THIS PAGE INTENTIONALLY LEFT BLANK City of El Mirage, Arizona FY 2017 to FY2018 Budget Document Table of Contents Fund/ Dept # 10 410 490 460 450 440 500 511 480 470 531 521 522 620 540 551 552 561 562 680 Description Budget in Brief Executive Summary Mayor and Council Biographies Organizational Chart Full Time Equivalent (FTE) Table Budget Fundamentals and Policies State and Federal Fiscal Influences Fund Structure Consolidated Summary Fund Summary General Fund General Fund Departments (Number/Name) Mayor & Council City Clerk Safety Administration Legal Services Human Resources Financial Services Information Technology Economic Development Recreation Parks Facilities Management Fleet Management Community Development Police Code Compliance Fire Fire, Building & Life Safety Transfers & Contingency Page # 1 8 16 22 23 26 34 38 39 40 42 54 60 66 72 78 84 90 96 102 108 114 120 126 132 138 148 154 160 166 City of El Mirage, Arizona FY 2017 to FY2018 Budget Document Table of Contents Fund/ Dept # Description Enterprise/Utility Funds 53 Water Fund Departments: 409 Utility Administration 403 Water Operations 404 Customer Service 410 Engineering 408 Capital Projects 406/407 Debt/Transfers 55 Dysart Irrigation Fund 54 Sewer Fund 52 Sanitation Fund Other Funds Streets/Transportation Funds: 21 Highway User Revenue Fund 23 LTAF (Local Transportation Assistance Fund) 56 Capital Projects - Streets Fund Public Safety Funds: 14 Court Fund 15 Court Enhancement Fund 16 Photo Enforcement Fund 28 Police Towing Fund Other Capital Funds: 31 CDBG (Community Development Block Grant) 73 Special Projects Fund 41 Debt Service Fund Supplemental Information Capital & Capital Projects Consolidated Fee Schedule State Budget Schedules Supplemental Information Financial Management Policies Page # 174 185 188 194 200 206 214 220 226 238 244 252 258 266 272 278 284 290 298 306 312 320 330 342 Budget in Brief Introduction: The City Manager is pleased to present the City Council with a balanced budget for Fiscal Year 2018 (July 1, 2017 – June 30, 2018). This year’s budget is developed around the core theme of “Realizing Our Potential”. In addition, the budget process provides the City with an opportunity to continue to expand and develop on the past themes of continuing a logical and organized approach to governance and development, emphasizing leadership and excellence in public service, working together to promote a more successful El Mirage, incremental growth and development, creating stability and meeting expectations responsibly, and innovations and efficiencies in service delivery. After years of coping with the effects of the economic downturn, Management and Council have placed the City on stable financial ground. Over the past few years they have taken the following difficult but necessary actions to ensure the long-term financial health of the City: • Setting utility rates to cover operating, capital, and reserve needs • Developing proper reserves • Reducing operating expenses Dr. Spencer A. Isom – • Presenting a bond issue to the voters which allowed for new municipal City Manager facilities to be built for the public and the police department • Implementing a fully funded lean but realistic Capital Improvements Plan (CIP) • Establishing a vehicle replacement program for the Police Department • Completing only those capital improvements that are “needs” and not “wants” • Providing necessary infrastructure to promote economic development The budget for Fiscal Year 2018 is $69,784,500. This budget represents a decrease of $20,867,500 from last fiscal year’s budget which totaled $90,652,000. The proposed Fiscal Year 2018 budget uses $6,808,000 of fund balance, as well as $1,970,000 in bond funds. Operating expenditures are relatively flat, even while the City completes a number of major capital projects. Thanks to voter-authorized bonding, the City recently constructed a new fire station, police station, city hall and recreational facility with pool, and is in the process of expanding El Mirage Road. Oversight of expenditures has been an enduring organizational objective. The Council adopted fiscally conservative goals for the City and City Manager, which influenced both the Fiscal Year 2018 budget, as well as the CIP. The CIP is a relatively new tool for El Mirage. It details a five-year plan for capital expenditures that supports the priorities of the Council and El Mirage residents, while also supporting the highest use of limited resources. 1 Current Fiscal Year-to-Date Highlights: Currently, General Fund revenues are meeting budget projections. Additionally, departments are doing an excellent job of monitoring their expenditures, and General Fund expenditures to date are less than General Fund revenues. The past few years have seen the completion of the police station, recreation facility with pool, and a joint project with Maricopa County which has been named Basin Park for its dual role as both a recreation amenity and storm water runoff storage location. Additional funding was allocated in previous years for remodeling and renovation at Gentry Park. Gentry Park is one of the City’s oldest landmarks, built more than 45 years ago amid the original downtown neighborhoods. Mindful of the significance of Gentry Park to families and children in the community, the Council approved its major renovation in 2012 including a new baseball diamond, covered dugouts, a concession building, and new fencing, primarily funded by a grant from the Arizona Sports and Tourism Authority. A number of projects have been completed in FY 2017 including building and park improvements, police dispatch upgrades, and infrastructure improvements including water lines, sidewalks, and streets. Basin Park Lennar Homes, a major homebuilder in the U.S., constructed more than 100 new homes at the City’s northern edge over the last few years, and will be adding more homes this year, thanks in-part to the Council’s decision to discontinue impact fees normally imposed to help defray the cost of public services in new developments. In all, these homes will add approximately $20 million in property value to the City when completed, which should lower secondary property tax burdens. In addition, a number of new businesses including Goodfellow Crushers, Southwest Steel, Burger King, Subway, Family Dollar, and others selected El Mirage as a key location in their expansion plans during the last few years. In this day and age, Americans have gained new insight about the environment and their role in preserving it. Every community, no matter the size, must be committed to environmental stewardship to sustain the quality of life for both present and future generations. In El Mirage, signs of this commitment have already begun to emerge. Solar paneled parking structures are installed at Gateway Park, the senior center, police station, recreation facility, and the fire station. The panels generate 80% of each structure’s electricity and were built at no upfront cost to the City. The Water Department replaced older water meters with automated meters designed to immediately identify areas where excessive water is being used. A curbside recycling program has been implemented, translating into less waste in our landfills and a cleaner City for all citizens. The City also implemented a bulk trash pickup program and established same day pickup of recycling and regular trash. Many of the projects mentioned above were funded by General Obligation (G.O.) Bonds authorized by the voters of El Mirage. Before selling bonds, it is common for bond ratings to be assigned to municipalities by 2 rating service providers such as Standard & Poors (S & P) or Moody’s. Bond ratings determine the cost to the City of borrowing bond funds. Meetings were held with representatives of Standard & Poors and Moody’s to lay out the case for the El Mirage bond rating. Points of discussion included the City’s funding reserves, financial management practices, policies, and debt levels. As a result, S & P upgraded El Mirage’s rating to AA-, while Moody’s affirmed its A1 rating. Both ratings led to extremely favorable bond rates on the most recent issues. The savings are reflected in lower tax levies and lower property taxes for residents. Budget Highlights: Entering this fiscal year, Council should be assured the City budget is still the primary focus. The City is committed to continued stability, knowing that planning, pursuing, and negotiating for the best possible outcomes are enduring obligations. Operating expenditures are relatively steady and key partnerships enliven the City’s future. Residents will soon see improvements to Grand Avenue, most notably the realignment of Grand, Thunderbird, and Thompson Ranch Road Grand Avenue – US 60 thanks to partnerships with the Arizona Department of Transportation and the Maricopa Association of Governments. The realignment will bring safer traffic conditions and greater potential for economic expansion. In addition to the improvements along El Mirage Road and the recent construction of a new city hall, significant projects will continue this year with police and fire capital needs dominating general fund expenditures, while water and sewer projects making up almost 50% of the capital budgeted for this year excluding El Mirage Road. A comparison of the Fiscal Year 2018 budget to the previous fiscal year reveals the following information: • • The current projected budget for Fiscal Year 2018 is $69,784,500. This projected budget represents a decrease of 23% over the Fiscal Year 2017 budget. Sources of funds are broken down into four categories: revenues, bonds, fund balance, and transfers (See the “Sources of Funds” chart that follows.). o Revenues before transfers and bond proceeds are projected to decrease by $3,509,500 to $53,165,000.  Grant revenues make up 28% of the revenues at $15,050,000.  Charges for services, taxes, and intergovernmental revenues make up 27%, 25%, and 16% of revenues respectively.  All other categories combined make up 4% of total revenues. o Proceeds from issuance of capital related debt (bonds) comprise an additional $1,970,000 in funding sources.  Water and Sewer bonds account for all of the $1,970,000 of budgeted bond revenues. o Fund Balance of $6,808,000 and transfers between funds totaling $7,841,500 comprise the remaining funding sources. 3 • Uses of funds are broken down into five categories: expenses, contingency, transfers out, bond principal, and depreciation (See “Uses of Funds” chart that follows). o Expenses of $46,346,000 (excluding contingencies) have been identified throughout 15 different funds, and can be broken down by type of expense as follows:  Capital – approximately $14,387,000 of capital expenditures across all funds are being presented as part of this budget. This includes any current year capital projects that need to be carried forward into the Fiscal Year 2018 budget, specifically, the $5.0 million balance for the El Mirage Road project. The City is partnering with McDoT and MAG to complete construction of El Mirage Road from Northern to Thunderbird, and to complete improvements along Thunderbird Road from Grand Avenue to west of El Mirage Road. The City has issued bonds to pay for its share of the improvements. McDoT will provide $6 million and MAG will provide 70% funding up to approximately $36 million. The City is accelerating the project to complete improvements in less than five years. The original projection was for the project to take approximately ten years. Capital is $21,175,000 lower than last year.  Personnel – the total projected cost of personnel for Fiscal Year 2018 is $16,759,500. This is an increase of approximately $573,000. The significant changes are a result of staffing increases related to photo enforcement operations, increased public safety retirement contributions, and proposed wage increases.  Supplies and services – the total projected cost of supplies and services for Fiscal Year 2018 is $10,186,500. This is a decrease of approximately $681,000. The City transferred operations of its police dispatch services to the City of Tolleson which accounts for a significant portion of the reduction.  Other costs – (e.g. special projects, debt service, and fees) amount to $5,013,000 for Fiscal Year 2018. This is a decrease of approximately $1,098,500. The City was able to pay down approximately $3,000,000 in Water Infrastructure Financing Authority (WIFA) debt and as a result annual debt service decreased. 4   o o o o See the following “Expenditures by Category” chart for a graphical representation. See the following “Percent of Citywide Expenditures by Fund” chart for a graphical representation. Contingency of $850,000 (+ $10 million unknown) for Fiscal Year 2018 is $599,000 higher than the budget for Fiscal Year 2017. Transfers out of $7,841,500 provide an offset for transfers in of the same amount. A “Transfer Matrix” showing the movement of resources between funds can be found at the end of the “Executive Summary” in this document. Bond principal payments of $2,227,000 are programmed to pay utility and general obligation bond principal. Depreciation of $2,520,000 is a non-cash expenditure which reduces fund balance, but does not reduce cash. Depreciation is recorded in the Water and Sewer Funds. Police Department Lobby New City Hall Lobby 5 6 New Fire and Police Facilities 7 Executive Summary Primary General Fund Revenues: Below is a table showing the primary classifications of General Fund Revenues and a comparison of this year’s proposed budget to last year’s adopted budget. Below the table is a graph depicting what percentage of the revenue is accounted for in each of the classifications. On the following pages are explanations and graphs of the major General Fund revenues. City Sales Taxes Franchise Fees Primary Property Tax State Shared Revenues Bus. Lic./Bldg. Permits Charges for Services Fines & Forfeitures Transfers Miscellaneous Total General Fund Revenues FY 17-18 Budget FY 16-17 Budget $6,835,000 740,000 1,625,000 8,700,000 240,000 250,000 30,000 2,833,000 290,000 $21,543,000 $6,735,000 750,000 1,625,000 8,200,000 250,000 265,000 25,000 2,769,000 215,000 $20,834,000 8 $ Increase (Decrease) Amount % Change 100,000 (10,000) 0 500,000 (10,000) (15,000) 5,000 64,000 75,000 $ 709,000 1.48% -1.33% 0.00% 6.10% -4.00% -5.66% 20.00% 2.31% 34.88% 3.40% CITY SALES TAX City sales tax revenues account for about 32% of all General Fund Revenues. The City of El Mirage imposes a 3% tax on all retail sales. An additional 1% is imposed on transient lodging (bed tax). The Arizona Department of Revenue administers the collection of all sales taxes for the City. As City sales tax collections are received and accounted for by the Department of Revenue, they are forwarded to the City of El Mirage in increments. Reports generated by the Department of Revenue are separated into various industry classifications. These reports, as well as the total City sales tax collections for each month, are usually available to the City two to three months in arrears. City sales tax collections have been rebounding statewide, as well as in the City of El Mirage. This trend appears to be leveling out based on the regression analysis in the chart below. For the upcoming budget year, the City is projecting to collect $6,835,000 in City sales tax. This amount is approximately 7% above the budgeted collections for the current budget year. The following chart depicts City sales tax collections for the last ten fiscal years, with the current Fiscal Year 2017 being an estimate. The trend line, using regression analysis for the last ten fiscal years, suggests an upward trend with occasional spikes above the line. The Finance Department has utilized recent tax collection information and the state’s sales tax projections in forecasting City sales tax collections, and believes the figure of $6,835,000 to be justified due to market and business factors. Millions City Sales Tax Collections City Sales Tax Collections $8 $7 $6 $5 $5.93 $5.46 $5.88 $6.05 $6.74 $6.48 $6.69 $5.25 $6.99 $6.84 $5.36 $4 $3 $2 $1 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 City Sales Tax Revenue estimates are forecasted using a weighted average percentage increase. The above graph shows a trend line in black. More weight was given the earliest three fiscal years, taking into consideration such factors as, inflation and current economic conditions. For the Fiscal Year ended June 30, 2018, the revenue figure is an estimate only (final figures will not be available until August). Bill Gentry Park 9 2018 BUILDING PERMITS Construction is a cyclical business. The City has seen a small rebound in building permits in part due to a few commercial projects and the completion of a subdivision by Lennar Homes. Compared to past permit activity and other revenue sources, building permits are no longer considered a primary revenue source for the City. The following chart shows building permit fee collections for the last ten fiscal years. 10 FRANCHISE FEES The City has agreements with various utilities that allow access to rights-of-way. In exchange for this access, the utilities pay franchise fees to the City. Each utility has a different agreement with the City. A decrease of $10,000 has been budgeted for Fiscal Year 2018 based on collections history since 2007. ALL OTHER FEES Licenses and Permits, Charges for Services, Fines and Forfeitures, and Miscellaneous revenue are the general revenues that constitute this category. While none of these revenues individually make up a significant portion of the General Fund budget, cumulatively they represent $810,000 or 3.8% of General Fund revenue for Fiscal Year 2018. Included in all other fees are business licenses. A business license is required of any person, partnership, syndicate, firm, association, or corporation, before engaging in any of the businesses, callings, or professions, within the corporate limits of the city or who conducts a business outside the corporate limits of the city and who solicits, canvasses, advertises, or delivers products or performs services within the city limits for a fee. The City’s standard business license is $100. PRIMARY PROPERTY TAX A primary property tax of $1 million was approved in Fiscal Year 2004. Like last year and the three years before, the City has decided not to increase the primary property tax. The entire amount of primary property tax revenue is dedicated to public safety functions. Continued growth of approximately $50,000 per year can be expected for the foreseeable future unless increased development resumes within City limits. The City budgets to collect $1,625,000 this year although the actual levy will be for $1,654,937. The difference between these two numbers is the City’s estimate of uncollected delinquent property taxes. If the City had decided to collect the maximum 2% per year levy permitted by law, that levy number would be $2,131,459 for Fiscal Year 2018. 11 STATE SHARED REVENUES Cities and towns in Arizona are fortunate to be involved in a fairly progressive state shared revenue program which distributes funds to Arizona municipalities from four state revenue sources. The General Fund accounts for three of the four state shared revenue sources. They include state shared sales tax, state shared income tax, and vehicle license taxes. The Arizona League of Cities and Towns publishes estimates each year for these revenue sources to be used in each city or town budget process. • • • State Sales Tax - The estimate for state shared sales tax is approximately 2.3% higher than the estimated amount from last year. This amount may be subject to revision later in the year. The Department of Revenue will send final estimates in late June. State Income Tax - The estimate for state income tax is 7.9% higher than last year’s estimate. This is the only one of the shared revenues which can be accurately forecasted since it is based on collections from two years ago. Vehicle License Tax (VLT) – Vehicle License Tax monies have shown signs of growth, and based on consensus estimates are projected to increase 9.6% from last year. The following table shows the last ten years of collections, as well as the estimate for the 2017 fiscal year and the budget for the 2018 fiscal year. Millions Fiscal State Shared Sales Tax Fiscal State Shared Income Tax Fiscal Vehicle License Tax 9 8 7 6 5 4 3 2 1 - 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 The State Legislature approved a new method for determining population used to allocate state shared revenues. While the City’s percentage of the total distribution is expected to decrease, the overall amount to be distributed is projected to increase by a more substantial amount. As a result, the three state shared revenues are projected to increase a combined $500,000 this year. The primary source of shared revenue comes from State Shared Income Tax. 12 GRANTS The City does not track grants through the General Fund. Grant activity and projections can be accessed in the special projects fund located near the end of the budget document. TRANSFERS These are transfers between funds to account for a wide variety of internal activity. Transfers can be repetitive (year-after-year) or one-time. Repetitive transfers are made to comply with Council directives and contractual commitments or to fund administrative and operations services to name a few. One-time transfers are made for grant matches, to complete or subsidize capital projects, to close balances from one fund to another, or to eliminate projected negative fund balances. A matrix is provided below to identify transfers. Transfer Gen. Fund Out Gen. Fund Sewer Fund Water Fund Sanitation Photo HURF TOTAL Budget Transfer Methodology Description: Photo Enforcement Customer Service Engineering Utility Administration Court Capital St. Water Sewer HURF Debt Service TOTAL In 265,000 818,000 1,228,000 297,000 490,000 $ 2,833,000 825,500 250,000 894,000 1,004,000 1,020,000 490,000 265,000 1,315,500 From Photo Enforcement Sewer GF/Sewer/HURF GF/Sewer 160,000 1,304,000 To GF/Cap. St. Water Water Water 1,020,000 1,004,000 100,000 $ 2,444,500 1,712,000 2,248,000 297,000 980,000 160,000 100,000 $ 7,841,500 Allocation % 50% Each Fund* Per Rate Model 25% Each Fund 1/3 Each Fund * Base d on prior ye ar's fund balance . General Fund Revenue net of bond proceeds should increase by $709,000 or 3.4% for the next fiscal year. Primary General Fund Expenditures: This year’s budget stresses “Realizing Our Potential” while continuing the focus on continuing a logical and organized approach to governance and development, emphasizing leadership and excellence in public service, working together to promote a more successful El Mirage, incremental growth and development, creating stability, meeting expectations responsibly, and innovations and efficiency in service delivery. To create stability, this budget focuses on operations while minimizing increases to the budget. To this end, departments were tasked with being more efficient and effective with the budgets they have. The enhanced revenues have instead been directed to meeting delayed capital needs and to addressing operating costs resulting from enhancements to service delivery. The General Fund budget is used to pay for public safety, general services, community services, and development services among other functions. To perform these services, the General Fund relies heavily on personnel. Of the 166.3 non-elected positions budgeted this year, 121.4 are accounted for in the General Fund. As a result, 62% of the General Fund budget is established to pay for salaries and benefits (personnel services). 13 General Fund Expenditures by Category $1,211,500 6% Personnel Services Supplies $12,691,500 62% Services $3,334,500 16% Special Projects $850,000 4% Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service/Fees Contingency Total • • $578,000 3% $278,000 1% $ $ Debt Service/Fees $1,556,000 8% 2018 Budget 12,691,500 1,211,500 3,334,500 578,000 1,556,000 278,000 850,000 20,499,500 Contingency 2017 Budget $ 12,553,000 1,237,500 3,665,500 255,500 7,797,500 231,500 251,000 $ 5,991,500 Capital Outlay $ Change % Change 138,500 (26,000) (331,000) 322,500 (6,241,500) 46,500 599,000 ($5,492,000) 1.1% -2.1% -9.0% 126.2% -80.0% 20.1% 238.6% -21.1% $ Supplies/Services/Special Projects/Capital Outlay/Projects/Debt Service/Fees decreased by $6,229,500 or 47.2% from last year’s budget of $13,187,500. Capital totaling $1,556,000 has been identified to pay for the items on the following page. 14 ACCOUNT DEPARTMENT DESCRIPTION SERVER REPLACEMENTS DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD $30,000 MDC COMPUTERS IN VEHICLES 150,000 POLICE VEHICLE REPLACEMENT - POLICE 168,000 POLICE SPILLMAN NIBRS SELF CONTAINED BREATHING APPARATUS (SCBA) 10-480-617 INFORMATION TECHNOLOGY 10-480-661 10-551-617 INFORMATION TECHNOLOGY POLICE 10-551-650 10-551-659 10-561-617 FIRE 10-561-650 FIRE REPLACEMENT APPARATUS (FIRE ENGINE) 10-620-650 FLEET 10-480-661 INFORMATION TECHNOLOGY 10-521-654 PARKS VEHICLE REPLACEMENT - FLEET CARRYFORWARD-DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD CARRYFORWARD - RELOCATE COMMUNITY GARDEN 10-690-668 ENGINEERING CARRYFORWARD - CITY HALL TOTAL • AMOUNT 25,000 20,000 155,000 450,000 29,000 100,000 115,000 314,000 $ 1,556,000 Council Contingency has been set at $850,000. Any use of Council Contingency requires Council notification. Because these funds are not assigned to a specific department, they are available for use to meet emergency needs or for unplanned opportunities such as grant matches or newly identified City needs. Conclusion and Acknowledgments: I am pleased to present the City Council with a balanced budget that focuses the City resources on achieving Council goals and objectives while maintaining and enhancing community services. This new budget year provides the City an opportunity to “Realizing Our Potential” while continuing the focus of continue a logical and organized approach to governance and development emphasizing leadership and excellence in public service, working together to promote a more successful El Mirage, incremental growth and development, creating stability and meeting expectations responsibly, and innovations and efficiency in service delivery. I would like to thank Deputy City Manager Robert Nilles, Assistant Finance Director Christy Eusebio, the Finance Department, Department Heads, and City Staff for their efforts, hard work, and countless hours spent preparing this balanced budget for the Council’s consideration. Respectfully submitted to the Mayor and Council of the City of El Mirage Dr. Spencer A. Isom City Manager CITY OF EL MIRAGE, ARIZONA 15 CITY OF EL MIRAGE, ARIZONA LIST OF ELECTED CITY OFFICIALS Mayor Lana Mook Mayor Lana Mook has called Arizona home for more than 30 years. After retiring from approximately three decades in management, training and patient relations in the health care industry, Mook devoted much of her time to volunteering in El Mirage, pursuing her commitment to do everything she could to improve her community. With a number of other community volunteers, she co-founded the People of El Mirage (POEM), a civic-based community organization focused on helping those in need, as well as informing the public on local issues. Under her leadership, the organization promoted local support for Luke Air Force Base, raised funds for local Cub Scouts, and participated in numerous food and clothing drives for the area’s residents in need. In addition, POEM members partnered with local public safety officials to increase safety and awareness in El Mirage neighborhoods. In 2010, Mook was elected Mayor of the City of El Mirage. She currently serves on the Boards of both Greater Phoenix Economic Council (GPEC) and Western Maricopa Coalition (Westmarc). She also serves on the Executive Committee of the Arizona League of Cities and Towns and on the Executive Committee of the Maricopa Association of Governments (MAG). Mayor Mook has provided many years of service to a number of organizations including the Phoenix Suns Charities, the Girl Scouts of America, the U.S. Forest Service (Smokey Bear and Woodsy Owl Fire Prevention Programs), and is a past Vice-President of the Greater Phoenix American Bowling Association. Accomplishments • Played a significant role in improving the City’s image throughout the West Valley and the entire Phoenix metropolitan area. This included developing a partnership with Luke Air Force Base and supporting the F-35A mission. • Successfully advocated for passage of an $8 million bond measure to provide El Mirage residents with a community recreational facility with swimming pool and a new police facility. • Appointed to the League of Arizona Cities and Towns Executive Committee consisting of 25 mayors and council members from across the State. The League provides an important link among the 91 incorporated cities and towns in Arizona representing collective interests at the State Legislature, and providing timely information on important municipal issues. 16 • Protected basic services such as public safety by successfully advocating for the rehire of four first responders for the Fire Department after they were laid off in 2010. In addition, she encouraged the Police Department to address speeding throughout the community with the assistance of RedFlex photo radar. • Worked to develop El Mirage’s future economic base by approving projects to design quality transportation corridors throughout the City. Reconfiguration of the Thompson Ranch/Grand Avenue/Thunderbird Road intersection and major improvements to El Mirage Road and Thunderbird Road are both scheduled to be completed in early 2017. The design of El Mirage’s portion of the Northern Parkway project is underway. • Improved the appearance and quality of life of El Mirage through enhancements to Gentry Park and Grand Avenue. Gateway Park Entry Plaza 17 Vice Mayor Joe Ramirez Vice Mayor Joe Ramirez has been proud to call El Mirage home for more than 50 years. He graduated from Dysart High School and attended Glendale Community College before beginning work in the construction industry, which led him to a 30-year career that included owning his own construction firm. A straight-to-thepoint individual, Vice Mayor Ramirez has always been a supporter of El Mirage and the West Valley. In addition to serving on the City Council, he volunteers his time on numerous civic projects and participates in local events including the Christmas Toy Drive, the Clean Our Community Program, and Habitat for Humanity. Ramirez invites residents to learn more about the issues in the community and join him in working toward a better El Mirage. Councilman Roy Delgado Councilman Roy Delgado has served on the El Mirage City Council for 11 years and was last elected in September 2012 to a four-year term. Delgado spent over 20 years in the U.S. Army and National Guard, as well as more than 30 years in management in the oil industry in California and Arizona. His current government service includes the Community Development Advisory Committee (CDAC), which oversees the flow of federal housing and infrastructure project funds received by Maricopa County and awarded on a competitive basis to local governments. The CDAC's funding recommendations are vetted and ultimately approved by the County Board of Supervisors. Delgado is also a board member of the Citizens Advisory Committee of the County Library District. He was appointed to the position by Former Supervisor Max Wilson and, along with other committee members, serves as a liaison between the district's board of directors, the library administration, and the community. Councilman Delgado is equally proud of his community service activities. He retired in January 2014 after years of service as a teacher of hunter safety for the Arizona Game and Fish Department. He is currently a volunteer usher for Luke AFB’s Catholic community; and he helps raise funds, along with his wife Sue, for student scholarships on behalf of Dysart Unified School District and the West Valley Neighborhood Coalition. As a member of the Elks, the American Legion, and two military officers’ associations, Delgado maintains strong ties with the Valley’s military community. 18 Councilman Bob Jones Councilman Robert (Bob) Jones has called Arizona home for over 50 years, and has been a proud El Mirage resident since 2002. Councilman Jones has a diverse business background which includes years of experience in retail management, sales and distribution, and customer service in both large corporate environments, and as a small business entrepreneur. Later in his career, he followed his heart and entered the world of education, spending years as an elementary school teacher until he retired in 2005. Since that time, Jones has focused his time and energy in the El Mirage community. Councilman Jones acted as an advocate for children in El Mirage, working on the task force to add Riverview Elementary School as an El Mirage addition to the Dysart Unified School District. He acquired a charter and introduced a Cub Scout program to El Mirage, serving as a Cub Master. He has also served as a member of the Dysart Community Center’s Board of Directors. Jones is a member of the Cactus Park Homeowners’ Association, and has served as HOA President since 2010. As president, he collaborated with other HOA’s and El Mirage City leaders on community affairs. He was appointed to the El Mirage Planning and Zoning Committee in 2007 and again in 2012, and has served as a committee chairman. He left the P & Z Committee to complete a successful run for City Council in 2014. Bob has six children and nine grandchildren. He has been married to his wife, Cathy for over 15 years. He decided to run for El Mirage City Council to ensure that El Mirage continues to be an incredible place to live and work! Councilman Jack Palladino Born and raised in Chelsea, Massachusetts, Councilman Jack Palladino’s commitment to community began over 40 years ago with his service as a medic in the United States Army. After retiring from active duty, he married his sweetheart, Michele, and went to work for the U.S. Post Office as a letter carrier. Over the course of more than 30 years, Palladino’s hard work and perseverance were recognized and he was promoted to management in a U.S.P.S. Boston facility. During this time, he also volunteered as a Little League coach and served with the Knights of Columbus. Shortly after retiring in 2003, Palladino and his wife moved to Arizona where he currently works part time for the Pueblo El Mirage Post Office. The Palladinos have one son, a nine year-old grandson, and a two year-old granddaughter who also live in the West Valley. The couple has been married for 45 years. After attending numerous local City Council meetings and volunteering in the community, Palladino decided to run for El Mirage City Council and was overwhelmingly elected in 2010. Palladino believes that one person can make a difference! 19 Councilman Lynn Selby Born and raised in Los Angeles, California, Councilman Lynn Selby has a business background spanning more than 30 years. He has managed cash flow and inventories, developed yearly budgets, and managed personnel. Selby and his wife, Danielle retired to El Mirage and began attending City Council meetings regularly and volunteering in the community. In attending the Council meetings, Selby became interested in the workings of the City and wanted to give something back to the community he loves and calls home. Selby was elected to the City Council in August 2010 and was recently re-elected to another four year term in 2016. He served in the U.S. Navy and now volunteers his time as a representative of Operation Lifesaver throughout the State of Arizona, presenting railroad safety programs to government agencies and local organizations. He has also volunteered on several committees including committee chair of the City’s Community Uplift Program. He is a past chair of Valley Metro (Regional Public Transit Agency) and a past board member of the Maricopa Association of Governments (MAG) Domestic Violence Committee. Councilman Selby also helps the El Mirage Fire Department distribute and install free smoke detectors. The Selbys have been married for 55 years and have three daughters and four grandchildren. Councilman David M. Shapera Councilman David M. Shapera, re-elected to a third four-year term on the El Mirage City Council in 2016, was also a past member and Chairman of the El Mirage Planning and Zoning Commission. He has over 40 years in elected and appointed positions in government. He and his wife, Linda, have been married for 41 years and have four adult children and eight grandchildren. The Shaperas moved to El Mirage in 2002. Shapera is a retired police officer and worked for the Clark County Coroner Medical Examiner in Las Vegas, Nevada. He recently retired from the Dysart Unified School District. He continues to guest teach at El Mirage schools and is a member of the Dysart Elementary PTO and Thompson Ranch PTSA. Shapera has also been a proud member of the Elks Lodge for 39 years. As an advocate for the new city hall building, police station and YMCA recreational facility, Councilman Shapera continues to ensure the buildings will be used to proudly serve the El Mirage community. He strongly supports public safety, and continues working to upgrade City infrastructure within the parameters of affordability. 20 A vocal advocate for Luke Air Force Base, Shapera works with Luke's leadership toward common goals. Supporting economic development in El Mirage is a priority. Shapera has worked to streamline and assist businesses to open in the City. His new program was adopted by the City Council, which calls for directional signs to help businesses thrive. Shapera is among council members who are strong advocates for the use of solar panels on City buildings, and he was at the forefront of bringing utility savings to City buildings. LIST OF APPOINTED CITY OFFICIALS City Manager – Dr. Spencer A. Isom City Attorney – Robert M. Hall City Magistrate – Monte Morgan 21 Fire Services Fire Revised 4/12/2017 Fire, Building & Life Safety 22 Finance Deputy City Manager Administration City Clerk Recreation/Senior Services Planning and Zoning Engineering Services Engineering & Community Services Human Resources Information Technology Services Intergovernmental & Public Affairs, Event Planning & Grant Administration Economic Development Public Works Operations Deputy City Manager Operational Services Code Compliance Police Services Police For the Fiscal Year ending June 30, Authorized Positions Filled Positions 2017 2018 Change 2017 GENERAL FUND 10 490 10 450 10 440 10 500 10 511 10 470 10 480 10 521 10 522 10 620 10 540 10 551 10 552 10 561 10 562 City Clerk Administration Legal Services Human Resources Financial Services Economic Development Information Technology Parks Facilities Management Fleet Community Development Police Services Code Compliance Fire Fire, Bldg & Life Safety Total General Fund 1.6 1.6 0.0 1.6 6.0 6.0 0.0 5.0 1.0 1.0 0.0 0.0 3.0 3.0 0.0 3.0 3.5 3.5 0.0 3.5 0.0 1.0 1.0 1.0 4.0 4.0 0.0 4.0 7.8 7.8 0.0 7.8 3.0 3.0 0.0 2.0 1.0 1.0 0.0 1.0 4.0 3.0 -1.0 3.0 55.0 55.5 0.5 53.0 4.0 4.0 0.0 4.0 24.0 24.0 0.0 24.0 3.0 3.0 0.0 2.0 120.9 121.4 0.5 114.9 Code Compliance 3% General Fund Positions By Department Fire 20% Police Services 46% Fire, Bldg & Life Safety 2% Parks 6% Community Development 2% Fleet 1% Facilities Management 3% City Clerk 1% Information Technology 3% 23 Financial Services 3% Economic Development 1% Administration 5% Legal Services 1% Human Resources 3% 3% ENTERPRISE FUNDS 54 400 53 403 53 404 53 409 53 410 Wastewater Operations Water Operations Customer Service Administration Engineering Total Enterprise Funds 8.0 8.0 0.0 8.0 10.0 10.0 0.0 9.0 5.3 5.3 0.0 4.8 4.0 4.0 0.0 3.0 4.0 4.0 0.0 4.0 31.3 31.3 0.0 28.8 Enterprise Fund Positions By Department Customer Service 17% Water Operations 32% Administration 13% Engineering 13% Wastewater Operations 25% 24 14 430 21 400 SPECIAL REVENUE FUNDS Court HURF Total Special Revenue Funds Total Non-Elected Positions 10 410 Elected Positions 8.6 9.6 1.0 8.6 4.0 4.0 0.0 4.0 12.6 13.6 1.0 12.6 164.8 166.3 1.5 156.3 7.0 0.0 7.0 171.8 173.3 1.5 163.3 7.0 Total Positions Citywide Positions By Fund Type Total Enterprise Funds 18% Total Special Revenue Funds 8% Elected Positions 4% Total General Fund 70% 25 Budget Fundamentals and Policies Why have we prepared a budget? The City must adopt a balanced expenditure limitation budget on an annual basis that is enforced under state law for the City as a whole. According to the Arizona Department of Revenue, individual departments and projects may exceed their budgets as long as total City expenditures do not exceed the adopted budget total. The budget is designed to allow as much flexibility as possible for departments to implement Council goals and objectives, while still imposing guidelines. To this end, the budget is itemized at the departmental level for operating expenditures and the project level for capital expenditures. The current budget provides expenditure allocations by Fund, Department, and Expenditure categories. For the operational budget, it is the expenditure categories that management will use to monitor a department’s fiscal responsibility and its success at planning out the year. These budget categories are made up of individual line items and budget requests were submitted and detailed by line item. For capital projects, the budget will be monitored on a project basis. The budget format includes staffing levels by department. This document is intended to provide insight into the operating policy of the City, as well as demonstrate the City’s commitment to fiscal responsibility and the needs of the citizens. Citizens and the general public may use the budget as a document that demonstrates the planned activities of the City for the next twelve months. The document will also give insight as to the policies and procedures that guide the economic growth of the City this fiscal year and into the future. The budget represents not only a detailed twelvemonth plan, but also a framework for the future. Budgeting is only part of the larger planning process on which the City of El Mirage has embarked. It is the strategic planning process that establishes where the Council would like the City to go and establishes what the overall City goals are. The budget provides funding for the activities that will allow the City to achieve these goals, and spells out the organizational and financial operations for each of the City’s departments. The budget will be used by departments and City management to tie together the services that are being provided with the overall goals of the City Council. It is through the budget that Council allocates resources to fund its priorities and against which the overall performance of the City will be measured. The budget may be used by the public, developers, bond rating agencies and other organizations to identify priorities, services, performance and undertakings planned for this and future fiscal years, as well as the underlying philosophies that guide them. It is the budget that connects long-term strategic planning with the services that the City provides on a daily basis. Financial Strategies: The major theme of the City’s budget and financial forecasts is “Realizing Our Potential”. while continuing to focus on continuing a logical and organized approach to governance and development emphasizing leadership and excellence in public service, working together to promote a more successful El Mirage, incremental growth and development, creating stability and meeting expectations responsibly, and innovations and efficiency in service delivery. 26 The core value of ensuring long-term sustainability combined with adequate reserves to deal with shortterm revenue fluctuations is crucial to maintain the service levels our residents have come to expect. With that in mind, the following policy guidelines are recommended to assist in assuring an adequate fund balance and sustainable operating expenditures exist: 1. A minimum of $6,000,000 in General Fund operating revenue will be placed in reserve as an economic stabilization fund in all operating funds. a. Reserve amounts are not programmed for expenditure and are only available for use within the confines of the City’s expenditure limits. All remaining estimated sources have been programmed for use. Contingencies have been recorded in various funds, which means that they have not been allocated for any specific activity. Although not allocated to a specific purpose, these funds are a critical component of the City’s five-year capital improvement plan. 2. Any excess of revenues over expenditures will be carried forward into future budgets to establish a beginning Fund Balance. As a non-recurring revenue source, beginning fund balances should only be used to fund capital or other one-time projects. 3. Develop the City in a manner that will attract residents and businesses by concentrating efforts and limited resources on those services that are most needed and desired by residents. Increases in population, tax base, commercial and retail activity, and the City’s economic development efforts must continue to provide additional revenue to offset the costs related to both continuing and expanding services. Annual Fall Festival City of El Mirage – Financial Budget Policies: Each year, the City Council re-affirms the financial policies (guidelines) that are utilized in the development of the budget. These policies are intended to ensure that the long-term desires of the Council will be met within the financial constraints of the City. These policies are the foundation of the budget process each year and can be found in Section 3 of the adopted financial policies. Purpose: Require the City to systematically plan, adopt, and manage annual operating budgets. Section 3.1: Introduction 3.1.1 The Council shall annually review, re-affirm, amend as necessary, and adopt budget policies (guidelines) as part of the process to develop, consider, and adopt tentative and final budgets. The budget policies will address revenues, expenditure controls, grants, transfers, reserves/contingencies, balances, and reporting. These policies are intended to ensure that the long-term desires of the Council will be met within the financial constraints of the City. Section 3.2: General 3.2.1 3.2.2 The Council shall use the budget process to weigh all competing requests for City resources within expected fiscal constraints. The Council shall discourage requests for new, ongoing activities outside the budget process. The City shall rely upon ongoing revenues to fund ongoing expenditures and avoid one-time sources of revenues to fund ongoing activities. 27 3.2.3 3.2.4 3.2.5 3.2.6 3.2.7 The Finance Director shall annually prepare 5-year revenue and expenditure forecasts to examine the City’s ability to absorb operating costs due to changes in the economy, service demands, service levels, and capital improvements. The Finance Director shall prepare, and the Council shall adopt, a department-level operating budget as presented in schedule E of state budget forms. The Council may compare service delivery alternatives to ensure that quality services are provided at the most competitive and economical cost. Finance shall direct departments to identify all activities that may be provided by another source and review options/alternatives to current service delivery. The City shall review service delivery alternatives continually. The City shall fund current year capital projects as follows: 1. Bonds 2. Grants 3. Funds accumulated (fund balances) prior to budgeting for capital expenditures. The City shall practice conservatism in budgeting for both revenues and expenditures to ensure the City can meet its ongoing obligations. The City shall not budget excess funds collected (fund balance) for ongoing expenditures. Section 3.3: Revenues 3.3.1 3.3.2 3.3.3 3.3.4 3.3.5 The City shall develop diversified and stable revenue sources to protect activities from short-term fluctuations in any single revenue source. The City shall not dedicate revenues for specific purposes unless required by law, Council Gateway Park Splash Pad Policy, or Generally Accepted Accounting Principles (GAAP). The Finance Director shall deposit all non-restricted revenues in the General Fund for appropriation through the budget process. The Council shall review user fees and charges annually to ensure recovery of all direct and indirect costs of service, unless full cost recovery would be excessively burdensome on citizens receiving service. The Council shall adjust rates for enterprise operations (water, sewer, and sanitation) based on ten-year fund plans. The Council shall annually set the primary property levy with adjustments limited to 102% of the prior fiscal year’s maximum allowable levy, plus new construction and reimbursement for the prior calendar year’s tort liability payments. 