ANNUAL BUDGET 2003-2004 Chandler, Arizona Calendar Year 2003 has been referred to as the “Year of Transportation” in Chandler, Arizona, due to all of the traffic activity the City is experiencing. As one of the fastest growing cities in the nation, Chandler is coping with increased traffic. This Geographic Information System (GIS) map shows the locations of street intersections that are part of the Traffic Communications Network. The Santan Freeway that is under construction will connect the East Valley with the 101 and Interstate 10. To the Citizens of Chandler: As we reflect upon the past 12 months in the City of Chandler, we were witness to a roller coaster of emotional and sometimes tragic events balanced by unprecedented successes. We fought through a tough economy and experienced the heartrending death of a police officer. But we also celebrated new industry and retail coming to the area, new City programs and services and the development of several local amenities including several new and refurbished parks. We saw many companies making a new presence in Chandler, including AmeriCredit, Amersham and Countrywide Finance. And we saw some of our existing corporate neighbors – Wells Fargo, Intel and Isola Laminates – making exciting new plans for growth in Chandler. The Santan Freeway construction is in full swing, heading east through Chandler. It was great news to hear the Arizona Department of Transportation’s announcement on its commitment to rubberized asphalt on Valley freeways, including the Santan and Price freeways in Chandler. This is critical to the quality of life of our citizens and those throughout the region. The Santan will also bring new development opportunities, much like we experienced with the Price Freeway where we saw new industrial, retail and office projects from Warner Road into south Chandler. Great news for Chandler in May when it was announced that the firm of Fitch Ratings gave Chandler its first AAA rating on its General Obligation Bonds. These bonds are sold to investors to help cities invest in large capital projects. The higher the rating, the lower the interest rate. That means a savings on the repayment of the debt of the bonds. That, of course, equates to a savings to the taxpayers of Chandler. It is estimated that this new rating will mean a savings of up to $1 million on the sale of bonds currently in the City’s Capital Improvement Program (CIP). Now, we must create a plan for the City’s build-out – which could occur in the next 15 years, leaving us with an estimated population of 280,000 to 290,000 residents. When we do reach this point we must ensure that we have plans in place for the sustainability of the community. We must find ways to preserve and strengthen our economic base – particularly in the face of declining impact fees. And certainly, we must be able to maintain the service levels at build-out that we are providing today. It is now with great pride I present to you the 2003-2004 City of Chandler Budget. Each year, we bring to you this document as a tool to better understand the financial aspects of how your city is run and how your tax dollars are utilized. As we prepared the budget for the coming fiscal year, we remained fiscally responsible and conservative in our actions. You will see this is a very conservative budget. It represents a 1.9 percent decrease from the previous year. While we are not facing layoffs, hiring freezes or the use of reserve funds we are taking great caution in our spending. We have also held the line on City utility fees with no increases in water and wastewater fees since 1994, and no increases in solid waste pick-up fees since 1993. We have held fast our commitment to use our contingency funds only in times of true emergencies. We kept the City Property Tax rate at $1.28, and also made many proactive changes in the CIP process including greater scrutiny of proposals and more in-depth review of operation and maintenance costs involved with those projects. Please take some time to review your City’s budget. I assure you that every area of the budget has been explored to ensure our excellent service levels remain, but that no unnecessary costs to taxpayers exist within these pages. It is my guarantee to you. Sincerely, Mayor Boyd W. Dunn City of Chandler 2003-04 Adopted Budget TABLE OF CONTENTS Page Readers Guide ............................................................................................................................................. vi Quick Reference Guide ................................................................................................................................vii 1. Introduction City of Chandler Logo ............................................................................................................................... 1 City of Chandler and Neighboring Communities Map................................................................................... 2 2002-03 Government Finance Officers Association Award........................................................................... 3 City of Chandler Mission Statement ........................................................................................................... 4 Biographies of City Officials ....................................................................................................................... 5 List of City Officials, Department Heads and Directors ................................................................................. 9 Organizational Chart ............................................................................................................................... 10 City Map ................................................................................................................................................ 11 Community Profile .................................................................................................................................. 12 Demographics ........................................................................................................................................ 15 2. Budget Message and Overview City Manager’s Budget Message ............................................................................................................. 19 2003-04 Adopted Budget Summaries ....................................................................................................... 23 Where the Money Comes From ............................................................................................................... 24 Where the Money Goes .......................................................................................................................... 25 Cost Center Budget Comparison ............................................................................................................. 26 Departmental Budget Comparison ........................................................................................................... 28 Fund Structure – Definitions of Fund Types .............................................................................................. 29 Fund Structure Financial Chart ................................................................................................................ 31 General Fund Revenues ......................................................................................................................... 32 General Fund Expenditures ..................................................................................................................... 33 Summary of Revenues, Expenditures and Changes in Fund Balance......................................................... 34 Fund Balance Analysis............................................................................................................................ 36 Personnel Distribution by Department ...................................................................................................... 37 Personnel Full Time Equivalent (FTE) by Cost Center and Department ...................................................... 38 Population per Employee Chart ............................................................................................................... 40 3. Budget Policies and Major Issues Budget Policies and Guidelines ............................................................................................................... 41 The Budget Process ............................................................................................................................... 48 Highlights of the 2003-04 Budget/CIP Calendar ........................................................................................ 50 Budget Process Flowchart ....................................................................................................................... 51 Financial Trends, Operating Budget Issues and Major Budget Issues ......................................................... 52 Position and Program Additions ............................................................................................................... 54 Attachment A – One-time Request Summary ............................................................................................ 60 i City of Chandler 2003-04 Adopted Budget TABLE OF CONTENTS (continued) Page 4. Resources Summaries of Resources Categorical Comparisons .................................................................................................................. 61 Fund Balances ................................................................................................................................. 62 Sale of Bonds and Certificates of Participation .................................................................................... 63 Grants.............................................................................................................................................. 64 Summary of Revenue ....................................................................................................................... 65 Revenues Detail Franchise Tax .................................................................................................................................. 66 Transaction Privilege Tax .................................................................................................................. 67 Other Licenses ................................................................................................................................. 69 State Shared Sales Tax .................................................................................................................... 70 Auto Lieu Tax .................................................................................................................................. 71 Highway Users Tax ........................................................................................................................... 72 State Revenue Sharing ..................................................................................................................... 73 Lottery Entitlement ............................................................................................................................ 74 Engineering Fees ............................................................................................................................. 75 Building Division Fees ....................................................................................................................... 76 Planning Fees .................................................................................................................................. 77 Public Safety Miscellaneous .............................................................................................................. 78 Library Revenues ............................................................................................................................. 79 Parks and Recreation Fees ............................................................................................................... 80 Other Receipts ................................................................................................................................. 81 Interest on Investments ..................................................................................................................... 82 Leases ............................................................................................................................................. 83 Court Fines ...................................................................................................................................... 84 Water Sales ..................................................................................................................................... 85 Wastewater Service.......................................................................................................................... 86 Solid Waste Service.......................................................................................................................... 87 Other Utility Charges ......................................................................................................................... 88 Airport Fuel Sales ............................................................................................................................. 89 Water System Development Fees ...................................................................................................... 90 Wastewater System Development Fees ............................................................................................. 91 Solid Waste Container System Development Fees ............................................................................. 92 Parks and Recreation Residential Development Tax ........................................................................... 93 Public Building and Street Impact Fees .............................................................................................. 94 Interfund Charges and Interfund Transfers ......................................................................................... 95 Property Tax Summary ..................................................................................................................... 97 ii City of Chandler 2003-04 Adopted Budget TABLE OF CONTENTS (continued) Page 5. Department Budgets General Government/Mayor and Council.................................................................................................. 99 Mayor and Council.......................................................................................................................... 100 City Clerk ....................................................................................................................................... 102 City Manager Administration............................................................................................................ 105 Human Resources .................................................................................................................... 107 Economic Development ............................................................................................................ 110 Downtown Redevelopment ........................................................................................................ 114 Information Technology Administration............................................................................................. 116 Geographic Information System/ IT Applications and Data Systems............................................. 118 Information Technology Infrastructure and Client Support ............................................................ 120 Geographic Information System/ Information Technology Capital................................................. 122 City Magistrate ............................................................................................................................... 123 Law................................................................................................................................................ 126 Communications and Public Affairs .................................................................................................. 129 Video Production ...................................................................................................................... 133 Administrative Services ............................................................................................................. 135 Management Services .................................................................................................................... 137 Administration .......................................................................................................................... 139 Management Services Capital ................................................................................................... 141 Budget ..................................................................................................................................... 142 Purchasing and Central Supply.................................................................................................. 144 Accounting ............................................................................................................................... 146 Licensing, Tax and Utility Services ............................................................................................. 148 Risk Management ..................................................................................................................... 150 Risk Management Liabilities ...................................................................................................... 152 Environmental Management ...................................................................................................... 153 Environmental Management Liabilities ....................................................................................... 154 Fleet Services .......................................................................................................................... 155 Non-Departmental .................................................................................................................... 157 Contingency/Reserves ........................................................................................................ 159 Capital Replacement ....................................................................................................................... 160 Computer Replacement .................................................................................................................. 161 Planning and Development .............................................................................................................. 162 Administration .......................................................................................................................... 164 Current Planning....................................................................................................................... 166 Long Range Planning................................................................................................................ 168 Development Services .............................................................................................................. 170 Planning and Development Capital ............................................................................................ 171 Housing and Redevelopment ..................................................................................................... 172 Community Development .......................................................................................................... 175 Neighborhood Programs ........................................................................................................... 177 Community Services ....................................................................................................................... 179 Administration .......................................................................................................................... 181 Center for the Arts .................................................................................................................... 183 Parking Garage ........................................................................................................................ 185 Buildings and Facilities .............................................................................................................. 186 Library ..................................................................................................................................... 188 iii City of Chandler 2003-04 Adopted Budget TABLE OF CONTENTS (continued) Page Library Capital .......................................................................................................................... 190 Parks Development and Operations ........................................................................................... 191 Recreation ............................................................................................................................... 193 Parks Capital ............................................................................................................................ 195 Public Safety Police............................................................................................................................................. 196 Administration .......................................................................................................................... 198 Professional Standards ............................................................................................................. 200 Property and Evidence.............................................................................................................. 202 Forensic Sciences .................................................................................................................... 204 Field Operations ....................................................................................................................... 206 Criminal Investigations .............................................................................................................. 209 Planning and Research............................................................................................................. 211 Communications ....................................................................................................................... 213 Records ................................................................................................................................... 215 Detention Services .................................................................................................................... 217 Community Services ................................................................................................................. 218 Neighborhood Services ............................................................................................................. 220 Police Capital ........................................................................................................................... 223 Fire ................................................................................................................................................ 224 Administration .......................................................................................................................... 226 Emergency Medical Services ..................................................................................................... 228 Fire Operations ......................................................................................................................... 230 Fire Prevention ......................................................................................................................... 232 Fire Capital............................................................................................................................... 233 Support Services ...................................................................................................................... 234 Training.................................................................................................................................... 236 Municipal Utilities .................................................................................................................................. 238 Administration ................................................................................................................................ 240 Solid Waste.................................................................................................................................... 242 Solid Waste Capital......................................................................................................................... 245 Water Distribution ........................................................................................................................... 246 Water Capital ................................................................................................................................. 248 Water Production ............................................................................................................................ 249 Environmental Resources ............................................................................................................... 252 Water Quality ................................................................................................................................. 256 Wastewater Collection .................................................................................................................... 258 Wastewater Capital......................................................................................................................... 260 Wastewater Reverse Osmosis......................................................................................................... 261 Wastewater Treatment .................................................................................................................... 263 Wastewater Quality......................................................................................................................... 265 Airport Water Reclamation Facility ................................................................................................... 267 Ocotillo Water Reclamation ............................................................................................................. 269 Public Works ........................................................................................................................................ 270 Administration ................................................................................................................................ 272 Engineering .................................................................................................................................... 274 Transportation and Operations Administration .................................................................................. 278 Streets ........................................................................................................................................... 280 Streets Capital................................................................................................................................ 283 Traffic Engineering.......................................................................................................................... 284 Transit Services .............................................................................................................................. 287 Street Sweeping ............................................................................................................................. 290 Airport ............................................................................................................................................ 292 Airport Capital ................................................................................................................................ 295 iv City of Chandler 2003-04 Adopted Budget TABLE OF CONTENTS (continued) 6. Capital Budget Page The Capital Budget ............................................................................................................................... 297 2003-04 Major Capital Program ............................................................................................................. 298 Capital Improvement Programs for 2003-04 ..................................................................................... 299 Revenue Sources for Major Capital Programs .................................................................................. 306 Operating and Capital Budgets - Their Relationship .......................................................................... 307 Major Capital Program by Function and by Cost Center .................................................................... 309 2003-04 Major Capital Detail ........................................................................................................... 310 Management Services and Non-Departmental ............................................................................ 310 Geographic Information Systems/Information Technology ........................................................... 311 Economic Development ............................................................................................................ 311 Community Services – Library and Parks ................................................................................... 312 Public Safety – Police and Fire .................................................................................................. 313 Municipal Utilities – Solid Waste ................................................................................................ 314 Municipal Utilities – Water ......................................................................................................... 314 Municipal Utilities – Wastewater................................................................................................. 315 Public Works – Airport ............................................................................................................... 315 Public Works – Streets.............................................................................................................. 316 Operating Capital Budget ................................................................................................................ 317 Capital Replacement Budget ........................................................................................................... 318 7. Bonded Debt Bonded Debt Obligations....................................................................................................................... 319 General Obligation Bond Capacity Available........................................................................................... 320 Annual Bond Obligation for All Existing Bond Issues ............................................................................... 321 Schedule of Total Outstanding Debt ....................................................................................................... 322 Combined General Obligation 6% Capacity Portion Outstanding.............................................................. 324 Combined General Obligation 20% Capacity Portion Outstanding ............................................................ 325 Combined General Obligation Enterprise Supported ............................................................................... 326 Combined General Obligation Ad Valorem Supported ............................................................................. 327 Water and Sewer Revenue Bonds ......................................................................................................... 328 Solid Waste Revenue Bonds ................................................................................................................. 329 Street and Highway User Revenue Bonds .............................................................................................. 330 Municipal Property Corporation Bonds ................................................................................................... 331 Improvement District Bonds ................................................................................................................... 332 8. Schedules and Terms Why Include Schedules?....................................................................................................................... 333 Resolution No. 3645 Adopting 2003-04 Budget ....................................................................................... 334 Budget Schedules (Auditor General Summaries) .................................................................................... 336 Salary Plan........................................................................................................................................... 344 Expenditure Categories ......................................................................................................................... 352 Glossary of Terms ................................................................................................................................ 353 Acronyms............................................................................................................................................. 358 Acknowledgements............................................................................................................................... 361 v City of Chandler 2003-04 Adopted Budget READER’S GUIDE TO THE BUDGET DOCUMENT This budget document has been prepared to present a financial plan that an average citizen can read and understand, and to provide the City Council and City Management with a tool to help meet their goals and provide quality service levels at the lowest cost to citizens. This budget document is also designed to continue our long tradition of meeting or exceeding the standards set by the Government Finance Officers Association (G.F.O.A.) for a Distinguished Budget Presentation Award, by providing: a Policy Document; an Operations Guide; a Financial Plan and a Communication Device. Introduction – This section includes the City’s Mission Statement, Biographies of City Officials, Organizational Chart, City Maps and Community Profile with Demographics. Budget Message and Overview – The City Manager’s Message provides an overview of the key policy issues, programs, prior year accomplishments and future endeavors. Summaries of the 2003-04 Budget by revenue, expenditures, fund balance and personnel are also included in this section. Budget Policies and Major Issues – This section begins with a summary of policies and guidelines, the budget process and calendar. The remainder of the section describes in greater detail the major issues as well as positions and program additions of the 2003-04 Annual Budget. Resources – The resources section provides summarized data of the comparison of the 2002-03 Budget and the 2003-04 Budget. Detailed descriptions of major revenue sources with historical trends and analysis are presented here as well. Department Budgets – The section includes budget information summarized at department and division level, division goals, objections and performance indicators, authorized positions and significant changes by divisions within City departments. In the City of Chandler each division is assigned a unique number, known as the “cost center”; the information in this section is presented in the sequential cost center number within a department. Capital Budget – Capital appropriations are provided at the summary and cost center level for major capital programs, operating capital and capital replacement. The relationship between capital and operating budgets is also included in this section. Bonded Debt – This section includes the City’s debt obligations, bond capacity available, schedule of total outstanding debt, brief descriptions of bond types with revenue sources used to repay bonded debt, as well as bond payment schedules with actual principal and interest due through 2020. Schedules and Terms – Included in this segment are the following: the Resolution Adopting the 2003-04 Budget, the State-required Auditor General Summary Schedules, the 2003-04 Salary Schedule, Expenditure Categories, a Glossary of Terms, and a list of Acronyms used in this Budget. vi City of Chandler 2003-04 Adopted Budget QUICK REFERENCE GUIDE The following will assist the reader with answering some of the more commonly asked questions about the City of Chandler Annual Budget. TO ANSWER THESE QUESTIONS... R EFER TO THE ... What are the major issues in the budget? Budget Policies and Major Issues What are the City’s major expenditures? Cost Center/Department Summary Budget Comparisons; and Details by Department/Cost Center What are the City’s major revenue sources? Revenues Details pp 61-98 How many staff does the City employ? Personnel Summary pp 37-40 How is the City organized? Organization Chart p 10 What is the population of the City? Demographics p 15 What is the budget development process? Budget Process Who are the major employers in Chandler? Community Profile p 12 What are some of the annual events sponsored by the City? Community Profile p 13 What portion of the annual budget is allocated to Capital Improvements? Budget Message and Overview and Capital Budget In what cost centers are Major Capital Programs scheduled for 2003-04? 2003-04 Major Capital Program vii PAGE... pp 52-60 pp 26-28 and pp.99-295 pp 48-51 p 20 and p 297 pp 310-316 City of Chandler 2003-04 Adopted Budget viii INTRODUCTION 1 Contents • • • • • Mission Statement City Council Organizational Chart Community Profile and Demographics Chandler Maps This GIS map is a snapshot of the City's Landbase Maintenance System. This system is used to store and maintain information pertaining to all aspects of land data such as parcels, lots, subdivisions, streets, right-of-way, buildings, and addresses. This is the entry point for land data into the City's GIS, which is accessed by City staff. The City of Chandler Logo The City’s logo is a thoughtful representation of the community - combining Chandler’s rich agricultural heritage with today’s high-tech industrial base. The overall capital “C” design incorporates the City’s past through agricultural fields at its bottom. The City’s promising future is detailed with the outline of high technology buildings set against a backdrop of San Tan Mountains. The City incorporated the phrase, “Chandler, Arizona, Where Values Make the Difference,” just below the logo to emphasize its commitment to the citizens of the community. 1 City of Chandler 2003-04 Adopted Budget Chandler, Arizona and Neighboring Communities Map 2 City of Chandler 2003-04 Adopted Budget The Government Finance Officers Association of the United States and Canada (G.F.O.A.) presented an award of Distinguished Budget Presentation to the City of Chandler for its annual budget for the fiscal year beginning July 1, 2002. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to G.F.O.A. to determine its eligibility for another award. 3 City of Chandler 2003-04 Adopted Budget Mission Statement We are committed to serve Chandler's citizens through teamwork, understanding and dedication in a professional and responsive manner In support of this above mission statement, Chandler believes in the following VALUES: Very Service Oriented We will anticipate the needs of the community and deliver the services which make Chandler a great place to live and work. Assume Responsibility We will be personally involved in the maintenance and improvement of our community. Look for Innovation We seek out new ideas and innovation by encouraging responsible risk-taking and initiative. Use Open Communication We encourage open communication, both within the organization and with Chandler residents. Everyone Counts We recognize the value of diversity in our community and everyone’s involvement can make a difference. Support Team Chandler We are qualified, skilled employees. economical and ethical way possible. We will get the job done the most efficient, In Chandler, VALUES make the difference. 4 City of Chandler 2003-04 Adopted Budget CITY OFFICIALS Chandler operates under the CouncilManager form of government in accordance with the City Charter. The City Council, consisting of one mayor and six council members, are elected at large by the qualified electors of the City. Council members serve a term of four years on a staggered basis; the Mayor is elected to a two-year term. The Mayor and Council appoint the City Manager. B O Y D W. D U N N, M A Y O R Mayor Boyd W. Dunn started his term as Councilmember in 1994. He was elected Mayor in 2002. Dunn, a 23-year resident of Chandler, has a Chandler law practice and has served on several boards and commissions including the East Valley Behavioral Health Association, East Valley Partnership, Child Crisis Center Advisory Committee, Chandler Airport Commission and seven years as a member and Chairman on the Planning and Zoning Commission. He was also a charter member of the Downtown Chandler Community Partnership (DCCP). He represents the City of Chandler on a regional basis on the Maricopa Association of Governments (MAG) Regional Council and Transportation Policy Committee. He serves on the Executive Committee of the League of Arizona Cities and Towns and chairs the Resolution Committee. He is also a member of the Valley Metro Board of Directors, and Arizona Municipal Water Users’ Association Board of Directors. He has served on the Board of Directors for the Greater Phoenix Economic Council (GPEC) since 1996. He serves nationally on the National League of Cities Transportation & Communications Committee. He has a bachelor's degree in political science and a Juris Doctorate from Arizona State University, and is a life member of the ASU Alumni Association. He was admitted to the State Bar of Arizona in 1979, is a member of the Christian Legal Society, and is a member of the Board of Directors of the Phoenix Council Navy League. Married to Nancy, on the nursing faculty for Maricopa Community Colleges and a Captain in the U.S. Naval Reserve; they have two sons, Andrew and Kevin. L O W E L L H U G G I N S, V I C E M A Y O R Vice Mayor Lowell Huggins started his current term as Councilmember in June 2000. Huggins previously served on the City Council as Councilmember from 1988 to 1994, and as Vice Mayor from 1994 to 1996. He is the only Councilmember to serve two different terms as Vice Mayor. Councilmember Huggins, a resident of Chandler since 1956, served on the Chandler Police Department from 1965 to 1985, earning Officer of the Year honors during his tenure. He also taught criminal justice at Mesa Community College from 1970 to 1985. He currently owns a barbershop in Chandler and has worked as a barber since 1960. He graduated from Chandler High School and has an Administration of Justice Degree and an AA degree in Criminal Justice. He is a member of the Fraternal Order of Police. Councilmember Huggins has three children, Lowell, Jr., Jason and Marcy. 5 City of Chandler 2003-04 Adopted Budget CITY OFFICIALS D E A N A N D E R S O N, COUNCILMEMBER Councilmember Dean Anderson has been a Chandler resident since 1984. He was sworn in as Councilmember in June 2000. In his prior public service to the community, Anderson served as a Chandler Arts Commissioner, President of the East Valley Institute of Technology, Chair for the Chandler Bond Committee for Parks, and as a member of the Bond Committee for City improvements, the Charter Review Committee and the Chandler Chamber of Commerce. Councilmember Anderson is a professional educator, teaching at the secondary level in the public and private sector for 32 years. He instructs master degree-level classes as an adjunct professor for Northern Arizona University. His undergraduate and graduate degrees are in Education and his Doctorate Degree is in Administrative Management and Leadership. Highlights in his professional career include an assignment with the United States Department during a European promotional project with the NASA space program; as a lobbyist in Washington for grant programs for children; and as a national lecturer for the NSU Institute on Parent Advocacy in Arts and Politics. Councilmember Anderson was personally recognized by U.S. President George Bush in a private White House ceremony for his work with youth. He is married to Joanne, and they have two sons, Paul and Tom. P A T T I B R U N O, C O U N C I L M E M B E R Councilmember Patti Bruno has been a resident of Chandler for 25 years and began her term on the City Council in 1996. Patti and her husband Bil are owners of Quality Risk Strategies Insurance Services. She is the Past President of the Chandler Chamber of Commerce Board of Directors. She is the past President and Associate member of the Chandler Service Club. Patti is a past Chair of the Board for the Chandler/Gilbert YMCA. She is a member of the Downtown Chandler Community Partnership, an advisory board member of Improving Chandler Area Neighborhoods. She is a Board Member of the Chandler Education Foundation. She is past President and Board Member of the Chandler Unified School District Governing Board 1990-94. Councilmember Bruno is currently serving as Chair for the Downtown Chandler Community Partnership New Year's Eve fundraiser, and has served as Parade Chair for the Chandler Ostrich Festival and the Chandler Cotton Festival. She is a member of the Arizona Town Hall 96, the Arizona Railroad Museum, the Chandler Historical Society and the East Valley Partnership. Married -- husband Bil, son Bill Jr., and daughters Wendy and Kristi, and grandson Zachary Thomas. 6 City of Chandler 2003-04 Adopted Budget CITY OFFICIALS B O B C A C C A M O, C O U N C I L M E M B E R Councilmember Bob Caccamo has been a resident of Chandler for 20 years and began his term on the City Council in June 2002. Bob was the longtime Principal at Chandler High School, and more recently principal of El Dorado High School. He is a member of the Chandler Kiwanis Club, the Chandler Citizen Police Review Board, and the Salvation Army Board of Directors, as well as American Field Service and the Fiesta Bowl Special Events Committee. Councilmember Caccamo is a member of the Maricopa Association of Governments Regional Aviation System Plan Policy Committee and the Chandler Airport Commission (ex -officio). He is also a past member of the Chandler Chamber of Commerce Board of Directors and San Tan Soccer Board of Directors, Chandler L.E.A.D., American Field Service and the Fiesta Bowl Special Events and Parade committees. Councilmember Caccamo received a bachelor’s degree from St. John's University, and a master’s degree from Queens College. He has performed more than 45 hours of graduate credit hours in Leadership/Administration at St. John's University, Hofstra University and Arizona State University. He has received numerous awards for his professional and volunteer work including, AZ Alliance for Sciences Principal of the Year, Chamber Administrator of the Year, Tribune Educational Leader Award, AMEA Arts Advocacy Award, Chase Outstanding Principal Award, I.O.F. Educator of the Year and Kiwanis Distinguished President. Married: wife, Maryanne; daughter, Diane; and son, Rob. Four grandsons, Justin, Mathew, Zachary and Carson. D O N N A W A L L A C E , C O UN C I L M E M B E R Councilmember Donna Wallace started her term as Councilmember in 1998. A 23-year resident of the community, Councilmember Wallace and her husband, Oren, have owned and operated Doug's Radiator and Muffler in Chandler for the past 32 years. She served on the Chandler Unified School District Governing Board for seven-and-a-half years, twice serving as Board President. She has served on the boards of the Foundation for Blind Children, Goodwill, and is a member of the Chandler Historical Society, Chandler Chamber of Commerce (32 years), and the Chandler Service Club. She has also served on the Intel Community Advisory Panel, the Chandler YMCA and the Chandler Christian Community Center Board of Directors as well as many other local and statewide boards. Councilmember Wallace served as the liaison to the Chandler Airport Commission, and was a member of the Maricopa Association of Government's Regional Airport Strategic Planning Committee for four years. She is a graduate of Tempe High School and has attended Mesa Community College, Chandler-Gilbert Community College and Rio Salado Community College. Councilmember Wallace is also a 1996 graduate of the Chandler Chamber of Commerce Leadership Institute and was presented the first Leadership Institute “Community Leadership Award” in 1999. She has worked extensively on the Kids Voting program and with the Chandler Unified School District in a number of areas. Councilmember Wallace was the 1997 recipient of the “Chandler Cup” for her long-time volunteerism to the Chandler community. In May of 2001 she was honored with six other Chandler women with the “Outstanding Women in our Community” award at the Cinco de Mayo celebration. Councilmember Wallace is married to Oren, a former Chandler Councilmember, and they have two adult children, Allison and Nathan. 7 City of Chandler 2003-04 Adopted Budget CITY OFFICIALS P H I L L W E S T B R O O K S, C O U N C I L M E M B E R Councilmember Phillip Westbrooks, a native of Chandler, began his term on the Council in 1998. He is Director of Education at Chandler Regional Hospital. Councilmember Westbrooks was named ‘Executive of the Year’ in 2000 by the International Association of Administrative Professionals – Kachina Chapter. Prior to his work at the hospital, he worked for the City of Chandler as Community Services Coordinator and Facilities Manager. In 2003, he was appointed to the Governor’s Commission on Judicial Conduct and the Governor’s Commission to Prevent Violence Against Women. He is a Board member of the Arizona Association of Retarded Citizens and the Desert Cancer Foundation of Arizona. He is a charter member of both the Optimist Club of Chandler -- friend of youth, and the Chandler branch of Toastmasters International. Councilmember Westbrooks is an Executive Adviser to Improving Chandler Area Neighborhoods and is a volunteer with the Chandler Boys and Girls Club. He also enjoys coaching youth basketball for the YMCA. He serves as the Chandler liaison on the Maricopa Association of Governments – Human Services Committee. In 2000, he was named as the American Heart Association’s Advocacy Chair for Operation Heartbeat, and one of "AZ’s Finest" by the Cystic Fibrosis Foundation. He was also named an ASU Community Fellow in 2000. Councilmember Westbrooks led the charge for Chandler’s Census 2000 successful campaign – where a 100 percent count was attained. He graduated from Chandler High School and received an associate’s degree from Mesa Community College. He also holds a bachelor’s degree in Public/Urban Recreation, and a master’s degree in Public Administration from Arizona State University. Councilmember Westbrooks also holds a certification as a Bilingual Instructional Assistant (Spanish), and is a graduate of the Chandler Chamber of Commerce Leadership Institute. P A T M C D E R M O T T, ACTING CITY MANAGER Pat McDermott was appointed Acting City Manager in April 2003. He has been an Assistant City Manager with the City of Chandler since May 1989. Pat has more than 27 years of municipal management experience. Before joining the organization, Pat served as City Manager for the City of Brighton, Colorado; and City Manager for the City of Las Vegas, New Mexico. He also served as Assistant City Manager and Community Development Coordinator for the City of Chickasha, Oklahoma. His educational background includes a bachelor’s degree in Sociology from Colorado State University at Fort Collins, Colorado; and a master’s degree in Public Administration from the University of Colorado at Denver. He also attended the ASU Institute for Public Executives and is also a credentialed manager under the International City/County Management Association Volunteer Credentialing Program. 8 City of Chandler 2003-04 Adopted Budget Mayor Department Heads and Directors Boyd W. Dunn Dennis O’Neill City Attorney Councilmembers Marla Paddock City Clerk Lowell Huggins Vice Mayor R. Michael Traynor City Magistrate Dean Anderson Nachie Marquez Communications and Public Affairs Director Patti Bruno Garrett Newland Director Economic Development Division Bob Caccamo Donna Wallace Phillip Westbrooks Debbie Stapleton Director Human Resources Division Management Staff Marilyn Delmont Chief Information Technology Officer Pat McDermott Acting City Manager Patricia Walker Management Services Director Rich Dlugas Assistant City Manager Doug Ballard Planning and Development Director Mark Eynatten Community Services Director David Neuman Acting Police Chief Jim Roxburgh Fire Chief Bryan Patterson Public Works Director Dave Siegel Municipal Utilities Director 9 CITY OF CHANDLER ORGANIZATIONAL CHART CITIZENS OF CHANDLER MAYOR/CITY COUNCIL ADVISORY BOARDS/ COMMISSIONS CITY CLERK CITY MANAGER CITY ATTORNEY COMMUNICATIONS/ PUBLIC AFFAIRS COMMUNITY SERVICES ECONOMIC DEVELOPMENT/ FIRE DOWNTOWN REDEVELOPMENT HUMAN RESOURCES INFORMATION TECHNOLOGY/ GIS MANAGEMENT SERVICES MUNICIPAL UTILITIES PLANNING AND DEVELOPMENT POLICE PUBLIC WORKS 10 CITY MAGISTRATE 11 City of Chandler 2003-04 Adopted Budget City of Chandler 2003-04 Adopted Budget CHANDLER COMMUNITY PROFILE The City of Chandler is located in the southeastern portion of the Phoenix Metropolitan area. As one of the fastest growing cities in the nation, among cities with population over 200,000, Chandler offers excellent quality of life amenities, superior schools, a rapidly expanding health care system and a reputation as a global leader in technology. Chandler has an expanding high technology base. Over 75% of Chandler’s manufacturing employees are in high technology fields; the national average is 15%. The Chandler unemployment rate is 3.9%. There are many large industrial parks where businesses can acquire existing facilities or construct their own sites with minimal delay. Retail space exceeds five million square feet; the annual disposable income in Chandler is over $3-billion. Chandler was established in 1912, incorporated on February 17, 1920, and named after Dr. Alexander John Chandler, the first veterinary surgeon for the Territory of Arizona. The charter, which currently governs the City, was adopted on May 25, 1964. Initially nourished by a strong agricultural economy, Chandler is now the sixth largest city in Arizona. MAJOR EMPLOYERS INDUSTRIAL EMPLOYERS Name Intel Corporation Motorola, Inc. MTD Microchip Technology, Inc Avnet GOVERNANCE The Council-Manager form of government governs the City of Chandler. Residents elect the City Councilmembers who in turn appoint the City Manager, City Clerk, City Attorney and the City Magistrate. The City Council consists of a Mayor and six Councilmembers elected at large by the electors of the City. Councilmembers serve a fouryear term and the Mayor serves a two-year term. Employees 9,500 2,600 1,000 750 500 NON-INDUSTRIAL EMPLOYERS Name Chandler Unified School District City of Chandler JH Kelly Chandler Regional Hospital Basha’s Corporate & Markets Bank First Terms in office for the Mayor are limited to four terms, and Councilmembers two consecutive terms. The Council is responsible for setting broad policy and direction while the City Manager is responsible for the day-t o-day operations of the City. Employees 2,881 1,511 1,500 1,100 985 795 HOUSING MARKET STABILITY OF THE ECONOMY Location is a major factor in Chandler’s prosperity, offering many advantages to existing business and industry and great opportunity for new business. Interstate 10, which borders Chandler on the west, provides a link to major cities from Florida to California. Southern Pacific Railroad provides rail service. Phoenix’s Sky Harbor International Airport, a major hub for the Southwestern United States, is located less than 25 minutes away. Sky Harbor provides routes to major national and international destinations through several major carriers. The City of Chandler offers residents a wide range of quality and affordable housing. Homebuyers may choose from single-family homes, townhomes, condominiums, apartment homes and custom built homes. Single-family housing standards ensure that new housing developments achieve greater diversity relative to lot size, subdivision layout and architecture. Chandler Municipal Airport and Stellar Airpark provide additional passenger and freight service throughout the area. The Chandler Municipal Airport is located within the Chandler Enterprise Zone, which provides income tax credits and/or favorable property tax reclassifications to qualified businesses. 12 City of Chandler 2003-04 Adopted Budget RECREATIONAL ACTIVITIES Chandler is located close to many professionalsporting activities: Chandler has four libraries, art galleries, a Center for the Arts and 48 public parks. The various public parks contain a variety of facilities including soccer, baseball and softball fields, courts for tennis, basketball, racquetball and sand volleyball, an exercise course, walking trails, picnic pavilions and playgrounds. Chandler has two “Bark Parks”. The “Bark Parks” provide dog owners with a place to exercise their dogs. The City’s skate park is a favorite for many local skaters and skateboarders. Chandler’s Desert Breeze Regional Park also has a water play area for children and a lake for fishing. The park also has a Hummingbird Habitat and Outdoor Skills Area. AREA SPORTS Phoenix Coyotes NHL Hockey Phoenix Suns NBA Basketball Phoenix Mercury WNBA Basketball Arizona Diamondbacks NL Baseball Arizona Cardinals NFL Football Arizona Rattlers Arena Football Arizona State University Sports Fiesta Bowl Firebird Raceway Phoenix International Raceway Turf Paradise Horse Racing Greyhound Dog Racing Chandler also has two museums – The Chandler Historical Museum and the Arizona Railway Museum. ARTS and FES TIVITIES The Vision Gallery, located in the downtown district, features works on canvas, glass, mixed media and sculptures. The gallery is a great place for kids to receive exposure to the visual arts through the Kidz Art Programs. The golf enthusiast will enjoy playing at Bear Creek Golf Course, San Marcos Resort or the Ocotillo Golf Club; these are a few of the exceptional golf courses found within Chandler. The 1,600-seat Chandler Center for the Arts demonstrates the community’s passion for the performing arts. 2003-04 season performances include the Four Tops, Burning Sky, Singin’ In The Rain, Glen Campbell, Toni Tennille Sings Big Band, Ballet Folklorico Quetzalli de Veracruz, leading symphonic, pop, and country performers, as well as excellent community theater productions. The Center for the Arts also features an exhibition hall for showcasing local and touring art displays. Chandler currently has five aquatic facilities, featuring lap pools, water slides and zero-depth pools. Chandler has a diverse cultural makeup. Many festivals and activities showcase the varied interests of Chandler’s citizens. CHANDLER ANNUAL EVENTS Celebration of Unity and Multi-Cultural Festival January Black History Celebration February Greek Festival February Ostrich Festival March Family Easter Celebration March Jazz Fest March/April Cinco De Mayo May Juneteenth Celebration June Fourth of July Celebration July Fall Rhythm Fest October Family Halloween Fest October Tumbleweed Christmas Tree Lighting and Parade of Lights December The Paseo System, a series of parks and trails along the Consolidated Canal is currently being developed in phases. There is never a dull moment at Chandler’s Senior Center. This is the place for friends to gather for a game of cards, shuffleboard, craft making, music or just a friendly chat. The Senior Center also sponsors sightseeing trips. 13 City of Chandler 2003-04 Adopted Budget SHOPPING and DINING stores such as Home Depot, Banana Republic, The Gap, Bath and Body Works, Lowe’s Hardware, Sam’s Club, Borders Books and Music, Golfsmith, Toys R Us, Gateway Computers, Great Indoors, Mercedes Benz of Chandler and the Polar Ice Skating Rink. Shopping and dining opportunities in Chandler continue to grow as retail centers pop up all over the community. There are dozens of excellent restaurants in Chandler, with a variety of styles for all tastes and appetites. Whether you enjoy American, Chinese, Japanese, French, Italian, Mexican, or the atmosphere of a laid-back sports bar, there are many places for you to dine in the community. Downtown Chandler offers locally owned dining and unique shopping establishments. A few of the restaurants include El Zocalo Mexican Grill, Blue Adobe Grille, Razzleberries, Cupid’s 50’s Diner, and Flavors of Nature. Shops include The Bead Boutique, Starbuck’s Coffee, Timbuktu Imports, Saba’s Western Wear, and Phoenix Flower Shop. The Chandler Fashion Center, an upscale 320-acre regional mall, includes a 20-screen theater complex, restaurants, well-known fashion stores such as Nordstrom’s, Dillards, Sears and Robinsons-May as well as many specialty stores. EDUCATION FACILITIES The Chandler Unified School District provides primary and secondary education through nineteen elementary schools, three junior highs, three high schools plus an alternative junior and high school program. The public school system is nationally recognized for excellence in education. A number of private schools are also located within Chandler. Restaurants located within Chandler beyond the Downtown include: Mimi’s Cafe, Redfish, Olive Garden, Outback Steakhouse, Lin’s Chinese Dining, Citrus Cafe, RigaTony’s, Chili’s Grill and Bar, Elephant Bar and Wildflower Bread Company just to name a few. The Chandler-Gilbert Community College which offers professional, occupational and continuing education programs is located in southeast Chandler. Western International University, which offers master, associate, and undergraduate programs, has a satellite location downtown in the Chandler Office Center. Arizona State University, one of the country’s major southwest universities, is located less than 30 minutes away in the bordering City of Tempe. Chandler has several large retail centers: The Pavilions, Casa Paloma and Chandler Gateway West, located in the western portion of Chandler along I-10 and Ray Road, include a number of large 14 City of Chandler 2003-04 Adopted Budget DEMOGRAPHICS Incorporated Area - Square Miles 2003 2002 2001 2000 1999 1998 1997 1996 61.420 60.916 60.775 58.600 56.420 53.450 52.715 52.500 1995 1994 1993 1992 1991 1990 1989 1988 Age Composition (%) 51.183 51.023 50.700 48.600 48.020 47.029 47.029 46.370 Under 5 years 5-14 years 15-19 years 20-24 years 25-44 years 45-64 years 65 plus years Climate Average minimum temperature Average maximum temperature Average annual temperature Average annual precipitation (inches) Racial Composition (%) 54.00°F 85.00°F 70.00°F 8.42 Gender Male Female 9.1 16.6 6.6 6.2 38.0 17.8 5.8 49.9 50.1 Two or more Races One Race White Asian or Pacific Island African American Native American Other 3.0 97.0 77.2 4.3 3.5 1.2 10.8 Hispanic or Latino (of any race) 21.0 Population 2003 (as of 6/30/03) 2002 (as of 6/30/02) 2001 (as of 6/30/01) 2000 (Official U. S. Census) 1999 1998 1997 1996 1995 (Interim U.S. Census) 1994 1993 1992 1991 1990 (Official U.S. Census) 1985 (Interim U.S. Census) 1980 (Official U.S. Census) 1970 1960 1950 Highest Education Attainment (%) 212,541 201,263 189,498 176,581 171,047 161,097 152,279 141,735 132,360 115,926 108,386 100,416 95,571 89,862 63,855 29,673 13,763 9,531 3,799 Less than 9th Grade 9th-12th Grade High School Diploma 1-3 years of college 4 years or more of college Household Income 2000 (%) Less than $15,000 $15,000-$34,999 $35,000-$49,999 $50,000-$74,999 $75,000 plus Average Household Income Median Household Income Average Household (persons) Election Registered Voters as of 5/1/03 1.82 4.68 16.82 37.67 38.99 75,109 Election – Regular General – May 21, 2002 Registered Voters 72,422 Votes Cast 7,358 Percent Voting 10.16% 15 7.9 20.7 16.5 25.7 29.3 $66,737 $58,416 2.82 City of Chandler 2003-04 Adopted Budget ECONOMICS Occupation Composition (%) Technical Sales, Administrative Support Managerial and Professional Service Service Occupations Construction, Extraction, Maintenance Production, Transportation, Material Moving Farming, Forestry and Fishing Unemployment Rate % 28.7 40.8 11.6 8.0 10.4 0.5 2002-03 2001-02 2000-01 1999-2000 1998-99 1997-98 1996-97 1995-96 1994-95 1993-94 1992-93 1991-92 1990-91 1989-90 1988-89 Industrial Composition (%) Wholesale/Retail Trade Manufacturing Professional/Personal/Business Svc. Finance, Insurance and Real Estate Transportation & Communications Construction Public Administration Agriculture, Mining, etc. 16.0 18.9 36.1 8.9 8.9 6.8 3.8 0.7 3.9 4.2 2.8 2.0 2.4 2.2 3.0 2.6 4.2 4.0 6.8 5.6 3.8 3.9 4.2 Building Permits - All Types Taxes Local Retail Sales Tax Rate Property Tax (2002-03) per $100 Primary Tax Levy Secondary Tax Levy Issued 1.5% $1.28 2002-03 2001-02 2000-01 1999-00 1998-99 1997-98 1996-97 1995-96 1994-95 1993-94 1992-93 1991-92 1990-91 1989-90 1988-89 $0.38/$100 $0.90/$100 Property Tax Assessed Valuation Primary Secondary 2002 $1,261,475,592 $1,333,266,930 2003 $1,526,068,883 $1,638,375,932 16 9,027 8,737 9,632 8,639 4,760 4,879 3,050 4,300 6,084 4,853 6,143 5,349 4,233 3,475 3,655 Value 794,408,389 875,418,784 1,625,230,334 1,154,799,942 619,800,132 742,097,374 869,099,167 730,481,571 491,030,475 353,408,050 322,073,139 258,061,961 176,993,641 154,499,504 185,001,890 City of Chandler 2003-04 Adopted Budget 2002-03 SERVICE STATISTICS Fire Protection Stations Employees (full-time) Fire Calls Emergency Calls Other Calls Fire Inspections (various kinds) Fire Investigations Police Protection 7 180 331 10,981 2,302 3,705 49 Employees (full-time) Sworn Civilian Crime Index Crime Rate (per 1,000 pop.) Traffic Accidents Traffic Citations Total Calls for Police Service, est. Avg. Response Time-Priority 1Calls(All) Avg. Response Time-Priority 1E (Emergency) Calls Residential Solid Waste Customers Serviced Solid Waste Landfill (tons) Solid Waste Recycled (tons) 55,664 124,079 18,728 447 300 147 11,468 54.1 4,360 39,035 127,179 7:00 5:10 Aviation Based Aircraft 411 Sewer Municipal Parks Connections Miles of Sanitary Sewers Average Daily Treatment (MGD) Treatment Capacity (MGD) 61,911 755 19.15 25 Developed Parks Developed Acres Undeveloped Acres Swimming Pools Lighted Ball Fields Water Connections Operating Wells Daily Pumping Wells Capacity (MGD) Miles of Water Lines Production Treatment Capacity (MGD) 64,862 21 55.8 985 45 Public Educational System Elementary K-8 School Junior High High School Community College Public Works Street Miles (center line) Street Lights Signalized Intersections Based Aircraft 49 796 405 5 39 762 22,154 136 411 28 1 6 3 1 Center for the Arts Number of Event Days Theaters Exhibition Areas 535 3 2 Library Recreation Library Materials Annual Circulation Library Visits Registered Borrowers 412,282 1,700,786 1,086,275 111,384 Number of Family Special Events 6 Number of Recreation Classes Offered 1,120 Volunteer Hours 27,000 Meals Served at Senior Center 15,582 School Sites-Recreation Offered 4 (Andersen, Willis Jr. High, Kyrene Aprende and San Tan K-8) Vision Gallery Number of Event Days 170 17 City of Chandler 2003-04 Adopted Budget 18 BUDGET MESSAGE AND OVERVIEW 2 Contents • City Manager’s Message • An overview of the Annual Budget through financial, fund balance and personnel summaries This GIS map is a snapshot of various areas in the City and shows the locations and connections of water facilities such as fire hydrants, water shutoff valves (system valves), water flushing assemblies (water quality), water main pipes, and water meters. City of Chandler 2003-04 Adopted Budget Budget Message and Overview To the Honorable Mayor and Members of the City Council: I am pleased to submit the City of Chandler 2003-04 Annual Budget as approved by Council June 12, 2003. Council’s vision for the future has put Chandler in an enviable position. As a result of a well planned, fiscally sound, diversified community, we are not experiencing layoffs, cutbacks or reductions in our budget. This budget is reflective of providing what we believe is necessary to maintain quality service levels while maintaining financial stability despite the economic times we are facing. Economic and national events have impacted the revenues throughout the state, resulting in reductions in State-shared revenues to Chandler totaling over $3 million dollars for the upcoming year. In addition, the City’s costs for retirement and medical benefits have increased significantly, resulting in a reduction of on-going funds available for distribution. This Budget embodies the following policies that have made the City financially strong and stable: ♦ the budget implements sound financial polices adopted by Council; ♦ the budget provides that current revenues support current expenditures, to ensure we are living within our means; ♦ the budget maintains a general fund contingency reserve equal to 15% of general fund revenues and a 25% contingency reserve for water and wastewater funds to ensure adequate dollars are available for fluctuations in collections and/or unforeseen emergencies; ♦ the budget sets aside fund balances above the 15% to be used for one-time capital expenditures rather than increasing long-term obligations; ♦ the budget includes no increases in business and residential utility, sales tax, or property tax rates. These policies along with budget guidelines and major issues of this financial plan are discussed more fully in the Budget Policies chapter of this document. The City Council and staff has worked hard to attain financial stability, and we want to keep it that way. To maintain this status, we have prepared a conservative budget in light of the unknown economic climate we may continue to face next fiscal year. With continued growth in all areas, commitment to a vision for Chandler by Council, and an efficient staff utilizing resources in the most cost effective manner, Chandler will continue to be a quality community that is fiscally healthy. BUDGET HIGHLIGHTS The 2003-04 Adopted Budget totals $607,370,625 and includes an operating budget of $176,153,605, capital expenses (non-grant) of $262,228,712, funding for Debt Service of $35,546,789, interfund charges for capital replacement of $3,758,748, grant expenses (includes capital) of $37,315,795, plus a contingency and reserve in the amount of $92,366,976. Included in the projected operating revenues of $259,333,360 is a property tax levy of $20,764,445 based on the rate of $1.28 per $100 assessed property value. This year’s budget is slightly less than last year’s budget of $619-million (1.9% decrease). The majority of the decrease is a result of selling less bonds in 2003-04. The fund balance is about the same, but includes the $36-million bond sale that was held in June. The sharp decline in state income tax collections over the past few years has resulted in a $70-million reduction of urban revenue sharing to Arizona cities; Chandler’s reduction was over $3-million for 2003-04. The Arizona State Retirement System (ASRS) has increased the retirement contribution rate from 2.49% to 5.7%, resulting in $1.5 million in additional costs to the City. Medical and dental increases of 33% last fiscal year and a projected 30% increase for next fiscal year has resulted in over $1 million dollars in costs for the upcoming year. With a loss of approximately $3.5 million revenue and increased expenses of over $2.5 million, staff had to find ways to provide increasing service level demands to our citizens with existing resources. 19 City of Chandler 2003-04 Adopted Budget Budget Message and Overview For the second year in a row departments were not given a base adjustment factor (BAF) for their operating and maintenance expenditures. The only new positions added for next fiscal year were ones that generated more revenue than their cost such as a Tax Auditor, or essential positions that could be covered by enterprise revenues. Departments were asked to look within their own budget to cover new or increased on-going costs with the understanding that additions may not be seen until the economy begins to turn around. However, there were one-time funds available to provide essential one-time additions to departments. Details of new on-going or onetime allocations plus budget amendments are in the Budget Policies and Major Issues chapter of this document. Due to the increased staff benefit costs, it was recommended that no general salary increase be given to employees for fiscal year 2003-04. However, Chandler will maintain their historical pay for performance plan with a maximum 5% merit increase for full performers who are not at a maximum of their salary range. Over $279-million (46%) of the 2003-04 budget represents capital appropriations. The majority of this is the Capital Improvement Program (CIP) which adds to the City’s infrastructure (e.g. fire or police stations, park improvements, street reconstruction, water treatment plants, etc). The CIP is a five-year plan of major projects updated annually, which acts as a multi-year planning instrument for managing growth and development within Chandler. The first year of the CIP serves as the basis for the capital appropriation for the 2003-04 budget. About $134-million has been allocated for new capital projects in the upcoming fiscal year; an additional $123-million is appropriated in carryforward reserves for on-going CIP projects that were not completed at the close of the prior year. Details of all 2003-04 capital appropriations are included in the Capital Budget chapter of this document. A separate document entitled “Capital Improvement Program 2003-2008” shows Chandler’s five-year plan with detailed descriptions of capital projects and the five-year cost estimates for all capital improvements. Although the CIP is prepared separate from the Operating Budget, the two have a direct relationship. It is Chandler’s philosophy that new capital projects should not be constructed if operating revenues are not available to cover the operating costs. As capital projects are completed, operation and maintenance of these facilities must be absorbed in the operating budget to provide on-going services to citizens. In light of many economic factors that are impacting our community at this time, staff was asked to re-prioritize capital projects over the upcoming five-year period, and whenever possible, defer the building of facilities needing new personnel or on-going costs. The City is projected to show a decrease in commercial growth compared to previous years as a result of completion of the Chandler Fashion Center Mall and surrounding power centers. However, commercial and industrial growth will continue at a modest rate as compared to other communities, and residential growth is to remain strong with revised projections showing 90% build-out of residential growth in ten years. Currently, a build-out strategy study is underway which will address our ability to maintain quality services to our citizens while still maintaining financial stability. Once completed, this build-out strategic plan will assist Council in making proactive, policy decisions to continue to support our strong economic base. The build-out plan will be brought forward to Council during fiscal year 2003-04. As we look to the future with a commitment to ensure that Chandler remains a viable community, it is important to celebrate some accomplishments attained over the past year. The guidance and leadership provided by the Mayor and Council, along with the dedication of City staff, have made these accomplishments possible. 2002-03 ACHIEVEMENTS The Government Finance Officers Association has awarded the City its 15th consecutive Distinguished th Budget Presentation Award for fiscal year 2002-03 and its 20 consecutive Certificate of Achievement in Financial Reporting for the comprehensive annual financial report, the highest form of recognition in the area of governmental accounting and financial reporting. The City of Chandler’s general obligation bonds received a bond rating upgrade of AAA (highest bond rating) from Fitch Ratings and an upgrade from AA to AA+ by Standard & Poor’s. Communications and Public Affairs was the recipient of several awards including: the 2002 Savvy and Ray Bancroft Awards for the “CityScope” citizen newsletter; the 2002 Award of Excellence for its monthly Fire Department magazine-style show “First Due”; the Award of Distinction for 2002 Communicator Award plus the 2003 Videographer Award for both the “CityScope” video magazine show and the “Public Works at Work” monthly magazine-style show featuring the Public Works and Municipal Utilities departments. 20 City of Chandler 2003-04 Adopted Budget Budget Message and Overview The Commercial Reinvestment Program was created. Its goal is to provide grants to selected commercial centers for upgrading the appearance of the centers while lowering the vacancy rates. In November, 2002, the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA) awarded the Chandler Police Department with its second re-accreditation. The award followed a review of 444 standards of professional excellence as well as a hearing held by CALEA commissioners. The City either sponsored or co-sponsored over twenty special events. In addition, the Ostrich Festival was successfully moved from Downtown Chandler to Tumbleweed Park. The City administered more than 15 Neighborhood Matching Grant projects and distributed $75,000 for various neighborhood projects. The City Council initiated the Architectural Excellence and Design Awards program and the creation of a committee of seven members that will meet annually to recommend award nominees to the Council. The City has received the National Institute of Governmental Purchasing (NIGP) Outstanding Agency Accreditation Achievement Award for excellence in public procurement – one of just 53 cities nationally to earn this distinction. A grant was received for the Seniors Helping Seniors program, where volunteers provide fire prevention training, install new smoke detectors and other fire safety assistance for other seniors in the community. The National Black Caucus of Local Elected Officials (NBC-LEO) honored diversity in America’s cities with the presentation of the eighth Annual City Cultural Diversity Awards in March. Chandler’s Human Relations Commission and its new strategy of educating the public through Diversity forums earned second place in the prestigious awards program. Amerisham, a bio-technology company is consolidating its national operations in Chandler with more than 100 new jobs in the field of genetic testing. The bio-technology field is one we have targeted for Chandler, and look forward to seeing this industry grow in our community. Isola Laminates has chosen Chandler as its North American headquarters, after having operations here for quite some time on the Price Corridor. This will include 100 new jobs and expanded facilities. The first two office buildings are under way as part of Wells Fargo’s 63-acre operations center at Price and Queen Creek roads. This complex will have as many as 4,000 employees over time. AmeriCredit built a new facility at Germann and Price roads. This auto loan processor will bring as many as 1,000 new jobs when it is fully operational and adds diversification to the City’s job base. With a million-dollar renovation, the Chandler Corporate Center (formerly Rocky Mountain) attracted quality firms like Radcliff Consultants, the Awareness Corporation and Chamness Relocations and 160 new jobs. The Santan Freeway is well under way and on schedule. The first phase from I-10 to McClintock is scheduled for completion by the end of this year and will stretch to Arizona Avenue by the end of 2004. The freeway will be paved with rubberized asphalt. N.J. Harris Park, formerly Elgin Park, was rededicated; the park is named for Nathan Johnson Harris, one of Chandler’s first African-American entrepreneurs. Chandler’s Reverse Osmosis Facility recently recovered and recharged its two billionth gallon of Intel industrial process water. This is enough water to supply the needs of 6,135 households consisting of five people for a year. Intel announced a $2 billion refurbishment of Fab 12, solidifying Intel’s presence in the community. 21 City of Chandler 2003-04 Adopted Budget Budget Message and Overview GOALS FOR FUTURE ENDEAVORS The Mayor and Council have responded to the challenges of this growth through strategic planning and longstanding commitments to quality of life issues, public safety for citizens and support of economic development. Council goals and objectives were used as the basis for the fiscal year 2003-04 budget. Highlights of these short and long-term goals are summarized below; objectives, action steps and completion dates are included in the Budget Policies and Major Issues chapter of this document. Ø TRANSPORTATION - Continue the evaluation of corridors relative to capacity improvements while maintaining quality aesthetic appearance and improve public transit. Ø AGING INFRASTRUCTURE - Continue to evaluate and begin improvements on aging infrastructure (e.g. streets, water, and wastewater systems). Ø ECONOMIC DEVELOPMENT - Continue to attract quality businesses that compliment our community as well as evaluating ideas for addressing commercial vacancies and the redevelopment of older strip centers. Ø NEIGHBORHOOD REVITALIZATION - Continue revitalization preserving older neighborhoods through various neighborhood program initiatives and support of neighborhood improvements projects through grants. Ø DOWNTOWN REDEVELOPMENT – Continue redevelopment of downtown area and develop marketing plan for Historic Downtown Chandler in conjunction with merchants. Ø AGING COMMERCIAL CENTERS - Continue retention and expansion visits to identify distressed strip shopping centers and devise programs for improvements and assistance. CONCLUSION We thank the Mayor and Council for their guidance and commitment to the community and their wisdom in practicing sound policies, which have kept Chandler in an enviable position during challenging times. Many employees in the organization contributed to the preparation of this budget. Their commitment to providing accurate and understandable financial information is greatly appreciated. Special thanks go to the Management Services Department, and in particular, the Budget Staff and all the employees who assisted in preparing a comprehensive budget document and Capital Improvement Program. Thank you for your hard work and dedication. Respectfully submitted, Patrick McDermott Acting City Manager 22 City of Chandler 2003-04 Adopted Budget Budget Message and Overview 2003-04 ADOPTED BUDGET SUMMARIES The Chandler City Council adopted the 2003-04 Budget of $607,370,625 on June 12, 2003. The following pages contain additional summary information including comparisons to previous fiscal years. RESOURCES 2002-03 Adopted Budget Revenues 247,398,334 Fund Balances 2003-04 Adopted Budget 259,333,360 4.8% 287,944,521 287,700,429 (0.1%) Grants 34,556,628 35,247,712 2.0% Sale of Bonds 49,151,000 25,089,124 (49.0%) 607,370,625 (1.9%) Total Resources $ 619,050,483 $ Percentage Change $ APPROPRIATIONS 2002-03 Adopted Budget General Government $ 166,564,877 2003-04 Adopted Budget $ Percentage Change 133,718,412 (19.7%) Public Safety 77,867,310 77,414,107 (0.6%) Public Works 84,667,276 99,425,933 17.4% 151,550,117 164,313,511 8.4% Fund Contingencies and Reserves 91,630,539 92,366,976 0.8% Debt Service 42,112,829 35,546,789 (15.6%) 4,657,535 4,584,897 (1.6%) 607,370,625 (1.9%) Municipal Utilities Capital Replacement Total $ 619,050,483 23 $ City of Chandler 2003-04 Adopted Budget Budget Message and Overview WHERE THE MONEY COMES FROM Resources available for appropriation by the City Council are aggregated into the seven broad categories of Local Taxes & License Fees, State & Federal Shared Taxes, Utility Charges, Other Services, Charges & Receipts, Property Taxes, Bond Proceeds & Grants in Aid, and Fund Balance. As required by Arizona State Statute, the property tax levy with an estimated $20,764,445 was adopted on June 26, 2003. The tax levy includes a Primary Tax Rate of $0.38 and a Secondary Tax Rate of $0.90, for a total tax rate of $1.28 per $100 of assessed valuation. 2003- 04 Adopted Budget Total Budget = $607,370,625 Fund Balances Forward 48% Bond Proceeds & Grants in Aid 10% Property Taxes 3% Local Taxes & License Fees 11% Other Services, Charges & Receipts 5% State & Federal Shared Taxes 8% Utility Charges 15% 2002 - 03 Adopted Budget Local Taxes & License Fees State & Federal Shared Taxes Utility Charges Other Services, Charges & Receipts Property Taxes Bond Proceeds & Grants in Aid Fund Balances Forward Total $ $ 58,616,020 50,980,131 87,065,507 33,610,340 17,126,336 83,707,628 287,944,521 619,050,483 24 2003 - 04 Adopted Budget $ $ 63,346,981 49,238,443 93,092,101 32,891,390 20,764,445 60,336,836 287,700,429 607,370,625 Percentage of Change 8.1% (3.4%) 6.9% (2.1%) 21.2% (27.9%) (0.1%) (1.9%) City of Chandler 2003-04 Adopted Budget Budget Message and Overview WHERE THE MONEY GOES 2003- 04 Adopted Budget Total Budget = $607,370,625 Capital - Major 43% Contingency & Reserves 15% General Government 3% Management Services 4% Debt Service 6% Capital Replacement 1% Municipal Utilities 7% Public Safety 10% Public Works 3% Community Services 4% Planning & Development Services 4% 2002 - 03 Adopted Budget By Department: General Government Management Services Community Services Planning & Development Services Public Safety Public Works Municipal Utilities Capital Replacement Debt Service Contingency & Reserves Capital - Major Total By Category: Personnel & Benefits Operating & Maintenance Contingency & Reserves Capital - Major Total $ $ $ $ 2003 - 04 Adopted Budget 7,757,144 37,188,878 21,425,732 23,433,632 57,349,120 28,236,562 16,837,337 4,657,535 42,112,829 91,630,539 288,421,175 619,050,483 $ 93,250,594 145,748,175 91,630,539 288,421,175 619,050,483 $ 25 $ $ Percentage of Change 19,793,561 21,311,964 22,213,080 23,429,150 61,106,368 17,728,770 39,989,692 4,584,897 35,546,789 92,366,976 269,299,378 607,370,625 155.2% (42.7%) 3.7% (0.0%) 6.6% (37.2%) 137.5% (1.6%) (15.6%) 0.8% (6.6%) (1.9%) 108,749,371 136,954,900 92,366,976 269,299,378 607,370,625 16.6% (6.0%) 0.8% (6.6%) (1.9%) City of Chandler 2003-04 Adopted Budget Budget Message and Overview The following tables provide detail and summary information on the change between year-end estimated expenditures for fiscal year 2002-03 and the 2003-04 adopted budget. For operating budget cost centers, explanations of significant highlights for the 2003-04 adopted budget are provided in detail at the cost center level in the Departmental Budget chapter of this document. Information on major capital projects is provided at the cost center level in the Capital Budget chapter. COST CENTER BUDGET COMPARISON 2000-01 Actual Expenditures GENERAL GOVERNMENT Mayor and Council City Clerk City Manager Administration IT Administration GIS/IT Applications & Data Systems Human Resources IT Infrastructure & Client Support GIS/IT Capital Economic Development Downtown Redevelopment Economic Development Capital City Magistrate Law Communications/Public Affairs Video Production Administrative Services Management Services Administration and Budget Management Services Capital Budget Purchasing and Warehouse Accounting Licensing/Tax/Utility Services Risk Management Risk Management Liabilities Environmental Management Environmental Management Liabilities Fleet Services Non-Departmental Planning and Development Administration Current Planning Long Range Planning Development Services Planning/Development Capital Housing and Redevelopment Community Development Neighborhood Programs Community Services Administration Center for the Arts Parking Garage Buildings and Facilities Library Library Capital Parks Development/Operations Parks Capital Recreation TOTAL GENERAL GOVERNMENT $ 421,956 390,631 946,498 0 658,941 1,384,465 2,318,937 0 605,416 90,524 826,003 6,830,784 2001-02 Actual Expenditures $ 469,901 456,858 1,065,639 0 1,028,701 1,431,750 2,987,979 0 742,206 116,221 3,236,311 9,543,168 2002-03 Adopted Budget $ 546,448 474,361 1,129,121 0 827,757 1,655,245 4,268,989 6,258,133 950,423 452,263 4,245,249 18,658,059 2002-03 Estimated Expenditures $ 514,478 476,042 1,153,536 0 993,942 1,636,120 4,095,400 1,478,289 739,578 335,818 2,971,320 12,250,467 2003-04 Adopted Budget $ % Change Est. Exp. To Adopted Budget 596,183 690,390 1,193,480 1,289,910 1,952,472 1,921,641 2,396,788 6,289,245 1,255,334 467,983 1,814,751 17,388,124 15.9% 45.0% 3.5% N/A 96.4% 17.5% (41.5%) 325.4% 69.7% 39.4% (38.9%) 41.9% 2,237,847 1,558,414 827,312 0 213,616 1,040,928 2,448,941 1,832,271 1,071,635 689 254,096 1,326,420 2,835,912 2,237,243 832,232 353,611 279,721 1,465,564 2,733,953 2,197,183 918,136 431,492 294,155 1,643,783 3,278,291 2,455,051 934,600 384,230 977,208 2,296,038 19.9% 11.7% 1.8% (11.0%) 232.2% 39.7% 632,385 1,229,166 0 687,140 788,827 1,612,018 316,598 0 0 0 630,625 15,491,131 21,387,890 783,408 2,456,080 0 793,406 964,472 1,861,195 301,374 0 210,397 0 789,581 16,390,770 24,550,683 1,040,700 5,321,499 0 851,800 1,004,120 2,048,771 579,092 0 270,857 0 877,047 30,516,491 42,510,377 880,806 417,383 0 812,686 1,038,692 1,978,546 577,638 0 274,682 0 842,639 22,907,066 29,730,138 730,107 4,187,673 493,029 898,363 1,072,747 2,151,253 1,755,700 4,558,850 285,854 473,200 996,454 8,208,171 25,811,401 (17.1%) 903.3% N/A 10.5% 3.3% 8.7% 203.9% N/A 4.1% N/A 18.3% (64.2%) (13.2%) 706,439 1,036,324 100,334 4,378,998 0 7,537,709 0 81,486 13,759,804 968,969 955,624 289,745 4,443,499 67,571 5,621,828 1,309,664 192,151 13,849,051 1,497,934 1,078,659 538,464 5,136,366 75,171 12,621,501 2,560,708 333,729 23,842,532 1,283,718 1,075,148 635,289 4,945,623 75,171 7,183,688 2,348,188 186,235 17,733,060 1,312,492 1,157,092 556,191 5,419,618 0 11,734,492 2,857,000 392,265 23,429,150 2.2% 7.6% (12.5%) 9.6% (100.0%) 63.3% 21.7% 110.6% 32.1% 467,670 881,236 61,226 3,209,727 3,837,363 839,332 4,283,173 6,972,759 2,742,610 23,295,096 392,640 1,100,383 92,011 3,478,085 4,681,607 76,978 4,891,678 16,779,157 2,811,026 34,303,565 1,159,336 1,093,046 0 3,995,657 5,246,711 1,884,631 6,275,109 49,554,897 3,655,873 72,865,260 482,690 1,280,956 0 4,078,932 5,378,400 1,945,419 6,041,250 18,255,593 3,726,943 41,190,183 935,647 1,229,280 0 4,156,150 6,119,344 1,097,610 6,025,191 33,269,614 3,747,468 56,580,304 93.8% (4.0%) N/A 1.9% 13.8% (43.6%) (0.3%) 82.2% 0.6% 37.4% 70,923,350 89,846,497 166,564,877 109,622,823 133,718,412 22.0% 26 City of Chandler 2003-04 Adopted Budget Budget Message and Overview COST CENTER BUDGET COMPARISON (continued) 2000-01 Actual Expenditures PUBLIC SAFETY Police Administration Professional Standards Property and Evidence Forensic Sciences Field Operations Criminal Investigations Planning and Reseach Communications Records Detention Services Community Services Neighborhood Services Police - Capital $ Fire Administration Emergency Medical Services Operations Prevention Capital Support Services Training TOTAL PUBLIC SAFETY MUNICIPAL UTILITIES Municipal Utilities Administration Solid Waste Services Solid Waste Capital Water Distribution Water Capital Water Production Environmental Resources Water Quality Wastewater Collection Wastewater Capital Wastewater Reverse Osmosis Wastewater Treatment Wastewater Quality Airport Water Reclamation Facility Ocotillo Water Reclamation TOTAL MUNICIPAL UTILITIES PUBLIC WORKS Administration Engineering Transportation/Operations Admin. Streets Streets Capital Traffic Engineering Transit Services Street Sweeping Airport Airport Capital TOTAL PUBLIC WORKS Sub-Total Fund Contingency Debt Service Capital/Computer Replacement GRAND TOTAL $ 2,241,634 0 206,375 0 14,447,872 4,359,036 565,049 2,458,508 2,837,407 0 2,462,562 1,698,813 610,961 31,888,217 2001-02 Actual Expenditures $ 2002-03 Adopted Budget 2,346,270 1,093,268 222,250 900,355 16,233,909 4,592,731 803,317 3,003,460 1,195,829 1,409,206 2,570,040 2,037,722 2,116,085 38,524,442 $ 3,732,230 1,124,745 228,954 843,094 17,208,763 4,647,636 804,319 3,010,737 1,207,578 1,331,428 2,789,614 2,092,348 14,033,796 53,055,242 2002-03 Estimated Expenditures $ 2003-04 Adopted Budget 2,580,348 1,135,124 241,805 961,984 17,338,307 4,825,263 776,972 3,121,537 1,173,412 1,546,126 2,807,366 2,160,592 3,287,202 41,956,038 $ % Change Est. Exp. To Adopted Budget 3,281,317 799,987 255,327 1,140,041 19,185,297 5,909,169 841,466 3,402,175 1,222,071 1,490,016 3,034,611 1,181,589 7,914,203 49,657,269 27.2% (29.5%) 5.6% 18.5% 10.7% 22.5% 8.3% 9.0% 4.1% (3.6%) 8.1% (45.3%) 140.8% 18.4% 2,231,789 0 9,251,720 327,172 801,357 0 0 12,612,038 2,812,632 1,244 10,592,120 372,141 2,961,007 1,322 1,196 16,741,662 4,727,634 827,217 11,149,416 405,833 6,484,394 821,669 395,904 24,812,067 2,815,557 512,927 11,396,916 412,981 3,385,284 849,349 401,687 19,774,701 4,714,572 633,053 11,985,523 462,754 8,393,536 1,145,424 421,976 27,756,838 67.4% 23.4% 5.2% 12.1% 147.9% 34.9% 5.1% 40.4% 44,500,255 55,266,104 77,867,309 61,730,739 77,414,107 25.4% 353,478 2,172,117 683,093 11,326,009 11,950,041 8,681,490 856,338 881,996 8,244,946 13,374,670 1,147,995 714,459 377,568 0 1,421,262 406,802 1,744,119 1,022,985 2,671,062 9,815,724 8,955,997 1,116,001 903,560 1,521,583 24,812,658 1,325,051 702,542 417,912 1,754,877 0 465,230 2,467,007 3,712,568 3,705,526 58,896,931 10,718,891 1,579,602 1,138,276 1,839,745 60,704,056 1,760,907 1,286,165 538,391 2,736,822 0 520,080 2,525,129 3,575,355 4,265,703 35,812,686 11,051,864 1,691,512 1,043,208 1,880,404 39,873,212 1,662,897 1,390,629 598,824 2,183,173 0 464,377 8,330,404 9,521,263 4,952,502 73,116,146 11,229,962 1,751,504 1,267,440 1,903,089 41,686,410 1,785,336 1,329,820 613,852 3,631,468 2,729,938 (10.7%) 229.9% 166.3% 16.1% 104.2% 1.6% 3.5% 21.5% 1.2% 4.5% 7.4% (4.4%) 2.5% 66.3% N/A 62,185,462 57,170,873 151,550,117 108,074,676 164,313,511 52.0% 635,668 2,470,090 356,854 2,619,547 11,998,715 3,286,724 778,329 539,905 1,309,128 172,444 577,642 2,765,556 411,259 3,216,336 15,098,614 3,574,941 912,506 975,639 834,258 2,588,794 590,106 3,985,057 523,643 4,614,356 61,796,114 3,798,278 1,497,102 1,059,607 769,188 6,033,825 361,037 3,107,034 421,667 3,953,058 33,484,179 3,602,343 1,446,357 715,610 692,927 71,221 755,480 4,299,723 561,840 4,608,147 76,986,489 3,958,245 1,516,160 1,078,219 950,956 4,710,674 109.3% 38.4% 33.2% 16.6% 129.9% 9.9% 4.8% 50.7% 37.2% 6514.2% 24,167,404 30,955,545 84,667,276 47,855,433 99,425,933 107.8% 201,776,471 233,239,019 480,649,579 327,283,671 474,871,963 45.1% 0 0 91,630,539 0 92,366,976 N/A 24,142,802 27,318,119 42,112,829 32,469,310 35,546,789 29.7% 5,290,530 2,658,335 4,657,536 5,289,117 4,584,897 (11.9%) 607,370,625 66.4% 231,209,803 $ 263,215,473 27 $ 619,050,483 $ 365,042,098 $ City of Chandler 2003-04 Adopted Budget Budget Message and Overview DEPARTMENTAL BUDGET COMPARISON IN SUMMARY 2000-01 Actual Expenditures Mayor and Council $ 2001-02 Actual Expenditures 421,956 $ 2002-03 Adopted Budget 469,901 $ 546,448 2002-03 Estimated Expenditures $ 2003-04 Adopted Budget 514,478 $ % Change Est. Exp. To Adopted Budget 596,183 15.9% City Clerk 390,631 456,858 474,361 476,042 690,390 45.0% City Manager 946,498 1,065,639 1,129,121 1,153,536 1,193,480 3.5% Organizational Support 5,884,286 9,543,168 18,658,059 12,250,467 17,388,124 41.9% City Magistrate 2,237,847 2,448,941 2,835,912 2,733,953 3,278,291 19.9% Law 1,558,414 1,832,271 2,237,243 2,197,183 2,455,051 11.7% Communications/Public Affairs 1,040,928 1,326,420 1,465,564 1,643,783 2,296,038 39.7% Management Services 21,387,890 24,550,683 42,510,377 29,730,138 25,811,401 (13.2%) Planning and Development 13,759,804 13,849,051 23,842,532 17,733,060 23,429,150 32.1% Community Services 23,295,096 34,303,565 72,865,260 41,190,183 56,580,304 37.4% Police 31,888,217 38,524,442 53,055,242 41,956,038 49,657,269 18.4% Fire 12,612,038 16,741,662 24,812,067 19,774,701 27,756,838 40.4% Municipal Utilities 62,185,462 57,170,873 151,550,117 108,074,676 164,313,511 52.0% Public Works 24,167,404 30,955,545 84,667,276 47,855,433 99,425,933 107.8% 201,776,471 233,239,019 480,649,579 327,283,671 474,871,963 45.1% 0 0 91,630,539 0 92,366,976 N/A 24,142,802 27,318,119 42,112,829 32,469,310 35,546,789 9.5% 5,290,530 2,658,335 4,657,536 5,289,117 4,584,897 (13.3%) 607,370,625 66.4% Subtotal Fund Contingency Debt Service Capital/Computer Replacement GRAND TOTAL $ 231,209,803 $ 263,215,473 28 $ 619,050,483 $ 365,042,098 $ City of Chandler 2003-04 Adopted Budget Budget Message and Overview FUND STRUCTURE The City Council formally adopts an annual budget for the General, Special Revenue, Capital Projects, Enterprise and Internal Service Funds. Debt Service payments are budgeted in General, Special Revenue, and Enterprise funds as appropriate. The accounts for the City of Chandler are organized on the basis of funds or account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. In governmental accounting, fund accounting segregates funds according to their intended purpose and is used to aid in demonstrating compliance with finance-related legal and contractual provisions. The revenue and expenditures within the fund can be monitored for the particular activity. Funds are classified as being governmental, proprietary, or fiduciary; different fund types are also found within each classification. GOVERNMENTAL FUNDS - Governmental funds are used to account for the City’s general governmental activities; these funds use the flow of current financial resources measurement and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual, when they are measurable and available; and expenditures are recorded when the related fund liability is incurred. GENERAL FUND – The General Fund is the primary operating fund of the City. All revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund and are used to finance the services associated with local government. These revenues include taxes, licenses and permits, charges for services, interest earned on investments, fines and forfeitures, and miscellaneous revenue. Most city departments receive at least some support from the General Fund. SPECIAL REVENUE FUNDS – Special Revenue Funds are used to account for the proceeds of specific revenue sources other than expendable trusts or major capital projects that are legally restricted to expenditures for specified purposes. Funds in this category include Highway User Revenue, Local Transportation Assistance, Community Development Block Grant, Housing Grants and Expendable Trust. HIGHWAY USER REVENUE FUND - Used to account for the receipt and expenditure of the City’s allocation of State highway user taxes. State law restricts the use of these monies to maintenance, construction and reconstruction of streets, and repayment of transportation-related debt. LOCAL TRANSPORTATION ASSISTANCE (LTAF) FUND – Used to account for the receipt and expenditure of the City’s allocation of State lottery monies. State law restricts the use of these monies to street and highway projects in the public right-of-way and to mass transportation purposes. GRANTS IN AID – Used to account for the receipt and expenditure of miscellaneous federal and state grants awarded to the City for various, specific purposes. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) – Used for all federal Community Development Block Grant revenue and related expenditures, such as housing rehabilitation and downtown renovation. HOUSING GRANTS – Used to account for expenditures of the City’s housing assistance programs which consist of housing owned and operated by the city and rent subsidy payments to private sector owners of dwelling units. Financing for this fund is derived from tenants and the United States Department of Housing and Urban Development. EXPENDABLE TRUST FUNDS - These funds are accounted for and reported in the same manner as governmental funds for purposes designated by the donors or legal restrictions. Both the principal and earnings of these funds can be expended for the trusts' intended purposes. CAPITAL PROJECT FUNDS – Capital project funds are designed to account for resources expended to acquire assets of a relatively permanent nature. These funds include bond proceeds, system development or impact fees, grants and contributions for the need for capital assets such as buildings, public works, and equipment. (Special Revenue and Enterprise Funds are not included in this category). 29 City of Chandler 2003-04 Adopted Budget Budget Message and Overview SPECIAL ASSESSMENTS – Special levies placed against special assessment districts in the City to be used for capital projects that benefit those properties. PROPRIETARY FUNDS - Proprietary funds are used to account for the City’s on-going organizations and activities which are similar to those often found in the private sector. ENTERPRISE FUNDS – Enterprise funds are a governmental accounting fund in which the services provided are financed and operated similarly to those of a private business, where the costs of providing goods or services to the general public is financed through user fees. The City of Chandler has established enterprise funds for water and wastewater service, solid waste service, and the operation of the airport because they are considered to be self-sufficient and are required to stand on their own. WATER FUNDS – Used to account for the provision of water services to the residents of the City and certain residents outside of City limits. All activities necessary to provide such service are accounted for in this fund, including but not limited to administration, operation, maintenance, financing and related debt service, billing and collection. Revenues are generated through user fees. WASTEWATER FUND - Used to account for the provision of wastewater services to the residents of the City and certain residents outside of City limits. All activities necessary to provide such service are accounted for in this fund, including but not limited to administration, operation, maintenance, financing and related debt service, billing and collection The monies to support these demands are generated through user fees. SOLID WASTE FUNDS – Used to account for the provision of solid waste (refuse) services to the residents of the City and certain residents outside of City limits. All activities necessary to provide such service are accounted for in this fund, including but not limited to administration, operation, maintenance, financing and related debt service, billing and collection. User fees are assessed to generate revenues adequate to cover these costs. AIRPORT FUND – Used to account for the provision of airport services to the residents of the City and certain residents outside of City limits. All activities necessary to provide such service are accounted for in this fund, including but not limited to administration, operation, maintenance, financing and related debt service, billing and collection. Revenues are generated through airport leasing and fuel sales. INTERNAL SERVICE FUNDS - These funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, on a cost reimbursement basis. SELF-INSURANCE FUND – This fund is established to account for the cost of property and public liability claims incurred by the City under a self-insurance program. CAPITAL REPLACEMENT FUND – Used to account for operating capital items on a long-term basis through budgeted annual payments and transfers during the fiscal year. COMPUTER REPLACEMENT FUND – This fund is established to make payments on all leased personal computers. FIDUCIARY FUNDS – These funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units and/or other funds. Use of these funds facilitates the discharge of responsibilities placed upon the governmental unit by virtue of law or other similar authority. AGENCY FUNDS - These funds are expendable and custodial in nature; they do not involve measurements of results of operations. PERMANENT FUND (PENSION) - This is a non-expendable trust fund and is used to account for the accumulation of resources to be used for retirement annuity payments at the appropriate amounts and times in the future. 30 CITY OF CHANDER FUND STRUCTURE SUMMARY FOR FISCAL YEAR 2003-04 31 City of Chandler 2003-04 Adopted Budget Budget Message and Overview GENERAL FUND REVENUES The General Fund Revenue categories are presented in the chart and table below. The chart provides information on each category as a percent of total General Fund revenues for fiscal year 2003-04. The table provides information on the percentage increase or decrease from the prior year adopted budget. A detailed discussion of all revenues for the City is contained in the Resources section of this document. General Fund Comparative % of Total Revenues 100% 29% 80% 8% 34% Local Sales Tax & Licenses Property Tax 10% 19% 60% 17% 9% 7% 40% 35% 32% 20% State-Shared Taxes Other Revenue Fund Balance Forward 0% 2002-03 2003-04 2002-03 Local Sales Tax & Licenses Property Tax (1) $ State-Shared Taxes Other Revenue Fund Balance less Transfer In/Out Total General Fund (1) (2) (2) 58,616,020 2003-04 $ 69,429,881 18.4% 17,126,336 38,512,320 20,764,445 35,977,350 21.2% (6.6%) 18,010,644 14,046,235 65,621,930 (22.0%) (6.4%) 205,839,841 1.7% 70,133,157 $ Change 202,398,477 $ Property Tax for fiscal year 2003-04 includes adopted amount of $20,180,715, Salt River in lieu Tax of $363,730, and Prior Year Property Tax (Primary and Secondary) of $220,000. Fiscal year 2002-03 includes General Fund of $201,378,477 and Police Forfeiture Funds of $1,000,000 and Parking Garage Funds of $20,000. Fiscal year 2003-04 includes General Funds of $204,678,093, Police Forfeiture Funds of $1,100,000, and Parking Garage Funds of $61,748. 32 City of Chandler 2003-04 Adopted Budget Budget Message and Overview GENERAL FUND EXPENDITURES The General Fund Expenditure categories are presented in the chart and table below. The chart provides information on each category as a percent of total General Fund expenditures for fiscal year 2003-04. The table provides information on the percentage increase or decrease from the prior year adopted budget. General Fund Comparative % of Total Expenditures General Government 100% 35% 41% Public Safety 80% Public Works 30% 60% 27% 7% 40% Debt Service 18% 20% 20% Contingency & Reserves 10% 7% 5% 0% 2002-03 2003-04 GENERAL FUND BUDGET EXPENDITURES 2002-03 General Government $ 81,723,321 2003-04 $ Change 72,451,839 (11.3%) Public Safety 55,032,880 61,792,804 12.3% Public Works 14,422,246 20,165,202 39.8% Contingency & Reserves 40,774,396 37,238,990 (8.7%) Debt Service 10,445,634 14,191,006 35.9% 205,839,841 1.7% Total General Fund (1) (1) $ 202,398,477 $ Fiscal year 2002-03 includes General Fund of $201,378,477 and Police Forfeiture Funds of $1,000,000 and Parking Garage Funds of $20,000. Fiscal year 2003-04 includes General Funds of $204,678,093, Police Forfeiture Funds of $1,100,000, and Parking Garage Funds of $61,748. 33 City of Chandler 2003-04 Adopted Budget Budget Message and Overview SUMMARY OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE The beginning fund balance represents the residual funds brought forward from the previous year (ending balance), when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. The unreserved fund balance represents the net financial resources that are available for appropriation. The beginning fund balance, therefore, is included in the budget to cover unanticipated fluctuations in revenue or expenses. Since fund balances are non-recurring revenue, they are used for one-time expenditures or budgeted as contingency fund appropriations. Estimated Ending Fund Balances in the summary below are used primarily as contingency, which would remain unspent barring any emergencies. The following table shows a summary of revenues, expenditures and estimated changes in fund balance for related fund types. SUMMARY (In Thousands) 02-03 Adopted Estimated Beginning Fund Balance $ General Funds 02-03 03-04 Estimated Adopted 89,771 $ 69,929 $ 65,371 02-03 Adopted $ Special Revenue 02-03 03-04 Estimated Adopted 7,001 $ REVENUES: Property Taxes Local Taxes/Fees State-Shared Taxes Charges for Service Enterprise Sales System Development Fees Bond Revenue Miscellaneous Intergovernmental Expendable Trust Fund Interfund Transfers In/Out Total Revenues 17,126 16,535 20,764 58,616 60,053 63,347 38,512 39,298 35,977 10,287 12,665 12,363 7,724 7,924 7,766 (19,638) (1,048) 251 $ 112,627 $ 135,428 $ 140,469 $ 12,468 273 1,007 33,805 84 (19) 47,618 $ TOTAL AVAILABLE RESOURCES $ $ 54,619 EXPENDITURES: City Manager City Magistrate Law Management Services Planning & Development Communication & Public Affairs Community Services Police Fire Public Works Municipal Utilities Non-departmental Expendable Trust Debt Service 202,398 $ 205,357 $ 205,840 19,429 2,806 2,219 8,379 8,419 1,466 21,633 39,073 15,960 14,422 17,373 10,446 14,243 2,707 2,179 5,502 8,089 1,644 21,434 39,302 16,422 9,691 7,591 11,183 18,374 3,278 2,436 8,613 8,931 2,296 22,021 42,870 18,923 20,165 6,503 14,191 Total Expenditures $ 161,624 $ 139,986 $ 168,601 Estimated Ending Fund Balance $ TOTAL EXPENDITURES + ENDING FUND BALANCE $ 202,398 40,774 $ 65,371 $ $ 205,357 $ 37,239 $ $ 205,840 $ 34 $ 9,258 Internal Service 02-03 02-03 03-04 Adopted Estimated Adopted $ 7,686 $ 24,198 $ 23,870 $ 12,324 73 1,033 13,099 63 986 27,577 $ 13,261 70 892 34,473 95 (20) 48,771 8,486 6,403 $ 14,889 $ 7,708 6,424 14,131 8,334 4,862 $ 13,196 36,835 56,456 $ 41,217 $ 38,001 $ 80 19 14,498 856 1,187 2,200 29,527 7 202 4,382 1,023 - 4,052 - 9,703 - 6,803 - 8,587 - 3,451 - $ 12,639 $ 13,154 $ 25,362 38,558 120 30 18 59 15,127 1,248 1,907 2,474 27,144 190 18 190 4,371 49 27 18 9,458 741 870 25 13,539 190 37 135 4,060 52,896 $ 29,149 $ 52,957 $ 7,686 $ 3,500 $ 31,260 $ 25,362 $ 54,619 $ 36,835 $ 56,456 $ 41,217 $ 38,001 $ 38,558 1,722 $ 9,957 25,404 City of Chandler 2003-04 Adopted Budget Budget Message and Overview SUMMARY (In Thousands) 02-03 Adopted Capital Project 02-03 03-04 Estimated Adopted 02-03 Adopted Enterprise Funds 02-03 03-04 Estimated Adopted $ 104,084 $ 184,179 $ 113,385 $ 60,877 23,064 49,151 3,827 61,156 $ 137,198 $ 63,668 2,877 (47,904) $ 18,641 $ 27,200 3,335 13,507 44,042 $ 28,530 25,084 2,377 29,650 85,641 $ 241,282 $ 228,221 $ 199,026 1,443 49,995 12,075 6,373 42,432 107,138 2,607 10,297 147 355 18,882 1,785 3,323 24,117 65,794 50 385 $ 79,518 1,414 1,765 33,504 5,600 6,629 48,751 81,203 387 $ $ 2,014 $ 78 $ 75 (34,743) 31,541 $ 132 132 $ 97 97 $ $ 144,153 $ 107,364 $ 2,146 $ 175 $ 509 42,091 8,890 16,842 983 83,111 241 16,587 796 44,222 8,559 17,000 86,494 $ 75,822 62,875 1,928 (7,144) 57,659 $ 64,698 Permanent/Special Funds 02-03 02-03 03-04 Adopted Estimated Adopted 1,586 52 52 $ 17,126 16,535 20,764 58,616 60,053 63,347 50,980 51,622 49,238 10,560 12,738 12,433 63,668 62,875 64,698 23,064 27,200 28,530 49,151 25,084 24,053 22,025 21,008 33,805 13,099 34,473 84 63 95 (3) 12,725 331,105 $ 278,934 $ 319,670 127 $ 619,050 $ 652,742 2,031 - - - 529,551 95 5 - 111 5 - 1 1 $ 70,577 $ 68,331 $ 100,922 $ 2,136 $ 100 $ 117 $ $ 75,822 6,442 $ 10 $ 75 $ 10 $ 79,518 $ 144,153 $ 107,364 $ 2,146 $ 175 $ 127 19,773 $ 241,282 $ 228,221 $ 199,026 8,941 $ $ 35 03-04 Adopted 287,945 $ 373,808 20,992 2,836 2,237 9,560 23,546 1,466 72,877 53,055 24,812 84,795 151,550 37,392 190 42,113 100 5 - Grand Total 02-03 Estimated $ $ 232,360 $ 114,836 $ 179,253 8,922 $ 113,385 $ 02-03 Adopted $ $ 287,700 $ 607,371 14,439 2,734 2,197 10,004 17,547 1,644 41,056 41,956 19,775 47,855 108,075 25,156 135 32,469 19,868 3,278 2,455 20,194 23,429 2,296 56,380 49,657 27,757 99,426 164,314 10,201 202 35,547 365,042 515,004 89,499 $ 287,700 $ 92,367 $ 619,050 $ 652,742 $ 607,371 City of Chandler 2003-04 Adopted Budget Budget Message and Overview FUND BALANCE ANALYSIS The Fund Balance represents the net difference between total financial resources and total appropriated uses. In the budget process unreserved fund balances represent the net financial resources that are expendable or available for appropriation. According to the City Charter and the Expenditure Limitation under the Home Rule Option, total expenditures cannot exceed the amount of the adopted budget. Therefore, fund balances are used for one-time (non-operational) expenditures since they are non-recurring revenue or they are appropriated as “contingency”. Use of contingency should only be used for unanticipated events threatening the public health, safety or welfare of its citizens and only after all other budget sources have been examined for available funds. The Fund Balance protects our fiscal health by assuring sufficient funds are available to meet financial challenges in the future. General Fund Balance - Most governmental activities are financed from the General Fund. Expenditures for public purposes may be made from cash held in the General Fund with freedom from the restrictions imposed on other funds. The summary on the previous pages show that in FY2003-04 about $28-million is needed to supplement the revenue collection to fund the estimated expenditures, including $15.5 million for one-time “payas-you-go” capital projects. The ending fund balance of $37-million includes over $21-million for the 15% contingency reserve adopted by Council, which has contributed to increased bond ratings over the years. The city has a strong unreserved General Fund Balance, assuring funds are available to meet future financial challenges. Special Revenue Fund Balance – These funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. This category includes Highway User Revenue Fund (HURF), Local Transportation Assistance Fund (LTAF), Grants, including CDBG and HUD plus Trust Funds. The FY2003-04 Budget shows that about $4-million of the Fund Balanc e is needed to supplement revenues for Special Revenue fund expenditures, which includes $19.3 million for new one-time capital projects. Expenditures related to the HURF and LTAF are slowly being subsidized by the General Fund. The fund balance for Special Revenues has been affected by legislative adjustments to state formulas resulting in reduced state revenues. Internal Service Fund Balance – These funds are established to account for any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost-reimbursement basis. In Chandler, this category includes Workers Compensation, Self Insurance fund, Uninsured Liability Fund, Short Term Disability Fund, Fleet Services Extended Warranty Fund, Capital Replacement Fund, and Computer Lease Fund. The FY2003-04 Adopted Budget shows that the Fund Balance for Internal Service is estimated to increase slightly, since revenues and transfers in cover expenditures. Capital Project Fund Balance – These are funds used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). The financial resources of Capital Project funds come from several different sources, including bonds, impact fees, system development fees, or loans from operating funds. The Capital Project Fund Balance for FY 2003-04 shows that almost $94-million is needed to supplement the revenue collected to fund one-time Capital Project expenditures for uncompleted or new capital projects. The Capital Project fund balance includes bonds, system development and impact fee monies for projects carried forward from prior years. Enterprise Fund Balance – Enterprise funds are established to account for the operations of enterprises which provide goods or services to the public and which are financed and operated in a manner similar to private business enterprises. Enterprise fund balance includes Water, Wastewater, Solid Waste, and Airport. The Enterprise Adopted Budget for FY2003-04 shows that about $69-million of the Fund Balance is needed to supplement the revenue collection to offset estimated expenditures, included debt service and one-time capital. Over $34-million is estimated as a “ transfer out” for administrative support to the General Fund and for potential loans to complete Capital Projects in lieu of bonds or until system development fees are collected. Planned capital projects in solid waste, water and wastewater are estimated to decrease the ending fund balance. Permanent/Special Assessment Fund Balance – These include the non-expendable trust funds for Firefighter’s pension as well as special assessment levies placed against assessment districts for capital projects that benefit properties in those districts. These funds balances help support pensions and administrative expenditures anticipated for FY2003-04. 36 City of Chandler 2003-04 Adopted Budget Budget Message and Overview PERSONNEL SUMMARIES The chart and table below reflect the percentage of personnel by department and the number of Full Time Equivalent (FTE) staff by department for fiscal year 2003-04. PERSONNEL SUMMARY – FTE Department 2003-04 FTE General Government Management Services Planning and Development Community Services Municipal Utilities Public Works Department Police Fire TOTAL FTE 170.00 100.00 125.00 178.88 165.00 144.63 447.00 181.50 1,512.00 Public Works Department 10% Municipal Utilities 11% Community Services 12% Police 71% Public Safety 41% Fire 29% Planning and Development 8% Management Services 7% General Government 11% New Positions for Fiscal Year 2003-04 (all funds) Management Services - Additions 1240 - Licensing, Tax & Utility Svcs. 1.0 Tax Auditor 1240 - Licensing, Tax & Utility Svcs. 1.0 Tax & Utilities Representative 2.0 - TOTAL MANGEMENT SERVICES POSITIONS Community Services - Additions 4530 - Parks Development/Operations 1.0 Public History Coordinator 1.0 - TOTAL COMMUNITY SERVICES POSITIONS Municipal Utilities - Additions 3960 - Airport Water Reclamation Facility 1.0 Wastewater Treatment Plant Operator I 3960 - Airport Water Reclamation Facility 1.0 Wastewater Treatment Plant Operator II 2.0 - TOTAL MUNICIPAL UTILITIES POSITIONS 5.0 - GRAND TOTAL 37 City of Chandler 2003-04 Adopted Budget Budget Message and Overview PERSONNEL SUMMARY This table provides information on the number of full time equivalent (FTE) staff over four budget periods and changes to the authorized number of positions by cost center for fiscal year 2003-04. The table captures all transfers, position additions/deletions, as well as positions added through the GAP process. Explanations of these changes are detailed at the cost center level in the Departmental Budgets section of this document. Number of Full Time Equivalent Personnel 2000-01 Revised 2001-02 Revised 2002-03 Adopted 2002-03 Revised Transfers as of 7/01/03 GAP (New) Requests 2003-04 Adopted General Government Mayor and Council 4.000 4.000 4.000 4.000 0.000 0.000 4.000 City Clerk 6.000 6.000 6.000 6.000 0.000 0.000 6.000 8.625 0.000 5.000 25.000 17.000 6.000 1.000 62.625 8.750 0.000 5.000 30.000 17.000 6.000 1.000 67.750 8.750 0.000 6.000 35.000 17.000 6.000 2.000 74.750 9.000 0.000 6.000 36.000 17.000 6.000 2.000 76.000 0.000 9.000 11.000 -20.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 9.000 9.000 17.000 16.000 17.000 6.000 2.000 76.000 10.000 0.000 5.000 15.000 11.000 0.000 5.000 16.000 9.000 3.000 6.000 18.000 9.000 3.000 6.000 18.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 9.000 3.000 6.000 18.000 City Magistrate 39.000 40.000 41.000 41.000 0.000 0.000 41.000 Law 21.000 23.000 25.000 25.000 0.000 0.000 25.000 147.625 156.750 168.750 170.000 0.000 0.000 170.000 8.000 0.000 34.000 4.000 54.750 41.250 20.250 162.250 9.000 1.000 34.000 4.000 56.750 43.500 21.000 169.250 9.000 0.000 34.000 5.000 59.250 45.500 22.000 174.750 9.000 0.000 34.000 5.000 63.250 44.500 22.125 177.875 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 1.000 0.000 1.000 9.000 0.000 34.000 5.000 63.250 45.500 22.125 178.875 11.000 0.000 13.000 15.000 35.000 6.000 0.000 12.000 92.000 11.000 0.000 13.000 16.000 35.000 4.000 3.000 14.000 96.000 10.000 0.000 13.000 16.000 35.000 7.000 3.000 14.000 98.000 11.000 0.000 13.000 16.000 34.000 7.000 3.000 14.000 98.000 -6.000 6.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2.000 0.000 0.000 0.000 2.000 5.000 6.000 13.000 16.000 36.000 7.000 3.000 14.000 100.000 1.000 11.000 15.000 4.000 59.000 28.000 0.000 118.000 1.000 14.000 16.000 4.000 59.000 23.000 5.000 122.000 2.000 14.000 16.000 4.000 59.000 25.000 5.000 125.000 2.000 14.000 16.000 4.000 59.000 24.800 5.200 125.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2.000 14.000 16.000 4.000 59.000 24.800 5.200 125.000 City Manager City ManagerAdministration Info Tech Administration GIS/IT Applications & Data System IT Infrastructure & Client Support Human Resources Economic Development Downtown Redevelopment Communications/Public Affairs Communications/Public Affairs Video Production Administrative Services Subtotal - General Government Community Services Center for the Arts Parking Garage Building and Facilities Administration Library Parks Development/Operations Recreation Management Services Administration Budget Purchasing and Warehouse Accounting Licensing/Tax/Utility Services Risk Management Environmental Management Fleet Services Planning and Development Neighborhood Programs Administration Current Planning Long Range Planning Development Services Housing and Redevelopment Community Development 38 City of Chandler 2003-04 Adopted Budget Budget Message and Overview Number of Full Time Equivalent Personnel (continued) 2000-01 Revised Police Administration Professional Standards Property and Evidence Forensic Sciences Field Operations Criminal Investigations Planning and Research Communications Records Detention Services Community Services Neighborhood Services Fire Administration Emergency Medical Services Operations Prevention Support Services Training Municipal Utilities Administration Solid Waste Services Water Distribution Water Production Environmental Resources Water Quality Wastewater Collection Wastewater Reverse Osmosis Wastewater Treatment Wastewater Quality Airport Water Reclamation Facility Public Works Department Administration Engineering Transportation/Operations Admin. Parking Garage Streets Traffic Engineering Transit Services Street Sweeping Airport CITY TOTAL Population (1) Employees Per 1,000 Population (1) 2001-02 Revised 2002-03 Adopted 2002-03 Revised Transfers as of 7/01/03 GAP (New) Requests 2003-04 Adopted 20.000 0.000 4.000 0.000 181.000 56.000 7.000 48.000 43.000 0.000 28.000 33.000 420.000 15.000 13.000 4.000 14.000 191.000 51.000 9.000 46.000 21.000 8.000 32.000 32.000 436.000 15.000 13.000 4.000 14.000 197.000 52.000 9.000 46.000 23.000 8.000 33.000 32.000 446.000 15.000 8.000 4.000 15.000 205.000 64.000 9.000 46.000 23.000 8.000 34.000 16.000 447.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 15.000 8.000 4.000 15.000 205.000 64.000 9.000 46.000 23.000 8.000 34.000 16.000 447.000 12.500 0.000 142.000 6.000 0.000 0.000 160.500 12.500 0.000 157.000 6.000 0.000 0.000 175.500 6.500 5.000 154.000 6.000 5.000 3.000 179.500 5.500 6.000 155.000 6.000 5.000 4.000 181.500 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 5.500 6.000 155.000 6.000 5.000 4.000 181.500 6.000 22.500 29.000 36.000 7.000 11.750 13.000 11.000 2.000 5.250 9.000 152.500 6.000 23.500 30.000 39.000 8.000 11.750 13.000 11.000 2.000 5.250 9.000 158.500 4.500 24.500 31.000 39.000 12.000 11.750 13.000 11.000 2.000 5.250 9.000 163.000 4.500 24.500 31.000 39.000 12.000 12.750 12.000 11.000 2.000 5.250 9.000 163.000 0.000 0.000 0.000 -3.000 0.000 0.000 0.000 0.000 0.000 0.000 3.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2.000 2.000 4.500 24.500 31.000 36.000 12.000 12.750 12.000 11.000 2.000 5.250 14.000 165.000 7.000 53.000 6.600 1.000 33.500 26.000 2.000 7.000 6.000 142.100 6.000 55.000 7.000 0.000 35.500 26.000 3.000 8.000 6.000 146.500 3.500 56.000 6.625 0.000 35.500 26.000 3.000 8.000 6.000 144.625 3.500 56.000 6.625 0.000 35.500 26.000 3.000 8.000 6.000 144.625 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 3.500 56.000 6.625 0.000 35.500 26.000 3.000 8.000 6.000 144.625 1394.975 1460.500 1499.625 1507.000 0.000 5.000 1512.000 189,498 201,263 205,089 212,541 224,626 7.4 7.3 7.3 7.1 6.7 Population figures represent actual on June 30 for 2000-01 and 2001-02. The 2002-03 revised is based on a projection for June 30, 2003; the 2003-04 figure is a June 30, 2004 projection as provided by Long Range Planning. 39 City of Chandler 2003-04 Adopted Budget Budget Message and Overview The chart below shows Chandler's population growth over the past decade and the number of employees per 1,000 population. 250 7.5 225 7.0 6.5 200 6.0 175 5.5 150 5.0 125 4.5 100 4.0 75 3.5 50 3.0 19 93 -94 19 94 -95 19 95 -96 19 96 -97 19 97 -98 Population (in 1,000) 19 98 -99 19 99 -00 20 00 -01 20 01 -02 Employees Per 1,000 Population 40 20 02 -03 20 03 -04 Staff/1000 population Population (in 1000) Chandler Population and # Employees BUDGET POLICIES AND MAJOR ISSUES 3 Contents • • • • Policies Guidelines Budget Process Major Issues This GIS map is a snapshot of various areas in the City and shows the locations and connections of sewer facilities such as manholes, sewer main pipes, sewer cleanouts, lift stations, and diversion structures. In addition, the arrows on the map denote the flow direction of wastewater through the sewer system. City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues BUDGET POLICIES AND GUIDELINES The City of Chandler’s continued goal is to provide the highest quality services to the community in the most costeffective manner. The Council’s strategy to achieve these results is through goals to improve Chandler in a coordinated manner and to make fiscally responsible decisions that will ultimately strengthen the City. The development of Chandler's budget is designed to reflect the needs and desires of the community. Throughout the year, the Mayor, Council and staff obtain input from the community through surveys, commissions, neighborhood meetings and contracts with individuals. Based on this input, the Council holds planning sessions to discuss multiple service area efforts needing attention and to establish organizational guidelines. In fiscal year 2001-02 the City Council developed a list of six goals to be completed within five years. Staff used these as guides in the analysis and review of budget requests for the past year as well as the upcoming fiscal year 2003-04. Staff has been asked to identify action steps and report periodically on progress toward achieving the Council goals. The six priority goals are listed below with some objectives, action steps and completion dates. City Council Goals, Objectives and Action Steps A. TRANSPORTATION – Continue the evaluation of corridors relative to capacity improvements while maintaining quality aesthetic appearance, connectivity to the freeways, and improving public transit. 1) Establish Transportation Commission ♦ ♦ 2) Commission members appointed and meetings schedule established – Completed March, 2002 Provide updates on major transportation issues to Council and Transportation Commission- On-going Complete Transit Plan Update - Completed September, 2002 3) Complete High Capacity Transit Major Investment Study - Completed February, 2003 4) Examine existing bottlenecks and consider options to address them ♦ Complete Safety/Capacity Study to review solutions - Completed December, 2002 ♦ Present results of Study to Transportation Commission and to Council – Target completion Summer, 2003 ♦ Design and construct Dobson/Elliott Intersection Project - Target completion Fall, 2003 5) Address transportation system connectivity to freeways ♦ Design/construct improvements on Kyrene Road and on McClintock Drive - Target completion Fall, 2003 ♦ Design/construct improvements on Dobson Road - Target completion Fall, 2004 ♦ Support Maricopa County Dept. of Transportation improvements on McQueen Rd. - Target completion July, 2005 6) Test ideas for transportation improvements against financial resources ♦ Evaluate CIP bonding authority - Completed October, 2002 ♦ Review impact fee history and projections for ability to support impact fee projects - Completed March, 2003 ♦ Develop recommendations for alternative funding and present to City Manager – Completed March, 2003 B. AGING INFRASTRUCTURE – D EVELOP FINANCIAL STRATEGY - Evaluate and assess the existing situation of all infrastructure elements including a complete inventory, history of maintenance and rate of deterioration. 1) Identify existing infrastructure inventory ♦ ♦ Gather status of infrastructure studies from Public Works/Municipal Utilities –Completed July, 2002 Confirm with Accounting historical records for existing infrastructure - Completed February, 2003 2) Insure infrastructure analysis is in compliance with GASB 34 requirements ♦ Review street pavement/maintenance schedule, compare with GASB 34 guidelines - Completed 2002 ♦ Meet with Water/Wastewater consultant, confirm study is prepared under GASB 34 guidelines - Completed 2002 3) Identify key stakeholders in departments with infrastructure replacement needs- Completed March, 2003 4) Prepare RFP to hire consultant to develop remaining infrastructure/facilities replacement analysis ♦ Identify infrastructure/facilities replacement requiring sinking funds - Target completion August, 2003 ♦ Develop RFP for infrastructure/facilities and hire consultant- Target completion September, 2003 5) Complete study of infrastructure analysis - Target completion January, 2004 6) Develop/prepare financial strategy for aging infrastructure - Target completion March, 2004 41 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues C. ECONOMIC D EVELOPMENT – FOCUS ON QUALITY - Continue to attract quality businesses that compliment our community while diversifying our economic base as well as addressing commercial vacancies. 1) Maximize benefits of Economic Development, working with Greater Phoenix Economic Council (GPEC) ♦ ♦ ♦ Participate in Economic Development Directors Team to direct GPEC marketing – On-going Participate in GPEC marketing/recruiting to promote business locations in Greater Phoenix/Chandler- On-going Participate in Regional Business Coalition to improve regional competitiveness - On-going 2) Diversify Chandler’s Employment Base ♦ Identify target industries and target markets, focusing on diversification - Completed August, 2002 ♦ Develop and Implement Market/Action Plan - On-going - Revised annually ♦ Promote Development in Chandler Airport Park - On-going - target completion 5+ years ♦ Assist targeted companies with locating operations in Chandler - On-going - Revised annually 3) Develop a policy on Business Incentives ♦ Compile report on historical Chandler incentives - Target completion Spring, 2003 ♦ Present findings to Council Subcommittee - Target completion Summer, 2003 4) Provide services to assist existing business ♦ ♦ Partner with Chandler Chamber of Commerce on Business Retention/Expansion Program - On-going Provide assistance to Small Business in Chandler - On-going D. N EIGHBORHOOD PRESERVATION AND R EVITALIZATION - Continue revitalization efforts for preserving older neighborhoods through various neighborhood program initiatives and support of neighborhood improvements projects through grants. 1) Pilot project expansion to Galveston; identify and support neighborhood leaders in their efforts - On-going 2) Neighborhood systems grouped, appoint Neighborhood Assoc. subcommittee - Completed February, 2002 3) Encourage other neighborhoods to organize like Home Owner’s Association (HOA) - On-going 4) Expand guidance to community to connect with city and citizens wishing to play an active role - On-going 5) Rental Properties participation in Rehabilitation program - Completed, 2002 E. DOWNTOWN R EDEVELOPMENT - Continue redevelopment of downtown area and develop marketing plan for Historic Downtown Chandler in conjunction with merchants. 1) 2) Establish Downtown Assistant Position to assist Downtown Coordinator - Completed August, 2002 Utilize Downtown Improvement Fund (DIF) as key economic development tool ♦ ♦ ♦ 3) Establish policy on Historic Preservation for Downtown Chandler ♦ ♦ ♦ 4) Inventory historic buildings with Historic District/Chandler Historic Society - Completed March, 2003 Develop map of historic buildings within Historic District - Completed March, 2003 Draft report and policy for City Council - Target completion Summer, 2003 Link downtown redevelopment efforts to the Chandler Center for the Arts ♦ ♦ ♦ 5) Develop DIF program materials and marketing materials - Completed August, 2002 Market DIF to prospective Downtown tenants - On-going Locate tenants utilizing DIF funds as business assistance tool - On-going Complete Arizona Ave improvements to Center for the Arts - Completed January, 2003 Include Center for the Arts as key downtown amenity in Marketing Plan for tourist/visitors - On-going Work with Center for the Arts staff to promote downtown merchants in marketing program - On-going Conduct Visioning Process for Site 6 in Downtown – Currently on Hold F. AGING COMMERCIAL CENTERS - Continue to identify distressed strip shopping centers and devise programs for improvements and assistance. 1) Secure funding for Chandler Commercial Investment Program - Funds Budgeted FY2002-03 and FY2003-04 2) Develop/implement Chandler Commercial Reinvestment Program ♦ ♦ ♦ ♦ Draft policy for Council on Commercial Reinvestment program – Completed October, 2002 Develop program and marketing materials -Completed November, 2002 Issue Requests for Proposals to eligible shopping center owners/developers - Completed February, 2003 Complete agreements for selected projects – Target Completion, Summer, 2003 42 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues Financial Policies The City of Chandler has strong financial policies that allow staff to provide sound fiscal planning and continued management of fiscal integrity. The financial policies are divided up into five categories: Operating Management, Capital Management, Debt Management, Reserves, and Financial reporting policies. All of these policies have been briefed to Council through the budget document or in staff presentations over the years, but have never been formally adopted during the budget process. Council formally adopted the 15% general fund contingency reserve policy in 1992 as a separate action because it was a new policy, and is included in this list. Listed below are the financial policies Chandler has implemented and as a result has provided a fiscally strong City. Ø Operating Management Policies: • Department Heads are expected to manage their areas with the overall financial health of the City in mind. With Expenditure Control Budgeting (ECB), “Managers are paid to manage” and to look for effective and efficient ways to deliver quality services to our citizens while meeting Council goals. • The budget process allows weighting of all competing requests for City resources within projected fiscal constraints. Additions outside of the budget process are discouraged and only approved by City Manager’s office in unique circumstances. • All personnel requests must be fully justified to show that they will either meet new program purposes or maintain or enhance service delivery. • On-going expenses will be funded by on-going revenues. Revenue projections will be based on historical trends by developing base lines for on-going types of revenues versus one-time. • User fees and charges which are approved by City Council will be periodically analyzed and updated to ensure that all direct and indirect costs are recovered, unless extremely burdensome to citizens. Rate studies will be performed each year for Water; Wastewater and Solid Waste funds based on five-year projections. • Development fees for capital expenses attributable to new development will be reviewed each year and adjusted if necessary to insure “growth is paying for itself.” • Grant funds received for “on-going expenses” such as personnel must have a reserve of the total on-going cost in the General Fund in order to pay for the on-going expense when the grant expires. • Projections used to balance revenues to expenditures will be prepared for a five-year period and updated annually. • Each department will create performance measurements to make sure the goals and objectives of the department are obtained in an efficient and effective manner. • Conservative but realistic revenue projections will be prepared to assess the limits of budget appropriation. If projections are too high, under-realized revenues could cause budget cuts midfiscal year. Investments of cash funds will be maintained in accordance with City Charter and State Statutes. • • Ø The City will pursue outstanding collections through a revenue collector plus a tax and license technician and perform periodic audits on businesses to ensure compliance with city tax code. This is to protect the major source of income to our city-sales tax. Capital Management Policies: • A five-year Capital Improvement Program (CIP) will be developed annually per City Charter requirements and submitted to Council on or before the fifteenth day of June. (Section 5.07, City of Chandler Charter). The Council shall adopt the Capital Improvement Program on the same date as the final adoption of the Annual Budget, which normally occurs in May or June. • The CIP must include a list of proposed capital improvements with cost estimates, methods of financing, recommended time schedules for each improvement and the estimated income or cost of maintaining the facilities to be constructed. CIP projects will be for infrastructure or facilities over $50,000. 43 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues Ø • Capital projects presented in the CIP will show related operating and maintenance costs, and will be considered during the operation budget evaluation. Reserves for repair and replacement have been provided in various funds, but a long-term plan to fund this liability is currently under development for Water and Sewer and is being implemented for Streets. Other areas, such as facilities and park improvements will also need to have a plan developed with adequate funding for further repairs and replacement. • A balance of pay-as-you-go capital improvements versus financing will be evaluated taking various economic factors into consideration. This review will assure the citizens that they are receiving the most efficient use of their tax dollars to repair or replace major projects in the City. Debt Management Policies: • The City will seek to maintain, and if possible improve, our current bond ratings in order to minimize borrowing costs resulting in lower interest costs. • Analysis of every new debt issuance will be performed to ensure authorization is approved by voters, capacity according to state law is adequate, and the impact that the issuance will have on property tax rates and/or user fees. • Non-voter approved debt such as Municipal Property Corporation will only be used when dedicated revenue sources, other than taxes, can be identified to pay debt service expenses. Non-voter approved debt will be considered under the following conditions: • Project requires funds not available from other sources and the project meets the City’s goals and objectives. • Emergency situations that may be an unfunded mandate or affect the public health and welfare. • The project will generate a positive net revenue position (i.e. revenues will exceed the cost of financing). Ø • Improvement Districts will only be issued when there is a general city benefit. Each improvement district financing must be closely evaluated since it is secured by the full taxing authority of the general fund and is viewed by the credit rating agencies as an outstanding City debt. • Long term bond financing should not exceed the useful life of the infrastructure improvement or useful life of a facility. Average length of bond issues is at 11 years. • Utility rates will be set, as a minimum, to ensure the rates of revenue to debt service meets bond indenture requirements of 1.2 times coverage (on-going system revenues will cover on-going debt 120%). The goal will be from 1.5 to 2 times coverage to allow fluctuations in revenue collection and to achieve the highest credit rating when bonds are sold. Reserve Policies: • The City will adhere to Council adopted general fund reserve policy requiring a reserve fund equaling 15% of general fund operating revenues. • Reserves for water and sewer system funds will be maintained at a minimum of 25% of operating revenues. • Self-insurance reserves will be maintained at a level, together with purchased umbrella insurance policies, that will adequately indemnify the City’s property and liability risk. A qualified actuarial firm shall be retained on an annual basis in order to recommend appropriate funded levels for property and liability risks. A minimum reserve of 70% of outstanding claims will be maintained. • Solid waste reserve will be maintained at a minimum of 15% of operating revenues. Other special funds such as HURF and LTAF will be maintained at a minimum of 10% with the goal of 15%. • Contingency reserves determined annually will be maintained to affect unanticipated revenue shortfalls and/or unexpected expenditure increases; reserves may also be used for unanticipated events threatening the public health, safety or welfare. Use of contingency funds should be utilized only after all budget sources have been examined for available funds. 44 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues Ø Ø Financial Reporting Policies • The City’s accounting and financial reporting systems will be maintained in conformance with generally accepted accounting principles (GAAP) and standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). • An annual audit will be performed by an independent public accounting firm, with an audit opinion to be included in the City’s published Comprehensive Annual Financial Report (CAFR). • The City’s CAFR will be submitted to the GFOA Certification of Achievement for Excellence in Financial Reporting Program. The financial report should be in conformity with GAAP, demonstrate compliance with finance related legal and contractual provisions, disclose thoroughness and detail sufficiency, and minimize ambiguities and potentials for misleading inference. • The City’s budget will be submitted to the GFOA Distinguished Budget Presentation Program. The budget should satisfy criteria as a financial and programmatic policy document, as a comprehensive financial plan, as an operations guide for all organizational units, and as a communication device for all-significant budget issues, trends and resource choices. It should also be presented in a format that is easy to read and understand by the citizens of our community. • Financial systems will be maintained to monitor revenues, expenditures, and program performance on an on-going basis. Budgetary Guidelines: Some of the significant guidelines pertaining to the budget are as follows: • Chandler utilizes a decentralized operating and capital budget process; all departments participate in the process and enter budget amounts directly into the on-line computer module. • Annual budgets for the upcoming fiscal year (July 1 - June 30) are adopted for all funds. • Each fund budget must be in balance; total anticipated revenues plus beginning undesignated fund balance must equal total estimated expenditures. • Budgetary control is at the departmental level; however, line item appropriations are established for each cost center (division) within each department. According to Expenditure Control Budgeting (ECB), departments under the General Fund may carryforward estimated savings from the prior year. (see ECB discussion later in this section – page 47.) • Chandler utilizes the base budget method, where departments are allocated the prior year's base to support all on-going operations plus a base adjustment factor (BAF) for cost of living. In some cases departments request supplemental funding for new positions, equipment or operating expenses to expand existing or for new programs. These requests are reviewed and prioritized by the City Manager, Assistant City Manager’s and Finance Director, then presented to Council. The approved requests are incorporated into the department base budget or added as a one-time adjustment for the upcoming fiscal year. • Chandler operates under the Alternative "Home Rule" Expenditure Limitation allowed by the State. Ø Home Rule Option: Under the Home Rule Option, the expenditure limitation is free from any ties to the State imposed limitation if the majority of the qualified electors vote in favor of this alternative. On March 12, 2002, the City of Chandler voters approved the Home Rule Option for the next four years. Chandler adopts its expenditure limitation along with the annual budget. The maximum legal expenditure limit is the total of all departmental appropriations in the final budget adopted by the City Council. Ø Budget Amendments: In accordance with the City’s Alternative Expenditure Limitation, total expenditures may not exceed the final appropriation once the budget is adopted. The City can amend the total appropriation for an individual fund. However, if one fund’s total appropriation is increased, another fund must be reduced by an equal amount. These amendments may be processed at any time during the fiscal year upon written request by City Manager to the Council. (Section 5.08, City of Chandler Charter). 45 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues Budget Transfers and Carryforward Appropriation: As stated within the Budget Resolution, Council has granted the City Manager or his designee authority upon written request at any time during the fiscal year to do the following: • to transfer part or all of any encumbrance or designated carryforward reserve within or to a department or to another fund if necessary. • to transfer appropriation in the non-departmental salary account to the various departmental salary accounts in all funds. • in accordance with Expenditure Control Budgeting (ECB), general fund under-expenditure from prior appropriations in a department, office or agency’s budget are re-appropriated in the fund contingency reserve and can be transferred to the appropriate department. • to transfer any unencumbered appropriation balance among divisions within a department. Ø Fund Balances: According to the City Charter, the total of proposed expenditures shall not exceed the total of estimated income and fund balances available. Since fund balances are non-recurring revenue, they are used for one-time expenditures or budgeted as contingency fund appropriations. The beginning year fund balance, therefore, is included in the budget to cover unanticipated fluctuations in revenue or expenses while complying with the expenditure limitation noted above. Ø Budget Basis vs. Accounting Basis: The budgets for general governmental fund types, (i.e. General Fund, Special Revenue, Capital Projects and Expendable Trust) are prepared on a modified accrual basis. Briefly, this means that obligations of the city (for example outstanding purchase orders) are budgeted as expenses, but revenues are recognized only when they are actually received. This is consistent with Generally Accepted Accounting Principles (GAAP) except for the following: • Encumbrances are recorded as expenditures (budget basis) as opposed to a reservation of fund balance (GAAP basis); • Compensated absences are recorded as expenditures when paid (budget basis) as opposed to a liability that is expected to be liquidated from available financial resources as earned and accrued by employees (GAAP basis); • Sales tax and grants-in-aid revenue is recorded on the basis of cash collected (budget basis) as opposed to the accrual basis (GAAP basis) whereby amounts are recorded to the period the revenue was earned; • Capital outlays for Enterprise funds are recorded as expenses (budget basis) as opposed to fixed assets (GAAP basis); • Principal payments on long term debt are recorded as expenses (budget basis) as opposed to a reduction of a liability (GAAP basis); • Proceeds from the sale of bonds and utility system development fee revenues are recognized as revenue when received (budget basis) as opposed to a reduction of a liability and an increase in contributed capital, respectively (GAAP basis); • No depreciation is budgeted (all fund types); depreciation expense is recorded on a GAAP basis. Proprietary funds such as the City's Enterprise (water, sewer, solid waste, airport), Internal Service and Permanent Trust funds are budgeted and reported on a full accrual basis of accounting. Under the full accrual basis, expenses are recorded at the time liabilities are incurred and revenues are recognized when they are obligated to the City (for example, water user fees are recognized as revenue when bills are produced, not when the cash is received.) All operating and capital expenditures (except depreciation) are identified in the budgeting process because of the need for appropriation authority. During the year, the City’s accounting system is maintained on the same basis as the adopted budget. This enables departmental budgets to be easily monitored via accounting system reports on a monthly basis. The City’s financial records, as reported each year in the Comprehensive Annual Financial Report (CAFR), are maintained in accordance with Generally Accepted Accounting Principles (GAAP). For comparison purposes, the City’s Comprehensive Annual Financial Report shows fund revenues and expenditures on both a budget basis and a GAAP basis in all funds for which budgets are adopted. 46 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues Ø Ø Financial Forecast s: In preparation for both the Capital Improvement Program and the Annual Budget, forecasting computer models are utilized to analyze budget decisions on the City’s future financial condition. • A five-year financial forecast model is implemented for water, wastewater and solid waste capital projects to assess the impact of revenue adjustments with user-fee rate increases and bond issues, as well as resulting cash reserves and debt coverage ratios. The model also allocates project costs based on growth, using system development fees, and non-growth, using cash flow from utility fees, bond proceeds and reserves. • A five -year forecast is developed to assess the economic impact of the capital improvement program on departmental operating budgets. • A five-year plan is used to evaluate general fund revenues and expenditures for on-going costs and determine if adequate revenues are available based on the staffing and program requests. Expenditure Control Budgeting (ECB): In order to encourage cost effectiveness while providing quality services to Chandler citizens, Expenditure Control Budgeting (ECB) is used for General Fund cost centers. Under the ECB philosophy, any savings accumulated in the operating accounts are carried forward within the cost centers to the next year. Department directors have the ability to expend accumulated savings toward any type of City-approved expenditure except for personnel services. Expenditure Control Budgeting takes the previous year’s bottom line budget, net of personnel costs, as the “base budget.” Base budgets are then adjusted annually for population growth and inflation (base adjustment factor or BAF). If projected revenues are not sufficient to cover growth and inflation factors, no base adjustment or a deflator is administered by the City Manager. Estimated savings for year-end are added to the adjusted base budget for the proposed department budget. Departments are allowed to control their own operations and maintenance expenditures by developing their own line item budgets. Department directors are allowed maximum flexibility and discretion in programming and allocating funds within their own operating budgets. Operation and maintenance savings accumulated from the prior years may be budgeted to any operations and maintenance line item in any cost center within a department. Department operation and maintenance budgets are submitted to the Budget Division to assure they are balanced by fund source. All personnel costs are funded outside of the departmental base, and any savings accumulated remain in their original fund. The Budget Division develops all personnel services budgets based on full funding of all approved positions. If revenues are available, positions are added to maintain or improve service levels after City Manager review and City Council approval. ECB assumes existing service levels will be maintained and allows department directors to reprogram savings. Under ECB, departments do not initiate any programs that require additional personnel without a plan for providing financial resources to support the program on an on-going basis. In essence, department directors must plan and save for the future by accumulating departmental savings. The City’s use of Expenditure Control Budgeting supports the following basic beliefs: • Department directors and supervisors are paid to manage wisely and to look for effective and efficient ways to deliver quality services to our citizens while meeting the goals of Council. • Department directors and supervisors can find more ways to do things more efficiently if given the freedom to innovate and control their own resources; and • Budgeting is a means to an end, not an end in itself. 47 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues BUDGET PROCESS The Annual Budget is developed to meet the needs and goals of the community based on Council priorities and to comply with legal requirements. The City Charter and State laws both have legal mandates for adoption of the annual budget. Under Arizona State Law a tentative budget must be adopted on or before the third Monday in July of each year. The property tax levy must be adopted by the third Monday in August; and adoption of the final budget must be at least seven days before adoption of the tax levy. Therefore, the deadline for final budget adoption becomes the second Monday in August. The City Charter requires that the budget and Capital Improvement Program be submitted to the City Council on or before June 15. (Section 5.04, City of Chandler Charter) The steps below summarize highlights in preparing the annual budget. A process flowchart and budget calendar follows showing deadlines to meet the legal mandates of the City and State. 1. CIP/Budget Module and Manual Updates – The process begins with the update of the on-line computer modules for both the CIP and the Budget. Preparation manuals for each of the processes are updated with the latest information and process guidelines; these manuals are distributed to all budget/CIP users. 2. Revenue Estimates and Projections – Budget staff prepares an analysis of revenue collections to date. Fund status, fund balances and contingencies are analyzed as well. Available revenues are categorized in terms of one-time and on-going resources to match with one-time and on-going requests. Departments receive revenue worksheets listing all revenues pertaining to their areas and are asked to provide projected estimates to year-end as well as for the upcoming fiscal year. Budget staff review requests and make adjustments based on national, state and local economic trends. 3. CIP Preparation - The City Code mandates that a five-year Capital Improvement Program (CIP) be developed each year; this process begins in mid-fall. The CIP serves as a multi-year plan to identify requests and financing sources for public infrastructure improvements. In mid-fall departments prepare revisions to the prior year’s CIP and add any new capital requests over the five-year period. Capital projects which result in the need for additional personnel, utilities, maintenance, supplies, equipment or other on-going costs must be included with the request. Departments must also complete the 10 criteria which help identify how the capital project fits into the City’s plan and vision; these criteria are rated during the capital prioritization process. 4. Budget Seminar – The Budget Office holds the budget seminar to distribute the budget preparation manuals and guidelines for the new fiscal year. 5. CIP Review and Prioritization - The Budget staff reviews the CIP requests and submit questions to clarify needs or cost estimates. The CIP Prioritization Committee reviews capital projects and criteria responses; they meet with each department to discuss CIP projects or ask questions which would assist with the ranking/prioritization. Committee members rank the 10 criteria for each project; results are summarized and submitted to the CIP Advisory Committee (Department Directors) for further review and funding analysis. 6. City Council Budget Priorities - The City Council provides direction to City Manager and Directors through new directives, or goals. 7. Service Proposals - Each cost center evaluates their current and future needs in relation to Council goals plus citizen needs to determine if any projected “GAPS” exist in service levels to their customers. If it is anticipated that there would be a detrimental impact to essential services, a Service Proposal is prepared by departments for supplemental funding for personnel or operating expenses; these are reviewed by the City Manager, Assistant City Managers and Finance Director. 8. Year-end Estimated Expenditures – Department representatives are responsible for inputting projected expenditures through the end of the current fiscal year. Once completed, the estimated savings for the fiscal year are automatically computed. These savings are added to next fiscal year’s budget as a one-time adjustment. 48 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues 9. The “GAP” Process –If the Service Proposal is approved, the department prepares a “Decision Package” or “GAP” Package as known by our organization. These requests are categorized as “onetime” or “on-going” and are submitted on-line in the budget module with estimated personnel, capital or operating costs for a five-year period. In addition to the GAP submittal, other requests are prepared using the Non-departmental General Fund, Grants or the Capital Replacement Fund. 10. GAP and CIP Review by City Manager’s Office – The Budget Office provides the Executive Committee (City Manager, Assistant City Managers and Finance Director) with a compilation of all GAP and CIP requests. Revenue projections (one-time and on-going) are also provided to support one-time or on-going expenses associated with these requests. The Executive Committee reviews all requests and presents their budget supplemental and capital projects recommendations to Department Directors. 11. Position Analysis Distribution – The Budget Office prepares and distributes position analysis reports detailing salaries and benefits of positions approved for the upcoming fiscal year. The preliminary report is distributed early in the process in January; a second report with approved GAP positions is distributed in April. 12. Base Budget Allocations/Proposed Budget – Once the GAP review is completed, departments receive notification of their base budgets, the base adjustment factor (BAF), one-time adjustments, estimated savings, and approved GAP requests. Departments then distribute their budget allocations (operational and capital) using the on-line budget module. This becomes the Proposed Budget to be submitted to the Council. 13. Goals, Objective And Performance Measurements – Departments prepare cost center goals, objectives and performance measurements to show citizens what services are provided for their tax dollars. An emphasis is placed on showing the effectiveness or quality of services provided. 14. Significant Budget and Staffing Changes - The Budget Office prepares spreadsheets by cost center showing prior year actual, current year budget, year-end estimated expenditure and the proposed budget. A comparison on the expenditure category level between the current year estimated year-end expenses and the proposed budget is shown as the percent change. Departments submit significant budget and staffing changes to assist Council members and citizens with understanding where and why the proposed City budget is changing. 15. CIP/Budget Booklet Development – Since all necessary information is gathered at this point, the Budget Office prepares department booklets, which are used during the budget briefing with the Council and citizens. (The final annual Budget and CIP documents are prepared after final adoption.) 16. City Manager Review and Major Issues – The City Manager reviews the budget and prepares a compilation of major issues with alternative options and cost estimates affecting the budget. These are presented for Council review in the Proposed Budget Highlights booklet. The “GAP” request recommendations of the Executive Committee are also presented with brief descriptions showing ongoing and one-time costs. 17. City Council Budget/CIP Briefing – The City Manager introduces the budget and CIP to the Council for discussion. Department directors or division managers present their proposed budgets highlighting significant changes affecting the ensuing fiscal year; CIP projects are also presented, along with associated operational/maintenance costs. This budget briefing is open to the public. 18. Tentative Budget Adoption – Council amendments and recommendations are made to modify the proposed budget amount prior to tentative adoption. The tentative adopted budget sets the expenditure limitation of the City budget. Council amendments may be made after the tentative adoption; however, these can only reduce or reallocate expenditures. 19. Public Hearing - CIP and Final Budget Adoption - A formal public hearing is held. The Capital Improvement Program (CIP) and Budget may be finally adopted for the ensuing fiscal year. 49 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues HIGHLIGHTS OF THE 2003-04 BUDGET AND 2003-2008 CAPITAL IMPROVEMENT PROGRAM CALENDAR Capital Improvement Program (CIP) Module open for Users Submit CIP Program Requests October 29, 2002 December 9, 2002 Budget Seminar December 10, 2002 New User Training on Budget Module December 11-13, 2002 Review of CIP Projects by Prioritization Committee January 6-17, 2003 Submit Service Proposals for City Manager’s Office review January 10, 2003 Position Analysis Reports are distributed to departments for review January 23, 2003 Submit 2002-03 Estimated Expenditures February 3, 2003 Submit approved Proposals as On-going or One-time GAP Request, Grant Requests, Capital Asset Procurement Requests February 7, 2003 CIP and Prioritization Review by Advisory Committee February 10-21, 2003 Review of GAP and CIP packages by City Manager’s Office March 7, 2003 Submit Goals, Objectives and Performance Measurements March 21, 2003 Base budgets distributed with GAP recommendations April 9, 2003 Submit 2003-04 final Position Analysis Reports April 11, 2003 Submit 2003-04 line item budgets April 14, 2003 Proposed Budget/CIP booklets are prepared and distributed to Council May 2, 2003 Budget and CIP Study Sessions with City Council May 12, 2003 Budget Amendment Discussion with City Council May 19, 2003 Adopt 2003-04 Tentative Budget May 22, 2003 Publish 2003-04 Tentative Budget exhibits for two consecutive weeks May 27, 2003 & June 3, 2003 Public Hearings for 2003-2008 CIP and 2003-04 Budget June 12, 2003 Adopt Final 2003-04 Budget and 2003-2008 CIP June 12, 2003 Adopt Property Tax Levy June 26, 2003 50 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues BUDGET AND CIP PROCESS for FY03-04 51 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues FINANCIAL TRENDS/OPERATING BUDGET ISSUES For the second year in a row, due to the continued downturn of the economy, departments were not given a base adjustment factor, (BAF) for their operating and maintenance expenditures. Based on department carry forward funds and the revenue situation, staff felt that a BAF adjustment would not be given for 2003-04. As a result, staff had to find ways to provide increasing service level demands to our citizens with existing resources. This was not an easy task; with increased demand for services by our growing population, positions and additional resources were needed and requested by departments. The only positions added for next fiscal year were ones that generated more revenue than their cost such as a Tax Auditor, or were an essential position that could be covered by revenues such as in the wastewater fund. Departments were asked to look within their own budget to cover new or increased on-going costs with the understanding that additions may not be seen until the economy begins to turn around. However, there were one-time funds available to provide essential one-time additions to departments. This decision on BAF was made in light of many economic factors that are impacting our community at this time. The sharp decline in state income tax collections over the past few years has resulted in a $70-million reduction of urban revenue sharing to Arizona cities. Chandler’s reduction was over $3-million. The Arizona State Retirement System (ASRS) has increased the retirement contribution rate from 2.49% to 5.7%, resulting in $1.5 million in additional costs to the City. Cox Communications and Qwest have stopped paying sales tax on internet cable due to a recent court case resulting in a $420,000 annual on-going loss to City coffers. Medical and dental increases of 33% last fiscal year and a projected 30% increase for next fiscal year has resulted in over $1 million dollars in costs to the City. With a loss of approximately $3.5 million revenue and increased expenses of over $2.5 million, you can see how fortunate Chandler has been to avoid layoffs, cutbacks or hiring freezes for next fiscal year. This is due to increased revenues from continued growth in residential, commercial and industry, and the sound fiscal policies that are followed in Chandler, we will be maintaining the pay for performance program for our employees and adding some additional funds for committed projects and programs. These are further described later in this chapter. The Nation saw an unemployment rate of 5.8% this year. For the State of Arizona, the average unemployment rate was 5.5% and for Maricopa County, it was 5.1%. However, due to the diversified employment base, and the economic strength of the businesses in our community, Chandler’s average rate was 3.9%. The City is projected to show a decrease in commercial growth compared to previous years as a result of completion of the Mall and surrounding power centers. However, commercial and industrial growth will continue at a modest rate as compared to other communities, and residential growth is to remain strong with revised projections showing 90% build-out of residential growth in ten years. Currently, a build-out strategy study is underway which will address our ability to maintain quality services to our citizens while still maintaining financial stability. Once completed, this build-out strategic plan will assist Council in making proactive, policy decisions to continue to support our strong economic base. This will be brought forward to Council in the near future. This budget is slightly less than last year, with a 1.9% decrease, but the majority of the decrease is a result of selling less bonds in 2003-04. Fund balance is about the same but includes the $36 million bond sale that was held in June. The City Council and staff have worked hard to attain financial stability, and we want to keep it that way. To maintain this status, we have prepared a conservative budget in light of the unknown economic climate we may continue to face next fiscal year. With continued growth in all areas, commitment to a vision for Chandler by Council, and an efficient staff utilizing resources in the most cost effective manner, Chandler will continue to be quality community that is fiscally healthy. MAJOR BUDGET ISSUES Major issues affecting the 2003-04 Annual Budget were submitted to Council for review. These major issues address policies or major program changes that were reviewed and discussed by the City Council at the budget briefing held May 12, 2003. After the briefing was completed, the Council had the option of accepting or rejecting staff recommendations and the option of proposing amendments to the proposed budget prior to adoption of the tentative budget. 52 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues In addition to the 15% general fund contingency reserve, as in prior years, one-time and on-going reserves were set aside for Council to have the ability to fund additional programs or projects during the budget process. For 2003-04 the on-going funds are $100,000 and the one-time funds are $500,000. During the Council meeting held May 19, 2003 budget amendments were introduced and incorporated into the adoption of the tentative budget. These are listed below. The balance of unused funds in either on-going or one-time council reserves are available for the Council to vote on subsequent needs for projects that come up during the course of the fiscal year. Department City Manager Community Services Community Services Community Services Community Services Community Services Amendment Request Family Advocacy Center Public History Coordinator Senior Meals Program Jazz Festival - Sponsor Appropriation Special Events Funding Chandler Community Action Program On-going $ 10,000 66,694 22,000 0 0 0 2003-04 One-Time $ 252,800 0 0 30,000 30,000 31,500 $ $ 98,694 344,300 $ $ Total 262,800 66,694 22,000 30,000 30,000 31,500 442,994 Use of One-time Money Council adopted a General Fund Reserve Policy in June of 1992. The reserve is a budgetary amount set-aside for emergencies or unforeseen expenditures not otherwise budgeted. Also, the reserve can be utilized at times when projected revenues fall short of actual revenues in a given fiscal year. The 15% contingency reserve amount based on operating revenues will be $21,758,448 in 2003-04. This reserve protects our fiscal health by assuring sufficient funds are there to meet financial challenges in the future. Meeting this contingency reserve goal contributed to the City having its bond rating for General Obligation bonds raised by Moody’s Credit Rating Agency from Baa1 to A in 1994-95, from A to A1 in 1996-97, from A1 to Aa3 in 1998-99, and from Aa3 to Aa2 in 1999. Standard and Poors', the other major credit rating agency in the United States, raised the rating from A- to A+ in 1994-95, from A+ to AA- in 1996-99, from AA- to AA in 2000-01 and from AA to AA+ in 2002-03. This past May Fitch Ratings gave the City of Chandler General Obligation bonds the highest bond rating possible, a AAA grade rating. The AAA bond rating was achieved due to the City’s stellar financial position, sound decisionmaking, low debt load and diverse economic base. The City of Chandler is one of four cities in the five-state Western region to obtain a AAA rating, one of 35 U.S. cities to receive the AAA rating. These upgrades allow the City to borrow money at lower interest rates, which translates to taxpayer savings. Chandler has received 17 bond upgrades in the past 10 years, with associated savings of about $4 million. Pay Plan Adjustments Due to the increased medical, dental and state retirement costs, it is recommended that no general salary increase be given for fiscal year 2003-04. However, the City historically has maintained a pay for performance plan with a maximum 5% merit increase. This would only be available for full performers who were not at a maximum of their salary range. The cost to maintain the 5% pay for performance plan in 2003-04 is estimated at $1,294,595 for General Fund and $1,563,878 for all funds. Property Taxes The City's combined property tax rate is $1.28 per $100 assessed valuation, with a primary tax rate of $0.38, used for general operations and a secondary tax rate of $0.90, which is restricted for general bonded debt. While Chandler is one of the fastest growing cities in the Valley, it has one of the lowest property tax rates. The 2003-04 proposed rates for our neighboring cities as compared to Chandler are shown in the chart on the following page. 53 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues 2003-04 Proposed Property Tax Rate $2.00 $1.72 $1.82 $1.59 $1.35 $1.28 $1.50 $1.12 $1.15 $1.00 $0.50 $0.00 Scottsdale Gilbert Chandler Tempe Peoria Glendale Phoenix According to Arizona’s Truth in Taxation law, the City of Chandler is required to notify its property taxpayers of any increases in primary property taxes for existing property over the previous year. If the proposed primary tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the city in the previous year, this would be considered a tax increase, even if the tax rate remained the same. If your property value does not increase, your local property tax payments will also not increase. If your property value does increase, even though the rate is the same, the amount you pay in local taxes will increase. The State of Arizona also limits an increase in primary tax levy to 2% above the previous year's maximum. For Chandler, the maximum allowable primary tax levy for 2003-04 i s $6,043,233. Council could have raised the primary rate to meet this allowable levy, equating to a primary tax rate of $0.396 per $100 of assessed valuation. Chandler’s primary net assessed valuation for fiscal year 2003-04 is $1,526,068,883. With the City maintaining the existing primary rate of $0.38, the estimated levy is $5,799,062 or $300,770 over last year’s tax levy collection. Under the Truth in Taxation law, this would be considered a tax increase even though the rate would stay the same, and Chandler was required to give notice to our taxpayers. Since Council elected to keep the primary rate at $0.38 per $100 of assessed valuation for 2003-04, taxpayers were given notice via the newspaper. Secondary property taxes are restricted funds, which are used to repay either the City’s general bonded debt obligations, or for voter-approved budget overrides. The secondary property tax rate remains at $0.90 per $100 of assessed valuation. Chandler's secondary assessed valuation for 2003-04 is $1,638,375,932 or a 22.9% increase over the prior year. This increase is the result of continued building growth in Chandler and the increasing value of existing property. Chandler’s adopted tax rate for the 2003-04 budget is the same as the prior year at $1.28 per $100 of assessed value. This rate is projected to fund our capital improvement program for the next five years without increasing the property tax rate. 2003-04 Budgetary Recommendations to General Fund Additions to General Fund The 2003-04 proposed budget contains the following recommended additions to the General Fund. The on-going costs include any salaries, benefits and on-going costs such as expendable equipment and supplies associated with positions. Any one-time costs associated with position(s) are presented in the one-time cost column. During the preparation of the recommended General Fund budget, departments submitted requests for on-going and one-time funding. The City Manager, Assistant City Managers and Management Services Director reviewed all requests; their recommendations for funding are described below. Attachment A contains a list of those items that have only one-time costs in 2003-04. 54 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues On-going Cost City Manager Funding for a temporary Family Advocacy Center is requested. The goal of this facility is to reduce the trauma experienced by victims of domestic violence. This was presented and approved as a Council amendment. $ One-time Cost 10,000 $ 252,800 City Magistrate One-time funding is requested for contracting services; the Court requires additional programming services to meet the Criminal Justice Information Sys tem computer needs. This request would be funded through the Court Enhancement Revenue. 0 70,000 One-time funding is requested to purchase a new Tax and Licensing system, used to facilitate the collection of over $56-million in revenue each year. A new system will provide Internet access to customers, as well as customer service and efficiency improvements. This project will significantly improve management of tax collection by incorporating more sophisticated analytical tools, as well as integrating with GIS and the permitting system. 0 1,079,270 One-time funding is requested for consulting costs associated with implementing EGovernment solutions that will utilized Internet, IVR and FAX technologies to provide new, pertinent, concise and easily-accessed information online for the public. 0 400,000 One-time funding is requested to automate several stages of the solicitation process, providing a streamlined procurement cycle to all City departments. The costs of these enhancements will be offset in future years by the reduction of printing and postage costs. 0 47,500 In fiscal year 2001-02 a pilot program to implement an Electronic Document Management System (EDMS) was successfully completed in the City Clerk’s office. Use of this software was scheduled for five other departments in fiscal year 2002-03. One-time funding is requested to use EDMS for additional departments in fiscal year 2003-04. 0 337,760 In fiscal year 2002-03, funds were allocated to implement new modules in the Oracle Financial System, including the project/contract module, and advanced benefits for city employees. One-time funds of $250,000 are requested for new functionality, re-engineering current functionality, reports, and data inquiry for Oracle in fiscal year 2003-04. 0 250,000 The Commercial Reinvestment Program was initiated in fiscal year 2002-03 at City Council’s direction in an effort to encourage private reinvestment in older existing retail centers. The pilot program was funded with $150,000; however, the demand suggests that increased funding is needed. One-time funding for $300,000 is requested for matching grant purposes; the program administration and marketing is covered by Economic Development. 0 300,000 One-time funding to increase tourism marketing is requested by Economic Development. 0 50,000 One-time funding is requested to reimburse the departments for expenses associated with downtown events. The costs incurred by departments include: staff overtime, street barricades, dumpsters, and utilities. 0 25,000 Information Technology Economic Development 55 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues On-going Cost Community Services Funding is requested to cover utility, custodial and maintenance costs for the Information Technology building expansion and renovation. Construction is scheduled to begin in fiscal year 2003-04. $ One-time Cost 43,125 $ 0 Funding is requested to cover utility, custodial and maintenance costs for the Fleet Services and Warehouse building expansion. Construction is scheduled for completion in fiscal year 2003-04. 48,220 0 Funding is requested to cover utility and maintenance costs for the new Alma School Fire Station # 8 which is scheduled to open in 2003. 52,219 0 One-time funding is requested to increase the collection development at the main library and branches, including the new Basha Branch scheduled to be opened in August 2003. The commitment to increase the annual collection development annual was initially made in fiscal year 1999-2000. 0 423,600 One time funding is requested for completion of the Price House renovation of the building’s interior to accommodate group gatherings. The site development will include parking and landscaping which will make the facility fully operational. 0 330,900 One time funding is requested for window replacement at the Community Center. In 2002, the Community Center started the first of a multi-phase renovation and improvement process. Initially, twenty windows were replaced; this would complete the replacement. 0 160,700 Funding requested for a Public History Coordinator at the Chandler Historical Museum for continuing the preservation of Chandler’s history. This was presented and approved as a Council amendment. 66,694 0 Funding is requested for the Senior Meals Program. The program provides seniors with nutritional and home-delivered meals. This was presented and approved as a Council amendment. 22,000 0 One-time funding is requested for Community Action Programs (CAPS). This agency assists with basic family needs such as food, housing and assistance with utilities. This was presented and approved as a Council amendment. 0 31,500 One-time funding is requested for Jazz Festival and other Special Event assistance. Half of these funds will allow the Jazz Festival committee to process contracts prior to obtaining festival sponsorship funding. An agreement will be completed with the Jazz Festival committee for reimbursement of these funds to the City once sponsorship is received. A policy and process has been established for the use of these funds. This was presented and approved as a Council amendment. 0 60,000 The current plan of the Phoenix Regional Dispatch System, of which Chandler Fire is a member, is to begin the conversion to 800 MHz UHF frequencies in fiscal year 2003-04, as presented in the 2002-2007 Capital Improvement Program. As part of the Regional System, the Chandler Fire Department will be required to pay a portion of the costs of this project. One-time funding is requested for the two components of the project: 1. To conduct a radio frequency coverage/analysis and construct the necessary towers and 2. To purchase the portable radios, mobile radios and base stations units. 0 1,764,352 One-time funding is requested for the federal and state grants that require a 25% City match. With the war on terrorism, there is currently legislation for many new grant opportunities for fire departments. If passed, grant opportunities will come through the Homeland Security Block Grant Act and Weapons of Mass Destruction Preparedness Program. 0 315,000 Fire 56 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues On-going Cost Fire (continued) One-time funding is requested for upgrades on our self-contained breathing apparatus SCBA, to meet recognized national standards and to utilize recent technology to improve safety of our firefighters and the community we serve. $ One-time Cost 0 $ 190,000 One-time funding is requested for rescue and power equipment replacement to extricate injured patients from vehicles or other entrapped areas. This equipment includes, power plants, cutters, and spreaders (Jaws of Life). Power tools are used in ventilation of structure fires. This equipment includes chain saws, rotary saws, and reciprocating saws. 0 110,000 One-time funding is requested to update three front line and one reserve fire apparatus with Compressed Air Foam Systems (CAFS), which introduces a foam substance into the water from a fire hose to create a mixture that is lighter and provides a coating on materials. This results in less water used, less time on the scene, and reduced firefighter fatigue. 0 180,000 One-time funding is request to upgrade existing LP12 electrocardiograph monitors to be able to provide 12 lead diagnostic capabilities. Twelve lead field assessments are becoming the standard of cardiac evaluation across the EMS community. This capability will allow paramedics to manage chest pain patients more efficiently by providing effective diagnostic information to the physician. Field 12 lead EKGs will assist in reducing the door to treatment time for patients having an acute myocardial infarction. 0 120,720 During fiscal year 2002-03 the department was awarded a Grant specific to Seniors. This program logged 1,723 volunteer hours, 565 smoke alarms installed and 292 home safety assessments. One-time funds for supplies are requested in 2003-04 to continue these public education programs. 0 25,000 One Tax Auditor position is requested to increase privilege tax compliance enforcement and taxpayer education efforts. The cost of this position with salary, benefits and associated supplies is $65,188. However, based on historical data, this position can be expected to bring in approximately $250,000 in revenue which more than exceeds this cost. 0 0 One Tax and Utilities Representative position is requested to increase the recovery of delinquent and unidentified privilege taxes due the City. The cost of this position with salary, benefits and associated supplies is $43,713. However, based on historical data, this position can be expected to bring in approximately $225,000 in revenue which more than exceeds this cost. 0 0 One-time funding is requested for the Residential In-Fill Development Program. The policy provides an incentive to developers building single-family ownership units on small "passed over" (in-fill) parcels located east of the Price Freeway and north of Pecos Road. The incentive enables the developer to recoup some of the cost of fees paid at the time the building permit was issued. Staff estimates 100 dwelling units per year for the program. 0 250,000 One-time funding is requested for the continuation of the Architectural Excellence Award program, which was initiated in fiscal year 2002-03. 0 20,550 0 97,000 Management Services Planning and Development Police One-time funding is requested for the City to provide 25% match for the opportunity to apply for grants involving stopping violence against women, criminal records equipment systems, traffic control programs, high tech equipment that will allow officers to spend more time in community policing activities and less time on administrative functions (acronym: COPS MORE). Additionally, with the war on terrorism in full swing, we anticipate being able to apply for federal grants under the US Patriots Act to support our anti-terrorism work. 57 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues Police (continued) On-going Cost One-time funding is requested for the City to provide 25% match for the forthcoming programs including grants for reducing street crime and Local Law Enforcement Block Grants (LLEBG). $ One-time Cost 0 $ 43,500 As part of the 2003-2008 Capital Improvement Program, one-time funding is requested for land acquisition in close proximity to the present Richard T. Felix Property and Evidence building on Pecos Road. This will ensure that the space is available when the time for evidence processing expansion arrives. 0 495,495 One-time funding is requested to upgrade the CAD hardware and software. The present hardware is six years old and replacement parts and technicians to service it are becoming virtually non-existent. 0 500,000 One-time funding is requested to purchase the ACU 1000 Interagency Interface System, which patches any radio that is connected to the interface to all other radios. This system may be mounted in a technical support vehicle. The primary usage will be for task forces, interagency emergencies, events or other functions requiring communications between different services. 0 86,000 One-time funding is requested for a replacement of the Firearms Training System. The new digital training system has updated technology, which allows for training and examination in the proper use of a shotgun deployment, chemical spray usage, flashlight usage, handgun usage, as well as an authoring station where scenarios can be created utilizing real locations in the City, making training more realistic and current. 0 83,503 One-time funding is requested to replace the Uninterruptible Power Supply system that is used to backup the Communications Center. This system is fourteen years old and replacement parts are no longer being manufactured. 0 80,000 One-time funding is requested for Quantar Digital Repeaters which handle encrypted systems, thereby providing secure, on-scene communications on all frequencies for all agencies. This system will assist Chandler’s interoperability capabilities, both now and in the future as the various agencies in the East Valley migrate to the 800 MHz digital system. 0 40,000 One-time funding has been committed by City Council for the balance due on the purchase of Tasers and related equipment from Taser International. The Taser provides for maximum safety for both the Officer and the subject bringing dangerous situations quickly under control before force escalates to lethal levels. 188,639 Public Works One-time funding is requested for Pecos Road from Dobson to McQueen as shown in the 2003-2008 Capital Improvement Program. This funding will supplement street impact fees for the additional acquisition of right-of-way and for construction in fiscal year 2003-04. 0 5,510,000 Funding is requested for Street repaving maintenance as shown in the 2003-2008 Capital Improvement Program. Approximately 25 of the City's 700 center line miles of streets need repaving. The specific streets will be evaluated each year based upon known construction projects in that area and cost effectiveness. 0 1,339,000 As part of the 2003-2008 Capital Improvement Program, one-time funding is requested to provide the grant match to two Airport programs: Heliport Relocation ($312,787) and Airport Storm Drain ($12,024). 0 324,811 58 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues 2003-04 Budgetary Recommendations to Enterprise Fund Additions to Enterprise Funds The 2003-04 proposed budget contains the following recommended additions in the Enterprise Funds. The ongoing costs are presented, which include salaries, benefits and on-going supplies. Also presented are the onetime associated costs. Water Operating Fund Based on projected revenues and expenditures, the following positions and increased expenditures may be added to the budget without increasing water rates in 2003-04. Municipal Utilities- Water The new Municipal Utilities Administration building at McQueen will be constructed in 2003. On-going funds are needed for janitorial, landscaping and maintenance; one-time funding is needed for a T-1 line plus furniture. On-going Cost One-time Cost $ $ 42,960 119,905 In fiscal year 2002-03 new Maricopa County regulations are being developed that will require air quality permits for all emergency generators. On-going operating funds are needed in Water Production for the additional fees for permits and generator emissions testing required by these new regulations. 