Fiscal Year 2017-2018 Adopted Budget The Height of Desert Living The Government Finance Officers Association of the United States and Canada (GFOA) presented the award of Distinguished Budget Presentation to the Town of Fountain Hills, Arizona, for its annual budget for the fiscal year beginning July 1, 2016. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a: 1) Policy Document, 2) Financial Plan, 3) Operations Guide, and 4) Communications Device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we will submit it to GFOA to determine its eligibility for another award. 2 The Height of Desert Living Table of Contents TABLE OF CONTENTS Page INTRODUCTION This section will give the reader a brief overview of the budget process. The budget message from the Town Manager will summarize the goals of the Town Council and how the budget will aid in the accomplishment of those goals. Also provided here is a brief overview of the Town as well as information about the Town Councilmembers. Budget Message 7 Community Profile 19 Town Council 33 FINANCIAL OVERVIEW This section provides a summary of the financial policies used by the Town and incorporated into the budget, budget highlights, a detailed discussion of the revenues and expenditures of the Town and ends with an overview of the budget process. Financial Overview & Policies 43 Budget Highlights 93 Revenue Summary 107 Expenditure Summary 125 Budget Process & Schedule 133 OPERATING BUDGETS This section begins with an organization chart of the Town and then details all departments and divisions, missions, goals, and expenditures by programs and line items. Performance measures, accomplishments, and objectives are provided within each department section. Operating Budgets 141 Organization Chart 142 Mayor & Town Council 143 Administration 149 Town Manager 158 Town Clerk 162 Administrative Services 166 Finance 170 Information Technology 174 Economic Development (General Fund) 178 Legal Services 179 The Height of Desert Living 3 Table of Contents TABLE OF CONTENTS (cont.) Page General Government 181 Municipal Court 185 Public Works 193 Public Works 201 Facilities 205 Development Services 211 Development Services 218 Building Safety 221 Code Compliance 225 Engineering 228 Mapping & Graphics 231 Planning & Zoning 234 Community Services 239 Community Services 248 Community Center 251 Parks 255 Recreation 261 Senior Services 265 Law Enforcement 269 Fire & Emergency Medical 275 SPECIAL REVENUE FUNDS This section presents the special revenue funds of the Town. Fund expenditures are detailed here, similar to the information presented in the Operating Budgets section. Special Revenue Funds 283 Streets Division-Highway User Revenue Fund 284 Excise Tax Funds 291 Downtown Strategy Fund 293 Economic Development Fund 296 Tourism Fund 300 Special Revenue Fund 4 The Height of Desert Living 307 Table of Contents TABLE OF CONTENTS (cont.) Page Court Enhancement Fund 313 Environmental Fund 317 Cottonwoods Maintenance District 323 DEBT SERVICE FUNDS This section presents a summary of the various debt service funds of the Town and Tax Levy and Tax Rate information. Debt Service Funds Summary of Tax Levy and Tax Rate Information 327 333 CAPITAL IMPROVEMENT PROGRAM This section details the Town’s Capital Improvement Program, definitions, a summary, and details of each project. Capital Improvement Program 335 Capital Projects Summary 341 Capital Projects Information Sheets 349 Facilities Replacement Fund 401 VEHICLE REPLACEMENT PROGRAM This section presents policy and procedures of the vehicle replacement program as well as interfund charges. Vehicle Replacement Program 405 Interfund Charges 410 SCHEDULES This section presents information not found elsewhere in this budget document. Comprehensive Fee Schedule 412 Schedule of Authorized Positions 433 Pay Plan 437 Resolution 2017-13 439 Glossary 443 Acronyms 457 Strategic Plan 463 The Height of Desert Living 5 Budget Message 6 The Height of Desert Living Budget Message BUDGET MESSAGE June 1, 2017 Honorable Mayor and Town Council: I am pleased to submit the operating budget for the Town of Fountain Hills for the fiscal year beginning on July 1, 2017, and ending June 30, 2018. This budget is balanced and designed to convey to the public a message that articulates priorities and issues for the upcoming fiscal year. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds is $35,303,495. It is important to note that the budget includes the use of one-time sources of funding, such as one-time accumulated reserves and grant funds. These funds cannot be relied upon for on-going operations of the Town. Department Directors and Supervisors, Finance staff, and the Town Manager are actively involved in the annual budget process. The primary focus is placed on the General Fund (operating fund) which supports core services. FIVE-YEAR REVENUE AND EXPENDITURE FORECAST During the Town Council Retreat on February 11, 2016, and again on February 13, 2017, the Finance Director outlined financial challenges the Town will be facing in the very near future. Based on the financial forecast for the next five years, the Town will be facing budget shortfalls totaling up to $4.2 million. As was stated at the recent Town Council Retreat, the Town has significantly reduced staffing levels and contracted out a number of services over the years. By doing so, the Town has diligently pared down expenditures while preserving the core services and amenities that make Fountain Hills a desirable place to live. In a number of critical service areas, staff members have taken on additional responsibilities to assume the additional workload and service functions. The Town is projected to face budget deficits over the next five years. Staff presented a detailed ten-year budget at a Council Special Session in April that projected revenues and all operating and capital expenditures. The expenditures included all of the deferred or underfunded programs such as pavement management, facilities replacement fund, capital improvement program, staffing, and other critical areas. The presentation included revenue options for Town Council consideration to address the revenue shortfall. I am grateful that the Mayor and Council have demonstrated a genuine concern and interest in tackling this major issue facing the Town of Fountain Hills. The Height of Desert Living 7 Budget Message The chart below depicts the current five year forecast: FY2018-2022 Projected General Fund Revenues and Expenditures $20.0 Millions $15.0 $10.0 $5.0 $0.0 FY17-18 FY18-19 TOTAL GENERAL FUND EXPENDITURES FY19-20 FY20-21 FY21-22 OPERATING REVENUES Primary funding issues facing the Town of Fountain Hills include:         Increased costs for maintenance, repair and/or replacement of aging infrastructure (roads, buildings, parks, the Fountain, etc.) Dependence upon State shared revenues to fund operating expenditures Dependence upon economically volatile local sales tax to fund operational expenditures and capital improvement projects Decreased proportionate share of State shared revenues due to increased population of surrounding communities combined with negligible population growth or decreased population in Fountain Hills Lack of a growing, sustainable, and diversified revenue base to fund ongoing operating costs Potential state legislation impacting revenues, e.g., sweeping of State shared revenue or unfunded mandates Retaining adequate staffing levels to maintain current service levels Public safety costs as an increasing proportion of total expenditures, resulting in less funding for other core services One of the chief roles of government is to provide for the safety of its citizens. The citizens of Fountain Hills receive great value from the Town’s contracts for public safety with Maricopa County Sheriff’s Office and Rural/Metro Fire. Town funds that are expended for public safety services provided under these contracts are undeniably high quality and cost efficient. 8 The Height of Desert Living Budget Message However, the fact remains that public safety costs, while essential, represent an ever-increasing proportion of the Town’s total expenditures. During the period from FY01-02 through FY17-18, Town total General Fund expenditures increased 33.6%, while public safety costs increased 74.8%, leaving reduced funding to pay for non-public safety core services. For example, in FY01-02 the Town’s total General Fund expenditures were $12.7M. Sixteen years later, in FY17-18, the Town’s total expenditures had increased by $4.2M, to a total of $16.9M; public safety’s increase amounted to $3.3M, essentially most of the total increase of $4.2M. In FY17-18, public safety costs now represent 45.7% of the General Fund. The chart below demonstrates the proportion of total Town expenditures relative to public safety costs. (Note: Town General Fund expenditures peaked in FY0809.) Public Safety Costs vs. Total General Fund Expenditures $18.0 $16.0 Mi l lions $14.0 $12.0 $10.0 45.7% $8.0 $6.0 37.2% 34.9% $4.0 $2.0 $FY01-02 Public Safety Costs FY07-08 FY17-18 Total General Fund Expenditures The problem lies not in total public safety costs to the Town, which are fair and reasonable, but rather in the lack of a growing, sustainable, and diversified revenue base. In order to provide the core services and amenities that the residents of Fountain Hills expect, new sources of revenue must be found in the near future. The Town relies primarily on two main sources of revenue for operations: (1) State shared revenues (sales, income and vehicle license taxes distributed proportionately by the State based on population); and (2) local sales tax. Combined, these two sources contribute 83% of the General Fund (31% and 52% respectively). The Height of Desert Living 9 Budget Message At the time of this budget message, staff members have been waiting on the final State shared revenue estimates from the State. Even though last fiscal year the Town of Fountain Hills had a modest increase in State shared revenues, the amount of revenue received was about the same amount received as ten years ago. This important source of revenue is projected to be flat and eventually decline over time as high growth cities will receive larger allocations of State shared revenue. The chart below demonstrates that overall local sales tax collections now reflect a modest increase over prior years: Fountain Hills 2.6% Sales Tax - by year $9.0 $8.0 $7.0 Millions $6.0 $5.0 $4.0 $3.0 $2.0 $1.0 $0.0 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 While building activity in Fountain Hills has been on the upswing since 2016 and continuing into 2017, particularly with large scale commercial, multifamily housing, and luxury housing construction, the total building permits issued is still below the peak in the year 1998. The following chart shows the historical building permit activity from the year 1998 forward. 10 The Height of Desert Living Budget Message HISTORICAL BUILDING PERMIT ACTIVITY BUDGET APPROACH In developing the proposed FY17-18 budget, each department director was given specific instructions to stay within the FY16-17 budget as the base budget for FY17-18. Any new budget requests would have to be submitted separately as supplemental budget requests. This was designed to maintain the current level of effort for core services and streamline the process for considering supplemental requests. The criteria used to evaluate the supplemental requests are as follows: Is there a dedicated revenue source to pay for the new program or service?  Is the budget request one-time or ongoing?  Does the supplement address issues involving operational efficiencies, safety, a Council priority, or a Strategic Plan priority?  By working with Department Directors to find operational efficiencies and identifying budget savings in the current budget, we were able to fund $2.3M in one-time supplemental budget needs and $294K in ongoing supplemental needs. The ongoing budget supplements include some expenditures that could easily be scaled back or eliminated, if necessary, in FY18-19. The Height of Desert Living 11 Budget Message Last fiscal year, the Town instituted a consolidation of budget program codes to simplify budgeting and accounting. By consolidating the budget organization codes and charging to the appropriate program code, it streamlined the ongoing budget, improved departmental operations, and reduced the number of budget transfers in operating departments. In the current year, staff members continued to identify and recommend additional budget codes to consolidate in the FY17-18 budget. CORE SERVICES BUDGET In developing the proposed budget, staff focused on a review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded with limited resources. This proposed budget provides the following core services to Town citizens from the funding sources listed: CORE SERVICES BUDGET Public Safety General Government Administration Public Works Development Services Community Services Excise Tax Funds Downtown/ED/Tourism Special Revenue Funds Debt Service Capital Funds FY16-17 FY17-18 $ 7,638,828 582,364 2,838,472 830,201 944,139 2,462,089 $ 7,737,459 1,364,057 3,719,323 837,495 1,890,482 2,352,113 General Fund General Fund General Fund General Fund General Fund General Fund 404,928 5,980,071 2,922,266 9,695,420 $ 34,298,778 504,905 5,971,634 2,906,902 8,019,125 $ 35,303,495 Excise Tax Special Revenue Debt Service CIP Funding Source PUBLIC SAFETY As mentioned earlier, Public Safety expenditures continue to consume a growing proportion of the overall operating budget. Due to concerns about the projected budget shortfall in FY18-19 and the fact that the Rural/Metro contract will terminate on June 30, 2018, staff began negotiating a new contract a year in advance to better anticipate the annual cost of fire and emergency services in FY19-20 and into the future. The Town Attorney and Town Manager plan to have a new contract ready for Council consideration sometime in May. The intergovernmental agreement for law enforcement services with Maricopa County Sheriff’s Office (MCSO) is based on actual cost of services from the prior fiscal year. For the first time in a number of years, MCSO proposed a reduction in costs of $99,081 or 2.6% from the current fiscal year. However, the Town of Fountain Hills is predicting that the Town’s law enforcement services budget will continue to escalate due to increased costs tied to the town’s proportionate share of 12 The Height of Desert Living Budget Message MCSO’s underfunded liabilities in the Public Safety Personnel Retirement System. Due to a variety of factors, nearly all of the municipalities and local government that participate in the Public Safety Personnel Retirement System will be experiencing unprecedented contribution increases to the retirement system on behalf of their public safety employees. RECOMMENDED STAFFING REQUESTS AND PERSONNEL CHANGES All of the Department Directors made compelling justifications for additional staffing as part of their supplemental budget requests. If the Town had the revenues to support these requests, nearly all of the requests would have been recommended for consideration in the FY17-18 budget. Unfortunately, with limited resources, I am recommending only three new positions: a part-time Permit Technician, a part -time Civil Plans Examiner, and a full-time Economic Development Analyst. Since building permit activity and building permit revenues are up, these positions were able to be justified. The FY17-18, budget also includes minor reclassifications of positions. With the review of the Town’s classifications, the Administrative Services Director has recommended that the following positions be reclassified:     Recreation Supervisor to Recreation Manager Code Enforcement Officer to Senior Code Enforcement Officer Groundskeeper to Groundskeeper II Events & Operations Supervisor to Community Center Manager MODEST INCREASE IN EMPLOYEE SALARY AND BENEFITS In FY17-18 there is a recommendation to include an increase of 2.5 percent to the salaries and wages of all existing employees. The cost of implementing the adjustment to salaries and wages is approximately $78,790. Unlike a number of other municipalities, the Town of Fountain Hills does not fund a merit system to provide regular increases to salaries and wages due to employee performance. The Town’s previous merit system was discontinued several years ago as a cost savings due to the Town’s inability to fund it on an ongoing basis. Last July, the Town of Fountain Hills joined a new employee health insurance pool, Arizona Metropolitan Trust (AzMT), in order to lower the Town’s cost of providing health insurance, dental insurance, life insurance, vision, flexible benefits program, long-term disability, and a health and wellness program. Joining AzMT allowed Fountain Hills to be in a group that focuses on providing benefits to local government members which saved the Town over $100,000 in FY16-17 in premiums. The new group offers overall improved benefit coverage through such providers as Blue Cross/Blue Shield and Delta Dental. One of the major benefits of belonging to this new group is that the Town of Fountain Hills has a seat on the Board of Directors and has equal standing in determining future rates. In FY17-18 the Town’s portion of increased costs for employee medical, dental, vision, and other health-related benefits will increase by $21,830 or 3.4%. This is one of the smallest increases the Town has experienced in a number of years and is the first time that AzMT has experienced a premium increase in its five-year history. The Height of Desert Living 13 Budget Message COMMUNITY CONTRACTS Over the years, a number of non-profit organizations have received grants in aid from the Town of Fountain Hills in exchange for providing services to the community. Recognizing that the Town doesn’t have the resources to continue funding these non-profits long-term, the Town Council reduced the funding of the community contracts by 10 percent from the previous fiscal year. Based on the policy direction from last fiscal year, the funding for community contracts in FY17-18 have been reduced by another 10 percent from FY16-17 funding levels. CAPITAL IMPROVEMENT PROGRAM The Town of Fountain Hills remains committed to funding one-time capital projects with one-time revenue sources. Whenever possible, the Town capitalizes on grants and other outside funding sources to complete projects. The Five-Year Capital Improvement Program, which represents an investment in public facilities and infrastructure, totals $7,049,800 in FY17-18, down from $9,262,200 in FY16-17 or a 23.9% decrease from previous fiscal year. The Town Council previewed the proposed Five-Year Capital Improvement Program at a special session in March and provided direction and prioritization of the proposed projects contained in the plan. The two major projects in the FY17-18 capital improvement budget for next year include the new Fire Station No. 2 on Fountain Hills Boulevard and the Adero Canyon Trailhead. These two projects constitute approximately 75.7% of the overall capital improvement budget in FY17-18. VEHICLE REPLACEMENT FUND One of the major purchases recommended in FY17-18 is a replacement ladder truck. Ladder trucks typically have a useful life of 15 years. The current ladder truck is nearing 20 years. The Town is at the point where it can take advantage of an existing contract that is in place with the cities of Phoenix and Mesa which will save the Town approximately $100,000 - $150,000 on an $800,000 purchase. The existing ladder truck has a surplus value of about $100,000, which will depreciate at a faster rate if the Town doesn’t address this purchase in the near future. The ladder truck has fully recovered its replacement cost in the Vehicle Replacement Fund. In the months ahead, the Town will be conducting a cost-benefit analysis of purchasing versus leasing a new ladder truck. 14 The Height of Desert Living Budget Message STRATEGIC PLAN The Strategic Planning Advisory Commission (SPAC) is in the process of finalizing a new Strategic Plan for the Town of Fountain Hills which will be coming before the Town Council for approval in the near future. The Strategic Plan is designed to provide guidance and impacts a variety of Town activities including policy recommendations, Town operations, and even capital improvement projects. Prior to drafting the strategic plan, SPAC members worked closely with the Fountain Hills Cultural and Civic Association on a community survey and the Vision Fountain Hills community event that took place in May of 2016. The strategic priorities contained in the new plan were the direct result of the Vision Fountain Hills visioning process that included more than one hundred residents participating in the program. The Strategic Planning Advisory Commission also conducted a SWOT Analysis of the previous 2010 Strategic Plan and determined which objectives were still relevant in 2017. This coupled with the strategic priorities from the 2016 Vision Fountain Hills process form the basis of the new Fountain Hills Strategic Plan. The 2017 Fountain Hills Strategic Plan contains a number of actions and performance measures tied to the following strategic priorities:  Goal #1: Maximize Economic Development Opportunities in Fountain Hills  Goal #2: Ensure that Infrastructure and Physical Environment in Fountain Hills are Well-Maintained and Safe  Goal #3: Attract Families and Working Professionals to Fountain Hills  Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable  Goal #5: Focus on Strengthening the Community and Improving the Town’s Quality of Life BUDGET ASSUMPTIONS FOR FY17-18 AND BEYOND       Adherence to State-imposed Expenditure Limitations Law impacts the Town’s ability to budget proposed capital projects Revenue projections are determined using both a trend analysis formula, as well as a flat percentage increase, but are estimates A reduction in the distribution of State shared revenues Existing levels of service are maintained A cost of living adjustment of 2.5% will go into effect July 1, 2017, for all full-time and part-time employees An inflation factor of 2.5% to 3.5% has been added to existing budgets for Administration, Public Works, Development Services and Community Services departments in future years The Height of Desert Living 15 Budget Message   The law enforcement contract with Maricopa County Sheriff’s Office has been budgeted at a decrease of 2.6% but future years will be at a 5% increase The fire services contract with Rural/Metro Corporation is projected at 3% increase for FY17-18 and beyond. The following chart provides General Fund projections through FY21-22: Five-year Budget Projection FY17-18 REVENUES Intergovernmental Permits, Licenses, Fees Building Revenue Local Taxes Total Revenues $ FY18-19 5,321,168 1,813,140 960,247 8,841,288 $ 16,935,843 $ 5,344,150 1,801,463 714,078 9,004,718 FY19-20 $ 5,367,595 1,841,339 618,608 9,401,457 FY20-21 $ 5,391,275 1,875,563 567,787 9,798,427 FY21-22 $ 5,415,192 1,911,263 583,113 10,195,632 $ 16,864,409 $ 17,228,999 $ 17,633,052 $ 18,105,200 $ $ $ $ EXPENDITURES Mayor & Town Council $ General government Administration Municipal Court Public Works Development Services Community Services Public Safety (Police & Fire) Total Expenditures Surplus/(Deficit) 71,849 1,364,057 2,342,476 339,913 837,495 1,890,482 2,352,113 7,737,458 16,935,843 $ - 74,364 485,852 2,469,463 351,810 866,807 1,956,648 2,434,437 8,508,885 17,148,266 $ (283,857) $ 76,967 502,857 2,510,894 364,123 897,146 2,025,131 2,519,643 9,082,373 17,979,134 79,661 520,457 2,643,775 376,867 928,546 2,096,011 2,607,831 9,703,501 18,956,649 82,449 538,673 2,691,306 390,057 961,045 2,169,372 2,699,104 10,376,693 19,908,699 (750,135) $ (1,323,597) $ (1,803,499) DISTINGUISHED BUDGET PRESENTATION AWARD For the past fifteen years, the Town of Fountain Hills has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to provide the lay person with a broad view of the contents of the FY17-18 annual budget, its processes, issues, and anticipated outcomes. 16 The Height of Desert Living Budget Message A DEBT OF GRATITUDE A special thank you is extended to the Mayor and Town Council, our numerous Board and Commission members, and our Town volunteers for their many hours of volunteer service without which the Town could not function in the fine manner it does. This volunteer core of 800 plus citizens provides the Town of Fountain Hills with a vast bank of knowledge about subjects that contribute to planning for the present and future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and their staff members for their diligence in preparing their budgets. The Directors and their staff attended several sessions with the Town Manager and Finance Division to justify programs, develop cost estimates, and answer questions. This team effort has resulted in a balanced budget that achieves the Council’s current goals and assists in planning for the future of Fountain Hills. Respectfully submitted, Grady E. Miller Town Manager The Height of Desert Living 17 Budget Message 18 The Height of Desert Living Community Profile Community Profile The Height of Desert Living 19 Community Profile COMMUNITY PROFILE The Town of Fountain Hills overlooks the Verde River Valley and the east Valley of the metro Phoenix area. It is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970, the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. The crown jewel of Fountain Hills is our beautiful fountain, which is one of the world's tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain is nestled in the center of a large man-made lake. With all three pumps and under ideal conditions, the plume of water rises 560 feet (171m) in height from a concrete water lily sculpture, though in normal operation only two of the pumps are used, with a fountain height of around 330 feet (101m). The fountain operates for 15 minutes at the top of every hour between 9 AM and 9 PM, weather permitting. Fountain Hills is home to approximately 125 pieces of Town-owned artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The Public Art Committee and its parent organization, The Fountain Hills Cultural and Civic Association, is the official representative of the Town in all matters dealing with the promotion of public art within Fountain Hills. From striking statues set against Fountain Hills’ mountain ranges to photography located inside public buildings, Fountain Hills has something for everyone. A wide variety of fountains, bronze sculptures, and other art types and media are available to be viewed. Residents and visitors are invited to take self guided tours, or take advantage of one of the “Art Walk” guided tours. 20 The Height of Desert Living Community Profile Located on 13,006 acres of land, Fountain Hills is surrounded by the McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima-Maricopa Indian Community on the south, and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 2,130 feet at the Golden Eagle Trailhead, and is approximately 500 feet above Phoenix. Over the past twenty plus years, Fountain Hills has grown from 10,190 residents to a town of 23,899 in 2015. With unparalleled scenic views of the surrounding rugged mountains, and the serenity of the Sonoran Desert, the Town carefully protects the native flora, fauna, and scenic vistas. It is not unusual to see bobcats, javelina, jackrabbits or coyotes wandering the fringes of the community. Amongst the natural beauty, the Town continues to attract residents who build their homes to take advantage of this environment. The Town offers a wide range of living accommodations, from small condominium complexes to large custom homes. Fountain Hills also offers recreational and cultural programs and services that contribute to a high quality of life for its residents. The community consists of primarily residential property and open space (9,660 acres or 74%). Of the remain- ing land, 2,445 acres are developable, with 69 acres being zoned commercial (approximately .5%), 3 acres zoned industrial (.0%), and 1,528 acres are right-of-way/streets (12%). In 2016, Fountain Hills was once again – for the sixth time – honored by kaBOOM in their Playful City, USA recognition program. This national program honors cities and towns across the country for making it easy for kids of all ages to get balanced and active play in their neighborhoods, and for pledging to integrate play as a solution to the challenges facing their communities. One example that demonstrates how Fountain Hills prioritizes play is the installation of the Rotary Community Musical Park in Fountain Park. Another example that demonstrates playability in Fountain Hills is the tennis court improvements. Through an Arizona Sports and Tourism Authority biennial grant, Fountain Hills was awarded funds for reconstruction of all six public courts. This asset and new installment contributes to kid-friendly spaces and infuses the community with play opportunities. Additions to local trails, and local events such as the Fourth at the Fountain and Movies in the Park are just a few other examples of some of the Town’s efforts to encourage playful activities. The Height of Desert Living 21 Community Profile The International Festivals & Events Association (IFEA) paid tribute to Fountain Hills when they announced their 2016 Pinnacle Award winners during the IFEA/Haas & Wilkerson Pinnacle Awards Ceremony held at the IFEA’s 61st Annual Convention, Expo & Retreat in Tucson, Arizona, in September, 2016. Fountain Hills won awards in the following categories: Best Organizational Website – Gold; Best Single Magazine Display Ad – Silver; Best Ad Series – Silver; and Best Miscellaneous On-Site Décor – Bronze. Expedia, an online travel website, on the Features Viewfinder, set their sites on scenic cities across the nation. Their mission was “to pinpoint the most beautiful places to travel in every state that may not be on your radar”. They took into account all kinds of aesthetically pleasing characteristics, from historical attractions to natural landscapes. For Arizona, Expedia selected Fountain Hills. They state: “You’ll probably see the water spraying out into the sky long before you arrive in Fountain Hills. Shooting up 560 feet, the famous flume reaches higher than the Washington Monument. While the city is home to one of the world’s largest fountains, its beauty is apparent in a number of ways: Explore the Fountain Hills Botanical Garden to marvel at the desert plants and hike Sonoran Trail for sweeping views of the lower Verde Valley.” 22 The Height of Desert Living Community Profile Fountain Hills’ low population density is a major reason it is such a desirable place to live. Unlike other regions of the Valley one can dine, play, and commute, without congestion. Fountain Hills’ land is currently developed at an average density of 1.4 dwelling units per acre for single family homes and 6.9 units per acre for multi-family housing. At the end of 2016, there were 1,010 vacant single family lots and 97 vacant multi-family lots. Based upon the 2015 US Census population estimate figure of 23,899, Fountain Hills has an average of 1,176.1 people per square mile, or 1.84 people per acre. The Height of Desert Living 23 Community Profile 24 The Height of Desert Living Community Profile Demographics 2010 Population 22,489 Housing Units 13,167 Population 2010 2000 Population 20,235 Percent Change 2000-2010 Housing Units 10,491 Population 11.1% 2010 Vacant Housing Units Occupied Housing Units Housing 25.5% 10,339 2,828Units Percent of Population Population Population Population Age 0-17 Age 18 Years Population Age 18 Years & Years & Over Age 0-17 Years Over 22,489 3,230 19,259 14.4% 85.6% * US CENSUS ** MAG ***TOWN DEVELOPMENT SERVICES The Height of Desert Living 25 Community Profile 26 The Height of Desert Living Community Profile TOWN-WIDE BUILDING PERMITS ISSUED The Height of Desert Living 27 Community Profile TOWN-WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION *1998-2016 Valuation includes commercial building permits as well as tenant improvements. 28 The Height of Desert Living Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent academic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years, the district has earned respect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (www.fhusd.org). Public Schools 1. Fountain Hills High School 2. Fountain Hills Middle School and Four Peaks Elementary School 3. McDowell Mountain Elementary School Address 16100 E. Palisades Blvd 15414 N. McDowell Mountain Rd 14825 N. Fayette Drive Preschools Address Charter School Address 4. McDowell Mountain Preschool 5. Creative Child Care Preschool 6. Here We Grow Learning Center 7. Maxwell Preschool Academy 8. Maria Montessori Preschool 9. Promiseland Christian Preschool 10. Sunflower Preschool 11. Fountain Hills Charter School Fountain Hills High School 14825 17150 16901 15249 16751 15555 15055 N. Fayette Drive E. Amhurst Drive E. Palisades Blvd N. Fountain Hills Blvd E. Glenbrook Blvd E. Bainbridge Ave N. Fountain Hills Blvd 16751 E. Glenbrook Blvd Fountain Hills Middle School and Four Peaks Elementary School McDowell Mountain Elementary School The Height of Desert Living 29 Community Profile 30 The Height of Desert Living Community Profile Shopping Center Location Map The Height of Desert Living 31 Community Profile TOWN-WIDE LAND USE 32 The Height of Desert Living Town Council Town Council The Height of Desert Living 33 Town Council Organization Chart Town of Fountain Hills Organization Citizens of Fountain Hills Mayor and Town Council Presiding Judge Fire / EMS Town Prosecutor Town Attorney Town Manager Community Services Development Services Public Works Administration Parks Engineering Streets Finance / Information Technology Recreation / Tourism GIS Facilities Community Center Building Safety Inspection Senior Services Planning Volunteer Program Code Enforcement Economic Development Law Enforcement Administrative Services Town Clerk Appointed by Council Contracted FRONT ROW: Councilmember Dennis Brown, Mayor Linda M. Kavanagh, Councilmember Art Tolis BACK ROW: Councilmember Cecil A. Yates, Vice Mayor Alan Magazine, Councilmember Nick DePorter, Councilmember Henry Leger 34 The Height of Desert Living Town Council Linda M. Kavanagh Mayor Kavanagh is an honorary Captain with the Maricopa County Sheriffs' Department, was named Business Advocate of the Year by the Fountain Hills Chamber of Commerce and also served as its Board of Directors Chair. She was also named Fountain Hills Parks & Recreation Outstanding Volunteer of the Year, Community Center Volunteer of the Year, and received the River of Time Museum Hero Award. Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009 as a tribute to her many years of active involvement with the Town's civic, cultural, service, religious and business communities. Mayor Linda M. Kavanagh's business career began as second in command at a book and magazine import company in New York City, which catered to specialized markets. She then went on to manage a salon and also became a published author. Upon moving to Arizona with her husband and two sons, she became immersed in business and community service activities in her new hometown of Fountain Hills. Mayor Kavanagh was and is a member of many civic organizations including the American Legion Auxiliary, Cultural & Civic Association, ADOG, Fountain Hills Republican Club, Falcon Boosters, PTO, Sister Cities Foundation, Arizona Latino Republican Association, Library Association, Friend of the Chamber (past chair), McDowell Park Association, Historical Society (past board member), and Chamber Ambassadors (past chair). She served on the Public Art Committee and created the Fountain Hills Docent-Guided Art Walk to showcase the town's world-renowned art collection. She was also very active with the Visitor's Bureau to spur tourism for the town. Mayor Kavanagh earned a BA degree in English and Education from Queens College in New York City and is an A+ certified computer repair technician, graphic designer, and unpaid Director of Constituent Services for her husband, State Senator John Kavanagh. She has two sons and one grandson. Mayor Kavanagh was reelected to her third term of office in 2016. The Height of Desert Living 35 Town Council Dennis Brown Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Community Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the Commission and served for more than seven years, four of which were as Chair of the Commission. During his seven year tenure on the Planning and Zoning Commission, the Commission rewrote the Town’s sign ordinance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. 36 The Height of Desert Living Town Council Nick DePorter Councilmember DePorter has enjoyed living in Arizona for 21 years and moved to Fountain Hills in 2010. He was born in Long Beach, California and primarily raised in Las Vegas, Nevada. Nick holds a BA in Political Science, and a Master of Public Administration (MPA) from Arizona State University. He enjoys traveling and spending time with his wife, Adrienne, and children, Jack and Abbie. Nick is proud that his family, parents, and inlaws all call Fountain Hills home. Councilmember Nick DePorter’s professional experience includes community relations, business development, strategic planning, and higher education leadership. Nick works for LinkedIn serving as the Senior Field Organizer on the Economic Graph team. Nick is responsible for partnering with companies, non-profits, education providers, and governments to create economic opportunity for every member of the workforce. Councilmember DePorter currently serves on the Chicanos Por La Causa – Health & Human Services, the City of Phoenix Business and Workforce Development Board, the Maricopa County Workforce Development Board, the Fountain Hills Chamber of Commerce Public Policy Committee, and the Arizona State University – Career Services Advisory Board. Nick previously served on the Fountain Hills Strategic Planning Advisory Commission for three years, holding the positions of Chair and Vice-Chair. He also served as a Board Member for the Fountain Hills Cultural and Civic Association for two years. The Height of Desert Living 37 Town Council Henry Leger Prior to his position on Town Council, he volunteered his time on numerous community initiatives and activities, including:     As a resident of Fountain Hills for over 25 years, Councilmember Henry Leger is currently serving his third term on Town Council. He has served the Town in this capacity since June of 2006. In addition to his Town Council position, Henry is currently a member of several community organizations, including the Fountain Hills Cultural and Civic Association and Chamber of Commerce. Originally from Massachusetts, Henry moved to Arizona in 1970 to attend the University of Arizona where he received his Master’s Degree in Educational Psychology. Henry worked as a professional in the field of leadership and organizational development for 30 years. Throughout his career, he held a number of leadership positions in education and government work settings and worked as an internal consultant for several Fortune 500 companies. He is now retired from that field. 38   Serving on the Chamber’s Business Vitally Advisory Committee Serving on the Executive Committee for the Downtown Visioning project Member of the Technical Advisory Committee for our Town’s citizen-driven strategic planning initiative:  Co-chair of the Youth Visioning Institute  Co-Chair for the community survey team Board member, treasurer, and member of the Committee of Architecture for the Firerock Ridge neighborhood property owners’ association Class room volunteer in the Fountain Hills School District President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church - Fountain Hills Henry is passionate about living in Fountain Hills and contributing to its quality of life. He cherishes spending time with his family and friends and enjoys hiking, golf, and the arts. Henry and his wife, Janet, have two daughters, Kristin and Marisa. Marisa, a graduate of Fountain Hills High School, is enrolled at the University of Arizona. Kristin, a graduate of Fountain Hills High School and University of Arizona, is serving in the Peace Corps. Janet is an active volunteer in the community and enjoys her long-standing professional career at CVS Health. The Height of Desert Living Town Council Alan Magazine Vice Mayor Magazine received a Ph.D. from the University of Maryland in 1976. He has lived in Fountain Hills with his wife, Cynthia, since 2006. Magazine has two children and a granddaughter. Cynthia has two children from a previous marriage and four grandchildren. Vice Mayor Alan Magazine was sworn in for his first term on the Town Council on December 4, 2014. Prior to that, he served for over five years on the Strategic Planning Advisory Commission, the last year as Chair. Born and raised in the Boston area, his entire career took place in Washington, D.C. where he served as president of three organizations, the last being The Health Industry Manufacturers Association. Additionally, he served on the staff of the International City Management Association, as well as two four-year terms on the Fairfax County Board of Supervisors in Virginia. In the latter capacity, he represented the county on the Metropolitan Washington Council of Governments’ Board of Directors, as well as serving as Chairman of the Northern Virginia Transportation Commission. During his “retirement” in Fountain Hills, he has won numerous awards as a nature photographer. The Height of Desert Living 39 Town Council Art Tolis Art is married to Heather Tolis and is the proud father to six children who are either currently attending or have graduated from the Fountain Hills Unified School District. Councilmember Art Tolis has been active in the Fountain Hills community for over 16 years. He has served on many boards and commissions including the Fountain Hills Chamber of Commerce (2003-2007), Treasurer of the Chamber in 2006, L. Alan Cruikshank River of Time Museum Board of Directors, Fountain Hills Realtor Marketing Chair/Scottsdale Association of Realtors Board of Directors, the Town of Fountain Hills Planning & Zoning Commission, Four Peaks Rotary (2016 -2017 as President), and is a graduate of the first Fountain Hills Leadership Academy class. Prior to moving to Arizona, Art was active in Connecticut politics and also served on the Town Council for Berlin, Connecticut. He has a Bachelor’s Degree from Syracuse University and a Master’s Certificate from Pacific Coast Banking School/ University of Washington. In addition to these community positions, Art is the owner of Tolis Mortgage Financial Group and is a licensed mortgage broker, realtor and insurance agent (life and health). 40 The Height of Desert Living Town Council Cecil A. Yates Councilmember Yates is an award winning commercial real estate developer. He is presently the Executive Director of Property Management for Commercial Properties, Inc. (CPI) and operates over 6,000,000 square feet of office, retail and industrial space throughout Arizona. He has owned and operated several restaurants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzeria. Councilmember Yates and his wife, Nancy, have been married since 1995 and are the proud parents of two children, Sophia, 17; and Mason, 14 (not to mention their black lab, Wizard; German Shepherd, Gracie; their cat, Simba; and whatever other crawling creatures their kids adopt!). Councilmember Cecil A. Yates was born in New York City, but grew up in Bay Village, Ohio (a suburb of Cleveland). He graduated from Bay High School in 1985. He has earned two undergraduate degrees; one in Marketing and the other in Management from the University of Cincinnati in 1990 and has recently completed his MBA in Strategic Management from Patten University in California. He and his family moved to Fountain Hills in 2005. Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its Vice Chairman. He has chaired the General Plan Update committee, the Economic and Development committee with BVAC, co-chaired the Sign committee, and was treasurer of Sunridge Canyon HOA. He presently sits on the Maricopa Association of Governments, Domestic Violence Committee. In his spare time, Councilmember Yates coaches soccer and is active in his church. The Height of Desert Living 41 Town Council Terms of Office Elected Officials’ Terms of Office Mayor: Linda M. Kavanagh Term of Office: First term: Second term: Third term: June, 2012 - November, 2014 December, 2014 – November, 2016 December, 2016 – November, 2018 Vice Mayor: Alan Magazine Term of Office: First term: December, 2014 – November, 2018 Partial term: Second term: Third term: May, 2009 – May, 2012 June, 2012 – November, 2016 December, 2016 – November, 2020 First term: December, 2014 – November, 2018 First term: Second term: Third term: June, 2006 – May, 2010 June, 2010 – November, 2014 December, 2014 - November, 2018 First term: December, 2016 – November, 2020 First term: Second term: June, 2012 – November, 2016 December, 2016 – November, 2020 Councilmembers: Dennis Brown Term of Office: Nick DePorter Term of Office: Henry Leger Term of Office: Art Tolis Term of Office: Cecil A. Yates Term of Office: 42 The Height of Desert Living Financial Overview & Policies Financial Overview & Policies The Height of Desert Living 43 Financial Overview & Policies FUND STRUCTURE T OWN OF FOUNT AIN HILLS BUDGET A RY FUNDS GOVERNMENT AL FUNDS OPERAT ING FUNDS SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPIT AL IMPROVEMENT FUNDS General Fund (100) Highway User Revenue Fund (HURF) (200) Revenue Bond Debt Servic e (500) Capital Projec ts Fund (600) Public Art Fund (410) Downtown Strategy Fund (300) General Obligation Debt Servic e (510) Fac ilities Replac ement Fund (610) Internal Servic e Fund (800) Ec onomic Development Fund (310) Eagle Mountain Debt Servic e (520) Fire & Emergenc y Development Fee Fund (720) Vehic le Replac ement Fund (810) T ourism Fund (320) Munic ipal Property Corporation Debt Servic e (530) Parks/Rec reation Development Fee Fund (740) Special Revenue/Grants Fund (400) Court Enhanc ement Fund (420) Environmental Fund (460) Cottonwoods Maintenanc e Distric t Fund (540) 44 The Height of Desert Living Open Spac e Development Fee Fund (750) Financial Overview & Policies FUND/DEPARTMENT STRUCTURE Governmental Funds Fund Department Statement Summary Fund Type Operating Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Public Art Fund Internal Service Fund Vehicle Replacement Fund Fund Type Fund Special Revenue Highway User Revenue Fund Downtown Strategy Fund Economic Development Fund Tourism Fund Special Revenue Fund Court Enhancement Fund Environmental Fund Cottonwoods Maintenance District Fund Fund Type Fund Debt Service General Obligation Bond Fund Eagle Mountain CFD Fund Municipal Property Corporation Fund Fund Type Fund Capital Projects Capital Projects Fund Facilities Replacement Fund Development Fees Funds Department Total Mayor & Town Council Administration General Government Municipal Court Public Works Development Services Community Services Law Enforcement Fire & Emergency Medical Community Services Administration Administration Department Total Public Works Administration Administration Community Services Administration Municipal Court Public Works Public Works Department Total Administration Administration Administration Department Total Administration, Community Services, Public Works, Development Services, Fire & Emergency Medical Public Works Community Services, Development Services, Law Enforcement, Fire & Emergency Medical, Parks/Recreation, Open Space GRAND TOTAL ALL FUNDS - includes transfers Total Proposed Budget Page Number $ 104 143-148 104 149-180 104 181-184 104 185-192 104 193-210 104 211-238 104 239-268 104 269-274 104 275-282 104 128 104 128 104 407-412 Page Number $ 104 283-290 104 291-295 104 296-299 104 300-306 104 307-312 104 313-316 104 317-322 104 323-326 Page Number $ 105 328 105 329 105 329-330 Page Number $ Amount 18,849,766 71,849 2,342,476 2,312,894 339,913 837,495 1,890,482 2,352,113 3,855,626 3,881,833 39,383 63,702 862,000 Amount 6,748,408 3,825,625 140,885 411,191 224,698 1,344,000 80,265 717,613 4,131 Amount 2,906,902 2,121,550 407,656 377,696 Amount 11,196,149 105 105 335-400 401-404 8,251,740 906,850 105 129 2,037,559 $ 39,701,225 The preceding page depicts the budgetary funds of the town. The table above represents the departments of the Town and the funds that are used by those departments. The Height of Desert Living 45 Financial Overview & Policies FUND STRUCTURE The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. Operating Funds «The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development services (engineering/planning), public works (facilities), community services (parks and recreation/community center/senior activity center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund and have designations of non-spendable, restricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in -lieu contributions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. This fund has a committed fund balance. «The Internal Service Funds (Funds 800 and 810) are used to account for the Town’s business-type activities. These funds are considered selfsupporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. These funds are classified as having assigned fund balances. Internal Service Funds include:   General Internal Service Fund (Fund 800) Vehicle Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, designated as committed or restricted. The Town maintains the following Special Revenue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by .2% of local sales tax, State shared revenues and transfers from the Capital Improvement Fund. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns, and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. 46 The Height of Desert Living Financial Overview & Policies «The Downtown Strategy Fund (Fund 300) is a committed fund which may only be used for development of the downtown. Revenue for this fund comes from the 20% (previously 40%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Economic Development Fund (Fund 310) is a committed fund which may only be used for economic development. Revenue for this fund comes from the 80% (previously 60%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Tourism Fund (Fund 320) is a committed fund w hich may only be used for tourism. Revenue for this fund is provided by a transfer from the Economic Development Fund and grant money. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be state or federal funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. «The Environmental Fund (Fund 460) is an assigned fund which may only be used to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items include, but are not limited to, permit fees, wash maintenance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. Revenues are derived from the annual environmental fee billed to Town residents. «The Cottonwoods Maintenance District Fund (Fund 540) is a restricted fund which may only be used for maintenance of the Cottonwoods Maintenance District. Revenues are derived from a secondary property tax. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, and municipal property lease payments. (The 0.2% of local sales tax previously dedicated to mountain preserve bonds has been redirected to the Highway User Revenue Fund for the pavement management program.) Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency amounts, categorized as restricted. The Height of Desert Living 47 Financial Overview & Policies Debt Service Funds include:     Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and/ or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements, and major road improvements. «The Capital Projects Fund (Fund 600) revenues are committed revenues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of capital improvements funding for the Town. «The Facilities Replacement Fund (Fund 610) revenues are assigned and currently the result of transfers from the General Fund. The Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment, and Parks and Recreation structures. The Development Fee Funds (Funds 710-760) are restricted funds w hich may only be used for the planning, design, and construction of public facilities serving the needs of the new development from which it was collected and designated as restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). Funds 710, 730, 750 and 760 will be eliminated when all remaining funds have been expended. Development Fee funds currently include:   Fire & Emergency (Fund 720) Parks/Recreation (Fund 740) BUDGETARY AND ACCOUNTING BASIS The budget is prepared on a budgetary basis of accounting for all fund types. Expenditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are:  48 Certain revenues, expenditures and transfers are not included on a budgetary basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compensated absences are not reported for budgetary purposes, but are presented as revenues or expenditures on a GAAP basis. The Height of Desert Living Financial Overview & Policies  Depreciation is not budgeted as an expense in budgetary accounting.  Capital outlays are an expenditure in budgetary accounting and an asset in GAAP.  Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital project budget funding sources are matched with budgeted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budgetary basis which is a cash flow model. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two; however, the entire budget for this project would not be appropriated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 49 Financial Overview & Policies TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES I. INTRODUCTION The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills (the “Town”) understands that principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed periodically to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates, to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. II. OVERALL GOALS The overall financial goals underlying these principles are: 2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid financial condition, defined as: A. Cash solvency – the ability to pay bills. B. Budgetary solvency – the ability to balance the budget. C. Long run solvency – the ability to pay future costs. D. Service level solvency – the ability to provide needed and desired services. E. Adhering to the highest accounting and management practices as well as the financial reporting and budgeting standards established by the Government Finance Officers Association, by the Governmental Accounting Standards Board (GASB) and by other professional organizations. 2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well managed and financially sound. 2.3 Stability. To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. 2.4 Delivering Quality Services. To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. 50 The Height of Desert Living Financial Overview & Policies III. FUND BALANCE Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered the difference between a fund’s assets and deferred outflows of resources and its liabilities and deferred inflows of resources. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is essential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the Town’s general operations. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of fund balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State shared income and State sales tax revenues for approximately one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both state shared and local – which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local government financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. Credit reviews performed by municipal bond analysts. 2. Preserving or improving the bond rating. 3. Maintaining a positive trend to historical fund balances. 4. Maintaining a rating equal to or better than surrounding communities. The Governmental Accounting Standards Board (“GASB”) has found that usefulness and value of fund balance information provided is significantly reduced by misunderstandings regarding the message that it conveys and the inconsistent treatment and financial reporting practices of governments. GASB issued a pronouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. The Height of Desert Living 51 Financial Overview & Policies 3.1 3.2 Fund Balance Categories. An accounting distinction is made between portions of fund balance that are spendable and nonspendable. These portions are broken into five categories: (A) Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact. This amount includes inventory, prepaids, and non-current receivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed, or assigned). (B) Restricted fund balance—Includes amounts that are either (1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation. Restricted fund balance means “restricted net assets” as defined in the government-wide Statement of Net Assets, GASB Statement No. 34, as amended by GASB Statement No. 46. (C) Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts classified as “committed” are not subject to legal enforceability like restricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund balances must occur prior to yearend; however, actual amounts can be determined in the subsequent period. (D) Assigned fund balance—Includes amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to assign amounts to be used for specific purposes in accordance with policy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. (E) Unassigned fund balance—Includes any remaining amounts after applying categories (A)-(D) above (amounts not classified as nonspendable, restricted, committed or assigned). Planned spending in the subsequent year’s budget would be included in the unassigned fund balance category. The General Fund is the only fund that will report a positive unassigned balance. General Fund. The fund balance of the Town General Fund may consist of up to five components, as described previously. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of revenues is recommended. 52 The Height of Desert Living Financial Overview & Policies A. Committed Fund Balance. The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fund balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. (1) Rainy Day Fund to be Maintained. As a component of the Committed fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to a minimum of 20% of the average actual General Fund revenues for the preceding five fiscal years. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the funding. (2) Guidelines for Rainy Day Fund. In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Manager, Town staff and Town Council: (a) Deposit Rules. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to at least 20% of the average actual General Fund revenues for the preceding five fiscal years. (b) Use Rules. Rainy Day Funds may only be expended for any one of the following purposes or under the following circumstances: (i) To replace the loss of more than 25% of the Town’s local share of State shared revenues received pursuant to Ariz. Rev. Stat. § 43-206. (ii) For any event that threatens the health, safety or welfare of the Town’s citizens. (iii) For any event that threatens the fiscal stability of the Town. (iv) To address any matter declared as an emergency by the Governor or the Mayor. The Height of Desert Living 53 Financial Overview & Policies (c) Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: (i) Any appropriation shall require the approval by at least 2/3 of the entire Town Council. (ii) The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed onehalf of the total balance in the Fund. (d) Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): (i) All amounts shall be repaid in not more than five years, in annual installments of not less than 1% of the previous fiscal year General Fund balance. (ii) Repayments shall be appropriated as part of the annual budget adoption. 54 B. Assigned Fund Balance. The Town will maintain an assigned fund balance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. This assigned fund balance will be assigned for (1) “pay-as-you-go” capital project expenditures, (2) vehicle or equipment replacement, (3) prepaying or defeasing existing Town debt or (4) any other expenditure that is non-recurring in nature. The 10% is the minimum and may be increased to accelerate accumulation of funds for a large capital expenditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can be authorized for expenditure only in accordance with Resolution 2012-02 adopted by the Mayor and Town Council on June 7, 2012, as may be amended from time to time. C. Unassigned Fund Balance. Funds in excess of the balances described in the preceding paragraphs will be unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolution, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) transferred to Assigned Fund Balance, (3) used to supplement “pay as you go” capital expenditures in the Capital Projects Fund or (4) used to prepay or defease existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. Any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements will be transferred to the Capital Projects Fund. The Height of Desert Living Financial Overview & Policies During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end unassigned General Fund balance. Such projection will include an analysis of trends in fund balance levels on an historical and future projection basis. The Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town that expenditures for which more than one category of fund balance could be used, that the order of use is: Nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned fund balance. 3.3 3.4 Special Revenue Funds. A. HURF. The Highway User Revenue Fund (“HURF”) is restricted in use solely for street and highway purposes. The fund depends upon State shared revenues for over 90% of annual revenues. The restricted fund balance will be based on the minimum requirement as specified in the schedule for projects funded with Special Revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required amount to be set aside as restricted fund balance. B. Excise Tax Funds. The excise tax funds are committed funds that the Town Council may dedicate for specific purposes by resolution or as part of the annual budget adoption. Debt Service Funds. The Debt Service Fund is established for the payment of principal and interest on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments, and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service payment due on July 1 plus an amount equal to the average annual delinquency factor based on the prior three years’ delinquency rates. 3.5 Capital Projects Fund. A Capital Projects Fund has been established to allow the Town to accumulate monies for (1) purchase of land or buildings, (2) improvements to Town -owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic development projects and (6) such other capital projects as determined by the Town Council. The Capital Projects Fund will be funded by: (A) sales of real and personal property belonging to the Town; (B) General Fund transfer of any excess revenues (from the prior fiscal year) collected over budgeted and unexpended appropriations not needed to meet fund balance requirements or re-appropriation; and (C) interest earnings on the balance of the fund invested per the Town’s investment policy. Accounted for separately, but considered part of the Capital Projects Fund, are accumulated development fees collected pursuant to Ariz. Rev. Stat. § 9-463.05 that are as- The Height of Desert Living 55 Financial Overview & Policies sessed on new construction for the purpose of funding growth. These funds are restricted to growth-related capital expenditures as designated in the Town’s adopted Infrastructure Improvements Plan. The fund balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales-related costs associated with the disposition of property before crediting the Capital Projects Fund (for funds other than development fees). The Town Council may approve the uses of the Capital Projects Fund as a part of its annual budget or by motion and affirmative vote at the time the expenditures are approved. IV. FINANCIAL PLANNING Financial planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring, and analyses of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. 4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budget, which shall be submitted to the Town Council and the public for review in accordance with Ariz. Rev. Stat. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year beginning July 1 and ending the following June 30. The Town Council will adopt the budget no later than June 30. By adopting the budget and the various funds set forth therein, the Town Council expresses its intent to commit fund balances for the purpose of GASB 54 classifications. The Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 4.2 Budget Preparation. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: 56 A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by fund. C. Estimated fund balance by fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improvement program. G. Any additional information, data, or analysis requested of management by the Town Council. The Height of Desert Living Financial Overview & Policies 4.3 Operating Budget. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues, creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example, accruing future years’ revenues, or rolling over short-term debt to avoid planned debt retirement. 4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating service levels and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 4.5 Revenue Estimate. The Town Manager will provide an estimate of the Town’s revenues annually for each fiscal year, as well as estimates of special (grant, excise tax, etc.) revenues and interfund transfers. 4.6 Staffing. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town Departments in a timely manner for the Department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 4.8 Performance Measurement. Performance measurement indicators will be integrated into the budget process as appropriate. 4.9 Efficiency Analysis. Alternatives for improving the efficiency and effectiveness of the Town’s programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. 4.10 Department Responsibility. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total departmental expenditure budgets. Department Directors shall immediately notify the Town Manager of any exceptional circumstances that could cause a departmental expenditure budget to be exceeded. 4.11 Quarterly Report. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Town Manager or authorized designee. 4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the Rainy Day Fund, to the extent necessary The Height of Desert Living 57 Financial Overview & Policies to ensure a balanced budget at the close of the fiscal year. The Town Manager may institute a cessation during the fiscal year on hirings, promotions, transfers, and capital equipment purchases. Such action will not be taken arbitrarily or without knowledge and support of the Town Council. V. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In addition, purchases and expenditures must comply with all applicable legal requirements. 5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. 5.2 Purchasing System and Policies. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the Town’s purchasing policies, guidelines and procedures and applicable State and Federal laws. The Town will endeavor to obtain supplies, equipment, and services as economically as possible. 5.3 Internal Controls. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. 5.4 State Expenditure Limit. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uniform Expenditure Reporting System (Ariz. Rev. Stat. § 41-1279.07) to the State Auditor General each year. 5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and recorded in the Town of Fountain Hills Summary of Capital Assets. VI. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 6.1 Balanced Revenue Base. The Town’s goal is a General Fund revenue base that is equally balanced between sales taxes, State shared revenues, property tax, service fees, and other revenue sources. 6.2 Stable Revenue Base. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. 58 Establishing new charges and fees as needed and as permitted by law at reasonable levels. The Height of Desert Living Financial Overview & Policies B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. 6.3 Monitoring Collection. The Town Manager or authorized designee will monitor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 6.4 Intergovernmental Aid. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town’s long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Fountain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. 6.6 Growth Revenues. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 50% of those one-time revenues to the Capital Projects Fund. Monthly, these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. VII. USER FEE COST RECOVERY User fees and charges are payments for voluntarily-purchased, publicly-provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. 7.1 Establishing Fees. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized The Height of Desert Living 59 Financial Overview & Policies that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 7.2 Recalculation. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. VIII. CASH HANDLING POLICY Collecting and controlling cash at the Town are very important functions. The Customer Service Representatives and Permit Technicians are the Town’s cash handling agents. Strong internal controls for cash collection and handling are necessary to prevent mistreatment of Town funds and to safeguard and protect employees from unwarranted charges of mishandling funds. Historical practices shall not constitute justification for deviation from these procedures. The material contained in this Section supersedes any previous policies and procedures regarding the handling of cash followed within the Town and/or within Departments. The Finance Division will conduct periodic reviews of cash handling procedures. Any amendments to the policies require Town Council approval, but the Town Manager may make interpretations and exceptions to the policies contained in this Section as more particularly set forth in Subsection 8.13 below. 8.1 Individual Responsibilities. All cash transactions are to be processed by Town staff (including cash, credit cards, checks, etc.) and not volunteers. Any Department Director or manager with responsibilities for managing Town cash receipts and those employees who are entrusted with the receipt, deposit and reconciliation of cash for Town-related activities shall be responsible for knowledge of and compliance with this Section VIII. A reference to this Section should be included as part of all departmental policies and procedures. 8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, collecting and controlling cash should be centralized in one location; however, that is not always possible or practical. As a result, the collection of money is, in part, decentralized. The Finance Division must authorize all cash handling sites, including one-time requests for cash for special events. Departments requesting status as a cash handling site (or special events where money is being collected and a cash float is needed) must submit a request to the Finance Division at least 24 hours prior to the special event that includes: 60 A. Reason(s) why cash handling site or cash float is needed. B. A list of the personnel involved with the cash handling site, descriptions of their duties, and how segregation of duties will be maintained. C. Whether a change drawer will be needed. D. A description of the reconciliation process, including frequency of reconciliation. The Height of Desert Living Financial Overview & Policies 8.3 E. A description of the process for safeguarding cash until it is deposited. F. A schedule of how often and where cash deposits will be made. Procedures for Cash Collection. A. 8.4 “Cash” is defined as any of the following accepted methods of payment for Town transactions: (1) Cash (U.S. coin and currency). (2) Checks (drawn on U.S. banks and made payable to the Town; no third party checks). (3) Credit Cards (MasterCard, Visa, Discover, American Express). (4) Money Orders. B. Cash should be physically protected through the use of vaults, safes, cash registers, etc. Each Department is responsible to make the necessary provisions to properly safeguard the cash receipts in its area and maintain the necessary safe or vault that will ensure the security. Generally, any amount of cash on hand must be maintained in a vault or heavy safe (one which cannot be easily moved by two persons using a hand cart). Cash should not be retained in desk drawers or standard file cabinets without a locking mechanism; petty cash must be secured in a locked file cabinet and keys should be secured separately. C. The cash drawer should be kept shut when not in use and after each transaction. The cash drawer, when open, should not be left unattended when it contains money. The contents of cash drawers should be placed in a safe, vault, or an approved, locked location after each day; all safes are to be kept locked. Receipts. A. Procedures must be in place to record the daily beginning and ending receipt numbers of the cash register, and include safeguards to prevent manipulation of register totals, receipt numbers, etc. Automatic numbering of receipts through a computerized system is an acceptable alternative. B. Receipts should be generated from either receipt books or cash register receipt system. C. Cash registers must be programmed to issue receipts, which shall contain all information required by the accounting system to properly credit and track payments. D. Receipt books, if issued for special events, must be issued in sequential order. All books should be accounted for from the time of delivery and returned to the Finance Division. The Height of Desert Living 61 Financial Overview & Policies E. Only those receipt books that have been distributed by the Finance Division may be used. F. At a minimum, sequential, pre-numbered receipt forms must contain the following information: G. 8.5 62 (1) Date issued. (2) Cashier and/or Department issuing the receipt. (3) Name of payor (not the department name or revenue source). (4) Net amount received. (5) Sufficient information to identify the purpose of the payment. (6) Form of payment (cash, check, credit card, etc.). The receipt forms should also: (1) Contain all available identifying numbers and other pertinent, descriptive information including invoice numbers. (2) Be issued in a minimum of two copies, one for the payor and one to accompany the deposit. (3) Never be altered; if any type of change is necessary, all copies of the receipt must be clearly marked “void”, and a new receipt issued. (4) Be filed sequentially and retained by the Department (including void receipts). Cash Received in Person. A. When a customer produces a mutilated bill (where a portion is missing), the receiver should request that the customer have a bank redeem the bill. No bill will be considered for acceptance if both serial numbers are not present. B. A printed receipt must be issued for each payment received when the customer pays in person. At a remote location (for special events), manual pre-numbered receipts may be used when cash register receipts are not available. C. Departments may not accept post-dated checks, IOU’s, or third party checks. D. All cash received must be recorded through the computerized accounting system with computer-generated official Town cash receipts. When a cash handling site with a computerized accounting system has to use temporary cash receipts, those temporary receipts must be converted over to computerized receipts as soon as possible. If the conversion cannot be accomplished within 48 hours, the cash should The Height of Desert Living Financial Overview & Policies be deposited into the Department’s safe and tracked in detail until it is recorded on the computerized accounting system. E. The customer must be presented an official Town receipt form with a duplicate record being retained by the receiving Department. All numbered receipts must be accounted for, including the original of voided receipts. F. The cash handling site must maintain a clear separation of duties. An individual should not have responsibility for more than one of the cash handling components: collecting, depositing, disbursement, and reconciling. G. The procedures below are to be followed to safeguard the employee and the cash: (1) Account for cash as soon as is it received – count the cash in front of customer. (2) Keep cash received in view of the customer until the transaction is complete. (3) If change is required, count all cash and change in front of customer. (4) Reconcile the funds received to the computerized accounting system cash report or to the total of the temporary receipts at the end of the day or at the end of each shift and balance the receipts as set forth in Subsection 8.9. (5) Immediately place all cash in a cash drawer, safe or other secure place until deposited. A secure area for processing and safeguarding funds received should be provided and restricted to authorized personnel. (6) Personal transactions with Town cash funds are prohibited. Monies may never be borrowed nor loaned from cash funds, nor may personal checks be cashed from receipts. (7) All employees paying for Town services (rentals, movie tickets, animal license, business license, etc.) must be rung up by a different employee under a separate user ID. (8) Deposit all cash intact and not intermingled or substituted with other cash. (9) Pay refunds or expenditures through the appropriate Town bank account on a Town-generated check from the main accounts payable account for the smaller accounts. If the original payment was made using credit/debit card, then whenever possible refunds will be issued through the credit card per credit card regulations. The Height of Desert Living 63 Financial Overview & Policies H. 8.6 8.7 (10) Provide printed receipts generated by the financial system for every transaction involving money. (11) Voided cash receipts must be approved and initialed by a supervisor before the daily deposit is done, noting the reason for voiding the transaction. (12) Deposit daily cash report and cash promptly at the end of each day into the Finance Division safe. (13) Place cash in amounts over $500.00 in the Finance Division safe immediately following the transaction until the end of day close out. (14) Cashiers should enter transactions using their personal logins (switch user) during a single shift. (15) All packaged coin or strapped currency received as payment should be removed from the package or straps and verified. Cashing checks from Town deposits, borrowing cash for personal use, lapping receipts to cover shortages in cash receipts, withholding checks for deposit in order to float checks, commingling personal and Town funds and modifying cash records are all serious offenses and may result in discipline up to and including immediate discharge from employment. Cash Received Through the Mail. A. When mail is opened, if the cash received is not credited directly into the appropriate Town account or issued a receipt through a computerized accounting system, a log of the checks, credit card transactions and or cash should be prepared and submitted to the Finance Division. The log should include the customer’s name, amount received, check number and any other information available that may assist in proper allocation of the funds. The envelope also should be retained as part of the records. B. When mail is opened, checks must be endorsed promptly with a restrictive endorsement stamp. Checks must be stored in a safe or other secure place approved by the Finance Division until deposited. C. Unidentified receipts must be deposited to a depository account approved for such purposes. All reasonable attempts should be made to identify the correct account and transfer the funds. Check Acceptance. A. The Federal Reserve has established a regulation to standardize check endorsements: (1) 64 Checks must be made payable to the Town of Fountain Hills and endorsed promptly with a restrictive endorsement stamp payable to the Town of Fountain Hills. The endorsement The Height of Desert Living Financial Overview & Policies stamps must be distributed by the Finance Division; this stamp protects the check if lost or stolen. (2) All depositor’s endorsements are limited to the top 1.5 inches on the back side of the check, at the trailing edge of the check. This area is where endorsements are normally placed. If you look at the face of the check, the endorsement area is directly behind where “Pay to the Order of” is printed. (3) Any check that has been endorsed may not be returned to the customer. Any marks below the 1.5 inches on the check may obscure the bank routing number, cause delays in returning checks, and forfeit the Town’s right to recovery. The purpose of this regulation is to speed collection and returns. (4) The endorsement must include the following: FOR DEPOSIT ONLY TOWN OF FOUNTAIN HILLS [Account Number] (5) Checks should have the customer information pre-printed on the face of the check. Bank issued/generated checks are acceptable. (6) Personal checks from employees for cash may not be cashed at any counter in a Town facility. (7) Checks or credit card transactions will not be cashed or processed for more than the amount of purchase. Departments are not authorized to return currency to the payor in the event that the check exceeds the amount due to the Town. B. Be sure that the name, branch, city and state where the drawer’s bank is located is printed on the check. C. The Town will not accept a check that is: (1) Illegible or not written out clearly; checks should be written out in blue or black ink only. (2) For anything other than the exact amount (no change will be given). (3) A third party check (that is, checks made out to someone other than the Town). (4) Altered or changed. (5) Undated, post-dated or stale dated (older than six months). (6) Not signed. The Height of Desert Living 65 Financial Overview & Policies 8.8 8.9 A starter check, i.e. a check without the name, address and check number on the face of the check. (8) Not in U.S. funds. (9) From a foreign bank, even if payable in U.S. funds. (10) Transfer checks. D. If the written amount on a check does not match the numerical amount, the written amount will govern. E. Money orders should be filled out by the customer in the presence of Town staff; the customer must countersign and write Town of Fountain Hills in the payee section. Credit Card Acceptance. A. Credit cards accepted are Visa, MasterCard, Discover, and American Express. B. When presented with a credit card, the Department cashier shall: (1) Verify that the card has not been altered and is not expired. (2) Check customer identification to verify that the name on the card and the account name are the same, unless someone is paying for other family members. (3) Retain the credit card until the transaction is complete. (4) Enter the credit card transaction by swiping the card through the terminal on the keyboard; if the keyboard does not have a terminal, the swipe reader is not functioning or payment is being taken over the telephone, the credit card number should be entered manually when prompted. (5) If the credit card information is being input from a paper registration form that includes the card number and payor signature, shred or permanently mark over the portion of the form that includes the credit card information as soon as the transaction is complete and the card is accepted. (6) If receiving credit card information over the phone, verify the caller’s name as it appears on the card, verify the amount to be processed, enter the credit card number, expiration date and security code directly; immediately shred any piece of paper where the information can be viewed or taken. Balancing of Cash Receipts. A. 66 (7) All funds collected must be balanced daily, by mode of payment, by comparing the total of the cash, checks and credit cards to the computerized accounting reports, to the manual receipts totals, including The Height of Desert Living Financial Overview & Policies the totals of the money received by mail. All cash receipts and supporting documentation (daily deposit slip, system receipts, and system reports) should be transferred daily to the accounting system and all discrepancies should be resolved before the end of the day/ shift. B. Daily cash counts and reconciliations will be performed on a random basis by the Accountant or other senior Finance Division staff member. These reconciliations should be signed and dated by the reviewer. The total monthly receipts should be balanced with the monthly bank account statements and accounting system monthly reports and all discrepancies should be resolved. C. Currency and coin must be reconciled separately from checks, credit cards and money orders by comparing actual cash received to the cash total from the cash report or to the sum of the cash sales from the manual receipts. D. Over/short amounts must be separately recorded, investigated and resolved to the extent possible as set out in the over/short portion of this Section. E. Because balancing can be a time-consuming task and requires attention to detail, it is recommended that each cashier pre-balance his/ her own drawer periodically during the day. NOTE: On the rare occasion that a check needs to be forwarded to another party by the Town of Fountain Hills, the check cannot be endorsed. Any of the following positions are authorized to approve this receipt without endorsement: the Town Manager, the Finance Director, and the Town Clerk. Approval to accept this instrument in this manner requires approval from one of the Town’s authorized signatories in writing prior to the presentation of the instrument. F. 8.10 End of day close out process for cash collection points includes the following: (1) Two signatures on the daily cash report before depositing in the Finance Division safe. (2) Total deposit must match the printed report from the software program. (3) Deposits are turned in daily and deposited in the Finance Division safe by the responsible party. Cash Over & Short. A. A daily accounting of cash received should be balanced against the total amount on the daily reports run by the Department. Any amount that is over or short shall be reported on the same day to the Department Director and the Accountant. The Height of Desert Living 67 Financial Overview & Policies B. The discipline procedures set forth below should be followed if the established dollar limits and frequency of overages and/or shortages are exceeded. The current established dollar limit is five dollars. A log should be established to record any overages and shortages, and the employee’s name and date. Patterns, frequencies, and inconsistencies should be noted on the employee’s performance review. Overages or shortages of $50.00 or more are to be reported to the Finance Director. C. Warnings or exceptions involving cash overages or shortages shall be retained in the employee’s permanent file. D. If the shortage is the result of a suspected or documented theft, the shortage must be reported immediately and in writing to the Accountant, the Finance Director, and the Town Manager who will submit to law enforcement for investigation, regardless of amount. E. Employees who handle cash are expected to be careful and accurate and to balance their funds each day without overages or shortages. Failure to follow internal controls and checks and balances as approved by the Finance Division is considered to be at least negligence and could be considered misconduct subject to the following disciplinary procedures: (1) (2) 8.11 68 Verbal Warning. A verbal warning will be given if an employee has: (i) Two or more over/shorts (regardless of the amount). in any 90-day period (ii) Cumulative over/shorts of $75.00 or more in any 30-day period. Written Warning. (i) After an employee has received two verbal warnings, the third warning will be in the form of a written warning. A fourth warning will be subject to disciplinary action as determined by the Department Director. (ii) A written warning will be issued if an employee exceeds a cumulative total of $100.00 or more cash short in any month regardless of the number of verbal warnings. Returned Check Procedures. A. Any checks returned by the Town’s depository bank as uncollected shall be sent to the Finance Division. Examples of returned checks include: non-sufficient funds (NSF), account closed, payor’s signature missing, refer to maker and post-dated or stale-dated checks. B. When a check is returned, the Finance Division prepares a negative entry to the revenue journal, debiting the originating account for the amount of the check and at the same time assessing a service fee in The Height of Desert Living Financial Overview & Policies the amount set forth in the Town’s adopted fee schedule. It is the responsibility of the Department that was credited with the revenue to notify the check writer and use due diligence to collect the amount of the check and the service fee. The check writer will be prohibited from receiving Town services until the Town is paid the full amount, plus the returned check fee. Restitution should be in the form of currency, money order, cashier’s check, or certified check. The Finance Division will maintain an aging report on all non-collectable items; this report will be submitted monthly to the Finance Director. 