28 Section 3.4: Grants 3.4.1 3.4.2 The City may rely on grants to leverage City funds. The City shall avoid inconsistent and/or fluctuating grants to fund ongoing activities. In the event of reduced grant funding, the City may substitute City resources only after all other priorities and alternatives are considered. Whenever possible, the City shall consider grant funded projects which require City matching or operating funds as part of the budget process. Any grant funded expenditure should include a five-year analysis of the amount of City funds required to subsidize its operation. Section 3.5: Transfers and Interfund Loans 3.5.1 3.5.2 3.5.3 All requests for transfer require written justification explaining the rationale and fiscal impact. Any transfers between funds, projects, or contingencies require City Council approval. Transfers from department to department within a fund or from line item account to line item account within a department shall require City Manager approval. The Council must review and approve interfund loans. Section 3.6: Reserve/Council Contingency 3.6.1 3.6.2 3.6.3 3.6.4 Public Works Entry Monument Council Contingency Funds. The City may use contingency funds when additional funds are needed to offset unexpected expenditure increases or when unanticipated events threaten the public health or safety. The City Manager shall review and may approve use of contingency funds in accordance with the City’s procurement policy. Reserve Funds. The Council will not budget reserve funds. Reserve funds are “savings” intended to offset revenue shortfalls during a fiscal year. If there is a shortfall in revenue, the City shall use reserve funds in accordance with the City’s fund balance policy. The City may establish reserves for all operating funds. An operating fund is a fund that has salary expenses or collects user fees for services performed (excludes grant and capital funds). Debt Service Funds. The City may accumulate secondary property tax revenues in an amount equal to six months of debt service to ensure that the General Fund is not subsidizing debt service payments. The City shall not collect and reserve secondary property taxes in an amount exceeding twelve months of debt service unless the City intends to prepay general obligation bonds. Debt Service and Replacement Reserves. The City shall fund debt service and replacement reserves to meet required bond covenants including repair and replacement funds in the water and sewer funds. 29 Section 3.7: Budget Process 3.7.1 The City shall monitor and follow the budget process throughout the year. The Finance Director, in consultation with the City Manager, shall initiate the formal budget process by distributing to departments a budget packet that includes an outline of the budget schedule, year-to-date expenditures and revenues, and all applicable budget forms. 3.7.2 The City Manager and Finance Director shall schedule and host a budget introduction session with all department heads. 3.7.3 Departments shall prepare and submit their requests to the Finance Director. 3.7.4 The Finance Director shall prepare summary reports, along with detailed budget requests, and submit the reports and detail to the City Manager. 3.7.5 Department heads shall individually present capital and operating requests to the City Manager. 3.7.6 The City Manager shall review budget requests and provide further guidance to departments. 3.7.7 The City Manager and the Finance Director shall present the recommended draft budget to Council for review and discussion at a Council retreat. As required, department heads may be present and participate in the Council retreat. 3.7.8 After the Council retreat, the Finance Director shall revise the draft budget and prepare a recommended tentative budget. The City Manager and Finance Director shall present the recommended tentative budget for Council consideration and adoption at a regular Council meeting. Capital projects and acquisitions that have not been completed in the current fiscal year are added to the tentative budget as carry forward projects, and the beginning fund balance is adjusted accordingly. 3.7.9 After Council action, the Finance Director shall publish the tentative budget for two consecutive weeks in the local paper. 3.7.10 The Council shall schedule and host a public hearing on the budget, after which the Council shall consider and may adopt the final budget. The Finance Director shall ensure that budget adoption adheres to all statutory hearings, publications, and requirements. 3.7.11 The Council shall set the final property tax levy in accordance with state law. 3.7.12 After the Council adopts the tentative budget and sets the expenditure limitation, the City shall not expend more than the total appropriated for all funds. Fiesta Dancers 30 Section 3.8: Budget Basis 3.8.1 3.8.4 3.8.3 3.8.2 The City prepares budgets on a cash basis. This is different than the accounting process which utilizes a modified accrual basis. Independent auditors shall annually provide a reconciliation of actual expenditures compared to the adopted budget in accordance with state law. The City shall use the Annual Audited Financial Statements (Audit) to detail the final status of the City’s finances compared to budget on the basis of Generally Accepted Accounting Principles (GAAP). In most cases, this conforms to the way the City prepares its budget. Exceptions are as follows: 1. Compensated absences are accrued as earned by employees (GAAP) as opposed to being expended when paid (Budget). 2. Capital Outlay within the enterprise funds are recorded as assets on a GAAP basis and expended on a budget basis. Due to expenditure limitation statutes, the City must identify all possible expenditures and corresponding revenues within the budget. The Finance Director and department heads shall closely monitor expenditures to ensure that they are being spent for the purpose identified in the budget and that the corresponding revenue is adequate. The Finance Director shall establish and maintain a detailed accounting structure to record revenues and expenditures at the level of detail shown in the budget. Courthouse and Senior Center Section 3.9: Funds 3.9.1 3.9.2 State law only requires the existence of two funds - the General Fund and the Highway Users Revenue Fund (HURF). The City may create and maintain other funds by statute, agreement, ordinance, contract, or to provide balance sheet accounts for tracking purposes. To the extent feasible, the City may limit the number of funds to comply with GAAP. 31 FISCAL YEAR 2018 Budget Process Guidance: As the City begins this year’s budget process, a few budget guidelines have been implemented to improve or simplify the process. • The legal level of budgeting is the fund, except for the General Fund which is at the department. The line item budgets are intended to be used by departments and management for cost control. o Baseline budgets have been established for supplies and services for each department (Onetime funding has been eliminated.). o Budget requests cannot exceed the current fund\department budget amount without providing required supplemental information and receiving approval from the City Manager and the City Council.  If a department is requesting funds in excess of the baseline budget, the appropriate forms and justification must be provided.  Line item budgets need to be recorded in increments of $500. • Positions will be budgeted in the “home” department (where general operations expenses for that position are recorded) and charges to other funds/departments will be done through transfers and labor distributions. Police grant positions will be budgeted in the General Fund and a labor distribution will transfer expenses to the fund receiving the grant. This is similar to special events, court, and other City operations. • Local matches for grants will be budgeted in the “home” department and the grant portion of the expense will be recorded in the fund receiving the grant. • Carry forward capital items will be automatically brought forward by Finance unless Finance is directed otherwise. • New revenue o If new or changed fees and charges will impact revenues by more than $5,000 annually, the department is responsible for notifying Finance of the amount of the impact. The department is responsible for maintaining support documentation that demonstrates the amount of the proposed fee. o Significant revenue assumptions are shown in the table below. Community Garden 32 Significant revenue assumptions are shown in the table below. PROPERTY TAX AND TRANSFER GUIDANCE FOR FY 2018 FUND Debt Service General General General, Sewer, and HURF General and, Sewer Water\Sewer\Sanitation DESCRIPTION Secondary Property Tax – same levy as last year Primary Property Tax – same levy as last year Transfer to Debt Service of $100,000 Transfer 25% of Engineering cost to Water Transfer 33% of Utility Administration cost to Water Transfers per current rate study Summary The foundation for this year’s budget is substantially more stable in comparison to previous years. Revenues are projected to increase minimally, providing confidence that the City has turned the corner and will continue to strengthen its financial position. Voters authorized the debt necessary to ensure that essential infrastructure is in place. These actions have created stability in the City’s revenue structure. This budget will focus on “Realizing Our Potential”, continuing a logical and organized approach to governance and development, emphasizing leadership and excellence in public service, working together to promote a more successful El Mirage, incremental growth and development, creating stability, and meeting the expectations of both the Council and the public responsibly. 33 State and Federal Fiscal Influences Expenditure Limitations All cities and towns in Arizona are subject to some form of expenditure limitation. However, as of March 2017, 79 cities and towns have adopted alternative expenditure limitations or modified their expenditure limits in some way. Budget Forms The Auditor General’s office has posted budget forms to their website. It is not necessary to send in a copy of the budget to their office. State law requires the forms to be posted on a municipality’s website. State law requires additional information on employee compensation and benefits to be reported. In order to facilitate this, the Auditor General has provided a place to report this information on their budget schedules. Municipalities must prominently post on their websites both the adopted tentative budgets and the adopted final budgets for the last five years. These documents must be posted within seven business days of their final adoption. Social Security Rates Contributions to Social Security are divided into two segments - old age and survivor benefits, and Medicare. The current contribution rate for the first segment is 6.2 percent for employees and 6.2 percent for employers, on the first $118,500 of salary. The contribution rate for the second segment is 1.45 percent and there is no maximum salary threshold. These rates are current through calendar year 2017. Arizona State Retirement System (ASRS) Contribution Rate For those of you in the state retirement system, the contribution rate for FY17 is a 50/50 split: Employees must contribute 11.34% for retirement and 0.14% for long-term disability; and employers contribute 11.34% and 0.14%, respectively. Additionally, state law requires ASRS to administer an Alternate Contribution Rate (ACR) to ASRS participating employers that employ ASRS retirees who return to work. The law requires that an ACR be charged to and paid for by the employer, which applies to all ASRS retirees who return to work for an ASRS employer regardless of early or normal retirement status, and regardless of the number of hours worked in a pay period. For Fiscal Year 2017-18 beginning July 1, 2017, the ACR will be 9.47%. Public Safety Personnel Retirement System (PSPRS) Contribution Rate Changes were made to PSPRS rates in the 2011 session that increase contribution rates for employees. The rate schedule in FY’17 will be 11.65% or a split of 1/3 for employees and 2/3 for employers, whichever is lower. SB1428 from the 2016 legislative session creates a new Tier 3 for PSPRS employees hired after July 1, 2018. The contribution rate for all future employees will be shared on a 50/50 basis. If a retired PSPRS member returns to work in a PSPRS covered position, the employer is required to pay an alternate contribution rate (ACR). The ACR will be equal to the contribution rates for employers, except that the ACR will have an 8 percent minimum contribution. Municipal Water Charges A municipality may not seek recovery of water and wastewater charges from anyone other than an individual who has contracted for the service and resides or has resided at the service address when the residential property contains four or fewer units. A property owner, an immediate family member of the 34 person who does not reside at the property or any other entity, at its sole discretion, may contract for water and wastewater service with a municipality and shall provide payment for such services. New or Increased Tax or Fee Posting Requirement A municipality that chooses to levy or assess any new or increased taxes or fees must provide written notice of the change at least 60 days before the date the proposed tax or fee is approved or disapproved on the municipality’s homepage of its website. This requirement does not apply to development impact fees but it does apply to an increase in the property tax rate. Prohibited Fee A recent change to state statute prohibits municipalities from providing for any public service by levying or assessing a municipality-wide tax or fee against property owners based on the size or value of the real property or improvements unless it was adopted in compliance with the statutes governing property taxes. (Municipalities that adopted an ordinance before December 31, 2013 requiring property owners to obtain fire prevention and control services are grand-fathered.). Residential Rental Tax Municipalities are prohibited from imposing or increasing transaction privilege taxes on the rental of residential property unless the increase is approved by the voters at a regular municipal election. Property Tax Levy Report Cities and towns preparing to have a public hearing on a property tax levy must publish a report that includes estimates of both expenditures and revenues related to the levy. This report must be published in a newspaper, on the city or town’s website, and made available at libraries and administrative offices. The newspaper publication must also include a physical address for the library and the city or town website address. If a municipality’s rate is set to increase, the city or town must provide 60-days’ notice on its website. Truth in Taxation The law requires the county assessor, on or before February 10 of each year, to transmit to each city and town an estimate of the total net assessed valuation of the city or town, including new property added to the tax roll. On or before February 15 of the tax year, cities and towns must make the property values provided by the county assessor available for public inspection. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the city/town must go through the “truth in taxation” procedures. It is very important to note that it is the levy amount and not the rate that triggers the truth in taxation procedures. If the proposed levy requires “truth in taxation,” the city or town must publish a notice and press release concerning the increase and hold a public hearing. The following apply to these requirements: 1. The notice has to be published twice in a newspaper of general circulation in the city or town. The first publication shall be at least fourteen but not more than twenty days before the date of the hearing for the proposed levy. The second publication must be at least seven but not more than ten days before the hearing. The hearing must be held at least fourteen days before the adoption of the levy. The hearings for truth in taxation, the adoption of the levy and the adoption of the budget may be combined into one hearing. The truth in taxation hearing must be held before the adoption of the final proposed budget. 2. The notice has to be published in a location other than the classified or legal advertising section of the newspaper. 35 3. The notice must be at least one-fourth page in size and shall be surrounded by a solid black border at least one-eighth inch in width. 4. The headline of the notice must read “Truth in Taxation Hearing - Notification of Tax Increase” in at least eighteen point type and the text must be in substantially the same form as the statute. 5. The city or town is also required to issue a press release with the same information that is included in the required notice. If your city or town is subject to Truth in Taxation this year, you must adopt your tentative budget before the statutory deadline of July 15 in order to meet deadline requirements for the publication of Truth in Taxation notices. The law also provides that in lieu of publishing the notice, it may be mailed to all registered voters in the city or town at least ten but not more than twenty days before the hearing on the proposed levy. It also requires that a roll call vote be taken on the matter of adoption of the primary property tax levy if an increase is proposed. Following the public hearing, the city or town must, within three days of the hearing, mail a copy of the truth in taxation notice, a statement of its publication or mailing and the result of the council’s vote to the property tax oversight commission. Property Tax Oversight Commission Arizona Department of Revenue 1600 West Monroe Phoenix, Arizona 85007 Attn: Office of Economic Research and Analysis Both the hearing and the notice can be combined with the regular budget notices. To reiterate, even if a city/town primary property tax rate remains the same but your levy increases by more than what is attributable to new construction, perhaps because of an increase in assessed valuation, that city or town must follow “truth in taxation” notification procedures. 2016 Population Figures for Shared Revenues Pursuant to one of the League’s Resolutions, HB2483 has been introduced in the legislature and, as of this publication, appears to be on its way to enactment. The bill makes the following changes to statutes regarding population figures used for state shared revenue purposes: • • • A city or town may use either the most recent population estimates from the U.S. Census Bureau or the results of a special mid-decade census (if they have conducted one) as the basis for distribution of state shared revenues for FY 2016-17. A city or town may only use the results of the special census for one year, and beginning on July 1 in the second year after the special census, requires the city or town to use the most recent population estimates from the U.S. Census Bureau as the basis for distribution of state shared revenues. The most recent population estimates of the U.S. Census Bureau must be used annually for distribution of state shared tax revenues to all cities and towns beginning on July 1 in the second year following the decennial census through June 30 of the year following the next decennial census. Informational Pamphlet Required for Bond Elections Current law requires that an informational pamphlet be issued in connection with bond elections. The pamphlet must provide examples of how the bond will impact the taxes for a $250,000 home, a $1 million commercial property and an agricultural property valued at $100,000. Additionally, the example value for commercial property is reduced to $1 million. 36 City of El Mirage, Arizona Fund Structure Fund Name Major Revenues Major Expenses General Fund Sales Tax, Franchise Fees, State Shared Revenues, Fund Transfers Police, Fire, Parks, Administration, Planning, Maintenance, Clerk Water Fund User Charges Bonds All costs associated with providing Water Sewer Fund User Charges Bonds All costs associated with providing Sewer Sanitation Fund User Charges Bonds All costs associated with providing Sanitation Highway User Revenue Fund (HURF) State Shared Highway User Tax Revenues Street Improvements, Maintenance, Capital Additions Local Transportation Assistance Fund (LTAF) State Funding Has Been Eliminated Taxi Voucher Service and Street Construction Capital Projects - Streets Improvement Fund Bonds Construction and Acquisition of Streets Facilities, Infrastructure and Equipment Court Fund Fines Court Daily Operations Court Enhancement Fund Fines Court Enhancement Activities Photo Enforcement Fund Fines Direct Costs Related to Photo Radar Police Towing Fund Fines Costs related to tow activity ARS 28-3511 Community Development Block Grant Fund (CDBG) Grants To account for all CDBG Grant Activity Ranchettes Irrigation Fund User Charges All Costs associated with providing Irrigation Special Projects Fund Donations To Account for Donation and Grant Activity Debt Service Fund Property Taxes All Property Tax backed Debt Payments 37 Consolidated Summary Revenues (Sources) and Expenditures/Expenses (Uses) All Funds Sources/ Revenues Uses/ Expenditures /Expenses Difference General Fund Water Fund Sewer Fund Sanitation Fund Court Fund Court Enhancement Fund Court Photo Enforcement Fund Highway User Revenue Fund LTAF Fund 18,710,000 9,375,000 3,200,000 1,575,000 310,000 140,000 490,000 2,100,000 95,000 19,649,500 8,379,000 3,009,500 1,175,500 601,000 275,000 557,000 2,873,500 433,500 (939,500) 996,000 190,500 399,500 (291,000) (135,000) (67,000) (773,500) (338,500) Police Towing Fund CDBG Fund Debt Service Fund Capital -Streets Fund 70,000 755,000 2,030,000 3,800,000 71,000 755,000 1,073,000 6,813,000 (1,000) 0 957,000 (3,013,000) Ranchettes Irrigation Fund 20,000 99,000 (79,000) *Special Projects Fund 495,000 581,500 (86,500) Total before Contingency, Transfers, Depreciation & Bonds 43,165,000 46,346,000 (3,181,000) *Contingency 10,000,000 10,850,000 (850,000) Total before Transfers, Depreciation & Bonds 53,165,000 57,196,000 (4,031,000) Transfers Bond Proceeds/Principal Depreciation 7,841,500 1,970,000 0 7,841,500 2,227,000 2,520,000 0 (257,000) (2,520,000) Total Sources/Uses 62,976,500 69,784,500 (6,808,000) Fund Balance Beginning 34,595,000 Fund Balance Ending 27,787,000 * $10 million of Sources moved from Special Projects Fund to Contingency for presentation purposes only. 38 Summary of Revenues, Expenditures, Expenses, and Changes in Fund Balances by Fund General Fund Water Fund Sewer Fund 5,675,000 2,385,000 335,000 9,200,000 240,000 8,700,000 0 250,000 30,000 290,000 0 9,135,000 180,000 60,000 0 3,200,000 1,575,000 Total Revenues 18,710,000 9,375,000 Personnel Services 12,691,500 Supplies 1,211,500 Services 3,334,500 Special Projects 578,000 Capital Outlay/Projects 1,556,000 Debt Service/Fees 278,000 Debt Service - Cost of Issuance Debt Service - Trust/Paying Agent Contingency 850,000 Total Expenditures/Expenses 20,499,500 Beginning Fund Balance 13,180,000 Sanitation Fund Court Fund Court Enhance Fund 115,000 Photo Enforcement Fund 405,000 980,000 Revenues Taxes Licenses and Permits Intergovernmental Grants Charges for Services Fines and Forfeitures Miscellaneous 0 220,000 90,000 140,000 0 490,000 0 3,200,000 1,575,000 310,000 140,000 490,000 1,911,500 399,000 1,553,000 1,431,500 2,923,000 161,000 624,500 288,000 507,500 13,000 1,571,000 5,500 30,000 85,500 1,060,000 0 0 0 569,000 13,000 19,000 0 0 0 116,500 0 77,000 81,500 0 0 126,000 0 431,000 0 0 0 0 0 0 0 0 0 8,379,000 3,009,500 1,175,500 601,000 275,000 557,000 996,000 190,500 399,500 (291,000) (135,000) (67,000) Expenditures/Expenses Revenues over (under) Expenditures/Expenses Before Transfers/Depreciation & Bonds (1,789,500) Bond Proceeds Transfers In Transfers (Out) Depreciation Bond Principal 0 2,833,000 (2,444,500) 0 0 Total Transfers In (Out)/ Depreciation & Bonds Net Change in Fund Balance 388,500 (1,401,000) Ending Fund Balance 11,779,000 1,970,000 1,304,000 (2,248,000) (1,550,000) (1,068,000) 0 1,020,000 (1,712,000) (970,000) (23,000) 0 0 (297,000) 0 0 0 265,000 0 0 0 0 0 0 0 0 (980,000) 0 (1,592,000) (1,685,000) (297,000) 265,000 0 (980,000) (596,000) (1,494,500) 102,500 (26,000) (135,000) 437,500 89,000 270,000 890,500 5,079,000 39 (1,047,000) (67,000) d Highway User Revenue Fund (70,000) Police Towing Fund LTAF Fund 340,000 Debt Service Fund CDBG Fund 20,000 0 2,100,000 Capital Streets Fund 125,000 Ranchettes Irrigation Fund 10,925,000 0 Special Projects Fund Total 180,000 34,595,000 10,495,000 13,330,000 240,000 8,700,000 15,050,000 14,275,000 1,130,000 440,000 2,030,000 755,000 3,800,000 95,000 20,000 70,000 0 2,100,000 95,000 70,000 755,000 2,030,000 3,800,000 20,000 10,495,000 53,165,000 297,500 192,500 682,000 1,500 1,700,000 0 0 95,000 93,500 0 245,000 0 25,000 39,000 7,000 0 0 0 0 0 0 0 755,000 0 0 0 0 0 0 1,073,000 0 0 0 500,000 5,481,000 832,000 12,000 0 26,000 51,000 10,000 0 356,000 72,500 0 7,000 146,000 0 0 0 0 0 0 0 0 10,000,000 16,759,500 2,396,000 7,790,500 2,663,500 14,387,000 2,349,500 0 0 10,850,000 2,873,500 433,500 71,000 755,000 1,073,000 6,813,000 99,000 10,581,500 57,196,000 (338,500) (1,000) 0 957,000 (3,013,000) (79,000) (773,500) (86,500) (4,031,000) 0 1,004,000 (160,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 0 0 (1,136,000) 0 1,315,500 0 0 0 0 0 0 0 0 0 0 1,970,000 7,841,500 (7,841,500) (2,520,000) (2,227,000) 844,000 0 0 0 (1,036,000) 1,315,500 0 0 (2,777,000) (1,000) 0 (79,000) (1,697,500) (79,000) (86,500) (6,808,000) 19,000 0 46,000 9,227,500 (79,000) 93,500 27,787,000 70,500 500 (338,500) 1,500 40 THIS PAGE INTENTIONALLY LEFT BLANK 41 GENERAL FUND City Manager Draft Budget 42 THIS PAGE INTENTIONALLY LEFT BLANK 43 Capital Items: NEW PROJECTS IT IT POLICE POLICE POLICE FIRE FIRE FLEET SERVER REPLACEMENTS DESIGN/INSTALL FIBER OPTIC -EL MIRAGE ROAD MDC COMPUTERS IN VEHICLES VEHICLE REPLACEMENT - POLICE SPILLMAN NIBRS SELF CONTAINED BREATHING APPARATUS (SCBA) REPLACEMENT APPARATUS (FIRE ENGINE) VEHICLE REPLACEMENT - FLEET 30,000 25,000 150,000 168,000 20,000 155,000 450,000 29,000 CARRYFORWARD PROJECTS ENGINEERING IT PARKS CITY HALL DESIGN/INSTALL FIBER OPTIC -EL MIRAGE RD RELOCATE COMMUNITY GARDEN 314,000 100,000 115,000 Personnel: GENERAL FUND For the Fiscal Year ending June 30, Authorized Positions 2017 2018 7.0 7.0 1.6 1.6 Mayor & Council City Clerk Administration Legal Services Human Resources Financial Services Economic Development Information Technology Parks Facilities Management Fleet Community Development Police Services Code Compliance Fire Fire, Bldg & Life Safety Total General Fund 44 Change 0.0 0.0 Filled Positions 2017 7.0 1.6 6.0 6.0 0.0 6.0 1.0 1.0 0.0 0.0 3.0 3.0 0.0 3.0 3.5 3.5 0.0 4.5 0.0 1.0 1.0 0.0 4.0 4.0 0.0 3.0 7.8 7.8 00 7.0 3.0 3.0 0.0 3.0 1.0 1.0 0.0 1.0 4.0 3.0 -1.0 4.0 55.0 55.5 0.5 54.0 4.0 4.0 0.0 4.0 24.0 24.0 0.0 24.0 3.0 3.0 0.0 3.0 127.9 128.4 0.5 125.3 Percent of Citywide Expenditure Budget (Excludes Contingency) General Fund 42% Total Fund Budget General Fund 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Budget Actuals 2014 24,580,492 22,579,868 2015 18,327,000 16,167,866 2016 27,858,500 20,184,503 2017 25,720,500 11,676,614 Tentative 22,944,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses General Fund 1% 0% 8% 1% 4% Personnel Services 3% Supplies 16% Services Special Projects 62% 6% Capital Outlay/Projects Debt Service/Fees Contingency 45 46 Transfer & Contingency Fire & Building Safety Fire Code Compliance Police Community Development Fleet Management Facilities Management Parks Recreation Information Technology Economic Development Financial Services Human Resources Legal Services 1% 1% 3% 4% 4% 4% 5% 3% 2% 1% 1% 1% 1% Safety & Loss Control 2% 1% City Clerk Administration 1% Mayor and Council 0% 6% 10% 15% 17% 16% 20% Department Budget as a Percent of Total General Fund Budget 25% 30% 31% 35% General Fund Summary Summary of Revenues and Expenditures by Department Revenues Actual For the Fiscal Year ending June 30, 2014 2015 2016 8,814,112 8,985,845 9,373,738 333,821 344,937 243,974 7,482,917 7,970,499 8,086,986 291,172 432,315 361,333 18,340 30,898 42,485 230,631 339,750 398,318 Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Miscellaneous FY 2018 Tentative 9,200,000 240,000 8,700,000 250,000 30,000 290,000 July - Dec 2017 4,767,518 141,189 3,953,511 145,790 19,498 219,431 General Fund Revenues before Transfers 18,710,000 17,170,992 18,104,244 18,506,834 9,246,937 Bond Proceeds Transfers In 0 2,833,000 0 2,776,911 0 3,165,000 4,500,000 2,996,883 0 1,592,752 Total General Fund Revenues 21,543,000 19,947,902 21,269,244 26,003,717 10,839,689 Mayor and Council City Clerk Safety & Loss Control Administration Legal Services Human Resources Financial Services Economic Development Information Technology Recreation Parks Facilities Management Fleet Management Community Development Planning & Zoning Police Code Compliance Fire Fire & Building Safety Contingency 242,000 188,000 325,000 1,307,000 1,005,500 421,500 650,500 123,000 879,500 192,500 880,000 737,000 197,000 397,000 0 7,175,500 311,000 3,717,500 308,000 1,442,000 180,036 142,667 235,294 801,705 490,890 321,417 531,639 0 671,947 34,773 577,723 671,174 155,240 371,410 0 6,437,150 197,025 2,906,075 260,620 1,084 198,882 180,023 265,916 776,825 436,557 366,626 579,085 0 688,518 107,665 589,585 617,286 160,978 445,246 309 6,741,500 179,215 2,810,836 273,646 44,205 192,113 162,467 276,908 874,439 424,488 360,377 618,448 0 622,314 71,812 717,125 677,717 157,041 451,668 0 7,135,621 238,072 2,827,290 285,220 2,541,383 101,540 85,663 221,845 425,848 227,192 174,232 331,665 0 367,850 36,297 320,129 313,205 72,888 242,010 0 2,897,576 118,439 1,252,251 130,999 3,632,480 General Fund Expenditures before Transfers 20,499,500 14,987,868 15,462,904 18,634,503 10,952,110 Transfers Out 2,444,500 7,592,000 704,962 1,550,000 724,504 Total General Fund Expenditures 22,944,000 22,579,868 16,167,866 20,184,503 11,676,614 Net Revenue over Expenditures (1,401,000) (2,631,966) 5,101,378 5,819,213 Expenditures 47 (836,924) Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 7,900,000 8,355,000 8,605,000 9,110,000 265,000 265,000 295,000 250,000 7,370,000 7,750,000 7,855,000 8,200,000 130,000 145,000 250,000 265,000 20,000 10,000 15,000 25,000 145,000 155,000 160,000 215,000 FY 2018 Requested Tentative 9,200,000 9,200,000 240,000 240,000 8,700,000 8,700,000 250,000 250,000 30,000 30,000 290,000 290,000 Change FY 2017 to FY2018 Dollar Percent 90,000 1% (10,000) -4% 500,000 6% (15,000) -6% 5,000 20% 75,000 35% 15,830,000 16,680,000 17,180,000 18,065,000 18,710,000 18,710,000 645,000 4% 0 2,715,000 0 3,165,000 4,500,000 2,997,000 0 2,769,000 0 2,833,000 0 2,833,000 0 64,000 0% 2% 18,545,000 19,845,000 24,677,000 20,834,000 21,543,000 21,543,000 709,000 3% 234,000 150,499 255,000 931,000 815,998 383,499 555,501 0 687,500 227,500 704,499 676,499 163,998 668,499 0 6,719,500 271,501 3,174,999 267,000 133,000 244,500 212,500 290,000 931,000 817,000 388,500 616,500 0 743,000 227,500 662,000 690,500 172,500 508,500 0 6,983,000 271,500 3,367,500 299,000 200,000 249,500 195,500 304,000 1,083,000 1,109,000 397,500 643,500 0 733,500 150,500 809,500 751,000 172,500 513,000 0 7,434,500 320,500 3,248,500 287,000 7,862,500 247,000 205,500 304,000 1,054,000 1,106,000 412,500 639,000 0 877,500 150,500 916,000 694,000 173,500 540,500 0 7,349,000 315,500 3,066,000 296,500 5,948,000 239,000 183,000 325,000 1,072,030 1,000,500 390,500 646,500 119,000 875,500 192,500 876,000 733,000 199,500 393,000 0 7,275,000 309,500 3,809,000 304,000 1,292,000 242,000 188,000 325,000 1,307,000 1,005,500 421,500 650,500 123,000 879,500 192,500 880,000 737,000 197,000 397,000 0 7,175,500 311,000 3,717,500 308,000 1,442,000 (5,000) (17,500) 21,000 253,000 (100,500) 9,000 11,500 123,000 2,000 42,000 (36,000) 43,000 23,500 (143,500) 0 (173,500) (4,500) 651,500 11,500 (4,506,000) -2% -9% 7% 24% -9% 2% 2% 123000% 0% 28% -4% 6% 14% -27% 0% -2% -1% 21% 4% -76% 17,019,992 17,625,000 26,265,000 24,295,000 20,234,530 20,499,500 (3,795,500) -16% 7,560,500 702,000 1,593,500 1,425,500 2,444,500 2,444,500 1,019,000 71% 24,580,492 18,327,000 27,858,500 25,720,500 22,679,030 22,944,000 (2,776,500) -11% (6,035,492) 1,518,000 (3,181,500) (4,886,500) (1,136,030) (1,401,000) 3,485,500 -71% 48 General Fund Revenues SUMMARY Category 310 320 330 340 345 350 360 380 380 970 Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Miscellaneous Lease/Bond Proceeds Transfers In FY 2018 Tentative 9,200,000 240,000 8,700,000 250,000 30,000 290,000 0 2,833,000 TOTAL 21,543,000 Category Description 49 Actual For the Fiscal Year ending June 30, 2014 2015 2016 8,814,112 8,985,845 9,373,738 333,821 344,937 243,974 7,482,917 7,970,499 8,086,986 291,172 432,315 361,333 18,340 30,898 42,485 230,631 339,750 398,318 0 0 4,500,000 2,776,911 3,165,000 2,996,883 19,947,902 21,269,244 26,003,717 July - Dec 2017 4,767,518 141,189 3,953,511 145,790 19,498 219,431 0 1,592,752 10,839,689 Budget For the Fiscal Year ending June 30, 2014 2015 2016 7,900,000 8,355,000 8,605,000 265,000 265,000 295,000 7,370,000 7,750,000 7,855,000 130,000 145,000 250,000 20,000 10,000 15,000 145,000 155,000 160,000 0 0 4,500,000 2,715,000 3,165,000 2,997,000 18,545,000 19,845,000 24,677,000 2017 9,110,000 250,000 8,200,000 265,000 25,000 215,000 0 2,769,000 FY 2018 Requested Tentative 9,200,000 9,200,000 240,000 240,000 8,700,000 8,700,000 250,000 250,000 30,000 30,000 290,000 290,000 0 0 2,833,000 2,833,000 20,834,000 21,543,000 21,543,000 50 Change FY 2017 to FY2018 Dollar Percent 90,000 1% (10,000) -4% 500,000 6% (15,000) -6% 5,000 20% 75,000 35% 0 0% 64,000 2% 709,000 3% 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 310 310 310 310 320 320 320 330 330 330 330 340 340 340 340 340 340 340 340 345 345 345 345 345 345 350 350 350 350 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 380 380 100 150 180 200 100 140 150 100 150 200 250 100 200 225 350 400 561 600 610 620 630 640 650 660 670 150 210 625 700 150 200 301 349 351 550 559 561 563 573 600 630 725 750 755 843 940 993 501 970 CITY SALES TAX TPT ASSESSMENTS PRIMARY PROPERTY TAX FRANCHISE FEES BUSINESS LICENSE FEES FIRE PREVENTION FEES BUILDING PERMIT FEES STATE SALES TAX STATE INCOME TAX VEHICLE LICENSE TAX GRANT REVENUE PLANNING AND ZONING FEES ENGINEERING & INSPECTION FEES PLAN CHECK FEES RENT/UTILITIES-LIBRARY FACILITY RENTALS COMMUNITY GARDEN RURAL METRO TRANSPORTS CPR CLASS FEE RECREATION CLASSES SPORT PROGRAMS ATHLETIC FIELD RENTALS RAMADA RENTALS COMMUNITY CENTER RENTALS SPECIAL EVENTS PUBLIC DEFENDER FEES FARE DISTRIBUTION JAIL INCARCERATION FEES MISCELLANEOUS FEES LGIP INTEREST-GEN FUND LAND RENTALS/LEASES SENIOR CONGREGATE MEALS LIEN RELEASE PAYMENTS DONATIONS/CONTRIBUTIONS REIMBURSEMENTS FIRE INSURANCE PREMIUM TAX POLICE DEPT REPORTS IMPOUND REVENUE (28-3511) AUCTION PROCEEDS COPY CHARGES DISPLAY SUSPICIOUS PLATES HURF/EL MIRAGE POLICE UNCLASSIFIED REVENUES RECOVERY FROM PRIOR YEAR DIVIDEND REVENUE CASH OVER/SHORT VENDING MACHINE REVENUE BOND PROCEEDS TRANSFER IN FY 2018 Tentative 6,800,000 35,000 1,625,000 740,000 90,000 0 150,000 3,070,000 4,260,000 1,370,000 0 20,000 50,000 60,000 10,000 5,000 0 70,000 0 0 0 5,000 0 0 30,000 0 5,000 25,000 0 110,000 80,000 5,000 0 0 15,000 35,000 5,000 0 20,000 0 10,000 0 5,000 5,000 0 0 0 0 2,833,000 TOTALS 21,543,000 51 Actual For the Fiscal Year ending June 30, 2014 2015 2016 6,463,816 6,675,920 6,922,255 16,332 9,747 68,413 1,645,748 1,608,025 1,637,982 688,216 692,154 745,088 100,085 96,990 90,210 4,165 6,225 6,500 229,571 241,722 147,264 2,767,698 2,905,888 2,945,705 3,544,179 3,849,223 3,828,355 1,135,235 1,215,388 1,312,927 35,805 0 0 43,144 19,490 12,855 22,594 162,407 74,267 60,078 92,061 86,536 11,000 11,000 11,000 2,060 3,574 8,204 600 2,981 1,247 90,443 79,175 88,041 150 150 290 3,285 522 2,440 2,835 2,035 1,250 13,401 5,937 9,845 3,125 3,522 1,855 3,199 2,227 1,714 35,258 47,236 61,790 175 913 966 8,949 7,812 9,367 9,206 22,174 32,150 10 0 0 25,042 31,032 101,566 61,854 67,487 71,753 6,968 5,619 4,858 925 212 41,151 0 32,523 0 45,515 96,508 17,845 25,171 28,912 32,182 4,890 4,879 5,911 0 0 0 5,413 16,359 38,595 10 225 2 11,698 10,818 12,457 61 170 0 17,113 32,575 71,089 25,138 12,450 (2,655) 0 0 0 3 (20) (4) 329 0 341 0 0 4,500,000 2,776,911 3,165,000 2,996,883 19,947,401 21,269,244 26,000,489 July - Dec 2017 3,603,549 63,084 855,806 245,078 58,311 4,775 78,103 1,234,334 2,077,178 641,999 0 10,960 26,567 38,950 8,250 8,249 0 34,353 130 60 400 4,120 1,440 614 11,698 792 0 18,706 0 95,500 61,642 1,821 2,211 4,000 4,348 21,564 3,831 0 15,880 45 4,197 0 596 2,905 0 (2) 185 0 1,592,752 10,838,982 Budget For the Fiscal Year ending June 30, 2014 2015 2016 5,550,000 6,000,000 6,250,000 30,000 30,000 30,000 1,625,000 1,625,000 1,625,000 695,000 700,000 700,000 95,000 95,000 95,000 0 0 0 170,000 170,000 200,000 2,740,000 2,800,000 2,830,000 3,545,000 3,850,000 3,825,000 1,050,000 1,100,000 1,200,000 35,000 0 0 0 35,000 40,000 35,000 20,000 60,000 25,000 25,000 55,000 10,000 5,000 5,000 0 0 0 0 0 0 25,000 15,000 40,000 0 0 0 0 0 0 10,000 5,000 5,000 0 10,000 10,000 5,000 5,000 5,000 0 0 0 20,000 25,000 30,000 0 0 0 0 0 0 20,000 10,000 15,000 0 0 0 20,000 20,000 20,000 60,000 60,000 65,000 10,000 5,000 5,000 0 0 0 0 0 0 10,000 20,000 20,000 25,000 25,000 25,000 5,000 5,000 5,000 0 0 0 5,000 5,000 5,000 0 0 0 5,000 5,000 5,000 0 0 0 5,000 5,000 5,000 0 5,000 5,000 0 0 0 0 0 0 0 0 0 0 0 4,500,000 2,715,000 3,165,000 2,997,000 18,545,000 19,845,000 24,677,000 2017 6,700,000 35,000 1,625,000 750,000 100,000 0 150,000 3,000,000 3,950,000 1,250,000 0 20,000 80,000 60,000 10,000 0 5,000 40,000 0 0 0 5,000 0 0 45,000 0 5,000 20,000 0 50,000 70,000 5,000 0 0 20,000 30,000 5,000 0 15,000 0 10,000 0 5,000 5,000 0 0 0 0 2,769,000 FY 2018 Requested Tentative 6,800,000 6,800,000 35,000 35,000 1,625,000 1,625,000 740,000 740,000 90,000 90,000 0 0 150,000 150,000 3,070,000 3,070,000 4,260,000 4,260,000 1,370,000 1,370,000 0 0 20,000 20,000 50,000 50,000 60,000 60,000 10,000 10,000 5,000 5,000 0 0 70,000 70,000 0 0 0 0 0 0 5,000 5,000 0 0 0 0 30,000 30,000 0 0 5,000 5,000 25,000 25,000 0 0 110,000 110,000 80,000 80,000 5,000 5,000 0 0 0 0 15,000 15,000 35,000 35,000 5,000 5,000 0 0 20,000 20,000 0 0 10,000 10,000 0 0 5,000 5,000 5,000 5,000 0 0 0 0 0 0 0 0 2,833,000 2,833,000 20,834,000 21,543,000 21,543,000 52 Change FY 2017 to FY2018 Dollar Percent 100,000 1% 0 0% 0 0% (10,000) -1% (10,000) -10% 0 0% 0 0% 70,000 2% 310,000 8% 120,000 10% 0 0% 0 0% (30,000) -38% 0 0% 0 0% 5,000 5000% (5,000) -100% 30,000 75% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (15,000) -33% 0 0% 0 0% 5,000 25% 0 0% 60,000 120% 10,000 14% 0 0% 0 0% 0 0% (5,000) -25% 5,000 17% 0 0% 0 0% 5,000 33% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 64,000 2% 709,000 3% THIS PAGE INTENTIONALLY LEFT BLANK 53 MAYOR & COUNCIL City Manager 54 Draft Budget MAYOR & COUNCIL Net Change from Previous Budget: (5,000) -2% Significant Changes: • No significant changes in operations. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 7 7 7 7 7 7 7 7 55 FY2018 7 Percent of General Fund Mayor & Council 1% Total Department Budget Mayor & Council 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2014 234,000 180,036 2015 244,500 198,882 2016 249,500 192,113 2017 247,000 101,540 Tentative 242,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Mayor & Council 2% 30% Personnel Services Supplies Services 1% 67% 56 Special Projects Fund Name: General Fund Fund Number : 10 Department Name: Mayor and Council Department Number: 410 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 161,000 3,500 72,500 5,000 0 0 0 TOTAL 242,000 EXPENDITURE DETAIL Acct 110 120 130 131 140 141 142 230 237 249 350 351 360 361 370 381 410 Acct Description SALARIES AND WAGES HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPLIES TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PRINTING COST PUBLISHING/ADVERTISEMENT DUES-MEMBERSHIPS-FEES CELL PHONE/PAGER EXPENSE SPECIAL EVENTS TOTALS FY 2018 Tentative 113,000 32,000 7,000 2,000 1,000 2,000 4,000 1,500 1,000 1,000 10,000 5,000 1,500 1,500 50,000 4,500 5,000 242,000 57 Actual For the Fiscal Year ending June 30, 2014 2015 2016 149,902 156,820 154,939 1,983 518 747 27,717 41,302 34,974 434 242 1,453 0 0 0 0 0 0 0 0 0 180,036 192,113 101,540 Actual For the Fiscal Year ending June 30, 2014 2015 2016 112,080 112,162 109,919 27,859 34,974 35,900 6,572 6,535 6,400 1,537 1,528 1,497 405 385 260 1,448 1,236 963 0 0 0 323 416 4 0 97 743 1,660 5 0 1,721 5,485 3,900 1,950 1,890 1,770 914 0 0 569 0 733 20,683 29,360 27,162 1,881 4,567 1,410 434 242 1,453 July - Dec 2017 50,764 16,510 2,996 701 70 26 0 154 0 0 2,210 0 0 0 27,168 362 578 180,036 198,882 July - Dec 2017 71,067 154 29,741 578 0 0 0 198,882 192,113 101,540 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 160,000 160,000 165,000 166,000 2,500 2,500 3,500 3,500 66,500 77,000 72,500 72,500 5,000 5,000 8,500 5,000 0 0 0 0 0 0 0 0 0 0 0 0 234,000 244,500 249,500 247,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 112,080 113,000 113,000 113,000 33,226 30,000 35,000 36,000 6,949 7,000 7,000 7,000 1,625 2,000 2,000 2,000 287 1,000 1,000 1,000 1,809 2,000 2,000 2,000 4,024 5,000 5,000 5,000 1,500 1,500 1,500 1,500 0 0 1,000 1,000 1,000 1,000 1,000 1,000 24,500 19,500 15,000 10,000 5,000 5,000 5,000 5,000 500 1,500 1,500 1,500 1,000 1,500 1,500 1,500 31,000 45,000 45,000 50,000 4,500 4,500 4,500 4,500 5,000 5,000 8,500 5,000 234,000 244,500 249,500 247,000 FY 2018 Requested Tentative 158,000 161,000 3,500 3,500 72,500 72,500 5,000 5,000 0 0 0 0 0 0 239,000 242,000 FY 2018 Requested Tentative 112,080 113,000 31,548 32,000 6,949 7,000 1,625 2,000 288 1,000 1,809 2,000 3,701 4,000 1,500 1,500 1,000 1,000 1,000 1,000 10,000 10,000 5,000 5,000 1,500 1,500 1,500 1,500 50,000 50,000 4,500 4,500 5,000 5,000 239,000 58 242,000 Change FY 2017 to FY2018 Dollar Percent (5,000) -3% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (5,000) -2% Change FY 2017 to FY2018 Dollar Percent 0 0% (4,000) -11% 0 0% 0 0% 0 0% 0 0% (1,000) -20% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (5,000) -2% THIS PAGE INTENTIONALLY LEFT BLANK 59 CITY CLERK City Manager 60 Draft Budget CITY CLERK Net Change from Previous Budget: (17,55) -9% Significant Changes: • Decrease due to no elections this fiscal year. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 1.3 1.6 1.6 1.6 1.3 1.6 1.6 1.6 61 FY2018 1.6 Percent of General Fund City Clerk 1% Total Department Budget City Clerk 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2014 150,499 142,667 2015 212,500 180,023 2016 195,500 162,467 2017 205,500 85,663 Tentative 188,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses City Clerk 9% 1% 1% Personnel Services Supplies Services Special Projects 89% 62 Fund Name: General Fund Fund Number : 10 Department Name: City Clerk Department Number: 490 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 167,000 2,000 17,000 2,000 0 0 0 TOTAL 188,000 EXPENDITURE DETAIL Acct 110 120 130 131 132 140 141 142 230 232 237 249 312 313 329 343 350 351 360 361 362 370 381 431 Acct Description SALARIES AND WAGES HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPLIES LEGAL SERVICES CONTRACTED SERVICES RECORDING FEES STORAGE FACILITY RENTAL TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES CELL PHONE/PAGER EXPENSE ELECTION TOTALS FY 2018 Tentative 131,000 7,000 9,000 2,000 15,000 1,000 1,000 1,000 1,000 500 0 500 0 4,500 0 0 500 1,000 0 9,000 1,000 1,000 0 2,000 188,000 63 Actual For the Fiscal Year ending June 30, 2014 2015 2016 129,475 144,304 148,619 389 1,197 1,106 10,777 18,697 12,742 2,026 15,825 0 0 0 0 0 0 0 0 0 0 142,667 162,467 85,663 Actual For the Fiscal Year ending June 30, 2014 2015 2016 103,717 115,885 119,752 5,634 5,932 5,977 6,433 7,200 7,455 1,505 1,684 1,743 11,400 12,856 13,141 373 399 285 413 347 266 0 0 0 122 856 654 234 143 0 0 0 402 34 199 50 0 0 0 500 450 265 0 0 0 1,421 1,405 1,497 0 0 0 130 0 380 0 0 0 8,368 11,045 10,404 142 5,773 40 215 25 155 0 0 0 2,026 15,825 0 July - Dec 2017 58,391 2,977 3,639 851 6,460 80 0 0 191 0 0 0 0 2,297 0 776 33 80 0 2,995 12 155 0 6,726 142,667 180,023 July - Dec 2017 72,399 191 6,348 6,726 0 0 0 180,023 162,467 85,663 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 128,999 145,000 153,000 163,000 2,500 2,500 2,500 2,500 19,000 20,000 20,000 20,000 0 45,000 20,000 20,000 0 0 0 0 0 0 0 0 0 0 0 0 150,499 212,500 195,500 205,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 103,328 113,000 120,000 128,000 5,643 6,000 6,000 7,000 5,786 7,000 8,000 8,000 1,353 2,000 2,000 2,000 10,490 13,000 14,000 15,000 239 1,000 1,000 1,000 517 1,000 1,000 1,000 1,643 2,000 1,000 1,000 1,500 1,500 1,500 1,500 500 500 500 500 0 0 0 0 500 500 500 500 0 0 0 0 1,000 2,000 2,000 2,000 500 500 0 0 1,500 1,500 2,000 2,000 500 500 500 500 2,000 2,000 2,000 2,000 1,500 1,500 1,500 1,500 10,000 10,000 10,000 10,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 0 0 0 0 0 45,000 20,000 20,000 150,499 212,500 195,500 205,500 FY 2018 Requested Tentative 162,000 167,000 2,000 2,000 17,000 17,000 2,000 2,000 0 0 0 0 0 0 183,000 188,000 FY 2018 Requested Tentative 130,275 131,000 6,195 7,000 8,077 9,000 1,889 2,000 14,367 15,000 335 1,000 517 1,000 345 1,000 1,000 1,000 500 500 0 0 500 500 0 0 4,500 4,500 0 0 0 0 500 500 1,000 1,000 0 0 9,000 9,000 1,000 1,000 1,000 1,000 0 0 2,000 2,000 183,000 64 188,000 Change FY 2017 to FY2018 Dollar Percent 4,000 2% (500) -20% (3,000) -15% (18,000) -90% 0 0% 0 0% 0 0% (17,500) -9% Change FY 2017 to FY2018 Dollar Percent 3,000 2% 0 0% 1,000 13% 0 0% 0 0% 0 0% 0 0% 0 0% (500) -33% 0 0% 0 0% 0 0% 0 0% 2,500 125% 0 0% (2,000) -100% 0 0% (1,000) -50% (1,500) -100% (1,000) -10% 0 0% 0 0% 0 0% (18,000) -90% (17,500) -9% THIS PAGE INTENTIONALLY LEFT BLANK 65 SAFETY City Manager 66 Draft Budget SAFETY Net Change from Previous Budget: 21,000 7% Significant Changes: • Increase in insurance premiums due to inclusion of new City Hall. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 67 FY2018 0 Percent of General Fund Safety & Loss Control 1% Total Department Budget Safety & Loss 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2014 255,000 235,294 2015 290,000 265,916 2016 304,000 276,908 2017 304,000 221,845 Tentative 325,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Safety & Loss Services 100% 68 Fund Name: General Fund Fund Number : 10 Department Name: Safety Department Number: 460 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency TOTAL FY 2018 Tentative 0 0 325,000 0 0 0 0 325,000 EXPENDITURE DETAIL Acct Acct Description 314 LIABILITY INSURANCE 332 CLAIMS TOTALS FY 2018 Tentative 310,000 15,000 325,000 69 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 235,294 265,916 276,908 0 0 0 0 0 0 0 0 0 0 0 0 235,294 276,908 221,845 Actual For the Fiscal Year ending June 30, 2014 2015 2016 223,548 258,984 266,908 11,746 6,932 10,000 July - Dec 2017 219,405 2,440 235,294 265,916 July - Dec 2017 0 0 221,845 0 0 0 0 265,916 276,908 221,845 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 255,000 290,000 304,000 304,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 255,000 290,000 304,000 304,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 240,000 275,000 289,000 289,000 15,000 15,000 15,000 15,000 255,000 290,000 304,000 304,000 FY 2018 Requested Tentative 0 0 0 0 325,000 325,000 0 0 0 0 0 0 0 0 325,000 325,000 FY 2018 Requested Tentative 310,000 310,000 15,000 15,000 325,000 70 325,000 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 21,000 7% 0 0% 0 0% 0 0% 0 0% 21,000 7% Change FY 2017 to FY2018 Dollar Percent 21,000 7% 0 0% 21,000 7% THIS PAGE INTENTIONALLY LEFT BLANK 71 ADMINISTRATION City Manager 72 Draft Budget ADMINISTRATION Net Change from Previous Budget: 253,000 24% Significant Changes: • • $30,000 budgeted for salary study. $200,000 for potential development/redevelopment opportunities. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th 2014 2015 2016 2017 6 6 6 6 4 6 6 5 73 2018 6 Percent of General Fund Administration 6% Total Department Budget Administration 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2014 931,000 801,705 Budget Actual 2015 931,000 776,825 2016 1,083,000 874,439 2017 1,054,000 425,848 Tentative 1,307,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Administration 24% Personnel Services Supplies 56% 12% Services Special Projects 8% 74 Fund Name: General Fund Fund Number : 10 Department Name: Administration Department Number: 450 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 728,000 112,000 157,000 310,000 0 0 0 TOTAL 1,307,000 EXPENDITURE DETAIL Acct 110 117 120 130 131 132 134 140 141 142 199 211 218 227 230 232 237 241 245 248 249 251 253 254 311 335 342 343 350 351 360 361 362 370 371 380 381 410 617 650 Acct Description SALARIES AND WAGES COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION DEFERRED COMPENSATION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX LABOR DISTRIBUTION FUEL AND LUBRICANTS VENDING MACHINE EXPENSES CONFERENCE ROOM OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE VEHICLE ALLOWANCE BUILDING/DATA UPGRADES SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES COMPUTER/PRINTER MAINTENANCE VEHICLE MAINTENANCE/REPAIR COPIER USAGE/SUPPLIES/MAINTENANCE PROFESSIONAL SERVICES DELIVERY SERVICES RECRUITMENT EXPENSES STORAGE FACILITY RENTAL TRAVEL AND PER DIEM CONFERENCE, SEMINAR & TRAINING PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES SUBSCRIPTIONS TELEPHONE CELL PHONE/PAGER EXPENSE SPECIAL EVENTS EQUIPMENT PURCHASE VEHICLE PURCHASE TOTALS FY 2018 Tentative 552,000 0 46,000 30,000 8,000 64,000 20,000 2,000 2,000 4,000 0 83,500 0 2,000 6,000 1,500 6,000 0 0 3,500 4,000 1,000 1,500 3,000 82,000 0 0 0 8,000 5,000 21,000 2,000 30,000 5,000 2,000 0 2,000 310,000 0 0 1,307,000 75 Actual For the Fiscal Year ending June 30, 2014 2015 2016 519,118 624,322 677,292 60,823 15,023 12,942 117,974 62,104 81,856 73,817 75,376 102,350 29,973 0 0 0 0 0 0 0 0 801,705 874,439 425,848 Actual For the Fiscal Year ending June 30, 2014 2015 2016 399,416 469,340 518,278 0 0 8 43,848 52,456 44,945 21,662 25,458 27,623 5,656 6,636 7,343 46,064 53,955 59,415 0 13,658 17,765 1,440 1,604 943 1,033 1,215 972 0 0 0 0 0 0 1,210 1,723 1,184 545 479 347 1,039 1,191 488 2,542 4,456 5,170 210 1,175 0 43,248 2,491 0 12 0 8 0 0 0 0 3,172 1,000 9,978 335 1,780 952 0 0 901 0 0 186 0 2,965 35,271 6,773 29,324 0 0 0 0 0 0 0 0 0 6,359 8,231 8,578 2,027 2,680 1,415 3,225 3,092 1,076 0 458 670 28,153 29,434 30,626 38,524 4,894 6,374 842 1,172 1,198 0 0 0 3,574 5,370 2,594 73,817 75,376 102,350 0 0 0 29,973 0 0 July - Dec 2017 251,363 0 21,500 11,383 3,564 28,858 9,149 349 0 0 0 337 93 226 1,691 0 0 0 0 3,144 125 0 0 1,205 16,038 0 0 0 2,731 0 620 702 20,057 688 295 0 561 51,169 0 0 801,705 776,825 July - Dec 2017 326,166 6,822 41,692 51,169 0 0 0 776,825 874,439 425,848 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 609,000 684,000 731,500 707,000 31,000 32,500 112,000 113,500 191,000 114,500 129,500 123,500 100,000 100,000 110,000 110,000 0 0 0 0 0 0 0 0 0 0 0 0 931,000 1,054,000 1,072,030 1,307,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 460,589 517,000 539,000 538,000 0 0 0 0 56,670 60,000 66,000 43,000 25,484 29,000 29,000 29,000 6,679 8,000 8,000 8,000 53,152 60,000 62,000 62,000 0 2,000 18,500 19,000 1,180 2,000 2,000 2,000 1,550 2,000 2,000 2,000 3,696 4,000 5,000 4,000 0 0 0 0 2,500 2,500 83,500 83,500 2,000 2,000 1,000 1,000 2,000 2,000 1,500 2,000 6,000 6,000 6,000 8,000 2,500 2,500 2,500 1,500 7,000 7,000 7,000 7,000 0 0 0 0 0 0 0 0 1,500 1,500 3,500 3,500 3,000 3,000 2,000 2,000 1,000 1,500 1,000 1,000 1,000 2,000 1,500 1,500 2,500 2,500 2,500 2,500 96,000 37,000 60,000 60,000 1,000 1,000 500 500 0 0 0 0 0 0 0 0 5,000 5,000 8,000 5,000 4,000 4,000 4,000 5,000 9,000 9,000 9,000 5,000 500 500 500 3,000 30,000 30,000 30,000 30,000 38,000 20,000 10,000 10,000 500 1,000 500 2,000 0 0 0 0 7,000 7,000 7,000 3,000 100,000 100,000 110,000 110,000 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 551,125 552,000 0 0 45,623 46,000 29,198 30,000 7,991 8,000 63,379 64,000 19,030 20,000 1,415 2,000 1,550 2,000 3,717 4,000 0 0 83,500 83,500 0 0 2,000 2,000 6,000 6,000 1,500 1,500 6,000 6,000 0 0 0 0 3,500 3,500 4,000 4,000 1,000 1,000 1,500 1,500 3,000 3,000 52,000 82,000 0 0 0 0 0 0 8,000 8,000 5,000 5,000 21,000 21,000 2,000 2,000 30,000 30,000 5,000 5,000 2,000 2,000 0 0 2,000 2,000 110,000 310,000 0 0 0 0 931,000 931,000 931,000 1,083,000 FY 2018 Requested Tentative 723,030 728,000 112,000 112,000 127,000 157,000 110,000 310,000 0 0 0 0 0 0 1,083,000 1,054,000 1,072,030 1,307,000 Change FY 2017 to FY2018 Dollar Percent 21,000 3% (1,500) -1% 33,500 27% 200,000 182% 0 0% 0 0% 0 0% 253,000 24% Change FY 2017 to FY2018 Dollar Percent 14,000 3% 0 0% 3,000 7% 1,000 3% 0 0% 2,000 3% 1,000 5% 0 0% 0 0% 0 0% 0 0% 0 0% (1,000) -100% 0 0% (2,000) -25% 0 0% (1,000) -14% 0 0% 0 0% 0 0% 2,000 100% 0 0% 0 0% 500 20% 22,000 37% (500) -100% 0 0% 0 0% 3,000 60% 0 0% 16,000 320% (1,000) -33% 0 0% (5,000) -50% 0 0% 0 0% (1,000) -33% 200,000 182% 0 0% 0 0% 253,000 76 24% THIS PAGE INTENTIONALLY LEFT BLANK 77 LEGAL City Manager 78 Draft Budget LEGAL Net Change from Previous Budget: (100,500) -9% Significant Changes: • Increase in liability insurance due to consolidation of legal costs from all departments into Legal department. • Decrease of $144,000 in County Jail Housing costs. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 1 1 1 1 0 0 0 0 79 FY2018 1 Percent of General Fund Legal Services 4% Total Department Budget Legal Services 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2014 815,998 490,890 2015 817,000 436,557 2016 1,109,000 424,488 2017 1,106,000 227,192 Tentative 1,005,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Legal 19% Personnel Services Services 81% 80 Fund Name: General Fund Fund Number : 10 Department Name: Legal Department Number: 440 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 193,000 0 812,500 0 0 0 0 TOTAL 1,005,500 EXPENDITURE DETAIL Acct 110 120 130 131 132 140 141 142 199 312 315 316 321 347 358 375 Acct Description SALARIES AND WAGES HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX LABOR DISTRIBUTION LEGAL SERVICES PUBLIC DEFENDER SERVICES PROSECUTER SERVICES COUNTY JAIL HOUSING PRISONER TRANSPORTATION COSTS ECONOMIC DEV. REIMBURSEMENT PROPERTY TAX TOTALS FY 2018 Tentative 149,000 13,000 7,000 3,000 18,000 1,000 1,000 1,000 0 74,500 4,000 115,000 225,000 0 379,000 15,000 1,005,500 81 Actual For the Fiscal Year ending June 30, 2014 2015 2016 42,940 0 0 0 0 0 447,951 436,557 424,488 0 0 0 0 0 0 0 0 0 0 0 0 490,890 424,488 227,192 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 42,940 0 0 140,031 155,342 154,582 2,450 850 300 112,292 115,000 115,000 178,156 152,073 141,416 0 0 0 14,837 13,103 13,000 186 190 190 July - Dec 2017 0 0 0 0 0 0 0 0 0 76,547 900 57,500 80,771 0 0 11,474 490,890 436,557 July - Dec 2017 0 0 227,192 0 0 0 0 436,557 424,488 227,192 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 196,998 193,000 196,000 193,000 0 0 0 0 619,000 624,000 913,000 913,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 815,998 817,000 1,109,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 144,102 149,000 152,000 11,306 13,000 13,000 6,826 7,000 7,000 2,089 3,000 3,000 16,629 18,000 18,000 369 1,000 1,000 258 1,000 1,000 419 1,000 1,000 15,000 0 0 20,000 20,000 20,000 10,000 10,000 10,000 110,000 115,000 120,000 459,000 459,000 369,000 0 0 0 19,000 19,000 379,000 1,000 1,000 15,000 815,998 817,000 1,109,000 1,106,000 2017 149,000 13,000 7,000 3,000 18,000 1,000 1,000 1,000 0 20,000 10,000 120,000 369,000 0 379,000 15,000 1,106,000 FY 2018 Requested Tentative 188,000 193,000 0 0 812,500 812,500 0 0 0 0 0 0 0 0 1,000,500 1,005,500 FY 2018 Requested Tentative 148,429 149,000 12,845 13,000 6,826 7,000 2,152 3,000 17,069 18,000 381 1,000 258 1,000 39 1,000 0 0 74,500 74,500 4,000 4,000 115,000 115,000 225,000 225,000 0 0 379,000 379,000 15,000 15,000 1,000,500 82 1,005,500 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% (100,500) -11% 0 0% 0 0% 0 0% 0 0% (100,500) -9% Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 54,500 273% (6,000) -60% (5,000) -4% (144,000) -39% 0 0% 0 0% 0 0% (100,500) -9% THIS PAGE INTENTIONALLY LEFT BLANK 83 HUMAN RESOURCES City Manager 84 Draft Budget HUMAN RESOURCES Net Change from Previous Budget: 9,000 2% Significant Changes: • Increase due consolidation of medical/drug exam costs into HR. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 2 3 3 3 2 3 3 3 85 FY2018 3 Percent of General Fund Human Resources 2% Total Department Budget Human Resources 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 383,499 321,417 2015 388,500 366,626 2016 397,500 360,377 2017 412,500 174,232 Tentative 421,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Human Resources 17% 1% Personnel Services Supplies Services 82% 86 Fund Name: General Fund Fund Number : 10 Department Name: Human Resources Department Number: 500 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 346,000 5,000 70,500 0 0 0 0 TOTAL 421,500 EXPENDITURE DETAIL Acct 110 120 130 131 132 140 141 142 230 232 237 248 254 311 312 313 320 335 342 343 350 351 360 361 362 370 380 381 442 443 617 Acct Description SALARIES AND WAGES HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE SOFTWARE PURCHASE COPIER USAGE/SUPPLYS/MAINTENANCE PROFESSIONAL SERVICES LEGAL SERVICES CONTRACTED SERVICES MEDICAL/DRUG EXAMS & TESTING DELIVERY SERVICES RECRUITMENT EXPENSES STORAGE FACILITY RENTAL TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES TELEPHONE EXPENSE CELL PHONE/PAGER EXPENSE EMPLOYEE WELLNESS PROGRAM NEW EMPLOYEE ORIENTATIONS CAPITAL EQUIPMENT PURCHASE FY 2018 Tentative 266,000 26,000 16,000 4,000 31,000 1,000 1,000 1,000 3,000 1,000 0 0 1,000 10,000 0 9,500 33,000 0 7,000 0 0 2,000 0 3,000 500 5,500 0 0 0 0 0 421,500 TOTALS 87 Actual For the Fiscal Year ending June 30, 2014 2015 2016 275,707 307,275 318,321 3,521 3,521 4,208 41,694 55,411 31,202 495 420 266 0 0 6,381 0 0 0 0 0 0 321,417 360,377 174,232 Actual For the Fiscal Year ending June 30, 2014 2015 2016 215,536 236,907 246,553 17,263 23,744 23,939 13,217 14,287 15,047 3,091 3,341 3,519 24,834 27,473 28,280 773 827 584 993 696 399 0 0 0 2,567 2,102 1,269 0 273 486 0 0 1,169 0 0 0 954 1,146 1,285 8,751 7,991 8,276 10,418 23,333 207 3,246 8,345 6,273 8,241 4,190 3,458 0 0 0 8,861 7,526 5,982 0 0 0 0 0 8 368 327 268 0 0 0 1,695 3,430 1,050 115 119 89 0 150 5,200 0 0 0 0 0 391 495 420 266 0 0 0 0 0 6,381 July - Dec 2017 120,356 11,936 7,363 1,722 13,818 166 0 0 671 64 0 0 130 6,454 0 4,338 525 0 4,317 0 0 0 0 0 100 0 0 121 2,151 0 0 321,417 366,626 July - Dec 2017 155,362 865 15,855 2,151 0 0 0 366,626 360,377 174,232 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 306,999 312,000 321,000 336,000 5,000 5,000 5,000 5,000 70,000 70,000 71,000 71,000 1,500 1,500 500 500 0 0 0 0 0 0 0 0 0 0 0 0 383,499 388,500 397,500 412,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 232,790 238,000 245,000 258,000 28,068 23,000 24,000 24,000 14,433 15,000 15,000 16,000 3,375 4,000 4,000 4,000 26,864 28,000 29,000 30,000 596 1,000 1,000 1,000 775 1,000 1,000 1,000 98 2,000 2,000 2,000 3,000 3,000 3,000 3,000 1,000 1,000 1,000 1,000 0 0 0 0 0 0 0 0 1,000 1,000 1,000 1,000 10,000 10,000 10,000 10,000 30,000 30,000 30,000 30,000 7,000 7,000 8,500 8,500 6,000 6,000 6,000 6,000 500 500 0 0 7,000 7,000 7,000 7,000 0 0 0 0 0 0 0 0 0 0 1,000 1,000 500 500 0 0 3,000 3,000 3,000 3,000 1,000 1,000 500 500 5,000 5,000 5,000 5,000 0 0 0 0 0 0 0 0 1,500 1,500 500 500 0 0 0 0 0 0 0 0 383,499 388,500 397,500 412,500 FY 2018 Requested Tentative 342,000 346,000 5,000 5,000 43,500 70,500 0 0 0 0 0 0 0 0 390,500 421,500 FY 2018 Requested Tentative 265,015 266,000 25,015 26,000 15,552 16,000 3,843 4,000 30,477 31,000 681 1,000 775 1,000 643 1,000 3,000 3,000 1,000 1,000 0 0 0 0 1,000 1,000 10,000 10,000 0 0 9,500 9,500 6,000 33,000 0 0 7,000 7,000 0 0 0 0 2,000 2,000 0 0 3,000 3,000 500 500 5,500 5,500 0 0 0 0 0 0 0 0 0 0 390,500 421,500 88 Change FY 2017 to FY2018 Dollar Percent 10,000 3% 0 0% (500) -1% (500) -100% 0 0% 0 0% 0 0% 9,000 2% Change FY 2017 to FY2018 Dollar Percent 8,000 3% 2,000 8% 0 0% 0 0% 1,000 3% 0 0% 0 0% (1,000) -50% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (30,000) -100% 1,000 12% 27,000 450% 0 0% 0 0% 0 0% 0 0% 1,000 100% 0 0% 0 0% 0 0% 500 10% 0 0% 0 0% (500) -100% 0 0% 0 0% 9,000 2% THIS PAGE INTENTIONALLY LEFT BLANK 89 FINANCE City Manager 90 Draft Budget FINANCE Net Change from Previous Budget: 11,500 2% Significant Changes: • Increase mainly due to upgrade for software Caselle and citywide wage increase. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 4 4.5 4.5 3.5 4 4.5 4.5 3.5 91 FY2018 3.5 Percent of General Fund Financial Services 3% Total Department Budget Financial Services 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 555,501 531,639 2015 616,500 579,085 2016 643,500 618,448 2017 639,000 331,665 Tentative 650,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Financial Services 40% Personnel Services Supplies 59% 1% 92 Services Fund Name: General Fund Fund Number : 10 Department Name: Finance Department Number: 511 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 387,000 5,000 258,500 0 0 0 0 TOTAL 650,500 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 230 232 237 248 249 311 313 317 325 343 350 351 360 361 362 370 374 376 377 380 Acct Description SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES PROFESSIONAL SERVICES CONTRACTED SERVICES AUDIT/CONSULTING SERVICES TECH/SOFTWARE SUPPORT STORAGE FACILITY RENTAL TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES BANK CHARGES/ACCT ANALYSIS LATE FEES MISCELLANEOUS EXPENSES TELEPHONE EXPENSE FY 2018 Tentative 297,000 0 0 32,000 16,000 5,000 32,000 1,000 2,000 2,000 4,000 1,000 0 0 0 175,000 0 44,000 15,000 0 4,000 2,500 2,000 0 1,500 500 14,000 0 0 0 TOTALS 650,500 93 Actual For the Fiscal Year ending June 30, 2014 2015 2016 369,294 415,808 451,872 2,617 7,310 5,118 159,728 155,967 161,458 0 0 0 0 0 0 0 0 0 0 0 0 531,639 618,448 331,665 Actual For the Fiscal Year ending June 30, 2014 2015 2016 288,421 318,835 346,054 0 0 39 0 0 0 27,747 37,343 42,101 16,234 18,054 19,671 4,035 4,441 4,834 30,783 34,985 37,724 1,041 1,075 784 1,032 1,075 665 0 0 0 2,175 5,611 3,016 291 647 0 0 564 0 0 488 2,000 151 0 102 91,378 89,888 90,119 0 0 0 36,135 38,935 38,435 7,670 8,408 8,888 1,401 1,440 1,606 0 395 3,497 1,040 2,403 2,049 87 0 743 5,068 0 0 1,312 1,139 1,288 400 542 508 12,624 10,959 12,983 20 0 0 2,122 193 3,353 112 0 12 July - Dec 2017 134,462 0 0 14,998 6,527 1,871 14,524 185 0 0 654 0 0 0 52 106,083 0 34,000 9,126 861 1,479 1,072 585 168 572 0 4,036 0 411 0 531,639 579,085 July - Dec 2017 172,567 706 158,392 0 0 0 0 579,085 618,448 331,665 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 377,001 434,000 456,000 379,000 4,500 4,500 5,000 4,000 174,000 178,000 182,500 256,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 555,501 616,500 643,500 639,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 293,305 325,000 345,000 290,000 0 0 0 0 0 0 0 0 27,793 42,000 42,000 31,000 16,642 19,000 20,000 16,000 4,253 5,000 5,000 5,000 30,998 36,000 38,000 32,000 752 1,000 1,000 1,000 1,292 2,000 2,000 2,000 1,966 4,000 3,000 2,000 2,500 2,500 3,000 3,000 2,000 2,000 2,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 105,000 105,000 104,000 175,000 0 0 0 0 36,500 38,500 41,000 44,000 10,000 10,000 10,000 11,000 1,500 1,500 1,500 2,000 500 500 2,500 1,500 500 3,000 6,000 5,500 3,000 3,000 1,500 1,000 0 0 0 0 2,500 2,000 1,500 1,500 500 500 500 500 14,000 14,000 14,000 14,000 0 0 0 0 0 0 0 0 0 0 0 0 555,501 616,500 643,500 639,000 FY 2018 Requested Tentative 383,000 387,000 5,000 5,000 258,500 258,500 0 0 0 0 0 0 0 0 646,500 650,500 FY 2018 Requested Tentative 296,056 297,000 0 0 0 0 31,720 32,000 15,578 16,000 4,293 5,000 31,869 32,000 760 1,000 1,034 2,000 1,691 2,000 4,000 4,000 1,000 1,000 0 0 0 0 0 0 175,000 175,000 0 0 44,000 44,000 15,000 15,000 0 0 4,000 4,000 2,500 2,500 2,000 2,000 0 0 1,500 1,500 500 500 14,000 14,000 0 0 0 0 0 0 646,500 94 650,500 Change FY 2017 to FY2018 Dollar Percent 8,000 2% 1,000 25% 2,500 1% 0 0% 0 0% 0 0% 0 0% 11,500 2% Change FY 2017 to FY2018 Dollar Percent 7,000 2% 0 0% 0 0% 1,000 3% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 1,000 33% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 4,000 36% (2,000) -100% 2,500 167% (3,000) -55% 1,000 100% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 11,500 2% THIS PAGE INTENTIONALLY LEFT BLANK 95 INFORMATION TECHNOLOGY City Manager 96 Draft Budget INFORMATION TECHNOLOGY Net Change from Previous Budget: 2,000 <1% Significant Changes: • There were no significant changes to operations. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 3 4 4 4 3 3 4 4 97 FY2018 4 Percent of General Fund Information Technology 4% Total Department Budget Information Technology 900,000 750,000 600,000 450,000 300,000 150,000 0 Budget Actual 2014 687,500 671,947 2015 743,000 688,518 2016 733,500 622,314 2017 877,500 367,850 Tentative 879,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Information Technology 17% 3% 8% Personnel Services Supplies 52% Services Special Projects Capital Outlay/Projects 20% 98 Fund Name: General Fund Fund Number : 10 Department Name: Information Technology Department Number: 480 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 458,000 174,500 68,000 24,000 155,000 0 0 TOTAL 879,500 EXPENDITURE DETAIL Acct 110 111 120 130 131 132 140 141 142 211 213 230 232 237 248 249 251 253 261 262 263 265 311 328 350 351 Acct Description SALARIES AND WAGES OVERTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX FUEL & LUBRICANTS SAFETY EQUIPMENT/SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES COMPUTER/PRINTER MAINTENANCE VEHICLE MAINTENANCE/REPAIR EQUIIPMENT/MAINTENANCE CONTRACT PHONE SYS/MAINTENANCE CONTRACT DATA INFRASTRUCTURE SERVICE SOFTWARE MAINT CONTRACT PROFESSIONAL SERVICES EQUIPMENT RENT/LEASES TRAVEL AND PER DIEM CONFERENCE,SEMINARS & TRAINING 376 LATE FEES/INTEREST CHARGES 380 381 400 661 617 TELEPHONE EXPENSE CELL PHONE/PAGER EXPENSE SPECIAL PROJECTS BUILDING/DATA INFRAS. IMPROV. EQUIPMENT PURCHASE FY 2018 Tentative 348,000 3,000 33,000 22,000 6,000 41,000 1,000 2,000 2,000 500 0 1,000 1,000 10,000 2,000 2,000 2,000 1,000 22,000 23,000 70,000 40,000 26,000 6,500 500 4,000 0 28,000 3,000 24,000 125,000 30,000 TOTALS 879,500 99 Actual For the Fiscal Year ending June 30, 2014 2015 2016 350,601 344,536 391,721 196,401 209,948 149,974 94,897 83,754 74,640 0 0 0 30,049 50,280 5,979 0 0 0 0 0 0 671,947 622,314 367,850 Actual For the Fiscal Year ending June 30, 2014 2015 2016 264,828 257,418 302,385 40 492 0 33,419 35,483 30,556 15,508 15,028 18,157 3,627 3,515 4,246 30,108 29,909 34,642 2,369 2,171 1,030 702 521 706 0 0 0 243 151 380 0 0 0 607 1,061 843 373 698 857 62,726 14,447 27,216 3,384 20,591 10,178 2,428 753 2,558 1,732 2,093 770 366 0 0 6,222 25,782 119 2,104 22,130 0 83,962 86,229 64,460 32,256 36,014 42,592 34,730 33,307 14,415 9,994 6,044 3,774 0 0 0 418 3,651 2,721 0 0 0 44,510 36,796 51,028 5,244 3,957 2,702 0 0 0 0 0 0 30,049 50,280 5,979 July - Dec 2017 154,638 793 15,373 9,296 2,174 17,845 380 0 0 26 0 354 588 7,231 614 795 0 0 20,238 17,236 31,402 26,131 1,160 1,767 0 350 0 13,045 920 0 0 45,495 671,947 688,518 July - Dec 2017 200,500 104,614 17,241 0 45,495 0 0 688,518 622,314 367,850 Budget For the Fiscal Year ending June 30, 2014 2015 2016 340,000 408,000 448,000 212,500 198,000 190,500 135,000 97,000 95,000 0 0 0 0 40,000 0 0 0 0 0 0 0 687,500 743,000 733,500 2017 458,000 200,500 72,000 0 147,000 0 0 877,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 272,287 295,000 328,000 339,000 0 0 0 3,000 11,216 48,000 48,000 43,000 16,882 19,000 21,000 22,000 3,948 5,000 5,000 5,000 31,422 35,000 38,000 40,000 1,945 2,000 3,000 1,000 775 2,000 2,000 2,000 1,525 2,000 3,000 3,000 1,000 500 500 500 500 500 500 0 1,000 1,000 1,000 1,000 500 500 500 500 6,000 6,000 10,000 10,000 10,000 10,000 10,000 2,000 12,500 5,000 3,000 2,000 13,000 6,000 4,000 2,500 1,000 1,500 1,500 1,000 27,000 27,000 25,000 24,000 5,000 25,000 15,000 15,000 60,000 60,000 72,000 72,000 75,000 55,000 47,500 70,000 95,000 50,000 50,000 30,000 7,500 7,500 7,500 6,500 0 500 500 500 0 5,000 5,000 4,000 0 0 0 0 30,000 30,000 28,000 28,000 2,500 4,000 4,000 3,000 0 0 0 0 0 0 0 100,000 0 40,000 0 47,000 687,500 743,000 733,500 877,500 FY 2018 Requested Tentative 454,000 458,000 174,500 174,500 68,000 68,000 24,000 24,000 155,000 155,000 0 0 0 0 875,500 879,500 FY 2018 Requested Tentative 347,540 348,000 3,000 3,000 32,568 33,000 21,602 22,000 5,083 6,000 40,312 41,000 893 1,000 1,034 2,000 1,968 2,000 500 500 0 0 1,000 1,000 1,000 1,000 10,000 10,000 2,000 2,000 2,000 2,000 2,000 2,000 1,000 1,000 22,000 22,000 23,000 23,000 70,000 70,000 40,000 40,000 26,000 26,000 6,500 6,500 500 500 4,000 4,000 0 0 28,000 28,000 3,000 3,000 24,000 24,000 125,000 125,000 30,000 30,000 875,500 100 879,500 Change FY 2017 to FY2018 Dollar Percent 0 0% (26,000) -13% (4,000) -6% 24,000 24000% 8,000 5% 0 0% 0 0% 2,000 0% Change FY 2017 to FY2018 Dollar Percent 9,000 3% 0 0% (10,000) -23% 0 0% 1,000 20% 1,000 2% 0 0% 0 0% (1,000) -33% 0 0% 0 0% 0 0% 500 100% 0 0% 0 0% 0 0% (500) -20% 0 0% (2,000) -8% 8,000 53% (2,000) -3% (30,000) -43% (4,000) -13% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 24,000 24000% 25,000 25% (17,000) -36% 2,000 0% THIS PAGE INTENTIONALLY LEFT BLANK 101 ECONOMIC DEVELOPMENT City Manager 102 Draft Budget ECONOMIC DEVELOPMENT Net Change from Previous Budget: 123,000 123000% Significant Changes: • Separated from Community Development into its own department this year. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th 2014 2015 2016 2017 0 0 0 0 0 0 0 0 103 2018 1 Percent of General Fund Economic Development 1% Total Department Budget Economic Development 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Budget Actual 2014 0 0 2015 0 0 2016 0 0 2017 0 0 Tentative 123,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Economic Development 21% <1% Personnel Services Supplies Services 79% 104 Fund Name: General Fund Fund Number : 10 Department Name: Economic Development Department Number: 470 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 97,000 500 25,500 0 0 0 0 TOTAL 123,000 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 230 232 237 248 249 250 251 254 266 311 313 317 325 343 350 351 353 358 360 361 362 370 377 380 381 Acct Description SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIRS COMPUTER/PRINTER MAINTENANCE COPIER USAGE/SUPPLIES/MAINTENANCE POSTAGE EQUIP RENTAL FEES/MISC PROFESSIONAL SERVICES CONTRACTED SERVICES AUDIT/CONSULTING SERVICES TECH/SOFTWARE SUPPORT STORAGE FACILITY RENTAL TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING TUITION REIMBURSEMENT ECONOMIC DEV. REIMBURSEMENTS PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES MISCELLANEOUS EXPENSES TELEPHONE EXPENSE CELLPHONE/PAGER EXPENSE TOTALS FY 2018 Tentative 77,000 0 0 1,000 5,000 2,000 9,000 1,000 1,000 1,000 500 0 0 0 0 0 0 0 0 8,000 0 0 0 0 0 500 0 0 0 0 0 17,000 0 0 0 123,000 105 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 93,000 97,000 500 500 25,500 25,500 0 0 0 0 0 0 0 0 119,000 123,000 FY 2018 Requested Tentative 76,527 77,000 0 0 0 0 969 1,000 4,745 5,000 1,110 2,000 8,801 9,000 197 1,000 258 1,000 394 1,000 500 500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,000 8,000 0 0 0 0 0 0 0 0 0 0 500 500 0 0 0 0 0 0 0 0 0 0 17,000 17,000 0 0 0 0 0 0 119,000 106 123,000 Change FY 2017 to FY2018 Dollar Percent 97,000 97000% 500 500% 25,500 25500% 0 0% 0 0% 0 0% 0 0% 123,000 123000% Change FY 2017 to FY2018 Dollar Percent 77,000 77000% 0 0% 0 0% 1,000 1000% 5,000 5000% 2,000 2000% 9,000 9000% 1,000 1000% 1,000 1000% 1,000 1000% 500 500% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 8,000 8000% 0 0% 0 0% 0 0% 0 0% 0 0% 500 500% 0 0% 0 0% 0 0% 0 0% 0 0% 17,000 17000% 0 0% 0 0% 0 0% 123,000 123000% THIS PAGE INTENTIONALLY LEFT BLANK 107 RECREATION City Manager 108 Draft Budget RECREATION Net Change from Previous Budget: 42,000 28% Significant Changes: • Additional $50,000 to partner with YMCA Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 109 FY2018 0 Percent of General Fund Recreation 1% Total Department Budget Recreation 250,000 200,000 150,000 100,000 50,000 0 2014 227,500 34,773 Budget Actual 2015 227,500 107,665 2016 150,500 71,812 2017 150,500 36,297 Tentative 192,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Recreation 10% 12% Supplies Services Special Projects 78% 110 Fund Name: General Fund Fund Number : 10 Department Name: Recreation Department Number: 531 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency TOTAL FY 2018 Tentative 0 19,000 23,500 150,000 0 0 0 192,500 EXPENDITURE DETAIL Acct 211 239 249 253 269 313 341 361 362 381 382 383 384 410 414 610 617 Acct Description FUEL AND LUBRICANTS SPORTS SUPPLIES OPERATING MATERIAL & SUPPLIES VEHICLE MAINTENANCE EQUIPMENT MAINTENANCE/REPAIR CONTRACTED SERVICES SECURITY/ALARM SERVICE PUBLISHING/ADVERTISEMENT MAILING COST CELL PHONE/PAGER EXPENSE BUILDING ELECTRICITY/GAS TRASH SERVICE EXTERMINATING SERVICE SPECIAL EVENTS ADULT EDUCATION EXPENSE FIELD EQUIPMENT PURCHASE CAPITAL EQUIPMENT PURCHASE TOTALS FY 2018 Tentative 2,000 5,000 5,000 5,000 2,000 5,000 500 0 0 1,000 15,000 1,000 1,000 150,000 0 0 0 192,500 111 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 18,445 21,050 4,827 16,328 22,739 18,752 0 58,251 42,973 0 5,626 5,260 0 0 0 0 0 0 34,773 71,812 36,297 Actual For the Fiscal Year ending June 30, 2014 2015 2016 1,232 684 838 1,600 5,299 2,095 12,869 12,728 1,744 2,744 2,339 0 0 0 150 0 7,078 7,334 377 0 423 0 0 0 0 0 0 639 999 553 13,514 13,828 9,347 648 0 0 1,151 834 1,094 0 58,251 42,973 0 0 0 0 5,626 0 0 0 5,260 July - Dec 2017 47 402 1,093 0 254 3,103 0 0 0 153 3,433 0 469 27,344 0 0 0 34,773 107,665 July - Dec 2017 0 1,796 7,158 27,344 0 0 0 107,665 71,812 36,297 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 39,500 39,500 19,000 19,000 38,000 38,000 31,500 31,500 150,000 150,000 100,000 100,000 0 0 0 0 0 0 0 0 0 0 0 0 227,500 227,500 150,500 150,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 3,000 3,000 2,000 2,000 13,500 13,500 5,000 5,000 15,000 15,000 5,000 5,000 6,000 6,000 5,000 5,000 2,000 2,000 2,000 2,000 13,000 13,000 5,000 5,000 500 500 500 500 8,000 8,000 8,000 8,000 0 0 0 0 1,500 1,500 1,000 1,000 13,000 13,000 15,000 15,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 150,000 150,000 100,000 100,000 0 0 0 0 0 0 0 0 0 0 0 0 227,500 227,500 150,500 150,500 FY 2018 Requested Tentative 0 0 19,000 19,000 23,500 23,500 150,000 150,000 0 0 0 0 0 0 192,500 192,500 FY 2018 Requested Tentative 2,000 2,000 5,000 5,000 5,000 5,000 5,000 5,000 2,000 2,000 5,000 5,000 500 500 0 0 0 0 1,000 1,000 15,000 15,000 1,000 1,000 1,000 1,000 150,000 150,000 0 0 0 0 0 0 192,500 112 192,500 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% (8,000) -25% 50,000 50% 0 0% 0 0% 0 0% 42,000 28% Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (8,000) -100% 0 0% 0 0% 0 0% 0 0% 0 0% 50,000 50% 0 0% 0 0% 0 0% 42,000 28% THIS PAGE INTENTIONALLY LEFT BLANK 113 PARKS City Manager 114 Draft Budget PARKS Net Change from Previous Budget: (36,000) -4% Significant Changes: • Reduction to Park Improvements for completed projects. • Decrease in benefits due to changes in health care coverage election. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 4.8 4.8 4.8 7.8 4 3.6 4.8 7.8 115 FY2018 7.8 Percent of General Fund Parks 4% Total Department Budget Parks 1,050,000 900,000 750,000 600,000 450,000 300,000 150,000 0 Budget Actual 2014 704,499 577,723 2015 662,000 589,585 2016 809,500 717,125 2017 916,000 320,129 Tentative 880,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Parks 13% Personnel Services 23% Supplies 57% Services Capital Outlay/Projects 7% 116 Fund Name: General Fund Fund Number : 10 Department Name: Parks Department Number: 521 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 499,000 60,000 206,000 0 115,000 0 0 TOTAL 880,000 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 198 199 210 211 213 222 230 237 243 244 249 253 269 313 320 326 328 341 351 370 376 379 381 386 400 610 654 Acct Description SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX WORKERS COMP REIMBURSEMENTS LABOR DISTRIBUTION SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES CHEMICAL EXPENSE OFFICE SUPPLIES EQUIPMENT/FURNITURE PURCHASE IRRIGATION SUPPLIES LANDSCAPING MAT'L & SUPPLIES OPERATING MATERIAL & SUPPLIES VEHICLE MAINTENANCE/REPAIR EQUIPMENT MAINTENANCE/REPAIRS CONTRACTED SERVICES MEDICAL/DRUG EXAMS & TESTING LICENSE AND PERMITS EQUIPMENT RENT/LEASES SECURITY/ALARM SERVICE CONFERENCE, SEMINAR & TRAINING DUES-MEMBERSHIPS-FEES LATE FEES/INTEREST CHARGES PARK LIGHTING/ELECTRICITY CELL PHONE/PAGER EXPENSE LANDSCAPING/IRRIGATION SPECIAL PROJECTS FIELD EQUIPMENT PURCHASE PARK IMPROVEMENTS TOTALS FY 2018 Tentative 336,000 12,000 0 63,000 22,000 6,000 37,000 14,000 3,000 6,000 0 0 3,000 7,000 2,000 3,000 500 9,000 21,500 6,000 6,000 500 1,500 110,500 0 0 1,000 1,500 3,500 0 0 88,000 1,500 0 0 0 115,000 880,000 117 Actual For the Fiscal Year ending June 30, 2014 2015 2016 237,099 213,007 319,398 66,712 60,472 79,202 182,134 199,146 211,143 91,778 38,865 0 0 78,095 107,382 0 0 0 0 0 0 577,723 717,125 320,129 Actual For the Fiscal Year ending June 30, 2014 2015 2016 163,536 154,590 214,469 4,347 10,862 13,186 71 0 0 32,704 26,228 43,182 9,816 9,702 13,283 2,296 2,269 3,107 15,890 14,970 22,830 7,271 7,228 7,811 1,168 791 1,530 0 0 0 0 (9,910) 0 0 (3,721) 0 3,232 3,314 1,204 10,329 7,273 6,103 449 1,286 4,374 8,511 7,912 1,412 0 0 17 8,585 4,429 9,036 13,492 13,642 27,850 9,612 13,178 4,589 12,502 9,438 23,619 0 0 0 0 0 1,000 75,581 92,146 108,681 0 0 0 0 0 250 8,039 867 779 12,156 15,956 13,476 0 0 2,272 0 0 200 0 0 0 83,630 89,034 84,919 2,729 1,144 568 0 0 0 91,778 38,865 0 0 0 14,927 0 78,095 92,455 July - Dec 2017 131,160 8,072 163 29,005 8,107 1,896 14,629 2,686 227 0 0 0 1,446 855 3,435 1,196 111 3,049 6,418 568 4,954 186 2,482 47,498 109 0 0 450 2,300 0 0 31,989 220 0 0 0 16,918 577,723 589,585 July - Dec 2017 195,946 24,700 82,566 0 16,918 0 0 589,585 717,125 320,129 Budget For the Fiscal Year ending June 30, 2014 2015 2016 283,999 311,000 386,500 60,500 60,500 56,000 190,000 198,000 210,000 0 0 0 170,000 92,500 157,000 0 0 0 0 0 0 704,499 662,000 809,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 203,179 210,000 285,000 0 0 6,500 0 0 0 33,378 47,000 36,000 12,597 13,000 14,000 2,946 4,000 4,000 20,436 22,000 23,000 8,435 10,000 10,000 1,809 2,000 2,000 1,219 3,000 6,000 0 0 0 0 0 0 2,000 3,000 3,000 21,000 13,000 8,500 1,500 1,500 1,500 8,000 8,000 8,000 0 0 0 3,000 8,000 8,000 16,500 17,500 17,500 5,000 5,000 5,000 3,500 4,500 4,500 0 0 0 0 0 0 97,000 97,000 103,500 500 0 0 0 0 0 2,500 2,500 2,500 19,000 9,000 14,500 0 0 0 0 0 0 0 0 0 69,500 88,000 88,000 1,500 1,500 1,500 0 0 0 0 0 0 0 0 0 170,000 92,500 157,000 704,499 662,000 809,500 2017 515,000 56,000 210,000 0 135,000 0 0 916,000 2017 342,000 7,000 0 77,000 22,000 6,000 37,000 16,000 3,000 5,000 0 0 3,000 8,500 1,500 8,000 0 8,000 17,500 5,000 4,500 0 0 110,500 0 0 2,500 5,000 2,500 0 0 88,000 1,500 0 0 0 135,000 916,000 FY 2018 Requested Tentative 495,000 499,000 60,000 60,000 206,000 206,000 0 0 115,000 115,000 0 0 0 0 876,000 880,000 FY 2018 Requested Tentative 335,513 336,000 12,000 12,000 0 0 62,236 63,000 21,546 22,000 5,039 6,000 36,972 37,000 13,901 14,000 2,326 3,000 5,467 6,000 0 0 0 0 3,000 3,000 7,000 7,000 2,000 2,000 3,000 3,000 500 500 9,000 9,000 21,500 21,500 6,000 6,000 6,000 6,000 500 500 1,500 1,500 110,500 110,500 0 0 0 0 1,000 1,000 1,500 1,500 3,500 3,500 0 0 0 0 88,000 88,000 1,500 1,500 0 0 0 0 0 0 115,000 115,000 876,000 880,000 118 Change FY 2017 to FY2018 Dollar Percent (16,000) -3% 4,000 7% (4,000) -2% 0 0% (20,000) -15% 0 0% 0 0% (36,000) -4% Change FY 2017 to FY2018 Dollar Percent (6,000) -2% 5,000 71% 0 0% (14,000) -18% 0 0% 0 0% 0 0% (2,000) -13% 0 0% 1,000 20% 0 0% 0 0% 0 0% (1,500) -18% 500 33% (5,000) -63% 500 500% 1,000 13% 4,000 23% 1,000 20% 1,500 33% 500 500% 1,500 1500% 0 0% 0 0% 0 0% (1,500) -60% (3,500) -70% 1,000 40% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (20,000) -15% (36,000) -4% THIS PAGE INTENTIONALLY LEFT BLANK 119 FACILITIES MANAGEMENT City Manager 120 Draft Budget FACILITIES MANAGEMENT Net Change from Previous Budget: 43,000 6% Significant Changes: • Increased landscape maintenance and electricity costs due to opening of new City Hall Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 3 3 3 3 3 3 3 2 121 FY2018 3 Percent of General Fund Facilities Management 3% Total Department Budget Facilities Management 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 676,499 671,174 2015 690,500 617,286 2016 751,000 677,717 2017 694,000 313,205 Tentative 737,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Facilities Management 36% Personnel Services 52% Supplies Services 12% 122 Fund Name: General Fund Fund Number : 10 Department Name: Facilities Management Department Number: 522 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 262,000 91,500 383,500 0 0 0 0 TOTAL 737,000 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 210 211 213 219 230 231 232 233 237 245 246 249 250 254 266 269 313 341 346 351 361 362 381 382 392 400 617 650 661 Acct Description SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES STREET SIGN EXPENSES OFFICE SUPPLIES JANITORIAL SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE BUILDING/DATA INFRAS. IMPROVEMENTS GRAFFITI SUPPLIES OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIR COPIER USAGE/SUPPLYS/MAINTENANCE POSTAGE EQUIP RENTAL FEES EQUIPMENT MAINTENANCE/REPAIRS CONTRACTED SERVICES SECURITY/ALARM SERVICE FIRE EXTINGUISHERS/INSPECTION CONFERENCE,SEMINARS & TRAINING PUBLISHING/ADVERTISEMENT COST MAILING COST CELL PHONE/PAGER EXPENSE BUILDING ELECTRICITY/GAS LIBRARY FACILITIES EXPENSE SPECIAL PROJECTS CAPITAL EQUIPMENT PURCHASE VEHICLE PURCHASE BUILDING/DATA INFRAS. IMPROVEMENTS FY 2018 Tentative 172,000 8,000 0 38,000 12,000 3,000 21,000 6,000 1,000 1,000 3,500 4,000 1,000 0 3,000 14,000 1,000 5,500 0 0 0 3,000 55,000 1,500 0 0 167,500 11,500 2,000 0 0 0 2,500 190,000 10,000 0 0 0 0 TOTALS 737,000 123 Actual For the Fiscal Year ending June 30, 2014 2015 2016 314,363 262,204 238,027 77,309 71,284 75,861 267,829 282,825 323,856 11,673 0 0 0 972 39,973 0 0 0 0 0 0 671,174 677,717 313,205 Actual For the Fiscal Year ending June 30, 2014 2015 2016 216,048 181,829 160,668 7,985 6,566 6,181 0 0 0 38,538 31,199 35,603 13,248 11,233 9,751 3,098 2,627 2,281 25,856 21,962 18,969 8,580 6,267 4,175 1,010 521 399 0 0 0 1,459 1,507 430 3,536 1,595 2,475 650 971 391 998 0 0 1,292 1,910 365 10,462 10,168 10,672 169 255 0 7,807 5,113 3,537 0 0 976 0 0 0 0 0 0 695 933 1,067 49,934 48,110 54,876 308 723 1,060 0 0 12 0 0 0 108,161 111,582 110,347 5,645 7,041 10,316 1,850 657 1,838 0 125 0 0 0 0 0 0 0 3,625 2,543 2,582 137,473 150,159 182,373 11,076 10,718 16,401 11,673 0 0 0 972 5,200 0 0 23,873 0 0 10,900 July - Dec 2017 77,474 2,350 615 17,798 4,686 1,096 9,274 758 0 0 1,117 294 430 0 1,144 4,821 357 2,160 0 0 0 1,587 16,945 482 0 0 58,889 5,817 0 0 192 0 739 93,506 2,439 0 0 0 8,233 671,174 617,286 July - Dec 2017 114,053 29,338 161,582 0 8,233 0 0 617,286 677,717 313,205 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 241,999 257,000 307,000 255,000 74,000 81,000 80,500 90,000 348,500 339,500 306,000 334,500 12,000 0 0 0 0 13,000 57,500 14,500 0 0 0 0 0 0 0 0 676,499 690,500 751,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 179,271 181,000 206,500 0 5,000 7,500 0 0 0 22,211 30,000 46,000 10,495 12,000 12,000 2,454 3,000 3,000 19,534 16,000 22,000 5,399 7,000 7,000 775 1,000 1,000 1,860 2,000 2,000 1,500 1,500 3,500 4,500 4,500 4,000 1,000 1,000 1,000 0 0 0 5,000 5,000 5,000 8,000 10,000 10,000 1,000 1,000 1,000 5,000 5,000 5,500 0 0 0 0 0 0 0 0 0 1,000 1,000 1,000 43,000 48,000 48,000 3,000 3,000 1,500 1,000 1,000 0 0 0 0 108,500 119,500 119,500 5,500 5,500 5,500 2,000 2,000 2,000 0 0 0 0 0 0 0 0 0 3,500 3,500 4,000 220,000 200,000 165,000 9,000 9,000 10,000 12,000 0 0 0 0 5,500 0 0 26,000 0 13,000 26,000 676,499 690,500 751,000 694,000 2017 167,000 8,000 0 36,000 11,000 3,000 20,000 7,000 1,000 2,000 3,500 4,000 1,000 0 5,000 12,500 1,000 5,500 0 0 0 1,000 55,000 1,500 0 0 143,500 10,000 2,000 0 0 0 4,000 165,000 10,000 0 0 0 14,500 694,000 FY 2018 Requested Tentative 258,000 262,000 91,500 91,500 383,500 383,500 0 0 0 0 0 0 0 0 733,000 737,000 FY 2018 Requested Tentative 171,499 172,000 7,500 8,000 0 0 37,706 38,000 11,098 12,000 2,595 3,000 20,585 21,000 5,628 6,000 775 1,000 614 1,000 3,500 3,500 4,000 4,000 1,000 1,000 0 0 3,000 3,000 14,000 14,000 1,000 1,000 5,500 5,500 0 0 0 0 0 0 3,000 3,000 55,000 55,000 1,500 1,500 0 0 0 0 167,500 167,500 11,500 11,500 2,000 2,000 0 0 0 0 0 0 2,500 2,500 190,000 190,000 10,000 10,000 0 0 0 0 0 0 0 0 733,000 737,000 124 Change FY 2017 to FY2018 Dollar Percent 7,000 3% 1,500 2% 49,000 15% 0 0% (14,500) -100% 0 0% 0 0% 43,000 6% Change FY 2017 to FY2018 Dollar Percent 5,000 3% 0 0% 0 0% 2,000 6% 1,000 9% 0 0% 1,000 5% (1,000) -14% 0 0% (1,000) -50% 0 0% 0 0% 0 0% 0 0% (2,000) -40% 1,500 12% 0 0% 0 0% 0 0% 0 0% 0 0% 2,000 200% 0 0% 0 0% 0 0% 0 0% 24,000 17% 1,500 15% 0 0% 0 0% 0 0% 0 0% (1,500) -38% 25,000 15% 0 0% 0 0% 0 0% 0 0% (14,500) -100% 43,000 6% THIS PAGE INTENTIONALLY LEFT BLANK 125 FLEET MANAGEMENT City Manager 126 Draft Budget FLEET MANAGEMENT Net Change from Previous Budget: 23,500 14% Significant Changes: • There were no significant changes to operations. Capital Items: Capital Type: Equipment Capital Outlay Description & Justification: New/Repl. R REPLACEMENT VEHICLE Amount $29,000 The vehicle being replaced is unit 4939, a 2007 Ford F-150 with over 100,000 miles. This vehicle has reached the mileage and age threshold for replacement. The vehicle will be replaced with a similar Dodge pickup. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 1 1 1 1 1 1 1 1 127 FY2018 1 Percent of General Fund Fleet Management 1% Total Department Budget Fleet Management 200,000 175,000 150,000 125,000 100,000 75,000 50,000 25,000 0 Budget Actual 2014 163,998 155,240 2015 172,500 160,978 2016 172,500 157,041 2017 173,500 72,888 Tentative 197,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Fleet Management 1% 46% Personnel Services 53% Supplies Services 128 Fund Name: General Fund Fund Number : 10 Department Name: Fleet Management Department Number: 620 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 89,000 78,000 1,000 0 29,000 0 0 TOTAL 197,000 EXPENDITURE DETAIL Acct 110 112 120 130 131 132 140 141 142 210 211 213 230 232 237 238 248 249 250 253 269 311 320 381 650 Acct Description SALARIES AND WAGES HOLIDAY PAY HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE VEHICLE PARTS SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIR VEHICLE MAINTENANCE/REPAIR EQUIPMENT MAINTENANCE/REPAIR PROFESSIONAL SERVICES MEDICAL/DRUG EXAMS & TESTING CELL PHONE/PAGER EXPENSE VEHICLE PURCHASE TOTALS FY 2018 Tentative 59,000 0 13,000 4,000 1,000 7,000 3,000 1,000 1,000 2,500 2,500 500 0 1,000 0 6,500 0 3,000 0 50,000 12,000 0 0 1,000 29,000 197,000 129 Actual For the Fiscal Year ending June 30, 2014 2015 2016 78,602 81,700 82,374 75,878 78,439 73,959 760 839 708 0 0 0 0 0 0 0 0 0 0 0 0 155,240 157,041 72,888 Actual For the Fiscal Year ending June 30, 2014 2015 2016 54,145 54,293 55,614 529 2,425 2,230 11,200 11,901 12,012 3,176 3,297 3,368 743 771 788 6,310 6,577 6,635 2,293 2,262 1,595 207 174 133 0 0 0 7,197 3,479 2,709 3,461 3,078 1,667 574 625 1,157 165 158 287 828 1,308 49 0 0 0 3,784 347 6,140 0 0 0 2,987 2,588 3,301 0 0 0 45,470 45,918 49,333 11,413 20,940 9,315 0 39 0 0 0 0 760 800 708 0 0 0 July - Dec 2017 25,922 1,115 5,996 1,576 369 3,104 434 0 0 1,967 167 481 320 153 0 2,048 275 1,222 0 19,184 8,396 0 0 160 0 155,240 160,978 July - Dec 2017 38,516 34,212 160 0 0 0 0 160,978 157,041 72,888 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 78,998 86,000 87,000 88,000 83,500 85,500 84,500 84,500 1,500 1,000 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 163,998 172,500 172,500 173,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 54,631 57,000 58,000 58,000 0 0 0 0 11,193 12,000 12,000 13,000 3,387 4,000 4,000 4,000 792 1,000 1,000 1,000 6,304 7,000 7,000 7,000 1,896 3,000 3,000 3,000 258 1,000 1,000 1,000 537 1,000 1,000 1,000 12,500 2,500 2,500 2,500 1,500 3,500 2,500 2,500 500 500 500 500 0 0 0 0 1,000 1,000 1,000 1,000 0 0 0 0 6,500 6,500 6,500 6,500 0 0 0 0 3,000 3,000 3,000 3,000 0 0 0 0 46,500 56,500 56,500 56,500 12,000 12,000 12,000 12,000 0 0 0 0 500 0 0 0 1,000 1,000 1,000 1,000 0 0 0 0 163,998 172,500 172,500 173,500 FY 2018 Requested Tentative 85,000 89,000 84,500 78,000 1,000 1,000 0 0 29,000 29,000 0 0 0 0 199,500 197,000 FY 2018 Requested Tentative 58,587 59,000 0 0 12,732 13,000 3,632 4,000 850 1,000 6,737 7,000 2,181 3,000 258 1,000 23 1,000 2,500 2,500 2,500 2,500 500 500 0 0 1,000 1,000 0 0 6,500 6,500 0 0 3,000 3,000 0 0 56,500 50,000 12,000 12,000 0 0 0 0 1,000 1,000 29,000 29,000 199,500 197,000 130 Change FY 2017 to FY2018 Dollar Percent 1,000 1% (6,500) -8% 0 0% 0 0% 29,000 29000% 0 0% 0 0% 23,500 14% Change FY 2017 to FY2018 Dollar Percent 1,000 2% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (6,500) -12% 0 0% 0 0% 0 0% 0 0% 29,000 29000% 23,500 14% THIS PAGE INTENTIONALLY LEFT BLANK 131 COMMUNITY DEVELOPMENT City Manager 132 Draft Budget COMMUNITY DEVELOPMENT Net Change from Previous Budget: (143,500) -27% Significant Changes: • Moved expenses related to Economic Development into new department. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 3 4 4 4 3 4 4 4 133 FY2018 4 Percent of General Fund Community Development 2% Total Department Budget Community Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 668,499 371,410 2015 508,500 445,246 2016 513,000 451,668 2017 540,500 242,010 Tentative 397,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Community Development 16% 4% Personnel Services Supplies Services 80% 134 Fund Name: General Fund Fund Number : 10 Department Name: Community Development Department Number: 540 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 317,000 16,500 63,500 0 0 0 0 TOTAL 397,000 EXPENDITURE DETAIL Acct 110 111 120 130 131 132 140 141 142 230 232 237 248 249 254 311 313 350 351 355 360 361 362 370 371 381 448 617 658 Acct Description SALARIES AND WAGES OVERTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES COPIER USAGE/SUPPLIES/MAINT PROFESSIONAL SERVICES CONTRACTED SERVICES TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING ADULT EDUCATION PRINTING COSTS PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES SUBSCRIPTIONS CELL PHONE/PAGER EXPENSE JOZ ECON. DEV. GRANT EXPENSE EQUIPMENT PURCHASE SITE IMPROVEMENTS TOTALS FY 2018 Tentative 233,000 0 32,000 15,000 4,000 27,000 3,000 1,000 2,000 1,500 2,000 1,000 2,000 4,000 6,000 16,500 34,000 0 1,000 4,000 2,000 2,000 1,500 1,000 0 1,500 0 0 0 397,000 135 Actual For the Fiscal Year ending June 30, 2014 2015 2016 287,980 373,027 388,287 9,258 7,894 6,004 70,105 59,306 50,628 4,066 5,019 6,748 0 0 0 0 0 0 0 0 0 371,410 451,668 242,010 Actual For the Fiscal Year ending June 30, 2014 2015 2016 232,101 291,151 299,476 679 271 0 10,811 24,453 30,978 13,268 17,505 18,024 3,316 4,094 4,215 26,464 33,795 34,350 722 1,064 712 620 694 532 0 0 0 1,509 1,993 1,574 2,163 0 165 0 76 0 1,656 1,760 0 3,930 4,065 4,265 0 0 0 16,543 6,040 8,422 42,682 33,559 22,654 178 0 0 369 865 790 1,530 1,410 1,140 90 330 115 686 576 661 230 1,130 419 7,663 15,086 15,441 135 0 50 0 310 936 5,019 6,748 4,066 0 0 0 0 0 0 July - Dec 2017 139,981 0 15,298 8,377 1,959 16,071 73 0 0 515 50 0 1,656 1,116 1,236 0 9,571 0 175 1,848 174 575 213 15,269 0 220 0 27,634 0 371,410 445,246 July - Dec 2017 181,759 4,573 28,044 0 27,634 0 0 445,246 451,668 242,010 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 334,999 376,000 393,000 399,000 9,500 14,000 12,000 18,000 292,000 103,000 100,000 90,500 32,000 15,500 8,000 0 0 0 0 33,000 0 0 0 0 0 0 0 0 668,499 508,500 513,000 540,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 261,883 285,000 298,000 301,000 0 0 1,000 0 22,039 26,000 26,000 31,000 14,761 18,000 19,000 19,000 3,797 5,000 5,000 5,000 30,221 33,000 35,000 35,000 671 4,000 4,000 4,000 775 2,000 2,000 2,000 852 3,000 3,000 2,000 3,000 3,000 3,000 3,000 2,000 2,000 2,000 2,000 0 0 0 0 0 2,000 2,000 2,000 4,500 7,000 5,000 5,000 0 0 0 6,000 68,500 12,000 13,000 15,500 202,000 50,000 45,500 34,000 0 0 0 0 0 1,500 1,500 2,000 9,000 5,000 5,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 2,500 2,500 2,500 2,500 0 22,000 22,500 22,500 0 0 0 0 2,000 2,000 2,000 2,000 32,000 15,500 8,000 0 0 0 0 33,000 0 0 0 0 668,499 508,500 513,000 540,500 FY 2018 Requested Tentative 313,000 317,000 16,500 16,500 63,500 63,500 0 0 0 0 0 0 0 0 393,000 397,000 FY 2018 Requested Tentative 232,575 233,000 0 0 31,155 32,000 14,074 15,000 3,372 4,000 26,746 27,000 2,971 3,000 775 1,000 1,331 2,000 1,500 1,500 2,000 2,000 1,000 1,000 2,000 2,000 4,000 4,000 6,000 6,000 16,500 16,500 34,000 34,000 0 0 1,000 1,000 4,000 4,000 2,000 2,000 2,000 2,000 1,500 1,500 1,000 1,000 0 0 1,500 1,500 0 0 0 0 0 0 393,000 397,000 136 Change FY 2017 to FY2018 Dollar Percent (82,000) -21% (1,500) -8% (27,000) -30% 0 0% (33,000) -100% 0 0% 0 0% (143,500) -27% Change FY 2017 to FY2018 Dollar Percent (68,000) -23% 0 0% 1,000 3% (4,000) -21% (1,000) -20% (8,000) -23% (1,000) -25% (1,000) -50% 0 0% (1,500) -50% 0 0% 1,000 1000% 0 0% (1,000) -20% 0 0% 1,000 6% 0 0% 0 0% (1,000) -50% 0 0% (2,000) -50% (2,000) -50% (1,000) -40% (21,500) -96% 0 0% (500) -25% 0 0% (33,000) -100% 0 0% (143,500) -27% THIS PAGE INTENTIONALLY LEFT BLANK 137 POLICE City Manager 138 Draft Budget POLICE Net Change from Previous Budget: (87,500) -1% Significant Changes: • Increase of (2) 0.5 FTEs related to Photo Radar • Reduction in dispatch service costs due to changing providers. Capital Items: Capital Type: Vehicles Capital Outlay Description & Justification: New/Repl. Amount REPLACEMENT VEHICLES An eight year vehicle replacement program has been created. The program will permit the timely replacement of vehicles before they become unreliable. It is estimated that over an eight year period most patrol vehicles will reach 100,000 miles of service use. Non-patrol vehicles will be replaced with Dodge pickups on a similar time frame, however they may be used by other departments after that period of time if the vehicle is still reliable. R $168,000 R $150,000 This year 2 marked and 2 unmarked vehicles are scheduled to be purchased. Equipment REPLACEMENT MDC COMPUTERS IN VEHICLES Replacement of MDC computers, including antennas and cabling, in PD vehicles based on the anticipated end of life cycle. The MDC is a critical tool for the officers on the street for information and completion of reports. Updating the computer will ensure continued adherence with dispatch to maintain compatible equipment with their system. Cost of the MDC, cabling and vehicle mounts are approximately $6,200 each. 139 Equipment SPILLMAN NIBRS MODULE Purchase of the NIBRS Module, allowing the conversion from the current Uniform Crime Reporting summary based system to NIBRS. The conversion is required for all Law Enforcement Agencies to be complete by sometime in 2019 and mandated by the FBI. The change will be significant, and labor intensive, requiring the conversion from classifying and reporting criminal activities for 8 basic offenses, to classifying and reporting criminal activities for 59 offenses, plus the categorizing of individual aspects of each of those offenses. Dual reporting will be required for a minimum of two years. Additional staffing will be required for this conversion. R $20,000 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 55.5 57.2 57.2 55.0 55.3 54.2 53.5 53.0 140 FY2018 55.5 Percent of General Fund Police 31% Total Department Budget Police 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2014 6,719,500 6,437,150 2015 6,983,000 6,741,500 2016 7,434,500 7,135,621 2017 7,349,000 2,897,576 Tentative 7,175,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Police 9% 5% 6% Personnel Services Supplies Services Capital Outlay/Projects 80% 141 THIS PAGE INTENTIONALLY LEFT BLANK 142 Fund Name: General Fund Fund Number : 10 Department Name: Police Department Number: 551 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 5,760,500 435,000 625,500 16,500 338,000 0 0 TOTAL 7,175,500 EXPENDITURE DETAIL Acct 110 111 112 115 117 119 120 121 130 131 132 133 134 140 141 142 198 199 Acct Description SALARIES AND WAGES OVERTIME HOLIDAY PAY UNIFORM PAY COMP TIME SIGN UP BONUS HEALTH-DENTAL-LIFE INSURANCE CANCER INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION APSRS CONTRIBUTION DEFERRED COMPENSATION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX WORKERS COMP REIMBURSEMENT LABOR DISTRIBUTION FY 2018 Tentative 3,740,000 204,000 127,000 0 0 0 486,000 3,000 251,000 60,000 130,000 992,000 36,000 183,000 15,000 27,000 0 (493,500) 143 Actual For the Fiscal Year ending June 30, 2014 2015 2016 5,183,312 5,528,562 5,602,643 420,957 346,955 303,637 683,181 694,856 702,039 757 250 4,996 148,943 170,877 522,306 0 0 0 0 0 0 6,437,150 6,741,500 7,135,621 Actual For the Fiscal Year ending June 30, 2014 2015 2016 3,442,143 3,643,499 3,648,704 231,176 315,927 330,465 156,338 154,132 130,875 832 1,954 1,329 127,825 108,091 38,091 0 0 0 403,835 438,706 476,519 1,800 1,900 1,850 240,385 255,117 251,334 54,159 59,827 58,860 129,747 132,845 117,267 553,745 625,716 829,163 35,665 35,959 35,606 221,108 221,022 149,324 12,642 10,518 8,550 0 0 0 (5,647) (19,953) (6,050) (422,440) (456,697) (469,244) July - Dec 2017 2,599,767 97,028 193,939 1,012 5,830 0 0 2,897,576 July - Dec 2017 1,688,191 108,313 67,461 1,275 12,411 0 235,808 1,950 113,468 26,610 49,273 380,894 16,268 41,169 297 0 (4,405) (139,217) Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 5,269,000 5,719,000 5,793,500 5,761,000 403,000 391,500 370,000 411,000 725,000 731,000 737,000 927,000 1,500 1,500 4,000 7,000 321,000 140,000 530,000 243,000 0 0 0 0 0 0 0 0 6,719,500 6,983,000 7,434,500 7,349,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 3,666,031 4,058,000 3,874,000 3,700,000 198,500 243,500 243,500 204,000 121,613 128,000 131,000 127,000 0 0 0 0 0 0 0 0 0 0 0 0 403,892 451,000 489,000 491,000 2,775 3,000 3,000 3,000 234,099 259,000 262,000 250,000 54,921 61,000 62,000 59,000 128,447 152,000 128,000 121,000 536,062 556,000 796,000 832,000 37,310 36,000 37,000 37,000 173,915 194,000 198,000 192,000 14,729 16,000 16,000 15,000 27,206 28,000 29,000 27,000 0 0 0 0 (330,500) (466,500) (475,000) (297,000) FY 2018 Requested Tentative 5,830,500 5,760,500 447,500 435,000 649,500 625,500 9,500 16,500 338,000 338,000 0 0 0 0 7,275,000 7,175,500 FY 2018 Requested Tentative 3,739,874 3,740,000 204,000 204,000 126,057 127,000 0 0 0 0 0 0 485,139 486,000 2,925 3,000 250,836 251,000 59,014 60,000 129,191 130,000 991,728 992,000 35,490 36,000 182,203 183,000 14,729 15,000 26,814 27,000 0 0 (417,500) (493,500) 144 Change FY 2017 to FY2018 Dollar Percent (500) 0% 24,000 6% (301,500) -33% 9,500 136% 95,000 39% 0 0% 0 0% (173,500) -2% Change FY 2017 to FY2018 Dollar Percent 40,000 1% 0 0% 0 0% 0 0% 0 0% 0 0% (5,000) -1% 0 0% 1,000 0% 1,000 2% 9,000 7% 160,000 19% (1,000) -3% (9,000) -5% 0 0% 0 0% 0 0% (196,500) 66% EXPENDITURE DETAIL (CONT'D) 211 212 215 216 230 232 233 237 240 248 249 250 251 252 253 254 263 265 313 320 322 328 349 350 351 353 357 360 361 362 370 371 381 444 445 617 650 659 FUEL AND LUBRICANTS MEDICAL EQUIPMENT/SUPPLIES AMUNITION/GUNS & SUPPLIES K9 EXPENSES & SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE PUBLIC EDUCATION SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIR COMPUTER/PRINTER MAINTENANCE COMM EQUIP MAINTENANCE/REPAIR VEHICLE MAINTENANCE/REPAIR COPIER USAGE/SUPPLYS/MAINTENANCE DATA INFRASTRUCTURE SERVICE SOFTWARE MAINT CONTRACT CONTRACTED SERVICES MEDICAL/DRUG EXAMS & TESTING ANIMAL CONTROL EQUIPMENT RENT/LEASE OTHER OUTSIDE SERVICES TRAVEL AND PER DIEM CONFERENCE,SEMINARS & TRAINING TUITION REIMBURSEMENT DISPATCH SERVICES PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIP-FEES SUBSCRIPTIONS CELL PHONE/PAGER EXPENSE VOLUNTEER PROGRAM EXPLORER PROGRAM EQUIPMENT PURCHASE VEHICLE PURCHASE EQUIPMENT/SOFTWARE UPGRADE FY 2018 Tentative 68,500 2,500 15,000 3,000 6,000 4,000 46,000 45,000 2,500 2,000 15,000 12,500 0 4,500 61,000 2,500 82,000 63,000 10,000 0 72,000 16,000 11,000 13,000 3,000 10,000 455,000 5,000 500 5,500 4,500 0 20,000 2,500 14,000 150,000 168,000 20,000 TOTALS 7,175,500 145 Actual For the Fiscal Year ending June 30, 2014 2015 2016 93,255 77,013 53,776 584 2,408 365 4,065 11,556 7,907 0 1,482 2,243 6,198 9,135 6,956 113,381 6,815 2,662 31,558 40,261 49,539 4,470 11,455 14,601 39 1,566 1,722 753 19,216 57 16,937 10,363 13,492 45 13,794 3,618 0 325 0 4,529 615 205 63,718 59,083 54,314 5,091 1,200 1,672 74,587 78,343 76,021 1,747 2,326 14,486 113 2,107 6,719 482 571 3,160 65,000 65,000 65,000 13,165 16,250 10,242 21,225 25,077 30,657 168 1,939 1,470 479 313 1,084 0 6,678 6,678 547,000 547,000 547,000 3,426 2,300 5,105 0 0 215 3,654 5,130 4,588 1,238 2,092 3,703 119 100 0 27,113 20,300 16,419 757 250 4,996 0 0 0 8,866 0 374,833 131,076 140,466 147,473 9,000 30,411 0 6,437,150 6,741,500 7,135,621 July - Dec 2017 6,661 1,913 389 257 2,738 42 15,330 2,465 609 275 1,313 1,268 0 0 27,361 595 28,194 7,619 459 2,655 16,250 5,455 13,957 5,180 1,830 202 136,750 1,093 1,216 2,085 745 1,079 4,984 1,012 0 0 0 5,830 2,897,576 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 104,000 104,000 68,500 68,500 2,000 2,000 2,000 2,500 12,000 12,000 15,000 15,000 0 0 3,000 3,000 9,000 9,000 4,000 6,000 7,000 4,000 4,000 4,000 50,000 46,000 46,000 46,000 5,000 3,000 17,000 55,000 2,500 2,500 2,500 2,500 0 20,000 2,000 2,000 15,000 15,000 15,000 15,000 31,000 15,000 15,000 15,000 0 0 0 0 7,000 7,000 7,000 7,000 65,000 53,000 53,000 53,000 3,500 500 1,000 2,500 90,000 93,000 94,000 97,000 0 5,500 21,000 17,000 29,000 17,000 15,000 15,000 4,500 0 0 0 66,500 66,500 66,500 66,500 9,000 16,000 16,000 16,000 33,000 33,000 33,000 33,000 2,000 2,000 2,000 5,500 500 500 2,500 7,500 0 12,000 20,000 15,000 548,000 548,000 548,000 733,000 15,000 10,000 5,000 5,000 500 500 500 500 3,500 4,000 5,500 5,500 1,500 1,500 3,000 4,500 0 0 0 0 12,000 20,000 20,000 20,000 1,500 1,500 4,000 7,000 0 0 0 0 147,000 0 380,000 36,000 135,000 140,000 150,000 200,000 39,000 0 0 7,000 6,719,500 6,983,000 7,434,500 7,349,000 FY 2018 Requested Tentative 68,500 68,500 2,500 2,500 15,000 15,000 3,000 3,000 6,000 6,000 4,000 4,000 46,000 46,000 55,000 45,000 2,500 2,500 2,000 2,000 15,000 15,000 15,000 12,500 0 0 4,500 4,500 61,000 61,000 2,500 2,500 82,000 82,000 63,000 63,000 15,000 10,000 7,000 0 72,000 72,000 16,000 16,000 11,000 11,000 15,500 13,000 7,500 3,000 15,000 10,000 455,000 455,000 5,000 5,000 500 500 5,500 5,500 4,500 4,500 0 0 20,000 20,000 2,500 2,500 7,000 14,000 150,000 150,000 168,000 168,000 20,000 20,000 7,275,000 7,175,500 146 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (10,000) -18% 0 0% 0 0% 0 0% (2,500) -17% 0 0% (2,500) -36% 8,000 15% 0 0% (15,000) -15% 46,000 271% (5,000) -33% 0 0% 5,500 8% 0 0% (22,000) -67% 7,500 136% (4,500) -60% (5,000) -33% (278,000) -38% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (4,500) -64% 14,000 14000% 114,000 317% (32,000) -16% 13,000 186% (173,500) -2% THIS PAGE INTENTIONALLY LEFT BLANK 147 CODE COMPLIANCE City Manager 148 Draft Budget CODE COMPLIANCE Net Change from Previous Budget: (4,500) -1% Significant Changes: • Decrease due to legal services being consolidated in the Legal department. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 3 3 4 4 3 2 4 4 149 FY2018 4 Percent of General Fund Code Compliance 1% Total Department Budget Code Compliance 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2014 271,501 197,025 2015 271,500 179,215 2016 320,500 238,072 2017 315,500 118,439 Tentative 311,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Code Compliance 5% 4% 4% Personnel Services Supplies Services Special Projects 87% 150 Fund Name: General Fund Fund Number : 10 Department Name: Code Compliance Department Number: 552 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 270,000 17,000 11,000 13,000 0 0 0 TOTAL 311,000 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 210 211 213 230 232 233 237 249 251 253 312 329 351 360 361 362 370 381 420 Acct Description SALARIES AND WAGES OVERTIME COMP TIME HEALTH-DENTAL-LIFE INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPLIES COMPUTER/PRINTER MAINTENANCE VEHICLE MAINTENANCE/REPAIR LEGAL SERVICES RECORDING FEES CONFERENCE, SEMINAR & TRAINING PRINTING COST PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES CELL PHONE/PAGER EXPENSE NEIGHBORHOOD REVITILIZATION TOTALS FY 2018 Tentative 194,000 1,000 0 27,000 13,000 3,000 23,000 5,000 2,000 2,000 1,000 3,500 500 1,000 1,500 2,500 3,500 1,000 0 2,500 0 0 3,000 2,500 1,000 1,500 0 3,000 13,000 311,000 151 Actual For the Fiscal Year ending June 30, 2014 2015 2016 180,631 145,609 213,793 6,319 11,981 8,417 6,359 6,168 6,106 3,715 15,456 9,757 0 0 0 0 0 0 0 0 0 197,025 238,072 118,439 Actual For the Fiscal Year ending June 30, 2014 2015 2016 135,076 108,654 156,475 272 96 0 82 1,191 1,062 15,871 12,893 23,228 8,043 6,524 9,345 1,881 1,526 2,185 15,422 11,442 17,937 3,549 2,777 2,668 435 507 893 0 0 0 0 0 0 3,632 3,023 2,707 0 0 0 551 634 1,441 0 2,044 0 139 368 973 0 5,463 813 556 447 911 0 0 0 1,442 0 1,573 1,650 1,650 1,800 7 0 0 0 1,155 1,960 405 319 468 0 0 0 167 4 5 0 105 70 4,130 2,935 1,803 3,715 15,456 9,757 July - Dec 2017 80,054 33 88 12,449 4,710 1,102 9,146 724 133 0 0 187 0 13 0 584 0 233 0 0 750 0 1,197 424 0 406 35 80 6,092 197,025 179,215 July - Dec 2017 108,438 1,018 2,892 6,092 0 0 0 179,215 238,072 118,439 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 227,001 227,000 272,000 267,000 17,500 15,500 19,500 19,500 12,000 14,000 16,000 16,000 15,000 15,000 13,000 13,000 0 0 0 0 0 0 0 0 0 0 0 0 271,501 271,500 320,500 315,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 162,761 162,000 188,000 188,000 9,000 0 2,000 2,000 0 0 0 0 17,784 24,000 36,000 30,000 10,091 11,000 12,000 12,000 2,360 3,000 3,000 3,000 18,783 19,000 22,000 22,000 3,678 5,000 5,000 5,000 775 1,000 2,000 2,000 1,769 2,000 2,000 3,000 1,500 1,500 1,500 1,500 7,500 5,500 3,500 3,500 500 500 500 500 1,000 1,000 1,000 1,000 1,500 1,500 1,500 1,500 0 1,000 1,000 2,500 0 0 6,000 3,500 3,000 2,000 2,000 2,000 0 0 0 1,000 2,500 2,500 2,500 2,500 5,000 5,000 5,000 5,000 0 0 0 0 0 1,000 3,000 3,000 2,500 2,500 2,500 2,500 1,000 1,000 1,000 1,000 1,500 1,500 1,500 1,500 0 0 0 0 2,000 3,000 3,000 3,000 15,000 15,000 13,000 13,000 271,501 271,500 320,500 315,500 FY 2018 Requested Tentative 266,000 270,000 19,500 17,000 11,000 11,000 13,000 13,000 0 0 0 0 0 0 309,500 311,000 FY 2018 Requested Tentative 193,780 194,000 1,000 1,000 0 0 26,770 27,000 12,076 13,000 2,824 3,000 22,400 23,000 4,474 5,000 1,034 2,000 1,642 2,000 1,500 1,000 3,500 3,500 500 500 1,000 1,000 1,500 1,500 2,500 2,500 3,500 3,500 2,000 1,000 1,000 0 2,500 2,500 0 0 0 0 3,000 3,000 2,500 2,500 1,000 1,000 1,500 1,500 0 0 3,000 3,000 13,000 13,000 309,500 152 311,000 Change FY 2017 to FY2018 Dollar Percent 3,000 1% (2,500) -13% (5,000) -31% 0 0% 0 0% 0 0% 0 0% (4,500) -1% Change FY 2017 to FY2018 Dollar Percent 6,000 3% (1,000) -50% 0 0% (3,000) -10% 1,000 8% 0 0% 1,000 5% 0 0% 0 0% (1,000) -33% (500) -33% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (1,000) -50% (1,000) -100% 0 0% (5,000) -100% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (4,500) -1% THIS PAGE INTENTIONALLY LEFT BLANK 153 FIRE City Manager 154 Draft Budget FIRE Net Change from Previous Budget: 651,500 21% Significant Changes: • Increase to salaries due to citywide wage increase. • Increase to Public Safety Retirement costs. • Budgeted costs for protective gear and hose replacement, AED units and additional capital items. Capital Items: Capital Type: Equipment Capital Outlay Description & Justification: New/Repl. Amount R $450,000 R $155,000 REPLACEMENT APPARATUS (FIRE ENGINE) Purchase replacement apparatus (Fire Engine) and rotating out the American Le France (ALF) which is 14 years old with 141,974 miles. The apparatus itself will have a 1250-1500 GPM pump with a 500 gallon water tank. An additional $200,000 is budgeted in CDBG fund. Equipment SELF CONTAINED BREATHING APPARATUS Replace inventory of self-contained breathing apparatus (SCBA). Currently utilize the 1997 standard and have upgraded to the 2007 standard. Upgrading to the new 2013 standard which will require a new purchase. Upgrades to the current model are no longer available as there have been significant changes that enhance firefighter safety. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 26 26 26 24 26 25 24 24 155 FY2018 24 Percent of General Fund Fire 16% Total Department Budget Fire 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Budget Actual 2014 3,174,999 2,906,075 2015 3,367,500 2,810,836 2016 3,248,500 2,827,290 2017 3,066,000 1,252,251 Tentative 3,717,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Fire 16% Personnel Services 5% Supplies 5% Services 72% 156 Capital Outlay/Projects Fund Name: General Fund Fund Number : 10 Department Name: Fire Department Number: 561 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 2,667,000 184,000 204,000 57,500 605,000 0 0 TOTAL 3,717,500 EXPENDITURE DETAIL Acct 110 111 112 113 114 117 120 121 130 131 132 133 134 140 141 142 198 199 210 211 212 213 230 231 232 233 237 240 249 250 252 253 254 261 267 269 311 320 350 351 352 353 360 361 362 370 381 395 400 617 635 650 Acct Description SALARIES AND WAGES OVERTIME HOLIDAY PAY MOVE-UP PAY LONGEVITY PAY COMP TIME HEALTH-LIFE-DENTAL INSURANCE CANCER INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION APSRS CONTRIBUTION DEFERRED COMPENSATION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX WORKERS COMP. REIMBURSEMENT LABOR DISTRIBUTION SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS MEDICAL EQUIPMENT/SUPPLIES SAFETY EQUIPMENT/SUPPLIES OFFICE SUPPLIES BUILDING JANITORIAL SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE PUBLIC EDUCATION OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIR COMM EQUIPMENT MAINT/REPAIR VEHICLE MAINTENANCE/REPAIR COPIER USAGE/SUPPLIES/MAINTENANCE EQUIPMENT MAINTENANCE LIFE SAVING EQUIPMENT REPAIR OTHER MAINTENANCE/REPAIRS PROFESSIONAL SERVICES MEDICAL/DRUG EXAMS & TESTING TRAVEL AND PER DIEM CONFERENCE, SEMINAR & TRAINING PARAMEDIC TRAINING TUITION REIMBURSEMENT PRINTING COST PUBLISHING/ADVERTISEMENT COST MAILING COST DUES-MEMBERSHIPS-FEES CELL PHONE/PAGER EXPENSE TECH/SOFTWARE SUPPORT SPECIAL PROJECTS EQUIPMENT PURCHASE COMMUNICATION EQUIP PURCHASE VEHICLE PURCHASE TOTALS FY 2018 Tentative 1,673,000 150,000 53,000 0 3,000 0 272,000 2,000 0 28,000 0 369,000 18,000 79,000 7,000 13,000 0 0 1,500 18,000 10,000 40,000 3,500 3,500 2,000 21,500 6,000 6,500 2,000 4,000 2,500 52,000 1,500 3,500 5,000 1,000 5,000 0 1,000 7,500 12,500 4,000 1,000 0 500 500 3,500 168,500 57,500 155,000 0 450,000 3,717,500 157 Actual For the Fiscal Year ending June 30, 2014 2015 2016 2,543,112 2,455,145 2,433,576 146,222 155,678 151,898 178,235 189,946 197,942 0 0 0 38,507 10,067 43,873 0 0 0 0 0 0 2,906,075 2,810,836 2,827,290 Actual For the Fiscal Year ending June 30, 2014 2015 2016 1,619,891 1,585,600 1,579,673 188,183 170,764 138,485 63,067 74,563 47,366 7,613 5,543 29,460 3,200 3,350 2,995 0 0 518 239,547 235,871 246,764 1,150 1,200 1,250 0 0 0 26,403 25,834 25,231 0 0 0 263,213 240,540 275,765 27,551 20,656 20,730 97,462 90,959 61,970 5,832 5,371 3,946 0 0 0 0 (5,106) (577) 0 0 0 1,544 973 1,330 22,424 17,570 12,364 9,470 6,130 7,758 33,077 35,788 33,287 3,167 3,089 2,950 2,706 3,471 3,431 108 1,027 2,248 13,491 19,660 19,846 0 5,786 4,993 4,509 2,411 5,305 1,296 1,922 1,826 192 1,224 1,466 847 479 0 41,395 47,533 48,761 1,043 832 877 2,284 2,284 2,746 8,193 4,858 2,200 474 643 510 4,429 4,620 2,505 14,970 14,945 17,536 500 638 990 25 2,505 7,128 3,827 1,505 692 0 3,778 902 887 938 745 0 0 0 196 193 229 0 0 475 2,169 1,005 1,221 151,233 159,817 165,519 0 0 0 35,658 0 36,184 2,849 10,067 7,689 0 0 0 2,906,075 2,810,836 2,827,290 July - Dec 2017 1,075,928 38,993 88,273 0 49,057 0 0 1,252,251 July - Dec 2017 722,016 52,387 23,088 3,585 805 0 114,206 1,200 0 11,281 0 123,429 7,072 16,705 152 0 0 0 385 889 2,922 1,490 570 724 41 5,570 39 958 1,994 2,127 42 15,483 519 3,069 1,368 801 2,580 4,390 481 1,991 0 902 1,126 0 59 21 632 76,091 0 0 15,583 33,475 1,252,251 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 2,758,999 2,933,500 2,793,500 2,585,000 183,500 207,000 196,500 201,500 195,500 211,000 213,500 215,500 0 0 0 0 37,000 16,000 45,000 64,000 0 0 0 0 0 0 0 0 3,174,999 3,367,500 3,248,500 3,066,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 1,718,697 1,972,000 1,780,000 1,649,000 327,000 206,500 206,500 207,000 66,915 69,000 68,000 51,000 0 0 0 0 2,650 3,000 3,000 3,000 0 0 0 0 233,411 255,000 256,000 239,000 1,800 2,000 2,000 2,000 13,027 13,000 13,000 0 25,930 30,000 30,000 28,000 24,247 0 0 0 219,939 244,000 298,000 279,000 21,840 22,000 22,000 18,000 83,072 95,000 96,000 89,000 6,719 7,000 7,000 7,000 13,752 15,000 12,000 13,000 0 0 0 0 0 0 0 0 1,500 1,500 1,500 1,500 28,500 27,500 18,000 18,000 5,000 5,000 8,000 13,000 53,000 64,500 50,000 50,000 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 2,000 2,000 2,000 2,000 15,000 20,000 21,500 21,500 0 6,000 6,000 6,000 3,500 3,500 6,500 6,500 2,000 2,000 2,000 2,000 3,000 3,000 3,000 3,000 2,500 2,500 2,500 2,500 50,000 52,000 57,500 57,500 500 1,000 1,500 1,500 4,000 3,500 3,500 3,500 5,000 5,000 5,000 5,000 1,000 1,000 1,000 1,000 5,000 5,000 5,000 5,000 19,500 23,000 20,000 20,000 500 1,000 1,000 1,000 500 2,500 7,500 7,500 6,000 6,000 6,000 6,000 0 6,000 6,000 6,000 1,000 1,000 1,000 1,000 0 0 0 0 500 500 500 500 0 0 500 500 500 1,500 1,500 1,500 162,000 164,500 164,500 166,500 0 0 0 0 37,000 1,000 37,000 0 0 15,000 8,000 16,000 0 0 0 48,000 3,174,999 3,367,500 3,248,500 3,066,000 FY 2018 Requested Tentative 2,719,000 2,667,000 203,500 184,000 224,000 204,000 57,500 57,500 605,000 605,000 0 0 0 0 3,809,000 3,717,500 FY 2018 Requested Tentative 1,672,799 1,673,000 207,000 150,000 52,870 53,000 0 0 3,000 3,000 0 0 271,028 272,000 1,425 2,000 0 0 27,197 28,000 0 0 368,999 369,000 17,290 18,000 78,856 79,000 6,202 7,000 12,335 13,000 0 0 0 0 1,500 1,500 18,000 18,000 13,000 10,000 50,000 40,000 3,500 3,500 3,500 3,500 2,000 2,000 21,500 21,500 6,000 6,000 6,500 6,500 2,000 2,000 5,000 4,000 2,500 2,500 57,500 52,000 1,500 1,500 3,500 3,500 5,000 5,000 1,000 1,000 5,000 5,000 20,000 0 1,000 1,000 7,500 7,500 12,500 12,500 4,000 4,000 1,000 1,000 0 0 500 500 500 500 3,500 3,500 168,500 168,500 57,500 57,500 155,000 155,000 0 0 450,000 450,000 3,809,000 3,717,500 158 Change FY 2017 to FY2018 Dollar Percent 82,000 3% (17,500) -9% (11,500) -5% 57,500 57500% 541,000 845% 0 0% 0 0% 651,500 21% Change FY 2017 to FY2018 Dollar Percent 24,000 1% (57,000) -28% 2,000 4% 0 0% 0 0% 0 0% 33,000 14% 0 0% 0 0% 0 0% 0 0% 90,000 32% 0 0% (10,000) -11% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (3,000) -23% (10,000) -20% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 1,000 33% 0 0% (5,500) -10% 0 0% 0 0% 0 0% 0 0% 0 0% (20,000) -100% 0 0% 0 0% 6,500 108% (2,000) -33% 0 0% 0 0% 0 0% 0 0% 2,000 133% 2,000 1% 57,500 57500% 155,000 155000% (16,000) -100% 402,000 838% 651,500 21% THIS PAGE INTENTIONALLY LEFT BLANK 159 FIRE, BUILDING & LIFE SAFETY City Manager 160 Draft Budget FIRE, BUILDING & LIFE SAFETY Net Change from Previous Budget: 11,500 4% Significant Changes: • Increase related to citywide wage increase. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 3 3 3 3 3 3 3 2 161 FY2018 3 Percent of General Fund Fire, Building & Life Safety 1% Total Department Budget Fire, Building & Life Safety 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2014 267,000 260,620 2015 299,000 273,646 2016 287,000 285,220 2017 296,500 130,999 Tentative 308,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Fire, Building & Life Safety 3% 3% Personnel Services Supplies Services 94% 162 Fund Name: General Fund Fund Number : 10 Department Name: Fire, Building & Life Safety Department Number: 562 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 290,000 8,000 10,000 0 0 0 0 TOTAL 308,000 EXPENDITURE DETAIL Acct 110 111 120 130 131 132 140 141 142 210 211 213 230 232 Acct Description SALARIES AND WAGES OVERTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 249 253 313 350 351 360 362 370 377 381 OPERATING MATERIAL & SUPPLIES VEHICLE MAINTENANCE/REPAIR CONTRACTED SERVICES TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PRINTING COST MAILING COST DUES-MEMBERSHIPS-FEES MISCELLANEOUS EXPENSES CELL PHONE/PAGER EXPENSE TOTALS FY 2018 Tentative 209,000 0 32,000 13,000 4,000 24,000 4,000 1,000 3,000 500 1,500 500 1,500 500 500 500 2,500 2,000 500 1,000 1,000 500 1,000 2,000 2,000 308,000 163 Actual For the Fiscal Year ending June 30, 2014 2015 2016 254,296 264,546 273,542 3,920 4,674 4,262 2,404 4,425 7,416 0 0 0 0 0 0 0 0 0 0 0 0 260,620 285,220 130,999 Actual For the Fiscal Year ending June 30, 2014 2015 2016 186,665 193,922 202,520 0 0 0 27,715 29,385 29,613 11,257 11,681 12,220 2,633 2,732 2,858 21,543 22,489 23,229 3,863 3,818 2,703 620 521 399 0 0 0 445 445 401 1,783 1,196 1,017 0 130 421 479 408 974 0 281 9 0 0 0 62 310 362 1,151 1,905 1,079 0 320 1,040 0 332 750 0 0 139 945 994 971 6 1 19 177 538 285 0 1,138 2,466 1,277 1,102 1,747 July - Dec 2017 94,929 0 14,775 5,730 1,340 10,899 736 0 0 33 106 0 0 0 0 0 0 840 389 50 0 1 90 580 500 260,620 273,646 July - Dec 2017 128,410 139 2,451 0 0 0 0 273,646 285,220 130,999 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 256,000 268,000 273,000 281,000 7,000 7,000 8,000 8,000 4,000 24,000 6,000 7,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 267,000 299,000 287,000 296,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 186,899 193,000 197,000 204,000 1,000 0 0 0 26,885 30,000 30,000 30,000 11,588 12,000 13,000 13,000 2,710 3,000 3,000 3,000 21,568 23,000 23,000 24,000 3,299 4,000 4,000 4,000 775 1,000 1,000 1,000 1,276 2,000 2,000 2,000 500 500 500 500 2,000 2,000 1,500 1,500 500 500 500 500 1,500 1,500 1,500 1,500 500 500 500 500 0 0 500 500 500 500 500 500 1,500 1,500 2,500 2,500 500 20,500 2,000 2,000 500 500 500 500 0 0 0 1,000 1,000 1,000 1,000 1,000 500 500 500 500 500 500 500 1,000 0 0 0 0 1,000 1,000 1,500 1,500 267,000 299,000 287,000 296,500 FY 2018 Requested Tentative 286,000 290,000 8,000 8,000 10,000 10,000 0 0 0 0 0 0 0 0 304,000 308,000 FY 2018 Requested Tentative 208,410 209,000 0 0 31,125 32,000 12,921 13,000 3,022 4,000 23,967 24,000 3,692 4,000 775 1,000 2,088 3,000 500 500 1,500 1,500 500 500 1,500 1,500 500 500 500 500 500 500 2,500 2,500 2,000 2,000 500 500 1,000 1,000 1,000 1,000 500 500 1,000 1,000 2,000 2,000 2,000 2,000 304,000 164 308,000 Change FY 2017 to FY2018 Dollar Percent 9,000 3% 0 0% 2,500 33% 0 0% 0 0% 0 0% 0 0% 11,500 4% Change FY 2017 to FY2018 Dollar Percent 5,000 2% 0 0% 2,000 7% 0 0% 1,000 33% 0 0% 0 0% 0 0% 1,000 50% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 2,000 2000% 500 33% 11,500 4% THIS PAGE INTENTIONALLY LEFT BLANK 165 TRANSFERS & CONTINGENCY City Manager 166 Draft Budget TRANSFERS & CONTINGENCY Net Change from Previous Budget: (3,487,000) -47% Significant Changes: • Reduction of $4.9 million to carry forward for design and construction of City Hall as completion nears. • Increase of $600,000 to reserve for irrigation resolution. • Start of excise bond principal payments. • Increased transfer to HURF for Butler Road project. Capital Items: Capital Type: Carryforward Capital Outlay Description & Justification: New/Repl. CITY HALL Design and construct a new City Hall at the northwest corner of Mountain View and El Mirage Road. This building will house the Administration, Finance, Development and Community Services, IT, and Human Resources Departments. A Council Chambers will also be included in the facility. The project will include the north half of the Mountain View Road, civic plaza, employee and public parking, Police Department's emergency access drive, and irrigation ditch relocation. The land required for the building and the Mountain View Road will be donated by the John F. Long Family N 167 Amount $314,000 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 FY2018 0 Transfers: Transfer Gen. Fund Out Gen. Fund Sewer Fund Water Fund Sanitation Photo HURF TOTAL Budget Transfer Methodology Description: Photo Enforcement Customer Service Engineering Utility Administration Court Capital St. Water Sewer HURF Debt Service TOTAL In 265,000 818,000 1,228,000 297,000 490,000 $ 2,833,000 825,500 250,000 894,000 1,004,000 1,020,000 490,000 265,000 1,315,500 From Photo Enforcement Sewer GF/Sewer/HURF GF/Sewer 160,000 1,304,000 To GF/Cap. St. Water Water Water * Base d on prior ye ar's fund balance . 168 1,020,000 1,004,000 Allocation % 50% Each Fund* Per Rate Model 25% Each Fund 1/3 Each Fund 100,000 $ 2,444,500 1,712,000 2,248,000 297,000 980,000 160,000 100,000 $ 7,841,500 Percent of General Fund Transfer & Contingency 17% Total Department Budget Transfer & Contingency 10,500,000 9,000,000 7,500,000 6,000,000 4,500,000 3,000,000 1,500,000 0 Budget Actual 2014 7,693,500 7,593,084 2015 902,000 749,167 2016 9,456,000 4,062,883 2017 7,373,500 4,356,984 Tentative 3,886,500 Current year actual data = 6 months (July through December) 169 THIS PAGE INTENTIONALLY LEFT BLANK 170 Fund Name: General Fund Fund Number : 10 Department Name: Transfers Department Number: 680/690 EXPENDITURE DETAIL Acct 933 938 940 941 943 945 947 948 668 699 730 750 759 773 920 Acct Description TRANSFER OUT - POLICE GRANTS TRANSFER OUT - STREETS (HURF) TRANSFER OUT - WATER FUND TRANSFER OUT - CDBG TRANSFER OUT - STREETS CIP TRANSFER OUT - FUND 61 TRANSFER OUT - COURT FUND TRANSFER OUT - DEBT SERVICE CONSTRUCTION - CIP (CITY HALL) CAPITAL REQUEST NOT IN CIP COST OF ISSUANCE INTEREST EXCISE BOND PRINCIPAL TRUST/AGENCY FEES RESERVE TOTALS 0 1,004,000 250,000 0 825,500 0 265,000 100,000 314,000 0 0 126,500 151,500 0 850,000 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 2,962 0 365,000 208,000 481,000 3,195,000 175,000 183,000 0 0 0 474,500 0 430,000 3,082,500 0 0 375,000 219,000 327,500 100,000 100,000 100,000 0 33,400 2,401,452 0 5,093 5,093 0 0 0 0 0 93,690 0 0 0 0 0 0 1,084 5,712 41,148 3,886,500 7,593,084 FY 2018 Tentative 171 749,167 4,062,883 July - Dec 2017 0 41,752 162,502 0 446,752 0 23,500 49,998 3,538,540 5,866 0 63,075 0 0 25,000 4,356,984 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 365,000 208,000 553,000 83,500 3,195,000 175,000 183,000 325,000 0 0 0 0 525,500 0 430,000 893,500 3,000,000 0 0 0 375,000 219,000 327,500 23,500 100,000 100,000 100,000 100,000 0 0 7,600,000 5,198,500 0 0 0 267,000 0 0 75,000 75,000 0 0 66,000 126,500 0 0 0 0 0 0 30,000 30,000 133,000 200,000 91,500 251,000 7,693,500 902,000 9,456,000 7,373,500 FY 2018 Requested Tentative 0 0 1,004,000 1,004,000 250,000 250,000 0 0 825,500 825,500 0 0 265,000 265,000 100,000 100,000 314,000 314,000 0 0 0 0 126,500 126,500 151,500 151,500 0 0 700,000 850,000 3,736,500 172 3,886,500 Change FY 2017 to FY2018 Dollar Percent 0 0% 920,500 1102% (75,000) -23% 0 0% (68,000) -8% 0 0% 241,500 1028% 0 0% (4,884,500) -94% (267,000) -100% (75,000) -100% 0 0% 151,500 151500% (30,000) -100% 599,000 239% (3,487,000) -47% THIS PAGE INTENTIONALLY LEFT BLANK 173 WATER FUND City Manager Draft Budget 174 Percent of Citywide Expenditure Budget (Excludes Contingency) Water Fund 18% Total Fund Budget Water Fund 18,000,000 15,000,000 12,000,000 9,000,000 6,000,000 3,000,000 0 Budget Actual 2014 17,844,001 11,349,221 2015 14,485,000 7,973,193 2016 11,352,500 7,818,432 2017 14,203,500 4,356,489 Tentative 13,245,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Water Fund 0% Personnel Services 2% 23% Supplies 35% Services 5% Special Projects 18% 17% Capital Outlay/Projects Debt Service/Fees 175 Department Budget as a Percent of Total Water Fund Budget 4% 26% 29% 34% Utility Administration Water Operations Customer Service Engineering Capital Projects Debt Service/Transfers 176 Water Fund Summary Summary of Revenues and Expenditures by Department REVENUES Actual For the Fiscal Year ending June 30, 2014 2015 2016 8,531,784 9,159,779 9,328,038 222,274 241,662 181,573 530,410 27,250 47,092 Charges for Services Fines and Forfeitures Miscellaneous FY 2018 Tentative 9,135,000 180,000 60,000 July - Dec 2017 4,943,146 95,597 15,593 Water Fund Revenues before Transfers 9,375,000 9,284,468 9,428,691 9,556,704 5,054,335 Lease/Bond Proceeds Transfers In 1,970,000 1,304,000 0 3,945,000 0 1,142,500 0 1,137,000 0 720,502 Total Water Fund Revenues 12,649,000 13,229,468 10,571,191 10,693,704 5,774,837 Utility Administration Water Operations Customer Service Meter Services Engineering Capital Projects Debt Service/Fees 527,000 3,810,000 550,500 0 415,500 4,465,000 161,000 269,721 2,858,538 512,283 3,209,940 434,278 1,523,327 426,134 293,994 2,286,285 508,301 301,165 339,835 1,527,513 446,100 274,441 2,325,740 528,065 54,753 359,780 1,540,092 424,061 188,301 1,845,546 232,178 0 174,729 783,953 1,532 Water Fund Expenditures before Transfers/Bond Principal 9,929,000 9,234,221 5,703,193 5,506,932 3,226,239 Transfers Out Bond Principal 2,248,000 1,068,000 2,115,000 0 2,270,000 0 2,311,500 0 1,130,250 0 Total Water Fund Expenditures 13,245,000 11,349,221 7,973,193 7,818,432 4,356,489 1,880,247 2,597,998 2,875,272 1,418,348 EXPENDITURES Net Revenue over Expenditures (596,000) 177 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 8,755,000 8,270,000 8,495,000 9,620,000 180,000 180,000 180,000 200,000 10,000 20,000 5,000 20,000 FY 2018 Requested Tentative 9,135,000 9,135,000 180,000 180,000 60,000 60,000 Change FY 2017 to FY2018 Dollar Percent (485,000) -5% (20,000) -10% 40,000 200% 8,945,000 8,470,000 8,680,000 9,840,000 9,375,000 9,375,000 (465,000) -5% 4,550,000 3,945,000 1,537,500 1,142,500 2,009,000 1,137,000 2,085,000 1,441,000 1,970,000 1,304,000 1,970,000 1,304,000 (115,000) (137,000) -6% -10% 17,440,000 11,150,000 11,826,000 13,366,000 12,649,000 12,649,000 (717,000) -5% 290,500 6,195,500 483,000 3,809,501 493,500 2,834,000 535,500 316,500 6,355,000 519,500 700,000 391,500 2,309,500 504,000 339,500 2,359,500 536,000 430,500 399,000 3,353,500 504,000 508,000 5,215,500 506,000 0 399,500 3,725,000 405,000 523,000 3,832,500 547,500 0 411,500 4,465,000 161,000 527,000 3,810,000 550,500 0 415,500 4,465,000 161,000 19,000 (1,405,500) 44,500 0 16,000 740,000 (244,000) 4% -27% 9% 0% 4% 20% -60% 14,641,501 11,096,000 7,922,000 10,759,000 9,940,500 9,929,000 (830,000) -8% 2,115,000 1,087,500 2,270,000 1,119,000 2,311,500 1,119,000 2,260,500 1,184,000 2,248,000 1,068,000 2,248,000 1,068,000 (12,500) (116,000) -1% -10% 17,844,001 14,485,000 11,352,500 14,203,500 13,256,500 13,245,000 (958,500) -7% 241,500 -29% (404,001) (3,335,000) 473,500 (837,500) (607,500) 178 (596,000) Fund Name: Water Fund Fund Number : 53 Department Name: Revenue Department Number: 300 SUMMARY OF REVENUES 100 130 140 145 150 170 200 400 552 842 850 940 750 755 501 970 Category Description Charges for Services Fines and Forfeitures Miscellaneous Bond Proceeds Transfers In FY 2018 Tentative 9,135,000 180,000 60,000 1,970,000 1,304,000 TOTAL 12,649,000 WATER SERVICE CHARGES WATER RECHARGE FEE TURN OFF/ON FEES DOOR NOTICE FEES NEW WATER ACCOUNTS LATE FEE IRRIGATION WATER NEW METERS GRANTS INTEREST REVENUE CONTRIBUTIONS CASH OVER/SHORT ACCOUNT UNCLASSIFIED REVENUES RECOVERY FROM PRIOR YEAR BOND PROCEEDS TRANSFER IN TOTALS FY 2018 Tentative 8,500,000 375,000 190,000 0 60,000 180,000 0 10,000 0 10,000 35,000 0 10,000 5,000 1,970,000 1,304,000 12,649,000 179 Actual For the Fiscal Year ending June 30, 2014 2015 2016 8,531,784 9,159,779 9,328,038 222,274 241,662 181,573 530,410 27,250 47,092 0 0 0 3,945,000 1,142,500 1,137,000 13,229,468 10,571,191 10,693,704 Actual For the Fiscal Year ending June 30, 2014 2015 2016 7,806,881 8,393,891 8,581,042 318,137 370,329 427,182 271,783 279,792 218,473 775 455 105 83,920 77,353 67,160 221,499 241,207 181,468 22,661 23,215 26,821 28,402 15,200 7,360 0 0 0 6,634 4,374 12,044 500,000 0 0 311 (56) (205) 16,595 13,997 25,019 6,870 8,935 10,234 0 0 0 3,945,000 1,142,500 1,137,000 13,229,468 10,571,191 10,693,704 July - Dec 2017 4,943,146 95,597 15,593 0 720,502 5,774,837 July - Dec 2017 4,607,770 205,982 79,514 785 31,400 94,812 13,620 4,860 0 9,909 0 11 5,670 2 0 720,502 5,774,837 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 8,755,000 8,270,000 8,495,000 9,620,000 180,000 180,000 180,000 200,000 10,000 20,000 5,000 20,000 4,550,000 1,537,500 2,009,000 2,085,000 3,945,000 1,142,500 1,137,000 1,441,000 17,440,000 11,150,000 11,826,000 13,366,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 8,085,000 7,550,000 7,800,000 8,980,000 310,000 350,000 320,000 350,000 250,000 250,000 250,000 200,000 0 0 0 0 80,000 80,000 80,000 60,000 180,000 180,000 180,000 200,000 20,000 20,000 25,000 20,000 10,000 20,000 20,000 10,000 0 0 0 0 0 5,000 5,000 5,000 0 0 0 0 0 0 0 0 10,000 10,000 0 10,000 0 5,000 0 5,000 4,550,000 1,537,500 2,009,000 2,085,000 1,441,000 3,945,000 1,142,500 1,137,000 17,440,000 11,150,000 11,826,000 13,366,000 FY 2018 Requested Tentative 9,135,000 9,135,000 180,000 180,000 60,000 60,000 1,970,000 1,970,000 1,304,000 1,304,000 12,649,000 12,649,000 FY 2018 Requested Tentative 8,500,000 8,500,000 375,000 375,000 190,000 190,000 0 0 60,000 60,000 180,000 180,000 0 0 10,000 10,000 0 0 10,000 10,000 35,000 35,000 0 0 10,000 10,000 5,000 5,000 1,970,000 1,970,000 1,304,000 1,304,000 12,649,000 180 12,649,000 Change FY 2017 to FY2018 Dollar Percent (485,000) -5% (20,000) -10% 40,000 200% (115,000) -6% (137,000) -10% (717,000) -5% Change FY 2017 to FY2018 Dollar Percent (480,000) -5% 25,000 7% (10,000) -5% 0 0% 0 0% (20,000) -10% (20,000) -100% 0 0% 0 0% 5,000 100% 35,000 35000% 0 0% 0 0% 0 0% (115,000) -6% (137,000) -10% (717,000) -5% THIS PAGE INTENTIONALLY LEFT BLANK 181 UTILITIES ADMINISTRATION City Manager 182 Draft Budget UTILITIES ADMINISTRATION Net Change from Previous Budget: 19,000 4% Significant Changes: • Increase mainly due to citywide wage increase. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 2 2 2 4 2 2 1 3 183 FY2018 4 Percent of Water Fund Utility Administration 4% Total Department Budget Utility Administration 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 290,500 269,721 2015 316,500 293,994 2016 339,500 274,441 2017 508,000 188,301 Tentative 527,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Utility Administration 1% 2% 2% Personnel Services Supplies Services Special Projects 95% 184 Fund Name: Water Fund Fund Number : 53 Department Name: Utilities Administration Department Number: 409 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 504,000 5,000 9,000 9,000 0 0 0 TOTAL 527,000 EXPENDITURE DETAIL Acct 110 111 120 130 131 132 140 141 142 230 248 350 351 370 436 Acct Description SALARIES AND WAGES OVERTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION COMPENSATION INSURANCE UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX OFFICE SUPPLIES SOFTWARE PURCHASE TRAVEL AND PER DIEM CONFERENCE, SEMINAR & TRAINING DUES-MEMBERSHIPS-FEES RATE STUDY FY 2018 Tentative 384,000 0 39,000 22,000 6,000 45,000 4,000 2,000 2,000 5,000 0 1,500 6,000 1,500 9,000 TOTALS 527,000 185 Actual For the Fiscal Year ending June 30, 2014 2015 2016 266,927 287,934 267,698 972 3,237 3,201 1,822 2,823 2,222 0 0 1,320 0 0 0 0 0 0 0 0 0 269,721 274,441 188,301 Actual For the Fiscal Year ending June 30, 2014 2015 2016 207,678 220,518 207,596 0 0 0 16,719 21,678 20,230 12,591 13,254 12,211 2,945 3,100 2,922 23,969 25,572 22,404 2,613 3,465 2,068 413 347 266 0 0 0 972 3,237 1,701 0 0 1,500 0 0 0 1,032 2,033 1,722 790 790 500 0 0 1,320 July - Dec 2017 144,523 0 11,759 8,885 2,078 16,592 170 266 0 1,263 0 293 794 680 1,000 269,721 293,994 July - Dec 2017 184,272 1,263 1,767 1,000 0 0 0 293,994 274,441 188,301 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 262,000 288,000 311,000 483,000 18,000 17,500 8,500 8,500 1,500 2,000 11,000 7,500 9,000 9,000 9,000 9,000 0 0 0 0 0 0 0 0 0 0 0 0 290,500 316,500 339,500 508,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 202,114 220,000 235,000 362,000 0 0 0 0 17,193 18,000 24,000 42,000 12,459 13,000 14,000 22,000 2,931 4,000 4,000 6,000 23,324 26,000 27,000 42,000 2,747 4,000 4,000 4,000 517 1,000 1,000 2,000 715 2,000 2,000 3,000 18,000 17,500 8,500 8,500 0 0 0 0 0 0 0 0 0 500 9,500 6,000 1,500 1,500 1,500 1,500 9,000 9,000 9,000 9,000 290,500 316,500 339,500 508,000 FY 2018 Requested Tentative 500,000 504,000 5,000 5,000 9,000 9,000 9,000 9,000 0 0 0 0 0 0 523,000 527,000 FY 2018 Requested Tentative 383,490 384,000 0 0 38,665 39,000 21,651 22,000 5,561 6,000 44,101 45,000 3,944 4,000 1,034 2,000 1,555 2,000 5,000 5,000 0 0 1,500 1,500 6,000 6,000 1,500 1,500 9,000 9,000 523,000 527,000 186 Change FY 2017 to FY2018 Dollar Percent 21,000 4% (3,500) -41% 1,500 20% 0 0% 0 0% 0 0% 0 0% 19,000 4% Change FY 2017 to FY2018 Dollar Percent 22,000 6% 0 0% (3,000) -7% 0 0% 0 0% 3,000 7% 0 0% 0 0% (1,000) -33% (3,500) -41% 0 0% 1,500 1500% 0 0% 0 0% 0 0% 19,000 4% THIS PAGE INTENTIONALLY LEFT BLANK 187 WATER OPERATIONS City Manager 188 Draft Budget WATER OPERATIONS Net Change from Previous Budget: (1,405,500) -27% Significant Changes: • Reduction of $927,000 in assured water costs. • Decrease of $229,000 in capital costs from prior year. Capital Items: Capital Type: Equipment Capital Outlay Description & Justification: New/Repl. BACKFLOW DATA MANAGEMENT MODULE This software is needed for accurate management of the City's backflow data. This is a module for our current utility billing system (Caselle) that will allow staff to accurately and efficiently track, organize, notify, and manage every backflow assembly/device within the City's water distribution system. This software will aid in the City's effort to develop a backflow and cross prevention control program and help enforce compliance. This is critical to ensure high quality, safe, and reliable drinking water to the public. N Amount $8,000 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 9 10.7 10.7 10 8 8 9 9 189 FY2018 10 Percent of Water Fund Water Operations 29% Total Department Budget Water Operations 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2014 6,195,500 2,858,538 2015 6,355,000 2,286,285 2016 2,359,500 2,325,740 2017 5,215,500 1,845,546 Tentative 3,810,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses 37% Water Operations 20% Personnel Services 10% Supplies Services Special Projects 33% 190 Fund Name: Water Fund Fund Number : 53 Department Name: Water Operations Department Number: 403 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 800 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Loss on Assets Contingency FY 2018 Tentative 771,500 369,000 1,251,000 1,410,500 8,000 0 0 0 TOTAL 3,810,000 EXPENDITURE DETAIL Acct 110 111 117 120 123 130 131 132 140 141 142 198 199 210 211 213 220 221 222 225 226 230 232 233 237 249 250 251 253 255 269 311 312 313 314 320 325 326 328 333 340 351 360 362 370 376 377 381 385 386 387 418 482 617 650 850 Acct Description SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE CALL BACK PAY SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX WORKERS COMP REIMBURSEMENT LABOR DISTRIBUTION SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES METERS/PARTS/CALIBRATION PIPES AND FITTINGS CHEMICAL EXPENSE ASPHALT/COAL MATERIAL FIRE HYDRANTS/PARTS OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIR COMPUTER/PRINTER MAINTENANCE VEHICLE MAINTENANCE/REPAIR WELL SITE MAINT/REPAIRS OTHER MAINTENANCE/REPAIRS PROFESSIONAL SERVICES LEGAL SERVICES CONTRACTED SERVICES LIABILITY INSURANCE MEDICAL/DRUG EXAMS & TESTING TECH/SOFTWARE SUPPORT LICENSE AND PERMITS EQUIPMENT RENT/LEASES SAMPLING/TESTING ANNUAL WATER FEES CONFERENCE, SEMINAR & TRAINING PRINTING COST MAILING COST DUES-MEMBERSHIPS-FEES LATE FEES/INTEREST CHARGES MISCELLANEOUS EXPENSES CELL PHONE/PAGER EXPENSE BUILDING WATER/SEWER SERVICES LANDSCAPING/IRRIGATION UTILITY ELECTRICITY SPECIAL PROJECTS ASSURED WATER SUPPLY EQUIPMENT PURCHASE VEHICLE PURCHASE LOSS ON RETIRE/SALE OF ASSETS FY 2018 Tentative 522,000 32,000 0 94,000 7,500 35,000 9,000 64,000 25,000 3,000 7,000 0 (27,000) 5,000 23,500 8,500 25,000 58,000 18,500 6,000 12,000 1,500 500 2,000 1,500 1,000 500 500 25,500 177,000 2,500 18,500 0 112,500 187,000 0 32,000 12,000 7,000 35,000 25,000 8,000 1,000 1,000 8,000 0 0 9,500 44,000 375,500 375,000 58,500 1,352,000 8,000 0 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 525,140 596,059 630,722 280,322 362,123 361,240 1,043,889 1,218,888 1,234,098 995,033 107,269 98,330 0 0 0 0 0 0 14,154 1,945 1,350 0 0 0 2,858,538 2,286,285 2,325,740 Actual For the Fiscal Year ending June 30, 2014 2015 2016 351,511 402,239 414,082 22,201 27,937 37,529 4,129 3,154 5,527 69,910 77,108 84,338 0 0 0 22,524 24,814 27,496 5,268 5,803 6,430 42,926 49,106 53,407 18,828 19,335 15,543 1,859 1,562 1,371 0 0 0 (456) 0 0 (13,560) (15,000) (15,000) 7,509 11,006 9,209 31,414 29,704 19,430 4,985 8,427 12,770 0 1,837 6,071 68,649 50,813 74,547 13,035 13,031 17,039 6,631 5,259 8,066 9,316 17,563 16,089 1,095 2,088 2,460 0 0 466 454 1,650 2,158 0 21,361 11,394 4,236 6,474 996 425 549 377 0 712 0 28,014 25,743 39,144 107,800 167,345 134,334 0 800 1,212 14,392 7,223 19,129 0 0 0 83,146 104,518 119,496 165,909 166,925 172,808 0 0 0 7,154 28,479 26,270 12,580 11,230 11,380 3,510 4,870 12,527 27,079 31,643 22,479 41,099 7,906 12,009 1,760 3,244 4,758 567 597 1,070 45 24 0 6,120 5,466 3,954 2,989 505 0 104 0 1,740 8,023 8,396 8,840 42,546 31,303 33,058 255,803 453,181 426,646 371,716 354,890 355,766 115,602 5,114 0 879,431 102,156 98,330 0 0 0 0 0 0 14,154 1,945 1,350 July - Dec 2017 288,560 107,367 767,863 681,353 402 0 0 0 1,845,546 July - Dec 2017 198,680 8,512 3,743 41,240 0 12,414 2,903 23,653 4,863 51 0 0 (7,500) 2,466 2,600 4,388 7,954 28,215 11,064 2,573 2,461 853 340 917 4,473 1,140 0 0 4,527 32,601 797 6,864 0 83,683 141,582 0 10,129 4,250 8,931 5,683 8,481 283 0 143 3,200 0 324 2,310 19,068 258,980 213,952 13,079 668,274 402 0 0 191 TOTALS 3,810,000 2,858,538 2,286,285 2,325,740 1,845,546 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 639,000 747,500 724,500 694,500 334,000 366,000 359,000 761,000 1,277,500 1,251,500 1,251,000 1,224,000 3,895,000 3,895,000 0 2,299,000 50,000 95,000 25,000 237,000 0 0 0 0 0 0 0 0 0 0 0 0 6,195,500 6,355,000 2,359,500 5,215,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 446,577 518,000 500,000 477,000 6,000 6,000 6,000 6,000 0 0 0 0 88,731 96,000 96,000 89,000 0 7,500 7,500 7,500 27,688 33,000 32,000 31,000 6,475 8,000 8,000 8,000 51,535 60,000 56,000 57,000 20,218 26,000 26,000 24,000 2,584 3,000 3,000 3,000 4,192 5,000 5,000 7,000 0 0 0 0 (15,000) (15,000) (15,000) (15,000) 4,000 4,000 5,000 5,000 30,000 36,000 23,500 23,500 4,000 4,500 5,500 5,500 0 10,000 10,000 420,000 40,000 58,000 78,000 58,000 34,000 18,500 18,500 18,500 2,500 5,000 6,000 6,000 8,000 20,000 20,000 12,000 2,000 1,500 1,500 1,500 500 500 500 500 2,000 2,000 2,000 2,000 4,000 1,500 1,500 1,500 1,000 1,000 1,000 1,000 1,500 0 500 500 500 500 500 500 22,500 25,500 25,500 25,500 175,000 175,000 157,000 177,000 2,500 2,500 2,500 2,500 27,000 27,000 26,000 26,000 10,000 10,000 10,000 10,000 112,500 112,500 112,500 112,500 178,000 178,000 187,000 187,000 3,000 0 0 0 15,500 15,500 15,500 25,000 16,500 14,000 12,000 12,000 7,000 7,000 5,000 3,000 40,000 40,000 35,000 35,000 48,000 62,500 60,000 25,000 2,500 2,500 3,500 3,500 3,500 1,500 1,000 1,000 3,000 1,000 1,000 1,000 8,000 8,000 8,000 8,000 0 0 0 0 0 0 0 0 8,000 9,000 9,500 13,000 60,000 60,000 56,000 51,000 280,500 280,500 280,500 280,500 456,500 426,500 426,500 426,500 0 0 0 20,000 3,895,000 3,895,000 0 2,279,000 50,000 0 0 237,000 0 95,000 25,000 0 0 0 0 0 FY 2018 Requested Tentative 765,500 771,500 369,000 369,000 1,279,500 1,251,000 1,410,500 1,410,500 8,000 8,000 0 0 0 0 0 0 3,832,500 3,810,000 FY 2018 Requested Tentative 521,314 522,000 31,500 32,000 0 0 93,483 94,000 7,500 7,500 34,274 35,000 8,016 9,000 63,574 64,000 24,221 25,000 2,584 3,000 6,034 7,000 0 0 (27,000) (27,000) 5,000 5,000 23,500 23,500 8,500 8,500 25,000 25,000 58,000 58,000 18,500 18,500 6,000 6,000 12,000 12,000 1,500 1,500 500 500 2,000 2,000 1,500 1,500 1,000 1,000 500 500 500 500 25,500 25,500 177,000 177,000 2,500 2,500 18,500 18,500 0 0 112,500 112,500 187,000 187,000 0 0 32,000 32,000 12,000 12,000 7,000 7,000 35,000 35,000 25,000 25,000 8,000 8,000 1,000 1,000 1,000 1,000 8,000 8,000 0 0 0 0 13,000 9,500 44,000 44,000 375,500 375,500 400,000 375,000 58,500 58,500 1,352,000 1,352,000 8,000 8,000 0 0 0 0 Change FY 2017 to FY2018 Dollar Percent 77,000 11% (392,000) -52% 27,000 2% (888,500) -39% (229,000) -97% 0 0% 0 0% 0 0% (1,405,500) -27% Change FY 2017 to FY2018 Dollar Percent 45,000 9% 26,000 433% 0 0% 5,000 6% 0 0% 4,000 13% 1,000 13% 7,000 12% 1,000 4% 0 0% 0 0% 0 0% (12,000) 80% 0 0% 0 0% 3,000 55% (395,000) -94% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (7,500) -29% (10,000) -100% 0 0% 0 0% 0 0% 7,000 28% 0 0% 0 0% 0 0% 0 0% 4,500 129% 0 0% 0 0% 0 0% 0 0% 0 0% (3,500) -27% (7,000) -14% 95,000 34% (51,500) -12% 38,500 193% (927,000) -41% (229,000) -97% 0 0% 0 0% 192 6,195,500 6,355,000 2,359,500 5,215,500 3,832,500 3,810,000 (1,405,500) -27% THIS PAGE INTENTIONALLY LEFT BLANK 193 CUSTOMER SERVICE City Manager 194 Draft Budget CUSTOMER SERVICE Net Change from Previous Budget: 44,500 9% Significant Changes: • $25,000 increase to merchant services costs due to increased volume in credit card transactions. • $12,000 for computer replacements. • Increase in software maintenance for upgrade to Caselle Connect. • Increase in contracted services for increased cost of printing utility bills and notifications. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 4.5 4.5 5.4 5.3 5.5 3.5 5.5 4.8 195 FY2018 5.3 Percent of Water Fund Customer Service 4% Total Department Budget Customer Service 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 483,000 512,283 2015 519,500 508,301 2016 536,000 528,065 2017 506,000 232,178 Tentative 550,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Customer Service 45% Personnel Services 52% Supplies Services 1% 196 Fund Name: Water Fund Fund Number : 53 Department Name: Customer Service Department Number: 404 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 284,000 6,500 248,000 12,000 0 0 0 TOTAL 550,500 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 199 230 232 233 237 248 249 266 269 313 325 338 343 350 351 353 360 362 363 372 373 377 381 395 418 Acct Description SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX LABOR DISTRIBUTION OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT PURCHASE SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES POSTAGE EQUIP RENTAL FEES OTHER MAINTENANCE/REPAIRS CONTRACTED SERVICES TECH/SOFTWARE SUPPORT ARMORED CAR SERVICES STORAGE FACILITY RENTAL TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING TUITION REIMBURSEMENT PRINTING COST MAILING COST MAILING COST-UTILITY BILLING BANK CHARGES/MERCHANT SVC CHGS BANK CHARGES/LOCKBOX MISCELLANEOUS EXPENSES CELL PHONE/PAGER EXPENSE COLLECTION SERVICES SPECIAL PROJECTS FY 2018 Tentative 217,000 5,000 0 19,000 14,000 4,000 18,000 1,000 2,000 4,000 0 1,500 1,500 0 0 0 500 2,500 500 55,000 24,500 7,500 0 1,500 3,500 0 3,000 2,000 58,000 80,000 13,000 0 0 0 12,000 550,500 TOTALS 197 Actual For the Fiscal Year ending June 30, 2014 2015 2016 300,253 281,916 305,622 8,619 8,517 5,825 203,411 217,868 216,618 0 0 0 0 0 0 0 0 0 0 0 0 512,283 528,065 232,178 Actual For the Fiscal Year ending June 30, 2014 2015 2016 221,060 209,261 222,575 1,155 6,417 11,943 2,860 3,261 524 33,217 24,590 25,809 13,233 13,125 14,276 3,095 3,070 3,339 23,431 19,670 23,787 808 750 838 1,395 1,773 1,077 0 0 0 0 0 1,455 1,411 2,775 2,423 713 1,665 702 0 0 0 4,082 1,233 213 0 281 347 289 562 434 2,065 1,882 1,706 58 121 0 55,486 55,445 55,411 7,670 21,457 8,800 5,587 6,520 6,806 0 0 0 0 0 0 0 755 0 2,000 0 0 281 1,341 3,004 1,197 1,534 1,200 57,464 58,000 64,867 56,915 60,514 65,297 12,983 12,624 10,959 0 0 991 1,105 739 947 0 0 0 0 0 0 July - Dec 2017 90,407 4,553 0 14,969 5,758 1,347 9,172 129 71 0 4,204 443 143 0 1,572 0 58 853 33 27,883 9,126 2,979 0 590 575 0 805 660 14,313 37,305 4,036 51 144 0 0 512,283 508,301 July - Dec 2017 130,609 3,102 98,467 0 0 0 0 508,301 528,065 232,178 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 287,000 300,000 316,000 281,000 6,500 6,500 6,500 6,500 189,500 213,000 213,500 218,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 483,000 519,500 536,000 506,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 213,786 216,000 236,000 214,000 2,000 0 0 0 0 0 0 0 28,044 36,000 30,000 24,000 13,255 14,000 15,000 14,000 3,100 4,000 4,000 4,000 22,431 24,000 22,000 17,000 548 1,000 1,000 1,000 1,292 2,000 3,000 2,000 2,544 3,000 5,000 5,000 0 0 0 0 1,500 1,500 1,500 1,500 1,000 1,000 1,500 1,500 0 0 0 0 0 0 0 0 0 0 0 0 1,000 1,000 500 500 2,500 2,500 2,500 2,500 500 500 500 500 45,000 50,000 50,000 50,000 9,000 19,000 19,000 19,000 6,000 7,500 7,500 7,500 0 0 0 0 0 0 0 0 0 0 0 5,000 0 0 0 0 3,000 3,000 3,000 3,000 1,500 1,500 2,000 2,000 53,000 58,000 58,000 58,000 55,000 55,000 55,000 55,000 14,000 19,000 19,000 19,000 0 0 0 0 2,000 0 0 0 1,000 0 0 0 0 0 0 0 483,000 519,500 536,000 506,000 FY 2018 Requested Tentative 281,000 284,000 6,500 6,500 248,000 248,000 12,000 12,000 0 0 0 0 0 0 547,500 550,500 FY 2018 Requested Tentative 216,741 217,000 5,000 5,000 0 0 18,722 19,000 13,748 14,000 3,215 4,000 17,370 18,000 557 1,000 1,809 2,000 3,837 4,000 0 0 1,500 1,500 1,500 1,500 0 0 0 0 0 0 500 500 2,500 2,500 500 500 55,000 55,000 24,500 24,500 7,500 7,500 0 0 1,500 1,500 3,500 3,500 0 0 3,000 3,000 2,000 2,000 58,000 58,000 80,000 80,000 13,000 13,000 0 0 0 0 0 0 12,000 12,000 547,500 198 550,500 Change FY 2017 to FY2018 Dollar Percent 3,000 1% 0 0% 29,500 14% 12,000 12000% 0 0% 0 0% 0 0% 44,500 9% Change FY 2017 to FY2018 Dollar Percent 3,000 1% 5,000 5000% 0 0% (5,000) -21% 0 0% 0 0% 1,000 6% 0 0% 0 0% (1,000) -20% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 5,000 10% 5,500 29% 0 0% 0 0% 1,500 1500% (1,500) -30% 0 0% 0 0% 0 0% 0 0% 25,000 45% (6,000) -32% 0 0% 0 0% 0 0% 12,000 12000% 44,500 9% THIS PAGE INTENTIONALLY LEFT BLANK 199 ENGINEERING City Manager 200 Draft Budget ENGINEERING Net Change from Previous Budget: 16,000 4% Significant Changes: • Increase mainly due to citywide wage increases and selection of health benefits. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 5 4 4 4 5 3 4 4 201 FY2018 4 Percent of Water Fund Engineering 3% Total Department Budget Engineering 500,000 400,000 300,000 200,000 100,000 0 2014 493,500 434,278 Budget Actual 2015 391,500 339,835 2016 399,000 359,780 2017 399,500 174,729 Tentative 415,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Engineering 11% 4% 85% Personnel Services Supplies Services 202 Fund Name: Water Fund Fund Number : 53 Department Name: Engineering Department Number: 410 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 352,000 18,500 45,000 0 0 0 0 TOTAL 415,500 EXPENDITURE DETAIL Acct 110 111 117 120 130 131 132 140 141 142 210 211 213 230 232 233 237 248 249 253 254 311 313 350 351 362 370 381 Acct Description SALARIES AND WAGES OVERTIME COMP TIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION COMPENSATION INSURANCE UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE SOFTWARE PURCHASE OPERATING MATERIAL & SUPPLIES VEHICLE MAINTENANCE COPIER USAGE/SUPPLYS/MAINTENANCE PROFESSIONAL SERVICES CONTRACTED SERVICES TRAVEL AND PER DIEM CONFERENCE, SEMINARS & TRAINING MAILING COST DUES-MEMBERSHIPS-FEES CELL PHONE/PAGER EXPENSE TOTALS FY 2018 Tentative 254,000 0 0 38,000 16,000 4,000 30,000 5,000 2,000 3,000 500 4,500 1,000 1,000 2,000 0 3,500 2,000 1,000 0 3,000 40,000 0 1,000 1,000 500 500 2,000 415,500 203 Actual For the Fiscal Year ending June 30, 2014 2015 2016 377,141 304,921 309,254 15,689 14,856 13,772 41,449 20,058 36,755 0 0 0 0 0 0 0 0 0 0 0 0 434,278 359,780 174,729 Actual For the Fiscal Year ending June 30, 2014 2015 2016 286,342 233,108 235,434 316 0 4,116 0 242 715 31,440 24,354 20,979 17,234 14,190 14,551 4,030 3,319 3,403 31,794 26,270 27,558 4,720 2,744 1,966 1,264 694 532 0 0 0 0 134 500 4,158 3,317 2,766 300 917 992 151 578 784 346 1,534 16 0 0 0 0 0 0 1,691 1,553 1,553 1,094 1,443 1,391 3,475 639 0 4,473 4,742 5,769 37,466 16,732 31,735 0 0 0 496 0 16 1,185 620 2,167 186 118 101 225 450 195 1,920 2,363 2,285 July - Dec 2017 115,442 5,099 60 11,948 7,301 1,708 13,846 732 0 0 0 708 0 88 588 0 0 1,553 194 0 0 14,620 0 0 0 72 93 676 434,278 339,835 July - Dec 2017 156,136 3,131 15,461 0 0 0 0 339,835 359,780 174,729 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 420,000 322,000 332,000 334,000 20,500 21,500 19,000 18,500 53,000 48,000 48,000 47,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 493,500 391,500 399,000 399,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 312,276 248,000 246,000 251,000 0 0 0 0 0 0 0 0 39,330 18,000 30,000 24,000 19,361 16,000 16,000 16,000 4,528 4,000 4,000 4,000 36,037 28,000 28,000 29,000 4,770 5,000 5,000 6,000 1,550 2,000 2,000 2,000 2,148 1,000 1,000 2,000 500 500 500 500 7,500 7,500 5,000 5,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 5,000 2,000 2,000 2,000 0 0 0 0 0 0 0 2,500 1,500 2,000 2,000 2,000 1,500 1,500 1,500 1,500 0 0 0 0 2,500 6,000 6,000 3,000 50,000 43,000 42,500 40,000 0 0 0 0 0 1,000 0 1,000 0 1,000 2,500 2,500 500 500 500 500 500 500 500 1,000 2,000 2,000 2,000 2,000 493,500 391,500 399,000 399,500 FY 2018 Requested Tentative 348,000 352,000 18,500 18,500 45,000 45,000 0 0 0 0 0 0 0 0 411,500 415,500 FY 2018 Requested Tentative 253,781 254,000 0 0 0 0 37,697 38,000 15,734 16,000 3,680 4,000 29,185 30,000 4,657 5,000 1,034 2,000 2,233 3,000 500 500 4,500 4,500 1,000 1,000 1,000 1,000 2,000 2,000 0 0 3,500 3,500 2,000 2,000 1,000 1,000 0 0 3,000 3,000 40,000 40,000 0 0 1,000 1,000 1,000 1,000 500 500 500 500 2,000 2,000 411,500 204 415,500 Change FY 2017 to FY2018 Dollar Percent 18,000 5% 0 0% (2,000) -4% 0 0% 0 0% 0 0% 0 0% 16,000 4% Change FY 2017 to FY2018 Dollar Percent 3,000 1% 0 0% 0 0% 14,000 58% 0 0% 0 0% 1,000 3% (1,000) -17% 0 0% 1,000 50% 0 0% (500) -10% 0 0% 0 0% 0 0% 0 0% 1,000 40% 0 0% (500) -33% 0 0% 0 0% 0 0% 0 0% 0 0% (1,500) -60% 0 0% (500) -50% 0 0% 16,000 4% THIS PAGE INTENTIONALLY LEFT BLANK 205 CAPITAL PROJECTS City Manager 206 Draft Budget WATER CAPITAL PROJECTS Net Change from Previous Budget: 740,000 20% Significant Changes: • Increase in number of capital projects for the fiscal year. Capital Items: Capital Type: Capital Outlay Description & Justification: New/Repl. R $500,000 N $900,000 Carryforward WATERLINE EASEMENT ACCESS - PALM AND ALTO Remove and replace the existing fences along the utility easement between Alto Street and Palm Street and between Thunderbird Road and Well Street to easily access the area in the event of a water break. A field review was attempted of as many parcels as possible to better understand the work to be involved in order to complete the removal and replacement, and recommend an estimated cost. WATERLINE – EL MIRAGE ROAD TO DYSART ROAD Construction of approximately one mile of water line from El Mirage Road to Dysart Road. WATER LINE IMPROVEMENTS Carryforward PLC N $200,000 Improvement WELL SITE BUILDING REPAIRS Chlorine building/equipment improvements needed at two of the City's well sites (Sunnyvale & Cottonwood). Outdated disinfection systems that generate Chlorine onsite have caused significant structural damages to the concrete building due to reoccurring leaks. Improvements will include replacing the current disinfection system, repairing the damaged block walls, and coating the new walls with a sealant that will prevent future damage. R $40,000 Carryforward Carryforward 207 Amount $755,000 Improvement Improvement Improvement CUSTOMER SERVICE BUILDING SECURITY UPGRADES A safety and security assessment was performed for the Customer Service building. The referenced recommendations are in response to the walk-through. 1. Install a security camera system and monitor - $9,500. 2. Various building safety improvements including extending window dimensions and adding an ADA compliant station - $25,000. 3. Install a security system access control - $15,000. IRRIGATION CONTROLLER CONVERSION A complete replacement and upgrade of irrigation controllers in City parks, facilities, and right of ways. The new controllers automatically adjust to environmental changes and use a master valve for more efficient operation. Estimated ROI on replacement of the current controllers is 1.5 years. It is estimated that the upgraded controllers will provide 30%-35% savings in water use and subsequent fees. WATER STORAGE TANK RECOATING PROGRAM Water pressure and distribution in most communities is maintained via steel water storage tanks, which operate relatively maintenance and trouble free for extended multi-year periods. However, the time comes when gradual corrosion, or even ‘loss-of-curb’ appeal, can result in this mostly ‘passive’ infrastructure requiring upgrades. Therefore, a rehabilitation program should be designed to ensure asset preservation, process water quality improvements, and operator safety. The City has a total of 10 water storage tanks within the water distribution system. This project is to rehab one storage tank. Through operations, all 10 tanks will be thoroughly inspected by the end of fiscal year 17/18 and a prioritized schedule will be developed for the remaining tanks. This maintenance program will prolong the tanks useful life and ensure high quality, safe, and reliable drinking water is provided to the public. N $50,000 R $170,000 R $300,000 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 208 FY2018 0 Percent of Water Fund Capital Projects 34% Total Department Budget Capital Projects 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2014 2,834,000 1,523,327 2015 2,309,500 1,527,513 2016 3,353,500 1,540,092 2017 3,725,000 783,953 Tentative 4,465,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses 35% Capital Projects Capital Outlay/Projects Depreciation 65% 209 THIS PAGE INTENTIONALLY LEFT BLANK 210 Fund Name: Water Fund Fund Number : 53 Department Name: Capital Projects Department Number: 408 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Depreciation TOTAL 0 0 0 0 2,915,000 0 1,550,000 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,523,327 1,527,513 1,540,092 4,465,000 1,523,327 FY 2018 Tentative EXPENDITURE DETAIL Acct 661 667 673 675 698 960 Acct Description BUILDING/DATA INFRAS. IMPROV. PRE-CONSTRUCTION DESIGN CITY-WIDE SYSTEM IMPROVEME BRISAS WELL#9 CIP APPROVED CAPITAL DEPRECIATION TOTALS FY 2018 Tentative 50,000 0 2,865,000 0 0 1,550,000 4,465,000 211 1,540,092 783,953 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,523,327 1,527,513 1,540,092 July - Dec 2017 0 0 8,957 0 0 774,996 1,523,327 1,527,513 July - Dec 2017 0 0 0 0 8,957 0 774,996 1,527,513 1,540,092 783,953 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,434,000 859,500 1,853,500 2,175,000 0 0 0 0 1,400,000 1,450,000 1,500,000 1,550,000 2,834,000 2,309,500 3,353,500 3,725,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 124,500 0 0 0 1,309,500 859,500 1,578,500 2,175,000 0 0 0 0 0 0 275,000 0 1,400,000 1,450,000 1,500,000 1,550,000 2,834,000 2,309,500 3,353,500 3,725,000 FY 2018 Requested Tentative 0 0 0 0 0 0 0 0 2,915,000 2,915,000 0 0 1,550,000 1,550,000 4,465,000 4,465,000 FY 2018 Requested Tentative 50,000 50,000 0 0 2,865,000 2,865,000 0 0 0 0 1,550,000 1,550,000 4,465,000 212 4,465,000 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 740,000 34% 0 0% 0 0% 740,000 20% Change FY 2017 to FY2018 Dollar Percent 50,000 50000% 0 0% 690,000 32% 0 0% 0 0% 0 0% 740,000 20% THIS PAGE INTENTIONALLY LEFT BLANK 213 DEBT/ TRANSFERS City Manager 214 Draft Budget DEBT/TRANSFERS Net Change from Previous Budget: (372,500) -10% Significant Changes: • Decrease mainly due to reduction in WIFA interest and principal payments. • Reduction in transfers. Capital Items: • No capital was requested this year for this department. Transfers: Gen. Fund Out Water Sewer In Gen. Fund $ - 250,000 Sewer Fund Water Fund - 894,000 1,228,000 HURF - - 1,020,000 160,000 - Budget Transfer Methodology Description: From To Allocation % Photo Enforcement Photo Enforcement GF/Cap. St. 50% Each Fund* Customer Service Sewer Water Per Rate Model Engineering GF/Sewer/HURF Water 25% Each Fund Utility Administration GF/Sewer Water 1/3 Each Fund * Based on prior year's fund balance. 215 Percent of Water Fund Debt Service/Transfers 26% Total Department Budget Debt Service/Transfers 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2014 3,738,000 2,541,134 2015 3,893,000 2,716,100 2016 3,934,500 2,735,561 2017 3,849,500 1,131,782 Tentative 3,477,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Debt Service/Transfers 4% 31% 65% Debt Service - Interest/Fees Bond Principal Transfers 216 Fund Name: Water Fund Fund Number : 53 Department Name: Debt Service/Transfers Department Number: 406/407 SUMMARYOF EXPENDITURES Category 100 200 300 400 600 700 700 923 950 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Bond Principal Future Debt Service Transfers TOTAL 0 0 0 0 0 161,000 1,068,000 0 2,248,000 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 426,134 446,100 424,061 0 0 0 0 0 0 2,115,000 2,270,000 2,311,500 3,477,000 2,541,134 FY 2018 Tentative 2,735,561 1,131,782 0 0 143,000 1,068,000 0 0 18,000 0 0 2,248,000 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 408,554 395,433 370,759 0 0 0 33,087 35,722 0 0 0 0 17,580 17,580 17,580 0 0 0 0 0 0 2,115,000 2,270,000 2,311,500 July - Dec 2017 0 0 1,532 0 0 0 0 0 0 1,130,250 3,477,000 2,541,134 EXPENDITURE DETAIL Dept 406 406 406 406 406 406 406 406 406 407 Acct 714 715 716 717 718 730 731 773 923 950 Acct Description WIFA 2007 - INTEREST WIFA 2007 - PRINCIPAL WIFA 2006 - INTEREST WIFA 2006 - PRINCIPAL WIFA 2009 - INTEREST COST OF ISSUANCE DEFERRED AMOUNT OF REFUNDING TRUST/AGENCY FEES FUTURE DEBT SERVICE TRANSFER OUT TOTALS FY 2018 Tentative 217 2,716,100 July - Dec 2017 0 0 0 0 0 1,532 0 0 1,130,250 2,716,100 2,735,561 1,131,782 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 535,500 504,000 504,000 405,000 1,087,500 1,119,000 1,119,000 1,184,000 0 0 0 0 2,115,000 2,270,000 2,311,500 2,260,500 3,738,000 3,893,000 3,934,500 3,849,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 502,500 472,000 472,000 373,000 1,087,500 1,119,000 1,119,000 1,184,000 0 0 0 0 0 0 0 0 18,000 18,000 18,000 18,000 15,000 14,000 14,000 14,000 0 0 0 0 2,115,000 2,270,000 2,311,500 2,260,500 3,738,000 3,893,000 3,934,500 3,849,500 FY 2018 Requested Tentative 0 0 0 0 0 0 0 0 0 0 161,000 161,000 1,068,000 1,068,000 0 0 2,248,000 2,248,000 3,477,000 3,477,000 FY 2018 Requested Tentative 0 0 0 0 143,000 143,000 1,068,000 1,068,000 0 0 0 0 18,000 18,000 0 0 0 0 2,248,000 2,248,000 3,477,000 3,477,000 218 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% (244,000) -60% (116,000) -10% 0 0% (12,500) -1% (372,500) -10% Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% (230,000) -62% (116,000) -10% 0 0% 0 0% 0 0% (14,000) -100% 0 0% (12,500) -1% (372,500) -10% THIS PAGE INTENTIONALLY LEFT BLANK 219 RANCHETTES IRRIGATION City Manager Draft Budget 220 RANCHETTES IRRIGATION Net Change from Previous Budget: 79,000 79000% Significant Changes: • Irrigation revenues and expenses transferred to separate fund for tracking purposes only. Irrigation fund rolls up into Water Fund. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 221 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Ranchettes Irrigation Fund >1% Total Fund Budget Ranchettes Irrigation Fund $99,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- $- $- $- 2014 2015 2016 2017 $0 Tentative FY 2018 Budgeted Expenses Ranchettes Irrigation Fund 10% 12% Personnel Services Services 26% Special Projects Capital Outlay/Projects 52% 222 Fund Name: Ranchettes Irrigation Fund Fund Number : 55 REVENUES Acct 200 FY 2018 Tentative 20,000 Acct Description IRRIGATION WATER TOTAL REVENUES 20,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects FY 2018 Tentative 12,000 0 26,000 51,000 10,000 TOTAL 99,000 EXPENDITURE DETAIL Acct 199 387 482 617 Acct Description LABOR DISTRIBUTION UTILITY ELECTRICITY ASSURED WATER SUPPLY CAPITAL EQUIPMENT PURCHASE FY 2018 Tentative 12,000 26,000 51,000 10,000 TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 July - Dec 2017 0 0 0 0 0 0 0 0 July - Dec 2017 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2017 0 0 0 0 99,000 0 0 0 0 (79,000) 0 0 0 0 223 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 20,000 20,000 0 20,000 0 0 0 0 0 FY 2018 Requested 12,000 0 26,000 51,000 10,000 0 99,000 0 0 0 0 20,000 Change FY 2017 to FY2018 Dollar Percent 20,000 20000% 20,000 Change FY 2017 to FY2018 Tentative Dollar 12,000 12,000 0 0 26,000 26,000 51,000 51,000 10,000 10,000 99,000 FY 2018 Requested Tentative 12,000 12,000 26,000 26,000 51,000 51,000 10,000 10,000 99,000 20000% Percent 12000% 0% 26000% 51000% 10000% 99000% Change FY 2017 to FY2018 Dollar Percent 12,000 12000% 26,000 26000% 51,000 51000% 10,000 10000% 0 0 0 0 99,000 99,000 99,000 99000% 0 0 0 0 (79,000) (79,000) (79,000) -79000% 224 THIS PAGE INTENTIONALLY LEFT BLANK 225 SEWER FUND City Manager Draft Budget 226 SEWER Net Change from Previous Budget: (153,000) -3% Significant Changes: • Excluding non-operating items such as capital, depreciation, and bond principal and interest, the Sewer Fund increased by $10,500 mainly due to citywide wage increases. • Reduction of $187,500 in debt service payments. 227 Capital Items: Capital Capital Outlay Description & Justification: Type: Carryforward FIRE AND SMOKE ALARM SYSTEM Install a fire and smoke detection/suppression system at the Wastewater Reclamation Facility. This will include buildings A, B1, B2, and C, D, E, and F. Currently the WRF does not have any of this equipment at the facility because it was not required when the facility was originally constructed. There have been two fires at the facility due to failing electrical equipment that have caused extensive damage. A fire and smoke/suppression system will provide early warning and reduce the amount of fire and smoke damage done to vital equipment and City structures. Carryforward SEWER LINE – EL MIRAGE RD TO DYSART ROAD Construction of approximately one mile of new sanitary sewer from El Mirage Road to Dysart Road. Carryforward ODOR CONTROL SCRUBBERS This project includes the replacement of the chemical pumps and all PVC piping. The current pumps have worn seals, diaphragms, and are leaking. The cost to rebuild the pumps is the same as a replacement pump. Purchasing new pumps is the better option as they will be much more efficient than the current pumps, even if rebuilt. The PVC piping needs to be replaced because the new pumps will require re-piping of the system and all of the piping has become brittle with age. Equipment LIFT STANDBY GENERATOR The purchase and installation of a standby generator and automatic transfer switch at the City's Brisas lift station. Maricopa County Environmental Health Code (Chapter I, Section 2, Regulation 5) requires standby power to be provided at all sewage pump stations where temporary power failure may allow a discharge of raw sewage Improvement CHEMICAL STORAGE CONTAINMENT Unforeseen concrete damage was discovered once construction began on the Chemical Storage Containment project approved in the FY15/16 CIP. There is currently $51,000 budgeted carryover in FY 16/17. This request is for an additional $90,000 to relocate and construct a new Chemical Storage Containment area. The total cost of this project is estimated to be $141,000. Equipment WW PROCESS EQUIPMENT IMPROVEMENT A multi-year program to upgrade and/or replace critical wastewater process equipment which include the following: pumps, motors, blowers, centrifuge, belt press, filters, decanters, aerators, disinfection systems, VFD's, and PLC's. Process equipment is essential to operate the WW Reclamation Facility. Equipment WW RECLAMATION BUILDING WALL REPAIR Building wall repairs needed at the City's Wastewater Reclamation Facility (building B-2). Chlorine used in the disinfection of effluent at the WRF has caused significant structural damages to the concrete block wall on the south side of building B-2. Repairs will include replacing all the damaged concrete blocks and reinforcing the wall. properly. 228 New/Repl. N Amount $300,000 N $900,000 N $27,000 R $29,000 R $90,000 R $125,000 R $100,000 Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 9 8 8 8 7 7 8 Authorized Filled Transfers: Transfer Out Gen. Fund Water 818,000 894,000 Sewer In Sewer Fund Water Fund 1,020,000 Budget Transfer Methodology Description: From To Allocation % Photo Enforcement Customer Service Photo Enforcement GF/Cap. St. 50% Each Fund* Sewer Water Per Rate Model Engineering GF/Sewer/HURF Water 25% Each Fund Utility Administration GF/Sewer Water 1/3 Each Fund * Based on prior year's fund balance. 229 FY2018 8 Percent of Citywide Expenditure Budget (Excludes Contingency) Sewer Fund 6% Total Fund Budget Sewer Fund 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2014 5,009,501 3,602,448 2015 4,362,500 3,854,100 2016 6,362,500 3,957,991 2017 5,867,500 2,173,238 Tentative 5,714,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Sewer Fund 0% 0% 0% 0% 21% Personnel Services Supplies 52% 10% Services Capital Outlay/Projects 17% 230 Debt Service/Fees Fund Name: Sewer Fund Number : 54 REVENUES Acct 300 501 601 755 842 850 970 FY 2018 Tentative 3,200,000 0 0 0 0 0 1,020,000 Acct Description SEWER SERVICE CHARGES BOND PROCEEDS SEWER IMPACT FEES RECOVERY FROM PRIOR YEAR INTEREST CONTRIBUTIONS TRANSFERS IN TOTAL REVENUES 4,220,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 950 960 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Transfers Out Depreciation FY 2018 Tentative 624,500 288,000 507,500 13,000 1,571,000 28,500 1,712,000 970,000 TOTAL 5,714,500 231 Actual For the Fiscal Year ending June 30, 2014 2015 2016 3,127,298 3,198,445 3,164,369 0 0 0 0 0 0 38 830 35 250 615 828 21,870 0 1,405 1,020,000 1,020,000 1,020,000 4,169,455 4,186,638 2,202,539 Actual For the Fiscal Year ending June 30, 2014 2015 2016 548,060 498,766 555,054 210,061 278,510 340,490 428,102 441,639 457,269 115,602 15,811 0 0 0 0 55,797 66,236 62,455 1,360,000 1,597,500 1,581,000 961,723 884,825 955,638 July - Dec 2017 262,609 117,122 223,320 13,079 183,078 20,778 873,252 480,000 3,602,448 4,219,890 July - Dec 2017 1,691,885 0 0 0 654 0 510,000 3,854,100 3,957,991 2,173,238 2014 3,100,000 700,000 0 0 0 0 1,020,000 4,820,000 2014 648,001 369,500 488,000 6,000 973,500 264,500 1,360,000 900,000 5,009,501 Budget For the Fiscal Year ending June 30, 2015 2016 3,100,000 3,100,000 0 494,000 0 0 0 0 0 0 0 0 1,020,000 1,020,000 4,120,000 4,614,000 Budget For the Fiscal Year ending June 30, 2015 2016 596,500 564,500 347,000 386,500 531,000 495,000 6,000 6,000 150,000 2,140,000 264,500 264,500 1,597,500 1,581,000 870,000 925,000 4,362,500 6,362,500 2017 3,116,000 494,000 0 0 0 0 1,020,000 4,630,000 2017 588,500 298,000 510,000 26,000 1,518,500 220,000 1,746,500 960,000 5,867,500 FY 2018 Requested Tentative 3,200,000 3,200,000 0 0 0 0 0 0 0 0 0 0 1,020,000 1,020,000 4,220,000 4,220,000 FY 2018 Requested Tentative 620,500 624,500 288,500 288,000 522,500 507,500 13,000 13,000 1,571,000 1,571,000 28,500 28,500 1,712,000 1,712,000 970,000 970,000 5,726,000 5,714,500 232 Change FY 2017 to FY2018 Dollar Percent 84,000 3% (494,000) -100% 0 0% 0 0% 0 0% 0 0% 0 0% (410,000) -9% Change FY 2017 to FY2018 Dollar Percent 36,000 6% (10,000) -3% (2,500) 0% (13,000) -50% 52,500 3% (191,500) -87% (34,500) -2% 10,000 1% (153,000) -3% 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 110 111 117 120 123 130 131 132 140 141 142 199 210 211 213 222 224 230 232 233 237 249 250 251 253 254 256 265 311 312 313 320 325 326 328 333 334 351 362 370 376 377 381 385 387 418 436 617 650 661 714 716 717 718 773 EXPENDITURE DETAIL Operations Division SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE CALL BACK PAY SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX LABOR DISTRIBUTION SMALL TOOLS/EQUIP/PARTS FUEL & LUBRICANTS SAFETY EQUIPMENT/SUPPLIES CHEMICAL EXPENSE LAB SUPPLIES OFFICE SUPPLIES COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPLIES BUILDING MAINTENANCE/REPAIR COMPUTER/PRINTER MAINTENANCE VEHICLE MAINTENANCE/REPAIR COPIER USAGE/SUPPLYS/MAINTENANCE WWTP MAINTENANCE/REPAIRS SOFTWARE MAINT CONTRACT PROFESSIONAL SERVICES LEGAL SERVICES CONTRACTED SERVICES MEDICAL/DRUG EXAMS & TESTIING TECH/SOFTWARE SUPPORT LICENSE AND PERMITS EQUIPMENT RENT/LEASES SAMPLING/TESTING SLUDGE DISPOSAL CONFERENCE,SEMINAR & TRAINING MAILING COST DUES-MEMBERSHIPS-FEES LATE FEES MISCELLANEOUS EXPENSES CELL PHONE/PAGER EXPENSE BUILDING WATER/SEWER SERVICES UTILITY ELECTRICITY SPECIAL PROJECTS RATE STUDY EQUIPMENT PURCHASE VEHICLE PURCHASE SYSTEMS IMPROVEMENTS WIFA 2007 - INTEREST WIFA - INTEREST WIFA - PRINCIPAL WIFA 2009 - INTEREST TRUST/AGENCY FEES Operations Total FY 2018 Tentative 424,000 11,000 0 87,000 7,500 27,000 7,000 50,000 17,000 3,000 6,000 (15,000) 2,000 1,000 7,000 136,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 82,500 0 10,000 0 71,000 0 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 0 4,000 4,000 230,000 7,000 6,000 125,000 0 0 0 5,500 23,000 0 0 1,530,500 233 Actual For the Fiscal Year ending June 30, 2014 2015 2016 396,667 896 716 70,017 0 23,130 5,410 45,433 17,898 1,453 0 (13,560) 1,856 4,392 4,535 104,780 4,082 894 0 151 6,370 0 7,559 0 10,551 721 64,172 0 4,373 0 46,686 0 12,981 17,441 0 17,339 86,685 1,900 90 0 370 0 4,922 4,121 231,196 115,602 0 0 0 0 0 55,797 0 0 0 1,357,623 358,586 3,639 21 66,361 0 21,314 4,985 41,926 15,544 1,389 0 (15,000) 3,180 816 2,256 129,280 5,499 1,309 0 1,232 0 596 7,987 0 9,293 1,008 116,054 0 17,490 0 43,181 0 7,339 15,605 1,785 20,746 97,608 1,800 172 1,500 0 0 5,865 3,983 224,566 15,811 0 (28,427) 0 0 0 55,576 0 10,661 0 1,272,535 401,041 1,704 224 80,414 0 23,336 5,458 45,842 10,972 1,064 0 (15,000) 1,746 156 7,071 118,454 6,605 1,526 268 1,219 0 266 9,182 0 263 879 140,062 780 12,471 0 48,867 0 6,559 15,560 0 23,311 120,134 3,233 185 1,500 0 0 3,980 3,963 217,505 0 0 0 0 0 0 52,301 0 10,153 0 1,363,256 July - Dec 2017 187,008 5,803 (98) 38,203 0 11,292 2,641 21,968 3,292 0 0 (7,500) 79 52 2,221 51,979 2,863 625 45 523 0 414 6,102 0 22 389 32,599 0 953 0 26,853 0 7,387 11,395 287 5,840 41,953 300 22 1,500 0 0 1,118 2,066 106,881 13,079 0 128,466 0 0 0 20,778 0 0 0 729,398 2014 494,706 6,000 0 40,666 0 30,672 7,173 57,089 19,473 2,326 4,896 (15,000) 2,000 10,000 5,000 138,000 5,000 1,500 500 1,500 0 500 10,000 2,000 14,000 1,000 178,500 0 24,500 5,000 71,000 0 9,500 22,500 2,000 30,000 70,000 2,000 500 2,000 0 0 4,000 0 245,000 0 6,000 125,000 0 0 0 85,000 175,000 0 4,500 1,901,001 Budget For the Fiscal Year ending June 30, 2015 2016 414,000 3,000 0 83,000 7,500 26,000 6,000 48,000 17,000 3,000 4,000 (15,000) 2,000 7,500 5,000 138,000 5,000 1,500 500 1,500 0 500 10,000 2,000 14,000 1,000 158,500 0 22,500 5,000 111,000 0 9,500 22,500 2,000 35,000 70,000 2,000 500 2,000 0 0 4,000 0 245,000 0 6,000 125,000 0 0 0 80,000 180,500 0 4,000 1,870,000 391,000 3,000 0 77,000 7,500 25,000 6,000 46,000 17,000 3,000 4,000 (15,000) 2,000 1,000 5,000 138,000 5,000 1,500 500 1,500 0 500 10,000 2,000 4,000 1,000 158,500 0 22,500 5,000 71,000 0 9,500 22,500 2,000 35,000 70,000 2,000 500 2,000 0 0 4,000 4,000 245,000 0 6,000 125,000 0 0 0 80,000 180,500 0 4,000 1,785,500 2017 405,000 3,000 0 82,000 7,500 26,000 7,000 48,000 17,000 3,000 5,000 (15,000) 2,000 1,000 5,000 138,000 5,000 1,500 500 1,500 0 500 10,000 2,000 4,000 1,000 70,000 0 22,500 5,000 71,000 0 9,500 22,500 2,000 35,000 85,000 2,000 500 2,000 0 0 4,000 4,000 245,000 20,000 6,000 175,000 0 0 0 58,500 157,500 0 4,000 1,761,500 FY 2018 Requested Tentative 423,716 10,500 0 86,783 7,500 26,921 6,296 49,935 16,200 2,067 5,581 (15,000) 2,000 1,000 7,000 136,000 5,000 1,500 500 1,500 0 500 10,000 0 4,000 1,000 82,500 0 10,000 0 71,000 0 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 0 4,000 4,000 245,000 7,000 6,000 125,000 0 0 0 5,500 23,000 0 0 1,542,000 424,000 11,000 0 87,000 7,500 27,000 7,000 50,000 17,000 3,000 6,000 (15,000) 2,000 1,000 7,000 136,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 82,500 0 10,000 0 71,000 0 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 0 4,000 4,000 230,000 7,000 6,000 125,000 0 0 0 5,500 23,000 0 0 1,530,500 234 Change FY 2017 to FY2018 Dollar Percent 19,000 8,000 0 5,000 0 1,000 0 2,000 0 0 1,000 0 0 0 2,000 (2,000) 0 0 (500) 0 0 0 0 (2,000) 0 0 12,500 0 (12,500) (5,000) 0 0 0 (2,500) 0 (10,000) 19,500 3,000 0 0 0 0 0 0 (15,000) (13,000) 0 (50,000) 0 0 0 (53,000) (134,500) 0 (4,000) 5% 267% 0% 6% 0% 4% 0% 4% 0% 0% 20% 0% 0% 0% 40% -1% 0% 0% -100% 0% 0% 0% 0% -100% 0% 0% 18% 0% -56% -100% 0% 0% 0% -11% 0% -29% 23% 150% 0% 0% 0% 0% 0% 0% -6% -65% 0% -29% 0% 0% 0% -91% -85% 0% -100% (231,000) -13% EXPENDITURE DETAIL (CONT'D) 401 401 401 401 401 401 211 213 222 253 256 313 FY 2018 Tentative Collections Divison FUEL & LUBRICANTS SAFETY EQUIPMENT/SUPPLIES CHEMICAL EXPENSE VEHICLE MAINTENANCE/REPAIR WWTP MAINTENANCE/REPAIRS CONTRACTED SERVICES 617 661 667 670 671 672 674 698 950 960 Capital Equipment/Projects CAPITAL EQUIPMENT PURCHASE BUILDING/DATA INFRAS. IMPROV. PRE-CONSTRUCTION DESIGN WASTEWATER SYSTEM IMPROVEMENTS WWTP SECURITY CITY-WIDE DRAINAGE IMPROVEMENTS SOUTHERN SEWER EXT. AND LINES CIP APPROVED CAPITAL TRANSFERS OUT DEPRECIATION Capital Total DEPARTMENT TOTAL July - Dec 2017 6,000 0 0 10,000 20,000 20,000 0 0 0 0 0 0 0 0 0 0 0 0 0 3,478 0 10,866 37,669 0 0 0 734 1,346 17,130 16,766 56,000 0 0 52,012 35,976 29,000 100,000 0 117,000 300,000 0 900,000 0 1,712,000 970,000 0 0 0 0 0 0 0 0 1,360,000 884,825 28,427 0 0 0 0 0 0 0 1,597,500 955,638 0 0 0 0 0 0 0 0 1,581,000 961,723 0 0 0 0 0 0 54,612 0 873,252 480,000 4,128,000 2,244,825 2,581,565 2,542,723 1,407,864 5,714,500 3,602,448 3,854,100 3,957,991 2,173,238 Collections Total 408 408 408 408 408 408 408 408 408 408 Actual For the Fiscal Year ending June 30, 2014 2015 2016 235 Budget For the Fiscal Year ending June 30, 2015 2016 2014 2017 FY 2018 Requested Tentative Change FY 2017 to FY2018 Dollar Percent 0 0 0 0 0 0 0 0 0 0 0 0 6,000 0 0 10,000 40,000 0 6,000 0 0 10,000 40,000 0 6,000 0 0 10,000 20,000 20,000 6,000 0 0 10,000 20,000 20,000 0 0 56,000 56,000 56,000 56,000 0 0 124,500 620,000 0 104,000 0 0 1,360,000 900,000 0 0 0 0 0 25,000 0 0 1,597,500 870,000 0 0 0 815,000 300,000 0 900,000 0 1,581,000 925,000 0 32,000 0 111,500 300,000 0 900,000 0 1,746,500 960,000 29,000 100,000 0 117,000 300,000 0 900,000 0 1,712,000 970,000 29,000 100,000 0 117,000 300,000 0 900,000 0 1,712,000 970,000 29,000 68,000 0 5,500 0 0 0 0 (34,500) 10,000 3,108,500 2,492,500 4,521,000 4,050,000 4,128,000 4,128,000 78,000 2% 5,009,501 4,362,500 6,362,500 5,867,500 5,726,000 5,714,500 (153,000) -3% 236 0 0 0 0 (20,000) 20,000 0 0% 0% 0% 0% -50% 20000% 0% 29000% 213% 0% 5% 0% 0% 0% 0% -2% 1% THIS PAGE INTENTIONALLY LEFT BLANK 237 SANITATION FUND City Manager Draft Budget 238 SANITATION Net Change from Previous Budget: 45,500 3% Significant Changes: • Parks and Sons fee increased by 2.15% per contract. • Increase of $26,000 to provide a household hazard waste event. Capital Items: • No capital was requested this year for this department. Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 Authorized Filled Transfers: Transfer Gen. Fund Out Sanitation Sanitation In 297,000 Loans: Gen. Fund 0 239 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Sanitation Fund 3% Total Fund Budget Sanitation Fund 1,500,000 1,000,000 500,000 0 Budget Actual 2014 1,374,500 1,356,762 2015 1,342,500 1,349,154 2016 1,393,000 1,374,210 2017 1,427,000 683,159 Tentative 1,472,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses 0% 0%0% 0% 0% 0% Sanitation Fund 3% 7% Personnel Services Supplies 90% Services 240 Fund Name: Sanitation Fund Number : 52 REVENUES Acct 100 150 160 842 750 501 970 FY 2018 Tentative 1,575,000 0 0 0 0 0 0 Acct Description TRASH SERVICE CHARGES GARBAGE CONTAINER SALES RECYCLING REVENUE INTEREST REVENUE UNCLASSIFIED REVENUE BOND PROCEEDS TRANSFER IN TOTAL REVENUES 1,575,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 950 199 223 242 247 328 336 337 360 383 390 394 950 Actual For the Fiscal Year ending June 30, 2014 2015 2016 1,556,046 1,577,623 1,594,585 500 950 600 1,716 3,950 3,198 0 0 0 0 0 0 0 0 0 0 0 0 1,558,262 1,582,524 July - Dec 2017 800,473 500 1,364 0 901 0 0 1,598,383 803,238 Actual For the Fiscal Year ending June 30, 2014 2015 2016 27,120 30,000 30,000 68,085 73,237 46,125 941,557 950,917 1,000,585 0 0 0 0 0 0 0 0 0 0 0 0 297,500 320,000 295,000 July - Dec 2017 15,000 24,925 494,482 0 0 0 0 148,752 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency Transfer Out FY 2018 Tentative 30,000 85,500 1,060,000 0 0 0 0 297,000 TOTAL 1,472,500 1,356,762 1,349,154 1,374,210 683,159 30,000 47,000 38,000 500 0 935,000 15,000 2,000 16,000 2,000 90,000 297,000 27,120 45,819 22,165 101 0 863,669 30,200 5,701 16,356 1,165 24,467 320,000 30,000 73,237 0 0 0 876,311 12,560 818 14,905 1,352 44,971 295,000 30,000 46,125 0 0 300 882,075 13,570 0 15,999 1,364 87,277 297,500 15,000 24,925 0 0 0 441,001 7,107 0 6,471 570 39,332 148,752 1,472,500 1,356,762 1,349,154 1,374,210 683,159 102,500 201,500 233,369 224,173 120,079 EXPENDITURE DETAIL LABOR DISTRIBUTION GARBAGE CONTAINERS/PARTS HHW EXPENSES RECYCLING SUPPLIES EQUIPMENT RENT/LEASES TRASH SERVICE CHARGES LANDFILL FEES PRINTING COST TRASH SERVICE RECYCLING BIN TRASH PICKUP BULK TRASH TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 241 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 1,500,000 1,525,000 1,525,000 1,625,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,500,000 1,525,000 1,525,000 FY 2018 Requested Tentative 1,575,000 1,575,000 0 0 0 0 0 0 0 0 0 0 0 0 1,625,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 30,000 30,000 30,000 30,000 59,500 59,500 59,500 59,500 965,000 958,000 1,006,000 1,040,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 320,000 295,000 297,500 297,500 1,575,000 1,575,000 FY 2018 Requested Tentative 30,000 30,000 59,500 85,500 1,060,000 1,060,000 0 0 0 0 0 0 0 0 297,000 297,000 Change FY 2017 to FY2018 Dollar Percent (50,000) -3% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (50,000) -3% Change FY 2017 to FY2018 Dollar Percent 0 0% 26,000 44% 20,000 2% 0 0% 0 0% 0 0% 0 0% (500) 0% 1,374,500 1,342,500 1,393,000 1,427,000 1,446,500 1,472,500 45,500 30,000 47,000 12,000 500 0 900,000 25,000 2,000 16,000 2,000 20,000 320,000 30,000 47,000 12,000 500 0 863,000 15,000 2,000 16,000 2,000 60,000 295,000 30,000 47,000 12,000 500 0 882,500 15,000 2,000 16,000 2,000 88,500 297,500 30,000 47,000 12,000 500 0 915,000 15,000 2,000 16,000 2,000 90,000 297,500 1,374,500 1,342,500 1,393,000 1,427,000 30,000 47,000 12,000 500 0 935,000 15,000 2,000 16,000 2,000 90,000 297,000 0 1,446,500 30,000 47,000 38,000 500 0 935,000 15,000 2,000 16,000 2,000 90,000 297,000 0 1,472,500 0 0 26,000 0 0 20,000 0 0 0 0 0 (500) 0 45,500 0% 0% 217% 0% 0% 2% 0% 0% 0% 0% 0% 0% 0% 3% 125,500 182,500 132,000 198,000 128,500 102,500 (95,500) -48% 242 3% THIS PAGE INTENTIONALLY LEFT BLANK 243 HIGHWAY USER REVENUE FUND (HURF) City Manager Draft Budget 244 HURF Net Change from Previous Budget: 372,500 14% Significant Changes: • Increase in capital project costs. Capital Items: Capital Type: Capital Outlay Description & Justification: New/Repl. Amount Improvement PAVEMENT MANAGEMENT The purpose of the Pavement Management Plan is to perform cost effective street improvements by properly matching the maintenance and rehabilitation methods to the pavement condition to extend the life of the City streets, which will enhance the safety and quality of the City’s transportation system and community appearance. N $850,000 Improvement BUTLER DRIVE RECONSTRUCTION Reconstruct Butler Drive from just west of El Mirage Road to 127th Avenue. The project will include new curb and gutter along with complete replacement of the roadway. This project is in anticipation of the Butler Drive extension between 127th Avenue to Dysart Road which will be constructed with the Northern Parkway project. N $850,000 245 Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 6 6 6 4 6 6 3 4 Authorized Filled Transfers: Transfer Water Out HURF In Gen. Fund HURF 1,004,000 160,000 Budget Transfer Methodology Description: From To Allocation % Photo Enforcement Photo Enforcement GF/Cap. St. 50% Each Fund* Customer Service Sewer Water Per Rate Model Engineering GF/Sewer/HURF Water 25% Each Fund * Based on prior year's fund balance. 246 FY2018 4 Percent of Citywide Expenditure Budget (Excludes Contingency) HURF Fund 6% Total Fund Budget Highway User Revenue Fund 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Budget Actual 2014 2,991,001 2,778,186 2015 2,377,500 2,365,771 2016 2,306,000 2,099,959 2017 2,661,000 609,669 Tentative 3,033,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses 0% Highway User Revenue Fund 0% 0% 0% 10% 7% Personnel Services Supplies 59% 24% 0% 247 Services Capital Outlay/Projects THIS PAGE INTENTIONALLY LEFT BLANK 248 Fund Name: HURF Fund Number : 21 REVENUES Acct 100 250 550 755 842 970 FY 2018 Tentative 2,100,000 0 0 0 0 1,004,000 Acct Description HURF/STATE GASOLINE TAX TRANSPORTATION FEE REIMBURSEMENT RECOVERY FROM PRIOR YEAR INTEREST REVENUE TRANSFER IN TOTAL REVENUES 3,104,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 110 111 117 120 123 130 131 132 140 141 142 198 199 210 211 213 219 222 225 230 233 237 2,162,518 933,963 Actual For the Fiscal Year ending June 30, 2014 2015 2016 387,430 398,788 300,387 105,793 162,663 124,349 724,316 639,638 710,762 1,293,196 856,351 751,802 72,450 133,330 29,660 0 0 0 195,000 175,000 183,000 July - Dec 2017 124,791 71,837 309,724 0 11,319 0 91,998 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Transfer Out TOTAL 3,033,500 2,778,186 179,000 13,000 0 50,000 7,500 12,000 3,000 22,000 8,000 2,000 1,000 0 0 2,500 15,000 2,000 23,000 6,000 4,500 0 0 7,000 6,000 11,000 0 21,000 94,500 0 0 263,500 0 2,500 1,000 0 500 1,500 3,000 410,000 1,500 0 0 0 0 0 0 1,700,000 160,000 254,516 4,989 1,496 60,258 0 15,179 3,550 30,123 16,240 1,239 0 (160) 0 773 28,027 2,022 11,547 0 5,691 0 0 0 0 15,976 0 41,758 0 0 0 256,565 0 202 0 2,000 267 2,086 1,998 461,199 0 1,211,190 82,006 0 17,312 0 55,138 0 195,000 3,033,500 2,778,186 EXPENDITURE DETAIL SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE CALL BACK PAY SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX WORKERS COMP REIMBURSEMENTS LABOR DISTRIBUTION SMALL TOOLS/EQUIP/PARTS FUEL AND LUBRICANTS SAFETY EQUIPMENT/SUPPLIES STREET SIGN EXPENSES CHEMICAL EXPENSE ASPHALT/COAL MATERIAL OFFICE SUPPLIES UNIFORMS EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPLIES VEHICLE MAINTENANCE/REPAIR OTHER MAINTENANCE/REPAIRS TRAFFIC SIGNAL MAINT/REPAIRS PROFESSIONAL SERVICES LEGAL SERVICES CONTRACTED SERVICES MEDICAL/DRUG EXAMS & TESTING EQUIPMENT RENT/LEASES CONFERENCE,SEMINAR & TRAINING TUITION REIMBURSEMENT PUBLISHING/ADVERTISEMENT DUES-MEMBERSHIPS-FEES CELL PHONE/PAGER EXPENSE STREET/TRAFFIC LIGHT ELECTRICITY SPECIAL PROJECTS STREET IMPROVEMENTS TRAFFIC SIGNAL PROJECTS PM-10 COMPLIANCE FIELD EQUIPMENT PURCHASE VEHICLE PURCHASE TRAFFIC SIGNAL IMPROVEMENTS STREET IMPROVEMENTS TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 249 70,500 (615,668) 2,177,328 July - Dec 2017 818,466 0 73,745 0 0 41,752 2,534,186 FY 2018 Tentative 297,500 192,500 682,000 1,500 1,700,000 0 160,000 243 IRRIGATION SUPPLIES 249 253 269 270 311 312 313 320 328 351 353 361 370 381 388 400 460 463 469 610 650 665 666 950 Actual For the Fiscal Year ending June 30, 2014 2015 2016 1,795,518 1,969,328 2,053,186 0 0 0 0 0 0 2,000 0 0 0 0 0 365,000 208,000 481,000 2,365,771 255,001 8,218 2,279 60,154 0 15,470 3,618 30,714 25,621 1,042 0 0 (3,327) 1,320 19,507 1,821 20,225 0 0 0 0 0 0 5,163 0 25,839 88,787 0 0 259,929 67 512 528 0 0 1,050 2,903 374,649 0 856,351 0 0 0 8,658 124,672 0 175,000 2,365,771 (188,443) 2,099,959 609,669 197,921 5,399 10 45,669 0 11,985 2,803 22,895 12,882 823 0 0 0 1,467 11,229 1,733 15,207 0 689 6 0 0 0 16,172 0 10,969 66,878 0 0 294,882 0 0 1,493 0 285 1,125 4,175 408,801 0 749,802 0 2,000 0 0 0 29,660 183,000 82,422 2,042 119 21,266 0 4,901 1,146 9,559 3,240 97 0 0 0 206 1,033 715 9,551 0 149 0 100 1,435 0 8,690 0 8,784 41,174 27 0 103,100 0 0 35 0 0 0 1,252 205,310 0 0 0 0 0 0 0 11,319 91,998 2,099,959 609,669 434,227 324,294 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 1,790,000 1,800,000 1,825,000 1,950,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 365,000 208,000 553,000 83,500 2,155,000 2,008,000 2,378,000 2,033,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 405,001 426,500 363,500 292,500 266,000 109,000 169,500 173,000 685,000 715,000 660,000 656,500 525,000 0 0 0 915,000 952,000 930,000 1,355,000 0 0 0 0 195,000 175,000 183,000 184,000 FY 2018 Requested Tentative 2,100,000 2,100,000 0 0 0 0 0 0 0 0 1,004,000 1,004,000 3,104,000 3,104,000 FY 2018 Requested Tentative 294,500 297,500 192,500 192,500 682,000 682,000 1,500 1,500 1,700,000 1,700,000 0 0 160,000 160,000 Change FY 2017 to FY2018 Dollar Percent 150,000 8% 0 0% 0 0% 0 0% 0 0% 920,500 1102% 1,070,500 53% Change FY 2017 to FY2018 Dollar Percent 5,000 2% 19,500 11% 25,500 4% 1,500 1500% 345,000 25% 0 0% (24,000) -13% 2,991,001 2,377,500 2,306,000 2,661,000 3,030,500 3,033,500 372,500 271,228 0 0 66,335 0 16,816 3,933 31,300 11,261 1,550 2,578 0 0 2,500 25,000 2,000 12,500 0 6,500 0 0 0 0 160,500 0 57,000 0 0 0 212,000 0 2,500 0 0 500 2,000 3,000 465,000 0 370,000 155,000 0 0 0 65,000 850,000 195,000 279,000 0 0 65,000 7,500 18,000 5,000 33,000 13,000 2,000 4,000 0 0 2,500 25,000 2,000 12,500 0 6,500 0 0 0 0 3,500 0 57,000 0 0 0 242,000 0 2,500 0 0 500 2,000 3,000 465,000 0 0 0 0 0 0 102,000 850,000 175,000 209,000 5,000 0 66,000 7,500 19,000 5,000 34,000 13,000 2,000 3,000 0 0 2,500 18,000 2,000 12,500 0 6,500 0 0 0 0 3,500 0 50,000 74,500 0 0 242,000 0 2,500 500 0 500 1,500 3,000 410,000 0 0 0 0 0 0 0 930,000 183,000 185,000 5,000 0 42,000 7,500 13,000 3,000 23,000 9,000 2,000 3,000 0 0 2,500 18,000 2,000 12,500 0 6,500 0 0 0 0 7,000 0 50,000 74,500 0 0 238,500 0 2,500 500 0 500 1,500 3,000 410,000 0 0 0 0 0 0 0 1,355,000 184,000 178,526 12,500 0 49,977 7,500 11,844 2,770 21,968 7,397 1,034 985 0 0 2,500 15,000 2,000 23,000 6,000 4,500 0 0 7,000 6,000 11,000 0 21,000 94,500 0 0 263,500 0 2,500 1,000 0 500 1,500 3,000 410,000 1,500 0 0 0 0 0 0 1,700,000 160,000 179,000 13,000 0 50,000 7,500 12,000 3,000 22,000 8,000 2,000 1,000 0 0 2,500 15,000 2,000 23,000 6,000 4,500 0 0 7,000 6,000 11,000 0 21,000 94,500 0 0 263,500 0 2,500 1,000 0 500 1,500 3,000 410,000 1,500 0 0 0 0 0 0 1,700,000 160,000 (6,000) 8,000 0 8,000 0 (1,000) 0 (1,000) (1,000) 0 (2,000) 0 0 0 (3,000) 0 10,500 6,000 (2,000) 0 0 7,000 6,000 4,000 0 (29,000) 20,000 0 0 25,000 0 0 500 0 0 0 0 0 1,500 0 0 0 0 0 0 345,000 (24,000) 2,991,001 2,377,500 2,306,000 2,661,000 3,030,500 3,033,500 372,500 14% 70,500 698,000 -111% (836,001) (369,500) 72,000 (627,500) 250 73,500 14% -3% 160% 0% 19% 0% -8% 0% -4% -11% 0% -67% 0% 0% 0% -17% 0% 84% 6000% -31% 0% 0% 7000% 6000% 57% 0% -58% 27% 0% 0% 10% 0% 0% 100% 0% 0% 0% 0% 0% 1500% 0% 0% 0% 0% 0% 0% 25% -13% THIS PAGE INTENTIONALLY LEFT BLANK 251 LOCAL TRANSPORTATION ASSISTANCE FUND (LTAF) City Manager Draft Budget 252 LTAF Net Change from Previous Budget: 37,500 9% Significant Changes: • Covers cost of ADA transportation program. • All available and unallocated funds have been budgeted in Operating Materials and Supplies. Capital Items: Capital Type: Capital Outlay Description & Justification: New/Repl. Amount Improvement CARRY FORWARD - BUS PULLOUT Construction of a Bus Pullout for passenger loading and offloading on Thunderbird Road, between Primrose Street and Poppy Street. The Regional Public Transportation Authority authorized the use of lottery funds for the full cost of the improvement N $170,000 Improvement BUS PARKING SHADE STRUCTURE Construction of a structure to provide shade to the bus while parked. N $75,000 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 253 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) LTAF Fund >1% Total Fund Budget LTAF Fund 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2014 335,000 0 2015 335,000 176,406 2016 294,000 63,430 2017 396,000 13,507 Tentative 433,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses LTAF Fund 22% Supplies Services 56% 22% 254 Capital Outlay/Projects Fund Name: LTAF Fund Number : 23 REVENUES Acct 150 200 350 755 842 FY 2018 Tentative 95,000 0 0 0 0 Acct Description LTAF/LOTTERY REVENUE SHARING D.A.R.T. BUS FARES VALLEY METRO (RPTA) RECOVERY FROM PRIOR YEAR INTEREST REVENUE TOTAL REVENUES 95,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency TOTAL 249 313 650 666 EXPENDITURE DETAIL OPERATING MATERIAL & SUPPLIES CONTRACTED SERVICES VEHICLE PURCHASE STREET IMPROVEMENTS-CAPITAL 668 CONSTRUCTION-CIP TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES FY 2018 Tentative 0 95,000 93,500 0 245,000 0 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 95,813 0 0 0 0 0 2,374 32,756 0 142,249 0 0 0 32,756 0 July - Dec 2017 0 0 0 0 0 240,436 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 63,430 0 0 0 0 176,406 0 0 0 0 0 0 0 July - Dec 2017 0 0 13,507 0 0 0 0 433,500 0 176,406 63,430 13,507 95,000 93,500 0 170,000 75,000 0 0 0 0 0 0 0 176,406 0 0 0 63,430 0 0 0 0 13,507 0 0 0 433,500 0 176,406 63,430 13,507 (176,406) 177,006 (13,507) (338,500) 255 32,756 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 94,000 96,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 94,000 96,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 111,000 111,000 263,000 136,000 31,000 31,000 31,000 90,000 0 0 0 0 193,000 193,000 0 170,000 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 93,500 95,000 0 0 0 0 0 0 0 0 93,500 95,000 FY 2018 Requested Tentative 0 0 95,000 95,000 93,500 93,500 0 0 245,000 245,000 0 0 0 0 Change FY 2017 to FY2018 Dollar Percent (1,000) -1% 0 0% 0 0% 0 0% 0 0% (1,000) -1% Change FY 2017 to FY2018 Dollar Percent 0 0% (41,000) -30% 3,500 4% 0 0% 75,000 44% 0 0% 0 0% 335,000 335,000 294,000 396,000 433,500 433,500 37,500 111,000 31,000 193,000 0 0 111,000 31,000 193,000 0 0 263,000 31,000 0 0 0 136,000 90,000 0 170,000 0 95,000 93,500 0 170,000 75,000 95,000 93,500 0 170,000 75,000 (41,000) 3,500 0 0 75,000 335,000 335,000 294,000 396,000 433,500 433,500 37,500 9% (335,000) (335,000) (200,000) (300,000) (340,000) (338,500) (38,500) 13% 256 9% -30% 4% 0% 0% 75000% THIS PAGE INTENTIONALLY LEFT BLANK 257 CAPITAL PROJECTS FUND - STREETS City Manager Draft Budget 258 CAPITAL PROJECTS – STREETS Net Change from Previous Budget: (13,770,000) -67% Significant Changes: • Reduction to carryforward budget amount as funds are spent on El Mirage Road. • Bond principal payments begin. Capital Items: Capital Type: Capital Outlay Description & Justification: New/Repl. Improvement NORTHERN PARKWAY Northern Avenue is to be widened into an expressway/parkway configuration. Northern Parkway is to be widened as a road of regional significance. Costs include Design Concept Report, design, ROW acquisition, and construction shared between project partners El Mirage, Glendale, Peoria, Maricopa County, and MAG. The City will be budgeting $500,000 per fiscal year for its $9,474,500 portion of the overall project. DYSART RD DESIGN Design for Dysart Rd improvements. R $500,000 R $500,000 Improvement Carryforward EL MIRAGE ROAD IMPROVEMENTS 259 R Amount $4,981,000 Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 Authorized Filled Transfers: Transfer Capital St. Out In Gen. Fund 825,500 Photo 490,000 Budget Transfer Methodology Description: From To Allocation % Photo Enforcement Photo Enforcement GF/Cap. St. 50% Each Fund* * Based on prior year's fund balance. 