143,600 0 On-going funding is requested for equipment maintenance, landscaping and utilities for the new 2-million gallon storage tank and booster station located near Gilbert and Ocotillo Roads, as presented in the Capital Improvement Program. 94,185 0 On-going funding is requested for equipment and supplies for the new 6.5 miles of transmission mains as presented in the Capital Improvement Program. 19,500 0 Wastewater Operating Fund Based on projected revenues and expenditures, the following increased expenditures may be added without increasing wastewater rates in 2003-04: Municipal Utilities- Wastewater One Wastewater Treatment Plant Operator I plus one Wastewater Treatment Plant Operator II positions are requested for the Airport Water Reclamation Facility (AWRF). This facility is completing a $23 million plant expansion to increase treatment capacity from 6.5 million gallons a day (MGD) to 10 MGD. Funding is necessary in order to adequately treat the additional wastewater and to maintain the facility. On-going Cost One-time Cost $ $ 412,635 0 On-going funding is needed for equipment and supplies associated with the Collection System Facility Improvements as presented in the Capital Improvement Program. 27,300 0 On-going funding is needed for equipment maintenance, utilities and supplies associated with the Effluent Reuse Storage and Recovery Wells as presented in the Capital Improvement Program. 23,600 0 On-going funding is needed for equipment maintenance, utilities and supplies associated with the Effluent Reuse Transmission Mains as presented in the Capital Improvement Program. 9,000 0 On-time funding is needed for the videotape line before and after construction of the new miles of Relief Sewer Mains as presented in the Capital Improvement Program. 0 1,300 59 City of Chandler 2003-04 Adopted Budget Budget Policies and Major Issues ATTACHMENT A GENERAL FUND ONE-TIME REQUESTS FISCAL YEAR 2003-04 All General Fund requests were reveiwed by the City Manager, Assistant City Manager and Finance Director. The following one-time requests were approved for the proposed budget and recommended to City Council. Department 2003-04 One-time Request City Magistrate Criminal Justice Information System Programmer - CEF $ 70,000 City Mgr- Information Technology Tax and Licensing System Replacement City Mgr- Information Technology E-Government Public Communication Enhancements City Mgr- Information Technology Solicitation Process Enhancements City Mgr- Information Technology EDMS Phase 2 337,760 City Mgr- Information Technology Oracle Enhancements Phase 2 250,000 City Manager-Economic Devel. Commercial Reinvestment Program 300,000 City Manager-Economic Devel. Tourism Marketing City Manager-Economic Devel. Downtown Event Reimbursement 25,000 Community Services Price House Renovation - Phase 2 330,900 Community Services Community Center Window Replacement Fire Fire Department 800 MHz Radio System - CIP Fire Grant Match Assistance to Firefighters Grant Program Fire Grant Match Homeland Security Block Grant Act of 2003 160,000 Fire Grant Match Weapons of Mass Destruction Preparedness 125,000 Fire SCBA Upgrade 190,000 Fire Rescue and Power Equipment Replacement 110,000 Fire Compressed Air Foam Systems 180,000 Fire EKG Upgrade to 12 Lead 120,720 Fire Public Education Supplies Planning/Development Residential In-Fill Development Program 250,000 Planning/Development Architectural Excellence Award Program 20,550 Police Grant Match Requirements 43,500 Police Grants of Opportunity Match Requirements 97,000 Police Property and Evidence Expansion (land acquisition) 495,495 Police CAD Hardware/Software 500,000 Police Interagency Interface System 86,000 Police Firearms Training System 83,503 Police Uninterruptible Power Supply 80,000 Police Digital Repeaters 40,000 Public Works Pecos Road (Dobson and McQueen Rd) 5,510,000 Public Works Street Repaving 1,339,000 Public Works Heliport Relocation 312,787 Public Works Airport Storm Drain 12,024 $ 14,626,061 1,079,270 400,000 47,500 50,000 60 160,700 1,764,352 30,000 25,000 RESOURCES 4 Contents • A summary of Chandler’s revenue sources with fiscal year comparisons • Detailed descriptions of major historical trends and analysis This GIS map is a snapshot of the area within the City of Chandler that contains the Neighborhood Recycling Drop-Off locations. Chandler’s Curbside and Drop-off Recycling programs have diverted approximately 17,000 tons of recyclable material. City of Chandler 2003-04 Adopted Budget Resources CITY OF CHANDLER RESOURCES SECTION The Resources Section of this document has been prepared to present in summary form all sources of revenue, and to offer a more detailed description of major revenue sources. The resources section offers historical reference points, highlights of revenue fluctuations, and serves as the basis for current year estimates. The next four pages of this section provide summarized data of the comparison of the 2002-03 Adopted Budget and 2003-04 Adopted Budget. Subsequent pages in this section give a more detailed description of operating revenues and system development fees offering a summary of the revenue type, an analysis of past revenue collections and the assumptions used for the 2003-04 revenue projections. Bar charts are also presented on the majority of revenue sources. RESOURCES CATEGORICAL COMPARISONS 2002-03 Adopted Budget Fund Balances $ 2003-04 Adopted Budget 287,944,521 $ Percentage Change 287,700,429 (0.1%) Sale of Bonds 49,151,000 25,089,124 (49.0%) Grants 34,556,628 35,247,712 2.0% 247,398,334 259,333,360 4.8% 607,370,625 (1.9%) Revenues Total $ 619,050,483 $ Resource Comparison 2002-03 and 2003-04 (with percentage of total by year) 47% 47% 40% $300 M I L L I O N S $250 $200 $150 8% 4% $100 6% 6% $50 $0 Fund Balances Sale of Bonds Grants 2002-03 Revenues 2003-04 61 43% City of Chandler 2003-04 Adopted Budget Resources FUND BALANCES Fund Balances represent the difference between revised revenue estimates (by fund) and revised expenditures (by fund). Fund Balances are revenue sources that are carried forward from the prior fiscal year and can be used for expenditures within that fund. Major categorical fund balances by fiscal year are as follows: 2002-03 Adopted Budget 2003-04 Adopted Budget Percentage Change General 89,771,404 65,371,007 (27.2%) Enterprise 60,877,112 75,822,357 24.5% 6,822,079 7,502,965 10.0% 57,886,580 63,600,128 9.9% 1,628,691 1,285,489 (21.1%) Bonds 46,058,078 49,572,072 7.6% Self-Insurance 22,300,000 24,026,600 7.7% 2,600,577 519,811 (80.0%) 287,700,429 (0.1%) Special Revenue System Development Fees Capital Replacement Other Total $ 287,944,521 $ Fund Balance Comparison 2002-03 and 2003-04 (with percentage of total by year) 31% $90 26% M I L L I O N S $80 23% $70 22% 21% 20% $60 16% 17% $50 $40 8% $30 $20 2% 3% 1% 0% $10 9% 1% $0 General Enterprise Special Revenue System Development Fees 2002-03 Capital Replacement Bonds 2003-04 62 SelfInsurance Other 0% City of Chandler 2003-04 Adopted Budget Resources SALE OF BONDS/CERTIFICATES 2002-03 Adopted Budget Parks $ 2003-04 Adopted Budget 14,045,000 $ Percentage Change 5,682,778 (59.5%) Public Safety - Police 2,350,000 50,000 (97.9%) Public Safety - Fire 3,531,000 2,328,105 (34.1%) Streets GOB's 2,570,000 10,323,650 301.7% 11,150,000 0 (100.0%) 1,005,000 1,702,500 69.4% Water 14,500,000 4,996,950 (65.5%) Airport 0 5,141 N/A 25,089,124 (49.0%) Street-Highway User Revenue Stormwater/Sewer Total $ 49,151,000 $ Sale of Bonds 2003-04 Sale of Bonds 2002-03 Parks 29% Police 5% Parks 23% Fire 9% Fire 7% Water 29% StreetsGOB's 5% Water 20% Street-HURF 23% Stormwater/ Sewer 7% Stormwater/ Sewer 2% 63 StreetsGOB's 41% City of Chandler 2003-04 Adopted Budget Resources GRANTS This funding source includes Federal and State grants for specific projects. Grant funds will not be expended unless prior authorization of grant award is received from the grant agency. 2002-03 Adopted Budget General Government Public Safety $ (1) Community Development Block Housing and Urban Development Community Services Municipal Utilities: Water Production Environmental Resources Public Works: Streets Street Sweeping Airport Total (1) $ 2003-04 Adopted Budget 264,858 $ Percentage Change 80,000 (69.8%) 4,399,542 3,406,625 (22.6%) 2,560,708 2,857,000 11.6% 12,529,563 11,393,614 (9.1%) 1,248,390 855,709 (31.5%) 75,000 115,000 0 0 7,632,020 299,800 5,431,747 12,302,857 280,000 4,071,907 (6.6%) (25.0%) 35,247,712 2.0% 34,556,628 $ N/A N/A 61.2% Public Safety includes the Law Department Grant Adopted Budget 2002-03 General Government 0.8% Public Safety 12.7% Airport 16% Grant Adopted Budget 2003-04 Airport 11.6% Community Development Block 7.4% Streets 22.1% Community Services 3.6% Public Safety 9.7% Street Sweeping 0.8% Housing and Urban Development 36.3% Street Sweeping 0.9% General Government 0.2% Community Development Block 8.1% Streets 34.9% Environmental Resources 0.3% Community Services 2.4% 64 Housing and Urban Development 32.3% City of Chandler 2003-04 Adopted Budget Resources SUMMARY OF REVENUES 2000-01 Actual Revenue 2001-02 Actual Revenue State Shared Taxes State Shared Sales Tax Auto Lieu Tax Highway Users Tax State Revenue Sharing Lottery Entitlement 43,772,421 12,270,238 5,242,763 9,865,633 15,394,290 999,497 49,800,257 13,607,408 5,825,942 10,946,942 18,417,625 1,002,340 50,980,131 13,758,374 5,700,000 11,447,526 19,053,946 1,020,285 51,622,384 13,720,000 6,782,000 11,303,600 18,796,499 1,020,285 49,238,443 13,769,988 6,270,000 12,229,779 15,937,362 1,031,314 Charges for Services Engineering Fees Building Division Fees Planning Fees Public Safety Miscellaneous Library Revenues Parks and Recreation Fees 12,638,361 1,776,733 8,181,524 153,927 1,358,720 214,252 953,205 11,610,560 1,728,908 6,407,290 122,330 1,969,492 238,591 1,143,949 10,559,944 1,437,700 5,241,500 79,500 2,501,524 240,720 1,059,000 12,738,257 1,640,743 6,766,600 79,375 2,717,923 246,228 1,287,388 12,432,762 1,581,950 6,045,350 61,200 3,091,134 400,378 1,252,750 Miscellaneous Receipts Sale of Fixed Assets Other Receipts Interest on Investments Leases Court Fines 29,780,811 124,330 4,425,264 22,687,235 567,783 1,976,199 19,403,389 156,804 4,521,516 11,682,882 540,800 2,501,387 17,078,454 64,250 3,878,604 10,459,150 485,650 2,190,800 16,719,190 83,900 5,809,022 7,243,847 597,421 2,985,000 14,421,555 82,000 4,781,687 5,800,000 644,368 3,113,500 Enterprise Revenue Water Sales Wastewater Service Solid Waste Service Other Utility Charges Airport Fuel Sales 57,228,340 30,966,506 17,343,678 8,052,316 716,680 149,160 59,505,740 31,838,910 18,308,749 8,445,783 635,978 276,320 63,917,907 34,807,000 18,863,197 8,767,150 1,245,660 234,900 62,706,629 32,951,000 19,231,000 8,890,589 1,311,040 323,000 64,532,701 33,895,000 19,765,000 9,213,721 1,326,620 332,360 System Development Fees Water Wastewater Solid Waste Containers Parks/Residential Development Tax General/Street Impact Fees 23,975,374 7,902,158 6,419,980 261,796 1,477,013 7,914,427 25,950,791 9,288,514 8,067,389 274,176 1,340,958 6,979,754 23,147,600 8,400,000 7,469,000 234,600 1,200,000 5,844,000 27,276,859 9,074,000 8,633,859 315,000 1,430,000 7,824,000 28,559,400 9,528,500 9,008,000 306,000 1,502,000 8,214,900 Interfund Charges Property Tax 3,795,036 14,323,635 4,458,444 15,922,881 5,971,942 17,126,336 4,595,237 16,535,000 6,037,073 20,764,445 238,807,362 $ 242,804,451 65 $ $ 58,616,020 2,337,000 55,797,020 482,000 247,398,334 $ $ 60,052,936 2,141,136 57,342,000 569,800 2003-04 Adopted Budget 53,293,384 2,008,187 50,829,131 456,066 $ 56,152,389 1,957,618 53,630,072 564,699 2002-03 Revised Estimate Local Taxes and License $ Franchise Tax Transaction Privilege Lic. Tax/Fees Other Licenses TOTAL REVENUE $ 2002-03 Adopted Budget 252,246,492 $ $ 63,346,981 2,237,718 60,584,763 524,500 259,333,360 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Franchise Tax Summary: The Franchise Tax is paid by Arizona Public Service (2% of Commercial and Residential Sales), Southwest Gas Corporation (2% of Commercial and Residential Sales), Cox Communications, Qwest Cable Services (5% of Gross Sales) and Air Products. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. The 1998-99 decrease is due to delayed receipts from APS and cable franchise taxes for the fourth quarter; these payments were included in fiscal year 1999-2000, contributing to a 47.4% increase. The 23.3% increase for 2000-01 is attributed to major marketing efforts by Southwest Gas and Cable TV which have increased their sales resulting in higher franchise taxes to Chandler. The 2001-02 decrease is due to a Cox reduction of payments to offset prior year overpayments discovered during the third quarter. The 2002-03 estimate is a nine-month actual, three-month projection; the increase is due to growth in usage. Projection: An increase is projected for fiscal year 2003-04 due to continued growth in Chandler. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 1,105,338 1,628,723 2,008,187 1,957,618 2,141,136 2,237,718 % Inc/(Dec) (14.5) 47.4 23.3 (2.5) 9.4 4.5 Actual $2,500 Thousands $2,000 $1,500 $1,000 $500 $0 98-99 99-00 00-01 01-02 Fiscal Year 66 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Transaction Privilege (Sales) Tax Summary: The Transaction Privilege (Sales) Tax is obtained from the City-administered tax on the sale of goods and various business activities. This is one of the largest revenue sources for the City of Chandler. Economic activity, especially in the area of construction and retail sales, has a direct effect on collections. As a result, those areas are closely monitored for any major fluctuations. This revenue may be expended for any municipal public purpose. Analysis: Listed below is the past four years of actual revenue with the percent of increase. Over the past five years, increases in housing starts have contributed to higher collections in the contracting sales tax category. The 1998-99 and 1999-2000 increases are due to continued residential and commercial building growth activity. The 2000-01 increase is due primarily to the increased commercial building with construction at Intel, Schwab and the Westcor Mall. The 2001-02 amount reflects increased retail sales from the opening of the Chandler Fashion Center. The 2002-03 estimate is a nine-month actual, three-month projection and reflects the full year increase from the Chandler Fashion Mall. Projection: There is an anticipated increase in the overall sales tax collections for fiscal year 2003-04 due to the continued growth from construction and retail sales. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 41,619,415 44,688,844 50,829,131 53,630,072 57,342,000 60,584,763 % Inc/(Dec) 18.4 7.4 13.7 5.5 6.9 5.7 Actual $70 $60 Millions $50 $40 $30 $20 $10 $0 98-99 99-00 00-01 01-02 Fiscal Year 67 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources Transaction Privilege (Sales) Tax The following detail is presented to show by category the amount of Transaction Privilege (Sales) Tax that has been collected the prior four years, year-end estimates for the current year, and projections for the ensuing fiscal year. The estimate presented for 2002-03 is a nine-month actual, three-month projection. Growth is anticipated for most categories in fiscal year 2003-04. 1998-99 Actual Contracting (1) General Retail $ (2) 10,193,338 1999-2000 Actual $ 9,233,519 2000-01 Actual $ 2001-02 Actual 11,563,422 $ 2002-03 Estimate 2003-04 Proposed % chg 2002-03Est 2003-04 11,290,014 $ 10,000,000 9,000,000 (10.0%) 14,882,114 17,073,049 18,467,762 19,907,303 22,894,500 25,783,763 12.6% Restaurant/Bar 2,578,012 2,949,472 3,416,147 3,921,958 4,500,000 5,226,000 16.1% Utilities 5,225,365 5,371,404 6,058,546 6,417,518 6,800,000 7,000,000 2.9% Telecommunications 2,106,833 2,500,653 2,931,529 2,869,467 3,030,000 3,000,000 (1.0%) Rentals - Real 2,826,184 3,297,849 3,759,161 4,530,384 5,200,000 5,460,000 5.0% Rentals - Personal 1,009,416 1,247,486 1,573,050 1,760,707 1,975,000 2,100,000 6.3% Hotel/Motel 941,574 1,048,010 1,299,873 1,161,330 1,250,500 1,300,000 4.0% Publishing/Other 581,107 609,677 626,200 586,054 660,000 675,000 2.3% Amusements 315,740 338,387 326,154 347,405 432,000 440,000 1.9% 959,732 41,619,415 1,019,338 $ 44,688,844 807,287 50,829,131 837,932 53,630,072 600,000 $ 57,342,000 600,000 60,584,763 0.0% 5.7% Use Tax Total (1) (2) $ $ $ Contracting includes sales tax collections on all construction activity. General Retail includes Car and Truck, Grocery Stores, Drug , Liquor Stores and Arizona Mills Sales Tax Sharing. 68 $ City of Chandler 2003-04 Adopted Budget Resources SOURCE: Other Licenses Summary: Other License revenue is comprised of 2003-04 projected fees for the following business licenses: 1. 2. 3. 4. Business Licenses Alcoholic Beverages Peddlers and Vendors Second Hand and Junk Dealers $ 180,000 $ 181,000 $ 9,000 $ 5,000 5. 6. 7. 8. Alarm Amusements Professional/Occupation and Other Cable License Applications $ 99,500 $ 30,000 $ 16,000 $ 4,000 Analysis: Listed below is the past four years of actual license revenue, including the percent of increase or decrease. The increases in 1998-99 through 2000-01 are a result of increased activity in business licenses, alcohol beverage licenses and home alarm systems. Fiscal year 1998-99 revenue also includes a rate increase for renewals on alcoholic beverage licenses. The 23.8% increase in 2001-02 is due to a large number of alcoholic beverage licenses for new restaurants/bars as a result of the Chandler Fashion Center opening. The 2002-03 estimate is a nine-month actual, three-month projection, based on slower growth of new licenses. Projection: There are fewer anticipated new restaurants requesting new alcohol licenses resulting in a decrease anticipated for 2003-04. Alcohol and business licenses make up the majority of this category. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 421,117 437,826 456,066 564,699 569,800 524,500 % Inc/(Dec) 44.2 4.0 4.2 23.8 0.9 (8.0) Actual $600 Thousands $500 $400 $300 $200 $100 $0 98-99 99-00 00-01 01-02 Fiscal Year 69 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: State Shared Sales Tax Summary: The State sales tax rate is currently 5%, of which a portion of the various categories of sales tax are distributed to cities and towns based on population. This revenue may be expended for any municipal public purpose, and is therefore placed entirely in the General Fund. Analysis: Listed below is the prior four years of actual revenue with the percent of increase. The increases in 1998-99 through 2000-01 represent continued growth in consumer spending with an offset of the phase out of the commercial lease tax. The 2001-02 increase of 10.9% is a result of Chandler receiving a larger portion of the State’s distribution from 2000 census population. The 2002-03 estimate is a nine-month actual, three-month projection, based on a modest increase. Projection: As a result of the slow turnaround of the economy, a slight increase is projected for 2003-04. This does not take into consideration any reductions that could be imposed by the State. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 10,577,030 11,626,261 12,270,238 13,607,408 13,720,000 13,769,988 % Inc/(Dec) 7.2 9.9 5.5 10.9 0.8 0.4 Actual $15 Millions $12 $9 $6 $3 $0 98-99 99-00 00-01 01-02 Fiscal Year 70 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Auto Lieu Tax Summary: This State shared tax was distributed to the cities through the County Treasurer's Office; effective 2002-03 bi-monthly payments are distributed through the State. Cities and towns receive 25% of the net revenues collected for vehicle licensing within their county. The respective shares are determined by the proportion of their population to total incorporated population of the County. This revenue may be expended for any municipal public purpose. Analysis: Listed below is the past four years of actual revenue with the percent of increase. The increases in 1998-99 through 2000-2001 are a result of increased value of vehicles and sales due to a strong economy. In 2001-02, Chandler received a larger share of the County’s revenue due to the 2000 census. We are anticipating a 16.4% increase for 2002-03, due to a late county payment from the prior year. The 2002-03 estimate is a ninemonth actual, three-month projection. Projection: With the uncertainty of continued vehicle offers, we are anticipating no growth in this category. The anticipated decrease is due to the comparison with the extra payment in 2002-03. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 4,396,845 4,849,432 5,242,763 5,825,942 6,782,000 6,270,000 % Inc/(Dec) 16.4 10.3 8.1 11.1 16.4 (7.5) Actual $7 $6 Millions $5 $4 $3 $2 $1 $0 98-99 99-00 00-01 01-02 Fiscal Year 71 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Highway Users Tax Summary: The State gas tax is currently levied at a rate of $0.18 per gallon and distributed to cities and towns using two formulas. Of the $0.18 per gallon, $0.13 is placed in the Highway User Fund; cities and towns in Arizona receive 27.5% of these revenues. One-half of this allocation is distributed on the basis of the municipality's population in relation to the population of all incorporated cities and towns in the State. The remaining half is allocated on the basis of "county of origin" of gasoline sales and the relation of the municipality's population to the population of all incorporated cities and towns in the County. In addition to this revenue, cities and towns receive a share of a $0.03 increase which became effective January 1, 1986, and is distributed as part of the monthly highway user revenue monies. This revenue must be expended solely on street and highway projects within the City. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. Lower gas prices contributed to the 1998-99 increase of 8.9%. The 2000 U.S. Census population figures resulted in a larger portion of the state's HURF revenue distribution to the City of Chandler for 2001-02. The 2002-03 estimate is a nine-month actual, three-month projection, based on modest increases. Projection: Based on continued growth of gasoline sales, absent any further unforeseen legislative changes, an 8.2% increase is projected for 2003-04. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 9,035,776 9,468,863 9,865,633 10,946,942 11,303,600 12,229,779 % Inc/(Dec) 8.9 4.8 4.2 11.0 3.3 8.2 Actual $15 Millions $12 $9 $6 $3 $0 98-99 99-00 00-01 01-02 Fiscal Year 72 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: State Revenue Sharing Summary: This year's State shared revenue is the City's share of the 2000 State income tax receipts. Through fiscal year 1999-2000 Arizona municipalities shared 15.8% of the State's income tax collections, which are distributed based on population. In fiscal year 2000-01 the share to municipalities was reduced to 15% of the State's income tax collections. This revenue may be expended for any municipal public purpose. Analysis: Continued rising income, increased job creation and low unemployment rates have all contributed to the increases for 1998-99, 1999-2000 and 2000-01. Chandler’s increased share of state population based on the 2000 census resulted in a large increase for 2001-02. The 2002-03 estimate is a nine-month actual, three-month projection based on the revised state estimates received after our budget was adopted. Projection: This estimate is based on numbers provided by the League of Arizona Cities and Towns. They reflect Chandler’s reduction of $3.1 million of the state’s $70 million reduction to all municipalities. The sharp decline in state income tax collection two years ago resulted in this reduction. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 13,218,257 14,667,670 15,394,290 18,417,625 18,796,499 15,937,362 % Inc/(Dec) 16.7 11.0 5.0 19.6 2.1 (15.2) Actual $20 Millions $16 $12 $8 $4 $0 98-99 99-00 00-01 01-02 Fiscal Year 73 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Lottery Entitlement Summary: Distribution of State lottery monies to the City began in January 1982, as the local transportation assistance fund (LTAF). A total minimum distribution of $20.5 million to cities and towns is generated each fiscal year; a maximum distribution of $23 million is distributed if this amount is generated by the lottery. This allocation to cities and towns is based upon population. If the total annual distribution to all cities reaches $23 million, 10% of the amount that is received by each city can be spent on cultural, educational, historical, recreational or scientific facilities or programs, if non-public monies are available as a match. This revenue may be expended for construction or reconstruction of streets and highway projects in the public right -of-way. As a member of the Regional Public Transit Authority, one-third of these revenues must also be expended for public transit programs within the City. Analysis: Listed below is the past four years of actual revenue with the percent of increase. Each year, the lottery entitlement has reached its cap of $23 million. However, Chandler's portion has increased yearly, primarily as a result of population increases. The 2002-03 estimate is based on nine months of actual and three-month projection. Projection: A slight increase is projected for 2003-04. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 960,480 981,869 999,497 1,002,340 1,020,285 1,031,314 % Inc/(Dec) 3.7 2.2 1.8 0.3 1.8 1.1 Actual $1,200 Thousands $1,000 $800 $600 $400 $200 $0 98-99 99-00 00-01 01-02 Fiscal Year 74 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Engineering Fees Summary: Engineering Fees are derived from plan review fees, off-site inspection fees, encroachment permits, street signs, traffic signal fees, and fiber optic fees. Most of these revenues are largely a function of development. In the past, we have used the title "Engineering Fees - Offsite Inspection" for inspection and administration fees collected at the time of permit issuance. These fees were to cover the cost of inspection and staff for oversight of private development offsite construction. In January of 2001, Chandler implemented the new City Code sections which changed the permitting process to an Encroachment Permit system. The major difference between the two is that under the encroachment system, permits are divided into separate classes based upon the type of work performed: Class 1 - Minor Encroachment; Class 2 - Sidewalk Furniture; Class 3 - Landscape Maintenance; Class 4 - Telecommunications and telecommunications related facilities; Class 5 - Fiber Optic; Class 6 - Cable/Internet; Class 7 - Utilities (water, sewer, storm drain, etc); and Class 8 - Other offsite work (paving, trenching, streetlights, etc.). Fees are also imposed to offset the City's cost for plan reviews. Analysis: Listed below is the past four years of actual revenues, with the percent of increase or decrease. The 1998-99 decrease was due primarily to reduced revenue from offsite inspection fees; the increased commercial development resulted in less offsite fees compared to the previous year of higher residential development. The 1999-2000 and 2000-01 increases are based on several large commercial/industrial projects (Intel, Schwab, Westcor) and residential development. The 2002-03 estimate is a nine-month actual, three-month projection. The estimated decrease for 2002-03 is due to a reduction in plan review fees and utility encroachment permits compared to the prior year. This decrease was anticipated by staff, and there is no negative impact to the budget. Projection: The quantity of inspections and reviews continues to remain high; however, the size and type of development affects the revenue stream. In offsite inspections, residential or subdivision development results in higher fees due to the increased quantity of offsite improvements. The slowdown in development for fiscal year 2003-04 results in the anticipation of a reduction in encroachment permits and other fees. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 1,188,980 1,530,038 1,776,733 1,728,908 1,640,743 1,581,950 % Inc/(Dec) (11.0) 28.7 16.1 (2.7) (5.1) (3.6) Thousands Actual $2,100 $1,800 $1,500 $1,200 $900 $600 $300 $0 98-99 99-00 00-01 01-02 Fiscal Year 75 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Building Division Fees Summary: Building Division Fees are assessed based on a formula using construction costs and square footage. The following categories are included: building permits, electrical permits, plumbing permits, building inspection fees, and plan check fees. Fees imposed are used to offset the City's cost for review and inspections. Analysis: Listed below is the past four years of actual revenue, including the percent of increase or decrease. The fluctuations are not only due to the economic growth, but also to the type of construction. The large increases in 1998-99 through 2000-01 are a result of industrial and commercial expansions as well as overall continued residential growth. The decrease for 2001-02 is due to diminished plan check fees and building permits collected compared to the last few years. The 2002-03 estimate is a nine-month actual, three-month projection; the estimated increase is due to higher than expected building permit fees from development in Southeast Chandler. Projection: A decrease of 10.7% is projected for fiscal year 2003-04. This is due to a decrease in large projects that occurred in 2002-03. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 6,115,233 7,227,922 8,181,524 6,407,290 6,766,600 6,045,350 % Inc/(Dec) 32.6 18.2 13.2 (21.7) 5.6 (10.7) Millions Actual $9 $8 $7 $6 $5 $4 $3 $2 $1 $0 98-99 99-00 00-01 01-02 Fiscal Year 76 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Planning Fees Summary: Planning Fees are derived from zoning and subdivision application fees, along with the sale of maps and codes. Fees imposed are used to offset the costs of legal notices, property-owner notification, printing and other incurred City costs. Analysis: Listed below are the past four years of actual revenue, including the percent of increase or decrease from the prior year. Revenues generated from this source fluctuate due to rezoning applications in the community. The 1998-99 and 1999-2000 decreases were due to a fewer number of subdivisions being filed in the City. In 2000-01, large-scale zoning applications and more residential subdivision filings in Southeast Chandler resulted in a slight increase. Since most of the larger areas in the City have already been zoned, the zoning fees decreased substantially in 2001-02 and are estimated to continue to decrease for 2002-03. However, staff had projected a large decrease in these revenues so there is no negative impact to the budget. The estimate for 2002-03 is a nine-month actual, three-month projection. Projection: As noted above, the projected zoning fee revenue is reduced due to fewer areas needing zoning. This results in an expected decrease of almost 23% in 2003-04. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 167,185 151,560 153,927 122,330 79,375 61,200 Actual $200 Thousands % Inc/(Dec) (2.6) (9.3) 1.6 (20.5) (35.1) (22.9) $150 $100 $50 $0 98-99 99-00 00-01 01-02 Fiscal Year 77 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Public Safety Miscellaneous Summary: This source of revenue is derived from fees charged for copies of accident and police reports, reimbursement from other agencies for overtime worked, alarm permits and assessments for exceeding the number of false alarm response calls allowed, and for the Chandler/Kyrene Public Schools programs. Police confiscated funds are included in the category but are passed through the State or County Attorney General's Office on a reimbursement basis. Due to the nature of the confiscated revenue, estimates from year to year can fluctuate dramatically depending on illegal activities occurring in and around the community. Also included in this category is fire contractual services, reimbursement of costs for Wildfire Firefighter participation, and a fee for advanced life support paid through Southwest Ambulance. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. The increase in 1998-99 is largely attributable to an additional one-time school grant for a School Resource Officer and fire service charges. The fire department was reimbursed for personnel and equipment expenses incurred as a result of assistance with the Texas Wildlife fires. The substantial decrease in 1999-2000 is due to a significant reduction in confiscated contraband compared to the previous year. The increase of over 50% for 2000-01 is due to more revenue from Police outside services as a result of several major developers working on improvements around the City. In addition, Police radio service revenue has increased due to contracts with Gilbert and Mesa. The 2001-02 increase reflects state revenue through the Chandler Public School District for additional Police Officers to participate in the Safe Schools Program. The 2002-03 estimate reflects school resource officer and DARE contracts with Chandler, Kyrene and Mesa school districts. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: The 2003-04 increase is due to an increase in budgeted forfeiture collection and the revenues from the medical transport contract with Southwest Ambulance. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 1,413,310 890,594 1,358,720 1,969,492 2,717,923 3,091,134 % Inc/(Dec) 13.6 (37.0) 52.6 45.0 38.0 13.7 Actual Thousands $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 98-99 99-00 00-01 01-02 Fiscal Year 78 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Library Revenues Summary: Library revenue is derived from book, video and compact disc fines (based on per day overdue) plus replacement charges for lost books. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. The 1998-99 increase reflects both increased usage and an increase in fine rates. The substantial increase for 19992000 is due to an intergovernmental agreement with the Chandler Unified School District for operating costs of the Hamilton Branch Library. The 2001-02 increase is due to the revenues generated from the Sunset Library branch. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: Revenues are expected to increase in fiscal year 2003-04 due to approved increases in library fines plus the revised contract with the Chandler Unified School District for the Basha Branch Library. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 75,418 141,931 214,252 238,591 246,228 400,378 % Inc/(Dec) 6.1 88.2 51.0 11.4 3.2 62.6 Thousands Actual $450 $400 $350 $300 $250 $200 $150 $100 $50 $0 98-99 99-00 00-01 01-02 Fiscal Year 79 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Parks and Recreation Fees Summary: Parks and Recreation revenue is comprised of swimming pool charges and concession sales, Community Center/Senior Center rentals, recreational program classes, adult sports leagues and other park and recreation revenue, i.e. pavilion rentals and ballfield lights. Analysis: Listed below is the past four years of actual revenue with the percent of increase. The increase in 1998-99 is based on increased participation in community recreation programs. The increase in 1999-2000 is the result of adding satellite recreation programs at the renovated Snedigar Recreation Center, Aprende Junior High and swim pool fees for the new West Chandler Aquatic Facility. The increases for 2000-01 and 2001-02 are based on the expansion of community recreation programs at the Snedigar Sportsplex and swim pool fees from the Hamilton Aquatic Center. The 2002-03 estimated increase is due to expanded programs at the Snedigar Sports complex and satellite sites. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: The slight decease in 2003-04 reflects the reduction of land lease revenue due to the development of Tumbleweed Park and less revenue anticipated from the older aquatic facilities. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 607,523 785,572 953,205 1,143,949 1,287,388 1,252,750 % Inc/(Dec) 3.2 29.3 21.3 20.0 12.5 (2.7) Thousands Actual $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 98-99 99-00 00-01 01-02 Fiscal Year 80 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Other Receipts Summary: This revenue consists of audit assessments, worker’s compensation rate collections, Cox Communication Cable donation, bus service and shelter revenue, trust and agency funds, and miscellaneous revenue, including reimbursements. Analysis: The 1998-99 increase is a result of larger donations for Community Service programs, audit assessment collections and worker’s compensation rate collections. The 1999-2000 revenue reflects an increase in collection of audit assessments and penalty fees due to the addition of a tax auditor plus an increase from worker’s compensation rates. The increase for 2000-01 reflects several large audit assessments with penalties, House Bill 2565 Powerball distribution, and workers compensation rate collections. The 2002-03 estimate includes increased penalty fees, land sale proceeds and miscellaneous revenue; this is a nine-month actual, three-month projection. Projection: The anticipated decrease for 2003-04 is due to one-time recovery of expenses recorded in 2002-03 and not anticipated this fiscal year. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 2,046,438 3,155,489 4,425,264 4,521,516 5,794,002 4,781,687 % Inc/(Dec) 6.9 54.2 40.2 2.2 28.1 (17.5) Actual $6,000 Thousands $5,000 $4,000 $3,000 $2,000 $1,000 $0 98-99 99-00 00-01 01-02 Fiscal Year 81 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Interest on Investments Summary: Interest on investments is earned based on continuous investments of all idle funds. The City principally invests in the Local Government Investment Pool of the Arizona State Treasurer's Office, which is authorized by state statute. Investments are restricted to Federal Treasury or agency securities, repurchase agreements, and fully collateralized time certificates of deposit, which the City may invest with local banks from time to time. Analysis: Listed below is the past four years of actual revenue with the percent of increas e or decrease. The changes in 1998-99 through 2000-01 are a result of constant changes in fund balances. Significant increases or decreases are mainly attributable to the sale of bonds or completion of capital projects. The decrease for 200102 and estimated 2002-03 are due to a steady decline in interest rates from 5% to 2% and the completion of many projects in the City. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: Interest rates in the Treasurer's State Pool are projected to remain low for the next fiscal year. The declining interest rate, plus the completion of capital projects resulting in lower fund balances, have both contributed to a continued projected decrease for 2003-04 interest revenue. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 15,047,700 18,997,191 22,687,235 11,682,882 7,243,847 5,800,000 % Inc/(Dec) 4.6 26.2 19.4 (48.5) (38.0) (19.9) Actual $25 Millions $20 $15 $10 $5 $0 98-99 99-00 00-01 01-02 Fiscal Year 82 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Leases Summary: This revenue item is comprised of leases at the Chandler Municipal Airport, fixed leases for parking and indemnity in the City garage, and other properties such as the Boys and Girls Club. A listing of various leases are composed as follows: 1. 2. 3. Airport Leases Airport T-Hangars, Tie-Downs, and T-Shades Other rent and fixed leases Total $ 165,470 357,000 121,898 $ 644,368 Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. The 1998-99 and 1999-2000 increases are a result of additional revenue from property rentals, airport leases and tiedown fees. The modest decrease in 2000-01 is due to the revised lease arrangement at the airport. The 2001-02 decrease is because of vacancies in the Rocky Mountain Financial Center (RMFC) causing decreased revenues from the parking structure. The 2002-03 estimate includes revenue based on the parking garage agreement with Equus Realty; this estimate is a nine-month actual and 3-month projection. Projection: The increase in 2003-04 reflects additional revenue anticipated from airport leases, T-hangars, Tiedowns and T-shades. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 553,412 578,649 567,783 540,800 597,421 644,368 % Inc/(Dec) 9.1 4.6 (1.9) (4.8) 10.5 7.9 Actual $750 Thousands $600 $450 $300 $150 $0 98-99 99-00 00-01 01-02 Fiscal Year 83 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Court Fines Summary: This revenue source is derived from fines and fees levied by the City Magistrate from traffic violations, traffic school administrative charges, warrants and jail recovery, juvenile-related offenses, probation monitoring fees and home detention fees. State Statute requires that a 80% surcharge plus a $5 probation surcharge be assessed on all Court fines and transferred to the State of Arizona. In fiscal year 1993-94, a court enhancement fee of $10 was added to all fines, sanctions, penalties and assessments imposed by the Court. These fees are used to enhance court security and automation. The fee for Traffic School is $120, of which $20 is sent to the State, $25 to the contractor, $10 Court Enhancement Fee and $65 to the General Fund. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. The 1998-99 decrease is due to fewer court cases that year resulting in a reduction of traffic and court fines. The 1999-2000 increase is due to additional court enhancement and administrative fees. The 2000-01 increase reflects additional revenue from the Photo Red Light implementation. The 2001-02 total reflects increased Photo Red Light revenue from additional intersections with cameras and enhanced image quality of plates. It also includes jail recovery fees from a backlog of DUI cases. The 2002-03 figure is a nine-month actual, three-month projection; there is a continued increase in revenue related to Photo Red Light implementation. Projection: A slight increase is projected for 2003-04 due to extra revenue in court fines from the expansion of the tax intercept program. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 1,749,242 1,834,166 1,976,199 2,501,387 2,985,000 3,113,500 % Inc/(Dec) (1.9) 4.9 7.7 26.6 19.3 4.3 Thousands Actual $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 98-99 99-00 00-01 01-02 Fiscal Year 84 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Water Sales Summary: This revenue source is derived from the sale of water to customers both inside and outside the City limits. Monthly water billings consist of a base charge according to meter size and a consumption charge based on a "tiered" water rate structure. This tiered structure increases summer rates to encourage water conservation. Analysis: Listed below is the past four years of actual revenue with the percent of increase. Rates are reviewed annually to insure that adequate user fees are charged to cover operating and capital costs. A water conservation program is in place to encourage citizens to use less water. By using less water, customers can partially offset the increase in their water bill. The increase in 1998-99 through the projection for 2002-03 is indicative of our growing population and increased water usage. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: An increase of about 2.9% in 2003-04 is projected based upon the number of expected new water users, which in turn produce an increase in water consumption. There is no increase in water rates for 2003-04. Millions Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) $40 $35 $30 $25 $20 $15 $10 $5 $0 Amount 27,210,001 28,784,520 30,966,506 31,838,910 32,951,000 33,895,000 % Inc/(Dec) 10.5 5.8 7.6 2.8 3.5 2.9 Actual 98-99 99-00 00-01 01-02 Fiscal Year 85 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Wastewater Service Summary: This revenue source is obtained from the fees charged for wastewater service both inside and outside the City limits. Residential customers are charged a flat rate per month, while commercial customers are charged based on water consumption or on measured sewer discharges. Analysis: Listed below is the past four years of actual revenue with the percent of increase. The increases experienced each year are due to a combination of population growth and Intel surcharge fee adjustments to cover the expenditures needed to accommodate the growth and maintain debt service coverage ratio. Rates are reviewed annually to insure that adequate user fees are charged to cover operating and capital costs. The increases from 1998-99 through the projection for 2002-03 reflect increases in both sewer sales and Intel charges for the Reverse Osmosis plant. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: The projected increase for 2003-04 is for continued residential growth and Intel surcharge fees. There is no increase in wastewater rates for 2003-04. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 16,494,163 17,049,663 17,343,678 18,308,749 19,231,000 19,765,000 % Inc/(Dec) 6.4 3.4 1.7 5.6 5.0 2.8 Actual $25 Millions $20 $15 $10 $5 $0 98-99 99-00 00-01 01-02 Fiscal Year 86 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Solid Waste Service Summary: Solid Waste Service revenue is comprised of dumping fees, solid waste service charges, and residential refuse collections made to City utility customers both inside and outside the City limits. Solid waste service charges and residential refuse collection charges are based on size of container and frequency of pickup. Landfill dumping fees are based on tonnage of refuse delivered. Analysis: Listed below is the past four years of actual revenue with the percent of increase. The increases in 1998-99 through 2001-02 reflect overall population growth of users. The estimated increase for 2002-03 reflects additional landfill dumping fees due to the approved rate increase for commercial users in December 2001 and increases for City departments beginning 2002-03. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: The 2003-04 projected increase is due to population growth, increased landfill dumping fees plus higher recycling revenues. There will be no residential rate increase for solid waste fees for 2003-04. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 6,860,895 7,401,445 8,052,316 8,445,783 8,890,589 9,213,721 Actual $12 Millions % Inc/(Dec) 3.1 7.9 8.8 4.9 5.3 3.6 $9 $6 $3 $0 98-99 99-00 00-01 01-02 Fiscal Year 87 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Other Utility Charges Summary: This revenue category consists of utility fund charges for water meter installations, service charges, miscellaneous service charges, miscellaneous water billings, service connect fees and wastewater pretreatment. Analysis: Listed below is the past four years of actual revenue with the percent of increase. The largest revenue source in this category is water meter installations that fluctuate based on construction growth. In January 1999 the City began placing revenues collected for water meter installations into a payable account. Expenses directly related to these meters were paid out of this account; the balance of revenue was then recorded as the installation fee. Decreases in 1998-99 reflect the reduction of revenue due to this changed method. The increase in 1999-2000 is due to more meter installations, plus additional water connection and service charges. The 200001 and 2001-02 decreases are due to less revenue recorded from meter installations. The 2002-03 increase is due to the fact that the fees collected for water meters and installation were recorded as revenue instead of the payable account per Accounting requirements. The 2002-03 estimate is a nine-month actual and three-month projection. Projection: The increase projected for 2003-04 is due to the revised method of recording new water meter installations, and a slight increase in residential and commercial development. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 795,311 910,709 716,680 635,978 1,311,040 1,326,620 % Inc/(Dec) (20.0) 14.5 (21.3) (11.3) 106.1 1.2 Thousands Actual $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 98-99 99-00 00-01 01-02 Fiscal Year 88 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Airport Fuel Sales Summary: City Council approved the additional municipal function of airport fuel sales in 1975. This revenue source has a direct relationship to the amount of fuel purchased for resale at the Chandler Municipal Airport. Not only is this a revenue source for the City, it is a convenient service provided to airport users. Fuel flowage fees are also collected from fixed base operators. Analysis: Listed below is the past four years of actual revenue with the percent of change. Additional activity at the airport and lower fuel costs resulted in a large increase in 1998-99. The 1999-2000 decrease is due to reduced fuel sales as a result of fuel equipment failure. Intermittent fuel pump problems in the fall and winter also contributed to reduced fuel sales in 2000-01. The estimated large increase in 2001-02 reflects higher than normal sales due to the price charged at the pump well below most fuel rates in the Phoenix area. The 2002-03 estimate is based on continued growth in fuel sales; the estimate is a nine-month actual and three-month projection. Projection: Fuel sales are expected to increase slightly in 2003-04 compared to the current year’s sales. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 219,120 161,081 149,160 276,320 323,000 332,360 % Inc/(Dec) 43.1 (26.5) (7.4) 85.3 16.9 2.9 Actual Thousands $400 $300 $200 $100 $0 98-99 99-00 00-01 01-02 Fiscal Year 89 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Water System Development Fees Summary: Ordinance No. 908 was adopted on December 22, 1980, to establish fees with which to fund a Water Development Reserve Fund. These fees are reviewed and revised annually based on current and future water capital expenditures and population growth. Per unit fees are based on meter size. Fees for water distribution system connection are also included in the revenue. In January of 1997, the City Council updated the development impact fee rates for the water system, and a water resource fee was added. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. Since 1998-99 there have been modest increases each year due to increased development. The actual 1999-2000 reflects the 2% rate increase effective January 2000. In February 2001 there was a substantial increase in water resource fee rates and a modest rate increase for water system development fees. These rate changes, along with enhanced revenue from multifamily development in Southeast Chandler, contributed to the revenue increase for 2001-02. The estimated decrease for 2002-03 reflects the reduced revenue from diminished development; this estimate is based on a nine-month actual, three-month projection. Projection: The estimated increase in 2003-04 reflects growth and development in the City. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 6,764,330 7,308,546 7,902,158 9,288,514 9,074,000 9,528,500 % Inc/(Dec) 3.6 8.0 8.1 17.5 (2.3) 5.0 Actual $10 Millions $8 $6 $4 $2 $0 98-99 99-00 00-01 01-02 Fiscal Year 90 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Wastewater System Development Fees Summary: Ordinance No. 909 was adopted December 22, 1980, to establish fees with which to fund a Wastewater Development Reserve Fund. These fees are reviewed and revised annually based on current and future wastewater capital expenditures and population growth. Per unit fees are based on meter size. In January of 1997, a reclaimed water impact fee was imposed in addition to the wastewater system development fee. Analysis: Listed below is the past four years of actual revenue with the percent of increase or decrease. The 1998-99 decrease is due to credits issued to builders who chose to put in their own sewer lines. The 1999-2000 increase reflects the 2% rate increase effective January 2000. In February 2001 there was a substantial increase in reclaimed water resource impact fee rates (350% to 389%) and a modest rate increase for wastewater system development fees. These rate changes, along with enhanced revenue from multifamily development in Southeast Chandler, contributed to the revenue increase for 2001-02. These large rate increases for reclaimed water fees have offset the reduced revenue from diminished development, resulting in an estimated increase of 7% for 200203. The 2002-03 estimate is based on a nine-month actual, three-month projection. Projection: The estimated increase in 2003-04 reflects growth and development in the City. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 5,444,535 5,959,216 6,419,980 8,067,389 8,633,859 9,008,000 % Inc/(Dec) (6.4) 9.5 7.7 25.7 7.0 4.3 Actual $10 Millions $8 $6 $4 $2 $0 98-99 99-00 00-01 01-02 Fiscal Year 91 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Solid Waste Container System Development Fees Summary: Ordinance No. 857 was passed June 12, 1980, to establish a charge to offset the cost of expanding the solid waste collection system due to new construction. Developers are charged $148 for every new home built. Sixty-nine percent ($102) goes into this fund to pay for two new 90-gallon containers and one in-house recycling basket. The remainder ($46) goes toward Solid Waste Management operations. Analysis: Listed below is the past four years of actual revenue with the percentage of increase or decrease. The 1998-99 decrease is due to a slowdown of new home construction. The 1999-2000 decrease is a result of a larger portion of the fee distributed toward solid waste operations. The 2000-01 and 2001-02 actuals reflect increased residential development resulting in higher fees collected. The 2002-03 increase is a nine-month actual, three-month projection; the estimate is based on the continuance of payment for about 260 homes per month, which is the current average. Projection: The 2003-04 estimate is based on the estimate construction of 3,000 single-family units (250/month) at the current fee of $102 per new home. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 291,034 249,254 261,796 274,176 315,000 306,000 % Inc/(Dec) (8.9) (14.4) 5.0 4.7 14.9 (2.9) Actual Thousands $400 $300 $200 $100 $0 98-99 99-00 00-01 01-02 Fiscal Year 92 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Parks and Recreation Residential Development Tax Summary: Ordinance No. 907 was adopted December 22, 1980 to establish a Park Development Fund for the development of recreational facilities in newly developed residential areas. Revenue estimates are based upon the settlement agreement between the City of Chandler and the Homebuilders Association of Central Arizona, using a formula of current construction costs and land values. Analysis: Listed below is the past four years of actual revenue with the percent of increase/decrease. A slowdown in construction activity is indicated by decreases in 1998-99, 2000-01 and 2001-02 compared to other years. The 1999-2000 increase is due to residential and multifamily development. The 2002-03 estimate is based on a nine-month actual, three-month projection; the estimated increase reflects the residential development in Southeast Chandler. Projection: The estimated increase in 2003-04 reflects growth and development in the City. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 1,394,314 1,579,018 1,477,013 1,340,958 1,430,000 1,502,000 % Inc/(Dec) (21.4) 13.2 (6.5) (9.2) 6.6 5.0 Actual Thousands $2,000 $1,600 $1,200 $800 $400 $0 98-99 99-00 00-01 01-02 Fiscal Year 93 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Public Buildings and Street Impact Fees Summary: In January of 1997, the City of Chandler imposed various development impact fees to help offset the future capital costs that are related to new development. Specifically, the City imposed fees for library automation, community park development, fire and police facilities, general government facilities, and arterial street improvements. The arterial street fee will only be assessed for properties within the street fee service area, while all other fees are imposed City-wide. The library and community park development fees are assessed on residential development only. Analysis: Listed below is the past four years of actual revenue with the percent of increase/decrease. The decrease in 1998-99 is primarily due to fluctuations associated with street impact fees. These fees are only assessed within the street fee service area and developers can receive credits. Impact fee increases, ranging from 4% to 65%, effective January 2000 and retail development contributed to the 1999-2000 and 2000-01 revenue increases. The 2000-01 actual reflects over $1-M of fees paid for Intel Fab 22. The decrease for 200102 is due to the reduced commercial and residential development compared to the previous year. The 2002-03 estimate is based on a nine-month actual, three-month projection; residential development in Southeast Chandler is reflected in the estimated increase. Projection: The estimated increase in 2003-04 reflects growth and development in the City. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 4,284,639 6,020,214 7,914,427 6,979,754 7,824,000 8,214,900 % Inc/(Dec) (37.4) 40.5 31.5 (11.8) 12.1 5.0 Actual $10 Millions $8 $6 $4 $2 $0 98-99 99-00 00-01 01-02 Fiscal Year 94 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Interfund Charges Summary: The Interfund Charges are payments from various funds and cost centers to a specific fund that incurs the cost. For example, capital equipment is purchased in the Capital Replacement Fund and annual payments are charged to the cost center that purchased the equipment. The payments are expenditures in each of the cost centers and recorded as revenue to the Capital Replacement Fund. Other interfund charges include payments to the dental insurance fund, in-house capital project charges, improvement district administrative costs and Municipal Arts Fund contributions. Analysis: In 1998-99 through 1999-2000 increases reflect added contributions to self-insurance fund and higher usage of the Capital Replacement Fund. Prior to 2000-01, indirect cost allocations and transfers for selfinsurance were reported as revenue and expenses. In order to avoid duplicity and to comply with the Auditor General’s format, we removed transfers in and out as part of the total budget beginning in 2000-01. The decrease of nearly 70% reflects this change. The majority of the 2001-02 increase is the result of additional purchases in the Capital Replacement Fund by departments. The 2002-03 estimate is a nine-month actual, three-month projection. Projection: The projected increase of about 31.4% for 2003-04 reflects higher contributions from dental selfinsurance premiums, capital purchases by departments, and in-house capital project charges. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 8,678,318 12,288,765 3,795,036 4,458,444 4,595,237 6,037,073 % Inc/(Dec) 18.6 41.6 (69.1) 17.5 3.1 31.4 Actual $15 Millions $12 $9 $6 $3 $0 98-99 99-00 00-01 01-02 Fiscal Year 95 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Interfund Transfers Summary: Interfund transfers consist of costs that are incurred in one fund that another fund should be reimbursed for. An example is the charges that are incurred in the General Fund for administrative support to the Enterprise Funds such as Water, Wastewater and Solid Waste. The amounts transferred from the Enterprise Funds to repay the costs are treated as an expense in the Enterprise Funds and revenues in the General Fund. Another example would be charges to each fund for payments to the computer replacement fund for leasing computers. There are also transfers made from one fund to another as a loan. For example, the water operating fund may loan the water system development fund dollars to complete projects until the impact fees are received, rather than selling bonds. However, if funds are not available to be transferred, bonds will be sold. Interfund transfers are not added to the overall budget because the original revenues are already budgeted within each of the funds. The interfund transfers listed below indicates the type of interfund transfers by fund that are estimated for 2003-04: Water Fund Transfer to General Fund $ Wastewater Fund Transfer to General Fund 3,559,891 2,282,012 Reverse Osmosis Fund Transfer to General Fund 239,598 Solid Waste Fund Transfer to General Fund 830,203 Community Park Impact Fee Fund Transfer to General Fund 1,000,000 General Fund Transfer to the Arterial Street Impact Fee Fund 1,800,000 Reclaimed Water Fund Transfer to Water Fund 650,000 Capital Program Grant/Proceeds Reinvestment Project Transfer to Housing Authority Low Rent Program 85,000 General Fund Transfer to Police and Fire Impact Fee Funds Water Operating Transfer to System Development Fee Funds 1,500,000 19,000,000 Wastewater/Effluent Transfers to W/W System Development Funds 9,400,000 Transfer from various funds to Computer Replacement Fund 1,978,522 Transfer from various funds to Fleet Replacement Fund General and Water Operating Fund Transfer to Self Insurance Funds Total Interfund Transfers 207,668 2,900,000 $ 45,432,894 96 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Property Tax Summary: State law prescribes that Arizona municipalities may levy taxes for the following purposes with certain limitations and restrictions. Primary Taxes are those used for general government operations. The total levy for primary taxes is restricted to a 2% annual increase, plus allowances for annexations, new construction, and population increases. The adopted primary property tax rate for Chandler is $0.38 per $100 of assessed valuation, estimated at $1,526,068,883 for 2003-04. Secondary Taxes are restricted for general bonded debt obligations and for voter approved budget overrides. The adopted secondary property tax rate is $0.90 per $100 of assessed valuation, estimated at $1,638,375,932 for 2003-04. A thirteen-year history of Chandler’s tax rates and assessed valuation is shown on the next page. Analysis: Listed below is the past four years of actual revenue, including prior year tax adjustments for both primary and secondary taxes, with the percent of increase. From 1998-99 through 2001-02 tax revenue increased due to enhanced assessment valuation as well as residential and commercial growth. The 2002-03 estimate is based on the budgets for primary, secondary and prior year property tax collection adjustments. The property tax revenue for 2002-03 is anticipated to be less than the adopted budget due to mall assessment errors and reduced tax payments. These are based on nine months actual and three month estimated. Projection: As shown on the next page, the 2003-04 primary and secondary assessed valuations from the County Assessor’s Office reflect significant increases due to residential and commercial growth. The projected tax for 2003-04 is based on the same primary property tax rate as last year at $0.38 per $100 assessment and the same secondary tax rate of $0.90 per $100 of assessed valuation. The projection also includes prior year adjustments for both primary and secondary tax collections. Fiscal Year 1998-99 1999-2000 2000-01 2001-02 2002-03 (Est.) 2003-04 (Est.) Amount 11,114,922 12,506,959 14,323,635 15,922,881 16,535,000 20,764,445 % Inc/(Dec) 10.8 12.5 14.5 11.2 3.8 25.6 Actual $24 Millions $20 $16 $12 $8 $4 $0 98-99 99-00 00-01 01-02 Fiscal Year 97 02-03 03-04 City of Chandler 2003-04 Adopted Budget Resources SOURCE: Property Tax (continued) The overall tax rate during the past thirteen years and the City of Chandler assessed follows: City Overall Rate Year Valuation Including City (Chandler School District) 1990 P 466,290,251 8.37 S 492,079,217 4.30 valuation and rates are as Rate Percent of Total Rate .30 .95 3.6 22.0 1991 P S 472,050,318 487,643,062 8.50 5.60 .31 .93 3.6 17.0 1992 P S 470,753,602 478,931,308 8.38 5.37 .32 .98 3.8 18.3 1993 P S 489,735,425 498,976,395 8.60 5.24 .34 .96 4.2 18.5 1994 P S 503,656,840 512,807,949 8.74 5.41 .36 .99 4.1 18.3 1995 P S 552,913,468 580,663,464 8.75 4.87 .36 .97 4.1 19.9 1996 P S 615,726,285 631,613,770 8.22 5.21 .36 .97 4.1 18.7 1997 P S 694,310,866 725,852,181 8.10 5.14 .35 .97 4.4 19.3 1998 P S 787,754,539 816,243,568 8.15 5.76 .3466 .97 4.2 16.8 1999 P S 878,229,873 923,438,771 8.07 5.30 .38 .93 4.7 17.6 2000 P S 1,037,292,379 1,099,452,357 7.71 5.01 .38 .92 4.9 18.4 2001 P S 1,183,122,018 1,243,900,020 8.01 4.55 .38 .91 4.7 20.0 2002 P S 1,261,475,592 1,333,266,930 8.12 4.34 .38 .90 4.7 20.7 Estimates for primary and secondary assessed value for 2003-04 are as follows: 2002-03 Final Assessed Value 2003-04 Estimate Assessed Value % Increase 2003-04 Adopted Rates Primary $ 1,261,475,592 $ 1,526,068,883 21.0% $0.38 Secondary $ 1,333,266,930 $ 1,638,375,932 22.9% 0.90 $1.28 98 DEPARTMENT BUDGETS 5 Contents • Activities and functions carried out by organizational units (cost centers) within City departments • Budget appropriations • Personnel • Goals, objectives and performance measurements This GIS map is a snapshot of the Police Department’s CAD/AVL (Computer Aided Dispatch and Automatic Vehicle Location) system which utilizes GIS data and real-time GPS. The system allows for real-time tracking of the locations of Police vehicles and dispatch incident calls. City of Chandler 2003-04 Adopted Budget Department Budgets - General Government CITY OF CHANDLER Mayor/City Council City Manager City Clerk City Magistrate Law Department Administration Economic Development Downtown Redevelopment Civil Prosecutorial Info Tech Administration GIS/IT Applications & Data Systems IT Infrastructure & Client Support Human Resources The chart below is a three-year summary of General Government Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. GENERAL GOVERNMENT SUMMARY Expenditures by Cost Center 2001-02 Actual 2002-03 Adjusted 2002-03 Estimated 2003-04 Adopted % of 2003-04 Expenditures Budget Expenditures Budget Total Mayor and Council $ City Clerk City Magistrate Law City Manager Administration IT Administration GIS/IT Applications & Data System IT Infrastructure & Client Support G.I.S./I.T. Capital Human Resources Economic Development Downtown Redevelopment Economic Development Capital TOTAL GENERAL GOVERNMENT $ 469,901 456,858 2,448,941 1,832,271 1,065,639 0 1,028,701 2,987,979 0 1,431,750 742,206 116,221 3,236,311 15,816,778 $ 588,503 500,764 2,930,729 2,357,007 1,171,506 0 1,117,126 4,371,559 5,335,205 1,793,817 960,604 459,481 2,971,320 $ 24,557,621 $ Personnel & Benefits $ Operating & Maintenance Capital - Major TOTAL GENERAL GOV $ 9,173,014 3,407,453 3,236,311 15,816,778 $ 10,994,332 5,256,764 8,306,525 $ 24,557,621 $ Staffing by Cost Center Mayor and Council City Clerk City Magistrate Law City Manager Administration IT Administration GIS/IT Applications & Data System IT Infrastructure & Client Support Human Resources Economic Development Downtown Redevelopment TOTAL GENERAL GOVERNMENT 2001-02 Revised 4.00 6.00 40.00 23.00 8.75 0.00 5.00 30.00 17.00 6.00 1.00 140.75 $ 514,478 476,042 2,733,953 2,197,183 1,153,536 0 993,942 4,095,400 1,478,289 1,636,120 739,578 335,818 2,971,320 19,325,659 $ 10,500,706 4,375,344 4,449,609 19,325,659 $ $ 596,183 690,390 3,278,291 2,455,051 1,193,480 1,289,910 1,952,472 2,396,788 6,289,245 1,921,641 1,255,334 467,983 1,814,751 25,601,519 2% 3% 13% 10% 5% 5% 8% 9% 25% 8% 5% 2% 7% 100% 12,096,502 5,401,021 8,103,996 25,601,519 47% 21% 32% 100% Expenditures by Category 99 2002-03 Adopted 4.00 6.00 41.00 25.00 8.75 0.00 6.00 35.00 17.00 6.00 2.00 150.75 $ 2002-03 Revised 4.00 6.00 41.00 25.00 9.00 0.00 6.00 36.00 17.00 6.00 2.00 152.00 $ % of 2003-04 2003-04 Adopted Total 4.00 3% 6.00 4% 41.00 27% 25.00 16% 9.00 6% 9.00 6% 17.00 11% 16.00 11% 17.00 11% 6.00 4% 2.00 1% 152.00 100% City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government Mayor and Council COST CENTER: DIVISION: 1020 Mayor and Council City Council serves Chandler's citizens as elected representatives and provides for the orderly government of the City. The City Council is responsible for establishing goals and adopting public policy that meets the community's needs. In addition, they are responsible for adopting an annual budget that maintains the fiscal stability of the City. Major focus is on assuring orderly and quality development throughout the community, enhancing the quality of life for Chandler’s citizens through delivery of services, promoting customer service and communicating with citizens. City Council has four appointed positions that report to them: City Manager, City Attorney, City Clerk and City Magistrate. The City Manager is responsible for overseeing the day-to-day operations of the City and for carrying out the policies that are adopted by the City Council. The City Attorney serves as legal advisor to the Council, Manager and all City departments and represents the City in all legal proceedings. The City Clerk is responsible for the preservation of legal documents and provides information on City Council legislation and actions. The City Magistrate oversees the Municipal Court, which promptly and fairly processes all criminal and traffic violations filed. It is the City Council's responsibility to oversee these functions and to provide the needed policy direction for the effective management of the City. Citizens of Chandler Mayor and Council City Clerk City Manager City Magistrate 100 City Attorney City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f MAYOR AND COUNCIL – 1020 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Other Charges/Services Contingency/Reserve Office Furniture/Equipment Capital Replacement Total Cost Center-1020 General Fund 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 360,249 $ 410,653 $ 415,346 $ 369,727 $ 444,292 20.17% 14,514 14,000 19,000 16,000 16,000 0.00% 36,606 37,520 47,995 45,341 45,630 0.64% 284 600 600 804 1,000 24.38% 27,851 37,250 41,093 36,093 38,050 5.42% 250 0 0 0 0 N/A 25,485 35,208 42,252 40,502 40,000 (1.24%) 0 4,206 15,206 0 4,200 N/A 651 3,000 3,000 2,000 3,000 50.00% 4,011 4,011 4,011 4,011 4,011 0.00% $ 469,901 $ 546,448 $ 588,503 $ 514,478 $ 596,183 15.88% $ 596,183 AUTHORIZED POSITIONS Position Title Administrative Assistant Administrative Specialist Clerk II Executive Assistant to M&C Executive Receptionist Mayor and Council Assistant Secretary TOTAL 1999-2000 Revised 1 0 1 1 1 0 0 4 2000-01 Revised 0 0 0 1 1 1 1 4 2001-02 Revised 0 1 0 1 1 1 0 4 2002-03 Adopted 0 1 0 1 1 1 0 4 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 101 2002-03 Revised 0 1 0 1 1 1 0 4 2003-04 Adopted 0 1 0 1 1 1 0 4 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Clerk COST CENTER: DIVISION: 1030 City Clerk City Clerk's office is responsible for the preservation of legal documents and is the source of information on City Council legislation and actions. The City Clerk's Office conducts all municipal elections; assists the Mayor in administering the appointment of members to serve on various City boards and commissions; and provides special services to the public including marriage licenses, passports and notary services. 2002-03 City Clerk Accomplishments Ø Electronic Document Management System (EDMS) was implemented. This allows us to import files or scan hard copy documents into an electronic searchable format. Ø City-wide Fee Schedule was updated and made available on Chanweb as well as the Internet. Ø Projected increase in passport acceptance and in marriage license issuance. 2003-04 Performance Measurements Goal: To attend all Council meetings and study sessions, and record all official proceedings. To coordinate and prepare the agenda and related backup material. Post all notices of the City Council and City boards and commissions. Objectives: ♦ Coordinate and compile agenda packets prior to City Council meetings and subsequently process all items considered by the Council. ♦ Post notice of all public meetings for the City Council, Chandler boards and commissions, and agencies of the City within the required statutory deadlines. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Council Meetings Coordinated Meeting Notices Posted City Council Actions And Agenda Items Prepared 95 105 110 96 110 466 450 480 456 475 1,094 1,109 1,200 910 1,150 Goal: To monitor and maintain all contracts and agreements and to direct the publication, filing, indexing and storage of all proceedings of the City Council. Objectives: ♦ To maintain all contracts/agreements for the City of Chandler. ♦ Effectively process all ordinances and resolutions including advertising, recording, etc. ♦ Provide updated supplements and revisions to the City Code as amended by City Council. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * 2003-04 Projected Contracts and agreements processed 284 255 525 550 600 Ordinances and resolutions processed 236 193 260 200 200 2 3 4 4 4 City Code Revisions * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 102 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f CITY CLERK – 1030 p p p Goal: Conduct City elections in the most efficient and effective manner possible. Objective: ♦ Promote voter registration and early balloting. Provide voter assistance with local, state and federal elections. Measures Municipal Elections Registered Voters Ballots Processed % of voter turnout Early Ballots Processed 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate 2003-04 Projected Sept 2000 1 Nov 2001 1 Mar 2002 1 May 2002 1 1 0 March 2004 May 2004 59,521 70,599 71,517 72,422 73,500 77,000 81,000 82,500 14,255 2,243 8,794 7,358 10,000 0 10,000 20,000 24 3.18 12.3 10.16 13.7 0 12% 25% 4,400 1,500 4,239 4,513 5,000 0 6,000 13,000 Goal: Provide marriage licenses, passports and notary public services in the most efficient manner possible. Objective: ♦ Provide for the issuance of marriage licenses and acceptance of passport applications with 99% accuracy rate. Provide notary public service. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Marriage Licenses processed/ % of 1,318/99% 1,503/99% 1,500 1,600 1,650/99% accuracy Passport Applications accepted/% of accuracy 5,598/99% 5,486/99% 6,000 6,000 6,500/99% Service Provided by Notary Public 364 272 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 103 550 500 575 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f CITY CLERK – 1030 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1030 General Fund 2001-02 Actual $ 349,794 46,558 7,747 2,085 39,217 6,181 0 0 2,589 2,687 $ 456,858 2002-03 Adopted Budget $ 372,170 25,100 10,600 4,000 41,500 8,000 3,304 3,500 3,500 2,687 $ 474,361 2002-03 Adjusted Budget $ 376,300 38,548 11,485 4,000 42,225 8,000 10,519 3,500 3,500 2,687 $ 500,764 2002-03 Estimated $ 374,763 35,100 8,600 3,000 41,642 7,000 0 1,250 2,000 2,687 $ 476,042 2003-04 Adopted $ 384,845 20,100 216,600 3,000 44,500 9,000 2,158 3,500 4,000 2,687 $ 690,390 $ 690,390 % Change Est. Exp. To Adopted 2.69% (42.74%) 2418.60% 0.00% 6.86% 28.57% N/A 180.00% 100.00% 0.00% 45.03% AUTHORIZED POSITIONS 1999-2000 Position Title Revised Assistant City Clerk 0 Assistant to City Clerk 1 City Clerk 1 City Clerk's Assistant 2 Clerk II 1 Customer Service Representative 0 TOTAL 5 2000-01 Revised 1 0 1 2 0 2 6 2001-02 Revised 1 0 1 2 0 2 6 2002-03 Adopted 1 0 1 2 0 2 6 2002-03 Revised 1 0 1 2 0 2 6 2003-04 Adopted 1 0 1 2 0 2 6 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects allocation for election supplies ($205,400), which were transferred from cost center 1290-Non-departmental. 104 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: DIVISION: 1040 City Manager Administration City Manager's office provides the overall administrative leadership necessary for the implementation of City Council policies, administration of the organization and delivery of services to the citizens. Promotes interaction with other levels of government to serve the best interests of Chandler's citizens and advocates the City's position on issues before the U. S. Congress and State Legislature. Encourages and develops public-private partnerships that support Council direction and meet the needs of the community in a cost-effective manner. 2002-03 City Manager Accomplishments Ø Successfully maintained Chandler’s regional influence in monitoring State and Federal legislation affecting City operations. Ø Produced the fourth annual “Celebration of Unity” event featuring Dr. Mae Jemison. Ø Continued our comprehensive program of supporting diverse organizations, events and activities through the diversity budget, including Pakistani American Day, Mariachi Festival, Black History Month, Cinco de Mayo, National Congress of American Indians and the first annual Asian Health Fair. Ø Continued the City’s National Hispanic Heritage Month activities including an education fair, poster contest, and Hispanic film festival. Ø Hired for key positions including the Community Services Department Director, Chief Information Officer, and Assistant to the City Manager. Ø Completed the review and revision of the City’s Administrative Regulations. Ø Coordinated citizen committee in the development of a smoking ordinance. Ø Received an overall satisfaction rating of 98.3% from Chandler residents. Mission Our mission is to effectively coordinate and lead the various City departments in administration of City affairs according to the City Code, Charter, ordinances and City Council policies and to provide effective management and leadership by communicating to employees. This is accomplished through the following actions: ♦ Keep the City Council apprised of all pertinent municipal activities through periodic briefings and other appropriate written documents. ♦ Compile weekly and annual reports on results of legislative programs in a timely manner. ♦ Maintain excellent working relationships with other entities, and other City departments. ♦ Promote interaction between City Management and employees. ♦ Communicate to City employees through various publications, forums and information exchanges. 105 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f CITY MANAGER ADMINISTRATION– 1040 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Machinery/Equipment Total Cost Center-1040 General Fund 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 934,088 $ 990,231 $ 1,003,895 $ 1,003,895 $ 1,056,315 5.22% 59,761 56,443 71,963 74,168 57,753 (22.13%) 19,894 21,450 21,573 21,473 21,850 1.76% 1,107 2,500 2,500 2,500 2,500 0.00% 28,635 30,800 35,382 27,300 27,500 0.73% 22,154 22,700 24,566 23,700 22,700 (4.22%) 0 4,497 11,127 0 4,362 N/A 0 500 500 500 500 0.00% 1,065,639 1,129,121 1,171,506 1,153,536 $ 1,193,480 3.46% $ 1,193,480 AUTHORIZED POSITIONS Position Title Administrative Secretary Assistant City Manager Assistant to City Manager City Manager Executive Assistant Executive Secretary Intergovernmental Affairs Coordinator Management Intern Senior Executive Assistant TOTAL 1999-2000 2000-01 Revised Revised 1 1 2 2 1.625 1.625 1 1 0 0 1 1 1 1 0 1 0 0 7.625 8.625 2001-02 Revised 0 2 1.75 1 1 0 1 1 1 8.75 2002-03 Adopted 0 2 1.75 1 1 0 1 1 1 8.75 Significant Budget and Staffing Changes The 1.75 FTE Assistant to City Manager positions were changed to 2.0 FTE during 2002-03. 106 2002-03 Revised 0 2 2 1 1 0 1 1 1 9 2003-04 Adopted 0 2 2 1 1 0 1 1 1 9 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: DIVISION: 1250 Human Resources We strive to provide exceptional customer-driven Human Resources services and develop opportunities in support of the following guiding principles: • Practice open and constructive communication. • Promote excellence in teamwork, customer service, and respect for individuals. • Provide programs that balance the needs of the City with that of its employees and citizens. 2002-03 Human Resources Accomplishments Ø Implemented a new applicant tracking system which allows for greater reporting capabilities, streamlining of business processes and improved applicant communication. Ø Developed new design for professional job information packets and recruitment bulletins to further enhance the City’s recruitment efforts. Ø Delivered Civil Treatment II – The Legal Record to City supervisors and managers which outlines the importance of documentation as it relates to personnel issues. Ø Developed professional brochure for 2003 benefit open enrollment communication to further assist employees in a greater understanding and utilization of the City’s benefit offerings. Ø In concert with Chandler-Gilbert Community College and utilizing a state funded grant, offered a series of occupational Spanish classes to nearly 150 interested City employees. Students who successfully complete the class are awarded two college credits from Chandler-Gilbert Community College. Ø Designed and delivered an advanced customer service class, specifically designed for front -line employees, who have significant customer contact. Ø Provided information for 7,200 benefit information requests in FY 2002-03, compared to a projected 4,500 requests. 2003-04 Performance Measurements Goal: To attract qualified employees to fill vacancies in the City through programs and policies that embody equal employment opportunity practices. Objective: ♦ Provide an aggressive and effective recruitment and selection process to fill vacancies in all City departments. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of employment applications (1) 9,239 16,488 9,000 9,500 9,750 processed Process PRR's (Personnel Recruitment Request) within 7 days of receipt Applications screened within 10 days of published first review date and/or closing date 90% 95% 97% 97% 99% 95% 95% 97% 97% 97% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. (1) Includes firefighter recruitment. 107 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f HUMAN RESOURCES – 1250 p p p Goal: Design, develop and administer comprehensive training, development and education programs for City employees. Objective: ♦ Provide a wide variety of training, development and educational opportunities to City employees so they can continuously improve their performance and develop their careers. Measures Average number of training hours per employee 2000-01 Actual 2001-02 Actual 24 24 2002-03 Projected 2002-03 Year End Estimate * 24 24 2003-04 Projected 24 Goal: To retain a qualified workforce through the development, administration and communication of programs, policies, and practices. Objectives: ♦ Provide expert personnel policy and procedural consulting to City managerial personnel and employees for various personnel actions while influencing positive management-workforce relationships. ♦ Provide a comprehensive and competitive benefit package to City employees and respond to requests for benefits information and assistance. ♦ Conduct compensation and classification studies to ensure the City remains competitive with other employers and to effectively balance the skills and abilities of employees with the needs of the City. ♦ Provide resources for the efficient and effective administration of personnel actions. Measures Number of PAR’S (Personnel Action Request) processed Turnaround time of the development and recommendation of a position classification not to exceed 30 working days Benefit Information requests 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 3,017 3,791 3,438 3,512 3,512 70% 6,500** 90% 6,000 90% 4,500 90% 7,200 90% 8,500 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. ** New health care provider introduced in January of 2001. Includes open enrollment and all requests for information. 108 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f HUMAN RESOURCES – 1250 p p p 2001-02 Actual Description Personnel Services $ 985,019 Professional/Contract 66,108 Operating Supplies 56,690 Repairs/Maintenance 11,902 Communications/Transportation 184,225 Other Charges/Services 107,102 Contingency/Reserve 0 Machinery/Equipment 15,024 Office Furniture/Equipment 1,025 Capital Replacement 4,655 Total Cost Center-1250 $ 1,431,750 General Fund 2002-03 Adopted Budget $ 1,089,276 68,000 88,550 23,500 223,000 134,919 0 18,000 10,000 0 $ 1,655,245 2002-03 Adjusted Budget $ 1,105,836 68,124 93,934 34,815 254,891 160,352 33,470 19,895 22,500 0 $ 1,793,817 2002-03 Estimated $ 1,045,444 93,490 88,402 34,815 193,119 142,500 0 18,650 18,500 1,200 $ 1,636,120 % Change 2003-04 Est. Exp. Adopted To Adopted $ 1,251,387 19.70% 148,654 59.01% 102,600 16.06% 35,500 1.97% 208,500 7.96% 131,000 (8.07%) 0 N/A 38,000 103.75% 6,000 (67.57%) 0 (100.00%) $ 1,921,641 17.45% $ 1,921,641 AUTHORIZED POSITIONS Position Title Administrative Secretary Customer Service Representative Employee Benefits Supervisor Employee Development Specialist Employee Development Supervisor Employee Services Supervisor Executive Assistant Human Resources Analyst Human Resources Assistant Human Resources Manager Human Resources Representative Human Resources Specialist Human Resources Supervisor Safety Coordinator Trainer Training Supervisor TOTAL 1999-2000 2000-01 Revised Revised 1 1 1 3 1 1 0 0 0 0 1 1 0 0 3 3 2 2 1 1 1 1 0 0 1 1 1 1 1 1 1 1 15 17 2001-02 Revised 0 0 1 1 1 1 1 3 3 1 3 1 1 0 0 0 17 2002-03 Adopted 0 0 1 1 1 1 1 3 3 1 3 1 1 0 0 0 17 2002-03 Revised 0 0 1 1 1 1 1 3 3 1 3 1 1 0 0 0 17 2003-04 Adopted 0 0 1 1 1 1 1 3 3 1 3 1 1 0 0 0 17 Significant Budget and Staffing Changes In fiscal year 2003-04, contract services for insurance ($27,500) was transferred from non-departmental 1290. In addition, the following benefit-related expenses were consolidated here: (1) Commuter Insurance and Retiree Subsidy ($73,710); and (2) Contracts for Vitality magazine, Employee Assistance Program Administration and Flexible Spending Account Administration ($56,000). 109 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government 2002-03 Economic Development Accomplishments Ø Identified more than 80 retail leads, 63 retail prospects and 27 retail locates during the fiscal year; 146 industrial/office leads, 47 industrial/office prospects and 22 industrial/office locates. The new business locates contributed more than 319,000 square feet to the City’s retail tax base. Ø Significant retail locates open or under construction: Madstone Theater (SWC Kyrene and Ray Roads) opened Fall 2002, the East Valley’s most unique theater dedicated to showing independent, documentary, and foreign films; Garduno’s restaurant opened Spring 2003 at Chandler Fashion Center with a very elaborate décor. Target Greatlands and Kohl’s are under construction and are planned for October 2003 openings. Ø Organized and hosted the fourth annual Chandler Minority Small Business Workshop to a standing-room -only crowd. Over 100 business owners and representatives of business support organizations were in attendance at the event; resources available to assist small business owners were presented. Ø Developed the City of Chandler’s first Small Business Guide posted on the city’s web site and a booklet that provides information business owners need to know to get their business up and running. Ø Americredit Financial Services constructed and occupied a new 157,000 square foot Class “A” office facility in the 2Price Corridor, creating 650 new jobs initially with plans to expand to 1,000 over the next 2 years. Wells Fargo began construction on a 1.2 million square foot corporate campus, Ocotillo Corporate Campus. The first phase, at 400,000 square feet of space will create 2,000 new jobs, with a total of 6,000 expected at build-out. Ø Isola, an existing Chandler manufacturer, relocated their corporate headquarters and research & development facility to the community. Isola has begun construction on more than 40,000 square feet of space for the R&D component with an additional 20,000 to follow for the headquarters. Ø Countrywide purchased an existing office building in which to locate their new 80,000 square foot mortgage services center. The company will bring 450 jobs initially and then plans to construct additional office space on the site, bringing the total jobs to 1,100. SanTan Corporate Center, Phase II, completed construction on a 137,000 square foot Class “A” office building. Ø Rocky Mountain building’s name was changed to Chandler Corporate Plaza and was purchased by Equus Management. Five new tenants relocated to the project occupying more than 33,500 square feet of space and adding 300 jobs to the Downtown market. These tenants include Chamness Relocation Services, Awareness, Radcliff Technologies, Next Sierra and Long Term Care Quote. Ø Coordinated and implemented a comprehensive tourism advertising program resulting in over 7,500 consumer and trade leads through the end of May 2003. Ø Produced 20,000 copies of the premiere edition of Chandler Scene: The Official Visitor Guide for the City of Chandler. The total cost associated with the visitor guide was $25,000, of which approximately 80% was covered by advertising revenue and the other 20% covered by Proposition 302 Grant funding. Ø Worked with local hoteliers to produce an all-inclusive guide to Cactus League Spring Training. The brochure included a list of all twelve teams in the league with contact information, a valley map highlighting stadium locations, a comprehensive game schedule and key hotel information. Ø Completed applications for two grants available through the Arizona Office of Tourism - the Teamwork for Effective Arizona Marketing (TEAM) Grant and the Proposition 302 Grant – resulting in total grant funding for fiscal year 2003 of $74,179. Ø Hosted events in conjunction with the Downtown Chandler Community Partnership (DCCP) and downtown merchants: 7 Saturday Music & Art in the Park Festivals and the weekly Farmers Market. Ø Assisted new businesses opening or expanding on the Historic Square: Flavors of Nature, Cupid’s Diner and Schliening’s Bakery and Deli. Ø Completed a parking facility behind the San Marcos merchants. Demolished 230/236 S. Arizona Avenue to convert into additional parking for Old Towne Market Square. Designed new Downtown Directional Signage for Historic Downtown Chandler. Ø Partnered with the Chandler Chamber of Commerce and DCCP to co-sponsor a Business After Business networking meeting to promote the Historic Downtown Chandler Merchants. Ø New retail businesses located with City assistance in FY2002-03 (24 businesses) approach the earlier projection for the year of 25 businesses. 110 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: DIVISION: 1520 Economic Development Economic Development facilitates programs that enhance the quality of life for Chandler residents and maintains economic development strategies focused on recruitment of new business, and retention and expansion of the City's employment and tax base. Economic Development encourages the redevelopment of the City Center to create an urban core that makes a positive statement for Chandler. 2003-04 Performance Measurements Goal: Promote and aggressively pursue retail development within the City of Chandler. Objective: ♦ Expand Chandler's regional retail market share through attracting and maintaining a balanced and service facilities. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Number of new retail businesses (1) located with city assistance 62 134 25 24 Estimated square footage of new retail (1) 1,461,339 675,537 310,000 320,000 space located with city assistance Estimated number of new retail jobs created by businesses located with city assistance 3,664 2,332 250 650 Number of retail recruitment marketing materials sent 574 500 400 415 Total retail square feet 7,174,069 9,198,224 9,700,000 9,700,000 Retail occupancy rate 97% 95.8% 93% 94% mix of retail 2003-04 Projected 20 250,000 300 400 10,000,000 93% (1) These numbers refl ect the construction and opening of the new retail mall. Square footage is included in the 2000-01 Actual; the number of retail businesses located is included in 2001-02 Actual Goal: Promote and aggressively pursue industrial and office development within the City of Chandler. Objective: ♦ Market the community to new office, industrial and other uses in order to further diversify and strengthen the economy. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Estimated number of industrial office jobs created through new business recruitment and existing business expansion located with 1,350 546 400 3,854 500 city assistance Estimated office/industrial SF added Estimated office/industrial capital investment created with city assistance 1,904,700 454,890 300,000 860,053 300,000 $141,600,000 $21,065,700 $35,000,000 $104,306,058 $20,000,000 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 111 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f ECONOMIC DEVELOPM ENT - 1520 p p p Goal: Expand the tax base to sustain needed improvement in the community by increasing the line of services provided to the public. Objective: ♦ Increase annual sales tax revenues by encouraging the establishment of more retail businesses within the City of Chandler. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Estimated annual sales tax revenue generated by new retail businesses located with city (2) assistance $5,480,000 $2,533,263 $1,162,500 $1,200,000 $937,500 (2) Retailers may not be open for business in year indicated; however, they have received construction permits. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 112 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f ECONOMIC DEVELOPMENT - 1520 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1520 General Fund Grants-in-Aid Grand Total 2001-02 Actual $ 353,810 207,106 46,759 1,046 110,483 14,098 0 0 3,260 5,644 $ 742,206 2002-03 Adopted Budget $ 429,903 192,382 64,200 1,250 89,077 162,000 3,121 4,000 0 4,490 $ 950,423 2002-03 Adjusted Budget $ 435,983 193,664 64,227 1,250 89,077 162,000 5,913 4,000 0 4,490 $ 960,604 % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 413,229 $ 450,484 9.02% 146,564 183,259 25.04% 29,000 43,200 48.97% 1,434 1,750 22.04% 103,477 127,800 23.51% 37,100 439,900 1085.71% 0 2,451 N/A 4,284 2,000 (53.31%) 0 0 N/A 4,490 4,490 0.00% $ 739,578 $ 1,255,334 69.74% $ 1,175,334 80,000 $ 1,255,334 AUTHORIZED POSITIONS Position Title Administrative Secretary Economic Development Director Economic Development Manager Economic Development Research Analyst Economic Development Research Assistant Economic Development Specialist Economic Development Tourism Marketing Assistant Executive Assistant TOTAL 1999-2000 Revised 1 0 1 0 1 2 0 0 5 2000-01 Revised 1 0 1 0 1 2 1 0 6 2001-02 Revised 0 1 0 1 0 2 1 1 6 2002-03 Adopted 0 1 0 1 0 2 1 1 6 2002-03 Revised 0 1 0 1 0 2 1 1 6 2003-04 Adopted 0 1 0 1 0 2 1 1 6 Significant Budget and Staffing Changes In fiscal year 2003-04 one-time funding is included for commercial reinvestment ($300,000), and tourism marketing ($50,000). 113 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: 1540 DIVISION: Downtown Redevelopment Downtown Redevelopment promotes the revitalization of the City’s downtown and creation of an urban core that makes a positive statement for Chandler. This includes the recruitment and retention of downtown businesses. 