8.12 8.13 C. When restitution is obtained, the same account should be used that was used on the negative entry and the deposit should be transferred to the Customer Service Representative for inclusion in the daily deposit. D. If after proper due diligence is performed, collection has not been made, the Accountant may be consulted regarding returned items that remain uncollected for further action through the State. Preparation of Deposits (performed by the Finance Division. A. The Finance Division shall prepare all deposits. B. All checks must be made payable to Town of Fountain Hills and endorsed. A calculator tape of the checks should be included with the checks bundled together. C. Cash must be recorded on the deposit slip in the appropriate space. D. Only depository-issued deposit slips, including the appropriate account number(s) and sub-code(s) are to be used. E. Someone not involved with collecting the cash, opening the mail or reconciling the deposit must prepare the deposit. F. Deposit from the Municipal Court should be secured in locking deposit bags, which are available from the bank. G. Trips to the bank should be at random times during each day. Exceptions to Cash Handling Policy. A. Any exception to this Section must be approved in writing by the Department Director and requires the concurrence of the Finance Director. For example, in cases where there is not enough staff available to maintain complete separation of duties, an alternate process to safeguard Town funds must be established and approved by the Finance Director. Requests for exceptions to these procedures must be submitted to the Finance Director in writing. B. Town personnel are prohibited from depositing Town cash into checking or other bank accounts unless the account has been set up by the Finance Division. The Height of Desert Living 69 Financial Overview & Policies 8.14 IX. Records Retention. All cash receipts and related documents must be maintained in accordance with Records Retention Schedules pursuant to Ariz. Rev. Stat. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19. Accounting reports, deposit slips, credit card receipts, copies of manual cash receipts, etc. should be kept for the period specified by the Records Retention Schedules. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwriters, and rating agencies. The Town’s overall debt management policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. 9.1 9.2 General. A. The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon “pay-as-you-go” funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “intergenerational equity,” as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. B. To increase its reliance on current revenue to finance its capital improvements, and promote a “pay-as-you-go” philosophy, the Town will allocate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the assigned fund balance. Capital Improvement Plan A. 70 As part of the budget process each year, the Town Manager or authorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. The Height of Desert Living Financial Overview & Policies B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The ranking criteria will give greatest weight to those projects that protect the health and safety of its citizens. “Pay-as-you-go” project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circumstances. C. Lease-purchase financing shall be undertaken only when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State-imposed expenditure limitation. The Town Manager or authorized designee shall be responsible for ensuring that “pay-as-you-go” expenditures do not cause the State-imposed expenditure limitation to be exceeded in any fiscal year. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects that are likely to receive grant money. E. All capital project appropriations and amendments to the capital improvement plan must be approved by the Town Council. F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure improvement or asset. G. The following steps shall be used to prepare the Capital Improvement Program (“CIP”): (1) (2) Establish Capital Improvement policies, including: (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g., computers) will be treated. (d) Identification of projects that are expected to be undertaken, but fall outside the time horizon of the plan. Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. The Height of Desert Living 71 Financial Overview & Policies Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficiency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from current revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. (4) Identify projects. (5) (6) 72 (b) (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital projects before “pay-as-you-go” and bond issuance financing. (c) Developer contributions. (d) Private contributions. (e) Issuance of securities. (f) Capital leases. Approve the CIP and Budget. (a) Town Council review. (b) Public hearing. (c) Adoption of the CIP and capital budget. The Height of Desert Living Financial Overview & Policies All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. Department Directors will submit detailed descriptions of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. The Town Manager shall incorporate an estimate of the useful life of proposed capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue then the bond amortization schedule shall be adjusted to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. 9.3 Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer Contributions. (3) General Obligation (“GO”) Bond – requires voter approval, supported by an ad valorem (property) tax. (4) Revenue Bonds – repaid with dedicated revenue source (HURF, revenue generated by project). (5) Municipal Property Corporation (“MPC”) Bonds – repaid with a dedicated revenue source. (6) Community Facilities District (“CFD”) or Special District Bonds – supported by an ad valorem property tax, revenues of the district or assessments of the cost of public infrastructure or enhanced municipal services. (7) Capital Leases – repaid within operating budget. (8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District, CFD and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria for CFDs have been established and included within the Town’s CFD policy. C. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. D. Where applicable, the Town will structure GO bond issues to create level debt service payments over the life of the issue. The goal will be The Height of Desert Living 73 Financial Overview & Policies to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. 9.4 74 E. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancings undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. F. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. G. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. H. MPC and contractual debt, which is non-voter approved, will be utilized only when a dedicated revenue source (e.g., excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues generated by the project will be greater than the debt service requirements). I. The Town’s privilege/excise tax to debt service goal will be a ratio of at least 2.5:1 to ensure the Town’s ability to pay for long-term debt from this elastic revenue source. Issuance of Obligations. A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the service providers that offer the Town the best combination of expertise The Height of Desert Living Financial Overview & Policies and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. X. C. The Town will sell bonds through public sale, online bidding process or an accelerated bidding process unless the Town Council authorizes the bond to be sold by negotiated sale or private placement. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most efficient and cost-effective manner and in compliance with the governing statutes and regulations. The Town Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report all financial information on an annual basis and notices of listed events in a timely manner, not in excess of ten business days after the occurrence of event, to the rating agencies and the Municipal Securities Rulemaking Board (MSRB) Electronic Municipal Market Access (EMMA) system. The annual report will include but not be limited to the Town’s annual Comprehensive Annual Financial Report (CAFR) and other items specified in the Town’s continuing disclosure undertakings. G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with Securities and Exchange Commission Rule 15c2-12 and MSRB Rule G-36. The Town will follow its adopted issuance and post-issuance compliance procedures relating to its tax-exempt financings. INVESTMENT/CASH MANAGEMENT POLICY It is the intent of this investment/cash management policy (the “Investment Policy”) that idle public funds (i.e., uninvested funds) will be invested in a manner that maintains safety of principal, maintains liquidity to meet cash flow needs, provides competitive investment returns and conforms to all state statutes governing the investment of public funds (the “Investment Portfolio”). The purpose of these investment guidelines is to formalize the framework for the Town’s daily investment activities. The Height of Desert Living 75 Financial Overview & Policies 10.1 Scope. This Investment Policy shall be administered in a manner that follows Arizona Revised Statutes Title 35, Chapter 2, Article 2.1, as amended and other investment guidelines mandated by statute and is limited in its application to funds that are not immediately needed and are available for investment, including any and/or all districts, component units, etc., of the Town. These funds are accounted for in the Town’s Comprehensive Annual Financial Report (“CAFR”) and may include: A. The General Fund; B. Highway User Revenue Fund; C. Excise Tax Funds; D. Special Revenue Funds; E. Debt Service Funds; F. Capital Project Funds G. Development Fees Funds; H. Internal Service Funds; and I. Any new fund/component unit created unless specifically exempted. Except for cash in certain restricted funds, the Town will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 10.2 Prudence. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by any firm or individual given responsibility as Investment Officer shall be the “prudent person” standard and shall be applied in the context of a professional investment official managing an overall portfolio or account in a manner that aims to accomplish the objectives set forth in these policies. Investment Officers acting in accordance with the Town’s written procedures and this Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 10.3 Objectives. In priority order, the primary objectives of Town investment activities are: A. 76 Safety: Safety of principal is the foremost objective of the investment program. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. To attain this objective, the Town will diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions. The Height of Desert Living Financial Overview & Policies B. Liquidity: The Town Investment Portfolio will remain sufficiently liquid to enable the Town to meet all operating requirements that might be reasonably anticipated. Liquidity will be achieved by matching investment maturities with forecasted cash flow funding requirements, by investing in securities with active secondary markets and by diversification of maturities and call dates. Furthermore, since all possible cash demands cannot be anticipated, a portion of the portfolio may also be placed in savings accounts, Certificates of Deposit (“CDs”) or local government investment pools that offer same day liquidity for short-term funds. C. Yield (Return on Investments): The Town Investment Portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints of safety and liquidity needs and the cash flow characteristics of the portfolio. Return shall be subordinated to safety and liquidity. The core of investments is limited to relatively low-risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity, with the following exceptions: D. 10.4 (1) A security with declining credit may be sold early to minimize loss of principal; (2) A security swap would improve the quality, yield or target duration in the portfolio; (3) Liquidity needs of the portfolio require that the security be sold; and (4) If market conditions present an opportunity for the Town to benefit from the sale. Risk of Loss: All participants in the investment process will seek to act responsibly and prudently as custodians of the public trust. Investment Officers will avoid any transactions that they reasonably believe might impair public confidence in the Town’s ability to govern effectively. The Town Council recognizes that in a diversified portfolio, occasional measured losses due to market volatility are inevitable, and must be considered within the context of the overall portfolio’s investment return, provided that adequate diversification has been implemented. Investment Strategy. The Town intends to pursue a portfolio management philosophy that includes passive management; passive management means that the financial markets will be monitored by Investment Officers and investments will be purchased and sold based on the Town’s parameters for safety and liquidity and based on market conditions. All marketable securities purchased by the Town shall have active secondary markets, unless a specific cash outflow is being matched with an investment that will be held to maturity to meet that obligation. Securities may be purchased as a new issue or in the secondary markets. Securities may be sold as provided in Section 4.3. Securities may be purchased with the intent from the beginning to sell them prior to maturity or with the expectation that the security would likely be called prior to The Height of Desert Living 77 Financial Overview & Policies maturity under the analyzed market scenario. The portfolio will be structured to benefit from anticipated market conditions and to achieve a reasonable return. Relative value between asset groups shall be analyzed and pursued as part of the investment program within the restrictions set forth by this Investment Policy. Diversification by market sector and security types, as well as maturity will be used to protect the Town from credit and market risk in order to meet liquidity requirements. Market and credit risk shall be minimized by diversification and are defined below: A. Credit Risk: The Town will seek to mitigate credit risk, which is defined as the risk of loss due to failure of the security issuer or backer. Mitigating credit risk is to be accomplished by carefully managing the allocation of funds to non-government or insured sectors. The Finance Director will monitor the credit holdings on a continuous basis to ensure they remain appropriate to hold. B. Interest Rate Risk: The Town will seek to mitigate interest rate risk, which is defined as the risk that the market value of securities held in the portfolio will decline due to increases in market interest rates subsequent to their purchase. This mitigation will be accomplished by: C. 10.5 Structuring the Investment Portfolio so that securities mature concurrent with the anticipated cash requirements for ongoing operations, thereby avoiding, as much as possible, the need to sell securities into an adverse market environment prior to maturity; (2) Investing funds primarily in shorter-term securities or similar investment pools and limiting the average maturity of the portfolio in accordance with the needs of the Town; and (3) With respect to any firm or individual given responsibility for investments, utilizing external research and advice regarding the current interest rate outlook and global economic condition to optimize portfolio duration strategy. Market Rate Risk: The Town will seek to mitigate market rate risk, which is defined as the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. This mitigation will be accomplished by: (1) Providing adequate liquidity for short-term cash needs; and (2) Making longer-term investments only with funds that are not needed for current cash flow purposes. Responsibility and Control. A. 78 (1) Delegation of Authority: Authority to manage the Town investment program is derived from the Ariz. Rev. Stat. §§ 35-323 - 328. Management responsibility for the investment program is hereby delegated to the Finance Director. The Finance Director shall be primarily responsible for ensuring the Investment Portfolio is invested according to this Investment Policy. In carrying out these duties, the Finance Director may The Height of Desert Living Financial Overview & Policies delegate certain tasks to others (each an “Investment Officer”) whose skill and experience are appropriate to the delegation. The term “Investment Officer” includes the Finance Director (until a particular task is delegated) and the “Investment Advisor,” as defined below and as described in Section 10.5. A list of Town personnel eligible for delegation as Investment Officer is attached to this Investment Policy in Appendix A. B. Establishment of Procedures: The Finance Director shall establish written procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include reference to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Finance Director. C. Management Responsibilities: No person shall engage in an investment transaction except as provided under the terms of Investment Policy, the procedures established by the Finance Director, or designee, and verbal or written authorization by the Finance Director to withdraw, transfer, deposit and invest the Town’s funds. The Finance Director shall be responsible for all transactions undertaken, and shall establish a system of controls to regulate the activities of Investment Officers. The Finance Director has the authority to manage internally or to delegate the management of the investment program to an investment advisor engaged by the Town (the “Investment Advisor”). The Finance Director is responsible for: D. (1) Reporting Investment Portfolio performance to Town Manager; (2) Evaluating the performance of the externally-managed portfolio; (3) Monitoring Investment Advisor’s compliance with this Investment Policy; (4) Conveying the investment needs of the Town to the Investment Advisor; and (5) Developing investment strategy with the Investment Advisor. Ethics and Conflicts of Interest: All persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and Investment Officers shall disclose to the Town Manager any material financial interests in financial institutions that conduct business within the Town, and they shall further disclose any material personal financial/ investment positions that could be related to the performance of the Town, particularly with regard to the time of purchases and sales. This Investment Policy expressly incorporates the provisions of Ariz. Rev. Stat. Title 38, Chapter 3, Article 8. The Height of Desert Living 79 Financial Overview & Policies 10.6 E. Disclosure: Investment Officers and employees shall disclose to the Town Manger any material financial interest in financial institutions that conduct business with the Town. Investment Officers and employees shall further disclose any material personal investment positions that could be related to the performance of the Town’s Investment Portfolio. Investment Officers and employees shall subordinate their personal investment transaction to those of this jurisdiction, particularly with regard to the timing of purchases and sales. An Investment Officer who is related within the second degree by affinity or consanguinity to individuals seeking to sell an investment to the Town shall file a statement with the Town Manager and the Finance Director disclosing that relationship. F. Investment Training: Investment Officers shall have a finance, accounting or related degree and knowledge of treasury functions and the State of Arizona laws governing public money management and investments. Authorized Financial Dealers and Institutions. The Finance Director will maintain a list of qualified persons or firms authorized to provide investment services that have been publicly procured. In addition, a list will also be maintained of the State pool of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services. The Town shall qualify persons or firms by applying generally accepted industry standards (i.e., capital requirements, asset quality, earnings, liquidity, management and local community development) using available public agency and private rating services as appropriate. Investment transactions shall only be conducted with financial institutions that are licensed as may be required by law to do business in Arizona. Primary government securities dealers, or broker-dealers engaged in the business of selling government securities shall be registered in compliance with section 15 or 15C of the Securities Exchange Act of 1934 and registered pursuant to Ariz. Rev. Stat. § 44-3151, as amended. It shall be the responsibility of the financial institutions and broker/dealers who desire to become qualified bidders for investment transactions to provide the following: i. Audited financial statements within six months of the close of the fiscal year ii. Proof of Financial Industry Regulatory Authority (FINRA) certification, and trading resolution; iii. Proof of State registration; and iv. Certification of having read this Investment Policy and the Town’s depository contracts. An eligible listing of broker/dealers shall be established for the purchase and sale of investment securities; a new list of approved broker/dealers will be established as needed. External managers may also use their own lists of internally-approved broker-dealers, but only after any such list has been approved by the Town Manager and Finance Director. A periodic review of the financial condition and registrations of qualified companies will be conducted by the Finance Director and the Town Manager. 80 The Height of Desert Living Financial Overview & Policies A. Selection of Depository, Financial Institutions and Broker/Dealers: Depositories shall be selected through the Town’s procurement process, with a typical contract being for two years with an option to extend the contract for three additional one year terms. In selecting depositories, the creditworthiness of institutions shall be considered, and the Finance Director shall conduct a comprehensive review of the prospective depositories’ credit characteristics and financial history. No public deposit shall be made except in an eligible public depository as established by state depository laws. The depository bank bid will not include bids for investment rates on certificates of deposit. Certificate of deposit rates will be evaluated competitively between qualified financial institutions in accordance with the manner in which all other types of investment assets are purchased. The Investment Officer may accept bids for certificates of deposit and for all marketable securities either orally, in writing, electronically, or in any combination of these methods. The Investment Officer will strive to receive three price quotes on marketable securities being sold, but may allow one broker/ dealer to sell at a predetermined price under certain market conditions. Investments purchased shall be shopped competitively between approved financial institution and broker/dealers. B. 10.7 Insurability: Banks, financial institutions, individuals and firms seeking to establish eligibility for the Town’s certificates of deposit purchase program, shall submit financial statements, evidence of federal insurance and other information as required by the Investment Officers. Portfolio and Investment Asset Parameters. A. Pricing: Market price for investments acquired for the Town’s Investment Portfolio shall be priced using independent pricing sources and market value shall be monitored at least annually. B. Eligible Investments: The Town’s eligible investments are governed by Ariz. Rev. Stat. § 35-323 et seq. Furthermore, those investments not identified in Ariz. Rev. Stat. § 35-323 et seq. are considered to be ineligible. For the eligible investments, the following limitations apply: (1) Investments in insured or collateralized CDs in eligible depositories shall not exceed 30% of the portfolio. (2) Investments in Certificate of Deposit Account Registry Services shall not exceed 20% of the portfolio. (3) Bonds, notes or other evidences of indebtedness of the State or any of its counties, incorporated cities or towns, school districts or special taxing districts, including registered warrants that bear interest pursuant to Ariz. Rev. Stat. § 11-635, shall not exceed 10% of the portfolio. (4) Bonds, notes or evidences of indebtedness of any county, municipal district, municipal utility or special taxing district of any state that are payable from revenues, earnings or a special tax specifically pledged for the payment of the principal and inter- The Height of Desert Living 81 Financial Overview & Policies est on the obligations, and for the payment of which a lawful sinking fund or reserve fund has been established and is being maintained shall not exceed 10% of the portfolio. (5) Bonds, notes or evidences of indebtedness issued by any county improvement district or municipal improvement district of any state to finance local improvements authorized by law, if the principal and interest of the obligations are payable from assessments on real property within the improvement district shall not exceed 10% of the portfolio. (6) Commercial paper of prime quality shall not exceed 30% of the portfolio. (7) Bonds, debentures, notes or other evidences of indebtedness shall not exceed 30% of the portfolio. (8) Negotiable or brokered certificates of deposit issued by a nationally or state chartered bank or savings and loan association shall not exceed 30% of the portfolio. Bond proceeds shall be invested by the Finance Director (or the Investment Officer, if such duties have been delegated) pursuant to applicable laws, relevant bond indenture requirements and relevant tenets of this Investment Policy. Proceeds from tax-exempt bonds shall be invested, recorded, and reported in the manner set forth by the United States (“U.S.”) Treasury and Internal Revenue Service to preserve the tax-exempt status of the bonds. The Town’s Finance Department will maintain systems to ensure that these requirements are met. Funds set aside to defease Town debt in conjunction with an escrow agreement will be invested in accordance with State law and appropriate bond documents and as the trustee bank holding such funds deems necessary. C. 82 Prohibited Investments: Regardless of sector, no more than 5% of the portfolio may be invested in any one issuer (excluding obligations issued or guaranteed by the U.S. or any of the senior debt of its agencies, sponsored agencies, corporations, sponsored corporations, or instrumentalities). In addition to the limitations on investment types according to Ariz. Rev. Stat. § 35-323 et seq., Town funds will not be invested in any of the following: (1) reverse repurchase agreement (2) callable agencies (3) derivative type investments such as collateralized mortgage obligations, strips, floaters, etc. (4) futures, contractual swaps, options (5) inverse floaters The Height of Desert Living Financial Overview & Policies D. 10.8 10.9 (6) interest only securities (7) forward contracts (8) interest bearing securities that have a possibility of not accruing current income (9) closed end management type companies (10) securities whose yield/market value is based on currency, commodity, or non-interest indices (11) bearer-form securities Downgraded Credit Ratings: If the credit rating of a security is subsequently downgraded below the minimum rating level specified in this Investment Policy, the Finance Director shall evaluate the downgrade on a case-by-case basis in order to determine if the security should be held or sold. The Finance Director will apply the general objectives of safety, liquidity, yield, and legality to make the decision. Collateralization. Where allowed by State law, full collateralization is required on all demand deposit accounts, including checking accounts and nonnegotiable certificates of deposit. The State requires all depositories holding public funds participate in the State managed pooled collateral program. The State will monitor collateral for public funds to ensure the proper level of collateral is maintained by participant depositories. The Finance Director will check to ensure that any depository it utilizes is a State collateral pool participant. In the event that the Town enters into a repurchase agreement, it shall require collateralization at 102% and accept only the following insurance and securities as collateral: A. FDIC insurance coverage. B. Obligations of the U.S., its agencies and instrumentalities, including agency and instrumentality issued mortgage backed collateral if directly guaranteed by the U.S. C. Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State, the U.S. or its agencies and instrumentalities. D. Obligations of states, agencies thereof, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a NRSRO and having received a rating of no less than “A” or its equivalent. Safekeeping and Custody. All security transactions including collateral for repurchase agreements, entered into by the Town or its agents/trustees shall be conducted on a delivery-versus-payment (“DVP”) basis. That is, funds shall not be wired or paid until verification has been made that the safekeeping bank received the correct security. The safekeeping, or custody, bank is responsible for matching instructions from the Town’s Investment Officers on an investment settlement, with what is wired from the broker/dealer, prior to releasing The Height of Desert Living 83 Financial Overview & Policies the Town’s designated funds for a given purchase. The security shall be held in the name of the Town, or held on behalf of the Town, in a bank nominee name. A third party custodian designated by the Finance Director and evidenced by safekeeping receipts will hold securities. The safekeeping bank’s records shall assure the notation of the Town’s ownership of, or explicit claim on, the securities. The original copy of all safekeeping receipts shall be delivered to the Town. Securities shall be held by a custodian designated by the Town Manager and evidenced by safekeeping receipts. 10.10 Internal Control. The Town Manager shall establish an annual process of independent review as part of the external audit. This review will provide internal control by assuring compliance with policies and procedures. The Investment Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Town are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 84 A. Control of collusion: Collusion is a situation where two or more employees are working in conjunction to defraud their employer. B. Separation of transaction authority from accounting and record keeping: By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. C. Custodial safekeeping: Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party of custodial safekeeping. D. Avoidance of physical delivery securities: Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. E. Clear delegation of authority to staff members: Staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. F. Written confirmation of transactions for investments and wire transfers: Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via facsimile if on letterhead and if the safekeeping institution has a list of authorized signatures. The Height of Desert Living Financial Overview & Policies G. Development of a wire transfer agreement with the lead bank and third -party custodian: The Finance Director should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. 10.11 Reporting. The Town Manager, or designee, is charged with the responsibility of providing quarterly reports on investment activity and returns. The report shall summarize investment transactions that occurred during the reporting period, and shall include, at a minimum: A. Asset listing showing par value, cost and market value of each security, type of investment, issuer and interest rate; B. Average maturity of the portfolio; C. Maturity distribution of the portfolio; D. Average portfolio credit quality; E. Distribution by type of investment. 10.12 Investment Policy Adoption. This Investment Policy shall be adopted by resolution of the Town Council. The Investment Policy shall be reviewed at least once every five years by the Finance Director and Town Manager and any modifications made hereto must be approved by the Town Council. 10.13 Certification. A copy of this Investment Policy will be provided upon request to the senior management of any financial institution that is approved to transact business with the Town in order that it is appraised of the policies of the Town. The certification must be signed and executed by a senior member of the financial institution before any business is conducted. The Height of Desert Living 85 Financial Overview & Policies GLOSSARY AGENCY: A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA). ASKED: The price at w hich securities are offered. BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: A unit of measurement used in the valuation of fixed -income securities equal to 1/100 of 1 percent of yield (e.g., “1/4” of 1 percent is equal to 25 basis points). BID: The price offered by a buyer of securities. (W hen you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for commission. CERTIFICATE OF DEPOSIT (CDs): A time deposit w ith a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable. CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES (CDARS): A network of financial institutions offering CDs that diversify large deposits between banks at FDIC limits. COLLATERAL: Securities, evidence of deposit or other property w hich a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the Town. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. 86 The Height of Desert Living Financial Overview & Policies DELIVERY VERSUS PAYMENT: There are tw o methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DISCOUNT: The difference betw een the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills). DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit. FEDERAL FARM CREDIT BUREAU (FFCB): Debt securities issued by banks of the Farm Credit System, a leading provider of loans, leases, and services to rural communities and U.S. agriculture. FEDERAL FUNDS RATE: The rate of interest at w hich Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the U.S. Fannie Mae, as the corporation is called, is a private stockholderowned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. The Height of Desert Living 87 Financial Overview & Policies FEDERAL RESERVE SYSTEM: The central bank of the U.S. created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. FINANCIAL REGULATORY INDUSTRY AUTHORITY: A regulatory body created after the merger of the National Association of Securities Dealers and the New York Stock Exchange’s regulation committee. The Financial Industry Regulatory Authority is responsible for governing business between brokers, dealers and the investing public. By consolidating these two regulators, FINRA aims to eliminate regulatory overlap and cost inefficiencies. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE MAE): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term “pass-throughs” is often used to describe Ginnie Maes. GOVERNMENT SPONSORED ENTERPRISE AGENCIES (GSE): U.S. Government Agencies, Government Sponsored Enterprises (GSEs), Corporations or Instrumentalities of the US Government – Federal Instrumentality Securities include, but are not limited to, Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Banks (FHLB), and the Federal Farm Credit Bureau (FFCB). INTERNAL CONTROLS: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. INVESTMENT ADVISOR: An independent person or group of people that makes investment recommendations or conducts securities analysis for a fee. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at w hich a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A w ritten contract covering all future transactions between the parties to repurchase/reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. MATURITY: The date upon w hich the principal or stated value of an investment becomes due and payable. 88 The Height of Desert Living Financial Overview & Policies MONEY MARKET: The market in w hich short-term debt instruments (i.e., bills, commercial paper, bankers’ acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (W hen you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: P urchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers w ho submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include SEC-registered securities broker-dealer, banks, and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. I n some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state - the so-called legal list. In other states, the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital (see Ariz. Rev. Stat. §§ 14-10902 and 14-10906). QUALIFIED PUBLIC DEPOSITORIES: A financial institution w hich does not claim exemption from the payment of any sales or compensation use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RAINY DAY FUND: Designed to set revenue aside during times of above trend economic growth and to utilize this revenue during times of below-trend growth. A Rainy Day Fund can be used to balance the budget which is the intended purpose. RATE OF RETURN: The yield obtainable on a security based on it purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, which is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee w hereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection. The Height of Desert Living 89 Financial Overview & Policies SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by Congress to protest investors in securities transactions by administering securities legislation. SIFMA: Securities I ndustry and Financial M arkets Association. TOTAL RETURN: The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the following components during a certain time period: (Price Appreciation) + (Dividends paid) + (Capital Gains) = Total Return. U.S. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. U.S. TREASURY BONDS: Long-term U.S. government debt securities with maturities of ten years or longer and issued in minimum denominations of $1,000. Currently, the longest outstanding maturity for such securities is 30 years. U.S. TREASURY NOTES: I ntermediate U.S. government debt securities w ith maturities of 1 to 10 years and issued in denominations ranging from $1,000 to $1 million or more. U.S. TREASURY OBLIGATION: Direct obligations of the U.S. Treasury whose payment is guaranteed by the U.S. YIELD: The current rate of return on an investment security generally expressed as a percentage of the security’s current price. 90 The Height of Desert Living Financial Overview & Policies Appendix A Authorized Investment Officers:  PFM Asset Management LLC Attn: Paulina Woo 1820 East Ray Road Chandler, Arizona 85225  Town Manager  Town Accountant (limited in ministerial acts only)  Town Clerk (limited in ministerial acts only) The Height of Desert Living 91 Financial Overview & Policies 92 The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living 93 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line-item basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. In FY16-17, although the budget document continues with Department level, Division level and Program level budgets, many programs were combined for more efficient managing and reporting purposes. There were also two new Departments created. The new General Government Department was created for all non-departmental, Town-wide items and the Public Works Department was created out of the Development Services Department to oversee the Streets and Facilities Divisions, as well as the Outside Inspections program that was previously reported under Engineering. For a summary of all Town programs, please see pages 127-129. TOWN OF FOUNTAIN HILLS REVENUES BY FUND GO Debt Service Revenue Bond 1% Debt Service 7% Court Enhancement 2% Tourism 5% Downtown Strategy 1% Cottonwoods Maintenance 3% Internal Service Fund 1% REVENUES 64% General Fund 14% Total All Funds = $26.6M TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE Capital Projects Funds 23% Debt Service Funds 8% Special Revenue Funds 6% Operating Funds 51% HURF 11% Excise Tax Funds 1% Total All Funds = $35.3M 94 The Height of Desert Living The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace of moderate growth in revenues next fiscal year. Revenues for all funds are $26.6M (excluding reserves) with expenditures of $35.3M (excluding transfers) with some funds utilizing reserves for projects. Budget Highlights It should be noted that the State shared sources of revenue are very sensitive to the fluctuations of the economy as well as to annual legislative appropriations. Additionally, these revenues are distributed to cities and towns based on each municipality’s population compared to that of the entire State. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of State shared revenues. Past efforts to diversify the Town’s revenue sources by asking the voters to approve a primary property tax have been unsuccessful which has necessitated reductions in force while maintaining the existing level of service. During FY15-16, seven cities and towns had a mid-decade census done in order to capture a bigger portion of State shared revenues, which in turn, has had a negative impact on the Town’s portion. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. FY17-18 GENERAL FUND OPERATING REVENUES Almost 83% of the Town’s General Fund resources are derived from the local sales tax and State shared revenues. Intergovernmental 31% Local Taxes 52% Permits, Licenses, Fees 11% TOTAL = $16.9M Building Revenue 6% In FY08-09, the Town received $14.8M in General Fund revenues but dropped over $2M by FY12 to $12.6M. The economic recovery saw a return to a revenue stream of $16.0M. The drop in FY13-14 reflects the reallocation of the Vehicle License Tax revenue (historically available for General Fund expenditures) to the Highway User Revenue Fund (HURF) for pavement management. General Fund Revenues (in millions) $18.0 $16.9 $16.0 $14.7 $14.8 $15.0 $14.1 $14.0 $13.4 $13.2 $13.3 $13.2 FY12-13 FY13-14 $12.6 $12.0 $10.0 FY08-09 FY09-10 FY10-11 The Height of Desert Living FY11-12 FY14-15 FY15-16 FY16-17 FY17-18 95 Budget Highlights The economic recession forced the Town to focus on the delivery of core services, defined by the Town Council as:      Public Safety – Fire/Emergency Medical, Law Enforcement Administration – Economic Development, Finance, Administrative Services, Information Technology, Town Manager, Town Clerk, General Government, and Judicial Public Works - Streets, Stormwater/Environmental Services, Facilities Development Services – Building Safety, Engineering, Planning, Code Enforcement, Mapping & Graphics Community Services – Parks, Recreation, Senior Services, Community Center, Tourism, Open Space and Trails In FY14-15 , the Town Council directed staff to develop a new program for funding maintenance capital – those projects that are necessary to maintain the Town’s infrastructure but are not considered a capital improvement program (i.e., under the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve Study performed to identify those items. During the upcoming year, a transfer of General Fund reserves in the amount of $500,000 is proposed into the Facilities Replacement Fund to help cover some of those projects. Following is a brief summary of what is included in the proposed General Fund budget for FY17-18: Salaries and Benefits - For FY17-18, additional staffing is proposed, totaling 2.00 FTEs; a part-time civil plans examiner and a part-time permit technician, both positions in Development Services and an economic development analyst in Administration. Most Town employees’ salaries and benefits are funded through the General Fund; salaries normally include overtime, sick leave, vacation and a set aside for merit increases. Staff is proposing a cost of living increase based on an updated market analysis with a 2.5% adjustment being proposed for FY17-18. The market analysis will result in a 5% adjustment to pay ranges (see pay plan on page 438). Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries and benefits represent 21% of the proposed General Fund budget in FY17-18 and 12% of the total budget. Employee benefits include health, vision and dental insurance, employer taxes, disability, workers’ compensation insurance, and employer match of retirement contributions. The Town does not provide a defined benefit pension plan for employees but rather matches employee contributions into a 401(a) account maintained by the International City/County Managers Association (ICMA). Number of FTE Employees The chart on the right shows that the number of Town employees is only slightly higher than at the lowest level in over seventeen years while the level of service to the citizens has remained constant. 