016/17 Annual Budget Community Development Administration, Code Compliance, Neighborhood Services The Administration Division is responsible for management of all divisions within the department, including Tempe Town Lake administration and oversight of the Community Facilities District. Code Compliance is responsible for the residential and commercial enforcement of a variety of municipal codes and ordinances which were created to promote the health, safety, and welfare of our citizens. Neighborhood Services is designed to help preserve the integrity of Tempe’s residential areas and to promote a sense of community. It provides technical and informational services to 67 neighborhood associations, more than 100 homeowner associations and 5 affiliate groups. It also supplies clerical support to neighborhood associations. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $1,967,113 5,170,010 2015/16 Budget $2,096,548 5,348,371 2015/16 Revised $2,528,648 5,214,078 2016/17 Budget $2,681,789 4,915,660 0 63,210 202,118 $7,402,451 $43.66 30,000 480,000 63,063 $8,017,982 $46.61 0 30,000 59,823 $7,832,549 $45.53 14,500 480,100 146,458 $8,238,507 $46.86 2014/15 Actual Authorized Personnel Administration, Code Compliance, Neighborhood Services Total Full Time Perm FTE 15 15 2015/16 Revised Temp FTE Full Time 6.50 6.50 18 18 Perm FTE 2016/17 Budget Temp FTE Full Time 7.50 7.50 21 21 Perm FTE Temp FTE 4.43 4.43 Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe connection residents and workers Goal: To preserve and improve neighborhoods by engaging residents in civic life and making government accessible and responsive Objective: 1) To increase participating households by 1%; 2) strengthen a sense of community by collaborating with neighborhood and homeowners’ associations on neighborhood initiated projects, neighborhood association mailings, listserv; and 3) 95% attendance at neighborhood association meetings 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Participating households 39,251 39,640 39,968 40,365 Percent change Grant applications received Neighborhood association mailings Neighborhood association meetings attended (percent of total) (%) 103 1% 1% 23 25 36 1% 30 50,350 50,000 49,000 50,000 98 95 99 95 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Ensure safe and secure community Goal: Develop and maintain Enhance quality of life strong community for all Tempe connection residents and workers To maintain a desirable residential environment through proactive and reactive enforcement of residential property maintenance codes Objective: 1) To maintain a 65/35 ratio between proactive and reactive code responses; 2) minimize the resident level of dissatisfaction with the maintenance of residential property in their neighborhood to less than 38%; and 3) minimize the resident level of dissatisfaction with the responsiveness of code enforcement complaints to less than 48% 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure 65/35 Ratio between proactive and reactive code responses 65/35 61/39 65/35 Resident dissatisfaction with the maintenance of private property in their neighborhood* (%) 38 N/A N/A <38 Dissatisfaction of the code enforcement for property maintenance codes (%) 48 <48 <48 <48 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Ensure safe and secure community Goal: Develop and maintain Enhance quality of life strong community for all Tempe connection residents and workers To obtain compliance with City codes that relate to nuisances, property enhancements, rental housing and zoning ordinance requirements Objective: 1) To resolve code issues within 25 days or less; 2) close 98% of code enforcement cases received; and 3) achieve a 98% voluntary compliance rate for property owners cited with a code violation 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Days to resolve code violations 32 30 27 25 Code enforcement cases received 8,230 8,850 9,525 9,750 Code enforcement cases closed 7,526 8,300 9,335 9,555 98% 98% 98% 98% Cases per inspector per month 76 78 79 82 Code violation voluntary compliance rate (%) 98 98 98 98 Percent closed 104 City of Tempe Fiscal Year 2016/17 Annual Budget Community Development Development Services The Development Services Division is responsible for helping all project partners succeed while protecting public health and safety. They promote sustainable building practices and energy conservation techniques. The division ensures the long-term usefulness and safety of all existing and new buildings, thereby maintaining the value of Tempe’s built environment. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $3,742,681 144,706 2015/16 Budget $4,216,023 69,794 2015/16 Revised $3,612,779 105,250 2016/17 Budget $3,718,621 188,164 42,991 15,142 264,607 $4,210,128 $24.83 527,628 0 290,096 $5,103,541 $29.67 7,600 2,300 281,005 $4,008,934 $23.30 430,248 0 183,400 $4,520,433 $25.71 2014/15 Actual Authorized Personnel Development Services Total Full Time 34 34 Perm FTE 0.75 0.75 2015/16 Revised Temp FTE 11.66 11.66 Full Time 36 36 Perm FTE Temp FTE 7.66 7.66 2016/17 Budget Full Time 36 36 Perm FTE Temp FTE 2.66 2.66 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To verify through formal plan check and permit processes that plans, specifications, and engineering calculations meet minimum requirements for adopted building codes, ADA, and planning and zoning ordinances Objective: 1) To complete 100% of building inspections within one day of request; 2) process 95% of plan reviews within agreed time frame; 3) complete 100% of preliminary site plan reviews by due date; 4) complete and submit 100% of all city clerk reports on time; 5) serve 100% of customers within five minutes of arrival; and 6) accurately perform front counter activities 95% of the time 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Building inspections completed within one day of request (%) 100 100 100 100 95 95 95 95 Complete all preliminary site plan reviews by due date (%) 100 100 100 100 Complete and submit all reports to City Clerk on time (%) 100 100 100 100 Customers served within five minutes of arrival (%) 100 100 100 100 95 95 95 95 Plan reviews processed within agreed time frame (%) Accuracy of front counter activities (%) 105 City of Tempe Fiscal Year 2016/17 Annual Budget Community Development Planning The Planning Division is responsible for administering the development entitlement process, change or adoption of codes, ordinances and neighborhood plans, facilities and signs. This division is also responsible for historical preservation, transportation planning, and project coordination and management for large private sector and City owned projects. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $2,184,730 63,630 2015/16 Budget $2,145,158 92,670 2015/16 Revised $1,651,668 84,915 2016/17 Budget $1,760,007 88,550 10,633 5,423 630,642 $2,895,057 $17.08 58,028 0 269,117 $2,564,973 $14.91 13,340 0 260,495 $2,010,418 $11.69 42,753 0 155,115 $2,046,425 $11.64 2014/15 Actual Authorized Personnel Planning Total Full Time 20 20 Perm FTE Temp FTE 1.86 1.86 106 2015/16 Revised Full Time 17 17 Perm FTE Temp FTE 1.86 1.86 2016/17 Budget Full Time 17 17 Perm FTE Temp FTE 1.86 1.86 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Community Services Community Services Administration Kid Zone Arts, Cultural Services and Library Services Recreation Purpose: To serve the community, elected officials and City departments by providing quality recreation, arts, cultural and library services. Description: The Department’s responsibilities include a full range of public library services, historical/cultural enrichment to Tempe residents, and recreational programs. FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized 1.3 permanent part-time Library Assistants to provide first point of contact for customer service functions such as patron registration and accounts, technology assistance and night and weekend coverage ($39,457 recurring) ⋅ Authorized contracted services to provide security coverage for Escalante Park and Community Center for continued patron safety and fewer incidents requiring police response ($86,694 recurring) ⋅ Authorized 0.75 part-time permanent Administrative Assistant to provide support for managing Special Events ($39,459) ⋅ Authorized 0.53 permanent part-time FTE at the Westside Multigenerational Center to address safety, programming, and compatible rates within the department ($14,106 recurring) ⋅ Authorized 0.10 temporary permanent FTE for Adult 50+ programming to provide additional activities at the Pyle Adult Recreation Center ($3,391 recurring) ⋅ Boat storage ADOT payment ($5,000) ⋅ Inventory for resale --books, miscellaneous supplies ($2,300) ⋅ Authorized conversion of three temporary permanent FTEs to three permanent full-time Kid Zone Staff Coordinators for the Kid Zone enrichment program ($134,853) ⋅ Authorized 3.56 temporary permanent FTEs for the Kid Zone enrichment program to meet community needs ($81,100 recurring) ⋅ Authorized contracted services to provide security coverage for the Library complex to ensure patron safety and fewer incidents requiring police response ($49,510 recurring) ⋅ Authorized one permanent full-time Administrative Assistant to provide support for Tempe Center for the Arts ($54,760) ⋅ Authorized one permanent full-time Arts Administrator and the reclassification of one Arts Coordinator to a second Arts Administrator as part of the execution of the Tempe Arts and Culture Master Plan ($98,882) ⋅ Authorized one full-time permanent Food & Beverage Coordinator to manage and operate a small-scale concession at the Tempe Center for the Arts ($79,355); contracted services ($35,000), and restaurant supplies ($75,000) ⋅ Authorized funding for recurring marketing efforts ($90,000) ⋅ Authorized funding for the TCA’s Performing Artists Series, including 0.38 temporary full-time FTE ($13,090), contracted services ($93,000), marketing ($56,500), equipment rentals, hotels, catering ($20,000) ⋅ Authorized funding for systems maintenance at the TCA ($25,000) ⋅ Authorized 1.65 permanent part-time staff for event support and expanded marketing efforts at Tempe Center for the Arts ($57,889) ⋅ Authorized one-time funding for the TCA’s website development ($90,000) ⋅ Authorized one-time funding for Little Libraries ($10,000) 108 City of Tempe Fiscal Year 2016/17 Annual Budget Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Expenditures by Division Administration, Kid Zone Arts, Cultural Services and Library Services Recreation Expenditure Total 2014/15 Actual $14,834,869 3,295,792 2015/16 Budget $14,878,786 3,570,664 2015/16 Revised $14,455,551 3,440,361 2016/17 Budget $15,445,842 4,208,615 804,832 21,840 2,764,704 $21,722,038 $128.13 1,440,335 0 3,226,709 $23,116,494 $134.38 908,806 0 3,135,722 $21,940,440 $127.55 1,163,012 7,263 3,137,797 $23,962,529 $136.29 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget $6,157,544 $6,237,989 $6,255,643 $6,922,380 6,849,213 7,597,735 6,967,232 7,948,100 8,715,281 $21,722,038 9,280,770 $23,116,494 8,717,565 $21,940,440 9,092,049 $23,962,529 2014/15 Actual Authorized Personnel Administration, Kid Zone Arts, Cultural Services and Library Services Recreation Total Full Time 33 39 40 112 Perm FTE 3.00 3.00 6.00 Temp FTE 59.12 24.36 84.43 167.91 109 2015/16 Revised Full Time 34 39 39 112 Perm FTE 3.00 3.00 6.00 Temp FTE 59.12 24.36 85.01 168.49 2016/17 Budget Full Time 38 41 39 118 Perm FTE 3.00 3.75 6.75 Temp FTE 59.68 26.69 85.64 172.01 City of Tempe Fiscal Year 2016/17 Annual Budget Community Services Administration, Kid Zone Community Services Administration is responsible for overall management of the City’s library, cultural services, and recreation programs. In this role, Administration manages services provided at the Tempe Public Library, the Tempe Historical Museum, the Vihel Cultural Center, and at community events throughout the City. The Kid Zone Enrichment Program serves families in Tempe by providing a safe, enriching environment for children to attend during non-school hours. Kid Zone operates in 18 school sites throughout Tempe and provides a continuity of programs, serving children in Preschool through 8th grade, 250 days per year. Kid Zone has programs in the Tempe Elementary and Kyrene School District schools that are located within the City of Tempe boundaries and serves approximately 3,275 children each year. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $4,437,519 519,118 2015/16 Budget $4,379,432 498,965 2015/16 Revised $4,432,235 497,323 2016/17 Budget $4,842,548 605,669 403,656 465 796,786 $6,157,544 $36.32 365,835 0 993,757 $6,237,989 $36.26 378,922 0 947,163 $6,255,643 $36.37 243,251 6,163 1,224,749 $6,922,380 $39.37 2014/15 Actual Authorized Personnel Administration, Kid Zone Total Full Time 33 33 Perm FTE 2015/16 Revised Temp FTE 59.12 59.12 Full Time 34 34 Perm FTE Temp FTE 59.12 59.12 2016/17 Budget Full Time 38 38 Perm FTE Temp FTE 59.68 59.68 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To continue to provide the highest quality of out of school time, enrichment program to the residents of Tempe through the Kid Zone Enrichment Program Objective: 1) To target an 80% approval rating from customers and the school community who utilize Kid Zone services; and 2) maintain at least an 80% approval rating on the national accreditation evaluation (Kid Zone) 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Parent evaluation survey results measures indicate “very satisfied” with the Kid Zone Enrichment Program (%) 90 80 95 80 National accreditation evaluation survey results of “very satisfied” with the Kid Zone Enrichment Program (%) 92 80 97 80 110 City of Tempe Fiscal Year 2016/17 Annual Budget Community Services Arts, Cultural Services and Library Services The Arts, Cultural Services and Library Services Division’s mission is to be the premier information portal for the Tempe community. In keeping with this mission, the library provides materials, programs, and services that (1) address popular cultural and social trends and residents’ recreational needs; (2) assist residents in developing their ability to find, evaluate, and use information effectively; (3) assist community members in understanding their own cultural heritage and the cultural heritage of others; (4) address the community’s desire for self-directed personal growth and development opportunities; and (5) address the need to be able to read and perform essential daily tasks. In pursuing these goals, the division provides operations and management of several city facilities, including: the Tempe Historical Museum, the Tempe Center for the Arts, the Peterson House Museum, the Elias Rodriquez House, and the Vihel Center for the Arts. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $4,435,340 1,147,849 2015/16 Budget $4,523,946 1,373,544 2015/16 Revised $4,164,868 1,331,739 2016/17 Budget $4,599,335 1,886,627 110,597 5,866 411,458 0 204,228 0 378,663 1,100 1,149,561 1,288,787 1,266,397 1,082,375 $6,849,213 $40.40 $7,597,735 $44.17 $6,967,232 $40.50 $7,948,100 $45.20 2014/15 Actual Authorized Personnel Arts, Cultural Services and Library Services Total 2015/16 Revised Full Time Perm FTE Temp FTE 39 39 3.00 3.00 24.36 24.36 Full Time Perm FTE Temp FTE 39 39 3.00 3.00 24.36 24.36 2016/17 Budget Full Time Perm FTE Temp FTE 41 41 3.00 3.00 26.69 26.69 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To provide access to excellent library resources and services that will help community residents of all ages obtain information that meets their educational, professional, and recreational needs Objective: 1) To obtain an 87% or greater satisfaction with the overall quality of library services; and 2) maximize community usage of the library’s collection and electronic research resources 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Satisfaction with quality of library services* (%) 87% Library visitors (door count) 713,589 Percent change N/A N/A 87% 750,000 725,000 5% (3%) 750,000 3% Registered borrowers 144,745 140,000 140,000 140,000 Circulation 810,874 800,000 800,000 800,000 (1%) 0.0% 0.0% 150,000 Percent change Public Computer Usage 158,254 150,000 150,000 Library FTE per 1,000 population 0.14 0.18 0.14 0.14 Circulation per capita 5.12 5.00 5.00 5.00 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Note: The FTE staff count includes part-time, temporary staff funded by wage dollars 111 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To provide visitors and volunteers with a quality experience that meets the mission of the Tempe Historical Museum Objective: To attain 90% or greater level of satisfaction by visitors and volunteers with their museum experience 2014/15 2015/16 2015/16 Actual Budget Revised Performance Measure Quantified levels of satisfaction reported by visitors and volunteers on evaluation forms (%) Objects catalogued Visitors to Historical Museum and Peterson House 2016/17 Budget 92 90 90 90 2,872 2,600 1,439 2,000 28,356 27,000 26,731 26,000 Related Strategic Priorities Enhance quality of life Develop and maintain for all Tempe strong community residents and workers connection Goal: 1) To provide quality arts programming to the community; 2) facilitate the effective use of arts facilities; and 3) provide a diverse array of arts opportunities Objective: 1) To achieve an 85% or greater level of satisfaction by attendees; and 2) increase entertainment events and arts opportunities for audiences and visual performing artists 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Satisfaction reported by residents on the Community Attitude Survey* (%) Maintain the current schedule of free, high-quality, diverse arts events and opportunities Increase ticket sales to Tempe Center for the Arts-produced entertainment events 83 N/A N/A 85 105 135 102 100 2,935 3,000 461 1,500 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. 112 City of Tempe Fiscal Year 2016/17 Annual Budget Community Services Recreation The Recreation Division is comprised of recreation and art instruction for youth and adults, adapted recreation for special populations, facilities coordination and scheduling, volunteer management and administration, special event coordination, aquatics maintenance and programming, and youth and adult sports. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $5,962,010 1,628,826 2015/16 Budget $5,975,408 1,698,155 2015/16 Revised $5,858,448 1,611,299 2016/17 Budget $6,003,959 1,716,319 290,579 15,510 818,357 $8,715,281 $51.41 663,042 0 944,165 $9,280,770 $53.95 325,656 0 922,162 $8,717,565 $50.68 541,098 0 830,673 $9,092,049 $51.71 2014/15 Actual Authorized Personnel Recreation Total Full Time 40 40 Perm FTE 3.00 3.00 2015/16 Revised Temp FTE 84.43 84.43 Full Time 39 39 Perm FTE 3.00 3.00 Temp FTE 85.01 85.01 2016/17 Budget Full Time 39 39 Perm FTE 3.75 3.75 Temp FTE 85.64 85.64 Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe connection residents and workers Goal: To provide high quality recreation services, programs, events and facilities Objective: 1) To deliver recreation programs and events that are responsive to community needs; 2) provide inviting, friendly and safe facilities and amenities for community use; 3) promote community involvement; 4) expand the use of service enhancing technologies; and 5) maintain and operate recreation programs and facilities at a cost and staffing level, on a per capita basis, that meets the needs of residents 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Programs Satisfaction with recreation programs and services* (%) 77 N/A N/A 77 Quality of City swimming pools* (%) 59 N/A N/A 59 Facilities Quality of City recreation centers* (%) 77 N/A N/A 77 Community Involvement Annual volunteer hours for all City programs 144,000 145,000 140,000 140,000 Service Enhancing Technologies Online registrations (%) Connecting Tempe E-newsletter subscriptions Recreation Services Facebook posts and tweets Recreation Services Facebook views 40 8,800 810 343,707 45 10,000 860 313,040 42 10,000 860 300,000 43 10,000 950 325,000 $34.50 $3,556,546 51 $34.00 $3,424,733 48 $46.05 $3,486,178 44 $46.05 $3,486,178 44 Costs + Revenue Operating and Maintenance Cost per capita Recreation revenue Recreation revenue as a percent of expenditures (%) *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. 113 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To provide quality programs that enhance the quality of life of Tempe residents Objective: 1) To achieve an 87% approval rating from customers participating in the Early Education Program; and 2) achieve a 90% approval rating from customers participating in the Summer Camp Program 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Overall customer approval rating for the Escalante Early Education Program (%) 94 90 91 87 Overall customer approval rating for the Escalante Summer Camp Program (%) 93 90 95 90 114 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Fire Medical Rescue Fire Chief Administration Fire Prevention Emergency/ Medical Services Homeland Security/Special Operations Support Services/ Personnel Safety Training/ Professional Development Purpose: To provide for the safety and welfare of the public through preservation of life, property, and the environment. Description: The Fire Medical Rescue Department consists of Administration/Fire Prevention, Emergency/Medical Services, Training/Professional Development, Homeland Security/Special Operations, and Support Services/Personnel Safety divisions. The Department’s operational areas include administrative services, fire suppression, emergency management, emergency medical services, hazardous materials control, technical rescue, communications, equipment and facilities maintenance, training, fire prevention and inspection, and public safety education. FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized funding for Phase II of the Advanced Life Support (ALS) Medical Program Compliment, to include recurring personnel costs ($86,630), one-time training ($70,800) and shift coverage costs ($453,008), and first aid supplies ($750 recurring, $33,520 one-time) ⋅ Authorized funding for emergency supplies and services ($51,000 recurring) ⋅ Authorized one-time funding for firefighter protective equipment ($245,000) and recurring contracted services ($35,000) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Expenditures by Division Administration/Fire Prevention Emergency/Medical Services Training/Professional Development Homeland Security/Special Operations Support Services/Personnel Safety Total 2014/15 Actual $22,087,223 2,268,206 2015/16 Budget $25,450,818 2,315,078 2015/16 Revised $26,046,512 2,419,174 2016/17 Budget $26,879,377 2,973,761 759,118 55,407 1,632,200 $26,802,154 $158.10 443,595 93,400 2,096,502 $30,399,393 $176.72 442,267 93,400 2,049,536 $31,050,889 $180.51 201,199 93,400 1,879,229 $32,026,966 $182.15 2014/15 Actual $3,176,267 20,624,036 390,866 789,601 1,821,384 $26,802,154 2015/16 Budget $3,410,227 23,999,002 469,649 598,189 1,922,326 $30,399,393 2015/16 Revised $3,910,033 24,274,251 470,922 643,833 1,751,850 $31,050,889 2016/17 Budget $3,102,137 25,708,696 728,766 573,071 1,914,296 $32,026,966 2014/15 Actual Authorized Personnel Administration/Fire Prevention Emergency/Medical Services Homeland Security/Special Operations Support Services/Personnel Safety Training/Professional Development Total Full Time 8 143 2 1 2 156 Perm FTE Temp FTE 116 2015/16 Revised Full Time 8 143 2 1 2 156 Perm FTE Temp FTE 2016/17 Budget Full Time 7 143 2 1 2 155 Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Fire Medical Rescue Administration, Fire Prevention Administration is responsible for general policy and direction of the department, as delineated in the Five-Year Strategic Plan and Operational Guide, by providing management and leadership for the operating divisions within the Fire Department. Development and administration of the budget, recruitment, member safety and wellness program management are also basic responsibilities of Administration. The goal of Fire Prevention is to prevent loss of life, injury and property loss to fire through the creation, implementation, and management of comprehensive and effective building and fire codes, education programs and fire inspections. Services include: (1) inspection of commercial and industrial properties; (2) response to resident fire hazard complaints; (3) approval of plans for and inspections of new construction; (4) determination of cause and origin of fires; (5) public information office; (6) volunteer program; and (7) public safety education programs. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $1,853,865 227,386 2015/16 Budget $1,530,246 265,872 2015/16 Revised $2,000,012 254,805 2016/17 Budget $2,047,658 221,874 12,403 1,069 1,081,544 $3,176,267 $18.74 24,269 0 1,589,840 $3,410,227 $19.82 10,902 0 1,644,314 $3,910,033 $22.73 4,655 0 827,950 $3,102,137 $17.64 2014/15 Actual Authorized Personnel Administration, Fire Prevention Total Full Time 8 8 Perm FTE 2015/16 Revised Temp FTE Full Time 8 8 Perm FTE 2016/17 Budget Temp FTE Full Time 7 7 Perm FTE Temp FTE Related Strategic Priorities Ensure safe and secure community Goal: To provide high quality cost efficient fire services Objective: 1) To efficiently manage resources to meet the needs of residents with 8.82 sworn full-time equivalents (FTE) per capita and .15 fire stations per square mile; 2) attain 90% resident satisfaction with the quality of local fire services; 3) maintain daily minimum firefighter staff level at 42; and 4) increase the number of fire inspections by 3% 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Firefighters per capita (10,000) 9.14 9.01 9.01 8.82 Fire stations per square mile Resident satisfaction with the quality of local fire service* (%) Daily minimum firefighter staffing level Fire Inspector’s inspections 0.15 0.15 0.15 0.15 90 N/A N/A 90 42 42 42 42 2,702 3,200 4,360 4,500 18% 36% 3% 9 11 15 20 84 90 Percent change Commercial structures inspected annually (%) Code violations abated (%) Code inspections per inspector/sq. ft. 102/1,795,000 120/2,000,000 83 164/4,167,500 90 180/4,500,000 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. 117 City of Tempe Fiscal Year 2016/17 Annual Budget Fire Medical Rescue Emergency/Medical Services The goal of Emergency Services is to deliver rapid effective service when fire, medical and other hazardous emergencies occur. These services are extended through the use of seven engine companies and two ladder trucks located at six fire stations throughout the City. Services provided by this division are as follows: (1) respond to and extinguish fires; (2) deliver effective medical and rescue services for injuries, illnesses, and accidents; (3) respond to and control hazardous materials emergencies; (4) conduct company fire prevention inspections; and (5) provide technical rescue services. Also, under the auspices of this section is the dispatch liaison function with the City of Phoenix Fire Dispatch Center. This includes helping to draft and implement policy and coordination of the technical aspect relevant to Tempe. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Service Expenditure Total Per Capita 2014/15 Actual $19,253,373 867,841 2015/16 Budget $22,778,863 767,269 2015/16 Revised $22,957,163 941,468 2016/17 Budget $23,553,474 1,412,753 448,484 54,338 0 $20,624,036 $121.65 359,470 93,400 0 $23,999,002 $139.51 282,220 93,400 0 $24,274,251 $141.11 180,354 93,400 468,715 $25,708,696 $146.22 2014/15 Actual Authorized Personnel Emergency/Medical Services Total Full Time 143 143 Perm FTE 2015/16 Revised Temp FTE Full Time 143 143 Perm FTE Temp FTE 2016/17 Budget Full Time 143 143 Perm FTE Temp FTE Related Strategic Priorities Ensure safe and secure community Goal: To provide efficient response to fire, medical, hazardous materials, and rescue emergencies Objective: 1) To respond to safe emergency responses under 4:10 minutes; and 2) maintain mutual aid received/given levels 2014/15 Actual 2015/16 Budget 4:37 4:10 5:00 4:10 Total response time at the 90 percentile** 7:53 8:05 8:25 8:05 Total calls per capita (1,000) 134 139 139 142 4% 0% 2% Performance Measure Average emergency response time in minutes (from call receipt to arrival in minutes)* th Percent change 2015/16 Revised 2016/17 Budget Fire Medical Rescue response call type*** Fire 2,043 2,040 1,944 1,950 18,806 22,500 20,021 21,000 1,871 1,870 1,963 1,950 Received 3,011 3,200 3,454 3,450 Given 2,862 2,800 2,845 2,850 EMS-ALS/BLS Other Mutual aid * Calls do not include alarm processing time ** Calls include alarm processing time *** Calendar year 118 City of Tempe Fiscal Year 2016/17 Annual Budget Fire Medical Rescue Homeland Security/Special Operations Homeland Security/Special Operations involves oversight of development, training, and certification of all special type emergency procedures including hazardous materials and technical rescue (high angle, confined space, swift water, etc.). The Fire Medical Rescue Department is charged with management of the City’s emergency preparedness plan for disaster type issues. This includes development and maintenance of the plan, conducting disaster drills, and coordination of disaster preparedness with the County. Also under the auspices of this section is oversight for matters relating to Homeland Security. This includes response to chemical, biological, radiological, nuclear and explosive incidents. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Internal Service Expenditure Total Per Capita 2014/15 Actual $443,199 48,172 2015/16 Budget $483,436 54,897 2015/16 Revised $447,224 47,464 2016/17 Budget $467,684 54,897 298,231 0 $789,601 $4.66 59,856 0 $598,189 $3.48 149,145 0 $643,833 $3.74 16,190 34,300 $573,071 $3.26 2014/15 Actual Authorized Personnel Homeland Security/Special Ops Total Full Time 2 2 Perm FTE Temp FTE 119 2015/16 Revised Full Time 2 2 Perm FTE Temp FTE 2016/17 Budget Full Time 2 2 Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Fire Medical Rescue Support Services/Personnel Safety Primary responsibilities of Support Services/Personnel Safety include apparatus maintenance, equipment maintenance and repair, apparatus acquisition management, facilities maintenance, maintaining the Department’s communications systems, and writing equipment bid specifications. In addition, the division orders and distributes firefighting supplies to the City’s six fire stations. This division is also responsible for physical training and wellness, safety, recruitment and employment, special events, and promotional testing. Expenditures by Type Personnel Costs 2014/15 Actual $215,785 2015/16 Budget $265,933 2015/16 Revised $249,218 2016/17 Budget $249,304 Supplies and Services 1,054,943 1,149,731 1,097,410 1,204,590 550,656 506,662 405,222 460,402 $1,821,384 $1,922,326 $1,751,850 $1,914,296 $10.74 $11.17 $10.18 $10.89 Internal Services Expenditure Total Per Capita 2014/15 Actual Authorized Personnel Support Services/Personnel Safety Total Full Time 1 1 Perm FTE Temp FTE 2015/16 Revised Full Time 1 1 Perm FTE Temp FTE 2016/17 Budget Full Time 1 1 Perm FTE Temp FTE Related Strategic Priorities Ensure safe and secure community Goal: To conduct progressive maintenance, inspections, service work, and major and minor repairs of all fire apparatus Objective: 1) To increase preventive maintenance inspections by 1%; and 2) target 100% maintenance completion within the preventive maintenance (PM) schedule 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Preventive maintenance inspections 209 Percent change Completed within PM schedule (%) 91 120 230 187 189 10% (19%) 1% 100 91 100 City of Tempe Fiscal Year 2016/17 Annual Budget Fire Medical Rescue Training/Professional Development Training/Professional Development incorporates all categories of departmental training including recruit training, officer development, driver training, and minimum company standards. Incident analysis is another method used to improve the quality of our service by reviewing emergency incidents and applying lessons learned. All promotional and assignment tests are administered through this section. This section also provides oversight and maintenance of Department personnel certifications. Expenditures by Type Personnel Costs Supplies and Services Internal Service Expenditure Total Per Capita 2014/15 Actual $321,001 69,865 0 $390,866 $2.31 2015/16 Budget $392,340 77,309 0 $469,649 $2.73 2014/15 Actual Authorized Personnel Training/Professional Development Total Full Time 2 2 Perm FTE Temp FTE 2015/16 Revised $392,895 78,027 0 $470,922 $2.74 2015/16 Revised Full Time 2 2 Perm FTE Temp FTE 2016/17 Budget $561,257 79,647 87,862 $728,766 $4.14 2016/17 Budget Full Time 2 2 Perm FTE Temp FTE Related Strategic Priorities Ensure safe and secure community Goal: To provide training and evaluation standards for all phases of emergency services Objective: 1) To evaluate all Emergency Services Division personnel quarterly for compliance with Tempe Fire Medical Rescue Department standards relating to fireground, EMS and special operations procedures while maintaining 100% of completion; and 2) maintain or reduce firefighter injuries to 15% 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Companies completing minimum standards evaluations (%) 100 100 100 100 Annual percentage of firefighter injuries (%) 15 121 15 13 15 City of Tempe Fiscal Year 2016/17 Annual Budget Human Services Human Services Administration Education and Youth Development Community Partnerships & Resources Diversity and Outreach Social Services Purpose: To provide an integrated system of services that promotes the healthy development and education of youth, supports families, responds to crisis needs in the community, offers housing services, provides healthy alternatives for offenders, and promotes the overall well-being of all our community members. Description: The department provides housing opportunities for residents of Tempe, homeless resource coordination, diversion services, youth development programs, veterans resources, 24-hour crisis response, and counseling to residents and families. During FY 2014/15, Tempe Community Council employees and functions were integrated from an outside agency into the Human Services Department. Those employees became City employees beginning FY 2015/16, as reflected in the expenditure and personnel information below, under Community Partnerships & Resources. After adoption of the FY 2015/16 budget, there was an intradepartmental reorganization where Housing and Revitalization personnel were transferred from reporting to Administration to reporting to Social Services. Beginning FY 2016/17, the City Manager implemented a reorganization of departments, divisions and offices. As a result, Diversity and Outreach moved from being part of Human Services to its own office, expanding to the Office of Strategic Management and Diversity. The expenditure and authorized personnel information listed below reflect these changes. FY 2016/17 Budget Highlights: The approved amount includes the following changes:  Authorized funding for a Section 8 operating budget shortfall due to decreased Federal reimbursements; funding will maintain service levels for those who need housing assistance ($190,000)  Authorized one permanent full-time Social Services Coordinator to provide case management and coordination of services to the Care 7 team ($75,833)  Authorized expenditure of the existing Housing Trust Fund balance for down payment assistance for first time homebuyers ($51,000 one-time) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Expenditures by Division Administration, Education and Youth Development Community Partnerships & Resources Diversity and Outreach Social Services Expenditure Total 2014/15 Actual $3,502,043 10,199,064 2015/16 Budget $4,036,503 15,629,873 2015/16 Revised $3,627,448 16,286,516 2016/17 Budget $3,918,567 14,426,258 709,325 22,864 103,905 $14,537,200 $85.75 1,081,919 406,000 431,534 $21,585,829 $125.48 1,024,112 0 505,042 $21,443,118 $124.65 1,323,663 11,000 524,688 $20,204,176 $114.91 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget $10,312,644 1,641,489 494,277 2,088,790 $14,537,200 $16,787,355 1,794,928 497,012 2,506,534 $21,585,829 $883,320 1,468,694 559,310 18,531,794 $21,443,118 $931,016 1,766,874 0 17,506,286 $20,204,176 122 City of Tempe Fiscal Year 2016/17 Annual Budget Authorized Personnel Administration, Education and Youth Development Community Partnerships & Resources Diversity and Outreach Social Services Total 2014/15 Actual Full Perm Temp Time FTE FTE 18 2.60 2 11 31 1.25 3.85 0.85 4.53 5.38 123 2015/16 Revised Full Perm Temp Time FTE FTE 6 8 3 23 40 2016/17 Budget Full Perm Temp Time FTE FTE .50 0.85 .50 0.85 0.75 2.00 3.25 6 8 4.53 5.38 24 38 2.00 2.50 4.53 5.38 City of Tempe Fiscal Year 2016/17 Annual Budget Human Services Administration, Education and Youth Development The Education and Youth Development section works to ensure that all Tempe youth have equitable opportunities to succeed. By connecting residents to community supports and referral services, we promote the development of strong and resilient families. Through program offerings and supportive services, Tempe youth are prepared to achieve their life and career goals. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $1,258,543 9,194,621 17,231 (157,752) $10,312,644 $60.83 2015/16 Budget $1,766,982 14,498,879 406,000 115,494 $16,787,355 $97.59 2014/15 Actual Authorized Personnel Administration, Education and Youth Development Total 2015/16 Revised $744,333 49,937 0 89,050 $883,320 $5.13 2016/17 Budget $772,919 52,214 0 105,883 $931,016 $5.30 2015/16 Revised 2016/17 Budget Full Time Perm FTE Temp FTE Full Time Perm FTE Temp FTE Full Time Perm FTE Temp FTE 18 18 2.60 2.60 0.85 0.85 6 6 0.50 0.50 0.85 0.85 6 6 0.50 0.50 0.85 0.85 124 City of Tempe Fiscal Year 2016/17 Annual Budget Human Services Community Partnerships & Resources Community Resources works with the local community-based nonprofit agencies and partners to deliver human/social services to the Tempe community. The division will oversee the Agency Review funding process, including monitoring and evaluating the efficiency and effectiveness of Tempe agencies receiving public funds, as well as assist in seeking grant opportunities and administering grant funds to meet the needs of the community. During FY 2014/15, Tempe Community Council employees and functions were integrated from an outside agency into the Human Services Department as Community Partnerships & Resources. These employees became City employees beginning FY 2015/16, as reflected in the expenditure and personnel information below. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Internal Services Expenditure Total Per Capita 2014/15 Actual $732,383 787,349 2015/16 Budget $754,415 878,885 2015/16 Revised $483,932 862,885 2016/17 Budget $747,166 906,766 89,822 31,935 $1,641,489 $9.68 125,000 36,628 $1,794,928 $10.43 86,154 35,723 $1,468,694 $8.54 50,000 62,942 $1,766,874 $10.05 2014/15 Actual Authorized Personnel Community Partnerships & Resources Total Full Time Perm FTE Temp FTE 125 2015/16 Revised Full Time 8 8 Perm FTE Temp FTE 2016/17 Budget Full Time 8 8 Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Human Services Diversity and Outreach Diversity and Outreach coordinates the City’s response to the Diversity Audit, functions as an ombudsman for City employees, provides administrative support to the Human Resources Commission, Tardeada Advisory Board, the Mayor’s Commission on Disability Concerns, and organizes community special events. Beginning FY 2016/17, the City Manager implemented a reorganization of departments, divisions and offices. As a result, the Diversity Office moved from being part of Human Services to its own office, expanding to the Office of Strategic Management and Diversity. The expenditure and authorized personnel information listed below reflect this change. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Internal Services Expenditure Total Per Capita 2014/15 Actual $367,769 92,623 2015/16 Budget $373,579 87,874 2015/16 Revised $415,076 110,275 2016/17 Budget 0 0 7,000 26,886 $494,277 $2.92 10,000 25,559 $497,012 $2.89 8,908 25,051 $559,310 $3.25 0 0 $0 $0 2014/15 Actual Authorized Personnel Diversity and Outreach Total Full Time 2 2 Perm FTE 1.25 1.25 Temp FTE 126 2015/16 Revised Full Time 3 3 Perm FTE 0.75 0.75 Temp FTE 2016/17 Budget Full Time Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Human Services Social Services Tempe Social Services provides personal and professional assistance in a variety of ways to residents and families. The programs offered to Tempe residents and residents of surrounding communities are: Diversion Services, Counseling and Prevention Services, CARE 7, Adult and Senior Programs, and numerous programs within our Multigenerational Centers. The Housing and Revitalization Division is responsible for all activities funded from the federal Section 8, Community Development Block Grant (CDBG) and HOME funds. Services provided include: Section 8 rental assistance, Section 8 Homeownership program, Family Self-Sufficiency program, Homeownership Down Payment Assistance program, homeless resource coordination, Fair Housing activities and the Home Improvement Program. Housing moved from Administration in FY 2015-16 revised to a sub-division under Social Services. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $1,143,347 124,471 2015/16 Budget $1,141,527 164,235 2015/16 Revised $1,984,107 15,263,419 2016/17 Budget $2,398,482 13,467,278 612,503 5,633 202,836 $2,088,790 $12.32 946,919 0 253,853 $2,506,534 $14.57 929,050 0 355,218 $18,531,794 $107.73 1,273,663 0 355,863 $17,506,286 $99.57 2014/15 Actual Authorized Personnel Social Services Total Full Time 11 11 Perm FTE 2015/16 Revised Temp FTE 4.53 4.53 Full Time 23 23 Perm FTE 2.00 2.00 Temp FTE 4.53 4.53 2016/17 Budget Full Time 24 24 Perm FTE 2.00 2.00 Temp FTE 4.53 4.53 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: 1) To provide the residents of Tempe with quality crisis intervention services, support and referral; and 2) provide comprehensive services to victims of crimes occurring in Tempe Objective: To ensure that a minimum of 85% of the clients served respond favorably to the services provided by Care 7 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Victims satisfied with services (%) 86 85 87 85 Care 7 clients reporting satisfaction with services (%) 98 85 98 85 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To place offenders into positive community based programs of redirection, by providing assessment, counseling, and education programs Objective: To attain a successful program completion rate of 70% Performance Measure New program participants Successful program completion (%) 127 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 4,133 4,000 4,000 4,000 81 80 70 70 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To make responsible investments of time, money, and energy that produce a variety of housing opportunities for those most in need while simultaneously strengthening the social, economic, and social character of our neighborhoods Objective: To invest in housing development that allows for maximum long-term affordability while providing alternatives for affordable housing units lost through redevelopment 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Decent and affordable owner rehabilitated occupied housing units made available 5 25 25 30 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To ensure the City’s commitment to meet housing needs Objective: 1) To provide rental subsidies; 2) provide homeless support services across the entire spectrum of need, from homelessness to self-sufficiency, with the continued emphasis on homeless prevention; and 3) provide available, affordable, quality housing stock 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Rental subsidy assistance/Housing Choice Vouchers 85 100 100 92 (HCV) (%) Family Self-Sufficiency (FSS) program participation and 66 75 65 65 initiatives Families graduated from FSS program 11 5 5 5 Homeless services, resources and outreach 500 450 450 550 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To increase homeownership within the City, revitalize and preserve neighborhoods, and help low and moderate income families build wealth through their investment in homeownership Objective: To ensure homebuyers have the information, education, and counseling services through partnerships with local nonprofit organizations and financial institutions 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Households becoming homeowners with HOME funding 4 128 10 10 10 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Internal Audit Office Internal Audit Office Purpose: To support management in its efforts to uphold the City’s values and achieve the City’s mission by evaluating operations and encouraging the use of cost-effective internal controls to promote efficient utilization of available resources. Description: Internal Audit is responsible for enhancing the quality of City government, products and services, and providing independent, timely and relevant information concerning the City's programs, activities, and functions. This is accomplished by responding to requests to conduct objective evaluations of departments, divisions, and systems or units. Internal Audit's work is vital in maintaining the general public's trust and confidence that City resources are used effectively and efficiently. FY 2016/17 Budget Highlights: ⋅ No change in staffing levels Expenditures by Type Personnel Costs Supplies and Services Internal Services Expenditure Total Per Capita 2014/15 Actual $402,311 6,157 23,916 $432,384 $2.55 2015/16 Budget $417,129 6,169 21,804 $445,102 $2.59 2014/15 Actual Authorized Personnel Internal Audit Office Total Full Time 3 3 Perm FTE 0.50 0.50 Temp FTE 2015/16 Revised $377,128 6,169 21,461 $404,758 $2.35 2015/16 Revised Full Time 3 3 Perm FTE 0.50 0.50 Temp FTE 2016/17 Budget $430,800 6,322 18,920 $456,042 $2.59 2016/17 Budget Full Time 3 3 Perm FTE 0.50 0.50 Temp FTE Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To achieve the City’s mission by evaluating operations and encouraging the use of cost-effective internal controls Objective: 1) To complete 80% of planned audits; 2) obtain management acceptance and support for 95% of recommendations and recommendations implemented at time of follow-up; 3) achieve an average score on customer surveys of 4.5 on a scale of 5.0, where 4.5 is “good” and 5.0 is “excellent”; and, 5) respond to 100% of management’s requests for analytical and investigative assistance 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Completion of planned audits (%) 70 85 50 80 Support of recommendations (%) Recommendations implemented at time of follow-up (%) 100 95 100 95 97 95 95 95 Average score on customer surveys (out of 5) 4.2 4.5 4.6 4.5 Response to management’s requests (%) Adherence to the Institute of Internal Auditors International Standards (%) 100 100 100 100 84 100 84 100 130 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Internal Services Internal Services Administration Finance Human Resources Information Technology Purpose: To provide excellent financial management and information technology services with integrity, accountability, superior customer service, and low cost. To attract, train and retain a diverse workforce that is better able to serve our community and mirrors the community in which we serve. Description: The Internal Services Department provides financial management, technology and operational support to the Mayor and City Council, the City Manager, and City departments. Services provided by the Finance division include accounting, cash management, purchasing, payroll, city sales tax and license collection, sales tax auditing, utility billing and collection, risk management, and facilities management. Human Resources is responsible for Administration, Classification/Compensation and Recruitment/Testing, and Employee Benefits and Services. The Information Technology division coordinates all of the City's information technology and telecommunications system needs. Note: During FY 2016/17, Facilities Management, previously part of Field Operations in Public Works, was moved to Internal Services as a section under Finance. In addition, the Tempe Learning Center (TLC), previously in Human Resources, was moved to the new Office of Strategic Management and Diversity. The expenditures and authorized personnel information listed below reflect these changes. FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized funding for contracted services for comprehensive inspection of City owned buildings to identify and prevent building issues for employee and tenants safety (Facilities; $200,000 recurring) ⋅ Authorized funding for contracted IT services to support internal staff with the utilization of the utility billing system ($100,000 recurring) ⋅ Authorized one permanent full-time Programmer Analyst to support the implementation of the Automated Meter Reading System (CIP Operating Impact, $88,032) Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita Expenditures by Division Administration Finance Human Resources Information Technology Expenditure Total 2014/15 Actual $17,038,334 11,926,246 39,911 (19,144,477) $9,860,014 $58.16 2015/16 Budget $17,205,603 13,422,465 0 (20,589,810) $10,038,258 $58.35 2015/16 Revised $16,739,678 $13,706,465 0 (20,506,741) $9,939,402 $57.78 2016/17 Budget $21,930,838 17,565,542 29,000 (21,705,766) $17,819,614 $101.35 2014/15 Actual $584,013 6,322,065 3,007,595 (53,660) $9,860,014 2015/16 Budget $637,388 6,342,516 3,058,354 * $10,038,258 2015/16 Revised $892,917 6,080,672 2,965,813 * $9,939,402 2016/17 Budget $1,160,725 12,824,059 3,834,830 * $17,819,614 *Information Technology costs are 100% allocated to other Departments and Offices through an interactivity process. 132 City of Tempe Fiscal Year 2016/17 Annual Budget 2014/15 Actual Authorized Personnel Administration Finance Human Resources Information Technology Total Full Time 2 63 19 70 154 Perm FTE Temp FTE 0.50 0.50 133 2015/16 Revised Full Time 2 63 19 72 156 Perm FTE Temp FTE 2016/17 Budget Full Time 2 114 17 73 206 Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Internal Services Administration Administration is responsible for the overall management of the department. It also includes finance support services for the Fire Department. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $735,841 24,440 243 (176,510) $584,013 $3.44 2015/16 Budget $772,568 36,773 0 (171,953) $637,388 $3.71 2014/15 Actual Authorized Personnel Administration Total Full Time 7 7 Perm FTE Temp FTE 134 2015/16 Revised $1,021,407 36,773 0 (165,263) $892,917 $5.19 2015/16 Revised Full Time 7 7 Perm FTE Temp FTE 2016/17 Budget $1,233,437 36,773 0 (109,485) $1,160,725 $6.60 2016/17 Budget Full Time 7 7 Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Internal Services Finance The Finance division is comprised of Accounting, Risk Management, Procurement, Tax and License, Customer Services and Facilities Management. Operational functions include all finance, accounting, purchasing, loss control, facilities management, processing City sales tax and licensing revenue, issuing sales tax licenses, auditing license holders and customer service billing operations. Though the main funding source for Finance is the General Fund, funding is also provided from the Water/Wastewater and Risk Management Funds. Note: During FY 2016/17, Facilities Management, previously part of Field Operations in Public Works, was moved to Internal Services as a section under Finance. 2014/15 Actual $5,331,498 5,722,141 81 (4,731,655) $6,322,065 $37.29 Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita 2015/16 Budget $5,190,005 6,701,676 0 (5,549,165) $6,342,516 $36.87 2014/15 Actual Authorized Personnel Finance Total Full Time 58 58 Perm FTE 0.50 0.50 2015/16 Revised $4,877,532 7,005,676 0 (5,802,536) $6,080,672 $35.35 2015/16 Revised Temp FTE Full Time 58 58 Perm FTE 2016/17 Budget $8,473,856 10,578,623 29,000 (6,257,420) $12,824,059 $72.94 2016/17 Budget Temp FTE Full Time 109 109 Perm FTE Temp FTE Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To ensure the long-term financial success of the City through sound financial management practices Objective: To adhere to a financial management strategy that produces financial results that compare favorably with our peer cities as measured by generally accepted financial indicators 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Fund balance coverage - General Fund (%) General obligation bond rating (Standard & Poor's/Moody’s/Fitch) 39 31 38 37 AAA/Aa1/AAA AAA/Aa1/AAA AAA/Aa1/AAA AAA/Aa1/AAA Related Strategic Priorities Maintain long-term financial stability and vitality Goal: 1) To effectively perform accounts payable, payroll, and other accounting functions for City departments; 2) maintain adequate internal controls; 3) adhere to generally accepted accounting principles; and 4) ensure the safety of City investments Objective: To receive positive independent certifications of financial reports 2014/15 Actual Performance Measure 2015/16 Budget 2015/16 Revised 2016/17 Budget Unqualified opinion from independent auditor Yes Yes Yes Yes GFOA Certificate of Excellence Yes Yes Yes Yes Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To pay invoices in a timely manner Objective: To enter vouchers for payment within two weeks of the purchase order dispatch date at least 95% of the time 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Compare the purchase order dispatch date/invoice date (%) 95 95 95 95 135 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To partner with all City departments in the detection, elimination, and control of potential loss exposures to the City Objective: 1) To investigate all Indemnity claims within 7 days; and 2) maximize annual subrogation recovery 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Claims investigated within 7 days (%) 100 100 100 Workers’ Compensation claims $1,401,240 $1,200,000 $1,753,800 (14%) 46% (18%) $200,000 $106,581 $200,000 60% (47%) 88% Percent change Subrogation recovery totals $125,083 2016/17 Budget 100 Percent change $1,444,100 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To establish term contracts at competitive prices using reliable and competent suppliers all accomplished in compliance with the City’s Procurement Code. Objective: 1) To procure at least 87% of total City spend through annual contracts; and 2) maintain 100% compliance with the American Bar Association Model Procurement Code 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Lower cost purchases made through annual contracts (%) Conformity to American Bar Association Model Procurement Code (%) 80 87 85 87 100 100 100 100 Related Strategic Priorities Develop and maintain Maintain long-term strong community financial stability connection and vitality Goal: To answer all incoming calls within the industry standard based on American Water Works Association (AWWA) Benchmarking Water Utility Customer Relations Best Practices (AWWA Research Foundation, 2006) Objective: 1) To answer customer calls under the AWWA industry standard of 58 seconds; and 2) maintain the abandoned call rate below the AWWA industry standard of 5.8% 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Monthly call center reports (average speed answered in seconds) 59 58 58 58 Monthly call center reports (abandoned call rate) (%) 4.3 <5.8 <5.0 <5.8 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To encourage taxpayer compliance by conducting cost-effective audits, reviews and investigations with a customer friendly, professional staff that treats member of the business community fairly and equitably by administering the City Code Objective: 1) To achieve an annual sales tax audit cost recovery ratio (audit collections divided by audit costs) of 2.00; 2) have at least 95% of all audit assessments accepted by taxpayers without protest and prevail in at least 90% of all protests; and 3) achieve tax audit customer service ratings in the annual Taxpayer Problem Resolution Officer customer surveys of at least 4.5 on a scale of 5, where 4.5 is “good” and 5 is “excellent” 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Recovery ratio 3.00 2.00 2.00 2.00 96 95 95 95 Protested findings upheld (%) 100 90 90 90 Overall customer service rating 4.5 4.5 4.5 4.5 Non-protested tax audit findings (%) 136 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To produce accurate and timely reports of aggregate privilege tax information Objective: To issue sales tax revenue statistical reports within four working days of the close of monthly tax return entry 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Reports issued within four working days (%) 100 100 92 100 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To post all sales tax returns, payments and applications in a cost effective manner Objective: 1) To enter all sales tax returns received by the monthly deadline (typically the last day of the month) into the sales tax system within four business days of the deadline 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Returns entered within four business days (%) 50 100 100 100 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To manage delinquent sales tax accounts through cost-effective collection policies and procedures Objective: 1) To ensure that the accounts receivable balances accurately reflect sales taxes due by maintaining non-filing (NFIL) cases below 5% of total returns due; 2) maintain the average 90 to 120 day unpaid (UNPY) receivable balance cases below 1% of taxes due for that period; and 3) maintain the 150 to 360 receivable balances below .5% of taxes due for that period 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Percent of average monthly non-filer (%) 7.00 <5.00 <5.00 <5.00 90 to 120 receivables (%) 0.46 <1.00 <1.00 <1.00 150 to 360 receivables (%) 0.39 <0.50 <0.50 <0.50 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To provide consistent, high quality customer service to businesses that are subject to Tempe privilege taxes Objective: To achieve license and collection customer service ratings in the annual Taxpayer Problem Resolution Officer customer surveys of at least 4.5 on a scale of 5, where 4.5 is “good” and 5 is “excellent” 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Overall customer service rating 4.4 4.5 4.5 4.5 Related Strategic Priorities Develop and maintain strong community connection Goal: To maintain a high level of maintenance and service to ensure that city facilities are physically safe and in good condition Objective: 1) To complete 50% of scheduled preventative maintenance within a year; 2) complete 80% of work orders within 4 days; and 3) achieve an internal satisfaction rate of 80% 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Scheduled preventative maintenance completed within a year (%) Complete 80% of work orders within 4 days Internal satisfaction rate (%) (facility condition, interaction and response time) 137 40 80 30 50 N/A N/A N/A 80 63 80 N/A 80 City of Tempe Fiscal Year 2016/17 Annual Budget Internal Services Human Resources Human Resources is responsible for Administration, Classification/Compensation and Recruitment/Testing, Employee Benefits and Services, and Education and Career Counseling. The division directly and indirectly serves all City departments and their respective employees by attracting and retaining a qualified and diverse work force; administering local, state and federal employment laws; wage and salaries; employee and retiree healthcare benefits; and the deferred compensation program to improve organizational productivity and effectiveness while effectively communicating to employees their rights, responsibilities, benefits, and training opportunities; investigating complaints and grievances; assisting with employee relations issues; and providing mediation services. Note: Due to a reorganization effective FY 2016/17, the Tempe Learning Center (TLC) moved from Human Resources to the new Office of Strategic Management and Diversity. The expenditure and authorized personnel information listed below reflect this change. Additionally, pre-medicare HRA contributions have been consolidated under Human Resources personnel costs for FY 2016/17, rather than distributing among departments as in prior years. Expenditures by Type Personnel Costs Supplies and Services Internal Services Expenditure Total Per Capita 2014/15 Actual $3,069,723 258,861 (320,989) $3,007,595 $17.74 2015/16 Budget $3,071,335 259,536 (272,517) $3,058,354 $17.78 2014/15 Actual Authorized Personnel Human Resources Total Full Time 19 19 Perm FTE 2015/16 Revised $3,045,457 239,536 (319,180) $2,965,813 $17.24 2015/16 Revised Temp FTE Full Time 19 19 Perm FTE Temp FTE 2016/17 Budget $3,985,884 253,360 (404,414) $3,834,830 $21.81 2016/17 Budget Full Time 17 17 Perm FTE Temp FTE Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To strive to retain a stable workforce Objective: To maintain an annual turnover rate of less than 7.5% Performance Measure Employee turnover rate (%) 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 8.3 7.5 7.0 7.4 2015/16 Revised 77 2016/17 Budget 80 Related Strategic Priorities Enhance quality of life Maintain long-term financial stability for all Tempe residents and workers and vitality Goal: To minimize the escalating costs of providing employee health benefits Objective: To target 80% employee participation rate in the City’s Wellness Program 2014/15 2015/16 Actual Budget Performance Measure Wellness program participation (%) 74 80 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To ensure that the City of Tempe attracts and maintains the best performing employees Objective: To facilitate a fair and extensive internal and external recruitment process that creates diverse and deep candidate pools 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Number of recruitments 143 N/A 144 144 Number of internal applicants per recruitment 4.23 N/A 2.71 3.47 Number of external applicants per recruitment 50.50 N/A 56.66 53.58 138 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To attract and retain a diverse and inclusive workforce at all levels of the City organization Objective: To strive to match the City’s workforce demographics to that of the City’s as reflected in the census data 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Workforce within two percent points of each six race categories (8/8) 139 6/8 6/8 6/8 6/8 City of Tempe Fiscal Year 2016/17 Annual Budget Internal Services Information Technology Information Technology (IT) is responsible for fostering a partnership with City Departments and optimizing the productivity of the office environment by empowering our employees with state-of-the-art tools and leveraging the City’s investment in information technology. IT provides services that include: shared resources, systems, software, and information processing. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita* 2014/15 Actual $7,901,271 5,920,804 39,587 (13,915,323) $(53,660) $81.77 2015/16 Budget $8,171,695 6,424,480 0 (14,596,175) $0 $84.85 2015/16 Revised $7,795,282 6,424,480 0 (14,219,762) $0 $82.66 2016/17 Budget $8,237,661 6,696,786 0 (14,934,447) $0 $84.94 * Based on total budget prior to allocation of Internal Services credit. 2014/15 Actual Authorized Personnel Information Technology Total Full Time 70 70 Perm FTE 2015/16 Revised Temp FTE Full Time 72 72 Perm FTE Temp FTE 2016/17 Budget Full Time 73 73 Perm FTE Temp FTE Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To provide prompt response to computer system problems Objective: 1) To assure customers are satisfied or extremely satisfied with Information Technology’s support based upon customer survey tool electronically delivered when a service request is closed; 2) maintain 75% first call resolution rate (FCRR) will meet or exceed industry standard established benchmark organizations supporting similar sized user base for Incident Management and Request Fulfillment; and 3) maintain or exceed a 90% closed by due date set by Information Technology and customer 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Customer satisfaction (%) 97 95 95 95 Request Fulfillment FCRR (%) Incident Management FCRR (%) Close by Due Date (%) 63 75 75 75 62 50 50 50 96 90 90 90 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To minimize system downtime Objective: To average less than 5 milliseconds for PC to server response time during peak traffic load 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised PC to server response time during peak traffic load (milliseconds) 4 5 5 2016/17 Budget 4 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To provide prompt computer response time Objective: To target 99.95% network access availability for voice and data 2014/15 Actual Performance Measure Network access availability for voice and data (%) 99.98 140 2015/16 Budget 2015/16 Revised 2016/17 Budget 99.95 99.95 99.95 City of Tempe Fiscal Year 2016/17 Annual Budget 141 City of Tempe Fiscal Year 2016/17 Annual Budget Municipal Budget Office Municipal Budget Office Purpose: To efficiently and effectively plan and allocate the City’s resources. Description: The Municipal Budget Office responsibilities include preparation of budget documents, comprehensive financial planning, forecasting, capital improvements program, budget monitoring, benchmarking, and special financial studies. Note: During FY 2015/16, the City Manager implemented a reorganization of departments, divisions and offices. As a result, the Budget Division, formerly part of the Finance and Technology Department, was reorganized into a separate office, the Municipal Budget Office. The expenditures and authorized personnel information listed below reflect this change. FY 2016/17 Budget Highlights:  No change in staffing levels Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Municipal Budget Office Total 2014/15 Actual $480,839 13,578 1,437 (224,338) $271,516 $1.60 2015/16 Budget $478,209 17,950 0 (239,153) $257,006 $1.49 2014/15 Actual Full Perm Temp Time FTE FTE 4 4 2015/16 Revised $470,114 19,088 0 (239,310) $249,892 $1.45 2015/16 Revised Full Perm Temp Time FTE FTE 4 4 2016/17 Budget $479,596 21,950 0 (228,136) $273,410 $1.56 2016/17 Budget Full Perm Temp Time FTE FTE 4 4 Related Strategic Priorities Enhance quality of life Maintain long-term financial stability for all Tempe residents and workers and vitality Goal: To provide quality customer service to all citywide user departments Objective: To achieve a 94% or higher satisfaction with overall service provided by the Budget Office 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Overall satisfaction with service (%) 93 94 94 2016/17 Budget 94 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To produce and report comprehensive, reliable and timely financial planning that addresses the City’s current and future requirements Objective: To achieve revenue forecast to actual variance for budget year of 3.0% for local taxes and intergovernmental revenue 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Revenue to actual variance (%) 7.2 142 3.0 2.9 3.0 City of Tempe Fiscal Year 2016/17 Annual Budget City of Tempe Fiscal Year 2016/17 Annual Budget Police Police Office of the Chief Investigations/ Organizational Services Support Services Field Operations Purpose: To partner with the residents of Tempe to improve the quality of life in our City by identifying and resolving public safety concerns. Description: The Police Department consists of the following divisions: Office of the Chief, Investigations/Organizational Services, Field Operations, and Support Services. The department’s responsibilities include effective and efficient police protection through investigations of criminal offenses, enforcement of state laws and City ordinances, response to resident requests for services, and maintenance of support services. FY 2016/17 Budget Highlights: The approved amount includes the following changes: ⋅ Authorized one permanent full-time Forensic Services Technician ($75,348), supplies ($1,973) and vehicle ($28,800) to process crime scenes in a timely manner with more adequate shift coverage ⋅ Authorized two permanent full-time school resource (police) officers dedicated to schools ($196,590), supplies ($20,200); offset by grant funding ($170,593) ⋅ Authorized funding for the renewal of Smart 911, a platform that provides Police and Fire with immediate contact information for callers who set up profiles ($17,500 recurring) ⋅ Authorized one-time funding for the sworn over-hire program in anticipation of attrition ($250,000 one-time) ⋅ Authorized one-time funding for two special victims unit detectives to assist with additional workload created by processing untested sexual assault kits as part of a grant recently awarded to the department (15 months, $150,000) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Expenditures by Division Office of the Chief Investigations/Organizational Services Field Operations Support Services Total 2014/15 Actual $59,343,531 4,972,217 2015/16 Budget $62,143,910 5,160,880 2015/16 Revised $59,655,519 4,997,998 2016/17 Budget $63,241,452 5,575,684 4,477,787 13,324 9,272,283 $78,079,143 $460.57 5,462,223 0 9,176,269 $81,943,282 $476.36 4,816,668 0 8,827,705 $78,297,890 $455.16 5,361,276 15,073 9,167,219 $83,360,704 $474.11 2014/15 Actual $2,999,489 23,200,047 42,358,079 9,521,528 $78,079,143 2015/16 Budget $2,528,516 24,591,907 44,741,583 10,081,276 $81,943,282 2015/16 Revised $4,656,624 23,494,790 40,017,157 10,129,319 $78,297,890 2016/17 Budget $3,837,754 24,352,702 43,818,195 11,352,053 $83,360,704 2014/15 Actual Authorized Personnel Office of the Chief Investigations/Organizational Services Field Operations Support Services Total Full Time 4 145 244 97 490 Perm FTE Temp FTE 1.96 3.29 1.00 6.25 144 2015/16 Revised Full Time 3 141 244 106 494 Perm FTE Temp FTE 1.96 3.29 1.00 6.25 2016/17 Budget Full Time 2 144 244 107 497 Perm FTE Temp FTE 3.96 3.29 1.00 8.25 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Ensure safe and secure community Goal: Develop and maintain strong community connection To provide quality police services to the Tempe community Objective: To maintain a minimum of 80% of resident satisfaction with the overall quality of local police services 2014/15 2015/16 2015/16 Actual Budget Revised Performance Measure Overall quality of local police services* (%) 80 N/A N/A 2016/17 Budget 80 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the annual Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Ensure safe and secure community Goal: Develop and maintain strong community connection To suppress crime and promote the safety of the Tempe community Objective: To reduce residential burglaries and burglary/theft from vehicles, respectively in designated/targeted hotspots by 5% 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Select Part I Crime (based on calendar year information) 701 Percent change 666 604 574 (5%) (9%) (5%) Related Strategic Priorities Ensure safe and secure community Goal: Develop and maintain strong community connection To ensure Tempe residents feel safe Objective: To reduce traffic collisions in designated/targeted hotspots by 5% 2014/15 Actual Performance Measure Traffic collisions (based on calendar year information) 642 Percent change 2015/16 Budget 2015/16 Revised 2016/17 Budget 609 647 614 (5%) 6% (5%) Related Strategic Priorities Ensure safe and secure community Goal: Develop and maintain strong community connection To effectively respond to the Tempe community Objective: To answer 9-1-1 calls in less than 10 seconds 90% of the time 2014/15 Actual Performance Measure Overall calls answered in less than 10 seconds (%) 91 145 2015/16 Budget 2015/16 Revised 2016/17 Budget >90 90 90 City of Tempe Fiscal Year 2016/17 Annual Budget Police Office of the Chief The Police Chief is responsible for the administration and general supervision of all police operations. This office also is charged with the coordination of all investigations and procedures. Services provided by this division are as follows: (1) provide leadership, management and administration for the Police Department; and (2) continually builds partnerships with the residents and the business community. * Note: Beginning with Revised FY 2015/16, personnel costs includes pre-medicare HRA amounts for the entire department. This amount had been split among the separate divisions in prior years. Expenditures by Type Personnel Costs* Supplies and Services Internal Services Expenditure Total Per Capita 2014/15 Actual $798,023 25,870 2,175,595 $2,999,489 $17.69 2015/16 Budget $853,004 7,568 1,667,944 $2,528,516 $14.70 2014/15 Actual Authorized Personnel Office of the Chief Total Full Time 4 4 Perm FTE Temp FTE 146 2015/16 Revised $2,875,824 20,307 1,760,493 $4,656,624 $27.07 2015/16 Revised Full Time 3 3 Perm FTE Temp FTE 2016/17 Budget $2,038,241 7,568 1,791,945 $3,837,754 $21.83 2016/17 Budget Full Time 2 2 Perm FTE Temp FTE City of Tempe Fiscal Year 2016/17 Annual Budget Police Investigations/Organizational Services The Investigations/Organizational Services Division is comprised of Criminal Investigations, Special Investigations, Personnel Services, Detention, and Volunteers in Policing Program. Services provided by this division are as follows: (1) respond to media requests for information; (2) recruit, test, and hire sworn police officers and civilian personnel; (3) provide in-service training programs; (4) investigate internal complaints and serve as liaison with the Tempe Citizens’ Panel for Review of Police Complaints and Use of Force; (5) provide jail and booking service and transport all prisoners to the City Court; (6) audit and compliance; and (7) update and implement organizational policy and procedure. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Investigations/Organizational Services Total 2014/15 Actual $18,098,709 3,033,457 2015/16 Budget $19,128,407 3,257,632 2015/16 Revised $18,574,176 2,989,035 2016/17 Budget $19,181,028 3,304,840 354,561 2,122 1,711,198 $23,200,047 $136.85 228,112 0 1,977,756 $24,591,907 $142.96 130,613 0 1,800,966 $23,494,790 $136.58 175,431 14,000 1,677,403 $24,352,702 $138.50 2014/15 Actual Full Perm Temp Time FTE FTE 145 1.96 145 1.96 147 2015/16 Revised Full Perm Temp Time FTE FTE 141 1.96 141 1.96 2016/17 Budget Full Perm Temp Time FTE FTE 144 3.96 144 3.96 City of Tempe Fiscal Year 2016/17 Annual Budget Police Field Operations The Field Operations Division is comprised of North Patrol, South Patrol, Central City Bureau, and Traffic Investigations. Services provided by this division are as follows: (1) respond to requests for service; (2) perform preliminary investigative work at crime scenes; (3) work with the community to address public safety concerns; (4) conduct vehicle patrol to provide visibility in neighborhoods; (5) provide police resources for special or unscheduled events that require additional staffing; (6) provide crime prevention and community education programs to the public, (7) investigate and report incidents of crime; (8) investigate and report motor vehicle accidents; (9) investigate and clear Part I and Part II crimes against persons and property; (10) investigate and prevent traffic accidents; (11) develop selective enforcement programs against special or increasing crime problems; and (12) provide specialty services including Mounted and K-9 functions. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $32,717,075 779,579 2015/16 Budget $34,272,062 611,212 2015/16 Revised $30,269,354 684,953 2016/17 Budget $33,076,476 611,212 4,123,226 33 4,738,165 $42,358,079 $249.86 5,234,111 0 4,624,198 $44,741,583 $260.09 4,686,055 0 4,376,795 $40,017,157 $232.63 5,185,845 0 4,944,662 $43,818,195 $249.21 2014/15 Actual Authorized Personnel Field Operations Total Full Time 244 244 Perm FTE Temp FTE 3.29 3.29 148 2015/16 Revised Full Time 244 244 Perm FTE Temp FTE 3.29 3.29 2016/17 Budget Full Time 244 244 Perm FTE Temp FTE 3.29 3.29 City of Tempe Fiscal Year 2016/17 Annual Budget Police Support Services The Support Services Division is comprised of Communications, Records, Identification, Property, and the Office of Management, Budget and Research. Support Services is responsible for providing comprehensive support services to the entire Police Department. Services provided by this division are as follows: (1) answer all incoming calls and provide 24-hour dispatch service; (2) provide radio communications between the police station and all patrol field units; (3) provide full service police records management services; (4) provide planning and research information; (5) administer departmental operating and capital improvement budgets; (6) gather and report intelligence information; and (7) serve as the central tactical crime analysis and intelligence entity within the department. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $7,729,725 1,133,310 11,169 647,325 $9,521,528 $56.16 2015/16 Budget $7,890,437 1,284,468 0 906,371 $10,081,276 $58.60 2014/15 Actual Authorized Personnel Support Services Total Full Time 97 97 Perm FTE Temp FTE 1.00 1.00 149 2015/16 Revised $7,936,165 1,303,703 0 889,451 $10,129,319 $58.88 2015/16 Revised Full Time 106 106 Perm FTE Temp FTE 1.00 1.00 2016/17 Budget $8,945,707 1,652,064 1,073 753,209 $11,352,053 $64.56 2016/17 Budget Full Time 107 107 Perm FTE Temp FTE 1.00 1.00 City of Tempe Fiscal Year 2016/17 Annual Budget Public Works Public Works Administration Construction Management/ Engineering Field Operations Transit/ Transportation Water Utilities Purpose: To build and maintain the City’s infrastructure and to deliver services that are created with and entrusted to us by our community. Description: The Public Works Department consists of Construction Management/Engineering, Field Operations, Transit/Transportation and Water Utilities. The Construction Management/Engineering division provides CIP project implementation, utility management, project design, and construction management. The Field Operations division is responsible for residential and commercial trash collection and disposal, maintaining the City’s fleet of vehicles and fuel dispensing, chemical spill clean-up, operation of the Household Products Collection Center, maintaining all parks, special facilities and golf courses, and operation of the City golf courses. The Transit/Transportation division is responsible for transit services, traffic engineering, pavement marking and striping, traffic signal maintenance and construction, street lighting, alley maintenance, street sweeping, pavement management and street repair and construction. The Water Utilities division is responsible for providing clean, safe drinking water, wastewater treatment and administering a water conservation program. Note: During FY 2015/16, the City Manager implemented a reorganization of departments, divisions and offices. As a result, the Engineering functions related to private development were reorganized under the Community Development Department. In addition, Facilities Management, part of Field Operations, was moved to the Internal Services Department beginning FY 2016/17. The expenditures and authorized personnel information listed below reflect this change. FY 2016/17 Budget Highlights: The approved amount includes the following authorized changes: ⋅ Authorized one permanent full-time Fleet Equipment Mechanic to meet staffing needs ($67,807) ⋅ Authorized one permanent full-time Electrician dedicated to the city’s parks ($64,770), pickup truck and supplies ($47,160) ⋅ Authorized funding transfer for Custodian from the Solid Waste Fund to the General Fund ($44,541) ⋅ Authorized funding transfer for Groundskeeper from the Solid Waste Fund to the General Fund ($60,968) ⋅ Authorized 0.25 permanent full-time Executive Assistant (from 0.75 to 1.0 FTE) to provide support to Public Works and the Sustainability Commission ($18,015); offset by HURF, Transit, Water, SW Funds ($18,015); authorized funding for research consultants ($15,000 recurring) ⋅ Authorized funding for a one-year pilot to rent a Gannon tractor for grading projects as needed ($15,000) ⋅ Authorized one permanent full-time Traffic Engineering Technician for barricading to maintain safety near new developments and CIP projects ($65,414) ⋅ Authorized funding for Intelligent Transportation Systems (ITS) asset replacement and maintenance ($50,000 recurring) ⋅ Authorized one permanent full-time and one permanent part-time Traffic Signal Technician II+ to maintain traffic signals and associated infrastructure ($140,286 recurring); boom truck ($106,700 one-time) ⋅ Authorized funding for the increased facility utilization as part of the Household Products Collection Program ($40,000 recurring) ⋅ Authorized one permanent full-time Sr. Solid Waste Equipment Operator to convert the pilot Green Organics into a full program ($67,978) ⋅ Authorized one permanent full-time Chemist II to conduct more water tests in-house, optimizing treatment operations ($89,000) ⋅ Authorized three permanent full-time Utility Service Technicians to tend to stormwater infrastructure as part of the Stormwater Maintenance Program ($225,000) 150 City of Tempe Fiscal Year 2016/17 Annual Budget ⋅ Authorized funding for a vactor truck and half-ton pickup for the Stormwater Maintenance Program Equipment ($405,000 one-time) ⋅ Authorized one permanent full-time Solid Waste Services Representative to solicit commercial sanitation accounts and assist customers to determine service needs; vehicle and supplies ($70,474 recurring, $30,500 one-time) Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita 2014/15 Actual $37,394,759 77,232,130 2015/16 Budget $40,599,605 89,816,235 2015/16 Revised $36,978,497 84,977,973 2016/17 Budget $38,254,490 84,074,166 5,205 3,609,204 3,914,698 $122,155,996 $720.56 204,000 8,860,359 4,545,724 $144,025,923 $837.26 77,981 7,460,233 5,199,908 $134,694,592 $783.01 153,879 7,592,930 5,657,470 $135,732,935 $771.97 Expenditures by Division Administration Construction Management/Engineering Field Operations Transit/Transportation Water Utilities Expenditure Total 2014/15 Actual $554,240 2,145,522 33,276,643 53,051,256 33,128,335 $122,155,996 2015/16 Budget $619,570 2,142,726 38,626,434 60,750,468 41,886,725 $144,025,923 2015/16 Revised $1,340,555 1,834,259 36,148,232 57,876,857 37,494,689 $134,694,592 2016/17 Budget $1,433,294 1,748,479 31,213,693 60,185,676 41,151,793 $135,732,935 Authorized Personnel Administration Construction Management/Engineering Field Operations Transit/Transportation Water Utilities Total 2014/15 Actual Full Perm Temp Time FTE FTE 5 0.75 0.49 27 0.50 219 1.50 13.95 65 1.00 1.00 132 0.49 448 3.25 16.43 151 2015/16 Revised Full Perm Temp Time FTE FTE 7 0.75 0.49 28 0.50 216 1.50 13.95 65 1.00 1.00 134 0.49 450 3.25 16.43 2016/17 Budget Full Perm Temp Time FTE FTE 7 0.49 28 0.50 170 1.50 13.95 67 1.00 2.00 138 0.49 410 2.50 17.43 City of Tempe Fiscal Year 2016/17 Annual Budget Public Works Administration The Public Works Director has overall responsibility for providing the leadership, management, and administrative support for the Public Works Department. The department is responsible for providing high quality community services necessary to build and maintain the infrastructure of the City of Tempe. These services include engineering, refuse collection, hazardous waste and environmental compliance, park and golf course maintenance, custodial, fleet, streets maintenance, transportation and water utilities. Expenditures by Type Personnel Costs Supplies and Services Grants, Donations and/or Restricted Purpose Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Administration Total 2014/15 Actual $829,181 166,732 2015/16 Budget $890,330 98,698 2015/16 Revised $1,718,218 85,092 2016/17 Budget 1,428,885 113,698 5,205 804 (447,682) $554,240 $3.27 204,000 0 (573,458) $619,570 $3.60 77,981 0 (540,736) $1,340,555 $7.79 153,879 0 (263,168) $1,433,294 $8.15 2014/15 Actual Full Perm Temp Time FTE FTE 5 0.75 0.49 5 0.75 0.49 2015/16 Revised Full Perm Temp Time FTE FTE 7 0.75 0.49 7 0.75 0.49 2016/17 Budget Full Perm Temp Time FTE FTE 7 0.49 7 0.49 Related Strategic Priorities Implement sustainable growth and development strategies Goal: To power city buildings and facilities with renewable energy and install LED lighting and energy-efficient air conditioning, pumps and motors in city buildings and facilities to increase energy efficiency, reduce utility bills and reduce the city’s carbon footprint Objective: 1) To pursue a City Council adopted goal to provide 20% of city operations energy use from renewable energy sources by 2025 and 2) to reduce energy use in city buildings 15% by 2025 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure City operations powered by renewable energy (%) 3 6 6 10 Reduction in carbon emissions in facilities with solar (metric tons) 1,184 Reduction in energy usage in city buildings (%) Reduction in carbon emissions in city buildings (metric tons) 152 1,589 1,589 2,340 1 5 5 5 54 1,643 1,643 1,643 City of Tempe Fiscal Year 2016/17 Annual Budget Public Works Construction Management/Engineering The Public Works Director has overall responsibility for providing the leadership, management, and administrative support for the Public Works Department. The division is responsible for providing high quality community services necessary to build and maintain the infrastructure of the City of Tempe including CIP project implementation, utility management, project design and construction management. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Construction Management/Engineering Total 2014/15 Actual $2,946,229 591,825 5,272 (1,397,804) $2,145,522 $12.66 2015/16 Budget $3,134,157 514,772 1,800 (1,508,003) $2,142,726 $12.46 2014/15 Actual Full Perm Temp Time FTE FTE 27 0.50 27 0.50 153 2015/16 Revised $2,770,069 487,792 3,300 (1,426,902) $1,834,259 $10.66 2015/16 Revised Full Perm Temp Time FTE FTE 28 0.50 28 0.50 2016/17 Budget $2,945,365 511,809 0 (1,708,695) $1,748,479 $9.94 2016/17 Budget Full Perm Temp Time FTE FTE 28 0.50 28 0.50 City of Tempe Fiscal Year 2016/17 Annual Budget Public Works Field Operations The Field Operations Division is comprised of Fleet Maintenance, Parks Services and Solid Waste Services, including hazardous material management. The Fleet Maintenance section is responsible for maintaining the City’s motor vehicle and construction equipment. The Parks Services section is responsible for managing and maintaining all of the City’s public parks, sports complexes, golf courses, rights-of-way landscaping, and multi-modal paths. Also, this section is responsible for maintenance of the City owned cemetery. The Solid Waste Services section is responsible for the collection and disposal of solid waste generated from all residential and selected commercial facilities within the City, the City’s recycling efforts, and hazardous materials management. Additionally, the Field Operations Division is responsible for environmental safety and compliance. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Field Operations Total 2014/15 Actual $15,546,314 18,739,279 2,569,389 (3,578,340) $33,276,643 $196.29 2015/16 Budget $16,768,772 18,456,544 7,014,199 (3,613,081) $38,626,434 $224.54 2014/15 Actual Full Perm Temp Time FTE FTE 219 1.50 13.95 219 1.50 13.95 2015/16 Revised $14,390,665 18,576,281 6,059,982 (2,878,696) $36,148,232 $210.14 2015/16 Revised Full Perm Temp Time FTE FTE 216 1.50 13.95 216 1.50 13.95 2016/17 Budget $13,359,414 14,942,510 6,013,511 (3,101,742) $31,213,693 $177.53 2016/17 Budget Full Perm Temp Time FTE FTE 170 1.50 13.95 170 1.50 13.95 Related Strategic Priorities Develop and maintain Implement sustainable Maintain long-term strong community growth and financial stability connection development strategies and vitality Goal: To collect and dispose of all contained solid waste generated by residential customers Objective: 1) To provide excellent service to residential customers by effectively and efficiently managing solid waste collected; 2) reduce residential contained missed collection calls to reach no more than 1% per year; and 3) attain resident satisfaction rates that exceed the national average for residential trash collection services, bulk item pick up/removal services, and for recycling services 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Residential contained/recycling cost per ton ($) 136 Residential contained solid waste tons per capita (1,000) 140 155 155 280 279 280 283 1,155 1,000 1,250 330 3.5% 3.0% 3.8% 1.0% Resident satisfaction with residential trash collection services* (%) 82 N/A N/A 90 Resident satisfaction with bulk item pick up/removal services* (%) 61 N/A N/A 85 Resident satisfaction with recycling services* (%) 82 N/A N/A 90 Residential contained missed collection calls Percent of missed calls *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To maintain the City’s fleet at the lowest cost and highest quality of service and vehicle condition Objective: To achieve a preventative maintenance compliance rate of 95% among all city user groups 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Preventative maintenance compliance rate (%) 94.3 154 95.0 95.2 2016/17 Budget 95.0 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe connection residents and workers Goal: To provide golf, parks and recreational facilities for leisure opportunities that are accessible, clean, safe and friendly Objective: 1) To achieve 80% overall resident satisfaction with the quality of parks, athletic fields, and golf courses; 2) maintain parks staffing levels of 18 acres per full-time equivalents; 3) achieve full cost recovery for the Golf Enterprise Fund; 4) achieve volunteer staffing levels that exceed published National Parks and Recreation Association industry standards; and 5) achieve a condition rating of 5 or less in 100% of all park assets 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Resident satisfaction with the quality of larger City parks* (%) 87 N/A N/A 80 Resident satisfaction with the quality of neighborhood parks* (%) 78 N/A N/A 80 Resident satisfaction with the City’s golf courses* (%) 65 N/A N/A 80 Resident satisfaction with the City’s outdoor athletic fields* (%) 72 N/A N/A 80 Acres of developed park lands maintained per FTE** 17.8 18.0 17.8 18.0 O&M cost recovered through revenue (Golf Fund) (%) 100 100 97 96 6,440 6,000 7,575 6,500 Total volunteer hours Condition rating of 5 or less (%) 41 55 54 70 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. **Excludes non-City open space Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To maintain the City’s fleet at the lowest cost and highest quality of service and vehicle condition Objective: To contain the growth in maintenance and repair, fuel, and capital costs as measured by cost per mile 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised 2016/17 Budget Cost per mile (maintenance and repair, fuel and capital cost): Police patrol sedans $0.81 $0.75 $0.69 $0.72 Police patrol SUV $0.52 $0.55 $0.39 $0.45 Light duty trucks $0.51 $0.50 $0.34 $0.40 Solid waste trucks $4.47 $3.50 $4.48 $4.00 Related Strategic Priorities Maintain long-term financial stability and vitality Goal: To utilize personnel resources in an efficient and effective manner Objective: To maximize utilization of fleet mechanic time at a target of 75% productivity (industry standard is 70%) 2014/15 2015/16 2015/16 Performance Measure Actual Budget Revised Mechanic utilization rate (%) 79 155 75 70 2016/17 Budget 75 City of Tempe Fiscal Year 2016/17 Annual Budget Public Works Transit/Transportation The Transit/Transportation Division consists of two sections, Traffic Engineering and Operations and Transit. The Traffic Engineering and Operations section has the primary responsibility of providing engineering, surveying, inspection, testing and contractual services for all improvements constructed within the public rights-of-way. The Streets and Traffic Operations section is responsible for the following work programs: (1) pavement marking and striping; (2) traffic signal maintenance and construction; (3) street lighting; (4) street sign fabrication, installation, and maintenance; (5) bus shelter maintenance; (6) alley reconstruction and maintenance; (7) street sweeping; (8) pavement management; (9) CIP project management/contract administration of annual street maintenance programs, including major and local street renovation and minor concrete improvements; (10) street repair; and (11) rights-of-way maintenance, including graffiti removal and tree trimming. The Transit section provides the following services: (1) sight restriction abatements; (2) traffic engineering studies, designs and plan approvals, (3) plan, coordinate, benchmark and provide transit services; (4) plan and administer bicycle facilities; and (5) maintenance and operation of the light rail transit system. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Transit/Transportation Total 2014/15 Actual $6,182,744 42,534,659 800,532 3,533,323 $53,051,256 $312.93 2015/16 Budget $6,639,920 48,895,775 905,097 4,309,676 $60,750,468 $353.16 2014/15 Actual Full Perm Temp Time FTE FTE 65 1.00 1.00 65 1.00 1.00 2015/16 Revised $6,197,826 46,928,627 642,714 4,107,690 $57,876,857 $336.45 2015/16 Revised Full Perm Temp Time FTE FTE 65 1.00 1.00 65 1.00 1.00 2016/17 Budget $6,979,146 47,844,025 770,083 4,592,422 $60,185,676 $342.30 2016/17 Budget Full Perm Temp Time FTE FTE 67 1.00 2.00 67 1.00 2.00 Related Strategic Priorities Develop and maintain strong community connection Goal: To provide adequate illumination of City streets Objective: 1) To respond to a street light outage within three working days, 98% of the time; and 2) attain 80% resident satisfaction regarding the adequacy of City street lighting 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Street light outage calls repaired within three working days (%) 97 98 98 98 Resident satisfaction with the adequacy of City street lighting* (%) 68 N/A N/A 80 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Ensure safe and secure community Goal: To improve and ensure the safety and efficiency of the traffic signal system Objective: To respond to emergency signal service calls within 30 minutes, 98% of the time 2014/15 2015/16 Actual Budget Performance Measure 2015/16 Revised 2016/17 Budget Emergency signal service calls response within 30 minutes (%) 98 98 98 98 Preventative maintenance of traffic signal control cabinets (%) 100 100 100 100 156 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Develop and maintain strong community connection Goal: To meet environmental, storm water, and air quality requirements Objective: To attain an 80% resident satisfaction rate with the cleanliness of City streets 2014/15 2015/16 Performance Measure Actual Budget Resident satisfaction with cleanliness of City streets* (%) 77 N/A 2015/16 Revised 2016/17 Budget N/A 80 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Develop and maintain strong community connection Goal: To perform preventive roadway maintenance to extend the life of City streets Objective: 1) To maintain an average Pavement Quality Index (PQI) rating of 70 for City streets; 2) attain a 75% resident satisfaction rate with the condition of neighborhood streets; and 3) attain a 75% resident satisfaction rate with the overall condition of City streets 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Average Pavement Quality Index (PQI) 52 70 57 70 Resident satisfaction with the condition of neighborhood streets* (%) 73 N/A N/A 75 Resident satisfaction with overall condition of City streets* (%) 73 N/A N/A 75 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Develop and maintain strong community connection Goal: To provide well-maintained and visible street signs Objective: To attain an 85% resident satisfaction rate with the condition and clarity of street signs 2014/15 2015/16 Performance Measure Actual Budget Resident satisfaction with overall condition and clarity of street signs* (%) 83 N/A 2015/16 Revised N/A 2016/17 Budget 85 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Develop and maintain strong community connection Goal: To plan, operate and maintain a safe, efficient and reliable transportation system that supports all modes of travel Objective: To attain a 65% resident satisfaction rate with the management of traffic flow 2014/15 2015/16 Performance Measure Actual Budget Resident satisfaction with management of traffic flow on City streets (%) 65 N/A 2015/16 Revised 2016/17 Budget N/A 65 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. 157 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Implement sustainable growth and development strategies Goal: To plan and operate multi-modal transit service in an efficient and cost effective manner Objective: 1) To plan an efficient and productive transit system by maximizing boardings per mile; and 2) minimize subsidy per boarding through effective transit planning, appropriate fare policies, and operations/financial management 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Boardings per mile – Local Bus (> 2.0) 1.8 1.8 1.7 1.7 Boardings per mile – Circulator Bus (> 2.2) 1.7 1.3 2.0 2.0 Boardings per mile – Express Bus (> 1.0) 0.8 0.9 0.8 0.8 Boardings per mile – Metro Light Rail (> 4.5) 5.7 5.7 4.7 4.7 Boardings per trip – Dial-A-Ride (> 1.08) Subsidy per boarding – Local Bus ($) Subsidy per boarding – Metro Light Rail ($) Subsidy per boarding – Dial-A-Ride ($) 1.1 1.1 1.1 1.1 1.86 2.34 2.46 2.49 1.15 1.42 1.59 1.49 19.59 20.93 21.21 22.60 Related Strategic Priorities Develop and maintain Implement sustainable strong community growth and connection development strategies Goal: To increase satisfaction and use of alternative modes including transit, bicycling, and walking Objective: 1) To retain Tempe’s valley leadership position by maintaining boardings per capita at 66 or higher and exceed 11 million total annual transit boardings; and 2) plan and operate alternative modes of transportation such that resident satisfaction with the quality of local transit services meets or exceeds 80% and satisfaction with the quality of walking and biking paths meets or exceeds 85% as indicated in the annual Community Attitude Survey 2014/15 Actual Performance Measure Boardings per capita 2015/16 Budget 2015/16 Revised 2016/17 Budget 66 70 66 66 11,167,385 10,600,000 11,007,172 11,000,000 Local Bus Boardings 4,711,687 4,600,000 4,378,913 4,400,000 Circulator Bus Boardings 2,432,921 2,000,000 2,937,498 2,900,000 33,520 34,000 31,933 32,000 3,989,257 4,100,000 3,658,838 3,600,000 Total Ridership Express Bus Boardings Metro Light Rail Boardings 43,651 43,800 43,315 50,000 Resident satisfaction with quality of local transit service* (%) Dial-A-Ride Boardings 80 N/A N/A 80 Resident satisfaction with quality of walking and biking paths* (%) 82 N/A N/A 85 *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. 158 City of Tempe Fiscal Year 2016/17 Annual Budget Public Works Water Utilities The Water Utilities Division is responsible for: 1) water quality testing and compliance with all environmental regulation; 2) water conservation efforts; 3) Tempe Town Lake operations and hydrology services; 4) water and wastewater treatment; 5) infrastructure maintenance; and 6) Citywide GIS mapping. Expenditures by Type Personnel Costs Supplies and Services Capital Outlay Internal Services Expenditure Total Per Capita Authorized Personnel Water Utilities Total 2014/15 Actual $11,890,292 15,199,635 233,207 5,805,201 $33,128,335 $195.41 2015/16 Budget $13,166,426 21,850,446 939,263 5,930,590 $41,886,725 $243.50 2014/15 Actual Full Perm Temp Time FTE FTE 132 0.49 132 0.49 2015/16 Revised $11,901,719 18,900,181 754,237 5,938,552 $37,494,689 $217.97 2015/16 Revised Full Perm Temp Time FTE FTE 134 0.49 134 0.49 2016/17 Budget $13,541,680 20,662,124 809,336 6,138,653 $41,151,793 $234.05 2016/17 Budget Full Perm Temp Time FTE FTE 138 0.49 138 0.49 Related Strategic Priorities Develop and maintain strong community connection Goal: To provide water of the highest quality to all residents Objective: 1) To target 85% overall resident satisfaction with water and sewer services; 2) minimize the number of resident complaints related to water quality to less than 1% of total customer base in Tempe; and 3) respond to water quality complaints within 24 hours, 100% of the time 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Overall resident satisfaction with water and sewer services* (%) 79 N/A N/A 85 Taste and odor complaints (%) 9.1 <1 3.7 <1 Hardness complaints (%) 1.1 <1 1.6 <1 5 <5 6.1 <5 100% 100% 100% 100% Other complaints Response within 24 hours of water quality complaint (%) *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in thel Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Develop and maintain strong community connection Goal: To measure percentage of time residents have accessibility to tap water Objective: To maintain reliability index at 99% or above Performance Measure Reliability of service 159 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 99.9% 99.9% 99.9% 99.9% City of Tempe Fiscal Year 2016/17 Annual Budget Office of Strategic Management and Diversity Office of Strategic Management and Diversity Purpose: To advance a high-performing, customer-oriented City organization that can achieve strategic priorities and increase the organization’s overall effectiveness to make a positive and lasting impact. Description: The office is responsible for operationalizing the City Council priorities into an actionable strategic plan while working collaboratively with the budget office to ensure resources are allocated in areas of most significant impact. The office is also responsible for facilitating a fair and equitable work environment for city employees, functions as an ombudsman for city employees, creates accessibility through ADA initiatives in the workforce and community, provides administrative support to the human relations commission and the commission on disability concerns, conducts investigations of compliance with applicable administrative guidelines, and aids in the resolution of harassment and discrimination complaints. The TLC administers and coordinates training and development efforts for city groups and employees. Note: Beginning FY 2016/17, the City Manager implemented a reorganization of departments, divisions and offices. As a result, Diversity and Outreach moved from being part of Human Services to its own office, expanding to the Office of Strategic Management and Diversity. Also included in the new office is the Tempe Learning Center (TLC), which moved from Human Resources as of FY 2016/17. The expenditure and authorized personnel information listed below reflect this change. FY 2016/17 Budget Highlights: ⋅ None Expenditures by Type Personnel Costs Supplies and Services Grants Internal Services Expenditure Total Per Capita 2014/15 Actual 2015/16 Budget 2014/15 Actual Authorized Personnel Diversity Tempe Learning Center Total Full Time Perm FTE 2015/16 Revised 2016/17 Budget $650,771 165,174 1,092 89,484 $906,521 $5.16 2015/16 Revised Temp FTE Full Time Perm FTE Temp FTE 2016/17 Budget Full Time 3 2 5 Perm FTE 0.75 Temp FTE 0.75 Related Strategic Priorities Develop and maintain Implement sustainable strong community growth and connection development strategies Goal: To advance a high-performing, customer-oriented City organization that can achieve strategic priorities and Objective: To increase the organization’s overall effectiveness to make a positive and lasting impact. 2014-15 2015-16 2015-16 Performance Measure Actual Budget Revised Achieve a progression rate of strategic performance measures (%) - 160 90 87 2016-17 Budget 90 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Implement sustainable growth and development strategies Goal: To achieve a high-performing organization that advances the City Council strategic priorities Objective: To provide 90% satisfaction to stakeholder clients with organizational development support, knowledge and consultation 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Ratings of “Very Satisfied” or “Satisfied” with the quality of Strategic Management Client Services (%) N/A N/A N/A 90 Ratings of “Very Satisfied” or “Satisfied” with outreach programs (%) N/A N/A N/A 90 Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe residents connection and workers Goal: To utilize learning to support the City’s mission, values, strategic initiatives and develop a stable, capable workforce Objective: To support the development of City employees in the delivery of customer experiences, applied knowledge and leadership 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Knowledge, skills and abilities improvement among participants (%) N/A 90 90 85 Completion rate for all courses with education partnership degree programs (%) N/A 90 87 90 Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe residents connection and workers Goal: To create a fair and equitable work environment for City of Tempe employees while creating an inclusive community environment through the promotion of diversity Objective: 1) To attain 70% resident satisfaction with overall efforts to promote diversity in the community; 2) minimize the number of EEOC complaints to less than 3 per year; 3) successfully remediate employee safe havens/consultations at least 80% of the time; and 4) successfully remediate community concerns/consultations for diversity related community issues at least 85% of the time 2014/15 2015/16 2015/16 2016/17 Performance Measure Actual Budget Revised Budget Residents’ satisfaction with overall efforts to promote diversity* (%) 69 70 69 70 1 <3 1 <3 Successfully remediate employee safe havens/consultations (%) 95 80 95 80 Successfully remediate community concerns/consultations (%) 95 85 95 85 EEOC complaints *Measured by the percent of residents that responded with “Very Satisfied” or “Satisfied” in the Community Attitude Survey. The survey is now biennial and was not conducted in 2015/16. Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe residents connection and workers Goal: To educate through programming and celebrate through events Tempe’s rich diversity Objective: To attain 95% respondent satisfaction (a rating of above average or higher) with community diversity celebrations 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Attendants rating events above average or higher (%) 95 161 95 95 95 City of Tempe Fiscal Year 2016/17 Annual Budget Related Strategic Priorities Develop and maintain Enhance quality of life strong community for all Tempe residents connection and workers Goal: To promote an accessible environment for the City of Tempe workforce and community Objective: 1) To remediate internal and external ADA complaints at least 80% of the time; 2) achieve accessible streets, walkways, and paths in 100% of city right-of-ways in accordance with the Tempe ADA Transition Plan; and 3) achieve a score of 100% on the self-assessment tool for “Disability Social Inclusion” in accordance with the Tempe Disability Inclusion Plan (T-DIP) and with the National Council on Disability 2014/15 2015/16 2015/16 2016/17 Actual Budget Revised Budget Performance Measure Community concerns/consultations (%) 80 80 95 80 Accessible streets, walkways and paths in city right-of-ways N/A N/A N/A 100 Self-assessment tool for Disability Social Inclusion N/A N/A N/A 100 Related Strategic Priorities Enhance quality of life for all Tempe residents and workers Goal: To utilize learning to support the City’s mission, values, strategic initiatives and develop a stable, capable workforce Objective: To maintain a 90% knowledge, skills improvement rate among participants 2014/15 2015/16 Performance Measure Actual Budget Participants who rated improved knowledge, skills and competence as a result of TLC training and development programming (%) 91 162 90 2015/16 Revised 2016/17 Budget 92 90 City of Tempe Fiscal Year 2016/17 Annual Budget Capital Improvements Program Budget Contents Capital Improvements Program Overview ................................................................................................................................ 164 2016/17 CIP Process ............................................................................................................................................................... 165 Capital Budget Strategic Priorities ............................................................................................................................................ 166 Capital Improvements Program Summary ............................................................................................................................... 167 Capital Improvements Program Source of Funds Summary .................................................................................................... 168 CIP Impact on the Operating Budget........................................................................................................................................ 169 CIP – Significant Nonrecurring Projects ................................................................................................................................... 170 CIP – Significant Recurring Capital Expenditures .................................................................................................................... 173 Capital Improvements Project Map .......................................................................................................................................... 174 Capital Improvements Program Financing ............................................................................................................................... 175 Long-Term Debt and Bond Authorization Summary ................................................................................................................. 176 Legal Bonded Debt Limits ........................................................................................................................................................ 177 Capital Budget, Debt Service and Property Tax Rate Ten-Year Historical Trends ................................................................... 178 Debt Service Appropriations by Fund ....................................................................................................................................... 179 Debt Service Appropriations by Revenue Source .................................................................................................................... 179 Capital Budget, Debt and Property Tax Levy Policy Statements.............................................................................................. 179 Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Project Listings and Descriptions ............................. 181 Enterprise Program .............................................................................................................................................................. 182 Special Purpose Program ..................................................................................................................................................... 198 General Purpose Program .................................................................................................................................................... 210 Transportation Program ........................................................................................................................................................ 276 163 City of Tempe Fiscal Year 2016/17 Annual Budget Capital Improvements Program Overview Pursuant to the Tempe City Charter, the City Manager prepares and submits a Capital Improvements Program (CIP) annually to the Council. The CIP is a five-year financial plan for the acquisition, construction, expansion, or rehabilitation of infrastructure and capital assets. Capital projects typically have one or more of the following characteristics: (1) expenditures which take place over two or more years, requiring continuing appropriations beyond a single fiscal year; (2) funding with debt because of significant costs to be shared by current and future beneficiaries; (3) creation or revitalization of a fixed asset with a minimum useful life of five years; (4) systematic asset acquisition over an extended period of time; and (5) scheduled replacement or maintenance of specific elements of physical assets. The following are some examples of items that are included within the definition of capital expenditures: Construction of new facilities Remodeling, expansion, and maintenance of existing facilities • Purchase, improvement, or development of land • Operating equipment and machinery for existing and new facilities • Planning and engineering costs related to specific capital improvements • Street resurfacing, renovation, or reconstruction • Emergency vehicles • Information Technology infrastructure • • Although capital projects are scheduled throughout the five-year plan, only those projects during the first year of the plan are adopted as part of the City's annual budget. The first year of the CIP constitutes the capital budget. The remaining years within the CIP serve as a guide for future planning and are subject to annual review and modification in subsequent years. As shown in the charts below, the City of Tempe’s total financial program for fiscal year (FY) 2016/17 totals $586 million, and of this amount, $143.6 million is for projects included in the capital budget. The capital budget consists of the following program areas: Enterprise, Special Purpose, General Purpose, and Transportation projects. The Enterprise program totals $63.2 million and includes water, wastewater and golf projects accounting for 44% of the total capital budget in FY 2016/17. The Special Purpose program includes transit projects, and totals $23.6 million, or 16%, of funded projects in FY 2016/17. The General Purpose program includes police protection, fire protection, storm drains, parks and general governmental projects and totals $41.3 million or 29% of the capital budget. The Transportation program includes lighting and traffic signal projects, and street and sidewalk renovation and construction projects. Transportation program funding totals $15.5 million. Comparison of FY 2015/16 and FY 2016/17 Capital Budgets FY 2016/17 Total Financial Program Operating Budget $442.5 Capital Budget $143.6 Total ($ millions) $586.1 Capital Program FY 2015/16 Budget Enterprise Water $ 37,220,622 $ 45,885,156 Wastewater 11,240,338 13,974,747 2,356,023 3,365,914 31,312,428 23,552,883 Police 5,723,298 3,213,615 Fire 3,195,080 4,789,013 Golf $500 $400 $300 Special Purpose ($ millions) Transit General Purpose Operating Budget $443 / 76% Storm Drains $0 944,392 880,399 50,088,500 18,738,242 9,632,369 13,713,514 Transportation and R.O.W 8,493,360 12,022,693 Traffic Signals / Street Lighting 2,623,362 3,439,569 Park Improvements General Governmental $200 $100 FY 2016/17 Budget Transportation CIP Budget $144 / 24% Total 164 $ 162,829,772 $ 143,575,745 City of Tempe Fiscal Year 2016/17 Annual Budget 2016/17 CIP Process Early November 2015 City department heads, capital project managers, and Municipal Budget Office (MBO) staff launched the 2016/17 CIP process with a meeting to review the capital budget calendar and estimated availability of funds. MBO staff provided guidance regarding the information CIP project managers should provide to substantiate requests for FY 2016/17 project funding. This included a detailed review of the information required to complete CIP project request forms. Continued emphasis was placed on the importance of providing accurate project completion timelines, and validating ongoing project costs with detailed schedules for the replacement and maintenance of City assets. Since total costs associated with projects submitted with G.O. bonds as the proposed funding source exceeded the amount of G.O. bonds the City can afford to issue over the next five years, those projects were prioritized and ranked according to established criteria to identify the most critical capital requirements. Specifically, projects were graded based on the degree to which they contributed to the preservation of City assets, and the degree to which they addressed public health and safety concerns (depicted in the diagram to the right). 5 New Fire Medical Rescue Station New Fire Medical Rescue Trucks 4 City Regional Radio System 2 3 Fiber Optic Installation Street Asset Preservation; Athletic Field Lighting; Park Playgrounds & Infrastructure; Security Systems; Emergency Capital Repair Aquatic Infrastructure; Park Ramadas & Restrooms; Park Lake Improvements Park Off Leash Additions City Entry Signage HVAC Replacements 1 Unlike capital project programs like transit and water and wastewater which have dedicated funding sources; general purpose project program areas are eligible for G.O. bond funding as approved by Tempe voters. 2016/17 Capital Project Prioritization Low High Discretionary ……………………. Health & Safety After all project submissions were received, a series of follow-up meetings were held over the ensuing months with department directors and other key department representatives to discuss changes to previously approved projects and to review new project requests. Over the same period of time, MBO staff estimated the City’s capacity to enter into additional General Obligation (G.O.) debt to fund capital projects over the upcoming five year period of the CIP, and worked to identify all other potential project funding sources. 1 2 3 4 5 System Expansion…………….…….Asset Preservation Low High The diagram above illustrates how the general purpose G.O. bond funded projects requested in the FY 2016/17 CIP process were scored and prioritized based on the degree to which they contribute to the preservation of City assets, and the degree to which they address public health and safety concerns. Projects in green categories are included in the 2016/17 adopted five year CIP; projects in red categories were considered relatively lower priorities and fell just outside of the G.O. bond funding range. It is important to note transit and water / wastewater projects were also evaluated for necessity based on adherence to the City’s asset management practices, and the degree to which they addressed public health and safety concerns; however they were not subjected to a rigorous prioritization process because total project costs fell within the funding levels available to the respective program areas. This is in large part by design since funding availability for these areas is measured by the Municipal Budget Office and Transit and Water / Wastewater fund managers who work closely with the project managers. Finally, during three City Council Work Study Sessions held between February and April 2016, staff presented, for Council’s consideration, all capital projects originally submitted by departments, as well as staff’s recommended prioritization of G.O. bond funded projects. Also during these sessions, staff discussed the financial and legal funding variables used to determine the total potential monetary size of the next five year CIP (discussed further below under Capital Program Financing). th Consequently, on June 9 a balanced final five year capital program was presented for Council adoption. 165 City of Tempe Fiscal Year 2016/17 Annual Budget Capital Budget Strategic Priorities At their annual retreat, the City Council identified the five strategic priorities listed below to guide The City of Tempe’s operational strategies for fiscal year 2016/17. The diagram below displays how the capital expenditures included in the adopted FY 2016/17 capital budget are aligned with the City Council’s strategic priorities. 1. 2. 3. 4. 5. Ensure safe and secure community Develop and maintain strong community connection Enhance quality of life for all Tempe residents and workers Implement sustainable growth and development strategies Maintain long-term financial stability and vitality Enhance quality of life for all Tempe residents and workers Develop and maintain a strong community connection Maintain long-term financial stability and vitality Ensure safe and secure community Implement sustainable growth and development strategies Approximately 69%, or $99 million, of the 2016/17 capital budget maintains and enhances the quality of life in Tempe by focusing on existing core infrastructure through preventative and ongoing asset maintenance and replacement projects. These projects span all capital program areas, but are primarily represented by water, streets, parks, and City facility capital projects. The City’s priority to implement sustainable growth and development strategies is evident in the many projects included in the general governmental, transit and traffic signals capital programs. Approximately $34 million is budgeted for projects which expand multimodal public transit options, projects that will improve technology that monitors traffic congestion, and solar power partnerships and solar in city facilities. The majority of projects within the 2016/17 police and fire protection capital programs directly support the City’s commitment to a safe and secure community through capital spending for public safety operations. These projects approximate $9 million. Projects in the 2016/17 capital budget that promote the City’s long term financial stability and vitality include investments in the inTempe facility that assists entrepreneurs and small businesses, tenant improvements for the Firth and Farmer project, and a relocation plan for the Priest Yard facility that may result in future development on the site. The capital budget also invests approximately $500,000 in projects that promote the City’s ability to enhance transparency and communication with its residents; which serves to strengthen the City’s community connection. These projects include continued investment in public internet technology and a public safety memorial. 166 City of Tempe Fiscal Year 2016/17 Annual Budget Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Summary Program Capital Budget Re-appropriations New 2016/17 Capital Budget Appropriations Total 2016/17 Capital Budget Appropriations 2017/18 Additional Projected Needs 2018/19 2019/20 Total 5-Year Program 2020/21 Enterprise Program Water 21,281,579 24,603,577 45,885,156 20,330,820 25,128,810 23,907,106 23,962,272 139,214,164 Wastewater 5,049,091 8,925,656 13,974,747 16,791,532 8,556,338 7,605,645 27,142,790 74,071,052 Golf 2,355,914 1,010,000 3,365,914 54,000 5,000 25,000 - 3,449,914 - - - 141,000 23,000 - - 164,000 28,686,584 34,539,233 63,225,817 37,317,352 33,713,148 31,537,751 51,105,062 216,899,130 15,733,778 7,819,105 23,552,883 16,390,000 14,100,000 4,697,000 3,519,000 62,258,883 15,733,778 7,819,105 23,552,883 16,390,000 14,100,000 4,697,000 3,519,000 62,258,883 Solid Waste Total Enterprise Special Purpose Program Transit Total Special Purpose General Purpose Program Police Protection Fire Protection Storm Drains Park Improvements 960,927 2,252,688 3,213,615 2,449,434 5,465,758 5,143,734 1,934,086 18,206,627 1,775,163 3,013,850 4,789,013 5,932,000 600,000 1,400,000 1,200,000 13,921,013 276,399 604,000 880,399 300,000 800,000 6,650,000 300,000 8,930,399 8,660,497 10,077,745 18,738,242 7,155,667 7,957,890 10,357,323 5,597,278 49,806,400 General Governmental 5,861,345 7,852,169 13,713,514 7,853,072 7,379,557 4,471,186 4,008,236 37,425,565 Total General Purpose 17,534,331 23,800,452 41,334,783 23,690,173 22,203,205 28,022,243 13,039,600 128,290,004 55,148,898 Transportation Transportation and R.O.W. 3,994,649 8,028,044 12,022,693 12,433,646 13,242,178 8,333,670 9,116,711 Traffic Signals/Street Lighting 1,364,096 2,075,473 3,439,569 4,390,287 1,625,858 1,210,153 856,473 11,522,340 5,358,745 10,103,517 15,462,262 16,823,933 14,868,036 9,543,823 9,973,184 66,671,238 67,313,438 76,262,307 143,575,745 94,221,458 84,884,389 73,800,817 77,636,846 474,119,255 Total Transportation TOTAL PROGRAM 167 City of Tempe Fiscal Year 2016/17 Annual Budget Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Source of Funds Summary Program New 2016/17 Total 2016/17 Capital Budget Capital Budget Capital Budget Re-appropriations Appropriations Appropriations Additional Projected Needs 2018/19 2019/20 2017/18 2020/21 Total 5-Year Program Enterprise Supported Water/Wastewater Bonds 26,330,670 30,411,475 56,742,145 36,342,913 32,905,709 30,733,312 50,325,623 207,049,702 - 3,117,758 3,117,758 779,439 779,439 779,439 779,439 6,235,514 2,355,914 825,000 3,180,914 - - - - 3,180,914 General Fund Cash Reserve - CIP - 185,000 185,000 54,000 5,000 25,000 - 269,000 Solid Waste Fund - - - 141,000 23,000 - - 164,000 28,686,584 34,539,233 63,225,817 37,317,352 33,713,148 31,537,751 51,105,062 216,899,130 Transit Tax 9,804,715 4,668,750 14,473,465 6,565,166 2,802,522 4,697,000 3,519,000 32,057,153 Federal Grants 5,827,906 3,049,355 8,877,261 3,324,834 4,797,478 - - 16,999,573 101,157 - 101,157 - - - - 101,157 Assessment District - - - 6,500,000 6,500,000 - - 13,000,000 Development Impact Fees - TBD TBD TBD TBD TBD TBD TBD General Fund Cash Reserve - CIP - 101,000 101,000 - - - - 101,000 Total Transit 15,733,778 7,819,105 23,552,883 16,390,000 14,100,000 4,697,000 3,519,000 62,258,883 Total Special Purpose 15,733,778 7,819,105 23,552,883 16,390,000 14,100,000 4,697,000 3,519,000 62,258,883 10,707,929 13,960,472 24,668,401 21,648,421 20,566,202 22,854,443 11,954,063 101,691,530 5,853,196 - 5,853,196 - - - - 5,853,196 Water/Wastewater Fund Water/Wastewater Fund - Loan Total Enterprise Supported Special Purpose Transit MAG - Safety Funds General Purpose General Obligation Bonds Capital Projects Fund Balance Capital Projects Fund Balance Traffic Signals 184,713 - 184,713 Debt Service Fund - 2,209,679 2,209,679 - - - - 2,209,679 General Fund Cash Reserve - CIP - 2,942,653 2,942,653 16,900 2,200 1,600 - 2,963,353 General Fund - 191,128 191,128 - - - - 191,128 30,000 139,000 169,000 139,000 10,000 - - 318,000 100,000 175,087 275,087 735,000 750,000 750,000 750,000 3,260,087 Highway User Revenue Fund Municipal Arts Fund Performing Arts Fund Solid Waste Fund Transit Tax Water/Wastewater Fund 184,713 - 1,058,014 1,058,014 824,708 596,582 207,811 75,886 2,763,001 171,393 14,230 185,623 47,642 47,842 48,454 49,084 378,645 2,100 111,880 113,980 25,020 - 12,100 12,100 163,200 10,000 515,338 525,338 205,982 182,879 107,835 150,967 1,173,001 3,992,500 County Flood Control District - - - - - 3,992,500 - Development Impact Fees - TBD TBD TBD TBD TBD TBD TBD Diablo Stadium Revenue - 47,500 47,500 47,500 47,500 47,500 47,500 237,500 Grants/Other 300,000 1,000,000 1,300,000 - - - - 1,300,000 Private Donations 175,000 - 175,000 - - - - 175,000 - 1,435,471 1,435,471 - - - - 1,435,471 17,534,331 23,800,452 41,334,783 23,690,173 22,203,205 28,022,243 13,039,600 128,290,004 46,544,535 Residential Development Fees Total General Purpose Transportation General Obligation Bonds Capital Projects Fund Balance Highway User Revenue Fund 4,038,077 3,897,517 7,935,594 11,633,908 8,558,026 9,043,823 9,373,184 463,553 2,500,000 2,963,553 - - - - 2,963,553 - 2,180,000 2,180,000 400,000 500,000 500,000 600,000 4,180,000 Developer Assistance/Contribution 157,531 495,000 652,531 - - - - 652,531 Federal Grants 699,584 1,031,000 1,730,584 4,655,349 5,810,010 - - 12,195,943 134,676 Transit Tax - - - 134,676 - - - Development Impact Fees - TBD TBD TBD TBD TBD TBD TBD 5,358,745 10,103,517 15,462,262 16,823,933 14,868,036 9,543,823 9,973,184 66,671,238 67,313,438 76,262,307 143,575,745 94,221,458 84,884,389 73,800,817 77,636,846 474,119,255 Total Transportation TOTAL PROGRAM 168 City of Tempe Fiscal Year 2016/17 Annual Budget CIP Impact on the Operating Budget Although the City of Tempe prepares the capital budget separate from the operating budget, the two budgets are linked. These links include ongoing operating, maintenance and repair costs associated with new or renovated facilities and infrastructure. Occasionally, CIP projects also necessitate the addition of new personnel required to staff or maintain new buildings or outdoor recreational areas. On the other hand, CIP projects may produce new revenue streams in the form of fees paid for the use of new or expanded facilities or they may produce operational savings from efficiencies gained as a result of renovated facilities and infrastructure. The new FY 2016/17 operating costs shown below are incorporated in the City’s adopted operating budget. In addition to current year operating budget impacts, future operating costs associated with current and planned projects are identified in the capital budget process to aid in long-range planning. Since the City Council only formally adopts operating and capital budgets on an annual basis, the ‘out-year’ impacts represent a forecast based on the current scope of the project and inflation assumptions. As such, they will be subject to revision in future years. The table below shows the estimated new recurring operating budget impacts associated with projects included in the adopted five year CIP. New Recurring Operating Budget Impacts: FYs 2016/17 to FY 2020/21 Capital Projects by Fund Cost Category General Fund Aquatics Infrastructure and Replacement FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 Personnel (Wages) $ - $ - $ Materials and Supplies Capital Improvement Program Software Software Maintenance 50,000 Contract Management System Software Maintenance 25,000 Imitative Contracted Services 100,000 100,000 Digital Evidence System Personnel (Wages) 62,187 62,187 Software Maintenance & Storage 360,001 360,001 Fire Medical Rescue Station #7 Personnel (0.50 FTE) 27,518 Materials, Fees and Services 53,959 Fuel Tank Replacements Materials and Supplies 3,500 3,500 Fleet Fuel Security & Automation Operational Savings (fuel) Impound Vehicle Storage Materials and Supplies McClintock Pool Community Center Wages 2,691 Material and Supplies 5,000 Equipment Replacement Wages 5,383 Material and Supplies 4,000 Revenue Offset Systems Materials and Supplies 20,000 Software Software Maintenance 40,000 40,000 Public Internet Technology Telecommunication Services 7,800 7,800 Security Systems Replacement-Citywide Contracted Services 25,000 25,000 General Fund Total 598,488 792,039 Golf Fund Rolling Hills Irrigation System Materials and Supplies 10,000 10,000 Debt Repayment 182,450 182,450 Operational Savings (water) (141,000) (218,000) Golf Fund Total 51,450 (25,550) Transit Fund Alameda Drive & I-10 Bicycle / Pedestrian Bridge Landscape & Lighting Maintenance Alameda Drive Bicycle/ Pedestrian Streetscape Landscape & Lighting Maintenance Broadway Road Streetscape Landscape & Lighting Maintenance 26,500 26,500 Creamery Branch Rail Path Landscape & Lighting Maintenance 23,000 23,690 Highline Canal Path (Baseline - Knox Road) Landscape & Lighting Maintenance North South Rail Spur Path Landscape & Lighting Maintenance Rio Salado S. Bank Path Underpass at McClintock Drive Landscape & Lighting Maintenance Tempe / Phoenix Bike Share Contracted Services 100,000 100,000 ASU Reimbursement (50,000) (50,000) Tempe Streetcar Contracted Services 553,000 553,000 Valley Metro Reimbursement (628,385) (601,159) Western Canal - Highline Multi-Use Path Landscape & Lighting Maintenance Transit Fund Total 24,115 52,031 Transportation Fund Contractual Project Participation Contracted Services 2,000 2,000 Developer Assistance (35,000) Transportation Fund Total (33,000) 2,000 Water / Wastewater Fund Automated Meter Reading Systems Personnel 88,032 88,032 Software Maintenance/Hardware 128,500 125,000 Operational Savings (personnel) (101,458) Water / Wastewater Fund Total 216,532 111,574 City of Tempe Total $ 857,585 $ 932,094 $ 169 24,000 $ 24,000 $ 24,000 6,000 6,000 6,000 50,000 50,000 50,000 25,000 25,000 25,000 100,000 200,000 200,000 62,187 62,187 62,187 360,001 360,001 360,001 28,438 29,359 30,402 53,959 53,959 53,959 3,500 3,500 3,500 (25,000) (25,000) (25,000) 12,000 12,918 13,151 13,387 15,000 15,000 15,000 38,754 39,452 40,162 16,000 16,000 16,000 (5,000) (5,000) (5,000) 40,000 70,000 110,000 40,000 40,000 40,000 7,800 7,800 7,800 25,000 25,000 25,000 878,557 1,010,409 1,064,398 10,000 182,450 (229,000) (36,550) 10,000 182,450 (241,000) (48,550) 10,000 182,450 (253,000) (60,550) 6,500 6,695 6,896 15,000 27,395 24,401 15,450 28,114 25,133 15,914 28,957 25,887 40,000 - 41,200 9,000 42,436 9,000 750 100,000 (50,000) 553,000 (612,166) 2,500 107,380 773 100,000 (50,000) 553,000 (557,368) 2,575 174,572 796 100,000 (50,000) 2,652 182,538 2,000 2,000 2,000 2,000 2,000 2,000 88,032 88,032 88,032 125,000 125,000 125,000 (202,915) (202,915) (202,915) 10,117 10,117 10,117 961,504 $ 1,148,548 $ 1,198,503 City of Tempe Fiscal Year 2016/17 Annual Budget CIP – Significant Nonrecurring Projects These are permanent projects that are exceptional and typically “one time” in nature and involve the construction of new facilities or City infrastructure, extensive renovation or addition to existing facilities, or that appreciably contribute to the City’s General Plan particularly with regard to sustainable land use, economic development and regional connectivity. th 8 Street Multi-Use Path (Creamery Branch Rail Path) Start Date: Estimated Completion Date: 07/01/14 06/30/17 Program: Managing Department: Special Purpose/Transit Public Works Project Description and Benefit This project is the construction of a pathway along the Creamery Branch Rail Spur and streetscape improvements along 8th Street. The project path would include landscaping and lighting along the non-operational rail track next to 8th Street (between Rural and McClintock) adjacent to ASU and near downtown Tempe. The streetscape improvements are adjacent to and integrated in with the rail path and would include street trees, enhanced sidewalks and improved bicycle lanes. The project area includes two historic Tempe neighborhoods (Borden Homes & University Heights), a connection to a light rail station, and a strong neighborhood commercial center that includes the Four Peaks Brewing Company. A public process and stakeholder committee was established in 2010 and completed an approved concept plan in September 2010. Old 8th Street Interpretive Elements include design, fabrication, and installation of interpretive elements identifying the prehistory and history of 8th Street between Rural and McClintock. This project would enhance a well-traveled collector street and place a pathway along a rail spur to accommodate a stronger bicycle and pedestrian environment that will promote the city's mission of increasing transit, bike and pedestrian travel. The project will add landscaping and better integration with historic structures while encouraging appropriate redevelopment on vacant lots or deteriorating structures. The project will better connect the adjacent neighborhoods, but limit cut-through traffic. The project concept has been supported by the neighbors, property owners and stakeholders in the area and would bring revitalization to an important part of Tempe. Old 8th Street spans a significant prehistoric archaeological site and was the location of the Bankhead Highway. In addition, the Borden Creamery Complex (Four Peaks), the Elias-Rodriguez House, Marlatt's Garage, and the Kirkland-McKinney Ditch are all located along 8th Street. While 8th Street is slated for a beautification project and may be the location of significant private investment over the coming year, branding / placemaking opportunities involving the identification and dissemination of the street's rich prehistory and history remain unaddressed. Interpretive signage and historically-appropriate vegetation will help to complete the revitalization of 8th Street, thereby firming its authenticity and sense of place. Both authenticity and sense of place are identified as being desirable cultural heritage tourism and economic development draws. Funding Source(s) 2016/17 2017/18 2018/19 2019/20 2020/21 Total 5-Year Transit Tax 276,769 276,769 Federal Grant - CMAQ 1,379,021 1,379,021 Capital Project Fund Balance - General Purpose 101,000 101,000 Project Total 1,756,790 1,756,790 New Operating and Maintenance Budget Impact Once complete, new annual costs for maintenance of the landscape and lighting are estimated to be approximately $23,000. 170 City of Tempe Fiscal Year 2016/17 Annual Budget Rolling Hills Irrigation System Start Date: Estimated Completion Date: 11/01/14 11/01/16 Program: Managing Department: Enterprise/Golf Public Works Project Description and Benefit This project will convert the irrigation system at Rolling Hills Golf Course from a potable water source to an untreated raw water source. Additionally, this project will renovate the existing irrigation system which was constructed in two phases in the 1970s and 1980s. This project was designed in December 2014 and construction was supposed to be Spring 2015 through Fall 2015. However, no proposals were submitted under the low bid procurement process. After soliciting feedback as to the reasons why, the decision was made to utilize the Construction Manager at Risk (CMAR) procurement delivery method. The revised project timeline is mid-April 2016 through the end of October 2016. The golf course will be closed during project construction. An engineering study completed in 2003 identified several operational and maintenance problems with the existing irrigation system, including: discontinued manufacturer's support for the control system parts; limited software capabilities not allowing for creation of site-specific irrigation schedules; obsolete and corroded parts requiring constant maintenance and adjustments; repeated equipment failures; and PVC piping that is beyond its expected useful life. Additionally, the existing system uses potable water for irrigation, at a cost that is 15-17 times higher than using raw water. As an example, the annual water expense at Rolling Hills exceeds $250,000 for 30 acres of irrigated turf grass, as compared to the non-potable water expense of $46,000 at Ken McDonald with 100 acres of irrigated turf grass. Funding Source(s) Water/Wastewater Fund-Loan Project Total 2016/17 3,180,914 3,180,914 2017/18 - 2018/19 - 2019/20 - 2020/21 - Total 5-Year 3,180,914 3,180,914 New Operating and Maintenance Budget Impact Public Works’ staff estimates that this project will add an additional $10,000 in annual operating expenses related to chemical supplies. However, it is anticipated that the switch from potable water to raw water will result in $193,000 in annual savings due the cost differential between potable and raw water. 171 City of Tempe Fiscal Year 2016/17 Annual Budget South Tempe Water Treatment Plant Main Power Equipment Start Date: Estimated Completion Date: Ongoing 12/31/16 Program: Managing Department: Enterprise/Water Public Works Project Description and Benefit This project will evaluate site power requirements and equipment alternatives for upgrades to existing main power switch gear equipment and enclosure, preliminary sedimentation sludge pumping motor control center and the 480V load center equipment. Load evaluations and detailed design plans are nearing final completion and procurement of the new major equipment is underway. This project was identified during the last major renovation of the South Tempe Water Treatment Plant (STWTP). Switches in the main power building are 38+ years old and have exceeded their design life. The existing equipment technology is outdated, unreliable, and does not meet current specifications and industry standards for safety, reliability and efficiency. Replacement equipment will use a vacuum technology requiring minimal maintenance and an endurance rating of 10,000 operations. Project costs are based on cost estimates provided by the Construction Manager at Risk (CMAR). Funding Source(s) Water/Wastewater Bonds Project Total 2016/17 4,402,927 4,402,927 2017/18 - 2018/19 - 172 2019/20 - 2020/21 - Total 5-Year 4,402,927 4,402,927 City of Tempe Fiscal Year 2016/17 Annual Budget Tempe/Phoenix Bike Share Program Start Date: Estimated Completion Date: 07/01/14 12/01/17 Program: Managing Department: Transit Public Works Project Description and Benefit The Regional Bike Share program will include multiple cities and Valley Metro, and will provide 20 or more locations in Tempe for rental of bicycles at automated bicycle rack kiosks. The kiosks will exist in City right-of-way and high activity areas like downtown Tempe, Tempe Town Lake, the Tempe Public Library, and the Tempe Center for the Arts. The capital funds for the project are funded through a federal grant, and the annual operations are estimated to run $100,000. The project is modelled after other cities and is similar to the nationwide Zipcar program, which also operates in Tempe, where the public has ease of access to renting a car. The project will include a public process to identify best locations for racks and bikes, and will be a partnership with Valley Metro and other cities. The bike share project is intended to provide additional sustainable transportation opportunities in Tempe and the region. It will provide enhanced bicycle service access that will link directly to transit options. Bike share is a successful program in other cities nationwide and is a logical extension of the Tempe system. It will enable visitors, students, residents and others to obtain a bike easily in most activity areas around Tempe and further improve Tempe's menu of alternative mode options. Funding Source(s) Transit Tax Federal Grant – CMAQ Project Total 2016/17 373,283 1,118,893 1,492,176 2017/18 2018/19 2019/20 2020/21 - - - - Total 5-Year 373,283 1,118,893 1,492,176 New Operating and Maintenance Budget Impact Annual operating expenses are estimated to be $100,000. However, Arizona State University’s participation in the program will result in a $50,000 annual reimbursement to the City resulting in a net fiscal impact to the City of $50,000. CIP – Significant Recurring Capital Expenditures The majority of the CIP provides for ongoing or recurring projects that maintain and repair City facilities, water infrastructure, streets, and parks, and projects that gradually replace various capital assets. All 168 projects included in the adopted five year CIP are described under their respective program area in the Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Project Listing and Descriptions section. 173 City of Tempe Fiscal Year 2016/17 Annual Budget Capital Improvements Project Map 6 4 9 1 7 8 5 2 3 Location 1. 2. 3. 4. 5. 6. 7. 8. 9. Project Description th 8 Street Multi-Use Path (Creamery Branch Rail Path) South Tempe Water Treatment Plant – Main Power Equipment Replacement Highline Canal Path (Baseline - Knox Road) Public Safety Memorial Scudder Park Playground Rolling Hills Golf Course Irrigation System McClintock Pool Infrastructure Equipment Replacement Tempe Public Library Complex Solar Project and Landscape Improvements Light Rail Efficiency Improvements at University Drive 174 City of Tempe Fiscal Year 2016/17 Annual Budget Capital Improvements Program Financing As shown in the chart below, Tempe's 2016/17 capital program is funded through a combination of bonds and other sources, including pay-as-you-go financing, outside revenues, grants and capital project fund balances. For fiscal year 2016/17, the City plans to utilize approximately $32.6 million in new general obligation (G.O.) bond proceeds for projects in the General Purpose and Transportation programs. Through the remainder of the five-year Capital Improvements Program, the City plans to issue an additional $116 million in bonds for these purposes. Debt service on these bonds will be repaid by revenues from the City’s secondary property taxes. On November 8, 2016, a special bond election will be held requesting voter authorization for $254,000,000 in G.O. bonds to fund water and sewer improvements, street improvements, public safety, park improvements and municipal infrastructure preservation. The $254 million amount was derived from the amount of G.O. bond funded projects identified in the 5-year CIP program less remaining bond authorization. FY 2016/17 Source of Funds Funding Source Water / Wastewater Bonds $ Millions % of Total $56.8 40% General Obligation Bonds 32.6 23% Pay-as-you-go 30.9 22% Outside Revenue 14.3 10% Capital Project Fund Balances Total 9.0 6% $143.6 100% It is important to note the total projected issuance over the next five years reflects the City’s estimated new debt capacity over this period as identified by staff within the parameters of the City’s statutory debt limits, the City’s property tax levy stabilization policy, and the City’s debt management plan. The City also plans to issue approximately $57 million of new enterprise bonds in 2016/17 to finance the project costs in this program. User fee revenue will support the debt service costs on these bonds. FY 2016/17 capital budget funding sources other than bonds total $54 million. $10.6 million in federal grants for projects in the Transit and Transportation programs make up the bulk of outside revenue budgeted for expenditure in 2016/17. Pay-as-you go funding is concentrated in the Transit, General Purpose and Transportation programs in the form of $14.5 million in Transit Tax collections and $16.4 million from various City operating fund contributions and the utilization of collected residential development fees. The budgeted use of capital project fund balances to finance projects in 2016/17 largely represents the use of prior year cash balances and City operating fund contributions assigned to projects which were approved in 2015/16 and re-appropriated for completion in 2016/17. The FY 2016/17 capital budget funding sources for each project are described in further detail in the Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Project Listing and Descriptions section. DEBT MANAGEMENT PLAN In addition to the management of existing debt and associated reserves, the City also forecasts future debt within a framework of policy priorities and financial capacity. Current and anticipated capital improvement objectives, available operating revenue, tax base fluctuations, and reserve levels are all evaluated on an ongoing basis to estimate the extent to which the City may issue additional tax supported debt. Fitch AAA Moody’s Aa1 Standard & Poor’s AAA This active debt management ensures the City can readily assess long-term implications for its debt portfolio in order to make proactive decisions about how much new debt capacity is available today. Additionally, in support of the City’s property tax stabilization policy, debt management economic models will continue to be updated annually and employed to monitor how fluctuations in annual secondary property tax levy amounts will necessitate the use of the City’s debt service reserve and financing methods other than bonds in future years. Debt management is also a key financial practice contributing to the maintenance of the City’s favorable bond ratings. Tempe’s current G.O. bond ratings are shown above. These high ratings translate directly into lower interest rates on the City’s debt. 175 City of Tempe Fiscal Year 2016/17 Annual Budget Long-Term Debt and Bond Authorization Summary Remaining General Obligation Bond Authorizations July 1, 2016 Original Authorization 2008 Voter Authorization Water / Wastewater Prior Issuances Remaining Authorization 113,300,000 54,225,302 59,074,698 Public Safety 32,010,000 27,305,000 4,705,000 Park Improvements / Community Services Streets / Transportation / Storm Drains 51,800,000 44,200,000 51,800,000 17,465,000 26,735,000 241,310,000 150,795,302 90,514,698 6,400,000 - 6,400,000 Subtotal 2012 Voter Authorization Public Safety Park Improvements / Community Services 10,500,000 6,110,000 4,390,000 Municipal Infrastructure Preservation 12,900,000 12,345,000 555,000 Subtotal 29,800,000 18,455,000 11,345,000 TOTAL $ 271,110,000 $ 169,250,302 $ 101,859,698 Outstanding Long-Term Debt Summary July 1 2013 2014 2015 2016 General Obligation Bonds Water / Wastewater 253,760,903 236,046,554 216,802,281 196,122,762 Public Safety 60,260,000 59,230,000 55,640,000 55,745,000 Park Improvements 34,105,000 33,920,000 62,345,000 61,780,000 Library / Museum 10,465,000 9,985,000 9,470,000 6,905,000 Streets / Transportation / Storm Drains 57,130,000 54,940,000 48,820,000 47,320,000 2,275,000 5,130,000 5,630,000 9,000,000 417,995,903 399,251,554 398,707,281 376,872,762 Water / Wastewater 79,034,000 76,109,000 84,864,000 91,876,000 General Governmental 33,352,900 32,297,900 31,197,900 29,050,900 Performing Arts 27,280,000 22,530,000 17,555,000 12,345,000 Transit 68,345,000 66,645,000 64,900,000 63,095,000 Rio Salado 23,545,000 21,680,000 19,745,000 17,660,000 1,558,100 1,453,100 1,348,100 1,238,100 233,115,000 220,715,000 219,610,000 215,265,000 25,675,000 23,930,000 21,175,000 19,980,000 5,247,000 4,907,000 4,552,000 4,181,000 $682,032,903 $648,803,554 $644,044,281 $616,298,762 Municipal Infrastructure Preservation Total G.O. Debt Outstanding Excise Tax Bonds Cemetery Enterprise Total Excise Tax Debt Outstanding Special Assessment Bonds (1) Section 108 Guaranteed Loan (2) Total Outstanding Long-Term Debt (1) As trustee for improvement districts within the City, the City is responsible for collection of assessments levied against the owners of property within the improvement districts and for disbursement of these amounts for retirement of the respective bonds issued to finance the improvements. Improvement bonds are collateralized by properties within the districts. In the event of default by the property owner, the City is contingently liable on special assessment bonds to the extent proceeds from assessments are insufficient to retire outstanding bonds. (2) In July 2004, the City entered into a Section 108 guaranteed loan agreement with the U.S. Department of Housing and Urban Development (HUD) for funding of $7,000,000 for on-site environmental remediation of the University / Hayden Butte Redevelopment Area 5 (Rio Salado Marketplace Redevelopment). The City has pledged its Community Development Block Grants as security for HUD’s guaranteed loan. The City was awarded a $1,000,000 HUD Brownfield Economic Development Initiative grant to be used to pay interest on the HUD Section 108 loan until such time the development generates sufficient tax revenue to cover the debt service of the development. 