2003-04 Performance Measurements Goal: Coordinate and facilitate revitalization of the central core of the city. Objective: ♦ Create a City Center that reflects a distinct and positive image for Chandler. Measures Number of corporations contacted regarding office locations in downtown Number of corporate locates Number of new or rehabilitation projects planned for downtown 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 15 25 30 35 30 1 1 4 3 3 4 3 6 6 5 Goal: Promote and aggressively pursue retail development within the city’s downtown district. Objective: ♦ Market the downtown area to new retail, service, office and other uses in order to enhance the image of the City’s downtown area. Measures Number of new retail businesses contacted regarding downtown locations Number of new retail businesses located in downtown with city assistance Estimated square footage on facades of new/rehabilitated retail space in downtown with city assistance 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 100 125 200 225 200 5 4 4 5 4 10,000 4,600 5,000 4,000 2,000 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 114 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f DOWNTOWN REDEVELOPMENT – 1540 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Capital Replacement Total Cost Center-1540 General Fund 2001-02 Actual $ 59,395 4,180 6,859 26,634 6,781 3,986 3,133 0 3,453 1,800 $116,221 2002-03 Adopted Budget $ 122,393 10,000 14,149 30,000 44,221 4,500 227,000 0 0 0 $ 452,263 2002-03 Adjusted Budget $ 124,258 17,000 7,149 32,590 44,221 4,500 227,000 2,763 0 0 $ 459,481 % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 110,595 $ 135,294 22.33% 17,000 17,000 0.00% 7,149 8,789 22.94% 32,590 25,000 (23.29%) 46,984 39,050 (16.89%) 4,500 4,500 0.00% 117,000 238,350 103.72% 0 0 N/A 0 0 N/A 0 0 N/A $ 335,818 $ 467,983 39.36% $ 467,983 AUTHORIZED POSITIONS Position Title Downtown Coordinator Executive Assistant TOTAL 1999-2000 Revised 1 2000-01 Revised 1 2001-02 Revised 1 2002-03 Adopted 1 2002-03 Revised 1 2003-04 Adopted 1 0 0 0 1 1 1 1 1 1 2 2 2 Significant Budget and Staffing Changes In fiscal year 2003-04, one-time funding for Downtown Events ($25,000) is included. f f f ECONOMIC DEVELOPMENT CAPITAL – 1550 p p p 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Description Actual Budget Budget Estimated Adopted Adopted Communications/Transportation $ 44 $ 0 $ 0 $ 0 $ 0 N/A Contingency/Reserve 0 4,245,249 0 0 0 N/A Land/Improvements 2,727,217 0 2,552,182 2,736,762 1,814,751 (33.69%) Building/Improvements 62,461 0 20,000 55,897 0 (100.00%) Street Improvements 76,269 0 6,189 38,726 0 (100.00%) Park Improvements 370,320 0 392,949 139,935 0 (100.00%) Total Cost Center-1550 $ 3,236,311 $ 4,245,249 $ 2,971,320 $ 2,971,320 $ 1,814,751 (38.92%) General Fund $ 1,814,751 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 115 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: DIVISION: 1199 Info Tech Administration Information Technology (IT) is responsible for developing and coordinating the use of technology across the various departments of Chandler City government, to ensure that accurate and timely information is provided to residents, elected officials, management and staff. The IT Division also manages technology investments and assets such as the city’s enterprise computer network, systems and applications. Other areas of responsibility include providing customer service, project management, business analysis and process re-engineering, training and technology upgrades. 2002-03 Information Technology Accomplishments Ø Approval for the City of Chandler Technology Strategic Plan Development. Ø Developed IT Mission and Vision Statement. Ø Installed new computers at the City of Chandler Libraries. Ø Consolidation of Maintenance Agreements - - Where possible, co-terminated maintenance agreements resulted in ease of management and cost savings due to volume discount. Ø Integrated GIS division with Information Technology division. Ø GIS Oversight committee combines with IT Oversight Committee. Ø Improve IT Customer Relations by implementing Operational Advisory Focus Groups to address specific operational issues with CJIS, Oracle and Police Department. 2003-04 Performance Measurements Goal: Provide effective administration and coordination for the IT Applications and Data Systems group and the IT Operations and Client Support group. Provide technical services and establish programs to enhance the quality of the City of Chandler. Objectives: ♦ Develop and implement systems and procedures that will improve operations. ♦ Provide administrative support, leadership, project management, and coordination of division activities. ♦ Facilitate communication within the department, the City Manager's office and City Council to guarantee the accomplishment of goals and objectives. ♦ Improve Customer Service Relations. ♦ Improve the Computer Security. ♦ Manage the PC Replacement program. ♦ Manage Software Licenses. 116 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f INFO TECH ADMINISTRATION – 1199 p p p 2000-01 Actual Measures Educate employees on continuous improvement for customer service and team building methods Maintain, purchase, track City of Chandler technology assets in accordance with identified technology lifecycle procedures 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected N/A N/A N/A N/A 100% N/A N/A N/A 90% 100% Complete projects on time and within budget N/A N/A N/A 85% 100% Identify IT Security risks for the City of Chandler N/A N/A N/A 50% 85% Develop performance plans/measures for all employees N/A N/A N/A 50% 100% Align IT goals with the City’s goals N/A N/A N/A 35% 100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. N/A = Not available. New measure for cost center. Description Personnel Services Professional/Contract Operating Supplies Rents/Utilities Other Charges/Services Contingency/Reserve Total Cost Center-1199 General Fund 2001-02 Actual $ 0 0 0 0 0 0 $ 0 2002-03 Adopted Budget $ 0 0 0 0 0 0 $ 0 2002-03 Adjusted Budget $ 0 0 0 0 0 0 $ 0 2002-03 Estimated $ 0 0 0 0 0 0 $ 0 % Change 2003-04 Est. Exp. To Adopted Adopted $ 852,366 N/A 240,769 N/A 29,935 N/A 840 N/A 130,000 N/A 36,000 N/A $ 1,289,910 N/A $ 1,289,910 AUTHORIZED POSITIONS Position Title Administrative Support II Chief Information Officer Executive Assistant Information Technology Coordinator Information Technology Project Manager Information Technology Security Officer Information Technology Special Projects Coordinator TOTAL 1999-2000 Revised 0 0 0 0 0 0 0 0 2000-01 Revised 0 0 0 0 0 0 0 0 2001-02 Revised 0 0 0 0 0 0 0 0 2002-03 Adopted 0 0 0 0 0 0 0 0 2002-03 Revised 0 0 0 0 0 0 0 0 2003-04 Adopted 1 1 1 1 4 1 0 9 Significant Budget and Staffing Changes This is a new cost center effective fiscal year 2003-04. One Administrative Support II, one Chief Information Officer, one Executive Assistant, one IT Coordinator, four IT Project Managers, and one IT Security Officer transferred from cost center 1280 – IT Infrastructure & Client Support in fiscal year 2003-04. 117 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: DIVISION: 1200 GIS/IT Applications & Data Systems The Information Technology Applications & Data Systems Group is responsible for applications support, application development, database maintenance and support, business process analysis and re-engineering, and coordinating user application needs and requirements working with various vendors if needed to resolve issues. 2003-04 Performance Measurements Goal: Provide IT and GIS services to all City departments by implementing and maintaining an enterprise-wide integrated system to assist in managing the City’s services and future growth. Objectives: ♦ Develop enterprise data models and standards. ♦ Reconcile existing databases in an effort to build a central “enterprise database.” ♦ Provide IT and GIS application support to all City departments. ♦ Provide training and support for all applications. Measures Complete projects on schedule Complete assigned tasks under or within 5% of proposed project budget Setup/conduct classes on Citywide applications 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 80% 80% 100% 80% 85% 90% 80% 100% 80% 100% 3 5 7 12 5 2000-01 Actual * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 118 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f GIS/IT APPLICATIONS & DATA SYSTEMS – 1200 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Total Cost Center-1200 General Fund 2001-02 Actual $ 472,690 290,463 3,544 56,008 3,898 0 21,056 0 0 180,569 473 $ 1,028,701 2002-03 Adopted Budget $ 485,063 204,672 9,950 76,842 11,130 0 37,600 0 0 2,500 0 $ 827,757 2002-03 Adjusted Budget $ 493,408 435,716 9,950 47,949 11,414 23,000 37,600 0 6,000 41,000 11,089 $ 1,117,126 % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 493,408 $ 1,462,224 196.35% 358,461 358,097 (0.10%) 7,611 0 (100.00%) 39,270 74,349 89.33% 4,580 0 (100.00%) 23,000 0 (100.00%) 29,450 20,000 (32.09%) 0 13,802 N/A 5,492 0 (100.00%) 22,170 0 (100.00%) 10,500 24,000 128.57% $ 993,942 $ 1,952,472 96.44% $ 1,952,472 AUTHORIZED POSITIONS Position Title Business Process Engineer Supervisor Database Analyst GIS Database Analyst GIS Manager GIS Tech II Systems Analyst TOTAL 1999-2000 Revised 0 2 0 1 0 0 3 2000-01 Revised 0 2 0 1 0 0 3 2001-02 Revised 0 0 4 1 0 0 5 2002-03 Adopted 0 0 4 1 1 0 6 2002-03 Revised 0 0 4 1 1 0 6 2003-04 Adopted 1 2 4 1 1 8 17 Significant Budget and Staffing Changes One Business Process Engineer Supervisor position, two Database Analyst positions, and eight Systems Analyst positions transferred from cost center 1280 in 2003-04. 119 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Manager COST CENTER: DIVISION: 1280 Information Technology Infrastructure & Client Support The Information Technology Infrastructure & Client Support Group is responsible for maintaining and supporting the City of Chandler’s network operations including all deployment and tracking of technology computer hardware, software licensing, managing the Citywide PC replacement program, Citywide training, security administration and disaster recovery. 2003-04 Performance Measurements Goal: Provide technology services for all City departments through effective, efficient development of integrated computer systems, to improve the overall effectiveness and efficiency of all City administrative and information services. Objectives: ♦ Provide customer training to reduce out of service time by proactively providing software instruction, consulting support for purchasing equipment, and consulting support on technology enhancements. ♦ Provide continuing communication on technology changes by proactively providing coordination of training needs citywide and a periodic newsletter. ♦ Provide timely support for hardware and software installation, reinstallation, relocation and repair. ♦ Provide standards and base line measurements for all projects. ♦ Provide staff training and be fully functional in project methodology. ♦ Provide system availability for citywide functions. Measures Schedule classes on PC user software Meet Help Desk needs in defined time period 95% of the time Perform installations, re-installations, relocations, repairs within 30 days of receipt 90% of the time Implement System Recovery Procedures Perform 2 recoveries per year Meet all project milestones and completion dates IT staff trained and fully functional in project methodology Total system availability across the enterprise based on 24x7 calculations 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 371 424 400 400 425 95% 95% 95% 95% 95% 98% 98% 98% 96% 97% 2 2 2 2 2 N/A 30% 50% 50% 60% N/A 30% 100% 100% 100% N/A 95% 95% 96% 97% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. N/A = Not available. New measure for cost center. 120 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f INFORMATION TECHNOLOGY INFRASTUCTURE & CLIENT SUPPORT – 1280 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Machinery/Equipment Office Furniture/Equipment Total Cost Center-1280 General Fund 2001-02 Actual $ 1,793,644 441,222 51,850 437,933 30,491 946 62,877 158,566 10,450 $ 2,987,979 Position Title Administrative Secretary Administrative Support II Business Process Engineer Supervisor Clerk II Chief Information Officer Computer Support Assistant Database Analyst Desktop Support & Help Desk Supervisor Desktop Support Supervisor Executive Assistant Host Systems/Network Supervisor Information Support Analyst Information Technology Coordinator Information Technology Manager Information Technology Project Manager Information Technology Security Officer Information Technology Special Projects Coordinator Information Technology Supervisor Operations Analyst Operations Systems Analyst Secretary Systems Analyst Technical Services Supervisor TOTAL 2002-03 Adopted Budget $ 2,706,549 518,000 53,500 626,800 34,300 1,000 119,800 193,900 15,140 $ 4,268,989 1999-2000 Revised 0 0 0 1 0 1 1 0 1 0 0 9 1 1 0 0 0 1 1 3 1 1 2 24 2002-03 Adjusted Budget $ 2,618,953 597,112 68,392 687,625 48,149 1,000 134,378 199,419 16,531 $ 4,371,559 2000-01 Revised 1 0 0 1 0 1 1 0 1 0 0 9 1 1 0 0 1 1 1 3 0 1 2 25 2002-03 Estimated $ 2,374,919 603,427 72,985 720,847 51,537 0 132,759 125,615 13,311 $ 4,095,400 2001-02 Revised 0 1 1 0 0 3 1 1 0 1 1 3 1 1 3 0 1 0 1 4 0 7 0 30 % Change 2003-04 Est. Exp. To Adopted Adopted $ 1,310,249 (44.83%) 94,875 (84.28%) 18,865 (74.15%) 785,548 8.98% 48,100 (6.67%) 0 N/A 7,285 (94.51%) 114,866 (8.56%) 17,000 27.71% $ 2,396,788 (41.48%) $ 2,396,788 2002-03 Adopted 0 1 1 0 1 3 2 1 0 1 1 3 1 1 3 1 1 0 1 4 0 9 0 35 2002-03 Revised 0 1 1 0 1 4 2 1 0 1 1 4 1 1 4 1 0 0 1 4 0 8 0 36 2003-04 Adopted 0 0 0 0 0 4 0 1 0 0 1 4 0 1 0 0 0 0 1 4 0 0 0 16 AUTHORIZED POSITIONS Significant Budget and Staffing Changes In fiscal year 2002-03, a Computer Support Assistant position was added; in addition, there were two reclassifications: a Systems Analyst to Information Support Analyst and IT Special Projects Coordinator to IT Project Manager. Effective fiscal year 2003-04, nine positions were moved to the new cost center 1199 – IT Administration and eleven positions were moved to GIS/IT Applications & Data Systems cost center 1200. 121 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government fffGEOGRAPHIC INFORMATION SYSTEM/INFORMATION TECHNOLOGY CAPITAL - 1285ppp Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Total Cost Center-1285 General Fund General Government Impact Fees Grand Total 2002-03 2001-02 Adopted Actual Budget $ 0 $ 0 0 865,814 0 0 0 0 0 0 0 10,500 0 2,257,458 0 2,172,906 0 945,955 0 5,500 $ 0 $ 6,258,133 2002-03 Adjusted Budget $ $ 2002-03 Estimated 0 $ 81 1,190,438 648,741 21,720 2,149 70,704 30,000 8,042 621 26,540 14,495 356,943 0 2,315,096 242,016 1,340,222 534,686 5,500 5,500 5,335,205 $ 1,478,289 2003-04 Adopted $ $ $ $ 0 1,660,530 0 0 0 0 4,174,715 87,991 366,009 0 6,289,245 4,874,966 1,414,279 6,289,245 % Change Est. Exp. To Adopted (100.00%) 155.96% (100.00%) (100.00%) (100.00%) (100.00%) N/A (63.64%) (31.55%) (100.00%) 325.44% Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 122 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government City Magistrate COST CENTER: DIVISION: 1050 City Magistrate Chandler Municipal Court's function is to promptly and fairly process all criminal and traffic violations filed in court and to effectively obtain compliance of the court's orders. The court facilitates mediation of neighborhood disputes and issues Harassment Injunctions and Orders of Protection. Judges in the Municipal Court also serve as juvenile hearing officers. 2002-03 City Magistrate Accomplishments Ø One of several courts in the state that utilizes an independent case management system, the Chandler Municipal Court was the first of that select group to participate in the statewide protective order registry. Domestic Violence data is transmitted to the Arizona Supreme Court’s Domestic Violence Repository thus providing increased protection for victims of domestic violence throughout the state. Ø Continued to provide an education program for juveniles and young adult alcohol offenders along with shoplifting, domestic violence, and traffic education diversion programs. Ø Expansion of the Judicial Enforcement Unit from 2 to 4 service windows to provide better service to the public being interviewed and to better accommodate the staff serving the public. Ø Continued to conduct video arraignments with in-custody defendants at the Southeast jail facility, eliminating the need to transport from the jail facility to the court. Ø Established a community service program that requires defendants placed on probation to perform community service hours at the Chandler Municipal Airport. 2003-04 Performance Measurements Goal: Serve the public and contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable and professional manner. Objectives: ♦ Provide prompt processing of all cases filed and revenues collected in the Chandler Municipal Court. ♦ Process all appeals with a minimum number of decisions overturned on appeal. Measures Number of appeals filed Number of appeals overturned 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 38 49 55 50 50 5 3 3 2 3 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 123 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f City Magistrate – 1050 p p p Goal: To provide court users with the timely resolutions of cases. Objectives: To achieve an adjudication rate of 90% of cases filed within 100 days. 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 36,812 48,278 47,500 48,600 50,000 86% 82% 90% 86% 90% 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Number of calls received N/A 41,063 41,000 45,840 49,000 Average wait time N/A 42 sec 40 sec 48 sec 45 sec Measures Number of filings Percentage of cases adjudicated within 100 days Goal: To provide, prompt efficient telephone service to all citizens. Objectives: Promptly answer all incoming calls. Measures * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 124 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f CITY MAGISTRATE – 1050 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1050 General Fund 2001-02 Actual $ 2,132,247 175,794 34,247 16,144 19,902 836 13,210 0 321 41,271 6,765 8,204 $ 2,448,941 2002-03 Adopted Budget $ 2,380,221 205,000 63,950 20,000 29,050 1,000 24,300 8,086 0 74,600 21,970 7,735 $ 2,835,912 2002-03 Adjusted Budget $ 2,410,551 203,842 83,906 20,394 29,050 1,000 22,300 70,509 0 55,672 23,970 9,535 $ 2,930,729 2002-03 Estimated $ 2,305,056 200,500 81,663 18,894 26,700 1,000 13,300 0 0 55,278 23,827 7,735 $ 2,733,953 % Change 2003-04 Est. Exp. To Adopted Adopted $ 2,595,301 12.59% 454,500 126.68% 51,250 (37.24%) 21,000 11.15% 28,100 5.24% 1,100 10.00% 43,000 223.31% 48,659 N/A 0 N/A 25,000 (54.77%) 0 (100.00%) 10,381 34.21% $ 3,278,291 19.91% $ 3,278,291 AUTHORIZED POSITIONS ` Position Title Administrative Secretary Administrative Support I City Magistrate Clerk I Court Administrator Court Clerk I Court Clerk II Court Collector Specialist Court Fines Coordinator Court Interpreter Court Services Supervisor Deputy Court Administrator Executive Assistant Executive Secretary Hearing Officer Information Support Analyst Presiding City Magistrate Probation Monitoring Officer Secretary Sr. Executive Assistant Systems Analyst TOTAL 1999-2000 Revised 1 0 3 2 1 16 3 2 1 0 2 0 0 1 1 1 1 2 0 0 0 37 2000-01 Revised 1 0 3 2 1 16 3 3 1 0 3 1 0 0 1 1 1 2 0 0 0 39 2001-02 Revised 0 2 3 0 1 17 3 3 1 0 3 1 1 0 1 0 1 2 0 0 1 40 2002-03 Adopted 0 2 3 0 1 17 3 3 1 1 3 1 1 0 1 0 1 2 0 0 1 41 2002-03 Revised 0 2 3 0 1 17 3 3 1 1 3 1 0 0 1 0 1 2 0 1 1 41 2003-04 Adopted 0 2 3 0 1 17 3 3 1 1 3 1 0 0 1 0 1 2 0 1 1 41 Significant Budget and Staffing Changes One Executive Assistant position was reclassified to Senior Executive Assistant position in 2002-03. In fiscal year 2003-04 allocations for court-related Professional/Contract services and juror fees ($274,000) were transferred from Non-Departmental (1290). In addition, one-time funding ($70,000) was awarded for a contractual programmer for the Criminal Justice Information System (CJIS). 125 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government Law COST CENTER: DIVISION: 1300 Civil Law Department serves as the legal advisor to the City Council, City Manager and all City departments and represents the City in all legal proceedings. The Civil Division of the City Attorney's Office is responsible for civil court proceedings in various state and federal courts in all areas of the law, including but not limited to, zoning, contract, public bidding, personnel, bankruptcy, water, real estate and environmental. The Law Department provides verbal and written legal opinions to the City Council, City Manager, City departments, boards and commissions. The Law Department drafts City ordinances, resolutions, leases, contracts and other legal documents. 2003-04 Performance Measurements Goals: • Continued preventive legal care program development in order to reduce the liability exposure of the City and to provide an adequate legal background for contemplated policy and administrative decisions. • Represent the City, either directly or through coordination of services provided by outside counsel, in matters coming before various courts and administrative tribunals in the local, State and Federal level. • Administer department budget and staff. Objectives: ♦ To provide a response time of four working days for routine legal opinions. ♦ To reduce the liability exposure of the City with a program of preventive legal care to be measured by increased work flow through the Legal Services Department on matters prior to litigation, as well as the extent of participation in meetings at which contemplated policy and administrative decisions are discussed. ♦ Be an active participant on the management team. ♦ Continued development of in-house expertise on water matters. ♦ Continued development of expertise on environmental matters. Measures Average Response Time (Days) 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 4 4 4 4 4 Verbal 3,255 3,453 4,200 3,950 4,100 Written 2,520 2,646 2,800 2,800 2,900 Documents/pleadings Reviewed/Revised 5,011 5,265 4,700 5,300 5,500 Documents Prepared 2,250 2,408 3,200 3,000 3,200 Meetings Attended in Advisory Capacity 2,261 2,418 2,700 2,600 2,600 65 65 65 65 65 Legal Opinion issued: Number of Pending Water Issues * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 126 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government FUNCTION: DEPARTMENT: General Government Law COST CENTER: DIVISION: 1300 Prosecutorial Prosecutorial Division of the Law Department is responsible for the prosecution of criminal misdemeanor cases in City Court and appeals to the Superior Court, Court of Appeals and State Supreme Court. 2003-04 Performance Measurements Goal: • Perform all duties necessary for the successful prosecution of criminal misdemeanor cases in City Court and Superior Court; provide the Chandler Police Department with legal counsel for the institution and completion of civil asset forfeitures. Objectives: ♦ Pre-trial preparation and disposition of criminal misdemeanor cases at pre-trial conferences. ♦ Representation of State as State Attorney in all non-jury and jury trial settings in City Court and Superior Court; perform necessary legal research and drafting for all motions filed in misdemeanor criminal cases. ♦ Legal research and drafting of all legal briefs filed in appeals by defendants or the State. ♦ 90% initial review of long form complaints submitted within 45 days of receipt. ♦ Provide notice of victims’ rights to crime victims, comply with victim notification requirements for those victims invoking their rights, maintain a log of types and numbers of notices sent and number of victims invoking their rights. Keep court and police apprised of prosecutor’s office policy concerning victims’ rights implementation, advise police concerning their duties regarding victims’ rights notification. ♦ Advise police in the areas of DUI detection, investigation, prosecution and law. Measures 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Pre-trial Conference 7,685 6,477 8,000 9,200 9,000 Trials 1,285 773 1,450 1,180 1,200 4 9 17 30 35 12 12 17 10 12 369 596 950 945 1,000 18 16 25 12 15 2,802 3,130 4,000 1,775 1,850 (1) 3,500 725 775 Jury Trials Superior Court Appearances Interviews (Cases) Appeals Long Form Complaints Issued Victims’ Rights Packets Mailed Victims Asserted Rights 3,015 2,313 3,000 582 486 700 * 2002-03 Year End Estimate reflects “six months actual” and “six months esti mated”. (1) “Follow-up Victims Rights Notices Sent” are now included with “Victims’ Rights Packets Mailed”. 127 3,450 City of Chandler 2003-04 Adopted Budget Department Budgets - General Government f f f LAW – 1300 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Office Furniture/Equipment Total Cost Center-1300 General Fund Grants-in-Aid Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 1,732,078 $ 1,978,002 $ 2,009,802 $ 2,009,670 $ 2,153,745 7.17% 3,286 40,000 40,611 25,000 40,000 60.00% 50,232 77,163 85,702 83,434 82,600 (1.00%) 17,354 5,000 5,345 5,345 7,000 30.96% 10,439 17,800 17,800 17,600 18,500 5.11% 14,234 34,659 35,217 33,967 36,000 5.99% 0 58,496 136,363 0 98,306 N/A 238 0 0 0 0 N/A 0 500 500 0 500 N/A 154 2,900 2,900 2,900 2,900 0.00% 4,256 22,723 22,767 19,267 15,500 (19.55%) $ 1,832,271 $ 2,237,243 $ 2,357,007 $ 2,197,183 $ 2,455,051 11.74% $ 2,435,688 19,363 $ 2,455,051 AUTHORIZED POSITIONS Position Title Assistant City Attorney Assistant City Attorney - Police Advisor Assistant City Prosecutor Assistant City Prosecutor I Assistant City Prosecutor II City Attorney City Prosecutor Clerk II Computer Support Assistant Legal Clerk Legal Secretary Legal Secretary - Prosecutor's Office Secretary Senior Assistant City Prosecutor Senior Legal Secretary Supervisory Legal Secretary TOTAL 1999-2000 Revised 4 1 5 0 0 1 1 2 1 0 3 1 1 0 0 1 21 2000-01 Revised 4 1 5 0 0 1 1 0 0 3 4 1 0 0 0 1 21 2001-02 Revised 4 2 4 0 0 1 1 0 0 3 5 0 0 1 1 1 23 2002-03 Adopted 4 2 5 0 0 1 1 0 0 4 5 0 0 1 1 1 25 2002-03 Revised 4 2 0 1 4 1 1 0 0 4 5 0 0 1 1 1 25 2003-04 Adopted 4 2 0 1 4 1 1 0 0 4 5 0 0 1 1 1 25 Significant Budget and Staffing Changes Five Assistant City Prosecutor positions reclassified to one Assistant City Prosecutor I and four Assistant City Prosecutor II positions in 2002-03. 128 City of Chandler 2003-04 Adopted Budget General Government COMMUNICATIONS AND PUBLIC AFFAIRS DEPARTMENT Assistant City Manager Communications and Public Affairs Video Production Administrative Services The chart below is a three-year summary of Communications and Public Affairs Department budget. Subsequent pages provide the cost center description, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. COMMUNICATIONS and PUBLIC AFFAIRS SUMMARY Expenditures by Cost Center 2001-02 Actual Expenditures Communications and Public Affairs $ Video Production Administrative Services TOTAL CAPA $ Expenditures by Category Personnel & Benefits Operating & Maintenance Capital - Major $ TOTAL CAPA $ Staffing by Cost Center Communications and Public Affairs Video Production Administrative Services TOTAL CAPA 2002-03 Adjusted Budget 2002-03 Estimated Expenditures 1,072,324 0 254,096 1,326,420 $ 939,163 441,492 297,411 $ 1,678,066 $ 971,653 354,767 0 1,326,420 $ 1,154,279 523,787 0 $ 1,678,066 $ 2001-02 Revised 11.00 0.00 5.00 16.00 129 2002-03 Adopted 9.00 3.00 6.00 18.00 $ $ 2003-04 Adopted Budget 918,136 431,492 294,155 1,643,783 $ 1,154,279 489,504 0 1,643,783 $ 2002-03 Revised 9.00 3.00 6.00 18.00 $ $ % of 2003-04 Total 934,600 384,230 977,208 2,296,038 41% 17% 43% 100% 1,249,884 1,046,154 0 2,296,038 54% 46% 0% 100% 2003-04 Adopted 9.00 3.00 6.00 18.00 % of 2003-04 Total 50% 17% 33% 100% City of Chandler 2003-04 Adopted Budget General Government 2002-03 Communications and Public Affairs Accomplishments Ø Winner-2002 Savvy Award-Recognized by the national City-County Communications and Marketing Association (3CMA), in conjunction with the National League of Cities, for the “CityScope” citizen newsletter. Ø Winner – 2002 Ray Bancroft Award – Recognized by the national City-County Communications and Marketing Association (3CMA), in conjunction with the National League of Cities, for the “CityScope” citizen newsletter as the best resident newsletter in the country. Ø Winner – 2002 Award of Excellence – Recognized by the national City-County Communications and Marketing Association (3CMA), in conjunction with the National League of Cities, for its monthly Fire Department magazine-style show “First Due”. Ø Winner – Award of Distinction for 2002 Communicator Award - Recognized by The Communicator Awards, a national program honoring excellence in print and video communication for the “CityScope” video magazine – a monthly magazine-style show featuring the City of Chandler. Ø Winner – Award of Distinction for 2002 Communicator Award - Recognized by The Communicator Awards, a national program honoring excellence in print and video communication for the “Public Works at Work” - a monthly magazine-style show featuring the Public Works and Municipal Utilities departments. Ø Winner – 2003 Telly Award Finalist – Recognized by the Telly Awards, which showcases and gives recognition to outstanding non-network and cable, film and video production for the “CityScope” newsmagazine program. Ø Winner- Award of Distinction for 2003 Communicator Award – Recognized by The Communicator Awards, a national program honoring excellence in print and video communication for the “CAPA Guide” – the Department’s Communication Plan. Ø Winner – Award of Distinction for 2003 Communicator Award - Recognized by The Communicator Awards, a national program honoring excellence in print and video communication and for “Chanweb,” the City’s Intranet Web site. Ø Winner - 2003 Videographer Award - Received an Award of Distinction from this national professional videographers' award program for the “Public Works at Work” – a monthly magazine-style show featuring the Public Works and Municipal Utilities departments. Ø Winner – 2003 Videographer Award – Received an Honorable Mention from this national professional videographers' award program for “First Due” – a monthly magazine-style show featuring the Chandler Fire Department. Ø Hits on Internet home page for FY 2002-03 of 24.5 million is expected to exceed earlier projection of 22 million hits. 130 City of Chandler 2003-04 Adopted Budget General Government FUNCTION: General Government DEPARTMENT: COST CENTER: Communications and Public Affairs DIVISION: 1070 Communications and Public Affairs Communications and Public Affairs develops and maintains community and media relations as well as communication programs to present municipal information to the public. This includes the production and design of newsletters, publications, press releases, speeches, videos, and government cable television programming. The Department also coordinates citizens' requests for service and oversees organizational development programs including the VALUES Program and other Citywide employee excellence projects. In addition, it provides public relations support and media relations counsel to the Mayor, City Council, and City Manager's Office. It also oversees license agreements with cable television and telecommunication providers; and administers the budget for the Chandler Educational Access Governing Board for cable television. 2003-04 Performance Measurements Goal: Effectively develop and maintain community and media relations as well as communication programs that fulfill the Council's, City Manager's and citizens' requests for service and public information. This will be done in a manner to provide a cohesive and professional appearance of City publications and other informational and collateral materials that are disseminated to the public as well as help to develop a positive and professional community image. Objectives: ♦ Provide public affairs support and act as liaison to the Mayor, City Council members, and City Manager. ♦ ♦ ♦ Provide a convenient and effective mechanism for receiving, responding to and, when technically and legally possible, satisfactorily fulfilling citizen requests for service and information with speed, fairness and courtesy. Provide graphic design support to City departments and divisions. To maintain Internet Web site: www.chandleraz.org with updated information including City of Chandler’s Intranet site. Measures General Inquiries by Telephone News releases/Columns/Newsletters Citizens’ Requests for Services entered into Computerized Tracking System Citywide Graphic Design Projects (Position added Nov. 2001) Hits on Internet Home Page 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 40,100 49,178 40,000 44,133 45,000 302/39/26 327/57/26 352/44/32 360/42/32 350/50/36 2,900 2,000 3,000 2,100 2,200 NA NA 40 100 100 8.25 million 22.25 million 22 million 24.5 million 26 million * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 131 City of Chandler 2003-04 Adopted Budget General Government f f f COMMUNICATIONS AND PUBLIC AFFAIRS – 1070 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1070 General Fund 2001-02 Actual $ 768,312 156,232 30,899 65 7,895 250 8,969 0 19,145 26,470 0 54,087 $ 1,072,324 2002-03 Adopted Budget $ 689,946 67,000 38,609 500 8,500 250 14,000 8,427 0 0 5,000 0 $ 832,232 2002-03 Adjusted Budget $ 699,864 161,588 40,943 500 8,591 250 14,000 8,427 0 0 5,000 0 $ 939,163 % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 699,864 $ 749,565 7.10% 159,588 100,480 (37.04%) 40,443 57,750 42.79% 500 250 (50.00%) 8,491 7,900 (6.96%) 250 250 0.00% 10,000 10,000 0.00% 0 8,405 N/A 0 0 N/A (1,000) 0 N/A 0 0 N/A 0 0 N/A $ 918,136 $ 934,600 1.79% $ 934,600 AUTHORIZED POSITIONS Position Title Communications and Public Affairs Director Communications Manager Comm./ Org. Development Manager Executive Secretary Graphic Designer Information Specialist Public Affairs/Communications Director Public Information Officer Senior Executive Assistant Senior Video Production Specialist Video Production Specialist TOTAL 1999-00 Revised 0 0 1 1 0 2 1 1 0 1 1 8 2000-01 2001-02 2002-03 2002-03 2003-04 Revised Revised Adopted Revised Adopted 0 1 1 1 1 0 1 1 1 1 1 0 0 0 0 1 0 0 0 0 0 1 1 1 1 3 3 4 3 3 1 0 0 0 0 1 1 1 2 2 0 1 1 1 1 1 1 0 0 0 2 2 0 0 0 10 11 9 9 9 Significant Budget and Staffing Changes One Information Specialist position reclassified to Public Information Officer in fiscal year 2002-03. Fiscal year 2003-04 reflects allocation for Values Employee Excellence Program ($33,280), which was transferred from cost center 1290 - Non-departmental. 132 City of Chandler 2003-04 Adopted Budget General Government FUNCTION: DEPARTMENT: General Government Communications and Public Affairs COST CENTER: DIVISION: 1071 Video Production Video Production is responsible for the programming of the City’s Government Access Channel. This includes producing live cablecasts of City Council and Planning and Zoning meetings. Productions also includes original programming of monthly shows, as well as special request programs which highlight events, operations and information about City-related activities. Video Production provides internal audio/video support for City functions that require specific technical assistance. 2003-04 Performance Measurements Goal: Provide programming for the City’s Government Access Channel. Objective: ♦ Produce original monthly video programs and public meeting coverage Measures Original hours Televise live presentations of City Council Meetings, Study Sessions and Planning and Zoning Meetings 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 224 227 230 230 235 70 70 70 70 70 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Goal: Provide timely and effective audio/video support to City departments. Objective: ♦ Assist with audio/video set-up and operation for non-televised events and functions. Measures Provide technical support for City events, functions and meetings Provide production support for special video requests 2000-01 Actual 2001-02 Actual N/A 5 6 16 17 N/A 5 6 20 21 Goal: Provide production support for one-time video requests to be shown on City’s cable. Objectives: ♦ Provide production support to City departments, commissions, and other approved requesting organizations. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Provide video support for forums that provide specific information. N/A 4 4 10 10 Produce Public Service Announcements that inform Chandler residents of events, services, and/or programs N/A 4 4 8 10 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 133 City of Chandler 2003-04 Adopted Budget General Government f f f VIDEO PRODUCT ION – 1071 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1071 General Fund 2001-02 Actual $ $ 0 0 0 0 0 0 0 0 0 0 0 0 2002-03 Adopted Budget $ 195,724 55,000 13,125 3,500 2,625 250 5,500 5,000 20,000 0 52,887 $ 353,611 2002-03 Adjusted Budget $ 199,105 118,000 16,325 3,500 3,375 250 5,500 5,000 21,050 16,500 52,887 $ 441,492 2002-03 Estimated $ 199,105 118,000 16,325 3,500 3,375 250 5,500 0 16,050 16,500 52,887 $ 431,492 % Change 2003-04 Est. Exp. To Adopted Adopted $ 221,343 11.17% 49,928 (57.69%) 15,775 (3.37%) 3,500 0.00% 3,300 (2.22%) 250 0.00% 4,000 (27.27%) 5,000 N/A 28,247 75.99% 0 (100.00%) 52,887 0.00% $ 384,230 (10.95%) $ 384,230 AUTHORIZED POSITIONS Position Title Senior Video Production Specialist Video Production Coordinator Video Production Specialist TOTAL 1999-2000 2000-01 2001-02 2002-03 2002-03 2003-04 Revised Revised Revised Adopted Revised Adopted 0 0 0 1 0 0 0 0 0 0 1 1 0 0 0 2 2 2 0 0 0 3 3 3 Significant Budget and Staffing Changes One Senior Video Production Specialist reclassified to Video Production Coordinator in 2002-03. 134 City of Chandler 2003-04 Adopted Budget General Government FUNCTION: DEPARTMENT: General Government Communications and Public Affairs COST CENTER: DIVISION: 1210 Administrative Services Administrative Services is responsible for central duplicating (over 6.8-million impressions printed), offset press, and bindery of that material. Administrative Services also processes all of the incoming and outgoing mail for City departments. (For example, over 873,000 utility bills and sales tax related items.) 2003-04 Performance Measurements Goal: Provide timely in-house duplication and offset printing for requesting City departments. Objective: ♦ Complete printing order on requested date. Measures Printing completed on requested date Printing requests processed Impressions printed for jobs processed 2000-01 Actual 98% 3,736 4,535,103 2001-02 Actual 99% 3,335 4,740,761 2002-03 Projected 98% 3,100 4,850,000 2002-03 Year End Estimate * 98% 3,100 4,900,000 2003-04 Projected 98% 3,200 5,100,000 Goal: Provide timely mailing of each utility bill and/or sales tax related item, to aid in the collection of related revenues. Objective: ♦ Complete Administrative Services mailing processes (insertion, metering, etc.) within 24 hours of receipt or print completion. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Mailing processes completed within 24 N/A 97% 96% 98% 96% hours Average number of mailing days per year N/A 240 240 240 240 Utility Bill and Sales Tax item volume to be N/A 892,843 876,000 950,000 1,100,000 mailed Goal: Provide a high degree of customer satisfaction in the processing of mail and distribution, and completion of print requests. Objectives: ♦ Obtain an overall satisfaction rating of satisfactory or above from at least 90% of mail and distribution customers. ♦ Obtain an overall satisfaction rating of satisfactory or above from at least 90% of printing customers. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Satisfaction or above rating for 96% 100% 94% 99% 98% processing of Mail and Distribution Satisfaction or above rating for the completion of duplication and offset printing 92% 96.5% 94% 99% 98% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 135 City of Chandler 2003-04 Adopted Budget General Government f f f ADMINISTRATIVE SERVICES - 1210 p p p Description Personnel Services Operating Supplies Communications/Transportation Rents/Utilities Other Charges/Services Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1210 General Fund 2001-02 Actual $ 203,341 6,406 382 1,810 260 16,778 8,667 16,452 $ 254,096 2002-03 Adopted Budget $ 251,772 12,704 700 2,000 1,350 0 0 11,195 $ 279,721 2002-03 Adjusted Budget $ 255,310 12,688 1,612 2,000 1,350 0 13,256 11,195 $ 297,411 2002-03 Estimated $ 255,310 13,188 1,112 2,000 1,350 0 10,000 11,195 $ 294,155 % Change 2003-04 Est. Exp. To Adopted Adopted $ 278,976 9.27% 73,180 454.90% 600,625 53913.04% 1,500 (25.00%) 1,399 3.63% 0 N/A 7,714 (22.86%) 13,814 23.39% $ 977,208 232.21% $ 977,208 AUTHORIZED POSITIONS Position Title Administrative Services Clerk Administrative Services Specialist Administrative Services Supervisor Offset Press Operator TOTAL 1999-2000 2000-01 2001-02 2002-03 2002-03 2003-04 Revised Revised Revised Adopted Revised Adopted 2 2 2 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 5 5 5 6 6 6 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects allocation for printing operations ($60,000) and Citywide postage/freight ($600,000) which were transferred from non-departmental cost center 1290. 136 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services MANAGEMENT SERVICES DEPARTMENT Assistant City Manager Management Services Administration Budget Purchasing Accounting Licensing, Tax & Utility Services Risk Management Environmental Management Fleet Services Central Supply The chart below is a three-year summary of Management Services Department Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. MANAGEMENT SERVICES SUMMARY Expenditures by Cost Center Administration Management Services Capital Budget Purchasing and Central Supply Accounting Licensing/Tax/Utility Services Risk Management Risk Management Liabilities Environmental Management Environmental Management Liabilities Fleet Services 2001-02 Actual Expenditures 2002-03 Adjusted Budget 2002-03 Estimated Expenditures 2003-04 Adopted Budget % of 2003-04 Total $ 783,408 2,456,080 0 793,406 964,472 1,861,195 301,374 0 210,397 0 789,581 $ 1,104,025 5,032,604 0 861,420 1,079,173 2,108,605 610,739 0 281,030 0 893,805 $ 880,806 $ 417,383 0 812,686 1,038,692 1,978,546 577,638 0 274,682 0 842,639 730,107 4,187,673 493,029 898,363 1,072,747 2,151,253 1,755,700 4,558,850 285,854 473,200 996,454 4% 24% 3% 5% 6% 12% 10% 26% 2% 3% 6% TOTAL MGMT SVCS W/O NON-DEPT $ 8,159,913 $ 11,971,401 $ 6,823,072 $ 17,603,230 100% $ 16,390,770 $ 131,678,624 $ 22,907,066 $ 100,575,147 Expenditures by Category Personnel & Benefits $ Operating & Maintenance Capital - Major TOTAL MGMT SVCS W/O NON-DEPT $ 4,942,811 761,022 2,456,080 8,159,913 $ 5,656,590 1,282,207 5,032,604 11,971,401 $ 5,430,467 $ 975,222 417,383 6,823,072 $ 7,345,753 6,069,804 4,187,673 17,603,230 Non-Departmental (1) Staffing by Cost Center Administration Budget Purchasing and Central Supply Accounting Licensing/Tax/Utility Services Risk Management Environmental Management Fleet Services TOTAL MANAGEMENT SERVICES (1) $ $ 2001-02 2002-03 2002-03 2003-04 Revised 11.00 0.00 13.00 16.00 35.00 4.00 3.00 14.00 96.00 Adopted 10.00 0.00 13.00 16.00 35.00 7.00 3.00 14.00 98.00 Revised 11.00 0.00 13.00 16.00 34.00 7.00 3.00 14.00 98.00 Adopted Non-departmental includes contingencies and reserves of $92,366,976 for fiscal year 2003-04. 137 5.00 6.00 13.00 16.00 36.00 7.00 3.00 14.00 100.00 42% 34% 24% 100% % of 2003-04 Total 5% 6% 13% 16% 36% 7% 3% 14% 100% City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services 2002-03 Management Services Accomplishments Ø The City of Chandler’s general obligation bonds received a bond rating upgrade of AAA (highest bond rating) from Fitch Ratings and an upgrade from AA to AA+ by Standard & Poor’s. Ø Program initiated to insure businesses operating without a privilege tax license come into compliance. This program is anticipated to account for the licensing and subsequent payment of tax of over 600 businesses this year. Ø By using the utility billing system, billing for reclaimed water, industrial pretreatment, and water for construction purposes used from fire hydrants was streamlined and automated eliminating the previous billing process requiring over 20 hours per month to complete. Ø GASB Statement No. 34 implemented. Ø Retrofitted 130-patrol vehicles with fuel safe bladders in a four-month period by Fleet Services. Ø 15 consecutive Distinguished Budget Presentation Award and 20 consecutive Comprehensive Annual Financial Report Award received from the Government Finance Officers’ Association. Ø Vendor Registration/Solicitation Automated System installed. Ø Received National Institute of Governmental Purchasing (NIGP) highest level of accreditation---The Outstanding Agency Accreditation Achievement. Ø Acheivement of Purchasing’s Satisfied/Excellent. Ø Purchasing staff achieved $1,132,400 in savings for the year inclusive of hard/soft dollar savings by negotiations/contract renewals/using new vendors or cooperatives/re-bidding in advantageous time periods/combining quantities of multiple internal users or with other public entities. Ø Purchasing initiated an improved contract administration process including contract expiration reports, contract summaries, vendor deficiency reports and user department contract representative letters. Ø Central Supply obtained $21,155 revenue from the sale of used computers and furniture. Ø Central Supply saved the City an estimated $5,120 by re-distributing 139 pieces of excess property to other city divisions. Ø Converted from State Worker Compensation Program to Self-Insured Program with an estimated yearly savings of $250,000. Ø Safety Committee re-established. Ø Developed and implemented the Safety Eyewear Program. Ø Utility payments were processed on the day received 98.55% of the time in fiscal year 2002-03. Ø Major upgrade to Oracle financials put into effect. th th Internal customer 138 Survey Satisfaction Results (overall) of 98% City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1180 Administration Administration serves the Department of Management Services and provides financial management and support service to other City departments. In addition to maintaining the financial integrity of the City with comprehensive financial administration, this Division also provides for the development, coordination and review of all activities in the Department including: Budget, Purchasing and Central Supply, Accounting, Tax and Utility Services, Risk Management, Environmental Management and Fleet Services. 2003-04 Performance Measurements Goal: Ensure long-term financial stability for City of Chandler. Objectives: ♦ Oversight of financial management to secure or improve bond credit ratings. ♦ Facilitate long-term financial planning. ♦ Conduct economic feasibility studies. ♦ Seek optimum and innovative financing structures to reduce debt service costs. ♦ Determine whether resources are properly safeguarded and used efficiently, effectively and economically. Measures Bond Rating for General Obligation Bonds: Moody's Investor Service Standard & Poor's Fitch Ratings Bond Rating for Water and Sewer Bonds: Moody's Investor Service Standard & Poor's Fitch Ratings Bond Rating for Street and Highway User Revenue Bonds: Moody's Investor Service Standard & Poor's Fitch Ratings Financial Analysis of Major Projects Percentage of Internal Audit Recommendations Implemented 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Aa2 AA N/A Aa2 AA N/A Aa2 AA N/A Aa2 AA+ AAA Aa1 AA+ AAA Aa3 AA N/A Aa3 AA N/A Aa3 AA N/A Aa3 AA AA Aa2 AA+ AA+ Aa3 A+ N/A Aa3 A+ N/A Aa3 A+ N/A Aa3 A+ AA- Aa2 AAAA 6 20 25 25 30 N/A N/A 80% 80% 80% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 139 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f ADMINISTRATION – 1180 p p p 2001-02 Actual Description Personnel Services $ 733,398 Professional/Contract 0 Operating Supplies 17,513 Repairs/Maintenance 815 Communications/Transportation 7,581 Rents/Utilities 1,132 Other Charges/Services 5,357 Contingency/Reserve 0 Machinery/Equipment 0 Office Furniture/Equipment 16,662 Capital Replacement 950 Total Cost Center-1180 $ 783,408 General Fund 2002-03 Adopted Budget $ 790,241 7,500 19,700 1,200 7,800 2,500 12,003 196,806 1,000 1,000 950 $ 1,040,700 2002-03 Adjusted Budget $ 844,838 15,500 25,278 1,200 8,100 3,387 12,703 191,069 0 1,000 950 $ 1,104,025 2002-03 Estimated $ 816,925 15,500 23,491 1,000 7,500 3,387 11,053 0 0 1,000 950 $ 880,806 2003-04 Adopted $ 464,975 20,000 12,200 1,000 6,350 2,500 11,000 207,967 0 2,000 2,115 $ 730,107 $ 730,107 % Change Est. Exp. To Adopted (43.08%) 29.03% (48.07%) 0.00% (15.33%) (26.19%) (0.48%) N/A N/A 100.00% 122.63% (17.11%) AUTHORIZED POSITIONS Position Title Administrative Analyst Administrative Assistant Assistant Management Services Director Budget Administrative Secretary Budget Aide Budget and Research Analyst Budget Manager Executive Secretary Grants Administrator Financial Analyst Management Services Director Senior Budget and Research Analyst Senior Executive Assistant Senior Management Assistant TOTAL 1999-2000 2000-01 Revised Revised 0 0 1 1 1 1 1 0 0 1 3 3 1 1 1 1 0 1 0 1 1 1 0 0 0 0 0 0 9 11 2001-02 2002-03 Revised Adopted 0 0 0 0 1 0 0 0 1 1 2 2 1 1 0 0 1 1 1 1 1 1 1 1 1 1 1 1 11 10 2002-03 Revised 1 0 0 0 1 2 1 0 1 1 1 1 1 1 11 2003-04 Adopted 1 0 0 0 0 0 0 0 0 1 1 0 1 1 5 Significant Budget and Staffing Changes One Administrative Analyst transferred from cost center 1240 - Licensing, Tax and Utility Services during fiscal year 2002-03. Six Budget and Grant positions transferred to new cost center 1195 - Budget effective in fiscal year 2003-04. 140 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f MANAGEMENT SERVICES CAPITAL – 1190 p p p Description Personnel Services Professional/Contract Operating Supplies Communications/Transportation Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Capital Replacement Total Cost Center-1190 General Fund General Government Impact Fees Grand Total 2001-02 Actual $ 12,686 1,587,128 7,720 2,437 940 0 34,120 806,886 4,163 $ 2,456,080 2002-03 Adopted Budget $ 0 0 0 0 0 1,157,993 4,163,506 0 0 $ 5,321,499 2002-03 Adjusted Budget $ 0 10,926 4,220 2,751 1,185 0 4,993,522 20,000 0 $ 5,032,604 2002-03 Estimated $ 0 26,890 4,220 2,751 1,185 0 382,337 0 0 $ 417,383 2003-04 Adopted $ 0 0 0 0 0 4,187,673 0 0 0 $ 4,187,673 $ 2,422,287 1,765,386 $ 4,187,673 % Change Est. Exp. To Adopted N/A (100.00%) (100.00%) (100.00%) (100.00%) N/A (100.00%) N/A N/A 903.32% Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 141 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1195 Budget Budget Division ensures effective and efficient allocation of City resources to enable the City Council, City Manager and City departments to provide quality services to our citizens. The Division prepares, monitors, researches alternatives and presents the City’s Annual Budget and Capital Improvement Program. The Division also provides assistance for the development, coordination and review of all grant activities throughout the city. 2003-04 Performance Measurements Goal: Provide reliable and accurate information in the preparation and monitoring of the Annual Budget and five-year Capital Improvement Program (CIP). Objectives: ♦ Meet all State and City Charter deadlines for adoption of Annual Budget and Capital Improvement Program. ♦ Provide citywide budget support services to all departments. ♦ Enhance and improve the budget process. ♦ Provide Training on Budget/CIP software to staff involved with the budget process. ♦ Inform citizens, elected officials and management of City’s economic condition. ♦ Continue qualifying for GFOA Distinguished Budget Award. Measures Information on City’s budget available through City Scope Newsletter and Internet Training seminars offered on budget process Adopt Five-year Capital Improvement Program and Budget Prior to June 15 Consecutive Years for Distinguished Budget Presentation Award 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Yes 7 Yes 5 Yes 6 Yes 5 Yes 5 5/25/00 6/14/01 6/10/02 6/10/02 6/12/03 13 14 15 15 16 2000-01 Actual Goal: Monitor operation and capital budgets to comply with financial policies and adopted appropriations. Objectives: ♦ Work with departments to re-allocate budget appropriations through budget journals. ♦ Respond timely to customer inquiries from city staff or the general public. ♦ Monitor expenditures and identify potential problems as well as deviations from approved spending plans. ♦ Maintain and improve appropriation control efforts in compliance with legal and policy requirements. Measures # of Budget Journal Entries Assisting customers in answering budget questions 2000-01 Actual 210 2001-02 Actual 226 2002-03 Projected N/A 2002-03 Year End Estimate * 210 2003-04 Projected 200 100% 100% 100% 100% 100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 142 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f BUDGET – 1195 p p p Goal: Partner with city departments to apply for Grants for City Programs and Projects. Objectives: ♦ Assist departments in the availability of Grant sources and compliance with grant awards. 2000-01 Actual 38 Measures Number of Grant Awards Received 2001-02 Actual 43 2002-03 Projected 43 2002-03 Year End Estimate * 45 2003-04 Projected 45 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. Description Personnel Services Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Total Cost Center-1195 General Fund 2001-02 Actual $ 0 0 0 0 0 $ 0 2002-03 2002-03 Adopted Adjusted 2002-03 Budget Budget Estimated $ 0 $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 $ 0 $ 0 2003-04 Adopted $ 466,020 21,009 300 1,900 3,800 $ 493,029 $ 493,029 % Change Est. Exp. To Adopted N/A N/A N/A N/A N/A N/A AUTHORIZED POSITIONS Position Title Budget Aide Budget and Research Analyst Budget Manager Grants Administrator Senior Budget and Research Analyst TOTAL 1999-2000 2000-01 Revised Revised 0 0 0 0 0 0 0 0 0 0 0 0 2001-02 2002-03 Revised Adopted 0 0 0 0 0 0 0 0 0 0 0 0 2002-03 Revised 0 0 0 0 0 0 2003-04 Adopted 1 2 1 1 1 6 Significant Budget and Staffing Changes Six Budget and Grant positions moved from cost center 1180 - Administration, effective in fiscal year 2003-04. 143 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1220 Purchasing and Central Supply Purchasing is responsible for maintaining timely and adequate support of the City's need for materials and services in accordance with Federal, State and City legal requirements. This is conducted in an open, competitive and professional manner, which maximizes the effectiveness of the tax dollar. It is also responsible for operating the City's central supply and inventory program. 2003-04 Performance Measurements Goal: To obtain low cost, quality goods and services for the City, to make certain that purchases are done in a timely fashion and that policies and procedures in purchasing goods or services are followed. Objectives: ♦ Obtain survey results of 95% satisfied/excellent in annual Purchasing survey to departments. ♦ Obtain purchasing savings of $275,000 through quantity buying, new sources, change of specifications, substitutions, negotiations, consolidation of orders, and other methods. ♦ Process routine requests for purchases of less than $2,000 within four calendar days. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Dollar Savings Obtained $814,564 $578,391 $250,000 $600,000 $275,000 Customer Survey Results of 95% 97% 97% 90% 98% 95% Satisfied/Excellent Routine Request for Purchases of Less than $2,000 completed within four calendar days 92% 81% 90% 90% 90% Routine Request Processed 11,768 9,970 12,000 9,000 9,000 Goal: Operate a sound inventory program to minimize investment and operating cost while ensuring adequate supplies to meet demands and maximize inventory turnover and to provide material pick up and delivery service for City departments. Ensuring material is delivered to meet operational requirements of departments. Objectives: ♦ Improve inventory turnover ratio by 10%. ♦ Fill all requests for inventory material within one to two working days after receipt of request. ♦ Obtain survey results of 90% Satisfied/Excellent on annual Central Supply survey to departments. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Total dollar amount of Inventory $572,591 $603,205 $600,000 $680,000 $690,000 Inventory Materials requests filled within one to two days 95% 95% 95% 95% 95% Request for inventory materials 18,304 19,326 18,000 20,000 21,000 Inventory Turnover Ratio 2.95 2.95 2.50 3.20 3.00 Customer Survey Results of 90% Satisfied/Excellent 95% 95% 90% 95% 90% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 144 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f PURCHASING AND CENTRAL SUPPLY - 1220 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1220 General Fund 2001-02 Actual $ 726,078 5,198 14,090 922 6,951 3,929 0 25,793 2,448 7,997 $ 793,406 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 796,137 $ 806,015 $ 766,224 $ 860,892 12.36% 240 7,371 200 100 (50.00%) 20,180 18,774 18,762 15,734 (16.14%) 1,880 1,920 1,770 1,392 (21.36%) 7,844 7,844 6,524 5,140 (21.21%) 8,093 8,243 8,143 6,996 (14.09%) 11,389 0 0 0 N/A 0 4,826 4,826 0 (100.00%) 0 390 200 0 (100.00%) 6,037 6,037 6,037 8,109 34.32% $ 851,800 $ 861,420 $ 812,686 $ 898,363 10.54% $ 898,363 AUTHORIZED POSITIONS Position Title Buyer Buyer Aide Clerk II Procurement Officer Purchasing and Materials Manager Purchasing and Material Supervisor Purchasing Assistant Purchasing Clerk Purchasing Specialist Supply Supervisor Supply Systems Specialist Supply Worker Warehouse Supervisor Warehouse Systems Specialist Warehouse Worker TOTAL 1999-2000 2000-01 2001-02 2002-03 Revised Revised Revised Adopted 4 4 0 0 1 1 0 0 1 1 0 0 0 0 4 4 1 1 1 1 0 1 1 1 0 0 1 1 1 1 1 1 0 0 1 1 0 0 1 1 0 0 1 1 0 0 2 2 1 1 0 0 1 1 0 0 2 2 0 0 12 13 13 13 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 145 2002-03 Revised 0 0 0 4 1 1 1 1 1 1 1 2 0 0 0 13 2003-04 Adopted 0 0 0 4 1 1 1 1 1 1 1 2 0 0 0 13 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1230 Accounting Accounting is responsible for maintaining accurate financial records and providing timely financial information to the public, bondholders, grantors, auditors, City Council and City management. This division is responsible for the areas of general ledger, accounts payable, accounts receivable, payroll, special assessments, fixed assets, cash management, investments, debt management and grant accounting. 2003-04 Performance Measurements Goal: Effectively perform accounts payable, payroll and other accounting functions for City departments. Objective: ♦ Process City payroll, process accounts payable vendor payments and Housing Section 8 payments, and process Special Assessment billings accurately and in a timely manner. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Accounts Payable Checks processed 24,744 24,408 25,000 25,535 26,000 Payroll Checks Processed 41,285 43,718 49,300 44,545 45,000 Goal: Coordinate the annual financial statement audit and prepare the Comprehensive Annual Financial Report (CAFR). Objectives: ♦ Maintain compliance with the Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting program by obtaining the twenty-first consecutive award. ♦ Complete the annual financial statement audit by October 31 and release the CAFR by November 30. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected GFOA Certificate of Achievement for Excellence in Financial Reporting (consecutive years) 19 20 21 21 22 Audit Completion Date 11/07/01 11/08/02 10/31/03 10/31/03 10/31/04 Financial Report Completion Date 11/30/01 12/12/02 11/30/03 11/30/03 11/30/04 Goal: Maintain adequate internal controls and adhere to generally accepted accounting principles. Objectives: ♦ Maintain compliance with applicable federal and state mandates concerning financial matters. ♦ Maintain adherence with financial accounting and reporting standards set by the Governmental Accounting Standards Board. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Compliance with Federal and In In In In In State Mandate Compliance Compliance Compliance Compliance Compliance * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 146 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f ACCOUNTING – 1230 p p p 2001-02 Description Actual Personnel Services $ 783,122 Professional/Contract 133,295 Operating Supplies 16,501 Repairs/Maintenance 739 Communications/Transportation 6,825 Other Charges/Services 13,957 Contingency/Reserve 0 Machinery/Equipment 1,051 Office Furniture/Equipment 7,709 Capital Replacement 1,273 Total Cost Center-1230 $ 964,472 General Fund Special Assessment Fund Grand Total 2002-03 Adopted Budget $ 858,519 89,000 24,200 1,400 9,000 5,350 9,378 6,000 0 1,273 $ 1,004,120 2002-03 Adjusted Budget $ 845,612 139,086 27,973 2,048 9,000 5,350 42,831 6,000 0 1,273 $ 1,079,173 2002-03 Estimated $ 834,119 160,000 23,250 2,700 7,150 5,200 0 5,000 0 1,273 $ 1,038,692 % Change 2003-04 Est. Exp. To Adopted Adopted $ 943,854 13.16% 81,000 (49.38%) 31,743 36.53% 2,700 0.00% 5,300 (25.87%) 7,650 47.12% 0 N/A 0 (100.00%) 0 N/A 500 (60.72%) $ 1,072,747 3.28% $ 961,272 111,475 $ 1,072,747 AUTHORIZED POSITIONS Position Title Accountant Accounting Manager Accounting Specialist Accounting Specialist Supervisor Accounting Supervisor Executive Assistant Payroll Specialist Senior Accounting Specialist TOTAL 1999-2000 2000-01 2001-02 2002-03 Revised Revised Revised Adopted 3 3 3 3 1 1 1 1 8 8 7 7 1 1 0 0 0 0 1 1 0 0 0 0 1 2 2 2 0 0 2 2 14 15 16 16 2002-03 Revised 3 1 5 0 1 1 2 3 16 2003-04 Adopted 3 1 5 0 1 1 2 3 16 Significant Budget and Staffing Changes One Accounting Specialist position reclassified to Senior Accounting Specialist during 2002-03. One Accounting Specialist position reclassified to Executive Assistant during 2002-03. 147 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1240 Licensing, Tax and Utility Services The Licensing, Tax and Utility Services Division, also known as Customer Service, provides a single point of contact for customers for utilities, licensing, tax, and collections. Functions necessary to operate a local licensing and tax program, as well as bill and collect user charges for the operation of the water, wastewater and sanitation systems, are performed. This Division professionally and courteously insures compliance with State and local regulations, while providing the highest quality of customer service possible. Our success in obtaining the division’s goals are guided by the objectives below and measured by the following performance measurements. 2003-04 Performance Measurements Goal: Fairly and accurately, and with a high level of customer satisfaction, provide information and services to Chandler businesses and utility customers. Objectives: ♦ Provide efficient and friendly services to new residents requiring utility services and new businesses requiring licensing. ♦ Obtain timely and accurate water meter readings to facilitate the issuance of utility bills on schedule. ♦ Facilitate on-time payments and collect delinquent receivables to minimize write-offs. Measures Activate utility accounts on date specified by customer 100% of the time Read meters with an accuracy rate of 100% Issue 99% of utility bills within three days of meter reading Process all payments on day received Process payments with an accuracy rate of 100% Write-off <.5% of total revenue 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 100% 99.9% 100% 99.9% 100% 100% 100% 99.8% 100% 100% 99% 98% 99% 98% 99% 99% 99% 98.5% 99% 100% 99.5% .3% 99.5% .3% 100% <.5% 99.6% .3% 100% <.5% 2000-01 Actual Goal: To execute the City’s tax ordinances by making sure that all businesses and individuals subject to the tax ordinances pay taxes as prescribed. Objectives: ♦ Process tax returns and other account maintenance items in accordance with established performance standards. ♦ Promote accurate tax self-assessments through compliance audits and taxpayer education. Measures Limit tax delinquency rate to <10% of total accounts Conduct at least two taxpayer education events Process 100% of tax returns and maintenance items on time Verify taxpayer compliance through review of at least 1% of total tax accounts 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 10% 10.2% 8.5% 9.5% 9% 2 2 2 2 2 98% 99% 100% 99% 100% 2% 2.5% 3% 3% 3% 2000-01 Actual * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 148 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f LICENSING, TAX AN D UTILITY SERVICES – 1240 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Other Charges/Services Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1240 General Fund 2001-02 Actual $ 1,556,103 7,152 205,049 9,043 12,421 500 7,044 7,344 2,957 53,582 $ 1,861,195 2002-03 Adopted Budget $ 1,718,565 5,000 125,241 16,500 9,000 500 7,250 0 104,000 62,715 $ 2,048,771 2002-03 Adjusted Budget $ 1,701,030 63,153 120,043 20,343 9,000 1,457 7,250 18,714 104,000 63,615 $ 2,108,605 2002-03 Estimated $ 1,620,634 50,000 112,144 20,343 6,950 1,457 5,306 0 102,000 59,712 $ 1,978,546 % Change 2003-04 Est. Exp. To Adopted Adopted $ 1,911,689 17.96% 15,000 (70.00%) 150,328 34.05% 21,500 5.69% 14,400 107.19% 750 (48.52%) 9,400 77.16% 0 N/A 10,000 (90.20%) 18,186 (69.54%) $ 2,151,253 8.73% $ 2,151,253 AUTHORIZED POSITIONS Position Title Administrative Specialist Administrative Support II Clerk II Customer Services Manager Customer Services Representative Customer Services Supervisor Administrative Analyst Meter Reader Meter Reading Supervisor Revenue Collector Senior Tax Auditor Tax Administrator Tax and License Specialist Tax and Utilities Representative Tax and Utility Services Manager Tax Audit Supervisor Tax Auditor Water Service Investigator TOTAL 1999-2000 2000-01 2001-02 2002-03 Revised Revised Revised Adopted 0 0 1 1 0 0 2 2 2 2 0 0 2 2 2 2 10 11 8 8 2 2 2 2 0 1 1 1 7 8 8 8 1 1 1 1 1 1 1 1 1 1 0 0 1 1 1 1 0 1 1 1 0 0 2 2 1 1 1 1 0 0 1 1 2 2 2 2 1 1 1 1 31 35 35 35 2002-03 Revised 1 2 0 2 8 2 0 8 1 1 0 1 1 2 1 1 2 1 34 2003-04 Adopted 1 2 0 2 8 2 0 8 1 1 0 1 1 3 1 1 3 1 36 Significant Budget and Staffing Changes One Administrative Analyst position transferred to cost center 1180 – Administration in fiscal year 2002-03. One Tax Auditor and one Tax and Utilities Representative plus associated operating costs are added in fiscal year 2003-04. Privilege tax revenues to be recovered are expected to exceed the costs of adding both positions. 149 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1260 Risk Management Risk Management is responsible for the operation of a comprehensive risk management program. The division provides the insurance coverage for City facilities, vehicles and equipment as well as administration of the selfinsurance liability program and acquisition of commercial insurance products. This division provides loss prevention services through accident investigation and analysis, liability claims adjusting and litigation management services. Additional responsibilities include management of the City’s self-insured worker compensation and safety programs. 2003-04 Performance Measurements Goal: Provide a comprehensive program whereby the exposure to the accidental loss of personnel, property or financial resources is reduced to the lowest possible level consistent with the economic viability of the City. Objectives: ♦ Monitor and resolve all liability and property claims against the City. ♦ Internally adjust 90% of all claims under $2,000. ♦ Maintain “Cost of Risk” indicator at or below 2%. Measures Claims Filed 24 Hour Response Time Claims Filed <$2,000 Claims Adjusted Internally 2000-01 Actual 339 332 103 306 2001-02 Actual 387 368 239 348 2002-03 Projected 320 314 105 288 2002-03 Year End Estimate * 300 285 180 270 2003-04 Projected 325 315 100 290 .01 96 .01 96 .01 95 .01 90 .01 90 (1) Cost of Risk Liability and Property Subrogation (1) “Cost of risk” equals= Claims paid, Expenses, Risk Mgmt. Administration, and Insurance Premiums divided by City of Chandler Total Operating Budget. Goal: Provide a cost effective self-insured worker compensation program inclusive of third party claims administration and management. Objective: ♦ Reduce premium cost by one to two cents per $100.00 of annual payroll cost. Measures Claims Filed Total Premium Cost 2000-01 Actual 143 $402,825 2001-02 Actual 195 $425,000 * 2002-03 Year End Estimate refl ects “six months actual” and “six months estimated”. 150 2002-03 Projected 165 $475,000 2002-03 Year End Estimate * 120 $572,000 2003-04 Projected 125 $625,000 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f RISK MANAGEMENT – 1260 p p p Goal: Provide for and monitor a broad and comprehensive safety program, and ensure that the program is in compliance with all state and federal Occupational Safety and Health Acts. Objective: ♦ Reduce lost workdays by 10% each year. 2000-01 Actual 3,176,000 130 1,040 Measures Personnel-hours worked Lost Days Lost Personnel Hours 2001-02 Actual 3,197,000 312 2,500 2002-03 Projected 3,900,000 175 1,400 2002-03 Year End Estimate * 3,400,000 400 3,200 2003-04 Projected 3,600,000 300 2,400 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1260 Workers Comp. Self-Insurance Self-Insurance Grand Total 2001-02 Actual $ 247,101 31,400 6,887 1,172 5,111 19 175 7,690 0 0 619 1,200 $ 301,374 2002-03 Adopted Budget $ 433,887 55,178 24,933 2,000 10,400 6,750 24,200 10,678 0 4,516 6,550 0 $ 579,092 151 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 442,818 $ 418,817 $ 497,512 18.79% 50,896 47,548 69,800 46.80% 21,488 25,357 17,088 (32.61%) 4,342 4,290 2,024 (52.82%) 11,459 11,284 10,350 (8.28%) 6,750 6,750 1,111,853 16371.90% 38,925 27,100 30,265 11.68% 13,003 13,003 13,648 4.96% 2,873 2,873 0 (100.00%) 1,700 1,200 900 (25.00%) 16,485 19,416 2,260 (88.36%) 0 0 0 N/A $ 610,739 $ 577,638 $ 1,755,700 203.94% $ 420,541 1,335,159 $ 1,755,700 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f RISK MANAGEMENT – 1260 p p p AUTHORIZED POSITIONS Position Title Administrative Specialist Customer Service Representative Environmental Program Specialist Environmental Program Coordinator Environmental Program Manager Occupational Health Nurse Records Management Clerk Risk Management Aide Risk Management Coordinator Risk Management Services Specialist Risk Manager Safety Administrator Safety Analyst Senior Risk Claims Examiner TOTAL 1999-2000 2000-01 2001-02 2002-03 Revised Revised Revised Adopted 0 0 0 1 1 0 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 0 1 0 1 0 0 0 1 0 0 1 1 0 0 0 0 1 1 1 1 1 1 0 0 1 1 0 0 0 1 0 0 1 1 4 6 4 7 2002-03 Revised 1 0 0 0 0 1 0 0 0 1 1 1 1 1 7 2003-04 Adopted 1 0 0 0 0 1 0 0 0 1 1 1 1 1 7 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects the transfer of insurance premiums from cost center 1290 – Non-departmental. f f f RISK MANAGEMENT LIABILITIES – 1261 p p p Description Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Building/Improvements Machinery/Equipment Office Furniture/Equipment Streets Improvements Park Improvements Water System Improvements Wastewater System Improvements Total Cost Center-1261 Workers Comp. Self-Insurance Self-Insurance Grand Total 2001-02 Actual $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 0 $ 0 $ 0 $ 848,000 N/A 0 0 0 15,900 N/A 0 0 0 240,050 N/A 0 0 0 3,200 N/A 0 0 0 3,100,000 N/A 0 0 0 1,500 N/A 0 0 0 4,100 N/A 0 0 0 4,500 N/A 0 0 0 30,300 N/A 0 0 0 5,500 N/A 0 0 0 283,200 N/A 0 0 0 2,500 N/A 0 0 0 19,100 N/A 0 0 0 1,000 N/A $ 0 $ 0 $ 0 $ 4,558,850 N/A $ 400,000 4,158,850 $ 4,558,850 Significant Budget and Staffing Changes Risk Management Liabilities is a new cost center in fiscal year 2003-04, funding has been transferred from cost center 1290 – Non-Departmental. 152 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1265 Environmental Management Environmental Management provides environmental regulatory compliance oversight of City operations and facilities, as well as performing environmental clean-up services when environmental releases or spills have occurred on City property. This division assures that the City performs environmental due diligence on all property acquisitions and dedication of real property to the City. This division also maintains the central environmental compliance files for the City. 2003-04 Performance Measurements Goal: Provide a comprehensive program whereby the exposure through environmental non-compliance is reduced to the lowest possible level consistent with the economic viability of the City. Objectives: ♦ Monitor and resolve environmental non-compliance issues of City operation. ♦ Evaluate likely cases of non-compliance and develop corrective action plans. Measures 2000-01 Actual Environmental evaluations performed 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 20 10 13 10 8 Goal: Provide support to City Departments performing Environmental Due Diligence for real property acquisitions and dedications. Objective: ♦ To review environmental due diligence investigations and other environmental investigations in evaluating property acquisitions and redevelopment parcels in a timely manner. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Percent of investigations reviewed within five working days of receipt 90% 90% 80% 95% 90% Total number of Environmental Investigations 106 155 110 210 140 reviewed Goal: Provide support to City Departments by maintaining Central Environmental Compliance files for the City of Chandler operations. Objective: ♦ To store and maintain files of all communications with environmental regulatory agencies and keep records of all required compliance documents related to City operations. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected New Records stored in electronic format (pages) 2,283 4,955 3,000 4,200 4,000 Old Records converted to electronic format (pages) 1,522 887 3,000 1,200 2,000 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 153 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f ENVIRONMENTAL MANAGEMENT – 1265 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1265 Uninsured Liability 2001-02 Actual $ 184,232 0 7,361 0 1,621 0 2,195 0 1,437 8,664 4,887 $ 210,397 2002-03 Adopted Budget $ 198,463 2,000 30,325 1,550 3,310 15,700 4,106 0 0 0 15,403 $ 270,857 2002-03 Adjusted Budget $ 201,910 2,000 27,494 1,600 3,686 20,700 3,039 5,198 0 0 15,403 $ 281,030 % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 196,209 $ 218,664 11.44% 0 5,500 N/A 22,014 19,462 (11.59%) 100 750 650.00% 3,066 3,790 23.61% 28,964 28,964 0.00% 4,250 2,950 (30.59%) 5,198 0 (100.00%) 0 0 N/A 0 0 N/A 14,881 5,774 (61.20%) $ 274,682 $ 285,854 4.07% $ 285,854 AUTHORIZED POSITIONS Position Title Environmental Program Specialist Environmental Program Manager Records Management Specialist TOTAL 1999-2000 2000-01 2001-02 2002-03 Revised Revised Revised Adopted 0 0 1 1 0 0 1 1 0 0 1 1 0 0 3 3 2002-03 Revised 1 1 1 3 2003-04 Adopted 1 1 1 3 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. f f f ENVIRONMENTAL MANAGEMENT LIABILITIES – 1266 p p p Description Professional/Contract Operating Supplies Repairs/Maintenance Insurance/Taxes Rents/Utilities Office Furniture/Equipment Airport Improvements Total Cost Center-1266 Uninsured Liability 2001-02 Actual $ $ 0 0 0 0 0 0 0 0 2002-03 Adopted Budget $ 0 0 0 0 0 0 0 $ 0 2002-03 Adjusted Budget $ 0 0 0 0 0 0 0 $ 0 % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 0 $ 255,000 N/A 0 14,200 N/A 0 5,500 N/A 0 190,000 N/A 0 2,000 N/A 0 2,500 N/A 0 4,000 N/A $ 0 $ 473,200 N/A $ 473,200 Significant Budget and Staffing Changes Environmental Management Liabilities is a new cost center in fiscal year 2003-04, funding has been transferred from cost center 1290 – Non-Departmental. 154 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: DEPARTMENT: General Government Management Services COST CENTER: DIVISION: 1270 Fleet Services Fleet Services provides preventive maintenance, repairs, and support for City vehicles. Specification writing, fabrication/welding, budget support, fuel control, and accident damage repair coordination are some of the main functions. This cost center also oversees compliance with Local, State and Federal Statutes as they apply to vehicles. 2003-04 Performance Measurements Goal: Provide a safe, efficient and cost-effective fleet of vehicles and other equipment to all City departments and maintain a high level of quality and professional maintenance on all City owned equipment. Objective: ♦ Provide preventive maintenance and repairs to City vehicles and equipment to ensure the safety of employees and the public. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Accidents attributed to equipment failure 0 0 0 0 0 Goal: Maintain compliance with Federal and State mandates with regards to safety and environment. Objectives: ♦ Maintain minimal downtime of vehicles and equipment in order to increase employee productivity. ♦ Maintain a high level of customer satisfaction for repair and preventive maintenance services. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Service Rating Results: Exceeds Expectations 27% 28% 29% 24% 26% Meets Expectations 53% 49% 57% 49% 52% Fair 19% 20% 12% 26% 21% 1% 3% 2% 1% 1% 5,340 5,810 5,700 6,169 6,539 421 375 545 528 475 Unacceptable Work Orders Factory Warranty * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 155 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f FLEET SERVICES - 1270 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1270 General Fund Fleet Services Ext. Warranty Fleet Replacement Grand Total 2001-02 Actual $ 712,778 1,251 24,785 3,437 8,697 0 4,978 0 22,291 0 11,364 $ 789,581 2002-03 Adopted Budget $ 802,059 1,100 34,541 3,625 8,338 250 10,425 4,013 300 396 12,000 $ 877,047 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 814,367 $ 777,539 $ 879,147 13.07% 1,100 750 1,100 46.67% 34,681 29,781 33,732 13.27% 3,625 2,080 2,425 16.59% 11,338 10,875 11,338 4.26% 250 250 250 0.00% 10,475 10,375 10,425 0.48% 4,013 0 7,657 N/A 300 0 46,300 N/A 1,656 1,706 1,500 (12.08%) 12,000 9,283 2,580 (72.21%) $ 893,805 $ 842,639 $ 996,454 18.25% $ 957,104 23,350 16,000 $ 996,454 AUTHORIZED POSITIONS Position Title Administrative Specialist City Fleet Manager Clerk II Equipment Service Worker Fleet Inventory Specialist Fleet Services Superintendent Fleet Services Supervisor Fleet Technician Mechanic I Mechanic II Mechanical Maintenance Service Writer Secretary Service Equipment Worker TOTAL 1999-2000 2000-01 2001-02 2002-03 Revised Revised Revised Adopted 0 0 1 1 0 0 1 1 1 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 1 1 1 0 0 9 9 5 5 0 0 2 2 0 0 1 0 0 0 0 1 0 0 0 0 1 1 11 12 14 14 2002-03 Revised 1 1 0 0 1 0 1 9 0 0 0 0 1 14 2003-04 Adopted 1 1 0 0 1 0 1 9 0 0 0 0 1 14 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects the transfer of funding for the Management Services pilot for the Fleet Replacement Program. Funding for vehicle alternative fuel conversion of $30,000 has been transferred from cost center 1290 – Non-Departmental. 156 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f NON DEPARTMENTAL - 1290 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Office Furniture/Equipment Street Improvements Park Improvements Water System Improvements Wastewater System Improvements Airport Improvements Capital Replacement Total Cost Center-1290 2001-02 Actual $ 122,594 8,782,402 417,158 250,232 478,679 2,981,372 749,677 317,032 0 5,300 37,737 1,584,921 8,466 653,977 0 0 0 0 1,223 $ 16,390,770 % Change 2002-03 2002-03 2002-03 2003-04 Est. Exp. To Adopted Budget Adjusted Budget Estimated Adopted Adopted $ 2,896,739 $ 776,397 $ 108,144 $ 455,476 321.18% 11,779,700 13,249,306 11,367,184 2,239,715 (80.30%) 694,440 903,667 491,502 329,500 (32.96%) 378,065 344,278 374,828 0 (100.00%) 585,092 594,528 575,497 0 (100.00%) 3,153,279 3,158,562 5,150,614 1,385,000 (73.11%) 780,800 780,800 773,800 790,500 2.16% 706,910 518,837 238,538 712,000 198.48% 91,630,539 98,890,673 0 92,366,976 N/A 1,000,000 850,000 800,000 1,000,000 25.00% 7,475,366 7,498,365 70,921 427,800 503.21% 68,000 475,150 349,055 0 (100.00%) 48,000 48,000 12,000 40,000 233.33% 573,500 3,063,461 2,568,383 478,180 (81.38%) 2,500 152,500 2,500 0 (100.00%) 19,100 19,100 19,100 0 (100.00%) 1,000 1,000 1,000 0 (100.00%) 4,000 4,000 4,000 0 (100.00%) 350,000 350,000 0 350,000 N/A $ 122,147,030 $ 131,678,624 $ 22,907,066 $ 100,575,147 339.06% Significant Budget Changes Fiscal Year 2003-04 reflects the transfer of various budgets into multiple City department cost centers. Items formerly budgeted within the Non-departmental cost center included the solid waste refuse collection contract, city insurance premiums, self insurance claim program, citywide postage, public safety emergency radio maintenance and fire emergency dispatch contract. Contingency, reserves and carryforward for prior year encumbrances is reflected within this cost center. 157 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services f f f NON DEPARTMENTAL - 1290 p p p FUND NUMBER DESIGNATION 101 102 105 215 216 217 218 219 232 233 234 238 414 415 421 423 431 440 460 470 475 480 602 603 604 605 606 608 613 614 615 616 618 621 622 625 626 627 631 635 711 712 713 714 736 737 738 739 740 831 834 835 836 839 General Fund Police Forfeiture Fund Parking Garage Fund Highway User Revenue Fund Local Transportation Assistance Fund Grants Fund HOME Program Fund Community Development Block Grant Fund Housing Authority Low Rent Program Fund Housing Authority Section 8 Voucher Fund Capital Fund Program Grant Fund Housing Ross Grant Traffic Signal Fund - Streets & Storm Sewers Arterial Street Impact Fees Community Park Impact Fees Municipal Arts Fund Library Impact Fees General Government Impact Fees Fund Public Safety Bonds - Police Public Safety Bonds - Fire Fire Impact Fees Special Assessment Fund Water Certificates of Participation Water System Development Fees Water Resource System Development Fees Water Operating Fund Reclaimed Water SDF Water Intel Debt Service Wastewater COP WasteWater System Development Fees Wastewater Operating Fund Wastewater Industrial Process Treatment Facilty Fund Wastewater Intel Debt Service Fund Solid Waste Bonds Solid Waste Capital Improvement Fund Solid Waste Operating Fund Solid Waste System Development Fee Solid Waste Container Replacement Fund Airport Bond Fund Airport Operating Fund Fleet Services Extended Warranty Capital Replacement Fund - Contingency Computer Replacement Fund - Contingency Fleet Replacement - Contingency Workers Compensation Self-Insurance Fund Self-Insurance Fund Uninsured Liability Fund Short Term Disability Self-Insurance Fund Delta Dental Self-Insurance Fund Volunteer Firemen Pension Parks and Recreation Trust Fund Chandler Employee Trust Fund Library Trust Fund Community Building Trust $ 43,579,837 100,000 61,748 1,911,685 310,000 425,000 120 350,000 60,000 500 127,750 245,000 480 554,000 1,011,000 76,000 45,500 271,576 500,000 129,000 356,000 600 2,018,000 3,552,000 17,000 3,526,200 681,000 137,502 8,038,499 2,371,000 1,443,100 55,000 279,452 400 675,572 366,000 150,850 120,810 600 78,680 45,500 1,500,000 475,000 191,668 2,016,101 12,261,488 8,821,664 164,550 1,384,000 10,000 55,015 3,000 500 19,200 Grand Total $ 100,575,147 158 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: Contingencies/Reserves 2002-03 Adopted Description General Fund Contingencies General Fund Highway Enhancement/Street Projects Reserve General Fund Encumbrance Reserve General Fund Carryforward Reserve General Fund Council Reserve Special Revenue Funds Contingencies Special Revenue Funds Encumbrance Reserve Special Revenue Carryforward Reserve Enterprise Funds Contingencies Enterprise Funds Encumbrance Reserve System Development Fees Funds Contingencies System Development Fees Funds Encumbrance Reserve System Development Fees Funds Carryforward Reserve Bond Funds Contingencies Self-Insurance Funds Contingencies Self-Insurance Funds Encumbrance Reserve Other Funds Contingencies Other Funds Encumbrance Reserve Total $ $ Budget 32,683,678 1,000,000 4,600,000 2,125,820 364,898 0 1,645,000 1,352 2,985,476 5,929,500 8,249,579 25,000 171,874 439,676 26,044,576 160,000 2,392,110 2,812,000 91,630,539 2003-04 Adopted $ $ Budget 32,820,196 0 4,100,000 161,788 157,006 1,455,185 1,968,370 0 1,207,116 5,159,500 8,931,430 133,000 149,976 10,557,499 23,102,527 89,000 322,383 2,052,000 92,366,976 % Change Adopted To Adopted 0.42% (100.00%) (10.87%) (92.39%) (56.97%) N/A 19.66% N/A (59.57%) (12.99%) 8.27% 432.00% (12.74%) 2301.20% (11.30%) (44.38%) (86.52%) (27.03%) A Contingency/Reserve is a budgetary amount set-aside for emergencies or unforeseen expenditures not otherwise budgeted. It is also a reserve in the event that projected revenues would fall short of actual revenues received in a given fiscal year. With the reserve, departmental expenditure line items would not have to be reduced or eliminated as long as the revenue shortfall did not exceed the reserve. The City Charter in Section 5.08 requires that fund contingency and interdepartmental transfers of unencumbered appropriations be approved by the City Manager and City Council. On June 11, 1992, the City Council adopted a General Fund Reserve Policy, which became effective fiscal year 1993-94. Under this policy, the City maintains an unrestricted General Fund contingency fund level sufficient to meet any unexpected nonrecurring expenditures. The City’s contingency reserve goal is 15% of its General Fund budget in order to achieve satisfactory bond ratings and assure the City of solvency in the event of a major unexpected general fund or revenue shortfall which may arise during the course of the fiscal year. Encumbrance reserve accounts were established to provide carryforward appropriation for potential purchase orders remaining open at the close of fiscal year. This change was necessitated by a modification in accounting procedures relating to the implementation of a new automated financial system. In addition, a carryforward reserve was established to bring forward funds for capital projects approved in prior years by Council. 159 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: Description Capital Replacement Total General Government Public Safety Public Works Municipal Utilities Grand Total Capital Replacement 2002-03 Adopted Budget 2001-02 Actual $ 1,622,005 $ 1,622,005 FUND: $ $ 2,706,468 2,706,468 2002-03 Adjusted Budget 712 2002-03 Estimated 2003-04 Adopted $ 4,435,432 $ 3,039,134 $ $ 4,435,432 $ 3,039,134 $ $ $ 2,606,375 2,606,375 104,000 1,599,900 595,000 307,475 2,606,375 % Change Est. Exp. To Adopted (14.24%) (14.24%) The Capital Replacement Fund was set up to allow the purchase of operating capital items on a long-term basis. Initially financed through Certificates of Participation that were paid off in 1994-95, revenues to support this fund are generated through the payments from departments. Each year during the budget process, the divisions indicate the items to be purchased and the amount to be included for payment within their budget. Items to be purchased in fiscal year 2003-04 include new and replacement vehicles, copy machines, office furniture for new employees and communication equipment. 160 City of Chandler 2003-04 Adopted Budget Department Budgets – Management Services FUNCTION: Computer Replacement Description Computer Replacement Total General Fund Highway Users Revenue Fund Local Transportation Assistance Fund Water Operating Fund Wastewater Operating Fund WW Industrial Process Treatment Facility Solid Waste Operating Fund Airport Operating Fund Capital Replacement Fund Self-Insurance Fund Workmen Compensation Fund Liability Insurance Fund Grand Total 2001-02 Actual $ 1,036,330 $ 1,036,330 FUND: 2002-03 Adopted Budget $ 1,951,069 $ 1,951,069 2002-03 Adjusted Budget $ 2,958,043 $ 2,958,043 713 2002-03 Estimated $ 2,249,983 $ 2,249,983 $ $ $ $ % Change 2003-04 Est. Exp. To Adopted Adopted 1,978,522 (12.07%) 1,978,522 (12.07%) 1,831,372 18,683 1,525 50,674 10,133 3,907 15,221 1,250 35,313 4,503 2,700 3,241 1,978,522 During fiscal year 2002-03, the City replaced approximately 520 and added 110 personal computers. In fiscal year 2003-04, the City’s intention is to replace approximately 450 and add 2 personal computers as well as 1 laptop. The replacements are upgrades to systems to meet software manufacturers’ requirements. The new personal computers are part of the GAP requests for new employees and new functions. Current resources will not allow for the purchase and installation of this many personal computers. The Computer Replacement Fund allows for the payment of the lease payments for personal computers currently leased and the payment for personal computers leased in 2003-04. Standard PC’s will be leased on a three-year replacement cycle. This will allow the timely installation of new and replacement personal computers for the City’s immediate needs. It will also assure that going forward, systems are updated and replaced prior to becoming a productivity and maintenance burden. 161 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development PLANNING AND DEVELOPMENT DEPARTMENT Assistant City Manager Planning and Development Administration Current Planning Long Range Planning Development Services Housing and Redevelopment Community Development Neighborhood Programs The chart below is a three-year summary of Planning and Development Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. PLANNING & DEVELOPMENT SUMMARY Expenditures by Cost Center 2001-02 Actual Expenditures 2002-03 Adjusted Budget Administration $ Current Planning Long Range Planning Development Services Planning/Development Capital Housing and Redevelopment Community Development Neighborhood Programs TOTAL PLANNING & DEV $ 968,969 955,625 289,745 4,443,499 67,571 5,621,828 1,309,665 192,152 13,849,054 $ Expenditures by Category Personnel & Benefits $ Operating & Maintenance Capital - Major TOTAL PLANNING & DEV $ 6,863,708 6,917,775 67,571 13,849,054 $ Staffing by Cost Center Administration Current Planning Long Range Planning Development Services Housing and Redevelopment Community Development Neighborhood Programs TOTAL PLANNING & DEV $ $ 2001-02 Revised 14.00 16.00 4.00 59.00 23.00 5.00 1.00 122.00 162 2002-03 Estimated Expenditures 2003-04 Adopted Budget 1,476,104 $ 1,102,632 654,006 5,214,323 75,171 12,738,523 2,822,135 376,507 24,459,401 $ 1,283,718 1,075,148 635,289 4,945,623 75,171 7,183,688 2,348,188 186,235 17,733,060 $ 7,982,614 $ 16,401,616 75,171 24,459,401 $ 7,555,198 10,102,691 75,171 17,733,060 $ 2002-03 Adopted 14.00 16.00 4.00 59.00 25.00 5.00 2.00 125.00 2002-03 Revised 14.00 16.00 4.00 59.00 24.80 5.20 2.00 125.00 $ $ % of 2003-04 Total 1,312,492 1,157,092 556,191 5,419,618 0 11,734,492 2,857,000 392,265 23,429,150 6% 5% 2% 23% 0% 50% 12% 2% 100% 8,532,057 14,897,093 0 23,429,150 36% 64% 0% 100% 2003-04 Adopted 14.00 16.00 4.00 59.00 24.80 5.20 2.00 125.00 % of 2003-04 Total 11% 13% 3% 47% 20% 4% 2% 100% City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development 2002-03 Planning and Development Accomplishments Ø The Development Project Administrators (DPA’s) assisted representatives of over 190 private commercial, industrial, office and residential developments. Those who returned surveys gave the DPA’s a 4.9 out of a possible 5 points in rating the statement: “Overall assistance was helpful”. Ø Updated the Residential Diversity Standards; Council adopted the policy, which will guide future design quality of single-family home neighborhoods. Implemented the Architectural Excellence Award program to recognize high quality projects that complement the built environment of Chandler. Ø Performed over 6,000 plan reviews for development projects, completing 98% of them on time (within 20 working days). Continued implementing the Residential In-fill Program, processing 3 additional applications for a total of 73 units. Ø Initiated work on developing a Unified Development Code (UDC) to achieve an organized, integrated compilation of City development code requirements and procedures, electronically accessible, as a customer service assist to our developer clientele. Ø Unsafe building program: abated asbestos at 6 sites, demolished 6 sites, and responded to more than 720 requests for service. Ø Graduated 5 families from the Family Self-Sufficiency Program. Overall, a total of 45 residents have graduated. Ø Provided transitional housing for 110 homeless families; provided shelter for 325 victims of domestic violence; prevented 46 families from being homeless; and provided 1,100 homeless men with shelter, counseling, transportation and job placement assistance. Ø Amended the City’s Zoning Code requirements for Planned Area Development (PAD) zoning designations & Preliminary Development Plan (PDP) submittals. Amended the City’s Zoning Code to provide definitions and review criteria for group homes. Ø Initiated work on Chandler’s Build-Out strategy, intended to ensure the City’s long-term sustainability by balancing anticipated costs of service with strategic economic development. Ø Upgraded the Building Inspectors’ computers to laptops, increasing their efficiency in recording inspection results. Ø Received a $250,000 grant award from the U.S. Department of Housing and Urban Development (HUD) to implement the Resident Opportunity for Self-Sufficiency (ROSS) program for public housing residents. Ø Completed 9 annexations, adding a total of 370 acres to the incorporated city area. Ø Worked with the Galveston Neighborhood to accomplish a successful Caesar Chavez Day of Sacrifice. Ø Organized Chandler’s first neighborhood recognition event. Ø Public Housing Youth Program: provided 414 public housing youth with 2,645 hours of off-site sports leagues, Boys & Girls Club programs, swimming program @ Arrowhead, Jr. Staff training program and our housing recreational program; provided 256 public housing youth with 3,263 hours of homework help assistance, 343 youth with 4,359 hours of cultural arts and 432 youth with 10,254 hours of recreational activities in our site-based Weed & Seed after-school programs; provided 1,445 public housing youth with 20,521 hours of prevention programs. Ø Sold 6 public housing scattered site homes to public housing tenants through a first-time homebuyers program. Ø Provided daily meals for over 400 seniors at the Chandler Senior Center and through the home delivery programs, and provided basic medical and immunization services for 7,800 children. Ø Provided over 7,200 Chandler residents with basic need services such as food, clothing, advocacy, and referrals. Ø Completed the Existing Land Use GIS database, identifying every parcel in the City of Chandler’s municipal planning area and its land use type. This information is vital for a range of uses, from developing a build-out strategy to impact fee studies. 163 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development Ø FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: DIVISION: 1500 Administration Planning and Development Administration directs the achievement of the Department mission, which is to promote the development of a community with a high quality of life, coordinate redevelopment efforts and address the basic needs of Chandler’s citizens through assistance programs which lead to self-sufficiency. Administration coordinates the activities of the divisions within the Department, and provides necessary resources and information services support. 