260 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Capital - Streets Fund 15% Total Fund Budget Capital Streets Fund 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Budget Actual 2014 32,115,500 1,454,649 2015 30,945,500 4,028,781 2016 27,132,000 8,541,502 2017 20,583,000 4,879,391 Tentative 6,813,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Capital Streets Fund 7% 12% Special Projects Capital Outlay/Projects Debt Service/Fees 81% 261 THIS PAGE INTENTIONALLY LEFT BLANK 262 Fund Name: Capital Projects - Streets Fund Number : 56 REVENUES Acct 200 220 550 755 842 501 502 970 0 0 3,800,000 0 0 0 0 1,315,500 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 67,821 0 0 0 0 1,052,944 2,047,126 3,264,088 0 4,444 1,156 2,836 13,419 14,832 0 0 7,970,000 0 0 862,223 1,766,801 902,592 1,024,500 5,115,500 2,822,581 FY 2018 Tentative Acct Description DYSART-ROAD IMPROVEMENTS MAG STREET GRANT REIMBURSEMENTS RECOVERY FROM PRIOR YEAR INTEREST REVENUE BOND PROCEEDS BOND PREMIUM TRANSFER IN TOTAL REVENUES 13,136,799 872,198 0 0 0 500,000 5,481,000 832,000 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 500,000 1,454,649 3,778,781 7,745,995 0 0 295,507 0 0 250,000 July - Dec 2017 0 0 0 500,000 4,190,166 189,225 0 6,813,000 1,454,649 4,028,781 8,541,502 4,879,391 500,000 500,000 4,981,000 0 0 0 378,500 453,500 0 0 10,552 987,802 0 456,296 0 0 0 0 0 160,282 3,618,499 0 0 0 0 0 250,000 500,000 0 7,745,995 0 0 0 295,507 0 0 500,000 0 4,190,166 0 0 0 189,225 0 0 6,813,000 1,454,649 4,028,781 8,541,502 4,879,391 (1,697,500) 1,367,932 4,595,297 (4,007,194) SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency TOTAL 497 666 669 697 699 730 750 759 950 EXPENDITURE DETAIL NORTHERN PARKWAY PROJECT STREET IMPROVEMENTS EL MIRAGE ROAD IMPROVEMENT NORTHERN PARKWAY CONSTRUCTION NOT IN CIP COST OF ISSUANCE INTEREST EXCISE BOND PRINCIPAL TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES FY 2018 Tentative 263 3,035,403 July - Dec 2017 0 0 0 0 8,946 0 0 863,252 (993,378) Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 25,996,500 21,947,000 10,553,000 7,647,000 0 0 0 0 0 0 0 0 0 3,045,500 11,679,500 0 0 0 0 0 1,020,500 735,000 1,024,500 1,310,000 27,017,000 25,727,500 23,257,000 8,957,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 500,000 500,000 32,115,500 30,945,500 26,202,000 19,704,500 0 0 430,000 378,500 0 0 0 0 FY 2018 Requested Tentative 0 0 0 0 3,800,000 3,800,000 0 0 0 0 0 0 0 0 1,315,500 1,315,500 5,115,500 5,115,500 FY 2018 Requested Tentative 0 0 0 0 0 0 500,000 500,000 5,481,000 5,481,000 832,000 832,000 0 0 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% (3,847,000) -50% 0 0% 0 0% 0 0% 0 0% 5,500 0% (3,841,500) -43% Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% (14,223,500) -72% 453,500 120% 0 0% 32,115,500 30,945,500 27,132,000 20,583,000 6,813,000 6,813,000 (13,770,000) -67% 0 200,000 31,430,500 0 485,000 0 0 0 0 0 193,000 30,752,500 0 0 0 0 0 0 500,000 0 26,202,000 0 0 0 430,000 0 0 500,000 500,000 19,204,500 0 0 0 378,500 0 0 500,000 500,000 4,981,000 0 0 0 378,500 453,500 0 500,000 500,000 4,981,000 0 0 0 378,500 453,500 0 0 0 (14,223,500) 0 0 0 0 453,500 0 0% 0% -74% 0% 0% 0% 0% 453500% 0% 32,115,500 30,945,500 27,132,000 20,583,000 6,813,000 6,813,000 (13,770,000) -67% (5,098,500) (5,218,000) (3,875,000) (11,626,000) (1,697,500) (1,697,500) 9,928,500 -85% 264 THIS PAGE INTENTIONALLY LEFT BLANK 265 COURT FUND City Manager Draft Budget 266 COURT Net Change from Previous Budget: 32,500 6% Significant Changes: • Increase of 1 FTE. Capital Items: • No capital was requested this year for this department. Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 12.2 13.1 13.1 8.6 12.5 12.6 11.6 8.6 Authorized Filled Transfers: Transfer Court Out Gen. Fund In $265,000 267 FY2018 9.6 Percent of Citywide Expenditure Budget (Excludes Contingency) Court Fund 1% Total Fund Budget Court Fund 800,000 600,000 400,000 200,000 0 Budget Actual 2014 556,000 511,485 2015 724,000 619,145 2016 748,500 607,873 2017 568,500 232,456 Tentative 601,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Court Fund 2% 3% Personnel Services Supplies Services 95% 268 Fund Name: Court Fund Number : 14 REVENUES Acct 100 200 250 350 500 550 552 553 554 650 690 700 940 970 Acct Description COURT FINES DEFENSIVE DRIVING REVENUE GRANT REVENUE FORFEITURE REVENUE MISCELLANEOUS REVENUE LOCAL COST WARRANT FEE LOCAL DEFAULT FEE PARKING ORDINANCE JCEF - LOCAL FUND CONFIDENTIAL ADDRESS FND-LOCAL MISCELLANEOUS FEES CASH OVER/SHORT TRANSFER IN TOTAL REVENUES FY 2018 Tentative 195,000 25,000 0 0 0 0 5,000 85,000 0 0 0 0 0 265,000 575,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 110 111 117 120 130 131 132 140 141 142 198 199 230 231 232 237 249 254 263 311 313 319 338 339 345 350 351 360 361 362 370 371 372 377 Actual For the Fiscal Year ending June 30, 2014 2015 2016 186,069 195,324 223,457 21,925 21,860 27,680 0 0 0 3,194 4,150 1,300 0 0 0 3,669 4,822 3,927 6,778 5,694 4,008 173,514 103,217 121,081 0 1 0 364 318 656 122 76 124 3,185 2,808 5,729 (151) (97) 20 375,000 219,000 327,500 773,669 557,173 July - Dec 2017 90,828 15,830 0 150 0 1,310 2,098 44,229 89 377 55 3,290 (2) 23,500 715,481 181,755 Actual For the Fiscal Year ending June 30, 2014 2015 2016 478,513 545,131 527,205 17,380 13,225 11,881 15,593 60,790 68,787 0 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2017 197,010 4,498 30,948 0 0 0 0 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 569,000 13,000 19,000 0 0 0 0 TOTAL 601,000 511,485 619,145 607,873 232,456 510,000 3,000 0 83,000 32,000 8,000 49,000 2,000 4,000 8,000 0 (130,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 0 1,000 0 0 0 5,500 0 3,000 500 500 0 0 601,629 2,659 807 72,272 36,367 8,505 59,537 1,995 4,741 0 0 (310,000) 1,786 0 0 0 15,593 0 0 0 0 9,180 0 0 0 381 611 1,664 0 3,757 0 0 0 0 573,363 1,359 173 71,012 34,520 8,073 62,036 1,815 2,779 0 0 (210,000) 4,265 0 5,256 2,888 305 511 0 2,576 2,212 730 0 25 41,376 2,564 2,685 2,735 0 3,184 295 284 0 2,124 547,721 393 462 87,972 32,724 7,653 58,471 1,202 2,062 0 0 (211,455) 5,359 0 3,773 769 1,011 644 325 11,500 2,564 2,850 0 383 41,785 2,471 660 2,190 0 3,039 660 301 0 383 209,584 74 0 27,671 12,650 2,958 21,773 274 226 0 0 (78,200) 1,753 134 460 343 1,702 41 65 600 925 8,110 0 0 20,063 97 50 0 0 657 245 201 0 0 601,000 511,485 619,145 607,873 232,456 (26,000) 262,184 (61,973) 107,609 (50,701) SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKER'S COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX WORKER'S COMP REIMBURSEMENTS LABOR DISTRIBUTION OFFICE SUPPLIES BUILDING JANITORIAL SUPPLIES COMPUTER/PRINTER SUPPLIES EQUIPMENT/FURNITURE PURCHASE OPERATING MATERIAL & SUPPL COMPUTER/PRINTER SUPPLIES DATA INFRASTRUCTURE SERVICES EQUIPMENT/FURNITURE PURCHASE CONTRACTED SERVICES INTERPRETER ARMORED CAR SERVICES JURY POLL EXPENSES SECURITY SERVICES TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PRINTING COSTS PUBLISHING/ADVERTISEMENT MAILING COST DUES-MEMBERSHIPS-FEES SUBSCRIPTIONS BANK CHARGES MISCELLANEOUS EXPENSES TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 269 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 145,000 145,000 180,000 195,000 15,000 15,000 15,000 20,000 0 0 0 0 5,000 5,000 5,000 5,000 0 0 0 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 75,000 180,000 90,000 115,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 375,000 219,000 327,500 23,500 625,000 574,000 627,500 368,500 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 528,000 644,000 671,000 485,000 4,000 5,000 7,000 13,000 24,000 75,000 70,500 70,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 195,000 195,000 25,000 25,000 0 0 0 0 0 0 0 0 5,000 5,000 85,000 85,000 0 0 0 0 0 0 0 0 0 0 265,000 265,000 575,000 575,000 FY 2018 Requested Tentative 596,000 569,000 13,000 13,000 70,500 19,000 0 0 0 0 0 0 0 0 Change FY 2017 to FY2018 Dollar Percent 0 0% 5,000 25% 0 0% (5,000) -100% 0 0% (5,000) -100% 0 0% (30,000) -26% 0 0% 0 0% 0 0% 0 0% 0 0% 241,500 1028% 206,500 56% Change FY 2017 to FY2018 Dollar Percent 111,000 84,000 0 0% (51,500) -73% 0 0% 0 0% 0 0% 0 0% 556,000 724,000 748,500 568,500 679,500 601,000 32,500 591,896 24,000 0 95,117 36,116 8,582 66,265 1,352 4,393 10,279 0 (310,000) 4,000 0 0 0 0 0 0 0 0 10,000 0 1,000 0 1,500 1,500 5,000 1,000 3,000 500 500 0 0 626,000 12,000 0 83,000 39,000 10,000 66,000 2,000 5,000 11,000 0 (210,000) 5,000 0 0 0 0 0 0 0 0 10,000 0 1,000 49,000 2,000 2,500 5,500 1,000 3,000 500 500 0 0 627,000 12,000 0 107,000 40,000 10,000 67,000 2,000 6,000 10,000 0 (210,000) 5,000 0 0 1,000 500 500 0 0 2,000 5,500 0 1,000 42,500 4,000 5,000 5,500 1,000 3,000 500 500 0 0 468,000 3,000 0 66,000 30,000 7,000 45,000 2,000 4,000 8,000 0 (148,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 0 1,000 42,500 4,000 5,000 5,500 0 3,000 500 500 0 0 509,854 3,000 0 82,024 31,797 7,436 48,057 1,307 3,359 7,165 0 (98,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 0 1,000 42,500 4,000 5,000 5,500 0 3,000 500 500 0 0 510,000 3,000 0 83,000 32,000 8,000 49,000 2,000 4,000 8,000 0 (130,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 0 1,000 0 0 0 5,500 0 3,000 500 500 0 0 42,000 0 0 17,000 2,000 1,000 4,000 0 0 0 0 18,000 0 0 0 0 0 0 0 0 0 0 0 0 (42,500) (4,000) (5,000) 0 0 0 0 0 0 0 556,000 724,000 748,500 568,500 679,500 601,000 32,500 6% 69,000 (150,000) (121,000) (200,000) (104,500) (26,000) 174,000 -87% 270 6% 9% 0% 0% 26% 7% 14% 9% 0% 0% 0% 0% -12% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -100% -100% -100% 0% 0% 0% 0% 0% 0% 0% THIS PAGE INTENTIONALLY LEFT BLANK 271 COURT ENHANCEMENT FUND City Manager Draft Budget 272 COURT ENHANCEMENT FUND Net Change from Previous Budget: (524,000) -66% Significant Changes: • Reduction of $585,000 in Court Technology Account Expense due to effect of new legislation regarding photo radar. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 273 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Court Enhancement Fund <1% Total Fund Budget Court Enhancement Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2014 639,500 317,075 2015 1,360,000 285,235 2016 1,394,500 456,628 2017 790,000 74,103 Tentative 275,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Court Enhancement Fund 0% 30% 42% Personnel Services Services Special Projects 28% 0% 274 Fund Name: Court Enhancement Fund Fund Number : 15 REVENUES Acct 627 628 629 750 842 Actual For the Fiscal Year ending June 30, 2014 2015 2016 39,015 26,598 26,574 29,147 29,720 22,375 399,858 326,971 335,145 0 0 0 910 511 1,604 FY 2018 Tentative 15,000 15,000 110,000 0 0 Acct Description COURT TIME PMT REVENUE COURT FTG FEE REVENUE COURT TECH ACCT REVENUE UNCLASSIFIED REVENUES INTEREST REVENUE TOTAL REVENUES 140,000 468,931 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 110 111 117 120 130 131 132 134 140 141 142 199 232 237 248 261 263 311 313 338 345 350 351 361 372 377 419 420 617 634 658 661 383,799 July - Dec 2017 9,145 11,483 57,576 0 1,501 385,698 79,705 Actual For the Fiscal Year ending June 30, 2014 2015 2016 203,029 91,480 131,550 16,879 36,533 10,975 47,965 58,579 26,409 35,218 175 18,512 13,984 98,468 269,182 0 0 0 0 0 0 July - Dec 2017 60,593 0 13,510 0 0 0 0 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 116,500 0 77,000 81,500 0 0 0 TOTAL 275,000 317,075 285,235 456,628 74,103 0 0 0 0 0 0 0 0 0 0 0 116,500 0 0 0 0 0 0 18,500 7,000 42,500 4,000 5,000 0 0 0 81,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 203,029 0 16,879 0 0 0 0 0 5,703 42,262 0 0 0 0 0 35,218 0 7,558 6,426 0 0 0 0 0 0 0 0 0 0 0 0 0 91,480 58 10,994 24,914 567 0 20,960 18,594 6,213 0 0 0 122 0 12,690 175 0 0 0 98,468 0 0 0 0 0 0 0 0 0 0 0 0 131,550 0 9,933 0 84 958 0 19,332 7,077 0 0 0 0 0 0 18,512 0 18,788 0 250,394 0 0 0 0 0 0 0 0 0 0 0 0 60,593 0 0 0 0 0 0 10,750 2,760 0 0 0 0 0 (0) 0 0 0 0 0 0 275,000 317,075 285,235 456,628 74,103 (135,000) 151,856 98,564 (70,931) 5,603 EXPENDITURE DETAIL SALARIES AND WAGES OVERTIME COMPTIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION DEFERRED COMPENSATION COMPENSATION INSURANCE UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX LABOR DISTRIBUTION COMPUTER/PRINTER SUPPLIES EQUIPMENT PURCHASE SOFTWARE PURCHASE EQUIPMENT MAINTENANCE CONTRACT DATA INFRASTRUCTURE SERVICES PROFESSIONAL SERVICES CONTRACTED SERVICES ARMORED CAR SERVICES SECURITY SERVICES TRAVEL AND PER DIEM CONFERENCE,SEMINAR & TRAINING PUBLISHING/ADVERTISEMENT COST BANK CHARGES MISCELLEANOUS EXPENSES COURT TECHNOLOGY ACCT EXPENSE TIME PMT ACCT EXPENSES CAPITAL EQUIPMENT PURCHASE SOFTWARE PURCHASE SITE IMPROVEMENTS BUILDING/DATA INFRAS. IMPROV. TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 275 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 25,000 40,000 25,000 10,000 15,000 25,000 30,000 10,000 400,000 330,000 275,000 120,000 0 0 0 0 0 0 0 0 440,000 395,000 330,000 140,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 225,000 85,500 135,500 98,000 0 0 0 0 34,500 12,000 12,000 25,500 380,000 1,262,500 1,247,000 666,500 0 0 0 0 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 15,000 15,000 15,000 15,000 110,000 110,000 0 0 0 0 140,000 140,000 FY 2018 Requested Tentative 116,500 116,500 0 0 25,500 77,000 289,000 81,500 0 0 0 0 0 0 Change FY 2017 to FY2018 Dollar Percent 5,000 50% 5,000 50% (10,000) -8% 0 0% 0 0% 0 0% Change FY 2017 to FY2018 Dollar Percent 18,500 19% 0 0% 51,500 202% (585,000) -88% 0 0% 0 0% 0 0% 639,500 1,360,000 1,394,500 790,000 431,000 275,000 (515,000) -65% 0 0 0 0 0 0 0 0 0 0 0 225,000 0 0 0 0 0 0 0 4,500 28,000 0 0 0 2,000 0 380,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 85,500 0 0 0 0 0 0 0 5,000 0 0 0 0 7,000 0 1,262,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 135,500 0 0 0 0 0 0 0 5,000 0 0 0 0 7,000 0 1,247,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 98,000 0 0 0 0 0 0 18,500 7,000 0 0 0 0 0 0 666,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 116,500 0 0 0 0 0 0 18,500 7,000 0 0 0 0 0 0 289,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 116,500 0 0 0 0 0 0 18,500 7,000 42,500 4,000 5,000 0 0 0 81,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18,500 0 0 0 0 0 0 0 0 42,500 4,000 5,000 0 0 0 (585,000) 0 0 0 0 0 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 19% 0% 0% 0% 0% 0% 0% 0% 0% 42500% 4000% 5000% 0% 0% 0% -88% 0% 0% 0% 0% 0% 639,500 1,360,000 1,394,500 790,000 431,000 275,000 (515,000) -65% (1,064,500) (650,000) (291,000) (135,000) 515,000 -79% (199,500) (965,000) 276 THIS PAGE INTENTIONALLY LEFT BLANK 277 PHOTO ENFORCEMENT FUND City Manager Draft Budget 278 PHOTO ENFORCEMENT Net Change from Previous Budget: 219,000 17% Significant Changes: • • • Increased labor distributions from Police and Court. $23,500 increase in photo radar service costs. $147,000 increased transfer out. Capital Items: • No capital was requested this year for this department. Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 Authorized Filled Transfers: Transfer Out Gen. Fund Capital St. 490,000 490,000 In Photo Budget Transfer Methodology Description: From To Allocation % Photo Enforcement Photo Enforcement GF/Cap. St. 50% Each Fund* * Based on prior year's fund balance. 279 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Photo Enforcement Fund 1% Total Fund Budget Photo Enforcement Fund 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2014 4,220,000 1,940,844 2015 3,715,000 2,340,349 2016 2,414,000 2,103,298 2017 1,318,000 989,071 Tentative 1,537,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Photo Enforcement Fund 0% 23% Personnel Services Services 77% 280 Fund Name: Photo Enforcement Fund Number : 16 REVENUES FY 2018 Tentative 300,000 40,000 150,000 Acct Acct Description 105 PHOTO RADAR FINE 111 PROCESS SERVER - REDFLEX 200 DEFENSIVE DRIVING REVENUE TOTAL REVENUES 490,000 SUMMARY OF EXPENDITURES Dept Category 100 200 300 400 600 700 900 430 430 430 430 430 430 430 430 430 430 430 430 430 430 110 111 117 120 130 131 132 140 141 142 199 230 372 377 551 551 551 551 551 551 551 551 551 551 551 551 551 551 551 110 111 117 120 130 131 132 140 141 142 199 237 354 920 950 Actual For the Fiscal Year ending June 30, 2014 2015 2016 1,278,150 1,004,789 1,038,399 129,015 99,647 112,171 731,245 598,650 744,380 2,138,410 1,703,086 July - Dec 2017 152,433 30,018 86,800 1,894,950 269,251 Actual For the Fiscal Year ending June 30, 2014 2015 2016 238,401 278,739 229,198 0 1,021 10,388 712,443 590,589 674,712 0 0 0 0 0 0 0 0 0 990,000 1,470,000 1,189,000 July - Dec 2017 41,692 0 114,378 0 0 0 833,000 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 126,000 0 431,000 0 0 0 980,000 TOTAL 1,537,000 1,940,844 2,340,349 2,103,298 989,071 EXPENDITURE DETAIL SALARIES AND WAGES OVERTIME COMP TIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT INSURANCE AZ JOB TRAINING TAX LABOR DISTRIBUTION OFFICE SUPPLIES BANK CHARGES MISCELLANEOUS EXPENSE TOTAL COURT 0 0 0 0 0 0 0 0 0 0 50,000 0 9,000 6,000 65,000 0 0 0 0 0 0 0 0 0 0 138,500 0 42,919 0 181,419 0 0 0 0 0 0 0 0 0 0 165,826 0 29,745 0 195,571 0 0 0 0 0 0 0 0 0 0 128,004 0 13,885 0 141,889 0 0 0 0 0 0 0 0 0 0 24,998 0 2,808 0 27,806 SALARIES AND WAGES OVERTIME COMP TIME HEALTH-LIFE-DENTAL INSURANCE SOCIAL SECURITY CONTRIBUTION MEDICARE CONTRIBUTION ASRS CONTRIBUTION WORKERS COMPENSATION UNEMPLOYMENT RESERVE AZ JOB TRAINING TAX LABOR DISTRIBUTION EQUIPMENT/FURNITURE PURCHASE PHOTO ENFORCEMENT SERVICES RESERVE TRANSFER OUT TOTAL POLICE 0 0 0 0 0 0 0 0 0 0 76,000 0 416,000 0 980,000 1,472,000 0 0 0 0 0 0 0 0 0 0 99,901 0 669,524 0 990,000 1,759,425 0 0 0 0 0 0 0 0 0 0 112,913 1,021 560,844 0 1,470,000 2,144,778 0 0 0 0 0 0 0 0 0 0 101,194 10,388 660,827 0 1,189,000 1,961,409 0 0 0 0 0 0 0 0 0 0 16,694 0 111,570 0 833,000 961,264 TOTAL EXPENDITURES 1,537,000 1,940,844 2,340,349 2,103,298 989,071 NET REVENUE OVER EXPENDITURES (1,047,000) 281 197,566 (637,263) (208,348) (719,820) Budget For the Fiscal Year ending June 30, 2014 2015 2016 1,270,000 1,000,000 900,000 130,000 130,000 125,000 1,070,000 650,000 500,000 2,470,000 2014 263,500 0 1,520,000 0 0 0 2,436,500 1,780,000 1,525,000 Budget For the Fiscal Year ending June 30, 2015 2016 303,000 253,000 0 0 1,520,000 972,000 0 0 0 0 0 0 1,892,000 1,189,000 2017 300,000 35,000 150,000 485,000 2017 68,500 0 416,500 0 0 0 833,000 FY 2018 Requested Tentative 300,000 300,000 40,000 40,000 150,000 150,000 490,000 490,000 FY 2018 Requested Tentative 18,000 126,000 0 0 463,000 431,000 0 0 0 0 0 0 980,000 980,000 Change FY 2017 to FY2018 Dollar Percent 0 0% 5,000 14% 0 0% 5,000 1% Change FY 2017 to FY2018 Dollar Percent 57,500 84% 0 0% 14,500 3% 0 0% 0 0% 0 0% 147,000 18% 4,220,000 3,715,000 2,414,000 1,318,000 1,461,000 1,537,000 0 0 0 0 0 0 0 0 0 0 138,500 0 20,000 0 158,500 0 0 0 0 0 0 0 0 0 0 178,000 0 20,000 0 198,000 0 0 0 0 0 0 0 0 0 0 128,000 0 20,000 0 148,000 0 0 0 0 0 0 0 0 0 0 50,000 0 18,000 6,000 74,000 0 0 0 0 0 0 0 0 0 0 18,000 0 9,000 6,000 33,000 0 0 0 0 0 0 0 0 0 0 50,000 0 9,000 6,000 65,000 0 0 0 0 0 0 0 0 0 0 125,000 0 1,500,000 1,446,500 990,000 4,061,500 0 0 0 0 0 0 0 0 0 0 125,000 0 1,500,000 422,000 1,470,000 3,517,000 0 0 0 0 0 0 0 0 0 0 125,000 0 952,000 0 1,189,000 2,266,000 0 0 0 0 0 0 0 0 0 0 18,500 0 392,500 0 833,000 1,244,000 0 0 0 0 0 0 0 0 0 0 0 0 448,000 0 980,000 1,428,000 0 0 0 0 0 0 0 0 0 0 76,000 0 416,000 0 980,000 1,472,000 0 0 0 0 0 0 0 0 0 0 57,500 0 23,500 0 147,000 228,000 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 311% 0% 6% 0% 18% 18% 4,220,000 3,715,000 2,414,000 1,318,000 1,461,000 1,537,000 219,000 17% (1,750,000) (1,935,000) (1,047,000) (214,000) 26% (889,000) (833,000) (971,000) 282 219,000 0 0 0 0 0 0 0 0 0 0 0 0 (9,000) 0 (9,000) 17% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -50% 0% -12% THIS PAGE INTENTIONALLY LEFT BLANK 283 POLICE TOWING FUND City Manager Draft Budget 284 POLICE TOWING Net Change from Previous Budget: (150,000) -68% Significant Changes: • All available and unallocated funds have been budgeted in Operating Materials and Supplies. • Decreased personnel and related costs to labor distribution account. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 285 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Police Towing Fund >1% Total Fund Budget Police Towing Fund 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2014 27,000 0 2015 120,000 23,008 2016 180,000 29,042 2017 221,000 11,994 Tentative 71,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Police Towing Fund 10% 35% Personnel Services Supplies Services 55% 286 Fund Name: Police Towing Fund Number : 28 REVENUES Dept 360 FY 2018 Tentative 70,000 Acct Acct Description 563 IMPOUND REVENUE (28-3511) TOTAL REVENUES 70,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 551 551 551 Actual For the Fiscal Year ending June 30, 2014 2015 2016 64,020 78,600 69,900 0 78,600 July - Dec 2017 27,000 69,900 27,000 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 23,008 24,948 0 0 4,094 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2017 11,994 0 0 0 0 0 0 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 25,000 39,000 7,000 0 0 0 0 TOTAL 71,000 0 23,008 29,042 11,994 25,000 39,000 7,000 0 0 0 23,008 0 0 24,948 4,094 0 11,994 0 0 71,000 0 23,008 29,042 11,994 (1,000) 0 55,592 40,858 15,006 EXPENDITURE DETAIL 199 LABOR DISTRIBUTION 249 OPERATING MATERIALS AND SUPPLIES 370 DUES-MEMBERSHIPS-FEES TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 287 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 60,000 60,000 70,000 71,000 60,000 60,000 70,000 71,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 27,000 27,000 39,000 56,500 0 93,000 141,000 164,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 70,000 70,000 70,000 70,000 FY 2018 Requested Tentative 25,000 25,000 39,000 39,000 7,000 7,000 0 0 0 0 0 0 0 0 Change FY 2017 to FY2018 Dollar Percent (1,000) -1% (1,000) -1% Change FY 2017 to FY2018 Dollar Percent (31,500) (1) (125,500) (1) 7,000 70 0 0 0 0 0 0 0 0 27,000 120,000 180,000 221,000 71,000 71,000 (150,000) -68% 27,000 0 0 27,000 93,000 0 39,000 141,000 0 56,500 164,500 0 25,000 39,000 7,000 25,000 39,000 7,000 (31,500) (125,500) 7,000 -56% -76% 7000% 27,000 120,000 180,000 221,000 71,000 71,000 (150,000) -68% 33,000 (60,000) (110,000) (150,000) (1,000) (1,000) 149,000 -99% 288 THIS PAGE INTENTIONALLY LEFT BLANK 289 COMMUNITY DEVELOPMENT BLOCK GRANT FUND (CDBG) City Manager Draft Budget 290 CDBG Net Change from Previous Budget: 755,000 755000% Significant Changes: • Applied for $555,000 to reconstruct “A” Street from Thunderbird Rd to Meyer Lane. • Applied for $200,000 toward purchase of a fire engine. Capital Items: Capital Type: Capital Outlay Description & Justification: Improvement RECONSTRUCT “A” ST. THUNDERBIRD TO MEYER This would be a full reconstruction of “A” Street between Thunderbird Road and Meyer Lane. The proposed project would remove and replace 2,000 linear feet of full pavement section, repair or replace any broken or inadequate curb and/or any four foot wide sidewalks as well as updating six ADA ramps to current standards. Equipment REPLACEMENT APPARATUS (FIRE ENGINE) Purchase replacement apparatus (Fire Engine) and rotating out the American Le France (ALF) which is 14 years old with 141,974 miles. We are looking to stay with the manufacturer Pierce. Base model pricing is between $509,000 and $581,000. Pricing may change based on equipment. The apparatus itself will have a 1250-1500 GPM pump with a 500 gallon water tank. There is a potential for a trade in or an outright sale of the ALF apparatus. A replacement cycle is being drafted for all Fire vehicles. Currently draft replacement timelines are: 14 - 20 years of service for large fire apparatus with 5-10 years of front line service and 10 years back up service. 291 New/Repl. Amount R $555,000 R $200,000 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 292 FY2018 0 Percent of Citywide Expenditure Budget (Excludes Contingency) CDBG Fund >1% Total Fund Budget CDBG Fund $755,000 800,000 $598,500 600,000 $350,000 400,000 $291,000 200,000 $- 0 2014 2015 2016 2017 Tentative FY 2018 Budgeted Expenses CDBG Fund 100% Personnel Services 293 THIS PAGE INTENTIONALLY LEFT BLANK 294 Fund Name: CDBG Fund Number : 31 REVENUES Dept Acct 464 465 466 970 FY 2018 Tentative 755,000 0 0 0 Acct Description MAIN ST. WATERLINE IMPROVE INTERSEC. IMPROV.- SANTA & WATER LINE RPLCE - LUNA & TRANSFER IN TOTAL REVENUES 755,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2018 Tentative 0 0 0 0 755,000 0 0 TOTAL 466 400 EXPENDITURE DETAIL 668 CONSTRUCTION-CIP 950 TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 295 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 195,819 588,157 0 0 0 0 0 0 0 0 0 0 195,819 July - Dec 2017 0 0 0 0 588,157 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 196,592 588,407 0 0 0 0 80,000 3,383 July - Dec 2017 0 0 0 0 0 0 0 755,000 0 276,592 591,790 0 555,000 0 0 0 196,592 80,000 588,407 3,383 0 0 555,000 0 276,592 591,790 0 200,000 0 (80,774) (3,633) 0 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 350,000 211,000 595,000 0 0 0 0 0 0 0 0 0 350,000 211,000 595,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 350,000 211,000 595,000 0 0 0 0 80,000 3,500 0 0 0 0 0 0 0 0 0 0 0 0 FY 2018 Requested Tentative 755,000 755,000 0 0 0 0 0 0 755,000 755,000 FY 2018 Requested Tentative 0 0 0 0 0 0 0 0 755,000 755,000 0 0 0 0 Change FY 2017 to FY2018 Dollar Percent 755,000 755000% 0 0% 0 0% 0 0% 755,000 755000% Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 755,000 755000% 0 0% 0 0% 350,000 291,000 598,500 0 755,000 755,000 755,000 755000% 350,000 0 211,000 80,000 595,000 3,500 0 0 555,000 0 555,000 0 555,000 0 555000% 0% 350,000 291,000 598,500 0 555,000 555,000 555,000 555000% 0 200,000 200,000 200,000 200000% 0 (80,000) (3,500) 296 THIS PAGE INTENTIONALLY LEFT BLANK 297 SPECIAL PROJECTS FUND City Manager Draft Budget 298 SPECIAL PROJECTS Net Change from Previous Budget: (4,104,500) -28% Significant Changes: • Reduction of $4,164,500 to bring Future Grants line item back to $10,000,000. Capital Items: Capital Type: Equipment Carryforward Capital Outlay Description & Justification: New/Repl. Amount TRACS Grant Funds are to be used to purchase scanners, printers, in patrol cars and for MDC’s for Code Enforcement to increase efficiency when issuing citations and investigating collisions. This would allow for electronic submission of citation data to the courts and collisions to ADOT, reducing work on staff, increasing efficiency, and decreasing processing time. MAG/CCTV MAG closeout funds received for the Design to install fiber, CCTV cameras and interconnect six traffic signals along El Mirage and Thunderbird Roads. N $61,500 N $84,500 Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2013 FY2014 FY2015 FY2016 0 0 0 0 0 0 0 0 299 FY2017 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Special Projects Fund >1% Total Fund Budget Special Projects Fund 15,000,000 10,000,000 5,000,000 0 Budget Actual 2014 10,468,500 378,666 2015 10,211,500 605,200 2016 10,323,500 399,962 2017 14,686,000 165,271 Tentative 10,581,500 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Special Projects Fund 3% 1% 1% Personnel Services Special Projects Capital Outlay/Projects Contingency 95% 300 Fund Name: Special Projects Fund Number : 73 REVENUES Acct 101 102 108 120 135 136 415 420 443 460 461 470 473 483 552 573 970 Acct Description FIRE DEPARTMENT DONATIONS POLICE DONATIONS DYSART RESOURCE OFFICER GRA DPS - GITEM GRANT STATE GRANTS FEDERAL GRANTS DONATIONS - MAYOR AND COUNCIL YMCA DONATIONS OFFICER SAFETY EQIPMENT FIRE DONATIONS K-9 DONATIONS GRANT REVENUE PARKS & REC DONATIONS FM GLOBAL FOUNDATION GRANT MISC GRANT/DONATIONS POLICE AUCTION PROCEEDS TRANSFER IN TOTAL REVENUES FY 2018 Tentative 0 0 0 0 0 495,000 0 0 0 0 0 10,000,000 0 0 0 0 0 10,495,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Transfer Out FY 2018 Tentative 356,000 72,500 0 7,000 146,000 0 10,000,000 TOTAL 10,581,500 301 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 2,746 0 58,651 62,931 76,514 93,321 71,707 75,784 154,339 38,000 59,890 26,428 285,339 121,119 0 0 0 0 0 0 63,869 52,460 54,685 0 8,945 0 1,700 3,420 30 49,714 19,723 77,637 100 0 0 0 0 0 0 0 0 3,300 0 0 120,060 2,962 0 571,482 465,659 129,604 Actual For the Fiscal Year ending June 30, 2014 2015 2016 219,561 273,470 291,787 103,552 123,098 61,497 17,033 10,442 24,276 3,100 18,073 11,211 35,420 180,117 11,190 0 0 0 0 0 0 July - Dec 2017 98,934 2,466 3,871 60,000 0 0 0 378,666 548,233 July - Dec 2017 0 0 40,243 25,538 0 35,091 0 0 9,601 0 0 19,131 0 0 0 0 0 605,200 399,962 165,271 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 5,000 0 0 0 5,000 0 4,000 0 50,000 50,000 56,000 0 60,000 60,000 45,000 0 0 5,000 77,500 0 0 9,000 136,000 49 20,000 0 0 0 0 0 0 0 0 5,000 20,000 0 0 0 0 0 0 5,000 0 0 9,793,000 10,000,000 9,985,000 10,815,000 0 0 0 0 0 0 0 0 200,000 162,000 0 0 0 0 0 0 0 0 0 0 10,133,000 10,296,000 10,323,500 10,815,049 FY 2018 Requested Tentative 0 0 0 0 0 0 0 0 0 0 493,500 495,000 0 0 0 0 0 0 0 0 0 0 10,410,000 10,000,000 0 0 0 0 0 0 0 0 0 0 10,903,500 10,495,000 Change FY 2017 to FY2018 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 494,951 1010104% 0 0% 0 0% 0 0% 0 0% 0 0% (815,000) -8% 0 0% 0 0% 0 0% 0 0% 0 0% (320,049) -3% Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 110,000 261,000 257,500 222,000 0 15,000 61,000 0 0 0 4,000 0 30,000 30,000 0 143,000 26,000 9,000 16,000 156,500 0 0 0 0 10,302,500 9,896,500 9,985,000 14,164,500 FY 2018 Requested Tentative 356,000 356,000 72,500 72,500 0 0 7,000 7,000 146,000 146,000 0 0 10,000,000 10,000,000 Change FY 2017 to FY2018 Dollar Percent 134,000 60% 72,500 72500% 0 0% (136,000) -95% (10,500) -7% 0 0% (4,164,500) -29% 10,468,500 10,581,500 (4,104,500) 10,211,500 10,323,500 14,686,000 302 10,581,500 -28% Actual For the Fiscal Year ending June 30, 2014 2015 2016 EXPENDITURE DETAIL 199 410 461 477 478 479 480 482 650 658 661 911 921 199 216 232 233 237 248 249 253 265 349 350 351 360 362 410 477 617 650 659 DEPARTMENT 400 LABOR DISTRIBUTION SPECIAL EVENTS K-9 EXPENSE POLICE DONATION EXPENSES COMMUNITY GARDEN DONATION EXP TOHONO O' ODHAM NATION GRANT VETERANS MEMORIAL FIRE DEPARTMENT DONATIONS VEHICLE PURCHASE SITE IMPROVEMENTS BUILDING/DATA INFRAS. IMPROV. POLICE GRANT EXPENSE OTHER GRANTS/DONATIONS DEPARTMENT 551 LABOR DISTRIBUTION K-9 EXPENSE COMPUTER/PRINTER SUPPLIES UNIFORMS EQUIPMENT PURCHASE SOFTWARE PURCHASE OPERATING MATERIALS & SUPPLIES VEHICLE MAINTENANCE/REPAIRS SOFTWARE MAINT CONTRACT OTHER OUTSIDE SERVICES TRAVEL AND PER DIEM CONFERENCE,SEMINARS & TRAINING PRINTING COST MAILING COST SPECIAL EVENTS POLICE DONATION EXPENSES CAPITAL EQUIPMENT PURCHASE VEHICLE PURCHASE EQUIPMENT/SOFTWARE 0 0 0 0 0 0 1,000 0 0 0 84,500 0 10,000,000 0 0 0 0 2,800 0 0 0 0 0 0 0 0 0 0 0 0 16,077 0 0 0 161,172 0 0 0 0 0 0 0 0 11,211 0 0 0 0 0 0 0 0 0 0 0 0 0 60,000 0 0 0 0 0 0 0 356,000 0 0 20,000 52,500 0 0 0 0 0 0 0 0 0 0 6,000 0 0 61,500 219,561 2,725 4,932 400 92,113 0 881 2,500 0 0 4,111 11,689 1,233 0 300 0 6,092 0 3,300 273,470 2,007 7,174 1,000 95,699 5,890 4,196 0 0 331 5,130 4,664 317 0 1,996 0 10,000 0 0 291,787 1,223 3,940 1,663 12,675 0 1,317 0 40,679 9,507 6,549 4,555 3,530 135 0 0 11,190 0 0 98,934 0 0 0 0 0 311 0 2,155 178 2,318 1,375 0 0 0 0 0 0 0 0 0 0 26,028 7,132 8,945 0 0 0 0 10,581,500 378,666 605,200 399,962 165,271 192,816 (56,967) 65,698 (35,667) DEPARTMENT 561 212 MEDICAL EQUIPMENT/SUPPLIES 617 EQUIPMENT PURCHASE TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES July - Dec 2017 (86,500) 303 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 FY 2018 Requested Tentative Change FY 2017 to FY2018 Dollar Percent 110,000 20,000 0 5,000 0 0 0 5,000 0 0 0 200,000 10,102,500 0 20,000 0 5,000 0 0 0 5,000 0 0 0 0 9,896,500 0 0 0 0 0 0 0 0 0 0 0 0 9,985,000 0 0 0 0 0 0 0 0 0 72,000 84,500 0 14,164,500 0 0 0 0 0 0 1,000 0 0 0 84,500 0 10,000,000 0 0 0 0 0 0 1,000 0 0 0 84,500 0 10,000,000 0 0 0 0 0 0 1,000 0 0 (72,000) 0 0 (4,164,500) 0% 0% 0% 0% 0% 0% 1000% 0% 0% -100% 0% 0% -29% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 261,000 5,000 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 257,500 0 27,000 0 8,500 0 5,000 20,500 0 0 0 0 4,000 0 0 0 16,000 0 0 222,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 143,000 0 0 0 356,000 0 0 20,000 52,500 0 0 0 0 0 0 0 0 0 0 6,000 0 0 61,500 356,000 0 0 20,000 52,500 0 0 0 0 0 0 0 0 0 0 6,000 0 0 61,500 134,000 0 0 20,000 52,500 0 0 0 0 0 0 0 0 0 0 (137,000) 0 0 61,500 60% 0% 0% 20000% 52500% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -96% 0% 0% 61500% 0 26,000 0 9,000 0 0 0 0 0 0 0 0 10,468,500 10,211,500 10,323,500 14,686,000 10,581,500 10,581,500 84,500 0 (335,500) (3,870,951) 322,000 304 (86,500) 0 0 0% 0% (4,104,500) -28% 3,784,451 -98% THIS PAGE INTENTIONALLY LEFT BLANK 305 DEBT SERVICE FUND City Manager Draft Budget 306 DEBT SERVICE Net Change from Previous Budget: (1,000) -<1% Significant Changes: • There were no significant changes. Capital Items: • No capital was requested this year for this department. Personnel: Authorized Filled BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2014 FY2015 FY2016 FY2017 0 0 0 0 0 0 0 0 307 FY2018 0 0 Percent of Citywide Expenditure Budget (Excludes Contingency) Debt Service Fund 2% Total Fund Budget Debt Service Fund 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Budget Actual 2014 2,123,500 2,108,141 2015 2,123,500 2,111,733 2016 2,221,500 2,176,214 2017 2,210,000 558,291 Tentative 2,209,000 Current year actual data = 6 months (July through December) FY 2018 Budgeted Expenses Debt Service Fund 100% Debt Service/Fees 308 Fund Name: Debt Service Fund Number : 41 REVENUES Acct 150 151 550 842 250 755 970 FY 2018 Tentative 2,030,000 0 0 0 0 0 100,000 Actual For the Fiscal Year ending June 30, 2014 2015 2016 1,950,959 1,908,584 2,009,931 0 0 0 0 0 0 253 362 661 0 0 0 5,786 1,154 453 100,000 100,000 100,000 2,130,000 2,056,998 2,111,044 1,109,133 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2018 Tentative 0 0 0 0 0 2,209,000 0 Actual For the Fiscal Year ending June 30, 2014 2015 2016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,108,141 2,111,733 2,176,214 0 0 0 July - Dec 2017 0 0 0 0 0 558,291 0 TOTAL 2,209,000 2,108,141 2,111,733 2,176,214 558,291 0 76,500 0 32,000 55,000 435,000 319,500 620,000 646,000 25,000 0 0 0 0 0 40,113 50,000 370,000 381,238 715,031 550,000 1,760 0 0 0 0 0 38,112 50,000 385,000 368,280 698,531 570,000 1,810 0 0 0 68,972 0 36,113 50,000 400,000 352,888 681,431 585,000 1,810 0 0 0 38,200 0 17,056 0 0 168,444 331,941 0 2,650 0 0 2,209,000 2,108,141 2,111,733 2,176,214 558,291 Acct Description SECONDARY PROPERTY TAX YMCA DEBT SVC REVENUE REIMBURSEMENTS INTEREST REVENUE OTHER FINANCING SOURCES RECOVERY FROM PRIOR YEAR TRANSFER IN TOTAL REVENUES SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 730 750 751 752 753 754 755 756 757 773 950 990 EXPENDITURE DETAIL COST OF ISSUANCE GADA-SERIES 2004 -INTEREST GADA - SERIES 2004 - PRINC GADA - SERIES 2007-INTERES GADA - SERIES 2007- PRINCI GADA - SERIES 2009 - PRINC GADA SERIES - 2009 - INTER GADA - SERIES 2012- INTEREST GADA - SERIES 2012 - PRINCIPAL TRUST/AGENCY FEES TRANSFER OUT OTHER FINANCING USES TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES (79,000) 309 (51,144) 2,010,100 (101,633) (65,170) July - Dec 2017 1,051,851 0 0 292 6,992 0 49,998 550,842 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 1,960,000 1,960,000 2,030,000 2,030,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 100,000 100,000 100,000 2,060,000 2,060,000 2,130,000 2,130,000 Budget For the Fiscal Year ending June 30, 2014 2015 2016 2017 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,123,500 2,123,500 2,221,500 2,210,000 0 0 0 0 FY 2018 Requested Tentative 2,030,000 2,030,000 0 0 0 0 0 0 0 0 0 0 100,000 100,000 2,130,000 2,130,000 FY 2018 Requested Tentative 0 0 0 0 0 0 0 0 0 0 2,209,000 2,209,000 0 0 Change FY 2017 to FY2018 Dollar Percent 0 0 0 0 0 0 0 0 0% 0% 0% 0% 0% 0% 0% 0% Change FY 2017 to FY2018 Dollar Percent 0 0 0 0 0 (1,000) 0 0% 0% 0% 0% 0% 0% 0% 2,123,500 2,123,500 2,221,500 2,210,000 2,209,000 2,209,000 (1,000) 0% 0 102,000 255,000 40,500 50,000 370,000 381,500 612,500 295,000 17,000 0 0 0 95,500 265,000 38,500 50,000 385,000 368,500 603,500 305,000 12,500 0 0 91,500 95,500 265,000 38,500 50,000 385,000 368,500 603,500 305,000 19,000 0 0 0 156,500 280,000 34,500 55,000 415,000 337,000 585,000 325,000 22,000 0 0 0 76,500 0 32,000 55,000 435,000 319,500 620,000 646,000 25,000 0 0 0 76,500 0 32,000 55,000 435,000 319,500 620,000 646,000 25,000 0 0 0 (80,000) (280,000) (2,500) 0 20,000 (17,500) 35,000 321,000 3,000 0 0 0% -51% -100% -7% 0% 5% -5% 6% 99% 14% 0% 0% 2,123,500 2,123,500 2,221,500 2,210,000 2,209,000 2,209,000 (1,000) 0% 1,000 -1% (63,500) (63,500) (91,500) (80,000) (79,000) 310 (79,000) THIS PAGE INTENTIONALLY LEFT BLANK 311 CAPITAL & CAPITAL PROJECTS City Manager Draft Budget 312 FY 2018 CAPITAL BY DOCUMENT SOURCE: (NOT) IN CAPITAL IMPROVEMENT PLAN OR CARRYFORWARD PROJECT Fund GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND HURF HURF LTAF CDBG CDBG WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER STREETS STREETS SPEC. PROJ. Source NEW PROJECTS GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES HURF REVENUES HURF REVENUES GRANTS GENERAL REVENUES GRANTS WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES SEWER REVENUES SEWER REVENUES SEWER REVENUES SEWER REVENUES BONDS/GRANTS GENERAL REVENUES GRANTS Project Description SELF CONTAINED BREATHING APPARATUS (SCBA) REPLACEMENT APPARATUS (FIRE ENGINE) DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD SERVER REPLACEMENTS SPILLMAN NIBRS MDC COMPUTERS IN VEHICLES VEHICLE REPLACEMENT - POLICE VEHICLE REPLACEMENT - FLEET BUTLER DRIVE RECONSTRUCTION PAVEMENT MANAGEMENT PROGRAM BUS SHADE STRUCTURE REPLACEMENT APPARATUS (FIRE ENGINE) RECONSTRUCT "A" ST-THUNDERBIRD RD TO MEYER LN BACKFLOW DATA MANAGEMENT MODULE WELL SITE BUILDING REPAIRS CUSTOMER SERVICE FACILITY SECURITY UPGRADES IRRIGATION CONTROLLER CONVERSION WATER STORAGE TANK RECOATING PROGRAM LIFT STATION STANDBY GENERATOR CHEMICAL STORAGE CONTAINMENT WW RECLAMATION FACILITY BUILDING WALL REPAIR WASTEWATER PROCESS EQUIPMENT IMPROVEMENTS DYSART RD - NORTHERN AVE TO PEORIA AVE NORTHERN PARKWAY IMPROVEMENTS TRACS (POLICE) TOTAL GEN FUND INFORMATION TECHNOLOGY PARKS LTAF WATER WATER WATER WATER SEWER SEWER SEWER STREETS CARRYFORWARD PROJECTS GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES LTAF WATER REVENUES BONDS BONDS WATER REVENUES SEWER REVENUES BONDS/SEWER REVENUES SEWER REVENUES BONDS 1 source CITY HALL DESIGN/INSTALL FIBER OPTIC-EL MIRAGE ROAD RELOCATE COMMUNITY GARDEN BUS PULLOUT WATERLINE EASEMENT ACCESS-PALM AND ALTO WATER LINE IMPROVEMENTS WATERLINE - EL MIRAGE RD TO DYSART RD PLC ODOR CONTROL SCRUBBERS SEWER LINE - EL MIRAGE RD TO DYSART RD FIRE AND SMOKE ALARM SYSTEM INSTALLMENT EL MIRAGE ROAD IMPROVEMENTS MAG/CCTV TOTAL TOTAL CAPITAL IMPROVEMENTS BONDS WATER REVENUES SEWER REVENUES GENERAL REVENUES GRANTS FUND BALANCE FUND BALANCE 155,000 450,000 25,000 30,000 20,000 150,000 168,000 29,000 850,000 850,000 75,000 200,000 555,000 8,000 40,000 50,000 170,000 300,000 29,000 90,000 100,000 125,000 500,000 500,000 61,500 5,530,500 TOTAL CARRYFORWARD PROJECTS WATER WATER SEWER STREETS SPEC. PROJ. WATER SEWER Amount METER REPLACEMENT PROGRAM WATER EMERGENCY OPERATIONS PLAN (EOP) WW EMERGENCY OPERATIONS PLAN (EOP) NORTHERN PARKWAY OTHER GRANTS/DONATIONS DEPRECIATION EXPENSE DEPRECIATION EXPENSE TOTAL MAJOR PROJECTS 314,000 100,000 115,000 170,000 500,000 755,000 900,000 200,000 27,000 900,000 300,000 4,981,000 84,500 53-408-673 53-408-673 bonds fb fb & grants 54-408-674 54-408-671 56-400-669 9,346,500 14,877,000 bonds 10,000,000 1,550,000 970,000 12,520,000 27,397,000 27,397,000 313 bonds bonds 53-403-220 FY 2018 CAPITAL BY FUND AND REVENUE SOURCE General Fund 10 Department Description 10-480-617 10-480-661 10-551-617 10-551-650 10-551-659 10-561-617 10-561-650 10-620-650 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY POLICE POLICE POLICE FIRE FIRE FLEET 10-480-661 10-521-654 10-690-668 INFORMATION TECHNOLOGY PARKS ENGINEERING SERVER REPLACEMENTS DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD MDC COMPUTERS IN VEHICLES VEHICLE REPLACEMENT - POLICE SPILLMAN NIBRS SELF CONTAINED BREATHING APPARATUS (SCBA) REPLACEMENT APPARATUS (FIRE ENGINE) VEHICLE REPLACEMENT - FLEET CARRYFORWARD-DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD CARRYFORWARD - RELOCATE COMMUNITY GARDEN CARRYFORWARD - CITY HALL Amount Total $ Highway User Revenue Fund (HURF) Fund 21 Department Description 21-400-666 21-400-666 PAVEMENT MANAGEMENT BUTLER DRIVE RECONSTRUCTION HURF HURF Description 23-400-668 23-400-666 BUS SHADE STRUCTURE BUS PULLOUT LTAF LTAF - CARRYFORWARD REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES/GRANTS REVENUES 1,556,000 Revenue Source 850,000 REVENUES 850,000 REVENUES 1,700,000 Amount Revenue Source 75,000 GRANTS 170,000 GRANTS Total $ Community Block Grants Fund (CDBG) Fund 31 Department Description 31-466-668 31-466-668 REPLACEMENT APPARATUS (FIRE ENGINE) RECONSTRUCT "A" ST-THUNDERBIRD RD TO MEYER LN DCS DCS Revenue Source 100,000 REVENUES 115,000 REVENUES 314,000 REVENUES Amount Total $ Local Transportation Assistance Fund (LTAF) Fund 23 Department 30,000 25,000 150,000 168,000 20,000 155,000 450,000 29,000 245,000 Amount Revenue Source 200,000 GRANTS 555,000 GRANTS Total $ 755,000 Water Utility Fund 53 Amount Department Description 53-403-617 53-408-673 53-408-661 53-408-673 53-408-673 WATER WATER WATER WATER WATER 53-408-673 53-408-673 53-408-673 53-408-673 WATER WATER - CARRYFORWARD WATER - CARRYFORWARD WATER - CARRYFORWARD BACKFLOW DATA MANAGEMENT MODULE WELL SITE BUILDING REPAIRS CUSTOMER SERVICE FACILITY SECURITY UPGRADES IRRIGATION CONTROLLER CONVERSION WATER STORAGE TANK RECOATING PROGRAM CARRYFORWARD-WATERLINE EASEMENT ACCESS - PALM AND ALTO WATER LINE IMPROVEMENTS WATERLINE - EL MIRAGE RD TO DYSART RD PLC Total $ Revenue Source 8,000 40,000 50,000 170,000 300,000 REVENUES REVENUES REVENUES REVENUES REVENUES 500,000 755,000 900,000 200,000 REVENUES BONDS/GRANTS BONDS REVENUES 2,923,000 Sewer Utility Fund 54 54-408-617 54-408-670 54-408-661 54-400-617 54-408-674 54-408-671 54-408-670 Amount Department Description SEWER SEWER SEWER SEWER SEWER - CARRYFORWARD SEWER - CARRYFORWARD SEWER - CARRYFORWARD LIFT STATION STANDBY GENERATOR CHEMICAL STORAGE CONTAINMENT WW RECLAMATION FACILITY BUILDING WALL REPAIR WASTEWATER PROCESS EQUIPMENT IMPROVEMENTS SEWER LINE - EL MIRAGE RD TO DYSART RD FIRE AND SMOKE ALARM SYSTEM INSTALLMENT ODOR CONTROL SCRUBBERS 29,000 90,000 100,000 125,000 900,000 300,000 27,000 Total $ Revenue Source REVENUES REVENUES REVENUES REVENUES BONDS/REVENUES REVENUES REVENUES 1,571,000 CAPITAL BY FUND AND REVENUE SOURCE Streets Capital Project Fund 56 Department Description 56-400-666 56-400-497 56-400-669 DYSART RD - NORTHERN AVE TO PEORIA AVE NORTHERN PARKWAY IMPROVEMENTS EL MIRAGE ROAD IMPROVEMENTS STREETS STREETS STREETS - CARRYFORWARD Amount 500,000 BONDS/GRANTS 500,000 REVENUES 4,981,000 BONDS/GRANTS Total $ Total $ Special Projects Fund 73 Department 73-551-659 POLICE 73-400-661 INFORMATION TECHNOLOGY Description TRACS CARRYFORWARD - MAG/CCTV 5,981,000 - Amount Revenue Source 61,500 GRANTS 84,500 GRANTS Total $ 146,000 Total All $ 14,877,000 314 Revenue Source Capital Project Descriptions ACCOUNT # 10-480-617 PROJECT DESCRIPTION DEPARTMENT INFORMATION TECHNOLOGY PROJECT TITLE SERVER REPLACEMENTS OPERATING IMPACT: PROJECT AMOUNT 30,000 Purchase four replacement server hypervisors to update the City's Virtual Server Farm. These servers will be over seven years old at this point, past warranty and past their useful life expectancy. Estimated cost of the hardware is $7,500 each for a total of $30,000 ACCOUNT # 10-480-661 PROJECT DESCRIPTION DEPARTMENT INFORMATION TECHNOLOGY PROJECT TITLE DESIGN/INSTALL FIBER OPTIC - EL MIRAGE ROAD OPERATING IMPACT: PROJECT AMOUNT 25,000 Design and installation of high speed fiber optic cable into conduit (El Mirage Road Project) to connect the City facilities. The project will follow the phases of the El Mirage Road project. When finished, it will provide the City with its own Fiber connecting the facilities, increasing the speed and reducing the costs associated with leased lines. Projected payback period from leased line savings is approximately four years from project completion. ACCOUNT # 10-551-617 PROJECT DESCRIPTION DEPARTMENT POLICE PROJECT TITLE MDC COMPUTERS IN VEHICLES OPERATING IMPACT: PROJECT AMOUNT 150,000 Replacement of MDC computers, including antennas and cabling, in PD vehicles based on the anticipated end of life cycle. The MDC is a critical tool for the officers on the street for information and completion of reports. Updating the computer will ensure continued adherence with dispatch to maintain compatible equipment with their system. Cost of the MDC, cabling and vehicle mounts are approximately $6,200 each. ACCOUNT # DEPARTMENT PROJECT TITLE PROJECT AMOUNT 10-551-650 POLICE REPLACEMENT VEHICLES 168,000 PROJECT DESCRIPTION OPERATING IMPACT: An eight year vehicle replacement program has been created. The program will permit the timely replacement of vehicles before they become unreliable. It is estimated that over an eight year period most patrol vehicles will reach 100,000 miles of service use. Non-patrol vehicles will be replaced with Dodge pickups on a similar time frame, however they may be used by other departments after that period of time if the vehicle is still reliable. This year 2 marked and 2 unmarked vehicles are scheduled to be purchased. ACCOUNT # 10-551-659 PROJECT DESCRIPTION DEPARTMENT POLICE PROJECT TITLE SPILLMAN NIBRS MODULE OPERATING IMPACT: PROJECT AMOUNT 20,000 Purchase of the NIBRS Module, allowing the conversion from the current Uniform Crime Reporting summary based system to NIBRS. The conversion is required for all Law Enforcement Agencies to be complete by sometime in 2019 and mandated by the FBI. The change will be significant, and labor intensive, requiring the conversion from classifying and reporting criminal activities for 8 basic offenses, to classifying and reporting criminal activities for 59 offenses, plus the categorizing of individual aspects of each of those offenses. Dual reporting will be required for a minimum of two years. Additional staffing will be required for this conversion. ACCOUNT # 10-561-617 PROJECT DESCRIPTION DEPARTMENT FIRE PROJECT TITLE SELF CONTAINED BREATHING APPARATUS (SCBA) OPERATING IMPACT: PROJECT AMOUNT 155,000 Replace our inventory of self-contained breathing apparatus (SCBA). We have an aging inventory of SCBAs. We currently utilize the 1997 standard and have upgraded to the 2007 standard. We are requesting to upgrade to the new 2013 standard which will require a new purchase. Upgrades to our current model are no longer available as there have been significant changes that enhance firefighter safety. ACCOUNT # 10-561-650/31-466-668 PROJECT DESCRIPTION DEPARTMENT FIRE PROJECT TITLE REPLACEMENT APPARATUS (FIRE ENGINE) OPERATING IMPACT: PROJECT AMOUNT 650,000 Purchase replacement apparatus (Fire Engine) and rotating out the American Le France (ALF) which is 14 years old with 141,974 miles. We are looking to stay with the manufacturer Pierce. Base model pricing is between $509,000 and $581,000. Pricing may change based on equipment. The apparatus itself will have a 12501500 GPM pump with a 500 gallon water tank. There is a potential for a trade in or an outright sale of the ALF apparatus. A replacement cycle is being drafted for all Fire vehicles. Currently draft replacement timelines are: 14 - 20 years of service for large fire apparatus with 5-10 years of front line service and 10 years back up service. ACCOUNT # 10-620-650 PROJECT DESCRIPTION DEPARTMENT FLEET PROJECT TITLE REPLACEMENT VEHICLE OPERATING IMPACT: PROJECT AMOUNT 29,000 The vehicle being replaced is unit 4939, a 2007 Ford F-150 with over 100,000 miles. This vehicle has reached the mileage and age threshold for replacement. The vehicle will be replaced with a similar Dodge pickup. 315 Capital Project Descriptions ACCOUNT # 21-400-666 PROJECT DESCRIPTION DEPARTMENT HURF PROJECT TITLE PAVEMENT MANAGEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 850,000 The purpose of the Pavement Management Plan is to perform cost effective street improvements by properly matching the maintenance and rehabilitation methods to the pavement condition to extend the life of the City streets, which will enhance the safety and quality of the City’s transportation system and community appearance. ACCOUNT # 21-400-666 PROJECT DESCRIPTION DEPARTMENT HURF PROJECT TITLE BUTLER DRIVE RECONSTRUCTION OPERATING IMPACT: PROJECT AMOUNT 850,000 Reconstruct Butler Drive from just west of El Mirage Road to 127th Avenue. The project will include new curb and gutter along with complete replacement of the roadway. This project is in anticipation of the Butler Drive extension between 127th Avenue to Dysart Road which will be constructed with the Northern Parkway project. ACCOUNT # 23-400-668 PROJECT DESCRIPTION DEPARTMENT LTAF PROJECT TITLE BUS SHADE STRUCTURE OPERATING IMPACT: PROJECT AMOUNT 75,000 PROJECT TITLE RECONSTRUCT "A" STREET-TBIRD TO MEYER OPERATING IMPACT: PROJECT AMOUNT 555,000 To build a structure to provide shade to the bus. ACCOUNT # 31-466-668 PROJECT DESCRIPTION DEPARTMENT CDBG This would be a full reconstruction of “A” Street between Thunderbird Road and Meyer Lane. The proposed project would remove and replace 2,000 linear feet of full pavement section, repair or replace any broken or inadequate curb and/or any four foot wide sidewalks as well as updating six ADA ramps to current standards. ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER PROJECT TITLE BACKFLOW DATA MANAGEMENT MODULE OPERATING IMPACT: PROJECT AMOUNT 8,000 This software is needed for accurate management of the City's backflow data. This is a module for our current utility billing system (Caselle) that will allow staff to accurately and efficiently track, organize, notify, and manage every backflow assembly/device within the City's water distribution system. This software will aid in the City's effort to develop a backflow and cross prevention control program and help enforce compliance. This is critical to ensure high quality, safe, and reliable drinking water to the public. ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER PROJECT TITLE WELL SITE BUILDING REPAIRS OPERATING IMPACT: PROJECT AMOUNT 40,000 Chlorine building/equipment improvements needed at two of the City's well sites (Sunnyvale & Cottonwood). Outdated disinfection systems that generate Chlorine onsite have caused significant structural damages to the concrete building due to reoccurring leaks. Improvements will include replacing the current disinfection system, repairing the damaged block walls, and coating the new walls with a sealant that will prevent future damage. ACCOUNT # 53-408-661 PROJECT DESCRIPTION DEPARTMENT WATER PROJECT TITLE CUSTOMER SVC FACILITY SECURITY UPGRADES OPERATING IMPACT: PROJECT AMOUNT 50,000 A safety and security assessment was performed for the Customer Service building. The referenced recommendations are in response to the walk-through. 1. Install a security camera system and monitor - $9,500. 2. Various building safety improvements including extending window dimensions and adding an ADA compliant station - $25,000. 3. Install a security system access control - $15,000. ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER PROJECT TITLE IRRIGATION CONTROLLER CONVERSION OPERATING IMPACT: PROJECT AMOUNT 170,000 A complete replacement and upgrade of irrigation controllers in City parks, facilities, and right of ways. The new controllers automatically adjust to environmental changes and use a master valve for more efficient operation. Estimated ROI on replacement of the current controllers is 1.5 years. It is estimated that the upgraded controllers will provide 30%-35% savings in water use and subsequent fees. 316 Capital Project Descriptions ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER PROJECT TITLE WATER STORAGE TANK RECOATING PROGRAM OPERATING IMPACT: PROJECT AMOUNT 300,000 Water pressure and distribution in most communities is maintained via steel water storage tanks, which operate relatively maintenance and trouble free for extended multi-year periods. However, the time comes when gradual corrosion, or even ‘loss-of-curb’ appeal, can result in this mostly ‘passive’ infrastructure requiring upgrades. Therefore, a rehabilitation program should be designed to ensure asset preservation, process water quality improvements, and operator safety. The City has a total of 10 water storage tanks within the water distribution system. This project is to rehab one storage tank. Through operations, all 10 tanks will be thoroughly inspected by the end of fiscal year 17/18 and a prioritized schedule will be developed for the remaining tanks. This maintenance program will prolong the tanks useful life and ensure high quality, safe, and reliable drinking water is provided to the public. ACCOUNT # 54-400-617 PROJECT DESCRIPTION DEPARTMENT SEWER PROJECT TITLE LIFT STATION STANDBY GENERATOR OPERATING IMPACT: PROJECT AMOUNT 29,000 The purchase and installation of a standby generator and automatic transfer switch at the City's Brisas lift station. Maricopa County Environmental Health Code (Chapter I, Section 2, Regulation 5) requires standby power to be provided at all sewage pump stations where temporary power failure may allow a discharge of raw sewage ACCOUNT # 54-400-670 PROJECT DESCRIPTION DEPARTMENT SEWER PROJECT TITLE CHEMICAL STORAGE CONTAINMENT OPERATING IMPACT: PROJECT AMOUNT 90,000 Unforeseen concrete damage was discovered once construction began on the Chemical Storage Containment project approved in the FY15/16 CIP. There is currently $51,000 budgeted carryover in FY 16/17. This request is for an additional $90,000 to relocate and construct a new Chemical Storage Containment area. The total cost of this project is estimated to be $141,000. ACCOUNT # 54-400-661 PROJECT DESCRIPTION DEPARTMENT SEWER PROJECT TITLE WW RECLAMATION BUILDING WALL REPAIR OPERATING IMPACT: PROJECT AMOUNT 100,000 Building wall repairs needed at the City's Wastewater Reclamation Facility (building B-2). Chlorine used in the disinfection of effluent at the WRF has caused significant structural damages to the concrete block wall on the south side of building B-2. Repairs will include replacing all the damaged concrete blocks and reinforcing the wall. ACCOUNT # 54-400-617 PROJECT DESCRIPTION DEPARTMENT SEWER PROJECT TITLE WW PROCESS EQUIPMENT IMPROVEMENTS OPERATING IMPACT: PROJECT AMOUNT 125,000 A multi-year program to upgrade and/or replace critical wastewater process equipment which include the following: pumps, motors, blowers, centrifuge, belt press, filters, decanters, aerators, disinfection systems, VFD's, and PLC's. Process equipment is essential to operate the WW Reclamation Facility. ACCOUNT # 56-400-666 PROJECT DESCRIPTION DEPARTMENT STREETS PROJECT TITLE DYSART RD - NORTHERN TO PEORIA OPERATING IMPACT: PROJECT AMOUNT 500,000 Dysart Road was identified as a “Road of Regional Significance” back in the 1999 Maricopa Associations of Governments (MAG) study and currently has one lane in each direction between Northern and Peoria Avenues. The City proposes to widen this corridor to two 12 foot through lanes, a 14 foot median, bike lanes and curb and gutter. This project will include the design, land acquisition and construction. The total project cost is currently estimated at $11.1 million. 317 Capital Project Descriptions ACCOUNT # 56-400-497 PROJECT DESCRIPTION DEPARTMENT STREETS PROJECT TITLE NORTHERN PARKWAY OPERATING IMPACT: PROJECT AMOUNT 500,000 Northern Avenue is to be widened into an expressway/parkway configuration. Northern Parkway is to be widened as a road of regional significance. Costs include Design Concept Report, design, ROW acquisition, and construction shared between project partners El Mirage, Glendale, Peoria, Maricopa County, and MAG. ACCOUNT # 73-551-659 PROJECT DESCRIPTION DEPARTMENT POLICE PROJECT TITLE TRACS OPERATING IMPACT: PROJECT AMOUNT 61,500 Grant Funds are to be used to purchase of scanners, printers, in patrol and for MDC’s for Code Enforcement to increase efficiency when issuing citations and investigating collisions. This would allow for electronic submission of citation data to the courts and collisions to ADOT, reducing work on staff, increasing efficiency, and decreasing processing time. ACCOUNT # DEPARTMENT PROJECT DESCRIPTION 58400922 GRANT REVENUE 51408409 WATER 51408409 SEWER PROJECT TITLE PROJECT AMOUNT OPERATING IMPACT: SUBTOTAL FUTURE CIP PROJECTS CARRYFORWARD PROJECTS DEPRECIATION EXPENSE DEPRECIATION EXPENSE TOTAL 318 5,530,500 10,000,000 9,346,500 1,550,000 970,000 27,397,000 THIS PAGE INTENTIONALLY LEFT BLANK 319 CONSOLIDATED FEE SCHEDULE City Manager Draft Budget 320 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION GENERAL FEES COPIES Black and White 8.5 x 11 8.5 x 14 11 x 17 Per Page Per Page Per Page $0.50 $0.75 $0.90 $0.50 $0.75 $0.90 Per Page Per Page Per Page Each $1.00 $1.50 $1.80 $75 $1.00 $1.50 $1.80 $75 Each $50 $50 Each $25 $25 Each Per Signature Per Hour $25 $2 $60 $25 $2 $60 Color 8.5 x 11 8.5 x 14 11 x 17 Paper Copy of Annual Budget Paper Copy of Comprehensive Annual Financial Report (CAFR) Paper Copy of Annual Capital Improvement Plan MISCELLANEOUS Non-Sufficient Funds Check Notary Public Standard Hourly Rate - Research LICENSE FEES Business License City Sales Tax Permit Massage Therapist License Mining License Commercial Rental Property Residential Rental Property Residential Rental Property (each additional) Sexually Oriented Business Special Events Change/Update Bus. License Delinquent Fee Peddler's License Annual Annual Annual Annual Annual Annual Annual Annual Per Event As Needed As Needed Per Quarter/Annual $100 $15 $2,000 $2,000 $100 $0 $0 $2,000 $65 $25 10% of license $25/$100 Same amount as AZ Department of Liquor Fees $100 $15 $2,000 $2,000 $100 $0 $0 $2,000 $65 $25 10% of license $25/$100 Same amount as AZ Department of Liquor Fees Liquor License Each Retail Sales Restaurant/Bar Lodging Utilities Telecomm Contracting Use Tax Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted 3% 3% 5% 3% 3% 3% 3% 3% 3% 5% 3% 3% 3% 3% Per Page Each Each Each Each $0.50 $10 $60 $120 $10 $0.50 $10 $60 $120 $10 Each $75 $75 CITY SALES TAX RATES CLERK Public Record Requests Public Record Requests - recording Agenda Subscription Regular/Special Council Meeting Minutes Appeal - Notice of Violation Pro/Con Argument Submissions for Election Publicity Pamphlets 321 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION RENTAL FEES COMMUNITY GARDEN Garden Box 17' x 4' Garden Box 17' x 8' Farmer's Market Space Rental (10' x 10') RAMADAS Annual/Each Annual/Each Each Charged to the general public for use of Ramada space at designated times. Reservation and Cleanup Deposit SPORTS FIELDS CONTRACTED SERVICE FEES (CLASSES) Charged to the general public/groups/organizations for guaranteed playing space. Reservation and Cleanup Deposit These percentage fees are charged to organizations for use of city facilities and parks. $40 $80 $20 $40 $80 $20 Per Hour Each Residents $15/$30/$50 Residents $15/$30/$50 Non-Resident Non-Resident $30/$60/$100 $30/$60/$100 $150 $150 Per Hour Each Residents $30 Non-Residents $60 With Lights Add $25 $150 20%-30% of registration fee Varies depending on enrollment Residents $30 Non-Residents $60 With Lights Add $25 $150 Varies depending on enrollment FACILITIES FIRE TRAINING ROOM Supervision/Personnel Reservation & Cleanup Deposit Per Hour Per Hour Each Resident - $50 Non-Resident $100 $50 $200 Resident - $50 Non-Resident $100 $50 $200 POLICE TRAINING ROOM Supervision/Personnel Reservation & Cleanup Deposit Per Hour Per Hour Each Resident - $50 Non-Resident $100 $50 $200 Resident - $50 Non-Resident $100 $50 $200 Main Room Per Hour Resident - $50 Non-Resident $100 Resident - $50 Non-Resident $100 Multi-purpose South Room Per Hour Resident - $35 Non-Resident $85 Resident - $35 Non-Resident $85 Classroom Only Per Hour Resident - $25 Non-Resident $75 Resident - $25 Non-Resident $75 Kitchenette (with room or center rental) Per Hour Resident - $10 Non-Resident $20 Resident - $10 Non-Resident $20 Supervision/Personnel Reservation & Cleanup Deposit Per Hour Each $50 $200 $50 $200 Per Placard Annually Per Placard $500 $250 $500 $250 SENIOR CENTER WAYFINDING SIGNS Initial Fee Renewal Fee 322 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION SPECIAL EVENT FEES GENTRY PARK Vendor Participation Copper Sponsor Bronze Sponsor Silver Sponsor Gold Sponsor Platinum Sponsor Presenting Sponsor Each Each Each Each Each Each Each $20 $45 $100 $200 $375 $750 $1,500 $20 $45 $100 $200 $375 $750 $1,500 Vendor Participation Copper Sponsor Bronze Sponsor Silver Sponsor Gold Sponsor Platinum Sponsor Presenting Sponsor Each Each Each Each Each Each Each $20 $85 $200 $400 $750 $1,500 $3,000 $20 $85 $200 $400 $750 $1,500 $3,000 Aerosol products Aviation Facilities Amusement Buildings Battery Systems Carnivals & Fairs Cellulose Nitrate Film Combustible Fiber Storage Combustibles-use/storage/manufacture Compressed Gases Covered Mall Buildings Cryogenic Fluids Cutting & Welding Dry Cleaning Plants Exhibits & Trade Shows Explosives Fire Hydrants/Valves Operation or Use Fire Protection Contractor Flammable/Combustible Liquids (storage, handle, use) Floor Finishing Fruit Ripening Fumigation/Thermal Insecticidal Fogging Gases-use/storage/manufacture Hazardous Materials Hazardous Materials Group 1 Group 2 Group 3 Hazardous Production Material Facility High Piled Combustible Storage Hot Work Operations Industrial Ovens LPG Storage, use, handle, dispense LPG Exchange Station Magnesium Working Misc. Combustible storage >2,500 cu. Ft. Open Burning Open Flames Organic coatings Places of Public Assembly Pyrotechnic Special Effects Pyroxylin Plastics Refrigeration Equipment Repair garages & Motor Fuel dispensing Facilities Rooftop Heliports Spraying or Dipping Operations Storage of Scrap Tires & By Products Annual Annual Per Submittal Each Per Submittal Annual Annual Annual Annual Annual Annual Annual Annual Annual Per Submittal Per Submittal Annual $0 $0 $150 $50 $200 $0 $0 $50 $0 $0 $0 $50 $0 $200 $50 $50 $0 $0 $0 $150 $50 $200 $0 $0 $50 $0 $0 $0 $50 $0 $200 $50 $50 $0 Annual Annual Annual Per Submittal Annual Annual $250 $50 $0 $0 $50 $250 $50 $0 $0 $50 Annual Annual Annual Annual Annual Per Submittal Annual Annual Annual Annual Annual Per Submittal Per Submittal Annual Annual Per Submittal Annual Annual $100 $200 $300 $0 $50 $50 $50 $50 $50 $100 $200 $300 $0 $50 $50 $50 $50 $50 $0 $0 $50 $50 $0 $0 $300 $0 $50 $0 $0 $50 $50 $0 $0 $300 $0 $50 Annual Annual Annual Annual $50 $0 $50 $50 $50 $0 $50 $50 Temporary Membrane Structures & Canopies Tire Rebuilding Plants Waste handling Storage of Wood Products >200 Cu. Ft. Per Submittal Annual Annual Annual $80 $50 $50 $50 $80 $50 $50 $50 GATEWAY PARK FIRE FEES OPERATIONAL PERMITS 323 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION CONSTRUCTION PERMITS Automatic Fire extinguishing Systems Battery Systems Compressed gases Fire Alarm Systems New Installs: 5,000 square feet or less 5,001 - 10,000 square feet 10,001 - 50,000 square feet 50,001 - 100,000 square feet 100,000 - 150,000 square feet Over 150,000 square feet Modifications: 1 - 5 devices 6 - 20 devices 21 - 50 devices Over 50 devices Replacement: New Contol Panel Other Fire Sprinkler Systems 13 & 13R New Installs: 5,000 square feet or less 5,001 - 10,000 square feet 10,001 - 50,000 square feet 50,001 - 100,000 square feet 100,000 - 150,000 square feet Over 150,000 square feet Modifications: 1 - 5 devices 6 - 20 devices 21 - 50 devices Over 50 devices Fire Sprinkler System - Residential New Install or Modification Alternative Suppression Systems New: Water/Foam/CO2/Clean Agent etc. Commercial Cooking: Initial Additional Modifications Fire Pump: New Modification/Replacement Private Fire Protection Systems: New Modification (includes fire lines) Fire Flow test Fire Department Permanent Access: New: Fire Lane Markings Address Directory Automatic Access Gates Manual Acess Gates Walk thru Access Gates Install Knox Box Modifications: To Any Listed Above Access Roads Flammable/Combustible Liquids Above Ground Tanks: New Install: First Tank Additional Tanks Modification New Fuel Tank: Up to 120 Gallons Over 120 Gallons Removal: First Tank Additional Tanks Hazardous Materials Inventory Sheet Assessment (1 hour min.) Management Plan Assessment (1 hour New - HazMat container or process Each Additional Hazardous Materials Industrial ovens LP- Gas New Install - For Exchange New Install - Stored for Use or Sale New - LP Gas System Residential Pool/Spa $375 $50 $250 $375 $50 $250 $300 $400 $500 $700 $1,000 $1,500 $300 $400 $500 $700 $1,000 $1,500 $100 $150 $200 $300 $100 $150 $200 $300 $150 $150 $150 $150 Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal $300 $400 $500 $700 $1,000 $1,500 $300 $400 $500 $700 $1,000 $1,500 Per Submittal Per Submittal Per Submittal Per Submittal $100 $150 $200 $300 $100 $150 $200 $300 Per Submittal $100 $100 Each $200 $200 Each Each Each $150 $75 $100 $150 $75 $100 Per Submittal Per Submittal $500 $100 $500 $100 Per Submittal Per Submittal Per Request $200 $100 $100 $200 $100 $100 $50 $50 $100 $50 $50 No Charge $50 $50 $100 $50 $50 No Charge $100 $100 $100 $100 Per Submittal $360 $360 Each Each Per Submittal $250 $100 $100 $250 $100 $100 Each Each Each Each Each $100 $100 $100 $100 $200 $100 $200 $100 $200 $100 $211 $50 $200 $100 $211 $50 $100 $100 $300 $50 $100 $100 $300 $50 Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal 324 Per Review Per Review Per Review Per Review Per Submittal Each Per Tank Each Each Per Submittal Per Submittal City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION Spraying or Dipping Operations New Install -Room/Booth/Tank Modification Compressed Gases New Install Under 400 lbs Over 400 lbs Modification Other Permit Fees High Piled Storage Review Firefighter Air System (FAS) Standpipe Systems Per Booth Each Per Submittal $250 $100 $250 $100 Each Each Per Submittal $150 $300 $100 $150 $300 $100 Per Submittal Per Submittal Per Submittal $100 $300 $50 $100 $300 $50 Temporary Membrane Structures & Canopies Per Submittal $80 $80 MISCELLANEOUS FEES False Alarms After 2nd After 5th After 9th Per Incident Advanced Life Support Transports CPR Fees Per Class $150 $340 $700 $84 Resident: $10 Non-Resident: $36 $150 $340 $700 $84 Resident: $10 Non-Resident: $36 GIS DATA Citywide GIS Data Maps: 8.5 x 11 11 x 17 18 x 24 24 x 36 36 x 48 Per Data Set $65 $65 Each Each Each Each Each $2 $4 $10 $20 $40 $2 $4 $10 $20 $40 Per Request Per Appeal Per Annexation Per Appeal Per Request Per Request Per Continuance Per Request Per Plat Per Request Per Request Per Request Per Sheet Per Request Per Request Per Request Per Request Per Request Per Request Per 1/2 Hour Per Request Per Plat Per Request Per Request Per Request Per Request Per Request Per Request Per Request Per Request Per Request $50 $100 $1,500 $1,000 $1,000 $1,450 $250 All Legal Costs $1,000+10/lot $1,500 $1,000 $200 $200 $1,500 $1,500 $1,500 $1,000 $500 $1,500 $50 $500 $1,000+10/lot $1,000 $500 $1,450 $1,000-$1,500 $1,000 each $100 $1,500 $100 $250/$1,000 $50 $100 $1,500 $1,000 $1,000 $1,450 $250 All Legal Costs $1,000+10/lot $1,500 $1,000 $200 $200 $1,500 $1,500 $1,500 $1,000 $500 $1,500 $50 $500 $1,000+10/lot $1,000 $500 $1,450 $1,000-$1,500 $1,000 each $100 $1,500 $100 $250/$1,000 COMMUNITY DEVELOPMENT Address Assignment Administrative Appeal Annexation/Deannex Appeal to P&Z/Council Comp Sign Package Conditional Use Permit Continuance Request Development Agreement Final Plat General Plan Amend [Maj] General Plan Amend [min] Group Home Request Landscaping Review Map Amendment - C Map Amendment - I Map Amendment - R PAD Amendment [M] PAD Amendment [m] PAD Overlay & Plan Planner Consultation Pre-Application Preliminary Plat Site Plan Amend [M] Site Plan Amend [m] Site Plan Review Street Name Change Subdivision Variance Temporary Use Permit Zoning Text Amendment Zoning Certification Zoning Variance [R/C] 325 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION $25 Accessory Structure >120 Sq. Ft.(sheds) Certificate of Occupancy: C. of Completion (no Occupancy) Per Building Temporary C/O Each Commercial C/O Residential Multi-Family Conversion of existing space to livable areaResidential only. See fees for commercial conversion Assessory Structures Single Family Dwelling Commercial Bldg Demolition: Accessory SFD, Garage Com. Bldg Electric Meter Clearance w/o repair Electric/New Construction Per Building Per House Per Building Per Building Per House Per Building Each Each Flag Poles over 30 feet Gas Line: New Repair Only Gas Test/ Clearance only Mechanical/New Construction Each Each Each Each Repair Other Than Residential - New Unit Permit Extension Permit Expedited Permit Expired Plumbing Repair/ New Construction Each Each Each Each Repair Pre-fabricated Structures: $25 $50 $50 $200 first 30 day period $200 first 30 day period $400- 31-60 Days $400- 31-60 Days $ 1,000 -61-90 Days $ 1,000 -61-90 Days $200 $200 $100 $100 $100 $100 50% of Valuation 50% of Valuation Chart Chart for R3 based on for R3 based on new new area area $0 $0 $0 $0 $0 $0 $25 $150 $200 $30 $50 15% permit feeComm. $25 $50 $30 $30 $50 Res. 15% permit feeComm. $30 $80 25% of original permit fee 2 x permit fee 50% original permit $50 15% permit feeComm. $30 $25 $150 $200 $30 $50 15% permit fee- Comm. $25 $50 $30 $30 $50 Res. 15% permit fee- Comm. $30 $80 25% of original permit fee 2 x permit fee 50% original permit fee $50 15% permit fee- Comm. $30 Mobile Home, Park Model>400 s.f. Each $ 300 set up fee* $ 300 set up fee* Modular (Commercial) Each Manufactured/ Factory built Each $600 (+ MPE)* $ 4.50 per lineal ft. (+MPE)* $600 (+ MPE)* $ 4.50 per lineal ft. (+MPE)* Each $ 100 set up fee $ 100 set up fee Accessory garages, carports, storage *These fees are established by the Office of Manufactured Housing Pools and Spas: In Ground pool Spa (in ground) Pool site review (std plans on file) Semi-public pool site review Review of Standard Plans Review w/o Std Plans on file Relocation of Building (inspect. Req'd) Stucco- house or assessory structure Temporary Structures/Power: Temp. Construction trailer Temp. Electrical/Generator Temp. (over 60 days/cond.partial) Tenant Improvement Water Heater: New or replacement Each Each $300 $75 $50 $100 see review fees $50 $200 (+MPE fees) $30 $300 $75 $50 $100 see review fees $50 $200 (+MPE fees) $30 Each Each Each Each $200 $100 $1000 per bldg $100 per suite $200 $100 $1000 per bldg $100 per suite Each $30 Valuation or $100 w/ std plans Double permit fee $30 Valuation or $100 w/ std plans Each Each Each Each Solar Each Work Started w/o permits 326 Double permit fee City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION GREEN/ SUSTAINABLE/ ENERGY Green Energy Build –Administ. Doc. Fee Greywater irrigation system LEED Certified- Administ. Documentation Fee Solar PV System- Commercial Solar PV System- Residential Solar Water Heater Tankless Water Heater (replacing old unit, gas or electric) Turbine or wind generation systems Plan Review Appeal Hearing Fee Each Change/ revisions to approved plans Deferred Truss Calculations Residential Commercial Expedited Plan Review Plan Review Each Per Submittal Per Submittal Each Each Refunds Each Each Each Each Each Each Each Each Each Each Each Each Residential Site plan (w/std plans) Standard Plans (valid for code cycle) Aluminum carports/Canopies House Plans Manuf. Bldg Installation details Pools Solar installations- WH/PV Inspections Electrical, Mechanical, Plumbing (MPE) After Business Hours 3rd Party Inspections Reinspection fee (after 3 failures) ADAPTIVE REUSE- SPECIAL CONDITION FEES Conversion of existing residential to Live/Work unit Conversion of existing Commercial to Live/Work unit Permits by Inspection (no plansresidential live/work only) Consultation prior to Permit by Inspection Signs 0-32 s.f. 33- 48 s.f. Over 48 s.f. Each Each Each Monument/ Pylon Electrical Connection Face Panel Change out only Temporary Banner (30 days) $250 $100 $250 $100 $250 Based on Valuation Valuation or $ 300 w/ std plans Valuation or $ 100 w/ std plans $250 Based on Valuation Valuation or $ 300 w/ std plans Valuation or $ 100 w/ std plans $25 $150 $25 $150 $300 $300 $75 per hour (Min. 1 hr) $75 per hour (Min. 1 hr) $100 $250 2x fee (1/2 time) 65% of permit fee Refund of 80% permit fee minus review fees $50 $100 $250 2x fee (1/2 time) 65% of permit fee Refund of 80% permit fee minus review fees $50 $75 Based on Valuation $100 $100 $100 $75 Based on Valuation $100 $100 $100 $50 residential 15% permit feeComm. $75 (Min. 2 hrs) Actual cost $25 $50 residential $ 100 flat fee $ 250 flat fee $150 No charge 15% permit fee- Comm. $75 (Min. 2 hrs) Actual cost $25 $ 100 flat fee $ 250 flat fee $150 No charge Each Each Each Each $50 $75 $125 Based on Actual Value $40 $25 $30 $50 $75 $125 Based on Actual Value $40 $25 $30 lineal foot lineal foot $2 $5 $2 $5 Masonry> 36"high/retaining walls Residential: lineal foot $7 $7 Patio or deck Room Addition Ramada/Gazebo/Pergola> 120 s.f. Unfinished basement Conversion of exist. space to livable Commercial: New Construction square foot square foot square foot square foot square foot $12 $25 $12 $15 $15 $12 $25 $12 $15 $15 Use Valuation Chart 80% of Calculated Value $20 $30 $20 Actual Stated Value Use Valuation Chart 80% of Calculated Value $20 $30 $20 Actual Stated Value New Construction See Valuation Table Fees based on Valuation Fencing: <36" high (all materials) - add to existing >36" high- all materials - chain link, wood, i Shell/Grey Building Tenant Improvement- Office/Merch. Tenant Improvement- Rest. Or Med. Tenant Improvement- Vanilla Shell All other projects not included square foot square foot square foot 327 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION ENGINEERING At Risk Grading/Drainage Permit Haul Permit Each Each $200 $600 150% of actual grading/drainage permit cost $300 Permit Each 3.5% of actual contract 3.5% of actual contract construction costs construction costs Plan Review Report Review Per Sheet Each $200 $600 150% of actual grading/drainage permit cost $300 CITY COURT FEES Copy of Record Court Technology/Security Default Fee Per Case Per Case Per Charge Jail Cost Reimbursement Research Fee Time Payment Warrant Based on Sentence Per Case Per Case Each $17 $25 $40 Same as Maricopa County Jail Per Diem Rates $17 $20 $200 $17 $25 $40 Same as Maricopa County Jail Per Diem Rates $17 $20 $200 Each Each $150 $0 $150 $0 Each - 20 or less pages Per page over 20 pages Each Each Each Each $5 $0.20 $20 $10 $10 $25 $5 $0.20 $20 $10 $10 $25 Monthly Per 1,000 gallons $19.77 $19.77 $3.55 3.91 4.31 4.73 $3.55 3.91 4.31 4.73 $23.43 $23.43 $4.42 $4.42 $20.97 $20.97 $1.87 $1.87 $1.87 $1.87 $1.87 $1.87 Each Each Each Each Each Each Each Each Each Each Each Each $225 $275 $300 $605 $3,045 $3,840 $3,770 $6,605 $10,375 $13,615 $15,055 $1,025 $225 $275 $300 $605 $3,045 $3,840 $3,770 $6,605 $10,375 $13,615 $15,055 $1,025 POLICE FEES Impound Public Records Release Police Reports - Victims of a criminal offense receive 1 free copy Archived Reports Photo CD Audio CD/DVD Video CD/DVD UTILITY FEES WATER RATES Residential: Base Charge (all meter sizes) Volume Rate (gallons) 0 - 5,000 5,001 - 15,000 15,001 - 25,000 > 25,000 Commercial: Base Charge (all meter sizes) Volume Rate (gallons) All Use Monthly Per 1,000 gallons Irrigation: Dysart Ranchettes Only Per Hour Water Recharge: **** Surprise Customers El Mirage Customers Hydrant Customers Per 1,000 gallons WATER METERS 5/8" 3/4" 1" 1.5" 2" 3" 4" 6" 8" 10" 12" Hydrant SEWER RATES Residential: Base Charge (all meter sizes) Volume Rate (gallons) All Flows Monthly $5.75 $5.75 Per 1,000 gallons $3.27 $3.27 Commercial: Base Charge (all meter sizes) Volume Rate (gallons) All Flows Monthly $5.75 $5.75 Per 1,000 gallons $3.27 $3.27 328 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2017 LEGEND FEE TYPE RED FONT = PROPOSED NEW/CHANGED FEE FY2017-18 UNIT OF MEASURE FY2016-17 Proposed DESCRIPTION SANITATION RATES Residential: Monthly Fee Monthly $13.23 $13.23 Each Each Per Occurrence Per Occurrence Per Occurrence $30 $50 $95 $50 $95 $30 $50 $95 $50 $95 Per Occurrence Per Occurrence Per Occurrence Per Occurrence Per Occurrence Per Occurrence $10 $15 15% $50 $75 $250 plus cost of labor and materials plus an additional 15% administrative fee Actual cost of contractual labor and materials plus an additional 15% administrative fee $10 $15 15% $50 $75 $250 plus cost of labor and materials plus an additional 15% administrative fee Actual cost of contractual labor and materials plus an additional 15% administrative fee Net Assessed Valuation Tax - Same As Last Year Per $100 Net Assessed Valuation $1.6992 $1.6319 Net Assessed Valuation Tax - Same As Last Year Per $100 Net Assessed Valuation $2.0842 $2.0018 MISCELLANEOUS UTILITY FEES Establish Service: Residential Commercial Disconnect Same Day Turn On/Turn Off Emergency Turn On/Turn Off Door Hanger: Residential Commercial Collections Relocate/Install Hydrant Meter Meter Testing Equipment Tampering Installation/Connections of Taps/Meter Boxes/etc. Per Occurrence PROPERTY TAXES PRIMARY SECONDARY Used to support Public Safety Operations Calculation Methodology $ 101,411,121 $ 1,654,937 Used to pay for voter authorized debt Calculation Methodology $ 101,411,121 $ 2,030,000 *** Property tax rates and Court fines are established separate from this process. 329 STATE BUDGET SCHEDULES City Manager Draft Budget 330 OFFICIAL BUDGET FORMS CITY OF EL MIRAGE, ARIZONA Fiscal Year 2018 331 332 Actual Expenditures/Expenses** Fund Balance/Net Position at July 1*** Primary Property Tax Levy Secondary Property Tax Levy Estimated Revenues Other than Property Taxes Other Financing Sources Other Financing (Uses) Interfund Transfers In Interfund Transfers (Out) Reduction for Amounts Not Available: 2017 2018 2018 2018 2018 2018 2018 2018 2018 2018 * ** *** Budgeted Expenditures/Expenses 2018 E D D D D C B B E E 16,197,500 16,554,000 1,140,000 1,269,000 0 0 14,455,000 1,970,000 5,459,000 15,459,000 Special Revenue Fund 1,073,000 1,119,000 0 100,000 1,136,000 0 0 2,030,000 125,000 1,135,000 1,135,000 Debt Service Fund 6,813,000 16,040,500 0 1,315,500 0 0 3,800,000 10,925,000 23,332,500 23,332,500 0 0 0 0 0 0 0 0 0 $ $ $ 81,488,500 81,488,500 2017 81,488,500 15,183,000 21,511,000 4,257,000 2,324,000 1,091,000 1,970,000 14,170,000 8,395,000 15,570,500 15,570,500 59,766,000 2,520,000 57,246,000 121,187,082 2018 59,766,000 59,766,000 87,503,000 0 0 0 0 7,841,500 7,841,500 2,227,000 1,970,000 49,480,063 2,030,000 1,654,937 34,595,000 71,488,500 81,488,500 Total All Funds Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). $ $ $ 0 0 0 0 0 0 0 0 0 Capital Projects Enterprise Internal Service Fund Permanent Fund Funds Available Funds EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC expenditure limitation 20,499,500 32,278,500 2,444,500 2,833,000 0 0 17,055,063 1,654,937 13,180,000 25,991,500 25,991,500 General Fund FUNDS The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. Total Financial Resources Available 2018 LESS: Amounts for Future Debt Retirement: Adopted/Adjusted Budgeted Expenditures/Expenses* 2017 Fiscal Year S c h CITY OF EL MIRAGE, ARIZONA Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2018 CITY OF EL MIRAGE, ARIZONA Tax Levy and Tax Rate Information Fiscal Year 2018 2017 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2018 2,072,133 $ 2,131,459 1,654,937 2,030,000 3,684,937 $ 1,654,937 2,030,000 3,684,937 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ $ 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ $ $ $ 1,624,000 30,000 1,654,000 2,030,000 50,000 2,080,000 3,734,000 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate 1.6992 1.6319 (2) Secondary property tax rate 2.0842 2.0018 (3) Total city/town tax rate 3.7834 3.6337 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating no special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 333 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2018 ESTIMATED REVENUES 2017 SOURCE OF REVENUES ACTUAL REVENUES* 2017 ESTIMATED REVENUES 2018 GENERAL FUND Local taxes City Sales Tax TPT Assessments Uncollected Primary Property Tax Franchise Fees $ 6,700,000 $ 35,000 (29,937) 750,000 Licenses and permits Business License Fees Building Permit Fees 6,700,000 $ 35,000 (29,937) 750,000 6,800,000 35,000 (29,937) 740,000 100,000 150,000 100,000 150,000 90,000 150,000 3,000,000 3,950,000 1,250,000 3,000,000 3,950,000 1,250,000 3,070,000 4,260,000 1,370,000 20,000 80,000 60,000 10,000 40,000 5,000 5,000 20,000 80,000 60,000 10,000 40,000 5,000 5,000 20,000 50,000 60,000 10,000 70,000 5,000 5,000 45,000 45,000 30,000 Fines and forfeits Jail Incarceration Fine 20,000 20,000 25,000 Interest on investments Interest 50,000 50,000 110,000 In-lieu property taxes Fire Insurance Premium Tax 30,000 30,000 35,000 140,000 140,000 150,000 Intergovernmental State Sales Tax State Income Tax Vehicle License Tax Charges for services Planning And Zoning Fees Engineering Inspection Fees Plan Check Fees Rent - Library Rural Metro Transports Sport Programs Athletic Field Rentals Ramada Rentals Special Events Contributions Voluntary contributions Miscellaneous Other Total General Fund $ 16,410,063 $ 16,410,063 $ 17,055,063 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 334 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2018 ESTIMATED REVENUES 2017 SOURCE OF REVENUES ACTUAL REVENUES* 2017 ESTIMATED REVENUES 2018 SPECIAL REVENUE FUNDS HURF Taxes Municipal Court Fund Fines and Forfeitures Municipal Court Fund Miscellaneous Municipal Court Enhancement Fund Fines and Forfeitures Local Transportation Assistance Fund Fees Police Towing Fund Fines & Forefeitures CDBG Fund Grants Photo Radar Fund Fines & Forefeitures Special Projects Donations Special Projects Grants $ 1,950,000 $ 1,950,000 $ 2,100,000 $ 1,950,000 $ 1,950,000 $ 2,100,000 $ 220,000 125,000 $ 220,000 125,000 $ 220,000 90,000 $ 345,000 $ 345,000 $ 310,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 96,000 $ 96,000 $ 95,000 $ 96,000 $ 96,000 $ 95,000 $ 71,000 $ 71,000 $ 70,000 $ 71,000 $ 71,000 $ 70,000 $ $ $ 755,000 $ $ $ 755,000 $ 485,000 $ 485,000 $ 490,000 $ 485,000 $ 485,000 $ 490,000 $ $ 10,449,500 $ 449,500 10,495,000 $ 10,449,500 $ 449,500 $ 10,495,000 Total Special Revenue Funds $ 13,536,500 $ 3,536,500 $ 14,455,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 335 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2018 ESTIMATED REVENUES 2017 SOURCE OF REVENUES ACTUAL REVENUES* 2017 ESTIMATED REVENUES 2018 DEBT SERVICE FUNDS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Debt Service Funds $ $ $ CAPITAL PROJECTS FUNDS Streets Capital Fund Grants $ 10,553,000 $ 10,553,000 $ 3,800,000 $ 10,553,000 $ 10,553,000 $ 3,800,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Capital Projects Funds $ 10,553,000 $ 10,553,000 $ 3,800,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 336 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2018 ESTIMATED REVENUES 2017 SOURCE OF REVENUES ACTUAL REVENUES* 2017 ESTIMATED REVENUES 2018 PERMANENT FUNDS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Permanent Funds $ $ $ ENTERPRISE FUNDS Sanitation Charges for Services Sewer Charges for Services Water Charges for Services Water Fines and Forefeitures Water Miscellaneous $ 1,525,000 $ 1,525,000 $ 1,575,000 $ 1,525,000 $ 1,525,000 $ 1,575,000 $ 3,100,000 $ 3,100,000 $ 3,200,000 $ 3,100,000 $ 3,100,000 $ 3,200,000 $ 8,495,000 180,000 5,000 $ 8,495,000 180,000 5,000 $ 9,155,000 180,000 60,000 $ 8,680,000 $ 8,680,000 $ 9,395,000 $ $ $ $ $ $ Total Enterprise Funds $ 13,305,000 $ 13,305,000 $ 14,170,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 337 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2018 ESTIMATED REVENUES 2017 SOURCE OF REVENUES ACTUAL REVENUES* 2017 ESTIMATED REVENUES 2018 INTERNAL SERVICE FUNDS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Internal Service Funds $ $ $ TOTAL ALL FUNDS $ 53,804,563 $ 43,804,563 $ 49,480,063 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 338 CITY OF EL MIRAGE, ARIZONA Other Financing Sources/ and Interfund Transfers Fiscal Year 2018 OTHER FINANCING 2018 SOURCES FUND GENERAL FUND Sewer Fund Water Fund Sanitation Fund Photo Enforcement Fund Court Fund Capital Streets Fund HURF CDBG Debt Service $ $ 818,000 1,228,000 297,000 490,000 $ 250,000 100,000 $ $ $ $ $ 2,833,000 $ 2,444,500 $ 980,000 265,000 1,004,000 Total Special Revenue Funds $ DEBT SERVICE FUNDS Debt Service $ 265,000 825,500 1,004,000 Total General Fund $ SPECIAL REVENUE FUNDS Photo Enforcement Fund Court Fund HURF INTERFUND TRANSFERS 2018 IN $ 160,000 $ 1,269,000 $ $ $ 1,136,000 $ 100,000 $ Total Debt Service Funds $ $ 1,136,000 $ 100,000 $ CAPITAL PROJECTS FUNDS Capital Streets Fund $ $ $ 1,315,500 $ Total Capital Projects Funds $ $ $ 1,315,500 $ $ $ $ $ Total Permanent Funds $ $ $ $ 1,140,000 PERMANENT FUNDS ENTERPRISE FUNDS Sewer Fund Water Fund Sanitation Fund $ $ 23,000 1,068,000 $ 1,020,000 1,304,000 $ 1,712,000 2,248,000 297,000 $ 1,091,000 $ 2,324,000 $ 4,257,000 1,970,000 Total Enterprise Funds $ 1,970,000 INTERNAL SERVICE FUNDS $ $ $ $ Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ 1,970,000 339 $ 2,227,000 $ 7,841,500 $ 7,841,500 CITY OF EL MIRAGE, ARIZONA Expenditures/Expenses by Fund Fiscal Year 2018 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2017 FUND/DEPARTMENT GENERAL FUND Mayor and Council City Clerk Safety & Loss Control Administration Legal Services Human Resources Financial Services Economic Development Information Technology Recreation Parks Facilities Management Fleet Management Community Development Police Code Compliance Fire Fire & Building Safety Contingency $ 247,000 205,500 304,000 1,054,000 1,106,000 412,500 639,000 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2017 $ ACTUAL EXPENDITURES/ EXPENSES* 2017 $ 877,500 150,500 916,000 694,000 173,500 540,500 7,349,000 315,500 3,066,000 296,500 7,644,500 Total General Fund $ 247,000 205,500 304,000 1,054,000 1,106,000 412,500 639,000 BUDGETED EXPENDITURES/ EXPENSES 2018 $ 242,000 188,000 325,000 1,307,000 1,005,500 421,500 650,500 123,000 879,500 192,500 880,000 737,000 197,000 397,000 7,175,500 311,000 3,717,500 308,000 1,442,000 877,500 150,500 916,000 694,000 173,500 540,500 7,349,000 315,500 3,066,000 296,500 7,644,500 25,991,500 $ $ 25,991,500 $ 20,499,500 2,477,000 396,000 568,500 790,000 $ $ 2,477,000 396,000 568,500 790,000 $ 2,873,500 433,500 601,000 275,000 755,000 10,631,500 71,000 557,000 5,459,000 $ 16,197,500 $ 1,135,000 $ 1,073,000 $ $ 1,135,000 $ 1,073,000 23,332,500 $ $ 23,332,500 $ 6,813,000 23,332,500 $ $ 23,332,500 $ 6,813,000 $ $ $ $ Total Permanent Funds $ $ $ $ $ $ $ $ $ $ $ $ $ $ SPECIAL REVENUE FUNDS Highway User Revenue Fund $ LTAF Fund Municipal Court Fund Municipal Court Enhancement Fund CDBG Fund Special Projects Fund Police Towing Fund Photo Radar Fund 10,521,500 221,000 485,000 Total Special Revenue Funds $ 15,459,000 $ $ $ 1,135,000 $ Total Debt Service Funds $ 1,135,000 $ Total Capital Projects Funds $ DEBT SERVICE FUNDS Debt Service Fund CAPITAL PROJECTS FUNDS Capital - Streets Fund 521,500 221,000 485,000 PERMANENT FUNDS ENTERPRISE FUNDS Sanitation Fund $ Sewer Fund Water Fund Total Enterprise Funds $ 1,129,500 3,912,000 10,529,000 15,570,500 1,129,500 3,912,000 10,529,000 15,570,500 $ $ 1,175,500 3,979,500 10,028,000 15,183,000 INTERNAL SERVICE FUNDS $ Total Internal Service Funds $ TOTAL ALL FUNDS $ 81,488,500 $ 71,488,500 $ $ 59,766,000 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 340 CITY OF EL MIRAGE, ARIZONA Expenditures/Expenses by Department Fiscal Year 2018 DEPARTMENT/FUND City Clerk: General Fund List other funds ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2017 2017 2017 2018 $ $ $ $ Department Total $ $ $ $ $ $ $ $ Department Total $ $ $ $ $ $ $ $ Department Total $ $ $ $ List Department: General Fund List other funds List Department: General Fund List other funds * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 341 Financial Management P olicies Revised June 7, 2016 Revised May 21, 2013 Adopted June 19, 2012 Sound financial policies provide guidance and assurance to the community that the City is following best practices. The Government Finance Officers Association recommends that financial policies be developed and formally adopted by the jurisdiction’s governing board. These policies are subject to review and refresh at any time. 342 Table of Contents Policy Title Page 1 Financial Management Goals 1 2 Policy Review 2 3 Budget 3 4 Cash Management and Investment 8 5 Capital Improvement Plan 9 6 Debt Management 10 7 Accounting, Auditing, and Financial Reporting 13 8 Written Policies and Procedures for Tax-Advantaged Bonds 14 9 Fund Balance Policy 25 343 Policy 1 Financial Management Goals Purpose: Define overall financial management goals. 1.1 Maintain a financially viable city government that provides an adequate level of services. 1.2 Maintain financial flexibility to adapt to local, regional, and national economic changes. 1.3 Maintain programs and activities that add value and contribute to the City’s mission. 344 Policy 2 Policy Review Purpose: Require periodic review and revision to financial management policies. 2.1 2.2 The Council will annually or more frequently as required, review and adopt the financial management policies. These policies are meant to serve as a guideline to ensure that best practices are utilized. Accordingly the term “shall” as utilized in this document is considered to be synonymous with the term “should”. 345 Policy 3 Budget Policies Purpose: Require the City to systematically plan, adopt, and manage annual operating budgets. Section 3.1: Introduction 3.1.1 The Council shall annually review, re-affirm, amend as necessary, and adopt budget policies (guidelines) as part of the process to develop, consider, and adopt tentative and final budgets. The budget policies will address revenues, expenditure controls, grants, transfers, reserves/contingencies, balances, and reporting. These policies are intended to ensure that the long-term desires of the Council will be met within the financial constraints of the City. Section 3.2: General 3.2.1 The Council shall use the budget process to weigh all competing requests for City resources, within expected fiscal constraints. The Council shall discourage requests for new, ongoing activities outside the budget process. 3.2.2 The City shall rely upon ongoing revenues to fund ongoing expenditures and avoid one-time sources of revenues to fund ongoing activities. 3.2.3 The Finance Director shall annually prepare 5-year revenue and expenditure forecasts to examine the City’s ability to absorb operating costs due to changes in the economy, service demands, service levels, and capital improvements. 3.2.4 The Finance Director shall prepare and the Council shall adopt a department-level operating budget, as presented in schedule E of state budget forms. 3.2.5 The Council can compare service delivery alternatives to ensure that quality services are provided at the most competitive and economical cost. Finance shall direct departments to identify all activities that can be provided by another source and review options/alternatives to current service delivery. The City shall review service delivery alternatives continually. 3.2.6 The City shall fund current year capital projects with: 1. bonds, 2. grants, or 3. funds accumulated (fund balances) prior to budgeting for capital expenditures. 3.2.7 The City shall practice conservatism in budgeting for both revenues and expenditures to ensure the City can meet its ongoing obligations. The City shall not budget excess funds collected (fund balance) for ongoing expenditures. 346 Section 3.3: Revenues 3.3.1 The City shall develop diversified and stable revenue sources to protect activities from short-term fluctuations in any single revenue source. 3.3.2 The City shall not dedicate revenues for specific purposes unless required by law, Council Policy, or Generally Accepted Accounting Principles (GAAP). The Finance Director shall deposit all non-restricted revenues in the general fund for appropriation through the budget process. 3.3.3 The Council shall review user fees and charges annually to ensure recovery of all direct and indirect costs of service, unless full cost recovery would be excessively burdensome on citizens receiving service. 3.3.4 The Council shall adjust rates for enterprise operations (water, sewer, and sanitation) based on ten-year fund plans. 3.3.5 The Council shall annually consider the impacts to the General Fund of providing public safety services, as well as the financial impact on the residents and property owners, before setting the primary property tax levy. By statute the primary property levy with adjustments shall not exceed 102% of the prior fiscal year’s maximum allowable levy plus new construction and reimbursement for the prior calendar year’s tort liability payments. Section 3.4: Grants 3.4.1 The City may rely on grants to leverage City funds. The City shall avoid inconsistent and/or fluctuating grants to fund ongoing activities. In the event of reduced grant funding, the City may substitute City resources only after all other priorities and alternatives are considered. Therefore, employees shall apply for grants that are consistent with the mission and priorities of the City. When employees apply for, accept, and/or administer a grant, the City assumes responsibility for complying with the grant obligations. The City Manager shall establish policies for grant related projects. 3.4.2 Whenever possible, the City shall consider grant funded projects which require City matching or operating funds as part of the budget process. Any grant funded expenditure should include a five year analysis of the amount of City funds required to subsidize its operation. Section 3.5: Transfers and Interfund Loans 3.5.1 All requests for transfer require written justification explaining the rationale and fiscal impact. 347 3.5.2 Any transfers between funds, projects, or contingencies require City Council approval. Transfers from department to department within a fund or from line item account to line item account within a department shall require City Manager approval. 3.5.3 The Council must review and approve interfund loans. Section 3.6: Reserve/Council Contingency 3.6.1 Council Contingency Funds. The City may use contingency funds when additional funds are needed to offset unexpected expenditure increases or when unanticipated events threaten the public health or safety. The City Manager shall review and may approve use of contingency funds in accordance with the City’s procurement policy. 3.6.2 Reserve Funds. The Council will not budget reserve funds – reserve funds are “savings” intended to offset revenue shortfalls during a fiscal year. If there is a shortfall in revenue, the City shall use reserve funds in accordance with the City’s fund balance policy. The City may establish reserves for all operating funds – an operating fund is a fund that has salary expenses or collects user fees for services performed (excludes grant and capital funds). 3.6.3 Debt Service Funds. The City may accumulate secondary property tax revenues in an amount equal to six months of debt service to ensure that the General Fund is not subsidizing debt service payments. The City shall not collect and reserve secondary property taxes in an amount exceeding twelve months of debt service unless the City intends to prepay general obligation bonds. 3.6.4 Debt Service and Replacement Reserves. The City shall fund debt service and replacement reserves to meet required bond covenants including repair and replacement funds in the water and sewer funds. Section 3.7: Budget Process 3.7.1 The City shall monitor and follow the budget process throughout the year. The Finance Director, in consultation with the City Manager, shall initiate the formal budget process by distributing to Departments a budget packet that includes an outline of the budget schedule, year-to-date expenditures and revenues, and all applicable budget forms. 3.7.2 The City Manager and Finance Director shall schedule and host a budget introduction session with all Department heads. 3.7.3 Departments shall prepare and submit their requests to the Finance Director. 348 3.7.4 The Finance Director shall prepare summary reports, along with detailed budget requests, and submit the reports and detail to the City Manager. 3.7.5 Department heads shall individually present capital and operating requests to the City Manager. 3.7.6 The City Manager shall review budget requests and provide further guidance to Departments. 3.7.7 The City Manager and the Finance Director shall present the recommended draft budget to Council for review and discussion at a Council retreat. As required, Department heads may be present and participate at the Council retreat. 3.7.8 After the Council retreat, the Finance Director shall revise the draft budget and prepare a recommended tentative budget. The City Manager and Finance Director shall present the recommended tentative budget for Council consideration and adoption at a regular Council meeting. Capital projects and acquisitions that have not been completed in the current fiscal year are included in the tentative budget as carry forward projects and the beginning fund balance is adjusted accordingly. 3.7.9 After Council action, the City Clerk shall publish the tentative budget for two consecutive weeks in the local paper. 