176 City of Tempe Fiscal Year 2016/17 Annual Budget Legal Bonded Debt Limits Prior to fiscal year 2015/16, Arizona cities collected annual property taxes utilizing two property valuations which were used to calculate two separate but simultaneous property tax levies; the “limited” or primary valuation and levy, and the “secondary“ or market valuation and levy. Taxes collected under the primary levy can be used for general operations of the City while taxes collected under the secondary levy can only be used to repay property tax secured debt. Beginning in fiscal year 2015/16, due to the passage of a new law known as Proposition 117, all property tax levies are now based on one valuation; the limited property valuation. Cities will still collect taxes via two separate levies, the primary and secondary, but each is now based on the same property valuation. Cities’ debt limits are now also determined via the limited property value as opposed to the secondary value as they were prior to fiscal year 2015/16. Proposition 117 stipulates, the limited value can only increase by the lesser of market value or an amount 5% greater than the prior years limited value. Consequently, whereas previously there was no limit on growth in the secondary / market property valuation, under the new law, in years when market value exceeds 5%, cities’ debt limits will be constrained to maximum growth of 5%. Secondary property tax levy collections may still only be used to repay property tax secured debt. Actual debt limits are still calculated using the same methodology, only now they are based on the limited property value as follows: Under Article 9, Section 8 of the Arizona State Constitution, cities may issue property tax secured debt (general obligation bonds) for purposes of water, wastewater, artificial light, open space preserves, parks, playgrounds and recreational facilities, public safety, law enforcement, fire and emergency services facilities and streets and transportation facilities up to an amount not exceeding 20% of limited assessed property value within the City. Cities may also issue general obligation bonds for any purpose up to an amount not exceeding 6% of the limited assessed value. All bonds issued pursuant to Article 9, Section 8 are subject to authorization by a majority vote at a city bond election. FY 2016/17 General Obligation Bonded Debt Limits July 1, 2016 FY 2016-17 6% Projected G.O. Debt Limit (1) Outstanding G.O. Bonded Debt-Previously Issued Debt Margin Available 20% $100,161,126 $333,870,419 (78,495,000) (298,377,761) $21,666,126 $35,492,658 (1) The FY 2016-17 Bond Limit is based on an estimated limited property value of $1,669,352,097 compared to the FY 2015-16 secondary assessed value of $1,593,944,354. (2) The outstanding G.O. bonded debt amount has been reduced by the principal and interest payment made on July 1, 2016. As a result of year over year declines in property values which began during the great recession (displayed on the following page), the City exceeded its 20% debt limit when final annual property valuations were provided from Maricopa County during fiscal year 2011/12. This limit was exceeded because property valuations fell far enough that the City’s amount of already outstanding general obligation debt instantaneously grew to be more than 20% of secondary assessed property value within the City. As a result of paying down the outstanding principal balance of debt issued against the 20% limit, and rising property values through a stabilized economy, the City has a positive debt to value ratio. In addition, legislation was passed in May 2016 by the Arizona State Legislature, effective August 2016, which clarifies that the valuation for the calculation of the debt limits is the full cash (secondary) property value rather than the limited property value. As the secondary property value is higher than the limited property value, this change will further increase the City’s positive debt to value ratio. 177 City of Tempe Fiscal Year 2016/17 Annual Budget Capital Budget, Debt Service and Property Tax Rate Ten-Year Historical Trends Budgeted Capital Improvements Program Fiscal Year Outstanding Principal Debt Service Requirements Taxable P&I Assessed Value % Change in Secondary Property Tax Rate ($) Assessed Valuation Primary Secondary Total 2005-06 189,971,703 362,225,000 35,620,916 1,904,426,188 7.7 .52 .88 1.40 2006-07 196,728,491 452,490,000 44,105,855 2,006,703,332 5.4 .52 .88 1.40 2007-08 212,706,469 581,595,000 52,988,091 2,401,898,465 19.7 .51 .89 1.40 2008-09 168,033,325 651,395,000 59,795,499 2,656,948,194 10.6 .51 .89 1.40 2009-10 96,310,568 700,245,000 68,975,861 2,767,488,865 4.2 .49 .91 1.40 2010-11 48,264,755 765,568,545 69,753,500 2,512,995,468 (9.2) .52 .88 1.40 2011-12 49,337,804 768,109,092 66,378,628 1,957,328,610 (22.1) .66 1.13 1.79 2012-13 124,812,526 740,227,646 120,964,519 1,697,237,040 (13.3) .79 1.36 2.14 2013-14 119,527,409 682,032,903 74,555,343 1,513,299,272 (10.8) .91 1.57 2.48 2014-15 150,438,466 648,803,554 86,635,375 1,627,720,901 7.6 .92 1.51 2.44 2015-16 162,829,772 644,044,281 85,512,403 1,593,944,354 (2.1) .93 1.59 2.52 2016-17 143,575,745 616,298,762 77,673,232 1,669,352,097 4.7 .94 1.59 2.53 The CIP budget reached a historical peak in FY 2007/08 primarily due to increased spending in the Transit Program to fund the City's portion of design and construction of the metropolitan area light rail transit system. The FY 2008/09 CIP included the City's final contribution to light rail funding as the project was completed in December 2008. As the great recession began to produce rapidly declining property values, the City’s capacity to issue general obligation (G.O.) debt became significantly compromised not only because outstanding debt as a percentage of property valuations threatened to cause the City to exceed its legal debt limits, but also because secondary property tax levies were cut in half while maintaining a stable property tax rate. Since the secondary property tax may only legally be used to repay G.O. debt, this circumstance made it very risky to take on new debt service commitments, and potentially jeopardized the City’s ability to repay its outstanding G.O. debt service; without draining the City’s debt service reserve, or increasing the property tax rate. As shown above, this resulted in a dramatically scaled back CIP in fiscal years 2010/11 and 2011/12. In those years, the water / wastewater capital programs accounted for the bulk of the CIP since debt issued to fund those programs is repaid strictly from water and sewer system user fee revenue. In response to the declining property values, the City adopted a property tax stabilization policy (provided below) in FY 2010/11 which established parameters for the amount of property taxes which may be collected each year. The policy allows the City to collect a predictable amount of property tax while property values fluctuate, by essentially allowing the property tax rate to “float”: shown above starting in fiscal year 2011/12. This policy helped to effectively put the City back on track toward reliable and stable capital expenditure planning. Outstanding Principal includes all forms of City debt, including general obligation, excise tax revenue, and enterprise revenue supported debt. The large increase in total budgeted debt service in FY 2012/13 provided for the retirement of $54 million of outstanding Transit Tax debt with the receipt of federal reimbursements associated with the City’s portion of the metropolitan area light rail transit system. 178 City of Tempe Fiscal Year 2016/17 Annual Budget Debt Service Appropriations by Fund Program Principal Debt Service Fund Fiscal Year 2016/17 Interest Fiscal Agent Fees Total 19,315,459 8,620,992 359,800 28,296,251 Performing Arts Fund 2,880,000 547,850 10,000 3,437,850 Transit Fund 1,855,000 2,803,863 10,000 4,668,863 27,241,523 11,729,362 345,000 39,315,885 1,250,000 959,650 - 2,209,650 387,000 82,533 - 469,533 52,928,982 $ 24,744,250 $ Water / Wastewater Fund Special Assessments Fund Community Development Block Grant Fund Total $ 724,800 $ 78,398,032 Debt Service Appropriations by Revenue Source Excise Taxes Special Assessments Performing Arts Tax Water / Wastewater System Revenues Transit Tax Developer Contributions Capital Budget, Debt and Property Tax Levy Policy Statements Capital Budget Policy  Estimated costs, potential revenue and funding sources shall be identified prior to any project being submitted for Council approval. A department which anticipates a capital project exceeding its adopted budget shall submit a plan to Council addressing the issue for its prior approval.  A five-year capital improvements program, as required by City Charter, will be developed and updated annually including anticipated funding sources. In addition, a prior year capital project status report shall be presented to the Council for information purposes when the capital improvement budget is considered.  The annual operating budget will provide for the adequate maintenance and the orderly replacement of the capital plant and equipment from current revenue where possible.  Capital improvement operating budget impacts will be coordinated with the development of the Operating Budget. Future operating, maintenance, and replacement costs will be forecast as part of the City's annual long-range financial capacity study.  The City may provide for internal, pay-as-you go financing for its capital improvement program. Funding may come from fund balance reserves or any other acceptable means of funding. 179 City of Tempe Fiscal Year 2016/17 Annual Budget Debt Policy  Debt will only be used to finance long term capital improvements and not be used to finance recurring operating expenses.  In accordance with state law, the total value of General Obligation bonds issued for the purposes of water, wastewater, artificial light, open space preserves, parks, playgrounds, and recreational facilities, public safety, law enforcement, fire and emergency services facilities, and streets and transportation facilities cannot exceed 20% of assessed valuation. The total value of General Obligation bonds issued for all other purposes other than those listed above cannot exceed 6% of assessed valuation.  Debt term should match the useful life of the capital project funded.  Debt service schedules will be based upon level annual principal and interest payments.  Overlapping debt issuances shall be included in the City’s financial reports.  Authorized debt shall be limited as follows unless authorization is obtained from the City council to exceed these limits -  General obligation bonds shall follow the guidelines established in the Debt Management Plan Excise tax bonds shall maintain annual revenue coverage of at least 3 times maximum annual debt service Improvement District bonds shall not exceed 5% of the City’s secondary assessed valuation Short-term borrowing or lease / purchase contracts must be budgeted within the Operating Budget Benchmark ratios of per capita debt, debt service to operating revenue, and outstanding debt as a percent of full cash value will be updated regularly and incorporated into the Debt Management Plan. Property Tax Levy Policy 1) The total annual secondary tax levy shall only be used to make debt service payments on bonds issued to fund capital projects approved by the City Council in the CIP and shall not exceed an amount calculated as follows: a. For existing property, which is defined as property subject to property tax in the prior year, establish a maximum total property tax levy equal to the previous year’s total primary and secondary tax levy, adjusted by the Western States Consumer Price Index (CPI) for the last completed calendar year, not to exceed a 3.3% increase in any year. b. The primary levy on existing property shall be established first, within the limits provided in paragraph 1) a, and within limits provided in state statute. After establishing the primary levy on existing property, the secondary levy on existing property shall be established at a level that, when combined with the primary levy on existing property, does not increase the total levy on existing property by more than CPI, and in no case by more than 3.3% of the total city property tax levy in the prior year. c. For newly-taxable property, collect a levy by applying, to the net assessed values of new properties, the same primary and secondary tax rates used to establish the levies on existing taxable property in paragraph 1)b. 2) Secondary property tax levies shall be deposited into the Debt Service Fund, from which general purpose bonded debt payments are made. The Debt Service Fund shall be maintained in accordance with generally accepted accounting principles and shall have a fund balance between 4% and 8% of outstanding general purpose debt at the end of each fiscal year. 3) Projections of revenues and debt service payments shall be used to create an annual long-range forecast, of at least 20 years, for the Debt Service Fund. Projected debt service payments associated with the approved CIP shall not cause the projected Debt Service Fund balance to drop below 4% in any year of the forecast, applying levy projections that comply with this policy for each year of the forecast. 180 City of Tempe Fiscal Year 2016/17 Annual Budget Fiscal Years 2016/17 through 2020/21 Capital Improvements Program Project Listings and Descriptions Tempe Town Lake Dam Replacement Tempe Town Lake is a major element of the City’s identity, and residents enjoy the many activities and events that take place around the lake throughout the year. Replacement of the lake’s dam(s) represents a major investment in the sustainability of this important attraction and ensures the lake will remain a pleasant and safe leisure opportunity destination for residents into the future. In July of 2011, the City initiated a project to select, design and construct the "best - value" solution for replacement of the Tempe Town Lake downstream dam. In January 2012, the City selected a hydraulically operated steel gate to replace the existing rubber bladders. In September 2013, City Council approved the contract to design and fabricate steel gate assemblies and provide associated control and operating equipment. In November 2013, the City Council approved the contract for construction of the dam. The project was completed spring 2016. 181 City of Tempe Fiscal Year 2016/17 Annual Budget Enterprise Program Water, Wastewater and Golf projects total $63.2 million in FY 2016/17 and account for 44% of the total FY 2016/17 appropriated CIP budget The Enterprise component of the Capital Improvements Program consists of the Water, Wastewater and Golf programs. Combined, they constitute $63.2 million of the $143.6 million Capital Improvements Program for FY 2016/17. The City's Capital Budget for the Water and Wastewater programs is driven primarily by planned infrastructure maintenance and replacement projects that support the City’s long term water and wastewater distribution, collection, and treatment capabilities. The primary funding source for these projects in FY 2016/17 is water and wastewater revenue supported bonds. These bonds are repaid by user charges for service delivery in both programs. The Golf program consists of a project to renovate the Rolling Hills golf course irrigation system and infrastructure maintenance and replacement projects. 182 City of Tempe Fiscal Year 2016/17 Annual Budget Water Program CIP Projects Project Name and Number Funding Source(s) Automated Meter Reading Systems: 3205869 Water/Wastewater Bonds CAP Water Lease - WMAT Quantification Settlement Agreement: 3208019 Water/Wastewater Fund Environmental Laboratory Facility: 3203499 New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 1,591,037 1,045,232 2,636,269 1,420,392 1,495,616 - - 5,552,277 - 3,117,758 3,117,758 779,439 779,439 779,439 779,439 6,235,514 Water/Wastewater Bonds 250,000 - 250,000 - - - - 250,000 Filter Rehabilitation at Water Treatment Plants: 3205889 Water/Wastewater Bonds 669,506 3,007,599 3,677,105 - - - - 3,677,105 Flood Irrigation Infrastructure Asset Maintenance (formerly Flood Irrigation Infrastructure Improvements): 3205899 Water/Wastewater Bonds 154,146 451,906 606,052 379,847 456,402 334,667 543,833 2,320,801 Gila Flood Control: 3207849 Water/Wastewater Bonds 145,000 - 145,000 - - - - 145,000 Meter Replacement Program: 3209319 Water/Wastewater Bonds 1,047,000 2,200,000 3,247,000 4,100,000 2,400,000 200,000 200,000 10,147,000 SCADA Improvements (formerly SCADA Master Plan Implementation & SCADA Control Center Water/Wastewater Bonds Remodel): 3204409 1,000,000 191,000 1,191,000 190,000 440,000 190,000 190,000 2,201,000 STWTP Main Power Equipment Replacement: 3205909 Water/Wastewater Bonds 3,686,844 716,083 4,402,927 - - - - 4,402,927 Transmission & Distribution Capital Improvements (formerly Water System Rehabilitation or Replacement of Aging Infrastructure & Water System - Upgrades, Repairs & Replacements): 3299989 Water/Wastewater Bonds 4,600,000 7,275,000 11,875,000 9,809,000 10,691,000 14,683,000 16,486,000 63,544,000 Water System Pumping Stations, Reservoirs & Tanks (formerly a portion of the Water System Rehabilitation or Replacement of Aging Water/Wastewater Bonds Infrastructure): 3204969 123,516 4,427,600 4,551,116 1,944,000 4,526,500 2,828,000 2,444,000 16,293,616 Water Treatment Plant Asset Maintenance & Upgrades (formerly JGMWTP Asset Maintenance, STWTP Asset Maintenance & Water Treatment Plants - Concrete Structures Condition Assessment): 3207499 Water/Wastewater Bonds 3,400,600 500,000 3,900,600 934,000 460,000 1,240,000 1,067,000 7,601,600 Water Utility Buildings Asset Management: 3207169 Water/Wastewater Bonds 653,930 379,399 1,033,329 252,142 683,853 250,000 250,000 2,469,324 Wells - Asset Maintenance & New Production: 3200019 Water/Wastewater Bonds 3,960,000 1,292,000 5,252,000 522,000 3,196,000 3,402,000 2,002,000 14,374,000 24,603,577 45,885,156 20,330,820 25,128,810 23,907,106 23,962,272 139,214,164 Water Program Total 21,281,579 183 Automated Meter Reading Systems Project Description Estimated 2016-17 Project Costs This project involves the automation of the collection of water meter reads through the implementation of an automated meter reading system. A pilot study was approved in FY 2013/14 for the purpose of exploring available technologies that would meet the needs of the city. The study concluded in January 2014 and provided important information regarding the nature, extent and timing of the automated meter reading system project. The implementation of this system will be closely coordinated with the timing of meter replacements included in Project #3209319 (Meter Replacement). We anticipate a 3 to 5 year phase-in of the system city-wide. City staff has been working with a consultant to develop an implementation plan and to issue an RFP to select the vendor that will provide the main system necessary to implement this technology. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 The purpose of this project is to provide an automated meter reading solution for Tempe that will cost effectively maximize the read success rate and billing accuracy, optimize water-use efficiency, improve communication and responsiveness to the rate payers/customers, and improve employee safety. Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Water / Wastewater Bonds $2,636,269 Other Project Costs $2,636,269 Total $2,636,269 Project Number: 3205869 Estimated Start Date: Estimated Completion Date: 07/01/2013 06/30/2020 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,636,269 $1,420,392 $1,495,616 $0 2020-21 Total 5 Year $0 $5,552,277 CAP Water Lease - WMAT Quantification Settlement Agreement Project Description Estimated 2016-17 Project Costs City Council resolution adopted the White Mountain Apache Tribe (WMAT) Quantification Settlement Agreement (QSA) and authorizes the execution of a longterm 100 year lease of WMAT CAP water for Tempe (2,481 acre-feet/year). The enforceability date of the agreement is anticipated to be late 2016 to early 2017. The terms of the water lease agreement provide payment of 50% of the total amount of the 100-year lease 30 days after the enforceability date, followed by four annual payments of 12.5% each, until paid in full. Total lease cost is estimated at $6,235,515. Payment of the initial 50%, approximately $3,117,758, is anticipated to be due in FY 2016-17. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 The WMAT QSA and the Congressional Act resolve long-standing water disputes and provide greater water supply certainty for Tempe and all parties in the future. The WMAT CAP Water Lease Agreement provides Tempe and the other leasing cities with the opportunity to further diversify and add to our water resources portfolio for the future through the lease of CAP water under a long-term contract. Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Water/Wastewater Fund $3,117,758 Other Project Costs $3,117,758 Total $3,117,758 Project Number: 3208019 Estimated Start Date: 07/01/2016 Estimated Completion Date: 01/01/2021 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $3,117,758 $779,439 $779,439 $779,439 184 2020-21 $779,439 Total 5 Year $6,235,514 Environmental Laboratory Facility Project Description Estimated 2016-17 Project Costs This project involves the design and construction of a new and up-to-date environmental laboratory facility necessary to continue to analyze the quality of Tempe drinking water, wastewater, and storm water as required under federal and state laws, and to ensure the safest possible water supply. Construction of the new laboratory and surrounding site work is substantially complete. Remaining work includes landscaping of the berm area fronting Price Road adjacent to the new building, adjustments and modifications to the mechanical systems that may be necessary as equipment is brought in to service in the new building, LEED construction certification documentation, and miscellaneous other project close-out efforts. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering This project will allow all water and wastewater quality analyses to be conducted in a dedicated and up-to-date facility. In the last decade, emerging regulations governing drinking water and wastewater have created a nearly five-fold increase in the number of required analyses to ensure compliance with Clean Water Act and Safe Drinking Water Act requirements. Without this project, Tempe will increasingly outsource analyses, and will be less available to conduct real-time operational analyses to support treatment processes and practices. 2016-17 Source of Funds $50,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $200,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $0 Total $250,000 $250,000 Project Number: 3203499 Estimated Start Date: Estimated Completion Date: Ongoing 07/15/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $250,000 2020-21 Total 5 Year $0 $250,000 Filter Rehabilitation at Water Treatment Plants Project Description Estimated 2016-17 Project Costs This project involves inspections, evaluations and improvements of the dual medial filters at both of the City’s water treatment plants. An engineering evaluation of the filter media, filter structures, piping and flow control equipment has been completed. Improvements currently underway include replacement of filter media at the end of its useful lifespan, installation of new filter backwash control valves, structural evaluations of the filter underdrain system and miscellaneous ancillary equipment upgrades necessary to maintain continued performance of the filters. This project was recommended as part of a previous engineering study to ensure operational reliability through proper maintenance and long term asset management of critical plant infrastructure. The estimated costs are based on construction phase 1 contract preliminary cost model by the Construction Manager at Risk (CMAR). 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $74,250 Survey / Staking $0 Construction Management $74,250 Furnishings / Equipment $0 Construction / Improvement $3,528,605 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $3,677,105 $0 Total $3,677,105 Project Number: 3205889 Estimated Start Date: Ongoing Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $3,677,105 2017-18 2018-19 2019-20 $0 $0 $0 185 2020-21 $0 Total 5 Year $3,677,105 Flood Irrigation Infrastructure Asset Maintenance Project Description Estimated 2016-17 Project Costs The city operates approximately 37 miles of irrigation pipelines to serve some city parks as well as its irrigation customers. This project continues a program to replace old pipelines. This is an ongoing CIP used to repair irrigation lines and replace lines as funding becomes available. These pipelines are primarily located north of the US60 in the older sections of the city and are non-reinforced concrete pipe. This project will be used to continue to replace aging irrigation lines that have reached the end of their useful life. Annual funding of $100,000 will line or replace approximately 480600 feet of irrigation pipeline. In addition to pipeline replacement in FY15/16, the first phase of the project will include a study of the system and condition assessment to prepare a longer-term asset management plan. This project has been identified as part of a long-term asset management program to ensure reliable operations. Based on CCTV inspection previously performed and operational field inspections by Tempe Irrigation staff, the following areas have been identified as high-priority areas that require replacement or relining: Ash Ave - 10th to 13th Streets; 14th and 15th Streets - McAllister to Mill Ave; Wilson Street University to 10th Street; Parkway Boulevard - east of Mill Ave.; Maple Ave approximately 10th to 13th Streets; and in alleys at Cedar and Williams Streets. 2016-17 Source of Funds Legal / Administration $5,000 Land Acquisition $0 Permit Fees $17,000 Design and Engineering $58,000 Survey / Staking $5,000 Construction Management $34,000 Furnishings / Equipment $0 Construction / Improvement $482,052 Geotech / Material Testing $5,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $0 Total $606,052 $606,052 Project Number: 3205899 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $606,052 2017-18 2018-19 2019-20 $379,847 $456,402 $334,667 2020-21 Total 5 Year $543,833 $2,320,801 Gila Flood Control Project Description Estimated 2016-17 Project Costs This project has been identified as part of a long-term asset management program to ensure reliable operations. The project includes flood control in the neighborhood at Hangar Park. The site has equipment that is over 40 years old and in need of replacement with up-to-date equipment. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The project will include an electric service entrance section, pump breakers, starters, and controls, remote telemetry, and security provisions including lighting and fencing. Design and Engineering $5,000 Survey / Staking $0 Construction Management $5,000 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $100,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $145,000 $35,000 Total $145,000 Project Number: 3207849 Estimated Start Date: 07/01/2015 Estimated Completion Date: 09/30/2016 Appropriations by Fiscal Year 2016-17 $145,000 2017-18 2018-19 2019-20 $0 $0 $0 186 2020-21 $0 Total 5 Year $145,000 Meter Replacement Program Project Description Estimated 2016-17 Project Costs This project provides for the replacement of revenue generating water meters and meter boxes that have been in service past their useful life. As they age, meters tend to under-report flows. By improving read accuracy, this project will help decrease unaccounted water usage, ensure fair and equitable billing, and increase water enterprise revenue. Meter box lids will also be replaced as necessary. Industry studies confirm that water meters of all sizes decrease their read accuracy over time, particularly at low volume flows. This results in inaccurate consumption data resulting in unfair and inequitable billing. The water industry recommends meter replacement approximately every 10-12 years, contingent on meter test results, cost-benefit analysis, and manufacturer warranty periods, The city currently maintains 43,000 water meters up to 10" in size (approximately 38,000 meters between 5/8" and 2"). Timing of this project for the next few years is closely tied to the timing of the separate Automated Meter Reading project. 2016-17 Source of Funds Water / Wastewater Bonds $3,247,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $3,247,000 Total $3,247,000 Project Number: 3209319 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $3,247,000 $4,100,000 $2,400,000 $200,000 2020-21 Total 5 Year $200,000 $10,147,000 SCADA Improvements Project Description Estimated 2016-17 Project Costs The Supervisory Control and Data Acquisition (SCADA) Improvements project involves final implementation of the recommended upgrades from the master plan completed several years ago and continues with the following major areas of work: updating and standardizing computer hardware and software at all Water Utilities field sites (Wells, Lift Stations, and Sewer Metering Stations), culminating in a global software system and redesign; finalization of the SCADA Control Center remodel project design; the addition of remote control at two well sites per year starting in FY17-18; integration of SCADA at the Tempe Town Lake wells; and field site communication upgrades at 5 sites per year. Legal / Administration SCADA systems allow remote monitoring and operation of critical water treatment, pumping, distribution, and sewage collection equipment. The use of SCADA alerts staff to issues such as main breaks, pump breakdowns, or other equipment status in real time impacting overall operational efficiency. Data provided from the SCADA system is used to forecast future design needs as well as to meet regulatory and record-retention requirements. Over the past decade, the existing SCADA system has grown increasingly complex as equipment has been added at a number of water and wastewater facilities. Furnishings / Equipment 2016-17 Source of Funds $2,238 Land Acquisition $0 $5,223 Permit Fees Design and Engineering $17,906 Survey / Staking $2,238 Construction Management $11,191 $0 Construction / Improvement $1,149,965 Geotech / Material Testing $2,239 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $1,191,000 $0 Total $1,191,000 Project Number: 3204409 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,191,000 $190,000 $440,000 $190,000 187 2020-21 $190,000 Total 5 Year $2,201,000 STWTP Main Power Equipment Replacement Project Description Estimated 2016-17 Project Costs This project will evaluate site power requirements and equipment alternatives for upgrades to existing main power switch gear equipment and enclosures, preliminary sedimentation sludge pumping motor control center and the 480V load center equipment. Load evaluations and detailed design plans are nearing final completion and procurement of new the major equipment is underway. This project was identified during the last major renovation of the South Tempe Water Treatment Plant (STWTP). Switches in the main power building are 38+ years old and have exceeded their design life. The existing equipment technology is outdated, unreliable, and does not meet current specifications and industry standards for safety, reliability and efficiency. Replacement equipment will use a vacuum technology requiring minimal maintenance and an endurance rating of 10,000 operations. Project costs are based on cost estimates provided by a Contraction Manager at Risk (CMAR) contractor based on 60% design plans. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $122,049 Design and Engineering $110,000 Survey / Staking $0 Construction Management $287,395 Furnishings / Equipment $0 Construction / Improvement $3,027,343 Geotech / Material Testing $40,914 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $815,226 Total $4,402,927 $4,402,927 Project Number: 3205909 Estimated Start Date: Estimated Completion Date: 07/01/2013 12/31/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $4,402,927 2020-21 Total 5 Year $0 $4,402,927 Transmission & Distribution Capital Improvements Project Description Estimated 2016-17 Project Costs This project provides for upgrades, repairs, or replacement of existing water system infrastructure that fails unexpectedly and has not been included in a planned rehabilitation program. Additionally, this project is to rehabilitate or replace aging water system infrastructure including waterlines, valves and hydrants. Each year of this program includes funding for waterline replacement projects, based on waterline break history, age and pipe material of construction. Waterline projects will be coordinated with the City's pavement management program to maximize the use of CIP dollars and minimize the impact to citizens. Legal / Administration $0 Permit Fees $165,000 Design and Engineering $636,000 Survey / Staking Other infrastructure needs addressed by this project include a Transmission Main Assessment and the continuation of the Mobile Workforce Management program started in FY 2015-16, replacement of broken and inoperable valves on our distribution system, a valve assessment project, improvements to our interconnect with the City of Phoenix, abandonment of 6" waterline at University and Lindon, and a Fire Hydrant Replacement Pilot Program. The addition of a 24-inch transmission main on Warner from McClintock to Rural to connect new Well 16 to the transmission system and reconfiguration of the 20-inch transmission main on Baseline and Priest to pass main pressure zone water through the Kyrene pressure zone is also 2016-17 Source of Funds $47,000 Land Acquisition $26,000 Construction Management $282,000 Furnishings / Equipment $0 Construction / Improvement $10,381,000 Geotech / Material Testing $38,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $11,875,000 $300,000 Total $11,875,000 Project Number: 3299989 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $11,875,000 $9,809,000 $10,691,000 $14,683,000 188 2020-21 $16,486,000 Total 5 Year $63,544,000 Water System Pumping Stations, Reservoirs & Tanks Project Description Estimated 2016-17 Project Costs This project is to rehabilitate or replace aging water supply infrastructure, including finished water pump stations and reservoirs at the water treatment plants, elevated storage tanks and pressure zone booster pump stations. The following infrastructure elements are scheduled for rehabilitation or replacement: • Rehabilitate the four existing elevated storage tanks located at Hayden Butte, Belle Butte and Papago Butte (FY 2016-17 through FY 2019-20). • South Tempe Water Treatment Plant (STWTP) projects are planned for the North Reservoir Baffle Wall Replacement design and construction, South Reservoir Baffle Wall Replacement design and Reservoir Roof Asset Maintenance (FY 2017-18 through FY 2019-20). • Design for the Kyrene Booster Station (FY 2017-18). • Design of additional variable frequency drives (VFDs) at the finished water pump stations at JGMWTP and STWTP (FY 2017-18 through FY 2019-20). • Evaluation of reservoir aeration at the water treatment plants (FY 2018-19). Assuming aeration is warranted, design and construction will be completed in FY 2019-20 and FY 2020-21. • Asset maintenance for the Marigold Lane Booster Pump Station (FY 2020-21). Legal / Administration $34,000 Land Acquisition $0 Permit Fees $110,000 Design and Engineering $356,516 Survey / Staking $0 Construction Management $122,000 Furnishings / Equipment $0 Construction / Improvement $3,383,600 Geotech / Material Testing 2016-17 Source of Funds $5,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $540,000 Total $4,551,116 $4,551,116 Project Number: 3204969 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $4,551,116 $1,944,000 $4,526,500 $2,828,000 2020-21 Total 5 Year $2,444,000 $16,293,616 Water Treatment Plant Asset Maintenance & Upgrades Project Description Estimated 2016-17 Project Costs The projects listed have been identified during routine operations as requiring replacement/rehabilitation to ensure reliable operations. This project also includes upgrades to the treatment plant processes as they are identified and planned. Legal / Administration For FY 2016-17, scheduled projects at JGMWTP include construction of 4160V Generator Switch replacement (in design), replacement of the original 50-year old secondary sedimentation basin sludge blow down telescoping valves (in design), sodium hypochlorite system pipe replacement, and lime tank replacement. Projects at STWTP include pre-sedimentation basin sludge pump replacement design, sodium hypochlorite cell replacement design, Floc drive equipment replacement and basin repairs design and construction, and secondary sedimentation basin gear drive and motor design. Also, the concrete structures condition assessment will be completed. Permit Fees Funding for FY 2017-18 and beyond is a budgetary estimate to anticipate ongoing asset maintenance and improvements to the JGMWTP and STWTP facilities. 2016-17 Source of Funds $28,000 Land Acquisition $0 $99,000 Design and Engineering $337,000 Survey / Staking $0 Construction Management $197,000 Furnishings / Equipment $0 Construction / Improvement $3,211,600 Geotech / Material Testing $28,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $3,900,600 $0 Total $3,900,600 Project Number: 3207499 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $3,900,600 $934,000 $460,000 $1,240,000 189 2020-21 $1,067,000 Total 5 Year $7,601,600 Water Utility Buildings Asset Management Project Description Estimated 2016-17 Project Costs This project is designed to cover the costs of major building repairs. The service areas consist of JGM, STWTP, and the Kyrene campus. In conjunction with Facilities Maintenance, Water Utilities Division (WUD) personnel developed an ongoing replacement strategy for floors, roofs, HVAC, sprinkler systems, and elevators. This program has been identified in partnership with Facilities Maintenance as part of a long-term asset management program to ensure reliable operations. Specific projects for 16/17 include: flooring at STWTP and Administration building, generator replacement at Kyrene, and STWTP fire sprinkler system. 2016-17 Source of Funds Water / Wastewater Bonds $1,033,329 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $1,033,329 Total $1,033,329 Project Number: 3207169 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,033,329 $252,142 $683,853 $250,000 2020-21 Total 5 Year $250,000 $2,469,324 Wells - Asset Maintenance & New Production Project Description Estimated 2016-17 Project Costs This project will add new groundwater production and recovery well capacity to the Tempe municipal system for back-up water production, supplemental drought supply, water quality blending, and emergency preparedness. This project will complete the drilling and equipping of Well #16 currently under design, connect two additional Salt River Project (SRP) wells located along the Western Canal through an existing pipeline to the STWTP and provide for the drilling and equipping of one new production well and purchase of the land for another. The first new production well is planned to be constructed during FY's 2019-20 and 2020-21 and the land purchase for the next well is planned for FY 2020-21. Legal / Administration Tempe's Water Division has added three new groundwater production/recovery wells to the system in recent years, two major groundwater delivery pipelines, and has rehabilitated and upgraded five existing production/recovery wells and associated infrastructure within our water distribution network. The goal is to increase groundwater production capacity over time to meet average daily water demand in the service area to meet buildout conditions based on the current approved General Plan development densities. Furnishings / Equipment $6,000 Land Acquisition $0 $140,000 Permit Fees Design and Engineering $86,000 Survey / Staking $6,000 Construction Management $232,000 $0 Construction / Improvement $3,630,000 Geotech / Material Testing $32,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds Water / Wastewater Bonds $5,252,000 $50,000 Other Project Costs $1,070,000 Total $5,252,000 Project Number: 3200019 Estimated Start Date: On-going Estimated Completion Date: On-going Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $5,252,000 $522,000 $3,196,000 $3,402,000 190 2020-21 $2,002,000 Total 5 Year $14,374,000 City of Tempe Fiscal Year 2016/17 Annual Budget Wastewater Program CIP Projects Project Name Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 2020/21 Total 5-Year Program SROG - SAI, SRO, and 91st Ave WWTP: 3200129 Water/Wastewater Bonds - 4,489,252 4,489,252 2,986,272 3,249,101 4,528,708 23,118,290 38,371,623 Wastewater Collection System Upgrades and Improvements: 3299969 Water/Wastewater Bonds 4,177,398 3,884,383 8,061,781 8,347,000 3,375,000 750,000 3,624,500 24,158,281 Wastewater Conveyance System - Mechanical Stations (formerly Wastewater Metering Station Improvements): 3202559 Water/Wastewater Bonds 871,693 552,021 1,423,714 5,458,260 1,932,237 2,326,937 400,000 11,541,148 5,049,091 8,925,656 13,974,747 16,791,532 8,556,338 7,605,645 27,142,790 74,071,052 Wastewater Program Total 191 SROG - SAI, SRO, and 91st Ave WWTP Project Description Estimated 2016-17 Project Costs This project represents Tempe's share of all capital project activities at the Southern Avenue Interceptor (SAI), Salt River Outfall (SRO), and the 91st Avenue Wastewater Treatment Plant (WWTP). Major capital improvements scheduled include rehabilitation and capacity improvements in the SAI and SRO interceptors, odor control facilities, wastewater treatment optimization, plant process piping rehabilitation, solids handling facilities improvements, instrumentation, controls and other miscellaneous plant improvements. This project represents Tempe's investment in SROG (Sub Regional Operating Group). The city currently generates approximately 19 MGD of wastewater, which is conveyed by the SAI and SRO and treated at the 91st Ave WWTP. This plant is jointly owned by the Cities of Tempe, Phoenix, Mesa, Scottsdale and Glendale, and is operated by the City of Phoenix. 2016-17 Source of Funds Water / Wastewater Bonds $4,489,252 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $4,489,252 Total $4,489,252 Project Number: 3200129 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $4,489,252 $2,986,272 $3,249,101 $4,528,708 2020-21 Total 5 Year $23,118,290 $38,371,623 Wastewater Collection System Upgrades & Improvements Project Description Estimated 2016-17 Project Costs This CIP involves inspection, assessment, repair and replacement of gravity sewer collection system infrastructure. Closed-circuit television (CCTV) inspection of sewer lines and manholes is utilized to evaluate the condition of the system to prioritize repair and replacement activities. Recent progress includes the rehabilitation of a 2,000 ft. section of 27" diameter pipeline and associated manholes located on 1st St. Other projects include the design of replacement sewers for the Maple-Ash Neighborhood north of 10th St., Carver Ranch Estates (Pecan Groves) Neighborhood, 10th St. between Roosevelt and Farmer, and Farmer Avenue north of University Drive, and McClintock Drive south of Apache Blvd., which are nearing completion. Future sewer rehabilitation projects will be identified through the ongoing assessment program. Legal / Administration The Public Works Department’s long-term asset management program is intended to ensure reliable operations of city facilities, including its wastewater collection system comprised of over 500 miles of gravity sewers. This project provides a recurring funding source for condition assessment and replacement of sewer infrastructure that has reached the end of its useful life. Construction / Improvement 2016-17 Source of Funds $44,000 Land Acquisition $0 Permit Fees $156,000 Design and Engineering $529,000 Survey / Staking $44,000 Construction Management $308,000 Furnishings / Equipment $0 $6,936,781 Geotech / Material Testing $44,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $8,061,781 $0 Total $8,061,781 Project Number: 3299969 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 2020-21 $8,061,781 $8,347,000 $3,375,000 $750,000 $3,624,500 192 Total 5 Year $24,158,281 Wastewater Conveyance System - Mechanical Stations Project Description Estimated 2016-17 Project Costs This project involves inspection, assessment, repair and replacement of mechanical equipment facilities associated with the City’s wastewater collection and conveyance system. Major modifications to wastewater flow metering stations are currently nearing completion. Improvements to the Alameda, Carver, Knox and Camelot sewage pumping stations are planned under this CIP in response to recently completed structural, mechanical and electrical evaluations of these facilities. Legal / Administration The wastewater pumping station improvements were previously grouped with the collection system improvements CIP project, but this year are included under this project. Evaluations and improvements to flow diversion and odor control structures are also planned within this CIP. Survey / Staking $11,000 Construction Management $79,000 The Public Works Department’s long-term asset management program is intended to ensure reliable operations of city facilities. This project provides a recurring funding source for condition assessment and replacement of mechanical and structural wastewater collection system infrastructure that has reached the end of its useful life. Construction / Improvement 2016-17 Source of Funds $11,000 Land Acquisition $0 $40,000 Permit Fees Design and Engineering $136,000 Furnishings / Equipment $0 $1,135,714 Geotech / Material Testing $11,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Bonds $1,423,714 $0 Total $1,423,714 Project Number: 3202559 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,423,714 $5,458,260 $1,932,237 $2,326,937 193 2020-21 $400,000 Total 5 Year $11,541,148 City of Tempe Fiscal Year 2016/17 Annual Budget Golf Program CIP Projects Project Name Golf Facilities Asset Management: 6408229 Rolling Hills Irrigation System: 6405929 Golf Program Total Funding Source(s) General Fund Cash Reserve - CIP Water/Wastewater Fund Loan New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 - 185,000 185,000 54,000 5,000 25,000 - 269,000 2,355,914 825,000 3,180,914 - - - - 3,180,914 2,355,914 1,010,000 3,365,914 54,000 5,000 25,000 - 3,449,914 194 Golf Facilities Asset Management Project Description Estimated 2016-17 Project Costs This project is part of a long-term asset management plan to proactively plan for the replacement of building systems and equipment that are reaching the end of their useful life. This project covers various building systems and equipment, including flooring, roofs, HVAC, water heaters, and electrical systems at the two municipal golf courses, Ken McDonald and Rolling Hills. The following are scheduled for replacement or renovation under this project: •FY 2016-17: SES Electrical system ($180,000) and HVAC ($5,000) at Ken McDonald Clubhouse •FY 2017-18: HVAC at Rolling Hills Restaurant ($17,000) and Maintenance facilities ($37,000) •FY 2018-19: Water heater at Ken McDonald ($5,000) •FY 2019-20: HVAC at Ken McDonald Proshop ($16,000) and Ken McDonald Clubhouse ($9,000) 2016-17 Source of Funds Legal / Administration $2,000 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $12,000 Furnishings / Equipment $0 Construction / Improvement $169,000 Geotech / Material Testing $2,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Fund Cash Reserve - CIP $185,000 $0 Total $185,000 Project Number: 6408229 Estimated Start Date: Estimated Completion Date: 07/01/2016 Ongoing Appropriations by Fiscal Year 2016-17 $185,000 2017-18 2018-19 2019-20 $54,000 $5,000 $25,000 2020-21 Total 5 Year $0 $269,000 Rolling Hills Irrigation System Project Description Estimated 2016-17 Project Costs This project will convert the irrigation system at Rolling Hills Golf Course from a potable water source to an untreated raw water source. Additionally, this project will renovate the existing irrigation system, constructed in two phases in the 1970's and 1980's, improving efficiency and reducing overall water usage. Construction began in April 2016 and is scheduled through October 2016. The golf course will be closed during project construction. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 An engineering study completed in 2003 identified several operational and maintenance problems with the existing irrigation system, including: Discontinued manufacturer's support for the control system parts; limited software capabilities do not allow for creating site-specific irrigation schedules; obsolete and corroded parts requiring constant maintenance and adjustments; repeated equipment failures; and PVC piping that is beyond its expected useful life. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Additionally, the existing system uses potable water for irrigation, at a cost that is 1517 times higher than using raw water. 2016-17 Source of Funds Construction / Improvement $3,180,914 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Water / Wastewater Fund - Loan $3,180,914 $0 Total $3,180,914 Project Number: 6405929 Estimated Start Date: 11/01/2014 Estimated Completion Date: 10/01/2016 Appropriations by Fiscal Year 2016-17 $3,180,914 2017-18 2018-19 2019-20 $0 $0 $0 195 2020-21 $0 Total 5 Year $3,180,914 City of Tempe Fiscal Year 2016/17 Annual Budget Solid Waste Program CIP Projects Project Name Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 Solid Waste Facilities Asset Management: NA Solid Waste Fund - - - 141,000 23,000 - - 164,000 Solid Waste Program Total - - - 141,000 23,000 - - 164,000 196 Solid Waste Facilities Asset Management Project Description Estimated 2016-17 Project Costs This project is part of a long-term asset management plan to proactively plan for the replacement of building systems and equipment that are reaching the end of their useful life. This project covers various Solid Waste building systems and equipment, including flooring, roofs, HVAC, water heaters, and electrical systems. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 This project will fund the following improvements: •FY 2017-18: Household Products Collection Center: roof ($60,000), painting ($35,000), security upgrades gates/fencing ($40,000) and repaving parking lot ($6,000). •FY 2018-19 Household Products Collection Center: HVAC ($18,000) and shelving ($5,000). Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds NA Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2017 06/30/2019 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $141,000 $23,000 $0 197 2020-21 $0 Total 5 Year $164,000 City of Tempe Fiscal Year 2016/17 Annual Budget Special Purpose Program Transit projects total $23.6 million in FY 2016/17 and account for 16% of the total FY 2016/17 appropriated CIP budget The Special Purpose component of the Capital Improvements Program accounts for all projects included under a program area with a legally dedicated funding source. Currently, the Transit Program, which is funded by a dedicated one half cent City sales tax (the Transit Tax), is the City’s only special revenue program area with capital projects in FY 2016/17. For FY 2016/17 the Transit Tax is planned to provide an additional $14.5 million to fund transit capital projects. For the majority of these projects, the Transit Tax serves as the source of funds providing a required funding match to federal grants which are the primary project funding source. Federal grant contributions in FY 2016/17 amount to $8.9 million. Transit projects in FY 2016/17 are focused on the completion of major multi use path projects, the final stages of construction for the Broadway Road streetscape projects, and transit capital asset maintenance and repair projects. 198 City of Tempe Fiscal Year 2016/17 Annual Budget Transit Program CIP Projects Project Name Funding Source(s) 1st/Rio Salado Pkwy & Ash Ave Intersection Realignment: 6008409 Transit Tax 8th Street Multi-Use Path (Creamery Branch Rail Path): 6007139 Transit Tax Alameda Drive & I-10 Bicycle / Pedestrian Bridge: 6007769 Alameda Drive Bicycle/Pedestrian/Streetscape: NA Bicycle Boulevard: 6007779 Highline Canal Path (Baseline - Knox Road): 6006079 206,000 206,000 2018/19 1,255,000 2019/20 - Total 5-Year Program 2020/21 - - 1,461,000 276,769 - 276,769 - - - - 276,769 1,379,021 - 1,379,021 - - - - 1,379,021 General Fund Cash Reserve - CIP Project Total 1,655,790 101,000 101,000 101,000 1,756,790 - - - - 101,000 1,756,790 103,000 - 103,000 400,000 - - - 503,000 - - 100,000 100,000 200,000 412,000 412,000 200,000 89,760 1,542,240 1,632,000 100,000 200,000 100,000 501,760 1,542,240 2,044,000 800,000 Transit Tax Transit Tax Federal Grant - CMAQ Project Total Transit Tax 193,885 - 193,885 - - - - 193,885 Federal Grant - CMAQ 547,935 - 547,935 - - - - 547,935 MAG Safety Funds Project Total Transit Tax 101,157 842,977 125,000 - 101,157 842,977 125,000 - - - - 101,157 842,977 125,000 2,008,906 1,109,097 1,109,097 220,000 502,000 TBD 502,000 2,228,906 1,611,097 TBD 1,611,097 220,000 502,000 TBD 502,000 220,000 502,000 TBD 502,000 220,000 502,000 TBD 502,000 220,000 502,000 TBD 502,000 3,108,906 3,619,097 TBD 3,619,097 Transit Tax Federal Grant - 5307 Project Total 810,932 250,000 1,060,932 1,485,000 1,485,000 2,295,932 250,000 2,545,932 600,000 900,000 1,500,000 300,000 600,000 900,000 1,500,000 300,000 5,595,932 250,000 5,845,932 Transit Tax Federal Grant - CMAQ Development Impact Fees 1,411,328 1,366,661 1,411,328 1,366,661 TBD 704,044 1,866,956 TBD - - - 2,115,372 3,233,617 TBD Project Total 2,777,989 2,777,989 2,571,000 - - - 5,348,989 Bus Stop Capital Maintenance/Improvements: Transit Tax 6005239 Transit Tax City of Tempe Bus Pullout Project: 6006764 Development Impact Fees Project Total EVBOM - Facility Asset Maintenance (East Valley Bus Ops/Maint Facility): 6006089 - Additional Projected Needs 2017/18 Federal Grant - CMAQ Broadway Road Streetscape Project: 6003059 Transit Tax Bus Purchases - Circulator: 6006752 New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation - 199 City of Tempe Fiscal Year 2016/17 Annual Budget Transit Program CIP Projects (continued) Project Name North South Rail Spur Path: 6007089 Funding Source(s) Transit Tax Federal Grant - CMAQ Development Impact Fees Project Total New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation 347,000 160,000 507,000 - - Additional Projected Needs 2017/18 - 2018/19 142,842 - - 2,363,158 - - Total 5-Year Program 649,842 - - 2,363,158 2019/20 2020/21 - TBD TBD - TBD - - TBD 347,000 160,000 507,000 - 2,506,000 - - 3,013,000 Pathway Capital Maintenance: 6005249 Transit Tax 1,716,247 810,000 2,526,247 1,270,000 545,000 1,020,000 2,020,000 7,381,247 Rio Salado S. Bank Path Underpass @ McClintock Dr.: 6007789 Transit Tax 309,000 - 309,000 595,122 - - - 904,122 - 158,896 158,896 1,457,878 - - - 1,616,774 309,000 158,896 467,896 2,053,000 - - - 2,520,896 Federal Grant - CMAQ Project Total Rio Salado Southbank Path Underpass @ Priest Drive: 6007189 Transit Tax 555,129 13,250 568,379 - - - Federal Grant - CMAQ 1,165,396 236,750 1,402,146 - - - - 1,402,146 Project Total 1,720,525 250,000 1,970,525 - - - - 1,970,525 Tempe/Phoenix Bike Share Program: 6007199 Transit Tax 568,379 373,283 - 373,283 - - - Federal Grant - CMAQ 1,118,893 - 1,118,893 - - - - 1,118,893 373,283 Project Total 1,492,176 - 1,492,176 - - - - 1,492,176 - - - 6,500,000 6,500,000 - - 13,000,000 462,500 827,639 407,000 251,000 1,255,000 377,000 3,117,639 Tempe Streetcar: NA Assessment District TTC - Facility Asset Maintenance (Transportation Center): 6006099 Transit Tax 365,139 Unaccounted Federal Grants Contingency: 6009860 Transit Tax - 500,000 500,000 - - - Federal Grant - CMAQ - 2,500,000 2,500,000 - - - - 2,500,000 Project Total - 3,000,000 3,000,000 - - - - 3,000,000 Western Canal-Highline Multi-Use Path - Path Transit Tax Link: 6008419 Transit Program Total 500,000 - 210,000 210,000 - 51,920 - - 261,920 Federal Grant - CMAQ - 153,709 153,709 - 892,080 - - 1,045,789 Development Impact Fees - TBD TBD - TBD - - TBD Project Total - 363,709 363,709 - 944,000 - - 1,307,709 15,733,778 7,819,105 23,552,883 16,390,000 14,100,000 4,697,000 3,519,000 62,258,883 200 1st / Rio Salado Pkwy & Ash Ave Intersection Realignment Project Description Estimated 2016-17 Project Costs This project involves the reconstruction and realignment of the 1st Street/Rio Salado Parkway and Ash Avenue intersection to re-open the intersection for through traffic continuing westbound. The scope of work includes traffic signal relocations, sidewalk, bike lane, driveway and street reconstruction to align the roadway for travel in all directions, much like a traditional intersection. The work may involve some right of way purchase and would be coordinated with the Tempe Streetcar project construction. The project concept designs were completed with a study conducted in 2009. The project has been identified as a need for new development that is occurring west of the intersection, west of downtown Tempe. Legal / Administration $0 Land Acquisition $0 With recent development of the area west of downtown Tempe there is increased pressure to provide full access through this intersection, which would alleviate some of the traffic pressure on the limited streets that connect downtown to areas to the west. This project would provide more travel options and routes for the adjacent neighborhoods, businesses and other users. 2016-17 Source of Funds $6,000 Permit Fees Design and Engineering $200,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $0 Total $206,000 $206,000 Project Number: 6008409 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2018 Appropriations by Fiscal Year 2016-17 $206,000 2017-18 2018-19 2019-20 $1,255,000 $0 $0 2020-21 Total 5 Year $0 $1,461,000 8th Street Multi-Use Path (Creamery Branch Rail Path) Project Description Estimated 2016-17 Project Costs This project is the construction of a pathway along the Creamery Branch Rail Spur and streetscape improvements along 8th Street. The project path would include landscaping and lighting along the non-operational rail track next to 8th Street (between Rural and McClintock), adjacent to ASU and near downtown Tempe. The streetscape improvements are adjacent to and integrated with the rail path and would include street trees, enhanced sidewalks and improved bicycle lanes. The project area includes two historic Tempe neighborhoods (Borden Homes & University Heights), a connection to a light rail station, and a strong neighborhood commercial center. This project also includes the design, fabrication and installation of interpretive elements identifying the prehistory and history of 8th Street between Rural and McClintock. Legal / Administration $0 Land Acquisition $0 This project would enhance a well traveled collector street and place a pathway along a rail spur to accommodate a stronger bicycle and pedestrian environment, promoting the city's mission of increasing transit, bike and pedestrian travel. The project will add landscaping and encourage appropriate redevelopment on vacant lots or deteriorating structures. The project will better connect the adjacent neighborhoods, but limit cut-through traffic. Construction / Improvement 2016-17 Source of Funds $3,000 Permit Fees Design and Engineering $10,000 Survey / Staking $1,000 Construction Management $6,000 Furnishings / Equipment $0 $1,735,790 Geotech / Material Testing $1,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $276,769 Federal Grant - CMAQ $1,379,021 General Fund Cash Reserve - CIP $101,000 $0 Total $1,756,790 Project Number: 6007139 Estimated Start Date: 07/01/2014 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $1,756,790 2017-18 2018-19 2019-20 $0 $0 $0 201 2020-21 $0 Total 5 Year $1,756,790 Alameda Drive & I-10 Bicycle / Pedestrian Bridge Project Description Estimated 2016-17 Project Costs This project is a bicycle and pedestrian bridge along the Alameda Drive alignment at the I-10 freeway. The project includes lighting, safety features and public art. The project would be an elevated crossing of the I-10 to Tempe's Fountainhead Business Park (east side) and Tempe Diablo Stadium (west side). The project would link several Tempe neighborhoods and bikeways, particularly the bike route along Alameda Drive to major employment centers, the stadium and a city of Phoenix bike route on Roeser Road. The project is identified in MAG, ADOT, and local transportation plans. The project would be constructed with the I-10 Improvements Project. ADOT will design and construct the project, at an estimated cost of $9.1 million. The funding in this project would cover the City's cost for art elements and aesthetic treatments. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 The project would remove a gap in the Tempe and Phoenix bikeway system. Currently Alameda Drive (Roeser St. in Phoenix) is a more than 20 mile bike route that has linkages to downtown Phoenix and Tempe, but is cut in half at the I-10 crossing. The project would further demonstrate Tempe's commitment to multimodal travel, decrease traffic congestion and help improve air quality. ADOT completed a design concept and feasibility study of the project in 2005. Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Transit Tax $103,000 Other Project Costs $103,000 Total $103,000 Project Number: 6007769 Estimated Start Date: Estimated Completion Date: 07/01/2013 06/30/2020 Appropriations by Fiscal Year 2016-17 $103,000 2017-18 2018-19 2019-20 $400,000 $0 $0 2020-21 Total 5 Year $0 $503,000 Alameda Drive Bicycle/Pedestrian Streetscape Project Description Estimated 2016-17 Project Costs This project will fund the design and construction of bicycle and pedestrian facility improvements on three miles of a collector street that will include improved street crossings, road diets, medians, buffered or protected bike lanes, landscaping, lighting, enhanced sidewalks and pedestrian amenities and upgrades to meet all Americans with Disabilities Act design requirements. The project links to the Phoenix border on a street with bike lanes and to older Tempe neighborhoods, employment centers, redeveloping and higher density residential areas, Tempe Diablo stadium, and other major regional bikeways and connects across the Union Pacific Railroad and to a 2017 funded bicycle/pedestrian bridge over Interstate 10. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 The project will transform an automobile oriented corridor into a premier walking and bicycling facility in accordance with the Maricopa Association of Governments Pedestrian Design Guidelines and Tempe's Transportation Master Plan and Bicycle Boulevard Plan. The project received regional design funding in 2014 and has had two large public meetings to establish a preferred concept plan. $1.54 million in CMAQ federal funds are anticipated. Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds NA Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 06/30/2019 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $412,000 $1,632,000 $0 202 2020-21 $0 Total 5 Year $2,044,000 Bicycle Boulevard Project Description Estimated 2016-17 Project Costs This project involves a variety of city-wide bicycle related improvements on nine designated bicycle corridors along paths and local streets in Tempe. The specific improvements include bike lanes, protected and buffered bike lanes, signal enhancements and upgrades, bicycle parking, signage, intersection improvements and more. Improvements funded include paint, bollards, bicycle parking devices, landscaping, concrete/asphalt and other determined improvements. Designated bike boulevards and specific improvements are included in the Transportation Master Plan and as a part of the plan's public outreach process. The first phase of bicycle boulevard implementation is proposed to be the "seat" and "pedal" routes that follow the Knox/LaVieve (South Tempe) and College Ave (central Tempe) alignments/bike routes. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 This project is part of the City Council and Transportation Commission strategies to provide mobility options for residents and visitors. The bicycle boulevard system was adopted in the Transportation Plan in early 2015 and will contribute to achieving the goal of a higher bicycle friendly community rating for Tempe. Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Furnishings / Equipment $200,000 Other Project Costs Transit Tax $200,000 $0 Total $200,000 Project Number: 6007779 Estimated Start Date: Estimated Completion Date: 07/01/2015 Ongoing Appropriations by Fiscal Year 2016-17 $200,000 2017-18 2018-19 2019-20 $200,000 $100,000 $200,000 2020-21 Total 5 Year $100,000 $800,000 Broadway Road Streetscape Project Project Description Estimated 2016-17 Project Costs The Broadway Road Pedestrian and Bicycle Improvement Project is approximately 1 mile between Mill Ave and Rural Road. The project consists of pedestrian and bicycle facility improvements along an arterial street fronted by single family residential units. Work to be performed include striping for bike lanes, removal of one vehicle lane in the eastbound direction, the widening of sidewalks, construction of planted medians, construction of a wall, pedestrian safety, street tree plantings, provisions for a mid-block crossing between Sierra Vista and Venture, and providing transit and pedestrian amenities. The proposed project area has a high volume of pedestrian and bicycle travel due to its proximity to ASU and downtown Tempe. Area residents are advocating to change the character of the street to reflect the residential uses on this stretch of Broadway Road, which differs significantly with the rest of corridor. The design of the Broadway Road project was a product of extensive community dialogues. The proposed project is identified in the Tempe Comprehensive Transportation Plan as one of the proposed corridors for improvement. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $842,977 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total Transit Tax $193,885 Federal Grant - CMAQ $547,935 Project Number: MAG Safety Funds $101,157 Estimated Start Date: 10/01/2008 Estimated Completion Date: 03/31/2017 $842,977 6003059 Appropriations by Fiscal Year 2016-17 $842,977 2017-18 2018-19 2019-20 $0 $0 $0 203 2020-21 $0 Total 5 Year $842,977 Bus Purchases - Circulator Project Description Estimated 2016-17 Project Costs This project provides federal funding for a prototype hybrid bus to determine appropriate specifications and feasibility of a long-term replacement vehicle to the Orbit fleet of 24 foot cutaway buses. This project began in FY 2014-15. Legal / Administration $0 Land Acquisition $0 The purpose is to identify a more cost efficient vehicle that also provides greater passenger capacity, extended useful life, low or zero emissions, and which is suitable for operation in neighborhoods. Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Transit Tax $125,000 Other Project Costs $125,000 Total $125,000 Project Number: 6006752 Estimated Start Date: Estimated Completion Date: 07/01/2014 06/30/2017 Appropriations by Fiscal Year 2016-17 $125,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $125,000 Bus Stop Capital Maintenance/Improvements Project Description Estimated 2016-17 Project Costs This project will repair, rehabilitate and or replace bus stop infrastructure that has or will surpass its useful life during the project year or due to excessive or adverse environmental exposures (e.g., sun, irrigation, high use). The bus stop infrastructure consists of bus shelters (297), benches (648), bike racks (969), trash receptacles (775), lighting (173), concrete pads (tbd), schedule holders (1,100), and bus stop signs (817). In general, these assets were purchased and installed between 1994 and 2008. This project will provide $220,000 annually to fund repairs and upgrades required to meet ADA requirements for all Tempe bus stops. This project will also fund the reconstruction of failing curb and gutters at Tempe bus stops. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 The purpose of the project is to maintain the city's bus stop infrastructure in a state of good repair that is safe for use, and promotes transit use. The bus stop represents the "lobby" to the transit system and must provide a safe, secure, and comfortable waiting area with adequate sun and weather protection for transit passengers. All Tempe bus stops must meet or exceed federal ADA requirements. Furnishings / Equipment 2016-17 Source of Funds $2,228,906 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $2,228,906 $0 Total $2,228,906 Project Number: 6005239 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,228,906 $220,000 $220,000 $220,000 204 2020-21 $220,000 Total 5 Year $3,108,906 City of Tempe Bus Pullout Project Project Description Estimated 2016-17 Project Costs Staff has identified 35 bus pullout priority locations in the city. The project will install 3 to 5 new bus pullouts during FY 2016-17 with passenger amenities at various bus stops in the city. The project will also replace deteriorated existing bus pullouts. The locations for the next series of pull-outs will be based on industry standards which include sufficient right of way, changes in bus service levels, ridership, traffic volumes, and intersection safety considerations across the city. The project will install 5 bus pullouts (approx. $100,000 each) per year in subsequent years based on location priority established by the ongoing Bus Pullout Study. The remaining 20 will be completed between the years 2022-2026. Legal / Administration Bus pull-outs provide safer layover areas, improve passenger safety and comfort by increasing distance from traffic flow, improve traffic flow along major streets, and improve intersection safety by reducing traffic back-ups behind buses. Furnishings / Equipment $4,000 Land Acquisition $0 Permit Fees $14,000 Design and Engineering $48,000 Survey / Staking $4,000 Construction Management $28,000 $0 Construction / Improvement $1,509,097 Geotech / Material Testing 2016-17 Source of Funds $4,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $0 Total $1,611,097 Development Impact Fees: TBD $1,611,097 Project Number: 6006764 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,611,097 $502,000 $502,000 $502,000 2020-21 Total 5 Year $502,000 $3,619,097 EVBOM - Facility Asset Maintenance (East Valley Bus Ops / Maint Facility) Project Description Estimated 2016-17 Project Costs This project conducts repairs and replacement of major systems, sub-systems, and equipment at the East Valley Bus Operations and Maintenance (EVBOM) facility. This project also completes construction and expansion of the original facility design. The asset management plan for the facility addresses the repair and replacement of building systems and equipment. EVBOM is a 250 bus facility from which all of Tempe's transit service is provided. It also serves as a regional operations base managed by the Regional Public Transportation Authority (RPTA). The major deliverables for the EVBOM Maintenance Building include: code compliant air monitoring system throughout the maintenance building; code compliant HVAC system for rooms M139 and M143; rehabilitation of the HVAC and Air Monitoring systems; upgrade of security camera monitoring and electronic access systems; administration building carpet replacement; small and large vehicle parts wasters and maintenance systems; floor scrubbers; parking improvements; and LED lighting upgrades. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $1,485,000 Construction / Improvement $1,060,932 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $2,295,932 Federal Grant - 5307 $250,000 $0 Total $2,545,932 Project Number: 6006089 Estimated Start Date: 07/01/2013 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,545,932 $600,000 $900,000 $1,500,000 205 2020-21 $300,000 Total 5 Year $5,845,932 Highline Canal Path (Baseline - Knox Road) Project Description Estimated 2016-17 Project Costs This project is the design and construction of a 3.5 mile pathway along the Highline Canal in west central Tempe. The Salt River Project canal runs north and south from Baseline Road on the north to Knox Road on the south and is one of the last remaining canal banks in Tempe without a dedicated path for public use. This path was awarded federal funding in the fall of 2013. This project would integrate with and connect to planned and funded portions of pathway along the Highline Canal in the Town of Guadalupe and the City of Phoenix. The project would have a public outreach component. The path would include street crossing treatments, fencing (where needed), landscaping, lighting and a paved path that meets all ADA and national transportation design standards. Per Council direction, an additional $60,000 was added to the project cost to include the installation of drinking fountains at 4 locations. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 This project is part of the City's Transportation Master Plan and is in concert with the Tempe General Plan. It continues Tempe's commitment to building facilities that support increased use of non-motorized forms of transportation to assist in reducing air pollution and traffic congestion. Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Construction / Improvement $2,777,989 Other Project Costs Transit Tax $1,411,328 Federal Grant - CMAQ $1,366,661 $0 Total $2,777,989 Project Number: Development Impact Fees: TBD 6006079 Estimated Start Date: Estimated Completion Date: 07/01/2013 06/30/2018 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,777,989 $2,571,000 $0 $0 2020-21 Total 5 Year $0 $5,348,989 North South Rail Spur Path Project Description Estimated 2016-17 Project Costs This project involves the design and construction of 3 miles of shared-use path adjacent to the existing freight rail line travelling north and south in Tempe, from University Drive to Baseline Road. The project involves constructing a minimum 10' wide path with lighting and landscaping, street crossing treatments and other amenities. The project was started with a $65,000 MAG grant for an 8-mile concept design from Tempe Beach Park to Knox Road. This project is the implementation of the first phase of the design concept developed with the MAG design grant. This project will include a public outreach component. $0 Land Acquisition $0 Permit Fees $0 Design and Engineering This project is identified in the Tempe General Plan 2040 and Transportation Plan. It is part of the expansion of transportation alternatives to decrease dependency on the private automobile. The project has been requested by several businesses and neighborhoods and has already had some portions built through agreements with private business. The project would complement existing transportation systems. 2016-17 Source of Funds Legal / Administration $507,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $507,000 Development Impact Fees: TBD $0 Total $507,000 Project Number: 6007089 Estimated Start Date: 07/01/2014 Estimated Completion Date: 06/30/2020 Appropriations by Fiscal Year 2016-17 $507,000 2017-18 2018-19 2019-20 $0 $2,506,000 $0 206 2020-21 $0 Total 5 Year $3,013,000 Pathway Capital Maintenance Project Description Estimated 2016-17 Project Costs This project will repair, rehabilitate or replace multi-use pathway (MUP) infrastructure that will surpass its useful life during the project period or due to excessive or adverse environmental exposures (e.g., sun, irrigation, high use, damage, theft). There are currently 23 miles of MUPs in Tempe. This project has multiple elements as follows: • FY2016-17 - FY 2020-21: Replace pathway lighting systems including poles and associated infrastructure (wiring, bulbs, fixtures, concrete, shields); Repair/replace segments of concrete pathways that pose hazards to users $50,000 annually • FY 2016-17: Replace fencing along Kyrene Pathway near Ken McDonald golf course that has been structurally damaged due to irrigation; Mitigate erosion and standing water at Curry Road pedestrian tunnel; MUP ingress/egress modifications for sweeper access; Replace El Paso Gas Line bollard lights; Repaint College Avenue pedestrian bridge; Repaint Country Club Way pedestrian bridge; • FY 2017-18: Replace Kyrene Canal MUP Irrigation System/El Paso Gas Line MUP Irrigation System/Grove Parkway MUP Irrigation System; • FY 2017-18 - FY 2020-21: Replace MUP lighting fixtures Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment 2016-17 Source of Funds $2,526,247 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $0 Total $2,526,247 $2,526,247 Project Number: 6005249 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,526,247 $1,270,000 $545,000 $1,020,000 2020-21 Total 5 Year $2,020,000 $7,381,247 Rio Salado S. Bank Path Underpass @ McClintock Dr. Project Description Estimated 2016-17 Project Costs This project is the construction of a bicycle/pedestrian path underpass at McClintock Drive along the south bank of the Rio Salado. The project will connect to an existing path on the west side of McClintock and to another path on the east side that is currently under construction managed by ADOT (101/202 underpass). The project will be concrete and lit and meet all ADA requirements and will provide emergency vehicle access. The preliminary budget estimate for design and construction costs was reduced from $3.7 million to $2.4 million. The Transit Tax share was reduced from $2.2 million to $900k. This project provides an accessible and safe crossing under McClintock Drive for the Rio Salado Path users. The project will link a more than 5 mile system of paths along the Rio Salado and Town Lake area. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $467,896 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $309,000 Federal Grant - CMAQ $158,896 $0 Total $467,896 Project Number: 6007789 Estimated Start Date: 07/01/2014 Estimated Completion Date: 06/30/2019 Appropriations by Fiscal Year 2016-17 $467,896 2017-18 2018-19 2019-20 $2,053,000 $0 $0 207 2020-21 $0 Total 5 Year $2,520,896 Rio Salado S. Bank Path Underpass @ Priest Drive Project Description Estimated 2016-17 Project Costs This project is the construction of a bicycle/pedestrian path underpass at Priest Drive along the south bank of the Rio Salado. The project will connect the shared use paths on the east and west side of Priest Drive. The project will be a lighted 10-foot concrete path that will meet ADA requirements and accommodate emergency and service vehicles. This project provides an accessible and safe crossing under Priest Drive for the Rio Salado Path users. The project will link a more than 5 miles system of paths along the Rio Salado and Town Lake area. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $1,970,525 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $568,379 Federal Grant - CMAQ $1,402,146 $0 Total $1,970,525 Project Number: 6007189 Estimated Start Date: Estimated Completion Date: 07/01/2014 06/30/2017 Appropriations by Fiscal Year 2016-17 $1,970,525 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $1,970,525 Tempe / Phoenix Bike Share Program Project Description Estimated 2016-17 Project Costs The Regional Bike Share program will include multiple cities and Valley Metro and will provide 20 or more locations in Tempe for rental of bicycles at automated bicycle rack kiosks. The kiosks will be in city right-of-way and in high activity areas like downtown Tempe, Tempe Town Lake, the Tempe Public Library, and the Tempe Center for the Arts. The capital funds for the project are through a federal grant and the annual operations are estimated to be $100,000. The project is modelled after other cities and is similar to the nationwide Zipcar program that also operates in Tempe, where the public has ease of access to renting a car. The project will include a public process to identify best locations for racks and bikes and will be a partnership with Valley Metro and other cities. The bike share project is intended to provide additional sustainable transportation opportunities in Tempe and the region. It will provide enhanced bicycle service access that will link directly to transit options. Bike share is a successful program in other cities nationwide and is a logical extension of the Tempe system. It will enable visitors, students, residents and others to obtain a bike easily in high activity areas around Tempe and further improve Tempe's menu of alternative mode options. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $1,492,176 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $373,283 Federal Grant - CMAQ $1,118,893 $0 Total $1,492,176 Project Number: 6007199 Estimated Start Date: 07/01/2014 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $1,492,176 2017-18 2018-19 2019-20 $0 $0 $0 208 2020-21 $0 Total 5 Year $1,492,176 Tempe Streetcar Project Description Estimated 2016-17 Project Costs The City of Tempe Streetcar project is a 3 mile fixed guideway located on Rio Salado Pkwy at Marina Heights going west to Mill, south to Apache Blvd and east to Dorsey Lane. The segment will also include the downtown one-way loop running north on Mill and south on Ash Ave. The total capital cost of the project is an estimated $176.6 million, excluding finance costs. Funding Sources for the project are estimated as follows: FTA 5309 federal funds $75.0 million, CMAQ Federal funds $32.1 million, Public Transportation Funding (PTF) revenue funds $46.5 million and Tempe Local Funds $23.0 million. This specific project provides for $13 million in revenue bonds to partially fund the City's $23 million local contribution to the Streetcar project capital costs. A new special revenue assessment district will be established to issue bond proceeds. The proceeds will be transferred to Tempe Transit for disbursement to Valley Metro Rail during construction of project in FY17-18 and FY18-19 at $6.5 million per year or as requested. Debt service of the $13 million bond issue will be administered by the special revenue assessment district (i.e., collect assessments and retire the debt). 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2020 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $6,500,000 $6,500,000 $0 2020-21 Total 5 Year $0 $13,000,000 TTC - Facility Asset Maintenance (Transportation Center) Project Description Estimated 2016-17 Project Costs This project conducts repair, refurbishment, or replacement of major equipment, infrastructure, and sub-systems at the Tempe Transportation Center. The facility was completed in 2008 and acts as a major multi-modal transit center served by 12 bus routes, including Orbit circulators, local and express service and by METRO light rail. The transit center and plaza areas include passenger amenities such as benches, shelters, landscape, a transit store and public restrooms. Due to its proximity to downtown Tempe and ASU activity centers, the center experiences heavy use during city or university related special events and during moderate climate seasons. Legal / Administration The Tempe Transportation Center was designed as LEED Platinum mixed-use intermodal transit center, office and retail building. The building is occupied by city staff, retail and office tenants. It also includes meeting space that is open for use by members of the community. Maintaining the building and transit plaza in a state of good repair provides good working conditions for staff and tenants, while ensuring the site is safe and functional for transit operations and public use. Furnishings / Equipment 2016-17 Source of Funds $4,000 Land Acquisition $0 Permit Fees $13,000 Design and Engineering $44,000 Survey / Staking $4,000 Construction Management $26,000 $0 Construction / Improvement $732,639 Geotech / Material Testing $4,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $827,639 $0 Total $827,639 Project Number: 6006099 Estimated Start Date: 07/01/2013 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $827,639 2017-18 2018-19 2019-20 $407,000 $251,000 $1,255,000 209 2020-21 $377,000 Total 5 Year $3,117,639 Unaccounted Federal Grants Contingency Project Description Estimated 2016-17 Project Costs This project will create additional spending authority for federal grants that may be available during FY 2016-17. The city must account for potential federal grants that could be secured and that need to be spent within FY 2016-17. Potential grant funded projects include: a) Transit Facility additions or improvements; b) Multi-Use Paths & Pedestrian Street Improvements; c) Passenger Facility Rehabilitation; and d) Bus Stop Improvements. 2016-17 Source of Funds Transit Tax $500,000 Federal Grant - CMAQ $2,500,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $3,000,000 Total $3,000,000 Project Number: 6009860 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 $3,000,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $3,000,000 Western Canal-Highline Multi-Use Path-Path Link Project Description Estimated 2016-17 Project Costs The Western Canal / Missing Link project is a 10' wide concrete shared-use path and on-street facility running 0.5 miles connecting the Highline and Western Canal pathways. The project will link local and regional facilities, other canal paths, a bicycle boulevard (the "Brake" route in Tempe's BIKEiT system), the Tempe North South Rail Spur Path and run through a public golf course, a Salt River Project facility and across a major arterial. The newly formed connection is currently used illegally by travelers and this new facility will reduce vehicle-pedestrian-bike conflicts, introduce lighting, landscaping, and art features; while remaining ADA/MUTCD/AASHTO compliant. The project is in the Transportation Plan and has been awarded regional design funding. Federal funds are also anticipated to help fund this project. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 $10,000 Permit Fees Design and Engineering $353,709 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Transit Tax $210,000 Federal Grant - CMAQ $153,709 Development Impact Fees: TBD $0 Total $363,709 Project Number: 6008419 Estimated Start Date: 07/01/2016 Estimated Completion Date: 01/01/2019 Appropriations by Fiscal Year 2016-17 $363,709 2017-18 2018-19 2019-20 $0 $944,000 $0 210 2020-21 $0 Total 5 Year $1,307,709 City of Tempe Fiscal Year 2016/17 Annual Budget General Purpose Program General Purpose projects total $69.6 million in FY 2015/16 and account for 43% of the FY 2015/16 appropriated CIP budget The General Purpose component of the Capital Improvements Program includes Police Protection, Fire Protection, Storm Drains, Park Improvements, and General Governmental programs. Combined, they constitute $69.6 million of the $162.8 million Capital Improvements Budget for FY 2015/16. The majority of the funding for the five program areas above is to be provided by the planned issuance of $51.8 million of general obligation bonds, followed by approximately $6.8 million from pay as you go contributions from various City operating funds. The balance is funded from existing project fund balances, and other outside revenue. Major areas of emphasis in FY 2015/16 include various repair and replacement projects for parks infrastructure, construction of the Tempe Town Lake dam, fire truck replacements, continued improvements to the City’s regional radio system, and numerous capital asset repair and replacement projects for municipal buildings. 211 City of Tempe Fiscal Year 2016/17 Annual Budget Police Protection Program CIP Projects New 2016/17 2016/17 Total Project Name Funding Source(s) City Regional Radio System Maintenance and General Obligation Bonds Replacement: 5501989 Solid Waste Fund Water / Wastewater Fund Project Total Capital Budget Appropriation Requested Re-appropriations Request Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 2020/21 Total 5-Year Program 100,000 10,000 110,000 1,353,820 14,230 78,263 1,446,313 1,453,820 14,230 88,263 1,556,313 1,881,716 47,642 165,982 2,095,340 2,583,937 47,842 66,979 2,698,758 2,460,445 48,454 67,835 2,576,734 1,749,285 49,084 68,717 1,867,086 10,129,203 207,252 457,776 10,794,231 Communication Telephone / Radio Logger Replacement: NA General Obligation Bonds - - - 160,094 - - - 160,094 Detention Camera: 5508069 General Obligation Bonds - 250,000 250,000 - - - - 250,000 Digital Evidence/Body Worn Cameras: 5507179 General Obligation Bonds 107,962 150,000 257,962 - - - - 257,962 Hardy Police Substation Security Upgrade: 5508079 General Obligation Bonds - 75,000 75,000 75,000 - - - 150,000 Impounded Vehicle Storage: 5507699 General Obligation Bonds 65,784 65,784 - 2,500,000 - 2,565,784 Mobile Replacement: 5509189 General Obligation Bonds 150,000 150,000 - 2,100,000 - - 2,250,000 Police Department Asset Management Software: 5508089 General Obligation Bonds - 191,375 191,375 - - - - 191,375 Police Fingerprint Identification System Update: 5508099 General Obligation Bonds - 140,000 140,000 119,000 67,000 67,000 67,000 460,000 Police Mounted Security Upgrade at Kiwanis Maintenance Yard: 5507279 General Obligation Bonds 90,000 - 90,000 - - - - 90,000 Police Vent & Waste Piping Replacement: 5507669 General Obligation Bonds 87,181 - 87,181 - - - - 87,181 175,000 175,000 350,000 - 175,000 175,000 350,000 - - - - 175,000 175,000 350,000 - - - - 600,000 - - 600,000 960,927 2,252,688 3,213,615 2,449,434 5,465,758 5,143,734 1,934,086 18,206,627 Public Safety Memorial: 5507709 Taser Refresh: NA Police Protection Program Total Capital Projects Fund Balance Private Donations Project Total General Obligation Bonds 212 City Regional Radio System Maintenance and Replacement Project Description Estimated 2016-17 Project Costs The City of Tempe currently utilizes the Regional Wireless Cooperative (RWC), a regional Project 25 700/800 MHz interoperable radio system. To support infrastructure, maintenance, upgrades, and staff, all RWC members, including Tempe, pay their proportional share of these annual costs. Tempe is also responsible for upgrading and/or replacing "end user" equipment to accommodate this upgrade. This project covers both the infrastructure/maintenance yearly costs and the end user equipment upgrades. This project will continue to allow secure, day-to-day, real time communications between Tempe users as well as allowing interoperability between Tempe and the sixteen other member agencies and other partner agencies. All Tempe municipal, police and fire portable and mobile radios must be replaced. Dispatch equipment used at the Apache Police substation, Emergency Operations Center, Fleet Maintenance, Hardy Police substation, Johnny G Martinez Water facility and the Water Reclamation Building will also need to be replaced and or upgraded. Upon completion of the initial refresh of the radio system, the radio equipment purchased in the first year of the CIP will be reaching end of life and will need to be replaced. FY 2018-19 starts the second refresh of this radio equipment. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds General Obligation Bonds $1,453,820 Other Project Costs $1,556,313 Total $1,556,313 Solid Waste Fund $14,230 Project Number: 5501989 Water / Wastewater Fund $88,263 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,556,313 $2,095,340 $2,698,758 $2,576,734 2020-21 Total 5 Year $1,867,086 $10,794,231 Communication Telephone / Radio Logger Replacement Project Description Estimated 2016-17 Project Costs This project will replace the existing Voice Radio/Telephone recorder which provides 24/7 recordings of all incoming and outgoing radio and telephone traffic involving the day-to-day operations of the Police Department's Communications Bureau. Legal / Administration $0 Land Acquisition $0 The current equipment used to record all incoming and outgoing radio and telephone traffic is more than 6 years old and, as we continue to upgrade our overall radio and telephone infrastructure, will no longer interface with newer technology. The recordings from this system are utilized for investigative purposes, court proceedings, and training on a daily basis. Recordings assist the Police Department in prosecuting criminals and provides protection to the city from potential liability by being able to provide a direct record of personnel actions during both major and minor incidents. Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds NA Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 06/30/2018 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $160,094 $0 $0 213 2020-21 $0 Total 5 Year $160,094 Detention Camera Project Description Estimated 2016-17 Project Costs This project includes a complete replacement and technological upgrade to the Jail’s aging analog CCTV system to include installation of digital cameras, camera housings and recording capabilities. The upgrade will ensure best practices of high quality video, sound and camera movement capabilities for 24/7 monitoring of prisoner and employee movement throughout the jail facility and surrounding prisoner movement areas. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 The purpose is to replace aging systems and technologies with improved and best practice equipment for detention facilities. This will greatly reduce the City's liability exposure from use of force, injury and similar complaints. The upgrade will provide greater risk management through real time advanced camera capabilities to more effectively and efficiently monitor prisoners, ensuring their safety as well as the Detention Officers who are placed in close proximity to subjects who can be violent, intoxicated and suffering from mental illness. Survey / Staking $0 Construction Management $0 2016-17 Source of Funds Furnishings / Equipment $250,000 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $250,000 $0 Total $250,000 Project Number: 5508069 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $250,000 2020-21 Total 5 Year $0 $250,000 Digital Evidence/ Body Worn Cameras Project Description Estimated 2016-17 Project Costs The Digital Evidence System will provide the Police Department the ability to safely, securely, and efficiently collect, store, and manage all digital evidence including still images, videos and audio recordings. The Digital Evidence System will replace the Police Department's current server based evidence storage system for still images, and provide a central repository for audio and video recordings which currently does not exist. It will transform and simplify the way the Police Department collects, stores, and disseminates increasingly large amounts of digital evidence. The project will also include the replacement of cameras in the Forensic Services Unit used to capture crime scene photographs and the purchase of body cameras for Police Officers use. Body cameras will provide sworn Police Officers with the equipment necessary to safely record digital evidence to help ensure transparency and accountability, fight crime, protect the community and enhance criminal prosecution. The body cameras will be implemented and tested in a small workgroup in FY 2014-15, and the remainder deployed in FY 2015-16 and 2016-17. Operating budget appropriation is also being requested for ongoing off-site storage, software maintenance and costs associated with a temporary employee to assist with video redaction. 2016-17 Source of Funds General Obligation Bonds $257,962 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $257,962 Total $257,962 Project Number: 5507179 Estimated Start Date: 01/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $257,962 2017-18 2018-19 2019-20 $0 $0 $0 214 2020-21 $0 Total 5 Year $257,962 Hardy Police Substation Security Upgrade Project Description Estimated 2016-17 Project Costs The Tempe Police Substation (8201 S. Hardy Dr.), built in 1995, currently houses police personnel assigned to Patrol, Training and Hiring, Firearms and our Volunteer program. This facility also has an active community room and auditorium designated for employee and public use. This project funds security improvements and upgrades in order to increase employee and volunteer safety for those working in the immediate reception area, as well as provide an enhanced level of security at this police facility. The first component of this project is the front desk/reception area. This work station is in need of a significant upgrade in order to provide enhanced safety for our police employees who have contact with the public and accept deliveries on a daily basis. This work area will be upgraded with ballistic glazing, a package pass through system and hardened wall structures. The second component of this project is a new CCTV system. The system includes multiple interior and exterior cameras, recording equipment, remote monitoring and other miscellaneous equipment. The Hardy substation is deemed "critical infrastructure" with a communication tower and back up dispatch center. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $75,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $75,000 $75,000 Project Number: 5508079 Estimated Start Date: Estimated Completion Date: 07/01/2016 6/30/2018 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $75,000 $75,000 $0 $0 2020-21 Total 5 Year $0 $150,000 Impounded Vehicle Storage Project Description Estimated 2016-17 Project Costs This project will fund the purchase of equipment necessary to update the current Police property facility to handle vehicles stored on the property facility lot for criminal justice purposes. These vehicles are unable to be moved or stored efficiently. The funding request in FY2019/20 is to enable the purchase of land and needed improvements for an impound vehicle storage facility for storing and maintaining all impounded vehicles. The lot purchase will provide the permanent long term storage required for the significant number of vehicles impounded each year. On average, the Police Department seizes and impounds over 700 vehicles a year. These vehicles are often held for extended periods of time based on state law and the severity of the case for which they were seized. Currently, these vehicles are stored in multiple places which can make it extremely difficult for the property unit and the case detective to manage and secure them. The police property unit does not have the storage space or equipment necessary to move, rack and store the number of vehicles seized by the Police Department. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $65,784 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $65,784 $0 Total $65,784 Project Number: 5507699 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2020 Appropriations by Fiscal Year 2016-17 $65,784 2017-18 2018-19 2019-20 $0 $0 $2,500,000 215 2020-21 $0 Total 5 Year $2,565,784 Mobile Replacement Project Description Estimated 2016-17 Project Costs This project replaces the Police Department mobile computers to ensure access to the fully integrated public safety system. Police Department personnel consist of both civilian and sworn employees who serve a variety of functions, both in an office environment and in the field. Mobile computers ensure field Officers can communicate, respond to citizen calls for service and complete police reports, field contacts and arrest/bookings. Police Department desktop computers ensure access to the fully integrated public safety system for office employees. Desktops ensure office employees can access our Computer-Aided Dispatch (CAD), Records Management System (RMS), Jail Management System (JMS) and Property and Evidence systems. Police Department mobile computers need to be replaced every four to five years to ensure access is available and to limit failure in the field. Police Department desktop computers need to be replaced every five years. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $150,000 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $150,000 $150,000 Project Number: 5509189 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $2,100,000 $0 $150,000 2020-21 Total 5 Year $0 $2,250,000 Police Department Asset Management Software Project Description Estimated 2016-17 Project Costs This project will fund a web-based software solution to track assets within the Police Department. Currently, assets are tracked by individual Bureaus via Excel documents. Given the large number and variety of assets within the Police Department, a centralized tracking system is necessary. Furthermore, based on the costs of current equipment, such as a portable radio, Taser, weapons, etc., being able to quickly and accurately identify the location for each asset is key to maintaining fiscal responsibility. The system will track any acquisition from the time of purchase through disposal and provide for an accurate accounting of all funds expended over the life cycle for each item. This will enable the Police Department to accurately forecast future budget expenditures for equipment based on the historical data that will be available. The system will have interface capability with other current systems utilized within the city. 2016-17 Source of Funds General Obligation Bonds $191,375 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $191,375 Total $191,375 Project Number: 5508089 Estimated Start Date: 070/1/2016 Estimated Completion Date: 6/30/2017 Appropriations by Fiscal Year 2016-17 $191,375 2017-18 2018-19 2019-20 $0 $0 $0 216 2020-21 $0 Total 5 Year $191,375 Police Department Vent and Waste Piping Replacement Project Description Estimated 2016-17 Project Costs The City of Tempe Police Department and Courts building was built in the 1970's. The building requires modifications to ensure that the aging systems are updated and assets are preserved. This project, started in FY 2015-16, will complete the replacement of failing piping throughout the building. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 If proactive measures are not taken, the impact of the pipe bursting would not only affect the daily operation of the Police Department, but also Information Technology and the Tempe Municipal Courts. The Detention Facility located at the lower level of the Police/Court Building will be most adversely affected. The Tempe Police Department Detention Facility is a 24/7 operation that currently processes approximately 30-50 detainees each day and houses approximately 30-50 overnight. If the detention facility is out of commission, the day-to-day operations would be severely impacted. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $87,181 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $87,181 $87,181 Project Number: 5507669 Estimated Start Date: Estimated Completion Date: 07/01/2015 12/31/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $87,181 2020-21 Total 5 Year $0 $87,181 Police Fingerprint Identification System Update Project Description Estimated 2016-17 Project Costs This project will update the Police Department’s fingerprint identification equipment by replacing technology that has passed its technical life expectancy and by adding additional equipment to create greater workload efficiencies. The Police Department captures approximately 800 individual fingerprints per month. These systems provide a means to produce consistent, high quality fingerprint images directly into an inkless, digital format to create criminal history records. Further, these systems are the only means to transmit City of Tempe fingerprint records to the Department of Public Safety (DPS) and the Federal Bureau of Investigations (FBI). This project consists of two main components, as follows: • Replacement of aging equipment, including two Morpho Livescan machines and a store and forward computer. • Addition of two workstations. One workstation with a Morpho Livescan machine will be added to the Department’s detention facility to allow detention personnel to process more than one arrestee at a time. In addition, a latent print workstation will be added in the Forensic Services Unit (FSU). This will add a second latent print workstation to the FSU to address resource conflicts. 2016-17 Source of Funds General Obligation Bonds $140,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $140,000 Total $140,000 Project Number: 5508099 Estimated Start Date: 07/01/2016 Estimated Completion Date: 6/30/2021 Appropriations by Fiscal Year 2016-17 $140,000 2017-18 2018-19 2019-20 $119,000 $67,000 $67,000 217 2020-21 $67,000 Total 5 Year $460,000 Police Mounted Security Upgrade at Kiwanis Maint Yard Project Description Estimated 2016-17 Project Costs The City's maintenance yard at 6300 S. All America Way houses several city operational components to include Parks, Facility Maintenance and the Police Department. The Police Department specifically operates the mounted and canine units at this location. The maintenance yard also houses approximately ten to fifteen marked and unmarked police vehicles and the mounted unit barn that houses seven police horses. In addition, the yard is one of the two city fuel access points. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 This is the final year of this project and will complete the security upgrades to the maintenance yard. The upgrades include installing a solid fence on the west perimeter from Guadalupe to the north end of the yard property, security cameras and card access gates for the east and south access points. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds General Obligation Bonds $90,000 Other Project Costs $90,000 Total $90,000 Project Number: 5507279 Estimated Start Date: Estimated Completion Date: 07/01/2014 06/30/2017 Appropriations by Fiscal Year 2016-17 $90,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $90,000 Public Safety Memorial Project Description Estimated 2016-17 Project Costs The City of Tempe currently does not have a memorial dedicated to its police officers, firefighters and police canines who have lost their lives in the line of duty. This memorial will be constructed at the Tempe Beach Park and will serve not only as a tribute to our fallen heroes but as a place where families, friends and the community can come to honor those who have fallen. Creating a Public Safety Memorial in Tempe will honor those who have made the ultimate sacrifice in service to our community. A critical aspect of this project will be the private fundraising effort to raise at least $175K to move the project forward to completion. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $350,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $175,000 Private Donations $175,000 $0 Total $350,000 Project Number: 5507709 Estimated Start Date: 07/01/2014 Estimated Completion Date: 09/30/2016 Appropriations by Fiscal Year 2016-17 $350,000 2017-18 2018-19 2019-20 $0 $0 $0 218 2020-21 $0 Total 5 Year $350,000 Taser Refresh Project Description Estimated 2016-17 Project Costs All sworn police officers are issued a Taser as part of their assigned equipment. A highly effective tool, the Taser allows police officers to defend themselves and/or 3rd parties from individuals and animals posing a threat to the safety and security of the community. The Taser warranty for all of the units currently deployed is scheduled to expire in 2017. A department wide refresh occurred in 2013. As such, all Tasers will need to be refreshed in 2018. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Funds allocated for this project would be used to purchase: 400 Tasers, 400 Taser battery packs, 400 Taser holsters, 2500 Taser cartridges, 4 Taser data download systems, training, and a 4 year Taser warranty. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds NA Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2018 06/30/2019 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $0 $600,000 $0 219 2020-21 $0 Total 5 Year $600,000 City of Tempe Fiscal Year 2016/17 Annual Budget Fire Protection Program CIP Projects Project Name Funding Source(s) Fire Medical Rescue Apparatus Replacement: General Obligation Bonds 5603619 New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 2020/21 Total 5-Year Program 1,268,819 850,000 2,118,819 - 600,000 1,400,000 1,200,000 5,318,819 General Obligation Bonds 110,754 - 110,754 - - - - 110,754 Fire Medical Rescue Self Contained Breathing General Obligation Bonds Apparatus (SCBA): NA - - - 1,233,000 - - - 1,233,000 Fire Medical Rescue Station #7: 5608009 General Obligation Bonds Development Impact Fees Project Total - 655,850 TBD 655,850 655,850 TBD 655,850 4,699,000 TBD 4,699,000 - - - 5,354,850 TBD 5,354,850 Fire Medical Rescue Station Location Study: 5605939 Capital Projects Fund Balance 68,880 - 68,880 - - - - 68,880 Fire Medical Rescue Station Renovations: 5608119 General Obligation Bonds - 508,000 508,000 - - - - 508,000 Fire Medical Rescue Training Center Facilities: 5605949 General Obligation Bonds 300,710 500,000 800,710 - - - - 800,710 Renovate City's Emergency Operations Center: 5607539 General Obligation Bonds 26,000 500,000 526,000 - - - - 526,000 1,775,163 3,013,850 4,789,013 5,932,000 600,000 1,400,000 1,200,000 13,921,013 Fire Medical Rescue Mobile Computer and Technology Replacement (formerly Laptop Replacement): 5603629 Fire Protection Program Total 220 Fire Medical Rescue Apparatus Replacement Project Description Estimated 2016-17 Project Costs This project provides funding to purchase fire emergency response apparatus which have been identified for replacement. Replacement is predicated on age, miles and operational costs (repair, maintenance, mileage, engine hours, and fuel consumption). Fire apparatus are evaluated for replacement after 10 years or when mileage exceeds 120,000. Extensive repair or maintenance costs may cause a unit to warrant earlier replacement. The Department currently has 7 apparatus that are 10 to 20 years old and four apparatus that exceed 150,000 miles each. The FY 2016-17 funding will complete the second half of the purchase of two apparatus that where approved for replacement in FY 2015-16. These new apparatus will phase out E277 and E276 which currently serve west central Tempe and the Mill Avenue areas. The FY 2016-17 funding includes the purchase of a new scene support truck to replace Scene Support 274. The scene support truck provides support on Fire Medical Rescue and Police Department incidents with lights, breathing air, and rehab services. This project also provides for the purchase of a type 1 ambulance to support the department's pursuit of a state certificate of necessity to provide ambulance service. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment 2016-17 Source of Funds $2,118,819 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $2,118,819 $2,118,819 Project Number: 5603619 Estimated Start Date: Estimated Completion Date: 07/11/2011 06/30/2021 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $600,000 $1,400,000 $2,118,819 2020-21 Total 5 Year $1,200,000 $5,318,819 Fire Medical Rescue Mobile Computer & Technology Replacement Project Description Estimated 2016-17 Project Costs The scope of this project started with the deployment of ruggedized laptop computers on fire apparatus. These laptops were used to accomplish a roll-out of electronic patient care records (EPCR) software that captures necessary data during emergency medical encounters. Moving forward, the remaining funds will be used to continue to equip fire apparatus with computer tablets. These computer tablets are available at a fraction of the cost of a ruggedized laptop. The cost is so much less as to make their replacement in the case of damage to be more effective than securing a more durable laptop. The TFMRD utilizes an electronic patient care software system to facilitate the documentation of emergency medical patient encounters. EMS calls account for over 80% of the total calls for service and therefore generate a large amount of important data. It is vital to accurately and efficiently collect patient information. A robust electronic patient care reporting system allows for a significant amount of data to be collected, securely archived, analyzed, and retrieved. The less expensive tablets will phase out the more expensive ruggedized laptops while still supporting the mission of utilizing the EPCR. This system is used to document over 17,000 encounters annually. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $110,754 Other Project Costs General Obligation Bonds $110,754 $0 Total $110,754 Project Number: 5603629 Estimated Start Date: Ongoing Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $110,754 2017-18 2018-19 2019-20 $0 $0 $0 221 2020-21 $0 Total 5 Year $110,754 Fire Medical Rescue Self Contained Breathing Apparatus (SCBA) Project Description Estimated 2016-17 Project Costs Self-contained breathing apparatus (SCBAs) are the most important piece of equipment in providing all hazards emergency response capabilities to the community. The self-contained breathing apparatus is utilized daily not only in incidents containing fire, but also confined space rescues and hazardous material mitigation. The department’s current breathing apparatus are nearing ten years old and beginning to incur additional costs to maintain to an appropriate level. Replacement of this equipment will increase the safety of our members by providing reliable apparatus that improves field of vision, increases communication capability, provides easier visualization of members in darkened conditions, and allows for a better ergonomic fit to decrease back and shoulder injuries. The project will replace all current units with the newest generation of breathing apparatus. Costs include all new units, masks, parts, testing equipment and self rescuing system. During the transition to the new breathing apparatus, structural firefighting gear will be retrofitted to include a rescue harness. This new design will decrease firefighter fatigue and the risk of injuries. 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2017 06/30/2018 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $1,233,000 $0 $0 2020-21 Total 5 Year $0 $1,233,000 Fire Medical Rescue Station #7 Project Description Estimated 2016-17 Project Costs This project includes the construction of a new fire station located in the Southeast quadrant of the city (Fire Station #7). To date, a fire station location study was completed in 2015 to provide guidance for the location of current and future fire station facilities based on call volume and response times throughout the city. The project would consist of an approximately 12,000 square foot fire station. Legal / Administration $0 Land Acquisition $0 $9,000 Permit Fees The addition of Fire Station #7 will address growth in call volume and provide commensurate service throughout the city. Currently, the Tempe Fire Medical Rescue Department provides services with ten companies housed in six fire stations. Between 2004 and 2014, the overall call volume for the Tempe Fire Medical Rescue Department increased by 32%, and it is anticipated that calls for service will increase by another 22% by the year 2019. It is critical that Station #7 be built in order to manage growth and maintain a timely response to incidents. Operating budget impacts include only those costs associated with maintaining the facility. No budget impacts were included for Fire Medical Rescue personnel as these are not tied to the building of the station. Any increase in personnel cost will be predicated on call volume, response times, and type of service. Design and Engineering $301,500 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $345,350 Other Project Costs General Obligation Bonds $655,850 Development Impact Fees: TBD $0 Total $655,850 Project Number: 5608009 Estimated Start Date: 07/01/2016 Estimated Completion Date: 12/30/2018 Appropriations by Fiscal Year 2016-17 $655,850 2017-18 2018-19 2019-20 $4,699,000 $0 $0 222 2020-21 $0 Total 5 Year $5,354,850 Fire Medical Rescue Station Location Study Project Description Estimated 2016-17 Project Costs This project originally included funding for a fire station location study and assessment of existing facilities. The first phase of this project, the station location study, was completed in 2015. The scope of the project was expanded to include the delivery of emergency transportation services and various ad-hoc reports that were begun in 2015 and will continue into 2016. The first phase of the study also identified numerous structural, mechanical and functional issues with Fire Medical Rescue Station 2. The current study addresses further facility assessment to compare the cost of remodeling versus a complete rebuild of that station. The primary purpose of the study is to maximize the TFMRD resources for deployment to emergency incidents. The last station location study was conducted in 1994. The City of Tempe landscape and demographics has undergone much change since completion of the 1994 study. The last fire station (station #6) was built in 2004. Between 2004 and 2014, calls for service have increased by 32%. This study will incorporate these present and anticipated demographic changes to enable the City of Tempe to make educated strategic decisions on deployment of TFMRD resources. 2016-17 Source of Funds Capital Projects Fund Balance $68,880 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $68,880 Total $68,880 Project Number: 5605939 Estimated Start Date: Estimated Completion Date: 11/01/2013 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $68,880 2020-21 Total 5 Year $0 $68,880 Fire Medical Rescue Station Renovations Project Description Estimated 2016-17 Project Costs This project will take place at five of the Tempe Fire Medical Rescue Department’s (TMFRD) stations. It will create vestibules between apparatus bays and living quarters to prevent diesel exhaust from entering areas inhabited by TFMRD employees and the public. Diesel exhaust systems will be installed for direct removal of apparatus exhaust to the exterior of the structure. Dedicated, well ventilated rooms will be constructed for storage of personal firefighting gear. Legal / Administration $0 Land Acquisition $0 The station location study conducted in 2014 and 2015 identified areas in the Fire Medical Rescue facilities that are not up to current building standards. National Fire Protection Association standards call for separations between the living quarters and the apparatus bays to prevent infiltration of diesel exhaust, as well as dedicated, well ventilated rooms for storage of personal protective equipment that is contaminated due to exposure at working fires. Incorporating these standards into current facilities will provide a healthy work area for firefighters by reducing exposure to occupational carcinogens. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Permit Fees $14,000 Design and Engineering $38,000 Construction / Improvement $456,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $508,000 $0 Total $508,000 Project Number: 5608119 Estimated Start Date: 07/01/2016 Estimated Completion Date: 6/30/2017 Appropriations by Fiscal Year 2016-17 $508,000 2017-18 2018-19 2019-20 $0 $0 $0 223 2020-21 $0 Total 5 Year $508,000 Fire Medical Rescue Training Center Facilities Project Description Estimated 2016-17 Project Costs The first phase of this project, the Skills building repairs, has been completed in accordance with a structural evaluation conducted in 2012.The second phase of the project includes the drivers training track repair, Burn Room building renovations and Skills building props. Design work for the Burn Room building is nearing completion. Funds in the amount of $500,000 were shifted from this project to partially purchase a ladder truck in FY 2015-16. These funds have been restored in FY 16/17 to enable the completion of the project.. The Fire Training Center Burn Room building was built in 1993. The extensive use of this facility and the significant benefits derived from firefighter training, which directly impact the delivery of service to the community, has exceeded expectations. Because the building sustains damage with each live fire training, the life of the building is limited. The Burn Room and Skills Tower are vital to firefighter preparedness and safety. A modern redesign of the Burn Room building will enable training on new and innovative techniques that enable quicker and safer mitigation of structure fires. Given the critical nature of this training for firefighter safety, it is essential that the Burn Room building be kept in a functioning state. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $58,715 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $741,995 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $800,710 $800,710 Project Number: 5605949 Estimated Start Date: Estimated Completion Date: 07/01/2013 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $800,710 2020-21 Total 5 Year $0 $800,710 Renovate City's Emergency Operations Center Project Description Estimated 2016-17 Project Costs The City’s Emergency Operations Center (EOC) is a secure area used to plan for public safety and continuity of operations. It must be able to support a wide variety of functions. The most recent live activation of the EOC indicated some deficiencies in physical and technological capabilities. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 City Departments were asked to evaluate the EOC and make suggestions for a comprehensive renovation. This group agreed that a consultant should be engaged to make recommendations for improvement in the physical structure, technology, HVAC, utilities, and furnishings. A scope of work has been sent to several consultants in order to secure a competitive bid for a renovation plan with estimated costs and options. This document will be used to further refine this project in the outyears. Design and Engineering Currently funds from the Department’s Computer and Technology Replacement CIP project will be utilized to upgrade computers, projectors, and support technology to correct immediate deficiencies. Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds $26,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $500,000 Other Project Costs General Obligation Bonds $526,000 $0 Total $526,000 Project Number: 5607539 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $526,000 2017-18 2018-19 2019-20 $0 $0 $0 224 2020-21 $0 Total 5 Year $526,000 City of Tempe Fiscal Year 2016/17 Annual Budget Storm Drains Program CIP Projects Project Name Highline Western Canal: NA Loma Vista Neighborhood Drainage Improvements: NA Storm Drain Improvements: 5899971 Storm Drains Program Total Funding Source(s) General Obligation Bonds County Flood Control District Project Total New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation - Additional Projected Needs 2017/18 - 2018/19 500,000 500,000 2019/20 1,690,000 1,990,000 3,680,000 - Total 5-Year Program 2,190,000 1,990,000 4,180,000 2020/21 General Obligation Bonds County Flood Control District - - - - - 667,500 2,002,500 - 667,500 2,002,500 Project Total - - - - - 2,670,000 - 2,670,000 276,399 604,000 880,399 300,000 300,000 300,000 300,000 2,080,399 276,399 604,000 880,399 300,000 800,000 6,650,000 300,000 8,930,399 General Obligation Bonds 225 Highline Western Canal Project Description Estimated 2016-17 Project Costs The purpose of this project is to relieve street and property flooding in these identified areas around the KMGC, promote a more efficient means of runoff conveyance into the KMGC retention from offsite drainage sub-basins, and provide more retention volume so that the base flood elevation for the area is lowered. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Improvements are estimated to consist of box culvert, 36" and 24" diameter storm drains, inlet/channel/outlet improvements intended to convey storm drainage to the Ken McDonald Golf Course (KMGC) and additional retention within the south practice field at Kiwanis Park to lower the risk of flooding for the KMGC system. The progress to date has identified areas of flooding, alternative storm drain concepts, and a conceptual design to determine probable cost. A submittal was made to Maricopa County Flood Control (FCDMC) for matching construction and design funds in the amount of $1.99 million and was conceptually supported by FCDMC. The project cost is estimated at $3,980,000, plus an additional $200,000 for utility relocation and surveying. It will be requested that FCDMC prioritize this project to move forward and provide the funding for construction starting in FY 2018-19. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds NA Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2018 06/30/2021 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $0 $500,000 $3,680,000 2020-21 Total 5 Year $0 $4,180,000 Loma Vista Neighborhood Drainage Improvements Project Description Estimated 2016-17 Project Costs This project was originally planned for installation of storm drain improvements in the neighborhood north of McClintock High with an outfall into an expanded retention basin on the McClintock High School campus, as a recommendation from the Flood Control District of Maricopa County's (FCDMC) Broadway Rural Drainage Master Plan. However, the city has received a Water Infrastructure Finance Authority (WIFA) Grant to study Low Impact Development (LID) options, including utilizing the runoff for turf irrigation. In addition, McClintock High and the FCDMC representatives have expressed interest in utilizing the project as a demonstration project for more sustainable use of rainfall in a campus/commercial setting. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 The FCDMC conducted the Broadway Rural Drainage Master Plan that included of the neighborhoods bounded by the U.S. 60 on the south, the Union Pacific Railroad (UPRR) on the north, the Price Road/Loop 101 Freeway on the east, and the railroad spur west of Mill Avenue on the west end. The study found that 21 homes could be prone to inundation during a 100-year storm event. We have applied for and received staff recommendation from FCDMC for CIP funding for 75% of the cost. Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds NA Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 06/30/2019 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $2,670,000 $0 $0 226 2020-21 $0 Total 5 Year $2,670,000 Storm Drain Improvements Project Description Estimated 2016-17 Project Costs This project entails ongoing maintenance, preservation, and upgrades to the existing storm drain system. Scope would include replacement and upgrades of existing catch basins, new storm drain manholes to facilitate maintenance of the existing pipe network, maintenance of retention basins and drainage swales, and additional storm drains to relieve flooding in localized areas. In addition, localized flooding and drainage issues that exist at 4th Street and Mill Avenue will be addressed in FY16/17. This project purpose is to relieve or eliminate localized flooding problems to residents/motorist/all users of Tempe streets and provide for the construction of storm drain network extensions and improvements. The City of Tempe maintains over 80 major storm drain retention basins, over 103 miles of storm drain pipes, over 1,600 catch basins and storm drain manholes, and many other related structures. Legal / Administration $5,000 Land Acquisition $0 Permit Fees $17,000 Design and Engineering $58,000 Survey / Staking $5,000 Construction Management $34,000 Furnishings / Equipment $0 Construction / Improvement $756,399 Geotech / Material Testing 2016-17 Source of Funds $5,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $880,399 $0 Total $880,399 Project Number: 5899971 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $880,399 2017-18 2018-19 2019-20 $300,000 $300,000 $300,000 227 2020-21 $300,000 Total 5 Year $2,080,399 City of Tempe Fiscal Year 2016/17 Annual Budget Park Improvements / Recreation Program CIP Projects Project Name Community Services Aquatics Infrastructure & Equipment Replacement: 6304999 Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Re-appropriations Request Appropriation Total 5-Year Program Additional Projected Needs 2018/19 2019/20 2020/21 2017/18 General Obligation Bonds 441,323 326,511 767,834 727,334 690,000 464,000 724,000 3,373,168 Clark Park Swimming Pool Renovation General Obligation Bonds Study: NA Diablo Stadium Contractual Improvements (formerly Diablo Stadium Maint & Renov ): Diablo Stadium Revenue 6303009 General Obligation Bonds Project Total Kiwanis Recreation Center Electric General Obligation Bonds Infrastructure Replacement: 6305979 - - - 250,000 - - - 250,000 - 47,500 206,000 253,500 47,500 206,000 253,500 47,500 166,000 213,500 47,500 181,000 228,500 47,500 210,000 257,500 47,500 175,000 222,500 237,500 938,000 1,175,500 70,883 - 70,883 - - - - 70,883 - 199,650 154,250 154,250 - 37,150 37,150 - 199,650 199,650 199,650 - 199,650 191,400 391,050 Kiwanis Recreation Center Tennis Court Resurfacing & Replacement: 6308129 McClintock Pool Community Center: NA McClintock Pool Infrastructure Equipment Replacement: 6307959 Tempe Beach Park Splash Playground Modification: 6506931 Community Services Total Internal Services Diablo Stadium Improvements: 6308139 HOLD-Pending G.O. Bond Election General Obligation Bonds Project Total General Obligation Bonds Development Impact Fees Project Total - - - 192,000 TBD 192,000 1,800,000 TBD 1,800,000 - - 1,992,000 TBD 1,992,000 Debt Service Fund HOLD-Pending G.O. Bond Election General Obligation Bonds Project Total - 1,848,149 1,848,149 - - - - 1,848,149 - 700,000 177,116 2,725,265 700,000 177,116 2,725,265 651,333 651,333 80,000 80,000 40,000 40,000 35,000 35,000 700,000 983,449 3,531,598 109,661 109,661 67,339 67,339 109,661 67,339 177,000 - - - - 109,661 67,339 177,000 621,867 3,572,265 4,194,132 2,188,417 2,798,500 798,650 981,500 10,961,199 - 646,000 646,000 - - - - 646,000 Capital Projects Fund Balance General Obligation Bonds Project Total 1,710,000 748,772 2,458,772 464,000 464,000 1,710,000 1,212,772 2,922,772 - 60,000 60,000 900,000 900,000 20,000 20,000 1,710,000 2,192,772 3,902,772 General Fund Cash Reserve CIP - 100,000 100,000 - - - - 100,000 Capital Projects Fund Balance General Obligation Bonds Project Total Residential Development Fees Public Works Athletic Field Lighting System Replacement: 6303089 Diablo Stadium Complex Master Plan: 6308149 228 City of Tempe Fiscal Year 2016/17 Annual Budget Park Improvements / Recreation Program CIP Projects Project Name Funding Source(s) Diablo Stadium Main Field Renovation: NA General Obligation Bonds Escalante Park Improvements: 6307921 Indian Gaming Grant Indian Bend Wash Repair and Renovation: HOLD -Pending G.O. Bond Election 6308159 Park Concrete & Sports Court Replacement Capital Projects Fund Balance & Renovation: 6305119 General Obligation Bonds Project Total Park Drainage Infrastructure: 6308169 Park Electrical Repair: 6307659 Park Improvements - Contingency Fund Grants/Other: 6309863 Park Infrastructure/Equipment Replacement: 6399829 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total Capital Projects Fund Balance General Obligation Bonds Project Total Grants/Other Capital Projects Fund Balance General Fund Cash ReserveCIP General Obligation Bonds Project Total Park Irrigation Conversion Study: 6308179 Water / Wastewater Fund Park Lake Improvements: 6307629 Park Lighting System Replacement & Renovation: 6305489 Capital Projects Fund Balance General Obligation Bonds Residential Development Fees Project Total HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total New 2016/17 2016/17 Total Capital Budget Appropriation Requested Re-appropriations Request Appropriation Total 5-Year Program Additional Projected Needs 2018/19 2019/20 2020/21 2017/18 - - - - - - 597,960 597,960 300,000 - 300,000 - - - - 300,000 - 95,000 95,000 65,000 65,000 65,000 - 290,000 546,000 149,890 695,890 25,500 25,500 546,000 175,390 721,390 17,000 17,000 25,500 25,500 34,000 34,000 85,500 85,500 546,000 337,390 883,390 - 85,000 100,000 185,000 85,000 100,000 185,000 80,000 80,000 120,000 120,000 - - 85,000 300,000 385,000 370,000 50,505 420,505 - 370,000 50,505 420,505 80,000 80,000 120,000 120,000 80,000 80,000 40,000 40,000 370,000 370,505 740,505 - 1,000,000 1,000,000 - - - - 1,000,000 300,000 - 300,000 - - - - 300,000 687,042 987,042 168,200 29,425 197,625 168,200 716,467 1,184,667 251,750 251,750 260,000 260,000 260,000 260,000 260,000 260,000 168,200 1,748,217 2,216,417 - 100,000 100,000 - - - - 100,000 95,000 - - 95,000 - 1,278,000 95,000 - - 95,000 1,373,000 95,000 145,000 145,000 145,000 240,000 1,278,000 95,000 - - 145,000 1,613,000 187,729 187,729 130,000 130,000 130,000 187,729 317,729 133,000 133,000 136,090 136,090 139,273 139,273 142,551 142,551 130,000 738,643 868,643 229 City of Tempe Fiscal Year 2016/17 Annual Budget Park Improvements / Recreation Program CIP Projects Project Name Park Living Infrastructure and Irrigation Systems: 6305999 Funding Source(s) HOLD -Pending G.O. Bond Election General Obligation Bonds Water / Wastewater Fund Project Total New 2016/17 2016/17 Total Capital Budget Appropriation Requested Re-appropriations Request Appropriation Total 5-Year Program Additional Projected Needs 2018/19 2019/20 2020/21 2017/18 76,575 76,575 202,355 202,355 202,355 76,575 278,930 140,000 40,000 180,000 120,000 40,000 160,000 70,000 40,000 110,000 70,000 40,000 110,000 202,355 476,575 160,000 838,930 Capital Projects Fund Balance General Fund Cash Reserve CIP General Obligation Bonds Project Total 1,170,000 - 1,170,000 - - - - 1,170,000 294,385 1,464,385 780,800 780,800 780,800 294,385 2,245,185 770,000 770,000 792,800 792,800 1,166,400 1,166,400 1,257,600 1,257,600 780,800 4,281,185 6,231,985 Park Ramadas Replacement: 6307639 Capital Projects Fund Balance General Obligation Bonds Project Total 200,000 512,485 712,485 - 200,000 512,485 712,485 690,000 690,000 445,000 445,000 205,000 205,000 400,000 400,000 200,000 2,252,485 2,452,485 Park Recreational Value Enhancements: 6308189 HOLD -Pending G.O. Bond Election General Obligation Bonds Development Impact p Fees Fees Project Total - 786,529 TBD 213,471 1,000,000 786,529 213,471 1,000,000 1,000,000 TBD 1,000,000 1,000,000 TBD 1,000,000 1,000,000 TBD 1,000,000 1,000,000 TBD 1,000,000 786,529 4,000,000 TBD 213,471 5,000,000 Park Playground Infrastructure & Equipment Replacement & Renovation: 6305499 Parks & Recreation Emergency Repairs: 6305989 General ObligationpBonds 33,765 - 33,765 100,000 175,000 175,000 200,000 683,765 33,765 100,000 100,000 100,000 133,765 100,000 175,000 175,000 200,000 100,000 783,765 Capital Projects Fund Balance General Fund Cash Reserve CIP General Obligation Bonds Project Total 330,000 - 330,000 - - - - 330,000 13,750 343,750 340,000 340,000 340,000 13,750 683,750 90,000 90,000 914,000 914,000 830,000 830,000 430,000 430,000 340,000 2,277,750 2,947,750 General Obligation Bonds Residential Dev Fees Project Total 259,548 259,548 200,000 200,000 259,548 200,000 459,548 178,000 178,000 240,000 240,000 80,000 80,000 72,167 72,167 829,715 200,000 1,029,715 Sports Facility Relamping: 6306938 General Obligation Bonds 3,184 24,500 27,684 54,500 20,000 23,000 - 125,184 Tempe Beach Park Master Plan: 6508199 General Fund Cash Reserve CIP - 50,000 50,000 - - - - 50,000 Tempe Town Lake Dock Replacement: 6508219 Residential Development Fees - 131,000 131,000 - - - - 131,000 Fees Project Total Park Restrooms Renovations/Replacement: 6307649 Park Sports Field Renovation (formerly Ballfield Infield Renovation): 6305969 230 City of Tempe Fiscal Year 2016/17 Annual Budget Park Improvements / Recreation Program CIP Projects Project Name Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Re-appropriations Request Appropriation Total 5-Year Program Additional Projected Needs 2018/19 2019/20 2020/21 2017/18 Tempe Town Lake Downstream Dam Replacement: 6504229 General Fund Cash Reserve CIP - 256,000 256,000 - - - - 256,000 Tempe Town Lake Pedestrian Bridge Canopies Repair: 6508209 HOLD -Pending G.O. Bond Election - 332,700 332,700 - - - - 332,700 Tempe Town Lake Upstream Dam: NA General Obligation Bonds - - - - 531,000 4,491,000 - 5,022,000 Public Works Total 8,038,630 5,859,480 13,898,110 4,967,250 5,159,390 9,558,673 4,615,778 38,199,201 Park Improvements/Recreation Program Total 8,660,497 10,077,745 18,738,242 7,155,667 7,957,890 10,357,323 5,597,278 49,806,400 231 Aquatics Infrastructure & Equipment Replacement Project Description Estimated 2016-17 Project Costs This project encompasses the on-going replacement and renovation of the City’s existing aquatics facilities, splash pads and splash playgrounds. This project consists of the following improvements to City of Tempe aquatics facilities in FY 2016-17: Legal / Administration •Replacement slide, stairs, install shade structures, install pump devices, replace acid tank, install concrete and drains - Escalante Pool $492,334 •Replace wave pool heater, painting, and splash playground shade/play features Kiwanis Pool $259,000 •Splash pad repairs - Esquer and Hudson parks $16,500 Design and Engineering $3,000 Land Acquisition $0 $9,000 Permit Fees $31,000 Survey / Staking $3,000 Construction Management $18,000 Furnishings / Equipment $0 Construction / Improvement $700,834 Geotech / Material Testing 2016-17 Source of Funds $3,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $767,834 $767,834 Project Number: 6304999 Estimated Start Date: Estimated Completion Date: 07/01/2014 Ongoing Appropriations by Fiscal Year 2016-17 $767,834 2017-18 2018-19 2019-20 $727,334 $690,000 $464,000 2020-21 Total 5 Year $724,000 $3,373,168 Clark Park Swimming Pool Renovation Study Project Description Estimated 2016-17 Project Costs This project involves a feasibility/master plan study for the renovation of the existing 39-year-old swimming pool and replacement of the existing aged recreation center. The Clark swimming pool is at the end of its useful cycle. In 2013 the Clark pool was partially demolished and converted for neighborhood use as a community garden until a new pool can be constructed. Major reconstruction and renovation must be performed to restore this facility so it can be used by the residents as a pool again. The project will replace the existing recreation center and bath house (both in poor condition) with a single multi-use building. During the years Clark pool has been open, municipal swimming pool design and construction has changed dramatically. Rectangle swimming pools with racing lanes and a diving board no longer make for a successful, well-attended pool. Modern facilities boast water slides, water play structures, shaded areas, variable depth water levels, concessions and water toys. 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 04/30/2018 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $250,000 $0 $0 232 2020-21 $0 Total 5 Year $250,000 Diablo Stadium Contractual Improvements Project Description Estimated 2016-17 Project Costs This project is to provide for the ongoing contractual capital requirements and improvements to the Diablo Stadium Sports Complex. This project will consist of the following improvements at Diablo Stadium: Legal / Administration $0 Land Acquisition $0 FY 2016-17: Field renovations ($25,000); Windscreen replacement ($50,000); Minor League scoreboard for field #4 ($30,000); East parking lot resurface ($40,000); Press Box counter replacement ($15,000); Painting ($35,000); Angels' requests ($58,500). FY 2017-18: Scoreboard for Minor League Field ($30,000); Painting ($35,000); Recarpet Angels' Exec. Offices ($20,000); Dugout floor replacement ($20,000); Replace Batter Eye's - Minor League fields ($60,000); Angels' requests ($48,500). FY 2018-19: Painting ($35,000); Field renovations ($25,000); Minor League complex - asphalt resurface between fields ($30,000); Stadium-concourse replacement ($25,000); Windscreen replacement ($50,000); Angels' requests ($63,500). FY 2019-20: Stadium concourse re-surface ($175,000); Painting ($35,000). Angels' requests ($47,500); FY2020-21: Mondo floor replacement - ($175,000); Angels' requests ($47,500). Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 2016-17 Source of Funds Furnishings / Equipment $253,500 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Diablo Stadium Revenue $47,500 General Obligation Bonds $206,000 $0 Total $253,500 Project Number: 6303009 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $253,500 2017-18 2018-19 2019-20 $213,500 $228,500 $257,500 2020-21 Total 5 Year $222,500 $1,175,500 Kiwanis Recreation Center Electric Infrastructure Replacement Project Description Estimated 2016-17 Project Costs This project completes the replacement of the electrical Service Entrance Section (SES) infrastructure and electrical panels at the Kiwanis Recreation Center Tennis Center. The project was postponed as a result of delays related to lighting considerations at the center and could not be completed in FY 2015-16. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $70,883 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $70,883 $0 Total $70,883 Project Number: 6305979 Estimated Start Date: 07/01/2013 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $70,883 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 $0 Total 5 Year $70,883 Kiwanis Recreation Center Tennis Court Resurfacing & Replacement Project Description Estimated 2016-17 Project Costs This project will provide for replacement and restoration of assets and equipment at the Kiwanis Tennis Center (KTC). The project will address safety standards to meet existing and future regulations. The KTC was built in 1975 and features 15 outdoor lighted tennis courts, restrooms and tennis lounge. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 This project will address aging infrastructure, equipment and amenities that will ensure the health and safety of participants and audiences and the continued success of the program. The project encompasses the following: Design and Engineering $0 Survey / Staking $0 Construction Management $0 •FY 2016-17: Court surface, walkway & backboard areas ($87,500); paint & resurface ($75,000); court equipment ($4,950); bleachers & shade unit ($16,000); and, court 6 seating, umbrellas, chairs, tables ($16,200). •FY2017-18: fencing-15 courts ($75,000); windscreens & divider netting ($60,000); teaching equipment ($9,250); and, restroom replacement ($10,000). •FY 2019-20: court surface ($20,000); storage sheds & bins ($6,200); and, furniture and equipment ($10,950). 2016-17 Source of Funds Furnishings / Equipment $31,150 Construction / Improvement $168,500 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $199,650 $0 Total $199,650 Project Number: 6308129 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2020 Appropriations by Fiscal Year 2016-17 $199,650 2017-18 2018-19 2019-20 $154,250 $0 $37,150 2020-21 Total 5 Year $0 $391,050 McClintock Pool Community Center Project Description Estimated 2016-17 Project Costs This project will replace the current bath house, which is in disrepair, by building a new community center with multipurpose space and other amenities (i.e., showers, restrooms, lobby). This facility should be completed in order to open McClintock Pool to the public. The project is at the conceptual stage. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The new facility will offer multipurpose space and amenities that can be used by individuals, groups, private events and recreation class programming. Class programming could include fitness, arts, meeting space and other organized usage. The new facility will respond to immediate and future anticipated use demands. Design and Engineering $0 Survey / Staking $0 Construction Management $0 The community center would provide new opportunities to program activities for the residents. Currently, with limited community center space, the city cannot meet requested programming needs due to space availability and constraints. The city is not able to meet requests from residents to reserve space for their own activities. Furnishings / Equipment $0 Construction / Improvement $0 2016-17 Source of Funds NA Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 6/30/2019 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $192,000 $1,800,000 $0 234 2020-21 $0 Total 5 Year $1,992,000 McClintock Pool Infrastructure Equipment Replacement Project Description Estimated 2016-17 Project Costs This project encompasses the on-going replacement and renovation of the existing McClintock Pool Aquatic facility, the only deep water pool in Tempe. The renovation will address safety standards in order to meet existing and future anticipated regulations. Legal / Administration This project will consist of the following scheduled renovations and replacements: Design and Engineering •FY 2016-17: renovation of the existing pool and pool deck area and replacement of aging equipment. This includes design/engineering services, bulkhead renovation, resurfacing (including demolition, excavation, chip and re-plaster), ceramic tile, depth markers, racing lane lines, deck equipment, pool safety equipment, handicap lift, starting platform anchors and blocks, commercial filter system, chemical system, pool heater, plumbing, electrical, and project management fees ($2,725,265) •FY 2017-18: Wader pool ($500,000),water slide ($109,000), motors and pumps ($17,333) and epoxy pump room floor ($6,000). •FY 2018-19: Shade canopies on north end ($80,000) •FY 2019-20: Replace external fence ($40,000) •FY 2020-21: Replace pool covers ($35,000) Survey / Staking 2016-17 Source of Funds $5,000 Land Acquisition $0 $19,000 Permit Fees $104,000 $5,000 Construction Management $38,000 Furnishings / Equipment $34,994 Construction / Improvement $2,507,271 Geotech / Material Testing $12,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Debt Service Fund $1,848,149 General Obligation Bonds $877,116 $0 Total $2,725,265 Project Number: 6307959 Estimated Start Date: Estimated Completion Date: 07/01/2016 Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,725,265 $651,333 $80,000 $40,000 2020-21 Total 5 Year $35,000 $3,531,598 Tempe Beach Park Splash Playground Modification Project Description Estimated 2016-17 Project Costs The splash playground opened in 2002 and was designed to entertain and accommodate 20,000-25,000 participants per year. Ten years later participation averages between 50,000-60,000 visitors per year. This has resulted in extensive wear and tear on the physical structures. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 To complete the project, shade structures and play features will be added to enhance the customer experience. The addition of these elements was delayed during construction of the new play structure, which was redesigned for health and safety reasons. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $177,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $109,661 General Obligation Bonds $67,339 $0 Total $177,000 Project Number: 6506931 Estimated Start Date: 07/01/2013 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $177,000 2017-18 2018-19 2019-20 $0 $0 $0 235 2020-21 $0 Total 5 Year $177,000 Diablo Stadium Improvements Project Description Estimated 2016-17 Project Costs Tempe Diablo Stadium was constructed in the late 1960's and has undergone several renovations since that time, including an extensive renovation in 2005. This project will provide for the ongoing critical maintenance of the facility and its systems. The major portion of work is intended to investigate and repair the aging concrete structure. The affected areas will include but may not be limited to the grandstands, concourse, stairwells and locker room areas. HVAC, mechanical and electrical system issues may also be addressed. Legal / Administration $5,000 Land Acquisition $0 Permit Fees $18,000 Design and Engineering $62,000 Survey / Staking $5,000 Construction Management $36,000 Furnishings / Equipment $0 Construction / Improvement $515,000 Geotech / Material Testing 2016-17 Source of Funds $5,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Residential Development Fees $0 Total $646,000 $646,000 Project Number: 6308139 Estimated Start Date: Estimated Completion Date: 07/01/2016 02/01/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $646,000 2020-21 Total 5 Year $0 $646,000 Athletic Field Lighting System Replacement Project Description Estimated 2016-17 Project Costs This project will upgrade and replace athletic field and sport court lighting that is beyond its useful life to ensure lighting is in compliance with the Illuminating Engineering Society's (I.E.S.) recommendations. In addition, lighting pole safety issues and aging electrical service section replacement will be addressed. The Kiwanis Recreation Center Tennis Courts lights were funded in FY 2015/16 and additional funds are being requested due to a change in the design for the height of the pole and to preserve the option of using LED. Planned upgrades and replacements are as follows: FY 2016-17: Stroud Park soccer & basketball design/construction, Svob Park soccer design/ construction, Daley Park ballfield & basketball design/construction, Harelson Park tennis court light, Corbell Park soccer & basketball design/construction, and Kiwanis Recreation Center tennis court lights revised design and potential LED option. FY 2018-19: Estrada Park soccer & basketball design, Hanger Park soccer & basketball design, and Harelson Park soccer & basketball design. FY 2019-20: Estrada Park soccer & basketball construction, Hanger Park soccer & basketball construction, and Harelson Park soccer & basketball construction 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $2,922,772 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $1,710,000 General Obligation Bonds $1,212,772 $0 Total $2,922,772 Project Number: 6303089 Estimated Start Date: 07/01/2008 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $2,922,772 2017-18 2018-19 2019-20 $0 $60,000 $900,000 236 2020-21 $20,000 Total 5 Year $3,902,772 Diablo Stadium Complex Master Plan Project Description Estimated 2016-17 Project Costs This project funds a master plan for Tempe Diablo Stadium Complex. The Diablo Stadium Complex was founded in 1968 and underwent an extensive renovation in 2005. The city has an annual capital budget of approximately $250,000 which is used to address the current contractual capital repairs and improvements. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 In order to develop a shared vision for the complex to ensure that Diablo Stadium remains an attractive and competitive venue within the Cactus League organization, a comprehensive planning effort will be undertaken to identify additional needed improvements and trends in major league baseball that would be implemented over the next 5-10 years. The master plan approach will allow us to systematically address the capital needs at the stadium. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds General Fund Cash Reserve - CIP $100,000 Other Project Costs $100,000 Total $100,000 Project Number: 6308149 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 $100,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $100,000 Diablo Stadium Main Field Renovation Project Description Estimated 2016-17 Project Costs The main stadium field was constructed in 1998. This project will remove the buildup of organic matter in the soil, and replace the soil substrate with USGA sand to provide an adequate playing surface and drainage. Additionally the project will replace the aging irrigation system, redo the skinned area, replace the warning track and replace the turf. Ideally fields need to be reconditioned every 10 years. The field is approximately 100,000 square feet. 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: 07/01/2020 Estimated Completion Date: 06/30/2021 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $0 $0 $0 237 2020-21 $597,960 Total 5 Year $597,960 Escalante Park Improvements Project Description Estimated 2016-17 Project Costs This project was started during FY2015/16 when grant funding became available. The project will fund the following: a lighted, multi-use field in the area where there is currently a baseball field; a fitness/walking path with fitness equipment; expansion of the existing play area and adding rubberized surfacing; and installation of a volleyball court. This project is entirely grant-funded. These park improvements were established as a result of community input through meetings and surveys for a greater activation of the park and to address ongoing concerns in the Escalante Park area. Escalante Park is unique in that the campus houses a multi-generational community center and swimming pool, and is adjacent to Thew Elementary School. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $300,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Indian Gaming Grant $0 Total $300,000 $300,000 Project Number: 6307921 Estimated Start Date: Estimated Completion Date: 11/01/2015 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $300,000 2020-21 Total 5 Year $0 $300,000 Indian Bend Wash Repair and Renovation Project Description Estimated 2016-17 Project Costs The purpose of the Indian Bend Wash (IBW) System is to contain local flows and convey them efficiently through the cities of Scottsdale and Tempe and into the Salt River. The City of Tempe is required to provide maintenance of the IBW associated with the habitat improvements in accordance with an agreement with the Flood Control District (FCD) of Maricopa County. Each year the FCD inspects the Indian Bend Wash Outlet and provides a written inspection report to the city identifying needed repairs. Legal / Administration This project will fund the ongoing repairs needed to fulfill the City's agreement to maintain the Indian Bend Wash, including issues such as repair of leaks and erosion, removal of deep rooted and other woody vegetation within the riprap and restoration of levee per Flood Control District specifications, back filling of tunnels created by wild life and cracks in the levee, repair of missing bricks and wall caps on floodwalls and removal of any debris that has the potential of limiting the flood control capacity of this reach of the wash. 2016-17 Source of Funds $1,000 Land Acquisition $0 Permit Fees $3,000 Design and Engineering $9,000 Survey / Staking $1,000 Construction Management $5,000 Furnishings / Equipment $0 Construction / Improvement $75,000 Geotech / Material Testing $1,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $95,000 $0 Total $95,000 Project Number: 6308159 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $95,000 $65,000 $65,000 $65,000 238 2020-21 $0 Total 5 Year $290,000 Park Concrete & Sports Court Replacement & Renovation Project Description Estimated 2016-17 Project Costs This project provides for ADA accessible walkways to playgrounds, park amenities and ADA on-street parking. It also funds the regular replacement or resurfacing of park basketball courts, the resurfacing of tennis courts, and the resurfacing of asphalt walkways and plazas. In FY 15/16, ADA on-street parking was completed or was in progress at 14 parks. The following is the planned program of resurfacing and replacement of basketball courts, tennis courts, walkways and plazas in Tempe's parks: FY 2016-17: Tennis court replacement with concrete at Harelson Park, replacement of paths with concrete at Selleh and Meyer Parks. FY 2017-18: Basketball resurface at Redding and Hollis Parks. Tennis court resurface at Indian Bend Park, ADA on-street parking, ADA accessible picnic table slabs. FY 2018-19: Basketball resurface at Cole, Goodwin and Estrada Parks. FY 2019-20: Basketball resurface at Hanger, Celaya, Dwight and Clark Parks FY 2020-21: Basketball resurface at Palmer, Stroud and Harelson Parks, basketball court replacement at Daley Park. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $721,390 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $546,000 General Obligation Bonds $175,390 $0 Total $721,390 Project Number: 6305119 Estimated Start Date: Estimated Completion Date: 07/01/2012 Ongoing Appropriations by Fiscal Year 2016-17 $721,390 2017-18 2018-19 2019-20 $17,000 $25,500 $34,000 2020-21 Total 5 Year $85,500 $883,390 Park Drainage Infrastructure Project Description Estimated 2016-17 Project Costs The City of Tempe has 52 parks. As part of the City’s drainage and storm drain system, many of the parks have dry wells, bubbler boxes and retention basins. There are approximately 115 dry wells throughout the park system. Several parks are having issues associated with the drainage of water, including bubbler boxes backing up and slow draining retention basins. Diablo Stadium parking lot experiences severe drainage issues during heavy rains when water and debris are washed from the mountain into the parking lot. This project will fund solutions to the drainage issues in neighborhood and community parks, as follows: •FY 2016-17: Stroud, Goodwin, Optimist, and Scudder Parks; design work for the drainage issues at Diablo Stadium parking lot and the Kiwanis maintenance yard. •FY2017-18: Corbell, Kiwanis, Waggoner, and Estrada Parks. •FY 2018-19: Celaya, Campbell, SVOB, Cole, Creamery, Alegre Parks. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $125,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $60,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $185,000 $0 Total $185,000 Project Number: 6308169 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $185,000 2017-18 2018-19 2019-20 $80,000 $120,000 $0 239 2020-21 $0 Total 5 Year $385,000 Park Electrical Repair Project Description Estimated 2016-17 Project Costs The city maintains a park infrastructure system valued at $223.4 million that covers nearly 1,900 acres. There are over 1,500 lights in the park system (security, sports courts, and sports field lights). An Arc Flash study of the electrical systems in all the city parks was completed in 2015. The consultant made recommendations on improvements needed to meet NFPA 70E standard. This project will fund the repair and replacements identified in the study. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Electrical repairs/replacements were started in FY2015/16 and have or will be completed in FY2016/17 for the following parks: Estrada, Papago, Mckemy, Clark, Connolly, Birchett, Daumler, Ehrhardt, Meyer, Moeur, Waggoner, and Dwight. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Park electrical repairs/replacements for the remaining years of the project are as follows: FY 2017-18: Celaya Park, Harelson Park FY 2018-19: Rotary Park, Scudder Park, Joyce Park FY 2019-20: Selleh Park, Cole Park FY 2020-21: Palmer Park Construction / Improvement 2016-17 Source of Funds $420,505 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance General Obligation Bonds $0 Total $370,000 $50,505 $420,505 Project Number: 6307659 Estimated Start Date: Estimated Completion Date: 07/01/2015 Ongoing Appropriations by Fiscal Year 2016-17 $420,505 2017-18 2018-19 2019-20 $80,000 $120,000 $80,000 2020-21 Total 5 Year $40,000 $740,505 Park Improvements - Contingency Fund - Grants/Other Project Description Estimated 2016-17 Project Costs This project creates spending authority for grants or other funding that may become available during the fiscal year. Legal / Administration $0 Projects will be based on an asset management best practices approach to ensure that the most critical elements, using condition ratings spread throughout the entire park system, take priority. Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Grants/Other $1,000,000 Other Project Costs $1,000,000 Total $1,000,000 Project Number: 6309863 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $1,000,000 2017-18 2018-19 2019-20 $0 $0 $0 240 2020-21 $0 Total 5 Year $1,000,000 Park Infrastructure / Equipment Replacement Project Description Estimated 2016-17 Project Costs This project provides for the annual miscellaneous replacement of picnic tables/equipment, benches, trash receptacles, drinking fountains, backstops, fencing, soccer goals, basketball standards, signage, sand, rubber safety surfacing, etc. in all the City's various parks, athletic facilities, and aquatic facilities. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The replacement schedule includes: replacement of rubber safety surfacing - 2 parks per year; replacement of site furnishings - 5 parks per year; replacement of mortar saned- 5 remaining parks in FY 2017-18. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment 2016-17 Source of Funds $1,184,667 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total Capital Projects Fund Balance $300,000 General Fund Cash Reserve - CIP $168,200 Project Number: 6399829 General Obligation Bonds $716,467 Estimated Start Date: Estimated Completion Date: Ongoing $1,184,667 Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,184,667 $251,750 $260,000 $260,000 2020-21 Total 5 Year $260,000 $2,216,417 Park Irrigation Conversion Study Project Description Estimated 2016-17 Project Costs Within the park system, 17 parks rely on flood irrigation (SRP raw water) as the means to irrigate the parks and the remaining parks are irrigated with potable (treated) water through spray or sprinkler heads. Legal / Administration $0 Land Acquisition $0 This project will fund a masterplan study to determine the cost benefit of the following: Permit Fees $0 Design and Engineering $0 1) Converting flood irrigated parks to raw water sprinkler irrigation systems with high efficiency spray heads. 2) Converting parks that use potable water sprinkler irrigation systems to raw water sprinkler irrigation systems with high efficiency spray heads. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 The master plan will identify which parks are cost effective to be converted to one of the above options and provide a planning guide for converting those parks using a phased approach over several years. It is anticipated that by converting flood irrigated parks to sprinkler systems, significant water savings can be realized and converting parks using potable water to raw water will yield water expense savings. Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Water / Wastewater Fund $100,000 Other Project Costs $100,000 Total $100,000 Project Number: 6308179 Estimated Start Date: 07/01/2016 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $100,000 2017-18 2018-19 2019-20 $0 $0 $0 241 2020-21 $0 Total 5 Year $100,000 Park Lake Improvements Project Description Estimated 2016-17 Project Costs This project will fund the repair and reconstruction of eroded lake edges within the City's parks. Currently, there are 6 parks (Hallman Park, Selleh Park, Kiwanis Park, Papago South, Indian Bend Habitat Ponds, Tempe Town Lake) that house lakes. Tempe maintains the lake edge, boating infrastructure and the periodic dredging of the lakes. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering The following projects will be completed: FY 2016-17 Papago Park lake edge repair and reconstruction, design for Kiwanis Park lake edge reconstruction; FY 2017-18 Kiwanis lake edge repair and reconstruction; FY 2018-19 Hallman Park lake edge repair and reconstruction. $145,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $95,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $95,000 Residential Development Fees $145,000 $0 Total $240,000 Project Number: 6307629 Estimated Start Date: Estimated Completion Date: 07/01/2015 Ongoing Appropriations by Fiscal Year 2016-17 $240,000 2017-18 2018-19 2019-20 $1,278,000 $95,000 $0 2020-21 Total 5 Year $0 $1,613,000 Park Lighting System Replacement & Renovation Project Description Estimated 2016-17 Project Costs This project provides for the continued funding of a regular relamping program for park area and security lighting systems. It establishes a regular cycle of relamping light fixtures in city parks. There are 928 light poles providing area/security lighting in city parks with an approximate lamp life cycle of 5 years. Note that this is different from the very specialized sports field lighting in a different CIP. This project will proactively relamp area lights with LED based lights in 5 parks each year (about 100 lights) based on the condition assessment matrix. This will be an on-going asset management project. By relamping the area lighting in an entire park on a proactive basis, the number of call outs for replacing individual lamps on an as-needed basis is reduced. Also, establishing a regular cycle of relamping ensures that the lighting levels are maintained in compliance with City and I.E.S. (Illuminating Engineering Society) guidelines and standards. 2016-17 Source of Funds General Obligation Bonds $317,729 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $317,729 Total $317,729 Project Number: 6305489 Estimated Start Date: 07/01/2012 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $317,729 2017-18 2018-19 2019-20 $133,000 $136,090 $139,273 242 2020-21 $142,551 Total 5 Year $868,643 Park Living Infrastructure and Irrigation Systems Project Description Estimated 2016-17 Project Costs This project funds tree replacement, new trees to implement the Urban Forest Master Plan, modifications and replacement of irrigation systems and new irrigation controllers. The city maintains living infrastructure in city parks including trees, shrubs, groundcover, soil, turf, and gravel. There are almost 6,000 trees and shrubs within the city park system. The city also maintains irrigation systems to water the living infrastructure. This includes over 98 controllers, 2,250 valves, approximately 12,000 sprinkler heads and main and lateral distribution lines. As technology improves, systems will be updated in order to optimize water usage. A pilot program was recently completed that replaced aging controllers and sprinkler heads with new smart controllers. Initial data indicates up to 25% reduction in water usage with the new technology. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 A request for proposal will be issued in FY 2016-17 to evaluate a system-wide replacement of irrigation controllers and sprinkler heads which will then be implemented in years 2-5 at 10 parks per year. Other planned projects include: 100 new trees each year, implemented in conjunction with the Urban Forest Master plan, and irrigation modification or replacement at Ehrhardt, Harelson and Tempe Beach Parks. Construction / Improvement 2016-17 Source of Funds $278,930 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $278,930 $278,930 Project Number: 6305999 Estimated Start Date: Estimated Completion Date: 07/01/2015 Ongoing Appropriations by Fiscal Year 2016-17 $278,930 2017-18 2018-19 2019-20 $180,000 $160,000 $110,000 2020-21 Total 5 Year $110,000 $838,930 Park Playground Infrastructure & Equipment Replacement & Renovation Project Description Estimated 2016-17 Project Costs This project provides for the complete replacement of all equipment and safety surfacing in an average of 2 to 3 park playgrounds per year. It also brings each playground into compliance with current Consumer Products Safety Commission (CPSC), American Society for Testing and Materials, (ASTM) and Americans with Disabilities Act (ADA) guidelines, standards and law. Legal / Administration $5,000 Land Acquisition This project will consist of the following five year playground replacement program in Tempe's parks: FY 2016-17: Celaya Park, Palmer Park, and Peterson Park (design); FY 2017-18: Daumler Park, Ehrhardt Park, Peterson Park construction; FY 201819: Arredondo Park, Tempe Women's Club Park; FY 2019-20: Corbell Park, Indian Bend Park, Hollis Park; FY 2020-21: Meyer Park, Mitchell Park, Redden Park. $0 Permit Fees $18,000 Design and Engineering $65,000 Survey / Staking $5,000 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds Capital Projects Fund Balance $1,170,000 General Obligation Bonds $1,075,185 $537,800 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $1,614,385 Total $2,245,185 Project Number: 6305499 Estimated Start Date: 07/01/2012 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $2,245,185 $770,000 $792,800 $1,166,400 243 2020-21 $1,257,600 Total 5 Year $6,231,985 Park Ramadas Replacement Project Description Estimated 2016-17 Project Costs This project funds the replacement or renovation of park ramadas based on life cycle and condition rating. Tempe maintains over 50 ramadas in neighborhoods and community parks. Legal / Administration $0 Land Acquisition $0 This CIP will replace/renovate the following ramadas to ensure they are safe, accessible and in good working condition: Permit Fees $0 Design and Engineering $0 FY 2016-17: Standard ramada design update ($5,000 - 3 year renewal required) FY 2017-18: Hanger Park, Corbell Park, Kiwanis Park fishing piers/ramadas FY 2018-19: Kiwanis Park (Romero) and Clark Park FY 2019-20: Harelson Park and standard ramada design update FY 2020-21: Moeur Park Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $712,485 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $200,000 General Obligation Bonds $512,485 $0 Total $712,485 Project Number: 6307639 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $712,485 2017-18 2018-19 2019-20 $690,000 $445,000 $205,000 2020-21 Total 5 Year $400,000 $2,452,485 Park Recreational Value Enhancements Project Description Estimated 2016-17 Project Costs This project will fund park improvements to bring city parks up to the "recreational value" standard as measured by the number of amenities that exist in the park. Recreational value is the existence of a sufficient number and type of amenities in a park that generate different opportunities for playing, interacting and drawing in adults and children to visit the park. This concept was presented to City Council at the October 2, 2015 retreat and to the Parks, Recreation and Golf Advisory Board on October 21, 2015 and the standard is being fine-tuned based on feedback received and the practical application of the concept to actual parks. A standard will be based on a count of the categories of amenities that exist within a park. For example, playgrounds, site furnishings (picnic tables, benches, grills), drinking fountains, basketball courts, soccer fields, ramadas, ballfields, etc. Parks will then be ranked and prioritized for funding of recreational value improvements. A 4:1 ratio of Asset Management funding to Customer Enhancements/Recreational Value funding is recommended. 2016-17 Source of Funds Residential Development Fees $213,471 General Obligation Bonds $786,529 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $1,000,000 Total $1,000,000 Project Number: 6308189 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,000,000 $1,000,000 $1,000,000 $1,000,000 244 2020-21 $1,000,000 Total 5 Year $5,000,000 Park Restrooms Renovation / Replacement Project Description Estimated 2016-17 Project Costs Tempe maintains city park structures including approximately 20 restrooms. This project funds restroom renovation by replacing the traditional style restrooms (enclosed facility with stalls) with unisex units. Restrooms generally will be rebuilt in the same location and only relocated when necessary. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The following restroom repair/replacements are scheduled: FY 2016-17: Connolly Park construction, complete Daley Park construction FY 2017-18: Benedict Park restroom design FY 2018-19: Benedict restroom construction, designs for Kiwanis Park North, Kiwanis Tennis and Papago Park North FY 2019-20: Construction for Kiwanis Park North, Kiwanis Tennis and Papago Park North, Clark Park design FY 2020-21: Clark Park construction, McKemy Park design Design and Engineering $40,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $643,750 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $330,000 General Fund Cash Reserve - CIP $340,000 General Obligation Bonds $0 Total $683,750 Project Number: $13,750 6307649 Estimated Start Date: Estimated Completion Date: 07/01/2013 Ongoing Appropriations by Fiscal Year 2016-17 $683,750 2017-18 2018-19 2019-20 $90,000 $914,000 $830,000 2020-21 Total 5 Year $430,000 $2,947,750 Park Sports Field Renovation (formerly Ballfield Infield Renovation) Project Description Estimated 2016-17 Project Costs The city has 20 softball and baseball fields (excluding Diablo Stadium) and 34 soccer fields in neighborhood parks, community parks, and sports complexes. This project will fund the ballfield infield renovation by removing existing infield and warning track mix, laser level, spike, roll and replace with a product that is dust free and requires minimal watering, allowing play to continue very quickly even after a rainstorm. The replacement infield and warning track mixes will last for almost 10 years with minimal maintenance. On soccer fields, the turf will be resurfaced including laser leveling, rotodarian and hydro-sprigging. Soccer fields are on a 4-year schedule at sports complexes and on a 10-12 year schedule at the highly utilized neighborhood parks. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Sport fields scheduled for renovation are as follows: FY 2016-17: Tempe Sports Complex (soccerfields) FY 2017-18: Papago Park, Kiwanis Park (soccer fields), Alegre Park FY 2018-19: Kiwanis Park (soccer field), Tempe Sports Complex and Diablo Stadium, Clark Park, Kiwanis Park and Jaycee Park (ballfields) FY 2019-20: Tempe Sports Complex (soccer fields), Harelson Park, Goodwin Park FY 2020-21: Tempe Beach Park (Luis Gonzalez field), Hanger Park Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $459,548 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $200,000 Residential Development Fees $259,548 $0 Total $459,548 Project Number: 6305969 Estimated Start Date: 07/01/2015 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $459,548 2017-18 2018-19 2019-20 $178,000 $240,000 $80,000 245 2020-21 $72,167 Total 5 Year $1,029,715 Parks & Recreation Emergency Repairs Project Description Estimated 2016-17 Project Costs This project creates funding to address the unexpected infrastructure failures, public safety issues and/or contractual obligations in city parks and recreation facilities. In recent years, due to an aging parks & recreation facility system, a series of emergency and/or unexpected infrastructure repairs and replacements has been required. Past emergency repairs have included replacement of trees and other park assets due to storm damage, replacement of batting cage infrastructure due to flooding, and levee repair at Indian Bend Wash. Each year due to the age of our facilities, weather, and other unforeseen incidences, there are unscheduled infrastructure failures requiring repair. Even with a program of regular infrastructure replacements there will be some failure(s) or demands which cannot wait for their scheduled replacement. 2016-17 Source of Funds General Obligation Bonds $33,765 Residential Development Fees $100,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $133,765 Total $133,765 Project Number: 6305989 Estimated Start Date: Estimated Completion Date: 07/01/2013 Ongoing Appropriations by Fiscal Year 2016-17 $133,765 2017-18 2018-19 2019-20 $100,000 $175,000 $175,000 2020-21 Total 5 Year $200,000 $783,765 Sports Facility Relamping Project Description Estimated 2016-17 Project Costs This project provides for the continued funding of a regular relamping program for our sports facilities' lighting systems. It establishes a regular cycle of relamping and cleaning of light fixtures at all softball/baseball fields, soccer fields, swimming pools and tennis courts. Without this project, the light levels at these sports facilities declines. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 FY 2017-18: Tempe Sports Complex, Harelson Tennis, Indian Bend Tennis, McClintock Pool Furnishings / Equipment $0 Construction / Improvement $0 FY 2018-19: Jaycee Ballfield, Tempe High Tennis, McClintock High Tennis, Marcos de Niza Tennis, Clark Pool Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Relamping is scheduled for the following: FY 2016-17: Papago Ballfield, Diablo Soccer Field, Mckemy Ballfields, Corona High Tennis, Escalante Pool, Connolly Ballfields, Tempe Beach Park Ballfield FY 2019-20: Benedict Sports Complex, Clark Ballfield 2016-17 Source of Funds General Obligation Bonds $27,684 Other Project Costs $27,684 Total $27,684 Project Number: 6306938 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $27,684 $54,500 $20,000 $23,000 246 2020-21 $0 Total 5 Year $125,184 Tempe Beach Park Master Plan Project Description Estimated 2016-17 Project Costs This project funds a master plan for Tempe Beach Park. Originally built in 1931, Tempe Beach Park underwent a complete renovation in 1999 as part of the construction of Tempe Town Lake. Tempe Beach Park is the site of dozens of events and tens of thousands of visitors annually. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Routinely, the city receives requests from individuals, event producers and organizations to modify and add additional amenities. In order to ensure that Tempe Beach Park remains an attractive and competitive venue for special events, visitors and tourists, a comprehensive planning effort will be undertaken to recommend needed improvements and trends that would be implemented over the next 5-10 years. The master plan will provide the basis for considering proposals for capital programs. Recommendations could include things such as the creation of a permanent performance stage, a Memorial Tree Garden on the north side of the lake, relocation and reconfiguration of restroom facilities and other amenities. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds General Fund Cash Reserve - CIP $50,000 Other Project Costs $50,000 Total $50,000 Project Number: 6508199 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 $50,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $50,000 Tempe Town Lake Dock Replacements Project Description Estimated 2016-17 Project Costs The Tempe Town Lake concessionaire is a valuable amenity to Tempe Beach Park and is heavily used by the community. Approximately 12,000 boats are rented per year. The replacement and upgrades of the existing dock will address safety concerns and alleviate the need for Public Works staff to perform ongoing repairs. The new docks and upgrades will also increase the aesthetic value of the facility and Tempe Beach Park. Legal / Administration The Community Facilities District (CFD) will fund the replacement of the existing dock, which has reached the end of its useful life. This project will fund additional features and upgrades to the new dock, including an additional 10' in length, a sixth finger, and a roof structure. Survey / Staking $1,000 Construction Management $8,000 $1,000 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Furnishings / Equipment $0 Construction / Improvement $110,000 Geotech / Material Testing 2016-17 Source of Funds $1,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Residential Development Fees $131,000 $10,000 Total $131,000 Project Number: 6508219 Estimated Start Date: 07/01/2016 Estimated Completion Date: 08/31/2016 Appropriations by Fiscal Year 2016-17 $131,000 2017-18 2018-19 2019-20 $0 $0 $0 247 2020-21 $0 Total 5 Year $131,000 Tempe Town Lake Downstream Dam Replacement Project Description Estimated 2016-17 Project Costs In July of 2011, the city initiated a project to select, design and construct the "best value" solution for replacement of the Tempe Town Lake downstream rubber bladder dam. In January 2012, the city selected a hydraulically operated steel gate to replace the existing rubber bladders. Construction began in the first half of 2014 with the new dam completed in the spring of 2016. Under a lease amendment with Bridgestone Industrial Products America, Inc. for the lease of the rubber bladders for the downstream dam, the lease term was extended to June 1, 2016 with the payment of additional rent. The rental amount under the amendment is $740,000; however, the amount is reduced to $240,000 if the bladders are removed by June 1, 2016. The $256,000 appropriation for this project covers the rental amount and applicable taxes. 2016-17 Source of Funds General Fund Cash Reserve - CIP $256,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $256,000 Total $256,000 Project Number: 6504229 Estimated Start Date: Estimated Completion Date: 07/01/2011 07/31/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $256,000 2020-21 Total 5 Year $0 $256,000 Tempe Town Lake Pedestrian Bridge Canopies Repair Project Description Estimated 2016-17 Project Costs The Tempe Town Lake Pedestrian Bridge is located on the west end of the Tempe Town Lake. This signature bridge is designed to provide both function and aesthetics to the iconic Tempe Town Lake area. It connects existing bike and pedestrian paths from the north and south sides of the lake allowing runners, walkers, and bikers to cross the lake. Decorative sun fabric shaped as sails provide shade for pedestrians and add a unique look to the bridge. Legal / Administration On August 31, 2015, a strong wind storm damaged the sails shade structure, support cables, one support stanchion, bridge railing and bridge lighting. This project will replace damaged shade structure and repair damaged railing and lighting system. Survey / Staking $3,000 Land Acquisition $0 $8,700 Permit Fees Design and Engineering $0 $0 Construction Management $21,000 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $300,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $332,700 $0 Total $332,700 Project Number: 6508209 Estimated Start Date: 07/01/2016 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $332,700 2017-18 2018-19 2019-20 $0 $0 $0 248 2020-21 $0 Total 5 Year $332,700 Tempe Town Lake Upstream Dam Project Description Estimated 2016-17 Project Costs The Tempe Town Lake was created within the Salt River channel by erecting two dams. The upstream dam consists of four rubber bladders and a concrete foundation. In June 2013, the upstream dam bladders developed unrepairable air leaks. The existing bladders are over ten years old and beyond their useful life. Currently, all the upstream bladders are deflated and the lake water backs-up to the grade control structure located 1700 feet east from the dam. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Modifying the grade control structure to serve as a permanent upstream dam is the most cost effective option, both in the short term and in the long term. This project funds modifications/rebuilding of the grade structure, construction of a bypass line, repairs to the existing levees system, and removal of the existing rubber bladders. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 2016-17 Source of Funds General Obligation Bonds Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2018 6/30/2020 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $0 $531,000 $4,491,000 249 2020-21 $0 Total 5 Year $5,022,000 City of Tempe Fiscal Year 2016/17 Annual Budget General Governmental Program CIP Projects Project Name Funding Source(s) City Manager iNTempe: 6707899 Community Development Capital Projects Fund Balance Fifth & Farmer Parcel - City Tenant Space: 6708239 New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Appropriation Re-appropriations Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 14,000 - 14,000 - - - - 14,000 HOLD -Pending G.O. Bond Election - 800,000 800,000 - - - - 800,000 Gonzalez-Martinez House Building Condition Assessment Report: 6708249 General Fund Cash Reserve CIP - 75,000 75,000 - - - - 75,000 Hayden Flour Mill: 6708259 General Fund Cash Reserve CIP - 100,000 100,000 - - - - 100,000 Tempe Butte Power Line Relocation: 6707961 Capital Projects Fund Balance Traffic Signals 184,713 - 184,713 - - - - 184,713 Community Development Total 184,713 975,000 1,159,713 - - - - 1,159,713 HOLD -Pending G.O. Bond Election - 551,600 551,600 - - - - 551,600 General Obligation Bonds - - - 346,700 396,800 189,400 174,600 1,107,500 Project Total - 551,600 551,600 346,700 396,800 189,400 174,600 1,659,100 Tempe Center for the Arts Asset Restoration: 6707559 Performing Arts Fund - 1,058,014 1,058,014 824,708 596,582 207,811 75,886 2,763,001 Tempe Municipal Arts Program: 6699799 Municipal Arts Fund Community Services Community Services Asset Restoration: 6708269 100,000 175,087 275,087 735,000 750,000 750,000 750,000 3,260,087 General Fund - 191,128 191,128 - - - - 191,128 Transit Fund - 53,710 53,710 - - - - 53,710 Water / Wastewater Fund - 337,075 337,075 - - - - 337,075 100,000 757,000 857,000 735,000 750,000 750,000 750,000 3,842,000 100,000 2,366,614 2,466,614 1,906,408 1,743,382 1,147,211 1,000,486 8,264,101 138,704 - 138,704 - - - - 138,704 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 111,500 111,500 111,500 111,500 59,400 59,400 143,000 143,000 99,900 99,900 50,000 50,000 111,500 352,300 463,800 City Facilities Small Scale Remodels: 6708289 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 347,000 347,000 347,000 347,000 229,740 229,740 86,600 86,600 9,200 9,200 - 347,000 325,540 672,540 Project Total Community Services Total Internal Audit Contract Management System: 6707569 Internal Services City Facilities Painting: 6708279 Capital Projects Fund Balance 250 City of Tempe Fiscal Year 2016/17 Annual Budget General Governmental Program CIP Projects Project Name Funding Source(s) City Hall - Exterior Repair and Study: 6707589 General Obligation Bonds New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Appropriation Re-appropriations 504,000 504,000 Additional Projected Needs - - - Total 5-Year Program 504,000 2017/18 2018/19 2019/20 2020/21 City Hall HVAC Piping Replacement: 6705621 General Obligation Bonds 721,482 - 721,482 - - - - 721,482 City Hall Primary Electrical Service Entry: 6707239 General Obligation Bonds 629,967 - 629,967 - - - - 629,967 Core Network Replacement: NA General Obligation Bonds - - - 555,349 392,775 392,775 - 1,340,899 Debt Service Fund General Obligation Bonds Transit Fund Water / Wastewater Fund Project Total 27,900 2,100 30,000 247,550 23,150 270,700 247,550 27,900 25,250 300,700 468,600 468,600 167,200 75,900 243,100 190,300 12,100 202,400 258,600 12,100 42,250 312,950 247,550 1,112,600 49,450 118,150 1,527,750 Desktop Technology Refresh - Green Initiative: 6707229 Drainage Improvements: 6707599 Capital Projects Fund Balance General Obligation Bonds Project Total 121,050 121,050 - 121,050 121,050 - 165,000 165,000 - - 121,050 165,000 286,050 Electrical Improvements: 6705159, 5507679, 5607519 HOLD-Pending G.O. Bond Election General Obligation Bonds Project Total 862,481 862,481 345,000 345,000 345,000 862,481 1,207,481 130,000 130,000 367,000 367,000 140,000 140,000 353,600 353,600 345,000 1,853,081 2,198,081 35,000 - 35,000 - - - - 35,000 - 250,000 250,000 250,000 250,000 200,000 200,000 400,000 400,000 400,000 400,000 350,000 350,000 250,000 1,350,000 1,600,000 191,211 - 191,211 - - - - 191,211 HOLD-Pending G.O. Bond Election General Obligation Bonds Project Total 42,500 42,500 49,000 49,000 49,000 42,500 91,500 256,000 256,000 437,000 437,000 283,300 283,300 248,000 248,000 49,000 1,266,800 1,315,800 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total 24,096 24,096 57,000 57,000 57,000 24,096 81,096 65,000 65,000 90,000 90,000 80,000 80,000 85,000 85,000 57,000 344,096 401,096 Electronic Records Management and Reporting: 6707579 Emergency Capital Repair: 6799779 Capital Projects Fund Balance General Fund Cash ReserveCIP General Obligation Bonds Project Total Enterprise Network File Storage and Archival: General Obligation Bonds 6709239 Flooring Replacement Program: 6705199 Historic Properties: 6706809 251 City of Tempe Fiscal Year 2016/17 Annual Budget General Governmental Program CIP Projects Project Name HVAC Replacements: 6706873, 5407811, 5607529 Funding Source(s) Capital Projects Fund Balance HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Appropriation Re-appropriations Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 118,929 - 118,929 - - - - 118,929 296,510 415,439 566,000 566,000 566,000 296,510 981,439 898,000 898,000 1,212,500 1,212,500 918,500 918,500 904,500 904,500 566,000 4,230,010 4,914,939 Public Internet Technology: 6708299 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 113,000 113,000 113,000 113,000 95,000 95,000 108,750 108,750 129,300 129,300 136,700 136,700 113,000 469,750 582,750 Roof Replacement: 6702519, 5607549 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total 279,906 279,906 180,000 180,000 180,000 279,906 459,906 300,000 300,000 900,000 900,000 150,000 150,000 150,000 150,000 180,000 1,779,906 1,959,906 Security Systems Replacement-Citywide: 6707609 HOLD -Pending G.O. Bond Election General Obligation Bonds Highway User Revenue Fund Project Total 437,000 30,000 467,000 278,522 278,522 278,522 437,000 30,000 745,522 442,065 442,065 435,000 435,000 155,000 155,000 140,000 140,000 278,522 1,609,065 30,000 1,917,587 42,139 42,139 17,900 17,900 17,900 42,139 60,039 25,500 25,500 15,000 15,000 7,000 7,000 7,000 7,000 17,900 96,639 114,539 4,366,271 2,585,622 6,951,893 3,724,654 4,995,725 2,967,375 2,737,750 21,377,397 110,658 - 110,658 - - - - 110,658 51,997 - 51,997 - - - - 51,997 51,997 27,653 27,653 27,653 79,650 16,900 16,900 2,200 2,200 1,600 1,600 - 48,353 100,350 162,655 27,653 190,308 16,900 2,200 1,600 - 211,008 Water Heater Replacement Program: 6705229 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total Internal Services - Total Municipal Court Court Improvement Project Court Facility: 6705139 Court Improvement Project Court Technology: 6707289 Municipal Court Total General Obligation Bonds Capital Projects Fund Balance General Fund Cash Reserve CIP Project Total 252 City of Tempe Fiscal Year 2016/17 Annual Budget General Governmental Program CIP Projects Project Name Funding Source(s) Public Works ADA Accessibility Survey and Transition Plan: Capital Projects Fund Balance 6706249 Debt Service Fund General Obligation Bonds Highway User Revenue Fund Transit Fund Project Total Capital Improvement Program Software Engineering: NA General Obligation Bonds Downtown City Facilities Space Study: 6707217 Capital Projects Fund Balance Downtown Infrastructure: 6704329 HOLD -Pending G.O. Bond Election New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Appropriation Re-appropriations Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 178,975 178,975 113,980 139,000 25,020 278,000 178,975 113,980 139,000 25,020 456,975 113,980 139,000 25,020 278,000 - - - 178,975 113,980 113,980 278,000 50,040 734,975 - - - 350,000 - - - 350,000 120,000 - 120,000 - - - - 120,000 - 60,000 60,000 - - - - 60,000 General Obligation Bonds Project Total 14,408 14,408 60,000 14,408 74,408 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 214,408 274,408 General Obligation Bonds - - - 200,000 - 30,000 - 230,000 Highway User Revenue Fund - - - - 10,000 - - 10,000 Transit Fund Project Total - 10,000 10,000 10,000 10,000 200,000 10,000 30,000 - 10,000 250,000 Downtown Renovations - Streetscape: 6708319 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 88,200 88,200 88,200 88,200 195,000 195,000 100,000 100,000 - - 88,200 295,000 383,200 Downtown Renovations - Street Furnishings: 6708329 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 109,100 109,100 109,100 109,100 145,540 145,540 129,250 129,250 - - 109,100 274,790 383,890 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total 44,226 44,226 172,340 172,340 172,340 44,226 216,566 123,050 123,050 50,000 50,000 75,000 75,000 50,000 50,000 172,340 342,276 514,616 Fleet Fuel Security and Automation: 6708339 HOLD -Pending G.O. Bond Election - 100,000 100,000 - - - - 100,000 Fleet Maintenance Improvements: 6705189 Solid Waste Fund 171,393 - 171,393 - - - - 171,393 Downtown Renovations - Signage: 6708309 Energy Conservation Program: 6705179 253 City of Tempe Fiscal Year 2016/17 Annual Budget General Governmental Program CIP Projects Project Name Fuel Tank Replacements: 6708349 Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Appropriation Re-appropriations HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 134,640 134,640 134,640 152,288 Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 134,640 179,520 179,520 - - 20,000 20,000 134,640 199,520 334,160 - 152,288 - - - - 152,288 Kiwanis Recreation Center Solar Project: 6707949 General Obligation Bonds Priest Yard Relocation Plan: 6708359 General Fund Cash Reserve CIP - 150,000 150,000 - - - - 150,000 Solar Power Partnerships & Solar in City Facilities: 6708369 HOLD -Pending G.O. Bond Election General Obligation Bonds Project Total - 150,000 150,000 150,000 150,000 200,000 200,000 150,000 150,000 200,000 200,000 150,000 150,000 150,000 700,000 850,000 Tempe Public Library Complex Solar Project and Landscape Improvements: 6707619 General Fund Cash Reserve CIP General Obligation Bonds Project Total 213,712 213,712 645,000 645,000 645,000 213,712 858,712 484,000 484,000 149,000 149,000 - - 645,000 846,712 1,491,712 895,002 1,897,280 2,792,282 2,205,110 638,250 355,000 270,000 6,260,642 5,861,345 7,852,169 13,713,514 7,853,072 7,379,557 4,471,186 4,008,236 37,425,565 Public Works Total General Governmental Total 254 iNTempe Project Description Estimated 2016-17 Project Costs This project involves the construction of the Business Resource and Innovation Center (BRIC) as part of the City's Economic Development Office's" iNTempe" platform of programs and services designed to assist entrepreneurs and small businesses. The BRIC is a staffed co-working space at the Tempe Public Library that consists of a conference room, meeting and event room, indoor and outdoor workspaces, and A/V equipment. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 The construction of the space and purchase of a majority of the furnishings was completed in FY 2015/16. This remaining appropriation is to purchase the remaining furnishings needed to complete the space. Survey / Staking $0 Construction Management $0 2016-17 Source of Funds Furnishings / Equipment $14,000 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $14,000 $0 Total $14,000 Project Number: 6707899 Estimated Start Date: Estimated Completion Date: 01/01/2016 08/01/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $14,000 2020-21 Total 5 Year $0 $14,000 Fifth & Farmer Parcel - City Tenant Space Project Description Estimated 2016-17 Project Costs The purpose of this project is for the tenant improvements for future tenants of the development at the 5th & Farmer Parcel. The tenant improvements will be used for items such as: flooring, office cabinetry, demising walls, air conditioning vent/ductwork, fire protection sprinklers, etc. We estimate a $50 per square foot allowance to future tenants to be applied towards the build-out of approximately 16,000 s.f. of office and/or retail space. With all applicable fees and costs for permitting, etc., this amounts to $50/s.f. x 16,000 of leasable square feet -- $800,000 total. The 16,000 s.f. leasable space is currently in the planning design phase as part of the overall 4-story office development. The improvements that will be constructed will bring the space to "white" shell condition: restrooms, plumbing, electrical service panel, and HVAC installation. The funds will be available as an incentive to sign future tenants once the "white" shell improvements have been completed. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $800,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $800,000 $0 Total $800,000 Project Number: 6708239 Estimated Start Date: 07/01/2016 Estimated Completion Date: 10/31/2016 Appropriations by Fiscal Year 2016-17 $800,000 2017-18 2018-19 2019-20 $0 $0 $0 255 2020-21 $0 Total 5 Year $800,000 Gonzalez-Martinez House Building Condition Assessment Report Project Description Estimated 2016-17 Project Costs This project will commission an architect knowledgeable in assessing historic adobe buildings to complete a building condition assessment report (BCAR) on the historic Gonzalez-Martinez House. Following completion of the BCAR, emergency stabilization measures will be taken to protect the historic adobe building in accordance with recommendations provided by the assessing architect. Upon acquiring clear title to the Gonzalez-Martinez House, the city must assess the structural condition of the historic adobe home. Said assessment will identify issues, allow for a prioritization of repair / rehabilitation work, and ensure responsible stewardship of this highly significant historic resource. Post-assessment emergency stabilization measures will ensure that any and all deferred maintenance issues are addressed so as to prevent further damage to the historic resource and / or loss of its structural integrity. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $50,000 Furnishings / Equipment $0 Construction / Improvement $25,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Fund Cash Reserve - CIP $75,000 $0 Total $75,000 Project Number: 6708249 Estimated Start Date: Estimated Completion Date: 07/01/2016 11/30/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $75,000 2020-21 Total 5 Year $0 $75,000 Hayden Flour Mill Project Description Estimated 2016-17 Project Costs This project involves the removal of the two wooden wash towers standing immediately adjacent to the east façade of the 1918 Hayden Flour Mill building. The two cribbed wooden structures are to be demolished, with the resulting debris removed from the property and disposed of in an appropriate manner. Subsequently, mill building access points opened during wash tower demolition efforts will be secured to prevent unauthorized entry. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $100,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Fund Cash Reserve - CIP $100,000 $0 Total $100,000 Project Number: 6708259 Estimated Start Date: 07/01/2016 Estimated Completion Date: 10/31/2016 Appropriations by Fiscal Year 2016-17 $100,000 2017-18 2018-19 2019-20 $0 $0 $0 256 2020-21 $0 Total 5 Year $100,000 Tempe Butte Power Line Relocation Project Description Estimated 2016-17 Project Costs Six power poles, five wooden and one metal, currently run along the southwestern base of the Butte. Overhead transmission wires carried by these poles extend across Mill Avenue to a wooden pole located at the southeastern corner of the One Hundred South Mill (Monti’s) project site. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 This project entails removing power poles and undergrounding the overhead power lines. As the undergrounding alignment passes through areas of both prehistoric and historic significance, project planning efforts have included collaboration with the Tempe Historic Preservation Office, the Salt River Pima-Maricopa Indian Community Cultural Resources Department, the Arizona State Historic Preservation Office, and Arizona Public Service archaeological staff. This multilateral planning partnership has yielded agreements on topics ranging from archaeological monitoring to the disposition of native vegetation traditionally utilized by members of the Salt River Pima-Maricopa Indian Community. The work undertaken will be overseen by the Tempe Historic Preservation Office, the Salt River Pima-Maricopa Indian Community Cultural Resources Department, and an Arizona State Museum-permitted archaeological monitor. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $184,713 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance - Traffic Signals $184,713 $0 Total $184,713 Project Number: 6707961 Estimated Start Date: Estimated Completion Date: 04/29/2016 07/30/2016 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $184,713 2020-21 Total 5 Year $0 $184,713 Community Services Asset Restoration Project Description Estimated 2016-17 Project Costs This project addresses major repair, refurbishment or replacement of major equipment, infrastructure and sub-systems throughout Community Services facilities that are no longer functional or have reached their estimated useful life. The project also includes repurposing and renovating the space vacated by TCAA in the Westside/Cahill Center. Assets scheduled for repair, refurbishment or replacement in FY 2016-17 are as follows: Escalante: east wing repurpose to a fitness/aerobic room; Kiwanis: concessions - replace customer tables/chairs, locker rooms - replace existing, aging/rusting light fixtures; Library: indoor wayfinding signage, install story time room projector and controls, replace tables in all meeting rooms, replace computer commons chairs, replace upholstered furniture; Vihel: patio landscaping, lobby furniture; Pyle: restroom cabinets, 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $214,600 Construction / Improvement $337,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $551,600 $0 Total $551,600 Project Number: 6708269 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $551,600 2017-18 2018-19 2019-20 $346,700 $396,800 $189,400 257 2020-21 $174,600 Total 5 Year $1,659,100 Tempe Center for the Arts Asset Restoration Project Description Estimated 2016-17 Project Costs A series of projects will address replacement of aging and worn furniture, specialized equipment, carpeting and building systems throughout the TCA. Items including theatrical control systems, artist-designed lobby carpeting, theatrical rigging system, theatrical dimming systems and audio production equipment will be refurbished or replaced. Potential sources for recycling and/or salvage sale of the goods replaced will be sought for such items as theatrical dimming and control equipment, carpet, used motors and other mechanical equipment. This project began in FY 2015-16. Operated since September 2007, many customer comforts, essential integrated control systems and building infrastructure systems are approaching the end of their useful life cycle. The artist-designed lobby carpet is showing signs of irreparable wear, theatrical dimming equipment and audio consoles are nearing the end of their typical life cycle. Without replacement of this specialized equipment, rental clients will no longer be able to utilize the Theater, Studio or Lakeside rooms to their full advantage. The decline of building systems including air handlers, water heaters, plumbing fixtures and architectural lighting systems will also decrease the desirability of the TCA to rental clients. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $1,058,014 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Performing Arts Fund $0 Total $1,058,014 $1,058,014 Project Number: 6707559 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,058,014 $824,708 $596,582 $207,811 2020-21 Total 5 Year $75,886 $2,763,001 Tempe Municipal Arts Program Project Description Estimated 2016-17 Project Costs The purpose of this capital funding is to provide public art in spaces throughout the city and fund community arts programs. Tempe has a long, rich history of supporting the arts. The need for continued funding is crucial, particularly if the city is to incorporate public art within capital projects. The funds also support Tempe-based arts organizations, schools and artists through grant funding. To continue these initiatives, anticipated expenses for these programs and projects for FY 2016-17 are: IN FLUX Initiative Public Art ($14,000); platFORM Public Art at Hayden Flour Mill and Tempe Beach Park ($11,000); New Public Art projects and staff ($298,500); Public Art Maintenance ($50,000); Arts Grants to arts organizations, artists and schools ($230,000); Studio Artists Program ($40,000); Community Initiative program including Tardeada, Ballet Under the Stars, Music Under the Stars and Tempe Youth Wind Symphony ($34,500); Special projects including the Tempe Symphony Orchestra, Walk-in Wednesdays Open Mic Night, and Songwriters' Showcase, ($30,000); Gallery Exhibitions program ($35,000); and Summer Arts Education program ($14,000). 2016-17 Source of Funds Municipal Arts Fund $275,087 General Fund $191,128 Transit Fund $53,710 Water/Wastewater Fund $337,075 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $857,000 Total $857,000 Project Number: 6699799 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $857,000 2017-18 2018-19 2019-20 $735,000 $750,000 $750,000 258 2020-21 $750,000 Total 5 Year $3,842,000 Contract Management System Project Description Estimated 2016-17 Project Costs This project will develop a citywide contract management system to replace the existing contract database that has become unsustainable and lacks sufficient controls and reporting capabilities. Legal / Administration $0 Land Acquisition $0 The project would consist of full implementation in the first year of the project with subsequent annual maintenance and updates over a five-year project plan. The project would implement a robust contract management system to streamline and improve the efficiency of the contract management lifecycle from creation, start to expiration. The system will provide robust tools for contract administration management of agreements for the city. The new system will greatly enhance monitoring and reporting capabilities at all levels of city management and provide rich data for on-going economic development. Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 All arrangements by the city related to third parties are contained within contracts and agreements approved by the city. From large development agreements to tenant parking lease arrangements, the city utilizes formal contracts to set the terms between the city and third parties including performance requirements along with revenues and any authorized expenditures. Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $138,704 Other Project Costs Capital Projects Fund Balance $138,704 $0 Total $138,704 Project Number: 6707569 Estimated Start Date: Estimated Completion Date: 07/01/2015 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $138,704 2020-21 Total 5 Year $0 $138,704 City Facilities Painting Project Description Estimated 2016-17 Project Costs This project provides funding for painting related projects. These projects maintain the assets of our city building and provide aesthetic value. Below are the planned painting projects: Legal / Administration $0 Land Acquisition $0 •FY 2016-17: Kiwanis Recreation Center ($44,500), Westside Multi-Gen Center interior ($15,000), Diablo Stadium ($50,000) and Vihel - lobby ($2,000) •FY 2017-18: 525 Building - interior ($20,000), Apache PD Station - interior ($10,000), Pyle Adult Center – interior ($29,400), •FY 2018-19: South PD Substation – light poles ($20,000), Kiwanis Rec Center ($50,000) Escalante Pool - equipment room and wall finishes ($23,000), Vihel ($20,000), Pyle Lobby ($10,000) and various locations ($20,000) •FY 2019-20: Diablo Stadium ($39,900), Clark Recreation Center – exteriorinstructional rooms ($10,000), various locations ($50,000) •FY 2020-21: Various locations ($50,000) Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $111,500 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $111,500 $0 Total $111,500 Project Number: 6708279 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $111,500 2017-18 2018-19 2019-20 $59,400 $143,000 $99,900 259 2020-21 $50,000 Total 5 Year $463,800 City Facilities Small Scale Remodels Project Description Estimated 2016-17 Project Costs This project provides funding for small scale remodel painting related projects. These projects maintain the assets of our city building and provide aesthetic value. Listed below are the planned small scale remodel projects: Legal / Administration $0 Land Acquisition $0 •FY 2016-17: Pyle Center – restroom ADA improvements/renovations ($40,000), Vihel Center restroom ADA improvements/renovations ($20,000), Fire Station #2 ceiling tiles ($15,000), Kiwanis Center - doors/locks ($60,000), Library - doors/locks ($27,000), Escalante Center - fencing/room divider/windows ($85,000) and City Attorney - security upgrades ($100,000) •FY 2017-18: Council Chambers - wall repair and paint ($80,000), City Hall - ceiling tiles phase 2 ($60,000), Fire Station #6 – wall finish ($50,000), Hardy Yard - wall finish ($30,000), Kiwanis Concessions - ceiling tile replacement ($7,500), and Vihel Center – ceiling lights ($2,240) •FY 2018-19: South PD Station - ceiling tile replacement($15,000), City Hall - ceiling tiles phase 3 ($60,000), Pyle Center -ceiling tile replacement in Prescott, Yuma, & Tucson rooms ($3,600), Pyle Center - ceiling tile replacement in Globe & Sedona rooms ($6,400), & Pyle Center - ceiling tile replacement – billiards room ($1,600) •FY 2019-20: Pyle Center - ceiling tile replacement ($9,200) Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $347,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $347,000 $0 Total $347,000 Project Number: 6708289 Estimated Start Date: Estimated Completion Date: 070/1/2016 Ongoing Appropriations by Fiscal Year 2016-17 $347,000 2017-18 2018-19 2019-20 $229,740 $86,600 $9,200 2020-21 Total 5 Year $0 $672,540 City Hall - Exterior Repair and Study Project Description Estimated 2016-17 Project Costs This project consists of two parts: Part one was completed in FY 2014-15 which applied a safety film over 7 sections of glass panels whose integrity had been compromised by scratches and weld marks. Part two consists of removing, refinishing and resealing panels and the replacement of damaged panels. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Also included in this request is funding for a Mechanical and Functional Study. This study will identify mechanical and other systems deficiencies, aesthetics upgrade, and other improvements to accommodate operational needs ($100,000) of building occupants. Design and Engineering $0 Survey / Staking $0 Construction Management $0 City Hall tower was constructed in 1971. Two studies completed in 2008 and 2010 identified scratches in several glass panels as well as specific deficiencies in walkways and walls, the building envelope, electrical, mechanical and plumbing systems. This project will begin to address those deficiencies in the building envelope and commission a study to identify aesthetic, operational and occupant improvements. Funding requests in future years will address the recommendations from this study. Furnishings / Equipment $0 2016-17 Source of Funds General Obligation Bonds $504,000 Construction / Improvement $404,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $100,000 Total $504,000 Project Number: 6707589 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $504,000 2017-18 2018-19 2019-20 $0 $0 $0 260 2020-21 $0 Total 5 Year $504,000 City Hall HVAC Piping Replacement Project Description Estimated 2016-17 Project Costs This project is for the design and replacement of the underground piping for City Hall cooling and heating systems. Also, this project is to repair and replace, as necessary, the piping within the City Hall heating and cooling system that is installed throughout the building complex. The piping is over thirty years old and is showing signs of failure. Temperatures are difficult to maintain in the Garden Level offices and in the upper levels of the pyramid and many of the pipes have reached the end of their design life and are corroded. The purpose of the project is to maintain the integrity of the heating and cooling system within the City Hall complex. Without this repair, the system will fail. Replacement and repair of the system was previously recommended as a result of an HVAC study and then again during the recently completed energy retrofits. This project is very important in maintaining our city's assets. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $721,482 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $721,482 $0 Total $721,482 Project Number: 6705621 Estimated Start Date: Estimated Completion Date: 07/01/2014 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $721,482 2020-21 Total 5 Year $0 $721,482 City Hall Primary Electrical Service Entry Project Description Estimated 2016-17 Project Costs Design is complete. This project will carry over funding to complete the replacement of the outdated and failing electrical service distribution system serving the City Hall Complex and City Hall Tower. The City Hall municipal building is serviced by a 2000 amp service with distribution panels that range from 800 amps to 400 amps. There are also branch panels that range from 400 amps to 100 amps. The panels were installed in 1970 and have experienced catastrophic failures. In the last year, these panels have shorted out causing electrical disruptions to City Hall. Not only have these failures caused disruptions to our buildings and the services we provide to our customers, but have also created unsafe conditions. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 These electrical distribution systems need to be replaced due to panel failures and equipment that has reached the end of its life cycle. Replacing this outdated system will ensure asset preservation to our older facilities and continued reliability of the electrical system. The upgrade will ensure that the newly designed system will meet today's electrical standards. Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $629,967 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $629,967 $0 Total $629,967 Project Number: 6707239 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $629,967 2017-18 2018-19 2019-20 $0 $0 $0 261 2020-21 $0 Total 5 Year $629,967 Core Network Replacement Project Description Estimated 2016-17 Project Costs This project will replace the enterprise network backbone and associated equipment that is reaching end of service life and support. This would consist of a three year program to replace the existing core Cisco 6500 series switch/routers in the first year and then edge core switches in the major City of Tempe campuses over the remaining two years to maintain system compatibility and performance. The enterprise network is the backbone utilized to move data and information between computer systems, applications, departments, and people. Our existing core network consists of two Cisco 6500 series enterprise switch/routers. Each Cisco 6500 is capable of losing several cards or power supplies without losing the capability to move critical data. In addition, each system is fiber connected to both switches for full redundancy. Loss of these switches would cause a catastrophic loss of the ability to move data and users would lose connection to their business applications. The Cisco 6500 currently in use was purchased in 2004 and upgraded in 2007. Cisco projects the systems will reach the end of their useful life in 2015 and will end support in 2016, leaving Tempe vulnerable to disruption. . A new central core and replacement of the Cisco 6500 is critical to maintaining efficient and effective information flow on the computer network backbone. 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: Estimated Completion Date: 07/01/2017 06/30/2020 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $555,349 $392,775 $392,775 2020-21 Total 5 Year $0 $1,340,899 Court Improvement Project - Court Facility Project Description Estimated 2016-17 Project Costs This project supports ongoing efforts to preserve and improve the city's Court building. The FY 2016-17 funding is a re-appropriation of the remaining FY15/16 CIP appropriation in order to complete this project. Legal / Administration $0 Land Acquisition $0 The remaining projects include remodeling and replacing furniture in courtrooms, jury rooms and office areas, and remodeling the Prosecutor's office space to support the redaction process related to body-worn camera videos. Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 2016-17 Source of Funds Furnishings / Equipment $70,852 Construction / Improvement $39,806 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $110,658 $0 Total $110,658 Project Number: 6705139 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $110,658 2017-18 2018-19 2019-20 $0 $0 $0 262 2020-21 $0 Total 5 Year $110,658 Desktop Technology Refresh - Green Initiative Project Description Estimated 2016-17 Project Costs The Desktop Technology Refresh - Green Initiative project is a multi-year effort to replace aging desktop computers with more efficient units that support mobile access and consume 60 - 85% less power. Current PC desktop units will be replaced with virtual clients (Zero Clients), or small form PCs where virtualization is not supported. The new devices will allow Departments to leverage current software solutions, as well as expand technology solutions into the field with mobile access. This will be the third year of this project. A desktop technology refresh program is necessary to begin replacing PCs and monitors with virtual clients and small-form PCs to stay ahead of the support and failure issues. The current PCs being used in the city consume about 60 - 85% more energy than a new Zero client. The savings in electricity cost could pay for a new unit in two years. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $300,700 Other Project Costs Debt Service Fund $247,550 $0 Total $300,700 General Obligation Bonds $27,900 Project Number: Transit Fund $25,250 Estimated Start Date: Estimated Completion Date: 6707229 07/04/2014 Ongoing Appropriations by Fiscal Year 2016-17 $300,700 2017-18 2018-19 2019-20 $468,600 $243,100 $202,400 2020-21 Total 5 Year $312,950 $1,527,750 Drainage Improvements Project Description Estimated 2016-17 Project Costs This project will eliminate flooding due to poor drainage at the History Museum, Tempe Center for the Arts (TCA), and the Library facilities. The ground slope around these facilities and patio areas will be changed to divert rainfall water. Currently, staff utilizes sand bags to reduce the amount of water entering the building. This project will also involve the fixing concrete columns and areas where water does not drain from a patio area. The Museum project has been designed and is ready to proceed. The TCA and Library work will consist of design work and repairs. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $121,050 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $121,050 $0 Total $121,050 Project Number: 6707599 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $121,050 2017-18 2018-19 2019-20 $0 $165,000 $0 263 2020-21 $0 Total 5 Year $286,050 Electrical Improvements Project Description Estimated 2016-17 Project Costs This project will be used for electrical improvements as well as rectifying electrical deficiencies. The improvements will include: replacement of damaged electrical panel, missing labels, replacement of enclosure doors, and replacement of conductors that are not properly sized. This project will complete deficiencies identified in the Arc Flash Hazard Analysis. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $1,207,481 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $1,207,481 $1,207,481 Project Number: 6705159 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $1,207,481 $130,000 $367,000 $140,000 2020-21 Total 5 Year $353,600 $2,198,081 Electronic Records Management and Reporting Project Description Estimated 2016-17 Project Costs This project will implement a technology-based solution for electronic records management, retention and litigation holds for the City Attorney’s Office and other areas of the city. This includes a citizen-facing solution for financial reporting and transparency and the distribution and viewing of geography-based analytical data for real-time decision support. These solutions are all necessary for effective city operations and compliance. The proposed solutions can be web-hosted with little maintenance required by city staff, but will require an annual fee (operating cost). Capital funding will be used to purchase software and pay for implementation services. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Electronic records management is critical for legal compliance and effective operations of the city. Currently departments struggle to manage electronic data using manual processes and ineffective search tools. The city has a requirement to provide budget and financial transaction data to the public through our website. True financial transparency in an easy to read and searchable format can be achieved by implementing a system that links to PeopleSoft and generates monthly reports for both internal and citizen-facing viewing. Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $35,000 Other Project Costs Capital Projects Fund Balance $35,000 $0 Total $35,000 Project Number: 6707579 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $35,000 2017-18 2018-19 2019-20 $0 $0 $0 264 2020-21 $0 Total 5 Year $35,000 Emergency Capital Repair Project Description Estimated 2016-17 Project Costs Tempe maintains 96 buildings covering 1.6 million square feet. Each year the city experiences unplanned and emergency repair needs. This CIP provides funding for these types of unplanned occurrences, including storm-related damage, sewer backups, fire damage, flooding and electrical emergencies. This project also covers deficiencies and ADA upgrades at the Tempe Center for the Arts. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $250,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Fund Cash Reserve - CIP $0 Total $250,000 $250,000 Project Number: 6799779 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $250,000 2017-18 2018-19 2019-20 $200,000 $400,000 $400,000 2020-21 Total 5 Year $350,000 $1,600,000 Enterprise Network File Storage and Archival Project Description Estimated 2016-17 Project Costs The demand for information storage, archival, and records retention is continually increasing. New technology in "cloud computing" through virtualization has allowed Tempe to use Storage Area Networking (SAN) to share resources across multiple departments and applications. Our existing SAN infrastructure is at its physical limitation for space. Recent technology developments in mid-tier storage for virtualization has provided a solution to extend the life of our existing infrastructure at a much reduced cost by offloading non-mission critical storage to a distributed SAN system that places storage near the users, providing fault tolerance to network interruptions and supports desktop virtualization. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $191,211 Other Project Costs General Obligation Bonds $191,211 $0 Total $191,211 Project Number: 6709239 Estimated Start Date: Ongoing Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $191,211 2017-18 2018-19 2019-20 $0 $0 $0 265 2020-21 $0 Total 5 Year $191,211 Flooring Replacement Program Project Description Estimated 2016-17 Project Costs The city maintains flooring, ranging from tile to carpet to hardwood finishes, with an estimated replacement value of $15 million. Flooring has an expected useful life of 10 years. This project provides for the systematic replacement of worn flooring. While the annual reinvestment target for flooring is $1.25 million, the project funding will enable the city to address the most critical flooring replacement needs. . Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $91,500 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $91,500 $91,500 Project Number: 6705199 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $91,500 $256,000 $437,000 $283,300 2020-21 Total 5 Year $248,000 $1,315,800 Historic Properties Project Description Estimated 2016-17 Project Costs The city has 7 buildings designated as historic properties with an average age of 100 years. This project funds the rehabilitation and repair of aging historic facilities, infrastructure and systems. The scope includes infrastructure systems, roofing repairs/replacements, floor covering, painting, security lighting, repairs/upgrades of building automation systems, fire alarms and damaged equipment. This CIP enables the city to continue to preserve and maintain our historic property assets. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Planned improvements for FY 2016-17 through FY 2020-21, as budget allows, include: Peterson House fire alarm system ($30,000), Peterson House porch wood repair and paint ($8,000), Hackett House concrete patio repairs ($10,000), Elias Rodriguez House painting ($8,000), Peterson House fence painting ($3,000), Benjamin Moer House painting ($5,000), Elias Rodriguez fire retardant roof coating ($10,000), Hackett House painting ($12,000), Peterson House painting ($20,000), Hackett House fire retardant roof coating ($10,000), Flour Mill window repair and painting ($15,000 per FY) and emergency repair of all historical buildings ($30,000 per FY). Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $81,096 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $81,096 $0 Total $81,096 Project Number: 6706809 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $81,096 $65,000 $90,000 $80,000 266 2020-21 $85,000 Total 5 Year $401,096 HVAC Replacements Project Description Estimated 2016-17 Project Costs Tempe maintains nearly 400 air conditioning, heat pump and split system units with an expected useful life of 12 years. The Public Works asset management system has identified a replacement cost over the next 10 years as $8.4 million, with higher replacement costs in the first five years, at an average of $1.5 million per year. HVAC systems account for approximately 30% of the electrical bill. By replacing older and inefficient units with more efficient units, the city saves in electricity expenditures, reduces time and labor in repair needs, and reduces our carbon footprint. Areas identified for HVAC replacements include: completion of phase 2 of the Library chiller replacement, Kiwanis Recreation Center, Hardy Yard, Fire Stations, Priest Yard, Library, Museum, Police Department main building and sub-stations, Police/Courts parking garage, and Vehicle maintenance building - North and South. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $981,439 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $118,929 General Obligation Bonds $862,510 $0 Total $981,439 Project Number: 6706873 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $981,439 2017-18 2018-19 2019-20 $898,000 $1,212,500 $918,500 2020-21 Total 5 Year $904,500 $4,914,939 Public Internet Technology Project Description Estimated 2016-17 Project Costs This project will enhance the capabilities of the City’s free public Internet access through public computers and wireless access for citizens visiting public facilities, such as the Library complex, City Hall, Tempe Center for the Arts, and recreation centers. Tempe currently provides over 150 physical computers for web browsing, ereading, and email to users of our recreation facilities and library. The wireless network averages between 400-600 active device connections at any point during the day, with usage spiking during holidays and summer months. This update supports the evolution of the internet, proliferation of personal smart devices, citizen browsing requirements, and security capabilities to support services . Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 In addition to the increased bandwidth, computer security will become increasingly more important. The system must provide the tools necessary to transition from our traditional firewalls and virus protection to more advanced techniques for protecting our physical computers and the patrons’ smart devices connecting to our systems from malware and future hacker attacks. This project will provide upgrades to Tempe’s free public Internet filtering software, firewall infrastructure, security protection, Internet speed, and enhance wireless capabilities to provide citizens with a safe, fast, and relevant Internet experience. Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $113,000 Other Project Costs General Obligation Bonds $113,000 $0 Total $113,000 Project Number: 6708299 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $113,000 2017-18 2018-19 2019-20 $95,000 $108,750 $129,300 267 2020-21 $136,700 Total 5 Year $582,750 Roof Replacement Project Description Estimated 2016-17 Project Costs This project addresses the replacement of roofs on city facilities that have exceeded their useful life. Delaying the replacement of roofs that are beyond their useful life could lead to water damage and thus creating health and safety issues. The expected life of a roof is 15-20 years. Tempe maintains 128 buildings covering 2 million square feet. Remaining funding re-appropriated to FY 2016-17 funding will complete projects initiated in FY 2015-16. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $459,906 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $459,906 $459,906 Project Number: 6702519 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $459,906 2017-18 2018-19 2019-20 $300,000 $900,000 $150,000 2020-21 Total 5 Year $150,000 $1,959,906 Security Systems Replacement-Citywide Project Description Estimated 2016-17 Project Costs Tempe maintains 128 buildings covering 2 million square feet. Special Systems are an important part of safety and security throughout Tempe Facilities. Special Systems include the following: security alarms, video security, card access, environmental and energy management controls, and fire alarm/extinguishing systems. Card access system is comprised of 62 access controls and 440 doors and gates. There are over 44 security alarm panels. The city has over 63 sprinkler systems and has over 370 cameras throughout city facilities. In order to maintain these crucial systems, it is expected that over a five year period that $1,140,000 is needed in funding. To allow for continued operation of these systems, replacements and updates are imperative and are planned for the next 5 years based on the equipment lifecycle. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $745,522 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $715,522 Highway User Revenue Fund $30,000 $0 Total $745,522 Project Number: 6707609 Estimated Start Date: 07/01/2015 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $745,522 2017-18 2018-19 2019-20 $442,065 $435,000 $155,000 268 2020-21 $140,000 Total 5 Year $1,917,587 Water Heater Replacement Program Project Description Estimated 2016-17 Project Costs The city maintains 166 water heaters with an expected useful life of seven years. Delayed replacement will cost the city more over time than replacing units when they are beyond their useful life cycle. This project will replace water heaters that have met their expected useful life. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $60,039 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $60,039 $0 Total $60,039 Project Number: 6705229 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $60,039 $25,500 $15,000 $7,000 2020-21 Total 5 Year $7,000 $114,539 Court Improvement Project - Court Technology Project Description Estimated 2016-17 Project Costs This project supports ongoing efforts to preserve and improve city assets. This includes refreshing Court technology, including lap top computers, printers, conference phones, calendar display system, scanners, and high-volume shredders. This includes systems to present evidence in court proceedings, and to support efficient and effective court operations. FY 2016-17 is the 3rd year of the Court technology project. This project provides the technology infrastructure to support public service, improve efficiency and effectiveness, and limit operational impacts of failing systems. The Court's current calendar display system was purchased in 2000 and has required increasing amounts of technical support and parts (which are difficult to find) to maintain functionality. The replacement system not only refreshes hardware and software, it offers additional functionality such as public online access to Court calendars. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $53,200 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications 2016-17 Source of Funds $26,450 Other Project Costs Capital Projects Fund Balance $51,997 General Fund Cash Reserve - CIP $27,653 $0 Total $79,650 Project Number: 6707289 Estimated Start Date: 07/01/2015 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $79,650 $16,900 $2,200 $1,600 269 2020-21 $0 Total 5 Year $100,350 ADA Accessibility Survey and Transition Plan Project Description Estimated 2016-17 Project Costs In order to bring the city into compliance with ADA standards and meet our obligations to the U.S. Department of Justice, an ADA Transition Plan is required to identify physical barriers in public facilities and recommend methods to remove these barriers. The Transition Plan will include the following: 1) Accessibility survey of pedestrian rights-of-way using 2010 ADA Standards to include sidewalks, pathways, curb ramps, and signalized intersections for physical condition, slopes, cross-slopes and safety conditions, and; 2) Accessibility survey all city facilities, including public buildings, city parks and multi-use paths for 2010 ADA compliance. Each survey will include prioritization of all identified non-compliance issues, which will facilitate future CIP and O&M planning for correcting deficiencies and asset preservation. Tempe, through its active Commissions on Disability Concerns, transportation, and city planning processes, has recognized the importance of equal access and full community integration for our residents and visitors. Completion of this project will demonstrate the city's proactive approach to understanding its accessibility requirements, and outline a plan for addressing deficiencies going forward. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $456,975 Total $456,975 Capital Projects Fund Balance $178,975 Debt Service Fund $113,980 Project Number: Highway User Revenue Fund $139,000 Estimated Start Date: Estimated Completion Date: Transit Fund $25,020 6706249 02/01/2015 06/30/2018 Appropriations by Fiscal Year 2016-17 $456,975 2017-18 2018-19 2019-20 $278,000 $0 $0 2020-21 Total 5 Year $0 $734,975 Capital Improvement Program Software - Engineering Project Description Estimated 2016-17 Project Costs This project provides funding for a software package for the Engineering Division that provides an all-encompassing depository for all documentation related to the study, design and/or construction of capital projects within the city. There is a need for a program that can provide assistance with tracking, procuring and filing of the contractual requirements as related to all phases of the CIP. Currently, Engineering is making due with the antiquated programs that are experiencing on-going technical challenges. This new program will assist in creating additional transparency for both the internal and external stakeholders as the projects move forward by providing ease of access reflecting current budget/expenditures, project schedule, status photos, etc. 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 06/30/2018 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $350,000 $0 $0 270 2020-21 $0 Total 5 Year $350,000 Downtown City Facilities Space Study Project Description Estimated 2016-17 Project Costs This project will fund a study to evaluate the downtown city facility space utilization in order to identify options and strategies for achieving the highest and best use of these spaces. The study will include an evaluation of the city services that should be available downtown, accessibility needs to reach those services, best use of downtown city facilities, and employee parking needs and alternatives in the downtown area. 2016-17 Source of Funds Capital Projects Fund Balance $120,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $120,000 Total $120,000 Project Number: 6707217 Estimated Start Date: Estimated Completion Date: 07/01/2016 12/31/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $120,000 2020-21 Total 5 Year $0 $120,000 Downtown Infrastructure Project Description Estimated 2016-17 Project Costs Mill Avenue streetscape received its first modest makeover in the early 1980s when portions of the concrete sidewalk were converted to brick. A major streetscape renovation in 1987 resulted in wider, all-brick sidewalks, concrete paver intersections, and upgraded street lights and street furnishings. In 2011, the “Mill & Lake District Streetscape Principles and Guidelines” was developed to guide future redevelopment and ongoing maintenance within the downtown Tempe area. The document lays out the principles, objectives and guidelines for building facades, street furnishings, signage, lighting, trees and landscape, and sidewalks and streets. This project is one of four CIPs intended to provide an implementation plan of several of the elements in the Mill & Lake District document. This will be a coordinated effort including several departments (Community Development, Community Services, and Public Works), as well as the Downtown Tempe Authority (DTA) and other community stakeholders. This project includes repainting 200 street light poles and traffic signals per year and refurbishing existing benches by repainting and/or new powder coating. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $74,408 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $74,408 $0 Total $74,408 Project Number: 6704329 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $74,408 $50,000 $50,000 $50,000 271 2020-21 $50,000 Total 5 Year $274,408 Downtown Renovations - Signage Project Description Estimated 2016-17 Project Costs Mill Avenue streetscape received a first modest makeover in the early 1980s when portions of the concrete sidewalk were converted to brick. A major streetscape renovation in 1987 resulted in wider, all-brick sidewalks, concrete paver intersections, and upgraded street lights and street furnishings. In 2011, the “Mill & Lake District Streetscape Principles and Guidelines” was developed to guide future redevelopment and ongoing maintenance within the downtown Tempe area. The document lays out the principles, objectives and guidelines for building facades, street furnishings, signage, lighting, trees and landscape, and sidewalks and streets. This project is one of four CIPs intended to provide an implementation plan of several of the elements in the Mill & Lake District document. This will be a coordinated effort including several departments (Community Development, Community Services, and Public Works) as well as the Downtown Tempe Authority (DTA) and other community stakeholders. This project provides for a cohesive sign package that includes gateway monuments, wayfinding signs, replace all bus stop signs and add trolley stops, replace all stop sign poles, and historic markers for buildings and significant sites. 2016-17 Source of Funds Transit Fund $10,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $10,000 Total $10,000 Project Number: 6708309 Estimated Start Date: Estimated Completion Date: 070/1/2016 Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $10,000 $200,000 $10,000 $30,000 2020-21 Total 5 Year $0 $250,000 Downtown Renovations - Street Furnishings Project Description Estimated 2016-17 Project Costs Mill Avenue streetscape received a first modest makeover in the early 1980s when portions of the concrete sidewalk were converted to brick. A major streetscape renovation in 1987 resulted in wider, all-brick sidewalks, concrete paver intersections, and upgraded street lights and street furnishings. In 2011, the “Mill & Lake District Streetscape Principles and Guidelines” was developed to guide future redevelopment and ongoing maintenance within the downtown Tempe area. The document lays out the principles, objectives and guidelines for building facades, street furnishings, signage, lighting, trees and landscape, and sidewalks and streets. This project is one of four CIPs intended to provide an implementation plan of several of the elements in the Mill & Lake District document. This will be a coordinated effort including several departments (Community Development, Community Services, and Public Works), as well as the Downtown Tempe Authority (DTA) and other community stakeholders. This project provides for the cohesive design and replacement of existing furnishings and street amenities in Downtown Tempe. 2016-17 Source of Funds General Obligation Bonds $109,100 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $109,100 Total $109,100 Project Number: 6708329 Estimated Start Date: 070/1/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $109,100 2017-18 2018-19 2019-20 $145,540 $129,250 $0 272 2020-21 $0 Total 5 Year $383,890 Downtown Renovations - Streetscape Project Description Estimated 2016-17 Project Costs Mill Avenue streetscape received its first modest makeover in the early 1980s when portions of the concrete sidewalk were converted to brick. A major streetscape renovation in 1987 resulted in wider, all-brick sidewalks, concrete paver intersections, and upgraded street lights and street furnishings. In 2011, the “Mill & Lake District Streetscape Principles and Guidelines” was developed to guide future redevelopment and ongoing maintenance within the downtown Tempe area. The document lays out the principles, objectives and guidelines for building facades, street furnishings, signage, lighting, trees and landscape, and sidewalks and streets. $0 Land Acquisition $0 Permit Fees $0 Design and Engineering This project is one of four CIPs intended to provide an implementation plan of several of the elements in the Mill & Lake District document. This will be a coordinated effort including several departments (Community Development, Community Services, and Public Works), as well as the Downtown Tempe Authority (DTA) and other community stakeholders. This project provides for the following: refurbishing, replacing and enhancing the brick sidewalks, replacing trees and landscape, adding additional trees, adding an irrigation system, and tree wells and grate improvements. 2016-17 Source of Funds General Obligation Bonds Legal / Administration $88,200 $25,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $63,200 Total $88,200 Project Number: 6708319 Estimated Start Date: Estimated Completion Date: 07/01/2016 Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $88,200 $195,000 $100,000 $0 2020-21 Total 5 Year $0 $383,200 Energy Conservation Program Project Description Estimated 2016-17 Project Costs The overall goal of the City's Energy Management Program is to reduce city energy use and utility costs in city facilities by 15% by 2025 and to provide 20% of the City's energy from renewable energy sources by 2025. Staff will review facility needs and determine where we can achieve sustainable energy and utility costs can be achieved. Strategies include conducting energy audits, retrofitting lighting and energy management control systems with energy efficient technology, identifying renewable energy projects, and facilitating a culture of conservation. For FY 2016-17, this CIP will fund energy audits at the Escalante Multi-Generation Center and the Tempe Public Library to determine which equipment (not already identified for replacement) is beyond its useful life. Also, this project will continue the City's initiative of replacing substandard and inefficient lighting, air conditioning systems and mechanical equipment and allows Facilities Maintenance staff to review additional ways to conserve and reduce electricity, including replacement of light fixtures, ballasts and bulbs to LEDs to increase energy efficiency by 40%. 2016-17 Source of Funds General Obligation Bonds $216,566 Legal / Administration $1,000 Land Acquisition $0 Permit Fees $2,000 Design and Engineering $6,000 Survey / Staking $1,000 Construction Management $4,000 Furnishings / Equipment $0 Construction / Improvement $52,340 Geotech / Material Testing $1,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $149,226 Total $216,566 Project Number: 6705179 Estimated Start Date: 07/01/2014 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $216,566 2017-18 2018-19 2019-20 $123,050 $50,000 $75,000 273 2020-21 $50,000 Total 5 Year $514,616 Fleet Fuel Security and Automation Project Description Estimated 2016-17 Project Costs This project will be used for the Installation of wireless and automated fuel authorization system at each of the city's 10 metered fuel sites. The system incorporates a sensor at each pump nozzle and a sensor at the fuel tank inlet of each piece of city equipment. This eliminates theft and fuel shrinkage by preventing any fueling of non-city owned equipment or a multiple vehicle fueling on a single transaction. Additionally, the system will pull all vehicle data including engine diagnostics (engine fault codes), odometer/meter reading, and fuel type and capacities for any unit that comes within 300 feet of the ICU antenna. The wireless automated fuel authorization system provides the highest level of security against shrinkage of fuel inventories. The city uses 800K gallons of fuel annually. This system will reduce our shrinkage from 2-3% annually to <0.5% depending on fuel prices, equating to $20-$35K annual savings. This system also prevents erroneous meter readings from the current method of manual meter entry. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment 2016-17 Source of Funds $100,000 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $100,000 $100,000 Project Number: 6708339 Estimated Start Date: Estimated Completion Date: 070/1/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 $100,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $100,000 Fleet Maintenance Improvements Project Description Estimated 2016-17 Project Costs This project is to design and install 2 CNG Dispensers at the Public Works fueling facility that will provide cheaper and environmentally cleaner fuel initially for the City’s solid waste fleet, and subsequently to other CNG fueled city vehicles. The project consists of expanding the CNG fueling system at the East Valley Bus Operations and Maintenance (EVBOM) facility to include 2 CNG dispensers to be located at the Public Works Fueling Facility. Building the facility in tandem with the current construction will lower the construction cost of the proposed CNG dispensers at the Public Works Fueling site. The CNG dispensers will be equipped with two-hoses, each with a heavy duty hose and nozzle, a light duty hose and nozzle, one meter and automatic PLC-controlled flow-balancing valves. The light duty hose will allow the city to fuel future CNG equipment. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 The city has purchased 5 CNG fueled solid waste disposal trucks. CNG fuel emissions are friendlier to the environment than traditional fossil fuels. The cost of a gallon of CNG fuel equivalent can be as low as $0.42. Significant cost savings can be realized if the city expands the current fleet. This project would allow for long term access for Public Works to this CNG fuel. Construction / Improvement 2016-17 Source of Funds $171,393 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Solid Waste Fund $171,393 $0 Total $171,393 Project Number: 6705189 Estimated Start Date: 01/01/2013 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $171,393 2017-18 2018-19 2019-20 $0 $0 $0 274 2020-21 $0 Total 5 Year $171,393 Fuel Tank Replacements Project Description Estimated 2016-17 Project Costs The city has a total of seven satellite fuel sites. Three provide fuel access to Fire Stations #1, #2, and #3 for Fire response apparatus. Three provide fuel for vehicles and equipment at the Rolling Hills Golf course, the Ken MacDonald Golf course and Diablo stadium. This equipment cannot be driven on the streets to either of the two main fuel sites. The seventh fuel site is at the Priest yard. These tanks were last replaced in 1995 and 1996. These seven tanks have reached the end of their expected life and need to be replaced to prevent any potential fuel leakage, large scale spills or interruption in city services. Fuel products are considered a hazardous material and have strict regulations from Arizona Department of Environmental Quality and the Environmental Protection Agency regarding delivery, storage, dispensation, and any potential cleanup. Funding needs are: FY 2016-17: $134,640 (3 sites) FY 2017-18: $179,520 (4 sites) FY 2020-21: $20,000 (design for Kiwanis) Annual Maintenance budget: $3,500 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $134,640 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $134,640 $0 Total $134,640 Project Number: 6708349 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2021 Appropriations by Fiscal Year 2016-17 $134,640 2017-18 2018-19 2019-20 $179,520 $0 $0 2020-21 Total 5 Year $20,000 $334,160 Kiwanis Recreation Center Solar Project Project Description Estimated 2016-17 Project Costs City Council adopted a goal in 2014 to provide 20% of municipal operations energy with renewable energy sources by 2025. This project provides for the continued installation of parking lot solar canopies at the Kiwanis Recreation Center that was started in FY 2015/16. Similar to the Library solar carports, the solar canopies will power the facility with renewable energy while providing shade for residents visiting the facility. Tempe currently has 2 MW of solar power in city facilities with an additional 2.36 MW of solar power to be installed in 2016, which have all been built through solar service agreements with a solar developer. Overall, the City's portfolio of renewable energy projects provides savings over a 20-year period while reducing the city's carbon footprint. 2016-17 Source of Funds General Obligation Bonds $152,288 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $152,288 Total $152,288 Project Number: 6707949 Estimated Start Date: 010/1/2016 Estimated Completion Date: 12/31/2016 Appropriations by Fiscal Year 2016-17 $152,288 2017-18 2018-19 2019-20 $0 $0 $0 275 2020-21 $0 Total 5 Year $152,288 Priest Yard Relocation Plan Project Description Estimated 2016-17 Project Costs This project will fund a conceptual plan for the relocation of city offices and services currently located at Priest and Rio Salado ("Priest Yard"), including a geo-technical review of potential sites for mitigation. The plan will include assumptions for staying and renovating the current site, as well as moving to a new location. The city issued a request for qualifications for the development of approximately 100 acres of cityowned land in February 2012. Council approved Resolution No. 2012.81 authorizing staff to begin negotiations with Liberty Property Limited Partnership ("Liberty") of the development and sale of the land. The development and disposition agreement authorizes the initial lease and subsequent sale of the Main Tract (76 acres) and Small Tract (5 acres) and provides Liberty with an option and first right of refusal for the Yard Tract (21 acres). Priest Yard is located on the "Yard Tract" portion referenced in the development agreement. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 A needs and space analysis has been completed for the relocation of Priest Yard. This study will develop the conceptual plan for moving city offices and services from the existing Priest Yard location to one or more sites. The conceptual plan may also include moving other city offices and services to be co-located at the new Public Works site. Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds General Fund Cash Reserve - CIP $150,000 Other Project Costs $150,000 Total $150,000 Project Number: 6708359 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $150,000 2020-21 Total 5 Year $0 $150,000 Solar Power Partnerships & Solar in City Facilities Project Description Estimated 2016-17 Project Costs City Council adopted a goal in 2014 to provide 20% of municipal operations energy with renewable energy sources by 2025. Staff is looking for new ways to develop solar projects in the city through partnerships with the utility, ASU and the community. The future plan for solar installations in Tempe will include one or more of the following: (1) a joint ASU/City of Tempe solar project, (2) community solar pilot project and (3) utility scale/utility-owned solar project. The exact locations and technologies are still being assessed. Based on an earlier prioritization, sites planned for solar included: Tempe Center for the Arts, City Hall Parking Structure, West Side Multi-Generational Center, Escalante Multi-Generational Center, South Water Treatment Plant and JGM Water Treatment Plant. This project will involve renewable energy projects, including carport shade structures, pathway shade structures, rooftop, or ground mounted solar panels and any combination to generate renewable energy at city facilities. Also, options for solar on smaller sites and with community partners will be explored. This project also includes researching new technologies and potential partnerships for solar development. 2016-17 Source of Funds General Obligation Bonds $150,000 Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $150,000 Total $150,000 Project Number: 6708369 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $150,000 2017-18 2018-19 2019-20 $200,000 $150,000 $200,000 276 2020-21 $150,000 Total 5 Year $850,000 Tempe Public Library Complex Solar Project and Landscape Improvements Project Description Estimated 2016-17 Project Costs The purpose of this project is to develop a solar and landscape design demonstration project for the community that will showcase renewable energy and low impact development design standards. The solar project will include carport, rooftop, and ground-mounted solar panels, and a large solar structure for community events, to generate renewable energy and reduce utility costs at the complex. The landscape portion of the project will replace missing vegetation and add drought-tolerant species. The landscape design and solar panel installation portions of the project were completed in FY 2015-16. The remaining portions of the project consist of the following: • FY 2016-17: Re-stripe and re-pave parking lots, add new lighting and upgrade electrical system • FY 2017-18: Construction of irrigation systems, and preparation for first phase of planting trees, shrubs and plants in the parking lots, sidewalks and the drop-off zone in front of the library • FY 2018-19: Construction of second phase of planting of trees, plants and shrubs 2016-17 Source of Funds General Fund Cash Reserve - CIP $645,000 General Obligation Bonds $213,712 Legal / Administration $3,000 Land Acquisition $0 Permit Fees $11,000 Design and Engineering $38,000 Survey / Staking $3,000 Construction Management $22,000 Furnishings / Equipment $0 Construction / Improvement $528,712 Geotech / Material Testing $3,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $250,000 Total $858,712 Project Number: 6707619 Estimated Start Date: Estimated Completion Date: 07/01/2015 06/30/2019 Appropriations by Fiscal Year 2016-17 $858,712 2017-18 2018-19 2019-20 $484,000 $149,000 $0 277 2020-21 $0 Total 5 Year $1,491,712 City of Tempe Fiscal Year 2016/17 Annual Budget Transportation Program Transportation projects total $15.5 million in FY 2016/17 and account for 11% of the 2016/17 appropriated CIP budget The Transportation element of the Capital Improvements Program includes all new and ongoing improvements put into service under the City's Transportation and Right-of-Way, and Traffic Signal and Street Lighting programs. Combined the two programs represent $15.5 million of the $143.6 million Capital Improvements Budget for FY 2016/17. In FY 2016/17 the main funding sources for transportation projects are the planned issuance of $7.9 million in general obligation bonds, $3 million from existing transportation capital project funds, $2.2 million from the transportation fund, and $1.8 million in federal grants. The Transportation and Right-of-Way program is scheduled to complete a variety of arterial and residential street maintenance, resurfacing, and reconstruction projects. The Traffic Signal and Street Lighting program is primarily focused on projects that maintain, replace and upgrade various technologies that support the City’s traffic signals system, as well as on street light pole replacement. 278 City of Tempe Fiscal Year 2016/17 Annual Budget Transportation and R.O.W. Improvements Program CIP Projects Project Name Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 General Obligation Bonds - 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 General Obligation Bonds Capital Projects Fund Balance Highway User Revenue Fund Project Total 2,897,828 1,066,465 3,964,293 5,573,100 6,130,425 6,743,465 7,417,800 29,829,083 - 2,500,000 2,500,000 - - - - 2,500,000 2,897,828 1,500,000 5,066,465 1,500,000 7,964,293 5,573,100 6,130,425 6,743,465 7,417,800 1,500,000 33,829,083 Bridge Maintenance: 5499891 General Obligation Bonds 428,821 300,000 728,821 300,000 292,000 300,000 300,000 1,920,821 City Facility Parking Lots: 5407791 General Obligation Bonds 100,000 50,000 150,000 51,500 53,045 54,636 56,275 365,456 Contractual Project Participation: 5408039 Developer Contribution - 315,000 315,000 - - - - 315,000 - 50,000 1,000 51,000 50,000 1,000 51,000 250,000 1,777,000 2,027,000 120,000 418,000 538,000 - - 420,000 2,196,000 2,616,000 - 215,579 215,579 222,046 228,708 235,569 242,636 1,144,538 Neighborhood Traffic Calming: 5408051 General Obligation Bonds Highway User Revenue Fund - 100,000 100,000 - - - - 100,000 Potential Federal Grants Contingency: 5406139 Federal Grants - 1,000,000 1,000,000 - - - - 1,000,000 ROW Landscape Replacement and Revitalization: 5406149 Capital Projects Fund Balance g y ADA Improvements - Concrete: 5408021 Arterial, Collector, and Residential Street Asset Preservation: 5499741 Elliot & Kyrene Railroad Crossing Intersection General Obligation Bonds Safety Improvement: 5408041 Federal Safety Grant Project Total Minor Concrete Improvements: 5401417 Rural Rd & Southern Ave Intersection Improvements: 5407821 Rural Rd & University Dr Intersection Improvements: NA 300,000 - 300,000 - - - 300,000 Fund Project Total 300,000 400,000 400,000 400,000 700,000 400,000 400,000 500,000 500,000 500,000 500,000 600,000 600,000 2,400,000 2,700,000 General Obligation Bonds Federal Safety Grant Transit Tax Development Impact Fees Project Total 268,000 268,000 30,000 30,000 268,000 30,000 298,000 2,000,000 615,324 134,676 TBD 2,750,000 - - - 2,268,000 645,324 134,676 TBD 3,048,000 General Obligation Bonds Federal Safety Grant Development Impact Fees Project Total - - - 610,000 TBD 610,000 5,000,000 5,000,000 - - 610,000 5,000,000 TBD 5,610,000 8,028,044 12,022,693 12,433,646 13,242,178 8,333,670 9,116,711 55,148,898 Transportation and R.O.W. Improvements Program Total 3,994,649 279 ADA Improvements - Concrete Project Description Estimated 2016-17 Project Costs This project will involve updating infrastructure not constructed to current ADA specifications and improving overall accessibility. A right-of-way accessibility survey will be used to create a baseline for needed improvements and to establish a long term plan for making the city more accessible. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The first phase of this project covers the downtown area, several parks, facilities, parking lots and parking structures. Subsequent phases will address the remainder of the city in future fiscal years. Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Tempe’s public pedestrian elements evaluated for accessibility include access routes and rights-of-ways including sidewalks, path of travel, street crossings, crosswalks, curb ramps, blended transitions, detectable warning surfaces, lifts and ramps, bus boarding a alighting areas, on-street parking and passenger loading zones, signs, pedestrian signals, push-button signals, round-abouts, traffic stop bars, street furniture, flange way gaps at rail crossings, speedbumps and signalized intersections, physical conditions, slopes, cross-slopes, level changes and other related elements. 2016-17 Source of Funds Construction / Improvement $500,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $500,000 $0 Total $500,000 Project Number: 5408021 Estimated Start Date: Estimated Completion Date: 07/01/2016 Ongoing Appropriations by Fiscal Year 2016-17 $500,000 2017-18 2018-19 2019-20 $500,000 $500,000 $500,000 2020-21 Total 5 Year $500,000 $2,500,000 Arterial, Collector, and Residential Street Asset Preservation Project Description Estimated 2016-17 Project Costs This project provides for the reconstruction, resurfacing, and rehabilitation of arterial, collector and residential streets that have exceeded their design life or are in need of maintenance as part of the pavement asset management program. Improvements are necessary to ensure accessibility and safety for residents and businesses on Tempe's streets and to accommodate all modes of traffic including pedestrians, bicyclists, and vehicular traffic. Depending on the condition of the pavement structure, different maintenance treatments are available to extend the life of the system. These include (in order of cost): crack seal, seal coat, slurry seal, chip seal, Mill and Overlay, and the most expensive is a reconstruction. Legal / Administration Reconstructing, resurfacing and rehabilitating arterial/collector/residential streets increases the strength and the durability of the roadway, while decreasing maintenance costs. This project is an important component of our strategic plan to maintain/preserve the 1,241 lanes miles of asphalt roadways (447 Arterial Lane Miles, 107 Collector Lane Miles, 72 Industrial Lane Miles, and 615 Local Lane Miles) in good condition. To account for the unpredictable nature of oil prices, an additional 10% was added to the outlying fiscal years. 2016-17 Source of Funds $30,553 Land Acquisition $0 Permit Fees $58,050 Design and Engineering $33,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $7,757,316 Geotech / Material Testing $85,374 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total General Obligation Bonds $3,964,293 Capital Projects Fund Balance $2,500,000 Project Number: 5499741 Highway User Revenue Fund $1,500,000 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing $7,964,293 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $7,964,293 $5,573,100 $6,130,425 $6,743,465 280 2020-21 $7,417,800 Total 5 Year $33,829,083 Bridge Maintenance Project Description Estimated 2016-17 Project Costs In the report described below, ADOT identified specific repairs and maintenance required and quantifies the estimated cost to make the repairs. The city updates these costs for construction inflation and determines current costs. The scope of work includes replacement of damaged joints, joint seals and diaphragms, cleaning debris out of the joints to allow them to function properly, posting of vertical clearance signs, repair of damaged structural members and guardrail, replacement of missing bolts and nuts from railings, correction of settlement at abutments, rehabilitation of bridge decks, and other miscellaneous items. This is done to assure that the bridges are safe and in good repair. The current ADOT study is nearing completion with design on the designated repairs to begin immediately. Federal law mandates the inspection of all bridges in the country every two (2) years. ADOT inspects Tempe's bridges and submits a report to the city for required repairs and maintenance. Currently, ADOT inspects 32 bridges for the city in which all are at least twenty years old. Repairs are prioritized based upon the sufficiency rating produced by ADOT, which varies from each inspection year. 2016-17 Source of Funds Legal / Administration $2,000 Land Acquisition $0 $8,000 Permit Fees Design and Engineering $29,000 Survey / Staking $2,000 Construction Management $17,000 Furnishings / Equipment $0 Construction / Improvement $668,821 Geotech / Material Testing $2,000 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $728,821 $0 Total $728,821 Project Number: 5499891 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $728,821 2017-18 2018-19 2019-20 $300,000 $292,000 $300,000 2020-21 Total 5 Year $300,000 $1,920,821 City Facility Parking Lots Project Description Estimated 2016-17 Project Costs This project maintains city facility parking lots to prevent costly reconstruction and repairs. Over time, the condition of the city's parking lots have continued to deteriorate. As with the street system, the deferred maintenance of this asset will continue to increase costs necessary to maintain the lots at a safe and acceptable level. Staff will work with a consultant to analyze the condition of the parking lots. Similar to the PQI levels identified for streets, the information on the condition of the parking lots will be used to prioritize maintenance over a period of time. Approximately 7,500 sq yards of lot surface will be treated each year. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $150,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $150,000 $0 Total $150,000 Project Number: 5407791 Estimated Start Date: 07/01/2015 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $150,000 2017-18 2018-19 2019-20 $51,500 $53,045 $54,636 281 2020-21 $56,275 Total 5 Year $365,456 Contractual Project Participation Project Description Estimated 2016-17 Project Costs This project will allow the city to carry out transportation and right-of-way contractual requirements identified and agreed upon in the development process or through other contractual means. Projects may include, but are not limited to: ADA improvements, pedestrian traffic signals, railroad crossing improvements, streetscapes, landscaping, and multi-use paths. Specifically, as part of the development of Lake Country Village, the city was provided with $125,000 to offset the cost of landscape and maintenance of the four corners of the intersection of Lakeshore Drive and Baseline Road and/or the roadway medians on Lakeshore Dr. near or adjacent to the property. A portion of that has been set aside for improvements, while the remaining will be used for ongoing maintenance. The city also received $25,000 from a developer to contribute to the aesthetics on the billboard property located and Kyrene Rd and Elliot Rd. The city also expects to receive $200,000 from Alberta/Forum Development Partners for reimbursement of future railroad safety improvements at the crossing of UPRR and University Drive, as required by development agreements. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $315,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Developer Contribution $315,000 $0 Total $315,000 Project Number: 5408039 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $315,000 2020-21 Total 5 Year $0 $315,000 Elliot & Kyrene Railroad Crossing Intersection Safety Improvement Project Description Estimated 2016-17 Project Costs This project will construct safety improvements to upgrade the railroad crossing at the intersection of Elliot and Kyrene roads. Improvements will include construction of new railroad crossing signal equipment, crossing gates, extended and widened raised medians, relocation of sidewalks, lane reconfiguration, new striping and improved transit stops. The project will be funded significantly with a Section 130 grant from the federal government. Legal / Administration $0 Land Acquisition $0 This capital project would upgrade the railroad crossing to meet safety standards as required by the Arizona Corporation Commission and the Federal Railroad Administration. The project would also eliminate the most costly improvement for extending the quiet zone along the six mile Union Pacific Railroad industrial spur line which begins at the 13th Street railroad crossing immediately east of Farmer Avenue, traveling south to the Warner Road crossing approximately one quarter mile west of Kyrene Road. Like the existing quiet zone, if the city pursues this quiet zone extension, it would require approvals by the Arizona Corporation Commission, Union Pacific Railroad and Federal Railroad Administration. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds $1,000 Permit Fees Design and Engineering $50,000 Other Project Costs General Obligation Bonds $50,000 Federal Safety Grant $1,000 $0 Total $51,000 Project Number: 5408041 Estimated Start Date: 07/01/2016 Estimated Completion Date: 12/01/2020 Appropriations by Fiscal Year 2016-17 $51,000 2017-18 2018-19 2019-20 $2,027,000 $538,000 $0 282 2020-21 $0 Total 5 Year $2,616,000 Minor Concrete Improvements Project Description Estimated 2016-17 Project Costs This project supplements the City's concrete program and the strategy of utilizing city forces (two employees) to handle smaller, less complex jobs. This project will provide for peak demands and emergency replacement of broken curbs, gutters, and sidewalks throughout the city. Other uses of the project include the construction of curbs, gutters, sidewalks and ADA accessible ramps to improve the continuity of infrastructure and to improve accessibility and mobility for pedestrians in various areas. This project is also used in emergency call out situations as needed. Funds for the project will allow for approximately 18,000 square feet of minor concrete repair per year. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 This project is a cost effective way of quickly repairing concrete damages of the estimated 5.0 million lineal feet of curb, gutter and sidewalk. Funding this project is crucial to the citizens by providing safe and easily traversable pedestrian access throughout the city. Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $215,579 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $215,579 $215,579 Project Number: 5401417 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $215,579 2017-18 2018-19 2019-20 $222,046 $228,708 $235,569 2020-21 Total 5 Year $242,636 $1,144,538 Neighborhood Traffic Calming Project Description Estimated 2016-17 Project Costs This project will provide the Transportation Division with resources to strengthen its ability to address neighborhood traffic concerns, such as the installation of traffic calming devices like speed humps. Staff continue to receive requests from residents to install devices to help in addressing neighborhood quality of life issues related to speeding and cut-through. The average cost of a speed hump is $3,000. The number of speeds humps varies by the length of the street, with most projects including three or four speed humps. A funding level of $100,000 per year would allow transportation to address neighborhood traffic concerns on approximately 10 streets per year. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $100,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Highway User Revenue Fund $100,000 $0 Total $100,000 Project Number: 5408051 Estimated Start Date: 07/01/2016 Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $100,000 2017-18 2018-19 2019-20 $0 $0 $0 283 2020-21 $0 Total 5 Year $100,000 Potential Federal Grants Contingency Project Description Estimated 2016-17 Project Costs This Project will create additional spending authority for federal grants that may be available during FY 2016-17. The city must account for potential federal grants that could be secured and that need to be spent within FY 2016-17. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $1,000,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Federal Grants $0 Total $1,000,000 $1,000,000 Project Number: 5406139 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2017 Appropriations by Fiscal Year 2016-17 $1,000,000 2017-18 2018-19 2019-20 $0 $0 $0 2020-21 Total 5 Year $0 $1,000,000 ROW Landscape Replacement and Revitalization Project Description Estimated 2016-17 Project Costs This project supports the replacement and regeneration of the ROW landscape areas. The City of Tempe’s right-of-way and median landscaping consists of an eclectic mix of trees and shrubs covering over 6.5 million square feet of landscape maintained. There is an inventory of over 7,000 city street trees valued at over $16 million which also serves to support clean air and clean water goals. There is a mixture of public, home-owner association, and commercial development properties that blend together along with city arterials. In many areas the ROW landscaping is showing incredible signs of decline, including plant stress and decimation. This project supports the replacement and regeneration of the ROW landscape areas. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 For FY 2016-17, the following areas will undergo improvements: Rio Salado from Mill to Rural, Elliot from McClintock to Price, and Rural from Rio Salado to University. This project will also implement the Urban Forest Master Plan. Additional funding has been proposed during the future years of this project in order to accelerate the replacement and regeneration of the ROW landscape areas. 2016-17 Source of Funds Design and Engineering Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $700,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance $300,000 Highway User Revenue Fund $400,000 $0 Total $700,000 Project Number: 5406149 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $700,000 2017-18 2018-19 2019-20 $400,000 $500,000 $500,000 284 2020-21 $600,000 Total 5 Year $2,700,000 Rural Rd & Southern Ave Intersection Improvements Project Description Estimated 2016-17 Project Costs As part of a continuing transportation safety program, Traffic Engineering staff proactively identifies potential locations within the city that could benefit from the implementation of traffic safety measures. This project will construct safety and capacity improvements at the intersection of Rural Road and Southern Avenue. Improvements will include construction of additional turn lanes (left-turn and rightturn) and improvements to the traffic signal, sidewalks (including ADA), lighting, striping, and transit stops. Staff is currently working through the design and environmental review process. The intersection of Rural Rd and Southern Ave continues to show up in our safety program as a potential location for safety improvements. Most recently it ranked #2 in the City of Tempe's "Top 100 High Crash Intersections" and ranked #1 in the Maricopa Association of Governments' (MAG) "Top 100 Intersection Crashes" in the MAG Region. Additionally, in 2011 this intersection was identified by the Arizona Department of Transportation (ADOT) in the statewide "Top 5% Intersection Safety Transparency Report." Based on the findings of a Road Safety Assessment in 2013 and a recently completed assessment, staff identified intersection improvements to mitigate safety issues and improve capacity at this intersection. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $30,000 Permit Fees $25,000 Design and Engineering $243,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $268,000 Federal Safety Grant $30,000 $0 Total $298,000 Project Number: 5407821 Estimated Start Date: Estimated Completion Date: 07/01/2015 06/30/2018 Appropriations by Fiscal Year 2016-17 $298,000 2017-18 2018-19 2019-20 $2,750,000 $0 $0 2020-21 Total 5 Year $0 $3,048,000 Rural Rd & University Dr Intersection Improvements Project Description Estimated 2016-17 Project Costs As part of a continuing transportation safety program, Traffic Engineering staff proactively identifies potential locations within the city that could benefit from the implementation of traffic safety measures. This project will construct safety and capacity improvements at the intersection of Rural Road and University Drive. Improvements will likely include construction of additional turn lanes (left-turn and right-turn) and improvements to the traffic signal, sidewalks (including ADA), lighting, striping, and transit stops. Staff is currently working through the design and environmental review process. The intersection of Rural Rd and University Dr continues to show up in our safety program as a potential location for safety improvements. Most recently it ranked #1 in the City of Tempe's "Top 100 High Crash Intersections" and ranked #70 in the Maricopa Association of Governments' (MAG) "Top 100 Intersection Crashes" in the MAG Region. This intersection processes the highest volume of traffic in the city, with volumes continuing to increase with the expansion of ASU's campus and increased development in the downtown. 2016-17 Source of Funds NA Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs $0 Total $0 Project Number: NA Estimated Start Date: 07/01/2017 Estimated Completion Date: 06/30/2019 Appropriations by Fiscal Year 2016-17 $0 2017-18 2018-19 2019-20 $610,000 $5,000,000 $0 285 2020-21 $0 Total 5 Year $5,610,000 City of Tempe Fiscal Year 2016/17 Annual Budget Traffic Signals and Street Lighting Program CIP Projects Project Name Fiber Optic Installation & ITS Improv: Elliot, Guadalupe and Warner: 6906171 Funding Source(s) New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 General Obligation Bonds Federal Grant - CMAQ Development Impact Fees Project Total 133,336 383,333 TBD 516,669 - 133,336 383,333 TBD 516,669 - - - - 133,336 383,333 TBD 516,669 General Obligation Bonds Federal Grant - CMAQ Development Impact Fees Project Total 10,092 316,251 TBD 326,343 - 10,092 316,251 TBD 326,343 - - - - 10,092 316,251 TBD 326,343 Capital Project Fund Balance General Obligation Bonds Federal Grant - CMAQ Development Impact Fees Project Total 163,553 163,553 9,000 9,000 163,553 9,000 172,553 997,094 1,871,015 TBD 2,868,109 - - - 163,553 1,006,094 1,871,015 TBD 3,040,662 ITS Safety and Performance Upgrades - Phase General Obligation Bonds 1: 6908371 Federal Grant - CMAQ Project Total - 50,000 50,000 50,000 50,000 23,695 392,010 415,705 - - - 73,695 392,010 465,705 - 50,000 50,000 50,000 50,000 - 23,695 392,010 415,705 - - 73,695 392,010 465,705 75,000 75,000 500,000 TBD 500,000 575,000 TBD 575,000 - - - - 575,000 TBD 575,000 157,531 157,531 180,000 180,000 360,000 180,000 337,531 517,531 - - - - 180,000 337,531 517,531 Fiber Optic Installation and ITS Improv: Broadway/I-10 and Rio Salado/L101: 6906161 Fiber Optic Installation: Rural Road: 6907261 ITS Safety and Performance Upgrades - Phase General Obligation Bonds 2: 6908381 Federal Grant - CMAQ Project Total Light Rail Efficiency Improvement at General Obligation Bonds University Dr: 6907731 Development Impact Fees Project Total New Signals/Safety Upgrades: 6906209 Highway User Revenue Fund Developer Assistance Project Total 286 City of Tempe Fiscal Year 2016/17 Annual Budget Traffic Signals and Street Lighting Program CIP Projects FRQWLQXHG Project Name Funding Source(s) Rural Rd Light Rail Intersection Improvement: General Obligation Bonds 6907749 New 2016/17 2016/17 Total Capital Budget Appropriation Requested Request Re-appropriations Appropriation Additional Projected Needs 2017/18 2018/19 2019/20 Total 5-Year Program 2020/21 125,000 - 125,000 - - - - 125,000 General Obligation Bonds - 250,000 250,000 250,000 353,680 353,680 - 1,207,360 General Obligation Bonds - 314,736 314,736 314,736 314,736 314,736 314,736 1,573,680 Streetlight Upgrade/New Installation: 6999869 General Obligation Bonds - 167,215 167,215 167,215 167,215 167,215 167,215 836,075 Traffic Signal Green Sign Face Replacement: 6906229 General Obligation Bonds - 99,522 99,522 99,522 99,522 99,522 99,522 497,610 Traffic Signal Infrastructure (formerly Traffic Signal Foundation): 6903388 General Obligation Bonds - 275,000 275,000 275,000 275,000 275,000 275,000 1,375,000 1,364,096 2,075,473 3,439,569 4,390,287 1,625,858 1,210,153 856,473 11,522,340 Streetlight LED Replacement Program: 6908399 Streetlight Pole Structural Replacement: 6999849 Traffic Signals and Street Lighting Program Total 287 Fiber Optic Installation & ITS Improv: Elliot, Guadalupe and Warner Project Description Estimated 2016-17 Project Costs Tempe currently leases phone lines to facilitate traffic signal operations. This project will use an existing conduit along Elliot for fiber optic communication to the signals. In addition, wireless radios will be used to provide communication to signals along Guadalupe and Warner to the fiber optic line on Elliot. CCTVs will be placed at the major intersections for traffic monitoring. Seventy percent of this project will be funded through a CMAQ grant as part of the MAG TIP. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 The project will be used to monitor and adjust signal timing through centralized command and control strategies to improve traffic flow and minimize congestion along the corridors of Elliot Rd, Guadalupe Rd, and Warner Rd. This project promotes multi-jurisdictional congestion relief by providing a platform to better coordinate traffic signals and responding to accidents/incidents in a more cooperative and efficient process. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $516,669 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $133,336 Federal Grant - CMAQ $383,333 $0 Total $516,669 Project Number: Development Impact Fees: TBD 6906171 Estimated Start Date: Estimated Completion Date: 07/01/2013 06/30/2017 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $516,669 2020-21 Total 5 Year $0 $516,669 Fiber Optic Installation and ITS Improv: Broadway/I-10 and Rio Salado/L101 Project Description Estimated 2016-17 Project Costs The purpose of this project is to provide the city with a reliable communications network to view, monitor, and actively manage traffic conditions both on the arterial streets and at the freeway ramp intersections to reduce delay and improve traffic flow. The project will install new conduit and make use of existing conduit to provide fiber connection from ADOT's node 12 building to the signals at Broadway and Ramp K, Broadway and 48th St, and 48th St and Ramp C. Wireless radios will be installed at Broadway and Ramp L, 48th and Cotton Center, 48th and Alameda, and 48th and Southern. High speed DSL copper communications will be installed along Rio Salado and McClintock. Communications devices to be installed include fiber optic cable, pull boxes, splice closure, patch panels, fiber optic jumper cables, VDSL switches, and Ethernet switches. The project also includes purchasing and installing 22 CCTV cameras for each interchange intersection in Tempe. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 The project will provide communication links to the ramp intersections at the Broadway and I-10 interchange and at Rio Salado/ Loop 101 ramp intersections with fiber and wireless connections. This will complete the City's fiber backbone rings provided through ADOT's freeway system fiber. Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 2016-17 Source of Funds Construction / Improvement $326,343 Other Project Costs General Obligation Bonds $10,092 Federal Grant - CMAQ $316,251 Development Impact Fees: TBD $0 Total $326,343 Project Number: 6906161 Estimated Start Date: 07/01/2013 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $326,343 2017-18 2018-19 2019-20 $0 $0 $0 288 2020-21 $0 Total 5 Year $326,343 Fiber Optic Installation: Rural Road Project Description Estimated 2016-17 Project Costs The project will install conduit and fiber in the Rural Rd corridor from the North city border to the South city border. Previously, this project was split into two phases. However, staff determined that there were benefits to combining the two phases into a single design and construction project. Conduit location will vary along the route and could include installation under the roadway, under light rail transit, and on a bridge. Devices to be installed to complete the system include pull boxes, splice closures, patch panels, fiber optic jumper cables, and Ethernet switches. The installation will be based on the overall design of the Rural Rd fiber corridor that will be funded locally. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The purpose of this project is to provide the city with a reliable communications network to view, monitor, and actively manage traffic conditions. The ultimate goal is to have a hybrid fiber/wireless network that will increase communications bandwidth, eliminate the need for telephone lease lines, and improve system performance. The project will provide a fiber backbone through the middle of the city on Rural Rd, one of Tempe's major north-south arterial routes. Design and Engineering 2016-17 Source of Funds $172,553 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Capital Projects Fund Balance General Obligation Bonds $0 Total $163,553 $9,000 $172,553 Project Number: 6907261 Estimated Start Date: Estimated Completion Date: 07/01/2014 06/30/2018 Appropriations by Fiscal Year 2016-17 $172,553 2017-18 2018-19 2019-20 $2,868,109 $0 $0 2020-21 Total 5 Year $0 $3,040,662 ITS Safety and Performance Upgrades - Phase 1 Project Description Estimated 2016-17 Project Costs The project will provide the city with safety and performance upgrades of its install Intelligent Transportation System (ITS) network to improve communications reliability and expand its capabilities to view, monitor and actively manage traffic conditions. This project will install wireless radios, CCTVs and Emergency Vehicle Preemption (EVP) devices to improve real-time traffic signal operations, improve traffic flow and decrease delays . In addition, this project will install a bi-directional Dynamic Message Sign (DMS) and shared-lane bicycle detection that will be used for multimodal and transit operations, for traveler information and for special event traffic management. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 This project is Phase 1 of a larger project that was divided into two phases in order to comply with Maricopa Association of Government (MAG) project funding limits for ITS grants. 2016-17 Source of Funds Design and Engineering $50,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $50,000 $0 Total $50,000 Project Number: 6908371 Estimated Start Date: 07/01/2016 Estimated Completion Date: 06/30/2019 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $50,000 $415,705 $0 $0 289 2020-21 $0 Total 5 Year $465,705 ITS Safety and Performance Upgrades - Phase 2 Project Description Estimated 2016-17 Project Costs The project will provide the city with safety and performance upgrades of its install Intelligent Transportation System (ITS) network to improve communications reliability and expand its capabilities to view, monitor and actively manage traffic conditions. This project will install wireless radios, CCTVs and Emergency Vehicle Preemption (EVP) devices to improve real-time traffic signal operations, improve traffic flow and decrease delays. In addition, this project will install a bi-directional Dynamic Message Sign (DMS) and shared-lane bicycle detection that will be used for multi-modal and transit operations, for traveler information and for special event traffic management. This project is Phase 2 of a larger project that was divided into two phases in order to comply with Maricopa Association of Government (MAG) project funding limits for ITS grants. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $50,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $50,000 $0 Total $50,000 Project Number: 6908381 Estimated Start Date: Estimated Completion Date: 07/01/2016 06/30/2020 Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $415,705 $0 $50,000 2020-21 Total 5 Year $0 $465,705 Light Rail Efficiency Improvement at University Dr Project Description Estimated 2016-17 Project Costs The City of Tempe's Transportation Division is tasked with providing residents and visitors with a safe and efficient transportation system. Traffic Engineering staff spends a significant amount of time monitoring traffic and identifying potential solutions for improving capacity and reducing congestion on Tempe's transportation network. This project will increase capacity on Rural Rd and improve the efficiency of light rail vehicles at University Dr. Improvements will include new sensors and improved equipment that will minimize the amount of time that gate arms are activated on University Dr, causing congestion and delay to all users. The intersection of Rural Rd and University Dr is the busiest intersection in the City of Tempe. The light rail crossing of University Dr is only 600 feet west of this intersection. Based on the current train schedule, and the fact that there are both eastbound and westbound trains, it is not uncommon for the gates at University Dr to be activated every 5 minutes. The current train sensors and equipment result in premature activation of the gates which results in unnecessary delay to users along University Dr as well as Rural Rd. This operation can function much more efficiently with the installation of new sensors and improved equipment. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $75,000 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $500,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $575,000 Development Impact Fees: TBD $0 Total $575,000 Project Number: 6907731 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $575,000 2017-18 2018-19 2019-20 $0 $0 $0 290 2020-21 $0 Total 5 Year $575,000 New Signals / Safety Upgrades Project Description Estimated 2016-17 Project Costs This project provides for the installation of new traffic signals and associated equipment based on traffic engineering studies and warrants. It will also allow for replacement of existing outdated signals and address all safety updates to meet state and federal regulations. A modular intersection costs an average of $180,000 depending on the size of intersection, which takes into account two modular poles at each corner. This will allow the city to upgrade approximately one of the city's 224 signalized intersections every other year and/or add one new traffic signal based on traffic engineering warrants. The project’s purpose is to manage traffic safely and efficiently by installing new signals and/or modifying existing signal indications based on traffic engineering studies. 2016-17 Source of Funds Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement $517,531 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs Highway User Revenue Fund $180,000 Developer Assistance $337,531 $0 Total $517,531 Project Number: 6906209 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $0 $0 $0 $517,531 2020-21 Total 5 Year $0 $517,531 Rural Rd Light Rail Intersection Improvement Project Description Estimated 2016-17 Project Costs The City of Tempe's Transportation Division is tasked with providing residents and visitors with a safe and efficient transportation system. Traffic Engineering staff spends a significant amount of time monitoring traffic and identifying potential solutions for improving capacity and reducing congestion on Tempe's transportation network. This project will construct bicycle and pedestrian improvements at the intersection. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 The intersection of Rural Rd and Tyler/Terrace Rd is very congested. There is a significant amount of vehicular traffic as well as pedestrian and bicycle traffic. This intersection also serves a transit platform on the west side of Rural Rd that accommodates Light Rail and buses. The geometry of the intersection is skewed which has presented some unforeseen operational and safety concerns, primarily with bicyclists and pedestrians. Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Design and Engineering $25,000 Construction / Improvement $100,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $125,000 $0 Total $125,000 Project Number: 6907749 Estimated Start Date: 07/01/2015 Estimated Completion Date: 06/30/2017 Appropriations by Fiscal Year 2016-17 $125,000 2017-18 2018-19 2019-20 $0 $0 $0 291 2020-21 $0 Total 5 Year $125,000 Streetlight LED Replacement Program Project Description Estimated 2016-17 Project Costs This project will replace all 4,000 residential streetlight luminaires out of the 11,080 luminaires in the system with energy efficient LED type luminaires. 1,000 streetlight luminaires will be changed out per fiscal year. Aging 100 Watt High Pressure Sodium (HPS) street light luminaires will be replaced with energy efficient LED type luminaires. LED luminaires produce clean white light with improved color rendition that the human eye is used to seeing. LED luminaires also consume fifty percent (50%) less energy and have a reduced maintenance cost. However, the energy savings realized will be contingent upon continued negotiations with both APS and SRP. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management 2016-17 Source of Funds $250,000 Furnishings / Equipment $0 Construction / Improvement $0 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $0 Total $250,000 $250,000 Project Number: 6908399 Estimated Start Date: Estimated Completion Date: 07/01/2016 Ongoing Appropriations by Fiscal Year 2016-17 $250,000 2017-18 2018-19 2019-20 $250,000 $353,680 $353,680 2020-21 Total 5 Year $0 $1,207,360 Streetlight Pole Structural Replacement Project Description Estimated 2016-17 Project Costs The purpose of the project is to be proactive by providing structurally sound streetlight poles that conform to engineering standards and ensuring that landscape irrigation does not compromise the structural integrity of the streetlight poles. Legal / Administration $0 Land Acquisition $0 The project will fund the replacement of existing rusted streetlight poles that are direct buried and provide funding to replace all direct buried street light poles to meet our current streetlight pole foundation standards. Of the 11,080 streetlight poles, there are approximately 3,605 direct buried streetlight poles left in our inventory that need to be replaced at a rate of 100-150 per year, based on their corrosion factor as provided by the study completed October 2011. The study indicates corrosion factors on a 1-100% scale (100% meaning structural integrity has been compromised). The poles from 26% to 100% have been replaced, and this project will address the remaining direct buried poles that fall under the 26% corrosion factor rating and that currently do not pose an immediate health and safety concern. Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $314,736 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $314,736 $0 Total $314,736 Project Number: 6999849 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 $314,736 2017-18 2018-19 2019-20 $314,736 $314,736 $314,736 292 2020-21 $314,736 Total 5 Year $1,573,680 Streetlight Upgrade / New Install Project Description Estimated 2016-17 Project Costs This project allows staff to strategically prioritize improvements to the street light system including the installation of arterial dual-side street lights and residential street lights per citizen requests, as well as upgrading approximately 4000 High Pressure Sodium (HPS) streetlights to Induction luminaires that are environmentally friendly and energy efficient. Salt River Project charges Tempe a flat rate energy fee based on type of fixture and will realize some energy savings and significant savings in our maintenance costs. Identified locations for upgrades include the following: North side of Warner Road between Terrace and Lakeshore, South side of Southern Avenue between Mill and College. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $167,215 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $167,215 $0 Total $167,215 Project Number: 6999869 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $167,215 2017-18 2018-19 2019-20 $167,215 $167,215 $167,215 2020-21 Total 5 Year $167,215 $836,075 Traffic Signal Green Sign Face Replacement Project Description Estimated 2016-17 Project Costs This project replaces the internally illuminated traffic signal green sign faces which have exceeded their expected life. As part of the continuing transportation asset management program, this project will replace sign faces (8 per intersection) at a rate of 6 intersections with a total of 75 modular signalized intersections to complete. This project will allow Tempe to replace its aging green sign faces, which will increase visibility and improve safety for the motoring public. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 Furnishings / Equipment $0 Construction / Improvement 2016-17 Source of Funds $99,522 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $99,522 $0 Total $99,522 Project Number: 6906229 Estimated Start Date: Ongoing Estimated Completion Date: Ongoing Appropriations by Fiscal Year 2016-17 2017-18 2018-19 2019-20 $99,522 $99,522 $99,522 $99,522 293 2020-21 $99,522 Total 5 Year $497,610 Traffic Signal Infrastructure (formerly Traffic Signal Foundation) Project Description Estimated 2016-17 Project Costs The City's transportation system includes 224 signalized intersections and associated infrastructure to support the safe movement of all modes of travel in Tempe. This project provides for the installation of new traffic signals and installation/repair of existing equipment related to the traffic signal system as warranted by traffic engineering studies. In addition, this project provides for the management and replacement of underground signal system assets that have been identified for repair and replacement. The program includes a proactive asset management element where components are replaced to ensure the signal system is operating safely and efficiently. Legal / Administration $0 Land Acquisition $0 Permit Fees $0 Design and Engineering $0 Survey / Staking $0 Construction Management $0 This project is necessary to keep the signal system functioning properly by supplementing our existing traffic signal construction program with installing underground infrastructure that may include underground items such as conduit repair and replacements, new traffic signal underground j-boxes and new signal foundations. Furnishings / Equipment $0 2016-17 Source of Funds Construction / Improvement $275,000 Geotech / Material Testing $0 Utility Relocation Fees $0 Utility Undergrounding $0 ITD / Telecommunications $0 Other Project Costs General Obligation Bonds $275,000 $0 Total $275,000 Project Number: 6903388 Estimated Start Date: Estimated Completion Date: Ongoing Ongoing Appropriations by Fiscal Year 2016-17 $275,000 2017-18 2018-19 2019-20 $275,000 $275,000 $275,000 294 2020-21 $275,000 Total 5 Year $1,375,000 City of Tempe Fiscal Year 2016/17 Annual Budget Schedules and Summaries Contents Property Tax Ordinance ........................................................................................................................................................... 296 Budget Resolution .................................................................................................................................................................... 297 Budget Schedules .................................................................................................................................................................... 298 Schedule A Summary Schedule of Estimated Revenues and Expenditures/Expenses.................................................... 298 Schedule B Tax Levy and Tax Rate Information .............................................................................................................. 299 Schedule C Revenues Other Than Property Taxes .......................................................................................................... 300 Schedule D Other Financing Sources/ and Interfund Transfers ........................................................................... 302 Schedule E Expenditures/Expenses by Fund ................................................................................................................... 303 Schedule F Expenditures/Expenses by Department ........................................................................................................ 304 Schedule G Full-Time Employees and Personnel Compensation .................................................................................... 306 Budget Basis, Units and Changes ............................................................................................................................................ 307 Financial Structure and Organization ....................................................................................................................................... 308 Personnel Summary ................................................................................................................................................................. 309 Personnel Changes for FY 2016/17 ......................................................................................................................................... 310 Personnel Schedules ............................................................................................................................................................... 313 Glossary of Terms .................................................................................................................................................................... 341 Acronyms ................................................................................................................................................................................. 348 Index ........................................................................................................................................................................................ 350 Municipal Budget Office Staff ................................................................................................................................................... 353 295 City of Tempe Fiscal Year 2016/17 Annual Budget Property Tax Ordinance ORDINANCE NO. O2016.35 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, LEVYING SEPARATE AMOUNTS TO BE RAISED FOR PRIMARY AND SECONDARY PROPERTY TAX LEVIES UPON EACH ONE HUNDRED DOLLARS ($100.00) OF THE ASSESSED VALUATION OF PROPERTY SUBJECT TO TAXATION WITHIN THE CITY OF TEMPE, ARIZONA FOR THE FISCAL YEAR ENDING JUNE 30, 2017. WHEREAS, pursuant to A.R.S. §42-17151, the ordinance levying taxes for fiscal year 2016-2017 is required to be adopted on or before the third Monday in August; WHEREAS, the County of Maricopa is the assessing and collecting authority for the City of Tempe, Arizona; WHEREAS, Tempe City Charter Section 5.11 allows an ordinance necessary in connection with the adoption of the annual budget to be adopted and go into effect upon adoption; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, as follows: Section 1. There is hereby levied on each One Hundred Dollars ($100.00) of the limited assessed value of all property, both real and personal, within the corporate limits of the City of Tempe, except such property as may be by law exempt from taxation, a primary property tax rate, for general and administrative expenses of the City of Tempe. The City of Tempe intends to adopt a primary property tax levy of $15,690,240, resulting in a primary tax rate of $0.9399 per $100 of assessed value. The primary tax levy amount is equal to the maximum allowable levy limit as determined by Maricopa County pursuant to the laws of the state of Arizona. Section 2. In addition to the rate set in Section 1 hereof, there is hereby levied on each One Hundred Dollars ($100.00) of limited assessed valuation of all property, both real and personal, within the corporate limits of the City of Tempe, except such property as may be by law exempt from taxation, a secondary property tax rate of $1.5921 per $100 of assessed value, estimated to raise the sum of $26,577,755, for the purpose of providing a bond interest and redemption fund for the City of Tempe for the fiscal year ending June 30, 2017. Section 3. The combined tax rate as set forth in Sections 1 and 2 shall equal $2.5320 per one hundred dollars ($100.00) of assessed valuation of all property, real and personal, within the corporate limits of the City of Tempe, except such property as may be by law exempt from taxation. Section 4. Failure by the county officials of Maricopa County, Arizona, to properly return the delinquent list, any irregularity in assessments or omissions in the same, or any irregularity in any proceedings shall not invalidate such proceedings or invalidate any title conveyed by any tax deed; failure or neglect of any officer or officers to timely perform any of the duties assigned to him or them shall not invalidate any proceedings or any deed or sale pursuant thereto, the validity of the assessment or levy of taxes or of the judgment of sale by which the collection of the same may be enforced shall not affect the lien of the City of Tempe upon such property for the delinquent taxes unpaid thereon; overcharge as to part of the taxes or of costs shall not invalidate any proceedings for the collection of taxes or the foreclosure of the lien therefore or a sale of the property under such foreclosure; and all acts of officers de facto shall be valid as if performed by officers de jure. Section 5. All ordinances and parts of ordinances in conflict herewith are hereby repealed. Section 6. This ordinance shall become effective upon adoption. Section 7. The City Clerk is directed to transmit a certified copy of this ordinance to the County Assessor and Board of Supervisors of Maricopa County. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, this 23rd day of June, 2016. . 296 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Resolution RESOLUTION NO. R2016.62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA, DETERMINING AND ADOPTING FINAL ESTIMATES OF PROPOSED EXPENDITURES OF THE CITY OF TEMPE, ARIZONA, FOR THE FISCAL YEAR BEGINNING JULY 1, 2016, AND ENDING JUNE 30, 2017. DECLARING THAT SUCH SHALL CONSTITUTE THE BUDGET FOR THE CITY OF TEMPE FOR SAID FISCAL YEAR. WHEREAS, in accordance with the provisions of Title 42, Chapter 17, Articles 1-5, Arizona Revised Statutes, the City Council did, on May 26, 2016, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the City of Tempe, Arizona; WHEREAS, in accordance with said chapter of said title, and following due public notice, the City Council met on June 9, 2016, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies; WHEREAS, the publication has been duly made as required by law, of said estimates together with a notice that the City Council will meet on June 23, 2016, for the purpose of hearing taxpayers and setting the tax levies as set forth in said estimates; WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate exceed that amount as computed in Arizona Revised Statutes §42-17051(A); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TEMPE, ARIZONA as follows: 1. That the said estimates of revenues and expenditures/expenses shown on the attached Schedules A-G (Exhibit A) are hereby adopted as the final budget of the City of Tempe, Arizona, for the fiscal year 2016/17. PASSED AND ADOPTED BY THE CITY COUNCIL OF TEMPE, ARIZONA, this 9th day of June, 2016. 297 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Schedules Schedule A Fiscal Year Summary Schedule of Estimated Revenues and Expenditures/Expenses S c h Adopted/Adjusted Budgeted 2016 Expenditures/Expenses* 2016 Actual Expenditures/Expenses** Fund Balance/Net 2017 Position at July 1*** 2017 Primary Property Tax Levy 2017 Secondary Property Tax Levy Estimated Revenues Other than 2017 Property Taxes 2017 Other Financing Sources 2017 Other Financing (Uses) 2017 Interfund Transfers In 2017 Interfund Transfers (Out) Reduction for Amounts Not 2017 Available: Amounts for Future Debt LESS: Retirement: Total Financial Resources 2017 Available Budgeted 2017 Expenditures/Expenses * ** *** a. E E B B C D D D D FUNDS Debt Service Fund Capital Projects Fund Enterprise Funds Available Internal Service Funds Blended Component Unit (a) General Fund Special Revenue Fund 186,619,887 181,857,769 108,667,529 98,142,530 29,057,155 29,057,155 134,654,836 68,498,036 107,772,259 105,263,828 2,000,000 - 568,771,666 482,819,318 77,000,000 15,690,240 48,582,389 19,344,565 72,565,555 61,759,349 2,000,000 281,251,858 15,690,240 26,577,755 178,929,601 140,850 (5,565,942) 117,667,405 1,490,000 (8,282,685) 126,141,315 17,434,430 - 100,946,824 6,618,921 (10,375,930) - 26,577,755 5,445,913 6,912,506 (11,418,100) 3,045,950 Total All Funds 402,989,743 126,141,315 35,642,657 (35,642,657) - E 277,326,633 176,022,479 69,698,839 216,141,300 179,701,024 2,000,000 197,777,306 110,280,857 27,455,151 143,575,745 104,955,230 2,000,000 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC expenditure limitation 2016 $568,771,666 (194,059,281) 374,712,385 104,733,998 $269,978,387 $313,889,296 3,045,950 923,936,225 586,044,289 2017 $586,044,289 (179,812,816) 406,231,473 93,439,328 $312,792,145 $322,879,964 Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). The Rio Salado Community Facilities District is a blended component unit of the City of Tempe formed under the laws of the State of Arizona to facilitate development of the Rio Salado Town Lake project. The board of the district is comprised of the same members as the City's council. 298 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule B Tax Levy and Tax Rate Information 2016 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ 3. 4. 5. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ $ Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ $ $ Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate B. Special assessment district tax rates 2017 14,877,877 $ 15,690,240 14,877,877 25,281,551 40,159,428 $ 15,690,240 26,577,755 42,267,995 $ 14,380,368 48,615 14,428,983 24,436,148 82,610 24,518,758 38,947,741 0.9334 1.5861 2.5195 0.9399 1.5921 2.5320 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 299 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule C Revenues Other Than Property Taxes ACTUAL REVENUES* 2016 ESTIMATED REVENUES 2016 SOURCE OF REVENUES ESTIMATED REVENUES 2017 GENERAL FUND Local Taxes City Sales Tax Transient Lodging Tax Franchise Fees $ 88,527,594 5,576,481 3,336,246 $ 90,832,788 6,455,409 3,470,820 1,458,000 Licenses and permits 90,079,612 6,689,087 3,471,358 1,481,830 1,458,000 41,312,118 1,188,910 0 44,959,227 1,154,121 11,905,431 12,773,582 11,858,984 8,345,560 8,282,918 8,404,268 Intergovernmental State Other 0 41,312,118 522,000 Charges for Services Fines and Forfeits $ 0 Interest on Investments 850,000 750,000 800,000 Voluntary Contributions 3,023,125 3,214,223 3,342,792 Miscellaneous 5,960,042 14,359,097 6,712,152 Total General Fund $ 170,816,597 $ 184,121,695 $ 178,929,601 $ 36,809,942 929,006 175,000 5,856,437 16,011,740 $ 37,533,863 929,006 175,000 5,852,785 14,826,675 $ 37,256,871 750,629 320,000 7,922,780 14,263,473 Total Transit Fund $ 59,782,125 $ 59,317,329 $ 60,513,753 $ 10,091,343 85,000 37,620 $ 10,091,343 76,682 43,538 $ 10,640,302 82,000 454,300 Total Highway User Revenue Fund $ 10,213,963 $ 10,211,563 $ 11,176,602 $ 7,447,743 848,250 13,000 $ 7,604,980 823,500 13,000 207,000 $ 7,548,857 1,349,100 7,500 200,000 Total Performing Arts Fund $ 8,308,993 $ 8,648,480 $ 9,105,457 $ 5,298,381 11,022,206 $ 5,380,895 11,022,206 $ 4,197,178 10,453,710 Total CDBG/Section 8 Housing Funds $ 16,320,587 $ 16,403,101 $ 14,650,888 Governmental Restricted Revenue & Donations Fund $ 1,203,440 $ 2,126,691 $ 2,533,428 Police Dept-RICO & Grants Fund $ 5,904,844 $ 5,767,700 $ 6,033,352 Governmental Grants F u n d $ 12,130,361 $ 4,132,535 $ 12,122,895 Court Enhancement Fund $ 687,756 $ 1,155,043 $ 1,521,750 Peterson House Fund $ 1,500 $ 6,780 $ 9,280 Total Special Revenue Funds $ 114,553,569 $ 107,769,222 $ 117,667,405 SPECIAL REVENUE FUNDS Transit Fund Transit Tax ASU-Flash Transit Interest Income Intergovernmental Miscellaneous Revenue Highway User Revenue Fund Highway User Revenue Tax Barricading Fees Miscellaneous Revenue Performing Arts Fund Performing Arts Tax Fees and Admissions Interest Income Miscellaneous Revenue CDBG/Section 8 Housing Funds Community Development Block Grant Section 8 Housing * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 300 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule C Revenues Other Than Property Taxes (Continued) ACTUAL REVENUES* 2016 ESTIMATED REVENUES 2016 SOURCE OF REVENUES ESTIMATED REVENUES 2017 DEBT SERVICE FUNDS Debt Service $ 1,301,462 $ 1,301,462 $ 3,236,263 $ 2,389,233 $ 2,389,233 $ 2,209,650 Total Debt Service Funds $ 3,690,695 $ 3,690,695 $ 5,445,913 Water/Wastewater $ 81,110,882 $ 80,256,897 $ 82,412,650 Solid Waste $ 14,224,575 $ 15,616,041 $ 15,872,148 Golf $ 2,908,938 $ 2,656,949 $ 2,662,026 Total Enterprise Funds $ 98,244,395 $ 98,529,887 $ 100,946,824 TOTAL ALL FUNDS $ 387,305,256 $ 394,111,499 $ 402,989,743 Special Assessments ENTERPRISE FUNDS * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 301 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule D Other Financing Sources/ and Interfund Transfers OTHER FINANCING 2017 FUND GENERAL FUND SOURCES INTERFUND TRANSFERS 2017 IN $ $ $ $ $ $ 140,850 $ (5,565,942) $ (120,100) SPECIAL REVENUE FUNDS Court Enhancement Highway User Revenue 1,300,000 (2,323,941) Transit (4,780,630) Performing Arts (1,058,014) Section 8 Housing 190,000 Total Special Revenue Funds DEBT SERVICE FUNDS General Governmental Total Debt Service Funds $ $ $ 1,490,000 $ (8,282,685) $ $ $ 6,912,506 $ (11,418,100) $ $ $ 6,912,506 $ (11,418,100) $ $ CAPITAL PROJECTS FUNDS Bond Proceeds $ 89,346,140 Fund Balance Applied 22,475,671 Other Funding 14,319,504 Total Capital Projects Funds $ 126,141,315 $ 17,434,430 $ $ 17,434,430 $ $ $ 6,344,921 $ ENTERPRISE FUNDS Water / Wastewater $ Solid Waste Golf Total Enterprise Funds (10,174,309) 200,000 (19,171) 74,000 (182,450) $ $ $ 6,618,921 $ $ $ $ 3,045,950 $ $ $ 35,642,657 $ (10,375,930) BLENDED COMPONENT UNIT Community Facilities District TOTAL ALL FUNDS $ 126,141,315 302 (35,642,657) City of Tempe Fiscal Year 2016/17 Annual Budget Schedule E Expenditures/Expenses by Fund ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2016 FUND/DEPARTMENT GENERAL FUND Mayor and Council City Manager Internal Audit City Clerk City Court City Attorney Internal Services Municipal Budget Office Police Fire Medical Rescue Community Services Community Development Human Services Public Works Non-Departmental General Fund Contingency Total General Fund $ $ 365,279 3,426,599 445,102 1,135,790 4,200,689 2,873,649 7,215,706 257,006 76,481,059 29,955,798 19,206,201 15,070,840 4,567,028 19,464,865 1,482,273 1,500,000 187,647,884 SPECIAL REVENUE FUNDS Highway User Revenue $ Transit CDBG/HOME Section 8 Housing Housing Trust Performing Arts Govtl Restricted Rev & Donations Police Department-Rico and Grants Governmental Grants Court Enhancement Petersen House Endowment Total Special Revenue Funds $ 10,141,956 55,937,932 4,674,676 11,212,206 50,000 9,075,472 3,053,782 6,262,223 12,130,361 1,204,300 5,952 113,748,860 $ $ 26,667,922 2,389,233 29,057,155 $ 162,829,772 $ $ $ 91,198,186 2,807,160 18,238,867 112,244,213 $ 2,000,000 $ $ 607,527,884 $ DEBT SERVICE FUNDS General Governmental Special Assessment Total Debt Service Funds CAPITAL PROJECTS FUNDS All Capital Projects ENTERPRISE FUNDS Water/Wastewater Golf Solid Waste Total Enterprise Funds INTERNAL SERVICE FUNDS Risk Management TOTAL ALL FUNDS * ** $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED* 2016 $ $ 15,000 68,092 10,324 22,878 60,866 66,720 304,313 11,618 276,667 1,306,139 92,482 155,317 144,064 274,136 (2,336,613) (1,500,000) (1,027,997) ACTUAL EXPENDITURES/ EXPENSES** 2016 $ 361,108 3,503,959 404,758 882,800 4,121,293 2,738,605 7,249,525 249,892 73,481,222 30,608,622 18,554,628 13,830,961 4,376,813 19,026,441 2,467,142 $ $ 181,857,769 $ $ 9,682,897 53,415,045 5,421,689 11,244,209 $ 9,036,953 728,138 4,816,668 3,484,667 312,264 (233,840) (336,916) (4,510,575) $ (5,081,331) BUDGETED EXPENDITURES/ EXPENSES 2017 373,878 3,644,457 456,042 985,974 4,396,533 2,981,389 14,747,799 273,410 77,999,428 31,825,767 19,515,248 14,317,864 4,458,158 13,603,959 2,291,971 5,000,000 197,777,306 10,648,475 54,867,955 4,197,178 10,643,710 51,000 7,444,010 2,533,428 6,361,276 12,122,895 1,401,650 9,280 110,280,857 $ 98,142,530 $ $ $ $ $ $ 26,667,922 2,389,233 29,057,155 $ 25,245,501 2,209,650 27,455,151 (28,174,936) $ 68,498,036 $ 143,575,745 $ (3,773,317) $ $ $ (698,637) (4,471,954) $ 85,673,475 2,813,086 16,777,267 105,263,828 $ 84,539,493 2,633,148 17,782,589 104,955,230 $ 2,000,000 $ 586,044,289 $ (38,756,218) $ 482,819,318 Includes approved transfers between departments as well as reductions for operating and capital budget carryforwards and unrealized grants. Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 303 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule F Expenditures/Expenses by Department ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2016 DEPARTMENT/FUND Mayor and Council: General Fund EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED* 2016 ACTUAL EXPENDITURES/ EXPENSES** 2016 BUDGETED EXPENDITURES/ EXPENSES 2017 $ 365,279 $ 15,000 $ 361,108 $ 373,878 City Manager: General Fund $ Transit Fund Govtl Restricted Rev & Donations Govtl Grants Department Total $ 3,426,599 550,957 821,511 5,400,000 10,199,067 $ 68,092 $ $ $ 3,503,959 552,622 234,854 1,365,827 5,657,262 $ 3,644,457 549,891 519,659 5,525,000 10,239,007 $ 445,102 $ $ 404,758 $ 456,042 Strategic Management and Diversity General Fund $ Govtl Grants Department Total $ 10,000 10,000 $ $ 905,429 1,092 906,521 Internal Audit: General Fund City Clerk: General Fund $ City Court: General Fund $ Governmental Grants Court Enhancement Fund Department Total $ City Attorney: General Fund Govtl Grants $ $ (83,654) (4,505,000) (4,520,562) 10,324 $ $ $ $ 8,908 8,908 1,135,790 $ 22,878 $ 882,800 $ 985,974 4,200,689 $ $ $ 4,121,293 25,000 312,264 4,458,557 $ 984,300 5,184,989 60,866 100,000 46,383 207,249 4,396,533 100,000 1,151,650 5,648,183 $ 2,738,605 113,018 2,851,623 $ $ $ 14,747,799 3,071,815 17,819,614 $ $ $ Department Total $ 2,873,649 183,079 3,056,728 $ 66,720 8,421 75,141 Internal Services: General Fund $ Water/Wastewater Fund Department Total $ 7,215,706 2,822,552 10,038,258 $ 304,313 $ $ 304,313 $ 7,249,525 2,689,877 9,939,402 $ 257,006 $ 11,618 $ 249,892 $ 273,410 Police Department: General Fund $ Police Dept -RICO + Grants Department Total $ 76,481,059 6,262,223 82,743,282 $ 276,667 (336,916) (60,249) $ 73,481,222 4,816,668 78,297,890 $ 77,999,428 6,361,276 84,360,704 Fire Medical Rescue: General Fund $ Govtl Restricted Rev & Donations Govtl Grants Department Total $ 29,955,798 115,386 328,209 30,399,393 $ 30,608,622 21,452 420,815 31,050,889 $ Municipal Budget Office: General Fund * ** $ $ 1,306,139 2,560 165,231 1,473,930 $ $ $ $ $ $ $ 2,981,389 190,598 3,171,987 31,825,767 92,182 109,017 32,026,966 Includes approved transfers between departments as well as reductions for operating and capital budget carryforwards and unrealized grants. Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 304 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule F Expenditures/Expenses by Department (Continued) DEPARTMENT/FUND Community Services Department: General Fund $ Performing Arts Fund Govtl Grants and Donations Govtl Grants Peterson House Endowment Department Total $ ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2016 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2016 19,206,201 2,469,958 588,675 854,123 5,952 23,124,909 $ $ Community Development Department: General Fund $ Govtl Restricted Rev & Donations Govtl Grants Department Total $ 15,070,840 557,628 58,028 15,686,496 $ Human Services Department: General Fund $ CDBG/Home Section 8 Housing Fund Housing Trust Fund Govtl Restricted Revenue & Donations Govtl Grants Department Total $ Public Works Department: General Fund $ Highway User Revenue Fund Transit Fund Performing Arts Fund Govtl Restricted Revenue & Donations Govtl Grants Water/Wastewater Fund Golf Fund Solid Waste Fund Department Total $ Non-Departmental General Fund $ Contingency General Fund $ Transit Fund Govtl Restricted Revenue & Donations Govtl Grants Court Enhancement Fund Water/Wastewater Fund Solid Waste Fund Risk Management Fund Departmental Total $ Debt Service Transit Fund $ Performing Arts Fund General Obligation Debt Service Fund Special Assessment Debt Service Fund Water/Wastewater Fund Departmental Total $ * ** 18,554,628 2,477,006 243,090 659,794 $ 269,008 $ 21,934,518 $ $ 13,830,961 8,600 12,340 13,851,901 $ $ 155,317 (15,780) (941) 138,596 4,567,028 4,674,676 11,212,206 50,000 466,582 596,922 21,567,414 $ 144,064 $ 4,376,813 5,421,689 11,244,209 $ $ 13,478 607,797 765,339 $ 19,464,865 10,141,956 50,608,512 673,838 4,000 200,000 41,886,725 2,807,160 18,238,867 144,025,923 $ 274,136 $ $ (698,637) (3,455,614) 1,482,273 $ 1,500,000 110,000 500,000 4,500,000 220,000 1,000,000 $ (87,656) 264,182 $ 220,142 800,984 22,063,837 $ $ 4,458,158 4,197,178 10,643,710 51,000 416,902 897,947 20,664,895 $ $ (2,336,613) $ 2,467,142 $ 2,291,971 (1,500,000) $ $ $ $ 5,000,000 112,000 500,000 4,500,000 250,000 1,000,000 500,000 2,000,000 13,862,000 (64,648) (1,188,609) (46,383) (702,000) $ 14,317,864 447,248 40,253 14,805,365 77,981 37,494,689 2,813,086 16,777,267 134,694,592 1,860 38,344 (3,071,317) 19,026,441 9,682,897 48,193,960 628,271 $ 19,515,248 3,284,269 551,577 610,969 9,280 23,971,343 13,603,959 10,648,475 49,537,201 721,891 5,860 148,019 41,151,793 2,633,148 17,282,589 135,732,935 (3,501,640) 4,668,463 5,931,676 26,667,922 2,389,233 45,488,909 85,146,203 $ $ $ $ 162,829,772 $ TOTAL ALL DEPARTMENTS $ 607,527,884 $ Capital All Capital Projects BUDGETED EXPENDITURES/ EXPENSES 2017 $ 2,000,000 9,830,000 92,482 ACTUAL EXPENDITURES/ EXPENSES* 2016 $ $ 4,668,463 5,931,676 26,667,922 2,389,233 45,488,909 85,146,203 $ 4,668,863 3,437,850 25,245,501 2,209,650 39,315,885 74,877,749 (28,174,936) $ 68,498,036 $ 143,575,745 (38,756,218) $ 482,819,318 $ 586,044,289 Includes approved transfers between departments as well as reductions for operating and capital budget carryforwards and unrealized grants. Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 305 City of Tempe Fiscal Year 2016/17 Annual Budget Schedule G Full-Time Employees and Personnel Compensation FUND Employee Salaries and Hourly Costs Retirement Costs* Healthcare Costs Other Benefit Costs** Total Estimated Personnel Compensation 2017 2017 2017 2017 2017 2017 1,230.70 $ 99,005,544 $ 25,155,047 $ 12,966,755 $ 9,383,124 $ 146,510,470 SPECIAL REVENUE FUNDS Highway User Revenue Transit CDBG/Home Section 8 Housing Performing Arts Police Dept - Rico & Grants Govtl Grants Court Enhancement Total Special Revenue Funds 41.50 34.75 4.00 8.00 22.65 15.50 3.40 6.00 135.80 $ $ $ 338,772 271,251 24,200 59,366 162,967 67,544 17,341 15,387 956,828 $ $ 510,286 376,434 42,859 62,003 211,330 157,800 42,944 46,505 1,450,161 $ $ 305,612 267,246 30,418 52,825 151,801 254,008 26,293 23,089 1,111,292 $ $ 2,764,228 2,515,413 275,647 481,581 1,362,682 1,517,554 245,630 201,121 9,363,856 $ 3,918,898 3,430,344 373,124 655,775 1,888,780 1,996,906 332,208 286,102 12,882,137 CAPITAL PROJECTS FUNDS Total Capital Projects Funds 1.00 $ 75,259 $ 8,640 $ 15,076 $ 5,860 $ 104,835 $ $ 1,177,066 33,673 423,820 1,634,559 $ $ 1,892,604 67,142 801,886 2,761,632 $ $ 1,291,335 38,037 461,123 1,790,495 $ $ 11,605,073 343,532 4,150,979 16,099,584 $ Total Enterprise Funds 175.75 6.00 73.00 254.75 $ 15,966,078 482,384 5,837,808 22,286,270 INTERNAL SERVICE FUND Risk Management Total Internal Service Fund 6.50 6.50 $ $ 460,902 460,902 $ $ 50,975 50,975 $ $ 59,215 59,215 $ $ 55,437 55,437 $ $ 626,529 626,529 1,628.75 $ 125,005,145 $ 28,116,449 $ 17,252,839 $ 12,035,808 $ 182,410,241 GENERAL FUND ENTERPRISE FUNDS Water/Wastewater Golf Solid Waste TOTAL ALL FUNDS * ** Full-Time Equivalent (FTE) Represents employer contributions to Arizona State Retirement System, Public Safety Personnel Retirement System, and Elected Officials Retirement System. Includes FICA, Mediflex reimbursement, deferred compensation contributions, and employer contributions to a health reimbursement plan for future retirees. 306 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Basis, Units and Changes Accounting/Budgetary Basis The City of Tempe’s operating budget is legally adopted by Council resolution each fiscal year on a modified accrual basis, which is consistent with Generally Accepted Accounting Principles (GAAP). With modified accrual basis, revenue is recognized when it becomes available and measurable and expenditures as they are made. By contrast, Government-wide financial statements in the Comprehensive Annual Financial Report (CAFR) must be recorded on a full accrual basis. This is where revenue is recognized as soon as it is earned and expenses are recognized as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows. Fund Statements, in the CAFR, are modified accrual basis for the General Fund, Debt Service Fund, Special Revenue Funds, and Capital Project Funds and accrual basis for Proprietary Funds. Budget Units ⋅ Funds (Fund Accounting) The City's Operating Budget is organized by funds in conformity with GAAP with guidelines established by the Governmental Accounting Standards Board (GASB). The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts. With this account structure, the revenue and expenditures/expenses are budgeted and approved prior to the beginning of each fiscal year by a resolution passed by the City Council. The various funds are grouped by two types, governmental and proprietary. Governmental funds are those through which most governmental functions of the City are financed and include the General Fund, Debt Service Fund, Special Revenue Funds, and Capital Project Funds. Proprietary funds are used to account for the City's organizations and activities which are similar to those often found in the private sector. The Proprietary (Enterprise) Funds include the Water/Wastewater, Solid Waste, Golf and Cemetery Funds. The Comprehensive Annual Financial Report includes the combined financial statements of all funds. ⋅ Programs Presentation of the operating budget is also structured by programs which delineate budget expenditures in terms of broad goals and objectives. Major programs include 1) General Services, 2) Development Services, 3) Public Safety, 4) Environmental Health, 5) Community Services, and 6) Transportation. Programs may transcend specific fund or departmental boundaries in that a program encompasses all associated activities, regardless of fund or department, directed toward the attainment of a general goal or objective. The relationship between programs and funds is presented in summary form in the Budget Summaries section as is their relation to the Departments and Divisions engaged in the pursuit of the respective goals and objectives. ⋅ Departments Finally, the Performance Budget section of the operating budget illustrates the distribution of budget appropriations along the major organization units of City departments and their divisions. Changes to the Budget ⋅ Midyear Program/Personnel Adjustment Request Should the need arise for additional personnel or program enhancements during the fiscal year to meet some unforeseen need, a midyear program/personnel request is submitted to the Budget Office for a needs assessment and fiscal impact review. If after evaluation, the request is approved and involves either additional personnel or the abolition of a position(s), the request is forwarded to either the relevant Council Committee or full Council with recommended action. ⋅ Budget Transfers The department should process a budget transfer request form anytime a shortfall is anticipated in a departmental subtotal budget. Budget transfers are no longer necessary to address a shortfall within summary account groups as long as sufficient monies are available in the subtotal departmental budget. The subtotal budget includes salaries and wages, fringe benefits, materials and supplies, fees and services, travel and other expenses, contributions, and capital outlay, and excludes internal services. Only as a last resort are contingency monies used to fund a shortfall. Alternative courses of action should be sought before contingency monies will be considered. Purchase orders and requisitions will be held until the budget shortfall is addressed. ⋅ Transfer of Appropriation At any time during the fiscal year, the City Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, office, or agency. Upon written request by the City Manager, the Council may by ordinance transfer part or all of any unencumbered appropriation balance from one department, office, or agency to another (Section 5.08, City of Tempe Charter). ⋅ Permission to Exceed Budget In the event of an emergency, the Council may seek permission from the State Board of Tax Appeals (previously State Tax Commission) to exceed the adopted budget (Section 5.09, City of Tempe Charter). 307 City of Tempe Fiscal Year 2016/17 Annual Budget Financial Structure and Organization ⋅ Types of Budgeting Two separate budgets are adopted at the aggregate level for both the Operating and Capital Improvements Program and are then presented in program budget, performance and line-item form. The program budget portrays total and per capita expenditures along six broad programs or functions, including General Services, Development Services, Public Safety, Environmental Health, Community Services, and Transportation. This budget information is presented in the Budget Summaries section of the Annual Budget. The performance budget focuses on departmental and divisional goals and objectives. Benchmark and other workload data are collected to assess the effectiveness and efficiency of services. This information is published in the performance budget section of our Annual Budget. Finally, the line-item budget lists dollar amounts budgeted for each cost center and expenditure category and is published separately. ⋅ Level of Revenue and Expenditure Detail Revenue is presented at several levels within the revenue information section of the Annual Budget. Revenue is given by fund type (General Governmental, Special Revenue, and Enterprise), by revenue category, and by major source. Additionally, all key revenue is addressed in terms of a ten-year history, underlying assumptions, and major influences with graphic illustration of the trends to facilitate review of the revenue patterns. Summary schedules of estimated revenue is also presented in the Schedules and Summaries section of the Annual Budget. Expenditures are presented at several levels of detail including information by line-item, organizational unit performance, program, and fund. Line-item detail of expenditures is given in the Annual Line-Item Budget. Performance, program, and fund level expenditure data are presented in the Annual Budget. ⋅ Relationship Between Budgeting and Accounting This budget is adopted on a basis consistent with GAAP, except for certain items which are adjusted on the City's accounting system at fiscal year-end. During the year, the City's accounting system is maintained on the same basis as the adopted budget. This enables departmental budgets to be easily monitored via accounting system reports on a monthly basis. The major differences between this adopted budget and GAAP for governmental funds are: a) encumbrances are recorded as the equivalent of expenditures (budget) as opposed to a reservation of fund balance (GAAP); b) certain revenue and expenditures, not recognized for budgetary purposes are accrued (GAAP); and c) supply inventory and self-insurance contributions are recognized as expenditures for budgetary purposes only. Enterprise Fund differences consist of the following: a) encumbrances are recorded as the equivalent of expenses (budget basis) as opposed to an expense of the following accounting period (GAAP); b) certain items, e.g., principal expense and capital outlay, are recorded as expenditures for budgetary purposes as opposed to adjustments of the appropriate balance sheet accounts (GAAP); and c) depreciation is recorded as an expense (GAAP) and not recognized for budgetary purposes. Fund Structure ⋅ Governmental Funds Capital Projects Funds: Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds and Trust Funds). Debt Service Fund: Debt Service Funds are set up to receive dedicated revenue used to make principal and interest payments on City debt. They are used to account for the accumulation of resources and the payment of general obligation and special assessment debt principal, interest and related costs, except the debt service accounted for in the Special Revenue Funds and Enterprise Funds. General Fund: The General Fund is the general operating fund of the City. It is used to account for all activities of the City not accounted for in some other fund. Special Revenue Funds: Special Revenue Funds are established to account for legally restricted funding. Our Special Revenue Funds include: Performing Arts, Highway User Revenue, Local Transportation Assistance, Rio Salado, Community Facilities District, Transit, Community Development Block Grant and Housing Assistance. ⋅ Proprietary Funds Enterprise Funds: Enterprise Funds are used to account for operations including debt service that are: (a) financed and operated in a manner similar to private businesses, where the intent of the government body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges; or (b) where the governing body has determined that periodic determination of revenue earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Our Enterprise Funds include: Water and Wastewater, Solid Waste, Cemetery and Golf. 308 City of Tempe Fiscal Year 2016/17 Annual Budget Personnel Summary The number of employees for FY 2016/17 totals 1,848.17 full-time equivalents (FTE), including 1,616 full-time, 14.75 permanent full-time equivalents, and 217.42 temporary full-time equivalent employees. 2014/15 Actual Department Mayor and Council 7 7 30 City Attorney 23 1.75 City Clerk 4 0.50 City Court 38 Community Development 69 Community Services 112 Fire Medical Rescue 156 Internal Audit Internal Services Municipal Budget Office 2015/16 Revised Full Perm Temp Full Perm Temp Full Perm Temp Time FTE FTE Time FTE FTE Time FTE FTE City Manager Human Services 2015/16 Budget 1.34 30 1.00 23 1.75 4 0.50 1.34 31 1.00 24 1.25 4 0.50 1.34 32 1.00 24 1.25 4 0.50 4.06 39 4.06 20.02 72 17.02 71 17.02 74 8.95 6.00 167.91 112 6.00 168.49 112 6.00 168.49 118 6.75 172.01 0.75 156 5.38 156 39 3.75 0.50 3 0.50 156 4 5.38 40 3.25 0.50 3 0.50 0.50 156 206 4 4 4 3.25 6.25 495 16.43 450 155 3.25 6.25 494 16.43 450 3.25 5.38 Total Personnel 1,825.22 309 1,824.72 2.50 3 0.50 497 16.43 410 2.50 5 0.75 1,569 17.10 222.39 1,589 16.25 219.97 1,590 14.75 219.97 1,808.49 38 6.25 Strategic Mgmt & Diversity Sub Total 1.34 38 154 448 7 4.06 3 Public Works Perm Temp FTE FTE 38 3.85 490 Full Time 4.06 31 Police 7 2016/17 Budget 5.38 8.25 17.43 1,616 14.75 217.42 1,848.17 City of Tempe Fiscal Year 2016/17 Annual Budget Personnel Changes for FY 2016/17 Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Full and Part-Time Position Reductions Fund Gen Cost Center 1710 PCN 1741 FTE (0.50) Fire Inspector Desg 2332 2032 (1.00) Internal Services Safety & Risk Coord Risk 2621 1807 (0.50) Police Police Officer (HIDTA) Desg 2246 1960 (1.00) Department City Attorney Position Asst City Attorney Fire Total Full and Part-Time Position Reductions Action Summary Vacant position eliminated; combined with 0.5 FTE Safety & Risk Coordinator; reclassed into 1.0 FTE Deputy City Attorney (see below) Position eliminated per Department FY 2016/17 Vacant position eliminated; combined with 0.5 FTE Asst City Attorney; reclassed into 1.0 FTE Deputy City Attorney (see below) Position eliminated per Department midyear FY 2015/16 (3.00) Temporary (Wage) Position Reductions Department City Attorney Position Unclassified Temporary Fund Gen Cost Center 1710 PCN N/A FTE (1.00) Action Summary Authorized for one year (FY 2015/16) Community Development Unclassified Temporary Gen 2721 N/A (7.00) Authorized for one year (FY 2015/16) Community Development Unclassified Temporary Gen 2727 N/A (6.50) Authorized for one year (FY 2015/16) Community Services Community Services Unclassified Temporary Unclassified Temporary Gen Gen 2440 2457 N/A N/A (1.00) (3.00) Authorized for one year (FY 2015/16) Wage positions converted to full-time positions FY 2016/17 Total Temporary (Wage) Position Reductions (18.50) Full and Part-Time Position Additions Department City Attorney Position Deputy City Attorney City Manager Internal Services Police Police Sustainability Program Manager Code Inspector II+ Code Inspector II+ Planning & Research Analyst Administrative Asst I/II Administrative Asst I/II Arts Administrator Food & Beverage Coord Staff Coordinator (Kid Zone) Staff Coordinator (Kid Zone) Staff Coordinator (Kid Zone) Court Svcs Spvr Social Svcs Coord (Care 7) Programmer Analyst+ Forensic Svcs Tech School Resource Officer Police School Resource Officer Community Development Community Development Community Development Community Services Community Services Community Services Community Services Community Services Community Services Community Services City Court Human Services Cost Center 1710 PCN 1741 FTE 1.00 Gen 1210 2067 1.00 Gen Gen Gen 2727 2727 2727 2049 2050 2051 1.00 1.00 1.00 Arts Gen Arts Arts Gen 3610 2522 3610 3610 2457 2048 2052 TBD TBD TBD 1.00 0.75 1.00 1.00 1.00 Gen 2457 TBD 1.00 Operating Budget Supplemental Gen 2457 TBD 1.00 Operating Budget Supplemental Court Gen 46701 2923 2068 2054 1.00 Operating Budget Supplemental 1.00 Operating Budget Supplemental WWW Gen 50% Gen 50% Grant Grant 1994 2235 2241 2047 2055 2056 1.00 CIP Operating Impact 1.00 Operating Budget Supplemental 1.00 Operating Budget Supplemental 2241 2057 1.00 Operating Budget Supplemental Fund Gen 310 Action Summary Reclassed from 0.5 FTE Asst City Attorney and 0.5 FTE Safety & Risk Coordinator Vacancy (see above) City Council Direction; Authorized for two years (FY 2016/17 and FY 2017/18) Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental City of Tempe Fiscal Year 2016/17 Annual Budget Full and Part-Time Position Additions (continued) Department Public Works Public Works Public Works Public Works Public Works Position Fund WWW Gen Gen SW SW Cost Center 3041 3262 2552 3714 3716 PCN 2058 2059 2060 TBD 2061 FTE 1.00 1.00 1.00 1.00 1.00 WWW WWW WWW Gen HURF HURF Gen 3022 3022 3022 3210 3822 3825 3271 2062 2063 2064 518 2065 2066 598 1.00 1.00 1.00 0.25 1.00 1.00 0.00 Public Works Public Works Public Works Public Works Public Works Public Works Public Works Chemist Fleet Equip Mechanic Facility Electrician Solid Waste Svcs Rep Sr. Solid Waste Equip Operator Utility Svcs Tech II Utility Svcs Tech II Utility Svcs Tech II Executive Assistant Traffic Engineering Tech Traffic Signal Tech II Custodian Public Works Groundskeeper I+ Gen 2559 626 0.00 Strategic Mgmt & Diversity Executive Assistant Gen 1212 14 0.50 Total Full and Part-Time Position Additions Action Summary Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental Operating Budget Supplemental: Move from Solid Waste to Gen Fund Operating Budget Supplemental: Move from Solid Waste to Gen Fund Moved perm 0.5 FTE to 1.0 FTE mid-FY 2015/16 28.50 Temporary (Wage) Position Additions Cost Center 2727 PCN N/A FTE 1.43 Gen 2727 N/A 2.00 Unclassified Temporary Gen 2721 N/A 2.00 Community Services Unclassified Temporary Gen 2440 N/A 1.30 Community Services Unclassified Temporary Gen 2523 N/A 0.10 Community Services Unclassified Temporary Gen 2457 N/A 3.56 Community Services Unclassified Temporary Gen 2415 N/A 0.53 Community Services Unclassified Temporary Arts 3610 N/A 2.03 Police Unclassified Temporary Grant 2241 N/A 2.00 Public Works Unclassified Temporary HURF 3825 N/A 1.00 Department Community Development Position Unclassified Temporary Fund Gen Community Development Unclassified Temporary Community Development Total Temporary (Wage) Position Additions Action Summary Operating Budget Supplemental; Recurring Operating Budget Supplemental; Authorized for one year (FY 2016/17) Operating Budget Supplemental; Authorized for one year (FY 2016/17) Operating Budget Supplemental; Recurring Operating Budget Supplemental; Recurring Operating Budget Supplemental; Recurring Operating Budget Supplemental; Recurring Operating Budget Supplemental; Recurring City Council Direction; Authorized for 15 months (FY 2016/17, Q1 2017/18) Operating Budget Supplemental; Recurring 15.95 Position Funding Changes Department Public Works Position Custodian Public Works Groundskeeper I+ Community Services Dep Com Svcs Dir – Lbry/Cultrl Community Services Management Asst II+ Community Services Dep Com Svcs Dir – Arts/Cultrl Total Position Funding Changes Cost Fund Center From 100% SW 3271 to 100% Gen From 100% SW 2559 to 100% Gen From 50% 2410 Gen/50% Arts to 100% Gen From 100% Arts 2410 to 25% Arts/75% Gen From 100% Gen 3610 to 100% Arts PCN 598 FTE 1.00 Action Summary FY 2016/17 Budget Supplemental 626 1.00 FY 2016/17 Budget Supplemental 1553 1.00 Approved department reorganization 1707 1.00 Approved department reorganization 1523 1.00 Dept approved reclassification from Library Manager in CC 2440 5.00 311 City of Tempe Fiscal Year 2016/17 Annual Budget Summary Authorized Full and Part-Time Positions (FTEs) FY 2015/16 Budget Position Reductions Position Additions FY 2015/16 Budget 1,605.25 (3.00) 28.50 1,630.75 Authorized Temporary (Wage) Positions (FTEs) FY 2015/16 Budget Position Reductions Position Additions FY 2015/16 Budget 219.97 (18.50) 15.95 217.42 312 City of Tempe Fiscal Year 2016/17 Annual Budget Personnel Schedules Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 1110 1210 MAYOR & COUNCIL Mayor Vice Mayor Council Member Mayor & Council Total Full-Time CITY MANAGER Administration City Mgr Deputy City Mgr - Chief Op Officer Deputy City Mgr - Chief Fin Officer Executive Asst to City Mgr Sustainability Program Mgr (Authorized for FY 16/17 & 17/18) Executive Assistant Total Full-Time 1214 Communication/Media Relations Comm & Media Relations Mgr Public Info Officer Public Info Officer Web & Design Coord Video Production Coord Unclassified Temporary* Total Full-Time Total Temp FTE* 1216 3916 Government Relations Government Relations Officer Total Full-Time Marketing and Public Information Public Information Officer Gen Gen Gen Mayor/Council Staff Mayor/City Council - Chief of Staff Mayoral Aide City Council Aide II+ Total Full-Time 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 1 5 1 1 5 1 1 5 1 1 5 7 7 7 7 Gen Gen Gen Gen Gen 75% Desg 25% Gen 1 1 1 1 0 1 1 1 1 0 1 1 1 1 0 1 1 1 1 1 2 6 2 6 2 6 2 7 Gen Gen Transit 50% WWW 50% Gen Gen Gen 1 2 1 1 2 1 1 2 1 1 2 1 2 2 1.34 8 1.34 2 2 1.34 8 1.34 2 2 1.34 8 1.34 2 2 1.34 8 1.34 Gen 1 1 1 1 1 1 1 1 Gen 25% Solid Waste 25% Transit 50% 1 1 1 1 1 1 1 1 1 1 2 4 1 1 2 4 1 1 2 4 1 1 2 4 1 0 4 1 1 1 8 1 0 4 1 1 1 8 1 1 4 0 1 1 8 1 1 4 0 1 1 8 Total Full-Time 1219 2014/15 Actual Gen Gen Gen 1220 Customer Relations Center Customer Relations Supvr Gen Lead Customer Relations Spec SW Customer Relations Spec Gen Customer Relations Spec SW Customer Relations Spec HURF Customer Relations Spec WWW Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 313 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 1221 Economic Development Economic Development Dir Economic Development Prog Mgr Bldg Inspector II+ Business Development Officer Total Full-Time Gen Gen Gen Gen City Manager Total Full-Time City Manager Total Temp FTE* 1710 CITY ATTORNEY Legal Services City Attorney Dep City Attorney Sr Asst City Attorney Police Legal Advisor Asst City Attorney Paralegal II+ Paralegal II+ Administrative Support Supvr Legal Assistant Executive Assistant Legal Specialist II+** Assistant City Attorney** Unclassified Temporary* Gen Gen Gen Gen Gen Gen Gen 60% Grants 40% Gen Gen Gen Gen Gen Gen City Attorney Total Full-Time City Attorney Total Perm FTE** City Attorney Total Temp FTE* 1310 CITY CLERK City Clerk Dep City Clerk Asst City Clerk Executive Assistant Administrative Assistant II+** Gen Gen Gen Gen Gen City Clerk Total Full-Time City Clerk Total Perm FTE** 1410 CITY COURT Administration/Judicial Division Presiding City Judge Court Admin City Judge Court Commissioner Dep Court Admin Court Svcs Supvr Sr Mgmt Asst Lead Court Svcs Supvr Court Svcs Spec II+ Court Interpreter Management Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE * **Permanent Full-Time Equivalent Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen *Temporary Full-Time Equivalent 314 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 0 0 1 2 1 0 0 1 2 1 1 1 0 3 1 1 1 0 3 30 1.34 30 1.34 31 1.34 32 1.34 1 2 2 1 9 2 1 1 2 2 1 9 2 1 1 3 2 1 9 2 1 1 3 2 1 9 2 1 1 3 1 0.75 1.00 1.00 1 3 1 0.75 1.00 1.00 1 3 1 0.75 0.50 1.00 1 3 1 0.75 0.50 0.00 23 1.75 1.00 23 1.75 1.00 24 1.25 1.00 24 1.25 0.00 1 1 1 1 0.50 1 1 1 1 0.50 1 1 1 1 0.50 1 1 1 1 0.50 4 0.50 4 0.50 4 0.50 4 0.50 1 1 2 2 1 3 1 2 18 1 1 4.06 33 4.06 1 1 2 2 1 3 1 2 18 1 1 4.06 33 4.06 1 1 2 2 1 3 1 2 18 1 1 4.06 33 4.06 1 1 2 2 1 3 1 2 18 1 1 4.06 33 4.06 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 4710 4730 46701 2721 2322 2015/16 Budget 2015/16 Revised 2016/17 Budget Court Enhancement Fund Court Svcs Spec II+ Total Full-Time Desg 2 2 2 2 2 2 2 2 Local JCEF Court Svcs Spec II+ Executive Assistant Total Full-Time Grant Grant 2 1 3 2 1 3 2 1 3 2 1 3 ADVS-VDF Grant Court Svcs Spvr Total Full-Time Desg 0 0 0 0 0 0 1 1 38 4.06 38 4.06 38 4.06 39 4.06 Gen Gen Gen Gen Gen Gen Gen 1 1 1 1 1 1 1 7 1 1 1 1 1 1 1 7 1 1 1 1 1 1 1 7 1 1 1 1 1 1 1 7 Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen 1 1 1 1 5 1 1 1 5 1 0 2 4 2 11.66 26 11.66 1 1 1 1 5 1 1 1 7 1 0 2 4 2 7.66 28 7.66 1 2 1 1 5 1 1 1 5 1 1 1 4 2 7.66 27 7.66 1 2 1 1 5 1 1 1 5 1 1 1 4 2 2.66 27 2.66 Gen Gen Gen 7 1 0.75 8 0.75 8 1 0.00 9 0.00 8 1 0.00 9 0.00 8 1 0.00 9 0.00 City Court Total Full-Time City Court Total Temp FTE* 2710 2014/15 Actual COMMUNITY DEVELOPMENT Administration/Economic Development Community Development Dir Rio Salado Financial Analyst Principal Planner Sr Planner Real Estate Dev Supvr Management Assistant Executive Assistant Total Full-Time Building Safety Inspections and Permits Dep Com Dev Dir - Bldg/Permits Plan Review Mgr Bldg Inspection Mgr Development Project Coord Sr Plan Check Engineer + Sr Bldg Inspector Permit Center Supervisor Sr Planner Bldg Inspector II+ Sr Eng Associate+ Principal Civil Eng Sr Civil Eng+ Development Svcs Spec II+ Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Fire Support Fire Inspector II+ Fire Education Spec Fire Inspector II+** Total Full-Time Total Perm FTE** **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 315 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2731 2727 1215 Planning Planning Dep Com Dev Dir - Planning Code Enforcement Mgr Principal Architect Sr Architect+ Principal Planner Sr Planner Planner II+ Project Mgmt Coord Sr Code Inspector Spec Code Inspector II+ Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Neighborhood Services Code Compliance Code Enforcement Mgr Sr Code Inspector Spec Planning & Research Analyst Code Inspector II+ Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Gen Gen Gen Gen Gen Gen Neighborhood Program Neighborhood Program Mgr Neighborhood Svcs Spec Neighborhood Svcs Spec Gen Gen Transit 50% WWW 50% Total Full-Time Community Development Total Full-Time Community Development Total Perm FTE* Community Development Total Temp FTE* 2410 COMMUNITY SERVICES Administration Community Svcs Dir Dep Com Svcs Dir- Lbry/Cultrl Dep Com Svcs Dir- Lbry/Cultrl Executive Assistant Sr Recreation Coord+ Management Assistant II+ Management Assistant II+ Arts Coord Unclassified Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent Gen 85% Arts 15% Gen 50% Arts 50% Gen Gen Gen Gen Gen 75% Arts 25% Perf Arts Gen *Temporary Full-Time Equivalent 316 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 1 1 1 2 6 2 1 1 2 2 1.86 1 0 1 1 2 6 2 1 1 0 2 1.86 1 0 1 1 2 6 2 1 1 0 2 1.86 1 0 1 1 2 6 2 1 1 0 2 1.86 20 1.86 17 1.86 17 1.86 17 1.86 0 1 0 3 1 6.50 5 6.50 1 1 0 5 1 7.50 8 7.50 1 1 0 5 1 7.50 8 7.50 1 1 1 7 1 4.43 11 4.43 1 1 1 1 1 1 1 1 1 1 1 1 3 3 3 3 69 0.75 20.02 72 0.00 17.02 71 0.00 17.02 74 0.00 8.95 1 1 1 1 1 1 1 0 0 1 0 1 0 0 1 0 1 0 0 1 1 1 0 1 1 1 1 1 1 0.52 5 0.52 1 0.52 5 0.52 1 0.52 6 0.52 1 0.52 7 0.52 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2323 2373 Fire Support Emerg Medical Svcs Coord Emerg Paramedic Total Full-Time Fire Support Emerg Medical Svcs Coord Emerg Medical Svcs Coord 2014/15 Actual 2406 46403 2440 2484 Kid Zone Kid Zone Kid Zone Prog Mgr Community Svcs Supvr Sr Social Svcs Coord+ Staff Coordinator Community Svcs Spec Assistant Recreation Coord Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* 2015/16 Revised 2016/17 Budget Gen Contract 1 6 7 1 6 7 1 6 7 1 6 7 Desg Gen 50% Desg 50% 1 0 0 1 0 1 1 0 1 1 1 1 1 1 4 0 5 6 1 58.60 18 58.60 1 1 4 0 5 6 1 58.60 18 58.60 1 1 4 0 5 6 1 58.60 18 58.60 1 1 4 3 5 6 1 59.16 21 59.16 Total Full-Time 2457 2015/16 Budget Gen Gen Gen Gen Gen Gen Gen Gen Kid Zone - Grant Assistant Recreation Coord Total Full-Time Desg 2 2 2 2 0 0 0 0 Kid Zone - Grant Assistant Recreation Coord Total Full-Time Desg 0 0 0 0 2 2 2 2 Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen 1 2 1 9 1 1 1 5 1 1 1.00 2.00 10.44 23 3.00 10.44 1 2 1 9 1 1 1 5 1 1 1.00 2.00 10.44 23 3.00 10.44 0 2 1 10 1 1 1 4 1 1 1.00 2.00 10.44 22 3.00 10.44 0 2 1 10 1 1 1 4 1 1 1.00 2.00 10.74 22 3.00 10.74 Gen Gen Gen Gen 1 3 1 0.65 5 0.65 1 3 1 0.65 5 0.65 1 3 1 0.65 5 0.65 1 3 1 0.65 5 0.65 Library and Cultural Services Library Library Mgr Library Supvr Sr Social Svcs Coord+ Librarian I/II+ Library Supvr - Ops Circulation Svcs Coord Library Materials Supvr Library Spec II+ Library Ops Spec Library Asst Librarian I/II+** Library Assistant** Unclassified Temporary* Total Full-Time Total Perm FTE** Total Temp FTE* Historical Museum Museum Manager Sr Museum Curator+ Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent Reflects all personnel changes/reductions approved by City Council through 6/30/2016 317 City of Tempe Fiscal Year 2016/17 Annual Budget Funding Source Position 3610 2521 2522 2531 2532 2533 Performing Arts - Administration Dep Com Svcs Dir - Arts/Cultrl Cultural Facilities Mgr Arts Administrator TCA Marketing Coord Management Assistant II+ Box Office Assistant Arts Coordinator Food & Beverage Coordinator Arts Specialist Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Recreation Recreation - Administration Dep Com Svcs Dir - Recreation Asst Recreation Coord Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Special Events Recreation Mgr Sr Recreation Coord+ Asst Recreation Coord Administrative Assistant II+** Unclassified Temporary* Total Full-Time Total Perm FTE** Total Temp FTE* Kiwanis Recreation Center Kiwanis Recreation Center Recreation Mgr Sr Recreation Coord+ Administrative Assistant II+** Unclassified Temporary* Total Full-Time Total Perm FTE** Total Temp FTE* Kiwanis Concessions Unclassified Temporary* Total Temp FTE* Aquatics Sr Recreation Coord+ Asst Recreation Coord Aquatics Maint Mechanic Aquatic Maint Coord Unclassified Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Arts Arts Arts Arts Arts Arts Arts Arts Arts Arts Arts 0 1 0 1 1 1 5 0 2 0 13.27 11 13.27 0 1 0 1 1 1 5 0 2 0 13.27 11 13.27 1 1 0 1 1 1 5 0 2 0 13.27 12 13.27 1 1 1 1 0 1 5 1 2 1 15.30 14 15.30 Gen Gen Gen Gen 1 1 1 1.22 3 1.22 1 1 1 1.22 3 1.22 1 0 1 1.22 2 1.22 1 0 1 1.22 2 1.22 Gen Gen Gen Gen Gen 1 3 1 0 2.18 5 0 2.18 1 3 1 0 2.18 5 0 2.18 1 3 1 0 2.18 5 0 2.18 1 3 1 0.75 2.18 5 0.75 2.18 Gen Gen Gen Gen 1 1 2.25 21.54 2 2.25 21.54 1 1 2.25 21.54 2 2.25 21.54 1 1 2.25 21.54 2 2.25 21.54 1 1 2.25 21.54 2 2.25 21.54 Gen 1.99 1.99 1.99 1.99 1.99 1.99 1.99 1.99 Gen Gen Gen Gen Gen 1 1 1 1 16.73 4 16.73 1 1 1 1 16.73 4 16.73 1 1 1 1 16.73 4 16.73 1 1 1 1 16.73 4 16.73 *Temporary Full-Time Equivalent 318 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2535 2543 2481 2524 2527 2534 2536 2525 2526 Kiwanis Batting Cage Sr Recreation Coord+ Unclassified Temp* Total Full-Time Total Temp FTE* 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Gen Gen 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 Tennis Sr Recreation Coord+ Total Full-Time Gen 1 1 1 1 1 1 1 1 Community Interests Vihel + Cultural Programming Arts Coord Unclassified Temporary* Total Full-Time Total Temp FTE* Gen Gen 1 7.32 1 7.32 1 7.32 1 7.32 1 7.32 1 7.32 1 7.32 1 7.32 Gen Gen Gen Gen 1 1 1 6.65 3 6.65 1 1 1 6.65 3 6.65 1 1 1 6.65 3 6.65 1 1 1 6.65 3 6.65 Gen Gen 1 4.10 1 4.10 1 4.10 1 4.10 1 4.10 1 4.10 1 4.10 1 4.10 Adapted Recreation Sr Recreation Coord+ Total Full-Time Gen 1 1 1 1 1 1 1 1 Boating Programs Sr Recreation Coord+ Asst Recreation Coord Total Full-Time Gen Gen 1 1 2 1 1 2 1 1 2 1 1 2 Sports Adult Sports Sr Recreation Coord+ Unclassified Temporary* Total Full-Time Total Temp FTE* Gen Gen 1 3.84 1 3.84 1 3.84 1 3.84 1 3.84 1 3.84 1 3.84 1 3.84 Gen Gen Gen 1 2 3.89 3 3.89 1 2 3.89 3 3.89 1 2 3.89 3 3.89 1 2 3.89 3 3.89 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 1 2.41 Special Interest and Boating Recreation Mgr Sr Recreation Coord+ Asst Recreation Coord Unclassified Temporary* Total Full-Time Total Temp FTE* Facility Resources Sr Recreation Coord+ Unclassified Temporary* Total Full-Time Total Temp FTE* Youth Sports Recreation Mgr Sr Recreation Coord+ Unclassified Temporary* Total Full-Time Total Temp FTE* 2529 Diablo Stadium Sr Recreation Coord+ Gen Unclassified Temporary* Gen Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 319 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2415 2487 2523 2538 Community Centers North Side Multigenl Center Sr Social Svcs Coord+ Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* 2014-15 Actual 2015-16 Budget 2015-16 Revised 2016-17 Budget Gen Gen Gen 2 1 0.00 3 0.00 2 1 0.00 3 0.00 2 1 0.00 3 0.00 2 1 0.53 3 0.53 Gen Gen Gen Gen Gen 1 3 1 0.75 7.28 5 0.75 7.28 1 3 1 0.75 7.28 5 0.75 7.28 1 3 1 0.75 7.28 5 0.75 7.28 1 3 1 0.75 7.28 5 0.75 7.28 Gen Gen Gen 1 1 2.87 2 2.87 1 1 2.87 2 2.87 1 1 2.87 2 2.87 1 1 2.97 2 2.97 Gen Gen 1 0.00 1 0.00 1 0.58 1 0.58 1 0.58 1 0.58 1 0.58 1 0.58 112 6.00 167.91 112 6.00 168.49 112 6.00 168.49 118 6.75 172.01 Gen Gen Gen 1 2 3 6 1 2 3 6 1 2 3 6 1 2 3 6 Fire Prevention Asst Fire Chief Total Full-Time Gen 1 1 1 1 1 1 1 1 Tempe County Island Fire District Fire Inspector II+ Total Full-Time Fire District 1 1 1 1 1 1 0 0 33 36 69 33 36 71 33 36 72 33 36 72 138 140 141 141 Escalante Community Center Social Svcs Mgr Sr Social Svcs Coord+ Administrative Assistant II+ Sr Social Svcs Coord+** Unclassified Temporary* Total Full-Time Total Perm FTE** Total Temp FTE* Senior Adults Sr Recreation Coord+ Administrative Assistant II Unclassified Temporary* Total Full-Time Total Temp FTE* Neighborhood Facilities Sr Recreation Coord+ Unclassified Temporary* Total Full-Time Total Temp FTE* Community Services Total Full-Time Community Services Total Perm FTE** Community Services Total Temp FTE* FIRE MEDICAL RESCUE 2310 2330 2332 Administration/Fire Prevention Administration Fire Chief Asst Fire Chief Fire Deputy Chief Total Full-Time Emergency Medical Services Fire Emergency Services Fire Captain Gen Fire Eng Gen Firefighter+ Gen (66 Firefighter, Engineer or Captain positions are paramedic assignment) Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 2340 320 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2344 2370 2361 2380 2350 2814 2771 to 2779 2015-16 Budget 2015-16 Revised 2016-17 Budget Fire Emergency Services - SAFR Firefighter Total Full-Time Grant 3 3 1 1 0 0 0 0 Medical Services Fire Deputy Chief Fire Captain Paramedic Assign Total Full-Time Gen Gen 1 1 2 1 1 2 1 1 2 1 1 2 Gen 1 1 1 1 1 1 1 1 Gen Gen 1 1 2 1 1 2 1 1 2 1 1 2 Gen Gen 1 1 2 1 1 2 1 1 2 1 1 2 156 156 156 155 Gen Gen Gen Gen Gen Gen Gen 1 1 1 1 2 0.50 0.85 6 1.00 0.85 1 1 1 1 2 0.50 0.85 6 0.50 0.85 1 1 1 1 2 0.50 0.85 6 0.50 0.85 1 1 1 1 2 0.50 0.85 6 0.50 0.85 Gen 1.60 1.60 1.50 1.50 0.00 0.00 0.00 0.00 0 1 1 5 1 8 0 1 1 5 1 8 0 0 0 0 0 0 0 0 0 0 0 0 Support Services/Personnel Safety Support Services - Administration Fire Deputy Chief Total Full-Time Homeland Security/Special Operations Special Operations Fire Deputy Chief Fire Captain Parmedic - Assign Total Full-Time Training/Professional Development Training/Professional Development Fire Deputy Chief Fire Captain Paramedic - Assign Total Full-Time Fire Department Total Full-Time 2910 2014-15 Actual HUMAN SERVICES Human Services Administration Human Svcs Director Dep Human Svcs Dir - Soc Svcs Education Coordinator Community Svcs Supervisor Administrative Assistant II+ Administrative Assistant II+** Unclassified Temporary* Total Full-Time Total Perm FTE** Total Temp FTE* Housing & Revitalization Neighborhood Enhancement Homeless Outreach Coordinator** Total Perm FTE** Section 8 Housing Housing Svcs Supvr Housing & Revitalization Mgr Family Self Sufficiency Spec Housing Services Spec II+ Administrative Assistant II+ Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent Grant Grant Grant Grant Grant Reflects all personnel changes/reductions approved by City Council through 6/30/2016 321 City of Tempe Fiscal Year 2016/17 Annual Budget Funding Source Position 2875 2451 2485 2922 2923 CDBG/Home Neighborhood Revital Coord Housing Svcs Mgmt Accountant Homeless Coordinator Neighborhood Grants Analyst Total Full-Time 2771 to 2779 2875 Grant Grant Grant Grant 2015-16 Budget 2015-16 Revised 2016-17 Budget 1 1 1 1 4 1 1 1 1 4 0 0 0 0 0 0 0 0 0 0 Social Services Diversion Social Svcs Supvr Social Svcs Counselor II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Gen Gen Gen 1 3 0.93 4 0.93 1 3 0.93 4 0.93 1 3 0.93 4 0.93 1 3 0.93 4 0.93 Partnerships Partnerships Social Svcs Supvr Social Svcs Counselor II+ Crisis Intervention Spec Sr Social Svcs Coord+ Unclassified Temporary * Total Full-Time Total Temp FTE* Gen Gen Gen Gen Gen 3 1 3 0 3.60 7 3.60 3 1 3 0 3.60 7 3.60 2 1 3 1 3.60 7 3.60 2 1 3 1 3.60 7 3.60 Cahill Senior Center Sr. Recreation Coord+** Total Perm FTE** Gen 0.00 0.00 0.50 0.50 0.50 0.50 0.50 0.50 Gen 0 0 0 0 0 0 1 1 Gen 0.00 0.00 0.00 0.00 1.50 1.50 1.50 1.50 Grant Grant Grant Grant Grant 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 4 1 8 1 1 1 4 1 8 Grant Grant Grant 0 0 0 0 0 0 0 0 2 1 1 4 2 1 1 4 Care 7 Social Svcs Coord+ Total Full-Time 2814 2014-15 Actual Housing & Revitalization Neighborhood Enhancement Homeless Outreach Coordinator** Total Perm FTE** Section 8 Housing Housing Svcs Supvr Housing & Revitalization Mgr Family Self Sufficiency Spec Housing Services Spec II+ Administrative Assistant II+ Total Full-Time CDBG/Home Neighborhood Revital Coord Housing Svcs Mgmt Accountant Homeless Coordinator Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent Reflects all personnel changes/reductions approved by City Council through 6/30/2016 322 City of Tempe Fiscal Year 2016/17 Annual Budget Funding Source Position 1212 3527 Diversity + Outreach Diversity Diversity Dir Sr Diversity Spec Executive Assistant Diversity Coord** ADA Compliance Specialist** Total Full-Time Total Perm FTE** Community Resources Tempe Community Council (formerly) Dep Human Svcs Dir Sr. Mgmt Assistant Mgmt Assistant Social Svcs Supvr Accountant Executive Assistant Administrative Assistant II+ Total Full-Time 1810 2321 1831 INTERNAL AUDIT City Auditor Internal Auditor Audit Associate** Internal Audit Total Full-Time Internal Audit Division Total Perm FTE** INTERNAL SERVICES Administration Administration Internal Services Director Executive Assistant Total Full-Time Fire Support Fire Budget/Finance Supvr Executive Assistant Administrative Assistant II+ Total Full-Time Finance Accounting Controller Financial Report Anlys Supvr Cash Mgmt Supvr Payroll Supvr Accountant Payroll Specialist Accounting Spec Financial Svcs Tech II+ Total Full-Time **Permanent Full-Time Equivalent 2015-16 Budget 2015-16 Revised 2016-17 Budget Gen Gen Gen Gen Gen 1 1 0 0.50 0.75 2 1.25 1 1 0 0.50 0.75 2 1.25 1 1 1 0 0.75 3 0.75 0 0 0 0 0 0 0.00 Gen Gen Gen Gen Gen Gen Gen 0 0 0 0 0 0 0 0 1 2 1 1 1 1 1 8 1 2 1 1 1 1 1 8 1 2 1 1 1 1 1 8 31 3.85 5.38 39 3.75 5.38 40 3.25 5.38 38 2.50 5.38 Gen Gen Gen 1 2 0.50 3 0.50 1 2 0.50 3 0.50 1 2 0.50 3 0.50 1 2 0.50 3 0.50 Gen Gen 1 1 2 1 1 2 1 1 2 1 1 2 Gen Gen Gen 1 1 3 5 1 1 3 5 1 1 3 5 1 1 3 5 Gen Gen Gen Gen Gen Gen Gen Gen 1 1 1 1 1 1 2 2 10 1 1 1 1 1 1 2 2 10 1 1 1 1 1 1 2 2 10 1 1 1 1 1 1 2 2 10 Human Services Total Full-Time Human Services Total Perm FTE** Human Services Total Temp FTE* 1213 2014-15 Actual *Temporary Full-Time Equivalent Reflects all personnel changes/reductions approved by City Council through 6/30/2016 323 City of Tempe Fiscal Year 2016/17 Annual Budget Funding Source Position 1832 1841 1851 2621 1871 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Tax and Licensing License & Collections Supvr Tax Audit Supvr Tax Auditor II+ Rental Property Spec Tax Analyst Revenue Compliance Officer II+ Financial Svcs Tech II+ Total Full-Time Gen Gen Gen Gen Gen Gen Gen 1 1 4 1 1 2 4 14 1 1 4 1 1 2 4 14 1 1 4 1 1 2 4 14 1 1 4 1 1 2 4 14 Customer Services Dep Inter Svcs Dir - Finance Customer Svcs Mgr Customer Svcs Office Supvr Customer Svcs Field Supvr Sr Financial Svcs Tech Financial Svcs Tech II+ Water Meter Reader II+ Total Full-Time WWW WWW WWW WWW WWW WWW WWW 1 1 1 1 1 8 8 21 1 1 1 1 1 8 8 21 1 1 1 1 1 8 8 21 1 1 1 1 1 8 8 21 Central Services/Purchasing Central Svcs Mgr Procurement Officer Procurement Specialist Financial Services Technician II+ Total Full-Time Gen Gen Gen Gen 1 3 0 3 7 1 3 3 0 7 1 3 3 0 7 1 3 3 0 7 Risk Risk Risk Risk Risk Risk 1 1 1 1 2 0.50 6 0.50 1 1 1 1 2 0.50 6 0.50 1 1 1 1 2 0.00 6 0.00 1 1 1 1 2 0.00 6 0.00 Gen Gen Gen Gen Gen Gen Transit Gen Gen 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 2 1 1 10 3 1 1 21 Gen Gen Gen Gen Transit WWW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 22 2 2 30 Risk Management Risk Mgr Risk Mgmt Claims Adjuster Risk Mgmt Spec Industrial Hygienist Safety & Training Spec II+ Safety & Risk Coord** Total Full-Time Total Perm FTE** Field Operations/Facility Maintenance Administration Facility Maint Mgr Sr Mgmt Assistant Fac Maint Supvr Facility Maint Team Leader Facilities Technology Spec Bldg Equip Tech II+ Bldg Equip Tech II+ Fac Electrician Administrative Assistant II+ Total Full-Time 1876 Field Services/Custodial 1 Custodial Svcs Supt Custodial Supvr Custodial Team Leader Custodian Custodian Custodian Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 324 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 1911 1991 1992 1993 1994 Human Resources Human Resources -Administration Dep Inter Svcs Dir - HR HR Manager Sr HR Analyst+* HR Prog Coord HR Spec HR Tech II+ Administrative Assistant II+ Sr Learning & Org Dev Assoc Total Full-Time 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Gen Gen Gen Gen Gen Gen Gen Gen 1 3 5 1 3 3 1 2 19 1 3 5 1 3 3 1 2 19 1 3 5 1 3 4 0 2 19 1 3 5 1 3 4 0 0 17 Gen Gen Gen Gen Gen 1 1 1 0 2 5 1 1 1 0 2 5 1 1 0 3 2 7 1 1 0 3 2 7 Support Services Sr Data Center Support Spec IT Supvr Sr IT Svcs Consultant IT Svcs Consultant II+ Data Center Support Spec Total Full-Time Gen Gen Gen Gen Gen 1 1 1 8 2 13 1 1 1 8 2 13 0 1 3 8 2 14 0 1 3 8 2 14 Network Engineering IT Mgr IT Supvr Sr Enterprise Network Eng Enterprise Network Eng II+ Enterprise Network Tech II+ Lead Enterprise Network Tech Total Full-Time Gen Gen Gen Gen Gen Gen 1 1 1 5 2 1 11 1 1 1 5 2 1 11 0 1 1 5 2 0 9 0 1 1 5 2 0 9 Business Solutions IT Mgr IT Supvr IT Project Manager IT Project Manager Business Systems Analyst Business Systems Analyst Database Admin Enterprise System Architect Lead Programmer Analyst Sr Programmer Analyst Sr Programmer Analyst Sr Programmer Analyst Programmer Analyst+ Programmer Analyst+ Total Full-Time Gen Gen Gen WWW Gen WWW Gen Gen Gen Gen WWW Desg Gen WWW 1 1 0 0 8 1 3 0 0 9 2 0 1 0 26 1 1 0 0 8 1 3 0 0 9 2 1 1 0 27 1 2 5 1 0 0 3 1 1 9 2 0 1 0 26 1 2 5 1 0 0 3 1 1 9 2 0 1 1 27 Information Technology Administration Dep Inter Svcs Dir - IT Sr Mgmt Asst IT Project Mgr IT Solutions Architect Administrative Assistant II+ Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent Reflects all personnel changes/reductions approved by City Council through 6/30/2016 325 City of Tempe Fiscal Year 2016/17 Annual Budget Funding Source Position 1995 1996 1997 1998 2210 2015/16 Budget 2015/16 Revised 2016/17 Budget System Administration IT Mgr Sr Tech Support Analyst Sr IT Svcs Conslt Tech Support Analyst II+ Total Full-Time Gen Gen Gen Gen 0 1 1 4 6 0 1 1 4 6 1 1 0 4 6 1 1 0 4 6 Training + Print Shop IT Trng Print Shop Svcs Supvr Print Production Lead Print Production Spec Mail Ops Clerk Total Full-Time Gen Gen Gen Gen 1 2 1 1 5 1 2 1 1 5 1 1 2 1 5 1 1 2 1 5 Gen 25% SW 25% Transit 25% WWW 25% 0 1 1 1 IT Security Admin Total Full-Time Gen 1 1 1 2 1 2 1 2 Enterprise GIS Syst Mgr Enterprise GIS Syst Admin Enterprise Data Analyst Tech Planner Total Full-Time Gen WWW Gen Gen 1 1 0 1 3 1 1 0 1 3 1 1 1 0 3 1 1 1 0 3 154 0.50 156 0.50 156 0.00 206 0.00 Gen Gen Gen 1 1 2 4 1 1 2 4 1 1 2 4 1 1 2 4 Gen Gen Gen Gen 1 1 1 1 4 1 1 1 1 4 1 0 1 1 3 1 0 0 1 2 Security Administration Info Security Mgr GIS Internal Services Total Full-Time Internal Services Total Perm FTE** 1812 2014/15 Actual MUNICIPAL BUDGET OFFICE Budget Financial Svcs Mgr - Budget Municipal Budget/FinAnlst III+ Municipal Budget/FinAnlst II+ Municipal Budget Office Total Full-Time POLICE Office of the Chief Police Chief Asst Police Chief Community Affairs Spec Executive Assistant Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 326 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2241 Investigations & Organizational Services Criminal Investigations Bureau Asst Police Chief Commander Lieutenant Sergeant Police Officer Police Officer Investigative Assistant Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* 2243 2225 2246 2231 2251 Gen Gen Gen Gen Gen Gen 25% Desg 75% Gen Gen Gen 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 1 2 9 51 0 1 1 2 9 51 0 1 1 2 11 52 0 1 1 2 11 54 2 3 1 1.26 68 1.26 3 1 1.26 68 1.26 0 1 1.26 68 1.26 0 1 3.26 72 3.26 Special Investigations Bureau Lieutenant Sergeant Police Officer Administrative Assistant II+ Total Full-Time Gen Gen Gen Gen 1 4 18 1 24 1 4 18 1 24 1 3 17 1 22 1 3 17 1 22 HIDTA Sergeant Total Full-Time Desg 1 1 1 1 1 1 1 1 HIDTA Police Officer Total Full-Time Desg 1 1 1 1 0 0 0 0 Detention Bureau Lieutenant Detention Sergeant Detention Officer+ Total Full-Time Gen Gen Gen 1 6 21 28 1 6 21 28 1 6 21 28 1 6 21 28 Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen 1 2 6 1 1 9 1 1 1 0.70 23 0.70 1 2 6 1 1 9 1 1 1 0.70 23 0.70 1 2 6 1 0 9 1 1 1 0.70 22 0.70 1 1 6 1 0 9 