120 110 115 106 100 90 80 82 77 87 88 77 87 80 70 61 60 58 57 51 52 52 54 56 50 40 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 96 The Height of Desert Living Budget Highlights Contractual Services - The Town contracts with outside professionals for a number of services which represents 32% of the total budget (57% of the General Fund). Two major contracts included in this category are: 1. Fire protection and emergency medical services ($3,508,054), currently under contract with Rural/Metro Corporation – 3% increase; and 2. Police protection ($3,715,447), currently provided through the Maricopa County Sheriff’s Office – 2.6% decrease. These two contracts alone represent 43% of the General Fund budget in FY17-18. Contractual Services also includes annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 119 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With pavement management a high priority, the Town is placing a priority on infrastructure maintenance that has been deferred ($1,000,000 in the HURF fund annually). Maintenance/Utilities - In FY17-18, maintenance/utilities represent 6% of the total General Fund budget. The Town owns nine buildings that require maintenance on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire systems, irrigation, etc. Town staff has been unable to dedicate the resources necessary to maintain the buildings in an optimum condition; consequently future budgets will require increasing amounts of maintenance funding to bring the buildings up to standards. Supplies and Services - Supplies and Services include operational costs such as insurance, office supplies, etc. for Town Hall and other Town-owned buildings and accounts for 4% of the operating budget. The Town owns the Library, the Museum, the Community Center, two fire stations, a vehicle maintenance facility, and the Kiwanis building, Town Hall, and the Community Center. Other items in this category are postage and travel. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY10-11 budget, the inclusion of vehicle replacement charges to each department based on replacement cost to be transferred and expended within a Vehicle Replacement Fund. HURF/Streets Fund Overview The HURF/Streets Fund is a fund restricted to streets and transportation related purposes. With an operational priority for pavement management, the revenue from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be used for pavement maintenance (not reconstruction). The available resources in HURF are anticipated at $3.8M in FY17-18 which includes $1,013,279 from VLT. Road maintenance has not been adequately funded for several years which has resulted in serious degradation of the Town’s 187 miles of arterial and collector streets. The FY17-18 program of work will continue to focus on resolving the longterm fiscal needs for road maintenance. The Height of Desert Living 97 Budget Highlights The HURF/Streets fund provides funding for the following Town programs:        Streets Department—Administration, including Legal Services Adopt-A-Street Open Space Pavement Management Street Signs Traffic Signals Vehicle Maintenance Excise Tax Funds Overview The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the Town’s 2.6% local sales tax to downtown development. Subsequently, on April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds:   Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund Both funds were funded originally through the dedicated .1% of local sales tax with a 60/40 split—60% of sales tax revenues allocated to the new Economic Development Fund and 40% of sales tax revenues allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. The Economic Development Fund, originally, was funded with 60% of the .1% local sales tax to be available for any economic development purpose. The Economic Development budget also included a proposal to create a new fund for Tourism in the amount of $103,000 as well as implementation of the Economic Development Plan adopted by the Council in March 2013. A resolution (2014-50) was passed on December 4, 2014, changing the allocations to 80% to the Economic Development Fund and 20% to the Downtown Strategy Fund effective January 1, 2015. Special Revenue Fund Overview All special revenues (grants, etc.) are received in the Special Revenue Fund. Operating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF II), the Town contracted with Valley Metro for a study on possible transportation programs in Fountain Hills that will bring visitors and workers into Town. The study was conducted throughout the community to get a wide response as to the transportation needs; as a result, the Town created a Ride Choice program. Grant funds will be used for that program as long as they are available. 98 The Height of Desert Living Budget Highlights Included in the FY17-18 budget is an appropriation in the event that unanticipated grants become available. Other revenues in the Special Revenue Funds are the Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Maintenance District Fund – these funds will be committed/assigned/restricted for specific purpose and not available for general operations. Debt Service Funds Overview Total debt service revenues for FY17-18 are budgeted at $2.9 million including secondary property taxes for voter approved bonds and transfers from the General Fund for the Community Center. Revenues are budgeted higher than expenditures to allow for a delinquency factor in uncollected property tax revenues. The following is a summary of the debt payments for FY17-18:    General Obligation Bonds (property taxes) Municipal Property Corporation (excise taxes) Eagle Mountain Facilities District (property taxes) $2.1 million $0.4 million $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are few capital projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation required that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. This study was initiated in FY12-13, completed in FY13-14 and is the basis for new fees. The study was approved and reduced the number of fee categories from five to two:   Law Enforcement, Streets, and Library/Museum were eliminated Fire & Emergency and Parks/Recreation will remain The fund balances remaining in the eliminated categories are included in the FY1718 expenditures to be used towards programs or projects that were included in the original IIP. Capital Projects Fund Overview The Capital Projects Fund resources are derived from one time construction sales tax (50% of revenues – the other 50% funds operations in the General Fund) as well as bond proceeds or other revenue sources. During the building boom prior to 2008, the Town accumulated approximately $10M in the Capital Projects Fund and had been cautious about moving forward with projects during the recession. The following project areas and funding source are programmed for FY17-18 with total expenditures for capital projects budgeted at $7.0M which include: $3.6M for a new fire station relocation project, funded with CIP reserves $2.3M in park improvements, funded with Development Fees and CIP reserves The complete list of projects is shown on page 342 and 346. The Height of Desert Living 99 Budget Highlights FY17-18 Summary of Proposed Budget Revenues and Expenditures - All Funds Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Transfers Out Total Expenditures Debt Service Funds Capital Projects Funds 8,481,288 360,000 5,321,168 200,000 2,089,675 198,724 235,423 12,980 448,937 17,348,195 1,062,500 18,410,695 439,071 $ 18,849,766 $ 2,266,440 1,680 2,268,120 209,838 2,477,958 428,944 $ 2,906,902 $ $ $ $ 71,849 2,342,476 2,289,758 339,913 5,043,996 3,881,833 3,855,626 7,737,459 2,391,496 837,495 1,890,482 17,900,928 948,838 $ 18,849,766 2,906,902 2,906,902 2,906,902 $ 2,906,902 Non-Major Funds Total 368,124 255,000 158,160 14,004 170,000 965,288 2,577,024 3,542,312 7,653,837 $ 11,196,149 $ 1,154,268 5,454 3,993,773 24,600 492,444 262,000 6,384 35,000 5,973,923 548,368 6,522,291 226,117 $ 6,748,408 $ 10,003,680 2,271,894 360,000 9,569,941 224,600 2,740,279 460,724 235,423 35,048 653,937 26,555,526 4,397,730 30,953,256 8,747,969 $ 39,701,225 $ $ $ 171,740 171,740 3,561,244 3,561,244 2,529,291 1,706,850 50,000 8,019,125 3,177,024 $ 11,196,149 Note: See page 44 for a listing of the funds included in each column. 100 The Height of Desert Living 1,344,000 80,265 1,424,265 211,198 4,547,369 293,708 6,476,540 271,868 $ 6,748,408 71,849 5,249,378 3,805,498 420,178 9,546,903 7,443,077 3,855,626 11,298,703 5,131,985 7,091,714 2,234,190 35,303,495 4,397,730 $ 39,701,225 Budget Highlights TOWN OF FOUNTAIN HILLS NET REVENUES BY TYPE - ALL FUNDS Property Tax 9% Franchise Tax 1% Sales Tax 38% Other 2% Leases and Rents 1% Charges for Licenses and Services Permits 2% 10% Intergovernmental 36% Fines and Forfeitures 1% Total = $26.6M TOWN OF FOUNTAIN HILLS NET EXPENDITURES BY FUNCTION - ALL FUNDS Development Services 6% Public Works 20% General Government 27% Community Services 15% Public Safety 32% Total = $35.3M The Height of Desert Living 101 Budget Highlights Historical Summary of Revenues and Expenditures - All Funds FY14-15 Actual Revenues: Taxes: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Expenditures Transfers Out Total Expenditures 102 $ FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget 8,983,050 904,661 352,673 9,746,473 12,087,086 186,456 1,043,382 176,541 269,754 135,541 362,785 34,248,402 2,782,646 37,031,048 (4,756,471) $ 32,274,577 $ 9,391,267 2,543,298 360,319 7,559,436 209,379 1,368,536 186,845 255,024 219,062 499,160 22,592,326 562,044 23,154,370 3,395,005 $ 26,549,375 $ 9,023,247 2,278,564 332,418 9,378,295 212,035 2,013,346 416,050 254,691 47,068 559,637 24,515,351 6,185,415 30,700,766 9,783,427 $ 40,484,193 $ 10,003,680 2,271,894 360,000 9,569,941 224,600 2,740,279 460,724 235,423 35,048 653,937 26,555,526 4,397,730 30,953,256 8,747,969 $ 39,701,225 $ $ $ $ 82,680 9,276,154 298,501 9,657,335 3,534,617 3,353,581 6,888,198 2,646,343 10,300,055 29,491,931 2,782,646 $ 32,274,577 72,094 5,086,592 304,058 5,462,744 3,495,408 3,654,337 7,149,745 2,623,548 10,751,294 25,987,331 562,044 $ 26,549,375 The Height of Desert Living 72,545 7,603,161 582,364 409,369 8,667,439 7,508,717 3,930,111 11,438,828 5,673,507 6,938,727 1,580,277 34,298,778 6,185,415 $ 40,484,193 71,849 5,249,378 3,805,498 420,178 9,546,903 7,443,077 3,855,626 11,298,703 5,131,985 7,091,714 2,234,190 35,303,495 4,397,730 $ 39,701,225 Budget Highlights Town of Fountain Hills Revenues - By Year and Type $14 Taxes $12 Intergovernmental Millions $10 Debt Service Proceeds $8 $6 Fines and Forfeitures $4 Licenses and Permits $2 Charges for Services $- Leases and Rents FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Budget Budget Investment Earnings Other Town of Fountain Hills Expenditures - By Year and Function Millions $14 $12 General Government $10 Public Safety $8 Community Services $6 $4 Development Services $2 Public Works $FY14-15 Actual FY15-16 Actual FY16-17 FY17-18 Revised Proposed Budget Budget The Height of Desert Living 103 Budget Highlights FY17-18 Proposed Budget Summary of Expenditures - includes transfers Fund/Department Operating Funds Mayor & Council Administration General Government Municipal Court Public Works Development Services Community Services Fire & Emergency Medical Law Enforcement $ Total General Fund FY14-15 FY15-16 Actual Actual 82,680 2,202,263 297,656 1,212,549 679,232 2,178,290 3,415,299 3,353,581 $ 72,094 2,008,969 301,299 911,106 774,471 2,120,066 3,481,017 3,654,337 FY16-17 FY17-18 Revised Budget Proposed Budget $ 72,545 2,092,500 3,160,419 321,254 830,201 944,139 2,464,559 3,708,717 3,930,111 $ 71,849 2,342,476 2,312,894 339,913 837,495 1,890,482 2,352,113 3,881,833 3,855,626 13,421,550 13,323,359 17,524,445 17,884,681 7,185 7,920 52,093 39,383 7,185 7,920 52,093 39,383 Administration Total Internal Service Fund 60,203 60,203 66,021 66,021 71,780 71,780 63,702 63,702 Administration Public Works 23,954 - 27,899 - 228,300 862,000 23,954 27,899 228,300 862,000 $ 13,512,892 $ 13,425,199 $ 17,876,618 $ 18,849,766 $ $ $ $ Community Services Total Public Art Fund Total Vehicle/Equip Repl Fund Total Operating Funds Special Revenue Funds Public Works 1,224,093 1,224,093 2,605,816 2,605,816 1,194,160 1,194,160 106,069 106,069 1,021,655 1,021,655 140,885 140,885 264,396 314,898 318,411 411,191 264,396 314,898 318,411 411,191 118,120 194,435 218,790 224,698 118,120 194,435 218,790 224,698 102,364 158,947 1,644,430 1,344,000 102,364 158,947 1,644,430 1,344,000 845 2,759 88,115 80,265 845 2,759 88,115 80,265 - 472,351 472,351 540,586 540,586 717,613 717,613 Administration Total Cottonwoods Maint District 3,235 3,235 2,705 2,705 4,265 4,265 4,131 4,131 Total Special Revenue Funds $ 2,907,213 $ 3,857,980 $ 7,538,927 Total Highway User Revenue Fund Administration Total Downtown Strategy Fund Administration Total Economic Development Fund Community Services Total Tourism Fund Administration Total Special Revenue Fund Municipal Court Total Court Enhancement Fund Public Works Total Environmental Fund 104 The Height of Desert Living 3,702,675 3,702,675 $ 3,825,625 3,825,625 6,748,408 Budget Highlights FY17-18 Proposed Budget Summary of Expenditures - includes transfers Fund/Department Debt Service Funds Administration $ Total Gen Oblig Debt Service Development Services Total Eagle Mtn CFD Debt Service Administration Total Munic Prop Corp Debt Service Total Debt Service Funds $ Capital Projects Funds Administration Public Works Community Services Fire & Emergency Medical $ Total Capital Projects Fund FY14-15 FY15-16 Actual Actual 561,022 $ FY16-17 FY17-18 Revised Budget Proposed Budget 2,002,850 $ 2,119,350 $ 2,121,550 561,022 2,002,850 2,119,350 2,121,550 2,669,113 408,711 409,226 407,656 2,669,113 408,711 409,226 407,656 2,954,713 513,550 393,690 377,696 2,954,713 513,550 393,690 377,696 6,184,848 1,099,020 7,422,660 535,714 119,319 $ $ 2,925,111 38,258 5,911,111 300,591 14,391 $ $ 2,922,266 1,022,885 1,880,000 2,940,000 3,800,000 $ $ 2,906,902 1,371,740 850,000 2,480,000 3,550,000 9,176,713 6,264,351 9,642,885 8,251,740 41,010 76,198 431,000 906,850 41,010 76,198 431,000 906,850 Law Enforcement Total Law Enforcement Dev Fee - - 203,484 160,368 - - 203,484 160,368 Fire & Emergency Medical Total Fire/Emergency Dev Fee - - 51,822 51,822 11,244 11,244 407,921 - - - 407,921 - - - - - 144,987 193,743 - - 144,987 193,743 535 536 1,672,204 1,672,204 535 536 1,672,204 1,672,204 43,445 43,445 - - - Public Works Total Facilities Replacement Fund Public Works Total Streets Dev Fee Community Services Total Park/Rec Dev Fee Community Services Total Open Space Dev Fee Community Services Total Library/Museum Dev Fee Total Capital Projects Funds $ Grand Total of All Funds, including Transfers Out Less: Transfers Out Net Expenditures - Total of All Funds 9,669,624 $ 6,341,085 $ 12,146,382 $ 11,196,149 $ 32,274,577 $ 26,549,375 $ 40,484,193 $ 39,701,225 2,782,646 562,044 6,185,415 4,397,730 $ 29,491,931 $ 25,987,331 $ 34,298,778 $ 35,303,495 The Height of Desert Living 105 Budget Highlights FY17-18 Projected Changes in Fund Balances Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Transfers In Total Revenues $ Expenditures: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Transfers Out Total Expenditures Net Change in Fund Balance Fund Balance Beginning of Year - estimated End of Year Fund Balance Percentage Change Operating Funds Debt Service Funds Capital Projects Funds 8,481,288 360,000 5,321,168 200,000 2,089,675 198,724 235,423 12,980 448,937 17,348,195 1,062,500 18,410,695 $ $ Total 368,124 255,000 158,160 14,004 170,000 965,288 2,577,024 3,542,312 $ 1,154,268 5,454 3,993,773 24,600 492,444 262,000 6,384 35,000 5,973,923 548,368 6,522,291 $ 10,003,680 2,271,894 360,000 9,569,941 224,600 2,740,279 460,724 235,423 35,048 653,937 26,555,526 4,397,730 30,953,256 71,849 2,342,476 2,289,758 339,913 5,043,996 2,906,902 2,906,902 171,740 171,740 1,344,000 80,265 1,424,265 71,849 5,249,378 3,805,498 420,178 9,546,903 3,881,833 3,855,626 7,737,459 2,391,496 837,495 1,890,482 17,900,928 948,838 18,849,766 2,906,902 2,906,902 3,561,244 3,561,244 2,529,291 1,706,850 50,000 8,019,125 3,177,024 11,196,149 211,198 4,547,369 293,708 6,476,540 271,868 6,748,408 7,443,077 3,855,626 11,298,703 5,131,985 7,091,714 2,234,190 35,303,495 4,397,730 39,701,225 (439,071) $ 2,266,440 1,680 2,268,120 209,838 2,477,958 Non-Major Funds 7,020,329 6,581,258 (6%) (428,944) $ 1,171,923 742,979 (7,653,837) $ 10,148,673 2,494,836 (37%) (75%) (226,117) 3,843,613 $ 3,617,496 (6%) (8,747,969) 22,184,538 $ 13,436,569 (39%) Note: See page 44 for a listing of the funds included in each column. Operating funds included in this table are the General Fund, Public Art and Internal Service Funds. The Debt Service Fund decreased because of the use of accumulated reserves. The Capital Projects will also be utilizing accumulated reserves, as well as funds transferred into the fund, for one time capital expenditures. 106 The Height of Desert Living Revenue Summary Revenue Summary The Height of Desert Living 107 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY17-18 budget. Information is presented for each fund. TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE Capital Projects Funds 4% Debt Service Funds 8% Operating Funds 52% HURF 14% Special Revenue Funds Excise Tax Funds 7% 2% Total All Funds = $26.6M Total revenues for all funds are estimated at $26,555,526, excluding transfers. The Operating Funds portion represents approximately 52% of the total. HURF/ Streets funds represent 14% of the total. Special Revenue funds represent another 7% of the budget. Debt Service represents 8%, Excise Tax is 2%, and Capital Projects represent 4%. 108 The Height of Desert Living Revenue Summary FY17-18 Proposed Budget Summary of Revenues - includes transfers Description FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget Operating Funds Sales Tax-Local Franchise Fees Liquor License Fees Business License Animal License Building Permit Sign Permits Planning & Zoning Fees Landscape Permits Encroachment Permits Variances Subdivision Fees Special Event Permit Engineering Fees Plan Review Inspection Fees Alcohol Permits Third Party Revenues Rental Fees Non-Taxable Rental Cell Tower Lease Sales Tax-State Income Tax-State Fire Insurance Premium Tax Program Fees Non-Taxable Fees Sponsorships Donations Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Taxable Sales Court Fines/Fees Interest Income Internal Service Charges Transfer In 14,075,601 7,869,026 360,320 4,000 134,873 40,247 116,731 8,845 7,058 16,800 175,075 2,900 71,460 7,555 3,150 188,955 14,992 180 110,891 11,209 132,924 2,131,484 2,707,673 47,081 167,270 8,590 26,230 26,375 74 100 2,255 10,034 185,279 93,776 2,397 14,685,809 16,180 6 - 500 14 - 15,000 12 39,000 15,000 60 39,000 16,186 514 54,012 54,060 70,650 - 66,021 - 73,840 - 60,789 5,100 Total Internal Service Fund 70,650 66,021 73,840 65,889 Auction/Recycle Proceeds Interest Income Internal Service Charges Vehicle Replacement Charges Transfer In Total Vehicle/Equip Repl Fund 239 293 1,445 178,027 180,004 7,422 1,331 1,469 206,115 216,337 600 1,268 266,222 268,090 240 331,163 1,000,000 1,331,403 Total General Fund In-Lieu Fees Interest Income Transfer In Total Public Art Fund Miscellaneous Revenue Internal Service Charges Vehicle Replacement Charges Total Operating Funds $ 7,504,014 352,673 4,550 128,377 41,261 171,307 7,145 34,346 840 38,709 5,000 78,835 6,925 5,100 172,778 24,204 20 116,736 10,229 142,789 2,055,241 2,722,433 38,211 156,839 500 9,860 2,484 643 9,282 2,543 6,938 167,491 55,009 2,289 - $ 14,342,441 $ $ 14,968,681 The Height of Desert Living $ 7,551,057 332,418 1,500 103,500 40,320 556,512 6,200 16,059 25,200 35,000 9,000 44,500 2,500 3,500 430,884 17,000 1,100 134,210 11,209 109,272 2,250,724 2,925,453 37,132 139,050 10,200 105 1,000 1,000 1,000 10,150 6,522 195,685 30,000 3,330 39,828 15,082,120 $ 15,478,062 $ 8,481,288 360,000 1,500 131,076 41,832 450,619 7,675 16,259 28,980 40,000 6,000 37,750 3,500 6,250 349,714 17,000 1,520 950,000 108,604 11,209 115,610 2,271,564 2,999,604 50,000 183,724 10,200 20,085 1,000 1,140 4,500 5,200 7,300 200,000 12,680 2,460 23,500 16,959,343 $ 18,410,695 109 Revenue Summary FY17-18 Proposed Budget Summary of Revenues - includes transfers Description Special Revenue Funds Sales Tax-Local Vehicle License Tax Highway User Tax In-Lieu Fees Adopt-A Street Fee Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Interest Income Transfer In $ Total Highway User Revenue Fund FY14-15 FY15-16 Actual Actual 858,874 1,392,806 3,022 509 2,089 8,510 809 562 $ 927,440 1,451,431 18,985 90 1,301 20,974 395 2,411 - FY16-17 FY17-18 Revised Budget Proposed Budget $ 692,778 929,081 1,444,905 262,000 25,000 300 202,000 $ 769,512 1,013,279 1,553,494 262,000 25,000 2,340 200,000 2,267,181 2,423,027 3,556,064 3,825,625 100,540 13,225 70,878 11,784 69,278 3,036 76,956 3,060 113,765 82,662 72,314 80,016 244,420 80 90,000 283,511 215 50,000 277,111 96 50,000 307,800 48 - 334,500 333,726 327,207 307,848 Grants Prop 202/Gaming Rev Sponsorships Interest Income Transfer In 119,100 28,347 25,000 148 140,100 31,494 39,076 10,000 139,570 38,000 45,000 10,000 180 148,368 Total Tourism Fund 119,100 193,595 220,140 241,548 2,000 9,643 67,044 23,677 1,639 72,624 50,000 36,323 1,325,430 65,000 75,000 179,000 1,015,000 254,000 75,000 - 104,003 158,947 1,644,430 1,344,000 16,599 2,366 64 21,526 2,574 129 14,250 2,100 100 22,000 2,600 180 19,029 24,229 16,450 24,780 - 486,751 410 194,769 540,000 240,000 492,444 540 200,000 - 681,930 780,000 692,984 4,823 8 5,430 30 5,588 - 5,454 36 4,831 5,460 5,588 5,490 Sales Tax-Local Sales-Excise Tax Interest Income Total Downtown Strategy Fund Sales Tax-Local Sales-Excise Tax Interest Income Transfer In Total Economic Development Fund Grants LTAF II Prop 202/Gaming Rev Donations Transfer In Total Special Revenue Fund CCEF Revenue JCEF Revenue Interest Income Total Court Enhancement Fund Environmental Fee Interest Income Transfer In Total Environmental Fund Property Tax-Cy Interest Income Total Cottonwoods Maint District Total Special Revenue Funds 110 $ 2,962,409 $ 3,903,576 The Height of Desert Living $ 6,622,193 $ 6,522,291 Revenue Summary FY17-18 Proposed Budget Summary of Revenues - includes transfers Description Debt Service Funds Property Tax-Cy Interest Income Transfer In $ Total Gen Oblig Bond Debt Service Property Tax-Cy Debt Service/Bond Proceeds Interest Income Total Eagle Mtn CFD Debt Service Sales Tax-Local Sales-Excise Tax Debt Service/Bond Proceeds Interest Income Transfer In Total Munic Prop Corp Debt Service Total Debt Service Funds $ FY14-15 FY15-16 Actual Actual 475,285 327 362,638 838,250 $ 2,119,611 2,514 2,122,125 FY16-17 FY17-18 Revised Budget Proposed Budget $ 1,894,584 210 1,894,794 $ 1,893,694 720 1,894,414 424,552 2,300,000 166 418,257 472 378,392 150 372,746 120 2,724,718 418,729 378,542 372,866 689,920 1,880,000 455 500,000 708,777 994 - 300 249,055 840 209,838 3,070,375 709,771 249,355 210,678 6,633,343 $ 3,250,625 The Height of Desert Living $ 2,522,691 $ 2,477,958 111 Revenue Summary FY17-18 Proposed Budget Summary of Revenues - includes transfers Description Capital Projects Funds Sales Tax-Local Development Fees Debt Service/Bond Proceeds Premium on Bond Proceeds Grants Reimbursements/Refunds Restitution/ Ins Proceeds Interest Income Transfer In Total Capital Projects Fund $ FY14-15 FY15-16 Actual Actual 444,155 200,000 7,565,000 342,086 2,600,221 11,600 32,001 51,587 1,564,936 $ FY16-17 FY17-18 Revised Budget Proposed Budget 459,075 118,356 119,407 82,141 59,137 $ 433,023 255,000 150,000 6,000 4,046,962 $ 368,124 255,000 20,000 150,000 6,024 2,077,024 12,811,586 838,116 4,890,985 2,876,172 143,772 143,772 192 81,715 81,907 1,000,000 1,000,000 1,440 500,000 501,440 672 58 - - - 730 - - - Development Fees Interest Income Total Fire/Emergency Dev Fee 20,504 45 20,549 33,021 216 33,237 58,421 58,421 35,986 35,986 Development Fees Interest Income 33,684 121 - - - 33,805 - - - 68,651 34 55,943 427 122,294 120 122,294 420 68,685 56,370 122,414 122,714 13,241 21,858 6,000 6,000 13,241 21,858 6,000 6,000 474 13 - - - 487 - - - - - - - - - - - Interest Income Transfer In Total Facilities Replacement Fund Development Fees Interest Income Total Law Enforcement Dev Fee Total Streets Dev Fee Development Fees Interest Income Total Park/Rec Dev Fee Interest Income Total Open Space Dev Fee Development Fees Interest Income Total Library/Museum Dev Fee Transfer In Total General Govt Dev Fee Total Capital Projects Funds $ 13,092,855 $ Grand Total of All Funds, including Transfers In $ 37,031,048 $ 23,154,370 $ 30,700,766 $ 30,953,256 2,782,646 562,044 6,185,415 4,397,730 $ 34,248,402 $ 22,592,326 $ 24,515,351 $ 26,555,526 Less: Transfers In Net Revenues - Total of All Funds 112 1,031,488 The Height of Desert Living $ 6,077,820 $ 3,542,312 Revenue Summary FY17-18 Revenues by Type Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Debt Service Funds Capital Projects Funds $ 8,481,288 360,000 5,321,168 200,000 2,089,675 198,724 235,423 12,980 448,937 17,348,195 1,062,500 18,410,695 439,071 $ $ $ 18,849,766 $ 2,906,902 2,266,440 1,680 2,268,120 209,838 2,477,958 428,944 Non-Major Funds Total 368,124 255,000 158,160 14,004 170,000 965,288 2,577,024 3,542,312 7,653,837 $ 1,154,268 5,454 3,993,773 24,600 492,444 262,000 6,384 35,000 5,973,923 548,368 6,522,291 226,117 $ 10,003,680 2,271,894 360,000 9,569,941 224,600 2,740,279 460,724 235,423 35,048 653,937 26,555,526 4,397,730 30,953,256 8,747,969 25% 6% 1% 24% 1% 7% 1% 1% 0% 2% 67% 11% 78% 22% $ 11,196,149 $ 6,748,408 $ 39,701,225 100% % of Total Note: See page 44 for a listing of the funds included in each column. See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. The Height of Desert Living 113 Revenue Summary State Shared Sales Tax Revenue General Fund Percent 1 Restrictions Fiscal Year Amount C hange No restrictions on usage. Must be expended for public 2008-09 $ 1,948,661 -13.4% purposes. 2009-10 $ 1,797,356 -7.8% 2010-11 $ 1,860,421 3.5% 2011-12 $ 1,757,297 -5.5% 2012-13 $ 1,840,766 4.7% 2013-14 $ 1,957,505 6.3% 2014-15 $ 2,055,241 5.0% 2015-16 $ 2,131,484 3.7% 2016-17 (est.) $ 2,250,724 5.6% 2017-18 (est.) $ 2,271,333 0.9% C hange as a result of census population Assumptions The State assesses a 5.6% sales tax, of which cities and towns share in the collections based on the relation of its population to the total population of all incorporated cities and towns using the 2015 mid-decade census figures (Fountain Hills represents .4% of the State total). The FY17-18 revenue projection is based on the League of Arizona C ities and Towns bulletin and by the Arizona Department of Revenue forecast for Sales and Use Tax. Major Influences: C onstruction Activity, Retail Sales, Population and Economy STATE SHARED SALES TAX REVENUE $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- 114 Fiscal years 2009 through 2018 The Height of Desert Living 1 1 Revenue Summary Local Sales Tax All Funds Percent Restrictions Fiscal Year Amount C hange Revenues from the 2.6% local sales tax are allocated to 2008-09 $ 8,932,374 -14.8% C apital Projects, Downtown Strategy, Economic 2009-10 $ 7,644,441 -14.4% Development and General Fund. General Fund proceeds 2010-11 $ 7,844,332 2.6% are not restricted but must be expended for public 2011-12 $ 7,779,219 -0.8% purpose. 2012-13 $ 7,957,162 2.3% 2013-14 $ 8,454,297 6.2% 2014-15 $ 8,983,050 6.3% 2015-16 $ 9,391,267 4.5% 2016-17 (est.) $ 9,040,381 -3.7% 2017-18 (est.) $ 10,003,680 10.7% Assumptions The local sales tax rate in Fountain Hills is 2.6% - total receipts for FY17-18 are estimated to be $10,003,680. The construction related sales tax is derived from one-time activities and has been dedicated for one-time expenditures. Another portion of the local sales tax is dedicated for downtown development. The following is a breakdown of the dedicated and non-dedicated (General Fund) projections: Dedications: Downtown Strategy Fund $ 76,956 Economic Development Fund 307,800 Pavement Replacement 769,512 C apital Projects Fund 368,124 General Fund 8,481,288 Total Projections $10,003,680 Major Influences: Economy, C onstruction Activity, Retail Sales, Public Policy LOCAL SALES TAX REVENUE $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Fiscal years 2009 through 2018 The Height of Desert Living 115 Revenue Summary Highway User Revenue Highway User Revenue Fund Amount Percent C hange Restrictions Fiscal Year There is a State constitutional restriction on the use of 2008-09 $ 1,468,335 -12.7% these funds which requires that these funds be used 2009-10 $ 1,391,100 -5.3% solely for street and highway purposes. Payment of 2010-11 $ 1,396,075 0.4% principal and interest on highway and street bonds are 2011-12 $ 1,126,762 -19.3% an approved use. 2012-13 $ 1,232,187 9.4% 2013-14 $ 1,268,563 3.0% 2014-15 $ 1,392,806 9.8% 2015-16 $ 1,451,431 4.2% 2016-17 (est.) $ 1,444,905 -0.4% 2017-18 (est.) $ 1,553,494 7.5% Assumptions C ities and towns receive 27.5% of fuel tax and transportation related fees collected by the State based on population and county of origin of gasoline sales. The revenue estimate for FY17-18 is based on estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast for the next fiscal year. Major Influences: Gasoline sales, Population, Economy and State Policy HIGHWAY USER (HURF) REVENUE $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- 116 Fiscal years 2009 through 2018 The Height of Desert Living Revenue Summary State Shared Income Tax Revenue General Fund 1 Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2008-09 $ 3,659,964 6.2% purposes. 2009-10 $ 3,162,174 -13.6% 2010-11 $ 2,383,874 -24.6% 2011-12 $ 1,898,088 -20.4% 2012-13 $ 2,297,203 21.0% 2013-14 $ 2,506,685 9.1% 2014-15 $ 2,722,433 8.6% 2015-16 $ 2,707,673 -0.5% 2016-17 (est.) $ 2,925,453 8.0% 2017-18 (est.) $ 2,999,604 2.5% 1 1 C hange as a result of census population Assumptions A 1972 citizen's initiative gave the cities and towns a percentage share of the State income tax, officially called Urban Revenue Sharing; Arizona cities and towns receive 15% of the State's income tax collections. This State Shared revenue is distributed to cities and towns based on the relation of their population to the total population of all incorporated cities and towns in the State according to the latest census. Amounts distributed are based on actual income tax collections from two years prior to the fiscal year in which the Town receives the funds. The projection for FY17-18 is provided by the League of Arizona C ities and Towns and the State's Joint Legislative Budget C ommittee (JLBC ). Major Influences: Personal Income, C orporate Net Profits, Population and State Policy STATE SHARED INCOME TAX REVENUE $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Fiscal years 2009 through 2018 The Height of Desert Living 117 Revenue Summary Vehicle License Tax Revenue Highway User Revenue Fund Percent Restrictions Fiscal Year Town C ouncil has restricted for the Pavement 2008-09 $ 889,826 -9.5% Management Program. 2009-10 $ 821,321 -7.7% 2010-11 $ 799,551 -2.7% 2011-12 $ 722,126 -9.7% 2012-13 $ 752,949 4.3% 2013-14 $ 800,475 6.3% 2014-15 $ 858,874 7.3% 2015-16 $ 927,440 8.0% 2016-17 (est.) $ 929,081 0.2% 2017-18 (est.) $ 1,013,279 9.1% Amount C hange Assumptions Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on its population in relation to the total incorporated population of the county (Fountain Hills represents .4% of the State total). The remainder of the revenues collected are shared by schools, counties, and the State. The Town C ouncil of Fountain Hills passed Resolution 2013-02 designating proceeds from the VLT to be used strictly for maintenance of Town's streets (transferred to HURF fund). Major Influences: Automobile sales, Population, and State Policy VEHICLE LICENSE TAX REVENUE $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Fiscal years 2009 through 2018 118 The Height of Desert Living Revenue Summary Fines and Forfeitures Revenue General Fund Percent Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2008-09 $ 315,274 21.2% purpose. 2009-10 $ 259,571 -17.7% 2010-11 $ 214,999 -17.2% 2011-12 $ 203,350 -5.4% 2012-13 $ 173,024 -14.9% 2013-14 $ 154,024 -11.0% 2014-15 $ 167,491 8.7% 2015-16 $ 185,279 10.6% 2016-17 (est.) $ 195,685 5.6% 2017-18 (est.) $ 200,000 2.2% Amount C hange Assumptions Municipal C ourt fines come from traffic violations and other fines paid for the violation of municipal ordinances. The Town contracts with the Maricopa C ounty Sheriff's Office for traffic enforcement and has seen an increase in the number of citations. Major Influences: Population, Enforcement, Public Policy FINES AND FORFEITURES REVENUE $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Fiscal years 2009 through 2018 The Height of Desert Living 119 Revenue Summary Licensing Fee Revenue General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2008-09 $ 153,663 -0.1% purpose. 2009-10 $ 148,657 -3.3% 2010-11 $ 151,637 2.0% 2011-12 $ 150,144 -1.0% 2012-13 $ 148,209 -1.3% 2013-14 $ 148,066 -0.1% 2014-15 $ 169,638 14.6% 2015-16 $ 175,120 3.2% 2016-17 (est.) $ 143,820 -17.9% 2017-18 (est.) $ 172,908 20.2% Assumptions License fees are derived from fees on professions, occupations, businesses ($131,076) and animals ($41,832) within the Town. The license fee is used primarily as a means of regulating businesses and animal control within the community. The estimate for FY17-18 is based on 3,146 active business licenses and 2,996 animal licenses. Major Influences: Economy, Enforcement LICENSING FEE REVENUE $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- 120 Fiscal years 2009 through 2018 The Height of Desert Living Revenue Summary Building Related Revenue General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2008-09 $ 385,514 -60.3% purpose. 2009-10 $ 236,343 -38.7% 2010-11 $ 253,074 7.1% 2011-12 $ 232,447 -8.2% 2012-13 $ 262,403 12.9% 2013-14 $ 396,875 51.2% 2014-15 $ 538,264 35.6% 2015-16 $ 605,966 12.6% 2016-17 (est.) $ 1,143,855 88.8% 2017-18 (est.) $ 960,247 -16.1% Assumptions Revenues from this source include the fees collected from building permits, rezoning, improvement plans, encroachment and subdivision plans. The estimates for FY17-18 are based on construction activity provided by local developers and planning staff and reflect the general economy in new home construction. The projected number of permits for next fiscal year is 57 single family, 37 multi-family unit, and 2 commercial projects. Major Influences: Population, Economy, Development, Public Policy BUILDING RELATED REVENUE $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Fiscal years 2009 through 2018 The Height of Desert Living 121 Revenue Summary Charges For Services-Recreation User Fees General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2008-09 $ 197,717 52.7% purpose. 2009-10 $ 192,728 -2.5% 2010-11 $ 187,524 -2.7% 2011-12 $ 180,223 -3.9% 2012-13 $ 152,106 -15.6% 2013-14 $ 138,089 -9.2% 2014-15 $ 156,839 13.6% 2015-16 $ 167,270 6.7% 2016-17 (est.) $ 139,050 -16.9% 2017-18 (est.) $ 183,724 32.1% Assumptions C harges for services are collected from recreation programs for youths to seniors. The Senior C enter offers programs for senior citizens including home delivered meals, fitness programs, special interest classes, as well as social events. The decreases reflects a general decline in the number of participants in recreation programs as well as a reduction in fees. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RECREATION USER FEES $200,000 $175,000 $150,000 $125,000 $100,000 $75,000 $50,000 $25,000 $- Fiscal years 2009 through 2018 122 The Height of Desert Living Revenue Summary Charges For Services-Rentals General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2008-09 $ 271,987 -8.2% purpose. 2009-10 $ 226,429 -16.8% 2010-11 $ 238,104 5.2% 2011-12 $ 217,987 -8.4% 2012-13 $ 226,600 4.0% 2013-14 $ 252,874 11.6% 2014-15 $ 269,774 6.7% 2015-16 $ 255,204 -5.4% 2016-17 (est.) $ 255,791 0.2% 2017-18 (est.) $ 236,943 -7.4% Assumptions The C ommunity C enter provides meeting space for the Senior Activity C enter, local organizations such as weddings, the photography club, C ommunity C horus, Fountain Hills Realtors and various homeowners associations. Park rentals include the Plaza and ramada rentals. Additional rental charges are collected from cellular providers for use of Town property for their towers. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RENTALS $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Fiscal years 2009 through 2018 The Height of Desert Living 123 Revenue Summary 124 The Height of Desert Living Expenditure Summary Expenditure Summary The Height of Desert Living 125 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY1718 budget. Information is presented for each fund. All Funds Expenditure Summary Total expenditures for all funds are $35,303,495, excluding transfers. The Operating Funds represent 51% of the total. HURF/Streets Fund represents 11% of the total Town budget. Special Revenue Funds represent 6% of the budget with Debt Service representing 8%, Excise Tax 1%, and Capital Projects 23%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs is shown on the next pages. TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE Capital Projects Funds 23% Debt Service Funds 8% Special Revenue Funds 6% Operating Funds 51% HURF 11% Excise Tax Funds 1% Total All Funds = $35.3M 126 The Height of Desert Living Expenditure Summary FY17-18 Proposed Budget Summary of Expenditures by Fund and Program - includes transfers Description FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget Operating Funds Accounting Administration Amenities Animal Control Art & Culture Attorney Services Audit Services Boards & Commissions Budget Building Inspection Building Maintenance Capital Improvement Prog Civil Cases Code Compliance Community Events Criminal Cases Current Planning Customer Service Elections Emergency Medical Engineering Environmental Service Event Planning Field Prep/Maint Fire Suppression Fountain Home Delivered Meals Incarceration/Transport Juvenile Landscape Maintenance Legislation Licensing Long Range Planning Mapping & Graphics Media Relations Network Administration Open Space Operations Outside Inspections Patrol Payroll Permitting Planning & Zoning Public Defender Prosecutor Purchasing Records Management Recruitment Risk Management Senior Memberships/Activities Social/Community Services Support Special Events Special Interest Programs Sports Activities Stormwater Management Strategic Planning Training & Development Treasury Video Services Volunteers Web Site Youth & Teen Programs Total General Fund $ 33,003 2,001,704 234,832 31,817 38,857 257,683 96,157 53,865 50,268 245,262 653,723 91,417 32,924 96,965 102,117 51,980 101,425 19,297 41,316 1,464,522 142,668 32,419 54,514 171,716 1,606,250 196,149 56,661 56,703 9,448 184,317 41,443 49,243 27,130 70,893 132,268 37,249 121,833 3,249,272 22,139 117,510 6,750 90,000 46,269 15,968 29,209 257,612 93,129 133,991 41,883 23,450 30,697 61,520 246,430 16,114 2,536 41,702 11,580 66,315 40,227 87,208 13,421,550 $ 87,340 1,490,753 328,783 31,613 36,372 269,919 97,477 46,357 52,386 277,080 555,577 79,036 33,877 101,141 109,497 52,691 104,017 19,284 33,106 1,507,914 209,890 28,742 54,562 171,163 1,648,174 195,730 51,965 48,593 9,468 183,682 43,022 50,534 29,164 69,801 141,727 26,436 109,779 3,554,666 21,824 114,555 4,250 100,000 48,859 15,982 31,328 262,051 98,185 104,426 42,632 25,737 32,806 85,511 119,213 17,774 8,086 41,487 12,925 76,242 35,822 82,347 13,323,360 The Height of Desert Living $ 199,347 9,405,845 33,244 396,950 239,574 557,159 77,400 96,229 36,264 228,229 262,375 63,464 14,090 51,388 105,817 66,058 4,899,494 60,647 121,309 57,544 301,272 68,382 20,007 53,602 80,424 28,331 17,524,445 $ 193,745 8,408,981 32,324 421,605 1,245,056 148,565 75,964 146,778 40,698 191,642 200,375 61,637 16,070 56,029 104,868 35,459 35,658 5,722,750 61,938 105,554 59,704 351,385 15,847 35,636 86,448 29,965 17,884,681 127 Expenditure Summary FY17-18 Proposed Budget Summary of Expenditures by Fund and Program - includes transfers Description Operating Funds - continued Art & Culture $ Total Public Art Fund Operational Support Vehicle Replacement Total Internal Service Funds Total Operating Funds Special Revenue Funds Administration Adopt A Street Legal Services Open Space Pavement Management Street Signs Traffic Signals Vehicle Maintenance Total Highway User Revenue Fund $ $ Administration Total Downtown Strategy Fund FY14-15 FY15-16 Actual Actual 7,185 $ FY16-17 Revised Budget 7,920 $ 52,093 FY17-18 Proposed Budget $ 39,383 7,185 7,920 52,093 39,383 60,203 23,954 66,021 27,899 71,780 228,300 63,702 862,000 84,157 93,920 300,080 925,702 13,512,892 149,690 3,220 28,689 261,749 504,599 84,970 111,358 79,818 1,224,093 $ $ 13,425,200 216,026 3,164 29,455 294,114 1,639,467 75,508 254,935 93,146 2,605,815 $ $ $ 17,876,618 331,598 1,010 447,562 2,618,080 69,767 163,483 71,175 3,702,675 $ $ $ 18,849,766 390,425 1,005 387,493 2,684,440 80,139 205,074 77,049 3,825,625 1,194,160 106,069 1,021,655 140,885 1,194,160 106,069 1,021,655 140,885 264,396 314,898 318,411 411,191 264,396 314,898 318,411 411,191 118,121 194,435 218,790 224,698 118,121 194,435 218,790 224,698 102,364 158,947 1,644,430 1,344,000 102,364 158,947 1,644,430 1,344,000 845 2,759 58,115 30,000 50,265 30,000 845 2,759 88,115 80,265 - 472,351 540,586 717,613 - 472,351 540,586 717,613 Cottonwoods Maintenance District 3,235 2,705 4,265 4,131 Total Cottonwoods Maint District 3,235 2,705 4,265 4,131 Administration Total Economic Development Fund Administration Total Tourism Fund Grants Admin Total Special Revenue Fund Court Enhancement Judicial Court Enhancement Total Court Enhancement Fund Administration Total Environmental Fund Total Special Revenue Funds Debt Service Funds Gen Oblig Bond Debt Service Eagle Mtn CFD Debt Service Munic Prop Corp Debt Service Total Debt Service Funds 128 $ $ $ 2,907,214 561,022 2,669,113 2,954,713 6,184,848 $ $ $ 3,857,979 2,002,850 408,711 513,550 2,925,111 $ $ $ The Height of Desert Living 7,538,927 2,119,350 409,226 393,690 2,922,266 $ $ $ 6,748,408 2,121,550 407,656 377,696 2,906,902 Expenditure Summary FY17-18 Proposed Budget Summary of Expenditures by Fund and Program - includes transfers Description Capital Projects Funds Administration Downtown Development Fire Suppression General Govt Projects Park Development Pavement Management Stormwater Management Traffic Signals Total Capital Projects Fund $ Administration Total Facilities Replacement Fund Law Enforcement Dev Fee Fire/Emergency Dev Fee Streets Dev Fee Park/Rec Dev Fee Open Space Dev Fee Library/Museum Dev Fee Total Development Fee Funds Total Capital Projects Funds Grand Total of All Funds, including Transfers Out FY15-16 Actual Actual 2,362 1,096,658 119,319 486 535,714 7,338,805 15,177 68,192 9,176,712 $ FY16-17 Revised Budget 38,258 14,391 300,591 4,448,978 1,187,102 275,031 6,264,351 $ 422,885 600,000 3,800,000 450,000 2,940,000 830,000 600,000 9,642,885 FY17-18 Proposed Budget $ 1,271,740 100,000 3,550,000 50,000 2,480,000 750,000 50,000 8,251,740 41,010 76,198 431,000 906,850 41,010 76,198 431,000 906,850 407,921 535 43,445 451,901 536 536 203,484 51,822 144,987 1,672,204 2,072,497 160,368 11,244 193,743 1,672,204 2,037,559 $ 9,669,623 $ 6,341,085 $ 12,146,382 $ 11,196,149 $ 32,274,577 $ 26,549,375 $ 40,484,193 $ 39,701,225 Less: Transfers Out Net Expenditures - Total of All Funds FY14-15 2,782,646 $ 29,491,931 562,044 $ 25,987,331 The Height of Desert Living 6,185,415 $ 34,298,778 4,397,730 $ 35,303,495 129 Expenditure Summary FY17-18 General Fund Expenditures by Department and Division Department Division Mayor & Council Mayor & Council Administration Town Manager Town Clerk Administrative Services Finance Information Technology Legal Services Proposed Budget $ 71,849 343,054 132,852 518,073 597,603 329,289 421,605 Total Administration 2,342,476 General Government Non-Departmental 2,312,894 Municipal Court Municipal Court Public Works Public Works Facilities 339,913 180,724 656,771 Total Public Works Development Services 837,495 Development Services Engineering Planning Code Compliance Mapping & Graphics Building Safety 167,398 191,642 105,554 75,964 104,868 1,245,056 Total Development Services Community Services 1,890,482 Community Services Recreation Community Center Senior Services Parks-Town Hall Parks-Fountain Park Parks-Golden Eagle Park Parks-Four Peaks Park Parks-Desert Vista Park Parks-Open Space/Trails Parks-Avenue of the Fountains Plaza 204,845 554,413 242,784 225,677 84,781 435,342 275,746 111,785 87,958 35,658 93,124 Total Community Services 2,352,113 Law Enforcement Law Enforcement 3,855,626 Fire & Emergency Medical Fire & Emergency Medical 3,881,833 Total General Fund Expenditures 130 The Height of Desert Living $ 17,884,681 Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and towns are required to stay within the limits or incur a penalty (reduction in State shared revenues). The FY17-18 expenditure limitation for the Town of Fountain Hills is $28,182,002 which is a 2.6% increase from the previous year. The limit applies to FY17-18 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, bond proceeds, debt service payments, grant expenditures, and HURF and are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimated) Total Expenditures $ 35,303,495 Exclusions (Subtractions) from Revenues: Separate Legal Entitites Required fees paid to the Arizona Department of Revenue Debt Service Payments Dividends, Interest, Gains Grants, Aid, Contributions from Federal Government Grants, Aid, Contributions from Private Organizations Amounts Received from State Quasi-External interfund Transactions Savings Reserved for Capital Purchase (voter approved) Highway User Revenues Excess 1979-80 Contracts with Other Political Subdivisions Refunds, Reimbursements Voter Approved Exclusions Prior Years Carry Forward Total Exclusions 789,483 55,000 2,121,550 59,342 15,000 60,285 1,667,000 8,640 3,676,275 151,000 8,603,575 Expenditures subject to limitation 26,699,920 Expenditure Limitation 28,182,002 Under/(Over) Limitation The Height of Desert Living $ 1,482,082 131 Expenditure Summary 132 The Height of Desert Living Budget Process & Schedule Budget Process & Schedule The Height of Desert Living 133 Budget Process Planning Process A number of planning processes are in place to guide the Town’s decision making. Many of these processes allow for direct citizen input through public hearings, community meetings or participation in Council-appointed committees. The Town’s planning processes include: Planning Process Town Vision, Mission, Goals and Values General Plan Capital Improvement Program Fiscal Policy Guidelines Annual Budget Process Five Year Financial Plan 134 Description Sets the overall tone of the organization and guides employees in managing the daily operations of the Town. A guide designed to encourage the most appropriate use of land and resources within the Town consistent with the interest of the citizens. The General Plan sets forth goals, objectives, policies and implementation techniques that will guide the development activity within the Town and promote, preserve and protect the health, safety, and general welfare of its citizens. A five year guide to assist in long range planning for the Town’s capital needs. Details of the adopted Capital Improvement Plan are found beginning on page 335. Policies guiding the financial management of the Town of Fountain Hills are approved by the Town Council to ensure a fiscally sound government. The adoption of and compliance with these policies is an important factor in Rating Agency reviews. A summary of the Town’s policies can be found beginning on page 50. Town staff develops a recommended budget. Many of the decisions included in that recommendation are driven by processes noted above. A summary of the Town’s budget process can be found on the following pages. A five year financial forecast is developed annually as a tool to anticipate potential budget imbalances. The current plan can be found on page 16. The Height of Desert Living Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to, citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year, the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each Department, the Town Manager and the Finance Division are held during the months of February/March. After these meetings are completed, a proposed Town-wide balanced budget is prepared for submittal to the full Town Council and public in April/May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through the Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and outcomes with each new budget year. The NACSLB’s practices encourage governments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document, such as summaries of revenues and expenditures showing two years of spending history, are required by State law. A good budget process is characterized by several essential features:      Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes Involves and promotes effective communication with stakeholders Provides incentives to government management and employees The Height of Desert Living 135 Budget Process These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and managreement strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making.             