2003-04 Performance Measurements Goal: Provide administrative leadership and coordination of department activities. Objectives: ♦ Provide management oversight of high-profile projects in the development process. ♦ Establish interdivisional teams to facilitate and coordinate large projects. Measures Number of interdivisional teams established Number of high-profile projects submitted for review Percentage of reviews for these projects completed within 10 working days 5 2001-02 Actual 4 2002-03 Projected 5 2002-03 Year End Estimate * 4 2003-04 Projected 4 274 265 250 190 100 100% 100% 100% 100% 100% 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 85% 85% 85% 2000-01 Actual Goal: Promote continuing education and professional development for department employees. Objective: ♦ Ensure that 80-85% of employees receive professional training each year. Measures Percentage of employees participating in training opportunities 2000-01 Actual 90% 2001-02 Actual 87% Goal: Provide administrative, technical and application development support for the hardware and software systems used by the department to meet its business needs. Objective: ♦ Update program applications and develop new ones as necessary to facilitate the development review and inspection process, and to ensure that fees and fee calculations are current. ♦ Assist department staff with hardware and software issues. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of permit compositions and other 40 62 70 70 70 applications developed/updated Number of requests for assistance 1,500 2,500 3,500 2,000 3,500 Percentage completed within 2 working 95% 95% 95% 95% 95% days * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 164 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f ADMINISTRATION – 1500 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Capital Replacement Total Cost Center-1500 General Fund 2002-03 Adopted Budget 2001-02 Actual $ $ 844,134 43,103 43,415 3,774 11,616 0 6,911 0 14,959 1,057 968,969 $ $ 970,874 157,000 18,543 7,000 12,001 50 8,000 303,809 19,600 1,057 1,497,934 2002-03 Adjusted Budget $ $ 994,562 261,151 46,199 8,300 12,417 0 8,000 124,818 19,600 1,057 1,476,104 2002-03 Estimated $ 976,441 215,000 44,000 8,220 11,800 0 7,600 0 19,600 1,057 $ 1,283,718 2003-04 Adopted $ $ $ 1,073,121 35,550 40,500 7,994 12,000 0 7,600 130,727 0 5,000 1,312,492 1,312,492 % Change Est. Exp. To Adopted 9.90% (83.47%) (7.95%) (2.75%) 1.69% N/A 0.00% N/A (100.00%) 373.04% 2.24% AUTHORIZED POSITION Position Title Administrative Assistant Administrative Secretary Assistant Planning/Development Director Computer Support Assistant Customer Service Representative Development Project Administrator Development Project Coordinator Executive Assistant Executive Secretary GIS Technician II Information Support Specialist Operations Analyst Operations System Analyst Planning and Development Director Records Management Clerk Records Management Associate Senior Executive Assistant Senior Management Assistant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 1 0 0 1 1 1 1 1 1 1 1 0 0 3 1 1 1 0 0 1 1 1 0 0 1 1 0 0 0 1 1 1 0 0 0 0.85 1 1 1 1 0 0 0 1 0 0 1 0 0 1 7.85 11 14 2002-03 Adopted 0 0 1 1 1 3 1 1 0 1 0 1 0 1 0 1 1 1 14 2002-03 Revised 0 0 1 0 1 3 1 1 0 1 1 0 1 1 0 1 1 1 14 2003-04 Adopted 0 0 1 0 1 3 1 1 0 1 1 0 1 1 0 1 1 1 14 Significant Budget and Staffing Changes One Operations Analyst position reclassified to Operations System Analyst in 2002-03. One Computer Support Assistant position reclassified to Information Support Specialist in 2002-03. Estimated expenditures for Professional Services in fiscal year 2002-03 reflect one-time expenses for consulting services for the Unified Development Code. The fiscal year 2003-04 budget includes $20,550 for the Architectural Award Program. 165 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: DIVISION: 1510 Current Planning Current Planning provides zoning administration and site plan review/inspection. The zoning administration function is to review private development projects to ensure consistency with the City’s General Plan, Zoning Code, and other laws and regulations; and to provide professional support to the Planning & Zoning Commission, Commission Design Review Committee, Architectural Review Committee, Board of Adjustment, and City Council. Site plan review/inspection ensures compliance with all site development standards mandated by the Zoning Code and Council development policy, as well as Commission/Council conditions of development approval. 2003-04 Performance Measurements Goal: Provide technical information, guidance and assistance to a broad range of citizen and developer clientele, together with professional recommendations for decision-making by the Planning Commission, Board of Adjustment, City Council and various citizen advisory groups on all aspects of land use planning and development in the City. Objectives: ♦ Respond to developers’ applications and citizen requests in a timely and courteous manner. ♦ Present professional analyses and recommendations on all development applications to the Planning Commission, Board of Adjustment, other advisory groups, and City Council. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Schedule applications for P & Z Commission agendas within 90 days 90% 92% 90% 92% 90% Number of zoning cases submitted 197 191 160 155 145 Goal: Perform site plan review and field inspections to achieve conformance with all Zoning Code standards and specific conditions of City Council approval. Objectives: ♦ Review site plans, sign permits, tenant improvements, Certificates of Occupancy and home occupations. ♦ Inspect all on-site development improvements for compliance with approved plans. ♦ Enforce applicable requirements of the Zoning Code and development conditions stipulated by Council. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Total number of plan reviews Percentage completed within 20-day turnaround time Percentage of field inspections completed within 24 hours 1,779 1,602 1,850 1,677 1,600 90% 92% 95% 95% 96% 98% 98% 97% 98% 98% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 166 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f CURRENT PLANNING – 1510 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Capital Replacement Total Cost Center-1510 General Fund 2002-03 Adopted Budget 2001-02 Actual $ $ 904,891 3,736 16,619 877 6,996 5,590 16,916 955,625 $ $ 1,019,013 6,200 20,380 1,617 10,750 7,000 13,699 1,078,659 2002-03 Adjusted Budget 2002-03 Estimated 2003-04 Adopted $ 1,037,418 6,200 24,950 1,617 11,748 7,000 13,699 $ 1,102,632 $ 1,016,242 4,000 22,707 1,200 11,100 6,200 13,699 $ 1,075,148 $ 1,093,446 5,000 22,096 1,200 10,500 6,200 18,650 $ 1,157,092 $ 1,157,092 % Change Est. Exp. To Adopted 7.60% 25.00% (2.69%) 0.00% (5.41%) 0.00% 36.14% 7.62% AUTHORIZED POSITIONS Position Title Administrative Secretary Administrative Specialist Executive Assistant Planner I Planner II Planning and Development Supervisor Planning Services Manager - Current Planning Manager - Current Principal Planner Plans Examiner Secretary Site Development Coordinator Site Development Inspector Site Development Plans Examiner Zoning Inspector TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 1 0 0 1 5 5 5 2 1 2 1 0 0 1 1 0 0 0 1 0 0 0 3 3 0 2 1 0 1 1 1 0 0 2 0 0 3 2 2 0 18 15 16 2002-03 Adopted 0 1 1 5 2 0 0 1 0 0 0 1 2 3 0 16 Significant Budget and Staffing Changes One Planner II position reclassified to Principal Planner in 2002-03. There are no significant budget or staff changes for fiscal year 2003-04. 167 2002-03 Revised 0 1 1 5 1 0 0 1 1 0 0 1 2 3 0 16 2003-04 Adopted 0 1 1 5 1 0 0 1 1 0 0 1 2 3 0 16 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: DIVISION: 1515 Long Range Planning Long Range Planning guides and directs growth through the development of plans, policies and ordinances that preserve the character and enhance the livability of the city. Long Range Planning tracks land use and population statistics, prepares development policies and code amendments, and maintains all elements of the Chandler General Plan as required by State Statutes. 2003-04 Performance Measurements Goal: Provide professional recommendations regarding future growth and development, technical information and demographics to City Council and citizen advisory task forces. Objectives: ♦ Update and maintain the Chandler General Plan in conformance with state statutes, with particular emphasis upon compliance with Growing Smarter legislation. ♦ Prepare area plans, code amendments and development standards to implement General Plan guidelines and Council policy directives. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of General Plan elements/updates adopted by Council Number of specific area plans, plan amendments and Code amendments adopted by Council 0 1 0 0 0 5 2 2 4 2 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 168 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f LONG RANGE PLANNING – 1515 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Total Cost Center-1515 General Fund 2002-03 Adopted Budget 2001-02 Actual $ $ 267,461 0 16,611 452 4,812 409 289,745 $ $ 274,196 1,000 7,568 600 3,600 251,500 538,464 2002-03 Adjusted Budget $ $ 284,053 3,667 10,186 800 2,500 352,800 654,006 2002-03 Estimated $ $ 267,872 3,667 7,800 800 2,350 352,800 635,289 2003-04 Adopted $ 291,923 1,000 7,918 800 2,500 252,050 $ 556,191 $ 556,191 % Change Est. Exp. To Adopted 8.98% (72.73%) 1.51% 0.00% 6.38% (28.56%) (12.45%) AUTHORIZED POSITIONS Position Title Administrative Secretary Executive Assistant Planner II Planning and Development Research Asst. Planning Manager - Long Range Planning Services Manager - Long Range TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 1 0 0 0 1 0 1 1 0 1 1 0 0 1 0 1 0 0 4 4 2002-03 Adopted 0 1 1 1 1 0 4 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 169 2002-03 Revised 0 1 1 1 1 0 4 2003-04 Adopted 0 1 1 1 1 0 4 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: DIVISION: 1530 Development Services Development Services reviews and issues permits for all development projects except Public Works capital improvement projects. Development Services also provides building and structural plan review, building inspection, and all civil plan review associated with subdivision and site development. 2003-04 Performance Measurements Goal: To maintain public safety and quality of life standards through development plan review and onsite inspections. Objectives: ♦ Review building and civil plans for compliance with all applicable building codes, subdivision codes, fire codes, and other regulatory requirements and standards. ♦ Respond to all building construction inspection requests within 24 hours. ♦ Provide prompt, courteous service to all customers requesting information or assistance. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of plan reviews 6,423 5,813 6,100 5,900 5,800 Percent completed within 20 working days 97% 98% 97% 98% 98% Number of nonresidential projects submitted 3,316 2,898 2,400 2,200 2,100 Number of residential subdivisions submitted 23 28 20 36 20 Number of residential 1,751 3,477 2,500 4,500 2,000 lots created Number of permits issued 9,632 8,737 8,000 9,000 8,500 Valuation of permits issued $1,625,230,334 $875,418,784 $1,000,000,000 $875,000,000 $800,000,000 Number of building 93,275 102,934 95,000 116,799 110,000 inspection requests Percent completed within 24 hours 99% 99% 99% 99% 99% Number of customers served at permit counter 12,552 12,720 12,000 13,000 14,000 Percentage of employees receiving customer service training 100% 100% 100% 100% 100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 170 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f DEVELOPMENT SERVICES – 1530 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Capital Replacement Total Cost Center-1530 General Fund 2002-03 Adopted Budget 2001-02 Actual $ $ 3,339,900 894,484 62,933 3,634 35,909 250 140 29,374 50,852 26,023 4,443,499 $ 2002-03 Adjusted Budget 3,766,446 1,047,618 82,600 8,692 42,500 250 1,000 46,560 115,000 25,700 5,136,366 3,792,876 1,058,402 86,671 8,692 43,922 3,000 300 46,560 148,200 25,700 5,214,323 $ $ 4,058,540 1,047,618 81,600 7,200 43,000 3,000 250 46,510 106,200 25,700 $ 5,419,618 $ 5,419,618 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 2 0 0 1 22 22 22 1 1 2 1 1 0 11 12 12 0 0 0 1 1 1 0 0 1 1 1 1 0 0 2 2 2 0 2 2 0 0 1 1 10 10 10 0 0 1 2 2 0 3 3 2 0 0 1 57 59 59 2002-03 Adopted 0 2 1 22 2 0 12 0 1 1 1 2 0 0 1 10 1 0 2 1 59 2002-03 Revised 0 2 0 22 2 0 12 1 1 1 1 2 0 0 1 10 1 0 2 1 59 $ $ 2003-04 Adopted 3,543,595 1,047,655 81,321 7,192 42,500 3,000 250 46,210 148,200 25,700 4,945,623 $ $ 2002-03 Estimated % Change Est. Exp. To Adopted 14.53% (0.00%) 0.34% 0.11% 1.18% 0.00% 0.00% 0.65% (28.34%) 0.00% 9.58% AUTHORIZED POSITIONS Position Title Administrative Secretary Administrative Specialist Administrative Support II Building Code Specialist Chief Building Inspector Clerk II Construction Permit Representative Customer Service Representative Customer Service Supervisor Development Services Engineer Development Services Manager Engineer Engineer I Engineer II Engineer Assistant Supervisor Engineer Assistant Executive Assistant Secretary Senior Building Code Specialist Senior Engineer TOTAL 2003-04 Adopted 0 2 0 22 2 0 12 1 1 1 1 2 0 0 1 10 1 0 2 1 59 Significant Budget and Staffing Changes One Administrative Support II reclassified to Customer Service Representative in 2002-03. significant budget and staffing changes for fiscal year 2003-04. There are no f f f PLANNING AND DEVELOPMENT CAPITAL – 1560 p p p 2001-02 Actual Description Contingency/Reserve Machinery/Equipment Street Improvements Total Cost Center-1560 $ $ 0 67,571 0 67,571 2002-03 Adopted Budget $ $ 75,171 0 0 75,171 171 2002-03 Adjusted Budget $ $ 0 0 75,171 75,171 2002-03 Estimated 2003-04 Adopted $ $ $ 0 0 75,171 75,171 $ 0 0 0 0 % Change Est. Exp. To Adopted N/A N/A (100.00%) (100.00%) City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: 4650 DIVISION: Housing and Redevelopment City of Chandler Housing and Redevelopment is committed to the strategic targeting of resources made available to the city by the Department of Housing and Urban Development (HUD), as well as the leveraging of resources made available through initiatives and coordination among other city departments and divisions. HUD funds provide for the City's public housing operating and modernization programs, the Section 8 rental assistance program, Family Self-Sufficiency (FSS) and a myriad of federally funded programs. Through these sources, the cost center assists low and moderate-income families with locating affordable housing and with other supportive service programs. 2003-04 Performance Measurements Goal: To provide decent, safe and sanitary housing for the city’s low and moderate income citizens. Objectives: ♦ Ensure maximum availability of the city’s 306 public housing and 480 Section 8 rental assistance units. ♦ Provide a comprehensive and efficient maintenance program for the city’s public housing units. ♦ Facilitate maximum availability of service for low-income families and children at the Family Investment Center at 71 S. Hamilton Street. ♦ Provide education and prevention services (youth services) to the residents of the city’s public housing developments. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Percent of total available subsidized housing units leased based on units or BA (Budget Authority). 98% 97% 99% 97% 97% Maintain utilization rate of 95% or better of Section 8 housing vouchers. 98.5% 94% 97% 97% 97% Renovate and lease 80% of vacant housing units in 45 days or less. 100% 100% 98% 100% 100% Complete emergency work orders in 24 100% 100% 100% 100% 100% hours or less. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 172 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f HOUSING AND REDEVELOPMENT – 4650 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Office Furniture/Equipment Total Cost Center-4650 General Fund Grants-in-Aid Hsg Authority Low Rent Prog Hsg Authority Section 8 Voucher Capital Fund Program Grant Replacement Housing Proceeds Reinvestment Projects FY02/03 Ross Grant Public Housing Grant Contingency Grand Total 2002-03 Adopted Budget 2001-02 Actual $ 1,204,304 390,022 89,922 127,771 17,999 38,710 127,704 3,324,319 0 0 249,047 52,030 0 $ 5,621,828 $ 1,364,759 250,903 133,990 328,250 26,099 52,750 128,779 3,198,835 5,757,723 0 1,327,313 52,100 0 $ 12,621,501 2002-03 Adjusted Budget $ 1,422,602 502,498 150,224 350,872 28,562 52,750 128,902 3,199,570 5,472,223 0 1,377,828 52,100 392 $ 12,738,523 2002-03 Estimated $ $ 2003-04 Adopted 1,395,219 $ 375,220 144,320 324,354 26,020 62,112 135,195 3,389,383 0 2,023 1,282,851 46,600 391 7,183,688 $ $ $ 173 1,549,934 155,050 103,730 167,464 24,418 81,000 132,522 3,497,382 5,672,107 0 310,485 40,400 0 11,734,492 93,551 7,500 1,985,485 4,000,000 590,000 22,956 30,000 5,000 5,000,000 11,734,492 % Change Est. Exp. To Adopted 11.09% (58.68%) (28.13%) (48.37%) (6.16%) 30.41% (1.98%) 3.19% N/A (100.00%) (75.80%) (13.30%) (100.00%) 63.35% City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f HOUSING AND REDEVELOPMENT – 4650 p p p AUTHORIZED POSITIONS 1999-2000 2000-01 2001-02 Revised Revised Revised Accountant 0 1 1 Accounting Specialist 1 1 1 Administrative Secretary 0 1 0 Assist. Community Development Coordinator 2 2 0 Clerk II 1 1 0 Community Development Coordinator 1 1 0 Customer Service Representative 1 1 1 Executive Assistant 0 0 1 Family Self-Sufficiency Specialist 1 1 1 Grant Coordinator 1 1 0 Housing Administration Supervisor 1 1 1 Housing and Redevelopment Manager 1 1 1 Housing Maintenance Supervisor 1 1 1 Housing Maintenance Worker 6 6 6 Housing Project Coordinator 0 0 1 Housing Quality Inspector 2 1 0 Housing Quality Standards Inspector 0 0 1 Housing Rehabilitation Specialist 1 1 0 Housing Specialist 4 4 4 Planning and Development Director 0.15 0 0 Recreation Coordinator II 1 1 1 Recreation Leader II 1 1 1 Recreation Leader II @ .5 0 1 1 Secretary 1 0 0 TOTAL 27.15 28 23 Position Title 2002-03 Adopted 1 1 0 0 0 0 1 1 1 0 1 1 1 6 1 0 1 0 5 0 1 1 2 0 25 2002-03 Revised 0.8 1 0 0 0 0 1 1 1 0 1 1 1 6 1 0 1 0 5 0 1 2 1 0 24.8 2003-04 Adopted 0.8 1 0 0 0 0 1 1 1 0 1 1 1 6 1 0 1 0 5 0 1 2 1 0 24.8 Significant Budget and Staffing Changes One 0.20 Accountant position was transferred to cost center 4700 – Community Development during 2002-03. There are no significant budget or staffing changes for fiscal year 2003-04. 174 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: DIVISION: 4700 Community Development Community Development is responsible for coordinating and facilitating the provision of social services and neighborhood revitalization efforts for Chandler's low and moderate-income citizens. These efforts are accomplished primarily through the receipt and administration of the federal Community Development Block Grant (CDBG) and HOME funds from the U.S. Department of Housing and Urban Development (HUD). This division initiates various projects in the city including housing rehabilitation, downtown capital initiatives, historic preservation and the oversight of certain social services in the City of Chandler. The program’s goal is the improvement in quality of life in the City by creating decent living, economic and social opportunities for individuals, families and neighborhoods in need. 2003-04 Performance Measurements Goal: Coordinate and facilitate the provision of neighborhood and downtown redevelopment, affordable housing, family self-sufficiency and housing rehabilitation to enhance the quality of life in the City's designated redevelopment area. Objective: ♦ Efficiently reinvest in the city’s designated redevelopment area by the timely expenditure of Community Development Block Grant, HOME and other federal funds available each year for revitalization and redevelopment of the city center neighborhoods and businesses. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Housing/rental rehabilitations completed 116 177 85 90 100 Number of individuals / families assisted with CDBG funds 7,014 22,107** 6,800 7,200 8,000 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. ** Includes funding of San Marcos clinic immunizations. 175 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f COMMUNITY DEVELOPMENT – 4700 p p p 2001-02 Actual Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Street Improvements Total Cost Center-4700 HOME Program Community Dev't Block Grant Grand Total 2002-03 Adopted Budget $ $ 211,350 1,087,016 6,747 0 2,782 550 1,220 0 1,309,665 $ $ 297,842 $ 2,138,741 4,425 150 5,050 1,300 3,200 110,000 2,560,708 $ 2002-03 Adjusted Budget 302,232 2,335,336 4,459 150 5,458 1,300 3,200 170,000 2,822,135 2002-03 Estimated $ $ 286,527 1,991,000 4,232 100 5,250 2,000 1,000 58,079 2,348,188 2003-04 Adopted $ $ $ $ 326,588 2,509,212 12,100 150 5,350 2,100 1,500 0 2,857,000 720,000 2,137,000 2,857,000 % Change Est. Exp. To Adopted 13.98% 26.03% 185.92% 50.00% 1.90% 5.00% 50.00% (100.00%) 21.67% AUTHORIZED POSITIONS 1999-2000 2000-01 2001-02 Revised Revised Revised Accountant 0 0 0 Assist. Community Development Coordinator 0 0 2 Community Development Coordinator 0 0 1 Customer Service Representative 0 0 1 Housing Rehabilitation Specialist 0 0 1 TOTAL 0 0 5 Position Title 2002-03 Adopted 0 2 1 1 1 5 2002-03 Revised 0.2 2 1 1 1 5.2 2003-04 Adopted 0.2 2 1 1 1 5.2 Significant Budget and Staffing Changes A portion of the Accountant position (0.20) was transferred from 4650 - Housing & Redevelopment during fiscal year 2002-03. 176 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development FUNCTION: DEPARTMENT: General Government Planning and Development COST CENTER: DIVISION: 1060 Neighborhood Programs Neighborhood Programs Office is established to encourage a partnership between citizens and various community resources to assist in the long-term preservation of Chandler’s neighborhoods. The mission of the Office is to assist neighborhoods through the coordination of community resources, the provision of technical and financial assistance and facilitation of the education of neighborhood leaders. 2003-04 Performance Measurements Goal: Assist neighborhoods through the coordination of community resources, provision of technical assistance and the facilitation of the education of neighborhood leaders. Objective: ♦ Develop and implement a neighborhood grant program and provide advice and guidance regarding the development and implementation of programs in declining Chandler neighborhoods. Measures Number of grants funded 1 2001-02 Actual 15 2002-03 Projected 20 2002-03 Year End Estimate * 9 2003-04 Projected 20 1 5 7 7 20 2 4 5 12 20 2000-01 Actual Number of neighborhoods groups Number of training opportunities for neighborhoods Goal: Assist residents with identification of resources needed for community building efforts. Objective: ♦ Keep residents and staff apprised of key neighborhood efforts being undertaken by the City’s Neighborhood Empowerment Team. Measures Number of self-supported neighborhood projects Provide monthly Neighborhood Empowerment team report to Neighborhood Advisory Committee/City Manager Office 2000-01 Actual 2001-02 Actual 2002-03 Projected 1 4 5 7 8 8 (1) No reports were presented due to staff vacancies. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated” 177 2002-03 Year End Estimate * 2003-04 Projected 10 10 (1) 12 0 City of Chandler 2003-04 Adopted Budget Department Budgets – Planning and Development f f f NEIGHBORHOOD PROGRAMS – 1060 p p p Goal: Facilitate communication among neighbors by creating partnerships and identifying resources through collaboration among the diverse citizenry of Chandler. Objective: ♦ Provide training through the Leadership Center and the City Services Academy for community leaders. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Neighborhood meetings/month Number of residents attending the City Services Academy 2 6 7 8 8 27 54 70 60 60 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Contingency/Reserve Building/Improvements Office Furniture/Equipment Capital Replacement Total Cost Center-1060 General Fund 2002-03 Adopted Budget 2001-02 Actual $ 91,669 14,846 12,933 0 5,212 0 2,978 0 64,514 0 0 192,152 $ $ $ 2002-03 Adjusted Budget 144,821 42,380 19,511 650 13,302 1,830 9,585 0 100,000 1,650 0 333,729 $ $ 148,871 43,399 18,311 650 13,838 1,830 9,585 37,173 100,000 1,650 1,200 376,507 2002-03 Estimated $ $ 69,302 70,100 13,650 0 3,450 500 2,250 0 26,983 0 0 186,235 2003-04 Adopted $ $ $ 138,505 205,000 23,500 650 14,210 1,000 9,400 0 0 0 0 392,265 392,265 % Change Est. Exp. To Adopted 99.86% 192.44% 72.16% N/A 311.88% 100.00% 317.78% N/A (100.00%) N/A N/A 110.63% AUTHORIZED POSITIONS Position Title Neighborhood Program Administrator Management Assistant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 1 0 0 0 1 1 1 2002-03 Adopted 1 1 2 2002-03 Revised 1 1 2 Significant Budget and Staffing Changes Neighborhood Programs moved from City Manager to Planning & Development in 2002-03. Since both positions were vacant until January, year-end expenditures are lower than expected. 178 2003-04 Adopted 1 1 2 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services COMMUNITY SERVICES DEPARTMENT Assistant City Manager Community Services Administration Center for the Arts Building and Facilities Library Parks Development and Operations Recreation The chart below is a three-year summary of Community Services Department Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. COMMUNITY SERVICES SUMMARY 2001-02 Actual Expenditures Expenditures by Cost Center Administration Center for the Arts Parking Garage Buildings and Facilities Library Library Capital Parks Development/Operations Recreation Parks Capital TOTAL COMMUNITY SVCS Expenditures by Category Personnel & Benefits Operating & Maintenance Capital - Major TOTAL COMMUNITY SVCS Staffing by Cost Center Administration Center for the Arts Parking Garage Building and Facilities Library Parks Development/Operations Recreation TOTAL COMMUNITY SVCS $ $ $ $ 2002-03 Adjusted Budget 392,640 1,100,383 92,011 3,478,085 4,681,607 76,978 4,891,678 2,811,026 16,779,157 34,303,565 $ 9,330,736 8,116,694 16,856,135 34,303,565 $ 2001-02 Revised 4.00 9.00 1.00 34.00 56.75 43.50 21.00 169.25 $ $ 2002-03 Estimated Expenditures 1,056,158 1,476,346 8,863 4,080,594 5,622,887 1,945,419 6,449,743 4,006,866 47,536,744 72,183,620 $ 10,669,774 12,031,683 49,482,163 72,183,620 $ 2002-03 Adopted 5.00 9.00 0.00 34.00 59.25 45.50 22.00 174.75 179 $ $ 2003-04 Adopted Budget % of 2003-04 Total 482,690 $ 1,280,956 0 4,078,932 5,378,400 1,945,419 6,041,250 3,726,943 18,255,593 41,190,183 $ 935,647 1,229,280 0 4,156,150 6,119,344 1,097,610 6,025,191 3,747,468 33,269,614 56,580,304 2% 2% 0% 7% 11% 2% 11% 7% 59% 100% 10,316,125 10,673,046 20,201,012 41,190,183 11,664,888 10,548,192 34,367,224 56,580,304 21% 19% 61% 100% 2002-03 Revised 5.00 9.00 0.00 34.00 63.25 44.50 22.13 177.88 $ $ 2003-04 Adopted 5.00 9.00 0.00 34.00 63.25 45.50 22.13 178.88 % of 2003-04 Total 3% 5% 0% 19% 35% 25% 12% 100% City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services 2002-03 Community Services Accomplishments Ø Over twenty special events, either sponsored or co-sponsored by the City took place. Ø Ostrich Festival was successfully moved from Downtown Chandler to Tumbleweed Park. Ø Staff implemented recreation programming during lunch, after school, and on weekends at San Tan K-8. This serves as the fourth satellite site. Ø The Parks and Recreation Division implemented on-line registration for recreational and aquatic classes/programs during the Fall of 2002. Ø Effective January 2003, the Recreation Division took over operations of the Chandler Tennis Center at Tumbleweed Regional Park. Ø Community Center renovations included: retractable wall replacement in multi purpose room, blinds, carpet, chairs, stage sound system, and tables; installation of Terrazzo in lobby area; removal of the trophy cases; painting of courtyard and refinishing of wood. Ø In cooperation with the Chandler Unified School District, the library has completed construction, and purchase of furniture, equipment and opening day collection for the Basha Branch Library that is scheduled to open in July 2003. Ø The Downtown Library’s collection was converted to a “Radio Frequency Identification System,” (RFID) to enhance control of the collection and simplify circulation processes. Ø The library was awarded a federal “Early Learning Opportunities Act” grant in the amount of $476,189. With these funds, the library, along with a number of community partners, is implementing an extensive emergent literacy program for families with children ages 0–5. Ø The library, in partnership with the Chandler Chamber of Commerce and the City’s Economic Development Department, was awarded a Library Services and Technology Act grant to establish a business information partnership. Ø The construction was completed for La Paloma, Chuparosa, Pequeño and phase three of Tumbleweed Parks. Ø Playgrounds were renovated at seven neighborhood parks. Ø A “facelift” was completed on Dr. A. J. Chandler Park including repainting, new shade structures, resurfacing concrete benches and seat walls and re-landscaping. Ø A total of 529,500 sq. ft. of City buildings were maintained in a clean and safe manner. Ø Over one thousand events occurred at the Center for the Arts and Vision Gallery. Ø The Chandler Center for the Arts completed the following refurbishment projects: Carpet replacement, installation of theatre aisle lighting, replacement of rigging components, interior painting and final installation of sound upgrades. Ø The Center for the Arts and Vision Gallery received financial aid and in-kind (donated) services from various corporations, individuals and agencies, at a value of $297,934. Ø The Kidz Art Workshops at the Vision Gallery served over 1,120 children. Ø Annual attendance at cultural events in fiscal year 2002-03 (266,000) exceeded projected estimates of 262,000. 180 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services FUNCTION: DEPARTMENT: General Government Community Services COST CENTER: DIVISION: 4300 Administration Community Services Administration provides information to the public on various recreational activities and park facilities provided by the City. It also provides information to the City Manager's office to assist in the implementation of Council policies. In addition, staff provides secretarial support to the Historical Museum Advisory Board, Mayor's Committee for the Aging, Mayor's Committee for People with Disabilities, and the Parks and Recreation Board. Goal: Provide effective administration and coordination for diverse services and programs established to enhance the quality of life for the citizens of the City of Chandler. Objectives: ♦ Develop and implement systems and procedures that will improve department operations. ♦ Provide administrative support, leadership, and coordination of departmental activities. ♦ Facilitate communication within the department, the City Manager's office and City Council to guarantee the accomplishment of goals and objectives. Measures Employees receiving public relations and customer service related training Number of divisional staff development days held Department staff meetings Coordination of non-departmental special events 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 100% 100% 100% 100% 100% 6 6 6 15 7 N/A N/A 3 3 4 N/A N/A 13 13 16 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 181 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f ADMINISTRATION - 4300 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-4300 General Fund 2002-03 2002-03 2001-02 Adopted Adjusted Actual Budget Budget $297,316 $ 363,422 $ 368,993 14,219 32,701 29,929 5,301 9,100 13,100 1,421 101,500 2,686 9,524 4,220 5,497 87 0 617 35,189 63,700 65,572 0 551,259 494,106 0 0 14,874 25,332 33,434 37,784 0 0 20,000 4,250 0 3,000 $392,639 $ 1,159,336 $ 1,056,158 2002-03 Estimated $ 356,670 24,550 8,852 2,684 5,497 617 57,750 0 0 14,070 9,000 3,000 $ 482,690 % Change 2003-04 Est. Exp. To Adopted Adopted $ 435,383 22.07% 15,000 (38.90%) 23,790 168.75% 3,300 22.95% 5,700 3.69% 0 (100.00%) 68,100 17.92% 384,374 N/A 0 N/A 0 (100.00%) 0 (100.00%) 0 (100.00%) $ 935,647 93.84% $ 935,647 AUTHORIZED POSITIONS Position Title Administrative Assistant Community Services Director Construction Project Manager Executive Secretary Senior Executive Assistant Senior Management Assistant Special Events Coordinator TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 1 0 1 1 1 1 1 1 1 1 0 0 0 1 0 0 1 0 0 0 3 4 4 2002-03 Adopted 0 1 1 0 1 1 1 5 2002-03 Revised 0 1 1 0 1 1 1 5 2003-04 Adopted 0 1 1 0 1 1 1 5 Significant Budget and Staffing Changes One-time funding in fiscal year 2002-03 for various department projects is reflected as a funding reduction in fiscal year 2003-04. 182 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services FUNCTION: DEPARTMENT: General Government Community Services COST CENTER: DIVISION: 1100 Center for the Arts Center for the Arts is responsible for the administration and production of performing arts events at the Chandler Center for the Arts. The Center is responsible for coordinating with traveling productions, local performing arts organizations and school district events. The Center has an exhibition hall in which art shows are displayed, and also coordinates activities with the Chandler Arts Commission and the Chandler Cultural Foundation. The Center’s staff provides expertise in the development of a diverse public art collection and in the selection of cultural programs. 2003-04 Performance Measurements Goal: Provide diverse quality cultural events and public art programs for all segments of the Chandler population to enjoy. Objectives: ♦ Continue development of marketing strategies to insure the maximum usage of the Chandler Center for the Arts and Vision Gallery. ♦ Present professional and community performances and exhibitions with high public visibility. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of scheduled usage dates 474 485 487 487 487 Number of contracted dates 181 198 196 198 204 258,000 261000 262,000 266,000 267,500 Annual Attendance Goal: To ensure additional resources necessary in maintaining the Center for the Arts. Objectives: ♦ Continue fund-raising program for the Chandler Cultural Foundation. ♦ Continue to recruit and retain volunteer support. ♦ Obtain trade and cash sponsorships in order to support programming efforts. Measures New donations to Foundation Funds Number of volunteer hours contributed Total cash and trade sponsorships 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected $36,860 $37,592 $43,500 $103,250 $83,750 10,500 10,750 11,000 11,000 11,560 $42,500 $50,000 $57,000 $46,184 $42,500 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 183 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f CENTER FOR THE ARTS – 1100 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-1100 General Fund Grants-in-Aid Municipal Arts Fund Grand Total 2001-02 Actual $ 494,669 217,060 47,652 50,728 28,139 250 13,928 10,616 0 36,181 6,132 183,207 11,821 $ 1,100,383 2002-03 Adopted Budget $ 525,538 318,463 133,896 61,793 16,016 121 13,200 10,416 5,235 0 8,098 270 0 $ 1,093,046 2002-03 Adjusted Budget $ 533,434 484,315 135,225 118,942 16,101 121 13,200 12,226 5,235 132,526 8,098 16,923 0 $ 1,476,346 2002-03 Estimated $ 517,091 427,894 52,895 82,657 23,382 250 14,246 19,964 0 120,250 4,154 18,173 0 $ 1,280,956 % Change 2003-04 Est. Exp. To Adopted Adopted $ 570,192 10.27% 467,667 9.30% 74,835 41.48% 59,393 (28.15%) 19,887 (14.95%) 250 0.00% 13,974 (1.91%) 12,241 (38.68%) 5,235 N/A 0 (100.00%) 4,336 4.38% 1,270 (93.01%) 0 N/A $ 1,229,280 (4.03%) $ 949,280 55,000 225,000 $ 1,229,280 AUTHORIZED POSITIONS Position Title Arts Center Financial Specialist Arts Center Office Supervisor Arts Center Manager Box Office Supervisor Management Assistant Marketing Assistant Patron Services Coordinator Production Assistant Production Coordinator Program and Events Coordinator Sr. Production Coordinator Visual Arts Coordinator TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 1 1 0 1 1 1 0 0 1 0 1 0 0 0 1 1 1 0 2 2 0 1 0 2 0 0 1 0 1 1 1 1 1 7 8 9 2002-03 Adopted 1 0 1 1 0 1 0 0 2 1 1 1 9 2002-03 Revised 1 0 1 1 0 1 0 0 2 1 1 1 9 2003-04 Adopted 1 0 1 1 0 1 0 0 2 1 1 1 9 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects additional funding for shared expenses with the Chandler Unified School District and contract services. 184 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f PARKING GARAGE – 3040 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Building/Improvements Total Cost Center-3040 General Fund 2001-02 Actual $ 36,633 16,850 3,082 1,491 104 14,692 19,160 $ 92,012 2002-03 Adopted Budget $ 0 0 0 0 0 0 0 $ 0 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 0 $ 0 $ 0 N/A 8,863 0 0 N/A 0 0 0 N/A 0 0 0 N/A 0 0 0 N/A 0 0 0 N/A 0 0 0 N/A $ 8,863 $ 0 $ 0 N/A $ 0 AUTHORIZED POSITIONS Position Title Parking Garage Attendant (.625) Groundskeeper TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0.625 0 0 0 1 1 0.625 1 1 2002-03 Adopted 0 0 0 Significant Budget and Staffing Changes The city no longer owns the Rocky Mountain Parking Garage. 185 2002-03 Revised 0 0 0 2003-04 Adopted 0 0 0 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services FUNCTION: DEPARTMENT: General Government Community Services COST CENTER: DIVISION: 3200 Buildings and Facilities Buildings and Facilities is responsible for maintaining 35 City-owned buildings. This includes providing custodial care and performing preventive maintenance. 2003-04 Performance Measurements Goal: Provide the general public and employees with a clean and safe environment through the use of effective and efficient cleaning and maintenance practices. Objectives: ♦ Provide emergency service for mechanical, sanitary, and environmental problems. ♦ Maintain cost effective maintenance and custodial practices through proactive management. ♦ Provide technical assistance for remodels and assist in relocation with the least amount of disruptions. ♦ Maintain all public buildings in a maximum state of repair through use of an effective preventive maintenance program. ♦ Provide telephone services that meet Citywide needs in an efficient and timely manner. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Maintain routine cleaning complaints per building per week, average 0.5 0.25 <1 0.4 <.75 Maintain comfort level complaints not due to equipment failure per week, average 0.7 0.8 <1 0.50 <.75 Maintain downtime due to equipment 6 4 hrs <12 hrs 4 hrs <8 hrs failures per building (hours) Number of work orders backlog per week, average 2.2 2.9 3 2.5 3 Provide in-house programming of telephone features after notification (hours) 8 hrs 6 hrs <8 hrs 6 hrs <8 hrs * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 186 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f BUILDINGS AND FACILITIES – 3200 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Building/Improvements Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-3200 General Fund 2001-02 Actual $ 1,593,316 306,782 267,451 92,014 12,320 0 942,547 11,661 37,962 190,181 0 23,852 $ 3,478,086 2002-03 Adopted Budget $ 1,680,754 272,250 379,564 123,557 18,000 750 1,125,850 10,700 45,000 316,315 800 22,117 $ 3,995,657 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 1,706,026 $ 1,704,456 $ 1,812,811 6.36% 368,240 370,448 343,554 (7.26%) 398,710 397,710 375,162 (5.67%) 126,446 126,446 122,357 (3.23%) 18,000 17,950 17,900 (0.28%) 750 500 750 50.00% 1,126,530 1,126,530 1,169,451 3.81% 10,700 10,700 10,900 1.87% 54,500 54,500 54,500 0.00% 247,775 246,775 233,800 (5.26%) 800 800 0 (100.00%) 22,117 22,117 14,965 (32.34%) $ 4,080,594 $ 4,078,932 $ 4,156,150 1.89% $ 4,156,150 AUTHORIZED POSITIONS Position Title Administrative Secretary Building Maintenance Superintendent Building Maintenance Supervisor Custodial Supervisor Custodian Electrician Electrician Helper Electrician Assistant Executive Assistant Facility Electrician Facility Equipment Mechanic Facility Maintenance Technician Lead Custodian Maintenance Worker Secretary Senior Equipment Mechanic Telephone Coordinator Telephone Services Assistant Telephone Services Coordinator Telephone Services Specialist Telephone Specialist TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 1 0 1 1 1 1 1 1 1 1 1 15 15 15 0 0 2 1 1 0 0 0 1 0 0 1 2 2 0 7 7 0 0 0 5 1 1 1 1 1 1 2 0 0 0 0 2 1 0 0 0 1 1 0 1 1 0 0 1 0 1 0 33 34 34 2002-03 Adopted 0 1 1 1 15 2 0 1 1 0 0 5 1 1 0 2 0 1 1 1 0 34 2002-03 Revised 0 1 1 1 15 2 0 1 1 0 0 5 1 1 0 2 0 1 1 1 0 34 2003-04 Adopted 0 1 1 1 15 2 0 1 1 0 0 5 1 1 0 2 0 1 1 1 0 34 Significant Budget and Staffing Changes Funding for utilities and building maintenance is added for Fire Station #8, the Fleet Services\Warehouse Facility and the Information Technology Building expansion in fiscal year 2003-04. 187 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services FUNCTION: DEPARTMENT: General Government Community Services COST CENTER: DIVISION: 4310 Library Chandler Public Library strives to assist all citizens in obtaining information to meet their diverse personal, educational, and professional needs. The Library is responsible for the selection and circulation of materials in a variety of mediums. The Library serves as a learning, educational, and cultural center for the Community, and promotes the development of appreciation for reading and learning. 2003-04 Performance Measurements Goal: Assist all citizens in obtaining information that meets their diverse personal, educational and professional needs. Objectives: ♦ Continue to develop the Library’s adult and youth collections and information services in order to answer customer’s questions immediately and accurately at least 90% of the time. ♦ Achieve a customer satisfaction rate of at least 90% as determined through annual customer surveys. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Reference questions answered 92.4% 97.9% 90% 95% 90% User satisfaction rate 98.6% 99% 90% 98% 90% Goal: Promote the development and appreciation for reading and learning. Objective: ♦ Maintain a 55% retention rate among students participating in adult basic education, English as a Second Language, G.E.D., and/or family literacy programs. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Adult Education Retention Rate 59.5% 67% 55% 60% 55% Goal: Serve as an educational and cultural center for the Community. Objective: ♦ Offer at least 1,200 cultural and educational programs annually for youth and/or adults. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Cultural & Education Programs 792 1,237 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 188 800 1,260 2003-04 Projected 1,300 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f LIBRARY – 4310 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Machinery/Equipment Total Cost Center-4310 General Fund Grants-in-Aid Library Trust General Fund 2001-02 Actual $ 2,723,944 384,650 789,918 51,087 28,391 498,865 45,511 159,242 $ 4,681,608 2002-03 Adopted Budget $ 3,036,352 433,873 1,025,118 46,775 27,162 509,923 27,027 140,481 $ 5,246,711 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 3,096,585 $ 2,864,514 $ 3,538,976 23.55% 542,020 521,946 692,049 32.59% 1,138,250 1,151,098 1,093,384 (5.01%) 47,875 47,775 48,464 1.44% 44,477 42,135 55,158 30.91% 511,253 511,138 482,932 (5.52%) 78,886 73,299 32,900 (55.12%) 163,541 166,495 175,481 5.40% $ 5,622,887 $ 5,378,400 $ 6,119,344 13.78% $ 5,386,299 692,795 40,250 $ 6,119,344 AUTHORIZED POSITIONS Position Title Administrative Librarian Administrative Specialist Assistant Library Manager Community Outreach Coordinator Computer Support Assistant Information Support Specialist Librarian Librarian @ .75 Library Access Services Coordinator Library Aide Library Aide (PT @ .5) Library Aide (PT @ .625) Library Assistant Library Assistant (PT @ .5) Library Assistant (PT @ .75) Library Associate Library Manager Management Assistant Marketing Assistant Secretary TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 7 7 6 0 0 1 1 1 2 1 0.75 0.75 2 2 2 0 0 0 12 12 13 0.625 0.75 0.75 0 1 1 10 11 12 3.5 4 3 0.625 0 0 10 9 9 0.5 0.5 2.5 0 0.75 0.75 3 2 1 1 1 1 1 1 0 0 0 1 1 1 0 54.25 54.75 56.75 2002-03 Adopted 6 1 2 0.75 2 0 14 0.75 1 12 3.5 0 10 2.5 0.75 1 1 0 1 0 59.25 2002-03 Revised 7 1 2 0.75 0 2 15 0.75 1 12 3.5 0 12 2.5 0.75 1 1 0 1 0 63.25 2003-04 Adopted 7 1 2 0.75 0 2 15 0.75 1 12 3.5 0 12 2.5 0.75 1 1 0 1 0 63.25 Significant Budget and Staffing Changes Fiscal year 2002-03 reflects the reclassification of two Computer Support Assistant positions to Information Support Specialist. One Librarian, one Administrative Librarian, and one Library Assistant were added during 2002-03. One Administrative Specialist was transferred from cost center 4530 – Park Development & Operations and reclassified to a Library Assistant in 2002-03. Fiscal year 2003-04 reflects additional collection development funding for the new Basha Library and the existing branch libraries. 189 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f LIBRARY CAPITAL – 4320 p p p Description Professional/Contract Operating Supplies Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Total Cost Center-4320 General Fund Library Bonds Library Impact Fees General Fund 2001-02 Actual $ 6,484 55,201 0 14,948 345 0 $ 76,978 2002-03 Adopted Budget $ 62,000 250,000 284,631 1,088,000 0 200,000 $ 1,884,631 2002-03 Adjusted Budget $ 33,595 250,635 0 1,401,189 0 260,000 $ 1,945,419 2002-03 Estimated $ 33,595 250,635 0 1,401,189 0 260,000 $ 1,945,419 2003-04 Adopted $ 0 0 1,097,610 0 0 0 $ 1,097,610 $ 100,000 199,409 798,201 $ 1,097,610 % Change Est. Exp. To Adopted (100.00%) (100.00%) N/A (100.00%) N/A (100.00%) (43.58%) Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 190 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services FUNCTION: DEPARTMENT: General Government Community Services COST CENTER: DIVISION: 4530 Park Development & Operations Parks Development and Operations Division maintains 527 acres of developed park land at 47 individual sites. Landscape maintenance is also performed for seven Fire facilities, the Boys and Girls Club and the City complex area. The Department is also responsible for park land acquisition, park planning and development, park construction, administration of contracts for park mowing/litter control and Desert Breeze lake maintenance. The Division is also responsible for programming and operation of five public swimming pools. Goal: Maintain public parks, facilities, and grounds at the highest standards. Objectives: ♦ Inspect all playground equipment, facilities and grounds maintained by the Parks Development and Operations Division monthly for safety compliance and appearance. ♦ Apply fertilizer to all park turf acreage a minimum of three applications per year. ♦ Apply pre-emergent herbicide to all park granite acreage a minimum of two applications per year. ♦ Provide support for recreation sponsored events and set-ups. (1) Measures Playgrounds inspected per month Fertilizer applications per year Pre-emergent applications per year Number of bleacher, showmobile, stage rentals per year 2000-01 Actual New Measure New Measure New Measure New Measure 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 12 39 29 41 99 146 96 150 108 112 112 118 49 55 35 35 Goal: Provide the citizens of Chandler a diverse and comprehensive aquatics program and facilities. Objectives: ♦ Maintain an overall enrollment success rate of 80% on the learn to swim lesson program. ♦ Provide water safety education through swim lessons, jr. guard program, swim teams, certification and training programs. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 (1) Measures Actual Actual Projected Estimate * Projected Overall enrollment success rate on New 67% 78% 71% 71% swimming classes Measure (1) All of the above measurements have been revised; therefore, there is no historical data for fiscal year 2000-01. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 191 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f PARK DEVELOPMENT AND OPERATIONS – 4530 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Office Furniture/Equipment Park Improvements Water System Improvements Capital Replacement Total Cost Center-4530 General Fund 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 2,778,541 $ 3,094,715 $ 3,140,485 $ 3,087,315 $ 3,390,633 9.82% 40,638 40,328 46,645 48,145 43,145 (10.39%) 374,003 503,773 535,385 538,442 507,857 (5.68%) 537,313 719,467 873,919 876,016 755,674 (13.74%) 16,842 17,991 19,139 18,139 19,739 8.82% 2,703 2,000 2,250 4,250 4,000 (5.88%) 949,345 1,205,100 1,206,485 1,206,485 1,101,473 (8.70%) 14,831 43,174 53,919 31,819 46,962 47.59% 64,085 59,528 148,970 148,970 39,071 (73.77%) 2,245 0 0 320 0 (100.00%) 39,025 500,000 333,513 0 0 N/A 71 0 0 0 0 N/A 72,035 89,033 89,033 81,349 116,637 43.38% $ 4,891,677 $ 6,275,109 $ 6,449,743 $ 6,041,250 $ 6,025,191 (0.27%) $ 6,025,191 AUTHORIZED POSITIONS Position Title Administrative Specialist Aquatics Superintendent Assistant Community Services Director Contract Compliance Inspector Gardener Supervisor Groundskeeper Groundskeeper (RPT @.75) Horticulturist Laborer Landscape Coordinator Landscape Planner Maintenance Supervisor Maintenance Worker Park Development and Operations Manager Parks Maintenance Superintendent Park Planning Superintendent Parks Irrigation Coordinator Pool Maintenance Mechanic Public History Coordinator Recreation Coordinator I Recreation Leader I @ .5 Secretary TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 2 1 1 1 0 0 0 1 1 0 4 4 5 15 16 18 0.75 0.75 0 1 1 1 0 0 0 1 1 0 0 0 1 3 3 3 6 6 5 1 1 1 1 1 1 1 1 1 0 0 0 2 2 3 0 0 0 0 0 1 0.5 0.5 0.5 1 2 0 39.25 41.25 43.5 2002-03 Adopted 2 1 0 0 5 19 0 1 0 0 1 3 6 1 1 1 0 3 0 1 0.5 0 45.5 2002-03 Revised 1 1 1 0 5 19 0 1 0 0 1 3 6 0 1 1 0 3 0 1 0.5 0 44.5 2003-04 Adopted 1 1 1 0 5 19 0 1 0 0 1 3 6 0 1 1 0 3 1 1 0.5 0 45.5 Significant Budget and Staffing Changes One Administrative Specialist was transferred to cost center 4310 - Library and reclassified to Library Assistant in fiscal year 2002-03. One Public History Coordinator and associated operating funds are added in fiscal year 2003-04. 192 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services FUNCTION: DEPARTMENT: General Government Community Services COST CENTER: DIVISION: 4550 Recreation Recreation provides a year-round program which includes coordinating adult sports leagues and tournaments, youth sport camps, special events, instructional classes, programs for youth, teens, senior citizens and the physically and mentally challenged. This division operates and programs activities at the Community Center, Senior Center, Snedigar Recreation Center, Snedigar Sportsplex, Andersen Jr. High School, Willis Jr. High School, Santan K-8 and Kyrene Aprende Middle School. Effective January 1, 2003 the city took over the operation, management and programming of the Tumbleweed Park Tennis Center. Goal: Enhance the quality of life for all citizens through diverse, innovative, and affordable parks and leisure opportunities. Objectives: ♦ Achieve excellence in customer service with efficient, friendly and qualified staff. ♦ Provide leisure opportunities for individuals of all ages. ♦ Be attuned to the Community and encourage citizen participation in the enhancement of recreation programs. ♦ Solicit donations and sponsorships in order to provide programs at an affordable cost and provide scholarship assistance. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected User Satisfaction Rate 93% 94% 92% 93% 93% Successful recreation classes 83% 82% 85% 83% 83% 32,111 28,931 32,000 27,000 27,000 100 75 112 80 85 $25,000 $17,811 $22,000 $18,000 $18,000 Volunteer hours Scholarships awarded Donations/Sponsorships *- 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 193 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f RECREATION – 4550 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Office Furniture/Equipment Park Improvements Capital Replacement Total Cost Center-4550 General Fund Grants-in-Aid Parks & Recreation Trust Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 1,406,317 $ 1,792,640 $ 1,824,251 $ 1,786,079 $ 1,916,893 7.32% 399,750 621,626 785,061 640,081 615,065 (3.91%) 246,290 372,701 505,944 428,223 369,050 (13.82%) 3,709 4,400 4,593 4,427 3,500 (20.94%) 52,683 59,405 65,358 62,091 60,512 (2.54%) 500 250 250 250 250 0.00% 13,128 18,850 18,930 17,984 17,250 (4.08%) 655,146 748,739 763,417 760,724 724,019 (4.83%) 4,206 2,200 3,100 3,100 2,200 (29.03%) 0 0 0 40 0 (100.00%) 4,235 10,000 10,000 0 0 N/A 25,062 25,062 25,962 23,944 38,729 61.75% $ 2,811,026 $ 3,655,873 $ 4,006,866 $ 3,726,943 $ 3,747,468 0.55% $ 3,479,719 107,914 159,835 $ 3,747,468 AUTHORIZED POSITIONS Position Title Administrative Specialist Customer Service Representative Information Specialist Management Assistant Recreation Coordinator I Recreation Coordinator II Recreation Leader II (RPT @ .5) Recreation Leader II (RPT @ .625) Recreation Leader II (RPT @ .75) Recreation Leader III Recreation Leader III (RPT @ .5) Recreation Leader III (RPT @ .625) Recreation Leader III (RPT @ .75) Recreation Superintendent Recreation Manager Secretary TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 1 2 4.75 0 1 1 0 0.5 0.5 4 6 5 5 4 5 1 0.5 0.5 1.25 1.25 0 0.75 0.75 0.75 1 0 0 0.5 0 0 0 0 0 1.5 2.25 1.5 1 1 0 0 0 1 1 1 0 18 20.25 21 2002-03 Adopted 1 4.75 1 0.5 6 5 0.5 0 0.75 0 0 0 1.5 0 1 0 22 2002-03 Revised 1 4.75 1 0.5 6 5 0 0 0.75 0 0 0.625 1.5 0 1 0 22.125 2003-04 Adopted 1 4.75 1 0.5 6 5 0 0 0.75 0 0 0.625 1.5 0 1 0 22.125 Significant Budget and Staffing Changes One Recreation Leader II 0.5 RPT reclassified to Recreation Leader III 0.625 RPT in fiscal year 2002-03. 194 City of Chandler 2003-04 Adopted Budget Department Budgets - Community Services f f f PARK CAPITAL – 4580 p p p Description Operating Supplies Repairs/Maintenance Communications/Transportation Contingency/Reserve Land/Improvements Building/Improvements Office Furniture/Equipment Street Improvements Park Improvements Total Cost Center-4580 General Fund Park Bonds Community Park Impact Fees Residential Park Develop Tax Grand Total 2001-02 Actual 2002-03 Adopted Budget $ 0 $ 0 0 0 (56) 0 0 32,222,397 6,588,204 2,626,500 688,551 9,596,000 58,650 0 21,969 0 9,421,839 5,110,000 $ 16,779,157 $ 49,554,897 2002-03 Adjusted Budget % Change 2002-03 2003-04 Est. Exp. To Estimated Adopted Adopted $ 0 $ 35 $ 0 (100.00%) 0 1,458 0 (100.00%) 0 0 0 N/A 0 0 16,433,212 N/A 6,216,514 2,903,745 3,548,274 22.20% 10,834,241 1,244,790 491,600 (60.51%) 25,214 27,507 0 (100.00%) 502,516 577,515 0 (100.00%) 29,958,259 13,500,543 12,796,528 (5.21%) $ 47,536,744 $ 18,255,593 $ 33,269,614 82.24% $ 988,419 12,596,546 11,975,207 7,709,442 $ 33,269,614 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 195 City of Chandler 2003-04 Adopted Budget Department Budgets – Police POLICE DEPARTMENT Assistant City Manager Police Administration Professional Standards Property and Evidence Planning and Research Communications Forensic Sciences Field Operations Records Detention Services Community Services Neighborhood Services Criminal Investigations The chart below is a three-year summary of Police Department Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. POLICE SUMMARY Expenditures by Cost Center Administration Professional Standards Property and Evidence Forensic Sciences Field Operations Criminal Investigations Planning and Reseach Communications Records Detention Services Community Services Neighborhood Services Police - Capital 2001-02 Actual Expenditures $ 2002-03 Adjusted Budget $ TOTAL POLICE $ 2,346,272 1,093,268 222,249 900,355 16,233,909 4,592,731 803,316 3,003,460 1,195,829 1,409,206 2,570,039 2,037,722 2,116,085 38,524,441 Expenditures by Category Personnel & Benefits $ Operating & Maintenance Capital - Major TOTAL POLICE $ 30,229,783 6,178,573 2,116,085 38,524,441 $ Staffing by Cost Center Administration Professional Standards Property and Evidence Forensic Sciences Field Operations Criminal Investigations Planning and Reseach Communications Records Detention Services Community Services Neighborhood Services TOTAL POLICE 2001-02 Revised 15.00 13.00 4.00 14.00 189.00 52.00 9.00 46.00 21.00 8.00 33.00 32.00 436.00 $ $ 4,189,157 1,167,917 241,805 961,984 17,525,407 4,859,671 852,047 3,121,537 1,228,833 1,546,126 2,810,167 2,169,302 13,875,442 54,549,395 $ 32,656,284 8,017,669 13,875,442 54,549,395 $ 2002-03 Adopted 15.00 13.00 4.00 14.00 197.00 52.00 9.00 46.00 23.00 8.00 33.00 32.00 446.00 196 2002-03 Estimated Expenditures $ $ 2003-04 Adopted Budget 2,580,348 1,135,124 241,805 961,984 17,338,307 4,825,263 776,972 3,121,537 1,173,412 1,546,126 2,807,366 2,160,592 3,287,202 41,956,038 $ 32,618,193 6,050,643 3,287,202 41,956,038 $ 2002-03 Revised 15.00 8.00 4.00 15.00 205.00 64.00 9.00 46.00 23.00 8.00 34.00 16.00 447.00 $ $ % of 2003-04 Total 3,281,317 799,987 255,327 1,140,041 19,185,297 5,909,169 841,466 3,402,175 1,222,071 1,490,016 3,034,611 1,181,589 7,914,203 49,657,269 7% 2% 1% 2% 39% 12% 2% 7% 2% 3% 6% 2% 16% 100% 34,377,135 7,365,931 7,914,203 49,657,269 69% 15% 16% 100% 2003-04 Adopted 15.00 8.00 4.00 15.00 205.00 64.00 9.00 46.00 23.00 8.00 34.00 16.00 447.00 % of 2003-04 Total 3% 2% 1% 3% 46% 14% 2% 10% 5% 2% 8% 4% 100% City of Chandler 2003-04 Adopted Budget Department Budgets – Police 2002-03 Police Accomplishments Ø On November 23, 2002, the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA) awarded the Chandler Police Department with its second re-accreditation. The award followed a review of 444 standards of professional excellence as well as a hearing held by CALEA commissioners. Ø The Richard T. Felix Property and Evidence Building was refurbished and expanded. The new portion of the building is 18,000 square feet and includes 12,000 square feet of additional warehouse space, two vehicle-processing bays for forensic purposes, SAU vehicle storage, and a Communication Emergency Operations Center/Training Center. The location also includes 3 acres of vehicle storage space. Ø Completed an agreement with the Town of Gilbert to provide major crime scene services in exchange for Gilbert subsidizing an additional full-time crime scene technician. Ø Fuel tank bladders and fire panels were purchased and installed in all 135 Ford Crown Victorias presently in service throughout the police department. Additionally, Ford’s rear undercarriage shielding was installed. Ø The department received a grant from (GOHS) Governor’s Office of Highway Safety for $30,000 for seatbelt enforcement in the City of Chandler. As part of this grant, the Traffic Unit has conducted 3 seatbelt operations within the city to raise seatbelt awareness. Ø The Sex Crimes/Child Abuse Unit provided training to approximately 160 Chandler Unified School District Administrators and teachers on the Mandatory Reporting Statute and use of the Multidisciplinary Protocol for the Investigation of Child Sexual and Physical Abuse. Ø The Narcotics Unit seized $1,172,715 in U.S. Currency, over 1,800 lbs of marijuana and over 180 grams of cocaine. Ø The Police Department’s fiscal year 2000-01 Annual Report received first place international honors in the Annual Report Design contest sponsored by the International Association of Law Enforcement Planners. The fiscal year 2001-02 Annual Report received the Award of Distinction from “Communicator Awards” which is an international awards competition that recognizes outstanding work in the communications field. Ø Through a joint effort with Corona Solutions and the Chandler Police Department, a new internet-based crime analysis tool called CADmine is now available to the public. By accessing the website www.chandlerpd.org, crime statistics can be accessed for the City of Chandler including specific beats and addresses. Ø The Chandler Police Public Resources Unit has maintained eight School Resource Officers at eight individual schools located in the Chandler School District, Mesa School District and the Kyrene School District. These positions were funded through grants obtained by the school districts. All three districts are currently submitting grant applications to fund these positions for the school year 2003-2004. Ø The year end estimate for Beat meetings held with citizens in fiscal year 2002-03 (70) exceeds the projection of 60 meetings. Ø The year end estimate for crime prevention programs offered in fiscal year 2002-03 (1,100) considerably exceeds the projection of 600. 197 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2010 Police Administration Police Administration provides leadership and resources for the accomplishment of the Department's mission of public safety for the citizens of Chandler. 2003-04 Performance Measurements Goal: Foster a sense of security for all people within the community by providing timely police services in a fair and impartial manner through the enforcement of the law within the framework of the United States and Arizona Constitutions. Objectives: ♦ Respond to life-threatening (Priority 1) calls for service in five minutes or less, 60% of the time. ♦ Respond to urgent but non-emergency (Priority 2) calls in 15 minutes or less, 65% of the time. ♦ Maintain the crime rate for major crimes (Uniform Crime Reporting Part 1 Crimes) against persons at 2 per 1,000 residents and property at 50 per 1,000 residents. Measures Percent of Priority 1 Calls responded to in 5 minutes or less. Percent of Priority 2 Calls responded to in 15 minutes or less. Part 1 Crimes Against Persons per 1,000 Population Part 1 Crimes Against Property per 1,000 Population 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 51% 44% 60% 45% 60% 41% 61% 65% 65% 65% 1.5 1.8 2.0 1.9 2.0 43.5 51.5 50 52.4 50 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 198 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f POLICE ADMINISTRATION – 2010 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Building/Improvements Machinery/Equipment Office Furniture/Equipment Total Cost Center-2010 General Fund Police Confiscated Property Grants-in-Aid Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 1,359,634 $ 1,342,397 $ 1,358,507 $ 1,387,599 $ 1,353,245 (2.48%) 210,765 225,260 220,063 167,620 211,706 26.30% 110,350 49,450 158,071 141,400 253,210 79.07% 12,849 4,925 14,925 14,925 11,839 (20.68%) 87,908 81,863 83,578 84,363 78,708 (6.70%) 148 250 500 500 250 (50.00%) 114 0 0 0 0 N/A 115,374 5,149 21,545 19,874 5,129 (74.19%) 0 221,823 131,391 0 158,230 N/A 9,370 0 0 0 0 N/A 326,691 1,790,000 2,194,879 759,954 1,200,000 57.90% 113,069 11,113 5,698 4,113 9,000 118.82% $ 2,346,272 $ 3,732,230 $ 4,189,157 $ 2,580,348 $ 3,281,317 27.17% $ 1,860,317 1,000,000 421,000 $ 3,281,317 AUTHORIZED POSITIONS Position Title Administrative Secretary Assistant Police Chief Executive Assistant Executive Secretary Information Specialist Police Aide Police Administrative Specialist Police Chief Police Commander Police Lieutenant Police Officer Police Planning Aide Police Records Clerk Police Sergeant Senior Executive Assistant Video Production Specialist TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 1 0 1 1 2 0 0 1 1 1 0 0 1 1 0 1 0 0 0 2 1 1 1 1 1 1 0 1 0 4 6 2 1 1 0 1 0 0 2 4 2 0 0 1 0 1 2 12 20 15 2002-03 Adopted 0 2 1 0 1 0 2 1 1 0 2 0 0 2 1 2 15 2002-03 Revised 0 2 1 0 1 0 2 1 1 0 3 0 0 1 1 2 15 2003-04 Adopted 0 2 1 0 1 0 2 1 1 0 3 0 0 1 1 2 15 Significant Budget and Staffing Changes One Police Sergeant transferred to cost center 2030 – Field Operations during fiscal year 2002-03. One Police Officer position transferred from cost center 2030 – Field Operations during fiscal year 2002-03. Fiscal year 2003-04 reflects one-time funding for Grant of Opportunity match ($140,500). 199 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2015 Professional Standards The Professional Standards Section is responsible for maintaining 444 Commission on Accreditation for Law Enforcement Agencies (CALEA) standards; recruitment, selection, and hiring of Police Department personnel; and the coordination of Internal Affairs investigations. 2003-04 Performance Measurements Goal: To instill citizen and employee confidence in the Department by maintaining the professional standards of the Department and its employees. Objectives: ♦ Conduct regularly scheduled inspections and audits as directed by the Chief of Police to assess the procedural quality control for both departmental and accreditation standards. ♦ Develop a recruitment plan for attracting both in-state and out-of-state qualified applicants for all positions within the Chandler Police Department. ♦ Provide a professional and timely selection and hiring process for applicants applying for positions with the department. ♦ Provide fair, impartial and timely coordination and investigation of internal and external complaints against department employees. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Special inspections/audits Number of recruitment events or locations Maintain a 100-day hiring process for sworn personnel Sustain external citizen complaints per 10,000 residents N/A 7 18 18 18 N/A 45 65 20 15 (1) N/A 81 100 85 100 .97 .65 1.0 1.0 1.0 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. (1) The projected number of recruitment events has been markedly decreased for a number of reasons: decrease in budget, elimination of out-of-state recruiting events, lower number of available positions. 200 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f PROFESSIONAL STANDAR DS – 2015 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Machinery/Equipment Total Cost Center-2015 General Fund 2001-02 Actual $ 999,897 2,723 52,242 375 201 391 37,439 $1,093,268 2002-03 Adopted Budget $1,032,065 32,755 59,125 0 800 0 0 $1,124,745 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 1,075,016 $ 1,027,611 $ 765,642 (25.49%) 46,455 46,455 24,870 (46.46%) 45,646 59,030 8,425 (85.73%) 0 375 0 (100.00%) 800 903 800 (11.41%) 0 750 250 (66.67%) 0 0 0 N/A $ 1,167,917 $ 1,135,124 $ 799,987 (29.52%) $ 799,987 AUTHORIZED POSITIONS Position Title Police Investigative Assistant Police Lieutenant Police Officer Police Research Assistant Police Sergeant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 2 0 0 1 0 0 6 0 0 1 0 0 3 0 0 13 2002-03 Adopted 2 1 6 1 3 13 2002-03 Revised 0 1 4 1 2 8 2003-04 Adopted 0 1 4 1 2 8 Significant Budget and Staffing Changes In fiscal year 2002-03 two Police Investigative Assistants, one Police Sergeant, and two Police Officer positions were transferred to other department cost centers. 201 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2020 Property and Evidence The Property and Evidence area receives records, safeguards and properly disposes of more than 60,000 items of property and/or evidence turned in by police officers. Disposition includes returning found items to citizens who have been properly identified as the owner. 2003-04 Performance Measurements Goal: Retrieve, accept, and safeguard found property and evidence. To assure all items are lawfully disposed of by making them available for court hearings, returning them to their lawful owners, destroying them, or conducting any other lawful disposition. Objectives: ♦ Prepare/schedule release of forfeited property within 30 days of court/officer approval in 95% of cases. ♦ Notify owners of release of property within 30 days of officer/court approval in 95% of all cases. ♦ Conduct two charity bike give-aways per year. ♦ Conduct monthly property destruction as scheduled. Measures Prepare/schedule property release within 30 days. Notify owners of release of property within 30 days. 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 100% 100% 95% 100% 95% 100% 100% 95% 100% 95% Conducted Bike give -aways 1 1 4 2 2 Monthly property destruction 11 11 12 10 12 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 202 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f PROPERTY AND EVIDENCE – 2020 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Insurance/Taxes Other Charges/Services Total Cost Center-2020 General Fund 2001-02 Actual $ 198,516 12,024 8,124 1,958 1,499 129 $ 222,250 2002-03 Adopted Budget $ 202,604 11,500 11,905 2,625 0 320 $ 228,954 2002-03 Adjusted 2002-03 Budget Estimated $ 214,420 $ 213,966 11,958 12,000 12,345 12,894 2,762 2,625 0 0 320 320 $ 241,805 $ 241,805 % Change 2003-04 Est. Exp. To Adopted Adopted $ 228,977 7.02% 11,500 (4.17%) 11,905 (7.67%) 2,625 0.00% 0 N/A 320 0.00% $ 255,327 5.59% $ 255,327 AUTHORIZED POSITIONS Position Title Police Records Clerk Property and Evidence Custodian Property and Evidence Supervisor Property and Evidence Technician TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 1 2 2 0 1 1 1 0 0 2 4 4 4 2002-03 Adopted 1 0 1 2 4 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 203 2002-03 Revised 1 0 1 2 4 2003-04 Adopted 1 0 1 2 4 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2021 Forensic Sciences The Forensic Sciences Unit provides support to police officers by collecting, processing and analyzing crime scene evidence. This Unit is also responsible for in-house analysis of blood and some drug evidence. 2003-04 Performance Measurements Goal: Collect, process and store crime scene evidence to include photographs, latent prints, trace evidence and all other forms of physical evidence. Maintain a tracking and storage system in accordance with proper chain of custody procedures. Analyze evidence accurately and promptly to allow for the filing of appropriate charges and to obtain convictions of guilty parties. Objectives: ♦ Complete in-house lab requests within 30 days in 70% of all cases. ♦ Complete all requests for blood alcohol analysis within 30 days in 95% of all cases. ♦ Conduct monthly evidence tracking audits with 100% accuracy 100% of the time. ♦ Return Automated Fingerprint Identification System (AFIS) results within 24 hours in 95% of all cases. Measures Complete in-house lab requests within 30 days Complete all requests for blood alcohol analysis within 30 days Conduct monthly evidence tracking audits Return AFIS results within 24 hours 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected N/A 58% 70% (2) 65% 70% N/A 100% 95% 100% 95% N/A 100% 100% 100% 100% N/A 100% 95% 100% 95% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. (2) After the first year of operating the Forensic Sciences Lab, this was found to be a more realistic goal. 204 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f FORENSIC SCIENCES – 2021 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Insurance/Taxes Other Charges/Services Machinery/Equipment Total Cost Center2021 General Fund Grants-in-Aid Grand Total 2001-02 Actual $803,617 7,629 56,663 29,939 125 1,481 901 $900,355 2002-03 Adopted Budget $747,904 11,500 55,550 27,140 0 1,000 0 $843,094 2002-03 Adjusted 2002-03 Budget Estimated $ 864,757 $ 849,781 12,000 14,770 57,087 64,571 27,140 31,862 0 0 1,000 1,000 0 0 $ 961,984 $ 961,984 % Change 2003-04 Est. Exp. To Adopted Adopted $ 904,851 6.48% 11,500 (22.14%) 125,550 94.44% 27,140 (14.82%) 0 N/A 1,000 0.00% 70,000 N/A $ 1,140,041 18.51% $ 1,002,041 138,000 $ 1,140,041 AUTHORIZED POSITIONS Position Title Criminalist I Identification Specialist I Identification Specialist II Identification Specialist III Police Sergeant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 2 0 0 7 0 0 3 0 0 1 0 0 1 0 0 14 2002-03 Adopted 2 7 3 1 1 14 2002-03 Revised 2 5 5 2 1 15 2003-04 Adopted 2 5 5 2 1 15 Significant Budget and Staffing Changes One Identification Specialist I (new) position added in fiscal year 2002-03 as a result of the Chandler/Gilbert Agreement Resolution #3542. Three Identification Specialist I positions were reclassified to Identification II position during 2002-03. One Identification Specialist II position was reclassified to Identification III position in 2002-03. 205 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2030 Field Operations Field Operations is responsible for patrolling and traffic control of the City’s 762 centerline road miles and 130 alley miles. Field Operations is comprised of traditional patrol officers, the motorcycle unit, the bicycle team, the K-9 team, park rangers and the Police Explorer Program. The Community Oriented Policing (COP) program consists of 14 beats where officers and the citizens work to identify and resolve problems. 2003-04 Performance Measurements Goal: Protect lives and property by providing professional police services in a timely, efficient, and effective manner. Objective: ♦ Provide enforcement for DUI and other liquor violations. ♦ Reduce alcohol-related accidents through increased DUI enforcement to a rate of 5% or less. ♦ Reduce accidents by providing traffic enforcement at major accident (photo red light) intersections. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of DUI-related enforcement 1,444 1,378 1,350 1,250 1,350 Number of liquor violations Percentage of accidents involving alcohol Number of traffic accidents at major intersections N/A N/A 400 250 250 6.1% 4.1% 5% 5% 5% 497 521 600 500 500 Goal: Through education foster the community’s sense of responsibility for crime prevention and participation with the Police in identifying and solving crime and quality of life issues. Objectives: ♦ Encourage citizen participation in beat meetings to address and develop joint law enforcement/citizen solutions to neighborhood problems. ♦ Ascertain concerns and needs of community through Citizen Satisfaction Surveys. ♦ Promote traffic safety by conducting special public awareness events annually. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of citizen beat meetings Number of Citizen Satisfaction Surveys completed Number of traffic safety special events 72 70 60 70 70 N/A N/A N/A N/A 500(3) 10 17 8 25 20 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. (3) This measure has been changed to reflect the number of surveys completed rather than issued . 206 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f FIELD OPERATONS - 2030 p p p Goal: Create a safe and pleasant environment for park patrons through high visibility patrols within the City parks. Objective: ♦ Maintain a Park Ranger Team average of 700 park visits per month. ♦ Conduct a team average of 415 hours per month of foot patrol through the parks for enforcement purposes. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of park visits per month Number of foot patrol hours per month 679 839 850 687 700 137 434 250 410 415 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 207 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f FIELD OPERATONS - 2030 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Capital Replacement Total Cost Center-2030 General Fund Grants-in-Aid Grand Total 2001-02 Actual $ 13,780,261 18,738 785,184 21,324 2 6,100 25,260 14,170 487,484 1,095,385 $ 16,233,908 2002-03 Adopted Budget $ 14,930,920 23,616 838,688 64,558 0 4,000 31,213 5,448 221,830 1,088,490 $ 17,208,763 2002-03 Adjusted Budget $ 15,192,419 27,967 883,581 40,164 0 4,000 32,807 6,731 325,088 1,012,650 $ 17,525,407 2002-03 Estimated $ 15,237,888 25,967 853,793 33,208 0 12,000 30,500 16,013 127,988 1,000,950 $ 17,338,307 % Change 2003-04 Est. Exp. To Adopted Adopted $ 16,769,092 10.05% 34,116 31.38% 1,014,732 18.85% 40,408 21.68% 0 N/A 4,000 (66.67%) 25,213 (17.33%) 5,448 (65.98%) 271,830 112.39% 1,020,458 1.95% $ 19,185,297 10.65% $ 18,762,335 422,962 $ 19,185,297 AUTHORIZED POSITIONS Position Title Park Ranger Police Aide Police Administrative Specialist Police Commander Police Lieutenant Police Officer Police Operations Support Supervisor Police Records Clerk Police Sergeant Police Support Services Supervisor TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 0 3 3 0 0 0 8 1 1 1 5 5 6 135 147 153 0 0 1 3 4 0 19 20 20 1 1 0 167 181 189 2002-03 Adopted 0 0 8 1 6 160 1 0 21 0 197 2002-03 Revised 7 0 8 1 7 159 1 0 22 0 205 2003-04 Adopted 7 0 8 1 7 159 1 0 22 0 205 Significant Budget and Staffing Changes In fiscal year 2002-03 seven Park Rangers and one Police Lieutenant transferred from cost center 2090Neighborhood Services. Various transfers among departmental cost centers resulted in the addition of one Police Sergeant and one less Police officer position in this cost center. Fiscal year 2003-04 reflects one-time funding allocation balance for the Advanced Tasers ($188,639), which was approved by Council in fiscal year 2002-03. 208 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2040 Criminal Investigations The Criminal Investigations Section is responsible for thoroughly investigating serious crimes committed against persons, property, and/or the State of Arizona. In doing so, investigators utilize specialized investigative skills and techniques to aid in solving these crimes. In addition, the Section maintains informative databases and investigative files on criminal street gangs and sex offenders. 2003-04 Performance Measurements Goal: Provide specialized investigative skills and appropriate proactive techniques to aid in solving crimes involving persons, property, narcotics, and gangs. Objectives: ♦ 95% of all Robbery/Homicide investigations will be completed within 120 days. ♦ 95% of all Sex Crime investigations will be completed within 120 days. ♦ 95% of all Financial Crime investigations will be completed within 150 days. ♦ 95% of all Property Crime investigations will be completed within 120 days. ♦ 95% of all Narcotics investigations will be completed within 60 days. ♦ 95% of all Investigative Support Unit (ISU) investigations will be completed within 60 days. ♦ 95% of all cases submitted for prosecution will not need to be returned by the prosecutor for further information. ♦ The Narcotics Unit will respond to 100% of all vice, drug and organized crime (VDO) complaints. ♦ Maintain a clearance rate of at least 75% for all cases assigned to Criminal Investigations. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Percentage of Robbery/Homicide investigations completed. N/A N/A 95% 95% Percentage of Sex Crime investigations completed. N/A N/A 95% 95% Percentage of Financial Crime N/A N/A 95% 95% investigations completed. Percentage of Property Crime investigations completed. N/A N/A 95% 95% Percentage of Narcotics investigations completed. N/A N/A 95% 95% Percentage of ISU investigations N/A N/A 95% 95% completed. Percentage of cases submitted not requiring more information 93% 96% 95% 94% Percentage of all VDO complaints responded to N/A 100% 100% 100% Clearance rate N/A 88% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 209 75% 88% 2003-04 Projected 95% 95% 95% 95% 95% 95% 95% 100% 75% City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f CRIMINAL INVESTIGATIONS – 2040 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Total Cost Center-2040 General Fund Grants-in-Aid Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 4,411,372 $ 4,263,991 $ 4,422,194 $ 4,537,755 $ 5,517,861 21.60% 3,173 12,425 14,009 14,758 12,425 (15.81%) 23,938 137,800 138,497 28,497 147,450 417.42% 2,353 2,300 2,300 2,300 5,313 131.00% 106,450 126,060 129,479 129,487 126,060 (2.65%) 1,802 1,000 1,000 1,000 1,000 0.00% 0 1,800 1,800 1,800 1,800 0.00% 38,963 47,260 48,645 48,495 47,260 (2.55%) 4,680 55,000 101,747 61,171 50,000 (18.26%) $ 4,592,731 $ 4,647,636 $ 4,859,671 $ 4,825,263 $ 5,909,169 22.46% $ 5,744,169 165,000 $ 5,909,169 AUTHORIZED POSITIONS Position Title Police Administrative Specialist Police Aide Police Investigative Assistant Police Lieutenant Police Officer Police Sergeant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 3 3 3 0 2 2 0 2 2 2 38 43 41 5 6 6 50 56 52 2002-03 Adopted 3 0 0 2 41 6 52 2002-03 Revised 3 0 2 2 49 8 64 2003-04 Adopted 3 0 2 2 49 8 64 Significant Budget and Staffing Changes In fiscal year 2002-03 two Police Investigative Assistants, eight Police Officers and two Police Sergeants were transferred from other department cost centers. 210 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2050 Planning and Research Planning and Research is responsible for researching special projects, preparing statistical information and the recording and reporting of uniform crime information. The Division also develops, prepares, coordinates and monitors Federal, State, and other grants. This area is the department’s focal point for questions regarding the automated capture and reporting of offense information and other statistical data. 2003-04 Performance Measurements Goal: Provide planning and research, crime analysis, uniform reporting, budgeting assistance, grant management and computer support and coordination for the department. Provide administrative, strategic, and tactical information and intelligence essential to mission accomplishment. Objectives: ♦ Perform research and analysis projects as requested by other cost centers, City departments, citizens, and other agencies. ♦ Perform on-going staff deployment and efficiency studies. ♦ Provide special studies of traffic accidents and crime activity analysis. ♦ Provide various releases to the media. Measures Number of research and analysis projects (includes community policing reports) Number of deployment and efficiency studies 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 836 1,149 900 1,626 1,200 60 54 60 63 60 Number of traffic accident studies 40 30 45 59 65 Number of media releases 67 88 116 64 64(4) * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. (4) Media Stopped carrying weekly item. 211 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f PLANNING AND RESEARCH – 2050 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Other Charges/Services Machinery/Equipment Capital Replacement Total Cost Center-2050 General Fund 2001-02 Actual $ 528,196 167,347 8,226 16,426 1,272 65,947 15,903 $ 803,317 2002-03 Adopted Budget $ 556,538 75,920 93,300 77,761 800 0 0 $ 804,319 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 586,741 $ 583,009 $ 625,280 7.25% 92,095 91,667 110,745 20.81% 92,300 22,499 36,891 63.97% 78,861 78,947 67,250 (14.82%) 850 850 1,300 52.94% 0 0 0 N/A 1,200 0 0 N/A $ 852,047 $ 776,972 $ 841,466 8.30% $ 841,466 AUTHORIZED POSITIONS Position Title Computer Support Assistant Police Administrative Specialist Police Computer Support Analyst Police Planning and Research Analyst Police Planning and Research Supervisor Police Planning and Research Manager Police Planning Aide TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 0 0 0 1 0 0 1 3 4 4 1 1 0 0 0 1 1 2 2 5 7 9 2002-03 Adopted 0 1 1 4 0 1 2 9 2002-03 Revised 1 0 1 4 0 1 2 9 2003-04 Adopted 1 0 1 4 0 1 2 9 Significant Budget and Staffing Changes A Police Administrative Specialist position was reclassified to Computer Support Assistant in fiscal year 2002-03. There are no significant budget and staffing changes for fiscal year 2003-04. 212 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2060 Communications Communications provides 911 police services to the public and supports other units in carrying out their public safety responsibilities by providing radio and computer aided communications. 2003-04 Performance Measurements Goal: Provide services to the public and to support police units and other City departments in carrying out public safety responsibilities by receiving, processing, and dispatching requests for police services. Objective: ♦ Process calls for police services. ♦ Maintain an accuracy rate of 99% or greater in processing, prioritizing, and dispatching requests for Police Services. ♦ Maintain an accuracy rate of 99% or greater for data entry into both the state and national criminal information systems. ♦ Enter 85% of Priority One calls received through 9-1-1 into system within one minute of time received. Measures Number of calls for police services Incident handling and Dispatch accuracy rate Criminal information system accuracy rate Percentage of Priority One calls received through 9-1-1 entered into system within one minute of time received. 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 110,423 125,817 135,691 126,624 142,122 99.7% 99.3% 99% 99% 99% 99.5% 96.8% 99% 99.7% 99% 86.3% 87.2% 85% 85.3% 85% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 213 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f COMMUNICATIONS – 2060 p p p 2001-02 Description Actual Personnel Services $ 2,368,401 Professional/Contract 23,652 Operating Supplies 27,527 Repairs/Maintenance 41,447 Communications/Transportation 0 Other Charges/Services 159 Machinery/Equipment 263,570 Office Furniture/Equipment 3,137 Capital Replacement 275,567 Total Cost Center-2060 $ 3,003,460 General Fund 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 2,486,853 $ 2,596,305 $ 2,622,247 $ 2,692,992 2.70% 20,880 27,880 26,300 20,880 (20.61%) 28,999 35,690 33,625 24,144 (28.20%) 116,350 84,007 61,950 258,950 318.00% 0 0 0 21,416 N/A 890 890 650 890 36.92% 59,137 79,137 79,137 89,137 12.64% 0 0 0 0 N/A 297,628 297,628 297,628 293,766 (1.30%) $ 3,010,737 $ 3,121,537 $ 3,121,537 $ 3,402,175 8.99% $ 3,402,175 AUTHORIZED POSITIONS Position Title Communications Technician Dispatcher Dispatch Supervisor Emergency Call Taker Operations Analyst Operations Systems Analyst Police Administrative Specialist Police Aide Police Lieutenant Senior Communications Technician Senior Dispatcher TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 2 2 1 26 29 29 4 5 6 0 0 5 0 1 1 1 1 1 0 0 1 6 6 0 1 1 1 0 0 1 3 3 0 43 48 46 2002-03 Adopted 1 29 6 5 1 1 1 0 1 1 0 46 2002-03 Revised 1 29 6 5 1 1 1 0 1 1 0 46 2003-04 Adopted 1 29 6 5 1 1 1 0 1 1 0 46 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects funding for radio maintenance and communication equipment allocation ($164,016) transferred from cost center 1290 - Non-departmental. 214 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2070 Records Records receives, copies, distributes and files all offense reports generated by police officers. This area receives and fills requests for copies of records from individuals and agencies with a need for this type of information. The Records front desk area serves as the City’s switchboard. 2003-04 Performance Measurements Goal: Accept, process, store and retrieve police reports, court records, traffic citations, accident reports, automated database information including criminal justice information and the records management system, and other official information. Objectives: ♦ Respond to requests for report copies within seven business days in 97% of all cases. ♦ Validate the accuracy of information in automated databases within time limits 98% of the time. Measures Percentage of report copy requests processed within 7 business days Percentage of validations completed within allotted time limits 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 95% 86% 98% 85% 97% 100% 100% 98% 100% 98% Goal: Provide information as requested in an accurate and timely manner to the public, the media, private and public sector organizations, and members of the Police Department. Objectives: ♦ Respond to requests for criminal histories by the end of the following shift in 98% of all cases. ♦ Mail "Notice of Recovery" letters to auto theft victims within 24 hours of recovery in 98% of all cases. Measures Percentage of criminal histories completed by the end of the following shift Percentage of recovery letters mailed to victim with 24 hours 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 99% 100% 98% 100% 98% 100% 98% 98% 98% 98% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 215 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f RECORDS – 2070 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Machinery/Equipment Total Cost Center-2070 General Fund 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 1,047,462 $ 1,075,448 $ 1,093,737 $ 1,105,425 $ 1,158,245 4.78% 1,103 625 625 625 625 0.00% 67,884 51,515 52,515 52,472 51,211 (2.40%) 4,660 2,240 4,206 5,000 2,240 (55.20%) 5,232 9,750 9,750 9,761 9,750 (0.11%) 331 0 0 129 0 (100.00%) 69,158 68,000 68,000 0 0 N/A $ 1,195,830 $ 1,207,578 $ 1,228,833 $ 1,173,412 $ 1,222,071 4.15% $ 1,222,071 AUTHORIZED POSITIONS Position Title Criminalist I Criminalist II Detention Officer Identification Specialist I Identification Specialist II Identification Specialist III Police Lieutenant Police Officer Police Records Clerk Police Records Supervisor Police Sergeant Police Support Services Manager Police Support Services Supervisor TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 2 0 1 0 0 5 5 0 10 6 0 0 4 0 0 1 0 1 0 0 1 1 0 14 17 16 4 4 4 1 1 0 0 1 1 1 1 0 39 43 21 2002-03 Adopted 0 0 0 0 0 0 0 0 18 4 0 1 0 23 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 216 2002-03 Revised 0 0 0 0 0 0 0 0 18 4 0 1 0 23 2003-04 Adopted 0 0 0 0 0 0 0 0 18 4 0 1 0 23 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2071 Detention Services Detention Services Unit provides prisoner transport, escort and holding services for the Chandler City Court. The Unit ensures that all prisoners arrive on time for court appearances and are treated in accordance with policy. 2003-04 Performance Measurements Goal: Provide safe, timely prisoner transport services for the Chandler City Court. Ensure all prisoners in custody are treated in accordance with policy. Objectives: ♦ Prisoners are delivered on time for court ordered appearances in 98% of all cases. ♦ Complaints of mistreatment are promptly investigated, with no prisoners being mistreated. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Prisoners delivered on time for court ordered appearances N/A 100% 98% 98% Complaints by prisoners of N/A N/A(5) 100% 100% mistreatment found unsustained 2003-04 Projected 98% 100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. (5) There were no complaints made. f f f DETENTION SERVICES – 2071 p p p 2001-02 Description Actual Personnel Services $ 414,536 Professional/Contract 992,607 Operating Supplies 1,801 Insurance/Taxes 250 Other Charges/Services 13 Total Cost Center-2071 $ 1,409,207 General Fund 2002-03 2002-03 Adopted Adjusted Budget Budget $ 437,358 $ 651,734 890,422 890,744 3,548 3,548 0 0 100 100 $ 1,331,428 $ 1,546,126 2002-03 Estimated $ 440,776 1,102,000 3,250 0 100 $ 1,546,126 2003-04 Adopted $ 484,368 1,002,000 3,548 0 100 $ 1,490,016 $ 1,490,016 % Change Est. Exp. To Adopted 9.89% (9.07%) 9.17% N/A 0.00% (3.63%) AUTHORIZED POSITIONS Position Title Detention Officers Police Detention Supervisor Police Officer Police Support Services Supervisor TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 6 0 0 1 0 0 1 0 0 0 0 0 8 2002-03 Adopted 6 1 1 0 8 2002-03 Revised 6 1 1 0 8 2003-04 Adopted 6 1 1 0 8 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects an increase in jail costs allocation based on the higher charges from Maricopa County in fiscal year 2002-03. 217 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2080 Community Services Community Services teaches the anti-drug/gang (DARE) program in the Chandler, Mesa and Kyrene School Districts and provides law related education through the School Resource Officer Program in the Chandler and Kyrene School Districts. Other services and programs include the Citizens and Youth Police Academies (taught in both English and Spanish languages), Volunteers in Policing, and Prevent Abuse and Violence through Education (PAVE). This unit coordinates and documents all training for officers and civilians within the department. 2003-04 Performance Measurements Goal: Enhance community oriented policing through programs that work in partnership with the community and in the schools such as the DARE program, School Resource Officer Program and Chandler High School Police Science course. Objectives: ♦ Provide DARE curriculum to all public schools in the Chandler School District. ♦ Provide Preventing Abuse and Violence through Education (PAVE) curriculum to students. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Maintain DARE in all Chandler public schools. N/A 100% 100% 100% Number of PAVE courses taught 345 370 320 370 2003-04 Projected 100% 385 Goal: Conduct Citizen and Youth Police Academies (in both English and Spanish languages) throughout the year. Objective: ♦ Provide Citizens and Youth Police Academies to the Community. Measures Number of Citizens and Youth Police Academies provided 2000-01 Actual 2001-02 Actual 9 2002-03 Year End Estimate * 2002-03 Projected 4 8 8 2003-04 Projected 9 Goal: Coordinate departmental volunteer programs. Objective: ♦ Coordinate departmental volunteer activity to enhance citizen interaction and service to our community. ♦ Provide Victim Assistance to members of the community. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of volunteer hours donated Number of Victims Assist call-outs 20,875 22,156 26,000 26,000 26,000 253 314 400 450 450 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 218 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f COMMUNITY SERVICES – 2080 p p p Goal: Provide and maintain records on police personnel training Objective: ♦ Provide complete training to police personnel by meeting or exceeding the Arizona Peace Officer Standards and Training (AZ POST) of eight hours of continual training per officer per year, and eight hours of Proficiency training per officer every three years. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Maintain AZ Post training standards 100% 100% 100% 100% 100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Machinery/Equipment Total Cost Center-2080 General Fund Grants-in-Aid Grand Total 2001-02 Actual $ 2,300,130 14,720 154,192 8,784 1,796 90,418 0 $ 2,570,040 2002-03 Adopted Budget $ 2,489,367 19,900 168,760 7,580 3,500 94,207 6,300 $ 2,789,614 2002-03 Adjusted Budget $ 2,483,322 6,900 191,437 8,388 4,613 109,207 6,300 $ 2,810,167 2002-03 Estimated $ 2,491,840 6,900 203,083 8,388 2,500 94,207 448 $ 2,807,366 2003-04 Adopted $ 2,742,439 6,900 180,960 6,280 3,500 94,532 0 $ 3,034,611 $ 2,994,611 40,000 $ 3,034,611 % Change Est. Exp. To Adopted 10.06% 0.00% (10.89%) (25.13%) 40.00% 0.34% (100.00%) 8.09% AUTHORIZED POSITIONS Position Title Community Outreach Coordinator Community Support Coordinator Police Administrative Specialist Police Aide Police Employee Training Coordinator Police Lieutenant Police Officer Police Operations Support Supervisor Police Records Clerk Police Sergeant Victim Advocate Victim Assistance Supervisor Video Production Specialist TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 1 1 0 0 1 0 0 0 2 2 2 0 0 1 1 1 1 24 18 22 0 0 1 1 1 0 4 3 3 1 1 0 0 1 1 1 0 0 34 28 33 2002-03 Adopted 1 1 2 0 1 1 22 1 0 3 0 1 0 33 2002-03 Revised 1 1 2 0 1 1 22 1 0 4 0 1 0 34 2003-04 Adopted 1 1 2 0 1 1 22 1 0 4 0 1 0 34 Significant Budget and Staffing Changes One Police Sergeant position was transferred from cost center 2030 - Field Operations in fiscal year 2002-03. There are no significant budget and staffing changes for fiscal year 2003-04. 219 City of Chandler 2003-04 Adopted Budget Department Budgets – Police FUNCTION: DEPARTMENT: Public Safety Police COST CENTER: DIVISION: 2090 Neighborhood Services The Neighborhood Services Division is comprised of two units: Crime Prevention and Neighborhood Services. The Crime Prevention Unit strives to maximize citizen's crime prevention efforts through encouraging and assisting in the development and implementation of crime prevention programs. The Neighborhood Services Team provides public information, enforcement and incentives for residents to comply with City zoning and nuisance code requirements. This team also engages in specialized activities such as graffiti removal/abatement and education, volunteer clean-up projects, and other activities as needed. 