1 1 1 0.70 21 0.70 Professional Dev Bureau Commander Lieutenant Sergeant Polygraph Examiner II+ Management Assistant II+ Police Officer Community Affairs Specialist Volunteer Coord Police Support Svcs Spec Unclassifed Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 327 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2232 2233 2235 2256 2257 2259 2236 Support Services Communications Bureau Communications Mgr Communications Supvr Management Assistant II+ Communications Dispatcher II+ Administrative Assistant II+ Total Full-Time 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Gen Gen Gen Gen Gen 1 7 0 38 1 47 1 7 0 39 1 48 1 7 1 39 1 49 1 7 1 39 1 49 Gen Gen Gen Gen Gen Gen 0 1 3 2 19 1.00 25 1.00 0 1 3 2 19 1.00 25 1.00 1 0 3 0 19 1.00 23 1.00 1 0 3 0 19 1.00 23 1.00 Identification Unit Forensic Svcs Supvr Forensic Svcs Tech Fingerprint Tech Total Full-Time Gen Gen Gen 1 5 1 7 1 5 1 7 1 5 1 7 1 6 1 8 Technical Services - Admin Tech Svcs Bureau Mgr Sergeant Police Officer Administrative Assistant II+ Total Full-Time Gen Gen Gen Gen 0 0 0 0 0 0 0 0 0 0 1 1 2 1 5 1 1 2 1 5 Property Unit Property Supvr Property Tech Total Full-Time Gen Gen 1 5 6 1 5 6 1 5 6 1 5 6 Office of Mgmt/Budget/Research Asst Police Chief Fiscal/Research Mgr Police Budget Mgr Police Plan & Research Supvr Police Officer Police Research Data Analyst II+ Crime Intelligence Center Supvr Tactical Crim Intel Anl+ Investigative Assistant Alarm Coord Administrative Assistant II+ Total Full-Time Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen 0 1 1 1 1 2 0 3 0 1 2 12 0 1 1 1 1 2 1 2 0 1 2 12 1 1 1 1 1 2 1 2 3 1 2 16 1 1 1 1 1 2 1 2 3 1 2 16 Gen Gen 4 1 5 4 1 5 4 1 5 4 1 5 Records Bureau Records Admin Tech Svcs Bureau Mgr Police Records Supvr Administrative Assistant II+ Records Specialist Unclassifed Temporary* Total Full-Time Total Temp FTE* Field Operations Crime Prevention Unit Police Officer Licensing Spec Total Full-Time **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 328 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2242 2248 2271 2272 2209 2221 2222 2279 2015/16 Budget 2015/16 Revised 2016/17 Budget Traffic Investigations Bureau Lieutenant Sergeant Police Officer Administrative Assistant II+ Traffic Enforcement Aide Total Full-Time Gen Gen Gen Gen Gen 1 4 19 1 2 27 1 4 19 1 2 27 1 4 19 1 2 27 1 4 19 1 2 27 Central City Bureau Lieutenant Sergeant Police Officer Total Full-Time Gen Gen Gen 1 2 16 19 1 2 16 19 1 2 18 21 1 2 20 23 Gen Gen Gen Gen Gen Gen Gen 1 3 1 0 1 3 3.29 9 3.29 1 3 1 0 1 3 3.29 9 3.29 1 2 1 0 1 3 3.29 8 3.29 1 2 0 1 1 3 3.29 8 3.29 Patrol North Operations Commander Sergeant Lieutenant Police Officer Total Full-Time Gen Gen Gen Gen 2 24 3 142 171 2 24 3 142 171 2 23 3 138 166 2 23 5 138 168 Vehicle Impound Police Officer Vehicle Impound Specialist Records Specialist Communications Dispatcher II+ Administrative Assistant II+ Total Full-Time Desg Desg Desg Desg Desg 2 2 1 1 1 7 2 2 1 1 1 7 2 2 1 1 1 7 2 2 1 1 1 7 RICO Police Officer Total Full-Time Desg 0 0 2 2 2 2 0 0 RICO Police Officer - CIB Detective Police Officer Total Full-Time Desg Desg 1 2 3 1 2 3 1 2 3 1 2 3 CFD 50% Gen 50% 1 1 1 1 1 1 1 1 0 0 2 2 2 2 0 0 Patrol Administration/South Ops Asst Police Chief Sergeant Lieutenant Community Affairs Spec Police Officer Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Rio Salado - Park Rangers Sergeant Total Full-Time 4560 2014/15 Actual SRO - Gilliland & Fees Police Officer Total Full-Time **Permanent Full-Time Equivalent Desg *Temporary Full-Time Equivalent 329 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3913 4516 PD - Security Transportation Center Sergeant (All positions funded by Transit Fund) Total Full-Time GIITEM Task Force Police Officer Total Full-Time Transit 3221 3222 PUBLIC WORKS Administration Public Works Director Public Works Admin Mgr Public Works Mgr-Renew Energy Public Works Supvr-Admin Administrative Assistant II+ Executive Assistant Executive Assistant** Unclassified Temporary* Total Full-Time Total Perm FTE** Total Temp FTE* Engineering Engineering/Admin Support/Contract Admin Dep Pub Wks Dir - Engineering Contract Compl Analyst Eng Services Mgr Eng Contract Supvr Eng Contract Svcs Spec II+ Public Works Svcs Spec Sr Eng Associate+ Total Full-Time Engineering/Private Development and Utility Principal Civil Engineer Sr Civil Eng+ Sr Eng Associate+ Public Works Svcs Spec Eng Tech II+ Total Full-Time 3223 Engineering/Capital Improvements CIP Design & Construction Mgr Sr Civil Engineer+ Sr Civil Engineer+ Sr Civil Engineer+ Sr Eng Associate+ Sr Eng Associate+ Unclassified Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 490 6.25 495 6.25 494 6.25 497 8.25 1 2 0 2 0 0 0.75 0.49 5 0.75 0.49 1 2 0 2 1 0 0.75 0.49 6 0.75 0.49 1 2 1 2 1 0 0.75 0.49 7 0.75 0.49 1 2 0 2 1 1 0.00 0.49 7 0.00 0.49 Gen Transit Gen Gen Gen Gen Gen 1 1 1 1 2 0 1 7 1 1 1 1 0 2 1 7 1 1 1 1 0 3 0 7 1 1 1 1 0 3 0 7 Gen 50% WWW 50% Gen Gen Gen Gen 1 1 1 1 1 4 0 1 7 0 4 1 0 6 0 4 0 0 5 0 4 0 0 5 1 2 1 1 1 3 0.50 9 0.50 1 1 2 1 2 3 0.50 10 0.50 1 2 1 1 2 4 0.50 11 0.50 1 2 1 1 2 4 0.50 11 0.50 Desg Police Department Total Full-Time Police Department Total Temp FTE* 3210 2014/15 Actual Gen Gen Gen Gen Gen Gen Gen Gen Gen Gen WWW Transit WWW Gen Gen *Temporary Full-Time Equivalent 330 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3225 3232 Engineering/Information & Technical Services Principal Civil Engineer Right of Way Mgmt Coord Sr Civil Engineer Sr Eng Associate+ Survey Tech II+ Total Full-Time Field Operations Field Operations - Admin Dep Pub Wks Dir - Field Oper Public Works Supvr - Admin Transit Gen WWW Gen Gen 3241 3261 3262 1 1 1 1 1 5 1 1 1 1 1 1 1 1 2 2 2 2 1 2 2 0.50 0.50 5 1.00 1 2 2 0.50 0.50 5 1.00 1 2 2 0.50 0.50 5 1.00 1 2 2 0.50 0.50 5 1.00 1 2 0 1 11 3 1 1 20 1 2 0 1 11 3 1 1 20 1 2 1 1 10 3 1 1 20 0 0 0 0 0 0 0 0 0 Gen Gen Gen Gen Gen 1 1 1 3 0.50 6 0.50 1 1 1 3 0.50 6 0.50 1 1 1 3 0.50 6 0.50 1 1 1 3 0.50 6 0.50 Gen Gen Gen SW Gen Gen 2 3 12 3 1 4 25 2 3 12 3 1 4 25 2 3 12 3 1 4 25 2 3 13 3 1 4 26 Gen 50% SW 50% Gen 50% SW 50% Field Operations/Facility Maintenance Administration Facility Maint Mgr Fac Maint Supvr Facility Maint Team Leader Facilities Technology Spec Bldg Equip Tech II+ Bldg Equip Tech II+ Fac Electrician Administrative Assistant II+ Total Full-Time Gen Gen Gen Gen Gen Transit Gen Gen **Permanent Full-Time Equivalent 2016/17 Budget 1 1 1 1 1 5 Gen Gen Gen Gen Gen Fleet Services/Fleet Maintenance Public Works Supvr - Heavy Equip Sr Fleet Equip Mechanic Fleet Equip Mechanic Fleet Equip Mechanic Fleet Equip Coord Fleet Service Wrk II Total Full-Time 2015/16 Revised 1 1 1 1 1 5 Fire Support Sr Fire Mechanic Fire Mechanic Fire Svcs Inventory Tech Fire Svcs Inventory Tech** Fire Service Aide** Total Full-Time Total Perm FTE** Fleet Services/Fleet Management Fleet Mgr Fleet Analyst Fleet Parts Supvr Fleet Parts Spec Unclassified Temporary* Total Full-Time Total Temp FTE* 2015/16 Budget 1 1 0 1 1 4 Total Full-Time 2324 2014/15 Actual *Temporary Full-Time Equivalent 331 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3271 3612 2511 2512 2552 Field Services/Custodial 1 Custodial Svcs Supt Custodial Supvr Custodial Team Leader Custodian Custodian Custodian Custodian Total Full-Time Gen Gen Gen Gen SW Transit WWW TCA Facility Management Bldg Equip Tech II+ TCA Maint Supvr TCA Maint Worker Total Full-Time Field Services/Rolling Hills Golf Public Works Team Lead Total Full-Time Field Services/Ken McDonald Golf Public Works Supvr Public Works Team Lead P & G Mechanic Sprinkler System Maint. Worker I/II+ Groundskeeper I/II+ Equipment Operator I Unclassified Temporary* Total Full-Time Total Temp FTE* Parks Maintenance Parks Mgr Landscape Architect 2553 2554 Diablo Stadium Maintenance Public Works Supervisor Public Works Team Lead Sprinkler Sys Maint Wkr II+ Groundskeeper I/II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Rio Salado Maintenance Public Works Supvr Groundskeeper I/II+ Unclassified Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 2 2 21 1 2 2 31 1 2 2 21 1 2 2 31 0 2 2 21 1 2 2 30 0 0 0 0 0 0 0 0 Arts Arts Arts 1 1 5 7 1 1 5 7 1 1 5 7 1 1 5 7 Golf 1 1 1 1 1 1 1 1 Golf Golf Golf Golf Golf Golf Golf 1 1 1 1 3 1 1.35 8 1.35 1 1 1 1 1 0 1.35 5 1.35 1 1 1 1 1 0 1.35 5 1.35 1 1 1 1 1 0 1.35 5 1.35 1 0 1 1 1 1 1 1 0 0 1 0 0 2 0 0 2 1 1 4 Gen Gen Gen Gen Gen 1 1 0 6 0.56 8 0.56 1 1 0 6 0.56 8 0.56 1 1 1 5 0.56 8 0.56 1 1 1 5 0.56 8 0.56 Gen Gen Gen 1 2 2.00 3 2.00 1 2 2.00 3 2.00 1 2 2.00 3 2.00 1 3 2.00 4 2.00 Gen Gen 50% Transit 50% Gen Gen Administrative Assistant II+ Facility Electrician Total Full-Time 2014/15 Actual *Temporary Full-Time Equivalent 332 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 2556 2557 2559 3611 3712 3713 North Parks Public Works Supvr Public Works Team Lead Parks Fac Maint Wkr II+ Parks/Golf Mechanic Sprinkler Sys Maint Wkr II+ Equip Operator II Groundskeeper I/II+ Unclassified Temporary* Total Full-Time Total Temp FTE* 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Gen Gen Gen Gen Gen Gen Gen Gen 1 1 1 1 3 3 4 3.42 14 3.42 1 1 1 1 3 3 4 3.42 14 3.42 1 1 1 1 2 3 5 3.42 14 3.42 1 1 1 1 2 3 4 3.42 13 3.42 CFD CFD CFD 1 1 2.00 2 2.00 1 1 2.00 2 2.00 1 1 2.00 2 2.00 1 1 2.00 2 2.00 1 1 2 3 3 3 1 1 1.70 15 1.70 1 1 2 3 3 3 1 1 1.70 15 1.70 1 1 2 3 3 3 1 1 1.70 15 1.70 1 1 2 3 3 4 0 0 1.70 14 1.70 Arts Arts 1 1.44 1 1.44 1 1.44 1 1.44 1 1.44 1 1.44 1 1.44 1 1.44 Field Services/Solid Waste Support Services Solid Waste Svcs Mgr Management Assistant II+ Financial Svcs Tech II+ Solid Waste Oper Coord Administrative Assistant II+ Solid Waste Routing Spec Total Full-Time SW SW SW SW SW SW 1 2 1 0 1 1 6 1 2 1 0 1 1 6 1 2 1 0 1 1 6 1 2 1 1 1 1 7 Field Services/Solid Waste Residential Refuse Public Works Supvr-Heavy Equip Sr Solid Waste Equip Oper Solid Waste Equip Oper II+ Total Full-Time SW SW SW 1 2 17 20 1 2 17 20 1 2 17 20 1 2 17 20 Rio Salado Maintenance - CFD Public Works Team Lead Sprinkler Sys Maint Wkr II+ Unclassified Temporary* Total Full-Time Total Temp FTE* South Parks Parks/Golf Course Supvr Public Works Supvr Parks Fac Maint Wkr II+ Public Works Team Lead Equip Operator II Sprinkler Sys Maint Wkr II+ Groundskeeper I/II+ Groundskeeper I/II+ Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* Tempe Arts Park Groundskeeper II+ Unclassified Temporary* Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent Gen Gen Gen Gen Gen Gen Gen SW Gen Gen *Temporary Full-Time Equivalent 333 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3714 3715 3716 3717 3718 3721 3813 Field Services/Solid Waste Commercial Refuse Public Works Supvr-Heavy Equip Sr Solid Waste Equip Oper Solid Waste Equip Oper II+ Solid Waste Oper Coord Solid Waste Svcs Rep Solid Waste Routing Spec Total Full-Time SW SW SW SW SW SW 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 1 2 11 0 0 0 14 1 2 10 0 0 1 14 1 2 10 1 0 0 14 1 2 10 0 1 0 14 0 3 3 0 3 3 1 2 3 1 2 3 SW SW SW SW SW SW SW SW 1 5 4 1 2 2 1 0.50 15 0.50 1 5 4 1 2 2 1 0.50 15 0.50 1 5 3 1 2 2 0 0.50 14 0.50 1 5 3 2 2 2 0 0.50 15 0.50 Solid Waste Ed & Community Outreach Recycling Coord Total Full-Time SW 1 1 1 1 1 1 1 1 Field Services/Solid Waste Uncontained Refuse Public Works Supvr-Heavy Equip Sr Solid Waste Equip Oper Solid Waste Equip Oper II+ Total Full-Time SW SW SW 1 1 8 10 1 1 8 10 1 1 8 10 1 1 8 10 SW SW SW 1 0 0.98 1 0.98 1 0 0.98 1 0.98 1 1 0.98 2 0.98 1 1 0.98 2 0.98 1 1 2 8 4 16 1 1 2 8 4 16 1 1 2 8 4 16 1 1 2 8 4 16 Field Services/Roll Off Tilt Frame Sr Solid Waste Equip Oper Solid Waste Equip Oper II+ Total Full-Time SW Field Services/Solid Waste Support Services Public Works Supvr-Heavy Equip Solid Waste Inspector Solid Waste Equip Spec Sr Solid Waste Equip Oper Solid Waste Equip Oper II+ Street Maint Equip Oper II+ Hazardous Material Safety Spec Wash Bay Attendant** Total Full-Time Total Perm FTE** Hazardous Material Safety Hazardous Waste Coml Supvr Hazardous Material Safety Spec Unclassified Temporary* Total Full-Time Total Temp FTE* Transportation Streets & Traffic Ops/Street Maintenance Sr Civil Eng+ Public Works Supvr - Heavy Equip Streets Maint Team Leader Street Maint Equip Operator II+ Street Maint Equip Operator II+ Total Full-Time **Permanent Full-Time Equivalent HURF HURF HURF HURF WWW *Temporary Full-Time Equivalent 334 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3814 3815 3821 3822 3824 3825 3911 2015/16 Budget 2015/16 Revised 2016/17 Budget Street & Traffic Operations/Right-of-Way Streets Maint Team Leader Landscape Coord Total Full-Time HURF HURF 1 1 2 1 1 2 0 1 1 0 1 1 Graffiti Abatement Transp Wkr II+ Total Full-Time HURF 1 1 1 1 1 1 1 1 Streets & Traffic Operations/Administration Transp Maint Mgr Public Works Services Spec Traffic Ops Support Spec Management Assistant II+ Total Full-Time HURF HURF HURF HURF 1 0 1 1 3 1 1 0 1 3 1 1 0 1 3 1 1 0 1 3 1 1 1 1 1 3 2 1 0 8 1 3 2 1 0 8 1 3 2 1 0 8 1 3 2 1 1 9 Transportation/Studies & Design Dep Pub Wks Dir-Trans/Traf Eng Traffic Eng Sr Civil Eng+ Traffic Eng Analyst Sr Traffic Eng Tech+ Traffic Eng Tech+ Total Full-Time 3823 2014/15 Actual HURF 50% Transit 50% HURF HURF HURF HURF HURF Streets & Traffic Operations/Operations Sign Tech Streets Maint Team Leader Transp Wkr II+ Total Full-Time HURF HURF HURF 1 0 4 5 1 0 4 5 1 1 4 6 1 1 4 6 Streets & Traffic Operations/Street Lighting Traffic Signal Svcs Wkr II+ Total Full-Time HURF 1 1 1 1 1 1 1 1 HURF HURF Transit HURF HURF HURF 1 3 1 1 2 0.00 8 0.00 1 3 1 1 2 0.00 8 0.00 1 3 1 1 2 0.00 8 0.00 1 4 1 1 2 1.00 9 1.00 Transit Transit Transit Transit Transit Transit Transit 1 2 1 0 1 1 1.00 6 1.00 1 2 1 1 0 1 1.00 6 1.00 1 2 1 1 0 1 1.00 6 1.00 1 2 1 1 0 1 1.00 6 1.00 Streets & Traffic Operations/Signal System Public Works Supvr Traffic Signal Tech II+ Traffic Signal Tech II+ Traffic Signal Tech Crew Lead Traffic Signal Svcs Wkr II+ Unclassified Temporary * Total Full-Time Total Temp FTE* Transportation/Transit Transit Mgr Public Works Supvr - Admin Transportation Financial Analyst Public Works Services Spec Transportation Support Spec Administrative Assistant II+ Unclassified Temporary * Total Full-Time Total Temp FTE* **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 335 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3914 3915 3917 3921 3922 3923 3002 3003 3004 3007 Transit Operations Transporation Fac Suprv Sr Planner Transit Operations Coord II+ Total Full-Time 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Transit Transit Transit 1 1 2 4 1 1 2 4 1 1 2 4 1 1 2 4 Transit Transit Transit 1 1 0.50 2 0.50 1 1 0.50 2 0.50 1 1 0.50 2 0.50 1 1 0.50 2 0.50 Transportation/Bus Stop Maintenance Transp Wkr II+ Groundskeeper II+ Total Full-Time Transit Transit 3 1 4 3 1 4 3 1 4 3 1 4 CP/EV Light Rail Project Sr Traffic Eng Tech+ Total Full-Time Transit 1 1 1 1 1 1 1 1 Transportation Systems Sr Civil Eng+** Total Perm FTE** Transit 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 Planning & Project Review Development Project Officer Principal Planner Total Full-Time Transit Transit 1 3 4 1 3 4 1 3 4 1 3 4 Water Utilities Water Utilities - Administration Dep Pub Wks Dir - Water Util Planning & Research Analyst Management Assistant II+ Public Works Supvr- Admin Water Utilities Business Liason Administrative Assistant II+ Unclassified Temporary* Total Full-Time Total Temp FTE* WWW WWW WWW WWW WWW WWW WWW 1 1 1 1 0 3 0.49 7 0.49 1 1 1 1 1 3 0.49 8 0.49 1 1 1 1 1 3 0.49 8 0.49 1 1 1 1 1 3 0.49 8 0.49 Water Utilities Warehouse Warehouse Supvr Water Inventory Svcs Spec Total Full-Time WWW WWW 1 1 2 1 1 2 1 1 2 1 1 2 Water Utilities Security Water Util Div Security Supvr WUD Security Officer Total Full-Time WWW WWW 1 5 6 1 5 6 1 5 6 1 5 6 0 1 1 1 0 0 1 2 1 2 1 2 Transportation/Transit Store Lead Transit Store Tech Financial Svcs Tech II+ Financial Svcs Tech I/II+** Total Full-Time Total Perm FTE** Tempe Town Lake Operations Water Operations Mgr TTL Ops & Maint Coordinator Total Full-Time WWW 50% CFD 50% CFD 336 City of Tempe Fiscal Year 2016/17 Annual Budget **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent Funding Source Position 3011 3012 3013 3014 3021 3022 3024 2015/16 Budget 2015/16 Revised 2016/17 Budget Water Quality - Administration Plant Ops Mgr Water Qual Process/Plan Coord Total Full-Time WWW WWW 1 0 1 1 0 1 1 0 1 1 1 2 Control Center Operations Control Center Supvr Instrument & Cntrl Tech (SBP) Control Center Oper Total Full-Time WWW WWW WWW 1 1 4 6 1 1 4 6 1 1 4 6 1 1 4 6 Johnny G. Martinez Water Plant Plant Supvr (SBP) Instrument & Cntrl Tech (SBP) Plant Electrician (SBP) Plant Mechanic (SBP) Plant Oper+ (SBP) Plant Ops & Maint Trainee+ (SBP) Total Full-Time WWW WWW WWW WWW WWW WWW 1 1 1 3 5 1 12 1 1 1 3 5 1 12 1 1 1 2 5 1 11 1 1 1 2 5 1 11 South Tempe Water Plant Plant Supvr (SBP) Instrument & Cntrl Tech (SBP) Plant Electrician (SBP) Plant Mechanic (SBP) Plant Oper+ (SBP) Plant Ops & Maint Trainee+ (SBP) Total Full-Time WWW WWW WWW WWW WWW WWW 1 1 1 2 7 1 13 1 1 1 2 7 1 13 1 1 1 3 7 1 14 1 1 1 3 7 1 14 Distribution System Services - Admin Water Utilities Oper Mgr Computer Maint Mgmt System II+ Administrative Assistant II+ Total Full-Time WWW WWW WWW 1 3 0 4 1 3 0 4 1 3 0 4 1 3 0 4 Distribution System Maintenance Water Util Supvr (SBP) Util Svcs Tech II+ (SBP) TV Truck Tech Underground Util Coord Total Full-Time WWW WWW WWW WWW 4 19 0 0 23 4 19 0 0 23 4 19 0 0 23 4 22 2 2 30 WWW WWW 1 7 8 1 7 8 1 7 8 1 7 8 WWW WWW WWW WWW WWW WWW WWW WWW WWW 1 1 1 2 1 2 2 0 1 11 1 1 1 2 1 2 2 1 0 11 1 1 1 2 1 2 2 1 0 11 1 1 1 2 1 0 0 1 0 7 Irrigation Irrigation Supvr Irrigator Total Full-Time 3025 2014/15 Actual Technical Support Team Principal Civil Eng Sr Civil Eng+ Management Assistant II+ GIS Analyst+ GIS Coord TV Truck Tech Underground Util Coord Water Resources Hydrologist Administrative Assistant II+ Total Full-Time 337 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Funding Source Position 3026 3027 3028 3029 3035 3041 3051 3052 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget Environmental Administration Environmental Svcs Mgr Water Qual Process/Plan Coord Management Assistant II+ Administrative Assistant II+ Total Full-Time WWW WWW WWW WWW 1 1 1 2 5 1 1 1 2 5 1 1 1 2 5 1 0 1 2 4 Environmental Services Environmental Program Supvr Environmental Quality Spec Total Full-Time WWW WWW 1 4 5 1 4 5 1 4 5 1 4 5 Environmental - Wastewater Environmental Compl Supvr Environmental Comp Insp II+ Total Full-Time WWW WWW 1 7 8 1 7 8 1 7 8 1 7 8 Environmental Sampling & Monitoring Environmental Quality Supvr Water Quality Specialist Environmental Compl Insp II+ Total Full-Time WWW WWW WWW 1 3 1 5 1 3 1 5 1 3 1 5 1 3 1 5 Field Facilities - Wastewater Plant Supvr (SBP) Instrument & Cntrl Tech (SBP) Plant Mechanic (SBP) Total Full-Time WWW WWW WWW 1 1 2 4 1 1 2 4 1 1 2 4 1 1 2 4 Laboratory Services - Administration Laboratory Supervisor Chemist II+ Total Full-Time WWW WWW 1 6 7 1 6 7 1 6 7 1 7 8 Water Resources - Administration Water Resources Mgr Water Resources Hydrologist Total Full-Time WWW WWW 1 1 2 1 0 1 1 0 1 1 0 1 Water Conservation Water Conservation Coord Water Conservation Spec Groundskeeper I+ Total Full-Time WWW WWW WWW 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3 448 3.25 16.43 450 3.25 16.43 450 3.25 16.43 410 2.50 17.43 Public Works Total Full-Time Public Works Total Perm FTE** Public Works Total Temp FTE* **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 338 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 1251 1252 Position STRATEGIC MANAGEMENT & DIVERSITY Diversity Diversity Dir Sr Diversity Spec Executive Assistant ADA Compliance Specialist** Total Full-Time Total Perm FTE** Funding Source Tempe Learning Center Sr Learning & Org Dev Assoc Total Full-Time Strategic Management & Diversity Total Full-Time Strategic Management & Diversity Total Perm FTE** Grand Total Full-Time Grand Total Perm FTE** GrandTotal Temp FTE* **Permanent Full-Time Equivalent *Temporary Full-Time Equivalent 339 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0.75 3 0.75 0 0 0 0 0 0 2 2 0 0.00 0 0.00 0 0.00 5 0.75 1,569 17.10 222.39 1,589 16.25 219.97 1,590 14.75 219.97 1,616 14.75 217.42 City of Tempe Fiscal Year 2016/17 Annual Budget Reflects all personnel changes/reductions approved by City Council through 6/30/2016 Personnel by Fund Permanent FTE positions (Full and Part-Time) 2014/15 Actual 2015/16 Budget 2015/16 Revised 2016/17 Budget General Fund 1,185.30 1,200.45 1,199.95 1,222.45 9.00 77.75 167.50 6.00 77.75 170.00 6.00 77.75 170.00 6.00 73.00 176.75 HURF Performing Arts Risk Management Fund Transit 39.50 19.65 6.50 34.00 39.50 19.65 6.50 34.50 39.50 20.65 6.00 34.50 41.50 22.40 6.00 34.75 Ambulance Provider ADVS-VDF Grant CDBG/Section 8 Community Facilities District (CFD) Court Enhancement Fund GIITEM Task Force GOHS DUI Grant HIDTA Local JCEF Nutrition Grant Patient Advocate Services Grant Percent for the Arts (Municipal Arts Fund) RICO SAFR Grant Tempe County Island Fire District Vehicle Impound Victims’ Rights Grant 6.00 0.00 12.00 2.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 1.00 3.00 3.00 1.00 7.00 0.40 6.00 0.00 12.00 4.00 3.00 1.00 0.00 2.00 3.00 2.00 0.50 1.00 7.00 1.00 1.00 7.00 0.40 6.00 0.00 12.00 4.00 3.00 1.00 0.00 1.00 3.00 2.00 1.00 1.00 7.00 1.00 1.00 7.00 0.40 6.00 1.00 12.00 4.00 2.00 1.00 1.50 1.00 3.00 2.00 1.00 1.00 5.00 0.00 0.00 7.00 0.40 1,586.10 1,605.25 1,604.75 1,630.75 Enterprise Funds Golf Solid Waste Water/Wastewater Special Revenue Funds Grants/Designated Funds Grand Total 340 City of Tempe Fiscal Year 2016/17 Annual Budget Glossary of Terms Accrual Basis - A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Adopted Budget - The financial plan of revenue and expenditures for a fiscal year as approved by the governing entity. Annexation - The legal merging of some territory into another. A city might annex unincorporated areas or a county might annex other disputed territories. Also used to refer to mergers of countries. Appropriation - An authorization made by the City Council which permits the City to incur obligations to make expenditures for specific purposes. Assessed Valuation - A value that is established for real and personal property for use as a basis for levying property taxes (note: Property values are established by the County). Asset - Resources owned or held by a government which have monetary value. Available (Undesignated) Fund Balance - Refers to the funds remaining from the prior year which are available for appropriation and expenditure in the current year. Balance Sheet - A financial statement showing the assets, liabilities, and net worth of an entity as of a specific date. Balanced Budget - A balanced budget arises when the government entity estimates the same amount of money from revenue collection as it is appropriating for expenditures. Benchmarking - The process of comparing an entity’s performance against the practices of other leading entities, in or outside of an industry, for the purpose of improving performance. Entities also benchmark internally by tracking and comparing past performance. Bond - A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation, revenue bonds, and special improvement district bonds. These are most frequently used to finance capital projects. Bond Rating - Is the measure of the quality and safety of a bond. It indicates the likelihood that a debt issuer will be able to meet scheduled repayments, and dictates the interest rate paid. Bond Refinancing - The payoff and re-issuance of bonds, to obtain better interest rates and/or bond conditions. Budget - A plan of financial operation for a specified period of time (fiscal year). The annual budget authorizes, and provides the basis for control of, financial operations during the fiscal year. Capital Budget - A capital budget is a separate budget from the operating budget. Items in the CIP are usually construction or renovation projects designed to improve the value of the government assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities and large scale remodeling. The City Council receives a separate document that details the CIP costs for the upcoming fiscal year. Line Item Budget - A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each specified category. Operating Budget - The portion of the budget that pertains to daily operations that provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel. Performance Budget - A budget that focuses upon departmental goals and objectives rather than line items, programs, or funds. Workload and unit cost data are collected in order to assess the effectiveness and efficiency of services. Typical measures collected might include average emergency response time for fire or cost per man-hour of garbage collection. Budget Adjustment - A procedure to revise a budget appropriation either by City Council approval through the adoption of a supplemental appropriation ordinance for any interdepartmental or interfund adjustments or by City Manager authorization to adjust appropriations within a departmental budget. Budget Calendar - The schedule of key dates or milestones which the City follows in the preparation, adoption, and administration of the budget. 341 City of Tempe Fiscal Year 2016/17 Annual Budget Budget Document - The instrument used by the budget-making authority to present a comprehensive financial program to the City Council. Budget Group - A fun group of caffeinated, hardworking employees responsible for budget preparation, benchmarking, forecasting, and financial analysis. Budget Message - The opening section of the budget which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and recommendations regarding the financial policy for the upcoming period. Budgetary Basis - This refers to the form of accounting utilized throughout the budget process. These generally take one of three forms: GAAP, Cash, Modified Accrual or some type of statutory form budgets are adopted on a basis consistent with generally accepted accounting principles (GAAP) except that (a) encumbrances are considered to be an expenditure chargeable to appropriations, (b) no depreciation is budgeted for in enterprise funds, (c) investments in supply inventories and assets restricted for self-insurance purposes are not considered to be appropriable, (d) revenue accruing to sinking funds are not appropriable, and (e) contributions into sinking funds are budgeted, whereas disbursements from sinking funds are not budgeted. Unencumbered appropriations lapse at the close of the fiscal year. Budgetary Control - The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of authorized appropriations and available revenue. Capital Budget - The appropriation of bonds or other revenue for improvements to facilities and other infrastructure. Capital Expenditures - Expenditures approved in the Capital Budget related to the acquisition, expansion or rehabilitation of an element of the government's physical plant. Capital Improvements - The acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Improvements Program - A plan for capital expenditures to provide long-lasting physical improvements to be incurred over a period of several future years. Tempe's City Charter requires annual submission of a five-year capital program for City Council approval. Capital Outlay - Expenditures which result in the acquisition of or addition to fixed assets. Cash Basis - A basis of accounting in which transactions are recognized only when cash is increased or decreased. Community Development Block Grant (CDBG) - Program authorized by the Housing and Community Development Act of 1974 in place of several community development categorical grant programs. CDBG provides eligible metropolitan cities and urban counties (called "entitlement communities") with annual direct grants that they can use to revitalize neighborhoods, expand affordable housing and economic opportunities, and/or improve community facilities and services, principally to benefit low and moderate income persons. Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Cost Center - An organizational budget/operating unit within each City division or department, i.e., Fire Prevention is a cost center within the Fire Medical Rescue Department. Debt Management (Capacity) Plan - The City's basis to evaluate upcoming and future debt financing in relation to the impact the borrowing will have on the City's debt ratios and related to the City's credit position as determined by the major rating agencies. Debt Ratios - Ratios which provide measure of assessing debt load and ability to repay debt which play a part in the determination of credit ratings. They are also used to evaluate the City's debt position over time and against its own standards and policies. The four major debt ratios used by the City are (1) Debt Per Capita; (2) Debt to Full Value; (3) Debt to Personal Income; and (4) Debt Services to Revenue. Debt Service - The amount of interest and principal that a City must pay each year on net direct long-term debt plus the interest it must pay on direct short-term debt. Direct Debt - The sum of the total bonded debt and any unfunded debt (e.g. short-term notes) of the City for which the City has pledged its "full faith and credit." It does not include the debt of overlapping jurisdictions. 342 City of Tempe Fiscal Year 2016/17 Annual Budget Outstanding Tax Supported Debt - Direct debt minus self-supporting debt. Debt for which the City has pledged a repayment from its secondary property taxes. Overall Net Debt - Net direct debt plus overlapping debt. Overlapping Debt - The City's proportionate share of the debt of other local overlapping governmental jurisdictions. The debt is generally apportioned based on relative assessed value. Self-Supporting Debt - Debt for which the City has pledged a repayment source separate from its general tax revenue (e.g. water bond repaid from water utility income/special assessment bonds). Debt Service Fund Requirements - The amounts of revenue which must be provided for a Debt Service Fund so that all principal and interest payments can be made in full on schedule. Deficit - The excess of an entity’s liabilities over its assets or the excess of expenditures over revenue during a single accounting period. Department - A major administrative division of the City which indicates overall management responsibility for an operation or a group of related operations within a functional area. Department Goal - Specific intended result of a strategy; used interchangeably with objective. The term "goal" is used in a wide variety of ways in planning; e.g. as a strategic result or outcome; an objective, a measure, a target, etc. Depreciation - Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Distinguished Budget Presentation Awards Program - A voluntary awards program administered by the Government Finance Officers Association to encourage governments to prepare effective budget documents. Division - A group of homogeneous cost centers within a department, i.e., all traffic engineering, traffic operations and transit cost centers make up the Transportation Division within the Public Works Department. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Energy Efficiency and Conservation Block Grants (EECBG) - This program supports projects to develop, promote, implement, and manage energy efficiency and conservation projects and programs designed to: reduce fossil fuel emissions; reduce the total energy use of the eligible entities; improve energy efficiency in the transportation, building, and other appropriate sectors; and create and retain jobs. Estimated Revenue - The amount of projected revenue to be collected during the fiscal year. Expenditure/Expense - This term refers to the outflow of funds paid for an asset obtained or goods and services obtained. Fiscal Year - The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Tempe has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. Franchise Fees - Annual fees paid by utilities (electricity, telephone, cable TV, natural gas) for the use of the city's public rights-of-way, or that are granted a service monopoly that is regulated by the city (garbage collection). The franchise fee is typically a set percentage of gross revenue within the city. Full Faith and Credit - A pledge of a government’s taxing power to repay debt obligations. Full-Time Equivalent (FTE) - There are three types of classifications: (1) Full-time - works 40 hours/week (full-time) and is benefitted; (2) Permanent FTE - works more than 19.5 hours per week and less than 40 hours/week, is not seasonal, is not of specific limited duration, and is not for educational training; and (3) Temporary FTE - works less than 40 hours/week, is seasonal, and is of specific limited duration, or is for educational training. Fund - A set of inter-related accounts to record revenue and expenditures associated with a specific purpose. Fund structure consists of Governmental Funds (e.g., General Fund, Special Revenue Fund, Debt Service Fund), Proprietary Funds, and Fiduciary Funds (See previous section on "Financial Structure and Operations" for complete description of funds). 343 City of Tempe Fiscal Year 2016/17 Annual Budget Governmental Funds Capital Projects Fund - Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds and Trust Funds). Debt Service Fund - Debt Service Funds are set up to receive dedicated revenue used to make principal and interest payments on City debt. They are used to account for the accumulation of resources for, and the payment of, general obligation and special assessment debt principal, interest and related costs, except the debt service accounted for in the Special Revenue Funds, and Enterprise Funds. General Fund - The General Fund is the general operating fund of the City. It is used to account for all activities of the City not accounted for in some other fund. Special Revenue Fund - Special Revenue Funds are set up as accounts for Federal or State grants legally restricted to expenditures for specific purposes. Our Special Revenue Funds include the Highway User Fund, the Local Transportation Assistance Fund, the Performing Arts Fund, the Community Development Fund, and the Housing Assistance Fund. Proprietary Funds Enterprise Funds - Enterprise Funds are used to account for operations including debt service (a) that are financed and operated in a manner similar to private businesses - where the intent of the government body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis is financed or recovered primarily through user charges; or (b) where the governing body has determined that periodic determination of revenue earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control accountability, or other purposes. Our Enterprise Funds include the Water and Wastewater Fund, the Solid Waste Fund, the Cemetery Fund and the Golf Course Fund. Fund Balance - The difference between revenue and expenditures. The beginning fund balance represents the residual funds brought forward from the previous year (ending balance). The classifications of fund balance are Non-spendable, Restricted, Committed, Assigned, and Unassigned. Committed, Assigned, and Unassigned represent the amount that is available for discretionary spending. Non-spendable fund balance includes amounts that cannot be spent because either 1) it is not in a spendable form, such as inventory or prepaid items or 2) legally or contractually required to be maintained intact. Restricted fund balance is externally (outside the City) enforceable limitations imposed by creditors, grantors, contributors, laws and regulations of other governments, or laws through constitutional provisions or enabling legislation (changes in City Charter). Committed fund balance is self-imposed limitations imposed at the highest level of decision making authority, namely, Mayor and Council. Mayor and Council approval (through ordinance or another type of formal action) is required to commit resources or to rescind the commitment. Assigned fund balance represents limitations imposed by management for specific purposes. Furlough - Mandatory time off work with no pay. Used as an alternative to a layoff, employee furloughs can occur when revenue or projected revenue fails to match expenses. General Governmental Revenue - The revenue of a government other than those derived from and retained in an enterprise fund. General Governmental revenue include those from the General, Debt Service, and Special Revenue Funds. General Obligation Bonds - Bonds that finance a variety of public projects such as streets, buildings, and improvements; the repayment of these bonds is usually made from secondary property taxes, and these bonds are backed by the "full faith and credit" of the issuing government. Generally Accepted Accounting Principles (GAAP) - Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. Goal - A long-term, attainable target for an organization–its vision of the future. Governmental Accounting Standards Board (GASB) - An accounting standards board formed in 1984 by the Financial Accounting Foundation (FAF) to develop accounting standards for state and local governmental entities. 344 City of Tempe Fiscal Year 2016/17 Annual Budget Granicus - Granicus, Inc. provides comprehensive solutions for creating, managing and distributing live and on-demand streaming media content to support and enhance public meeting communications, internal training and public education programs for government. Grant - A contribution by the State or Federal government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed the grantee. Highway User Revenue Fund (HURF) - Special revenue fund to account for the receipts and expenditures of highway user monies. Arizona cities/towns are entitled to receive a portion of the highway user revenue collected by the state. The highway user revenue consists of the gasoline and diesel fuel taxes as well as other transportation related fees. One half of the money is distributed on the basis of the population of an incorporated city/town as a percentage of the total of all incorporated cities/towns in the state. The remaining half of the money is distributed based on the level of gasoline sales in the county in which the municipality is located and the population of each city or town in the county. Highway user revenue funds may only be used for street and highway purposes. Home Ownership Made Easier (HOME) - The largest federal block grant to State and local governments designed exclusively to create affordable housing for low income households. Indirect Cost - A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned, such as administrative support, facility maintenance or custodial services. Infrastructure - The basic facilities, services, and installations needed for the functioning of a community or society, such as transportation and communications systems, water and power lines, and public institutions including schools, post offices, and prisons. Interfund Transfer - The movement of monies between funds of the same governmental entity. Intergovernmental Revenue - Funds received from federal, state and other local government sources in the form of grants, shared revenue, and payments in lieu of taxes. Internal Services Charges - The charges to user departments for internal services provided by another government agency, such as data processing, fleet services and communications. Levy - To impose taxes for the support of government activities. Liability - Amounts owed for items received, services rendered, expenses incurred, assets acquired, construction performed, and amounts received but not as yet earned. Line Item Budget - A budget prepared along departmental lines that focuses on what is to be bought. Local Transportation Assistance Fund (LTAF) - Special revenue fund to account for the receipts and expenditures associated with LTAF monies. This state shared revenue is generated by the state lottery. Distribution is based upon the population of the city/town in relation to the total population of all cities/towns. Each city/town is entitled to receive a minimum of $10,000. A maximum of $23 million (if that amount is generated by the lottery) is distributed each year to cities/towns. The principal use of these funds is for transportation purposes. Long-Term Debt - Debt with a maturity of more than one year after the date of issuance. Maintenance of Effort - A transfer of General Fund dollars to Transportation to fulfill the statutory requirement placed on cities to maintain the expenditure of local revenue for streets at a level computed as an average of local funds expended for any four of the FY 1981-82 through FY 1985-86. Major Fund – A government’s main operating fund; other individual governmental and enterprise funds are reported in separate columns as major funds based on the following criteria: Total assets, liabilities, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least 10 percent of the corresponding total (assets, liabilities, and so forth) for all funds of that category or type (that is, total governmental or total enterprise funds), and Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least 5 percent of the corresponding total for all governmental and enterprise funds combined. Mandate - A binding obligation issued from an inter-governmental organization. For example, the state to a county which is bound to follow the instructions of the organization. 345 City of Tempe Fiscal Year 2016/17 Annual Budget Modified Accrual Basis - Refers to the accrual basis of accounting, which recognizes increases and decreases in financial resources only to the extent that they reflect near-term inflows or outflows of cash. Thus, under modified accrual basis of accounting, then, amounts are recognized as revenue when earned, only so long as they are collectible within the period or soon enough afterwards to be used to pay liabilities of the current period. Municipality - An urban district having corporate status and powers of self-government. Net Assets Earnings - An equity account reflecting the accumulated earnings of an enterprise or internal service fund. Objective - A specific measurable and observable result of an organization's activity which advances the organization toward its goal. Operating Expenses - The cost for personnel, materials and equipment required for a department to function. Operating Revenue - Funds that the government receives as income to pay for ongoing operations, including such items as taxes, user fees, interest earnings, and grant revenue. Operating revenue is used to pay for day-to-day services. Other Postemployment Benefits - in addition to salary, an employee may earn benefits over their years of service that will not be received until after their employment ends. Postemployment benefits other than pensions generally take the form of health insurance and dental, vision, prescription or life insurance benefits provided to eligible retirees. As a group, these are referred to as Other Postemployment Benefits, or OPEB. Pay-As-You-Go Financing - A term used to describe a financial policy by which the capital program is financed from current revenue rather than through borrowing. Per Capita - Applies to a unit of population or a person and shows how much each would have if a commodity/expense was divided equally. Performance Budget - A budget wherein expenditures are based primarily upon measurable performance of activities and work programs. Performance Measure - Specific quantitative and qualitative indicator of work performed as an objective of the department. Performing Arts Fund - Used to account for the receipts and expenditures of Performing Arts monies. This tax is for the construction and operation of the performing and visual arts center. Personnel Costs - Expenditures for salaries, wages, and fringe benefits of a government's employees. Policy - A plan, course of action or guiding principle, designed to set parameters for decisions and actions. Prior Year Encumbrances - Obligations from previous years in the form of purchase orders or contracts which are chargeable to an appropriation, and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. Property Tax - A levy upon the assessed valuation of the property within the City of Tempe upon each $100 of valuation. Property taxes in Arizona consist of both primary and secondary levies. Primary Property Tax - A statutory limited tax levy which may be imposed for any purpose. Secondary Property Tax - An unlimited tax levy which may be used only to retire the principal and interest or redemption charges on bond indebtedness. Public Forums - A public meeting involving audience discussion. Purpose - A broad statement, in terms of meeting public service needs, that a department is organized to meet. Rainy Day Reserve - A long-term reserve in the event of a significant unforeseen event, economic downturn or liability. Reserve - An account used to indicate that a portion of a fund's assets are restricted for a specific purpose and is, therefore, not available for general appropriation. Resolution - A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Resources - Total amounts available for appropriation including estimated revenue, fund transfers, and beginning balances. 346 City of Tempe Fiscal Year 2016/17 Annual Budget Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenue and interest income. Revenue Bonds - Bonds usually sold for constructing a project that will produce revenue for the government. That revenue is pledged to pay the principal and interest of the bond. Revised Budget - A revision of the adopted budget previously submitted and authorized by a governing board. Right-of-Way - The land used by a public utility, road, or railroad. Rio Salado - Spanish for Salt River was a project to re-introduce water into a dry riverbed. In 1999, Tempe Town Lake was filled and it extends about 5.5 miles in length and one mile in width. Rio Salado Community Facilities District Fund - Special revenue fund established in 1987, under the laws of the State of Arizona. The purpose is to account for the receipts and expenditures associated with Tempe Town Lake. Rio Salado Fund - Special revenue fund to account for the receipts and expenditures of miscellaneous monies used to foster the development of Rio Salado. Risk Management - An organization goal to protect a government's assets against accidental loss in the most economical method. R.O.W. - Abbreviated form, see Right-of-Way. Section 108 Loan - A source of financing offered by the U.S. Department of Housing and Urban Development Section 108 Loan Guarantee Program to provide communities with financing for economic development, housing rehabilitation, public facilities, and large-scale physical development projects. Significant Nonrecurring Capital Expenditures - Expenditures for major projects that are typically “one time” in nature and involve the construction or expansion of new City facilities or City infrastructure, extensive renovation of existing facilities, the purchase of important capital assets, or the acquisition of new technology which will enhance service delivery. Source of Revenue - Revenue are classified according to their source or point of origin. Special Assessment Bonds - Municipal bonds repaid with taxes assessed on the land that benefits from the improvements financed by the bonds. Surplus - An excess of receipts over disbursements. Tax Levy - The resultant product when the tax rate per one hundred dollars is multiplied by the tax base. Taxes - Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfers In/Out - Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Unencumbered Balance - The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Unrestricted Fund Balance - The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges - The payment of a fee for direct receipt of a public service by the party who benefits from the service. Workload Indicator - A unit of work to be done (e.g., number of permit applications received, the number of households receiving refuse collection service, or the number of burglaries to be investigated). 347 City of Tempe Fiscal Year 2016/17 Annual Budget Acronyms GDP-Gross Domestic Product GFOA-Government Finance Officers Association GIS-Geographical Information System G.O.-General Obligation HCV-Housing Choice Vouchers HOME-Home Ownership Made Easier HOPE-Homeowners Preserving Equity HPCC-Household Products Collection Center HPRP-Homelessness Prevention and Rapid Re-housing Program HPS-High Pressure Sodium HRA-Health Reimbursement Account HUD-Housing and Urban Development HURF-Highway User Revenue Fund HVAC-Heating, Ventilation, and Air Conditioning IBW-Indian Bend Wash ICMA-International City Management Association ICU-Interconnect Unit IES-Illuminating Engineering Society IMP-Integrated Master Plan IT-Information Technology ITS-Intelligent Transportation Systems JCEF-Judicial Court Enhancement Fund JGMWTP-Johnny G. Martinez Water Treatment Plant JMS-Jail Management System KMGC-Ken McDonald Golf Course KWRF-Kyrene Water Reclamation Facility KTC-Kiwanis Tennis Center LED-Light-Emitting Diode LEED-Leadership in Energy and Environmental Design LID-Low Impact Development LPV-Limited Property Value LRT-Light Rail Transit LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District METRO-Metropolitan MGD-Million Gallons per Day MMU-Malfunction Management Unit MSA-Metropolitan Statistical Areas MUP-Multi-Use Path MUTCD-Manual on Uniform Traffic Control Devices MW-Megawatt N/A-Not Applicable NFIL-Non-Filing NFPA-National Fire Protection Agency O&M-Operation and Maintenance OPEB-Other Postemployment Benefits OSHA-Occupational Safety & Health Administration PBV-Project Based Voucher PC-Personal Computer PCN-Position Control Number PLC-Programmable Logic Controller PM-Preventive Maintenance PQI-Pavement Quality Index PVC-Polyvinyl chloride PTF-Priority Transportation Fund QCA-Quantification Settlement Agreement QECB-Qualified Energy Conservation Bonds RFID-Radio Frequency Identification RFP-Request for Proposal RICO-Racketeer Influenced and Corrupt Organizations AASHTO-American Association of State Highway and Transportation Officials ADA-Americans with Disabilities Act ADDI-American Dream Downpayment Initiative ADEQ-Arizona Department of Environmental Quality ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources ALS-Advanced Life Support APS-Arizona Public Service ARC-Annual Retiree Contribution A.R.S.-Arizona Revised Statutes ASTM-American Safety for Testing and Materials AWWA-American Water Works Association ASU-Arizona State University AZPDES-Arizona Pollutant Discharge Elimination System BLS-Basic Life Support BCAR-Building Condition Assessment Report BRIC-Business Resource and Innovation Center CAD-Computer Aided Dispatch CAFR-Comprehensive Annual Financial Report CAP-Central Arizona Project CAWCD-Central Arizona Water Conservation District CCTV-Closed Circuit Television CC&B-Customer Care & Billing CDBG-Community Development Block Grant CFD-Community Facilities District CIP-Capital Improvements Program CMAQ-Congestion Mitigation and Air Quality CMAR-Contract Manager at Risk CMMS-Computer Maintenance Management System CNG-Compressed Natural Gas COE-Cooperative Office Education COPS-Community Oriented Policing System CP/EV-Central Phoenix/East Valley CPSC-Consumer Products Safety Commission CRM-Citizen Request Management CY-Calendar Year DMS-Dynamic Message Sign DPS-Department of Public Safety DUI-Driving Under the Influence EECBG-Energy Efficiency and Conservation Block Grant EEOC-Equal Employment Opportunity Commission EMS-Emergency Medical Services EPCR-Electronic Patient Care Records EVBOM-East Valley Bus Operations & Maintenance EVP-Emergency Vehicle Preemption FAC-Finance Advisory Committee FBI-Federal Bureau of Investigation FCD- Flood Control District FCRR-First Call Resolution Rate FEVA-Finance, Economy, and Veterans Affairs FLASH-Free Local Area Shuttle FTE-Full-Time Equivalent FRWS-Field Report Writing System FSS-Family Self Sufficiency FSU-Forensic Services Unit FTA-Federal Transportation Administration FTE-Full-Time Equivalent FY-Fiscal Year FYE-Fiscal Year Ending GAAP-Generally Accepted Accounting Principles GASB-Governmental Accounting Standards Board 348 City of Tempe Fiscal Year 2016/17 Annual Budget RMS-Records Management System ROW-Right-of-Way RPTA-Regional Public Transportation Authority RWC-Regional Wireless Cooperative SAFER-Staffing for Adequate Fire and Emergency Response SAI-Southern Avenue Interceptor SAN-Storage Area Network SBP-Skill Based Pay SCADA-Supervisory Control and Data Acquisition SCBA-Self-Contained Breathing Apparatus SES-Service Entrance Section SES-Standard Electrical System SHP-Supportive Housing Program SPOC-Single Point of Contact SRO-Salt River Outfall SRO-School Resource Officer SROG-Sub-Regional Operating Group SRP-Salt River Project STWTP-South Tempe Water Treatment Plant SUV-Sport Utility Vehicle SVU-Special Victims Unit TCA-Tempe Center for the Arts TCAA-Tempe Community Action Agency TCVB-Tempe Convention and Visitors Bureau TIP-Transportation Improvement Program TLC-Tempe Learning Center TTC-Tempe Transportation Center UNPY-Unpaid UPRR-Union Pacific Railroad USGA-United States Golf Association VDSL-Very High Digital Subscriber Line VFD-Variable Frequency Drives WIFA-Water Infrastructure Finance Authority WMAT-White Mountain Apache Tribe WUD-Water Utilities Division WWTP-Wastewater Treatment Plant 349 City of Tempe Fiscal Year 2016/17 Annual Budget Index A Community Development Block Grant Revenue ......... 80 Community Profile ......................................................... 9 Community Services Performance Budget ............... 108 Administration, Kid Zone ...................................... 110 Arts, Cultural Services and Library Services ......... 111 Recreation ............................................................. 113 Comparative Operating Revenue by Source............... 63 Comprehensive Financial Plan Comprehensive Financial Plan Overview ................ 38 Assumptions ...................................................... 40, 42 Economic Outlook ................................................... 41 Enterprise Funds ..................................................... 52 General Fund........................................................... 44 Golf Fund ................................................................. 56 Methodology ............................................................ 39 Performing Arts Fund .............................................. 48 Solid Waste Fund .................................................... 54 Transit Fund ............................................................ 46 Transportation Funds .............................................. 50 Water/Wastewater Fund .......................................... 52 Cost of Services (Residential) ..................................... 35 Council Strategic Priorities ............................................ 7 Acronyms .................................................................. 348 Assessed Property Valuation (Secondary): Ten-year Historical Trends .................................... 178 B Bed Tax (Transient Lodging Tax) ................................ 67 Benchmarking, Performance ....................................... 86 Bonded Debt Limits Summary................................... 177 Budget Basis, Budgetary Units, and Changes to Budget ................................................ 307 Budget Calendar ......................................................... 29 Budget Message ........................................................... 1 Budget Per Capita ....................................................... 34 Budget Policies ........................................................... 18 Budget Process Flowchart .......................................... 26 Budget Process Summary........................................... 27 Budget Resolution ..................................................... 297 Budget Schedules Estimated Revenue and Expenditures Summary .. 298 Expenditures Within Each Fund Summary ............ 303 Other Financing Sources and Interfund Transfers Summary............................................ 302 Revenue Other Than Property Taxes .................... 300 Summary by Department and Fund ....................... 304 Tax Levy and Tax Rate Information ....................... 299 D Debt Limits, Legal Bonded ........................................ 177 Debt Management Plan ............................................ 175 Debt Policy .......................................................... 18, 180 Debt Service Fund Balance, Restricted ...................... 31 Debt Service Requirements .............................. 177, 180 Debt Service Ten-Year Historical Trends .................. 178 Debt Summary .......................................................... 179 Demographics ............................................................. 12 Department Expenditures, Summary by Fund .......... 303 Department Expenditures, Summary Within Each Fund ............................................................. 304 Departments, Performance Budget City Attorney ............................................................ 94 City Clerk ................................................................. 96 City Court............................................................... 100 City Manager ........................................................... 92 Community Development ...................................... 102 Community Services.............................................. 108 Fire Medical Rescue .............................................. 116 Human Services .................................................... 122 Internal Audit Office ............................................... 130 Internal Services .................................................... 132 Mayor and Council................................................... 90 Municipal Budget Office......................................... 142 Police ..................................................................... 144 Public Works.......................................................... 150 Strategic Management & Diversity ........................ 160 C Calendar, Budget ........................................................ 29 Capital Improvements Program Capital Budget Policy....................................... 18, 179 Financing ............................................................... 175 Impact on the Operating Budget ............................ 169 Overview............................................................ 4, 164 Process.................................................................. 165 Project Listing ........................................................ 181 Project Map ........................................................... 174 Significant Nonrecurring Project Expenditures ...... 170 Source of Funds .................................................... 168 Strategic Focus ...................................................... 166 Summary ............................................................... 164 Ten-Year Historical Trends .................................... 178 Charges for Services Cultural and Recreational ........................................ 73 Development Related .............................................. 74 City Attorney Performance Budget .............................. 94 City Clerk Performance Budget ................................... 96 City Court Performance Budget ................................ 100 City Limits.................................................................... 12 City Manager Performance Budget ............................. 92 Citywide Overview of Operating Budget Debt Service, Revenue and Staffing ........................ 34 Community Development Performance Budget ........ 102 Administration, Code Enforcement, Neighborhood Services ............................................................. 103 Development Services ........................................... 105 Planning................................................................. 106 E Enterprise Funds, Comprehensive Financial Plans..... 52 Enterprise Funds Revenue Golf Course Fees .................................................... 83 Solid Waste Fees .................................................... 82 Water/Wastewater User Fees.................................. 81 Enterprise Funds, Ten-Year Fund Balance Trends ..... 33 350 City of Tempe Fiscal Year 2016/17 Annual Budget Estimated Revenues and Expenditures .................... 298 Social Services ...................................................... 127 F Financial Program Components .................................. 30 Financial Program Summary ....................................... 24 Financial Reporting Policies ........................................ 20 Financial Reserve Policies .......................................... 19 Financial Structure and Organization Fund Structure ....................................................... 308 Level of Revenue and Expenditure Detail.............. 308 Relationship between Budgeting and Accounting .. 308 Types of Budgeting ................................................ 308 Fines and Forfeitures .................................................. 75 Fire Medical Rescue Performance Budget ................ 116 Administration/Fire Prevention .............................. 117 Emergency/Medical Services ................................ 118 Homeland Security/Special Operations ................. 119 Support Services/Personnel Safety ....................... 120 Training/Professional Development ....................... 121 Fund Balances, Unassigned/Restricted General Fund ..................................................... 31, 45 Performing Arts Fund......................................... 32, 48 Transit Fund ...................................................... 32, 46 Transportation Fund/HURF ............................... 32, 50 Fund Structure .......................................................... 308 Fund Summary ............................................................ 22 G General Fund Comprehensive Financial Plan ................................ 44 Fund Balances, Unassigned ............................. 31, 45 General Governmental Revenue Charges for Services Cultural and Recreational ..................................... 73 Development Related........................................... 74 City Property Tax ..................................................... 68 City Sales Tax ......................................................... 66 Fines and Forfeitures ............................................... 75 Salt River Project In-Lieu Tax .................................. 69 State Shared Income Tax .......................................................... 72 Sales Tax ............................................................. 70 Vehicle License Tax ............................................. 71 Transient Lodging Tax ............................................. 67 Glossary of Terms ..................................................... 341 Golf Fund Comprehensive Financial Plan ................................ 56 Net Assets, Unrestricted ........................ 20, 22, 33, 56 Revenue .................................................................. 83 H Highway User Tax Fund (HURF) Fund Balances, Restricted ...................................... 32 Revenue .................................................................. 78 Human Services Performance Budget ...................... 122 Administration, Education, Youth Development..... 124 Community Partnerships & Resources .................. 125 Diversity and Outreach .......................................... 126 I Internal Audit Office Performance Budget ................. 130 Internal Services Performance Budget...................... 132 Administration ........................................................ 134 Finance.................................................................. 135 Human Resources ................................................. 138 Information Technology ......................................... 140 L Local (City Sales Tax) ................................................. 66 Local Transportation Assistance Fund (LTAF) ............ 79 M Mayor and Council Performance Budget .................... 90 Municipal Budget Office Performance Budget .......... 142 N Needs Assessment Phase .......................................... 26 Net Assets, Unrestricted Golf Fund ................................................20, 22, 33, 56 Solid Waste Fund ...................................20, 22, 33, 54 Water and Wastewater Fund ..................20, 22, 33, 52 O Operating Budget Policies ........................................... 18 Operating Revenue ..................................................... 60 Organization Chart ................................................ xiii, 89 Other Financing Sources and Interfund Transfers .... 302 P Performance Benchmarking........................................ 86 Performance Budget, Departments City Attorney ............................................................ 94 City Clerk ................................................................. 96 City Court............................................................... 100 City Manager ........................................................... 92 Community Development ...................................... 102 Community Services.............................................. 108 Fire Medical Rescue .............................................. 116 Human Services .................................................... 122 Internal Audit Office ............................................... 130 Internal Services .................................................... 132 Mayor and Council................................................... 90 Municipal Budget Office......................................... 142 Police..................................................................... 144 Public Works.......................................................... 150 Strategic Management & Diversity ........................ 160 Performing Arts Comprehensive Financial Plan ................................ 48 Fund Balances, Restricted ............................... 32, 48 351 City of Tempe Fiscal Year 2016/17 Annual Budget Personnel Changes for FY 2016/17........................................ 310 Compensation by Fund.......................................... 306 Summary by Department ....................................... 309 Summary by Fund ................................................. 340 Ten-Year History...................................................... 36 Police Performance Budget....................................... 144 Office of the Chief .................................................. 146 Field Operations .................................................... 148 Investigations/Organizational Services .................. 147 Support Services ................................................... 149 Projected Revenue and Expenditures General Fund ........................................................... 44 Golf Fund ................................................................. 56 Performing Arts Fund............................................... 48 Solid Waste Fund .................................................... 54 Transit Fund ............................................................ 46 Transportation Fund ................................................ 50 Water/Wastewater Fund .......................................... 52 Property Tax Levy and Rate ....................................................... 299 Levy Policy ...................................................... 21, 180 Ordinance .............................................................. 296 Revenue .................................................................. 68 Ten-Year Historical Trends .................................... 178 Public Works Performance Budget............................ 150 Administration ........................................................ 152 Construction Management/Engineering................. 153 Field Operations .................................................... 154 Transit/Transportation............................................ 156 Water Utilities ........................................................ 159 Purpose Statement........................................................ xi S Sales Tax, City ............................................................ 66 Salt River Project In-Lieu Tax...................................... 69 Solid Waste Fund Comprehensive Financial Plan ................................ 54 Retained Earnings, Unrestricted ............20, 22, 33, 54 Revenue .................................................................. 82 Schedule A................................................................ 298 Schedule B................................................................ 299 Schedule C ............................................................... 300 Schedule D ............................................................... 302 Schedule E................................................................ 303 Schedule F ................................................................ 304 Schedule G ............................................................... 306 Section 8 Housing Revenue Trends............................ 80 Special Revenue Community Development Block Grant..................... 80 Highway User Tax ................................................... 78 Local Transportation Assistance.............................. 79 Performing Arts Tax................................................. 77 Section 8 Housing Grant ......................................... 80 Transit Tax............................................................... 76 Special Revenue Funds, Ten-Year Trends ................. 32 State Shared Revenue Income Tax .............................................................. 72 Sales Tax................................................................. 70 Vehicle License Tax ................................................ 71 Strategic Management & Diversity Performance Budget ................................................................... 160 T R Transient Lodging Tax (Bed Tax) ................................ 67 Transit Fund Comprehensive Financial Plan ................................ 46 Fund Balances, Restricted ................................ 32, 50 Revenue .................................................................. 76 Transportation Comprehensive Financial Plan ................................ 50 Fund Balances, Restricted ................................ 32, 50 Revenue Highway User Tax................................................ 78 Relationship Between Operating and Capital Budgets ..................................................... 169 Reserve Policies ......................................................... 19 Revenue By Source ................................................................ 61 Charges for Service Cultural and Recreational ..................................... 73 Development Related........................................... 74 City Property Tax ..................................................... 68 City Sales Tax ......................................................... 66 Community Development Block Grant ..................... 80 Comparative Revenue by Source ............................ 63 Fines and Forfeitures ............................................... 75 Golf Course Fees..................................................... 83 Highway User Tax ................................................... 78 Local Transportation Assistance .............................. 79 Performing Arts Tax ................................................. 77 Salt River Project In-Lieu Tax .................................. 69 Section 8 Housing Grant.......................................... 80 Solid Waste Fees..................................................... 82 State Shared Income Tax ........................................ 72 State Shared Sales Tax ........................................... 70 State Shared Vehicle License Tax ........................... 71 Summary by Fund, Other than Property Tax ......... 300 Total Revenue ......................................................... 60 Transient Lodging Tax (Bed Tax) ............................ 67 Transit Tax ............................................................... 76 Water/Wastewater User Fees .................................. 81 W Water Utilities Performance Budget .......................... 159 Water/Wastewater Fund Comprehensive Financial Plan ................................ 52 Retained Earnings, Unrestricted .............20, 22, 33, 52 Revenue .................................................................. 81 352 City of Tempe Fiscal Year 2016/17 Annual Budget Municipal Budget Office Staff Even though the budget is heard by the Mayor and Council in March and April, its preparation begins months prior, with projections of City funding sources, remaining bond authorization, reserves, revenue, and expenditures. It continues through numerous phases and culminates with adoption in June. We recognize and appreciate that budgeting is an ongoing process of planning, monitoring, problem solving, and customer service throughout the fiscal year. Each year, every effort is made to improve both the budget process and the usefulness of budget documents. Cecilia Velasco-Robles Municipal Budget Director Mark Day Municipal Budget and Finance Analyst III Kristi Griffin Municipal Budget and Finance Analyst II Lauri Vickers Municipal Budget and Finance Analyst II Anita Erspamer Executive Assistant The City of Tempe’s budget documents are available online at: www.tempe.gov/budget City of Tempe Municipal Budget Office P.O. Box 5002 Tempe, Arizona 85280 480.350.8350 353 City of Tempe Fiscal Year 2016/17 Annual Budget