136 Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted Develop a process for preparing and adopting a budget Develop and evaluate financial options Make choices necessary to adopt a budget The Height of Desert Living Budget Process    Evaluate performance and make adjustments – program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool — it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. The budget includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management has access to a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a Department level and the Capital Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the Department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditure (line items) within a Department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one Department to another. Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget...”. Thus, a contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or Department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s legal schedules as required by the Auditor General’s Office. The Height of Desert Living 137 Budget Process What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process:  General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (unrestricted).  Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF), grants, and the Excise Tax Funds are examples of special revenue funds.  Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds.  Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road improvements. The Capital Projects Fund revenues are derived from excess General Fund revenues and 50% of the construction related local sales tax. When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in April/ May at which time a public hearing is held to receive input. This hearing is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. 138 The Height of Desert Living Budget Schedule Budget Schedule FY17-18 Mon, November 14, 2016 Staff budget “kick-off” meeting in the Council Chambers Thu, December 15, 2016 DEADLINE for preliminary operating budgets entered into MUNIS Staffing requirements and budget supplements due to Finance CIP project requests and funding sources due to Finance New or changes to existing fees on Fee Schedule due Thu, December 29, 2016 5 year Revenue Forecast due to Town Manager Thu, January 12, 2017 Final reconciliation of revenues vs. expenditures (Finance staff) Tue - Thu, January 23-26, 2017 Departmental presentations for Town Manager Mon, February 6, 2017 Department/Division templates due to Finance Thu, February 9, 2017 Council Retreat Session - Priorities for FY17-18 with Council receiving preliminary CIP Budget & Strategic Plan Review Mon, February 13, 2017 Staff meeting to debrief Council Retreat Thu, February 16, 2017 Final operating budgets entered into MUNIS Thu, March 2, 2017 Staff to review proposed budget dates with Town Attorney for statute compliance Tues, March 7, 2017 Council Special Session @ 5:30 PM – Consideration of projects listed in the CIP Mon, March 27, 2017 A.R.S. §9-499.15(B)(1)-(3): Staff to publish the proposed fee and tax levy notice on the Town’s website (including written report/data supporting any increases or new fees) for legal compliance Mon, April 10, 2017 Council receives proposed budget; the proposed budget is posted online & the Resolution exhibit schedules are prepared by Finance for Legal Mon, April 17, 2017 Final revenue projections entered into MUNIS Wed, April 19, 2017 A.R.S. §9-499.15(B)(4) Deadline to post [on all Town social media sites] the “Notice of Intent” Thu, April 20, 2017 Public Outreach/Open House held prior to the Council meeting (6:00 – 6:30 PM) Mon, April 24, 2017 Council Budget Special Session @ 5:00 PM Thu, May 4, 2017 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets with notice of hearing dates; notices sent to Cottonwood Homeowners the following day; [Cottonwoods requires 20 days (5/24/17) between the date of the published notice and the final budget hearing, which (due to advertising date limitations creates a 29-day window between the tentative budget adoption and the final budget adoption; Eagle Mtn. requires 10 days between the date of the published notice and the final budget hearing, which would allow the EMCFD budget to be adopted with a 21-day gap between the tentative budget adoption and the final; however, it is aligned with the CMD to avoid confusion Wednesdays, May 10 & 17, 2017 Publish Tentative Budgets in the Times legal section for 2 consecutive weeks; place budgets on Town website & at Maricopa County Branch Library the following business day after adoption of the Tentative Budget Thu, June 1, 2017 Town, CMD & EMCFD Meetings – Regular Session Public Hearing held on or before the 14th day before the day on which it levies taxes; Council convenes in Special Session to adopt the Town’s Final Budget (A.R.S. §42-17104) and reconvenes the Regular Session (14 days June 16, 2017) Thu, June 15, 2017 Town, CMD & EMCFD Meetings - Adoption of Tax Levy occurs on or before the 3rd Monday in August The Height of Desert Living 139 Budget Schedule 140 The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL ADMINISTRATION MUNICIPAL COURT GENERAL GOVERNMENT PUBLIC WORKS DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 141 Operating Budgets Organization Chart Town of Fountain Hills Organization Citizens of Fountain Hills Mayor and Town Council Presiding Judge Fire / EMS Town Prosecutor Town Attorney Town Manager Community Services Development Services Public Works Administration Parks Engineering Streets Finance / Information Technology Recreation / Tourism GIS Facilities Community Center Building Safety Inspection Senior Services Planning Volunteer Program Code Enforcement Economic Development Law Enforcement Administrative Services Town Clerk Appointed by Council Contracted Department Directors Town Manager Grady Miller Finance Director Craig Rudolphy Presiding Judge Robert Melton Community Services Director Rachel Goodwin, Interim Development Services Director Robert Rodgers 142 Public Works Director Justin Weldy, Interim Fire Chief Chief Dave Ott, Rural/Metro Corporation District Commander Captain Hank Brandimarte, Maricopa County Sheriff’s Office Town Prosecutor Mark Iacovino The Law Office of Mark Iacovino Town Attorney Andrew McGuire, Gust Rosenfeld, P.L.C. The Height of Desert Living Operating Budgets Mayor & Town Council Mayor & Town Council The Height of Desert Living 143 Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the community by providing for its safety and well-being; respecting its special, smalltown character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Dennis Brown, Mayor Linda M. Kavanagh, Councilmember Art Tolis BACK ROW: Councilmember Cecil A. Yates, Vice Mayor Alan Magazine, Councilmember Nick DePorter, Councilmember Henry Leger 144 The Height of Desert Living Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day administration of the Town. The Council also appoints the Presiding Judge, Town Attorney, and Town Prosecutor. Expenditures by Program FY14-15 Actual Program Name Administration Total $ $ FY15-16 Actual 82,680 82,680 $ $ 72,094 72,094 FY16-17 Revised Budget $ 72,545 $ 72,545 FY17-18 Proposed Budget $ 71,849 $ 71,849 Use of Funds - Mayor & Town Council - By Program Where does the money go? Administration 100% Total Proposed Budget = $71,849 The Height of Desert Living 145 Operating Budgets Mayor & Town Council FY14-15 Actual Category Wages Employment Taxes Benefits Dues and Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment/Improvement Internal Service Total $ $ 60,143 3,892 6,267 393 1,772 99 2,995 4,746 412 1,961 82,680 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 51,726 $ 54,652 3,505 3,577 6,366 5,306 469 3,109 5,420 27 3,567 240 1,131 1,200 216 1,978 2,150 $ 72,094 $ 72,545 FY17-18 Proposed Budget $ 55,118 3,425 5,483 4,810 240 2,100 673 $ 71,849 Use of Funds - Mayor & Town Council - By Category Where does the money go? Wages 76% Internal Service 1% Supplies 3% 146 Meetings and Training 7% Benefits 8% Employment Taxes 5% Total Proposed Budget = $71,849 The Height of Desert Living Operating Budgets Mayor & Town Council The 2017 Fountain Hills Strategic Plan contains a number of actions and performance measures tied to the following strategic priorities:  Goal #1: Maximize Economic Development Opportunities in Fountain Hills  Goal #2: Ensure that Infrastructure and Physical Environment in Fountain Hills are Well-Maintained and Safe  Goal #3: Attract Families and Working Professionals to Fountain Hills  Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable  Goal #5: Focus on Strengthening the Community and Improving the Town’s Quality of Life The Height of Desert Living 147 Operating Budgets Mayor & Town Council FY17-18 Proposed Budget Summary of Expenditures Mayor & Council Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Meetings & Training Sign Repair & Replacement Legal Fees Printing Expense Community Contracts/Events Office Supplies Food & Beverage Supplies Program Materials Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Mayor & Council 148 FY14-15 Actual $ $ 23,693 36,450 2,260 861 284 487 3,305 167 28 86 2,604 75 393 1,772 100 2,773 223 315 493 3,938 412 81 43 40 1,797 82,680 82,680 FY15-16 Actual $ $ 16,476 35,250 2,186 736 188 396 4,099 224 32 58 1,889 65 469 3,108 27 3,492 74 234 898 216 34 42 1,901 72,094 72,094 FY16-17 FY17-18 Revised Budget Proposed Budget $ 18,652 36,000 2,232 792 144 409 2,877 208 29 79 2,051 62 5,420 240 100 250 850 100 50 $ 2,000 72,545 $ The Height of Desert Living 72,545 19,118 36,000 2,232 800 94 299 3,008 215 43 81 2,103 19 14 4,810 240 600 400 900 200 20 38 615 71,849 - $ 71,849 Operating Budgets Administration Administration The Height of Desert Living 149 Operating Budgets Administration Department ADMINISTRATION DEPARTMENT Town Manager Communication & Marketing Coordinator (.2) (shared with Community Services) Executive Assistant Volunteer Coordinator Finance Director Town Clerk Administrative Services Director Financial Services Tech Accountant Economic Development Director Economic Development Analyst *Customer Service Rep II (.5) Network and IT Administrator *Customer Service Rep II (.5) *Accounting Clerk (.63) *Accounting Clerk (.63) Appointed by Council Full Time Shared Full Time * Part time Note: Numbers in parentheses represent full-time equivalents (FTE). 150 The Height of Desert Living Operating Budgets Administration Department ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town’s Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town; and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of seven (7) Divisions and one (1) service function: Town Manager, Town Clerk, Administrative Services, Finance, Information Technology, Economic Development, Legal Services, and the Volunteer Program. The Town Manager provides direct supervision over the Town Clerk, Administrative Services, Finance, Economic Development, and the Volunteer Program. The Town Manager also administers the budget for Legal Services. The Finance Director is responsible for Finance and Information Technology. The Administrative Services Director is responsible for Human Resources and Risk Management. Division Town Manager Information Technology Town Clerk Human Resources/Risk Mgmt. Finance Economic Development Legal Services Total FY14-15 Actual $ 654,775 237,468 132,117 360,033 373,437 90,000 354,434 $ 2,202,264 Expenditures by Division FY15-16 FY16-17 Actual Revised Budget $ 404,404 $ 298,057 246,529 267,262 125,043 155,603 369,728 445,951 489,096 528,677 374,169 396,950 $ 2,008,969 $ 2,092,500 FY17-18 Proposed Budget $ 343,054 329,289 132,852 518,073 597,603 421,605 $ 2,342,476 Variance Explanations: Information Technology: Budget supplements include Town-wide computer upgrades to Windows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. The Height of Desert Living 151 Operating Budgets Administration Department Use of Funds - Administration - By Division Where does the money go? Legal Services 18% Finance 25% Town Manager 15% Information Technology 14% Human Resources/Risk Mgmt. 22% Town Clerk 6% Total Proposed Budget = $2,342,476 Program Name Accounting Administration Attorney Services Audit Services Budget Customer Service Elections Legislation Licensing Media Relations Network Administration Operations Payroll Public Defender Prosecutor Purchasing Records Management Recruitment Risk Management Social/Community Services Support Strategic Planning Training & Development Treasury Video Services Volunteers Web Site Total 152 FY14-15 Actual $ 33,003 760,347 257,683 96,157 50,268 19,297 41,316 41,443 49,243 132,268 22,139 6,750 90,000 46,269 15,968 29,209 257,612 32,934 41,883 16,115 2,536 41,702 11,580 66,315 40,227 $ 2,202,264 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 87,340 $ 199,347 462,144 776,591 269,919 396,950 97,477 52,386 19,284 36,264 33,106 43,022 14,090 50,534 51,388 141,727 178,630 21,824 4,250 100,000 48,859 57,544 15,981 31,328 262,051 301,272 32,769 42,632 17,774 8,086 41,487 12,925 76,242 80,424 35,822 $ 2,008,969 $ 2,092,500 The Height of Desert Living FY17-18 Proposed Budget $ 193,745 851,692 421,605 40,698 16,070 56,029 35,459 229,641 59,704 351,385 86,448 $ 2,342,476 Operating Budgets Administration Department Variance Explanations: Operations: Budget supplements include Town-wide computer upgrades to Windows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Administration - By Program Where does the money go? Risk Management Volunteers Accounting 8% 4% 15% Administration 35% Purchasing 3% Operations 10% Attorney Services 18% Media Relations Licensing 2% Customer 2% Legislation Service 2%Total Proposed Budget = $2,342,476 1% The Height of Desert Living 153 Operating Budgets Administration Department Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Capital Expenditures Total $ 675,705 16,034 158,636 118,975 10,325 3,736 2,538 733,108 23,868 16,720 26,625 396,500 19,494 $ 2,202,264 FY15-16 Actual $ 672,942 15,053 163,249 131,594 20,164 602 2,208 809,599 29,603 33,508 23,257 102,290 4,900 $ 2,008,969 FY16-17 Revised Budget $ 740,897 18,076 138,724 128,342 38,851 8,000 1,800 927,404 31,774 32,400 26,232 $ 2,092,500 FY17-18 Proposed Budget $ 781,412 18,327 156,873 145,122 40,588 6,200 13,000 1,053,748 32,160 75,475 19,571 $ 2,342,476 Variance Explanations: Utilities: The increase includes the new emergency notification system. Equipment: Budget supplements include Town-wide computer upgrades to Windows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Internal Service: The decrease is attributed to a new departmental copier/printer in FY16-17 so less is being sent to the Town-wide machines. Benefits 7% Employment Taxes 1% Use of Funds - Administration - By Category Dues & Where does the money go? Memberships 6% Wages 33% Meetings and Training 2% Utilities 1% Contractual Services 45% Supplies Equipment 1% 3% Total Proposed Budget = $2,342,476 Internal Service 1% 154 The Height of Desert Living Operating Budgets Administration Department FY17-18 Department Accomplishments Initiative Strategic Value Implement and fund infrastructure facilities replacement I2–Maintain and Improve Community Infrastructure Continue investment in Pavement Management Program I3–Maintain and Improve Community Infrastructure Promote quality development and actively assist new businesses, retain current businesses EV1, EV3, EV4–Economic Vitality Conduct biennial Citizens Academy CR4–Civic Responsibility FY17-18 Objectives Initiative Strategic Value Create a Communications Plan for Town of Fountain Hills CR4, CR7–Civic Responsibility The Height of Desert Living Estimated Cost/Funding Source $10,000 one time funding from General Fund to create a communications plan 155 Operating Budgets Administration Department FY17-18 Proposed Budget Summary of Expenditures Administration Department FY14-15 Actual Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Equipment Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Auditing Expense Professional Fees Legal Fees Management Fees Insurance Expense Rentals & Leases Printing Expense Advertising/Signage Intergovt Agreements Cont4ractual Services Constituent Communication Contractual Services Bank/Merc Acct Fees Election Expense Community Contracts/Events ActiveNet Fees Prosecutor Fees Public Defender Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Small Tools 156 $ 637,991 36,307 1,406 2,251 9,487 3,177 1,118 79,982 4,396 648 2,007 69,667 1,935 75,786 43,189 2,385 7,940 1,687 1,694 134 221 2,538 53,260 40,386 350,584 15,755 222,795 2,134 5,195 9,202 535 9,064 24,200 3,535 39 3,069 6,886 9,981 45 314 - FY15-16 Actual $ 637,079 35,341 522 2,209 9,571 2,389 883 83,796 4,225 521 2,238 70,341 2,128 86,734 44,861 20,164 602 2,208 53,840 42,596 370,084 16,090 231,353 6,168 5,363 49,845 1,985 8,075 24,200 4,332 8 2,506 7,239 11,125 482 3,911 139 FY16-17 Revised Budget $ The Height of Desert Living 667,625 73,272 4,543 10,655 1,930 948 56,913 4,158 409 2,781 72,246 2,217 103,955 24,387 36,726 2,125 5,000 3,000 1,800 99,500 52,258 298,900 16,375 264,300 1,965 12,390 51,000 10,320 25,236 360 90,000 4,800 5,791 10 6,690 9,400 9,127 756 - FY17-18 Proposed Budget $ 701,688 79,724 4,902 11,384 1,336 705 60,228 4,953 820 2,957 76,916 705 514 9,780 100,380 44,742 39,498 1,090 5,000 1,200 13,000 91,513 76,810 307,839 17,825 316,101 1,140 4,050 7,890 56,000 50,000 3,500 11,280 105,000 4,800 5,747 10 6,850 10,210 8,537 806 - Operating Budgets Administration Department FY17-18 Proposed Budget Summary of Expenditures Administration Department FY14-15 Actual Description FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget General Fund-continued Software Hardware/Peripherals Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Capital Expenditures $ Sub total Expenditures Transfers Out Total Administration 1,373 14,632 195 519 14,044 7,398 217 4,967 19,494 $ 1,805,764 396,500 $ 2,202,264 1,548 31,591 230 11,978 5,486 71 5,722 4,900 - $ 1,906,679 102,290 $ 2,008,969 The Height of Desert Living 550 31,850 12,955 6,727 220 6,330 - $ 2,092,500 $ 2,092,500 54,050 21,425 6,380 5,708 828 390 6,265 2,342,476 - $ 2,342,476 157 Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Town Council and the Strategic Planning Advisory Commission (SPAC) for successful implementation of Operational Priorities and Strategic Plan Goals. Per direction and approval of the Town Council, administer fees for service contracts and administer the Volunteer Program. FY14-15 Actual Program Name Administration Media Relations Social/Community Services Strategic Planning Volunteers Total $ $ 539,412 32,934 16,114 66,315 654,775 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 277,620 $ 217,633 32,769 17,774 76,241 80,424 $ 404,404 $ 298,057 FY17-18 Proposed Budget $ 221,148 35,459 86,447 $ 343,054 Variance Explanations: Media Relations: New program created to accurately communicate news and information to Fountain Hills' customers, citizens, news media, elected officials, and employees via internal and external communication sources. Use of Funds - Town Manager - By Program Where does the money go? Media Relations 10% Administration 65% Volunteers 25% Total Proposed Budget = $343,054 158 The Height of Desert Living Operating Budgets Town Manager Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Total $ $ 222,387 4,481 50,799 19,948 2,406 864 768 24,922 14,427 546 6,727 306,500 654,775 FY15-16 Actual $ $ FY16-17 Revised Budget $ 219,352 3,855 36,806 2,057 9,025 900 2,840 17,002 6,220 $ 298,057 219,687 4,298 50,036 20,675 6,712 1,009 25,937 16,560 274 4,316 50,000 4,900 404,404 FY17-18 Proposed Budget $ 234,204 3,969 47,797 2,057 9,580 21,635 19,691 4,121 $ 343,054 Variance Explanations: Benefits: Allowances/Stipends have been separated out of Wages for more efficient managing and reporting purposes. Contractual Services: The increase is a result of the addition a new Town information publication planned in conjunction with the Media Relations program. Use of Funds - Town Manager - By Category Where does the money go? Wages 68% Benefits 14% Internal Service 1% Supplies 6% Dues & Memberships 1% Employment Taxes 1% Contractual Meetings and Training Services 3% Total Proposed Budget = $343,054 6% The Height of Desert Living 159 Operating Budgets Town Manager Division Activities/Results The Town Volunteer Program presents an avenue in which the town and its residents can work together to provide enhanced services to the community, personnel cost savings, as well as opportunities for volunteers to utilize their many talents. The volunteers enable new and innovative programs, such as the Art Docent Walk and Save Our Sculpture Program as well as the Give a Lift transportation program that could not otherwise be offered, as well as supplement and compliment existing programs and services. The Town presently works with more than 835 volunteers and, in 2016, provided over 26,000 hours, at an overall cost savings to the Town of $581,000! (using data collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ hourly volunteer value was $22.37).             190 Volunteers delivered 4,800 meals to homebound residents in 2016 24 volunteers provided over 100 rides through the Give a Lift Program Over 300 volunteers helped with:  Teen Court - 15  Halloween in the Hills - 60  Ballet Under the Stars - 10  Movie in the Park - 6  Town Hall receptions - 9  Guided Hikes - 66  Decorating the Community Center for the Holidays - 145  Hosting a Family Christmas party - 38  Expo - 112 116 Volunteers helped make Turkey Trot another success this year 44 Volunteers provide excellent customer service and welcome residents and visitors at reception desks 8 Volunteers currently provide specialized support to staff in a variety of functions: accounting, special projects, archiving, filing, data entry, writing press releases, maintaining kiosks and more 320 Volunteers served residents who, for the most part, are facing physical and/or emotional, financial and transportation challenges—during the Make a Difference Day event, making a great difference in the homes of 41 residents 14 Volunteers keep our public art pieces clean through the Save Our Sculptures; 5 Volunteers are ready to lead art walk tours 100’s of Volunteers assist with special events throughout the year, such as Concours in the Hills, the Great Fair, Music Festival, Oktoberfest, Pitch, Hit, and Run, Eggstravaganza as well as serving at the Tourism Booth at all events 50 Volunteers build and maintain trails 16 youth serve as Volunteers on the Mayor’s Youth Council, a civic and service program 60+ Volunteers serve on Advisory Committees, Boards, and Commissions Our Town relies today, more than ever, upon the volunteer service of our residents and is grateful for the incredible value and enhanced services that they bring to Fountain Hills. 160 The Height of Desert Living Operating Budgets Town Manager Division FY17-18 Proposed Budget Summary of Expenditures Town Manager FY15-16 Actual FY14-15 Actual Description FY17-18 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Boards & Commissions Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Professional Fees Printing Expense Advertising/Signage Contractual Services Constituent Communication Community Contracts/Events Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Hardware Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Contingency $ Sub total Expenditures Transfers Out Total Town Manager $ 19,948 2,406 508 134 222 768 76 111 535 24,200 1,081 1,316 5,576 6,123 45 286 546 4,780 996 952 - 30 20,645 6,712 1,009 112 459 167 999 24,200 1,377 1,104 6,145 7,514 420 44 230 2,633 454 1,229 4,900 219,352 3,094 562 199 10,987 798 107 897 23,302 715 2,057 6,900 2,125 900 800 2,040 2,240 3,070 6,800 4,557 335 3,900 1,050 120 1,150 - 348,275 306,500 354,404 50,000 298,057 - 222,387 3,137 1,034 310 24,080 1,334 199 720 23,796 669 654,775 $ $ 219,687 3,270 829 199 23,169 911 131 686 24,402 737 404,404 The Height of Desert Living $ $ 298,057 $ 234,204 3,413 400 156 12,533 910 171 991 25,763 235 114 7,080 2,057 8,490 1,090 18,920 75 1,140 1,500 2,300 3,430 7,610 5,967 384 2,125 430 313 147 1,106 343,054 - $ 343,054 161 Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan The Town Clerk serves as the Town’s custodian of records and election official who conducts municipal elections and who coordinates all related activities in the most efficient and effective manner and in full compliance with all applicable State statutes and Town Code provisions. The Town Clerk maintains documents necessary for the effective administration and operation of municipal government and preserves the Town’s permanent records. Program Name Administration Elections Legislation Records Management Total FY14-15 Actual $ $ 33,391 41,316 41,443 15,967 132,117 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 32,934 $ 141,513 33,106 43,022 14,090 15,981 $ 125,043 $ 155,603 FY17-18 Proposed Budget $ 116,782 16,070 $ 132,852 Use of Funds -Town Clerk - By Program Where does the money go? Legislation 12% Administration 88% Total Proposed Budget = $132,852 162 The Height of Desert Living Operating Budgets Town Clerk Division FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total $ $ 83,206 1,594 21,395 467 2,657 508 18,738 264 3,288 132,117 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 86,220 $ 88,388 1,570 1,589 20,597 16,712 434 720 221 4,967 11,981 39,326 735 551 86 50 3,199 3,300 $ 125,043 $ 155,603 FY17-18 Proposed Budget $ 90,598 1,524 17,006 720 4,724 16,070 551 50 1,609 $ 132,852 Variance Explanations: Contractual Services: The decrease is the result of not including costs associated with an election. Use of Funds -Town Clerk - By Category Where does the money go? Employment Taxes Benefits 1% 13% Dues & Memberships 1% Meetings and Training 4% Wages 68% Contractual Services 12% Internal Service 1% Total Proposed Budget = $132,852 The Height of Desert Living 163 Operating Budgets Town Clerk Division Activities/Results Performance Measures Registered Voters: Voter Turnout % Primary General Primary General (Mar) (May) (Aug) (Nov) Primary General Primary General (Mar) (May) (Aug) (Nov) FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 16,213 Not a Town Election N/A N/A 16,387 Not a Town Election N/A N/A 38% Not a Town Election N/A N/A 41% Not a Town Election N/A N/A Quality Percentage of contracts processed within five business days after approval Percentage of agenda and meeting notices posted in compliance legal requirements FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 100% 100% 100% 100% 100% 100% 100% FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 148 134 150 125 100% Productivity Town Council Agenda/Meeting notices posted Requests for Public Information processed 164 36/18 33/23 The Height of Desert Living 30/31 34/25 Operating Budgets Town Clerk Division FY17-18 Proposed Budget Summary of Expenditures Town Clerk Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Professional Fees Advertising/Signage Election Expense Intergovt Agreements Office Supplies Postage & Delivery Software Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Sub total Expenditures Transfer Out Total Town Clerk FY14-15 Actual $ $ 83,206 1,117 394 83 10,968 633 90 289 9,153 262 467 2,657 508 8,065 2,472 8,201 264 3,043 34 211 132,117 132,117 FY15-16 Actual $ $ 86,220 1,195 300 75 9,774 629 90 331 9,484 289 434 221 9,447 2,534 725 10 86 2,968 8 223 125,043 125,043 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 88,388 1,281 233 75 5,643 594 82 374 9,723 296 70 650 4,967 10,290 3,800 25,236 351 200 50 3,000 50 250 155,603 155,603 $ $ 90,598 1,314 155 55 5,788 614 124 383 9,966 91 40 70 650 4,724 11,470 4,600 351 200 50 1,350 14 245 132,852 132,852 165 Operating Budgets Administrative Services Division Administrative Services Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Protect the Town’s assets from loss and minimize employee injuries on the job. FY14-15 Actual Program Name Administration Payroll Recruitment Risk Management Training & Development Total $ $ 48,537 22,139 29,209 257,612 2,536 360,033 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 46,439 $ 144,678 21,824 31,328 262,051 301,272 8,086 $ 369,728 $ 445,950 Use of Funds - Administrative Services By Program Where does the money go? Risk Management 68% Administration 32% Total Proposed Budget = $518,073 166 The Height of Desert Living FY17-18 Proposed Budget $ 166,688 351,385 $ 518,073 Operating Budgets Administrative Services Division FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Contractual Services Supplies Equipment Internal Service Total $ $ 94,927 2,174 18,195 546 2,277 169 235,517 5,161 206 861 360,033 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 80,385 $ 98,326 1,509 1,758 20,421 22,423 4,121 1,530 8,012 21,000 244,863 291,417 9,241 8,266 1,176 1,230 $ 369,728 $ 445,950 FY17-18 Proposed Budget $ 100,784 1,703 24,079 9,790 21,340 353,751 5,596 1,030 $ 518,073 Variance Explanations: Dues & Memberships: The increase is a result of memberships to new organizations and online job posting subscriptions. Contractual Services: The increase is a result of rising insurance costs, a budget supplement for a classification and compensation study and consulting fees. Use of Funds - Administrative Services By Category Supplies Where does the money go? 1% Wages 19% Contractual Services 69% Total Proposed Budget = $518,073 The Height of Desert Living Benefits 5% Dues & Memberships 2% Meetings and Training 4% 167 Operating Budgets Administrative Services Division Activities/Results Performance Measures FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Increase or maintain the number of applications received per recruitment for nonexempt positions 20 23 25 25 Increase or maintain the number of applications received per recruitment for exempt positions 18 29 30 30 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 4% 12% 10% 6% FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 1 5 6 3 Ensure supervisors receive performance evaluation documentation four weeks in advance 95% 95% 100% 100% Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. 100% 100% 100% 100% Number of exempt recruitments conducted 2 2 5 1 Number of full-time non-exempt recruitments conducted 2 2 2 2 35 43 65 60 3 1 3 0 Increase the percentage of employee performance reviews completed on schedule 90% 92% 97% 97% Quality Decrease the number of days lost to injury per workers’ compensation claim Maintain the turnover rate of full-time employees at an acceptable rate 0 2 2 0 Productivity Number of full-time employees departed from Town service Number of exit interviews conducted Average number of days to fill a vacancy Number of workers’ compensation claims due to injury 168 3 5 The Height of Desert Living 6 3 Operating Budgets Administrative Services Division FY17-18 Proposed Budget Summary of Expenditures Administrative Services Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/Repair Professional Fees Legal Fees Insurance Expense Printing Expense Advertising/Signage Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Miscellaneous Expense Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF- Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Administrative Services FY14-15 Actual $ $ 92,315 2,612 162 1,372 455 184 7,004 398 59 308 10,155 271 125 421 2,015 262 170 11,321 222,795 132 1,268 204 1,311 3,638 8 206 215 193 30 424 360,033 360,033 FY15-16 Actual $ $ 80,385 1,095 266 148 10,279 683 352 8,842 264 4,121 8,012 12,294 231,353 76 1,141 538 87 1,094 3,611 11 3,900 605 124 447 369,728 369,728 The Height of Desert Living FY16-17 Revised Budget FY17-18 Proposed Budget $ $ $ 98,326 1,425 259 74 10,388 853 402 10,450 330 125 1,405 21,000 20,668 1,000 264,300 150 5,300 900 10 400 2,600 4,240 116 310 419 500 445,950 445,950 $ 100,784 1,476 173 54 10,868 864 74 416 10,816 101 40 900 9,790 21,340 35,600 1,000 316,101 150 900 830 10 2,600 2,040 116 300 107 89 42 492 518,073 518,073 169 Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and longterm components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. FY14-15 Actual Program Name Accounting Administration Audit Services Budget Customer Service Licensing Purchasing Treasury Total $ $ 33,004 37,497 96,157 50,268 19,297 49,243 46,269 41,702 373,437 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 87,340 $ 199,347 91,729 184,134 97,477 52,386 19,284 36,264 50,534 51,388 48,859 57,544 41,487 $ 489,096 $ 528,677 FY17-18 Proposed Budget $ 193,745 247,427 40,698 56,029 59,704 $ 597,603 Variance Explanations: Administration: A budget supplement was added for additional outside services if needed for an anticipated labor-intensive project. Use of Funds - Finance - By Program Where does the money go? Licensing 9% Purchasing 10% Accounting 32% Customer Service 7% Administration 42% Total Proposed Budget = $597,603 170 The Height of Desert Living Operating Budgets Finance Division FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Contractual Services Supplies Internal Service Transfers Total $ $ 209,382 6,436 52,765 2,928 2,949 508 81,834 3,272 13,363 373,437 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 218,113 $ 264,571 6,368 9,596 55,840 48,414 2,575 2,785 4,851 3,859 3,000 135,203 179,620 1,782 4,055 12,074 12,777 52,290 $ 489,096 $ 528,677 FY17-18 Proposed Budget $ 275,812 9,765 51,541 5,385 4,944 1,200 234,653 4,072 10,231 $ 597,603 Variance Explanations: Contractual Services: A budget supplement was added for additional outside services if needed for an anticipated labor-intensive project. Use of Funds - Finance - By Category Where does the money go? Internal Service 2% Contractual Services 39% Meetings and Training 1% Dues & Memberships 1% Benefits Employment 8% Taxes 2% Supplies 1% Wages 46% Total Proposed Budget = $597,603 The Height of Desert Living 171 Operating Budgets Finance Division Activities/Results Performance Measures Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Reporting award Consecutive years for GFOA annual Distinguished Budget Presentation award FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 13 14 15 16 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Yes Yes Yes Yes FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 1,019 805 890 900 $73,750 $177,152 $50,000 $50,000 2,723 2,872 3,000 3,000 19 20 21 22 Quality Actual revenue versus forecast—General Fund only (excluding transfers) Unqualified audit opinion Accounts payable checks issued Purchase orders processed Local tax revenues from audits Business licenses processed 172 103% 1,703 106% 1,570 The Height of Desert Living 105% 1,465 100% 1,500 Operating Budgets Finance Division FY17-18 Proposed Budget Summary of Expenditures Finance Description FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/Repair Auditing Expense Professional Fees Management Fees Rentals & Leases Printing Expense Advertising/Signage Intergovt Agreements Constituent Communication Contractual Services Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Program Materials Postage & Delivery Miscellaneous Expense ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Finance 174,281 33,695 1,406 2,089 2,906 983 458 30,621 1,595 236 460 19,326 527 1,095 1,833 370 2,579 508 53,260 485 15,754 1,926 1,344 9,064 1,476 39 1,535 220 3 5,743 6,164 187 1,269 $ 373,437 $ 373,437 182,250 35,341 522 2,209 3,018 755 387 32,750 1,565 236 606 20,073 610 1,140 1,435 4,851 53,840 213 16,090 5,633 1,520 48,845 986 8,075 1,337 417 16 11 5,550 4,891 71 1,563 $ 436,806 52,290 $ 489,096 The Height of Desert Living 191,299 73,272 4,543 3,837 691 525 24,252 1,501 166 811 21,043 641 1,460 1,325 3,859 3,000 99,500 16,375 1,815 1,250 50,000 10,320 360 1,800 1,920 330 5 5,480 5,197 100 2,000 $ 528,677 $ 528,677 196,088 79,724 4,902 4,007 471 385 25,251 2,139 376 829 21,569 197 280 900 1,560 3,825 4,944 1,200 91,513 820 17,825 1,140 3,825 1,250 55,000 50,000 2,000 11,280 1,766 1,770 530 6 2,505 5,134 426 200 1,966 597,603 - $ 597,603 173 Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The Division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Expenditures by Program FY14-15 Actual Program Name Administration Network Administration Operations Support Video Services Web Site Total $ $ FY15-16 Actual 11,510 132,268 41,883 11,580 40,227 237,468 $ $ 13,423 141,727 42,632 12,925 35,822 246,529 FY16-17 Revised Budget $ 88,632 178,630 $ 267,262 FY17-18 Proposed Budget $ 99,648 229,641 $ 329,289 Variance Explanations: Operations: Budget supplements include Town-wide computer upgrades to Windows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Information Technology - By Program Where does the money go? Operations 70% Administration 30% Total Proposed Budget = $329,289 174 The Height of Desert Living Operating Budgets Information Technology Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Capital Expenditures Total $ $ 65,802 1,349 15,482 91,446 36 1,686 1,771 21,514 744 15,968 2,176 19,494 237,468 FY15-16 Actual $ $ 68,537 1,308 16,355 99,927 368 602 1,198 21,532 1,285 33,148 2,269 246,529 FY16-17 Revised Budget $ 70,260 1,278 14,369 117,250 5,000 900 21,500 1,900 32,350 2,455 $ 267,262 FY17-18 Proposed Budget $ 80,014 1,366 16,450 122,450 5,000 13,000 11,000 2,250 75,425 2,334 $ 329,289 Variance Explanations: Utilities: The increase includes the new emergency notification system. Contractual Services: The decrease is a result of the completion of the website design services contract in FY16-17. Equipment: Budget supplements include Town-wide computer upgrades to Windows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Information Technology - By Category Where does the money go? Maintenance and Repair Utilities 2% Dues & Memberships 37% 4% Contractual Services 3% Equipment 23% Benefits 5% Supplies 1% Wages 24% Total Proposed Budget = $329,289 The Height of Desert Living Internal Service 1% 175 Operating Budgets Information Technology Division Activities/Results Performance Measures FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Percentage of high priority helpdesk tickets resolved within four hours 98.5% 98% 99% 99% Percentage of helpdesk tickets resolved within twelve hours 95% 95% 95% 98% FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 0 0 0 0 818 612 400 500 613 520 375 450 N/A N/A 500 800 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 99% 99% 99% 99% Percentage of emergency related helpdesk tickets resolved within two business hours 95.5% 95% 95% 98% Quality Total number of tickets opened 818 Total number of tickets closed without resolution Total number of tickets resolved within established timeframe Number of issues resolved during initial contact Online Payments Processed (Website) 612 400 500 Productivity Average cost involved for support per FTE Availability of computer system up-time 176 $4,345 $4,483 The Height of Desert Living $3,308 $4,253 Operating Budgets Information Technology Division FY17-18 Proposed Budget Summary of Expenditures Information Technology FY14-15 Actual Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Telecommunications Professional Fees Advertising/Signage Intergovt Agreements Office Supplies Cleaning/Janitorial Supplies Operating Supplies Postage & Delivery Small Tools Software Hardware/Peripherals Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Capital Expenditures Sub total Expenditures Transfers Out $ Total Information Technology $ 65,802 954 311 83 7,308 435 64 230 7,238 206 74,566 16,881 36 1,687 1,771 20,514 1,000 510 218 17 1,373 13,880 195 519 263 12 1,901 19,494 237,468 237,468 FY15-16 Actual $ $ 68,537 994 239 75 7,824 437 64 263 7,539 228 85,564 14,363 368 602 1,198 20,530 1 1,000 355 8 898 25 139 1,548 31,461 221 10 2,038 246,529 246,529 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 70,260 1,018 185 75 5,643 412 54 297 7,728 235 102,300 14,950 5,000 900 20,500 1,000 500 1,300 100 500 31,850 265 10 2,180 267,262 267,262 $ $ 80,014 1,174 137 55 5,788 426 75 338 8,802 81 40 900 98,750 23,700 5,000 13,000 10,000 1,000 500 1,650 100 54,000 21,425 100 23 2,211 329,289 329,289 177 Operating Budgets Economic Development Division (General Fund) Economic Development Division – (General Fund) Service Delivery Plan Economic Development remains in its own fund and is no longer part of the General Fund. Program Name Administration Total Category Transfers Total FY14-15 Actual $ $ 90,000 90,000 FY14-15 Actual $ $ 90,000 90,000 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ - $ $ $ - Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ - $ $ $ - FY17-18 Proposed Budget $ $ - FY17-18 Proposed Budget $ $ - FY17-18 Proposed Budget Summary of Expenditures Economic Development Description General Fund Transfers Out Total Economic Development 178 $ $ FY14-15 FY15-16 Actual Actual 90,000 90,000 $ $ FY16-17 FY17-18 Revised Budget Proposed Budget - $ $ The Height of Desert Living - $ $ - Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. Program Name Attorney Services Public Defender Prosecutor Total FY14-15 Actual $ $ 257,683 6,750 90,000 354,433 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 269,919 $ 396,950 4,250 100,000 $ 374,169 $ 396,950 FY17-18 Proposed Budget $ 421,605 $ 421,605 Use of Funds - Legal Services - By Program Where does the money go? Attorney Services 100% Total Proposed Budget = $421,605 Category Dues & Memberships Contractual Services Internal Service Total FY14-15 Actual $ $ 3,639 350,584 210 354,433 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 3,863 $ 4,000 370,084 392,700 222 250 $ 374,169 $ 396,950 The Height of Desert Living FY17-18 Proposed Budget $ 4,720 416,640 245 $ 421,605 179 Operating Budgets Legal Services Division Uses of Funds - Legal Services - By Category Where does the money go? Contractual Services 99% Dues & Memberships 1% Total Proposed Budget = $421,605 Activities/Results Productivity FY14-15 Actual Ordinances processed 11 FY15-16 Actual 6 FY16-17 Estimate 16 FY17-18 Target 8 Resolutions processed 41 31 40 30 Contracts and Agreements processed 40 111 132 150 FY17-18 Proposed Budget Summary of Expenditures Legal Services Description FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat Legal Fees Prosecutor Fees Public Defender Fees ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Legal Services 180 3,639 350,584 210 $ 354,433 $ 354,433 $ 3,863 370,084 222 $ 4,000 297,900 90,000 4,800 250 $ 4,720 306,840 105,000 4,800 245 374,169 - $ 396,950 - $ 421,605 - 374,169 $ The Height of Desert Living 396,950 $ 421,605 Operating Budgets General Government General Government The Height of Desert Living 181 Operating Budgets General Government GENERAL GOVERNMENT Mission Statement The mission of General Government is to provide a central location for Town-wide expenditures rather than in individual departmental budgets. By doing so, transparency will be enhanced. Department Overview The purpose of the General Government Department is to locate expenditures that are Town-wide and do not belong to any one department. Such expenditures as the community contracts, Town’s membership dues in the Arizona League of Cities and Town, Maricopa Association of Governments, East Valley Partnership, and other Town-wide expenditures are located in the General Government Department. Transfers for Municipal Property Corporation (MPC) debt service for the Community Center are also located in General Government. Terms such as General Government or Non-Departmental to describe the cost center is a common approach in municipal budgeting. FY14-15 Actual Division Non-Departmental Total $ $ - Expenditures by Division FY15-16 FY16-17 Actual Revised Budget $ - $ 3,160,419 $ $ 3,160,419 FY17-18 Proposed Budget $ 2,312,894 $ 2,312,894 Variance Explanations: Non-Departmental: The decrease is due to one-time transfers made in FY16-17. Use of Funds - General Government- By Division Where does the money go? NonDepartmental 100% Total Proposed Budget = $2,312,894 182 The Height of Desert Living Operating Budgets General Government FY14-15 Actual Program Name Administration Total $ $ - Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ - $ 3,160,419 $ $ 3,160,419 FY17-18 Proposed Budget $ 2,312,894 $ 2,312,894 Variance Explanations: Administration: The decrease is due to one-time transfers made in FY16-17. Use of Funds - General Government- By Program Where does the money go? Administration 100% Total Proposed Budget = $2,312,894 Expenditures by Category FY14-15 Actual Category Dues & Memberships Meetings & Training Contractual Services Supplies Transfers Out Contingency Total $ $ FY15-16 Actual - $ $ - FY16-17 Revised Budget $ 32,695 137,022 2,578,055 412,647 $ 3,160,419 FY17-18 Proposed Budget $ 33,932 10,000 224,489 1,000 948,838 1,094,635 $ 2,312,894 Variance Explanations: Contractual Services: The increase is the result of adding amounts for the General Plan Update due every ten years. Transfers Out: The decrease is due to one-time transfers made in FY16-17. Contingency: The increase is an offset to the MCSO contract budget estimates which were lower than anticipated. The Height of Desert Living 183 Operating Budgets General Government Uses of Funds - General Government - By Category Where does the money go? Transfers Out 41% Contingency 48% Contractual Services 10% Dues & Memberships 1% Total Proposed Budget = $2,312,894 FY17-18 Proposed Budget Summary of Expenditures General Government Description General Fund Dues, Subscript & Publicat Boards & Commissions Professional Fees Contractual Services Constituent Communication Community Contracts/Events Holiday Lighting Program Materials Contingency $ Sub total Expenditures Transfers Out Total General Government 184 FY14-15 FY15-16 Actual Actual - $ $ - FY16-17 Revised Budget - $ $ - 32,695 10,000 127,022 412,647 FY17-18 Proposed Budget $ 582,364 2,578,055 $ The Height of Desert Living 3,160,419 33,932 10,000 100,000 13,000 110,889 600 1,000 1,094,635 1,364,056 948,838 $ 2,312,894 Operating Budgets Municipal Court Municipal Court The Height of Desert Living 185 Operating Budgets Municipal Court MUNICIPAL COURT *Presiding Judge (.63) Court Administrator Senior Court Clerk Court Clerk *Part time Appointed by Council Full Time 186 The Height of Desert Living Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Municipal Court Presiding Judge has authority to issue arrest/search warrants, civil orders of protection, and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state, and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, minimum accounting standards and judicial ethics. Expenditures by Program FY14-15 Actual Program Name Administration Civil Cases Criminal Cases Juvenile Operations Total $ $ 203,304 32,924 51,980 9,448 297,656 FY15-16 Actual $ $ 205,262 33,878 52,691 9,468 301,299 The Height of Desert Living FY16-17 Revised Budget $ 174,232 147,022 $ 321,254 FY17-18 Proposed Budget $ 188,172 151,741 $ 339,913 187 Operating Budgets Municipal Court Use of Funds - Municipal Court - By Program Where does the money go? Administration 55% Operations 45% Total Proposed Budget = $339,913 Category Wages Employment Taxes Benefits Dues and Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total FY14-15 Actual $ $ 223,506 8,724 36,952 3,774 439 521 14,490 2,532 2,942 3,776 297,656 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 229,590 $ 234,633 8,673 8,740 39,620 42,384 1,710 5,101 3,158 6,600 1,107 800 10,389 15,090 1,854 3,800 1,401 3,797 4,106 $ 301,299 $ 321,254 FY17-18 Proposed Budget $ 243,376 8,834 46,458 8,287 3,665 3,159 18,440 2,860 105 4,729 $ 339,913 Use of Funds - Municipal Court - By Category Supplies Where does the money go? 1% Internal Service Contractual 1% Services 5% Wages Maintenance 72% and Repair 1% Benefits 14% Meetings and Training 1% Dues and Memberships 2% 188 Employment Taxes 3% Total Proposed Budget = $339,913 The Height of Desert Living Operating Budgets Municipal Court FY17-18 Department Accomplishments Initiative Strategic Value Provided all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Provided community outreach through informing the public and Fountain Hills High School about Teen Court and the justice system. Effectively and efficiently monitored and enforced timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances. Transition to the new case management system provided by the Arizona Supreme Court to CR6, CR7-Civic Responsibility CR4, CR7-Civic Responsibility CR3, CR7-Civic Responsibility CR1-Civic Responsibility CR3, CR6-Civic Responsibility provide better access to justice. The Height of Desert Living 189 Operating Budgets Municipal Court FY17-18 Objectives Initiative Provide all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Provide community outreach and garner support through informing the public and Fountain Hills High School about Teen Court and the justice system. Refurbish or replace, as needed, the benches in the Courtroom due to the wear and tear that the benches have received from years of use. Eliminate paper files by transitioning to scanning of active case records to improve case processing. With the goal to become entirely file less the processing time should be reduced once the transition has been completed providing the staff a way to better serve the public. Comply with recognized Arizona Supreme Court/AOC standards for timely case processing, management, and finances. Comply with standard court security standards as defined and mandated by the Arizona Supreme Court/AOC. Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. 190 Strategic Value Estimated Cost/ Funding Source CR6, CR7-Civic Responsibility $0 CR4, CR7-Civic Responsibility $0 I4-Maintain and Improve Community Infrastructure $0 CR3, CR6-Civic Responsibility Estimated Cost Per Scanner: $4,385.00 Total Estimated Cost of 3 Scanners: $13,155 Funding Source: Court Enhancement Funds CR1-Civic Responsibility $0 CR1, CR6-Civic Responsibility No more than: $30,000 for upgraded security cameras. Funding Source: Court Enhancement Funds. Total amount is unknown $0 CR3, C6, C7-Civic Responsibility The Height of Desert Living Operating Budgets Municipal Court Activities/Results Performance Measures FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Cases Terminated 1,833 1,641 2,200 2,250 Hearings/Trials Held 1,585 1,070 1,900 1,950 Cases Filed 1,738 The Height of Desert Living 1,611 2,000 2,050 191 Operating Budgets Municipal Court FY17-18 Proposed Budget Summary of Expenditures Municipal Court Description FY14-15 FY15-16 Actual Actual FY16-17 Revised Budget FY17-18 Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/ Repair Auditing Expense Professional Fees Legal Fees Printing Expense Advertising/Signage Intergovt Agreements Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Miscellaneous Expense Small Tools Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Municipal Court 192 $ $ 154,523 68,965 18 4,292 3,162 967 304 17,022 1,736 193 545 16,971 485 3,774 50 389 521 3,500 848 100 1,261 4,750 4,031 1,764 139 11 593 25 54 2,453 435 11 1,699 162 1,903 297,656 297,656 $ $ 158,488 71,102 4,372 3,265 736 300 18,228 1,720 193 615 18,332 533 1,710 3,158 1,107 216 480 5,470 4,223 1,106 92 28 558 70 1,308 92 7 1,398 154 2,238 301,299 301,299 $ $ The Height of Desert Living 162,473 72,160 4,474 3,404 562 300 13,719 1,655 162 688 25,616 544 5,101 6,600 800 150 2,000 2,000 150 8,600 1,950 240 3,300 500 6 1,700 250 2,150 321,254 321,254 $ $ 167,563 75,813 4,701 3,531 382 220 20,021 1,512 256 708 23,632 169 160 8,287 3,665 3,159 3,750 2,150 1,400 2,000 8,600 540 2,200 660 105 5 1,400 756 356 2,212 339,913 339,913 Operating Budgets Public Works Public Works The Height of Desert Living 193 Operating Budgets Public Works Department PUBLIC WORKS DEPARTMENT Director Executive Assistant (.5) (shared with Development Services) Civil Engineer Inspector Streets Superintendent Traffic Signal Tech II Facilities/Environmental Supervisor Maintenance Tech Custodian Fleet Mechanic/ Open Space Spclst. Streets Maintenance Tech *Custodian (.8) *Custodian (.5) Full Time Full Time Shared * Part time Contracted Note: Numbers in parentheses represent full-time equivalents (FTE). 194 The Height of Desert Living Operating Budgets Public Works Department PUBLIC WORKS Mission Statement The Public Works Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; and maintenance of Town facilities in a manner that provides a safe, healthy and secure environment for staff and visitors. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Public Works Department is made up of two (2) Divisions: Public Works and Facilities. The Streets Division is funded through the Highway User Revenue Fund (HURF) and the Environmental Services Division is funded primarily through the environmental fee. The Public Works Director provides direct supervision over Division heads and the executive management assistant. Expenditures by Division FY14-15 Actual Division Public Works Facilities Total $ 399,712 812,836 $ 1,212,548 FY15-16 Actual $ $ 260,052 651,054 911,106 FY16-17 Revised Budget $ 191,233 638,968 $ 830,201 FY17-18 Proposed Budget $ 180,724 656,771 $ 837,495 Use of Funds - Public Works - By Division Where does the money go? Public Works 22% Facilities 78% Total Proposed Budget = $837,495 The Height of Desert Living 195 Operating Budgets Public Works Department Expenditures by Program FY14-15 Actual Program Name Administration Building Maintenance Capital Improvement Projects Operations Outside Inspections Stormwater Management Total $ 220,977 653,724 91,417 246,430 $ 1,212,548 FY15-16 Actual $ $ 157,281 555,577 79,036 119,212 911,106 FY16-17 Revised Budget $ 212,395 557,159 60,647 $ 830,201 FY17-18 Proposed Budget $ 201,610 148,565 425,382 61,938 $ 837,495 Variance Explanations: Building Maintenance/Operations: Programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Public Works - By Program Where does the money go? Operations 51% Building Maintenance 18% Administration 24% Outside Inspections 7% Total Proposed Budget = $837,495 196 The Height of Desert Living Operating Budgets Public Works Department Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ 262,093 20,513 58,864 7,132 426,221 178,427 46,409 33,239 14,890 9,510 11,478 143,772 $ 1,212,548 FY15-16 Actual $ $ 245,451 16,239 60,324 501 824 119,049 180,090 56,257 32,739 9,315 11,122 179,195 911,106 FY16-17 Revised Budget $ 262,130 14,011 53,999 1,665 2,240 150,240 188,138 97,623 40,022 5,950 900 13,283 $ 830,201 FY17-18 Proposed Budget $ 268,668 11,765 55,446 9,525 2,040 158,383 191,760 71,130 42,610 8,950 900 16,318 $ 837,495 Variance Explanations: Dues & Memberships: The anticipated change in billing structure of the environmental fee was not made in FY16-17, resulting in an increased budget to accommodate the Town’s portion of the fees. Contractual Services: sulting fees. FY16-17 included a one-time budget supplement for con- Use of Funds - Public Works - By Category Where does the money go? Benefits 7% Employment Taxes Wages 1% 32% Utilities 23% Internal Service 2% Equipment 1% Maintenance and Repair 20% Dues & Memberships 1% Supplies 5% Contractual Services 8% Total Proposed Budget = $837,495 The Height of Desert Living 197 Operating Budgets Public Works Department FY17-18 Proposed Budget Summary of Expenditures Public Works Department Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Wash Maintenance Dam Inspection And Maint Storm Damage Cleanup Drainage Maint/Repair Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Landscape Contracts 198 $ FY14-15 FY15-16 Actual Actual 217,630 44,180 283 2,733 3,703 13,693 384 31,462 1,728 253 762 23,981 678 5,000 2,132 80,405 106,417 6,240 159 6,352 5,694 824 163,160 42,858 3,033 8,370 513 822 807 566 147,467 2,423 1,234 26,142 1,161 18,016 65 28,329 $ 200,314 45,091 46 2,735 3,475 9,634 396 35,068 1,512 220 801 22,034 688 501 824 45,700 55,388 2,565 2,311 1,509 1,131 1,498 5,030 1,387 25 1,724 780 152,475 1,704 1,232 23,037 1,642 30,011 397 254 199 25,397 FY16-17 FY17-18 Revised Budget Proposed Budget $ The Height of Desert Living 217,585 44,545 2,763 3,804 7,033 411 26,681 1,533 201 922 23,934 729 460 1,205 2,240 63,800 53,180 6,100 5,140 5,645 2,650 810 7,550 1,360 200 1,500 1,205 100 1,000 152,039 1,703 3,060 26,985 4,350 36,160 750 213 25,000 1,500 34,000 $ 223,014 45,655 2,831 3,908 4,725 301 27,203 1,586 286 945 24,531 225 220 450 8,740 785 2,040 56,300 59,180 13,900 5,140 6,745 2,450 810 500 7,550 2,160 2,548 100 1,000 155,941 1,703 2,280 26,985 4,850 39,480 750 400 1,500 29,000 Operating Budgets Public Works Department FY17-18 Proposed Budget Summary of Expenditures Public Works Department Description General Fund-continued Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Building Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Public Works $ $ FY14-15 FY15-16 Actual Actual 1,426 11,563 378 16,992 1,322 1,461 97 259 13,321 1,310 9,510 3,250 35 5,160 29 3,004 1,068,776 143,772 1,212,548 $ $ 3,187 14,255 207 11,826 2,145 1,103 16 1,129 355 7,408 423 2,295 15 5,263 308 3,241 731,911 179,195 911,106 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 2,372 14,100 725 19,025 2,000 1,800 950 600 2,500 1,900 900 1,075 17 8,320 171 3,700 830,201 830,201 $ $ 1,860 10,500 725 25,625 2,000 1,900 950 600 2,900 1,500 3,000 900 200 14 12,726 28 3,350 837,495 837,495 199 Operating Budgets Public Works Department FY17-18 Department Accomplishments Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional dam maintenance ES2-Environmental Stewardship Completed Zone 1 Pavement Management I3-Maintain and improve Community infrastructure Completed Ashbrook Wash Drainage Improvements I3-Maintain and Improve Community Infrastructure FY17-18 Objectives Initiative Strategic Value Foster a culture of public service and volunteerism CR1-Civic Responsibility Compete Town Owned wash and ADWR jurisdictional dam maintenance ES2-Environmental Stewardship 200 Estimated Cost/Funding Source $0/General Fund $170,000/Environmental Fund The Height of Desert Living Operating Budgets Public Works Division Public Works Division Service Delivery Plan The Public Works Division, through its administrative direction, is responsible for the general oversight of capital projects and review, approval and inspections related to encroachment permits. Program Name Administration Capital Improvement Program Outside Inspections Stormwater Management Total FY14-15 Actual $ $ 61,864 91,417 246,430 399,711 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 61,804 $ 130,586 79,036 60,647 119,212 $ 260,052 $ 191,233 FY17-18 Proposed Budget $ 118,786 61,938 $ 180,724 Use of Funds - Public Works - By Program Where does the money go? Outside Inspections 34% Administration 66% Total Proposed Budget = $180,724 The Height of Desert Living 201 Operating Budgets Public Works Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 139,372 7,200 34,751 6,496 206,841 228 1,400 3,423 399,711 FY15-16 Actual $ $ 119,431 5,043 30,142 501 824 232 254 3,324 2,821 97,480 260,052 FY16-17 Revised Budget $ 118,863 3,784 26,058 1,170 2,240 560 3,660 27,983 1,860 450 4,605 $ 191,233 FY17-18 Proposed Budget $ 121,830 3,155 27,088 9,225 2,040 1,360 3,380 3,100 1,960 450 7,136 $ 180,724 Variance Explanations: Dues & Memberships: The anticipated change in billing structure of the environmental fee was not made in FY16-17, resulting in an increased budget to accommodate the Town’s portion of the fees. Contractual Services: sulting fees. FY16-17 included a one-time budget supplement for con- Use of Funds - Public Works - By Category Where does the money go? Employment Taxes 2% Benefits 15% Dues & Memberships 5% Maintenance and Repair 1% Utilities 2% Wages 67% Internal Service 4% Total Proposed Budget = $180,724 202 Meetings and Training 1% The Height of Desert Living Contractual Services 2% Supplies 1% Operating Budgets Public Works Division Activities/Results Performance Measures Percentage of inspections completed within 24 hours of notice FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 320 410 350 320 2 3 5 5 100% 99% 99% 99% Quality Number of right-of-way and encroachment permits issued Total number of inspections (includes multiple inspection totals for residential, commercial & encroachment permits) Number of capital improvement (CIP) projects completed 285 271 300 300 Productivity Expenditure per right-of-way and encroachment permits issued Expenditure per inspection (includes multiple inspection totals for residential, commercial & encroachment permits) FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target $193.33 $150.74 $173.28 $193.72 $217.07 The Height of Desert Living $228.06 $186.61 $190.74 203 Operating Budgets Public Works Division FY17-18 Proposed Budget Summary of Expenditures Public Works Division Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend0 Licenses/Filing Fees Dues, Subscriptions & Publications Meetings & Training Wash Maintenance Dam Inspection and Maint Vehicle Maint/Repair Office Equipment Maint/Repair Telecommunications Gas & Oil Professional Fees Printing Expense Contractual Services Bank/Merc Acct Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Uniforms Small Tools ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Public Works 204 FY14-15 Actual $ $ 139,097 275 1,949 5,112 140 17,297 1,054 153 486 15,330 432 5,000 1,496 163,160 42,859 822 227 1,302 97 3,044 33 29 317 399,711 399,711 FY15-16 Actual $ $ 119,431 1,679 3,238 126 15,138 835 121 491 13,138 418 501 824 232 254 3,154 5 10 155 2,167 15 306 334 162,572 97,480 260,052 FY16-17 FY17-18 Revised Budget Proposed Budget $ $ The Height of Desert Living 118,863 1,725 1,929 130 11,163 812 108 503 13,074 398 460 710 2,240 560 1,560 2,100 1,400 83 25,000 1,500 1,285 100 475 450 875 13 2,896 171 650 191,233 191,233 $ $ 121,830 1,775 1,285 95 11,533 840 155 516 13,401 123 70 450 8,740 485 2,040 1,360 780 2,600 1,400 200 1,500 1,285 100 575 450 100 10 6,384 28 614 180,724 180,724 Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library/Museum and the Kiwanis Building. FY14-15 Actual Location Town Hall Civic Center Community Center Library/Museum Community Theater Kiwanis Building Physical Plant Fire Station #1 Fire Station #2 Leased Buildings Total $ $ 378,223 151,405 136,020 16,507 5,969 46,542 59,777 18,393 812,836 Expenditures by Location FY15-16 FY16-17 Actual Revised Budget $ 245,303 $ 273,158 129,801 176,734 118,801 22,335 9,787 55,414 36,203 53,856 15,757 152,873 $ 651,054 $ 638,968 FY17-18 Proposed Budget $ 82,824 425,382 148,565 $ 656,771 Variance Explanations: Town Hall/Civic Center/Community Center/Physical Plant: These locations were combined into Civic Center for more efficient managing and reporting purposes. Use of Funds - Facilities - By Location Where does the money go? Town Hall 12% Leased Buildings 23% Civic Center 65% Total Proposed Budget = $656,771 The Height of Desert Living 205 Operating Budgets Facilities Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Out Total $ $ 122,721 13,312 24,113 636 219,379 178,200 46,409 31,839 14,890 9,510 8,055 143,772 812,836 FY15-16 Actual $ $ FY16-17 Revised Budget $ 143,267 10,227 27,941 495 149,680 184,478 69,640 38,162 5,500 900 8,678 $ 638,968 126,020 11,196 30,183 119,048 179,857 56,004 29,415 9,315 8,301 81,715 651,054 FY17-18 Proposed Budget $ 146,839 8,610 28,358 300 157,023 188,380 68,029 40,650 8,500 900 9,182 $ 656,771 Use of Funds - Facilities - By Category Where does the money go? Contractual Services 10% Supplies 6% Utilities 29% Wages 23% Maintenance and Repair 25% Total Proposed Budget = $656,771 206 Equipment 1% Internal Service 1% Employment Taxes Benefits 1% 4% The Height of Desert Living Operating Budgets Facilities Division Activities/Results Performance Measures FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Percentage of maintenance requests resolved within 48 hours 92% 92% 95% 95% Percentage of trade related work orders completed in house versus contracts 70% 70% 70% 70% FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 23,500 23,500 23,500 23,500 1,625 350 350 350 1.25 1.25 1.25 1.25 .5 .5 .5 .5 .75 .75 .75 .75 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Percentage of maintenance requests resolved within 24 hours 75% 80% 80% 80% Quality Square footage of buildings maintained by staff Square footage of buildings cleaned by staff Number of annual maintenance requests Number of Custodial Staff Library/Museum Custodial Staff Town Hall Custodial Staff 117,387 117,387 117,387 107,507 Productivity Civic Center utility costs per square foot (water, sewer, electric – includes parking lot lighting and landscape irrigation) $1.80 The Height of Desert Living $1.90 $2.02 $1.96 207 Operating Budgets Facilities Division FY17-18 Proposed Budget Summary of Expenditures Facilities Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Storm Damage Cleanup Drainage Maint/Repair Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms 208 $ FY14-15 FY15-16 Actual Actual 78,533 44,180 8 2,733 1,754 8,581 245 14,165 674 100 277 8,651 245 636 80,405 106,417 6,240 159 6,352 5,694 824 3,033 8,370 513 807 566 147,466 2,423 1,006 26,142 1,161 18,016 65 28,329 123 11,563 378 16,992 1,322 1,364 $ 80,882 45,091 46 2,735 1,796 6,396 269 19,930 677 100 310 8,897 270 45,700 55,388 2,565 2,311 1,509 1,131 1,498 5,030 1,386 25 1,724 780 152,475 1,704 1,000 23,037 1,642 30,011 397 199 25,397 33 14,250 207 11,816 2,145 948 FY16-17 FY17-18 Revised Budget Proposed Budget $ The Height of Desert Living 98,722 44,545 2,763 2,079 5,104 281 15,518 721 93 419 10,859 331 495 63,800 53,180 6,100 5,140 5,645 2,650 810 7,550 800 200 1,500 1,205 100 1,000 152,040 1,703 1,500 26,985 2,250 34,760 750 130 34,000 1,087 14,100 625 19,025 2,000 1,325 $ 101,184 45,655 2,831 2,133 3,440 206 15,670 746 131 429 11,130 102 150 300 56,300 59,180 13,900 5,140 6,745 2,450 810 500 7,550 800 2,548 100 1,000 155,941 1,703 1,500 26,985 2,250 38,080 750 200 29,000 575 10,500 625 25,625 2,000 1,325 Operating Budgets Facilities Division FY17-18 Proposed Budget Summary of Expenditures Facilities Description General Fund-continued Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Building Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Facilities FY14-15 FY15-16 Actual Actual 97 259 13,321 1,310 9,510 206 2 5,160 2,687 $ 669,064 143,772 $ 812,836 16 1,129 355 7,408 423 129 5,263 2 2,907 FY16-17 FY17-18 Revised Budget Proposed Budget $ 569,339 81,715 $ 651,054 The Height of Desert Living 500 600 2,500 1,900 900 200 4 5,424 3,050 $ 638,968 $ 638,968 500 600 2,900 1,500 3,000 900 100 4 6,342 2,736 656,771 - $ 656,771 209 Operating Budgets Facilities Division 210 The Height of Desert Living Operating Budgets Development Services Development Services The Height of Desert Living 211 Operating Budgets Development Services Department DEVELOPMENT SERVICES DEPARTMENT Director Executive Assistant (.5) (shared with Public Works) Town Engineer * Civil Plans Examiner (.5) Chief Building Official/Plans Examiner Building Permit Technician Senior Planner Senior Code Enforcement Officer GIS Technician / CAD Operator *Building Permit Technician (.5) Full Time Full Time Shared * Part time Note: Numbers in parentheses represent full-time equivalents (FTE). 212 The Height of Desert Living Operating Budgets Development Services Department DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by providing plan review, construction permitting, building inspections, code enforcement, as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of six (6) Divisions: Development Services, Building Safety, Code Compliance, Engineering, Mapping & Graphics and Planning. The Development Services Director provides direct supervision over Division heads and the executive management assistant. Expenditures by Division FY14-15 Actual Division Development Services Engineering Planning Building Safety Code Compliance Mapping & Graphics Total $ $ 142,667 160,973 207,734 96,965 70,892 679,231 FY15-16 Actual $ $ 209,890 161,923 231,716 101,141 69,801 774,471 FY16-17 Revised Budget $ 171,810 228,229 121,309 239,574 77,400 105,817 $ 944,139 FY17-18 Proposed Budget $ 167,398 191,642 105,554 1,245,056 75,964 104,868 $ 1,890,482 Variance Explanations: Building Safety: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Also third-party inspection and plan review fees will now be processed through the Town. Use of Funds - Development Services - By Division Where does the money go? Development Services 9% Mapping & Graphics 6% Engineering 10% Planning 6% Building Safety 65% Code Compliance 4% Total Proposed Budget = $1,890,482 The Height of Desert Living 213 Operating Budgets Development Services Department FY14-15 Actual Program Name Administration Building Inspection Code Compliance Current Planning Engineering Environmental Service Long Range Planning Mapping & Graphics Permitting Planning & Zoning Total $ $ 90,224 96,965 101,425 142,667 32,419 27,129 70,892 117,510 679,231 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ - $ 171,810 117,162 239,574 101,141 77,400 104,017 209,890 228,229 28,742 29,164 69,801 105,817 114,554 121,309 $ 774,471 $ 944,139 FY17-18 Proposed Budget $ 167,398 1,245,056 75,964 191,642 104,868 105,554 $ 1,890,482 Variance Explanations: Building Inspection: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Also third-party inspection and plan review fees will now be processed through the Town. Use of Funds - Development Services - By Program Where does the money go? Code Compliance 4% Engineering 10% Mapping & Graphics 6% Planning & Zoning 6% Building Inspection 65% Administration 9% Total Proposed Budget = $1,890,482 214 The Height of Desert Living Operating Budgets Development Services Department Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 457,158 19,371 113,670 7,292 1,313 1,115 6,689 50,945 4,244 444 15,351 1,639 679,231 FY15-16 Actual $ $ 486,740 16,657 117,935 12,375 2,972 7,704 6,126 102,777 5,924 933 14,328 774,471 FY16-17 Revised Budget $ 556,536 16,995 120,364 5,442 11,216 4,220 5,120 187,919 10,065 7,684 18,578 $ 944,139 FY17-18 Proposed Budget $ 606,400 17,752 125,075 5,888 12,160 5,020 4,340 1,087,214 12,025 250 14,358 $ 1,890,482 Variance Explanations: Contractual Services: Third-party inspection and plan review fees will now be processed through the Town. Equipment: FY16-17 included the purchase of a new plotter for the Mapping & Graphics division. Use of Funds - Development Services - By Category Where does the money go? Employment Taxes 1% Meetings and Training 1% Benefits 7% Wages 32% Internal Service 1% Contractual Services 57% Supplies 1% Total Proposed Budget = $1,890,482 The Height of Desert Living 215 Operating Budgets Development Services Department FY17-18 Department Accomplishments Initiative Strategic Value Completed the 2016 edition of the “Land Use Analysis and Statistical Report” Revised Administrative Site Plan Ordinance EV1-Economic Vitality Adopted Downtown Entertainment Overlay Zone EV3-Economic Vitality Revised Administrative Minor Replat Ordinance EV3-Economic Vitality Revised Outdoor Lighting Ordinance ES3-Environmental Stewardship Revised Noise Ordinance ES3-Environmental Stewardship Permitted Park Place Phase 1 EV3-Economic Vitality Implemented the Crash Magic System P3-Public Safety, Health & Welfare Updated the Sanitary District Sewer Atlas ES3-Environmental Stewardship EV3-Economic Vitality FY17-18 Objectives Initiative Foster a culture of public service and volunteerism CR2-Civic Responsibility Estimated Cost/Funding Source $0/General Funds Complete 2017 edition of “Land Use Analysis and Statistical Report” EV1-Economic Vitality $1,000/General Fund 216 Strategic Value The Height of Desert Living Operating Budgets Development Services Department FY 17-18 Proposed Budget Summary of Expenditures Development Services Department Description General Fund Salaries-Full Time Salaries-Part Time FICA Overtime Medicare W orkers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/Repair Telecommunications Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees ActiveNet Fees Third Party Fees Office Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Softw are Hardw are/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Development Services FY14-15 FY15-16 Actual Actual 456,844 314 6,453 12,373 545 56,069 3,757 514 1,608 50,288 1,433 791 6,501 1,313 976 140 3,692 2,997 16,609 65 1,388 30,000 2,883 2,839 451 80 874 44 76 324 2,957 449 8,183 907 2,855 $ 677,592 1,639 $ 679,231 486,740 6,913 9,064 680 57,008 3,577 492 1,782 53,541 1,535 10,610 1,765 2,972 7,704 4,035 2,091 20,407 221 1,036 77,826 3,287 4,231 83 23 10 964 612 266 336 331 1,738 274 8,593 708 3,016 FY16-17 Revised Budget $ 774,471 $ 774,471 The Height of Desert Living 556,535 8,072 8,369 554 50,358 4,072 493 2,355 61,221 1,866 1,850 3,592 11,216 3,100 1,120 3,120 2,000 78,500 1,499 2,500 102,500 2,800 120 9,383 100 432 150 250 5,434 2,000 3,715 358 11,461 694 2,350 FY17-18 Proposed Budget $ 944,139 $ 944,139 564,826 41,574 2,578 8,827 5,831 516 53,095 3,995 719 2,389 62,132 569 376 1,800 1,850 4,038 12,160 2,700 1,120 1,200 2,340 2,000 38,500 1,214 1,600 5,000 87,500 3,400 950,000 10,345 100 1,430 150 250 1,490 250 8,921 1,366 2,331 1,890,482 - $ 1,890,482 217 Operating Budgets Development Services Division Development Services Division Service Delivery Plan The Development Services Division, through its administrative services, provides direction to and clerical support for the Department by the Development Services Director and Executive Assistant. FY14-15 Actual Program Name Administration Total $ $ - Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ - $ 171,810 $ $ 171,810 FY17-18 Proposed Budget $ 167,398 $ 167,398 Use of Funds - Development Services - By Program Where does the money go? Administration 100% Total Proposed Budget = $167,398 Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance & Repair Utilities Contractual Services Supplies Internal Service Total 218 FY14-15 Actual $ $ - Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ - $ 130,773 4,166 29,764 94 400 83 5,242 1,288 $ $ 171,810 The Height of Desert Living FY17-18 Proposed Budget $ 125,153 3,224 23,916 494 4,100 1,200 780 1,514 5,695 1,322 $ 167,398 Operating Budgets Development Services Division Use of Funds - Development Services - By Category Where does the money go? Employment Taxes 2% Benefits 15% Wages 75% Education and Training 2% Maintenance & Repair 1% Contractual Services 1% Internal Service Supplies 1% 3% Total Proposed Budget = $167,398 Activities/Results Performance Measures FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target 15 16 16 18 1 1 1 1 Prepare/Post Commission and Board meeting agendas both pre and post meetings 30 33 32 36 Prepare Commission and Board meeting minutes and post approved meeting minutes 24 22 24 26 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Yes Yes Yes Yes Yes Yes Yes Yes 2 2 3 2 1 2 2 3 Continue to serve as staff liaison to the Planning & Commission, Zoning Board of Adjustment and Building Board of Appeals Continue to support joint P&Z Commission/ Town Council meetings Quality Continue to draft, propose and update various improvements to the Zoning Ordinance, Subdivision Ordinance and Town Code Publish the annual Land Use Analysis and Statistical Report Administer contracts for engineering review of various project’s Traffic and Parking reports Administer contracts for plan review and inspection consulting services The Height of Desert Living 219 Operating Budgets Development Services Division Summary of Expenditures Development Services Division Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Telecommunications Rentals & Leases Printing Expense Office Supplies Uniforms ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Development Services 220 FY14-15 Actual $ $ FY15-16 Actual - $ $ FY16-17 FY17-18 Revised Budget Proposed Budget - $ $ $ The Height of Desert Living 130,773 1,897 2,157 112 13,209 1,058 122 553 14,384 438 94 400 83 5,142 100 875 13 400 171,810 171,810 $ $ $ 125,153 1,816 1,326 82 8,682 639 112 530 13,767 126 60 494 4,100 1,200 780 1,214 300 5,395 300 475 325 153 369 167,398 167,398 Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other structures in a manner that is responsive and customer friendly. The Division coordinates the review of plans for the structures it permits and conducts construction inspections. Expenditures by Program FY14-15 Actual Program Name Building Inspection Permitting Total $ $ FY15-16 Actual 90,224 117,510 207,734 $ $ 117,162 114,554 231,716 FY16-17 Revised Budget $ $ 239,574 239,574 FY17-18 Proposed Budget $ 1,245,056 $ 1,245,056 Variance Explanations: Building Inspection: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Also third-party inspection and plan review fees will now be processed through the Town. Use of Funds - Building Safety - By Program Where does the money go? Building Inspection 100% Total Proposed Budget = $1,245,056 The Height of Desert Living 221 Operating Budgets Building Safety Division Expenditures by Category Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total FY14-15 Actual $ $ 131,170 5,226 31,074 439 307 173 1,606 32,292 642 325 4,480 207,734 FY15-16 Actual $ $ 127,435 4,213 31,255 487 1,109 4,776 1,067 56,381 464 4,529 231,716 FY16-17 Revised Budget $ $ 119,511 3,388 25,584 650 2,360 760 1,780 77,320 682 584 6,955 239,574 FY17-18 Proposed Budget $ 179,348 6,918 35,104 620 2,420 760 1,000 1,012,900 1,050 150 4,786 $ 1,245,056 Variance Explanations: Wages: Amounts were added to reflect two new part-time positions, a permit technician and a civil plans examiner, and the new Chief Building Official. Benefits: Amounts were added to reflect the new Chief Building Official. Contractual Services: Third-party inspection and plan review fees will now be processed through the Town. Use of Funds - Building Safety - By Category Where does the money go? Benefits 3% Contractual Services 82% Wages 14% Employment Taxes 1% Total Proposed Budget = $1,245,056 222 The Height of Desert Living Operating Budgets Building Safety Division Activities/Results Performance Measures Percentage of all residential building plan reviews completed within established turnaround times Percentage of all commercial building plan reviews completed within established turnaround times FY14-15 Actual 97% FY15-16 Actual 100% FY16-17 Estimate 97% FY17-18 Target 97% 100% 100% 100% 100% FY14-15 Actual 462 FY15-16 Actual 510 FY16-17 Estimate 550 FY17-18 Target 600 170 400 500 700 18 50 65 30 1 1* 1* 1* 443 410 400 500 2,448 2,129 2,200 3,000 Quality Number of building plan reviews conducted (multiple reviews possible) Number of residential plan reviews conducted (multiple reviews possible) Number of commercial plan reviews conducted (multiple reviews possible) Number of building inspection FTE’s Total number of permits Total number of inspections (all inspections) *Building Inspections are performed by Building Official and 3rd party Inspectors Productivity Average expenditure per inspection during the reporting period (includes all inspections) Average processing cost per permit FY14-15 Actual $84.86 FY15-16 Actual $108.84 $102.05 FY17-18 Target $71.11 $468.93 $565.16 $561.27 $426.65 The Height of Desert Living FY16-17 Estimate 223 Operating Budgets Building Safety Division FY17-18 Proposed Budget Summary of Expenditures Building Safety Description General Fund Salaries-Full Time Salaries-Part Time FICA Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Bank/Merc Acct Fees ActiveNet Fees Third Party Fees Office Supplies Safety Supplies Operating Supplies Uniforms Small Tools Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Building Safety 224 FY14-15 Actual $ $ 131,162 8 1,807 3,252 167 14,442 1,166 168 458 14,429 411 439 307 173 758 848 30,000 2,292 117 69 456 324 487 51 2,700 187 1,056 207,734 207,734 FY15-16 Actual $ $ 127,435 1,762 2,283 168 14,933 1,163 168 520 14,018 453 60 427 1,109 4,776 775 292 53,980 2,401 269 42 154 330 32 2,753 295 1,118 231,716 231,716 FY16-17 FY17-18 Revised Budget Proposed Budget $ $ The Height of Desert Living 119,511 1,734 1,504 150 10,388 1,006 136 506 13,147 401 650 2,360 200 560 780 1,000 200 75,000 2,000 120 550 132 150 434 500 25 5,480 950 239,574 239,574 $ $ 137,774 41,574 2,578 2,617 1,503 220 16,656 1,291 221 582 15,155 139 160 900 620 2,420 200 560 1,000 400 60,000 2,500 950,000 550 500 150 160 38 3,366 240 982 1,245,056 1,245,056 Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, property maintenance, improperly maintained pools, illegal signs, improper parking on private property, and dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Program Name Code Compliance Total FY14-15 Actual $ $ 96,965 96,965 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 101,141 $ 77,400 $ 101,141 $ 77,400 FY17-18 Proposed Budget $ 75,964 $ 75,964 Use of Funds - Code Compliance - By Program Where does the money go? Code Compliance 100% Total Proposed Budget = $75,964 Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total FY14-15 Actual $ $ 69,579 3,497 18,068 376 642 1,226 356 3,221 96,965 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 71,859 $ 51,215 2,968 1,801 19,033 12,131 150 900 2,208 560 1,193 1,780 2,572 235 126 3,519 6,291 $ 101,141 $ 77,400 The Height of Desert Living FY17-18 Proposed Budget $ 52,490 1,473 12,427 150 900 560 1,780 2,600 130 3,454 $ 75,964 225 Operating Budgets Code Compliance Division Use of Funds - Code Compliance - By Category Where does the money go? Internal Service 5% Wages 69% Contractual Services 3% Benefits 16% Utilities 3% Maintenance and Repair 1% Meetings and Training 1% Employment Taxes 2% Total Proposed Budget = $75,964 Activities/Results Performance Measures Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action FY14-15 Actual 99% FY15-16 Actual 99% FY16-17 Estimate FY17-18 Target 99% FY14-15 Actual 1 FY15-16 Actual 1 FY16-17 Estimate 1 FY17-18 Target 1 752 713 725 725 4 2 2 2 FY14-15 Actual $128.94 FY15-16 Actual $141.85 FY16-17 Estimate FY17-18 Target $104.87 99% Quality Number of Code Enforcement Officers Number of code violation cases Number of code violation cases reviewed in court proceedings (does not include barking dog cases) Productivity Average cost per code violation case 226 The Height of Desert Living $107.56 Operating Budgets Code Compliance Division FY17-18 Proposed Budget Summary of Expenditures Code Compliance Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Office Supplies Operating Supplies Uniforms Small Tools ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Code Compliance FY14-15 Actual $ $ 69,579 1,006 2,396 95 9,318 554 81 244 7,654 217 341 35 642 758 468 48 232 75 81 7 2,700 10 424 96,965 96,965 FY15-16 Actual $ $ 71,859 1,039 1,836 94 9,975 556 81 277 7,904 240 2,207 775 418 21 213 126 47 25 3,000 448 101,141 101,141 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ 51,215 743 983 75 5,643 412 54 216 5,634 172 100 50 900 560 780 1,000 72 2,500 40 20 5,981 $ 250 77,400 $ 77,400 52,490 762 656 55 5,788 426 124 222 5,774 53 40 100 50 900 560 780 1,000 100 2,500 130 25 22 3,162 245 75,964 - $ 75,964 227 Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for the review of commercial and residential building plans, flood plain administration, preliminary and final plats, easement abandonments, etc. Program Name Engineering Total FY14-15 Actual $ $ 142,668 142,668 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 209,890 $ 228,229 $ 209,890 $ 228,229 FY17-18 Proposed Budget $ 191,642 $ 191,642 Use of Funds - Engineering - By Program Where does the money go? Engineering 100% Total Proposed Budget = $191,642 Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total 228 $ $ 90,900 3,908 23,787 1,528 629 230 3,251 12,893 597 44 4,901 142,668 FY15-16 Actual $ $ 126,970 4,206 27,943 636 250 720 2,931 40,924 371 779 4,160 209,890 FY16-17 Revised Budget $ 101,435 3,486 19,935 1,595 2,240 780 96,822 296 1,640 $ 228,229 The Height of Desert Living FY17-18 Proposed Budget $ 103,971 2,856 20,419 1,870 1,540 780 56,850 450 2,906 $ 191,642 Operating Budgets Engineering Division Variance Explanations: Contractual Services: FY16-17 included budget supplements for engineering studies and surveys. Use of Funds - Engineering - By Category Dues & Where does the money go? Employment Taxes 1% Memberships 1% Benefits 11% Contractual Services 30% Wages 54% Meetings & Training 1% Internal Service 2% Total Proposed Budget = $191,642 Activities/Results Performance Measures Percentage of reviews of final plats, site plans and commercial plans completed within established turn-around time. FY14-15 Actual 95% FY15-16 Actual 95% FY16-17 Estimate FY17-18 Target 95% FY14-15 Actual 27 FY15-16 Actual 15 FY16-17 Estimate FY17-18 Target 25 95% Quality Number of easements released or acquired The Height of Desert Living 25 229 Operating Budgets Engineering Division FY17-18 Proposed Budget Summary of Expenditures Engineering Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Vehicle Maint/Repair Office Equip Maint/ Repair Telecommunications Gas & Oil Professional Fees Printing Expense Contractual Services Bank/Merc Acct Fees Office Supplies Safety Supplies Operating Supplies Uniforms Postage & Delivery Small Tools Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Engineering 230 FY14-15 Actual $ $ 90,657 243 1,261 2,555 92 12,295 779 107 321 9,999 285 271 1,258 629 160 70 1,569 1,682 12,455 65 373 202 150 245 44 796 88 2,784 599 634 142,668 142,668 FY15-16 Actual $ $ 126,970 1,806 2,174 226 12,461 706 96 385 13,966 328 86 550 250 720 1,550 1,381 16,470 149 23,846 460 99 42 23 206 139 309 331 430 37 2,840 184 670 209,890 209,890 FY16-17 FY17-18 Revised Budget Proposed Budget $ $ The Height of Desert Living 101,435 1,471 1,948 67 7,399 535 73 430 11,158 340 500 1,095 2,240 780 71,500 322 25,000 46 100 150 800 50 540 250 228,229 228,229 $ $ 103,971 1,508 1,299 49 7,736 553 112 440 11,437 105 36 500 1,370 1,540 780 31,500 350 25,000 100 200 150 230 42 1,625 764 245 191,642 191,642 Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping & Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information, and research. Expenditures by Program Program Name Mapping & Graphics Total FY14-15 Actual $ $ FY15-16 Actual 70,893 70,893 $ $ 69,801 69,801 FY16-17 Revised Budget $ $ 105,817 105,817 FY17-18 Proposed Budget $ $ 104,868 104,868 Use of Funds - Mapping & Graphics - By Program Where does the money go? Mapping & Graphics 100% Total Proposed Budget = $104,868 The Height of Desert Living 231 Operating Budgets Mapping & Graphics Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies $ Equipment Internal Service Transfers Out Total $ 49,045 1,156 13,489 3 3,937 1,412 212 1,639 70,893 FY15-16 Actual $ $ 46,915 1,006 12,843 1,064 85 3,937 3,429 27 495 69,801 FY16-17 Revised Budget $ $ 67,899 1,238 16,764 1,000 566 2,500 7,000 3,500 5,000 350 105,817 FY17-18 Proposed Budget $ $ Variance Explanations: Equipment: FY16-17 included the purchase of a new plotter. Use of Funds - Mapping & Graphics - By Category Where does the money go? Wages 66% Internal Service 1% Benefits 16% Supplies 4% Total Proposed Budget = $104,868 232 Contractual Services 7% The Height of Desert Living Employment Taxes 1% Dues & Memberships 1% Meetings and Training 2% Maintenance and Repair 2% 69,588 1,184 17,239 1,000 2,000 2,500 7,200 3,600 557 104,868 Operating Budgets Mapping & Graphics Division Activities/Results Performance Measures FY14-15 Actual 96% FY15-16 Actual 95% FY16-17 Estimate FY17-18 Target 95% FY14-15 Actual 300 FY15-16 Actual 250 FY16-17 Estimate 250 FY17-18 Target 250 100 75 100 100 Number of external customer requests processed 80 75 100 100 GIS database maintenance in hours 60 80 80 80 Work order survey satisfaction rating 95% Quality Number of internal customer requests processed Number of aerial site plans completed FY17-18 Proposed Budget Summary of Expenditures Mapping & Graphics Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Licenses/Filing Fees Meetings & Training Equipment Maint/Repair Professional Fees Printing Expense Bank/Merc Acct Fees Office Supplies Uniforms Hardware/Peripherals ISF-Copier Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Mapping & Graphics FY14-15 Actual $ $ 49,037 8 705 389 62 7,228 487 50 175 5,395 154 3 3,937 1,412 1 211 69,254 1,639 70,893 FY15-16 Actual $ $ 46,915 673 279 54 6,886 426 44 175 5,160 151 1,064 85 3,937 3,429 27 199 74 223 69,801 69,801 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 67,899 984 179 75 8,076 649 54 288 7,469 228 1,000 566 2,500 7,000 3,500 5,000 100 250 105,817 105,817 $ $ 69,588 1,010 119 55 8,445 660 75 294 7,655 70 40 1,000 2,000 2,500 7,000 100 100 3,500 100 150 110 52 245 104,868 104,868 233 Operating Budgets Planning & Zoning Division Planning & Zoning Division Service Delivery Plan The Planning & Zoning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final sub-division plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Commercial Site Plans, signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town’s regulations, the Zoning Ordinance, Subdivision Ordinance and Town Code. Program Name Current Planning Environmental Service Long Range Planning Planning & Zoning Total FY14-15 Actual $ 101,425 32,419 27,129 160,973 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget 104,017 $ 28,742 29,164 121,309 $ 161,923 $ 121,309 Use of Funds - Planning - By Program Where does the money go? Planning & Zoning 100% Total Proposed Budget = $105,554 234 The Height of Desert Living FY17-18 Proposed Budget $ $ 105,554 105,554 Operating Budgets Planning & Zoning Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total FY14-15 Actual $ $ 116,465 5,583 27,253 5,323 70 605 1,824 1,238 76 2,536 160,973 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 113,562 $ 85,703 4,265 2,916 26,860 16,186 10,189 1,953 1,527 4,750 400 935 780 1,535 4,122 1,425 345 2,100 1,625 2,054 $ 161,923 $ 121,309 FY17-18 Proposed Budget $ 75,850 2,097 15,970 1,754 1,200 6,150 1,100 100 1,333 $ 105,554 Use of Funds - Planning - By Category Where does the money go? Wages 72% Benefits 15% Internal Service 1% Contractual Services Supplies 6% 1% Meetings and Training 1% Dues & Memberships 2% Employment Taxes 2% Total Proposed Budget = $105,554 The Height of Desert Living 235 Operating Budgets Planning & Zoning Division Activities/Results Performance Measures Percentage of first reviews of plans completed within the established Department turnaround time FY14-15 Actual 100% FY15-16 Actual 100% FY16-17 Estimate FY17-18 Target 100% FY14-15 Actual 0 FY15-16 Actual N/A FY16-17 Estimate 24 FY17-18 Target 24 4 4 8 8 6 8 27 27 6 12 6 6 100% Quality Number of temporary use permits completed Number of ordinance/code cessed Number of zoning cases Number of Site Plans reviewed 236 changes pro- The Height of Desert Living Operating Budgets Planning & Zoning Division FY17-18 Proposed Budget Summary of Expenditures Planning Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/ Repair Telecommunications Professional Fees Printing Expense Advertising/Signage Bank/Merc Acct Fees Office Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Software Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Subtotal Expenditures Transfers Out Total Planning FY14-15 Actual $ $ 116,409 55 1,673 3,781 129 12,786 771 108 411 12,812 366 518 4,805 70 605 218 1,388 218 1,060 80 97 76 1,593 304 110 530 160,973 160,973 FY15-16 Actual $ $ 113,561 1,634 2,493 138 12,752 726 102 425 12,492 363 9,401 788 1,527 935 72 1,036 427 412 10 964 39 732 180 155 559 161,923 161,923 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 85,703 1,243 1,598 75 5,643 412 54 362 9,428 287 1,250 703 4,750 400 780 822 2,500 800 145 200 100 2,000 1,500 250 54 250 121,309 121,309 $ $ 75,850 1,114 928 55 5,788 426 75 321 8,344 76 40 900 1,250 504 1,200 350 5,000 800 900 200 100 450 148 333 157 245 105,554 105,554 237 Operating Budgets Planning & Zoning Division 238 The Height of Desert Living Operating Budgets Community Services Community Services The Height of Desert Living 239 Operating Budgets Community Services Department COMMUNITY SERVICES DEPARTMENT Director Executive Assistant Community Center Manager Recreation Manager Communication & Marketing Coordinator (.8) (shared with Administration) Rec. Coordinator Senior Services Supervisor Rec. Coordinator *Lead Park Attendant (.49) *Park Attendant (.35) *Park Attendant (.32) *Park Attendant (.39) *Home Delivered Meals Coordinator (.75) *Senior Services Activities Coordinator (.58) *Senior Services Assistant (.45) *Park Attendant (.48) *Park Attendant (.12) *Park Attendant (.30) *Customer Service Rep I (.53) *Customer Service Rep I (.35) Parks Supervisor Park Operations Lead Community Center Operations Coordinator *Operations Sup Worker (.71) *Operations Sup Worker (.29) *Operations Sup Worker (.08) Park Operations Lead Groundskeeper II *Operations Sup Worker (.25) *Operations Sup Worker (.25) *Operations Sup Worker (.07) Note: Numbers in parentheses represent full-time equivalents (FTE). 