2003-04 Performance Measurements Goal: Through the Crime Prevention Unit, increase the availability of crime prevention information to the community through specific crime prevention services and educational programs. Objective: ♦ Provide the community with at least 600 crime prevention programs annually. Programs shall include block watch meetings, business safety fairs and other crime prevention presentations. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of crime prevention programs offered N/A 1,104 600 1,100 600 Goal: The Neighborhood Services unit will strive to improve the quality of life in the City of Chandler and will promote the public health, safety and general welfare of the City by protecting neighborhoods and property values from blight, decline and deterioration through the education and enforcement of the City's zoning, sign and neighborhood maintenance codes. Objectives: ♦ Respond to citizen's complaints and conduct investigations in regards to violations of the City's zoning, sign and neighborhood maintenance codes. ♦ Maintain a minimum voluntary compliance ratio on all zoning violations utilizing education and community assistance. ♦ Maintain a maximum 24 hours response time to graffiti complaints received for 90% of the cases. ♦ Maintain a maximum 48 hours response time to maintenance and zoning complaints received for 90% of the cases. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of inspections Voluntary compliance Graffiti complaint response within 24 hours Maintenance/Zoning complaint response within 24 hours 14,000 8,004 7,000 8,004 8,000 97% 99% 95% 95% 95% 85% 83% 90% 90% 90% 88% 73% 75% 90% 90% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 220 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f NEIGHBORHOOD SERVICES – 2090 p p p Goal: The Neighborhood Services Unit will work in partnership with Mayor and Council, Neighborhood Advisory Committee, other City departments, citizens, various citizens groups and local businesses to promote existing and creating new Neighborhood Services Team programs and incentives. Objectives: ♦ Conduct graffiti educational presentations throughout the City annually. ♦ Make use of the department's paint bank. ♦ Conduct 12 community clean-up projects annually. Measures Number of graffiti education presentations Paint bank use Number of community clean-up projects 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 26 25 26 26 26 11 3 6 10 10 15 40 12 25 12 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 221 City of Chandler 2003-04 Adopted Budget Department Budgets – Police f f f NEIGHBORHOOD SERVICES – 2090 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Insurance/Taxes Other Charges/Services Machinery/Equipment Total Cost Center-2090 General Fund Grants-in-Aid Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 2,017,761 $ 2,041,602 $ 2,117,132 $ 2,120,296 $ 1,134,143 (46.51%) 64 25,986 14,370 2,000 25,986 1199.30% 16,814 21,835 33,626 33,622 18,535 (44.87%) 452 1,400 1,400 1,400 1,400 0.00% 0 0 0 500 0 (100.00%) 1,440 1,525 1,525 1,525 1,525 0.00% 1,191 0 1,249 1,249 0 (100.00%) $ 2,037,722 $ 2,092,348 $ 2,169,302 $ 2,160,592 $ 1,181,589 (45.31%) $ 1,181,289 300 $ 1,181,589 AUTHORIZED POSITIONS Position Title Maintenance Worker Neighborhood Services Assistant Neighborhood Services Specialist I Neighborhood Services Specialist II Neighborhood Services Supervisor Park Ranger Police Aide Police Administrative Specialist Police Lieutenant Police Officer Police Sergeant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 1 7 7 6 0 0 1 1 1 0 3 7 7 2 2 0 0 0 1 1 1 1 7 11 11 2 3 4 24 33 32 2002-03 Adopted 0 1 6 1 0 7 0 1 1 11 4 32 2002-03 Revised 0 1 4 3 0 0 0 1 0 5 2 16 2003-04 Adopted 0 1 4 3 0 0 0 1 0 5 2 16 Significant Budget and Staffing Changes In fiscal year 2002-03 the following positions were transferred to other department cost centers: Seven Park Rangers, one Police Lieutenant, two Police Sergeants, and six Police Officers. Two Neighborhood Specialists I were reclassified to Neighborhood Specialists II. There are no significant budget and staffing changes for fiscal year 2003-04. 222 City of Chandler 2003-2008 Capital Improvement Program Police f f f POLICE CAPITAL – 2100 p p p Description Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Total Cost Center-2100 General Fund General Government Impact Fees Public Safety Bonds-Police Police Impact Fees Grand Total 2001-02 Actual $ 0 939 1,017,459 1,097,687 $ 2,116,085 2002-03 Adopted Budget $ 4,988,908 0 8,170,612 874,276 $ 14,033,796 2002-03 Adjusted Budget $ 0 207,861 11,831,032 1,836,549 $ 13,875,442 2002-03 Estimated $ 0 0 1,784,755 1,502,447 $ 3,287,202 $ $ $ $ % Change 2003-04 Est. Exp. To Adopted Adopted 1,302,446 N/A 845,495 N/A 4,976,759 178.85% 789,503 (47.45%) 7,914,203 140.76% 2,314,146 896,821 153,460 4,549,776 7,914,203 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 223 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FIRE DEPARTMENT Assistant City Manager Fire Administration Operations Prevention Emergency Medical Services Support Services Training The chart below is a three-year summary of Fire Department Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. FIRE SUMMARY Expenditures by Cost Center Administration Emergency Medical Services Operations Prevention Capital Support Services Training TOTAL FIRE Expenditures by Category Personnel & Benefits Operating & Maintenance Capital - Major TOTAL FIRE Staffing by Cost Center Administration Emergency Medical Services Operations Prevention Support Services Training TOTAL FIRE 2001-02 Actual Expenditures $ $ $ $ 2002-03 Adjusted Budget 2002-03 Estimated Expenditures 2003-04 Adopted Budget 2,812,632 $ 1,244 10,592,120 372,141 2,961,007 1,322 1,196 16,741,662 $ 4,887,211 $ 881,455 11,303,559 412,945 5,379,217 853,802 389,453 24,107,642 $ 2,815,557 512,927 11,396,916 412,981 3,385,284 849,349 401,687 19,774,701 $ 11,767,070 $ 2,013,586 2,961,007 16,741,662 $ 13,127,708 $ 5,600,717 5,379,217 24,107,642 $ 13,252,119 3,137,298 3,385,284 19,774,701 $ 2001-02 Revised 12.50 0.00 157.00 6.00 0.00 0.00 175.50 2002-03 Adopted 6.50 5.00 154.00 6.00 5.00 3.00 179.50 224 2002-03 Revised 5.50 6.00 155.00 6.00 5.00 4.00 181.50 $ $ % of 2003-04 Total 4,714,572 633,053 11,985,523 462,754 8,393,536 1,145,424 421,976 27,756,838 17% 2% 43% 2% 30% 4% 2% 100% 13,980,329 5,382,973 8,393,536 27,756,838 50% 19% 30% 100% 2003-04 Adopted 5.50 6.00 155.00 6.00 5.00 4.00 181.50 % of 2003-04 Total 3% 3% 85% 3% 3% 2% 100% City of Chandler 2003-04 Adopted Budget Department Budgets – Fire 2002-03 Fire Department Accomplishments Ø Opened Fire Station #7 at Riggs and Gilbert Roads. Ø Completed design and began construction on Station #8 located at 811 W. Frye Road. Ø Increased citywide command coverage by adding a second Battalion Chief Unit. Ø Conducted two separate Recruit Academies and hired 6 new firefighters. Ø Achieved an ISO rating of “3” placing the fire department in the top 3.4 percent of all fire departments nationwide. Ø Completed annual compliance report to maintain Department’s Accreditation from the Commission on Fire Accreditation International. Ø Recruited and trained over 300 Community Emergency Response Team (CERT) volunteers. Ø Received a second Weapons of Mass Destruction (WMD) grant for $150,000 from the Department of Justice. Ø Participated in the Metropolitan Medical Response System for Maricopa County. Ø Provided fire prevention education to over 80,816 residents while giving over 546 programs. Ø Senior Volunteers in Fire Prevention installed 646 new smoke alarms, replaced 518 batteries in older alarms, performed 441 senior home safety assessments, designed 444 home escape plans for seniors, and contributed 1,384 volunteer service hours. Ø Began a new Fire Explorer academy with 19 members. Ø Received $24,857 from the Assistance to Firefighters Grant Program to train all Chandler firefighters in the “Flashover Chamber.” 366 firefighters trained in all, including firefighters from Sun Lakes, Gilbert, Gila River, Mesa, and Boeing. Ø Completed the 12-month Fire Officer Development class for 25 members of the Chandler, Tempe, Mesa, Gila River, Apache Junction, Gilbert, Gila River, and Phoenix Fire Departments. Ø Began an Occupational Spanish Class for 50 Chandler firefighters. Ø Worked with the GIS Division and the Police Department to load the first building pre-plans on the computers in the fire trucks. Ø Placed a new 95-foot ladder truck into service at Fire Station #3. Ø Placed new Haz-Mat and Technical Rescue vehicles into service at Fire Station #3. Ø Child immunizations performed in fiscal year 2002-03 (18,319) are expected to exceed the earlier projection of 10,000 immunizations. 225 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FUNCTION: DEPARTMENT: Public Safety Fire COST CENTER: DIVISION: 2210 Administration Fire Administration provides leadership and support for the Operations, Emergency Medical Services, Support Services, Training and Fire Prevention Divisions of the Fire Department. Administration also plans for the longrange fire safety needs of the City. 2003-04 Performance Measurements Goal: Provide excellent customer services to all Chandler citizens. Objective: ♦ Maintain a 90% or higher, good to excellent rating on citizen surveys. Measures Percentage of citizens rating the Department as good to excellent 2000-01 Actual 2001-02 Actual 95.9% 2002-03 Projected 95.7% 97% 2002-03 Year End Estimate * 2003-04 Projected 97% 97% Goal: To arrive on the scene of all emergency calls in a timely manner. Objective: ♦ Strive to obtain the City Response time goal of four minutes for 75% of all Fire Department emergency calls within Chandler. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Percentage of emergency calls responded in 4:00 minutes 41% 47.41% 65% 51% 55% Goal: To ensure the safety of Chandler citizens by reducing the occurrences of fires. Objectives: ♦ Provide effective services by maintaining an occurrence of less than two fires per 1,000 population. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Fires per 1,000 population 2 1.9 2 1.5 1.5 Goal: Maintain a safe working environment for employees while they perform their duties at emergency scenes. Objectives: ♦ Limit the numbers of firefighter injuries while providing emergency services. Measures Firefighter Injuries 2000-01 Actual 2001-02 Actual 1 8 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 226 2002-03 Projected 3 2002-03 Year End Estimate * 1 2003-04 Projected 5 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire f f f FIRE ADMINISTRATION – 2210 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-2210 General Fund Grants-in-Aid Firemen's Pension Fund Grand Total 2001-02 Actual $ 799,079 65,371 673,404 95,132 53,765 1,600 9,749 163,604 0 329,570 1,295 620,063 $ 2,812,632 2002-03 Adopted Budget $ 496,201 92,556 238,893 277,913 29,147 1,217 9,071 105,932 429,193 24,666 2,101,132 921,713 $ 4,727,634 2002-03 Adjusted Budget $ 503,952 99,230 377,019 322,579 60,653 1,717 13,739 91,524 377,766 114,422 2,101,132 823,478 $ 4,887,211 2002-03 Estimated $ 498,966 99,231 383,398 313,388 66,210 1,717 13,694 91,524 379,777 118,185 25,989 823,478 $ 2,815,557 $ $ $ $ 2003-04 Adopted 487,721 355,856 228,379 121,353 37,147 1,217 9,071 3,272 323,045 24,666 2,201,132 921,713 4,714,572 2,509,772 2,200,000 4,800 4,714,572 % Change Est. Exp. To Adopted (2.25%) 258.61% (40.43%) (61.28%) (43.90%) (29.12%) (33.76%) (96.42%) (14.94%) (79.13%) 8369.48% 11.93% 67.45% AUTHORIZED POSITIONS 1999-2000 Position Title Revised Administrative Specialist 0 Administrative Support II 0 Assistant Fire Chief 1 Clerk II 1 Computer Support Assistant 1 Construction Project Coordinator 0 EMS Program Development Coordinator 0 EMS Specialist 0 Executive Secretary 1 Fire Battalion Chief 1 Fire Chief 1 Fire Mechanic 1 Fire Support Services Technician 1 Information Support Specialist 0 Management Assistant 0.5 Secretary 0 Senior Executive Assistant 0 Senior Fire Mechanic 1 TOTAL 9.5 2000-01 Revised 0 0 1 2 1 1 1 1 1 0 1 1 0 0 0.5 1 0 1 12.5 2001-02 Revised 1 2 1 0 1 1 1 1 0 0 1 1 0 0 0.5 0 1 1 12.5 2002-03 Adopted 0 2 1 0 1 0 0 0 0 0 1 0 0 0 0.5 0 1 0 6.5 2002-03 Revised 0 1 1 0 0 0 0 0 0 0 1 0 0 1 0.5 0 1 0 5.5 2003-04 Adopted 0 1 1 0 0 0 0 0 0 0 1 0 0 1 0.5 0 1 0 5.5 Significant Budget and Staffing Changes One Computer Support Assistant was reclassified to Information Support Specialist in fiscal year 2002-03. One Administrative Support II position was transferred to cost center 2270 - Fire Training during 2002-03. In fiscal year 2003-04 allocations for Maricopa Civil Defense ($13,300) and Phoenix Fire Dispatch funds ($250,000) were transferred from cost center 1290 - Non-Departmental. There is $2.2 million appropriated for the following grants: Assistance to Firefighters Grant Program, Weapons of Mass Destruction Preparedness program, and Homeland Security Block Grant Act of 2003. One-time funding for the Grant of Opportunity match requirement is also included ($315,000). 227 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FUNCTION: DEPARTMENT: Public Safety Fire COST CENTER: DIVISION: 2220 Emergency Medical Services The EMS Division is dedicated to provide any kind of support necessary to allow the emergency medical personnel of the Chandler Fire Department the opportunity to provide the best treatment and service they can to the customers they serve. 2003-04 Performance Measurements Goal: To provide to the citizens of Chandler State certified medical personnel. Objective: ♦ Provide training and continuing education to all Fire Department medical personnel that meets or exceeds State of Arizona standards. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected State requirement of 30 hours of continuing education for Paramedics. N/A 88 hours 48 hours 78 hours 48 hours State requirement of 20 hours of continuing education for Emergency Medical Technicians. N/A 75 hours 24 hours 84 hours 24 hours Goal: To ensure Fire Department medical personnel perform within an acceptable level of “standard of care”. Objective: ♦ Provide a Medical Quality Assurance Program that conducts random reviews of paramedic documentation of Advance Life Support patients to ensure proper patient care and ALS procedures are being followed. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Review categories in the Sufficient to Exceptional Range N/A 96% 100% 87.5% 100% Review categories below the Sufficient to Exceptional Range N/A 4% 0% 12.5% 0% Goal: To provide community outreach programs. Objective: ♦ To work in conjunction with Chandler Regional Hospital to provide child immunization clinics at various locations and times throughout the City. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number immunizations performed. 10,578 12,137 10,000 18,319 17,000 • 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 228 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire f f f FIRE EMERGENCY MEDICAL SERVICES – 2220 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Other Charges/Services Machinery/Equipment Total Cost Center-2220 General Fund $ $ 2001-02 Actual 1,244 0 0 0 0 0 1,244 2002-03 Adopted Budget $ 315,064 0 54,568 13,158 26,750 417,677 $ 827,217 2002-03 Adjusted Budget $ 319,302 0 94,568 13,158 26,750 427,677 $ 881,455 2002-03 Estimated $ 326,208 964 68,597 13,158 25,000 79,000 $ 512,927 2003-04 Adopted $ 426,200 0 28,568 13,158 24,250 140,877 $ 633,053 $ 633,053 % Change Est. Exp. To Adopted 30.65% (100.00%) (58.35%) 0.00% (3.00%) 78.33% 23.42% AUTHORIZED POSITIONS 1999-2000 Position Title Revised Administrative Support II 0 EMS Program Development Coordinator 0 EMS Specialist 0 Fire Battalion Chief 0 Fire Captain 0 TOTAL 0 2000-01 Revised 0 0 0 0 0 0 2001-02 Revised 0 0 0 0 0 0 2002-03 Adopted 1 1 1 1 1 5 2002-03 Revised 1 1 1 1 2 6 2003-04 Adopted 1 1 1 1 2 6 Significant Budget and Staffing Changes In fiscal year 2002-03 one Fire Captain position was transferred from cost center 2230-Fire Operations. This position is supported by new revenues generated by the Medical Transportation contract. Fiscal year 2003-04 reflects one-time funding for the upgrade of 12 Lifepak heart monitor; the equipment budget also reflects the reduction of one-time funding for nitrous oxide rental and automatic defibrillation equipment in fiscal year 2002-03. 229 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FUNCTION: DEPARTMENT: Public Safety Fire COST CENTER: DIVISION: 2230 Operations Operations provides fire, emergency medical, and hazardous material responses within the community. This is accomplished through the rapid deployment of equipment and trained personnel. Operations also provides enforcement of the Uniform Fire Code through a proactive maintenance inspection program. 2003-04 Performance Measurements Goal: To arrive on the scene of all emergency calls in a timely manner. Objective: ♦ Strive to obtain a 45-second acknowledgement time (from notification to en-route) for 75% of emergency calls. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Acknowledgement time of 45 seconds N/A 47.41% 75% 60% 75% Goal: To reduce the fire loss once the Fire Department has arrived on the scene of a structure fire incident. Objective: ♦ To contain 75% of structure fires to the room or origin. Measures Percent of structure fires contained to room of origin 2000-01 Actual 2001-02 Actual 62% 2002-03 Projected 65.33% 75% 2002-03 Year End Estimate * 2003-04 Projected 50% 75% Goal: To reduce the occurrence of fires in commercial buildings through an aggressive inspection program. Objective: ♦ To have a proactive engine company inspection program of commercial occupancies. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Engine Company Inspections 2,617 3,019 1,500 1,810 2003-04 Projected 1,800 Goal: To provide both emergency services and fire safety educational services to the citizens of Chandler. Objective: ♦ To respond to 911 emergency calls of all types. ♦ To provide public fire safety education and demonstrations upon request. Measures Emergency Incidents Public Demonstrations Given 2000-01 Actual 14,514 444 2001-02 Actual 13,696 452 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 230 2002-03 Projected 17,588 577 2002-03 Year End Estimate * 13,686 555 2003-04 Projected 14,000 605 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire f f f FIRE OPERATIONS – 2230 p p p Description Personnel Services Total Cost Center-2230 General Fund 2002-03 Adopted 2001-02 Actual Budget $ 10,592,120 $ 11,149,416 $ 10,592,120 $ 11,149,416 2002-03 Adjusted Budget $ 11,303,559 $ 11,303,559 2002-03 2003-04 Estimated Adopted $ 11,396,916 $ 11,985,523 $ 11,396,916 $ 11,985,523 $ 11,985,523 % Change Est. Exp. To Adopted 5.16% 5.16% AUTHORIZED POSITIONS Position Title Assistant Fire Chief Clerk II Fire Battalion Chief Fire Captain Fire Engineer Firefighter TOTAL 1999-2000 Revised 1 1 5 30 24 67 128 2000-01 Revised 1 0 6 33 27 75 142 2001-02 Revised 1 0 9 36 30 81 157 2002-03 Adopted 1 0 6 36 30 81 154 2002-03 Revised 2 0 9 36 30 78 155 2003-04 Adopted 2 0 9 36 30 78 155 Significant Budget and Staffing Change s Two new positions were added in fiscal year 2002-03. These positions are the result of new revenues received by the Department that are generated by the medical transportation contract that the Department entered into with Southwest Ambulance. One position creates an Assistant Chief of Emergency Services and the second position creates a Transportation Captain, which was transferred to the cost center 2220 - EMS Division. In addition, three Firefighter positions were reclassified to Battalion Chief. All the positions mentioned are filled through the promotional process of the Department and Firefighters are hired to fill the vacancies that this promotional process creates. 231 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FUNCTION: DEPARTMENT: Public Safety Fire COST CENTER: DIVISION: 2240 Fire Prevention Fire Prevention provides a proactive service to the community by enforcing the Uniform Fire Code and other City codes and ordinances that pertain to fire and life safety by conducting initial fire inspections for all new commercial occupancies. This cost center provides assistance to the Building and Plan Review Departments for Uniform Fire Code compliance and interpretations for all new construction. Plan reviews and inspections are performed on all facilities that store, use or handle hazardous materials. Public Fire Education is provided by this cost center to the citizens and residents of the community. 2003-04 Performance Measurements Goal: To minimize casualties and losses of property from fire and hazardous materials. Objective: ♦ Ensure all Hazardous Materials Management Plan facilities are inspected twice annually. ♦ Conduct plan reviews of all new commercial buildings. ♦ Provide various types of building and property inspections. ♦ Manage the New Business and Fire Self-Inspection Program. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Hazardous Material Management 117 206 225 216 Plan Inspections Plan Reviews 409 Other Inspections Self-inspections – Mailed out Self Inspection – Compliance Check (1) 324 Citizen/Staff Request 240 325 264 300 922 819 750 1,106 1,200 1,244 1,300 1,400 1,442 1,500 332 235 450 274 300 Goal: To provide support to other departments or divisions and to provide answers to citizen inquiries. Objectives: ♦ Provide “on-call” fire investigation service to Fire Operations. ♦ Respond to citizen requests related to the Fire Code. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Fire Investigations 2003-04 Projected 2003-04 Projected 54 50 55 25 50 1,356 736 700 916 1,000 Goal: To provide Public Fire Education and Fire Safety Awareness to the citizens and residents of the community. Objectives: ♦ Provide safety demonstrations and briefings at corporate businesses, schools and civic functions. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Public Fire Education Briefings 492 451 (1) 500 522 550 Self Inspection – Compliance Checks were added this budget year to ensure a quality program and perform business verification on forms undeliverable or returned as no longer in business. *2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 232 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire f f f FIRE PREVENTION - 2240 p p p 2002-03 2001-02 Adopted Actual Budget $ 372,141 $ 393,156 0 12,677 $ 372,141 $ 405,833 Description Personnel Services Operating Supplies Total Cost Center-2240 General Fund 2002-03 Adjusted Budget $ 400,268 12,677 $ 412,945 2002-03 Estimated $ 400,268 12,713 $ 412,981 % Change 2003-04 Est. Exp. To Adopted Adopted $ 425,077 6.20% 37,677 196.37% $ 462,754 12.05% $ 462,754 AUTHORI ZED POSITIONS 1999-2000 Revised 0 0 1 2 1 1 5 Position Title Clerk II Administrative Support II Fire Marshall Fire Prevention Specialist Lead Fire Prevention Specialist Public Education Officer TOTAL 2000-01 Revised 1 0 1 2 1 1 6 2001-02 Revised 0 1 1 2 1 1 6 2002-03 Adopted 0 1 1 2 1 1 6 2002-03 Revised 0 1 1 2 1 1 6 2003-04 Adopted 0 1 1 2 1 1 6 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects a one-time funding for public educator supplies for $25,000. f f f FIRE CAPITAL – 2250 p p p Description Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Total Cost Center-2250 2001-02 Actual $ $ 0 372,980 2,355,516 232,511 2,961,007 2002-03 Adopted Budget $ 4,124,273 0 2,360,121 0 $ 6,484,394 2002-03 Adjusted Budget $ $ 0 1,044,878 4,321,131 13,208 5,379,217 2002-03 Estimated $ $ 0 250,264 3,126,471 8,549 3,385,284 General Fund Public Safety Bonds-Fire Fire Imipact Fees Grand Total 2003-04 Adopted $ 3,941,709 359,370 3,637,457 455,000 $ 8,393,536 $ $ $ $ % Change Est. Exp. To Adopted N/A 43.60% 16.34% 5222.26% 147.94% 1,764,352 5,428,719 1,200,465 8,393,536 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 233 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FUNCTION: DEPARTMENT: Public Safety Fire COST CENTER: DIVISION: 2260 Support Services Support Services provides repairs and preventive maintenance for all emergency response and staff vehicles in the department. The division also performs work to place new vehicles in service and coordinates all warranty issues for these vehicles. The Support Services Division is also responsible for maintaining all the (SCBA) selfcontained breathing apparatus. This includes preventive maintenance, repairs and annual testing requirements. 2003-04 Performance Measurements Goal: To provide an efficient, safe fleet of emergency response apparatus and staff vehicles within the Fire Department. Objective: ♦ To provide repair maintenance for all Fire Department vehicles to ensure the safety of the employees and the public. ♦ To maintain an on time completion rate of all vehicle preventive maintenance schedules during the year. ♦ To maintain the reserve fire apparatus fleet in a ready state for use as front line apparatus. 2002-03 2000-01 2001-02 2002-03 Year End Measure s Actual Actual Projected Estimate * Ensure that a reserve unit is available for immediate front line response 80% of the time. N/A N/A 80% 100% A 90% completion rate of all scheduled preventive maintenance. N/A N/A 90% 90% 2003-04 Projected 100% 90% Goal: Provide that all SCBA breathing apparatus are safe and ready to use during all emergency responses for the safety of all employees. Objective: ♦ To provide repair maintenance for all SCBA apparatus and their components. ♦ Continue to provide a bi-annual inspection and maintenance program for all breathing apparatus. ♦ Continue to perform an annual face piece test seal for all employees. Measures Perform bi-annual inspection / maintenance on all SCBA’s. Perform an annual face piece seal test on all employees. 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected N/A N/A 100% 100% 100% N/A N/A 100% 100% 100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 234 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire f f f FIRE SUPPORT SERVICES – 2260 p p p Description Personnel Services Operating Supplies Repairs/Maintenance Rents/Utilities Machinery/Equipment Total Cost Center-2260 General Fund 2001-02 Actual $ 1,290 32 0 0 0 $ 1,322 2002-03 Adopted Budget $ 319,192 274,615 185,048 6,204 36,610 $ 821,669 2002-03 Adjusted 2002-03 Budget Estimated $ 325,119 $ 341,119 324,020 304,461 185,048 184,358 6,204 6,000 13,411 13,411 $ 853,802 $ 849,349 2003-04 Adopted $ 349,777 384,615 214,298 6,204 190,530 $ 1,145,424 $ 1,145,424 % Change Est. Exp. To Adopted 2.54% 26.33% 16.24% 3.40% 1320.70% 34.86% AUTHORIZED POSITIONS Position Title Administrative Specialist Construction Project Coordinator Fire Battalion Chief Fire Mechanic Senior Fire Mechanic TOTAL 1999-2000 Revised 0 0 0 0 0 0 2000-01 Revised 0 0 0 0 0 0 2001-02 Revised 0 0 0 0 0 0 2002-03 Adopted 1 1 1 1 1 5 Significant Budget and Staffing Changes Fiscal year 2003-04 reflects one-time funding for the following: 1) Self-contained Breathing Apparatus for $190,000. 2) Rescue and Power Equipment replacement for $110,000. 3) Compressed Air Foam system for fire apparatus for $180,000. 235 2002-03 Revised 1 1 1 1 1 5 2003-04 Adopted 1 1 1 1 1 5 City of Chandler 2003-04 Adopted Budget Department Budgets – Fire FUNCTION: DEPARTMENT: Public Safety Fire COST CENTER: DIVISION: 2270 Training Training Division provides the firefighting and emergency medical training necessary to ensure that all Chandler firefighters have the essential knowledge and skills needed to provide professional and high quality services to the citizens we serve in a safe manner as possible. 2003-04 Performance Measurements Goal: To provide the training required to meet the National Firefighter Protection Association (NFPA) standards, State statutes, Federal mandates and local requirements. Objective: ♦ To ensure that all firefighters are provided with the 144 hours of required training under the supervision of qualified trainers in a controlled environment. Measures Number of hours per firefighter Number of firefighters Total number of training hours 2000-01 Actual N/A N/A N/A 2001-02 Actual 150 153 22,950 2002-03 Projected 144 157 22,608 2002-03 Year End Estimate * 180 158 28,440 2003-04 Projected 180 159 28,620 Goal: To increase firefighter safety. Objective: ♦ To provide flashover survival training to 100% of Chandler firefighters every two years. (157 firefighters) Measures Number trained 2000-01 Actual N/A 2001-02 Actual N/A 2002-03 Projected 157 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 236 2002-03 Year End Estimate * 157 2003-04 Projected 4(newFF’s) City of Chandler 2003-04 Adopted Budget Department Budgets – Fire f f f FIRE TRAINING – 2270 p p p Description Personnel Services Other Charges/Services Total Cost Center-2270 General Fund 2001-02 Actual $ 1,196 0 $ 1,196 2002-03 Adopted Budget $ 271,959 123,945 $ 395,904 2002-03 Adjusted Budget $ 275,508 113,945 $ 389,453 2002-03 Estimated $ 288,642 113,045 $ 401,687 % Change 2003-04 Est. Exp. To Adopted Adopted $ 306,031 6.02% 115,945 2.57% $ 421,976 5.05% $ 421,976 AUTHORIZED POSITIONS Position Title Administrative Support II Fire Battalion Chief Fire Captain TOTAL 1999-2000 Revised 0 0 0 0 2000-01 Revised 0 0 0 0 2001-02 Revised 0 0 0 0 2002-03 Adopted 0 1 2 3 2002-03 Revised 1 1 2 4 2003-04 Adopted 1 1 2 4 Significant Budget and Staffing Changes One Administrative Support II position was transferred from cost center 2210 – Fire Administration during fiscal year 2002-03. 237 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities MUNICIPAL UTILITIES DEPARTMENT Assistant City Manager Municipal Utilities Administration Water/Wastewater Operations Water Production Water Distribution Wastewater Collection Water Quality Airport WRF Wastewater Quality Lone Butte WRF Ocotillo WRF Environmental Resources Solid Waste Services Reverse Osmosis The chart below is a three-year summary of Municipal Utilities Department Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. MUNICIPAL UTILITIES SUMMARY Expenditures by Cost Center 2001-02 Actual Expenditures 2002-03 Adjusted Budget 2002-03 Estimated Expenditures 2003-04 Adopted Budget % of 2003-04 Total Municipal Utilities Administration Solid Waste Services Solid Waste Capital Water Distribution Water Capital Water Production Environmental Resources Water Quality Wastewater Collection Wastewater Capital Wastewater Reverse Osmosis Wastewater Treatment Wastewater Quality Airport Water Reclamation Facility Ocotillo Water Reclamation TOTAL MUNICIPAL UTILITIES 406,802 1,744,119 1,022,985 2,671,062 9,815,724 8,955,997 1,116,001 903,560 1,521,583 24,812,658 1,325,051 702,542 417,912 1,754,877 0 57,170,873 520,080 2,608,668 3,684,190 4,321,983 53,324,704 11,459,253 1,694,972 1,259,158 1,958,040 57,274,753 1,809,692 1,450,405 630,986 3,115,350 0 145,112,234 520,080 2,525,129 3,575,355 4,265,703 35,812,686 11,051,864 1,691,512 1,043,208 1,880,404 39,873,212 1,662,897 1,390,629 598,824 2,183,173 0 108,074,676 464,377 8,330,404 9,521,263 4,952,502 73,116,146 11,229,962 1,751,504 1,267,440 1,903,089 41,686,410 1,785,336 1,329,820 613,852 3,631,468 2,729,938 164,313,511 0.3% 5.1% 5.8% 3.0% 44.5% 6.8% 1.1% 0.8% 1.2% 25.4% 1.1% 0.8% 0.4% 2.2% 1.7% 100.0% Expenditures by Category Personnel & Benefits Operating & Maintenance Capital - Major TOTAL MUNICIPAL UTILITIES 8,117,184 13,402,322 35,651,367 57,170,873 9,612,164 21,216,423 114,283,647 145,112,234 8,847,388 19,966,035 79,261,253 108,074,676 10,464,156 29,525,536 124,323,819 164,313,511 6% 18% 76% 100% 2002-03 Adopted 4.50 24.50 31.00 39.00 12.00 11.75 13.00 11.00 2.00 5.25 9.00 163.00 2002-03 Revised 2003-04 Adopted 4.50 24.50 31.00 36.00 12.00 12.75 12.00 11.00 2.00 5.25 14.00 165.00 % of 2003-04 Total 3% 15% 19% 22% 7% 8% 7% 7% 1% 3% 8% 100% Staffing by Cost Center Administration Solid Waste Services Water Distribution Water Production Environmental Resources Water Quality Wastewater Collection Wastewater Reverse Osmosis Wastewater Treatment Wastewater Quality Airport Water Reclamation Facility TOTAL MUNICIPAL UTILITIES 2001-02 Revised 6.00 23.50 30.00 39.00 8.00 11.75 13.00 11.00 2.00 5.25 9.00 158.50 238 4.50 24.50 31.00 39.00 12.00 12.75 12.00 11.00 2.00 5.25 9.00 163.00 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities 2002-03 Municipal Utilities Accomplishments Ø Initiated the design of the Solid Waste Services complex including the transfer station, household hazardous waste building, recycling storage building, and administrative office building. Ø Awarded a new six year residential collection contract. Ø Acquired and stock piled 70,000 cubic yards of the required 200,000 cubic yards of cover soil for the landfill closure. Ø Issued 1,100 low water use landscape and timer rebates. Ø Conducted water conservation presentations to Chandler schools that reached over 8,700 Chandler youth. Ø Distributed over 2,600 low water landscape packets to new homeowners. Ø Conducted 30 water conservation workshops offered to Chandler residents. Ø Completed 17,595 analytical analyses in the laboratories. Ø Completed 4,074 microbiological tests in the laboratories. Ø Tracked and entered test reports for over 4,200 backflow devices. Ø Performed 100 new main flushes and collected over 650 bacteriological samples. Ø Collected over 2,500 compliance water samples. Ø Performed preventative maintenance on 15,000 valves and 12,000 fire hydrants. Ø Painted 2,000 fire hydrants Citywide. Ø Installed or replaced 6,000 residential and commercial water meters. Ø Performed 671 grease trap inspections. Ø Recharged 1.6 billion gallons of reclaimed water into the aquifer, for which the City receives drinking water credits. Ø Six hundred eighty million gallons of reclaimed water were reused in southeast Chandler. Ø Intel and the City celebrated the recovery and recharge of two billion gallons of industrial process water back into the aquifer. Ø Eighty-one miles of sewer line were videotaped using a close circuit television camera. Ø Dusted 7,553 manholes with insecticide powder for roach control. Ø Painted 365 manholes with insecticide paint for long-term roach control. Ø Water Production supplied a total of 18.4 billion gallons of potable water to customers of which 12.5 billion gallons were supplied from surface waters and 5.9 billion gallons were supplied from groundwater for the first eleven months of FY2002/03. Ø Partnership with ASU in a Taste & Odor Study that resulted in a savings of $221,010 reducing carbon usage for the period of July to December 2002. Ø Completed construction and began operation of the two million-gallon reservoir/booster station know as the Lindsay Road Water Production Facility. Ø Recycling tonnage for FY 2002-03 (20,831) is expected to exceed an earlier projection of 19,500 tons. 239 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3050 Municipal Utilities Administration Municipal Utilities Administration is charged with providing management direction and support to the three divisions that comprise the Municipal Utilities Department. This is accomplished by working with City staff, elected officials and the public in planning, developing, constructing, and maintaining water, wastewater, and solid waste public infrastructure. 2003-04 Performance Measurements Goal: To provide efficient and effective services to the residents of Chandler through administration, general direction and coordination of activities within the Environmental Resources, Water, Wastewater, and Solid Waste Divisions. Objective: ♦ Respond to requests for information, assistance, complaints, and direction in a timely manner and keep citizens and Council informed of services, programs, and projects that affect them. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Requests from Citizens (CSR) (all (1) Municipal Utilities Cost Centers) Percent of CSR responded to within five days (1) 57 259 300 91 95 95 275 (1) 300 95 95 Lower number due to Citizen Assistant Specialist vacancy. Goal: Supply factual information, data, and recommendations on Municipal Utilities issues to the City Manager’s office to assist in implementation of City Code requirements and Council policies. Objective: ♦ Represent the City at various agency meetings and civic groups (i.e., Salt River Project, Ocotillo Management Group, Arizona Department of Water Resources, Arizona Department of Environmental Quality, Environmental Protection Agency, Maricopa County Environmental Services, Gila River Indian Community, Municipal Energy Alliance) and keep staff and Council informed on City, County, State, Tribal, and Federal projects that involve Chandler. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Represent City at agency meetings and civic groups 200 300 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 240 304 326 344 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f MUNICIPAL UTILITIES ADMINISTRATION – 3050 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Office Furniture/Equipment Capital Replacement Total Cost Center-3050 Water Operating 2001-02 Actual $ 388,349 1,850 4,294 144 2,115 783 3,794 4,273 1,200 $ 406,802 2002-03 Adopted Budget $ 353,745 75,950 14,150 800 10,860 1,130 8,595 0 0 $ 465,230 2002-03 Adjusted Budget $ 407,102 75,950 14,634 800 10,860 2,029 8,705 0 0 $ 520,080 2002-03 2003-04 Estimated Adopted $ 410,252 $ 410,492 75,950 15,950 13,700 13,850 200 800 9,910 10,860 1,348 1,030 8,720 11,395 0 0 0 0 $ 520,080 $ 464,377 $ 464,377 % Change Est. Exp. To Adopted 0.06% (79.00%) 1.09% 300.00% 9.59% (23.59%) 30.68% N/A N/A (10.71%) AUTHORIZED POSITIONS Position Title Administrative Secretary Assistant Municipal Utilities Director Assistant Public Works Director/ Water/Wastewater Construction Project Manager Engineer II Executive Assistant Municipal Utilities Director Senior Engineer Senior Executive Assistant Senior Management Assistant Utilities Administrator Utilities Coordinator TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 1 1 1 1 0 0 0 0 0 0 1 5 1 1 1 0 0 0 0 0 1 1 6 2002-03 Adopted 0 1 2002-03 Revised 0 1 2003-04 Adopted 0 1 0 0 0 1 1 0 0.5 1 0 0 4.5 0 0 0 1 1 0 0.5 1 0 0 4.5 0 0 0 1 1 0 0.5 1 0 0 4.5 0 1 0 1 1 1 0 0 0 1 6 Significant Budget and Staffing Changes Professional/Contract Services decreased in fiscal year 2003-04 due to the completion of the Digitization of Ortho Photos project. 241 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3700 Solid Waste Services Solid Waste Services is responsible for providing the citizens of Chandler with the most economical, efficient, and environmentally acceptable refuse collection service and landfill disposal operation possible. This is accomplished through proactive refuse contract management, inspection services, and the continuous education of residential and commercial users. 2003-04 Performance Measurements Goal: Provide the citizens of Chandler the most economical, safe, efficient, and satisfactory refuse service and landfill operation possible as well as providing the citizens of Chandler with new or improved programs for handling special waste as regulated by the Environmental Protection Agency (EPA) and the Arizona Department of Environmental Quality (ADEQ). Objectives: ♦ Provide the best possible residential solid waste collection program and disposal. ♦ Encourage waste reduction, reuse, and recycling citywide. ♦ Strive to maintain a safe, well-maintained transfer facility, and landfill. ♦ Monitor landfill contract, landfill development, and waste compaction to provide maximum landfill capacity. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Citizen telephone inquiries Citizen requests for services Missed pick-ups Solid Waste tonnage for City Recycling tonnage 64,618 61,673 65,000 70,000 72,000 6,490 7,138 7,500 6,300 7,000 970 1,344 1,000 1,586 1,000 106,303 110,496 110,500 121,236 132,147 18,289 19,491 19,500 20,831 21,873 Goal: Maintain the lowest cost per ton of refuse and recycling handled, while providing the highest level of service possible. Objectives: ♦ Look for innovative ways to conduct operations at the transfer facility and landfill in order to minimize costs per tonnage of materials handled through recycling and disposal. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Operational Cost/Ton handled Capital Cost/Ton handled $44.15 $45.70 $57.00 $5.44 $7.95 $19.00 $50.34 $16.84 (1) Decrease due to bay modifications project removed from CIP and increase in estimated solid waste tonnage (2) Increase due to construction of transfer station during this fiscal year * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 242 (1) $49.68 $56.54 (2) City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f SOLID WASTE SERVICES – 3700 p p p Goal: Achieve a high level of satisfaction for all services provided. Objectives: ♦ Strive for a 50 percent excellence rating for Citywide refuse services and a 98 percent excellence rating for landfill/transfer station services. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Citywide refuse services: Excellent Good Satisfactory Needs Improvement Landfill user survey: (Survey results) Excellent Good Satisfactory Needs Improvement 45.3% 37.0% 12.0% 5.7% (1) (1) (1) (1) 47.5% 36.8% 9.8% 6.0% (2) (2) (2) (2) 50% 42% 5% 3% 49.6% 35.0% 9.9% 5.5% (3) (3) (3) (3) 50% 42% 5% 3% (4) 84% 13% 3% 0% 85% 13% 2% 0% 87% 12% 1% 0% (1) Average of Citywide survey results from August 2000 and February 2001 (2) Average of Citywide survey results from August 2001 and February 2002 (3) Average of last three Citywide survey results (Feb. 2001 - Feb. 2002) and August 2002 results (4) This survey is for the residential transfer station and landfill scale operations (on-going survey) * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 243 96% 4% 0% 0% 98% 2% 0% 0% City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f SOLID WASTE SERVICES – 3700 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-3700 Solid Waste Operating Solid Waste SDF Solid Waste Container Repl Grand Total 2001-02 Actual $ 1,023,996 299,189 129,132 23,778 51,514 5,695 25,509 117,863 0 10,694 12,474 44,275 $ 1,744,119 2002-03 Adopted Budget $ 1,143,024 357,920 672,670 83,450 51,185 750 30,000 37,835 0 0 0 90,173 $ 2,467,007 2002-03 Adjusted Budget $ 1,245,122 374,506 686,501 83,702 63,330 750 25,000 39,035 0 549 0 90,173 $ 2,608,668 2002-03 Estimated $ 1,186,648 374,749 676,640 77,702 61,440 375 25,000 36,020 0 549 0 86,006 $ 2,525,129 % Change 2003-04 Est. Exp. To Adopted Adopted $ 1,343,167 13.19% 5,879,469 1468.91% 738,465 9.14% 86,530 11.36% 82,729 34.65% 750 100.00% 30,000 20.00% 37,535 4.21% 48,596 N/A 0 (100.00%) 0 N/A 83,163 (3.31%) $ 8,330,404 229.90% $ 7,760,664 268,350 301,390 $ 8,330,404 AUTHORIZED POSITIONS 1999-2000 2000-01 2001-02 Position Title Revised Revised Revised Customer Services Representative 3 4 4 Environmental Programs Education Coordinator 0 0 0 Executive Assistant 0 0 1 Public Works Service Specialist 0 0.5 0.5 Recycling Specialist 1 1 1 Secretary 1 1 0 Senior Solid Waste Cust. Svcs. Field Specialist 2 2 0 Senior Solid Waste Field Specialist 0 0 3 Solid Waste Cust. Svcs. Field Specialist 9 0 0 Solid Waste Cust. Svcs. Field Specialist I 0 2 0 Solid Waste Cust. Svcs. Field Specialist II 0 1 0 Solid Waste Cust. Svcs. Field Specialist III 0 9 0 Solid Waste Field Specialist I 0 0 2 Solid Waste Field Specialist II 0 0 1 Solid Waste Field Specialist III 0 0 9 Solid Waste Management Superintendent 0 0 1 Solid Waste/Recycling Superintendent 1 1 0 Solid Waste Services Specialist 1 1 1 Weigh Station Attendant 2 0 0 TOTAL 20 22.5 23.5 2002-03 Adopted 4 1 1 0.5 1 0 0 3 0 0 0 0 2 2 8 1 0 1 0 24.5 2002-03 Revised 4 1 1 0.5 1 0 0 3 0 0 0 0 2 2 8 1 0 1 0 24.5 2003-04 Adopted 4 1 1 0.5 1 0 0 3 0 0 0 0 2 2 8 1 0 1 0 24.5 Significant Budget and Staffing Changes Professional/Contract Services increased by $5,580,280 due to the transfer of Refuse Contracts and Refuse Container Renovations Contracts from Cost Center 1290 - Non-departmental. 244 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f SOLID WASTE CAPITAL – 3710 p p p Description Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Total Cost Center-3710 Solid Waste Capital Imp. Solid Waste Operating Grand Total 2001-02 Actual $ 0 89,281 0 933,704 $ 1,022,985 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 1,652,027 $ 0 $ 0 $ 3,527,963 N/A 1,585,141 2,604,146 2,495,521 5,926,300 137.48% 415,400 415,400 415,400 0 (100.00%) 60,000 664,644 664,434 67,000 (89.92%) $ 3,712,568 $ 3,684,190 $ 3,575,355 $ 9,521,263 166.30% $ 8,847,628 673,635 $ 9,521,263 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 245 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3800 Water Distribution W ater Distribution maintains over 1,000 miles of water mains, in excess of 9,800 fire hydrants, and more than 28,000 water valves. This cost center responds to blue stake requests for the location and marking of water mains and sanitary sewer lines within the City limits. This division also ensures that fire hydrants, valves, and water meters are properly installed and maintained. 2003-04 Performance Measurements Goal: Provide Chandler residences, businesses, and industries with an adequate and continuous supply of potable water. Objectives: ♦ Perform preventative maintenance on all fire hydrants annually. ♦ Install new water meters for residential and commercial customers. ♦ Replace inoperative water meters for residential and commercial customers. ♦ Ensure all valves have had preventative maintenance performed every two years. ♦ Ensure proper blue staking of all water mains and sanitary sewer lines. 2001-02 Actual Fire hydrant preventative maintenance (inspection and repair) 8,000 7,639 8,000 9,800 Number of water meter installations 3,550 3,366 3,000 3,000 3,000 N/A 776 1,600 1,600 1,600 2,020 16,642 8,000 16,000 16,000 23,870 33,760 30,000 Measures Number of water meter replacements Number of valves maintained Number of blue stakes performed (2) 2002-03 Projected 2002-03 Year End Estimate * 2000-01 Actual 33,000 2003-04 Projected 10,000 (1) 33,000 (1) The number of fire hydrants inspected/repaired will increase due to on-going growth and expansion within the City during FY 2003/04. (2) The number of blue stakes performed will vary depending upon the amount of construction during the year. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 246 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WATER DISTRIBUTION – 3800 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Water System Improvements Capital Replacement Total Cost Center-3800 Water Operating 2002-03 2001-02 Adopted Actual Budget $ 1,485,564 $ 1,717,942 38,619 215,570 273,558 418,810 8,878 15,540 11,725 22,630 1,648 2,500 12,706 15,230 556,502 804,785 0 25,600 (35,388) 15,000 2,006 0 263,555 394,480 51,689 57,439 $ 2,671,062 $ 3,705,526 2002-03 Adjusted Budget $ 1,744,185 286,509 656,585 15,870 29,739 2,500 19,296 805,385 403,661 97,999 25 202,790 57,439 $ 4,321,983 2002-03 Estimated $ 1,528,331 158,528 632,157 15,947 22,764 2,929 19,296 1,505,385 0 112,323 25 210,579 57,439 $ 4,265,703 % Change 2003-04 Est. Exp. To Adopted Adopted $ 1,868,489 22.26% 91,250 (42.44%) 642,730 1.67% 111,115 596.78% 21,870 (3.93%) 2,500 (14.65%) 30,590 58.53% 1,508,920 0.23% 0 N/A 18,000 (83.97%) 0 (100.00%) 546,480 159.51% 110,558 92.48% $ 4,952,502 16.10% $ 4,952,502 AUTHORIZED POSITIONS Position Title Administrative Secretary Customer Service Representative Engineering Technician Executive Assistant GIS Technician I GIS Technician II Secretary Utility Field Services Coordinator Utility Location Coordinator Utility Systems Operator I Utility Systems Operator II Utility Systems Operator III Water Distribution Superintendent TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 1 0 1 1 1 1 1 1 0 0 1 0 0 0 1 1 1 1 0 0 2 2 2 3 3 3 7 9 9 6 6 6 2 4 5 1 1 1 25 29 30 2002-03 Adopted 0 1 1 1 1 1 0 2 3 9 6 5 1 31 2002-03 Revised 0 1 1 1 1 1 0 2 3 9 6 5 1 31 2003-04 Adopted 0 1 1 1 1 1 0 2 3 9 6 5 1 31 Significant Budget and Staffing Changes The appropriation for new and replacement residential meters was increased by $700,000 for fiscal year 2003-04. Increased operation and maintenance allocation ($113,685) for several capital improvement projects are also reflected in fiscal year 2003-04. 247 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WATER CAPITAL – 3820 p p p Description Professional/Contract Contingency/Reserve Land/Improvements Building/Improvements Water System Improvements Wastewater System Improvements Total Cost Center-3820 Water Bonds - Capital Projects Water System Dev. Fees Water Resource Sys Dev Fees Water Operating Grand Total 2001-02 Actual $ 2,390,409 0 0 24,124 7,401,191 0 $ 9,815,724 2002-03 Adopted Budget $ 3,318,400 42,349,686 0 796,545 11,410,700 1,021,600 $ 58,896,931 2002-03 Adjusted Budget $ 5,925,106 0 757,728 2,533,872 43,086,398 1,021,600 $ 53,324,704 2002-03 Estimated $ 4,371,591 0 757,728 2,533,871 27,164,496 985,000 $ 35,812,686 % Change 2003-04 Est. Exp. To Adopted Adopted $ 3,000,700 (31.36%) 29,241,746 N/A 0 (100.00%) 0 (100.00%) 39,662,500 46.01% 1,211,200 22.96% $ 73,116,146 104.16% $ 11,387,950 33,377,751 3,410,257 24,940,188 $ 73,116,146 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 248 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3830 Water Production W ater Production is responsible for providing Chandler residences, businesses and industries with a sufficient and continuous supply of potable water. This is accomplished through a water treatment process that employs coagulation, sedimentation and filtration to produce 45-million gallons of water per day at the surface water treatment plant. In addition, the system includes 29 wells and booster stations that are controlled by a state-ofthe-art Supervisory and Data Acquisition system. 2003-04 Performance Measurements Goal: Maintain overall regulatory compliance. Objectives: ♦ Operate the surface water treatment plant, deep wells and booster stations to insure regulatory compliance. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Compliance w/State, County and EPA requirements Compliance Compliance Compliance Compliance Compliance Goal: Meet the requirements of AR 12-15 as described in Arizona Administrative Code, Title 12, Chapter 15, Article 7, Assured and Adequate Water Supply. Objectives: ♦ Optimize the use of surface water and minimize the use of groundwater throughout the City of Chandler. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Surface water deliveries in gallons (1,000,000) Groundwater deliveries in gallons (1) (1,000,000) 12,366 15,672 2,381 3,740 16,942 13,021 18,835 1,087 6,482 1,202 (1) 2000-01 and 2001-02 actual for groundwater delivery reflects Granite Reef Underground Storage Project (GRUSP) activities. Salt River Project (SRP) and Central Arizona Project (CAP) water is used to recharge the underground water aquifer. The stored water is then pumped into the Chandler distribution system using Annual Storage and Recovery wells. Since every gallon recovered was originally surface water, the State of Arizona designates this water to be surface water and it is deducted from the amount of groundwater pumped. The gallons of groundwater will increase later in the fiscal year as the demand for water increases above the amount that GRUSP can provide. 2002-03 year end estimate reflects higher groundwater numbers are due to SRP surface water allocation reductions causing higher groundwater usage. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 249 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WATER PRODUCTION – 3830 p p p Goal: Operate and maintain all water facilities efficiently. Objectives: Minimize increases in water production costs. 2000-01 Actual Measures Production cost per million gallons (1) (1) 2001-02 Actual $540 2002-03 Projected $493 $582 2002-03 Year End Estimate * $483 2003-04 Projected $498 The projected cost per million gallons is based upon the proposed 2002-03 budget divided by the forecast water demand. Any savings realized in 2002-03 would reduce this cost. Goal: The City of Chandler has developed the goal of not exceeding 0.1 Nephelometric Turbidity Unit (NTU) in the finished water. The City guideline is stricter than federal and state regulations of 0.5 NTU. Objectives: ♦ Closely monitor and operate the plant to ensure the finished water NTU does not exceed 0.1 in more than 15 percent of the samples taken. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Percentage of finished water turbidity samples between 0.05 to 0.1 NTU. Percentage of finished water turbidity (2) samples between 0.1 to 0.15 NTU. Percentage of finished water turbidity (2) samples between 0.15 and 0.2 NTU. Percentage of finished water turbidity (2) samples between 0.2 and 0.3 NTU. Percentage of finished water turbidity (1) samples over 0.3 NTU. 86.00 93.0 90.5 95.0 95.0 NA 7.0 7.5 4.5 4.5 NA 0 1.50 .5 .5 NA 0 0.50 0 0 NA 0 0 0 0 (2) Newly reported performance measures beginning in FY01/02. Measures reflect the percentage of the total samples taken annually. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 250 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WATER PRODUCTION – 3830 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Water System Improvements Capital Replacement Total Cost Center-3830 Water Operating 2001-02 Actual $ 1,984,086 2,870,192 1,365,842 215,254 30,242 0 1,772,343 80,150 0 94,021 4,974 518,462 20,431 $ 8,955,997 2002-03 Adopted Budget $ 2,262,883 3,629,575 1,718,977 275,318 26,950 1,000 1,601,370 85,390 436,550 84,320 33,650 482,350 80,558 $ 10,718,891 2002-03 Adjusted Budget $ 2,299,710 4,204,812 2,051,217 293,601 33,540 1,000 1,603,020 86,935 58,489 94,449 33,650 618,272 80,558 $ 11,459,253 2002-03 Estimated $ 2,084,153 4,202,130 2,169,090 291,200 33,100 1,000 1,607,000 86,200 0 67,460 5,000 465,392 40,139 $ 11,051,864 % Change 2003-04 Est. Exp. To Adopted Adopted $ 2,300,534 10.38% 4,263,554 1.46% 1,905,341 (12.16%) 294,650 1.18% 27,810 (15.98%) 1,000 0.00% 1,669,370 3.88% 90,945 5.50% 436,550 N/A 26,000 (61.46%) 33,650 573.00% 100,000 (78.51%) 80,558 100.70% $ 11,229,962 1.61% $ 11,229,962 AUTHORIZED POSITIONS Position Title Administrative Secretary Administrative Specialist Electrician Executive Assistant Facility Electrician Facility Equipment Mechanic Instrumentation Technician Laborer Maintenance Worker Operations Analyst I Public Works Operations Analyst Safety Analyst Secretary Senior Equipment Mechanic Utilities Electrician Utilities Systems Analyst Water Plant Operator I Water Plant Operator II Water Plant Operator III Water Systems Maintenance Superintendent Water Systems Maintenance Supervisor Water Systems Operations Superintendent Water Systems Operations Supervisor Water/Wastewater Manager Well Maintenance Technician TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 2 0 0 1 0 0 1 3 3 0 2 2 0 3 3 4 2 2 2 1 1 1 1 1 0 0 0 1 0 1 1 2 2 0 0 0 2 0 0 3 0 0 0 5 5 5 6 5 5 0 1 1 0 0 1 1 1 0 0 0 1 1 1 0 1 1 1 6 6 7 35 36 39 2002-03 Adopted 0 2 0 1 0 0 4 2 1 0 1 1 0 2 4 0 5 5 1 1 0 1 0 1 7 39 2002-03 Revised 0 2 0 1 0 0 4 2 1 0 0 1 0 2 4 1 5 5 1 1 0 1 0 1 7 39 2003-04 Adopted 0 2 0 1 0 0 3 2 1 0 0 1 0 2 3 1 5 5 1 1 0 1 0 1 6 36 Significant Budget and Staffing Changes One Public Works Operations Analyst reclassified to Utilities Systems Analyst in 2002-03. One Instrumentation Technician, one Utilities Electrician, and one Well Maintenance Technician were transferred to cost center 3960Airport Water Reclamation Facility effective fiscal year 2003-04. On-going additional water production operating costs ($143,600) were added for fiscal year 2003-04. 251 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3840 Environmental Resources Environmental Resources is responsible for protecting Chandler’s existing water supplies, estimating Chandler’s future water demands, negotiating, acquiring and managing Chandler’s water resources, and promoting water conservation through public programs, elementary school education programs, rebates, demonstration projects and workshops. This cost center is also responsible for following the status of new federal and state laws, rules and regulations pertaining to the Clean Water Act and the Safe Drinking Water Act. 2003-04 Performance Measurements Goal: Comply with the State’s Groundwater Management Act by accumulating long-term storage credits for drought protection. Objective: ♦ Accumulate long-term storage credits to meet potable water supply needs during droughts to stay in compliance with the State’s Assured Water Supply rules. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measure s Actual Actual Projected Estimate * Projected Secure long-term storage credits (measured in acre-feet per year) 7,500 AF 4,910 AF 5,400 AF 7,500 AF 7,500 AF Goal: To comply with the State’s Groundwater Management Act Assured Water Supply rules and acquire renewable water resources to support future growth and development. Objective: ♦ Acquire additional renewable water supplies through long-term storage credits, leases, exchanges, Indian water right settlements or purchases from willing sellers. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Recharge water (direct or in-lieu) and acquire long-term storage credits to support Chandler future Assured Water Supply applications (measured in acrefeet per year) 2,370 AF 9,830 AF 8,740 AF 10,400 AF 9,800 AF Goal: To protect and maintain Chandler’s existing Salt, Verde, and Colorado River water supplies, reclaimed water supplies and groundwater supply and stay in compliance with the City’s Assured Water Supply designation. Objective: ♦ Participate in the Gila River Adjudication, Indian water rights settlements and federal and state agency meetings. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Attend and participate in meetings 100 55 20 70 70 * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 252 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f ENVIRONMENTAL RESOURCES - 3840 p p p Goal: Educate the citizens of Chandler about the importance of water conservation through residential audits, educational programs, community presentations, workshops, and rebate programs. Objective: ♦ Educate Chandler residents on all aspects of water conservation through workshops, community presentations, school programs, public events, and distribution of water conservation packets. ♦ Administer and promote the water conservation rebate program to reduce water usage through xeriscape landscaping and installation of automatic irrigation controllers. ♦ Administer water saving retrofit kit program. ♦ Provide water conservation assistance to high water use homeowners, commercial, industrial, and turf facilities to reduce overall consumption. ♦ Implement the conservation requirements of the Third Management Plan of the Groundwater Management Act. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Water conservation workshops 26 29 26 26 26 Presentations to schools 53 55 50 54 50 Distribute residential water conservation packets 1,280 2,340 2,300 2,500 2,500 Issuance of rebates 1,280 1,060 1,200 1,200 1,200 720 338 300 230 200 Investigate utility billing referrals 50 85 75 200 100 Implement Conservation Programs mandated by Arizona Department of Water Resources 12 12 12 12 12 Distribute water saving retrofit kits to single and multi-family residences built (1) prior to 1992 (1) Issuance of retrofit kits for homes and apartment complexes built prior to1982 is leveling off. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 253 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f ENVIRONMENTAL RESOURCES - 3840 p p p Goal: To ensure Chandler’s position is represented to federal and state environmental regulatory agencies during the rule making process. Objective: Review, comment, and determine the cost impact of proposed new rules, laws and regulations issued under the Clean Water Act, Safe Drinking Water Act or state regulations. Measures Write position papers outlining Chandler’s concerns regarding proposed new environmental laws, rules and (2) regulations 2000-01 Actual 2001-02 Actual 13 2002-03 Year End Estimate * 2002-03 Projected 11 8 2003-04 Projected 5 5 (2) Number of position papers vary based on EPA regulatory schedule. Goal: To ensure the City’s operations staff is aware of the final rules promulgated by federal or state regulatory agency. Objective: To alert operations staff for compliance with final rules promulgated by federal or state regulatory agencies and report the standard and compliance date. Measures Prepare a written summary of a new law, rule, regulation promulgated by a State or Federal regulatory agency that will impact the City’s compliance with the Safe Drinking Water Act or Clean Water Act 2000-01 Actual 2001-02 Actual 15 * 2002-03 Year End Esti mate reflects “six months actual” and “six months estimated”. 254 2002-03 Year End Estimate * 2002-03 Projected 17 5 13 2003-04 Projected 8 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f ENVIRONMENTAL RESOURCES - 3840 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Rents/Utilities Other Charges/Services Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-3840 Water Operating 2001-02 Actual $ 509,233 321,474 40,736 847 22,548 170 212,732 202 3,946 4,113 $ 1,116,001 2002-03 Adopted Budget $ 938,844 281,140 75,555 2,280 51,680 290 225,700 0 0 4,113 $ 1,579,602 2002-03 Adjusted Budget $ 838,711 446,615 93,153 2,280 53,718 317 256,065 0 0 4,113 $ 1,694,972 2002-03 Estimated $ 838,703 456,683 89,553 2,280 43,798 317 256,065 0 0 4,113 $ 1,691,512 % Change 2003-04 Est. Exp. To Adopted Adopted $ 908,834 8.36% 303,570 (33.53%) 166,070 85.44% 7,390 224.12% 88,420 101.88% 15,280 4720.19% 257,430 0.53% 0 N/A 0 N/A 4,510 9.65% $ 1,751,504 3.55% $ 1,751,504 AUTHORIZED POSITIONS Position Title Administrative Secretary Administrative Specialist Assistant Municipal Utilities Director for Environmental Resources Assistant Public Works Director for Regional Water Resources Construction Project Manager Engineer I Engineer II Executive Assistant Senior Engineer Secretary Utilities Coordinator Water Conservation Coordinator Water Conservation Specialist Water Quality Advisor Water Quality and Distribution Manager Water Quality Specialist Water Resources Manager TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 1 2002-03 Adopted 0 1 2002-03 Revised 0 1 2003-04 Adopted 0 1 0 0 1 1 1 1 1 0 1 0 0 0 1 0 1 1 1 0 0 0 7 1 0 0 1 0 0 1 0 1 1 1 0 0 0 7 0 0 0 0 1 1 0 0 1 1 1 0 1 0 8 0 0 0 0 1 2 0 1 1 1 1 1 1 1 12 0 1 0 0 1 2 0 1 1 1 1 0 1 1 12 0 1 0 0 1 2 0 1 1 1 1 0 1 1 12 Significant Budget and Staffing Changes One Water Quality and Distribution Manager position was reclassified to Construction Project Manager in fiscal year 2002-03. Line items were transferred from Cost Center 1290 - Non-departmental: Legal ($20,000), Arizona Municipal Water Users Association ($76,500), and Subscriptions/Memberships ($200) for fiscal year 2003-04. Furniture and T-1 lines for new Administration Building increased by $119,905 and on-going Building Operations and Maintenance costs increased by $42,960 for the new Administration Building in fiscal year 2003-04. 255 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3850 Water Quality Water Quality is responsible for ensuring that the City water supply meets the compliance standards set by the federal and state government. This is accomplished through a program of sampling, laboratory testing, reporting, and record keeping. This area also manages the backflow prevention and flushing programs in order to continuously evaluate the improvement in the taste and odor of the City’s potable water supply. 2003-04 Performance Measurements Goal: Ensure water quality and regulatory compliance with federal, state, county and local regulations through sample collection, laboratory testing, and backflow prevention. Objectives: ♦ Control taste and odor in treatment plant source water by recommending canal treatment based on flavor panel analysis results, methylisoborneal/geosmin levels, and algae cell counts. ♦ Conduct a flushing and sampling program annually on 100 percent of all dead end mains to eliminate taste and odors in the distribution system. ♦ Conduct sampling and analysis of bacteriological activity in the City’s drinking water. ♦ Assure customer satisfaction by responding to water quality complaints in a timely and courteous manner. ♦ Conduct a proactive backflow prevention testing program. ♦ Perform sampling of new mains to eliminate contamination of existing mains. ♦ Install and relocate hydrant meters for construction water. Measures 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Flavor panel ability to accurately detect standards and recommend Salt River Project corrective action to taste and odor events 100% 100% 100% 100% Number of water samples taken at dead end mains to eliminate taste and odors 2,089 2,069 2,500 224 0 Number of bacteriological tests 2,864 2,866 3,200 2,780 2,800 Water quality complaints responded to within 24 hours 100% 100% 100% 100% 100% Number of backflow assemblies tracked 2,965 3,849 3,750 3,979 4,110 Perform sampling on all new water mains 100% 100% 100% 100% 100% 708 747 700 800 850 Number of hydrant meters installed and (3) relocated 100% (1) (1) 2002-03 Estimate - flushing dead end mains temporarily suspended due to drought conditions. (2) 2003-04 Projected - flushing dead end mains temporarily suspended due to drought conditions. (3) The number of hydrant meter installations and relocations will vary depending upon the amount of construction during the year. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 256 (2) City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WATER QUALITY - 3850 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Office Furniture/Equipment Water System Improvements Capital Replacement Total Cost Center-3850 Water Operating 2001-02 Actual $ 627,555 121,592 81,197 18,237 5,485 250 5,837 6,814 3,388 10,589 22,616 $ 903,560 2002-03 Adopted Budget $ 639,830 314,690 99,150 8,370 14,060 500 11,300 17,190 0 11,520 21,666 $ 1,138,276 2002-03 Adjusted Budget $ 652,081 399,421 120,312 8,370 16,027 500 11,596 17,275 0 11,910 21,666 $ 1,259,158 2002-03 Estimated $ 522,342 314,690 118,832 8,370 16,027 500 11,596 17,275 0 11,910 21,666 $ 1,043,208 % Change 2003-04 Est. Exp. To Adopted Adopted $ 773,865 48.15% 314,690 0.00% 101,700 (14.42%) 7,300 (12.78%) 14,480 (9.65%) 500 0.00% 15,240 31.42% 15,380 (10.97%) 0 N/A 11,520 (3.27%) 12,765 (41.08%) $ 1,267,440 21.49% $ 1,267,440 AUTHORIZED POSITIONS Position Title Administrative Specialist Administrative Support II Chemist Laboratory Technician Pre-Treatment Supervisor Secretary Senior Chemist Water Quality and Distribution Manager Water Quality Specialist Water Quality Supervisor Water Quality Technician Water Quality Superintendent Water/Wastewater Compliance Manager TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 0.75 0 0 1 1 1 1 2 2 2 0 0 0 0.75 0.75 0 1 1 1 0 1 1 1 1 0 1 1 1 4 4 4 0 0 0 1 0 0 11.75 11.75 11.75 2002-03 Adopted 0.75 1 1 2 0 0 1 1 0 1 4 0 0 11.75 2002-03 Revised 0.75 1 1 2 0 0 1 1 0 1 4 1 0 12.75 2003-04 Adopted 0.75 1 1 2 0 0 1 1 0 1 4 1 0 12.75 Significant Budget and Staffing Changes Water Quality Superintendent reclassified from Utility Field Services Coordinator and moved from cost center 3900 – Wastewater Collection in fiscal year 2002-03. 257 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3900 Wastewater Collection W astewater Collection is responsible for maintaining all system appurtenances such as pipes, manholes, and pumping stations. 2003-04 Performance Measurements Goal: Provide the safest, most efficient and economical methods for wastewater collection, control of sewer odor, and roach problems for residential, commercial, and industrial customers. Objectives: ♦ Maintain sewer lines so as to limit sewer odor and blockages through the use of the Vactor and Jetter programs. ♦ Reduce roach complaints through a preventative manhole dusting program and to respond promptly when complaints are received. ♦ Respond and repair City owned broken service lines in a timely manner and to the customers' satisfaction. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Number of odor complaints received annually Number of blockages originating in City sewer mains Number of roach complaints received Percentage of roach complaints responded to within 24 hours 52 52 (3) 47 579 524 78 70 75 (1) 30 30 525 525 500 (1) (2) 96% (2) 30 78% (2) Number of sewer service repairs with City responsibility 16 (3) 34 25 30 35 Percentage of City owned service repairs completed within 48 hours 80% 82% 85% 89% 90% Number of sewer line miles cleaned under the Vactor and Jetter programs 106 86 (5) 200 91% (2) 75 97% (2) (4) 275 94% 200 (1) Decrease in stoppages and roach complaints is due to the preventative maintenance performed by routinely cleaning City sewer mains. (2) Calls not responded within the time limitation set were due to weekend plus holiday time off when crews were not at work. (3) A City Ordinance expanded the City's level of responsibility for sewer line repairs to include the lateral line from the main tap to the rightof-way. (4) This projection is based on the acquisition of a sewer line jetter in fiscal year 2000-01, which will dramatically increase sewer line cleaning abilities with the vactor. (5) Cleaning projections not met due to optimistic expectations regarding time required for cleaning miles of sewer main, major repairs on sewer mains, lift stations, and the jet rodder. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 258 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WASTEWATER COLLECTION – 3900 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Water System Improvements Wastewater System Improvements Capital Replacement Total Cost Center-3900 Wastewater Operating 2001-02 Actual $ 580,831 468,844 95,367 1,348 4,793 1,250 48,219 205,688 0 47,235 0 0 68,008 $ 1,521,583 2002-03 Adopted Budget $ 704,463 642,313 242,335 8,600 12,200 1,500 70,970 21,595 10,000 41,950 0 15,000 68,819 $ 1,839,745 2002-03 Adjusted Budget $ 714,968 716,461 254,720 8,600 13,190 1,500 73,089 25,961 10,000 53,232 2,500 15,000 68,819 $ 1,958,040 2002-03 Estimated $ 648,500 716,440 254,650 7,970 13,150 1,500 73,000 25,925 0 52,950 2,500 15,000 68,819 $ 1,880,404 % Change 2003-04 Est. Exp. To Adopted Adopted $ 707,493 9.10% 695,113 (2.98%) 307,017 20.56% 20,230 153.83% 12,200 (7.22%) 1,500 0.00% 80,350 10.07% 23,649 (8.78%) 10,000 N/A 6,950 (86.87%) 0 (100.00%) 15,000 0.00% 23,587 (65.73%) $ 1,903,089 1.21% $ 1,903,089 AUTHORIZED POSITIONS Position Title Administrative Specialist GIS Technician II Maintenance Supervisor Secretary Utility Field Services Coordinator Utility Systems Operator I Utility Systems Operator II Utility Systems Operator III Wastewater Collections Superintendent TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 0 1 1 1 0 0 1 1 0 0 1 1 4 4 4 2 2 2 3 3 3 1 1 1 12 13 13 2002-03 Adopted 1 1 0 0 1 4 2 3 1 13 2002-03 Revised 1 1 0 0 0 4 2 3 1 12 2003-04 Adopted 1 1 0 0 0 4 2 3 1 12 Significant Budget and Staffing Changes The Utility Field Services Coordinator position was moved to cost center 3850 – Water Quality and reclassified to Water Quality Superintendent in fiscal year 2002-03. Increased operations and maintenance allocations ($61,200) related to capital improvement projects were included for fiscal year 2003-04. 259 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WASTEWATER CAPITAL – 3910 p p p Description Professional/Contract Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Street Improvements Wastewater System Improvements Total Cost Center-3910 Reclaimed Water SDF WW 93-94 Effluent Reuse Bonds Wastewater Bonds - Capital Wastewater System COP Wastewater System Dev Fees Wastewater Operating Grand Total 2001-02 Actual $ 0 0 0 13,350,435 31,939 152,952 11,277,332 $ 24,812,658 2002-03 Adopted Budget $ 200,000 52,498,921 0 398,275 0 0 7,606,860 $ 60,704,056 2002-03 Adjusted Budget $ 325,000 0 627 410,773 322,822 57,156 56,158,375 $ 57,274,753 2002-03 Estimated $ 325,000 0 0 315,695 2,866 57,156 39,172,495 $ 39,873,212 2003-04 Adopted $ 0 28,633,100 0 0 0 0 13,053,310 $ 41,686,410 $ 14,255,484 10,904 3,314,103 36,501 15,141,235 8,928,183 $ 41,686,410 % Change Est. Exp. To Adopted (100.00%) N/A N/A (100.00%) (100.00%) (100.00%) (66.68%) 4.55% Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 260 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3930 Wastewater Reverse Osmosis The Reverse Osmosis Facility provides the City of Chandler with a renewable resource by treating wastewater from the Intel computer chip manufacturing FAB 12 and 22. This state-of-the-art facility uses reverse osmosis to treat the 1.25-million gallon per day wastewater stream produced by the FABs. The wastewater is purified before it is introduced into the aquifer through direct well injection. 2003-04 Performance Measurements Goal: Treat the industrial wastewater discharge from Intel to a drinking water level that can be recharged back into the aquifer as a renewable source. Objectives: ♦ Maintain compliance within the guidelines of the Aquifer Protection Permit. ♦ Operate and maintain the treatment facility efficiently. ♦ Monitor water quality through analytical testing. ♦ Recover 75 percent of the industrial stream from groundwater recharge. 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Compliance Compliance Compliance Compliance 3.60 3.50 3.60 3.50 3.50 676 676 (1) 598 598 330 360 375 360 75 83 75 80 2000-01 Actual 2001-02 Actual Compliance with the Aquifer Protection Permit Compliance Recovery cost per thousand gallons Number of water quality tests performed Measures Recharge of industrial stream (million gallons) Percent of industrial waste recovered and injected into the aquifer 598 N/A (2) 80 (1) Reflects the expiration of the Reuse Permit to discharge to the RWCD canal. Water quality tests for this permit are no longer required. (2) Intel is retrofitting FAB 12 with new technology tools and thei r flows will be lower during the change over; initial planning does not yet include a timeline. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 261 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WASTEWATER REVERSE OSMOSIS - 3930 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Capital Replacement Total Cost Center-3930 WW Industrial Process Treatment 2001-02 Actual $ 669,833 133,616 322,661 2,154 7,606 0 156,320 19,574 9,570 3,717 $ 1,325,051 2002-03 Adopted Budget $ 713,825 153,820 507,545 5,960 7,650 250 337,550 23,390 7,200 3,717 $ 1,760,907 2002-03 Adjusted Budget $ 724,137 164,283 529,210 5,960 7,698 250 337,663 23,390 13,024 4,077 $ 1,809,692 2002-03 Estimated $ 690,450 147,100 508,940 5,750 7,600 0 262,660 23,390 12,930 4,077 $ 1,662,897 % Change 2003-04 Est. Exp. To Adopted Adopted $ 788,504 14.20% 130,320 (11.41%) 509,460 0.10% 18,460 221.04% 7,650 0.66% 250 N/A 297,550 13.28% 23,665 1.18% 5,400 (58.24%) 4,077 0.00% $ 1,785,336 7.36% $ 1,785,336 AUTHORIZED POSITIONS Position Title Administrative Specialist Facility Electrician Instrumentation Technician Facility Equipment Mechanic Reverse Osmosis Facility Superintendent Reverse Osmosis Water Plant Operator II Reverse Osmosis Water Plant Operator III Secretary Senior Equipment Mechanic Utilities Electrician TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 0 1 0 1 1 1 1 1 0 1 1 1 6 5 5 0 1 1 1 1 0 0 0 1 0 0 1 10 11 11 2002-03 Adopted 1 0 1 0 1 5 1 0 1 1 11 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 262 2002-03 Revised 1 0 1 0 1 5 1 0 1 1 11 2003-04 Adopted 1 0 1 0 1 5 1 0 1 1 11 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3940 Wastewater Treatment W astewater Treatment is responsible for treating domestic and industrial wastewater for reclamation at the Lone Butte Facility. 2003-04 Performance Measurements Goal: To maintain compliance with the Gila River Indian Community (GRIC) lease agreement for water quality standards and to efficiently operate the Lone Butte Facility. Objectives: ♦ Maintain 100 percent compliance with the GRIC lease agreement for water quality standards. ♦ To keep treatment costs per 1 MG flow to a minimum. Measures Percent compliance with GRIC lease agreement Treatment cost per 1 MG 2000-01 Actual 2001-02 Actual (1) 89% $413 $492 76% 2002-03 Projected 2002-03 Year End Estimate * 90% 94% 97% (3) $600 $500 (2) (1) 2000-01 Actual low percentage due to on-going problems affecting coliform disinfection. (2) Increased O&M cost to reflect additional equipment put into service and the use of sodium hypochlorite. (3) Increased cost to reflect reduced flow and increase in el ectrical rates and chemical costs. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 263 $650 2003-04 Projected City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WASTEWATER TREATMENT – 3940 p p p 2001-02 Description Actual Personnel Services $ 134,553 Professional/Contract 69,157 Operating Supplies 115,915 Repairs/Maintenance 3,979 Communications/Transportation 2,816 Insurance/Taxes 0 Rents/Utilities 351,634 Other Charges/Services 4,335 Contingency/Reserve 0 Machinery/Equipment 15,694 Capital Replacement 4,459 Total Cost Center-3940 $ 702,542 Wastewater Operating 2002-03 Adopted Budget $ 152,046 119,240 508,290 13,050 5,610 250 465,500 7,320 10,400 0 4,459 $ 1,286,165 2002-03 Adjusted Budget $ 154,320 159,253 543,488 13,050 7,122 250 538,936 7,320 10,400 11,807 4,459 $ 1,450,405 2002-03 Estimated $ 150,200 150,420 544,620 13,050 6,500 250 502,100 7,230 0 11,800 4,459 $ 1,390,629 % Change 2003-04 Est. Exp. To Adopted Adopted $ 165,401 10.12% 119,240 (20.73%) 508,290 (6.67%) 13,050 0.00% 5,610 (13.69%) 250 0.00% 495,800 (1.25%) 7,320 1.24% 10,400 N/A 0 (100.00%) 4,459 0.00% $ 1,329,820 (4.37%) $ 1,329,820 AUTHORIZED POSITIONS Position Title Wastewater Facility Supervisor Wastewater Plant Operator III Wastewater Treatment Plant Operator II TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 0 0 0 1 1 1 1 1 2 2 2 2002-03 Adopted 0 1 1 2 2002-03 Revised 0 1 1 2 2003-04 Adopted 0 1 1 2 Significant Budget and Staffing Changes In fiscal year 2003-04 the Lone Butte facility rental allocation was transferred from Cost Center 1290 - Nondepartmental. 264 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3950 Wastewater Quality W astewater Quality is charged with managing and administering the Industrial Wastewater Pretreatment Program. This program regulates and issues permits to industrial users who discharge pollutants into the wastewater collection system. 2003-04 Performance Measurements Goal: Ensure that wastewater quality remains in compliance with federal, state, county, tribal and local regulations. Objectives: ♦ Assist with conducting a wastewater sampling program for the Lone Butte Treatment Plant influent and effluent to assure complianc e with all state and tribal regulations and to provide a safe, clean effluent to the Gila River Indian Community (GRIC). ♦ Manage and implement the Industrial Pretreatment Program by inspecting and sampling industrial customers for compliance with federal and local wastewater regulations. ♦ Perform sampling of groundwater and effluent for Aquifer Protection Permits and Reuse Permits. ♦ Reduce wastewater collection stoppages by inspecting grease traps and interceptors. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Number of days sampled at Ocotillo and Lone Butte treatment plants 100 Conduct inspections at industrial facilities 160 Sample wastewater at industrial facilities. Number represents facility site visits per year 2003-04 Projected 102 104 100 100 (1) 150 95 105 148 148 120 (2) 130 Review industrial and City sampling reports to ensure compliance. 300 314 200 (3) 300 Conduct compliance sampling for aquifer protection and reuse permits 90 93 80 90 90 (5) 1,000 1,100 Number of grease traps and sand & oil interceptors inspected 140 (4) N/A 1,114 1,400 132 300 (1) Includes on-site inspections and reviews of Industrial Discharge Questionnaires. This number has decreased due to some industrial facility closures. (2) Some industries are making process changes that will require additional visits/inspections from the City. (3) Although economic factors have impacted industrial discharges, this number reflects reviewing of sampling equipment quality control analytical data. (4) The grease trap inspection/education program was started in 2001. In lieu of an ordinance, inspections are conducted when possible. (5) This was a first full year estimate. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 265 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f WASTEWATER QUALITY – 3950 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Machinery/Equipment Capital Replacement Total Cost Center-3950 Wastewater Operating 2001-02 Actual $ 241,540 123,191 37,235 0 3,493 0 161 4,750 10 7,532 $ 417,912 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 286,489 $ 290,761 $ 260,709 $ 337,995 29.64% 176,230 246,055 245,755 194,130 (21.01%) 49,920 67,968 66,158 56,395 (14.76%) 1,970 1,970 1,970 1,970 0.00% 4,680 4,899 4,899 4,240 (13.45%) 500 500 500 500 0.00% 250 481 481 480 (0.21%) 8,320 8,320 8,320 8,110 (2.52%) 2,500 2,500 2,500 2,500 0.00% 7,532 7,532 7,532 7,532 0.00% $ 538,391 $ 630,986 $ 598,824 $ 613,852 2.51% $ 613,852 AUTHORIZED POSITIONS Position Title Administrative Specialist Industrial Waste Inspector Pre-Treatment Supervisor Secretary Senior Industrial Waste Inspector Water Operations Compliance Specialist TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 0.25 4 4 4 1 1 1 0.25 0.25 0 0 0 0 0 0 0 5.25 5.25 5.25 2002-03 Adopted 0.25 4 1 0 0 0 5.25 2002-03 Revised 0.25 2 1 0 1 1 5.25 2003-04 Adopted 0.25 2 1 0 1 1 5.25 Significant Budget and Staffing Changes There was a reclassification of two Industrial Waste Inspector positions, one to Senior Industrial Waste Inspector and one to Water Operations Compliance Specialist in fiscal year 2002-03. 266 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3960 Airport Water Reclamation Facility Airport Water Reclamation Facility is responsible for the treatment of domestic and industrial wastewater to water quality standards that allow for reuse of effluent and recharge into the aquifer. 2003-04 Performance Measurements Goal: Efficiently treat municipal wastewater to State of Arizona permit water quality standards for reuse and recharge purposes. Objectives: ♦ Decrease the treatment cost per 1 million gallon (MG) flow. ♦ Maintain water quality compliance for Aquifer Protection Permits and Reuse Permits issued by Arizona Department Environmental Quality. ♦ Continue to reuse and recharge reclaimed water. Measures 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Treatment cost per 1 MG $1,210 $973 $950 $910 $850 Percent Compliance with Permits 99.8% 99.8% 100% 99.8% 100% 1.0 1.4 2.0 2.0 3.0 2.89 4.1 4.5 4.5 5.0 Reuse of Wastewater in million gallons a day (MGD) Recharge of Wastewater in million gallons a day (MGD) * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 267 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities f f f AIRPORT WATER RECLAMATION FACILITY – 3960 p p p 2001-02 Description Actual Personnel Services $ 471,644 Professional/Contract 371,779 Operating Supplies 378,378 Repairs/Maintenance 5,416 Communications/Transportation 18,851 Insurance/Taxes 250 Rents/Utilities 407,569 Other Charges/Services 13,909 Contingency/Reserve 0 Machinery/Equipment 32,056 Office Furniture/Equipment 324 Water System Improvements 49,142 Capital Replacement 5,559 Total Cost Center-3960 $ 1,754,877 Wastewater Operating 2002-03 Adopted Budget $ 532,767 455,300 491,830 43,250 25,450 250 470,745 19,675 675,364 0 0 12,355 9,836 $ 2,736,822 2002-03 Adjusted Budget $ 541,067 493,558 573,312 43,250 25,973 250 470,745 19,675 910,595 13,886 0 13,203 9,836 $ 3,115,350 2002-03 Estimated $ 527,100 521,000 542,130 43,250 22,950 250 470,625 19,500 0 14,230 0 12,302 9,836 $ 2,183,173 % Change 2003-04 Est. Exp. To Adopted Adopted $ 859,382 63.04% 595,800 14.36% 545,930 0.70% 61,250 41.62% 27,550 20.04% 250 0.00% 579,745 23.19% 28,775 47.56% 910,595 N/A 0 (100.00%) 0 N/A 12,355 0.43% 9,836 0.00% $ 3,631,468 66.34% $ 3,631,468 AUTHORIZED POSITIONS Position Title Administrative Specialist Facilities Electrician Facility Equipment Mechanic Instrumentation Technician Laboratory Technician Secretary Senior Equipment Mechanic Utilities Electrician Wastewater Facilities Supervisor Wastewater Facilities Superintendent Wastewater Treatment Plant Operator I Wastewater Treatment Plant Operator II Well Maintenance Technician TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 1 1 0 1 1 0 1 1 1 1 1 1 1 1 0 0 0 1 0 0 1 1 1 0 0 0 1 0 1 1 2 2 2 0 0 0 8 9 9 2002-03 Adopted 1 0 0 1 1 0 1 1 0 1 1 2 0 9 2002-03 Revised 1 0 0 1 1 0 1 1 0 1 1 2 0 9 2003-04 Adopted 1 0 0 2 1 0 1 2 0 1 2 3 1 14 Significant Budget and Staffing Changes One Instrumentation Technician, one Utilities Electrician and one Well Maintenance Technician were transferred from cost center 3830-Water Production effective fiscal year 2003-04. In addition, one Wastewater Treatment Plant Operator I position and one Wastewater Treatment Plant Operator II position was added effective fiscal year 2003-04. Operating Expenses were increased by $317,200 in fiscal year 2003-04 due to the facility expansion, including utilities of $109,000, sludge hauling of $80,000, and Clarifier painting of $60,000. 268 City of Chandler 2003-04 Adopted Budget Department Budgets – Municipal Utilities FUNCTION: DEPARTMENT: Municipal Utilities Municipal Utilities COST CENTER: DIVISION: 3970 Ocotillo Water Reclamation Ocotillo Water Reclamation Facility is responsible for the treatment of domestic and industrial wastewater to water quality standards that allow for reuse of effluent and recharge into the upper aquifer. The plant is operated by Severn Trent Environmental Services under a long-term contract. 2003-04 Performance Measurements Goal: To maintain compliance with Arizona Department of Environmental Quality regulations, to maintain wastewater reuse and recharge, and to maintain treatment cost. Objectives: ♦ Maintain treatment cost at $965 per million gallons ( MG) in fiscal year 2003-2004. ♦ Maintain water quality compliance for Aquifer Protection Permits and Reuse Permits issued by Arizona Department Environmental Quality. ♦ Continue to reuse and recharge reclaimed water. 2000-01 Actual Measures 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected Treatment cost per 1 MG $1,010 $1,156 $1,178 $965 $965 Percent Compliance with Permits 99.9% 99.8% 99.8% 99.8% 100% 7.6 7.0 5.8 5.8 5.0 0 0 1.2 1.2 2.0 Reuse of Wastewater (MGD) Recharge of Wastewater (MGD) * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. f f f OCOTILLO WATER RECLAMATION – 3970 p p p Description Professional/Contract Other Charges/Services Total Cost Center-3970 Wastewater Operating 2002-03 Adopted Budget 2001-02 Actual $ $ 0 $ 0 0 $ 2002-03 Adjusted 2002-03 Budget Estimated 0 $ 0 $ 0 0 0 0 0 $ 0 $ 0 % Change 2003-04 Est. Exp. To Adopted Adopted $ 2,723,938 N/A 6,000 N/A $ 2,729,938 N/A $ 2,729,938 Significant Budget and Staffing Changes The Ocotillo Water Reclamation Cost Center 3970 was created effective fiscal year 2003-04. Operating Expenses were transferred from Cost Center 1290 - Non-departmental: Professional/Contract Services ($2,723,938) and Other Charges/Services ($6,000) in fiscal year 2003-04. 269 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works PUBLIC WORKS DEPARTMENT Assistant City Manager Public Works Administration Engineering Transportation and Operations Administration Contract Administration Construction Mgt. (CIP) Construction Mgt. (Development) General Services Real Estate Services Transit Services Streets Traffic Engineering Street Sweeping Airport The chart below is a three-year summary of Public Works Department Budget. Subsequent pages provide cost center descriptions, goals and objectives, performance measurements, budget summaries, authorized positions and highlights of significant changes. PUBLIC WORKS SUMMARY Expenditures by Cost Center 2001-02 Actual Expenditures 2002-03 Adjusted Budget Administration $ Engineering Transportation/Operations Admin. Streets Streets Capital Traffic Engineering Transit Services Street Sweeping Airport Airport Capital TOTAL PUBLIC WORKS $ 577,642 2,765,556 411,259 3,216,336 15,098,614 3,574,941 912,506 975,639 834,258 2,588,794 30,955,545 $ Expenditures by Category Personnel & Benefits $ Operating & Maintenance Capital - Major TOTAL PUBLIC WORKS $ 7,161,490 6,106,646 17,687,408 30,955,545 $ Staffing by Cost Center Administration Engineering Transportation/Operations Admin. Streets Traffic Engineering Transit Services Street Sweeping Airport TOTAL PUBLIC WORKS $ $ 2001-02 Revised 6.00 55.00 7.00 35.50 26.00 3.00 8.00 6.00 146.50 638,567 4,094,840 545,735 4,771,352 53,913,827 4,218,119 1,626,891 1,069,521 798,811 5,965,291 77,642,954 $ 9,485,450 8,278,386 59,879,118 77,642,954 $ 2002-03 Adopted 3.50 56.00 6.63 35.50 26.00 3.00 8.00 6.00 144.63 270 2002-03 Estimated Expenditures $ $ 2003-04 Adopted Budget 361,037 3,107,034 421,667 3,953,058 33,484,179 3,602,343 1,446,357 715,610 692,927 71,221 47,855,433 $ 7,566,085 6,733,948 33,555,400 47,855,433 $ 2002-03 Revised 3.50 56.00 6.63 35.50 26.00 3.00 8.00 6.00 144.63 $ $ % of 2003-04 Total 755,480 4,299,723 561,840 4,608,147 76,986,489 3,958,245 1,516,160 1,078,219 950,956 4,710,674 99,425,933 0.8% 4.3% 0.6% 4.6% 77.4% 4.0% 1.5% 1.1% 1.0% 4.7% 100.0% 9,686,191 8,042,579 81,697,163 99,425,933 10% 8% 82% 100% 2003-04 Adopted 3.50 56.00 6.63 35.50 26.00 3.00 8.00 6.00 144.63 % of 2003-04 Total 2% 39% 5% 25% 18% 2% 6% 4% 100% City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works 2002-03 Public Works Accomplishments Ø Administered 55 Capital Improvement Program construction projects totaling $74.7 million. Administered 134 design projects for a total of $24 million in fees. Administered 111 additional miscellaneous contracts and studies for $4.5 million in fees. Ø Installed 53 miles of new streets, 42 miles of new sewers, 50 miles of new water mains, and 4 miles of reclaimed water mains. Ø Processed and inspected 712 utility projects and permits, inspected 178 and accepted 84 offsite development projects and over $1.2 million was collected in permit fees. Ø Collected over $23 million in impact fees for use in future construction due to growth. Ø Processed 475 requests for various maps for Council and public meetings. Ø Public Works front counter handled 2,000 public inquiries/requests for information. Ø Worked with ADOT on the completion of the final design of the Santan Freeway from the Price Freeway to Gilbert Road. Ø Installed 10 new permanent traffic signals and four temporary span wire signals throughout the City. Ø Conducted neighborhood meetings to discuss traffic calming measures and installed 42 traffic-calming devices in 15 neighborhoods. Ø Opened the Traffic Management Center in July 2002. The Traffic Management Center displays real-time traffic information occurring on City arterial streets and ADOT highways on a 6-foot by 12-foot video wall. Ø Installed 143 new streetlights on Arizona Avenue between Ray Road and Elliot Road. additional streetlights throughout the City at the request of residents. Ø Placed asphalt millings in 25 miles of alleys. Ø Completed 23 lane miles of slurry and micro seal, and 88 lane miles of acrylic seal to existing City residential streets. Also completed 23 lane miles of pavement replacement on Ray Road, Dobson Road, Alma School Road and Arizona Avenue; and 16 lane miles of pavement replacement on local and collector streets. Ø Became the first City in the State of Arizona to have a certified team of flatwork technicians certified through the American Concrete Institute. Ø Completed Transit Plan Update and High Capacity Transit Major Investment Study. Ø Implemented transit service improvements on Chandler Blvd and extended Route 72 (Rural Road) service to Chandler Fashion Center. Ø Extended full dial-a-ride service to incorporated areas south of Pecos Road. Ø Completed design of the Heliport Relocation project. Ø Installed a radar display system in the air traffic control tower at Chandler Municipal Airport. Ø Experienced 227,501 flight operations at the Airport, representing a 4% increase over the prior year. Ø Completed construction of new gateway projects on Arizona Avenue and Alma School Road, between Elliot Road and the Western Canal. Ø Assumed the landscape maintenance responsibility for the Price Freeway frontage roads. Ø Annual bus service miles (454,200) and annual passenger boarding’s (370,300) for FY2002-03 exceeded projections of 320,000 and 340,000 respectively. 271 Installed 20 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 3010 Administration Public Works Administration is charged with providing management direction and support to the two divisions that comprise the Public Works Department. This is accomplished by work ing with City staff, elected officials and the public in planning, developing, constructing and maintaining the Streets and Airport public infrastructure. 2003-04 Performance Measurements Goal: To provide efficient and effective services to the residents of Chandler through administration, general direction, and coordination of activities of the Public Works Department. Objective: ♦ Respond to requests for information, assistance, complaints, and direction in a timely manner and keep citizens informed of services, programs, and projects that affect them. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Requests from Citizens Percentage of customer service requests responded to within 5 days Number of public meetings with citizens/neighborhoods 1,406 802 90% 95% 22 37 (1) 800 800 95% 95% 95% (2) 25 23 1,000 20 (1) Public Works was split into two departments in October 2001. This resulted in decreasing the number of customer service requests received. (2) Anticipate drop in number of meetings due to completion of transit studies that required extensive public input. Goal: Supply factual information, data and recommendations on Public Works issues to the City Manager to assist in implementation of City Code requirements and Council policies. Objective ♦ Represent the City at various agency meetings and civic groups (i.e., Arizona Department of Transportation, Salt River Project, Maricopa Association of Governments, and Regional Public Transit Authority). 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Represent City at Agency Meetings and (1) Civic Groups 81 44 65 40 40 (1) Number of meetings increased with addition of Deputy Director in 1999-2000. Number of meetings decreased with Director retiring in June 2001. Deputy Director position currently vacant. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 272 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f PUBLIC WORKS ADMINISTRATION – 3010 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Office Furniture/Equipment Capital Replacement Total Cost Center-3010 General Fund 2002-03 2001-02 Adopted Actual Budget $ 507,621 $ 369,040 17,663 54,000 19,853 15,370 1,455 1,690 5,750 10,740 10,070 7,130 0 128,327 11,421 0 3,809 3,809 $ 577,642 $ 590,106 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 358,835 $ 287,874 $ 378,912 31.62% 58,310 29,000 54,000 86.21% 15,715 15,326 15,310 (0.10%) 1,690 900 1,690 87.78% 10,740 8,450 14,315 69.41% 7,215 7,140 7,370 3.22% 173,715 0 280,074 N/A 8,538 8,538 0 (100.00%) 3,809 3,809 3,809 0.00% $ 638,567 $ 361,037 $ 755,480 109.25% $ 755,480 AUTHORIZED POSITIONS Position Title Administrative Assistant Budget Coordinator Executive Secretary Information Specialist Project Analyst Public Works Deputy Director Public Works Director Senior Executive Assistant Senior Management Assistant TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 1 1 0 1 1 0 1 1 1 0 1 0 1 1 1 1 1 1 0 0 1 0 0 2 6 7 6 2002-03 Adopted 0 0 0 0 0 1 1 0.5 1 3.5 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 273 2002-03 Revised 0 0 0 0 0 1 1 0.5 1 3.5 2003-04 Adopted 0 0 0 0 0 1 1 0.5 1 3.5 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 3020 Engineering Engineering is responsible for maintaining the orderly development and construction of the City’s infrastructure. Master plans of public works infrastructure are implemented through a five-year Capital Improvement Plan and through construction by private developers. Infrastructure design and construction are coordinated through this division. This division also maintains data on all City infrastructure and assures compliance with City standards and code requirements for public and private development. 