3.7.10 The Council shall schedule and host a public hearing on the budget, after which the Council shall consider and may adopt the final budget. The Finance Director shall ensure that budget adoption adheres to all statutory hearings, publications, and requirements. 3.7.11 The Council shall set the final property tax levy in accordance with State law. 3.7.12 After the Council adopts the tentative budget and sets the expenditure limitation, the City shall not expend more than the total appropriated for all funds. Section 3.8: Budget Basis 3.8.1 The City prepares budgets primarily on a cash basis. This is different than the accounting process which utilizes a modified accrual basis. Cash basis means that revenues are recognized when they are collected and expenses are recognized when they are paid. Modified accrual basis recognizes revenues when they become available and measurable and, generally, recognizes expenditures when the City agrees/commits to buy something. 3.8.2 Independent Auditors shall annually provide a reconciliation of actual expenditures compared to the adopted budget in accordance with State law. 349 3.8.3 The City shall use the Annual Audited Financial Statements (Audit) to detail the final status of the City’s finances compared to budget on the basis of Generally Accepted Accounting Principles (GAAP). In most cases, this conforms to the way the City prepares its budget. Exceptions are as follows: 1. Compensated absences are accrued as earned by employees (GAAP) as opposed to being expended when paid (Budget). 2. Capital Outlay within the enterprise funds are shown as assets (GAAP) and are shown as expenses in the budget. 3. Bond and loan principal payments within the enterprise funds are shown as reductions of liabilities (GAAP) and are shown as expenses in the budget. 3.8.4 Due to expenditure limitation statutes, the City must identify all possible expenditures and corresponding revenues within the budget. The Finance Director and Department heads shall closely monitor expenditures to ensure that they are being spent for the purpose identified in the budget and that the corresponding revenue is adequate. The Finance Director shall establish and maintain a detailed accounting structure to record revenues and expenditures at the level of detail shown in the budget. Section 3.9: Funds 3.9.1 State law only requires the existence of two funds, the General Fund and the Highway Users Revenue Fund (HURF). 3.9.2 The City may create and maintain other funds by statute, agreement, ordinance, contract, or to provide balance sheet accounts for tracking purposes. To the extent feasible, the City may limit the number of funds to comply with GAAP. 350 Policy 4 Cash Management and Investment Purpose: Ensure investment, liquidity, and yield. 4.1 The Finance Director, in consultation with the City Manager, will invest all funds of the City according to six criteria in order of importance: a. b. c. d. e. f. Legality Safety Liquidity Yield Duration Accounting Complexity 4.2 The City will collect, deposit, and disburse all funds to maximize invested cash. 4.3 To maximize investment yields, the City will consolidate cash balances from various funds to maximize the size and duration of investments. The Finance Director will allocate investment earnings to participating funds. 4.4 The City will conduct its investment activities with financial institutions in accordance with written contracts. 4.5 The City will protect its investment securities through third party custodial safekeeping. 351 Policy 5 Capital Improvement Plan Purpose: Require the City to plan, schedule, and finance capital projects and acquisitions. 5.1 The Finance Director will annually coordinate with the City’s Engineer and Public Works Director to submit a Capital Improvement Plan for review by the City Manager, then Council. 5.2 The Capital Improvement Plan shall include: a. A statement of the objectives of the Capital Improvement Plan. b. An estimate of each project’s/acquisition’s useful life. c. An estimate of each project’s/acquisition’s capital costs broken down by fiscal year. d. An estimate of each project’s/acquisition’s annual operating costs. e. An evaluation of potential funding sources for each project/acquisition. f. Recommended funding sources for each project/acquisition. g. A development schedule for each project/acquisition. h. A scope of work to be performed for each project/acquisition. i. If a project/acquisition will be completed in phases, each phase should be identified as a separate project/acquisition. 5.3 The current year of the Capital Improvement Plan will provide the basis for the capital budget. 5.4 When current revenues or resources are available for projects/acquisitions, the City will first consider those projects/acquisitions with the shortest useful life and/or those projects/ acquisitions which are difficult to finance with debt. 5.5 The City may not proceed with construction or acquisition until the funding sources have been identified to finance the project. 5.6 At the end of the Fiscal Year in which the project is completed or acquired, any remaining budgeted funds will revert to the fund balance of the funding source. 352 Policy 6 Debt Management Purpose: Evaluate the purpose, necessity, and condition under which the City will issue debt. Section 6.1: Overall Debt Management Policies 6.1.1 The City will utilize long-term debt to finance capital projects in accordance with the Capital Improvement Plan. 6.1.2 The City will prohibit the City’s financial advisor from underwriting any debt directly issued by the City or special districts sponsored by the City within a negotiated underwriting of debt offered through public sale. This underwriting prohibition does not include: a. competitive bond sales when the City authorizes the financial advisor to submit a competitive bid, b. bond issues by the Greater Arizona Development Authority, the Water Infrastructure Finance Authority, or other independent financing authority on behalf of the City, and c. limited offerings, private placements, or other underwritings not offered through public sale. 6.1.3 The City will consider refunding debt when the net present value of the debt service savings exceeds 3% and $100,000 Net Present Value (NPV). The City will also consider refunding debt to modify restrictive covenants or to modify debt structures. 6.1.4 The City will adopt, review, and update as necessary written policies and procedures for tax-advantaged bonds within these financial management policies. Section 6.2: General Obligation Bonds 6.2.1 The City may finance capital projects with general obligation bonds authorized by voters through a citywide bond election. 6.2.2 The City will repay general obligation bonds from secondary property taxes authorized by voters or from any lawfully available source of revenue. 6.2.3 The target maturity for general obligation bonds will typically range between twenty (20) and thirty (30) years. The final maturity will not exceed the useful life of the capital project. 6.2.4 Where possible, the City will structure general obligation bond issues to create annual level debt service payments. 353 6.2.5 In accordance with the State of Arizona Constitution, total general obligation debt cannot be issued in excess of 26% of the total secondary assessed valuation of taxable property within the City. 6.2.6 The City will use investment earnings on general obligation bond balances to pay debt service unless otherwise committed towards a capital project or as otherwise directed by bond restrictions and covenants. Section 6.3: Revenue Bonds 6.3.1 The City may finance capital projects with revenue bonds authorized by voters through a citywide bond election. 6.3.2 The City may repay revenue bonds from any lawfully available source of revenue including revenue generated from the operation of the capital project being financed or from other designated revenues such as highway user revenues, excise taxes, or special fees/taxes. 6.3.3 The target maturity for revenue bonds will typically range between twenty (20) and thirty (30) years. The final maturity will not exceed the useful life of the capital project. 6.3.4 Where possible, the City will structure revenue bond issues to create annual level debt service payments. 6.3.5 The City will fund a debt service reserve when required by rating agencies, bond insurers, or existing bond covenants. 6.3.6 The City will use investment earnings on revenue bond balances to pay debt service unless otherwise committed towards a capital project or as otherwise directed by bond restrictions and covenants. Section 6.4: Debt Subject to Annually Appropriated Debt Service 6.4.1 The City may finance capital projects with debt authorized by the Council with debt service subject to annual appropriations (henceforth, “Annual Appropriation Debt” or “AAD.”) 6.4.2 The City may repay AAD from any lawfully available source of revenue including revenue generated from the operation of the capital project being financed or from other designated revenues such as excise taxes, or special fees/taxes. 6.4.3 The target maturity for AAD will typically range between twenty (20) and thirty (30) years. The final maturity will not exceed the useful life of the capital project. 354 6.4.4 Where possible, the City will structure AAD issues to create annual level debt service payments. 6.4.5 The City will fund a debt service reserve when required by rating agencies, bond insurers, or existing bond covenants. 6.4.6 The City will use investment earnings on AAD balances to pay debt service unless otherwise committed towards a capital project or as otherwise directed by bond restrictions and covenants. Section 6.5: Municipal Improvement District/Special Assessment Bonds 6.5.1 The City may finance capital projects with special assessment bonds after the Council forms a Municipal Improvement District (MID) in accordance with State statutes. 6.5.2 The City may form a MID when there is a clear and significant purpose for the City and when commercial or residential developments or redevelopments desire improvements to property such as roads, water lines, sewer lines, street lights, and drainage. Section 6.6: Community Facilities District Bonds 6.6.1 The City may form a Community Facility District (CFD) when there is a clear and significant purpose of the City and when commercial or residential developments or redevelopments desire improvement to property such as roads, water lines, sewer lines, street lights, and drainage. 6.6.2 CFD’s for commercial development may be formed for any size district and for any amount deemed appropriate by the Council. 6.6.3 CFD’s for residential development of less than 160 acres are discouraged and should only be considered if the improvements achieve published Council goals. 6.6.4 Should the City desire to form a CFD, the Council may adopt and the City will maintain an expanded policy on CFDs. 355 Policy 7 Accounting, Auditing and Financial Reporting Purpose: Provide financial data to the Council, City management, citizens, investors, and creditors. 7.1 The City will maintain accounting and financial reporting systems in conformance with Generally Accepted Accounting Principles (GAAP) and standards promulgated by the Governmental Accounting Standards Board (GASB). 7.2 The City will develop and manage its accounting system to provide reasonable assurance regarding the: a. b. c. d. safeguarding of assets against loss from unauthorized use or disposition, proper recording of financial transactions, reliability of financial records for preparing financial statements, and accountability for capital assets. 7.3 The Finance Director shall catalog all significant financial events and related matters and prepare the City’s annual disclosures, as required by the SEC Regulation 15-C-212. 7.4 The City will engage an independent public accounting firm to annually audit the City’s financial statements in accordance with Generally Accepted Government Auditing Standards (GAGAS). The City will prepare its financial statements in accordance with applicable standards and will account for its operations in a manner consistent with the goal of obtaining an unqualified opinion from its auditors. 7.5 Following the annual financial statement audit, the Finance Director will issue an official Annual Financial Report (AFR) The AFR will include the bond related ongoing disclosure requirements and will fully disclose all significant financial events and related matters. The Finance Director will provide the AFR to the rating agencies, municipal bond insurers, and national bond disclosure repositories. 7.6 The Finance Director will post the AFR and Annual Adopted Budget on the City’s website and make them available to the public. 7.7 The Finance Director will generate monthly revenue and expenditure reports for review by the Council and City management. 356 Policy 8 Written Policies and Procedures for Tax-Advantaged Bonds Purpose: Comply with federal requirements to issue bonds or other obligations of the City. Section 8.1: Introduction and Overview 8.1.1 The City has issued and may in the future issue tax-exempt obligations (including, without limitation, bonds, notes, loans, leases and certificates), tax credit obligations and “direct-pay” tax credit obligations (together, “tax-advantaged bonds”) that are subject to certain requirements under the Internal Revenue Code of 1986, as amended (the “Code”). 8.1.2 The City has established the policies and procedures contained herein (the “Procedures”) as of June 19, 2012 in order to ensure that the City complies with the requirements of the Code that are applicable to its tax-advantaged bonds. These Procedures, coupled with requirements contained in the Arbitrage and Tax Certificate (the “Tax Certificate”) or other operative documents executed at the time of issuance of the tax-advantaged bonds, are intended to constitute written procedures for ongoing compliance with the Federal tax requirements applicable to the bonds and for timely identification and remediation of violations of such requirements. 8.1.3 The tax-advantaged bonds that are covered by these Procedures include, but are not limited to, “Build America Bonds”, “Recovery Zone Economic Development Bonds”, and “Specified Tax Credit Bonds” that constitute “qualified bonds” under Section 6431 of the Code and are therefore eligible for interest subsidy payments (the “Subsidy”) from the U.S. Treasury (such Build America Bonds, Recovery Zone Economic Development Bonds and Specified Tax Credit Bonds are collectively referred to as “Direct-Pay Bonds”). Specified Tax Credit Bonds include new clean renewable energy bonds, qualified energy conservation bonds, qualified zone academy bonds and qualified school construction bonds. Section 8.2: General Matters 8.2.1 Responsible Officer. The Finance Director will have overall responsibility for ensuring that the ongoing requirements described in these Procedures are met with respect to tax-advantaged bonds (the “Responsible Officer”). 8.2.2 Establishment of Procedures. The Procedures established herein will be set forth within the City’s Financial Management Policies which includes the City’s Debt Management Policies. 357 8.2.3 Additional Responsible Employees. The Responsible Officer shall identify any additional persons who will be responsible for each section of the Procedures, notify the current holder of that office of the responsibilities, and provide that person a copy of the Procedures. Upon employee or officer transitions, new personnel should be advised of responsibilities under the Procedures and ensure they understand the importance of the Procedures. If employee or officer positions are restructured or eliminated, responsibilities should be reassigned as necessary. 8.2.4 Training Required. The Responsible Officer and other responsible persons shall receive appropriate training that includes the review of and familiarity with the contents of these Procedures, review of the requirements contained in the Code applicable to each tax-advantaged bond, identification of all tax-advantaged bonds that must be monitored, identification of all facilities (or portions thereof) financed with proceeds of tax-advantaged bonds, familiarity with the requirements contained in the Tax Certificate or other operative documents contained in the transcript, and familiarity with the procedures that must be taken in order to correct noncompliance with the requirements of the Code in a timely manner. 8.2.5 Periodic Review. The Responsible Officer or other responsible person shall periodically review compliance with the Procedures and with the terms of the Tax Certificate to determine whether any violations have occurred so that such violations can be timely remedied through the “remedial action” regulations (Treasury Regulation §1.141-12, §1.142-2, §1.144-2, §1.145-2 or §1.147-2, as applicable) or the Voluntary Closing Agreement Program described in Internal Revenue Service (“IRS”) Notice 2008-31 (or successor guidance) and related sections of the Internal Revenue Manual. Such periodic review shall occur at least annually or more frequently prior to the issuance of new or refunding obligations. 8.2.6 Change in Bond Terms. If any changes to the terms of the bonds are contemplated, bond counsel should be consulted. Such modifications could result in a reissuance, i.e., a deemed refunding, of the bonds which could jeopardize the status of taxadvantaged bonds, including Direct-Pay Bonds (and thereby affect the continued receipt of the Subsidy for Direct-Pay Bonds). 8.2.7 Change in Bond Terms. If any changes to the terms of the bonds are contemplated, bond counsel should be consulted. Such modifications could result in a reissuance, i.e., a deemed refunding, of the bonds which could jeopardize the status of taxadvantaged bonds, including Direct-Pay Bonds (and thereby affect the continued receipt of the Subsidy for Direct-Pay Bonds). 358 Section 8.3: Issue Price for Tax-Advantaged Bonds; Premium Limit for Direct-Pay Bonds 8.3.1 Issue Price. In order to document the issue price of tax-advantaged bonds, the Responsible Officer shall consult with bond counsel and obtain a written certification from the underwriter, placement agent or other purchaser of the bonds as to the offering price of the bonds that is in form and substance acceptable to the City and bond counsel. 8.3.2 Premium Limit for Direct Pay-Bonds. Prior to issuing Direct-Pay Bonds, the Responsible Officer shall consult with bond counsel and the City’s financial advisors to assure that the premium on each maturity of the Direct-Pay Bonds (stated as a percentage of principal amount) does not exceed one-quarter of one-percent (0.25%) multiplied by the number of complete years to the earlier of the final maturity of the bonds or, generally, the earliest call date of the bonds, and that the excess of the issue price of the bonds over the price at which the bonds are sold to the underwriter or placement agent, when combined with other issuance costs paid from proceeds of the bonds, does not exceed 2% of the sale proceeds of the bonds. Section 8.4: IRS Information Return Filing 8.4.1 Filing of Applicable Form 8038. The Responsible Officer will confirm that bond counsel has filed the applicable information reports (such as Forms 8038, 8038-G, 8038-B or 8038-TC) for such bond issue with the IRS on a timely basis, and maintain copies of such form including evidence of timely filing as part of the transcript of the bond issue. 8.4.2 Filing of Form 8038-CP. For Direct-Pay Bonds, the Responsible Officer shall review the IRS Form 8038-CP in order to ensure that the proper amount of interest is being reported and the proper amount of Subsidy is being requested with respect to each interest payment date. The Responsible Officer shall ensure that the IRS Form 8038CP is filed on a timely basis with respect to each interest payment date in order to receive timely payment of the Subsidy. If the Subsidy is to be paid to a person other than the City (i.e., the bond trustee), the Responsible Officer shall obtain and record the contact information of that person, and ensure that it is properly shown on Form 8038-CP so that the direct payment will be made to the proper person. 8.4.3 Filing of Forms 8038-T or 8038-R. The Responsible Officer shall file the IRS Form 8038-T relating to the payment of rebate or yield reduction payments in a timely manner as discussed in Section 8.10. The Responsible Officer shall also monitor the extent to which the City is eligible to receive a refund of prior rebate payments and provide for the timely filing for such refunds using an IRS Form 8038-R. 359 Section 8.5: Use of Proceeds 8.5.1 The Responsible Officer or other responsible shall be responsible for ensuring and monitoring the appropriate use of proceeds as detailed in this section. 8.5.2 Consistent Accounting Procedures. Maintain clear and consistent accounting procedures for tracking the investment and expenditures of bond proceeds, including investment earnings on bond proceeds. 8.5.3 Reimbursement Allocations at Closing. At or shortly after closing of a bond issue, ensure that any allocations for reimbursement expenditures comply with the Tax Certificate. 8.5.4 Timely Expenditure of Bond Proceeds. Monitor that sale proceeds and investment earnings on sale proceeds of tax-advantaged bonds are spent in a timely fashion consistent with the requirements of the Tax Certificate. 8.5.5 Costs of Issuance. With respect to Direct-Pay Bonds and qualified private activity bonds, monitor that no more than 2% of the sale proceeds are used to pay costs of issuance. 8.5.6 Qualified Use of Proceeds of Direct-Pay Build America Bonds. With respect to Build America Bonds, determine the correct amount of available project proceeds and monitor that 100% of all sale proceeds and investment earnings on sale proceeds (other than proceeds used to pay costs of issuance or deposited in a reasonably required reserve fund) are allocated to capital expenditures in a timely fashion consistent with the requirements of the Tax Certificate. 8.5.7 Qualified Use of Proceeds of Recovery Zone Economic Development Bonds. With respect to Recovery Zone Economic Development Bonds, determine the correct amount of available project proceeds and monitor that 100% of all sale proceeds and investment earnings on sale proceeds (other than proceeds used to pay costs of issuance or deposited in a reasonably required reserve fund) are allocated to expenditures for qualified economic development purposes within the recovery zone in a timely fashion consistent with the requirements of the Tax Certificate. Ensure compliance with the “Davis Bacon” requirements described in Section 8.9. 360 8.5.8 Qualified Use of Proceeds of Specified Tax Credit Bonds. With respect to Specified Tax Credit Bonds, determine the correct amount of available project proceeds and monitor that 100% of all sale proceeds and investment earnings on sale proceeds (other than proceeds used to pay costs of issuance) are allocated to qualifying expenditures that are permitted for each type of Specified Tax Credit Bond in a timely fashion consistent with the requirements of the Tax Certificate. If proceeds are not spent by the end of the “expenditure period” as defined in Section 8.9, redeem bonds in accordance with the requirements of the Code as further described in Section 8.9. 8.5.9 Qualified Use of Proceeds of Qualified Private Activity Bonds. With respect to qualified bonds, including exempt facility bonds, monitor that sale proceeds and investment earnings on sale proceeds are allocated to qualifying expenditures permitted for each type of qualified bond in a timely fashion consistent with the requirements of the Tax Certificate. If an exempt facility or other applicable facility will not be completed, or the facility has been placed in service, and there are remaining unspent bond proceeds, immediately consult with bond counsel to determine whether bonds are required to be redeemed under Treasury Regulation §1.142-2. If exempt facility bonds are required to be redeemed or defeased in order to comply with the remedial action rules under Treasury Regulation §1.142-2, such redemption or defeasance must occur within 90 days of the date an action is taken that causes the bonds to not be used for the qualifying purpose for which the bonds were issued. 8.5.10 Requisitions. Utilize requisitions to draw down bond proceeds, and ensure that each requisition contains (or has attached to it) detailed information in order to establish when and how bond proceeds were spent; review requisitions carefully before submission to ensure proper use of bond proceeds to minimize the need for reallocations. 8.5.11 Final Allocation. Ensure that a final allocation of bond proceeds (including investment earnings) to qualifying expenditures is made if bond proceeds are to be allocated to project expenditures on a basis other than “direct tracing” (direct tracing means treating the bond proceeds as spent as shown in the accounting records for bond draws and project expenditures). An allocation other than on the basis of “direct tracing” is often made to reduce the private business use of bond proceeds that would otherwise result from “direct tracing” of proceeds to project expenditures. This allocation must be made within 18 months after the later of the date the expenditure was made or the date the project was placed in service, but not later than five years and 60 days after the date the bonds are issued (or 60 days after the bond issue is retired, if earlier). Bond counsel can assist with the final allocation of bond proceeds to project costs. Maintain a copy of the final allocation in the records for the tax-advantaged bond. 361 8.5.12 Maintenance and Retention of Records Relating to Proceeds. Maintain careful records of all project and other costs (e.g., costs of issuance, credit enhancement and capitalized interest) and uses (e.g., deposits to a reserve fund) for which bond proceeds were spent or used. These records should be maintained separately for each issue of bonds for the period indicated under Section 8.11. Section 8.6: Monitoring Private Business Use 8.6.1 With respect to tax-advantaged bonds that are subject to the private activity bond limitations provided in the Code (e.g., governmental bonds and qualified 501(c)(3) bonds), the Responsible Officer or other responsible person shall ensure and monitor the appropriate use of proceeds as detailed within this section. 8.6.2 Identify Bond-Financed Facilities. Identify or “map” which outstanding bond issues financed which facilities and in what amounts. 8.6.3 Review of Contracts with Private Persons. Review all of the following contracts or arrangements with non-governmental persons or organizations or the federal government (collectively referred to as “private persons”) with respect to the bondfinanced facilities which could result in private business use of the facilities: a. b. c. d. Sales of bond-financed facilities; Leases of bond-financed facilities; Management or service contracts relating to bond-financed facilities; Research contracts under which a private person sponsors research in bondfinanced facilities; and e. Any other contracts involving “special legal entitlements” (such as naming rights or exclusive provider arrangements) granted to a private person with respect to bond-financed facilities. 8.6.4 Counsel Review of New Contracts or Amendments. Before amending an existing agreement with a private person or entering into any new lease, management, service, or research agreement with a private person, consult counsel to review such amendment or agreement to determine whether it results in private business use. 8.6.5 Establish Procedures to Ensure Proper Use and Ownership. Establish procedures to ensure that bond-financed facilities are not used for private use without written approval of the Responsible Officer or other responsible person. For qualified 501(c)(3) bonds, establish procedures to ensure that the bond-financed facilities continue to be owned by a qualified 501(c)(3) organization or a governmental unit. 362 8.6.6 Analyze Use. Analyze any private business use of bond-financed facilities and, for each issue of bonds, determine whether the 10% limit on private business use (5% in the case of qualified 501(c)(3) bonds or “unrelated or disproportionate” private business use) is exceeded, and contact bond counsel or other tax advisors if either of these limits appears to be exceeded. 8.6.7 Remediation if Limits Exceeded. If it appears that private business use limits are exceeded, immediately consult with bond counsel to determine if a remedial action is required with respect to nonqualified bonds of the issue under Treasury Regulation §1.141-12, or if the IRS should be contacted under its Voluntary Closing Agreement Program. If tax-advantaged bonds are required to be redeemed or defeased in order to comply with the remedial action rules under Treasury Regulation §1.141-12, such redemption or defeasance must occur within 90 days of the date a deliberate action is taken that results in a violation of the private business use limits. 8.6.8 Maintenance and Retention of Records Relating to Private Use. Retain copies of all of the above contracts or arrangements (or, if no written contract exists, detailed records of the contracts or arrangements) with private persons for the period indicated under Section 8.11. Section 8.7: Monitoring Use of Facilities Financed with Qualified Private Activity Bonds 8.7.1 With respect to tax-advantaged bonds that are not subject to the private activity bond limitations, but are subject to the limitations provided in the Code as to the qualifying use of proceeds and qualifying use of bond-financed facilities (e.g., exempt facility bonds, qualified small issue bonds and qualified redevelopment bonds), the Responsible Officer or other responsible person shall ensure and monitor the appropriate use of proceeds as detailed within this section. 8.7.2 Identify Bond-Financed Facilities. Indentify or “map” facilities that have been bondfinanced and assure that use is for an appropriate purpose (e.g., airport facilities are being used for airport purposes). 8.7.3 Review of Contracts with Private Persons. If the bond-financed facilities are required to be governmentally owned, examine all leases, management contracts or other contracts with private persons to assure compliance with applicable safe-harbors for governmental ownership provided in the Code. Before amending an existing agreement or entering into any new lease, management or other contract, consult bond counsel to review such amendment or agreement to determine whether it complies with applicable safe harbors. 8.7.4 Establish Procedures to Monitor Use. Establish procedures to monitor that bondfinanced facilities are not used for nonqualifying purposes. Require users of facilities to immediately notify the Responsible Officer or other responsible person if a change in use of the facilities is contemplated or occurs. 363 8.7.5 Remediation if Limitations Exceeded. If qualified use of facilities financed with taxadvantaged bonds changes to a non-qualified use (e.g., use of airport facilities that is not for airport purposes), immediately consult with bond counsel to determine if a remedial action is required with respect to nonqualified bonds of the issue under Treasury Regulation §1.142-2, or if the IRS should be contacted under its Voluntary Closing Agreement Program. If tax-advantaged bonds are required to be redeemed or defeased in order to comply with the remedial action rules under Treasury Regulation §1.142-2, such redemption or defeasance must occur within 90 days of the date an action is taken that causes the bonds to not be used for the qualifying purpose for which the bonds were issued. 8.7.6 Maintenance and Retention of Records Relating to Qualifying Use. Retain copies of all of the above contracts or arrangements (or, if no written contract exists, detailed records of the contracts or arrangements) with private persons for the period indicated under Section 11 below. Section 8.8: Loan of Bond Proceeds 8.8.1 The Responsible Office or other responsible person shall consult bond counsel if a loan of proceeds of tax-advantaged bonds is contemplated. If proceeds of taxadvantaged bonds are permitted under the Code to be loaned to other entities and are in fact so loaned, require that the entities receiving a loan of bond proceeds institute policies and procedures similar to the Procedures to ensure that the proceeds of the loan and the facilities financed with proceeds of the loan comply with the limitations provided in the Code. Require the recipients of such loans to annually report to the City ongoing compliance with the Procedures and the requirements of the Code. Section 8.9: Special Requirements Applicable to Specified Tax Credit Bonds 8.9.1 The Code imposes certain additional special requirements that apply to the issuance of Specified Tax Credit Bonds. For Specified Tax Credit Bonds, the Responsible Officer or other responsible person shall ensure and monitor that the requirements of this section are met. 8.9.2 Davis-Bacon. Pursuant to the terms of Section 1701 of the American Recovery and Reinvestment Tax Act of 2009, projects financed with Specified Tax Credit Bonds are subject to the prevailing wage requirements of Subchapter IV of Chapter 31 of Title 40, United States Code. Note that these requirements also apply to the issuance of Recovery Zone Economic Development Bonds. 364 8.9.3 Spending Requirements. Although these may seem similar to “temporary period requirements,” the “spending requirements” applicable to Specified Tax Credit Bonds are hard and fast rules that if not met may cause payments of the Subsidy on some or all of the Specified Tax Credit Bonds to be lost or revoked and will require redemption of such bonds. The spending requirements are as follows: a. 100% of the sale proceeds and investment proceeds must be spent within the 3 year period beginning on the date of issuance (unless such period is extended as described below) (the “expenditure period”); b. a binding commitment with a third party to spend at least 10 percent of the sale proceeds and investment proceeds (other than the amount spent on costs of issuance) (“available project proceeds”) will be incurred within the six month period beginning on the date of issuance; c. to the extent less than 100% of available project proceeds are not spent by the end of the expenditure period for qualified purposes, the City must redeem all of the “nonqualified bonds”) within 90 days after the end of the expenditure period (this should be done with the assistance of bond counsel); d. the expenditure period may be extended beyond the initial three year period only by the U.S. Treasury upon the request of the City, which request must establish that the failure to spend the available project proceeds within three years was due to a reasonable cause and that spending will continue with due diligence. 8.9.4 Sinking Funds. Special rules permit Specified Tax Credit Bonds to be structured with sinking funds that will not be subject to rebate. These sinking funds must be structured as follows: a. the sinking fund may not be funded more rapidly than in equal monthly installments; b. the sinking fund may only be funded in a manner reasonably expected to result in an amount not greater than the amount necessary to repay the bond issue; and c. the yield on the investments in the sinking fund may not exceed the published permitted sinking fund yield for the sale date (which is set forth in the Tax Certificate). 8.9.5 Prohibition on Financial Conflicts of Interest. Upon the issuance of Specified Tax Credit Bonds, the City certified that applicable State and local laws governing conflicts of interest were followed with respect to the bonds. If the U.S. Treasury prescribes additional conflicts of interest rules with respect to the Specified Tax Credit Bonds, such rules must also be satisfied. 8.9.6 Additional Rules Applicable to Specified Tax Credit Bonds. New clean renewable energy bonds, energy conservation bonds, qualified school construction bonds and qualified zone academy bonds each have their own set of specific and unique requirements that are applicable to the use of proceeds or eligibility as a Specified Tax Credit Bond. The Responsible Officer should consult the Tax Certificate and establish procedures for monitoring compliance with such specific requirements that are applicable to the Specified Tax Credit Bonds of the City. 365 Section 8.10: Arbitrage and Rebate Compliance 8.10.1 The Responsible Officer or other responsible person shall ensure and monitor compliance with the requirements detailed in this section. 8.10.2 Review Tax Certificate. Review each Tax Certificate to understand the specific requirements that are applicable to each tax-advantaged bond issue. 8.10.3 Arbitrage Yield. Record the arbitrage yield of the bond issue, as shown on IRS Form 8038-G, 8038-B, 8038-TC or other applicable form. If the bonds are variable rate bonds, yield must be determined on an ongoing basis over the life of the bonds as described in the Tax Certificate. 8.10.4 Temporary Periods. Review the Tax Certificate to determine the “temporary periods” for each bond issue, which are the periods during which proceeds of bonds may be invested without yield restriction. 8.10.5 Post-Temporary Period Investments. Ensure that any investment of bond proceeds after applicable temporary periods is at a yield that does not exceed the applicable bond yield, unless yield reduction payments can be made pursuant to the Tax Certificate. 8.10.6 Monitor Temporary Period Compliance. Monitor that bond proceeds (including investment earnings) are expended promptly after the bonds are issued in accordance with the expectations for satisfaction of three-year or five-year temporary periods for investment of bond proceeds and to avoid “hedge bond” status. 8.10.7 Monitor Yield Restriction Limitations. Identify situations in which compliance with applicable yield restrictions depends upon later investments (e.g., the purchase of 0% State and Local Government Securities from the U.S. Treasury for an advance refunding escrow). Monitor and verify that these purchases are made as contemplated. 8.10.8 Establish Fair Market Value of Investments. Ensure that investments acquired with bond proceeds satisfy IRS regulatory safe harbors for establishing fair market value (e.g., through the use of bidding procedures), and maintaining records to demonstrate satisfaction of such safe harbors. Consult the Tax Certificate for a description of applicable rules. 8.10.9 Credit Enhancement, Hedging and Sinking Funds. Consult with bond counsel before engaging in credit enhancement or hedging transactions relating to a bond issue, and before creating separate funds that are reasonably expected to be used to pay debt service on bonds. Maintain copies of all contracts and certificates relating to credit enhancement and hedging transactions that are entered into relating to a bond issue. 366 8.10.10 Grants/Donations to Governmental Entities. Before beginning a capital campaign or grant application that may result in gifts that are restricted to bond-financed projects (or, in the absence of such a campaign, upon the receipt of such restricted gifts), consult bond counsel to determine whether replacement proceeds may result that are required to be yield restricted. 8.10.11 Bona Fide Debt Service Fund. Even after all proceeds of a given bond issue have been spent, ensure that the debt service fund meets the requirements of a “bona fide debt service fund,” i.e., one used primarily to achieve a proper matching of revenues with debt service that is depleted at least once each bond year, except for a reasonable carryover amount not to exceed the greater of: (i) the earnings on the fund for the immediately preceding bond year; or (ii) one-twelfth of the debt service on the issue for the immediately preceding bond year. To the extent that a debt service fund qualifies as a bona fide debt service fund for a given bond year, the investment of amounts held in that fund is not subject to yield restriction for that year. 8.10.12 Debt Service Reserve Funds. Ensure that amounts invested in any reasonably required debt service reserve fund do not exceed the least of: (i) 10% of the stated principal amount of the bonds (or the sale proceeds of the bond issue if the bond issue has original issue discount or original issue premium that exceeds 2% of the stated principal amount of the bond issue plus, in the case of premium, reasonable underwriter’s compensation); (ii) maximum annual debt service on the bond issue; or (iii) 125% of average annual debt service on the bond issue. 367 8.10.13 Rebate and Yield Reduction Payment Compliance. Review the Arbitrage Rebate covenants contained in the Tax Certificate. Subject to certain rebate exceptions described below, investment earnings on bond proceeds at a yield in excess of the bond yield (i.e., positive arbitrage) generally must be rebated to the U.S. Treasury, even if a temporary period exception from yield restriction allowed the earning of positive arbitrage. a. Ensure that rebate and yield reduction payment calculations will be timely performed and payment of such amounts, if any, will be timely made. Such payments are generally due 60 days after the fifth anniversary of the date of issue of the bonds, then in succeeding installments every five years. The final rebate payment for a bond issue is due 60 days after retirement of the last bond of the issue. The City should hire a rebate consultant if necessary. b. Review the rebate section of the Tax Certificate to determine whether the “small issuer” rebate exception applies to the bond issue. c. If the 6-month, 18-month, or 24-month spending exceptions from the rebate requirement (as described in the Tax Certificate) may apply to the bonds, ensure that the spending of proceeds is monitored prior to semi-annual spending dates for the applicable exception. d. Make rebate and yield reduction payments and file Form 8038-T in a timely manner. e. Even after all other proceeds of a given bond issue have been spent, ensure compliance with rebate requirements for any debt service reserve fund and any debt service fund that is not exempt from the rebate requirement (see the Arbitrage Rebate covenants contained in the Tax Certificate). 8.10.14 Maintenance and Retention of Arbitrage and Rebate Records. Maintain records of investments and expenditures of proceeds, rebate exception analyses, rebate calculations, Forms 8038-T, and rebate and yield reduction payments, and any other records relevant to compliance with the arbitrage restrictions for the period indicated in Section 11 below. Section 8.11: Record Retention 8.11.1 For each issue of bonds or other obligations of the City, the Responsible Officer or other responsible person shall ensure and monitor the transcript and all records and documents described in these Procedures will be maintained while any of the bonds are outstanding and during the three-year period following the final maturity or redemption of that bond issue, or if the bonds are refunded (or re-refunded), while any of the refunding bonds are outstanding and during the three-year period following the final maturity or redemption of the refunding bonds. 368 Policy 9 Fund Balance Purpose: Identify and classify fund balances in accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions and establish minimum fund balance targets as recommended by the Government Finance Officers Association Best Practices and Advisories guidelines, Replenishing Fund Balance in the General Fund. Section 9.1: Fund Balance Classifications 9.1.1 In accordance with GASB 54, the City shall categorize fund balance within five classifications for governmental accounting and tracking purposes as more fully defined within this policy: 1. 2. 3. 4. 5. 9.1.2 Nonspendable, Restricted, Committed Assigned, and Unassigned. The City shall maintain a prudent level of financial resources to protect against reducing service levels, incurring debt, or raising taxes and fees because of unexpected revenue shortfalls, unanticipated expenditures, and similar circumstances. The City shall use this Fund Balance Policy as guide to prepare and execute the annual budget to ensure the City: 1. maintains sufficient reserves for cash flow needs, economic and legislative uncertainties, unanticipated expenditures or revenue shortfalls, and contingencies 2. preserves flexibility throughout the fiscal year to make adjustments in funding for programs approved in connection with the annual budget. Section 9.2: Nonspendable Fund Balances 9.2.1 Consists of funds that are not in a spendable form (e.g., inventories and prepaid items) or funds that legally or contractually must be maintained intact (e.g., corpus of a permanent fund). Section 9.3: Restricted Fund Balances 9.3.1 Consists of funds that are externally imposed by creditors (e.g., debt covenants), grantors, contributors, laws and regulations of other governments, or by law through constitutional provisions or enabling legislation. 369 Section 9.4: Committed Fund Balances 9.4.1 The Council may set aside funds (“Committed Fund Balances”) for specific purposes by adopting a resolution prior to the end of the fiscal year. The City may not use Committed Fund Balances for any other purpose unless the Council removes or changes the specified uses by resolution. 9.4.2 As a Committed Fund Balance, the Council may establish Fiscal Stabilization reserves within the General Fund. The City may use fiscal stabilization reserves when the following conditions are met: a. The City has exhausted all efforts to fund the response to a natural disaster, urgent event, revenue shortfall or budget deficit, and there are no budget adjustments available to continue to provide the essential services to the public. b. The City Manager, or designee, analyzes and documents the impacts of the natural disaster, urgent event, revenue shortfall, or budget deficit. c. Sudden and unexpected declines in ongoing revenues, including taxes, intergovernmental revenues, and charges for services, when such declines exceed 10 percent (10%) of General Fund operating revenues. d. Sudden or unexpected drop in state-shared revenues, such as income taxes and state sales taxes, when such declines exceed 10 percent (10%) of the budgeted General Fund operating revenues of the prior fiscal year. e. Reduction in secondary assessed valuations or secondary property tax collections, resulting in secondary property tax revenue below the City’s general obligation debt service requirements. f. Sudden or unexpected risk management loss that exceeds available reserves in the Risk Management Fund. g. The Council approves the spending of stabilization reserves by a simple majority vote. The City shall not spend fiscal stabilization reserves in excess of the amount required to offset the revenue shortfall or unexpected budget deficit. The City shall maintain fiscal stabilization reserves at $6,000,000 9.4.3 If the reserves are spent down below the minimum required reserve levels, the City shall replenish the reserves within five (5) fiscal years following the fiscal year in which the reserves were spent. If the depletion of the reserves occurs during an ongoing economic downturn, the City shall restore the funds within five (5) years of revenue stabilization, as applicable. The Finance Director shall report the progress of reserve replenishment in the City’s Annual Budget & Financial Plan. 370 Section 9.5: Assigned Fund Balances 9.5.1 The City Manager may set aside funds (Assigned Fund Balances) for specific purposes and shall report the set asides to the Council at their next meeting. The Council may remove or change the assignment with a majority vote. Section 9.6: Unassigned Fund Balances 9.6.1 Includes funds not otherwise classified above as the residual classification within the General Fund. The City may use unassigned funds for any lawful purpose as identified and recommended by the City Manager and approved by the Council. Section 9.7: Order and Use of Fund Balances 9.7.1 When the City has the discretion to expend funds from more than one or all of the Fund Balances, the City shall expend according to the following order: a. b. c. d. Restricted Fund Balances Committed Fund Balances Assigned Fund Balances Unassigned Fund Balances 371