240 Park Operations Lead The Height of Desert Living Full Time Shared Full Time * Part time Operating Budgets Community Services Department COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, public art, tourism, and the Avenue of the Fountains Plaza. FY14-15 Actual Division Community Services Recreation Parks Community Center Operations Senior Services Total $ 527,535 1,005,310 430,739 214,706 $ 2,178,290 Expenditures by Division FY15-16 FY16-17 Actual Revised Budget $ - $ 205,342 588,270 485,659 1,113,143 1,328,477 215,173 222,606 203,480 222,475 $ 2,120,066 $ 2,464,559 FY17-18 Proposed Budget $ 204,845 554,413 1,124,394 242,784 225,677 $ 2,352,113 Use of Funds - Community Services - By Division Where does the money go? Community Center Operations Parks 10% 47% Recreation 24% Senior Services 10% Community Services 9% Total Proposed Budget = $2,352,113 The Height of Desert Living 241 Operating Budgets Community Services Department Expenditures by Program FY14-15 Actual Program Name Administration Amenities Art & Culture Boards & Commissions Community Events Event Planning Field Prep/Maintenance Fountain Home Delivered Meals Landscape Maintenance Open Space Operations Senior Membership Social/Community Services Special Events Special Interest Programs Sports Activities Youth & Teen Programs Total $ 557,661 234,832 38,857 53,865 102,117 54,514 171,716 196,149 56,661 184,317 37,249 121,833 93,129 72,515 23,450 30,697 61,520 87,208 $ 2,178,290 FY15-16 Actual $ 409,496 328,783 36,372 46,357 109,497 54,562 171,163 195,730 51,965 183,682 26,436 109,780 98,185 71,657 25,737 32,806 85,511 82,347 $ 2,120,066 FY16-17 Revised Budget $ 772,422 96,229 262,375 63,464 66,058 1,033,689 68,382 20,007 53,602 28,331 $ 2,464,559 FY17-18 Proposed Budget $ 615,813 146,778 200,375 61,637 35,658 1,210,404 15,847 35,636 29,965 $ 2,352,113 Variance Explanations: Administration: Individual park administrative programs were combined into Operations for more efficient managing and reporting purposes and an amount was added in Contingency for anticipated recreation program costs associated with increased registrations. Community Events: Budgeted amounts increased for Town events. Fountain: FY16-17 included the repair costs of Fountain Pump #1. Open Space: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Senior Membership: The program was combined into Operations for more efficient managing and reporting purposes. 242 The Height of Desert Living Operating Budgets Community Services Department Community Events 6% Use of Funds - Community Services - By Program Where does the money go? Home Delivered Meals Fountain 3% 9% Open Space 2% Administration 26% Operations 50% Youth & Teen Programs 1% Sports Activities 2% Special Interest Programs 1% Total Proposed Budget = $2,352,113 The Height of Desert Living 243 Operating Budgets Community Services Department Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Contingency Capital Expenditures Total $ 810,544 53,740 175,507 4,621 11,284 167,243 280,115 304,634 112,512 21,524 1,226 41,840 193,500 $ 2,178,290 FY15-16 Actual $ 857,996 48,395 186,616 4,284 7,179 155,096 325,711 350,553 79,300 9,580 3,863 41,489 50,004 $ 2,120,066 FY16-17 Revised Budget $ 879,463 44,770 170,779 5,092 12,425 321,968 354,830 431,945 119,864 64,550 2,100 54,303 2,470 $ 2,464,559 FY17-18 Proposed Budget $ 923,442 39,989 180,569 6,014 15,750 156,102 374,178 428,917 122,361 27,400 2,100 50,291 25,000 $ 2,352,113 Variance Explanations: Maintenance and Repair: FY16-17 included improvements made to the dog park at Desert Vista Park and included the repair costs of Fountain Pump #1. Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing of the Splash Pad at Fountain Park. Contingency: Amount was added for anticipated recreation program costs associated with increased registrations Use of Funds - Community Services - By Category Where does the money go? Contractual Services 18% Supplies 5% Equipment 1% Wages 39% Utilities 17% Maintenance and Repair 7% 244 Internal Service 2% Benefits 8% Employment Taxes 2% Meetings and Training Total Proposed Budget = $2,352,113 1% The Height of Desert Living Operating Budgets Community Services Department FY17-18 Department Accomplishments Initiative Strategic Value Completed the sixth and final phase of improvements to Fountain Park R1 – Recreational opportunities and amenities. Named Playful City – 6th consecutive year. R1 – Recreational opportunities and amenities. Won an AZ Parks and Recreation award and four tourism awards. Several grants were awarded to tourism. R1 – Recreational opportunities and amenities. Completed the reconstruction of all public tennis courts in Town. R1 – Recreational opportunities and amenities. Completed demolition of the bus barn in Four Peaks Park. R1 – Recreational opportunities and amenities. Completed resurfacing of the basketball courts at Golden Eagle Park. R1 – Recreational opportunities and amenities. Hosted a number of new special events on the Avenue of the Fountains Plaza and Fountain Park. Installed with Kiwanis (playground) at Golden Eagle Park and with Rotary (musical playground) at Fountain Park. R1 – Recreational opportunities and amenities. R1 – Recreational opportunities and amenities. R1 – Recreational opportunities and amenities. FY17-18 Objectives Initiative Strategic Value Estimated Cost/Funding Source Complete the Adero Canyon Trailhead. R1, R2 and R3 – Recreational opportunities and amenities. $2.2 million – Development Fees/CIP Be named Playful City R1 and R4 – Recreational opportunities and amenities. $0 To continue to increase the number of special events. C2 – Civility and R1, R2 and R3 – Recreational opportunities and amenities. P5 – Public Safety Health and Welfare. To be Determined/General Fund To continue to participate in the Youth Coalition. The Height of Desert Living $0 245 Operating Budgets Community Services Department FY17-18 Proposed Budget Summary of Expenditures Community Services Department Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Boards & Commissions Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense 246 $ FY14-15 FY15-16 Actual Actual 622,757 186,762 1,024 11,270 11,514 28,378 2,580 95,269 6,611 968 2,145 68,602 1,912 1,756 2,865 4,378 6,906 915 1,043 6,593 640 6,026 14,296 495 2,006 34,749 17,320 2,860 39,470 6,600 1,269 927 1,249 3,124 1,464 26,196 207,542 4,962 9,218 46,682 11,711 22,312 14,509 35,309 2,564 $ 678,024 178,102 1,869 11,184 12,192 22,660 2,358 103,608 6,438 987 2,493 70,960 2,130 1,695 2,589 7,179 685 1,015 8,959 9,770 22,456 392 1,900 44,872 5,484 3,911 20,138 5,284 754 10,582 3,472 4,009 11,412 218,791 5,553 9,029 81,801 10,537 35,320 33,789 29,721 2,188 FY16-17 FY17-18 Revised Budget Proposed Budget $ The Height of Desert Living 678,279 201,184 12,473 12,754 17,498 2,045 83,343 6,828 851 2,873 74,611 2,273 1,710 3,382 11,275 1,150 1,000 1,400 2,650 5,750 2,200 111,704 15,400 2,450 90,090 11,100 2,000 34,350 2,380 1,600 7,825 1,803 28,266 248,100 6,380 7,514 78,024 14,812 33,500 56,229 34,001 5,270 $ 712,559 210,882 12,902 13,449 12,048 1,590 83,993 6,751 1,074 3,013 78,384 717 1,236 5,400 1,940 4,074 14,600 1,150 1,300 1,400 2,650 5,950 2,440 23,300 15,400 2,450 22,090 11,010 2,004 31,600 2,380 1,600 12,825 1,803 15,900 251,096 6,380 6,466 95,424 14,812 35,252 31,980 57,001 7,705 Operating Budgets Community Services Department FY17-18 Proposed Budget Summary of Expenditures Community Services Department Description General Fund-continued Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Park Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Sub total Expenditures Transfers Out Total Community Services $ $ FY14-15 FY15-16 Actual Actual 4,501 43,295 25,050 4,364 79,296 65,544 7,890 2,985 10,924 867 61,387 2,830 26,597 2,695 4,227 5,844 886 10,335 4,459 1,226 6,318 479 29,108 83 5,852 1,984,790 193,500 2,178,290 $ $ 2,637 37,498 25,259 5,256 74,547 96,162 8,178 3,110 12,636 164 27,835 2,492 30,462 2,597 4 3,686 1,717 726 3,451 3,863 6,032 325 29,691 217 6,225 50,004 2,121,066 2,121,066 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 3,250 54,200 33,890 8,000 65,000 128,020 10,585 7,550 12,153 1,100 55,593 2,070 36,905 3,593 900 7,120 5,000 15,000 37,430 2,100 7,751 466 39,296 6,790 2,462,089 2,470 2,464,559 $ $ 3,250 52,074 33,990 8,345 53,500 134,294 11,526 3,700 14,779 1,100 66,528 2,520 30,005 3,729 8,900 2,000 16,500 2,100 4,156 299 38,233 191 7,414 25,000 2,352,113 2,352,113 247 Operating Budgets Community Services Division Community Services Division Service Delivery Plan The Community Services Division, through its administrative services, provides direction to and clerical support for the Department by the Community Services Director and Executive Assistant. Program Name Administration Total FY14-15 Actual $ $ - Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ - $ 205,342 $ $ 205,342 FY17-18 Proposed Budget $ 204,845 $ 204,845 Use of Funds - Community Services - By Program Where does the money go? Administration 100% Total Proposed Budget = $204,845 FY14-15 Actual Category Wages Employment Taxes Benefits Meetings and Training Maintenance and Repair Utilities Supplies Internal Service Total 248 $ $ - Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ - $ 153,418 2,864 35,485 1,150 500 1,140 4,500 6,285 $ $ 205,342 The Height of Desert Living FY17-18 Proposed Budget $ 157,891 2,672 36,442 2,150 500 1,380 450 3,360 $ 204,845 Operating Budgets Community Services Division Use of Funds - Community Services - By Category Where does the money go? Wages 77% Internal Service 2% Utilities 1% Meetings and Training 1% Employment Taxes 1% Benefits 18% Total Proposed Budget = $204,845 Activities/Results Performance Measures Continue to serve as staff liaison to the two advisory commissions Continue to support joint commission and Council meetings Prepare commission meeting minutes and post approved meeting minutes FY14-15 Actual 18 FY15-16 Actual 18 FY16-17 Estimate 18 FY17-18 Target 15 2 2 2 2 36 36 36 30 FY14-15 Actual Yes FY15-16 Actual Yes FY16-17 Estimate Yes FY17-18 Target Yes 1 2 2 3 Quality Continue to provide support for various improvements to the parks Administer contracts for various capital projects Productivity Monitor number of trail users FY14-15 Actual N/A The Height of Desert Living FY15-16 Actual N/A FY16-17 Estimate 1,000 FY17-18 Target 1,900 249 Operating Budgets Community Services Division FY17-18 Proposed Budget Summary of Expenditures Community Services Division Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Meetings & Training Boards & Commissions Vehicle Maint/Repair Telecommunications Gas & Oil Office Supplies ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Sub total Expenditures Transfers Out Total Community Services 250 $ $ FY14-15 FY15-16 Actual Actual - $ $ FY16-17 FY17-18 Revised Budget Proposed Budget - $ $ $ The Height of Desert Living 153,418 2,224 490 150 16,031 1,264 149 650 16,877 514 1,150 500 540 600 4,500 10 30 5,745 500 205,342 205,342 $ $ $ 157,891 2,291 271 110 16,656 1,291 221 667 17,368 159 80 1,000 1,150 500 780 600 450 10 2 2,856 492 204,845 204,845 Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills residents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. FY14-15 Actual Program Name Administration Boards & Commissions Event Planning Operations Total $ $ 242,164 12,228 54,514 121,833 430,739 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 50,831 $ 100,587 54,562 109,780 122,019 $ 215,173 $ 222,606 FY17-18 Proposed Budget $ $ 242,784 242,784 Variance Explanations: Administration/Operations: These programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Community Center - By Program Where does the money go? Operations 100% Total Proposed Budget = $242,784 The Height of Desert Living 251 Operating Budgets Community Center Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 163,934 11,977 30,654 642 146 2,626 1,453 9,354 3,007 10,867 2,579 193,500 430,739 FY15-16 Actual $ $ 155,700 10,233 29,355 779 1,868 1,469 7,515 3,085 2,576 2,593 215,173 FY16-17 Revised Budget $ 146,139 9,286 21,770 870 2,000 2,000 1,140 14,654 3,650 18,020 3,077 $ 222,606 FY17-18 Proposed Budget $ 159,993 8,734 23,396 1,092 2,000 2,004 1,140 18,654 3,650 18,800 3,321 $ 242,784 Use of Funds - Community Center - By Category Internal Service Where does the money go? Equipment 1% 8% Supplies 2% Wages 66% Contractual Services 8% Maintenance and Repair 1% Meetings and Employment Training Benefits Taxes 1% 4% 9% 252 Total Proposed Budget = $242,784 The Height of Desert Living Operating Budgets Community Center Division Activities/Results Performance Measures To attain a high overall satisfaction rating (good or better) with quality on rental evaluations To achieve a high return rate on rental surveys FY14-15 Actual N/A FY15-16 Actual N/A FY16-17 Estimate Good FY17-18 Target Good N/A N/A 50% 50% FY14-15 Actual 3,946 FY15-16 Actual 3,628 FY16-17 Estimate 3,809 FY17-18 Target 4,000 78,600 68,072 71,475 75,000 884 884 884 892 FY14-15 Actual $10.64 FY15-16 Actual $10.13 FY16-17 Estimate FY17-18 Target $10.38 Quality Number of bookings Number of patrons served Number of hours worked by volunteer staff in support of facility operations Productivity Net operating costs of facility per capita1 1 $9.90 Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census. The Height of Desert Living 253 Operating Budgets Community Center Division FY17-18 Proposed Budget Summary of Expenditures Community Center FY14-15 Actual Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Furniture/Appliances Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Community Center 254 108,109 55,755 70 3,459 2,365 5,695 456 16,810 1,056 174 379 11,896 340 568 75 146 580 1,921 125 1,453 3,098 3,913 699 1,091 553 466 792 328 842 454 126 531 10,335 422 5 2,152 FY15-16 Actual $ 237,239 193,500 $ 430,739 103,139 52,434 127 3,302 2,256 4,183 492 16,351 918 163 389 11,198 334 613 167 1,869 1,469 3,272 2,448 1,138 656 501 8 200 697 1,118 562 301 749 726 800 391 3 2,199 FY16-17 $ 215,173 $ 215,173 FY17-18 Revised Budget Proposed Budget 88,901 57,238 3,548 2,120 3,200 418 10,439 762 115 377 9,779 298 600 270 2,000 2,000 1,140 300 3,480 1,130 2,850 3,000 2,961 933 450 1,000 550 1,000 650 3,020 15,000 820 7 2,250 $ 222,606 $ The Height of Desert Living 222,606 99,181 60,812 3,701 2,310 2,336 387 10,708 788 138 419 10,910 100 333 600 492 2,000 2,004 1,140 5,300 3,480 130 2,850 3,000 2,961 933 450 1,000 550 1,000 650 3,800 15,000 360 4 60 28 2,869 242,784 - $ 242,784 Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Programs, Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our experienced staff works to meet the goals through efficient park maintenance and operations methods. Location Name Town Hall Fountain Park Golden Eagle Park Four Peaks Park Desert Vista Park Open Space/Trails Avenue of the Fountains Plaza Total FY14-15 Actual $ 396,811 327,719 141,793 101,738 37,249 $ 1,005,310 Expenditures by Location FY15-16 FY16-17 Actual Revised Budget $ - $ 83,594 402,816 524,769 356,344 291,620 137,923 112,926 111,382 173,211 26,436 66,058 78,242 76,299 $ 1,113,143 $ 1,328,477 FY17-18 Proposed Budget $ 84,781 435,342 275,746 111,785 87,958 35,658 93,124 $ 1,124,394 Variance Explanations: Desert Vista Park: FY16-17 included improvements made to the dog park. Open Space/Trails: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Avenue of the Fountains Plaza: Grounds maintenance and water budgets were increased to reflect higher actual costs. Uses of Funds - Parks - By Location Avenue of the Where the Money Goes Fountains Plaza Open 8% Space/Trails Desert Vista Park 3% Town Hall 8% 8% Four Peaks Park 10% Fountain Park 38% Golden Eagle Park 25% Total Proposed Budget = $1,124,394 The Height of Desert Living 255 Operating Budgets Parks Division FY14-15 Actual Program Name Administration Amenities Field Prep/Maintenance Fountain Landscape Maintenance Open Space Operations Total $ 181,047 234,832 171,716 196,149 184,317 37,249 $ 1,005,310 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 207,349 $ 88,374 328,783 171,163 195,730 262,375 183,682 26,436 66,058 911,670 $ 1,113,143 $ 1,328,477 FY17-18 Proposed Budget $ 84,781 200,375 35,658 803,580 $ 1,124,394 Variance Explanations: Fountain: FY16-17 included the repair costs of Fountain Pump #1. Open Space: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Uses of Funds - Parks - By Program Where the Money Goes Administration 8% Operations 71% Fountain 18% Open Space 3% Total Proposed Budget = $1,124,394 256 The Height of Desert Living Operating Budgets Parks Division Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Capital Expenditures Total $ 278,316 17,526 82,225 747 1,144 154,141 274,805 84,964 72,924 9,598 1,226 27,694 $ 1,005,310 FY15-16 Actual $ 292,154 15,148 86,061 819 1,888 145,485 320,612 122,040 42,026 5,139 3,863 27,904 50,004 $ 1,113,143 FY16-17 Revised Budget $ 219,574 11,000 64,273 885 1,875 319,418 350,822 204,522 75,470 41,530 2,100 35,008 2,000 $ 1,328,477 FY17-18 Proposed Budget $ 225,623 8,567 66,279 1,040 6,350 153,548 370,333 168,250 81,802 4,100 2,100 36,402 $ 1,124,394 Variance Explanations: Maintenance and Repair: FY16-17 included improvements made to the dog park at Desert Vista Park and included the repair costs of Fountain Pump #1. Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing of the Splash Pad at Fountain Park. Supplies 7% Uses of Funds - Parks - By Category Internal Service Where the Money Goes 3% Wages 20% Contractual Services 15% Employment Taxes 1% Benefits 6% Utilities 33% Meetings and Training 1% Maintenance and Repair 14% Total Proposed Budget = $1,124,394 The Height of Desert Living 257 Operating Budgets Parks Division FY17-18 Proposed Budget Summary of Expenditures Parks Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Bank/Merc Acct Fees Community Contracts/Events 258 $ FY14-15 FY15-16 Actual Actual 277,498 818 3,974 13,006 546 46,672 2,736 425 941 30,614 837 552 195 889 255 915 1,043 6,593 640 6,026 14,296 495 2,006 34,169 16,065 39,345 1,269 927 1,249 1,442 1,465 26,196 207,542 4,962 4,118 46,682 11,501 10,049 6,413 2,099 385 - $ 290,782 136 1,236 8 4,130 10,425 584 48,969 2,767 409 1,007 32,060 848 FY16-17 FY17-18 Revised Budget Proposed Budget $ 440 379 1,888 685 1,015 8,959 9,770 22,456 393 1,900 44,872 5,432 20,138 753 10,582 3,109 4,009 11,412 218,791 5,553 4,183 81,801 10,284 16,650 6,060 1,953 677 - The Height of Desert Living 219,574 3,185 7,441 374 35,392 2,737 328 930 24,151 735 440 445 1,875 1,000 1,400 2,650 5,750 2,200 111,704 15,400 2,450 90,090 10,600 34,350 2,380 1,600 7,775 1,803 28,266 248,100 6,380 4,106 78,024 14,212 20,000 7,380 2,900 551 45,000 $ 225,623 3,314 4,979 274 34,404 2,552 423 953 24,819 228 200 2,700 590 450 6,350 1,300 1,400 2,650 5,950 2,440 23,300 15,400 2,450 22,090 10,510 31,600 2,380 1,600 12,775 1,804 15,900 251,096 6,380 3,220 95,424 14,212 15,200 7,380 6,400 771 3,500 Operating Budgets Parks Division FY17-18 Proposed Budget Summary of Expenditures Parks Description General Fund-continued Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Equipment Park Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Park Improvements Sub total Expenditures Transfers Out Total Parks $ $ FY14-15 FY15-16 Actual Actual 65,544 475 23 10,824 867 58,222 1,119 1,869 5,139 4,459 1,226 601 77 26,170 845 1,005,310 1,005,310 $ $ 96,162 539 4 12,610 149 26,404 7 1,203 1,650 2,488 2,651 3,863 287 9 26,693 22 893 50,004 1,113,143 1,113,143 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 128,020 671 100 12,153 1,100 52,083 120 7,800 2,114 4,100 37,430 2,100 451 6 33,551 1,000 1,326,477 2,000 1,328,477 $ $ 134,294 705 100 14,779 1,100 63,153 120 300 2,250 4,100 2,100 450 1 34,971 980 1,124,394 1,124,394 259 Operating Budgets Parks Division Activities/Results Performance Measures FY14-15 Actual Good FY15-16 Actual Good FY16-17 Estimate Good FY17-18 Target Good 30 27 50 55 Good Good Good Good Restroom serviced and cleaned FY14-15 Actual 365 days FY15-16 Actual 365 days FY16-17 Estimate 365 days FY17-18 Target 365 days Ramadas serviced and cleaned 365 365 365 365 Trails maintained and ready for use daily 365 365 365 365 Trailhead promotions with brochures, maps and Town website 365 365 365 365 FY14-15 Actual $36.65 FY15-16 Actual $40.28 FY16-17 Estimate $51.58 FY17-18 Target $45.86 165/ $24,038 1000+ 208/ $56,832 1000+ 206/ $25,570 7000+ 225/ $30,260 8000+ Maintain a high overall satisfaction rating (good or better) of maintenance/operations Number of Special Events hosted in parks Appearance/availability Quality Productivity Net expenditures for park operations per capita* Park rentals/ Revenue Fountain Hills Hiking Trail visitors * Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census. Fountain Hills Recreation Statistics:       260 119 Acres of Developed Parks 740 Acres of Mountain Preserve Park 8 Acres of Botanical Garden Preserve 59.2 Acres of Lake Overlook Trail Preserve 5.6 Miles of Preserve Trails 8.7 Miles of Urban Trails (FIT) The Height of Desert Living Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills residents by providing recreation services that will meet the intellectual, social, cultural, and leisure needs of all residents. Program activities include: Special Interest Classes, Youth and Adult Sports Programs, Youth and Teen Programs, and Special Events. FY14-15 Actual Program Name Administration Art & Culture Boards & Commissions Community Events Social/Community Service Special Events Special Interest Programs Sports Activities Youth & Teen Programs Total $ $ 82,090 38,857 29,081 102,117 72,515 23,450 30,696 61,520 87,208 527,534 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 97,988 $ 287,490 36,372 46,355 109,497 96,229 71,657 25,737 32,806 20,007 85,511 53,602 82,347 28,331 $ 588,270 $ 485,659 FY17-18 Proposed Budget $ 326,187 146,778 15,847 35,636 29,965 $ 554,413 Variance Explanations: Community Events: Budgeted amounts increased for Town events. Sports Activities: FY16-17 had to increase the budget for instructor fees due to increased participation. Use of Funds - Recreation - By Program Youth & Teen Where does the money go? Sports Activities Programs 5% 6% Special Interest Programs 3% Community Events 27% Administration 59% Total Proposed Budget = $554,413 The Height of Desert Living 261 Operating Budgets Recreation Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Contingency Total FY14-15 Actual $ $ 226,634 17,128 49,633 2,286 9,845 10,476 2,779 170,992 29,731 8,030 527,534 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 271,536 $ 219,698 15,666 13,713 59,221 40,223 2,380 2,417 5,292 7,200 7,380 2,682 948 186,653 165,323 29,296 30,184 1,051 7,113 5,483 470 $ 588,270 $ 485,659 FY17-18 Proposed Budget $ 232,463 12,072 44,152 2,467 5,050 1,326 196,896 30,784 1,000 3,203 25,000 $ 554,413 Use of Funds - Recreation - By Category Supplies Where does the money go? 6% Internal Service 1% Contingency 5% Contractual Services 35% Wages 42% Benefits 8% Meetings and Training 1% 262 Employment Taxes 2% Total Proposed Budget = $554,413 The Height of Desert Living Operating Budgets Recreation Division Activities/Results Performance Measures FY14-15 Actual 82% FY15-16 Actual 85% FY16-17 Estimate 85% FY17-18 Target 85% 26% 30% 35% 38% FY14-15 Actual 2,470 FY15-16 Actual 2,362 FY16-17 Estimate 2,500 FY17-18 Target 2,550 Number of team sports program participants 615 750 775 850 Number of teen trip/teen activity participants 160 535 600 620 Number of youth sport, Boys and Girls Club, and FHUSD facility bookings 1,871 1,820 1,850 1,875 FY14-15 Actual $24.83 FY15-16 Actual $26.05 FY16-17 Estimate FY17-18 Target $20.50 To attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on program evaluations To achieve a high return rate on recreation program surveys Quality Number of individual program participants1 Productivity Net operating costs of recreation programs per capita2 1Does $18.48 not include participations at special events or teen drop in programs. based on U.S Census 2014 estimates 2Population The Height of Desert Living 263 Operating Budgets Recreation Division FY17-18 Proposed Budget Summary of Expenditures Recreation Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Vehicle Maint/Repair Office Equip Maint/ Repair Art Maint/Repair/Install Sign Repair & Replacement Telecommunications Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency $ Sub total Expenditures Transfers Out Total Recreation 264 FY14-15 FY15-16 Actual Actual 158,369 68,205 60 4,549 3,130 8,331 1,118 29,046 1,846 276 550 17,426 490 335 1,951 3,340 6,505 1,255 939 6,600 1,683 2,570 209 10,559 14,059 25,643 465 588 13,940 21,347 2,340 79,296 2,754 742 450 24,609 372 3,557 3,381 147 2,939 83 1,480 - $ 527,534 $ 527,534 208,776 62,463 298 3,944 3,796 7,066 859 35,785 2,175 325 805 19,434 697 336 2,044 5,292 53 2,043 5,284 2,429 253 18,510 33,589 20,233 135 189 11,830 21,548 2,863 74,547 3,209 991 19 15 12 605 27,264 386 4 898 153 2,111 131 2,998 194 1,679 - FY16-17 $ 588,270 $ 588,270 FY17-18 Revised Budget Proposed Budget 151,393 68,305 4,235 3,184 5,593 701 20,635 1,591 194 641 16,654 508 350 2,067 7,200 948 12,880 55,359 22,985 1,100 400 17,300 27,500 2,868 20,000 4,931 700 550 28,105 829 3,850 193 1,440 - $ 485,189 470 $ The Height of Desert Living 485,659 162,166 70,297 4,277 3,382 3,898 515 21,357 1,630 281 687 17,839 162 396 1,800 400 2,067 5,050 1,326 12,880 30,900 45,985 1,100 400 19,800 26,700 3,423 50,000 5,708 700 550 28,705 829 1,000 1,185 123 286 135 1,474 25,000 554,413 - $ 554,413 Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon-time meal to Town residents who require assistance in obtaining nutritional meals. FY14-15 Actual Program Name Administration Boards & Commissions Home Delivered Meals Operations Senior Memberships/Activities Total $ $ 52,360 12,556 56,661 93,129 214,706 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 53,328 $ 90,629 2 51,965 63,464 98,185 68,382 $ 203,480 $ 222,475 FY17-18 Proposed Budget $ $ 61,637 164,040 225,677 Variance Explanations: Administration/Operations/Senior Memberships/Activities: Programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Senior Services- By Program Where does the money go? Home Delivered Meals 27% Operations 73% Total Proposed Budget = $225,677 The Height of Desert Living 265 Operating Budgets Senior Services Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total FY14-15 Actual $ $ 141,660 7,109 12,995 946 149 1,077 39,323 6,850 1,059 3,538 214,706 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 138,606 $ 140,634 7,348 7,907 11,979 9,028 306 920 200 363 50 947 780 34,345 47,446 4,893 6,060 814 5,000 3,879 4,450 $ 203,480 $ 222,475 Use of Funds - Senior Services- By Category Where does the money go? Equipment Internal Service Contractual 2% Supplies 2% Services 3% 19% Dues & Memberships 1% Wages 65% Benefits 4% Employment Taxes 4% Total Proposed Budget = $225,677 266 The Height of Desert Living FY17-18 Proposed Budget $ 147,471 7,944 10,299 1,415 200 50 45,117 5,675 3,500 4,006 $ 225,677 Operating Budgets Senior Services Division Activities/Results Performance Measures Number of members Maintain a high overall satisfaction rating (good or better) of meal quality FY14-15 Actual 1,298 FY15-16 Actual 1,366 FY16-17 Estimate 1,350 FY17-18 Target 1,350 Good Good Good Good FY14-15 Actual 21,841 FY15-16 Actual 25,370 FY16-17 Estimate 25,000 FY17-18 Target 25,000 365 365 365 365 Quality Number of attendees to senior programs and presentations Number of days per year meals delivered Productivity FY14-15 Actual 55 FY15-16 Actual 68 FY16-17 Estimate 62 FY17-18 Target 62 Number of special guest presentations offered Number of socialization activities/special events offered 33 48 46 45 8 7 7 7 Number of support groups and social services offered Number of meals delivered annually 12 14 13 11 4,035 3,497 4,000 4,400 61 62 65 65 Number of senior programs offered Number of clients participating in HDM program The Height of Desert Living 267 Operating Budgets Senior Services Division FY17-18 Proposed Budget Summary of Expenditures Senior Services Description FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Sign Repair & Replacement Telecommunications Professional Fees Instructor Fees Rentals & Leases Printing Expense Contractual Services Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges $ 268 $ 1,375 Sub total Expenditures Transfers Out Total Senior Services 78,782 62,802 76 3,262 2,043 1,346 459 2,741 973 93 275 8,667 246 301 645 149 1,077 1,703 450 156 29,355 3,003 548 4,108 1,753 99 2,374 2,053 27 544 173 886 1,913 249 - 214,706 $ 214,706 $ 75,328 63,070 209 3,930 2,010 985 423 2,503 577 90 290 8,268 250 306 363 947 160 200 156 99 25,668 3,710 577 3,774 1,614 1,219 1,183 877 815 2,243 182 1,454 203,480 203,480 $ $ The Height of Desert Living 64,993 75,641 4,690 2,041 774 402 846 474 65 275 7,150 218 320 600 200 50 780 320 870 156 140 36,900 3,390 1,620 4,050 1,800 2,510 850 900 5,000 2,620 230 1,600 222,475 222,475 $ $ 67,698 79,773 4,924 2,152 564 304 868 490 11 287 7,448 68 227 900 350 1,065 200 50 1,872 1,080 156 75 32,274 4,290 1,190 4,180 2,000 2,375 1,300 2,000 1,500 2,150 169 60 28 1,599 225,677 225,677 Operating Budgets Law Enforcement Law Enforcement The Height of Desert Living 269 Operating Budgets Law Enforcement LAW ENFORCEMENT District Commander (1 Captain) Deputy Commander (1 Lieutenant) Administration (1 Civilian) Administrative Sergeant (1) Administrative Deputy (1) 270 School Resource Officer (1) Detective Sergeant Sergeant (1) Patrol Sergeants (6) District Detectives (3) Patrol Deputies (18) The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law enforcement services to the Town of Fountain Hills by enforcing State and local laws, selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community-based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Peace Officer Standards and Training Board (AZ POST) and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain David Letourneau, twenty deputies are assigned full-time to the Town of Fountain Hills. Of these, eighteen deputies and four sergeants are assigned to patrol. One deputy is assigned to the Schools and Community Services Department to address quality of life issues, court security, and administrative duties. Additionally, there are three detectives assigned, one detective supervisor sergeant, one administrative sergeant, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Program Name Administration Animal Control Incarceration/Transport Patrol Total FY14-15 Actual $ 15,789 31,817 56,703 3,249,272 $ 3,353,581 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 19,465 $ 3,896,867 31,613 33,244 48,593 3,554,666 $ 3,654,337 $ 3,930,111 The Height of Desert Living FY17-18 Proposed Budget $ 3,823,302 32,324 $ 3,855,626 271 Operating Budgets Law Enforcement Use of Funds - Law Enforcement - By Program Where does the money go? Animal Control 1% Administration 99% Total Proposed Budget = $3,855,626 Category Wages Employment Taxes Benefits Dues & Memberships Maintenance & Repair Contractual Services Supplies Equipment Damages/Vandalism Internal Service Total FY14-15 Actual $ 13,785 830 1,443 1,296 3,332,673 766 2,788 $ 3,353,581 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 13,422 $ 771 1,500 1,296 1,296 3,634,149 3,924,305 657 1,845 2,542 2,665 $ 3,654,337 $ 3,930,111 Use of Funds - Law Enforcement - By Category Where does the money go? Equipment 1% Contractual Services 99% Total Proposed Budget = $3,855,626 272 The Height of Desert Living FY17-18 Proposed Budget $ 1,296 3,821,946 740 19,000 10,000 2,644 $ 3,855,626 Operating Budgets Law Enforcement For the six month period ending December 31: Description Criminal Arrests Criminal Citations Issued Driving Under Influence (DUI) Arrests Interviews Juvenile Referrals Traffic Arrests Traffic Violations Traffic Warnings Barking Dog Warnings Issued False Alarm Warnings Issued July ‘15 to Dec. ‘15 July ‘16 to Dec. ‘16 78 70 46 56 9 9 1,208 1,408 2 4 31 34 603 973 441 443 15 14 27 72 FY17-18 Proposed Budget Summary of Expenditures Law Enforcement Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Printing Expense Advertising/Signage Intergovt Agreements Contractual Services Bank/Merc Acct Fees ActiveNet Fees Law Patrol Jail Fees Office Supplies Operating Supplies Program Materials Equipment Rewards Program ISF-Copier Charges ISF-Mail Service Charges Sub total Expenditures Transfers Out Total Law Enforcement FY14-15 Actual $ $ 5,960 7,825 485 195 67 82 737 10 2 15 661 19 1,296 3,325,439 6,973 261 128 638 155 2,633 3,353,581 3,353,581 FY15-16 Actual $ $ 5,802 7,618 3 482 190 47 53 820 13 2 18 626 20 1,295 646 3,622,722 10,515 266 657 124 2,418 3,654,337 3,654,337 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 1,296 150 28,024 13,500 240 360 3,814,531 67,500 40 1,205 600 165 2,500 3,930,111 3,930,111 $ $ 1,296 375 28,024 10,000 600 3,715,447 67,500 40 700 19,000 10,000 125 2,519 3,855,626 3,855,626 273 Operating Budgets Law Enforcement 274 The Height of Desert Living Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living 275 Operating Budgets Fire & Emergency Medical FIRE DEPARTMENT Fire Chief (1) Assistant Fire Chief/ Fire Marshal (1) Station One Captains (3) A,B,C Shift Station Two Captains (3) A,B,C Shift Firefighters (12) A,B,C Shift 276 Firefighters (6) A,B,C Shift The Height of Desert Living Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire Department is to protect the safety and quality of life of residents, visitors and businesses in Fountain Hills. This mission is achieved by a commitment to exceptional service delivery in fire suppression, emergency medicine and rescue, as well as a proactive approach to fire prevention and public safety education. Department Overview Fire protection and Emergency Medical Service (EMS) are provided by a public/ private combination of Town owned equipment and facilities, operated by contract personnel from the Rural/Metro Corporation. The Fire Department is responsible for EMS delivery and fire suppression within the Town limits. The Fire Department is also responsible for fire prevention that includes plan review and building inspections. The Fire Department takes the lead role in emergency management at large scale disasters. The Fire Department also provides other community services such as public education, youth career oriented Explorer Post, child car seat installations and other safety programs. Expenditures by Program FY14-15 Actual Program Name Administration FD Safety FD EMS FD Suppression Operations FD Care Total $ 160,946 155,038 1,464,522 1,606,250 28,543 $ 3,415,299 FY15-16 Actual $ 165,011 159,918 1,507,914 1,648,174 $ 3,481,017 FY16-17 Revised Budget $ 168,564 3,540,153 $ 3,708,717 FY17-18 Proposed Budget $ 176,251 3,705,582 $ 3,881,833 Use of Funds - Fire & Emergency Medical - By Program Where does the money go? Administration 5% Operations 95% Total Proposed Budget = $3,881,833 The Height of Desert Living 277 Operating Budgets Fire & Emergency Medical FY14-15 Actual Category Dues & Memberships Meeting & Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ 680 30,427 23,129 3,231,489 2,843 20,141 106,590 $ 3,415,299 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 480 $ 750 33,566 77,055 16,549 20,000 3,308,688 3,415,688 3,672 4,360 9,901 44,000 108,161 146,864 $ 3,481,017 $ 3,708,717 FY17-18 Proposed Budget $ 3,360 2,200 55,990 25,580 3,518,819 11,960 16,500 247,424 $ 3,881,833 Variance Explanations: Maintenance and Repair: FY16-17 included budget supplements for the truck bay floor repair and coating and the turnout room conversion. Utilities: The increase is a result of maintaining the fire station building on Saguaro Boulevard after the opening of the new fire station #2. Supplies: The increase is a result of costs associated with the Crisis Response volunteers. Equipment: FY16-17 included budget supplements for replacement AED units, defibrillator and extrication equipment. Internal Service: The increase is the result of vehicle replacement charges associated with the purchase of a new ladder truck. 278 The Height of Desert Living Operating Budgets Fire & Emergency Medical Uses of Funds - Fire & Emergency Medical - By Category Where does the money go? Contractual Services 91% Utilities 1% Maintenance and Repair 2% Internal Service 6% Total Proposed Budget = $3,881,833 FY17-18 Department Accomplishments Initiative Strategic Value Design development for the relocation of Fire Station Two P3-Public Safety, Health and Welfare Remodel storage area at Fire Station One P3-Public Safety, Health and Welfare FY17-18 Objectives Initiative Strategic Value Complete building of Fire Station Two P3-Public Safety, Health and Welfare Purchase replacement Ladder Truck P3-Public Safety, Health and Welfare The Height of Desert Living Estimated Cost/Funding Source $3,550,000/Capital Projects $800,000/Vehicle Replacement Fund 279 Operating Budgets Fire & Emergency Medical Activities/Results Performance Measures FY14-15 Actual 100% FY15-16 Actual 100% FY16-17 Estimate 100% FY17-18 Target 100% 80% 84% 85% 85% Child Car Seat installations FY14-15 Actual 104 FY15-16 Actual 80 FY16-17 Estimate 95 FY17-18 Target 100 Public Education Activities 54 62 65 70 FY14-15 Actual 549 250 FY15-16 Actual 572 236 FY16-17 Estimate FY17-18 Target 580 300 Complete Annual Minimum Company Standards Emergency Response Times (5 minutes) Quality Productivity Fire Prevention Inspections Plan Reviews 280 The Height of Desert Living 575 300 Operating Budgets Fire & Emergency Medical FY17-18 Proposed Budget Summary of Expenditures Fire & Emergency Medical FY14-15 Actual Description General Fund Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Plumbing Repair Fire Protection Systems Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Electricity Expense Refuse/Recycling Water/Sewer Telecommunications Gas & Oil Professional Fees Printing Expense Intergovt Agreements Contractual Services Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Operating Supplies Program Materials Uniforms Small Tools Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Sub total Expenditures Transfers Out $ Total Fire & Emergency Medical $ 680 14,612 15,814 23,129 141 1,887 3,229,462 671 1,719 453 1,741 39 18,361 124 44 99,839 6,583 3,415,299 3,415,299 FY15-16 Actual $ $ 480 9,384 24,182 37 16,512 2,010 3,306,677 2,527 1,145 130 9,772 122 232 100,467 7,340 3,481,017 3,481,017 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 750 23,000 2,500 2,000 915 525 300 16,165 29,000 150 2,400 100 20,000 800 2,011 3,405,877 7,000 550 50 2,760 1,000 6,500 37,500 100 100 139,514 7,150 3,708,717 3,708,717 $ $ 3,360 2,200 3,000 2,500 2,000 915 525 450 14,850 29,000 150 2,400 200 3,000 1,080 1,500 20,000 640 900 2,225 3,508,054 7,000 550 50 6,760 1,000 3,600 6,500 10,000 150 160 238,102 9,012 3,881,833 3,881,833 281 Operating Budgets Fire & Emergency Medical 282 The Height of Desert Living Special Revenue Funds Special Revenue Funds The Height of Desert Living 283 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Development Services Streets Division Highway User Revenue Fund (HURF) 284 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF), which includes Vehicle License Tax (VLT) and transfers from the Capital Improvement Fund, pays for Streets personnel and contract work for street repair. Expenditures by Program FY14-15 Actual Program Name Administration Adopt A Street Legal Services Open Space Pavement Management Street Signs Street Sweeping Traffic Signals Vehicle Maintenance Total $ 149,690 3,220 28,689 261,749 504,599 84,970 111,358 79,818 $ 1,224,093 FY15-16 Actual $ 216,026 3,164 29,455 294,114 1,639,467 75,508 254,935 93,146 $ 2,605,815 FY16-17 Revised Budget $ 331,598 1,010 447,562 2,618,080 69,767 163,483 71,175 $ 3,702,675 FY17-18 Proposed Budget $ 390,425 1,005 387,493 2,684,440 80,139 205,074 77,049 $ 3,825,625 Variance Explanations: Traffic Signals: Amounts were included for spare equipment, new intersection LED lighting and maintenance of equipment. Use of Funds - Streets - By Program Where does the money go? Street Signs 2% Pavement Management 70% Traffic Signals 5% Open Space 11% Total Proposed Budget = $3,825,625 The Height of Desert Living Vehicle Maintenance 2% Administration 10% 285 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Contingency Total $ 284,211 37,323 85,217 1,463 284,462 131,136 298,040 28,396 4,942 30,539 37,878 486 $ 1,224,093 FY15-16 Actual $ 236,206 22,681 84,340 2,116 9 1,654,617 131,620 312,225 14,872 4,375 33,111 64,643 45,000 $ 2,605,815 FY16-17 Revised Budget $ 300,647 22,381 82,207 2,940 1,300 2,391,340 157,145 346,408 29,090 9,000 40,000 70,217 250,000 $ 3,702,675 FY17-18 Proposed Budget $ 305,410 16,383 84,410 12,240 1,300 2,428,845 154,875 445,763 30,120 21,750 40,000 34,529 250,000 $ 3,825,625 Variance Explanations: Employment Taxes: rates. The decrease is a result of lower workers’ compensation Dues & Memberships: The increase is a result of pavement management and sign software subscriptions. Contractual Services: The increase is a result of increased costs associated with traffic signal maintenance and on-call services, landscaping and other maintenance and repairs. Equipment: The increase is a result of the anticipated upgrades to the fuel facility software and related expenses and the purchase of a new vacuum excavator. Internal Service: The decrease is a due to less vehicle replacement charges since the truck used for traffic signals will not be replaced. 