2003-04 Performance Measurements Goal: Increase job-related training for Engineering employees. Objective: ♦ Achieve a minimum of one job-related training exercise per year per employee. Measures Percent of Engineering employees receiving training 2000-01 Actual 2001-02 Actual 98% 92% 2002-03 Projected 2002-03 Year End Estimate * 95% 85% (1) 2003-04 Projected 95% (1) Percentage decrease due to number of new employees ineligible for training due to probationary status. Goal: Provide superior engineering support services during the planning, design and implementation of City Capital Improvement program projects and private development. Objective: ♦ Assure reasonable design schedules are established and consultants complete design projects on time. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Total number of design projects/projects completed on schedule Percent of projects completed on schedule 96/92 96% (2) 86/73 88% 85% 51/45 (3) 91/83 85% 91% 86/73 (2) Larger projects requiring more time in Contract Administration/Design Services. As a result of vacancies in the Engineer and Engineer Assistant positions, project management staff was temporarily reduced by 40%. (3) Staffing levels increased, however learning curve for additional alternative project delivery methods effects staff’s time on projects. Goal: Process invoices from consultants in a timely manner. Objective: ♦ Assure that requests for payment by City consultants and contractors are processed within 10 working days of receipt. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Percentage of payments processed within 10 working day of receipt by the Capital Projects Accounting Office 98.9% 81.8% (4) 98% 90% (4) Unanticipated low staffing levels in Contract Administration affected the processing of payment applications for projects. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 274 95% City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f ENGINEERING – 3020 p p p Goal: Provide quality inspection and material testing services. Objective: ♦ Assure compliance with City standards and code requirements in off-site construction by providing quality inspection and material testing services, thus reducing re-tests to no more than 5% and saving builders and the City time and money. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Percentage of construction materials tests requiring a retest 3% 3.3% 5% 5% 5% Goal: Limit increases in construction costs of existing projects. Objective: ♦ Assure cost increases on construction projects are within established limits of the original cost estimates through performance of design review on construction drawings prior to the bid process. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Limit aggregate project change orders to no more than 5% of original contract amount. 0.73% 1.12% 5.0% 2.0% 5.0% Goal: Provide quality customer service for requests for information, maps and presentation materials by achieving 98% or better response rate. Objective: ♦ Assure compliance with City standards and code requirements while responding to City and Citizen requests. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Requests for maps/presentation materials/ % provided by General Services Staff N/A (1) 639/100 N/A 670/100 Requests for data/information/ % provided by General Services Staff N/A (1) 5,350/100 N/A 5,617/100 550/98 (2) 5,800/98 (1) New goal & objective established this fiscal year. Tracking not initiated until fiscal year 01-02. (2) As City maps become standardized, users will be able to access electronically via GIS. Requests will begin to decrease due to the electronic alternative offered to users. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 275 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f ENGINEERING – 3020 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Capital Replacement Total Cost Center-3020 General Fund In-House Capital Grand Total 2001-02 Actual $ 2,392,018 102,169 73,411 14,478 30,440 250 363 31,842 0 16,428 47,170 56,987 $ 2,765,556 2002-03 2002-03 Adopted Adjusted Budget Budget $ 3,629,348 $ 3,683,453 94,220 129,755 108,332 124,530 15,080 15,406 34,205 36,018 750 750 452 529 31,556 33,285 10,000 10,000 2,000 2,000 0 0 59,114 59,114 $ 3,985,057 $ 4,094,840 276 2002-03 Estimated $ 2,740,398 100,000 118,519 15,328 32,350 2,000 452 30,456 0 1,000 8,531 58,000 $ 3,107,034 % Change 2003-04 Est. Exp. To Adopted Adopted $ 4,026,133 46.92% 34,220 (65.78%) 88,705 (25.16%) 15,388 0.39% 33,005 2.02% 750 (62.50%) 452 0.00% 30,856 1.31% 10,000 N/A 2,000 100.00% 0 (100.00%) 58,214 0.37% $ 4,299,723 38.39% $ 3,243,341 1,056,382 $ 4,299,723 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f ENGINEERING – 3020 p p p AUTHORIZED POSITIONS Position Title Administrative Secretary Administrative Specialist Administrative Support II Assistant Public Works Director/City Engineer Clerk II Construction Materials Technician Construction Project Coordinator Construction Services Representative Contract Services Representative Design Coordinator Engineer Engineer I Engineer II Engineering Aide Engineering Assistant Engineering Field Services Superintendent Engineering Technician Executive Assistant GIS Technician I GIS Technician II Management Assistant Offsite Inspector Project Analyst Project Support Assistant Real Estate Aide Real Estate Manager Real Estate Operations Coordinator Real Estate Property Management Officer Real Estate Services Specialist Records Management Associate Secretary Senior Engineer Senior Offsite Inspector Special Project Engineer Utility Inspector TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 5 0 0 2 1 1 1 1 2 0 1 1 1 1 1 1 0 1 1 0 0 0 0 0 1 0 0 2 2 2 0 5 5 0 1 1 0 8 9 8 1 1 1 1 1 1 0 0 1 0 0 0 2 3 3 1 1 1 8 9 8 1 0 1 0 0 0 1 0 0 1 1 1 0 0 0 4 4 4 0 1 1 0 0 1 5 5 0 0 0 5 1 1 2 0 0 1 1 2 2 48 53 55 2002-03 Adopted 0 5 2 1 0 1 1 1 0 1 2 0 0 0 8 1 1 1 1 3 1 8 1 0 0 1 0 4 1 1 0 5 2 1 2 56 2002-03 Revised 0 4 0 1 0 1 1 1 2 1 2 0 0 0 8 1 1 1 1 3 1 8 1 1 0 1 1 3 1 1 0 5 2 1 2 56 2003-04 Adopted 0 4 0 1 0 1 1 1 2 1 2 0 0 0 8 1 1 1 1 3 1 8 1 1 0 1 1 3 1 1 0 5 2 1 2 56 Significant Budget and Staffing Changes Two Administrative Support II positions were reclassified to Contract Services Representative in 2002-03. One Real Estate Property Management Officer position was reclassified to Real Estate Operations Coordinator in 2002-03. One Administrative Specialist position reclassified to Project Support Assistant position during 2002-03. 277 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: 3030 DIVISION: Transportation and Operations Administration Transportation Administration provides the administrative and management oversight functions for the Streets, Traffic Engineering, Transit, Street Sweeping, and Airport cost centers. 2003-04 Performance Measurements Goal: To provide efficient and effective services to the residents of Chandler through administration, general direction, and coordination of activities of the Streets, Airport, Traffic Engineering, and Transportation Planning and Engineering staffs. Objective: ♦ Respond to requests for information, assistance, complaints, and direction in a timely manner. 2002-03 2000-01 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Percentage of customer service requests responded to within five days 95% 100% 95% 98% 2003-04 Projected 95% Goal: Supply factual information, data and recommendations on Transportation issues to the City Manager to assist in implementation of City Code requirements and Council policies. Objective: ♦ Represent the City at various neighborhood, civic and agency meetings (i.e. Arizona Department of Transportation, Arizona Department of Environmental Quality, Maricopa Association of Governments, and Regional Public Transit Authority) and keep City Council informed and updated on City, County, Regional and State transportation projects that involve Chandler. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Represent City at neighborhood, civic, and agency meetings 156 177 200 (1) 157 (1) 150 (1) Number of meetings attended is decreasing because there are fewer regularly scheduled meetings for freeway construction than there were in past years. As freeways reach final design there is less need for meetings between ADOT and the City. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 278 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f TRANSPORTATION AND OPERATIONS ADMINISTRATION - 3030 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Other Charges/Services Contingency/Reserve Office Furniture/Equipment Capital Replacement Total Cost Center-3030 General Fund Highway User Revenue Grand Total 2002-03 2001-02 Adopted Actual Budget $ 397,730 $ 480,064 1,526 3,600 4,577 13,050 (411) 850 1,300 5,970 2,514 6,300 0 10,000 214 0 3,809 3,809 $ 411,259 $ 523,643 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 491,131 $ 382,665 $ 523,461 36.79% 3,600 3,600 3,600 0.00% 13,594 12,433 7,450 (40.08%) 850 850 850 0.00% 6,451 4,550 5,410 18.90% 6,300 3,760 7,260 93.09% 10,000 0 10,000 N/A 10,000 10,000 0 (100.00%) 3,809 3,809 3,809 0.00% $ 545,735 $ 421,667 $ 561,840 33.24% $ 451,644 110,196 $ 561,840 AUTHORIZED POSITIONS Position Title Administrative Secretary Administrative Specialist Assist. Public Works Director/ Transportation and Operations Engineer II Environmental Program Education Coordinator Executive Assistant Management Assistant Secretary Senior Engineer Streets Operations and Projects Manager Transportation/Solid Waste Manager Transportation Manager TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 1 1 0 0 0 1 1 1 1 0 0 1 0 0 1 0 6 1 0.6 1 0 1 1 0 0 1 0 6.6 1 0 1 1 1 0 1 0 0 1 7 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 279 2002-03 Adopted 0 1 2002-03 Revised 0 1 2003-04 Adopted 0 1 1 0 0 1 1 0 1.625 1 0 0 6.625 1 0 0 1 1 0 1.625 1 0 0 6.625 1 0 0 1 1 0 1.625 1 0 0 6.625 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 3300 Streets Streets provides for the care, repair, and maintenance of all City-owned streets (762 centerline miles), alleys (129 miles), curbs, gutters, sidewalks (1,155 miles), drainage structures (which include catch basins, scuppers and retention basins) and rights-of-way maintenance. 2003-04 Performance Measurements Goal: Minimize citizen complaints and requests for maintenance by providing for a safe and well-maintained street, sidewalk, and curb/gutter system. Objective: ♦ Schedule mowing, weed cutting, and herbicide application of non-landscaped areas in a manner that will maintain their appearance and limit citizen complaints. Maintain sidewalks, curbs, and gutters to reduce citizen requests for maintenance. Measures Complaints on non-landscaped areas and rights of way Requests for sidewalk maintenance Requests for curb/gutter maintenance Requests for street repair / pothole repairs 2000-01 Actual 2001-02 Actual 2002-03 Projected 30 2002-03 Year End Estimate * (1) 13 5 111 84 45 41 34 101 208/64 297/64 235/65 294/10 (2) 135 2003-04 Projected (1) 5 4 121 135 (3) 110 (4) 323/12 (1) Complaints on non-landscaped areas and rights of way were lower due to a more aggressive program of pre and post- emergent chemical being used. The projected complaints for FY03-04 have been reduced due to recent trends. (2) Requests for maintenance are expected to gradually increase due to increasing age of existing sidewalk and increasing amount of sidewalk in the City. (3) Requests for curb/gutter maintenance were much higher than projected. This is due to increased age and volume of curb and gutters that need repair. The projected number for FY03/04 has been increased due to recent experience. (4) Requests for street repairs were higher than projected as age and volume of streets have increased over the year. Requests for pothole repairs are down significantly since asphalt team is pothole patching on a weekly schedule rather than wait for a call. The projected number of complaints for street repairs has been increased for FY03/04 based on recent trends. Goal: Respond to citizen requests for street, sidewalk, curb and gutter repairs and maintenance in a timely manner. Objective: ♦ Complete maintenance requests for streets, sidewalks, curbs and gutters within: 40 days for sidewalk, curb and gutter repairs; 20 days for street repairs; 2 days for potholes. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Average number of days to complete sidewalk, curb and gutter repairs Average number days to complete street repairs / pothole repairs 23 24 30 11/10 15/6 25 /10 (5) 34 (6) 13/1 40 (5) (6) 20 /2 (5) The Objective for street repairs was initially set at 30 days. Streets Division has been able to exceed that goal so it was reduced to 25 days for FY02-03 and is being reduced to 20 days for FY03/04. (6) Pothole repairs were completed more quickly than projected. The FY03/04 objective and projection are being reduced to 2 days. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 280 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f STREETS - 3300 p p p Goal: Maintain alleys, asphalt roadways, sidewalks, curbs, gutters, scuppers, drains and catch basins with necessary grading, repair, replacement, and cleaning. Objectives: ♦ Grade 129 miles of alleys per year. ♦ Place asphalt, slurry, and crack seal as needed for road repair. ♦ Place concrete to repair damaged sidewalks, curbs and gutters, and drainage structures. ♦ Inspect and clean 2,400 scuppers/drains/catch basins once per year. 2000-01 Actual Measures 2003-04 Projected 129 92 (10) 129 754 1,410 950 1,279 1,000 (7) 22.2 39.3 26 43 30 (8) 85.14 96.4 79 (11) 100 1,379,000 701,993 1,300,000 1,110,202 1,200,000 55,818 104,640 60,000 70,720 70,000 1,217 2,581 2,400 (12) 2400 Lane miles of street rehabilitation Lane miles of street maintenance Scuppers/drains/catch basins inspected 2002-03 Year End Estimate * 94 63 Tons of asphalt placed Square Feet of concrete placed 2002-03 Projected (9) Miles of alley graded Lineal feet of crack sealing 2001-02 Actual 157 1,433 (7) Street rehabilitation includes street repaving, hot-in-place recycling, and other major rehabilitation techniques. (8) Street maintenance includes slurry seal, chip seal, and micro-seal. (9) Grading miles are low in FY 2000-01 due to time spent laying asphalt milling in alleys to improve wear. (10) Grading miles di d not meet projections for FY 2002-03 because alley crew was placing asphalt-milling material in alleys instead. (11) Lane miles of street maintenance exceeded projections because the amount of work is averaged each year. The actual amount will fluctuate from year to year. The pavement management software identifies the streets to be repaired based on condition and budget. (12) FY 2002-03 is below projected amount because the vactor trailer was in for repair for part of the year and staff had to manually dig out inlets. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 281 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f STREETS - 3300 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Street Improvements Capital Replacement Total Cost Center-3300 General Fund Highway User Revenue Grand Total 2001-02 Actual $ 1,652,880 417,875 396,072 20,391 9,073 6,648 340,074 60,250 0 187,619 9,727 0 115,727 $ 3,216,336 2002-03 2002-03 Adopted Adjusted 2002-03 Budget Budget Estimated $ 1,854,454 $ 1,883,945 $ 1,753,764 894,660 953,730 923,000 458,505 510,472 463,075 39,120 39,141 31,250 15,080 16,384 11,650 5,500 5,800 5,500 452,020 461,469 450,000 121,630 123,998 85,698 495,991 495,991 0 170,280 170,523 125,000 0 113 0 0 1,770 1,770 107,116 108,016 102,351 $ 4,614,356 $ 4,771,352 $ 3,953,058 2003-04 Adopted $ 2,018,198 789,802 457,605 39,120 15,080 5,500 451,420 86,630 480,982 153,051 0 0 110,759 $ 4,608,147 $ 757,056 3,851,091 $ 4,608,147 % Change Est. Exp. To Adopted 15.08% (14.43%) (1.18%) 25.18% 29.44% 0.00% 0.32% 1.09% N/A 22.44% N/A (100.00%) 8.21% 16.57% AUTHORIZED POSITIONS Position Title Administrative Specialist Cement Finisher Contract Compliance Inspector Equipment Operator I Equipment Operator II Equipment Operator III Landscape Architect Maintenance Worker Public Works Service Specialist Secretary Senior Streets Specialist Storm Water Programs Coordinator Streets Crew Leader Street Maintenance Coordinator Street Maintenance Supervisor Street Maintenance Worker Street Superintendent Streets Specialist TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 2 0 0 0 0 1 9 8 0 3 13 0 3 5 0 1 1 1 8 0 1 0 0.5 0.5 1 1 0 0 0 9 0 1 1 0 0 5 1 1 1 2 2 2 0 0 5 1 1 1 0 0 7 31 33.5 35.5 2002-03 Adopted 1 0 1 0 0 0 1 1 0.5 0 11 1 5 1 2 5 1 5 35.5 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 282 2002-03 Revised 1 0 1 0 0 0 1 1 0.5 0 11 1 5 1 2 5 1 5 35.5 2003-04 Adopted 1 0 1 0 0 0 1 1 0.5 0 11 1 5 1 2 5 1 5 35.5 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f STREETS CAPITAL - 3310 p p p Description Professional/Contract Contingency/Reserve Land/Improvements Building/Improvements Machinery/Equipment Street Improvements Park Improvements Total Cost Center-3310 General Fund Highway User Revenue Local Transportation Assistance Grants-in-Aid HURF Revenue Bonds-Str/Stor Streets Gen'l Oblig. Bonds Storm Sewer GOB's -Str/Stor Arterial Street Impact Fees Strmwtr/Sewer Bonds Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. Actual Budget Budget Estimated Adopted To Adopted $ 90,497 $ 0 $ 98,430 $ 88,573 $ 0 (100.00%) 0 46,297,114 0 0 35,423,089 N/A 10,200 0 1,783,800 899,027 0 (100.00%) 23,116 0 1,240,203 1,176,609 0 (100.00%) 0 0 0 0 390,000 N/A 14,965,817 15,444,000 50,267,144 30,934,783 41,124,400 32.94% 8,984 55,000 524,250 385,187 49,000 (87.28%) $ 15,098,614 $ 61,796,114 $ 53,913,827 $ 33,484,179 $ 76,986,489 129.92% $ 12,455,288 3,150,473 824,423 12,867,116 8,525,690 18,085,704 1,884,500 16,737,525 2,455,770 $ 76,986,489 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 283 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 3330 Traffic Engineering Traffic Engineering is responsible for the planning, design, installation, operation, and maintenance of the traffic control system and lighting for all City streets. The traffic control system is comprised of 136 traffic signals and 22,154 streetlights. This division also maintains approximately 8,200 traffic regulatory and warning signs, street name and guide signs, and pavement markings for crosswalks, lane lines and railroad crossings. 2003-04 Performance Measurements Goal: Provide for the efficient and safe movement of people and goods within the City through the use of traffic engineering studies and technology for design, installation, maintenance and operation of traffic control devices including signals, signs pavement markings, and streetlights. Objective: ♦ Complete requests for traffic engineering studies within four weeks. Measures Number of requests requiring traffic studies/average time of completion in weeks 2000-01 Actual 2001-02 Actual 258/4 250/4 2002-03 Projected 2002-03 Year End Estimate * 250/4 250/4 2003-04 Projected 250/4 Goal: To maintain street markings and street signs within the City. Objectives: ♦ Replace damaged regulatory and warning signs within one workday. ♦ Repaint all street markings annually except the bike lanes on collector and local streets. ♦ Repaint bike lane street markings on collector and local streets every two years. Measures Number of sign repairs/percent exceeding one workday Line-miles of striping/percent repainted 2000-01 Actual 2001-02 Actual 850/0% 1,000/0% (1) 840/90% 850/50% 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 1,000/5% 1,270/3% 1,000/3% 850/100% 875/100% (1) New striping machine encountered mechanical problems during FY2000-01. The machine is now working properly. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 284 950/100% City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f TRAFFIC ENGINEERING – 3330 p p p Goal: To immediately handle any underground repairs for arterial streetlights. Objective: ♦ Repair or initiate underground repairs for arterial streetlights within five working days. Measures Number of arterial street light repairs/percent exceeding five work days 2000-01 Actual 1,032/13% 2001-02 Actual (2) 1,300/2% 2002-03 Projected 2002-03 Year End Estimate * 2003-04 Projected 1,400/5% 1,369/0.5% 1,500/1% (2) Repair requests for arterial and other streets were substantially higher than normal for the months of June through September and staff availability reduced by annual leave taken during the summer. Goal: To provide proper inspection and maintenance of all traffic signals. Objective: ♦ Complete inspections and preventative maintenance of all traffic signals once every 18 months. Measures Total number of traffic signals/percent of signals inspected and maintained 2000-01 Actual 2001-02 Actual 102/100% 118/100% * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 285 2002-03 Projected 125/100% 2002-03 Year End Estimate * 136/100% 2003-04 Projected 144/100% City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f TRAFFIC ENGINEERING – 3330 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Street Improvements Capital Replacement Total Cost Center-3330 General Fund Highway User Revenue Grand Total 2002-03 2002-03 2001-02 Adopted Adjusted 2002-03 Actual Budget Budget Estimated $ 1,417,284 $ 1,576,429 $ 2,016,009 $ 1,490,704 56,284 88,900 76,479 49,485 451,213 400,895 404,194 380,540 3,995 4,425 4,425 3,930 21,052 24,680 28,680 25,280 1,569 5,500 11,000 11,000 1,383,751 1,461,760 1,462,229 1,455,392 24,568 20,760 21,674 21,439 0 40,650 19,150 0 43,342 25,000 25,000 25,000 5,707 0 0 0 40,993 0 0 0 125,183 149,279 149,279 139,573 $ 3,574,941 $ 3,798,278 $ 4,218,119 $ 3,602,343 % Change 2003-04 Est. Exp. To Adopted Adopted $ 1,697,611 13.88% 89,500 80.86% 394,150 3.58% 3,935 0.13% 17,895 (29.21%) 11,000 0.00% 1,548,035 6.37% 21,060 (1.77%) 31,150 N/A 0 (100.00%) 0 N/A 0 N/A 143,909 3.11% $ 3,958,245 9.88% $ 785,105 3,173,140 $ 3,958,245 AUTHORIZED POSITIONS Position Title Administrative Specialist City Transportation Engineer Electrician Helper Engineer II Equipment Operator II Maintenance Worker Secretary Senior Engineer Sign Technician Signals and Lighting Field Supervisor Signal Systems Analyst Signs and Markings Field Supervisor Street Light Technician Traffic Accident Analyst Traffic Engineering Aide Traffic Engineering Inspector Traffic Engineering Supervisor Traffic Engineering Technician Traffic Operations Superintendent Traffic Operations Technician I Traffic Operations Technician II Traffic Signal Technician Transportation Studies Manager TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 1 1 1 3 3 0 2 3 0 1 1 0 2 3 0 1 1 0 0 0 2 1 1 0 1 1 1 0 1 1 1 1 1 2 2 2 1 1 0 1 0 0 1 1 1 1 1 0 1 2 3 0 0 1 0 0 6 0 0 2 3 3 3 0 0 1 23 26 26 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 286 2002-03 Adopted 1 1 0 0 0 0 0 2 0 1 1 1 2 0 0 1 0 3 1 6 2 3 1 26 2002-03 Revised 1 1 0 0 0 0 0 2 0 1 1 1 2 0 0 1 0 3 1 6 2 3 1 26 2003-04 Adopted 1 1 0 0 0 0 0 2 0 1 1 1 2 0 0 1 0 3 1 6 2 3 1 26 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 3340 Transit Services Transit Services is responsible for formulating policies, design standards, and plans for the City's mass transit services, bicycling and pedestrian facilities. The Transit Office coordinates and manages all transit service contracts, plans and oversees construction of transit and bicycle facilities, and ensures compliance with the Americans with Disabilities Act (ADA) and with the Maricopa County Trip Reduction Ordinance. 2003-04 Performance Measurements Goal: Provide technical guidance and recommendations on planning, design, programming, implementation and operation of all modes of intra-City and inter-City transportation. Objectives: ♦ Provide transit service in partnership with the Regional Public Transit Authority. Identify and implement service improvements to arterial street bus stops and identify and implement service improvements using available funds. Plan, design and construct improvements to arterial street bus stops and identify other facility improvements needed to support public transportation. ♦ Provide Dial-a-Ride service in partnership with the cities of Mesa, Tempe, Scottsdale, the Town of Gilbert and the Regional Public Transit Authority. Measures 2000-01 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate* 454,200 2003-04 Projected (1) 402,000 370,300 382,000 (2) $2.02 9,900 11,000 10,800 20,132 20,000 22,960 23,000 $20.97 $20.70 $20.47 $19.75 Annual Bus Service Miles 297,671 344,040 320,000 Annual passenger boardings 357,481 337,890 340,000 Cost per boarding $0.66 $1.15 $1.00 $1.87 Dial-a-Ride Service Hours 8,645 9,966 Dial-a-Ride boardings 18,128 Cost per Dial-a-Ride boarding $19.96 (1) Increased due to Route 104/112 restructure, extension of Route 72 to Chandler Fashion Center, improved frequency on Route 156 Chandler Boulevard. (2) Increased City costs reflect 10% annual subsidy reduction by Valley Metro and replacement of service previously funded by the City of Tempe. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 287 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f TRANSIT SERVICES – 3340 p p p Goal: Increase bicycle lane miles within the City. Objective: ♦ Proceed with implementation of programs and improvements recommended in the City’s Bicycle Plan. 2002-03 2000-01 2001-02 2002-03 Year End 2003-04 Measures Actual Actual Projected Estimate * Projected Bike lane total miles (two-way) 73 81 102 95 106 Goal: Improve effectiveness of the City’s Travel Reduction Program to reduce work-related Single Occupant Vehicle (SOV) trips by City employees. Objective: ♦ Reduce the percentage of work related SOV trips by City employees. Measures Single Occupant Vehicle (SOV) commuting percentage 2000-01 Actual 83% 2001-02 Actual 83% (3) Based on 2002 Maricopa County annual trip reduction survey. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 288 2002-03 Projected 82% 2002-03 Year End Estimate * 83% (3) 2003-04 Projected 82% City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f TRANSIT SERVICES – 3340 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Other Charges/Services Contingency/Reserve Office Furniture/Equipment Street Improvements Capital Replacement Total Cost Center-3340 General Fund Local Transportation Assistance Grand Total 2001-02 Actual $ 80,060 712,366 3,905 196 2,162 0 19,756 0 0 90,209 3,852 $ 912,506 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 180,200 $ 277,091 $ 161,722 $ 199,258 23.21% 1,180,490 1,198,440 1,238,250 1,242,500 0.34% 8,450 8,834 10,290 7,260 (29.45%) 1,250 1,250 500 1,760 252.00% 3,170 3,636 2,550 2,890 13.33% 260 260 0 260 N/A 22,130 22,195 15,165 9,440 (37.75%) 97,300 97,300 0 48,940 N/A 0 7,521 7,516 0 (100.00%) 0 6,512 6,512 0 (100.00%) 3,852 3,852 3,852 3,852 0.00% $ 1,497,102 $ 1,626,891 $ 1,446,357 $ 1,516,160 4.83% $ 464,258 1,051,902 $ 1,516,160 AUTHORIZED POSITIONS Position Title Administrative Specialist Assistant Transportation Planner Management Assistant Secretary Transportation Planner Transportation Services and Planning Manager TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 1 0 0 1 0 0 0 1 1 0 1 1 1 0 0 0 2 2 3 2002-03 Adopted 1 1 0 0 0 1 3 2002-03 Revised 1 0 1 0 0 1 3 2003-04 Adopted 1 0 1 0 0 1 3 Significant Budget and Staffing Changes Assistant Transportation Planner was reclassified to Management Assistant during fiscal year 2002-03. 289 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 3350 Street Sweeping Street Sweeping is responsible for sweeping the 762-centerline miles of City-owned residential and arterial roadways. This activity also provides clean up when there is a spill in the roadway, a traffic accident, or a special event, such as a parade or a festival. 2003-04 Performance Measurements Goal: Provide for the safe and efficient movement of traffic and pedestrians by maintaining the cleanliness of the streets. Objectives: ♦ Keep streets clean to reduce the number of complaints regarding sweeping services. ♦ Sweep at least 55,000 curb miles per year. ♦ Maintain established schedules and service levels for various areas. Arterial streets: Once every two weeks Residential streets: Once per month Downtown: Twice per week ♦ Minimize cost to the City for sweeping effort. Measures 2000-01 Actual 2001-02 Actual Curb miles swept 53,070 55,410 Cost per curb mile swept $10.15 $10.03 2002-03 Projected 55,000 (1) $10.76 2002-03 Year End Estimate * 2003-04 Projected 55,607 55,000 (1) $11.03 $11.21 (1) The cost per curb mile swept is anticipated to increase because of the increase in disposal fees and the increase in sweeper debris collection efficiency with the new PM-10 certified sweepers. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 290 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f STREET SWEEPING – 3350 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Other Charges/Services Machinery/Equipment Capital Replacement Total Cost Center-3350 General Fund Grants-in-Aid Grand Total 2002-03 2002-03 % Change 2001-02 Adopted Adjusted 2002-03 2003-04 Est. Exp. To Actual Budget Budget Estimated Adopted Adopted $ 391,691 $ 422,057 $ 428,805 $ 402,004 $ 460,469 14.54% 5,625 9,280 11,145 9,600 9,280 (3.33%) 108,776 110,998 112,299 107,200 110,998 3.54% 3 1,450 1,450 850 1,450 70.59% 71,300 90,660 90,660 103,860 90,660 (12.71%) 306,148 299,800 299,800 0 280,000 N/A 92,096 125,362 125,362 92,096 125,362 36.12% $ 975,639 $ 1,059,607 $1,069,521 $ 715,610 $ 1,078,219 50.67% $ 798,219 280,000 $ 1,078,219 AUTHORIZED POSITIONS Position Title Equipment Operator II Equipment Operator III Senior Streets Specialist Streets Crew Leader TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 6 6 0 1 1 0 0 0 7 0 0 1 7 7 8 2002-03 Adopted 0 0 7 1 8 Significant Budget and Staffing Changes There are no significant budget and staffing changes for fiscal year 2003-04. 291 2002-03 Revised 0 0 7 1 8 2003-04 Adopted 0 0 7 1 8 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works FUNCTION: DEPARTMENT: Public Works Public Works COST CENTER: DIVISION: 4100 Airport Airport is responsible for the daily management of airport operations. This includes the coordination of airport construction projects, negotiating airport leases, interfacing with the Federal Aviation Administration, and working with fixed base operators on airport concerns. 2003-04 Performance Measurements Goal: Operate the Chandler Municipal Airport in a safe, responsible manner. Promote quality customer service, ensure cost effective operations, and facilitate the airport’s development as a strong economic generator for the City and the region. Objectives: ♦ Strive to maintain a safe, well-maintained airport environment. ♦ Facilitate development of aviation related businesses on the airport. ♦ Encourage an environment of growth for existing organizations at the airport. ♦ Cultivate new economic development opportunities within the immediate airport area. 2002-03 2000-2001 2001-02 2002-03 Year End Measures Actual Actual Projected Estimate * Based Aircraft Air Traffic Operations 392 392 408 250,006 220,407 255,000 228,250 (1) 237,700 (1) (2) 70,000 140,650 (2) 142,250 (2) 485,261 540,000 (3) $3.88 74% 74% 79% N/A 310 345 City Fueling services, gallons 43,449 Fixed Base Operator fueling service, gallons 543,349 Cost per Air Traffic Operation (NonCapital Costs) Percent of enterprise operating fund expenses to total airport operating expenses (excluding capital) Number of Airport Safety Inspections conducted 2003-04 Projected $3.64 122,302 $4.41 411 510,000 425 493,150 (3) $4.54 (3) $4.35 82% 82% (4) 345 325 (1) Air Traffic Operations decreased following the events of September 11, 2001. Operations showed a temporary return to the PreSeptember 11 air traffic trends, but decreased again in April 2002. This decrease in traffic is indicative of trends nationwide. Chandler’s air traffic ranking in comparison to the rest of the nation’s airports has actually increased. We were the 67th busiest airport in the country at the end of June 2002 and at the end of December 2002 we were the 62nd busiest. (2) Fluctuations in City fuel sales are due to low prices in FY01-02 and a change in how retail fuel price is calculated in FY02-03. (3) Costs per Air Traffic Operation increased due to a decline in the number of air traffic operations which is directly attributable to the events of September 11, 2001. Fixed costs (salaries, utilities, maintenance etc.) have continued despite the reduced flight operations. (4) Year-end estimate for FY02-03 is lower than expected b ecause of unanticipated staff absences. Airport maintenance staffing levels limit the ability to complete duties during absences. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 292 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f AIRPORT - 4100 p p p Goal: Continuously seek available funding source to help maintain and develop the Airport. Objectives: ♦ Seek maximum opportunities for Federal and State grant participation projects Measures 2000-2001 Actual 2001-02 Actual 2002-03 Projected Grant Requests $4,912,423 $5,047,845 Grant Award $2,500,596 $12,056 Percentage of grants received 51% 0.2% 2002-03 Year End Estimate * 2003-04 Projected $3,064,888 $3,064,889 (5) $205,636 N/A (5) (5) 7% N/A (5) N/A (6) N/A $3,951,614 (5) Projections on grant awards and percentage received are not made because the City cannot project awards from external agencies. (6) Airport related grant awards following events of September 11, 2001 were primarily limited to security infrastructure. This trend is anticipated to conti nue albeit to a lesser degree for the FY 03/04 grant awards. Goal: To efficiently operate and maintain the City owned aircraft storage facilities. Objectives: ♦ Maintain occupancy rate of T-Hangars and T-Shades at 90% or above. ♦ Maintain occupancy rate of Tie-Downs (based) at 60% or above. ♦ Maintain T-Hangar service levels at 50% or above. Measures 2000-2001 Actual 2001-02 Actual 2002-03 Projected 2002-03 Year End Estimate* 2003-04 Projected (7) 116/65% 116/65% 116/65% 116/100% 116/100% 116/100% 116/100% 116/100% City T-Shades / Occupancy rate 12/100% 12/100% 12/100% 12/100% 12/100% Tie-Down (Based) / Occupancy rate 194/85% 194/67% 194/80% 195/95% 195/95% City T-Hangars/ Percent serviced 116/62% City T-Hangars/ Occupancy rate 116/55% (7) Actual FY01-02 is lower than in prior years because of growing maintenance needs in other aspects of the airport facility. Airport maintenance staffing levels are limited in addressing all maintenance needs at the facility. * 2002-03 Year End Estimate reflects “six months actual” and “six months estimated”. 293 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f AIRPORT - 4100 p p p Description Personnel Services Professional/Contract Operating Supplies Repairs/Maintenance Communications/Transportation Insurance/Taxes Rents/Utilities Other Charges/Services Contingency/Reserve Machinery/Equipment Office Furniture/Equipment Airport Improvements Capital Replacement Total Cost Center-4100 General Fund Local Transportation Assistance Airport Operating Grand Total 2001-02 Actual $ 322,206 68,009 18,337 17,216 8,243 31,187 14,310 136,815 0 1,168 0 30,256 186,511 $ 834,258 2002-03 Adopted Budget $ 341,234 45,145 37,060 53,120 17,730 1,000 39,650 17,490 21,000 0 400 31,000 164,359 $ 769,188 2002-03 % Change Adjusted 2002-03 2003-04 Est. Exp. To Budget Estimated Adopted Adopted $ 346,181 $ 346,954 $ 382,149 10.14% 57,113 56,743 56,105 (1.12%) 37,827 29,199 252,777 765.70% 61,120 42,430 65,595 54.60% 17,956 13,016 14,080 8.17% 1,000 2,000 31,363 1468.15% 39,703 20,433 39,650 94.05% 17,490 13,690 15,500 13.22% 21,000 0 21,000 N/A 58 0 2,700 N/A 400 400 400 0.00% 34,604 3,703 31,000 737.16% 164,359 164,359 38,637 (76.49%) $ 798,811 $ 692,927 $ 950,956 37.24% $ 127,872 98,338 724,746 $ 950,956 AUTHORIZED POSITIONS Position Title Airport Attendant Airport Maintenance Worker Airport Operations and Maintenance Technician Airport Manager Airport Operations Specialist Airport Operations and Maintenance Supervisor Executive Assistant Management Assistant Secretary TOTAL 1999-2000 2000-01 2001-02 Revised Revised Revised 0 0 0 2 2 0 0 0 2 1 1 1 1 1 0 0 0 1 0 0 1 1 1 1 1 1 0 6 6 6 2002-03 Adopted 0 0 2 1 0 1 1 1 0 6 2002-03 Revised 0 0 2 1 0 1 1 1 0 6 2003-04 Adopted 0 0 2 1 0 1 1 1 0 6 Significant Budget and Staffing Changes Funding for insurance and resale aviation gas and oil has been transferred from cost center 1290 – NonDepartmental in fiscal year 2003-04. 294 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works f f f AIRPORT CAPITAL - 4110 p p p Description Contingency/Reserve Land/Improvements Street Improvements Airport Improvements Total Cost Center-4110 General Fund Grants-in-Aid Airport Bonds Airport Operating Grand Total 2001-02 Actual $ 0 2,206,173 157,186 225,435 $ 2,588,794 2002-03 2002-03 % Change Adopted Adjusted 2002-03 2003-04 Est. Exp. To Budget Budget Estimated Adopted Adopted $ 2,538,193 $ 0 $ 0 $ 150,548 N/A 591,331 2,832,938 9,894 608,526 6050.45% 0 0 0 0 N/A 2,904,301 3,132,353 61,327 3,951,600 6343.49% $ 6,033,825 $ 5,965,291 $ 71,221 $ 4,710,674 6514.16% 326,939 4,120,034 5,141 258,560 $ 4,710,674 Significant Budget and Staffing Changes Significant budget variances for capital cost centers are primarily attributed to specific project completions for the current year and new projects for the proposed year. Detailed project budgets are included in the Capital Budget section of this document. 295 City of Chandler 2003-04 Adopted Budget Department Budgets - Public Works 296 CAPITAL BUDGET 6 Contents • • • • Capital appropriations summaries Major Capital Projects Operating Capital Capital Replacement This GIS map shows the locations of some of the Fire stations, large square footage and multi-storied buildings, 1.5 and 2.5-mile buffers around each Fire station, and the number of fire hydrants within the buffer zones. The Fire Department evaluates this information for public fire protection. City of Chandler 2003-04 Adopted Budget Capital Budgets THE CAPITAL BUDGET The capital budget authorizes and provides the basis for control of expenditures for asset acquisition and construction of all capital facilities. The total capital budget for the City of Chandler is $279,527,626 for fiscal year 2003-04, a 6.5% decrease from the fiscal year 2003-04 adopted capital budget of $298,949,282. This decrease is due primarily to the reduction of carryforward funding for capital projects. The capital budget for 2003-04 represents 46% of the total Annual Budget and is comprised of three categories: I. Major Capital Program: This category includes three major components: (a) New CIP; (b) Carryforward CIP, and (c) Non-CIP capital items. Capital Improvement Program (CIP) projects add to the City's infrastructure (e.g. street reconstruction or resurfacing, park improvements, swimming pools, construction of city facilities such as libraries, fire stations, police substations, water treatment plants.) These projects are usually financed on a long-term basis and/or have budgets exceeding $50,000. Funding for new CIP projects is appropriated each year; however, these capital projects are rarely completed within a fiscal year. Consequently, carryforward reserves for on-going CIP are also budgeted to cover purchase orders remaining open at the close of the fiscal year and for projects that had not yet been expended or encumbered at the close of the fiscal year. In addition, one-time non-CIP capital items with budgets normally exceeding $25,000 are included in this category. Major Capital appropriations are budgeted under special Capital Cost Centers within each Department. II. Operating Capital: Operating capital purchases add to the City's capital asset inventory (e.g. equipment, furniture); these items have a value in excess of $5,000 and a useful life of more than one year. Operating capital items can be purchased directly from a department’s operating budget or through the Capital Replacement Fund. III. Capital/Computer Replacement: The Capital Replacement Fund acts as a “revolvi ng loan” which provides resources to purchase operating capital items in the year needed (e.g. vehicles, office equipment), but allows a cost center to spread out annual payments over three to ten years. This category also includes payments for leased personal computers, which are replaced on a rotation every three years. New CIP projects Carryforward CIP projects Non-CIP (New + Carryforward) Subtotal Major Capital Operating Capital Capital and Computer Replacement Grand Total Capital Capital Replacement Fund 1.6% $ $ 2003-04 Capital Budget 133,899,067 123,336,592 12,063,719 269,299,378 5,643,351 4,584,897 279,527,626 Major Capital New CIP 49.7% Major Capital 96.4% Major Capital Carryforward CIP 45.8% Operating Capital 2.0% Major Capital Non-CIP 4.5% 297 City of Chandler 2003-04 Adopted Budget Capital Budgets I. MAJOR CAPITAL PROGRAMS In order to meet the future needs of the community, it is necessary to plan for major capital improvements far in advance. The City accomplishes this by preparing a five-year Capital Improvement Program (CIP), which serves as a multi-year planning instrument to identify fiscal year needs and financing sources for public infrastructure improvements. The City Council adopts the CIP on the same date as the final adoption of the Annual Budget, on or before June 15 of the fiscal year. Consequently, the 2003-2008 CIP review is integrated with the 2003-04 Annual Budget and both were adopted by the City Council on June 12, 2003. In preparing the 2003-2008 CIP, each department identifies their long-term capital needs, with estimates for capital improvements as well as operating costs for each project. The 2003-2008 Capital Improvement Program document with project details over the five-year period has been published separately. However, summaries of projected CIP expenses by major division and by major funding source are provided below. PROJECTED EXPENDITURE SUMMARY CIP 2003-2008 2003-04 GENERAL GOVERNMENT: City Hall Phase 1 City Hall Phase 2 TOTAL-GENERAL GOVERNMENT $ 2004-05 $ $ 10,368,800 0 10,368,800 $ $ $ 16,344,802 $ 16,344,802 $ $ 2006-07 $ $ 0 0 0 26,780,474 26,780,474 $ $ 5,822,254 $ 2,687,475 8,509,729 $ 214,531 3,616,156 3,830,687 $ 5,993,300 $ 43,874,400 13,053,310 62,921,010 $ 322,000 57,875,650 17,558,000 75,755,650 $ 30,989,300 4,164,000 35,153,300 $ $ 41,563,400 $ 4,594,500 46,157,900 $ $ 133,933,441 $ 151,888,911 $ 0 0 0 2005-06 2007-08 $ $ 0 0 0 19,516,954 19,516,954 $ $ 5,042,139 1,650,163 6,692,302 $ 0 12,764,900 13,299,800 26,064,700 $ $ $ 21,816,004 5,755,000 27,571,004 $ 79,844,960 TOTAL $ $ 0 600,000 600,000 $ 10,368,800 600,000 10,968,800 13,436,394 13,436,394 $ $ 6,472,905 6,472,905 $ $ 82,551,529 82,551,529 20,936,557 2,867,593 23,804,150 $ 2,145,181 2,416,188 4,561,369 $ 34,160,662 13,237,575 47,398,237 5,940,200 12,270,750 8,088,300 26,299,250 $ 4,056,400 13,466,200 72,625,800 90,148,400 $ $ $ 36,906,200 3,262,000 40,168,200 $ $ 30,255,700 4,312,000 34,567,700 $ 161,530,604 22,087,500 183,618,104 $ 98,107,494 $ 141,950,874 $ 605,725,680 COMMUNITY SERVICES: Parks/Recreation TOTAL - COMMUNITY SERVICES PUBLIC SAFETY: Police Fire TOTAL - PUBLIC SAFETY MUNICIPAL UTILITIES: Solid Waste Water Wastewater TOTAL - MUNICIPAL UTILITIES PUBLIC WORKS: Streets/Traffic Airport TOTAL - PUBLIC WORKS GRAND TOTAL CIP $ $ $ $ $ $ $ $ $ $ $ $ 16,311,900 140,251,900 124,625,210 281,189,010 PROJECTED RESOURCE SUMMARY CIP 2003-2008 CURRENT REVENUES USER FEES/AIRPORT REV G.O. OR REVENUE BONDS SYSTEM DEV OR IMPACT FEES FEDERAL/STATE GRANTS TOTAL - ALL REVENUES $ $ 2003-04 14,185,330 $ 30,019,040 25,089,124 50,687,333 13,952,614 133,933,441 $ 2004-05 19,447,426 18,776,524 43,800,043 65,637,307 4,227,611 151,888,911 $ $ 2005-06 5,230,207 6,176,183 25,099,668 34,312,236 9,026,666 79,844,960 $ $ 2006-07 11,292,341 11,220,474 30,938,864 40,266,004 4,389,811 98,107,494 $ $ 2007-08 6,472,235 10,479,721 18,011,380 99,603,438 7,384,100 141,950,874 $ $ TOTAL 56,627,539 76,671,942 142,939,079 290,506,318 38,980,802 605,725,680 Although Capital Improvement projects are scheduled throughout the five-year plan, only those projects scheduled during the first year of the CIP are financed and adopted as part of the Annual Budget. The new capital programs from the CIP that have been adopted for fiscal year 2003-04 are presented in the following pages with brief descriptions and funding sources. 298 City of Chandler 2003-04 Adopted Budget Capital Budgets New Capital Improvement Programs for Fiscal Year 2003-04 COMMUNITY SERVICES Neighborhood Park Land – The City’s goal is to provide, where possible, at least one ten-acre neighborhood park per residential section (640 acres). Funding has been allocated for the following park sites: Sun Groves, Kirby, Rancho Del Ray, Citrus Preserve, Peterson Farms, and Tibshraeny. Funding Source: Residential Development Tax Fiscal Year 2003-04: $3,613,750 COMMUNITY SERVICES Queen Creek/McQueen Park – The City of Chandler has an agreement with the Maricopa County Flood Control District to jointly develop a 70-acre site located south of the Chandler Airport. Funding is allocated for design of this park’s development. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $455,000 Rancho Del Ray Park Site – Funding has been allocated for the development of this neighborhood park with the following amenities: lighted paths, playground, lighted sand volleyball court, lighted basketball court, open space and landscaping. Funding Source: Residential Development Tax Fiscal Year 2003-04: $1,000,000 Community Park Land – The typical community park serves several neighborhoods within a radius of one to two miles. Population increases due to rapid growth necessitate the acquisition of land for community parks. Funding has been allocated for a 30 to 40-acre parcel for one community park in Southeast Chandler. Funding Source: Community Park Impact Fees Fiscal Year 2003-04: $3,548,274 Tibshraeny Park Site – This park site is 14 acres and located in the half square mile bordered by Chandler Boulevard, Gilbert Road, Cooper Road and Galveston Street. Funding has been allocated for design of the development of the site. Funding Source: Residential Development Tax Fiscal Year 2003-04: $150,000 Tumbleweed Regional Park Development – The Master Plan for the 189-acre Tumbleweed Regional Park includes a tennis complex, a large amphitheater, festival showgrounds and special attractions. Funding is allocated for Hamilton Street improvements, railway connection and internal roadway development. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $1,850,000 West Chandler Park – This 20-acre site, leased from the Tempe Union School District, is located on the northwest corner of Kyrene and Frye Roads. Funding is allocated to begin development; when completed this site will serve as Chandler’s fifth community park. Funding Source: Community Park Impact Fees Fiscal Year 2003-04: $2,000,000 Paseo System/Trail Development – Funding will continue development of Phases 3-5 of the pedestrian trail system along the Consolidated Canal. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $1,163,778 Aquatic Facility Renovation/Expansion – Funding is allocated for bathhouse renovations at Folley, Arrowhead and Desert Oasis Parks and design of the Desert Oasis Pool renovation. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $321,000 Desert Breeze Park Expansion – This 38-acre community park was originally developed in 1990. In FY2001-02 an additional 5 acres were purchased in conjunction with the Police and Fire stations. Funding has been allocated for development of this 5 acres. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $600,000 Existing Neighborhood Park Improvements – Neighborhood park improvements include the upgrading or replacement of amenities, such as irrigation, playgrounds, picnic pavilions, basketball or volleyball courts and landscaping. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $180,000 Wetlands Park Site – The City owns 113 acres at Lindsay and Chandler Heights Road for the purpose of constructing a recharge facility and wetlands. Funding is included for the design of the development for the 33-acre wetlands park area. Funding Source: Community Park Impact Fees Fiscal Year 2003-04: $350,000 299 City of Chandler 2003-04 Adopted Budget Capital Budgets COMMUNITY SERVICES Arrowhead Park Light Renovation – Arrowhead Meadows Park is a 35.5-acre community park constructed in the late 1960’s. Funding is included for the renovation of the security lighting in the park. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $440,000 PUBLIC SAFETY - FIRE Chandler Boulevard/Desert Breeze Fire Station –A fire station is needed to serve the western area of the City near the Price Road freeway. This area has experienced growth in both housing construction and traffic flow in the recent past. This station will be adjacent to the West Chandler Police Substation. Funding has been allocated this year for construction of the fire station. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $2,149,708 Folley Park Light Renovation – Folley Park was constructed in the early 1970’s as a 24-acre community park located on the southeast corner of Frye Road and Hamilton Street. Funding is included to improve the outdated and inadequate park lighting. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $293,000 PUBLIC SAFETY - POLICE Police Driving Track – A driving track will be constructed to provide driver training in a controlled environment to simulate scenarios, such as highspeed chases, normally encountered by police officers. This project will be completed in three phases and requires 25 acres of land. Funding is included for a preliminary design study in FY2003-04. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $50,000 Desert Breeze Park Light Renovation – Desert Breeze Park is a 38-acre community park developed in 1990. The light poles and fixtures have deteriorated through the years and need to be replaced. Funding is allocated for the replacement of park lights. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $200,000 Pima Park Ballfield Light Renovation – Youth organizations are the largest users of the lighted fields at Pima Park. The lighting levels for the baseball and softball fields are inadequate for the infield and outfields. Funding is allocated for park lights to meet the standards adopted by Little League Baseball and the National Recreation and Park Association. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $180,000 West Chandler Substation – Funding was deferred to FY2003-04 for the construction of a 15,000 substation at Chandler Boulevard and Desert Breeze Parkway; the site has been selected in collaboration with the fire department. An additional 10,000 square feet is included for a large community meeting room and a potential service area for citizens in West Chandler. Funding Source: Police Impact Fees and General Government Impact Fees Fiscal Year 2003-04: $4,926,759 PUBLIC SAFETY - FIRE Future Fire Station – Funding has been allocated for land acquisition in southern Chandler for the site of a future fire station. Funding Source: Fire Impact Fees Fiscal Year 2003-04: $359,370 South Chandler Substation – Funding has been allocated for land acquisition in southern Chandler for the site of a future 25,000 square foot Police substation, with community room and city service area. Funding Source: Police Impact Fees Fiscal Year 2003-04: $350,000 Fire Administration Construction – This request is for design funding for an 8,500 square foot administration building, which is scheduled for construction in FY2004-05. The present facility is too small and has resulted in crowded working conditions. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $178,397 Property and Evidence Site Expansion – Funding has been allocated to purchase land in close proximity to the present Richard T. Felix Property and Evidence Building on Pecos Road. This land acquisition will insure that we have the space available when the time for evidence processing expansion arrives. Funding Source: General Fund Fiscal Year 2003-04: $495,495 300 City of Chandler 2003-04 Adopted Budget Capital Budgets MUNICIPAL UTILITIES - SOLID WASTE MUNICIPAL UTILITIES - WASTEWATER Landfill Closure – The Federal Government requires owners of municipal solid waste landfills accepting waste after October 1993 to properly close the landfill following Subtitle “C” rules and procedures. Funding is included for a study regarding the final phase of closure of the City’s solid waste landfill. Funding Source: Solid Waste Capital Fund Fiscal Year 2003-04: $125,000 Effluent Reuse-Storage and Recovery Wells – Through recovery wells the effluent is stored underground in the upper aquifer during wet cycles, and recovered for reuse when the demand is higher than the amount produced by the facility. Funding is provided for the design and construction of well sites at the Ocotillo and Tumbleweed Recharge Facilities. Funding Source: Wastewater User Fees and Reclaimed Water System Development Fees Fiscal Year 2003-04: $4,940,000 Transfer Station– Funding has been allocated for the construction of the 33,000 square foot Transfer Station facility which will allow the collection trucks to transfer waste to the Waste Management Butterfield Regional Landfill about 36 miles from Chandler. Funding Source: Solid Waste Capital Fund Fiscal Year 2003-04: $5,801,300 Landfill Gas Control System – The installation of a landfill gas (LFG) extraction system was done in fiscal year 1996-97 to eliminate methane gas migration off the site, per federal and state laws. The installation of the automated system controlled by computer via telemetry, was installed in 1998-99. Funding is included for modifications to the automated gas control system and associated telemetry equipment. Funding Source: Solid Waste User Fees Fiscal Year 2003-04: $67,000 MUNICIPAL UTILITIES - WASTEWATER Relief Sewer Mains – The Wastewater Master Plan identifies the locations where relief sewer lines may be required. A study was recently completed that identifies requirements of the relief sewer main. Funding is allocated for design of the Warner Road (Dobson to Price) relief sewer line. Funding Source: Wastewater System Dev. Fees Fiscal Year 2003-04: $50,000 System Level Monitor and Flow Metering – During periods of heavy rains, pump failure, or power outages wastewater in the system can overflow into the street. Funding is provided for the remaining four flow meter stations to prevent this overflow. Funding Source: Wastewater User Fees and Wastewater System Dev. Fees Fiscal Year 2003-04: $434,160 301 Effluent Reuse- Wetlands – Funding is provided for the Master Plan, Public Involvement Program and design of the future Wetlands and recharge facility located at Lindsay and Chandler Heights Road. Funding Source: Reclaimed Water System Development Fees Fiscal Year 2003-04: $540,800 Effluent Reuse- Transmission Mains – This program constructs a distribution system to deliver effluent to the developments in the southeast portion of Chandler through a system of 24” to 36” transmission mains. Funding includes transmission mains plus booster stations at the Santan Freeway. Funding Source: Reclaimed Water System Development Fees Fiscal Year 2003-04: $2,160,500 Collection System Facility Improvements – This program makes funding available for City participation in the construction of interceptor lines associated with improvement districts or developer projects. Funding Source: Wastewater System Dev. Fees Fiscal Year 2003-04: $1,000,000 Ocotillo Water Reclamation Facility Odor Control – Funding is included for odor control modifications needed in conjunction with the upgrade of this facility. Funding Source: Wastewater User Fees Fiscal Year 2003-04: $3,370,000 Replacement of Sewer Mains – Existing sewer lines will be repaired or replaced as part of the street intersection and roadway improvement projects. Funding Source: Wastewater User Fees Fiscal Year 2003-04: $557,850 City of Chandler 2003-04 Adopted Budget Capital Budgets MUNICIPAL UTILITIES - WATER MUNICIPAL UTILITIES - WATER Main Replacements -Funding is provided for a water main leak detection study for future repair or replacement of 20-year-old water mains plus 50 miles of main replacement for the upcoming year. Funding Source: Water Revenue Bonds Fiscal Year 2003-04: $1,010,000 Fire Hydrant Replacement - Funding is provided to replace an additional 175 obsolete wet barrel hydrants. The completion of this program is fiscal year 2003-04. Funding Source: Water Revenue Bonds Fiscal Year 2003-04: $796,250 Transmission Mains - This program funds the design and construction of mains to deliver water from the City's water treatment plant to areas as needed. Funding Source: Water System Dev. Fees Fiscal Year 2003-04: $7,535,050 Water Storage/Recovery - Funding will allow the City to participate with Mesa, Gilbert and Roosevelt Water Conservation District in a storage/recovery facility in Queen Creek Wash or the Maricopa County Floodway. Funding Source: Water Resource Syst. Dev. Fees Fiscal Year 2003-04: $240,000 Legal and Settlement – Legal funds are needed for Chandler’s participation in the Gila River Adjudication water rights settlement negotiations and the Central Arizona Project litigation. Funding Source: Water User Fees and Water Resource System Dev. Fees Fiscal Year 2003-04: $1,575,000 Brown Rd Treatment Plant Buy-in – Chandler purchased 3.27 MGD capacity in the City of Mesa CAP Water Treatment Plant for non-member lands. Funding is allocated for the annual buy -in costs. Funding Source: Water System Dev. Fees Fiscal Year 2003-04: $347,200 Water Purchases - Funding is needed to purchase additional surface water supplies from willing sellers or excess water from the Central Arizona Water Conservation District during droughts or due to growth. Funding Source: Water User Fees and Water Resource System Dev. Fees Fiscal Year 2003-04: $740,500 Booster Stations and Storage Tanks - Funding is for the construction of a second 2-million gallon booster station near Gilbert and Ocotillo Roads. Funding Source: Water System Dev. Fees Fiscal Year 2003-04: $5,315,700 Well Construction – Funding is provided for land acquisition, design and construction of two new wells plus the construction of the Lindsay Road Well which was moved to fiscal year 2003-04. Funding Source: Water Revenue Bonds and Water System Development Fees Fiscal Year 2003-04: $5,439,400 CAP Reallocation Water – These funds will pay back capital charges and interest associated with the Central Arizona Project contract for the City. Funding Source: Water Resource Syst. Dev. Fee Fiscal Year 2003-04: $338,000 System Upgrades During Street Repair Projects – Funding is for the replacement of valves, fire hydrants and water mains where needed. Funding Source: Water User Fees Fiscal Year 2003-04: $2,705,100 Water Treatment Plant Expansion - Funding is included for the design of the next expansion of the Treatment Plant and the Disinfection Facility. Funding Source: Water User Fees and Water System Dev. Fees Fiscal Year 2003-04: $3,170,000 Water Production Facility Improvements –Funding is included for plant modifications and process upgrades to insure peak operating efficiency. Funding Source: Water User Fees Fiscal Year 2003-04: $1,041,200 Well Remediation – Some existing wells are showing declining water quality trends. Funding is included for two well remediation projects next year. Funding Source: Water Revenue Bonds Fiscal Year 2003-04: $471,000 Well Remediation- Arsenic – EPA has issued a final rule of a maximum of 10 parts per billion of arsenic in drinking water. Funds are included for the pilot testing and construction of facilities to handle arsenic removal. Funding Source: Water User Fees or Rev. Bonds Fiscal Year 2003-04: $13,150,000 302 City of Chandler 2003-04 Adopted Budget Capital Budgets PUBLIC-WORKS - STREETS/TRAFFIC PUBLIC WORKS - STREETS/TRAFFIC Street Overlay Maintenance – Funding is provided for various resurfacing techniques to maintain an acceptable surface, to prolong the pavement and to extend the life of existing streets. Funding Source: General Obligation Bonds and Highway User Revenue Funds Fiscal Year 2003-04: $1,404,400 Streetlight Upgrade - Funding is included for the installation of new lights and for the replacement of rusted streetlight poles throughout the City. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $82,200 Denver Basin, Pump Station, and Force Main Funding is included to construct a force main from Denver Basin to the Santan Freeway in Hartford Street and do modifications to Denver Basin as needed. Funding Source: Federal Grants and Stormwater General Obligation Bonds Fiscal Year 2003-04: $3,372,000 Street Capacity/Safety Improvements – Funds are provided to make safety improvements such as left/right turn arrows, additional signage, parking restrictions, and pedestrian/median improvements. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $250,000 Street Repaving - Over 100 centerline miles will need to be repaved; specific streets are evaluated each year based on known construction projects in the area. Funding Source: Highway User Revenue Funds, General Fund, Pavement Cut Fees and General Obligation Bonds Fiscal Year 2003-04: $2,812,000 Upgrade Landscape Areas – Funding is included for medians and right-of-way landscaping plus plants for in-fill at various locations. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $500,000 Miscellaneous Storm Drain Improvements Funding is included for miscellaneous storm drain improvements per the Master Plan. Funding Source: Stormwater/Sewer Rev. Bonds Fiscal Year 2003-04: $157,000 Bus Pullouts – Locations are selected for design and construction based on safety considerations. Funding is included for four bus pullouts on Chandler Boulevard, plus four at Elliot Road for next year. Funding Source: General Obligation Bonds, Local Transp. Assistance Fund and Federal Grants Fiscal Year 2003-04: $355,000 Riggs Road (Arizona Ave to Gilbert) – This project will consist of new street construction, right-of-way acquisition and utility relocation along Riggs Road. The Maricopa County Department of Transportation (McDOT) is funding about 50% of the costs. Funding Source: County DOT Grants and Arterial Street Impact Fees Fiscal Year 2003-04: $8,160,000 Transit Improvements – Funding is included for the City’s match to replace vehicles with new wheelchair lift equipped vans for East Valley Dial-A-Ride. Funding Source: Local Transp. Assistance Fund Fiscal Year 2003-04: $49,000 Chandler Boulevard (California to Colorado) – Funding is allocated for land acquisition associated with future construction and intersection improvements along Chandler Boulevard. Funding Source: General Obligation Bonds and Arterial Street Impact Fees Fiscal Year 2003-04: $450,000 Bicycle Improvements - Funding is provided for bicycle lane improvements throughout the City and for the design of the Arizona Avenue bicycle lane from Ocotillo to Hunt Highway. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $116,700 Office and Shop Facilities-McQueen Road - This project includes funding for the design plus the Construction Management at Risk costs associated with a new 30,000 square foot building for Streets/Traffic at the McQueen Road Yard. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $206,300 Traffic Calming Measures – Funding has been allocated for studies for traffic calming in residential areas, for design, and for calming devices such as speed humps, traffic circles, and raised crosswalks. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $120,000 303 City of Chandler 2003-04 Adopted Budget Capital Budgets PUBLIC WORKS - STREETS/TRAFFIC McQueen Road (Pecos to Queen Creek) – Funding is included for street improvements on McQueen Rd. The total project is estimated at $11.1-million. Chandler will pay the City’s share ($2.3-million) of the Intergovernmental Agreement to Maricopa County Department of Transportation (McDOT). Funding Source: Arterial Street Impact Fees Fiscal Year 2003-04: $2,300,000 PUBLIC WORKS - STREETS/TRAFFIC Union Pacific Railroad Crossing at Erie Street – Funding is allocated for the design, construction and payment to Union Pacific Railroad for relocation of the crossing arms by the railroad, construction of a new concrete rail bed and completions of the roadway improvements on Erie Street. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $485,000 Pecos Road (Dobson to McQueen) – This project will consist of land acquisition plus construction of four traffic lanes, sidewalks, street lighting curbs, storm drainage, landscaping, and traffic signal modifications at Alma School Rd, Arizona Ave and Hamilton Street. Funding Source: General Fund and Arterial Street Impact Fees Fiscal Year 2003-04: $8,205,000 Railroad Crossings at Ray Road, Warner Road and Chandler Boulevard– This project is to make payments to the Union Pacific Railroad for the city’s share of necessary repairs to railroad crossings on Ray Road, Warner Road and Chandler Boulevard. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $300,000 Gilbert Road (Pecos to Germann) – Gilbert Road will have an end-of-freeway status for a few years after completion of the Santan Freeway to that point, resulting in increased traffic along Gilbert Road. Funding is allocated for the design and land acquisition associated with future improvements. Funding Source: Arterial Street Impact Fees Fiscal Year 2003-04: $739,000 Ryan Road Paving – Funding is allocated for the pavement of Ryan Road from Arizona Avenue to McQueen Road. Federal Congestion Mitigation and Air Quality (CMAQ) funds have been approved to support this project as part of the County’s Air Quality program. Funding Source: General Obligation Bonds CMAQ Federal Grant Fiscal Year 2003-04: $180,000 Street Construction-Various Opportunity Projects Funding is included for unforeseen street projects that require funding during the fiscal year, such as those addressing safety issues, participation in developer constructed improvements or special agreements with other agencies for priority projects. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $750,000 Price Road and Queen Creek Intersection – As part of the development agreement with Wells Fargo Bank, the City is obligated to make improvements to the Queen Creek Rd/Price Rd intersection. Funding is allocated for the City’s share of this agreement. Funding Source: Arterial Street Impact Fees Fiscal Year 2003-04: $315,000 Alma School Road/Ray Road Intersection – Funding for this project includes improvements to increase capacity of the intersection, resulting in reduced traffic delays and increase air quality. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $801,600 Frye Rd Extension/Cooper Rd – This project will construct a bridge over the Consolidated Canal to extend Frye Road to connect with Cooper Road. Funding is included next year for land acquisition. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $492,000 Alma School Road/Warner Road Intersection –This project includes funding for land acquisition plus improvements to increase capacity of the intersection. Federal Congestion Mitigation and Air Quality (CMAQ) funds have been approved to support a large portion of this intersection improvement. Funding Source: General Obligation Bonds and CMAQ Federal Grant Fiscal Year 2003-04: $5,330,000 Arizona Avenue Phase II – Funding is allocated for North Arizona Avenue American Disabilities Act improvements plus land acquisition for the intersection improvements at Arizona Ave/Ray Rd and at Arizona Ave/Elliot Rd. Funding Source: General Obligation Bonds and ADOT Grant Fiscal Year 2003-04: $1,777,500 304 City of Chandler 2003-04 Adopted Budget Capital Budgets PUBLIC WORKS - STREETS/TRAFFIC New Traffic Signals – Funding is allocated for new traffic signals at six locations, equipment upgrades plus temporary traffic signal equipment. Funding Source: General Obligation Bonds and Arterial Street Impact Fees Fiscal Year 2003-04: $830,700 PUBLIC WORKS - AIRPORT Airport Land Acquisition – Funding is included for about 6.6 acres of land near the runway protection zone at the west end of the northern runway. Funding Source: ADOT/Federal Grants and City Land Share Fiscal Year 2003-04: $637,000 Heliport Relocation – Grant funding is requested for the relocation of the Heliport in an effort to mitigate helicopter noise in adjacent neighborhoods. Funding Source: ADOT/Federal Grants, General and Airport Operating Funds Fiscal Year 2003-04: $3,277,000 Signal System Communication Intertie – Funding is included for the extension of fiber optic communications cable from Price Road/Chandler Blvd to the Fire Dept’s Emergency Operations Center and to the future Police Substation at Desert Breeze. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $240,000 Video Detection Cameras – Funding is allocated for the replacement of loop detectors with video detectors at major intersections. Funding Source: Highway User Revenue Funds Fiscal Year 2003-04: $150,000 Landscape Management Master Plan – This project is to develop a Master Plan for right-of-way and detention basin landscaping along arterial streets. Funding Source: Highway User Revenue Funds Fiscal Year 2003-04: $100,000 Airport Access Rd. – Funding is included for the design of Airport Blvd. realignment and for design of the parking in the north terminal area. Funding Source: ADOT/Federal Grants, City Land Share and Airport Operating Fund Fiscal Year 2003-04: $144,500 Taxiway A/Runway Hold Sign – The project includes funding to improve runway signage on Taxiway A as determined by the Federal Aviation Administration Runway Incursion Action Team. Funding Source: ADOT/Federal Grants, Airport Operating Fund Fiscal Year 2003-04: $64,500 Price Road Landscaping – Funding is included to upgrade landscaping in the medians of Price Road from the Santan Freeway to Queen Creek Road. Funding Source: General Obligation Bonds Fiscal Year 2003-04: $533,000 South Aircraft Apron Construction. – This project includes funds for the environmental assessment needed prior to the design or construction of the South Aircraft apron. Funding Source: ADOT/Federal Grants, Airport Operating Fund Fiscal Year 2003-04: $12,500 PUBLIC WORKS – AIRPORT Airport Storm Drain – Funding is included for storm drainage in the terminal area to extend its useful life. Funding Source: ADOT/Federal Grants and General Fund Fiscal Year 2003-04 $269,000 Taxiway H Construction – Funding is included for construction to extend Taxiway H from the existing aircraft parking ramp to Taxiway A. Funding Source: ADOT/Federal Grants and Airport Operating Fund Fiscal Year 2003-04: $29,000 North Aircraft Apron Construction – Funding is included for design of an apron area on the north side of the airport and on Ryan Road. Funding Source: ADOT/Federal Grants Airport Operating and Revenue Bond Funds Fiscal Year 2003-04: $128,000 Tower Voice Recorder Replacement - This project is for upgrading to a new digital technology voice recorder in the tower as recommended by the FAA. Funding Source: ADOT/Federal Grants and Airport Operating Fund Fiscal Year 2003-04: $33,000 305 City of Chandler 2003-04 Adopted Budget Capital Budgets REVENUE SOURCES FOR MAJOR CAPITAL PROGRAMS All funding sources that may be used for various capital improvement projects or non-CIP items are reviewed each year. Revenues for the capital budget are generally from voter-authorized bonds, system development or impact fees, grants, or user fees from municipal utilities. Many capital improvements and purchases of large pieces of equipment are included in the capital budget on a “pay-as-you-go” basis, using one-time allocations from current revenue. The pie chart below shows the percentage of funding sources for the upcoming fiscal year. Major Capital Revenue Sources FY2003-04 Current Revenue 14% Grants 6% Bonds 24% System Dev. & Impact Fees 40% User Fees 16% The table below presents the funding sources identified for major capital programs by department and division. REVENUE SOURCES FOR MAJOR CAPITAL PROGRAMS - 2003-04 Current Revenue (1) General Government Economic Development GIS/Information Technology Sub-total General Government $ System Development & Impact Fees Bonds (2) 0 1,765,386 0 0 4,187,673 161,788 0 149,976 0 0 311,764 Community Services: Library Parks & Recreation Sub-total Community Svcs 100,000 8,697,861 8,797,861 199,409 12,596,546 12,795,955 798,201 11,975,207 12,773,408 0 0 0 0 0 0 1,097,610 33,269,614 34,367,224 Police 2,314,146 153,460 5,446,597 0 0 7,914,203 Fire 1,764,352 5,428,719 1,200,465 0 0 8,393,536 Municipal Utilities: Solid Waste Water Wastewater Sub-total Municipal Utilities 0 0 0 0 0 11,387,950 3,361,508 14,749,458 0 36,788,008 29,396,719 66,184,727 0 0 0 0 9,521,263 24,940,188 8,928,183 43,389,634 9,521,263 73,116,146 41,686,410 124,323,819 Public Works: Streets Airport Sub-total Public Works 16,430,184 326,939 16,757,123 30,951,664 5,141 30,956,805 16,737,525 0 16,737,525 12,867,116 4,120,034 16,987,150 0 258,560 258,560 76,986,489 4,710,674 81,697,163 38,907,274 $ 64,084,397 $ 105,672,363 $ 16,987,150 (1) (2) (3) 0 0 0 $ $ 0 0 0 1,814,751 6,289,245 8,103,996 2,422,287 TOTAL MAJOR CAPITAL $ $ $ 0 0 0 Non-departmental 0 1,414,279 1,414,279 TOTAL 1,814,751 $ 4,874,966 6,689,717 Management Services $ User Fees/ Other (3) Grants 43,648,194 $ 269,299,378 Includes revenues from General Fund, Police Forfeiture, Highway User Revenue Fund, Local Transportation Assistance Fund and Park Residential Development Tax. Includes bond proceeds available from prior years, new bond sales and sale of Certificates of Participation. Includes water, wastewater, solid waste user fees plus revenue from airport fuel sales, leases or tie down fees. 306 City of Chandler 2003-04 Adopted Budget Capital Budgets OPERATING AND CAPITAL BUDGETS - THEIR RELATIONSHIP Although the Capital Improvement Program is prepared separate from the Operating Budget, the two budgets have a direct relationship. It is Chandler’s philosophy that new capital projects should not be constructed if operating revenues are not available to cover the operating costs. Budget appropriations lapse at the end of the fiscal year; however, capital appropriations are re-budgeted (carryforward funding) until the project is finished and capitalized. As capital improvement projects are completed, operation and maintenance of these facilities must be absorbed in the operating budget, to provide on-going services to citizens. As part of the Capital Improvement Program process departments are asked to identify those capital projects that have an impact on operating budgets. Estimates such as those noted below are provided to staff to assist with new facility costs: Description: Utilities (electric, gas, water, sewer) Custodial Services Maintenance, repair, building upkeep Total Estimated Cost per Square foot Est. cost per Sq. Ft. $2.10 $1.50 $2.15 $5.75 Landscaping Maintenance: cost per acre $4,000 Operating costs associated with capital projects include one-time items such as operating equipment or on-going such as the following: addition of new positions (full or part-time) that are shown as Full Time Equivalent (FTE), contract services, utility costs, custodial or landscaping maintenance, office or chemical supplies. All on-going costs are reviewed annually to accommodate growth and inflation in maintaining or improving service levels. Sometimes these extra costs are absorbed within the division’s budget. Most often, however, additional resources are needed for operating expenses associated with capital projects. Council must prioritize these additional costs, along with other supplemental budget requests, based on available funding. The impact on operating budgets are detailed by project in the separate publication entitled “Capital Improvement Program 2003-2008”. The table below shows a summary of the impact of the 2003-2008 CIP on the annual operating budget over the next five years. The FTE’s column includes new positions needed for operating any capital facilities constructed within five years; salary and benefits are included under new position costs. CAPITAL IMPROVEMENT PROGRAM IMPACT ON OPERATING FUNDS (Note: Amounts below are CUMULATIVE) FTE's General Government 0 $ 2003-04 2004-05 0 $ 2005-06 0 $ 267,806 2006-07 $ 277,179 Community Services 39 0 19,906 2,810,084 4,141,807 Police 27 0 152,921 905,961 2,231,620 Fire Municipal Utilities: 30 0 971,891 1,361,025 1,644,681 2007-08 $ 5-yr Total 286,880 $ 4,806,965 $ 831,865 11,778,762 3,167,082 $ 3,217,365 $ 6,457,584 7,194,962 Solid Waste 6 0 813,525 355,255 389,088 501,694 $ 2,059,562 Water 0 113,685 1,491,318 2,943,415 3,285,253 3,546,578 $ 11,380,249 Wastewater 0 61,200 198,878 339,100 420,719 499,025 $ 1,518,922 12 32,590 690,734 1,076,717 1,258,960 0 207,475 $ 64,908 4,404,081 145,151 $ 10,204,514 155,055 $ 13,804,362 $ 1,410,575 $ 199,902 $ 17,636,066 $ 4,469,576 1 115 $ Public Works: Streets Airport TOTAL O&M 885,505 565,017 46,256,499 One-time costs $ 7,440 $ $ 151,957 $ 407,256 $ 661,190 $ 2,113,348 On-going costs $ 200,035 $ 3,518,576 $ 10,052,557 $ 13,397,106 $ 16,974,876 $ 44,143,151 New Position(FTE) costs $ 0 $ 1,135,719 $ 3,843,639 $ 4,767,339 $ 6,813,723 $ 16,560,420 Annual Increase $ 207,475 $ 4,196,606 $ 5,800,433 $ 3,599,848 $ 3,831,704 307 City of Chandler 2003-04 Adopted Budget Capital Budgets These costs, along with any new debt service accruing on debt issuance during the year, are included with other on-going departmental operating costs. Debt service payments for capital projects are discussed in detail in the following chapter. It should also be noted that the summary on the previous page includes estimated future operational ‘savings’ for the Solid Waste Landfill Gas to Energy Production program ($27,000 per year) beginning fiscal year 2003-04. Economic and national events have impacted the revenues throughout the state, resulting in reductions in Stateshared General Fund revenues to Chandler totaling over $3-million dollars for the upcoming year. In addition, the City’s costs for retirement and medical benefits have increased significantly, resulting in a reduction of on-going funds available for distribution. Staff was challenged to look for ways to provide services for continued growth by reallocating existing on-going resources. It is Chandler’s philosophy that new capital projects should not be constructed if operating revenues are not available to cover the operating costs. Therefore, staff were also asked to re-prioritize capital projects over the upcoming five year period, and whenever possible, defer the building of facilities needing new personnel or other on-going costs. The table below shows estimated operating costs associated with capital projects, which impact the General Fund, Highway User Revenue Fund and Enterprise Funds for the upcoming year. Note that there were no personnel costs needed for fiscal year 2003-04. CAPITAL IMPROVEMENT PROGRAM IMPACT ON OPERATING FUNDS for FY2003-04 Personnel (FTE costs) GENERAL FUND No capital projects using General Fund in FY03/04 TOTAL - GENERAL FUND Highway User Revenue Fund (HURF) Upgrade Landscape Areas Streetlight Upgrade Pecos Rd (Dobson Rd.to McQueen ) New Traffic Signals TOTAL - HURF FUND Total $ $ 0 0 $ $ 0 0 $ $ 0 0 $ 0 0 0 0 0 $ 8,000 1,800 11,990 10,800 32,590 $ 8,000 1,800 11,990 10,800 32,590 0 0 0 $ 94,185 19,500 113,685 $ $ $ 1,300 23,600 9,000 27,300 61,200 $ $ 0 0 0 0 0 $ 1,300 23,600 9,000 27,300 61,200 $ $ 0 0 $ $ 0 0 $ $ 0 0 $ 0 $ 207,475 $ 207,475 $ WATER OPERATING FUND Booster Stations and Storage Tanks Transmission Mains Supplies or Services $ $ $ $ $ $ 94,185 19,500 113,685 WASTEWATER OPERATING FUND Relief/Replacement Sewer Mains Effluent Reuse - Storage & Recovery Wells Effluent Reuse - Transmission Mains Collection System Facility Improvements TOTAL - WASTEWATER OPERATING FUND $ AIRPORT OPERATING FUND No capital projects using Airport Operating Fund in FY03/04 TOTAL - AIRPORT OPERATING FUND GRAND TOTAL IMPACT ON OPERATING FUNDS 308 City of Chandler 2003-04 Adopted Budget Capital Budgets 2003-04 MAJOR CAPITAL PROGRAM BY FUNCTION Major Capital appropriations are budgeted under special Capital Cost Centers within each Department. These include the new CIP, carryforward CIP and Non-CIP capital items. The chart below depicts a breakdown by department for the 2003-04 Major Capital funds; the table reflects the budget and historical expenditures by capital cost center. Major Capital Budget by Department Municipal Utilities 46% Police 3% Public Works 30% Fire 3% Community Svcs. 13% GIS/IT & Econ. Dev. 3% Mgmt Svcs.& Non-Dept 2% Major Capital Budget By Cost Center Cost Center Department 1190 1290 1285 1550 1560 4650 4320 4580 2100 2250 GENERAL GOVERNMENT Management Services Capital Non-Departmental Capital GIS/Information Technology Capital Economic Development Capital Planning and Development Capital $ Housing & Redevelopment Library Capital Parks Capital TOTAL GENERAL GOVERNMENT 2000-01 2001-02 2002-03 2002-03 2003-04 Actual Actual Adjusted Budget Yr-end Est Adopted Budget 1,229,166 3,103,347 0 826,003 0 $ 2,456,080 653,977 0 3,236,311 67,571 $ 5,032,604 3,240,061 5,335,205 2,971,320 75,171 $ 417,383 2,594,983 1,478,289 2,971,320 75,171 $ 4,187,673 311,764 6,289,245 1,814,751 0 601,676 839,322 6,972,759 13,572,273 0 76,978 16,779,157 23,270,074 0 1,945,419 47,536,744 66,136,524 0 1,945,419 18,255,593 27,738,158 0 1,097,610 33,269,614 46,970,657 610,961 801,357 1,412,318 2,116,085 2,961,007 5,077,092 13,875,442 5,379,217 19,254,659 3,287,202 3,385,284 6,672,486 7,914,203 8,393,536 16,307,739 Solid Waste Capital Water Capital Wastewater Capital TOTAL MUNICIPAL UTILITIES 683,093 11,950,041 13,374,670 26,007,804 1,022,985 9,815,724 24,812,658 35,651,367 3,684,190 53,324,704 57,274,753 114,283,647 3,575,355 35,812,686 39,873,212 79,261,253 9,521,263 73,116,146 41,686,410 124,323,819 PUBLIC WORKS Streets Capital 11,998,715 15,098,615 53,913,827 33,484,179 76,986,489 Airport Capital TOTAL PUBLIC WORKS 172,444 12,171,159 2,588,795 17,687,410 5,965,291 59,879,118 71,221 33,555,400 4,710,674 81,697,163 PUBLIC SAFETY Police Capital Fire Capital TOTAL PUBLIC SAFETY MUNICIPAL UTILITIES 3710 3820 3910 3310 4110 GRAND TOTAL $ 53,163,554 $ 81,685,943 309 $ 259,553,948 $ 147,227,297 $ 269,299,378 City of Chandler 2003-04 Adopted Budget Capital Budgets 2003-04 MAJOR CAPITAL PROGRAM DETAIL The following section represents detailed major capital budgets by cost center and by funding source. As noted earlier, many of the CIP projects are not completed within one year. Consequently, these programs are rebudgeted with carryforward funds until completion. The carryforward appropriation columns provide reserves for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been approved and appropriated by Council in prior years. If the department spends any of the carryforward funds on these programs in fiscal year 2002-03, the appropriation will be lowered in fiscal year 2003-04. Management Services Capital - 1190 Prog # 3MS275 OMS001 FY 2003-04 New Appropriation Total FY 2003-04 Appropriation Program Warehouse/Fleet Services Facility Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ 46,766 $ 4,120,907 $ 0 $ 4,167,673 Total CIP Programs $ 46,766 $ 4,120,907 $ 0 $ 4,167,673 Utility Billing System Replacement Total Non-CIP Projects $ $ 20,000 20,000 $ $ 0 0 $ $ 0 0 $ 20,000 20,000 Total Capital Project Expenses $ 66,766 $ 4,120,907 $ 0 $ 4,187,673 General Fund General Government Impact Fees Total Capital Project Funding $ 20,000 46,766 66,766 $ 2,402,287 1,718,620 4,120,907 $ 0 0 0 $ 2,422,287 1,765,386 4,187,673 Fund 101 440 Prog # 3GG075 1ST001 9ND010 Program City Municipal Complex Total CIP Projects $ $ Non-Departmental- 1290 Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ FY 2003-04 New Appropriation $ $ 11,019 11,019 $ $ 0 0 $ $ 0 0 Freeway Enhancements City Telecomm Duct Bank/Fiber Optics Total Non-CIP Projects $ $ $ 150,200 149,976 300,176 $ $ 569 0 569 Total Capital Project Expenses $ 11,588 $ General Fund General Government Impact Fees Total Capital Project Funding $ 11,588 0 11,588 $ $ Total FY 2003-04 Appropriation $ $ 11,019 11,019 $ 0 0 0 $ 150,769 149,976 300,745 300,176 $ 0 $ 311,764 150,200 149,976 300,176 $ 0 0 0 $ 161,788 149,976 311,764 Fund 101 440 $ $ $ $ * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 310 City of Chandler 2003-04 Adopted Budget Capital Budgets GIS/Information Technology Capital - 1285 Prog # 3MS247 Program Renovation of Info Tech Bldg Total CIP Programs GIS Land Base Main GIS New Development Tracking 4IT014 GIS Age of Pavement 4IT018 GIS Permit Links 4IT012 FY 2003-04 New Appropriation Total FY 2003-04 Appropriation Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ 94,180 $ 2,165,625 $ 94,180 $ 2,165,625 $ $ 0 0 $ $ 2,259,805 2,259,805 $ $ 0 0 0 0 $ 150,000 89,300 36,400 55,212 0 0 0 0 4IT015 150,000 89,300 36,400 55,212 0 48,000 0 48,000 Solicitation Process Enhancement 4IT013 Tax & Licensing System Replacement 4IT020 E-Gov Public Communication Enhance 3IT002 GIS Environmental Phase I 0 0 0 0 0 0 0 106,920 47,500 1,079,270 400,000 0 47,500 1,079,270 400,000 106,920 GIS Pre Plans Electronic Document Mgmt Sys(EDMS) Criminal Justice Info System Upgrade Network Storage 130 26,340 403 18,714 15,470 205,166 76,549 0 0 337,760 0 0 15,600 569,266 76,952 18,714 Data Warehouse - Magistrate Evidence Tracking - Police 4IT021 Oracle Enhancements, Phase I and II 1MS010 Desktop Software 1MS013 Network Infrastructure -Phases I & II Total Non-CIP Projects $ 0 0 44,135 11,820 13,086 114,628 $ 49,920 54,461 534,965 128,058 249,861 1,800,282 $ 0 0 250,000 0 0 2,114,530 $ 49,920 54,461 829,100 139,878 262,947 4,029,440 Total Capital Project Expenses $ 208,808 $ 3,965,907 $ 2,114,530 $ 6,289,245 101 General Fund $ 152,626 $ 2,607,810 $ 2,114,530 $ 4,874,966 440 General Government Impact Fees Total Capital Project Funding $ 56,182 208,808 $ 1,358,097 3,965,907 $ 0 2,114,530 $ 1,414,279 6,289,245 4IT019 GIS Mars Book Replacement $ 4IT016 3IT003 4IT017 3IT007 3IT011 3IT009 3IT010 Fund Economic Development Capital - 1550 Carryforward Appropriation * Encumbered Unencumbered March, 2003 Purchase Orders Prog # Program DT Uniform Signage Program 2DT011 Site 7 Land Acquisition 2DT014 Downtown Land Acquisition Downtown Parking/ Improvements 2DT001 PH II DT Lighting/Power Pedestals 2DT002 Boston Breezeway Total Capital Project Expenses $ 0 30,428 $ 17,479 9,151 354 0 57,412 $ $ 57,412 57,412 1DT011 ODT013 $ 18,050 1,342,226 $ 113,906 11,092 262,065 10,000 1,757,339 $ $ 1,757,339 1,757,339 FY 2003-04 Total New Appropriation FY 2003-04 Appropriation * $ 0 0 $ 18,050 1,372,654 $ 0 0 0 0 0 $ 131,385 20,243 262,419 10,000 1,814,751 $ $ 0 0 $ $ 1,814,751 1,814,751 Fund 101 General Fund Total Capital Project Funding * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 311 City of Chandler 2003-04 Adopted Budget Capital Budgets Community Services - Library Capital - 4320 Prog # Program Southeast Chandler Library Branch LB5001 Downtown Reading Room Remodel Total Capital Project Expenses 3LI084 FY 2003-04 New Carryforward Appropriation * Unencumbered Encumbered Purchase Orders March, 2003 $ $ 793,453 268,281 1,061,734 $ $ Total FY 2003-04 Appropriation 4,748 31,128 35,876 $ 0 31,128 $ $ Appropriation * 0 0 0 $ 0 0 $ $ 798,201 299,409 1,097,610 Fund 101 430 431 General Fund Library Bonds Library Impact Fees Total Capital Project Funding $ $ 100,000 168,281 793,453 1,061,734 $ $ 4,748 35,876 0 0 $ $ 100,000 199,409 798,201 1,097,610 Community Services - Parks & Recreation Capital - 4580 Prog # 4PR039 Program Neighborhood Park Land Acquisition Carryforward Appropriation * Unencumbered March, 2003 Encumbered Purchase Orders $ 513 $ FY 2003-04 New Appropriation 1,747,699 $ 3,613,750 Total FY 2003-04 Appropriation * $ 5,361,962 4PR040 Neighborhood Park Development 3PR041 Community Park Land Acquisition 3PR042 Community Park Development 162,480 931 636,537 1,035,000 1,979,352 4,588,097 0 3,548,274 0 1,197,480 5,528,557 5,224,634 Tumbleweed Regional Park Devel. Paseo System/Trail Development 4PR047 Aquatic Facility Renov/Expansion 343,711 64,372 4,635 2,975,013 496,745 783,445 1,850,000 1,163,778 321,000 5,168,724 1,724,895 1,109,080 628,720 127,173 0 355,898 0 180,000 628,720 663,071 0 0 0 0 440,000 1,000,000 440,000 1,000,000 4PR395 Tibshraeny Park Site West Chandler Park 4PR398 Desert Breeze Park Expansion 0 0 0 0 0 0 150,000 2,000,000 600,000 150,000 2,000,000 600,000 Wetlands Park Site Folley Park Light Renovation 4PR422 Desert Breeze Park Light Renovation 0 0 0 0 0 0 350,000 293,000 200,000 350,000 293,000 200,000 0 0 6,072 1,975,144 0 0 0 13,961,249 180,000 455,000 0 16,344,802 180,000 455,000 6,072 32,281,195 4PR044 4PR045 3PR048 4PR049 4PR383 4PR386 Recreation Center Existing Neighborhood Park Improve Arrowhead Park Light Renovation Rancho Del Ray Park Site 4PR391 4PR420 4PR421 Pima Park Ballfield Light Renovation Queen Creek/McQueen Park 2PR046 Chandler Aquatic Facilities Subtotal CIP Programs 4PR423 4PR435 Community Svcs. Facility Renovations Price House Renovation-Phase 2 2PR250 Tumbleweed Tennis Courts Resurfacing 4PR249 $ $ 4PR428 1PR144 1PR151 City Entryway Landscaping Desert Breeze Restroom Renovations Subtotal Non-CIP Capital Projects 6,404 0 57,277 $ 74,123 3,193 140,997 Total Capital Project Expenses $ General Fund Park Bond Fund Community Park Impact Fees $ $ $ 355,822 0 0 $ 0 0 355,822 2,116,141 $ 140,997 1,455,467 356,684 $ $ $ 160,700 330,900 0 $ $ 522,926 330,900 57,277 $ 0 0 491,600 $ 74,123 3,193 988,419 14,317,071 $ 16,836,402 $ 33,269,614 355,822 5,458,301 5,720,249 $ 491,600 5,682,778 5,898,274 $ 988,419 12,596,546 11,975,207 Fund 101 420 421 422 Residential Park Development Tax Total Capital Project Funding $ 162,993 2,116,141 $ 2,782,699 14,317,071 $ 4,763,750 16,836,402 $ 7,709,442 33,269,614 * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 312 City of Chandler 2003-04 Adopted Budget Capital Budgets Program Police Driving Track 4PD215 West Chandler Substation 4PD243 South Chandler Police 4PD411 Property & Evidence Bldg/Expansion Subtotal CIP Programs Prog # 4PD035 4PD421 4PD422 4PD423 4PD424 4PD425 3PD220 3PD221 3PD222 3PD223 2PD217 2PD218 OPD156 Public Safety - Police Capital -2100 Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ $ 10,000 0 0 263,130 273,130 $ $ CAD Hardware/software Interagency Interface System Uninterruptible Power Source Digital Repeaters Firearms Training System Obsolete Radio Replacement Telephone Interception System Mobile Data System Encryption Crime Scene Cameras & SAU Equip. CAD System Upgrade Comm. Ctr Backup/Upgrades/Vehicle Communication Ctr Backup Subtotal Non-CIP Capital Projects $ $ 0 0 0 0 0 349,619 0 0 1,378 16,200 47,877 89,877 504,950 Total Capital Project Expenses $ General Fund General Government Impact Fees Public Safety Bond Police Impact Fees Total Capital Project Funding $ $ 0 0 0 169 169 FY 2003-04 New Appropriation * $ 50,000 $ $ 4,926,759 350,000 495,495 5,822,254 Total FY 2003-04 Appropriation * $ $ 60,000 4,926,759 350,000 758,793 6,095,552 $ 500,000 86,000 80,000 40,000 83,503 380,152 153,600 180,000 16,379 120,438 88,702 89,877 1,818,651 $ 0 0 0 0 0 30,533 153,600 180,000 15,001 104,239 40,825 0 524,198 $ 500,000 86,000 80,000 40,000 83,503 0 0 0 0 0 0 0 789,503 778,080 $ 524,367 $ 6,611,757 $ 7,914,203 504,950 0 103,460 169,670 778,080 $ 524,198 0 0 169 524,367 $ 1,284,998 896,821 50,000 4,379,938 6,611,757 $ 2,314,146 896,821 153,460 4,549,777 7,914,203 Fund 101 440 460 465 Prog # 4FI234 4FI273 4FI142 3FI135 3FI217 2FI136 2FI246 4FI138 Program Future Fire Station Chandler Blvd/Desert Breeze Station Future Fire Administration Building Chandler Blvd/Alma School Rd Station Fire Training Facility Expansion Riggs Rd/Gilbert Rd Fire Station Ray/McClintock Fire Station Subtotal CIP Programs $ $ Public Safety - Fire Capital -2250 Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ 0 $ 0 $ 0 9,220 199,572 97,905 122,136 9,051 437,884 800 MHz Radio System Subtotal Non-CIP Capital Projects $ $ Total Capital Project Expenses General Fund Public Safety Bond Fund Fire Impact Fees Total Capital Project Funding $ $ FY 2003-04 New Appropriation $ 359,370 Total FY 2003-04 Appropriation * $ 359,370 $ 2,323,948 839,540 2,265,231 114,732 699,243 27,119 6,629,184 $ 174,240 651,923 2,065,659 16,828 577,107 18,068 3,503,825 $ 2,149,708 178,397 0 0 0 0 2,687,475 0 0 $ $ 0 0 $ $ 1,764,352 1,764,352 $ $ 1,764,352 1,764,352 $ 437,884 $ 3,503,825 $ 4,451,827 $ 8,393,536 $ 0 208,792 229,092 437,884 $ 0 2,891,822 612,003 3,503,825 $ 1,764,352 2,328,105 359,370 4,451,827 $ 1,764,352 5,428,719 1,200,465 8,393,536 Fund 101 470 475 $ $ $ $ * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 313 City of Chandler 2003-04 Adopted Budget Capital Budgets Municipal Utilities -Solid Waste Capital - 3710 Prog # Program Landfill Closure 4SW006 Transfer/Recycling Facility 4SW007 Landfill Gas Control System 3SW242 Household Hazardous Waste Bldg Total Capital Project Expenses 4SW005 FY 2003-04 New Carryforward Appropriation * Unencumbered Encumbered Purchase Orders March, 2003 $ $ 423,803 460,442 183,407 287,421 1,355,073 $ 886,680 468,393 1,355,073 $ $ Appropriation 438,684 1,595,964 0 138,242 2,172,890 $ 2,034,648 138,242 2,172,890 $ $ Total FY 2003-04 Appropriation * 125,000 5,801,300 67,000 0 5,993,300 $ 5,926,300 67,000 5,993,300 $ $ 987,487 7,857,706 250,407 425,663 9,521,263 Fund 622 625 Prog # 4WA023 4WA024 4WA025 4WA026 4WA027 4WA028 4WA034 4WA060 4WA076 4WA090 4WA110 4WA209 4WA230 4WA330 4WA331 3WA083 2WA029 2WA030 2WA031 2WA062 2WA096 OWA063 OWA074 OWA231 OWA521 OWA211 Solid Waste Capital Improvement Solid Waste Operating Fund Total Capital Project Funding Program Main Replacement and Extension Water Storage/Recovery Project Legal and Settlement Fees Brown Road Treatment Plant Buy-In Water Purchases for New Growth/Dev. Booster Stations/Storage Tanks New Well Construction Fire Hydrant Replacement Transmission Mains CAP Reallocation Water System Upgrades During Street Repair Water Treatment Plant Expansion Water Production Facility Improvements Well Remediation/ReDrilling Well Remediation - Arsenic City Yard Development Water Master Plan Update Purchase-Valve Box Locking Devices Water Main Upgrades Backup Water Supply Water Distribution System Flushing Prog Water Production Maint Bldg Sedimentation Basin Improvements Land Acquisition Water Treatment Plant Modifications Reservoir Inspection/Compliance Total Capital Project Expenses $ $ $ $ Municipal Utilities -Water Capital - 3820 Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ $ $ 316,272 0 284,232 86,800 0 275,123 1,143,517 0 1,708,984 0 73,950 815,514 7,666 868,199 0 8,176 83,517 244,196 149,593 40,524 0 3,027 0 19,203 106,671 61,963 6,297,127 FY 2003-04 New Appropriation 0 1,284,895 203,513 0 1,047,908 356,154 2,888,071 795,691 4,712,763 0 1,725,153 334,733 2,097,223 1,534,590 0 817,010 0 261,703 705,594 1,409,639 890,760 544,950 192,475 751,332 378,140 12,322 22,944,619 $ $ 4,740,564 $ 10,620,033 885,513 6,698,509 22,944,619 $ $ 8,847,628 673,635 9,521,263 Total FY 2003-04 Appropriation * 1,010,000 240,000 1,575,000 347,200 740,500 5,315,700 5,439,400 796,250 7,535,050 338,000 2,705,100 3,170,000 1,041,200 471,000 13,150,000 0 0 0 0 0 0 0 0 0 0 0 43,874,400 $ $ 1,326,272 1,524,895 2,062,745 434,000 1,788,408 5,946,977 9,470,988 1,591,941 13,956,797 338,000 4,504,203 4,320,247 3,146,089 2,873,789 13,150,000 825,186 83,517 505,899 855,187 1,450,163 890,760 547,977 192,475 770,535 484,811 74,285 73,116,146 $ 4,996,950 $ 11,387,950 $ 18,917,650 2,521,500 17,438,300 43,874,400 $ 33,377,751 3,410,257 24,940,188 73,116,146 $ Fund 601 Water Bond Fund $ 1,650,436 603 Water System Development Fees Water Resource System Development Fee Water Operating Fund Total Capital Project Funding $ 3,840,068 3,244 803,379 6,297,127 604 605 * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 314 City of Chandler 2003-04 Adopted Budget Capital Budgets Municipal Utilities -Wastewater Capital - 3910 Prog # 4WW020 3WW022 4WW099 4WW189 4WW190 4WW192 4WW196 3WW266 4WW241 4WW332 3WA083 2WW019 3WW021 3WW073 2WW132 OWW089 OWW119 OWW581 Program Relief Sewer Mains Water Reclamation Plant Expansion System Lever Monitor and Flow Metering Effluent Reuse- Storage/Recovery Effluent Reuse-Wetlands Effluent Reuse- Transmission Mains Collection System Facility Improvements Sewer Assessment/Rehabilitation Ocotillo WRF-Odor Control Modifications Replacement Sewer Mains City Yard Development Interceptor Collection& Line Oversizing Wastewater Master Plan Updated Effluent Reuse Master Plan Update Lone Butte Process Upgrade Airport Water Reclamation Fac Lone Butte Relief Sewer Main Manhole Rehabilitation Total Capital Project Expenses FY 2003-04 Carryforward Appropriation * New Unencumbered Encumbered Appropriation March, 2003 Purchase Orders $ 36,677 $ 1,772,257 $ 50,000 8,117,782 1,020,836 0 57,434 557,879 434,160 448,300 2,333,249 4,940,000 126,492 4,500 540,800 1,295,234 4,775,530 2,160,500 31,731 156,401 1,000,000 53,171 112,348 0 127,064 0 3,370,000 0 0 557,850 6,906 415,131 0 205,402 229,851 0 87,749 0 0 76,783 0 0 234,804 2,981,824 0 726,769 0 0 641,434 1,953,515 0 46,047 0 0 $ 12,319,779 $ 16,313,321 $ 13,053,310 Total FY 2003-04 Appropriation * $ $ $ $ 1,858,934 9,138,618 1,049,473 7,721,549 671,792 8,231,264 1,188,132 165,519 3,497,064 557,850 422,037 435,253 87,749 76,783 3,216,628 726,769 2,594,949 46,047 41,686,410 Fund 606 610 611 613 614 615 Prog # 4AI001 4AI004 4AI065 4AI126 4AI265 4AI359 4AI148 4AI364 4AI366 1AI152 Reclaimed Water System Dev Fees Effluent Reuse Bond Fund Wastewater Bond Fund Wastewater Certificate of Participation Wastewater System Development Fees Wastewater Operating Fund Total Capital Project Funding Program Pavement Preservation/Storm Drain North Aircraft Apron Construction Airport Land Acquisition Heliport Relocation Taxiway A/Runway Hold Sign Placement South Airport Apron Construction Airport Access Road Taxiway H Construction Tower Voice Recorder Replacement Subtotal CIP Programs $ 1,935,905 10,904 220,965 2,500 9,850,141 299,364 12,319,779 $ $ 6,888,279 $ 0 3,093,138 34,001 3,997,964 2,299,939 16,313,321 $ Public Works - Airport Capital - 4110 Carryforward Appropriation * Unencumbered Encumbered March, 2003 Purchase Orders $ $ 0 0 3,250 46,930 0 0 0 0 0 50,180 Airport Landscape and Misc Subtotal Non-CIP Capital Projects $ Total Capital Project Expenses $ 50,255 General Fund $ City Land Donation Grants Airport Bond Airport Operating Total Capital Project Funding $ Total Budget w\o Land Donation $ 2,128 0 48,127 0 0 50,255 50,255 $ 5,431,300 0 0 0 1,293,130 6,328,880 13,053,310 FY 2003-04 New Appropriation $ $ 0 0 $ 75 75 $ 100,293 $ 4,594,500 $ 4,745,048 $ 0 $ 0 100,293 0 0 100,293 $ 100,293 $ 324,811 34,374 3,971,614 5,141 258,560 4,594,500 4,560,126 $ 326,939 34,374 4,120,034 5,141 258,560 4,745,048 4,710,674 $ 0 0 269,000 128,000 637,000 3,277,000 64,500 12,500 144,500 29,000 33,000 4,594,500 Total FY 2003-04 Appropriation * 369,293 128,000 640,250 3,323,930 64,500 12,500 144,500 29,000 33,000 4,744,973 75 75 $ 100,293 $ 0 0 0 0 0 0 0 0 100,293 $ $ 14,255,484 10,904 3,314,103 36,501 15,141,235 8,928,183 41,686,410 $ Fund 101 101 217 631 635 $ $ $ $ * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 315 City of Chandler 2003-04 Adopted Budget Capital Budgets Public Works -Streets Capital - 3310 Prog # Program 4ST009 Street Maintenance 4ST010 Storm Drainage Construction 4ST016 Transit Improvements 4ST051 Streetlight Upgrade 4ST291 Misc. Storm Drain Improvements 4ST292 Riggs Road (Arizona Avenue to Gilbert Rd) 4ST293 Chandler Blvd (California to Colorado) 4ST294 McQueen Rd (Pecos to Queen Creek) 4ST295 Pecos Rd (Dobson to McQueen) 4ST300 Gilbert Rd (Pecos to Germann) 4ST302 Traffic Calming Measures 4ST304 Frye Rd Ext./Cooper Rd (Canal to Frye Rd) 4ST306 UPRR Crossing at Erie Street 4ST307 Railroad Crossings: Ray,Warner, Chandler 4ST309 Ryan Road Paving 4ST311 Price Road and Queen Creek Intersection 4ST312 Arizona Ave. Phase II (Ray to Elliot) 4ST315 Alma School Rd/Ray Rd Intersection 4ST317 Alma School/Warner Intersection 4ST322 New Traffic Signals 4ST323 Signal System Communication Intertie 4ST327 Video Detection Cameras 4ST347 Landscape Management Master Plan 4ST349 Price Rd Landscaping (Santan to Queen Creek) 3ST052 Traffic Control Systems 3ST085 Street Construction/Impact Fees 3ST086 Street Construction Various Projects 3ST123 Intersection Improvements 4ST218 Street Capacity & Safety Improvement 4ST248 Street Repaving 2ST011 Stormwater Management Master Plan 4ST014 Upgrade Landscape Areas 4ST015 Bus Pullouts 2ST017 Retention Basin Conversions 2ST054 Sidewalk Installation 2ST118 Street Sign Base Replacement 4ST212 Bicycle Improvements 4ST214 New Office/Shop Facilities 2ST239 Chandler Fashion Ctr Transit Station 1ST018 Transportation Plan Update Subtotal CIP Programs 2ST000 Right Turn Bay Modifications Carryforward Appropriation * Encumbered Unencumbered Purchase Orders March, 2003 $ 2,124,858 $ 775,410 477,968 3,324,569 15,611 30,144 7,594 226,998 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 617,631 407,701 877,836 6,157,639 1,833,478 5,824,835 778,658 2,920,564 78,607 614,124 2,177,702 1,537,614 33,043 0 216,627 256,810 52,118 119,860 5,271 4,391 7,192 0 2,481 23,870 13,557 127,986 21,898 1,969,069 17,995 377,539 11,633 24,922 $ 9,371,758 $ 24,724,045 FY 2003-04 New Appropriation $ 1,404,400 3,372,000 49,000 82,200 157,000 8,160,000 450,000 2,300,000 8,205,000 739,000 120,000 492,000 485,000 300,000 180,000 315,000 1,777,500 801,600 5,330,000 830,700 240,000 150,000 100,000 533,000 0 0 750,000 0 250,000 2,812,000 0 500,000 355,000 0 0 0 116,700 206,300 0 0 $ 41,563,400 $ 0 338,284 198,859 0 537,143 $ Subtotal Non-CIP Capital Projects $ $ 0 0 0 0 0 $ 444,828 361,666 484,959 35,833 1,327,286 Total Capital Project Expenses $ 10,161,901 $ 25,261,188 $ 41,563,400 $ 76,986,489 General Fund Highway User Revenue Fund LTAF II (HB2565) Grants Highway User Revenue Bond Fund Street Bond Fund Storm Sewer Bond Fund Arterial Street Impact Fees Stormwater/Sewer Bond Total Capital Project Funding $ 2,195,964 $ 799,433 86,676 564,259 2,568,588 2,684,170 0 892,745 370,066 10,161,901 $ 3,410,324 842,140 528,747 2,321,857 5,957,102 5,077,884 339,000 4,855,430 1,928,704 25,261,188 $ 6,849,000 1,508,900 209,000 9,981,000 0 10,323,650 1,545,500 10,989,350 157,000 41,563,400 $ 12,455,288 3,150,473 824,423 12,867,116 8,525,690 18,085,704 1,884,500 16,737,525 2,455,770 76,986,489 2ST001 Bus Bay Construction 2ST002 Pecos Rd-Design/ROW(Dobson/McQueen) OST125 Asphaltic Pavement/Concrete Crushing 444,828 $ 23,382 286,100 35,833 790,143 $ Total FY 2003-04 Appropriation * $ 4,304,668 7,174,537 94,755 316,792 157,000 8,160,000 450,000 2,300,000 8,205,000 739,000 120,000 492,000 485,000 300,000 180,000 315,000 1,777,500 801,600 5,330,000 830,700 240,000 150,000 100,000 533,000 1,025,332 7,035,475 8,408,313 3,699,222 942,731 6,527,316 33,043 973,437 526,978 9,662 7,192 26,351 258,243 2,197,267 395,534 36,555 $ 75,659,203 $ Fund 101 215 216 217 410 411 412 415 617 $ $ $ * The Carryforward Reserves provides appropriation for purchase orders potentially remaining open at the close of fiscal year 2002-03 and for projects that have not yet been expended or encumbered at the time of fiscal year 2003-04 budget preparation. These programs have been appropriated by Council in prior years. If the department spends any of the Carryforward Appropriation * in fiscal year 2002-03, the Appropriation will be lowered in fiscal year 2003-04 by that amount. 316 City of Chandler 2003-04 Adopted Budget Capital Budgets II. OPERATING CAPITAL BUDGET BY DEPARTMENT The second category of the Capital Budget consists of operating capital, which includes purchases for capital assets with a price greater than $5,000 and a useful life of more than one year. These items can be purchased directly from a department’s operating budget. The following tables show operating capital budgets by department for fiscal year 2003-04 and historical expenditures for several years. 2000-01 Actual 2002-03 Adjusted Budget 2001-02 Actual 2002-03 Estimated Expenditures 2003-04 Adopted GENERAL GOVERNMENT: Mayor and Council $ 5,883 $ 651 $ 2,000 $ 3,000 7,000 3,250 7,500 City Clerk 7,229 City Manager Administration 1,617 0 500 500 500 0 64,514 100,000 26,983 0 35,211 16,049 42,395 37,150 44,000 1,634 3,260 4,000 4,284 2,000 0 3,453 0 0 0 GIS/IT Applications & Data Systems 80,066 181,042 58,089 38,162 24,000 IT Infrastructure & Client Support 90,767 169,016 382,951 138,926 131,866 Communications and Public Affairs 40,055 71,060 55,806 42,550 35,961 City Magistrate Law 53,752 4,234 48,357 4,647 32,272 26,167 71,878 22,167 25,000 18,900 Management Services 35,761 96,974 163,142 143,419 415,560 3,134,325 2,290,402 12,111,576 3,826,959 1,945,978 161,188 65,811 167,800 167,800 106,200 Neighborhood Programs Human Resources Economic Development Downtown Redevelopment Non Departmental Planning and Development Community Services 2,589 3,000 $ 608,288 622,317 705,831 630,633 345,658 TOTAL GENERAL GOVERNMENT $ 4,260,009 $ 3,640,141 $ 13,860,529 $ 5,156,661 $ 3,106,123 PUBLIC SAFETY: Police Fire $ 632,448 $ 122,546 1,108,628 320,004 $ 1,468,039 $ 208,642 919,335 $ 211,728 1,219,967 357,205 TOTAL PUBLIC SAFETY $ 754,994 $ 1,428,632 $ 1,676,681 $ 1,131,063 $ 1,577,172 $ 669 $ 67,315 2,098,847 188,849 4,273 $ 0 549 1,059,095 125,152 $ 23,168 865,756 154,029 0 $ 549 872,689 124,212 0 0 735,650 35,255 2,355,679 $ 1,047,226 $ 1,184,796 $ 997,450 $ 770,905 MUNICIPAL UTILITIES: Water/Wastewater Administration Solid Waste Management Water Divisions Wastewater Divisions TOTAL MUNICIPAL UTILITIES PUBLIC WORKS: Public Works Admin Engineering Streets/Traffic Divisions Airport TOTAL PUBLIC WORKS $ $ 4,064 25,048 203,897 28,244 $ 0 63,599 330,969 31,423 $ 0 2,000 214,927 35,062 $ 0 $ 9,531 169,286 4,103 0 2,000 153,051 34,100 $ 261,253 $ 425,991 $ 251,989 $ 182,920 $ 189,151 GRAND TOTAL $ 7,631,934 $ 6,541,991 $ 16,973,995 $ 7,468,094 $ 5,643,351 317 City of Chandler 2003-04 Adopted Budget Capital Budgets III. CAPITAL REPLACEMENT BUDGET BY DEPARTMENT The third category of the capital budget includes: a) the Capital Replacement Fund, used to account for the purchase of operating capital items on a long-term basis through budgeted annual payments transferred during the fiscal year; and b) the Computer Replacement Fund, used for payments on all leased personal computers. 2000-01 Actual 2002-03 Adjusted Budget 2001-02 Actual 2002-03 Estimated Expenditures 2003-04 Adopted GENERAL GOVERNMENT: City Manager IT Infrastructure; GIS/IT Applications Communications and Public Affairs City Magistrate Management Services $ Non Departmental Planning and Development Community Services 0 92,591 0 120,443 $ 0 0 0 70,805 1,219,246 29,036 112,556 1,036,330 0 141,772 $ 16,000 $ 68,500 30,000 67,565 15,000 18,000 30,000 58,689 2,958,043 18,700 160,666 2,249,983 18,000 160,666 $ 20,000 0 0 69,000 1,978,522 15,000 0 TOTAL GENERAL GOVERNMENT $ 1,573,872 $ 1,248,907 $ 3,319,474 $ 2,550,338 $ 2,082,522 PUBLIC SAFETY: Police Fire $ 1,565,581 0 $ 829,677 105,681 $ 1,653,995 $ 1,803,163 802,638 1,337,889 $ 880,000 719,900 TOTAL PUBLIC SAFETY $ 1,565,581 $ 935,358 $ 3,457,158 $ 2,140,527 $ 1,599,900 MUNICIPAL UTILITIES Solid Waste Management Water - Distribution Water Production Water Conservation Water Quality Wastewater Collection Water Quality - Sewer Portion Airport Water Reclamation Fac TOTAL MUNICIPAL UTILITIES 105,589 151,469 0 0 23,241 73,569 16,459 4,631 $ PUBLIC WORKS Engineering Streets Traffic Engineering Transit Street Sweeping Airport 374,958 170,534 0 82,901 0 0 3,412 0 0 $ 117,672 200,736 83,200 16,210 261,201 58,150 TOTAL PUBLIC WORKS $ 737,169 GRAND TOTAL $ 4,251,580 256,847 0 242,402 170,000 0 0 0 0 0 $ 17,252 108,799 89,396 0 0 1,776 $ $ 0 390 65,000 0 139,051 0 217,223 $ $ 2,658,335 $ 318 412,402 0 242,402 170,000 0 0 0 0 0 204,441 412,402 253,300 0 0 18,975 0 0 0 35,200 $ 0 0 65,000 0 120,850 0 307,475 0 275,000 0 0 320,000 0 $ 185,850 $ 595,000 7,393,475 $ 5,289,117 $ 4,584,897 BONDED DEBT 7 Contents • The City’s debt obligations • Overview of bond types • Bond Payment Schedules This GIS map shows the locations surrounding the Chandler Municipal Airport. This information is compiled by various departments and indicates both residential and industrial planning to meet the needs of the airport and the community. City of Chandler 2003-04 Adopted Budget Bonded Debt BONDED DEBT OBLIGATIONS The City of Chandler, located approximately 25 miles southeast of Phoenix, has experienced unprecedented growth over the last fifteen years. The 1985 mid-decade census for population was 63,855; the 1990-decade census was 89,862; the 1995 mid-decade census was 132,360; and the 2000 census population showed 176,581. Based on average monthly increases, Chandler’s population is estimated to be 224,626 by fiscal year end 2003-04. This extraordinary growth in turn creates a demand for infrastructure and capital projects. Citizens will need more parks, streets, water, sewer and solid waste facilities, to name a few. Financing these capital costs can be accomplished through various financing sources called “bonded debt”. This includes general obligation bonds, revenue bonds, certificates of participation notes and municipal property corporation bonds. This past May the City of Chandler received a AAA rating from Fitch Ratings for General Obligation bonds; this is the highest possible bond rating. This AAA rating was achieved due to the City’s stellar financial position, sound decision-making, low debt load and diverse economic base. Chandler is one of four cities in the five-state western region to obtain the AAA rating and one of 35 U.S. cities to receive this rating. Fitch has also awarded Chandler with a AA rating for Water and Sewer bonds and a AA- rating for the Street and Highway User Revenue Fund (HURF)bonds. These high bond ratings measure Chandler’s financial management and ability to repay outstanding debt. The higher the bond rating represents a lower investment risk for potential bond buyers and lower debt costs for the City and its citizens. Debt Management Chandler’s primary debt management objectives are to minimize the cost to taxpayers while assuring total indebtedness does not exceed available resources or Arizona legal requirements. The necessity to incur debt in order to finance the capital program carries with it the obligation to manage the debt program effectively. As a result, the level of outstanding debt and the City’s capacity to incur and repay additional debt require careful examination. During 2002-03, the sale of bonds totaled $36,375,000, which allows the City to build voter-authorized capital improvements for the following areas: General Obligation Bonds: Parks and Recreation Public Safety - Fire Streets Storm Water Subtotal Revenue Bonds: Street Highway User Water Subtotal Total Bond Sale $ 6,000,000 5,000,000 8,775,000 1,600,000 $ 21,375,000 $ 15,000,000 36,375,000 5,000,000 10,000,000 It should be noted that in fiscal year 2002-03 the City refunded $16,265,000 of General Obligation bonds and $17,400,000 of Water and Sewer Revenue bonds, saving taxpayers approximately $2 million in long-term interest. 319 City of Chandler 2003-04 Adopted Budget Bonded Debt The following pages present: a brief description of the various bond types; legal debt limitation requirements (if any); revenue sources that are used to repay the bonded debt; and schedules with the actual principal and interest due until the year 2020. GENERAL OBLIGATION BOND CAPACITY AVAILABLE General obligation bonds, also referred to as GOB’s, are used to finance a variety of public projects and require voter approval. These bonds are backed by the full faith and credit of the City. Limitations for bonding capacity are set by State statutes. The City’s available bonding capacity for fiscal year 2003-04 is given below. 20% 6% Legal Bond Limit $ 327,675,186 $ 98,302,556 Outstanding Bonded Debt Previously Issued Proposed Bond Sales in Fiscal Year 2003-04 BONDING CAPACITY AVAILABLE (80,710,000) (7,228,278) $ 239,736,908 (45,475,000) (12,701,755) $ 40,125,801 The 20% and 6% bonding capacity is based on an estimated secondary assessed value of $1,638,375,932, a 22.9% increase from the fiscal year 2002-03 secondary assessed value of $1,333,266,930. The State of Arizona uses the full cash (secondary) value of a property to compute secondary taxes, which are restricted to repay either the City’s general bonded debt obligations, or for voter-approved budget overrides. Under Arizona law, cities may issue general obligation bonds for water, wastewater, artificial light, acquisition and development of land for open space preserves, parks, playground, and recreation facilities up to an amount not exceeding 20% of secondary assessed value. Cities may also issue general obligation bonds for all other purposes (e.g. library, streets, public safety) not included in the 20% debt margin category up to an amount not exceeding 6% of the secondary assessed value. It is anticipated that $19,930,033 general obligation bonds will be sold during 2003-04 in order to fund the following projects. Streets Police Fire Subtotal 6% GOB Parks Storm Water Subtotal 20% GOB $ 10,323,650 50,000 2,328,105 $ 12,701,755 $ 19,930,033 5,682,778 1,545,500 7,228,278 Grand Total The following pages present a breakdown of the principal and interest payments for all City bond issues. 320 City of Chandler 2003-04 Adopted Budget Bonded Debt ANNUAL BOND OBLIGATION FOR ALL EXISTING BOND ISSUES Maturity Date (1) Bonds Payable Interest Payable 18,074,500 18,799,500 18,139,500 18,719,500 19,259,500 21,445,000 23,530,000 21,390,000 21,015,000 25,630,000 21,925,000 22,905,000 20,925,000 15,440,000 7,670,000 5,835,000 905,000 16,892,938 16,128,904 15,621,589 15,090,712 14,553,645 11,431,691 9,040,119 7,903,386 6,870,223 5,867,040 4,643,626 3,532,580 2,401,519 1,401,619 667,600 309,750 45,250 34,967,438 34,928,404 33,761,089 33,810,212 33,813,145 32,876,691 32,570,119 29,293,386 27,885,223 31,497,040 26,568,626 26,437,580 23,326,519 16,841,619 8,337,600 6,144,750 950,250 $ 301,607,500 $ 132,402,191 $ 434,009,691 Year Principal This Year's Requirement 2004 $ 18,074,500 Maximum Requirement 2004 18,074,500 Interest 16,892,938 16,892,938 Fiscal Total $ 34,967,438 34,967,438 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018 July 1, 2019 July 1, 2020 TOTAL (1) Actual Payments are made one day prior to maturity date. 321 $ Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt SCHEDULE OF TOTAL OUTSTANDING DEBT Original Issue Revenue Bonds Highway User Revenue: Series 1991 Series 1992 Series 1993 Series 1994 Series 1996 Series 1996B Series 1997 Series 1998 Series 1999 Series 2000 Series 2001 Refunding Series 2002 Series 2003 Water: Series 1994 Series 1996 Refunding Series 1997 Series 1998 Series 1999 Series 2000 Series 2001 Refunding Series 2001 Refunding Series 2002 Refunding Series 2003 Series 2003 Sewer: Series 1994 Series 1996 Refunding Series 1997 Series 1998 Series 2000 Series 2001 Refunding Series 2001 Jr. Lien, Series 2002 Refunding Series 2002 Refunding Series 2003 Solid Waste: Series 1996 Series 1998 Total Revenue Bonds Outstanding 7/1/2003 Principal 2003-04 Interest Payment 6,130,000 11,175,000 2,500,000 5,750,000 6,550,000 1,250,000 5,280,000 5,715,000 3,300,000 2,250,000 6,830,000 10,540,000 5,000,000 72,270,000 855,000 1,250,000 800,000 1,100,000 5,450,000 1,250,000 5,130,000 4,750,000 2,650,000 1,950,000 5,975,000 10,540,000 5,000,000 46,700,000 0 1,250,000 0 0 175,000 0 25,000 225,000 125,000 75,000 235,000 0 0 2,110,000 78,019 85,938 48,000 88,000 282,488 72,975 284,200 227,788 116,750 111,525 278,336 359,169 222,083 2,255,270 78,019 1,335,938 48,000 88,000 457,488 72,975 309,200 452,788 241,750 186,525 513,336 359,169 222,083 4,365,270 5,150,000 16,890,000 7,770,000 10,330,000 5,985,000 3,000,000 12,500,000 26,145,000 10,970,000 17,830,000 10,000,000 126,570,000 2,105,000 400,000 4,235,000 3,055,000 5,710,000 1,200,000 2,340,360 19,978,048 8,802,750 8,375,000 10,000,000 66,201,158 0 0 40,000 95,000 275,000 137,500 101,520 2,315,480 288,750 260,000 150,000 3,663,250 168,400 29,000 225,481 157,288 260,590 68,069 107,472 908,588 379,820 369,075 359,768 3,033,551 168,400 29,000 265,481 252,288 535,590 205,569 208,992 3,224,068 668,570 629,075 509,768 6,696,801 5,150,000 16,890,000 7,770,000 10,330,000 3,000,000 12,500,000 26,145,000 13,525,000 10,970,000 17,830,000 124,110,000 45,000 990,000 3,010,000 7,275,000 1,200,000 8,494,640 3,101,952 11,700,000 1,867,250 9,455,000 47,138,842 0 0 35,000 235,000 137,500 368,480 359,520 1,515,000 61,250 290,000 3,001,750 3,600 71,775 160,194 374,975 68,069 390,084 141,075 411,770 80,568 416,696 2,118,805 3,600 71,775 195,194 609,975 205,569 758,564 500,595 1,926,770 141,818 706,696 5,120,555 1,700,000 1,700,000 3,400,000 326,350,000 1,350,000 1,450,000 2,800,000 162,840,000 75,000 50,000 125,000 8,900,000 76,219 76,250 152,469 7,560,094 151,219 126,250 277,469 16,460,094 322 City of Chandler 2003-04 Adopted Budget Bonded Debt SCHEDULE OF TOTAL OUTSTANDING DEBT Original Issue General Obligation Bonds General & Utility Funds: Refunding Series 1992 GO Series 1993 GO Series 1994 GO Series 1996 GO Series 1996B Refunding Series 1997 GO Series 1998 GO Series 1999 GO Series 2000 GO Series 2001 Refunding Series 2001 GO Series 2002 GO Series 2003 Refunding Series 2003 Outstanding 7/1/2003 Principal 2003-04 Interest Payment 25,285,000 9,850,000 8,275,000 6,650,000 8,205,000 9,730,000 3,590,000 6,950,000 8,520,000 8,040,000 17,225,000 23,000,000 21,375,000 16,265,000 11,595,000 2,275,000 1,450,000 1,225,000 1,905,000 6,705,000 3,100,000 6,950,000 8,520,000 8,040,000 15,180,000 21,600,000 21,375,000 16,265,000 2,525,000 0 0 150,000 0 100,000 175,000 0 0 0 1,770,000 2,325,000 1,200,000 0 3,175,000 167,781 116,000 80,000 137,838 340,281 153,319 332,394 498,138 387,409 678,895 958,375 663,508 759,464 5,700,000 167,781 116,000 230,000 137,838 440,281 328,319 332,394 498,138 387,409 2,448,895 3,283,375 1,863,508 759,464 172,960,000 126,185,000 8,245,000 8,448,401 16,693,401 Municipal Property Corporation: Series 1995 20,150,000 11,035,000 825,000 813,045 1,638,045 Total Municipal Property Corporation 20,150,000 11,035,000 825,000 813,045 1,638,045 Improvement District Bonds: Series 1997 - ID No. 88 Series 1999 - ID No. 89 145,000 1,760,000 47,500 1,500,000 9,500 95,000 2,405 68,994 11,905 163,994 Total Improvement District Bonds 1,905,000 1,547,500 104,500 71,398 175,898 521,365,000 301,607,500 18,074,500 16,892,938 34,967,438 Total General Obligation Bonds Total Bonded Debt 323 City of Chandler 2003-04 Adopted Budget Bonded Debt COMBINED GENERAL OBLIGATION BONDS 6% CAPACITY PORTION OUTSTANDING Maturity Date (1) Bonds Payable Interest Payable 3,950,000 3,875,000 2,400,000 2,525,000 2,550,000 5,120,000 7,060,000 5,370,000 4,340,000 5,865,000 1,155,000 295,000 310,000 325,000 335,000 1,994,383 1,792,361 1,678,205 1,596,268 1,509,155 1,414,093 1,140,679 777,854 550,684 356,965 96,995 56,771 42,906 28,956 14,656 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018 TOTAL This Year's Requirement Maximum Requirement (1) $ 45,475,000 Year 2004 $ 2010 Principal 3,950,000 7,060,000 Actual Payments are made one day prior to maturity date. 324 $ 13,050,931 $ Interest 1,994,383 1,140,679 Fiscal Total 5,944,383 5,667,361 4,078,205 4,121,268 4,059,155 6,534,093 8,200,679 6,147,854 4,890,684 6,221,965 1,251,995 351,771 352,906 353,956 349,656 $ 58,525,931 Fiscal Total $ 5,944,383 8,200,679 City of Chandler 2003-04 Adopted Budget Bonded Debt COMBINED GENERAL OBLIGATION BONDS 20% CAP ACITY PORTION OUTSTANDING Maturity Date (1) Bonds Payable Interest Payable 4,295,000 4,205,000 4,105,000 4,065,000 3,995,000 3,110,000 2,635,000 3,435,000 3,545,000 6,640,000 8,185,000 9,400,000 7,680,000 6,660,000 4,070,000 3,780,000 905,000 6,454,018 6,487,585 6,588,748 6,621,673 6,680,998 4,191,960 2,672,905 2,542,568 2,374,208 2,199,221 1,893,529 1,526,378 1,071,418 734,313 436,219 229,500 45,250 10,749,018 10,692,585 10,693,748 10,686,673 10,675,998 7,301,960 5,307,905 5,977,568 5,919,208 8,839,221 10,078,529 10,926,378 8,751,418 7,394,313 4,506,219 4,009,500 950,250 $ 52,750,487 $ 133,460,487 $ Interest 6,454,018 1,526,378 Fiscal Total $ 10,749,018 10,926,378 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018 July 1, 2019 July 1, 2020 TOTAL $ 80,710,000 Year This Year's Requirement 2004 $ Maximum Requirement 2015 (1) Principal 4,295,000 9,400,000 Actual Payments are made one day prior to maturity date. 325 Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt COMBINED GENERAL OBLIGATION BONDS ENTERPRISE SUPPORTED Maturity Date (1) Bonds Payable Interest Payable 1,770,000 1,955,000 2,035,000 2,115,000 2,195,000 2,305,000 2,430,000 1,040,000 721,785 644,469 558,256 463,806 365,756 269,344 162,025 49,400 2,491,785 2,599,469 2,593,256 2,578,806 2,560,756 2,574,344 2,592,025 1,089,400 $ 3,234,841 $ 19,079,841 $ Interest 721,785 644,469 Fiscal Total $ 2,491,785 2,599,469 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 TOTAL $ 15,845,000 Year This Year's Requirement 2004 $ Maximum Requirement 2005 (1) Principal 1,770,000 1,955,000 Actual Payments are made one day prior to maturity date. 326 Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt COMBINED GENERAL OBLIGATION BONDS AD VALOREM SUPPORTED Maturity Date (1) July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018 July 1, 2019 July 1, 2020 TOTAL This Year's Requirement Maximum Requirement (1) Bonds Payable Interest Payable 6,475,000 6,125,000 4,470,000 4,475,000 4,350,000 5,925,000 7,265,000 7,765,000 7,885,000 12,505,000 9,340,000 9,695,000 7,990,000 6,985,000 4,405,000 3,780,000 905,000 7,726,616 7,635,478 7,708,696 7,754,134 7,824,396 5,336,709 3,651,559 3,271,021 2,924,891 2,556,186 1,990,524 1,583,149 1,114,324 763,269 450,875 229,500 45,250 14,201,616 13,760,478 12,178,696 12,229,134 12,174,396 11,261,709 10,916,559 11,036,021 10,809,891 15,061,186 11,330,524 11,278,149 9,104,324 7,748,269 4,855,875 4,009,500 950,250 $ 62,566,577 $ 172,906,577 $ Interest 7,726,616 2,556,186 Fiscal Total $ 14,201,616 15,061,186 $ 110,340,000 Year Principal 2004 $ 6,475,000 2013 12,505,000 Actual Payments are made one day prior to maturity date. 327 Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt WATER AND SEWER REVENUE BONDS Revenue bonds are payable from a specific source of revenue and do not affect the property tax rate. Pledged revenue may be derived from operations, grants, and excise or other specified revenue source. Currently, all proceeds from the sale of these bonds are used to improve and extend the existing municipal water and wastewater systems. This includes the construction or improvement of transmission lines, wells, storage, and pumping facilities. Funds are also used to acquire, improve and install wastewater treatment and effluent reuse facilities. The City has established a coverage ratio of 1:2 for water and sewer revenue bonds. Therefore, the utility operating revenues need to exceed the maximum annual water and sewer revenue bond debt service cost by a 1:2 ratio. The annual debt service payment is paid from water and sewer use fees or system development fees. During fiscal year 2002-03 the City refunded $17,400,000 in water and sewer revenue bonds, saving taxpayers approximately $1 million in long-term interest. COMBINED WATER AND SEWER REVENUE BONDS OUTSTANDING Maturity Date (1) Bonds Payable Interest Payable 6,665,000 7,490,000 7,775,000 8,095,000 8,430,000 8,775,000 9,160,000 7,625,000 7,855,000 8,145,000 8,390,000 8,785,000 9,320,000 5,785,000 1,045,000 5,152,356 4,779,313 4,497,450 4,196,118 3,878,280 3,548,905 3,169,468 2,763,330 2,449,553 2,111,718 1,726,936 1,240,509 798,484 335,119 47,025 11,817,356 12,269,313 12,272,450 12,291,118 12,308,280 12,323,905 12,329,468 10,388,330 10,304,553 10,256,718 10,116,936 10,025,509 10,118,484 6,120,119 1,092,025 $ 40,694,561 $ 154,034,561 $ Interest 5,152,356 3,169,468 Fiscal Total $ 11,817,356 12,329,468 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 2, 2017 July 1, 2018 TOTAL(2) This Year's Requirement Maximum Requirement (1) (2) $ 113,340,000 Year 2004 2010 $ Principal 6,665,000 9,160,000 Fiscal Total Actual Payments are made one day prior to maturity date. Total includes principal and interest payments on Series 2002 Subordinate Lien Water & Sewer Revenue Bonds. 328 City of Chandler 2003-04 Adopted Budget Bonded Debt SOLID WASTE REVENUE BONDS These revenue bonds are payable from a specific source of revenue and do not affect the property tax rate. Bond proceeds are used to improve the City’s solid waste collection, treatment and recycling, waste transfer, waste reduction, and landfill systems. Bonds are payable primarily from a monthly residential collection fee. Although commercial waste can be delivered to the landfill, payment of principal and interest are not dependent on strong tipping fee collections. SOLID WASTE REVENUES BONDS OUTSTANDING Maturity Date July July July July July July July July July July July July July July 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, 1, (1) Interest Payable 125,000 150,000 150,000 150,000 175,000 175,000 200,000 200,000 225,000 225,000 225,000 250,000 275,000 275,000 152,469 143,688 133,281 123,906 115,188 106,063 96,938 86,563 76,188 64,469 52,750 41,031 28,063 13,750 277,469 293,688 283,281 273,906 290,188 281,063 296,938 286,563 301,188 289,469 277,750 291,031 303,063 288,750 $ 1,234,344 $ 4,034,344 $ Interest 152,469 28,063 Fiscal Total $ 277,469 303,063 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 TOTAL Year This Year's Requirement 2004 Maximum Requirement 2016 (1) Bonds Payable $ 2,800,000 $ Principal 125,000 275,000 Actual Payments are made one day prior to maturity date. 329 Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt STREET AND HIGHWAY USER REVENUE BONDS This type of revenue bond is used solely for street and highway improvements. The proceeds from the sale of these bonds are used for the purpose of improving, constructing and reconstructing the major streets, arterial collectors and local streets within the City. The limitation imposed by State law requires that the maximum amount of highway users revenue used for debt servicing of revenue bonds shall not exceed 50% of the revenue from that source for the past twelve month period. The annual debt service is paid from Highway User Revenue Taxes collected by the state and distributed to all Arizona cities and towns. STREET AND HIGHWAY USER REVENUE BONDS OUTSTANDING Maturity Date (1) Bonds Payable Interest Payable 2,110,000 2,095,000 2,645,000 2,740,000 2,885,000 2,970,000 3,100,000 3,250,000 3,435,000 3,625,000 3,820,000 4,015,000 3,340,000 2,395,000 2,220,000 2,055,000 2,255,270 2,104,430 1,969,030 1,872,389 1,769,856 1,656,101 1,536,566 1,406,309 1,205,234 1,040,654 862,254 664,091 460,649 289,481 169,700 80,250 4,365,270 4,199,430 4,614,030 4,612,389 4,654,856 4,626,101 4,636,566 4,656,309 4,640,234 4,665,654 4,682,254 4,679,091 3,800,649 2,684,481 2,389,700 2,135,250 $ 46,700,000 $ 19,342,264 $ 66,042,264 Principal 2,110,000 3,820,000 Interest 2,255,270 862,254 Fiscal Total $ 4,365,270 4,682,254 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018 July 1, 2019 TOTAL Year This Year's Requirement 2004 Maximum Requirement 2014 (1) $ Actual Payments are made one day prior to maturity date. 330 $ Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt MUNICIPAL PROPERTY CORPORATION BONDS Municipal Property Corporation (MPC) bonds are a mechanism used to finance capital improvements over a number of years. Unlike other City bond issuances, MPC bonds do not require voter authorization. The City of Chandler has pledged anticipated future revenues for redemption of MPC debt. In 1995, Municipal Property Corporation Certificates of Participation were issued in the amount of $20,150,000 for the purpose of providing water and sewer service to accommodate the Intel FAB12 expansion. These bonds also do not require voter authorization. For fiscal year 2003-04, $11,035,000 in principal is outstanding along with interest payments of $4,856,000. Water and sewer user fees, generated primarily by Intel, are pledged for bond redemption rather than excise taxes. MUNICIPAL PROPERTY CORPORATION COMBINED BOND ISSUES Maturity Date (1) Bonds Payable Interest Payable 825,000 875,000 950,000 1,025,000 1,100,000 1,175,000 1,250,000 1,375,000 1,475,000 985,000 813,045 755,295 694,045 625,170 550,858 471,108 385,920 295,295 189,420 75,845 1,638,045 1,630,295 1,644,045 1,650,170 1,650,858 1,646,108 1,635,920 1,670,295 1,664,420 1,060,845 $ 4,856,000 $ 15,891,000 $ Interest 813,045 295,295 Fiscal Total $ 1,638,045 1,670,295 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 TOTAL $ 11,035,000 Year This Year's Requirement 2004 $ Maximum Requirement 2011 Principal 825,000 1,375,000 (1) Actual Payments are made one day prior to maturity date. 331 Fiscal Total City of Chandler 2003-04 Adopted Budget Bonded Debt IMPROVEMENT DISTRICT BONDS Improvement Districts are generally formed only by property owners in designated areas within the City in which they must agree to be assessed for the repayment of the costs of constructing improvements, which benefit the owner’s property. Improvement District bonds are secured by a lien on the property and improvements of all parcels of each district. Improvement District bonds are typically issued to finance local streets and water or sewer improvements. There is no statutory debt limit or legal limit to the amount of improvement district bonds that may be issued. IMPROVEMENT DISTRICT BONDS OUTSTANDING Maturity Date (1) Bonds Payable Interest Payable 104,500 109,500 114,500 119,500 124,500 120,000 125,000 135,000 140,000 145,000 150,000 160,000 71,398 66,233 60,830 55,189 49,311 43,463 37,644 31,469 24,938 18,169 11,163 3,800 175,898 175,733 175,330 174,689 173,811 163,463 162,644 166,469 164,938 163,169 161,163 163,800 $ 473,605 $ 2,021,105 $ Interest 71,398 73,922 Fiscal Total $ 175,898 175,898 July 1, 2004 July 1, 2005 July 1, 2006 July 1, 2007 July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 TOTAL $ 1,547,500 Year This Year's Requirement 2004 $ Maximum Requirement 2004 Principal 104,500 104,500 (1) Actual Payments are made one day prior to maturity date. 332 Fiscal Total SCHEDULES AND TERMS 8 Contents • • • • • Resolution adopting the 2003-2004 Budget Auditor General Summary Schedules 2003-2004 Salary Schedule Expenditure Categories List of Acronyms This GIS map shows the locations of parks and the amenities that are offered at the particular locations. Other locations such as libraries, museums and pools are of interest to the Community Services Department. The locations are represented by polygons that outline the particular site area. City of Chandler 2003-04 Adopted Budget Schedules and Terms WHY INCLUDE SCHEDULES ? BUDGET SCHEDULES: The attached budget schedules are intended to give the reader a brief glance at the city’s budget for the upcoming fiscal year. The format of these schedules has been developed by the Office of the Auditor General in accordance with Arizona Revised Statutes (ARS 42-17101 and 42-17102). The forms include revisions necessary to conform to the requirements of Governmental Accounting Standards Board Statement No. 34 (GASB 34) issued by the Governmental Accounting Standards Board. These budget schedules are published twice in a local newspaper prior to the Public Hearing and Final Budget Adoption by the City Council. Each town/city must complete the official budget forms for all funds except Agency, Internal Service Funds and Private-Purpose Trust Funds. A city may choose to add more information or detail than is required with the official forms. These forms are submitted to the Auditor General’s Office along with the Budget Resolution of Adoption. Ø Resolution for the Adoption of the Budget Ø Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Ø Schedule B - Summary of Tax Levy and Tax Rate Information Ø Schedule C - Summary by Fund Type of Revenues Other Than Property Taxes Ø Schedule D - Summary by Fund Type of Other Financing Sources and Interfund Transfers Ø Schedule E – Summary by Department of Expenditures/Expenses Within Each Fund Type SALARY SCHEDULES: The attached salary schedules serve as a handy reference to City staff and to the public. They reflect the revised salary plan effective July 1, 2003. The list is sorted alphabetically by classification title, with the class grade, exempt or non-exempt status, minimum and maximum annual salary for that position class. 333 City of Chandler 2003-04 Adopted Budget Schedules and Terms 334 City of Chandler 2003-04 Adopted Budget Schedules and Terms 335 336 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary of Tax Levy and Tax Rate Information Fiscal Year 2003-04 2002-03 FISCAL YEAR 2003-04 FISCAL YEAR $ 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A). $ 5,204,848 2. Amount received from primary property taxation in the 2002-03 fiscal year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18). $ 0 3. 6,043,233 Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes C. Total property tax levy amounts 4,793,607 $ 11,777,689 (1) $ 16,571,296 $ 4,000,000 80,000 4,080,000 5,799,062 14,381,653 $ 20,180,715 (2) 4. Property taxes collected* A. Primary property taxes (1) 2002-03 levy (2) Prior years’ levy (3) Total primary property taxes $ B. Secondary property taxes (1) 2002-03 levy (2) Prior years’ levy (3) Total secondary property taxes $ C. Total property taxes collected 5. $ 12,250,000 205,000 12,455,000 $ 16,535,000 Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 0.3800 0.9000 1.2800 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating five special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. (1) The estimated Salt River Project voluntary contributions in lieu of taxes has been moved to Schedule C under the General Fund in the amount of $355,040 in 2002-03 and $363,730 in 2003-04. (2) Amount budgeted for Prior Year Primary & Secondary Levies for 2002-03 (200,000) and 2003-04 (220,000) are presented under Schedule C, Miscellaneous Prior Year. Estimated revenue for prior year levies is presented above under Section 4, lines A (2) & B (2). Estimated revenue for Salt River Project voluntary contributions in lieu of taxes is estimated at $355,040 in 2002-03. * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax collections for the remainder of the fiscal year. SCHEDULE B 337 0.3800 0.9000 1.2800 City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2003-04 SOURCE OF REVENUES ESTIMATED REVENUES 2002-03 ACTUAL* REVENUES 2002-03 ESTIMATED REVENUES 2003-04 $ $ $ GENERAL FUND Local taxes Franchise Tax Transaction Privilege License Tax/Fees 2,337,000 55,797,020 2,141,136 57,342,000 2,237,718 60,584,763 Licenses and permits Miscellaneous License Building Division Permits 482,000 5,241,500 569,800 6,766,600 524,500 6,045,350 Intergovernmental State State Sales Tax State Revenue Sharing 13,758,374 19,053,946 13,720,000 18,796,499 13,769,988 15,937,362 5,700,000 6,782,000 6,270,000 Charges for services Engineering Fees Planning Fees Public Safety Miscellaneous Parks & Recreation 1,164,700 79,500 2,501,524 1,059,000 1,567,603 79,375 2,717,923 1,287,388 1,511,950 61,200 3,091,134 1,252,750 Fines and forfeits Library Fines Court Fines 240,720 2,190,800 246,228 2,985,000 400,378 3,113,500 Interest on investments Interest on Investments 4,520,000 2,977,000 3,036,545 Contributions Salt River Project in Lieu Tax 355,040 361,809 363,730 Miscellaneous Fixed Leases Sale of Fixed Assets Prior Year Property Tax Collections Other Receipts 4,500 24,250 200,000 984,150 102,576 38,900 285,000 1,820,533 108,398 37,000 220,000 1,470,930 $ 115,694,024 $ 120,587,370 $ 120,037,196 County Auto Lieu Tax Total General Fund *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (1 OF 3) 338 City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2003-04 SOURCE OF REVENUES ESTIMATED REVENUES 2002-03 ACTUAL* REVENUES 2002-03 ESTIMATED REVENUES 2003-04 $ 11,447,526 30,000 243,000 182,700 $ 11,903,226 $ 11,311,789 49,700 23,200 94,000 $ 11,478,689 $ 12,229,779 40,000 30,000 72,000 $ 12,371,779 $ 1,020,285 41,930 28,000 1,090,215 $ $ 1,031,314 45,000 $ 1,076,314 $ 19,436,357 2,070,000 13,050,271 $ SPECIAL REVENUE FUNDS Highway User Revenue Fund HURF Taxes Street Signs Pavement Damage Fee Interest on Investments Total Highway User Revenue Fund Local Transportation Assistance Fund Lottery Entitlement Bus Service Revenue Interest on Investments Total Local Transportation Assistance Fund $ Grant Funds Grants-In-Aid Community Development Block Grant Housing Urban Development Interest on Investments Total Grant Funds Expendable Trust Fund Parks Fund Chandler Employee Fund Library Fund Interest on Investments Total Expendable Trust Fund $ 21,004,598 2,137,000 12,106,114 $ 34,556,628 4,403,871 1,883,102 7,637,153 39,800 $ 13,963,926 $ $ $ 62,350 $ 30,000 2,875 95,225 $ Total Special Revenue Funds $ 1,020,295 39,534 10,000 1,069,829 66,050 2,400 12,000 6,600 87,050 58,827 106 15,020 4,780 78,733 $ $ 35,247,712 $ 47,637,119 $ 26,591,177 $ 48,791,030 $ 3,653,789 40,000 3,898,800 28,000 865,600 $ 3,138,171 45,000 3,767,033 15,350 741,982 $ 3,383,902 45,000 4,506,807 15,850 382,000 $ 8,486,189 $ 7,707,536 $ 8,333,559 INTERNAL SERVICE FUNDS Capital Replacement Sale of Fixed Assets Self-Insurance Fleet Service Warranty Fund Interest on Investments Total Internal Service Funds *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (2 OF 3) 339 City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2003-04 SOURCE OF REVENUES SPECIAL ASSESSMENT FUND Intergovernmental Charges Interest on Investments Total Special Assessment Fund CAPITAL PROJECTS FUNDS System Development Fees Water Wastewater Solid Waste Parks Library General Government Impact Fees Public Safety - Fire Public Safety - Police Arterial Streets Traffic Signal Fee Intergovernmental Revenues Other Receipts Interest on Investments ESTIMATED REVENUES 2002-03 ACTUAL* REVENUES 2002-03 ESTIMATED REVENUES 2003-04 $ 0 131,000 $ 0 96,000 $ 0 52,000 $ 131,000 $ 96,000 $ 52,000 $ 8,400,000 7,384,000 234,600 3,050,000 200,000 750,000 354,000 540,000 2,150,000 $ $ 9,528,500 8,979,000 306,000 4,066,000 263,500 1,016,400 462,000 696,000 3,213,000 2,766,050 9,074,000 9,418,161 315,000 3,918,454 251,000 968,000 440,451 663,000 3,060,561 240 134,066 431,000 1,861,385 $ 26,890,003 $ 30,535,318 $ 30,901,901 $ $ $ 0 1,200 1,200 $ $ 0 1,100 1,100 $ 0 300 300 $ 1,100 $ 1,200 $ 300 1,061,353 Total Capital Project Funds 1,142,221 1,229,280 PERMANENT FUND Non Expendable Trust Fund Firemens Pension Fund Interest on Investments Total Non Expendable Trust Fund Total Permanent Funds ENTERPRISE FUNDS Water Services Wastewater Services Solid Waste Services Airport Services Interest on Investments $ 35,801,180 19,199,677 8,875,224 710,050 1,958,100 $ 34,130,770 19,391,515 9,050,647 811,869 $ 1,417,700 $ 35,086,140 19,929,480 9,381,421 862,330 1,025,000 Total Enterprise Funds $ 66,544,231 $ 64,802,501 $ 66,284,371 TOTAL ALL FUNDS $265,383,666 $250,321,102 $ 274,400,357 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. SCHEDULE C (3 OF 3) 340 City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary by Fund Type of Other Financing Sources/ and Interfund Transfers Fiscal Year 2003-04 FUND GENERAL FUND Indirect Cost Allocation Community Development Block Grant Self-Insurance Funding Computer Replacement Funding Fleet Replacement Fund Community Park Impact Fund Library Impact Fees Police Impact Fund Fire Impact Fund Street Impact Cost Contribution Total General Fund SPECIAL REVENUE FUNDS Highway User Revenue Local Transportation Assistance Self-Insurance Housing Total Special Revenue Funds CAPITAL PROJECTS FUNDS Parks Library Public Safety - Police Public Safety - Fire Street Airport Water Solid Waste Wastewater Effluent Reuse Storm Sewers Reclaimed Water Reserve Total Capital Projects Funds ENTERPRISE FUNDS Water Indirect Cost Water Operating Loan Wastewater Indirect Cost Wastewater Operating Loan Solid Waste Indirect Cost Solid Waste Loan (Capital to Operating) Reverse Osmosis Indirect Cost Self-Insurance Fund Computer Replacement Total Enterprise Funds INTERNAL SERVICE FUNDS Capital Replacement Self-Insurance Fund Total Internal Service Funds TOTAL ALL FUNDS INTERFUND TRANSFERS 2003-04 IN OTHER FINANCING 2003-04 SOURCES $ 7,911,704 2,500,000 1,831,372 29,409 $ 0 $ 0 $ 7,911,704 1,000,000 500,000 1,800,000 $ 7,660,781 $ $ 0 $ 0 $ 85,000 85,000 $ 5,682,778 $ 18,683 1,525 85,000 105,208 $ 1,000,000 50,000 2,328,105 10,323,650 5,141 4,996,950 1,000,000 500,000 1,800,000 14,000,000 9,000,000 400,000 5,400,000 $ 31,700,000 650,000 $ 2,050,000 1,702,500 $ 25,089,124 $ 0 650,000 $ 0 $ 0 $ 25,089,124 $ $ $ SCHEDULE D 341 0 $ 650,000 0 0 $ 2,186,190 2,900,000 $ 5,086,190 $ 45,432,894 $ 3,559,891 19,000,000 2,282,012 9,000,000 830,203 239,598 400,000 81,185 $ 35,392,889 $ 198,016 26,000 $ 224,016 $ 45,432,894 City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2003-04 FUND/DEPARTMENT GENERAL FUND City Manager City Magistrate Communications and Public Affairs Law Management Services\Non-Dept. Fire Police Police Forfeiture Funds Public Works Planning and Development Community Services Parking Garage Funds Contingency\Reserves Total General Fund ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2002-03 $ 19,428,926 2,806,042 1,465,564 2,219,138 25,751,819 15,960,295 38,072,585 1,000,000 14,422,246 8,418,532 21,433,300 200,000 40,774,396 $ 191,952,843 SPECIAL REVENUE FUNDS Grants In Aid $ City Manager City Magistrate Communications and Public Affairs Law Management Services Fire Police Planning and Development Community Services Municipal Utilites Public Works Non-departmental Contingency\Reserves Highway Users Revenue Fund Public Works Non-departmental Contingency\Reserves Debt Service Local Transportation Assistance Fund Public Works Non-departmental Contingency\Reserves Community Development Block Grant Planning and Development Non-departmental Contingency\Reserves Housing and Urban Development Planning and Development Non-departmental Contingency\Reserves Expendable Trust Funds Community Services Non-departmental Contingency\Reserves Total Special Revenue Funds $ 0 120,000 29,870 EXPENDITURE/ EXPENSE ACTUAL BUDGETED ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ APPROVED EXPENSES EXPENSES 2002-03 2002-03 2003-04 $ (1,457,852) 54,817 212,502 119,527 1,628,639 351,193 860,756 439,523 59,008 194,519 1,099,328 8,863 (3,482,158) $ 88,665 $ 14,243,465 2,706,625 1,643,783 2,179,446 13,092,602 16,422,344 38,582,655 718,930 9,690,558 8,089,282 21,433,526 $ 18,373,898 3,278,291 2,296,038 2,435,688 15,116,010 18,922,854 41,869,950 1,000,000 20,165,202 8,931,209 22,020,705 $128,803,216 37,238,990 $191,648,835 $ $ $ 18,105 58,636 2,474,000 1,907,437 7,000 1,248,390 190,000 13,363,567 18,000 301,352 0 237 (57,837) 721 131,653 500 41,295 (2,012,626) (16,648) 1,862,655 10,747,755 102,500 499,000 4,370,855 (378,792) (48,215) 404,081 2,905,102 25,000 175,000 0 49,179 27,328 0 80,000 17,737 19,363 24,857 869,698 7,500 740,838 190,000 2,532,689 1,352 2,200,000 1,187,262 7,500 855,709 17,267,150 425,000 4,059,988 10,284,900 6,500 1,905,185 4,381,519 200,674 (17,790) (159,958) 1,921,694 1,974,663 2,064,000 6,000 350,000 261,064 (4,027) (257,037) 1,883,102 13,019,271 31,000 321,000 118,008 (19,621) (98,887) 7,566,941 188,376 1,500 76,060 88 133,933 1,310 200,085 1,500 76,215 $ 29,148,917 $ 56,456,362 54,618,776 9,084,671 36,100 310,000 350,000 (50,550) *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E (1 OF 2) 342 12,353,441 433,370 (88) $ 2,137,000 City of Chandler 2003-04 Adopted Budget Schedules and Terms CITY OF CHANDLER, ARIZONA Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2003-04 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2002-03 DEBT SERVICE FUNDS INTERNAL SERVICE FUNDS Capital Replacement Fleet Service Warranty Self Insurance Contingency\Reserves Total Internal Service Funds SPECIAL ASSESSMENT FUND Management Services Contingency\Reserves Total Special Assessment Fund CAPITAL PROJECTS FUNDS Management Services\Non-dept. City Manager Fire Police Public Works Municipal Utilities Community Services Contingency\Reserves Debt Service Total Capital Projects Funds ENTERPRISE FUNDS Water Wastewater Solid Waste Airport Contingency\Reserves Debt Service Total Enterprise Funds PERMANENT FUNDS Firemens Pension Fund Contingency\Reserves Total Permanent Funds TOTAL ALL FUNDS EXPENDITURE/ EXPENSE ACTUAL BUDGETED ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ APPROVED EXPENSES EXPENSES 2002-03 2002-03* 2003-04 $ 10,445,634 $ 0 $ 4,657,536 23,350 5,174,080 29,234,157 39,089,123 $ 2,735,939 108,536 (2,840,636) $ 3,839 $ 12,639,183 4,600,897 23,350 8,529,880 25,403,695 $ 38,557,822 102,531 2,028,469 2,131,000 $ 0 $ 95,446 $ 112,075 $ 0 $ 95,446 $ 112,075 2,606,572 1,443,085 6,372,972 12,075,220 42,432,312 107,137,798 49,995,194 8,921,129 10,296,671 $ 241,280,953 $ 111,972 $ 404,691 146,814 3,322,700 1,784,755 24,117,063 65,793,833 18,881,886 $ $ (41,954) $ 26,036,809 15,476,896 11,112,460 951,544 8,939,976 16,999,669 79,517,354 $ 1,882,159 1,130,708 344,205 52,239 (3,409,311) $ 0 16,841,901 $ 68,331,373 $ 44,733,573 21,018,786 17,599,317 983,306 6,441,616 16,587,241 $ 107,363,839 4,800 10,000 14,800 $ 0 $ 4,800 $ $ 0 $ 4,800 $ $ 619,050,483 $ 0 $365,042,098 $ $ $ $ $ $ $ $ 11,182,764 $ 14,191,006 $ $ (1,056,339) (36,327) (4,854,882) (9,318,043) (129,445) 15,241,110 5,289,117 19,300 7,330,766 384,657 $114,836,399 $ 25,714,387 13,822,741 11,200,258 752,086 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E (2 OF 2) 343 1,765,386 1,414,279 6,629,184 5,600,057 48,750,712 81,202,535 33,503,805 19,772,905 387,023 $ 199,025,886 4,800 10,000 14,800 $ 607,370,625 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS ACCOUNTANT ACCOUNTING MANAGER ACCOUNTING SPECIALIST ACCOUNTING SUPERVISOR ADMINISTRATIVE ANALYST ADMINISTRATIVE INTERN ADMINISTRATIVE LIBRARIAN ADMINISTRATIVE SERVICES CLERK ADMINISTRATIVE SERVICES SPECIALIST ADMINISTRATIVE SERVICES SUPERVISOR ADMINISTRATIVE SPECIALIST ADMINISTRATIVE SUPPORT I ADMINISTRATIVE SUPPORT II AIRPORT MANAGER AIRPORT OPERATIONS & MAINTENANCE SUPERVISOR AIRPORT OPERATIONS & MAINTENANCE TECHNICIAN AQUATICS SUPERINTENDENT ARTS CENTER FINANCIAL SPECIALIST ARTS CENTER MANAGER ASST CITY ATTORNEY ASST CITY CLERK ASST CITY MANAGER ASST CITY PROSECUTOR I ASST CITY PROSECUTOR II ASST COMMUNITY DEVELOPMENT COORDINATOR ASST COMMUNITY SERVICES DIRECTOR ASST FIRE CHIEF ASST LIBRARY MANAGER ASST MUNICIPAL UTILITIES DIR/ENVIRON RESOURCES ASST MUNICIPAL UTILITIES DIRECTOR ASST PLANNING & DEVELOPMENT DIRECTOR ASST POLICE CHIEF ASST PUB WKS DIR/CITY ENGINEER ASST PUB WKS DIR/TRANS & OPERATIONS ASST TO CITY MANAGER BOX OFFICE SUPERVISOR BUDGET & RESEARCH ANALYST BUDGET AIDE BUDGET MANAGER BUILDING CODE SPECIALIST BUILDING MAINTENANCE SUPERINTENDENT BUILDING MAINTENANCE SUPERVISOR BUSINESS PROCESS ENGINEERING SUPERVISOR CHEMIST CHIEF BUILDING INSPECTOR CHIEF INFORMATION OFFICER CITY CLERK'S ASSISTANT CITY PROSECUTOR 344 GRADE STATUS ANNUAL MINIMUM 23 29 16 25 23 11 24 12 14 22 15 10 12 28 22 19 24 21 29 30 25 34 26 28 19 31 30 26 29 29 31 31 30 29 28 20 24 19 29 23 26 23 28 23 26 31 18 30 Ex Ex Non-Ex Ex Ex Non-Ex Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Ex Non-Ex Ex Non-Ex Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex 42,580 67,570 29,212 49,666 42,580 22,888 45,987 24,033 26,496 39,426 27,821 21,798 24,033 62,564 39,426 33,816 45,987 37,282 67,570 72,975 49,666 104,900 53,639 62,564 33,816 78,813 72,975 53,639 67,570 67,570 78,813 78,813 72,975 67,570 62,564 35,507 45,987 33,816 67,570 42,580 53,639 42,580 62,564 42,580 53,639 78,813 32,206 72,975 ANNUAL MAXIMUM 59,612 94,597 39,436 69,532 59,612 30,899 64,381 32,444 35,769 55,197 37,558 29,428 32,444 87,897 55,197 45,652 64,381 50,331 94,597 102,165 69,532 146,860 75,094 87,897 45,652 110,338 102,165 75,094 94,597 94,597 110,338 110,338 102,165 94,597 87,897 47,935 64,381 45,652 94,597 59,612 75,094 59,612 87,897 59,612 75,094 110,338 43,478 102,165 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS COMMUNICATIONS & PUBLIC AFFAIRS DIRECTOR COMMUNICATIONS MANAGER COMMUNICATIONS TECHNICIAN COMMUNITY DEVELOPMENT COORDINATOR COMMUNITY OUTREACH COORDINATOR COMMUNITY SERVICES DIRECTOR COMMUNITY SUPPORT COORDINATOR COMPUTER SUPPORT ASSISTANT COMPUTER SUPPORT INTERN CONSTRUCTION MATERIALS TECHNICIAN CONSTRUCTION PERMIT REPRESENTATIVE CONSTRUCTION PROJECT COORDINATOR CONSTRUCTION PROJECT MANAGER CONSTRUCTION SERVICES REPRESENTATIVE CONTRACT COMPLIANCE INSPECTOR CONTRACT SERVICES REPRESENTATIVE COURT ADMINISTRATOR COURT CLERK I COURT CLERK II COURT COLLECTOR SPECIALIST COURT FINES COORDINATOR COURT HEARING OFFICER COURT INTERPRETER COURT SERVICES SUPERVISOR CRIMINALIST I CUSTODIAL SUPERVISOR CUSTODIAN CUSTOMER SERVICE MANAGER CUSTOMER SERVICE REPRESENTATIVE CUSTOMER SERVICES SUPERVISOR DATABASE ANALYST DEPUTY COURT ADMINISTRATOR DESIGN COORDINATOR DESKTOP SUPPORT & HELP DESK SUPERVISOR DETENTION OFFICER DEVELOPMENT PROJECT ADMINISTRATOR DEVELOPMENT PROJECT COORDINATOR DEVELOPMENT SERVICES ENGINEER DEVELOPMENT SERVICES MANAGER DIRECTOR ECONOMIC DEVELOPMENT DIVISION DIRECTOR HUMAN RESOURCES DIVISION DISPATCH SUPERVISOR DISPATCHER DOWNTOWN ASSISTANT DOWNTOWN COORDINATOR ECONOMIC DEVELOPMENT RESEARCH ASSISTANT ECONOMIC DEVELOPMENT SPECIALIST ECONOMIC DEVLPT TOURISM MARKETING COORD ELECTRICIAN 345 GRADE STATUS ANNUAL MINIMUM 32 27 20 27 21 32 20 19 17 19 15 25 26 17 21 17 30 14 15 15 22 26 19 21 23 20 10 25 14 23 26 25 24 27 17 26 23 28 30 31 31 23 18 17 27 19 24 23 20 Ex Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Ex Ex Non-Ex Non-Ex Ex Non-Ex Ex Ex Ex Ex Ex Non-Ex Ex Ex Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Ex Ex Non-Ex 86,694 57,930 35,507 57,930 37,282 86,694 35,507 33,816 30,672 33,816 27,821 49,666 53,639 30,672 37,282 30,672 72,975 26,496 27,821 27,821 39,426 53,639 33,816 37,282 42,580 35,507 21,798 49,666 26,496 42,580 53,639 49,666 45,987 57,930 30,672 53,639 42,580 62,564 72,975 78,813 78,813 42,580 32,206 30,672 57,930 33,816 45,987 42,580 35,507 ANNUAL MAXIMUM 121,372 81,102 47,935 81,102 50,331 121,372 47,935 45,652 41,408 45,652 37,558 69,532 75,094 41,408 50,331 41,408 102,165 35,769 37,558 37,558 55,197 75,094 45,652 50,331 59,612 47,935 29,428 69,532 35,769 59,612 75,094 69,532 64,381 81,102 41,408 75,094 59,612 87,897 102,165 110,338 110,338 59,612 43,478 41,408 81,102 45,652 64,381 59,612 47,935 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS ELECTRICIAN ASSISTANT EMERGENCY CALL TAKER EMERGENCY MEDICAL SERVICES SPECIALIST EMPLOYEE BENEFITS SUPERVISOR EMPLOYEE DEVELOPMENT SPECIALIST EMPLOYEE DEVELOPMENT SUPERVISOR EMPLOYEE SERVICES SUPERVISOR EMS PROGRAM DEVELOPMENT COORDINATOR ENGINEER ENGINEER ASSISTANT ENGINEER ASSISTANT SUPERVISOR ENGINEERING FIELD SERVICES SUPERINTENDENT ENGINEERING TECHNICIAN ENVIRONMENTAL PROGRAM MANAGER ENVIRONMENTAL PROGRAM SPECIALIST ENVIRONMENTAL PROG EDUCATION COORDINATOR EXECUTIVE ASSISTANT EXECUTIVE ASSISTANT TO THE MAYOR & COUNCIL EXECUTIVE RECEPTIONIST FACILITY MAINTENANCE TECHNICIAN FAMILY SELF-SUFFICIENCY CASEWORKER AIDE FAMILY SELF-SUFFICIENCY SPECIALIST FINANCIAL ANALYST FIRE BATTALION CHIEF (40 Hours) FIRE BATTALION CHIEF (56 Hours) FIRE CAPTAIN (40 Hours) FIRE CAPTAIN (56 Hours) FIRE CHIEF FIRE ENGINEER (40 Hours) FIRE ENGINEER (56 Hours) FIRE MARSHAL FIRE MECHANIC FIRE PREVENTION SPECIALIST FIRE SUPPORT SERVICES TECHNICIAN FIREFIGHTER (40 Hours) FIREFIGHTER (56 Hours) FLEET INVENTORY SPECIALIST FLEET SERVICES MANAGER FLEET SERVICES SUPERVISOR FLEET TECHNICIAN GARDENER SUPERVISOR GEOGRAPHIC INFORMATION SYSTEMS MANAGER GIS DATABASE ANALYST GIS TECHNICIAN I GIS TECHNICIAN II GRANTS ADMINISTRATOR GRAPHIC DESIGNER GROUNDSKEEPER 346 GRADE STATUS ANNUAL MINIMUM 15 16 21 25 22 24 24 22 26 24 25 25 20 27 24 23 17 22 14 19 13 20 25 28 28 FC FC 32 FE FE 28 21 22 18 FF FF 21 27 23 21 15 30 26 20 23 25 21 12 Non-Ex Non-Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex Ex Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Ex Ex Non-Ex Non-Ex Ex Ex Non-Ex 27,821 29,212 37,282 49,666 39,426 45,987 45,987 39,426 53,639 45,987 49,666 49,666 35,507 57,930 45,987 42,580 30,672 39,426 26,496 33,816 25,234 35,507 49,666 62,564 62,564 45,938 45,938 86,694 40,131 40,131 62,564 37,282 39,426 32,206 36,272 36,272 37,282 57,930 42,580 37,282 27,821 72,975 53,639 35,507 42,580 49,666 37,282 24,033 ANNUAL MAXIMUM 37,558 39,436 50,331 69,532 55,197 64,381 64,381 55,197 75,094 64,381 69,532 69,532 47,935 81,102 64,381 59,612 41,408 55,197 35,769 45,652 34,066 47,935 69,532 87,897 87,897 64,313 64,313 121,372 54,177 54,177 87,897 50,331 55,197 43,478 50,781 50,781 50,331 81,102 59,612 50,331 37,558 102,165 75,094 47,935 59,612 69,532 50,331 32,444 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS HORTICULTURIST HOST SYSTEMS/NETWORK SUPERVISOR HOUSING & REDEVELOPMENT MANAGER HOUSING ADMINISTRATION SUPERVISOR HOUSING MAINTENANCE SUPERVISOR HOUSING MAINTENANCE WORKER HOUSING PROJECT COORDINATOR HOUSING QUALITY STANDARDS INSPECTOR HOUSING REHABILITATION SPECIALIST HOUSING SPECIALIST HUMAN RESOURCES ANALYST HUMAN RESOURCES ASSISTANT HUMAN RESOURCES REPRESENTATIVE HUMAN RESOURCES SPECIALIST HUMAN RESOURCES SUPERVISOR IDENTIFICATION SPECIALIST I IDENTIFICATION SPECIALIST II IDENTIFICATION SPECIALIST III INDUSTRIAL WASTE INSPECTOR INFORMATION SPECIALIST INFORMATION SUPPORT ANALYST INFORMATION SUPPORT SPECIALIST INFORMATION TECHNOLOGY COORDINATOR INFORMATION TECHNOLOGY MANAGER INFORMATION TECHNOLOGY PROJECT MANAGER INFORMATION TECHNOLOGY SECURITY OFFICER INSTRUMENTATION TECHNICIAN INTERGOVERNMENTAL AFFAIRS COORDINATOR LABORATORY TECHNICIAN LABORER LANDSCAPE ARCHITECT LANDSCAPE PLANNER LEAD CUSTODIAN LEAD FIRE PREVENTION SPECIALIST LEGAL CLERK LEGAL SECRETARY LIBRARIAN LIBRARY ACCESS SERVICES COORDINATOR LIB RARY AIDE LIBRARY ASSISTANT LIBRARY ASSOCIATE LIBRARY MANAGER LIFEGUARD I LIFEGUARD II MAINTENANCE SUPERVISOR MAINTENANCE WORKER MANAGEMENT ASSISTANT MANAGEMENT INTERN 347 GRADE STATUS ANNUAL MINIMUM 20 28 29 23 23 16 22 18 20 18 23 17 15 18 28 16 20 24 20 24 24 21 24 30 29 26 22 30 15 9 26 22 14 24 14 16 21 21 12 15 17 30 6 7 21 16 21 16 Non-Ex Ex Ex Ex Ex Non-Ex Ex Non-Ex Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex Non-Ex Non-Ex Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex 35,507 62,564 67,570 42,580 42,580 29,212 39,426 32,206 35,507 32,206 42,580 30,672 27,821 32,206 62,564 29,212 35,507 45,987 35,507 45,987 45,987 37,282 45,987 72,975 67,570 53,639 39,426 72,975 27,821 20,760 53,639 39,426 26,496 45,987 26,496 29,212 37,282 37,282 24,033 27,821 30,672 72,975 17,933 18,830 37,282 29,212 37,282 29,212 ANNUAL MAXIMUM 47,935 87,897 94,597 59,612 59,612 39,436 55,197 43,478 47,935 43,478 59,612 41,408 37,558 43,478 87,897 39,436 47,935 64,381 47,935 64,381 64,381 50,331 64,381 102,165 94,597 75,094 55,197 102,165 37,558 28,026 75,094 55,197 35,769 64,381 35,769 39,436 50,331 50,331 32,444 37,558 41,408 102,165 24,210 25,421 50,331 39,436 50,331 39,436 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS MANAGEMENT SERVICES DIRECTOR MARKETING ASSISTANT MAYOR & CITY COUNCIL ASSISTANT METER READER METER READING SUPERVISOR MUNICIPAL UTILITIES DIRECTOR NEIGHBORHOOD PROGRAMS ADMINISTRATOR NEIGHBORHOOD SERVICES ASSISTANT NEIGHBORHOOD SERVICES SPECIALIST I NEIGHBORHOOD SERVICES SPECIALIST II OCCUPATIONAL HEALTH NURSE OFFSET PRESS OPERATOR OFFSITE INSPECTOR OPERATIONS ANALYST OPERATIONS ANALYST-MUNICIPAL UTILITIES OPERATIONS SYSTEM ANALYST PARK PLANNING SUPERINTENDENT PARK RANGER PARKS MAINTENANCE SUPERINTENDENT PAYROLL SPECIALIST PLANNER I PLANNER II PLANNING & DEVELOPMENT DIRECTOR PLANNING & DEVELOPMENT RESEARCH ASSISTANT PLANNING MANAGER POLICE ADMINISTRATIVE SPECIALIST POLICE CADET POLICE CHIEF POLICE COMMANDER POLICE COMPUTER SUPPORT ANALYST POLICE DETENTION SUPERVISOR POLICE EMPLOYEE TRAINING COORDINATOR POLICE INVESTIGATIVE ASSISTANT POLICE LIEUTENANT POLICE OFFICER POLICE OPERATIONS SUPPORT SUPERVISOR POLICE PLANNING & RESEARCH ANALYST POLICE PLANNING & RESEARCH MANAGER POLICE PLANNING AIDE POLICE RECORDS CLERK POLICE RECORDS SUPERVISOR POLICE RESEARCH ASSISTANT POLICE SERGEANT POLICE SUPPORT SERVICES MANAGER POOL MAINTENANCE MECHANIC PRETREATMENT SUPERVISOR PRINCIPAL PLANNER PROBATION MONITORING OFFICER PROCUREMENT OFFICER PRODUCTION COORDINATOR PROGRAM & EVENTS COORDINATOR 348 GRADE STATUS ANNUAL MINIMUM ANNUAL MAXIMUM 33 21 26 13 23 32 26 16 20 21 22 13 23 24 24 26 24 14 24 18 23 25 32 19 29 15 PC 33 30 23 23 17 17 28 PO 23 23 27 17 14 22 18 PS 27 19 23 27 22 22 17 22 Ex Ex Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex Non-Ex Ex Ex Ex Non-Ex Ex Non-Ex Non-Ex Ex Ex Non-Ex Ex Non-Ex Non-Ex Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex 95,364 37,282 53,639 25,234 42,580 86,694 53,639 29,212 35,507 37,282 39,426 25,234 42,580 45,987 45,987 53,639 45,987 26,496 45,987 32,206 42,580 49,666 86,694 33,816 67,570 27,821 37,204 95,364 72,975 42,580 42,580 30,672 30,672 62,564 39,726 42,580 42,580 57,930 30,672 26,496 39,426 32,206 51,247 57,930 33,816 42,580 57,930 39,426 39,426 30,672 39,426 133,509 50,331 75,094 34,066 59,612 121,372 75,094 39,436 47,935 50,331 55,197 34,066 59,612 64,381 64,381 75,094 64,381 35,769 64,381 43,478 59,612 69,532 121,372 45,652 94,597 37,558 133,509 102,165 59,612 59,612 41,408 41,408 87,897 56,451 59,612 59,612 81,102 41,408 35,769 55,197 43,478 71,745 81,102 45,652 59,612 81,102 55,197 55,197 41,408 55,197 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS PROJECT ANALYST PROJECT SUPPORT ASSISTANT PROPERTY & EVIDENCE SUPERVISOR PROPERTY & EVIDENCE TECHNICIAN PUBLIC EDUCATION OFFICER PUBLIC INFORMATION OFFICER PUBLIC WORKS DEPUTY DIRECTOR PUBLIC WORKS DIRECTOR PUBLIC WORKS SERVICES SPECIALIST PURCHASING & MATERIALS MANAGER PURCHASING & MATERIALS SUPERVISOR PURCHASING ASSISTANT PURCHASING CLERK PURCHASING SPECIALIST REAL ESTATE MANAGER REAL ESTATE OPERATIONS COORDINATOR REAL ESTATE PROPERTY MGMT OFFICER REAL ESTATE SERVICES SPECIALIST RECORDS MANAGEMENT ASSOCIATE RECORDS MANAGEMENT SPECIALIST RECREATION COORDINATOR I RECREATION COORDINATOR I - AQUATICS RECREATION COORDINATOR II RECREATION LEADER I RECREATION LEADER II RECREATION LEADER III - ASST POOL MANAGER RECREATION LEADER III - POOL MANAGER RECREATION LEADER III (RPT) RECREATION MANAGER RECYCLING SPECIALIST REVENUE COLLECTOR REVERSE OSMOSIS FACILITIES SUPERINTENDENT REVERSE OSMOSIS WATER PLT OPERATOR II REVERSE OSMOSS WATER PLT OPERATOR III RISK MANAGEMENT SERVICES SPECIALIST RISK MANAGER SAFETY ADMINISTRATOR SAFETY ANALYST SENIOR ACCOUNTING SPECIALIST SENIOR ASSISTANT CITY PROSECUTOR SENIOR BUDGET & RESEARCH ANALYST SENIOR BUILDING CODE SPECIALIST SENIOR CHEMIST SENIOR COMMUNICATIONS TECHNICIAN SENIOR ENGINEER SENIOR EQUIPMENT MECHANIC SENIOR EXECUTIVE ASSISTANT SENIOR FIRE MECHANIC SENIOR INDUSTRIAL WASTE INSPECTOR SENIOR LEGAL SECRETARY SENIOR MANAGEMENT ASSISTANT 349 GRADE STATUS ANNUAL MINIMUM 21 17 22 17 22 25 31 32 23 28 26 14 13 17 26 24 23 18 17 13 19 19 23 2 11 14 14 14 28 22 17 25 20 21 15 28 24 21 17 29 25 25 24 21 27 20 19 22 21 18 23 Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Ex Non-Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Non-Ex Ex Ex Non-Ex Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex 37,282 30,672 39,426 30,672 39,426 49,666 78,813 86,694 42,580 62,564 53,639 26,496 25,234 30,672 53,639 45,987 42,580 32,206 30,672 25,234 33,816 33,816 42,580 14,754 22,888 26,496 26,496 26,496 62,564 39,426 30,672 49,666 35,507 37,282 27,821 62,564 45,987 37,282 30,672 67,570 49,666 49,666 45,987 37,282 57,930 35,507 33,816 39,426 37,282 32,206 42,580 ANNUAL MAXIMUM 50,331 41,408 55,197 41,408 55,197 69,532 110,338 121,372 59,612 87,897 75,094 35,769 34,066 41,408 75,094 64,381 59,612 43,478 41,408 34,066 45,652 45,652 59,612 19,918 30,899 35,769 35,769 35,769 87,897 55,197 41,408 69,532 47,935 50,331 37,558 87,897 64,381 50,331 41,408 94,597 69,532 69,532 64,381 50,331 81,102 47,935 45,652 55,197 50,331 43,478 59,612 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS SENIOR OFFSITE INSPECTOR SENIOR PRODUCTION COORDINATOR SENIOR RISK CLAIMS EXAMINER SENIOR SOLID WASTE FIELD SPECIALIST SENIOR STREETS SPECIALIST SENIOR SYSTEMS ANALYST SERVICE EQUIPMENT WORKER SIGNAL SYSTEMS ANALYST SIGNALS & LIGHTING FIELD SUPERVISOR SIGNS & MARKINGS FIELD SUPERVISOR SITE DEVELOPMENT COORDINATOR SITE DEVELOPMENT INSPECTOR SITE DEVELOPMENT PLANS EXAMINER SKILLED OCCUPATIONAL INTERN SOLID WASTE FIELD SPECIALIST I SOLID WASTE FIELD SPECIALIST II SOLID WASTE FIELD SPECIALIST III SOLID WASTE MANAGEMENT SUPERINTENDENT SOLID WASTE SERVICES SPECIALIST SPECIAL EVENTS ASSISTANT SPECIAL EVENTS COORDINATOR SPECIAL PROJECT ENGINEER STORM WATER PROGRAMS COORDINATOR STREET LIGHT TECHNICIAN STREET MAINTENANCE COORDINATOR STREET MAINTENANCE SUPERVISOR STREET MAINTENANCE WORKER STREET OPERATIONS & PROJECTS MANAGER STREET SUPERINTENDENT STREETS CREW LEADER STREETS SPECIALIST SUPERVISORY LEGAL SECRETARY SUPPLY SUPERVISOR SUPPLY SYSTEM SPECIALIST SUPPLY WORKER SYSTEMS ANALYST TAX & LICENSE SPECIALIST TAX & UTILITIES REPRESENTATIVE TAX & UTILITIES SERVICES MANAGER TAX ADMINISTRATOR TAX AUDIT SUPERVISOR TAX AUDITOR TELEPHONE SERVICES ASSISTANT TELEPHONE SERVICES COORDINATOR TELEPHONE SERVICES SPECIALIST TRAFFIC ENGINEERING INSPECTOR TRAFFIC ENGINEERING TECHNICIAN TRAFFIC OPERATIONS SUPERINTENDENT TRAFFIC OPERATIONS TECHNICIAN I TRAFFIC OPERATIONS TECHNICIAN II TRAFFIC SIGNAL TECHNICIAN 350 GRADE STATUS ANNUAL MINIMUM 24 24 24 20 18 27 13 24 23 21 25 20 23 10 13 15 17 25 19 12 23 28 24 20 21 22 12 28 26 19 16 20 23 15 14 26 17 15 29 25 24 22 15 22 18 22 21 24 16 18 21 Non-Ex Ex Ex Non-Ex Non-Ex Ex Non-Ex Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex Non-Ex 45,987 45,987 45,987 35,507 32,206 57,930 25,234 45,987 42,580 37,282 49,666 35,507 42,580 21,798 25,234 27,821 30,672 49,666 33,816 24,033 42,580 62,564 45,987 35,507 37,282 39,426 24,033 62,564 53,639 33,816 29,212 35,507 42,580 27,821 26,496 53,639 30,672 27,821 67,570 49,666 45,987 39,426 27,821 39,426 32,206 39,426 37,282 45,987 29,212 32,206 37,282 ANNUAL MAXIMUM 64,381 64,381 64,381 47,935 43,478 81,102 34,066 64,381 59,612 50,331 69,532 47,935 59,612 29,428 34,066 37,558 41,408 69,532 45,652 32,444 59,612 87,897 64,381 47,935 50,331 55,197 32,444 87,897 75,094 45,652 39,436 47,935 59,612 37,558 35,769 75,094 41,408 37,558 94,597 69,532 64,381 55,197 37,558 55,197 43,478 55,197 50,331 64,381 39,436 43,478 50,331 City of Chandler 2003-04 Adopted Budget Schedules and Terms City of Chandler Revised Salary Plan Effective 07/01/2003 CLASS TRANSPORTATION ENGINEER TRANSPORTATION SERVICES & PLANNING MANAGER TRANSPORTATION STUDIES MANAGER UTILITIES COORDINATOR UTILITIES ELECTRICIAN UTILITIES FIELD SERVICES COORDINATOR UTILITIES INSPECTOR UTILITIES SYSTEMS ANALYST UTILITY LOCATION COORDINATOR UTILITY SYSTEMS OPERATOR I UTILITY SYSTEMS OPERATOR II UTILITY SYSTEMS OPERATOR III VICTIM ASSISTANCE SUPERVISOR VIDEO PRODUCTION COORDINATOR VIDEO PRODUCTION SPECIALIST VISUAL ARTS COORDINATOR WASTEWATER COLLECTION SUPERINTENDENT WASTEWATER FACILITIES SUPERINTENDENT WASTEWATER TREAT PLANT OPERATOR I WASTEWATER TREAT PLANT OPERATOR II WASTEWATER TREAT PLANT OPERATOR III WATER CONSERVATION COORDINATOR WATER CONSERVATION SPECIALIST WATER DISTRIBUTION SUPERINTENDENT WATER OPERATIONS COMPLIANCE SPECIALIST WATER PLANT OPERATOR I WATER PLANT OPERATOR II WATER PLANT OPERATOR III WATER QUALITY & DISTRIBUTION MANAGER WATER QUALITY ADVISOR WATER QUALITY SPECIALIST WATER QUALITY SUPERINTENDENT WATER QUALITY SUPERVISOR WATER QUALITY TECHNICIAN WATER RESOURCE MANAGER WATER SERVICE INVESTIGATOR WATER SYSTEMS MAINTENANCE SUPERINTENDENT WATER SYSTEMS OPERATIONS SUPERINTENDENT WATER/WASTEWATER MANAGER WELL MAINTENANCE TECHNICIAN 351 GRADE STATUS ANNUAL MINIMUM 28 27 25 23 21 23 20 26 17 15 17 19 23 25 22 23 25 25 18 20 21 24 21 25 23 19 20 21 27 25 23 25 23 20 26 15 25 25 28 19 Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Non-Ex Non-Ex Non-Ex Non-Ex Ex Ex Non-Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Ex Non-Ex Non-Ex Non-Ex Ex Ex Ex Ex Ex Non-Ex Ex Non-Ex Ex Ex Ex Non-Ex 62,564 57,930 49,666 42,580 37,282 42,580 35,507 53,639 30,672 27,821 30,672 33,816 42,580 49,666 39,426 42,580 49,666 49,666 32,206 35,507 37,282 45,987 37,282 49,666 42,580 33,816 35,507 37,282 57,930 49,666 42,580 49,666 42,580 35,507 53,639 27,821 49,666 49,666 62,564 33,816 ANNUAL MAXIMUM 87,897 81,102 69,532 59,612 50,331 59,612 47,935 75,094 41,408 37,558 41,408 45,652 59,612 69,532 55,197 59,612 69,532 69,532 43,478 47,935 50,331 64,381 50,331 69,532 59,612 45,652 47,935 50,331 81,102 69,532 59,612 69,532 59,612 47,935 75,094 37,558 69,532 69,532 87,897 45,652 City of Chandler 2003-04 Adopted Budget Schedules and Terms EXPENDITURE CATEGORIES Personnel Services Salaries and fringe benefits. Professional Services Professional/contractual services, i.e., architectural, engineering, consulting, etc. Operating Supplies Office, maintenance and janitorial supplies, etc. Repairs and Maintenance Related to buildings, vehicles and equipment. Communication and Transportation Telephone, postage and travel. Insurance and Taxes Fire and public liability insurance, miscellaneous taxes and insurance. Rents and Utilities Rental of office space, equipment, motor vehicles and all utilities. Other Charges and Services Subscriptions, memberships, education and training and other miscellaneous charges. Contingency/Reserves Departmental contingency/reserves to be used as needed. Land and Improvements Land acquisition and improvements. Buildings and Improvements Construction, acquisition or other building additions or improvements. Machinery and Equipment Vehicles, computers, other large machinery and equipment. Office Furniture and Equipment Desks, copiers, etc. Street Improvements Asphaltic pavement, sidewalks, landscaping, traffic signals and other street improvements. Park Improvements Park site improvements, recreational equipment. Water System Improvements Meters and fittings, new and replacement mains, other water system improvements. Wastewater System Improvements New and replacement mains, lift stations, other wastewater system improvements. Airport Improvements Taxiway, control tower, hangers, etc. Capital Replacement Amount budgeted in each cost center to make annual payment for capital items purchased out of Capital Replacement Fund. 352 City of Chandler 2003-04 Adopted Budget Schedules and Terms GLOSSARY OF TERMS The City of Chandler Annual Budget is structured to be understandable and meaningful to both the general public and organizational users. This glossary is provided to assist those who are unfamiliar with terms used in this book. ACCOUNT - Financial reporting unit for budget, management or accounting purposes. ACCRUAL BASIS - The basis whereby transaction and events are recognized when they occur, regardless of when cash is received or paid. ADOPTED - Adopted, as used in fund summaries and department and division summaries within the budget document, represents the budget as approved by formal action of the City Council which sets the spending limits for the fiscal year. ALLOCATION - A component of an appropriation that is earmarked for expenditure by specific organization units and/or for special purposes, activities, or objects. AMORTIZATION - Payment of a debt by regular intervals over a specific period of time. APPROPRIATION - A legal authorization granted by City Council which permits the City to make expenditures of resources and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. ASSESSED VALUATION - A value that is established for real and personal property for use as a basis for levying property taxes. Property values are established by the County Assessor and the State as a basis for levying taxes. ASSET - Resources owned, held or used for more than one fiscal year by the City having monetary value in excess of $5,000. Examples are land, buildings, machinery and furniture. AVAILABLE FUND BALANCE - Funds remaining from the prior year which are available for appropriation and expenditure in the current year. BASE ADJUSTMENT FACTOR (BAF) - An annual adjustment to base budgets for population growth and inflation. If projected revenues are not sufficient to cover growth and inflation factors, a deflator is administered. BASE BUDGET - The on-going expense for personnel, operating services and the replacement of supplies and equipment required to maintain service levels. BONDS - A written instrument to pay a specified sum of money (the face value or principal amount) on a specified date (the maturity date) at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond resolution or ordinance. GENERAL OBLIGATION (G.O.) BONDS – Bonds that finance a variety of public projects and require voter approval. These bonds are backed by the full faith and credit of the City. Limitations for bonding capacity are set by State statue. General obligation bonds for streets, public buildings, fire, and airport are limited to 6% of the City's assessed valuation. General obligation bonds for open space and utility operations, such as water and wastewater, are limited to 20% of the City's assessed value. HIGHWAY USERS REVENUE BONDS – This type of revenue bond is used solely for street and highway improvements. State law imposes the maximum limitation of highway user revenue that shall be used for debt servicing of revenue bonds. The amount shall not exceed 50% of the total from highway user revenue for the previous twelve-month period. These bonds require voter authorization. MUNICIPAL PROPERTY CORPORATION BONDS – This is a source of funding previously used to build current municipal facilities. Pledged against these bonds are the excise taxes of our community which include City sales tax, franchise tax revenue, State shared sales tax, revenue sharing, and lieu taxes. REVENUE BONDS – Revenue Bonds are bonds payable from a specific source of revenue and do not pledge the full faith and credit of the issuer. Revenue bonds are payable from identified sources of revenue and do not affect the property tax rate. Pledged revenues may be derived from the operation of the financed project, grants, and excise or other specified non-property tax. 353 City of Chandler 2003-04 Adopted Budget Schedules and Terms BUDGET - A financial plan proposed for raising and spending money for specified programs, functions, activities, or objectives during a fiscal year. A detailed annual operating plan expressed in terms of estimated revenues and expenses, stated in financial terms, for conducting programs and related services. This official public document reflects decisions, assesses service needs, establishes the allocation of resources and is the monetary plan for achieving goals and objectives. BUDGET CALENDAR - The schedule of key dates or milestones which the City follows in the preparation, adoption, and administration of the budget. BUDGET MESSAGE - The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and recommendations regarding the financial policy for the coming fiscal year. CAPITAL BUDGET - The capital budget is comprised of three categories: 1) major capital projects which add to the City's infrastructure, are usually financed on a long term basis, and have budgets exceeding $50,000; 2) operating capital purchases with items that cost more than $5,000 and have a useful life of more than one year; and 3) Capital and Computer Replacement Funds. CAPITAL IMPROVEMENT PROGRAM - The Capital Improvement Program (CIP) is a comprehensive plan of capital investment projects which identifies priorities as to need, method of financing, and project costs and revenues that will result during a five year period. The first year of the program represents the capital budget for the ensuing fiscal year and must be formally adopted during the budget process. CAPITAL REPLACEMENT FUND - Fund that allows purchase of operating capital items on a long-term basis through budgeted annual pay ments and transfers during the fiscal year. CERTIFICATES OF PARTICIPATION - Funding mechanism similar to bonds utilized for the purchase of capital items. CONSUMER PRICE INDEX - A statistical description of price levels provided by the U. S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic inflation). CONTINGENCY - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. The City Council must approve all contingency expenditures. CONTRACTUAL SERVICES - Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements and professional consulting services. COST CENTER - A division within a City department that has discretely established budgets. DEBT SERVICE - The long-term payment of principal and interest on borrowed funds such as bonds. DECISION PACKAGES (GAP) - A tool used to determine what current service levels are and what a department will need to improve current service levels based upon the resources available. DEPARTMENT - A major administrative division of the City that indicates overall management responsibility for an operation or a group of related operations within a functional area. DIVISION - A cost center within a department. DIVISION GOAL - The underlying reason(s) for a department/division to exist and/or the service provided. ENCROACHMENT PERMITS - Inspection and administration fees collected at the time of permit issuance. Under the Encroachment Permit system, permits are divided into separate classes based upon the type of work performed: Minor Encroachment, Sidewalk Furniture, Landscape Maintenance, Telecommunications and telecommunications related facilities, Fiber Optic, Cable/Internet, Utilities, and other offsite work. ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. EXECUTIVE COMMITTEE - Committee made up of City Manager, Department Heads and Directors. 354 City of Chandler 2003-04 Adopted Budget Schedules and Terms EXPENDITURE - Actual outlay of funds for obtaining assets or goods and services regardless of when the expense is actually paid. EXPENDITURE CONTROL BUDGETING (ECB) - A system of budgeting which uses a "base" budget (the previous fiscal year) on a lump sum, bottom line basis, less personnel costs, to determine the ensuing fiscal year's appropriation. Any funds not expended in a given year are carried forward to the next year. EXPENDITURE LIMITATION - An amendment to the Arizona State Constitution, which limits annual expenditures of all municipalities. The limit is set by the Arizona Economic Estimates Commission based on population growth and inflation. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Chandler citizens approved the Home Rule Option March 12, 2002, for the next four consecutive years. FIDUCIARY FUND TYPES - Funds used to report assets held in a trustee or agency capacity such as Trust, Pension Trust and Agency funds. FISCAL YEAR - The time period designated by the City signifying the beginning and end of the financial reporting period. The City has established a July 1 to June 30 fiscal year. FULL TIME EQUIVALENT (FTE) - Full-time position based on 2,080 hours per year, or a full value of one for a fulltime position. FUNCTION - Activity which is performed by one or more organizational units, for the purpose of accomplishing a goal. The City is divided into three major functions: (1) General Government, (2) Public Safety, and (3) Public Works and Municipal Utilities. FUND - An accounting entity that has a set of self-balancing accounts and records all financial transaction for specific activities or government functions. FUND BALANCE - Represents the net difference between total financial resources and total appropriated uses. The beginning fund balance represents the residual funds brought forward from the previous year (ending balance), when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. GAP PACKAGE - A decision package explaining shortfall between current and desired service levels. Departments submit “GAP Package” requests for additional on-going personnel with associated operating expenses and/or one-time equipment needs. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) - The uniform minimum standards and guidelines for financial accounting and reporting which govern the form and content of the basic financial statements of an entity. These principles encompass the conventions, rules, and procedures that define the accepted accounting practices at a particular time. They include both broad guidelines of general application and detailed practices and procedures and provide a standard by which to measure financial presentations. GOVERNMENTAL FUND TYPES - General, Special Revenue, Debt Service, Capital Projects and permanent funds. GRANT - A contribution by the State or Federal government or other organization to support a particular function, e.g. transportation, housing, or public safety. IMPROVEMENT DISTRICTS - Improvement Districts are formed consisting of property owners desiring improvements to their property. Bonds are issued to finance these improvements which are repaid by assessments on affected property owners. INDIRECT COST ALLOCATION - Funding transferred to the General Fund for central administrative services which benefit those funds. INTERFUND CHARGES - Transfers from operating funds to internal service funds such as Self Insurance Fund, Capital and Computer Replacement Funds. INTERFUND LOANS - Loans from operating funds to system development funds budgeted to complete projects that will be repaid to the operating funds in future years. 355 City of Chandler 2003-04 Adopted Budget Schedules and Terms INTERFUND TRANSFERS - Movement of monies between funds. MODIFIED ACCRUAL BASIS - Under the modified accrual basis of accounting, recommended for use by governmental funds, revenues are recognized in the period in which they become available and measurable, and expenditures are recognized at the time a liability is incurred pursuant to appropriation authority. NEOPHELOMETRIC TURBITITY UNIT - A measure of water clarity. The lower the value, the more clear the water. OBJECTIVE - A broad, measurable statement of the actual service(s) which a City program is trying to accomplish. OPERATING BUDGET - This budget, associated with providing on-going services to citizens, includes general expenditures such as personnel services, professional services, maintenance costs and supplies. OPERATING EXPENDITURES - The cost for personnel, materials and equipment needed for a department to func tion. OPERATING REVENUE - Funds received as income to pay for on-going operations, including such items as taxes, user fees, interest earnings and grant revenues and used to pay for day-to-day services. PARKS – There are three basic types of parks in the City: NEIGHBORHOOD PARKS – Neighborhood parks are the backbone of the City’s overall park system. The City’s goal is to provide, where possible, at least one ten-acre neighborhood park per neighborhood section of 640 acres. Amenities include playgrounds, basketball courts, volleyball courts, shade armadas, area lighting, sidewalks, and landscaping to provide citizens recreational opportunities. COMMUNITY PARKS – Community Parks serve several neighborhoods located approximately within 1-2 miles of the parks. Community Parks provide more specialized and elaborate facilities than neighborhood parks, such as lighted sports fields, group picnic pavilions, restrooms, play areas and fishing/boating. REGIONAL PARKS – Regional parks accommodate comprehensive recreational facility needs for the community. Tumbleweed Regional Park is intended to serve the entire City. This park, when completed, will provide a tennis complex, amphitheater and festival showgrounds, botanical gardens and historical areas. PAY-AS-YOU-GO FINANCING - A term used to describe a financial policy by which the capital program is financed from current revenues rather than through borrowing. PERFORMANCE MEASUREMENTS accomplishing its defined objectives. - Measurable means of evaluating the effectiveness of a cost center in PERSONNEL SERVICES - The classification of all salaries, wages and fringe benefits expenditures. Fringe benefits include FICA, retirement, medical and dental insurance, life insurance, workers compensation, tuition reimbursement. PRIMARY ASSESSED VALUATION (LIMITED PROPERTY VALUE) - In Arizona, this is used to compute primary taxes for the maintenance and operation of school districts, cities, community college districts, counties and the state. The Limited Property Value is calculated according to a statutory formula mandated by the Arizona State Legislature and cannot exceed the Full Cash Value (also known as Secondary Assessed Valuation). PROPERTY TAX LEVY - The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. In Arizona, the property tax system is divided into a primary and secondary rate. Primary Property Tax – A limited tax levy used for general government operations based on the Primary Assessed Valuation and Primary tax rate. The total levy for primary taxes is restricted to a 2% annual increase, plus allowances for annexations, new construction, and population increases. Property Tax Rate – The amount of tax stated in terms of a unit of the tax base expressed as dollar per $100 of equalized assessed valuation. Secondary Property Taxes – An unlimited tax levy restricted to general bonded debt obligations and for voter approved budget overrides. These taxes are based on the Secondary Assessed Valuation and Secondary Tax rate. RESERVE - A portion of a fund that is restricted for a specific purpose and not available for appropriation. 356 City of Chandler 2003-04 Adopted Budget Schedules and Terms RESIDENTIAL DEVELOPMENT TAX - The funding source provided from the residential development tax that may be used for neighborhood park land acquisition and development. REVENUE - Receipts from items such as taxes, intergovernmental sources and user fees or resources from voterauthorized bonds, system development fees, and grants. SECONDARY ASSESSED VALUATION (FULL CASH VALUE) - In Arizona, this is used to compute secondary taxes, which may consist of bonds, budget overrides, and special districts such as fire, flood control, and other limited purposed districts. Full Cash Value is a reflection of the market value of property. STATE SHARED REVENUE - The state distributes a portion of its collected income tax and sales tax revenue to cities and towns, based on population. SYSTEM DEVELOPMENT FEES - The funding source provided from the system development fees charged in water and wastewater that may be used for capital improvements or debt service. In the capital program, system development fees in water are used as the funding source in lieu of general obligation bonds. USER CHARGES - Fees for direct receipt of a public service by the party who benefits from the service. VARIANCE - A comparison on the expenditure category level between the current year’s estimated year-end expenses and the proposed budget as a percent change. 357 City of Chandler 2003-04 Adopted Budget Schedules and Terms ACRONYMS ACJIS Arizona Criminal Justice Information System ADA Americans with Disabilities Act ADEQ Arizona Department of Environmental Quality ADOT Arizona Department of Transportation AIA Airport Influence Area AFIS Automated Fingerprint Identification System APP Aquifer Protection Permits APS Arizona Public Service ASR Aquifer Storage and Recovery APWA American Public Works Association AVL Automatic Vehicle Location AWRF Airport Water Reclamation Facility AZ POST Arizona Peace Officer Standards and Training BAF Base Adjustment Factor CAD Computer Aided Dispatch CAFR Comprehensive Annual Financial Report CAP Central Arizona Project CAPERS Chandler Automated Police Entry & Reporting System CAWCD Central Arizona Water Conservation District CDBG Community Development Block Grant CIDA Chandler Industrial Development Authority CIP Capital Improvement Program CJIS Criminal Justice Information System CMAQ Congestion, Mitigation and Air Quality Grants COP Community Oriented Policing CSR’s Citizen/Staff Request CUSD Chandler Unified School District CWTP Chandler Water Treatment Plant DARE Drug Abuse Resistance Education ECB Expenditure Control Budgeting EDMS Electronic Data Management System EMS Emergency Medical Services EOC Emergency Operations Center EPA Environmental Protection Agency FAA Federal Aviation Administration FBO Fixed Base Operator FCDMC Flood Control District of Maricopa County FEMA Federal Emergency Management Agency FLSA Federal Labor Standard Act FMLA Family and Medical Leave Act FMS Freeway Management System 358 City of Chandler 2003-04 Adopted Budget Schedules and Terms ACRONYMS FTE Full Time Equivalent GAP Not an acronym – see glossary GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board GED General Education Diploma GFOA Government Finance Officers Association GIS Geographic Information Systems GOB General Obligation Bond GOHS Governor’s Office of Highway Safety GPS Global Positioning System GPEC Greater Phoenix Economic Council GRIC Gila River Indian Community GRUSP Granite Reef Underground Storage Project HUD Department of Housing and Urban Development HURF Highway User Revenue Fund ICAN Improving Chandler Area Neighborhoods IT Information Technology ITS Intelligent Transportation Systems IVR Interactive Voice Response LED Light Emitting Diode LTAF Local Transportation Assistance Fund MAG Maricopa Association of Governments MCDOT Maricopa County Department of Transportation MDC Mobile Data Computer MGD Million Gallons per Day MPC Municipal Property Corporation NFPA National Firefighter Protection Association NRT Neighborhood Response Team NTU Nephelometric Turbidity Unit O&M Operational and Maintenance OSHA Occupational Safety and Health Administration PAR Personnel Action Requests PAVE Preventing Abuse and Violence through Education PPB Parts Per Billion PQI Pavement Quality Index RIAT Runway Incursion Action Team RPT Regular Part Time RWCD Roosevelt Water Conservation District SAU Special Assignment Unit SCADA System Control and Data Acquisition SCBA Self-Contained Breathing Apparatus 359 City of Chandler 2003-04 Adopted Budget Schedules and Terms SET Special Enforcement Team ACRONYMS SOV Single Occupant Vehicle SRP Salt River Project SRPMIC Salt River Pima Maricopa Indian Community TEAM Teamwork for Effective Arizona Marketing TMC Traffic Management System TSS Total Suspended Solids YMCA Young Men’s Club of America WPF Water Production Facility WRF Water Reclamation Facility WWTP Wastewater Treatment Plant 360 City of Chandler 2003-04 Adopted Budget Schedules and Terms ACKNOWLEDGEMENTS This document is the final result of numerous hours of many throughout the City. We would like to extend our appreciation to all who contributed their time and talents to this “Team Chandler” effort. The development of a budget involves staff members from every division. We thank you for your understanding, and diligence to gather information to meet our needs and deadlines. We are particularly thankful for the efforts of our Budget and CIP Liaisons who serve as an extension of the Budget Office in their respective departments: Marla Paddock - City Clerk Rose Lissy - Law Leah Powell/ Marian Stanley - City Manager Jackie Rensel - Management Services Margaret Coulter - Comm. & Public Affairs Lexie Rosenfield/ Bob Upham - Municipal Utilities Mickey Ohland / Sheri Passey/ Sylvia Romero - Community Services Randall Greeley/ Judy Mandt/ Doug Reed - Police Carla Boatner - Courts Paula Moore - Planning & Development Tom Carlson/ Ron Knight - Fire Rick Becker/ Greg Westrum - Public Works Several staff in other departments should be recognized for their assistance including the following: Information Technology/GIS: Lana Gibson, for her expertise in loading both the CIP and budget modules onto numerous user computers, Albert Dube, for his assistance with the Oracle Financial downloads and Paul Scipione for his explanations and PDF maps from the GIS applications used on the cover/tabs. Communications and Public Affairs: Rick Senffner for his artistic talents in creating the cover/tabs plus Dave Bigos for his assistance with photos, biographies and GIS descriptions. Human Resources: Stacy Finkelstein, Sonia Ramirez, and Louie Telles for their help with Oracle HR files. Accounting: Cynthia Sneed, Penny Burczyk, Brenda Hasler, Don Hudson and Roger Kolman for their unending assistance with revenue, new accounting codes and other financial adjustments in Oracle. The Budget Office staff deserves special recognition for their dedication to a project that is often challenged by time constraints and unforeseen adjustments. As in the past, each team member offered specific skills to streamline methods and to improve the quality of documents for Council, staff and citizens. Wendy Rodriguez contributed her exceptional computer programming skills to create special forms in the CIP and link these with the Budget Module, to download HR data for the Position Analysis Report and create special CIP/Budget reports; Janet Northrup coordinated the budget preparation manual and ensured that all amendments and Auditor General summaries were completed and published for citizen review; Kim Prendergast revamped and updated monthly revenue analysis reports, coordinated the training of new module users and mastered all of the testing needed for Oracle; Gary Yuva contributed his grant expertise to ensure that all grant requests were in the module and in balance; Karen DeMember, who joined our team last summer, provided great organizational skills for meeting scheduling and presentations of CIP/budget material plus artistic talents with manuals, documents and calendars. Their pride and professional commitment throughout the budget process is greatly appreciated. Last but not least, we wish to thank the members of the City Council, the City Manager’s Office, Department Directors and Cost Center Managers for providing the information necessary to produce this budget. Their input throughout the process helped to develop a guide for Chandler citizens that clearly demonstrates the high quality of services they receive for their tax dollar. 361 City of Chandler 2003-04 Adopted Budget Schedules and Terms 362