286 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Use of Funds - Streets - By Category Where does the money go? Damages/Vand Contractual alism Supplies Services 1% 1% Utilities Equipment 12% 4% 1% Internal Service 1% Contingency 7% Maintenance and Repair 63% Wages 8% Benefits 2% Total Proposed Budget = $3,825,625 The Height of Desert Living 287 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY17-18 Proposed Budget Summary of Expenditures Streets Description Highway User Revenue Fund Salaries-Full Time Overtime On Call Pay Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Road Repair Striping Sidewalk/Pathway Repair Other Road Related Repair Sign Repair & Replacement Pavement Management Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Auditing Expense 288 $ FY14-15 FY15-16 Actual Actual 278,813 3,785 1,614 3,872 33,072 379 48,671 3,187 410 891 31,263 795 10 1,453 276 80 1,255 14,442 6,215 1,605 5,475 3,114 4,322 8,505 10,100 24,659 29,905 23,022 397 10,091 139,237 1,500 260 43,695 4,384 3,654 67,019 12,385 6,950 $ FY16-17 FY17-18 Revised Budget Proposed Budget 227,895 $ 1,694 6,617 3,165 19,156 360 52,804 3,368 468 907 25,996 797 9 2,107 9 208 11,996 1,120 277 4,525 2,502 160 121,165 11,263 517 36,038 (139,237) 6,349 14,171 1,580,607 2,956 34,964 3,788 3,713 77,971 11,184 7,125 The Height of Desert Living 293,078 2,000 5,569 4,331 17,689 361 43,270 3,462 377 1,265 32,852 981 2,940 1,300 4,000 3,000 2,000 20,000 2,500 7,410 10,000 26,500 14,000 750 109,779 50,000 50,000 16,625 2,074,776 39,800 11,200 3,240 82,105 20,800 12,500 $ 299,646 5,764 4,439 11,680 264 45,232 2,852 493 1,292 33,594 303 194 450 12,240 1,300 28,500 3,000 2,000 25,000 2,500 6,110 10,000 68,500 17,950 750 1,800 50,000 70,000 29,000 2,113,735 39,670 16,200 3,120 76,885 19,000 12,500 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY17-18 Proposed Budget Summary of Expenditures Streets Description FY14-15 FY15-16 Actual Actual Highway User Revenue Fund-continued Professional Fees $ 86,013 Legal Fees 28,689 Insurance Expense 74,097 Printing Expense Advertising/Signage 186 Intergovt Agreements 13,750 Contractual Services 2,353 Landscape Contracts 86,002 Office Supplies 508 Cleaning/Janitorial Supplies 441 Safety Supplies 131 Operating Supplies 26,001 Food & Beverage Supplies 224 Uniforms 1,051 Postage & Delivery 40 Small Tools 1,807 Software 712 Hardware/Peripherals Furniture/Appliances Equipment 2,423 Damages/Vandalism 30,539 ISF-Copier Charges ISF-Mail Service Charges 13 ISF-Vehicle Replacement Charge 35,736 ISF-Motor Pool Charges ISF-Telecom Charges 2,129 Contingency Sub total Expenditures 1,223,607 Transfers Out 486 Total Streets $ 1,224,093 $ $ 11,047 29,454 95,540 73 15,000 1,361 152,624 238 7 13,893 517 125 92 1,457 356 75 2,066 422 33,111 6 7 62,101 12 2,517 2,560,815 45,000 2,605,815 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 20,600 33,096 82,212 20,000 3,000 175,000 2,225 500 400 24,265 200 1,500 7,000 2,000 40,000 16 67,631 2,570 250,000 3,702,675 3,702,675 $ $ 30,600 34,080 97,083 71,500 200,000 2,705 500 650 24,265 500 1,500 6,750 7,500 7,500 40,000 5 11 31,450 3,063 250,000 3,825,625 3,825,625 289 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Activities/Results Performance Measures FY14-15 Actual N/A FY15-16 Actual 95% FY14-15 Actual 264 FY15-16 Actual 264 FY16-17 Estimate 265 FY17-18 Target 265 Total arterial lane miles 79 79 79 79 Number of vehicles in fleet 39 39 40 40 Acreage of medians maintained 56 56 56 56 Number of Adopt-a-Street participants 65 65 60 55 FY14-15 Actual $54.43 FY15-16 Actual $115.87 FY16-17 Estimate FY17-18 Target $170.10 Pothole repair requests completed within two business days. FY16-17 Estimate 95% FY17-18 Target 95% Quality Total residential lane miles Productivity Net expenditures per capita 290 The Height of Desert Living $159.84 Special Revenue Funds Administration Excise Tax Funds Administration Excise Tax Funds Downtown Strategy Economic Development Tourism The Height of Desert Living 291 Special Revenue Funds Administration Excise Tax Funds The Town originally established an Excise Tax/Downtown Fund on August 3, 2000, for the purpose of improving the downtown area to spur economic activity; this fund had been funded through a dedicated portion of the Town’s local sales tax (.1% of 2.6%). On April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds: Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund (new) Both funds were originally funded through the dedicated .1% of local sales tax with a 60/40 split—60% of sales tax revenues would be allocated to the new Economic Development Fund and 40% of sales tax revenues would be allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. In January 2015, the percentage was changed to 80/20, respectively. The Economic Development Fund is now funded with 80% of the .1% local sales tax and will be available for any economic development purpose. 292 The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund Downtown Strategy Fund Service Delivery Plan The Downtown Strategy Fund was established to provide resources for enhancement to the downtown area through capital and economic development expenditures to enhance the downtown’s economic base. FY14-15 Actual Program Name Administration Total $ 1,194,160 $ 1,194,160 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 106,069 $ 1,021,655 $ 106,069 $ 1,021,655 FY17-18 Proposed Budget $ 140,885 $ 140,885 Variance Explanations: Administration: FY16-17 included transfers to the Capital Improvement Fund for capital projects. Use of Funds - Downtown Strategy - By Program Where does the money go? Administration 100% Total Proposed Budget = $140,885 The Height of Desert Living 293 Special Revenue Funds Administration Downtown Strategy Fund FY14-15 Actual Category Maintenance and Repair Contractual Services Internal Service Transfers Total $ 7,672 29,397 1,157,091 $ 1,194,160 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 18,380 $ 10,000 28,552 36,655 59,137 975,000 $ 106,069 $ 1,021,655 FY17-18 Proposed Budget $ 10,000 30,885 100,000 $ 140,885 Variance Explanations: Transfers: FY16-17 included transfers to the Capital Improvement Fund for capital projects. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractual Services 22% Transfers 71% Maintenance and Repair 7% Total Proposed Budget = $140,885 294 The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund FY17-18 Proposed Budget Summary of Expenditures Downtown Strategy Fund Description FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget Downtown Strategy Fund Sign Repair & Replacement Lighting Repair Management Fees Holiday Lighting ISF-Mail Service Charges $ Sub total Expenditures Transfers Out Total Downtown Strategy Fund 7,672 493 28,904 - $ 37,069 1,157,091 $ 1,194,160 2,853 15,527 298 28,254 - $ 46,932 59,137 $ 106,069 The Height of Desert Living 10,000 535 36,120 - $ 46,655 975,000 $ 1,021,655 10,000 535 30,350 40,885 100,000 $ 140,885 295 Special Revenue Funds Administration Economic Development Fund Economic Development Fund Service Delivery Plan Economic Development in Fountain Hills requires a collaborative effort to ensure success. The Town of Fountain Hills plays a key role along with the business community and residents. The Town works collaboratively with the various stakeholder groups and other agencies in its effort to diversify the local economy. The economic development plan is a multi-tiered approach to building strong economic base. Create more base jobs locally to attract more year-round residents to live, work and play in the community. Expand the market for local business creating revenues that support the community’s quality of life. As revenues are generated and the economic base expands, revenues are available for basic services such as parks, recreation and roadway improvements. FY14-15 Actual Program Name Administration Total $ $ 264,396 264,396 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 314,898 $318,411 $ 314,898 $ 318,411 FY17-18 Proposed Budget $411,191 $ 411,191 Variance Explanations: Administration: Budget supplement was added for marketing agency assistance and a new position, economic development analyst, was added. Use of Funds - Economic Development - By Program Where does the money go? Administration 100% Total Proposed Budget = $411,191 296 The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Economic Development Fund Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Utilities Contractual Services Supplies Equipment/Improvements Internal Service Transfers Out Total FY14-15 Actual $ $ 64,690 2,984 9,515 12,600 1,796 758 52,469 88 6 390 119,100 264,396 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 81,644 $ 83,697 1,486 1,614 21,991 18,709 17,877 778 2,339 6,915 775 900 43,649 21,405 73 5,100 4,617 347 365 140,100 178,928 $ 314,898 $ 318,411 FY17-18 Proposed Budget $ 135,789 2,339 33,152 9,456 6,915 62,534 200 2,000 438 158,368 $ 411,191 Variance Explanations: Wages/Benefits: A new position, economic development analyst, was added. Dues & Memberships: Amounts were added for various new memberships and subscriptions beginning in FY17-18. Contractual Services: Budget supplement was added for marketing agency assistance. Use of Funds - Economic Development - By Category Where does the money go? Meetings & Training 2% Contractual Services 15% Transfers Out Dues & 39% Memberships 2% Benefits 8% Wages 33% Total Proposed Budget = $411,191 The Height of Desert Living 297 Special Revenue Funds Administration Economic Development Fund Activities/Results Performance Measures Facilitate and/or recruit new base sector employment opportunities Facilitate expansion of targeted existing business Support and structure assistance for entrepreneurial growth 298 FY14-15 Actual 44 jobs $2.6M capital expenditures 13 jobs $100K capital expenditures N/A FY15-16 Actual 32 jobs $1M capital expenditures FY16-17 Estimate 4 jobs $500 capital expenditures FY17-18 Target 25 jobs $2M capital expenditures 16 jobs $125 capital expenditures 10 jobs $0 capital expenditures 25 jobs $1M capital expenditures 2 through JumpStart Biz 4 through JumpStart Biz 3 through JumpStart Biz The Height of Desert Living Special Revenue Funds Administration Economic Development Fund FY17-18 Proposed Budget Summary of Expenditures Economic Development Fund Description Economic Development Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Community Contracts/Events Marketing Tourism Office Supplies Operating Supplies Software Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Economic Development Fund FY14-15 Actual $ $ 40,225 24,465 1,695 906 299 83 4,570 262 27 127 4,425 105 12,600 530 1,266 758 9,510 2,019 500 35,440 5,000 88 6 179 1 210 145,296 119,100 264,396 FY15-16 Actual $ $ 81,644 1,127 284 75 11,724 629 64 321 8,981 272 17,877 2,339 775 9,550 300 33,799 73 2,214 2,403 110 14 223 174,798 140,100 314,898 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 83,697 1,214 325 75 8,221 594 54 354 9,206 280 778 6,915 900 100 16,305 5,000 200 4,900 100 15 250 139,483 178,928 318,411 $ $ 135,789 1,996 233 110 14,383 1,040 199 575 14,937 138 80 1,800 9,456 6,915 100 62,435 200 2,000 60 13 81 38 245 252,823 158,368 411,191 299 Special Revenue Funds Administration Tourism Fund Tourism Fund Service Delivery Plan Implement a comprehensive tourism program as outlined in the Town’s Economic Development Plan. Provide a mix of marketing tools, with an emphasis on digital methods, to promote Town programs, amenities, and special events. Maintain the tourism website and provide timely analytic updates. Establish and maintain Fountain Hills as a Destination Marketing Organization with the Arizona Office of Tourism. Research grant opportunities, specific to Proposition 302 funding dispersed through the Arizona Office of Tourism, and apply annually. Program Name Administration Total FY14-15 Actual $ $ 118,120 118,120 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 194,435 $ 218,790 $ 194,435 $ 218,790 Use of Funds - Tourism - By Program Where does the money go? Administration 100% Total Proposed Budget = $224,698 300 The Height of Desert Living FY17-18 Proposed Budget $ 224,698 $ 224,698 Special Revenue Funds Administration Tourism Fund Expenditures by Category FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Maintenance & Repair Utilities Contractual Services Supplies Equipment/Improvement Internal Service Transfers Out Total $ $ 40,288 1,824 7,606 1,941 1,744 184 272 56,143 4,166 327 3,625 118,120 FY15-16 Actual $ $ 47,851 930 15,423 2,704 2,270 1,361 382 108,511 7,539 3,344 4,120 194,435 FY16-17 Revised Budget $ 51,181 988 13,262 2,350 2,000 420 135,040 6,649 1,000 5,900 $ 218,790 FY17-18 Proposed Budget $ 47,541 842 12,456 7,750 3,500 498 127,600 6,649 1,000 3,362 13,500 $ 224,698 Variance Explanations: Dues & Memberships: The increase is a result of the web hosting costs associated with the Tourism website. Use of Funds - Tourism - By Category Where does the money go? Supplies 3% Contractual Services 58% Internal Service 1% Transfers Out 6% Wages 21% Benefits 6% Total Proposed Budget = $224,698 The Height of Desert Living Meetings & Training 2% Dues & Memberships 3% 301 Special Revenue Funds Administration Tourism Fund Performance Measures FY14-15 Actual 17,670 FY15-16 Actual 26,027 FY16-17 Estimate 30,000 FY17-18 Target 40,000 Average monthly social media reach 4,700 16,737 20,000 25,000 Social Media Followers 3,273 4,271 4570 5,000 Support overall quality of visitor experience while in Fountain Hills via visitor surveys Good Good Good Good FY14-15 Actual 44 FY15-16 Actual FY16-17 Estimate 50 FY17-18 Target 55 Reached Maintain Maintain Maintain FY14-15 Actual 21,727 FY15-16 Actual 22,000 FY16-17 Estimate 30,000 FY17-18 Target 30,000 43/57 66/44 55/45 45/55 Average monthly website views Quality Number of special events supported Reach/maintain status of Destination Marketing Organization as determined by the Arizona Office of Tourism standards 48 Productivity Total distribution of collateral (includes Visitor/ Dining Guides) Percentage of in/out of county distribution 302 The Height of Desert Living Special Revenue Funds Grant Information Sheets G5201 PROJECT TITLE: Proposition 302 Grant for Tourism—Arizona Office of Tourism GRANT NUMBER: G5201 GRANT AMOUNT AWARDED: $38,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $38,000 PROJECT DESCRIPTION/SCOPE: Marketing grant through the Arizona Office of Tourism. TIMEFRAME: FY17-18 TOTAL ESTIMATED PROJECT COST: $38,000 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 303 Special Revenue Funds Grant Information Sheets G5202 PROJECT TITLE: Proposition 202 Grant for Tourism—Salt River Pima Indian Community GRANT NUMBER: G5202 GRANT AMOUNT AWARDED: $35,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $35,000 PROJECT DESCRIPTION/SCOPE: Marketing grant through Salt River Pima Indian Community for Special Events Support. TIMEFRAME: FY17-18 TOTAL ESTIMATED PROJECT COST: $38,000 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: 304 High - Leverage Local Funds The Height of Desert Living Special Revenue Funds Grant Information Sheets G5204 PROJECT TITLE: Proposition 202 Grant for Tourism—Fort McDowell GRANT NUMBER: G5204 GRANT AMOUNT AWARDED: $10,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $10,000 PROJECT DESCRIPTION/SCOPE: Fort McDowell grant for marketing the area and golfing activities. TIMEFRAME: FY17-18 TOTAL ESTIMATED PROJECT COST: $10,000 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 305 Special Revenue Funds Administration Tourism Fund FY 17-18 Proposed Budget Summary of Expenditures Tourism Fund Description Tourism Fund Salaries-Full Time $ Salaries-Part Time FICA Medicare W orkers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend License/Filing Fee Dues, Subscript & Publicat Meetings & Training Sign Repair & Replacement Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Softw are Hardw are/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Tourism Fund 306 FY14-15 FY15-16 Actual Actual 31,050 9,237 981 569 186 87 4,226 267 40 78 2,923 72 60 1,881 1,744 184 272 9,952 285 43,475 2,431 821 559 111 1,625 483 568 327 3,203 205 7 211 $ 118,120 $ 118,120 47,851 681 167 82 9,203 528 78 188 5,264 162 590 2,114 2,270 1,361 382 31,145 4,706 71,123 1,536 714 4 302 6,161 359 198 184 2,962 2,746 1,151 223 FY16-17 $ 194,435 $ 194,435 FY17-18 Revised Budget Proposed Budget 51,181 742 164 82 6,682 497 64 217 5,630 172 2,350 2,000 420 28,500 13,000 470 91,570 1,500 700 500 4,449 1,000 1,000 5,400 250 250 $ 218,790 $ The Height of Desert Living 218,790 47,541 700 93 49 5,718 427 75 202 5,230 48 36 720 7,750 3,500 498 24,000 3,000 99,100 1,500 700 500 4,449 1,000 1,000 1,820 1,200 66 31 245 211,198 13,500 $ 224,698 Special Revenue Funds Administration Special Revenue Fund Administration Special Revenue Fund The Height of Desert Living 307 Special Revenue Funds Administration Special Revenue Fund Special Revenue Fund Service Delivery Plan The Special Revenue Fund was established as a receptacle for grant monies, both anticipated and unanticipated. Any monies received may have a matching expenditure associated with it. If grants require a Town match, those monies are transferred into this fund. Anticipated grants received on annual basis include Proposition 202 funds and LTAF II funds. FY14-15 Actual Program Name Administration Total $ $ 102,364 102,364 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 158,947 $ 1,644,430 $ 158,947 $ 1,644,430 FY17-18 Proposed Budget $ 1,344,000 $ 1,344,000 Use of Funds - Special Revenue - By Program Where does the money go? Administration 100% Total Proposed Budget = $1,344,000 FY14-15 Actual Category Dues & Memberships Contractual Services Equipment/Improvements Contingency Capital Expenditures Total 308 $ $ 78,687 23,677 102,364 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ - $ 50,000 142,000 15,000 1,071,152 108,947 416,278 $ 158,947 $ 1,644,430 The Height of Desert Living FY17-18 Proposed Budget $ 77,000 15,000 1,000,000 252,000 $ 1,344,000 Special Revenue Funds Administration Special Revenue Fund Variance Explanations: Contractual Services/Capital Expenditures: The changes include a reallocation of funding of the LTAF II funds from Valley Metro services to the creation of a new bus stop at Civic Center Plaza. Use of Funds - Special Revenue - By Category Where does the money go? Contingency 74% Capital Expenditures 19% Contractual Services 6% Equipment/Improvements 1% Total Proposed Budget = $1,344,000 FY17-18 Proposed Budget Summary of Expenditures Special Revenue Fund Description Special Revenue Fund Advertising/Signage Intergovt Agreements Contractual Agreements Street Improvements Contingency Park Improvements Other Infrastructure $ Sub total Expenditures Transfers Out Total Special Revenue Fund FY14-15 FY15-16 Actual Actual 76,687 2,000 23,677 - $ 102,364 $ 102,364 50,000 108,947 - FY16-17 $ 158,947 $ 158,947 The Height of Desert Living FY17-18 Revised Budget Proposed Budget 2,000 140,000 15,000 1,071,152 390,000 26,278 $ 1,644,430 $ 1,644,430 2,000 75,000 15,000 1,000,000 252,000 1,344,000 - $ 1,344,000 309 Special Revenue Funds Grant Information Sheets G3204 PROJECT TITLE: Highway Safety Improvement Program — Stop Signs GRANT NUMBER: G3204 GRANT AMOUNT AWARDED: $46,800 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $46,800 PROJECT DESCRIPTION/SCOPE: This project will provide improved stop signs on and intersecting with arterial streets. TIMEFRAME: FY17-18 FY18-19 TOTAL ESTIMATED PROJECT COST: $15,000 $31,800 Total $46,800 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. The traffic signal pedestrian countdown times have been installed. This project will provide additional safety measures for motorists and pedestrians while being funded 100% through grant funds. FUNDING PRIORITY: 310 High - Leverage Local Funds The Height of Desert Living Special Revenue Funds Grant Information Sheets G4101 PROJECT TITLE: Civic Center Bus Stop Improvements GRANT NUMBER: G4101 GRANT AMOUNT AWARDED: $280,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $280,000 PROJECT DESCRIPTION/SCOPE: This project will relocate the existing Valley Metro 514 Express bus route origination point from Palisades Boulevard south of La Montana Drive to a more centralized location at the Town’s Civic Center. The new bus stop location will provide for a bus shelter, parking and ADA compliance. TIMEFRAME: FY17-18 PROJECT JUSTIFICATION: This project will provide for a centralized bus stop location for the 514 Express Route at the Town’s Civic Center and near higher density apartments and housing. Funding for the project is provided by Local Transportation Assistance Funds (LTAF II). FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 311 Special Revenue Funds Administration Special Revenue Fund 312 The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Municipal Court Court Enhancement Fund The Height of Desert Living 313 Special Revenue Funds Municipal Court Court Enhancement Fund Court Enhancement Fund Service Delivery Plan Pursuant to local ordinance and Arizona Revised Statutes, the court collects monies deposited into the local Court Enhancement Fund (CCEF) and Judicial Court Enhancement Fund (JCEF) to increase the effectiveness of Fountain Hills Municipal Court. Pursuant to Town Resolution 2000-03A, Court Enhancement Funds shall be used to offset the costs of computer software, personnel, equipment and supplies needed to increase the effectiveness of Court case management. Pursuant to A.R.S. §12-113(B), Judicial Court Enhancement Funds, “shall be used according to plans approved by the supreme court to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts, including restitution, child support, fines and civil penalties, to improve court automation, to improve case processing or the administration of justice and for probation services.” The monies collected into these funds are to be used to supplement the Court’s annual appropriations and shall not be used solely to fund court operations. Both funds are maintained as separate accounts within the Town and any balance remaining in such accounts at the end of the fiscal year shall carry over into the subsequent fiscal year. Expenditures by Program FY14-15 Actual Program Name Court Enhancement Judicial Court Enhancement Total $ 845 845 $ FY15-16 Actual $ $ 2,759 2,759 FY16-17 Revised Budget $ 58,115 30,000 $ 88,115 Use of Funds - Court Enhancement - By Program Where does the money go? Judicial Court Enhancement 37% Court Enhancement 63% Total Proposed Budget = $80,265 314 The Height of Desert Living FY17-18 Proposed Budget $ 50,265 30,000 $ 80,265 Special Revenue Funds Municipal Court Court Enhancement Fund Category Dues & Memberships Meetings & Training Maintenance & Repair Contractual Services Supplies Equipment/Improvements Capital Expenditures Total FY14-15 Actual $ $ 534 311 845 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ - $ 1,500 1,000 17,000 7,375 740 2,759 30,500 30,000 $ 2,759 $ 88,115 FY17-18 Proposed Budget $ 1,500 5,500 14,500 2,500 500 25,765 30,000 $ 80,265 Use of Funds - Court Enhancement - By Category Where does the money go? Equipment/Improvements 32% Capital Expenditures 37% Maintenance & Repair 18% Supplies 1% Contractual Services 3% Total Proposed Budget = $80,265 The Height of Desert Living Meetings & Training 7% Dues & Memberships 2% 315 Special Revenue Funds Municipal Court Court Enhancement Fund FY17-18 Proposed Budget Summary of Expenditures Court Enhancement Fund FY14-15 Actual Description Court Enhancement Fund Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Other Maint/Repair Professional Fees Printing Expense Advertising/Signage Intergovt Agreements Office Supplies Food & Beverage Supplies Software Hardware/Peripherals Furniture/Appliances Computer Hardware $ Sub total Expenditures Transfers Out Total Court Enhancement Fund 316 534 311 - FY15-16 Actual $ 845 $ 845 2,759 - FY16-17 FY17-18 Revised Budget Proposed Budget $ 2,759 $ 2,759 1,500 1,000 4,500 12,500 1,500 2,000 500 3,375 500 240 10,000 8,000 12,500 30,000 $ 88,115 $ The Height of Desert Living 88,115 1,500 5,500 4,500 10,000 2,000 500 500 510 15,155 10,100 30,000 80,265 - $ 80,265 Special Revenue Funds Administration Environmental Fund Administration Environmental Fund The Height of Desert Living 317 Special Revenue Funds Administration Environmental Fund Environmental Fund Service Delivery Plan The Environment Fund was established to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items include but are not limited to permit fees, wash maintenance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. FY14-15 Actual Program Name Administration Total $ $ - Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 472,351 $ 540,586 $ 472,351 $ 540,586 FY17-18 Proposed Budget $ 717,613 $ 717,613 Variance Explanations: Administration: Amounts were included for a household hazardous waste event and new stormwater support services. Use of Funds - Environmental - By Program Where does the money go? Administration 100% Total Proposed Budget = $717,613 318 The Height of Desert Living Special Revenue Funds Administration Environmental Fund FY14-15 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Contractual Services Supplies Total $ $ - Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ 18,004 $ 18,283 1,151 1,011 4,191 3,677 10,000 10,715 300 284,039 335,400 154,966 170,000 1,200 $ 472,351 $ 540,586 FY17-18 Proposed Budget $ 18,740 771 3,742 10,715 300 445,400 235,945 2,000 $ 717,613 Variance Explanations: Maintenance & Repair: Amount was added for additional maintenance in the Ashbrook Wash. Contractual Services: Amounts were included for a household hazardous waste event and new stormwater support services. Use of Funds - Environmental - By Category Where does the money go? Contractual Services 33% Maintenance & Repair 62% Wages 3% Benefits 1% Total Proposed Budget = $717,613 The Height of Desert Living Dues & Memberships 1% 319 Special Revenue Funds Administration Environmental Fund Activities/Results Performance Measures FY14-15 Actual 100% FY15-16 Actual 100% FY16-17 Estimate 100% FY17-18 Target 100% Percentage of arterial sweeping completed within specific cycle* 100% 100% 100% 100% Completion of annual permit requirements N/A N/A 100% 100% Percentage of residential sweeping completed within specified cycle* *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY14-15 actual sweeping costs were paid out of the Streets fund. Quality FY14-15 Actual 316 FY15-16 Actual 316 FY16-17 Estimate 317 FY17-18 Target 317 2,682 2,682 2,695 2,695 75 65 65 65 Number of paper shedding events held* 2 2 2 2 Number of electronics recycling events held Number of household hazardous waste events held 1 1 1 1 0 0 1 1 FY14-15 Actual $87,908 FY15-16 Actual $69,316 FY16-17 Estimate $90,000 FY17-18 Target $90,000 $32.78 $25.84 $33.40 $33.40 Total lane miles on sweeping schedule Total lane miles swept annually Acres of Town-owned washes maintained *Friends of the Library sponsored event Productivity Expenditure for street sweeping* Expenditure per lane mile of streets swept* *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. 320 The Height of Desert Living Special Revenue Funds Administration Environmental Fund FY17-18 Proposed Budget Summary of Expenditures Environmental Fund Description Environmental Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Health Vision Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Grounds Maint/Repair Wash Maintenance Dam Inspection and Maint Drainage Maint/Repair Storm Damage Cleanup Professional Fees Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Program Materials Sub total Expenditures Transfers Out Total Environmental Fund FY14-15 Actual $ $ FY15-16 Actual - $ $ 18,004 260 872 19 1,956 109 16 69 1,981 60 7,000 3,000 146,817 19,960 92,188 25,074 54,242 98,816 1,134 24 750 472,351 472,351 The Height of Desert Living FY16-17 FY17-18 Revised Budget Proposed Budget $ $ 18,283 265 727 19 1,411 103 13 78 2,011 61 7,715 3,000 300 5,000 150,000 20,400 130,000 30,000 80,000 90,000 1,200 540,586 540,586 $ $ 18,740 272 485 14 1,447 107 19 79 2,061 19 10 7,715 3,000 300 5,000 210,000 20,400 180,000 30,000 50,000 135,920 25 50,000 2,000 717,613 717,613 321 Special Revenue Funds Administration Environmental Fund 322 The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Cottonwoods Maintenance District The Height of Desert Living 323 Special Revenue Funds Cottonwoods Maintenance District The Cottonwoods Maintenance District was formed by the Town Council in June 1999 for the purpose of improving the common areas of the Cottonwoods subdivision; the Town Council serves as the governing Board for the District. The Maintenance District provides for the maintenance of the common area, which is performed by the Town of Fountain Hills. The cost is repaid through an annual property tax assessment per property owner levied by the Town and collected by Maricopa County. The estimated levy for FY17-18 is $94.04 which includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance. COTTONWOODS MAINTENANCE DISTRICT FY14-15 Description Revenues Property Tax Interest Income FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget $ 4,823 8 $ 5,430 30 $ 5,588 - $ 5,454 36 Total Revenues $ 4,831 $ 5,460 $ 5,588 $ 5,490 Expenditures Grounds Maint/Repair Advertising/Signage ISF-Mail Service Charges $ $ $ (3,000) $ (185) $ (50) $ (2,500) $ (195) $ (10) $ (4,015) $ (200) $ (50) (3,881) (200) (50) $ (3,235) $ (2,705) $ (4,265) $ (4,131) Total Expenditures 324 The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Summary of Tax Levy—Cottonwoods Maintenance District Cottonwoods Maintenance District Summary of Tax Levy and Tax Rate Information Fiscal Year 17-18 FY16-17 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ FY17-18 $ 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes C. Total property tax levy amounts $ 5,588 $ 5,588 5,454 $ 5,454 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 5,588 5,588 $ 5,588 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $ $ $ 96.3500 96.3500 $ 94.0400 94.0400 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 325 Special Revenue Funds Cottonwoods Maintenance District 326 The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living 327 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the Eagle Mountain Community Facilities District) and Municipal Property Corporation (MPC) Revenue bonds. General Obligation Debt There have been four General Obligation bond issues that were approved by the voters for specific purposes:  The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation.  Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005)were for the construction of a library/museum and acquiring land for open space preservation.  Bonds issued in 2001 (partially refunded in 2005) were for the purchase of mountain preserve land in the McDowell mountains.  Bonds were issued in December 2014 to pay for the Saguaro Boulevard Reconstruction Project. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town’s assessed property valuation for FY17-18 is estimated to be $444,649,617 for the upcoming year (a 5.0% increase from the prior year) and the estimated levy is $0.4259 per $100 of assessed value. The levy is $.0213 lower than last year as a result of the use of accumulated reserves. GENERAL OBLIGATION DEBT SERVICE FY14-15 Description Revenues Secondary Property Tax Interest Income Transfer In Total Revenues Expenditures Principal Payments Interest Payments Administrative/Trustee Fees Total Expenditures 328 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget $ 475,285 327 362,637 $ 2,119,611 2,514 - $ 1,894,584 210 - $ 1,893,694 720 - $ 838,250 $ 2,122,125 $ 1,894,794 $ 1,894,414 $ (390,000) $ (1,770,000) $ (1,930,000) $ (169,772) (231,850) (188,250) (1,250) (1,000) (1,100) (1,980,000) (140,950) (600) $ (561,022) $ (2,002,850) $ (2,119,350) $ (2,121,550) The Height of Desert Living Debt Service Funds Eagle Mountain Community Facilities District (CFD) Debt There have been four bond issues (issued as General Obligation bonds) that were approved for specific purposes:  The first two CFD bond issues in 1996 (refunded in 2005) were to acquire certain public infrastructure benefiting the District, specifically a sewer project, a storm water conveyance system project, the Eagle Mountain Parkway Phase I project, and the Summer Hill Boulevard project.  CFD bonds issued in 2005 were for refunding and defeasing the 1996 issues.  Outstanding bonds were refinanced in 2015 to reduce interest costs. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the District. These obligations are paid by the property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings and allowing for delinquencies. The anticipated rate based on the estimated assessed valuation of $28,954,057 (an increase of 4.6% from the prior year) is $1.2874 per $100 of assessed valuation compared to $1.3680 in the prior year. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE FY14-15 FY15-16 FY16-17 Description Revenues Property Tax Bond Proceeds Interest Income Total Revenues Expenditures Advertising/Signage Principal Payments Interest Payments Administrative/Trustee Fees Total Expenditures Actual Actual FY17-18 Revised Budget Proposed Budget $ 424,552 2,300,000 166 $ 418,257 472 $ 378,392 150 $ 372,746 120 $ 2,724,718 $ 418,729 $ 378,542 $ 372,866 $ (175) $ (2,495,000) (100,685) (73,253) (195) $ (365,000) (43,516) - (170) $ (375,000) (34,056) - (200) (380,000) (27,456) - $ (2,669,113) $ (408,711) $ (409,226) $ (407,656) Municipal Property Corporation (MPC) Debt There have been four Municipal Property Corporation (MPC) bond issues that were approved by the voters for specific purposes:  The first MPC bond issue in 2000 (partially refunded in 2005) was to build the Community Center. The Height of Desert Living 329 Debt Service Funds  The second MPC issue was in 2001 (partially refunded in 2005) for the purchase of mountain preserve land.  The third MPC issue was in 2004 for the construction of the Town Hall.  Outstanding bonds were refinanced in 2015 to reduce interest costs. One of the methods of funding major municipal projects is the use of a municipal property corporation (MPC). The Town created the Fountain Hills Municipal Property Corporation and bonds were issued in 2000 and 2001 to build the Community Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns the land and buildings purchased through bond proceeds. The bonds issued for the Community Center are repaid through the General Fund within the General Government Department budget. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the Town used surplus reserves to retire bonds that were issued in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. Beginning in FY17-18, the local sales tax that was dedicated to paying for the mountain preserve bonds will be used to fund the asphalt replacement program. MUNICIPAL PROPERTY CORPORATION DEBT SERVICE FY14-15 FY15-16 Description Revenues Sales-Excise Tax Bond Proceeds Interest Income Transfer In Total Revenues Expenditures License/Filing Fees Principal Payments Interest Payments Administrative/Trustee Fees Total Expenditures 330 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget $ 689,920 1,880,000 455 500,000 $ 708,777 994 - $ 300 249,055 $ 840 209,838 $ 3,070,375 $ 709,771 $ 249,355 $ 210,678 $ (10) $ (2,780,000) (111,200) (63,503) (10) $ (480,000) (32,740) (800) (10) $ (370,000) (22,680) (1,000) (10) (360,000) (16,686) (1,000) $ (2,954,713) $ (513,550) $ (393,690) $ (377,696) The Height of Desert Living Debt Service Funds Outstanding Debt Outstanding Debt The Schedule below includes an itemization of the outstanding debt as of June 30, 2017, after the scheduled principal and interest payment due July 1. Outstanding Debt Schedule Bond Type Purpose of Issue GO Refunding GO Date of Interest Date of Original Principal Principal Bond Issue Rate Maturity Amount Amount Retired 6/1/2005 4.00 7/1/2019 $ Road Construction 12/18/2014 Total GO 2.003.00 7/1/2020 7,565,000 14,790,000 2,855,000 9,315,000 4,710,000 5,475,000 Rev Refunding Total Rev 6/4/2015 1.62 7/1/2020 1,880,000 1,880,000 850,000 850,000 1,030,000 1,030,000 GO Eagle Mtn 6/4/2015 Total GO - Eagle Mtn 1.76 7/1/2021 2,300,000 2,300,000 740,000 740,000 1,560,000 1,560,000 18,970,000 $ 10,905,000 $ 8,065,000 Grand Total GO Rev $ 7,225,000 $ 6,460,000 Outstanding Principal $ 765,000 General Obligation Bonds Revenue Bonds The Height of Desert Living 331 Debt Service Funds Legal Debt Margin Information Legal Debt Margin Information The Total Net Debt Applicable to Limit comes from the Report of Indebtedness, Department of Revenue, and is related to those issues noted by the appropriate % debt limit. 20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities and recreational facility improvements. 6% limit - GO bonds for any other general purpose improvements. Proposition 117 in FY15-16 changed the basis for assessment from full cash value to limited property value. Town of Fountain Hills, Arizona Legal Debt Margin Information FY14-15 6% Debt Limit Debt limit Total applicable to limit Legal debt margin $ $ Total net debt applicable to the limit as a percentage of debt limit 24,177,956 24,177,956 0% FY15-16 FY16-17 FY17-18 $ 24,128,118 $ 24,128,118 $ 25,419,147 $ 25,419,147 $ 26,678,977 $ 26,678,977 0% 0% 0% 20% Debt Limit Debt limit Total applicable to limit $ 80,593,185 2,900,000 $ 80,427,061 2,000,000 $ 84,730,489 7,405,000 $ 88,929,923 5,475,000 Legal debt margin $ 77,693,185 $ 77,527,061 $ 82,730,489 $ 81,524,923 Total net debt applicable to the limit as a percentage of debt limit Net Assessed: Full Cash Value Limited Property Value 332 4% 2% 9% 6% $ 402,965,927 $ 402,135,304 $ 423,652,443 The Height of Desert Living $ 444,649,617 Debt Service Funds Summary of Tax Levy—Town of Fountain Hills Town of Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 17-18 FY16-17 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ FY17-18 $ 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes C. Total property tax levy amounts $ 1,894,584 $ 1,894,584 1,893,694 $ 1,893,694 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 1,894,584 1,894,584 $ 1,894,584 5. Property tax rates A. Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $ $ $ 0.4472 0.4472 $ 0.4259 0.4259 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the Town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the Town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 333 Debt Service Funds Summary of Tax Levy—Eagle Mountain Community Facilities District Eagle Mountain Community Facilities District Summary of Tax Levy and Tax Rate Information Fiscal Year 17-18 FY16-17 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ FY17-18 $ 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes $ 378,392 C. Total property tax levy amounts $ 378,392 372,746 $ 372,746 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 378,392 378,392 $ 378,392 5. Property tax rates A. CFD (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $ $ $ 1.3680 1.3680 1.2874 1.2874 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 334 The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living 335 Capital Improvement Program Policy & Procedures Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Improvement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions section. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town’s infrastructure; b) serve as a link in the Town’s planning between the Town’s Strategic Plan and all subsidiary plans with a 5-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the following meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facilities, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisition, a computer/software systems acquisition, or a public improvement that involves construction of new infrastructure, additions to existing structures, renovation of existing structures, and major repairs to infrastructure of a comprehensive and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. 336 The Height of Desert Living Capital Improvement Program Policy & Procedures INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a development fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town’s CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's annual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for review and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the public on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submitted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate management team member in compliance with the Town’s procurement policy, special benefit district, or applicable procedure. The Height of Desert Living 337 Capital Improvement Program Policy & Procedures I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for approval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special session. Upon approval, a copy of the amended CIP document will be published on the Town’s website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclusion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, management team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the following factors: HIGH      Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by Federal, State or local, regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans. Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project MEDIUM      Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW    338 Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing The Height of Desert Living Capital Improvement Program Policy & Procedures C. Funding Sources: The primary funding sources for the CIP are the General Fund, grants, development fees, excise taxes, HURF, bonded indebtedness, capital leases and Capital Projects funds. All potential projects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by development fees must also identify the relationship between the IIP project and the development fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living 339 Capital Improvement Program Policy & Procedures Attachment A Town of Fountain Hills Capital Improvement Project Information PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: Click here to enter text. Example FY 2018-20 YEAR PROJECT BEGAN: Click here to enter text. Example FY 2017-18 TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: Click here to enter text. Click here to enter text. Click here to select a Priority from the list FUNDING PRIORITY: Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Years Total FY 21-22 FY 20-21 FY 19-20 FY 18-19 FY 17-18 C apital Projects $0 Grant $0 Downtown Strategy General $0 Developer $0 Development Fees $0 Bonds $0 Other Sources $0 $0 Unfunded Total $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type Prior Years Total FY 21-22 FY 20-21 FY 19-20 FY 18-19 FY 17-18 Acquisition Planning $0 Design $0 C onstruction $0 $0 Other Expenses Total $0 $0 $0 $0 $0 $0 $0 Operating Impact Fund Type Total FY21-22 FY20-21 FY19-20 FY 18-19 FY17-18 Salaries & Benefits $0 Services & Supplies $0 $0 Other Impact Total 340 $0 $0 $0 The Height of Desert Living $0 $0 $0 Capital Projects Summary Capital Projects Summary The Height of Desert Living 341 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY17-18 THROUGH FY21-22 PROJECTS BY YEAR Project No. Project Title Stormwater Management/Drainage Projects D6047 Drainage-Miscellaneous D6055 Drainage-Civic Center Improvements TOTAL Downtown Improvement Projects E8505 Downtown Lighting Improvements TOTAL F4005 F4013 F4014 F4029 F4030 F4031 Facilities Projects Fire Station #2 Relocation Fire Station #3 Fire Station #3 Vehicles & Equipment Civic Center Improvements Purchase and Install Chiller #1 Town Hall Improvements TOTAL P3023 P3025 P3026 P3028 P3029 P3030 P3031 P3032 P3033 Prior Years' Revenues Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects Fountain Hills Blvd Widening - Shea Boulevard S6015 to Pinto S6053 Fountain Hills Blvd Shoulder Paving Shea Blvd. Widening - Palisades Blvd. to S6058 Technology Dr. S6059 Wayfinding Signs S6060 Monument Signs TOTAL FY18-19 FY19-20 FY21-22 51,362 - $ 50,000 - $ 50,000 275,000 $ 50,000 - $ 50,000 - $ 50,000 $ - 250,000 275,000 $ 51,362 $ 50,000 $ 325,000 $ 50,000 $ 50,000 $ 50,000 $ 525,000 $ 24,000 $ 100,000 $ - $ - $ - $ - $ 100,000 $ 24,000 $ 100,000 $ - $ - $ - $ - $ 100,000 $ 283,800 250,000 - $ 3,550,000 50,000 - $ 150,000 100,000 $ - $ 343,000 - $ - $ 2,402,000 1,122,000 - 3,550,000 2,745,000 1,122,000 150,000 50,000 100,000 $ 533,800 $ 3,600,000 $ 250,000 $ - $ 343,000 $ 3,524,000 $ 7,717,000 $ 2,285,000 - $ 834,006 2,000,000 50,000 $ 3,300,000 - $ 113,000 - $ 97,362 - 790,000 $ - 903,000 2,285,000 834,006 5,300,000 50,000 - 145,000 120,000 - - - 265,000 - 50,000 2,622,400 - 1,733,000 - - - 2,622,400 1,733,000 50,000 $ 97,362 $ 2,480,000 $ 5,626,406 $ 5,033,000 $ 113,000 $ $ 380,479 $ - $ 255,000 $ 308,000 $ - $ 790,000 $ 14,042,406 - $ 563,000 104,884 100,000 550,000 - - - - 100,000 550,000 - 100,000 - 130,000 100,000 - - - 130,000 100,000 100,000 $ 485,363 $ 750,000 $ 485,000 $ 308,000 $ - $ - $ 1,543,000 $ - $ - $ - $ 450,000 $ - $ - $ 450,000 $ - $ - $ - $ 450,000 $ - $ - $ 450,000 Vehicle Replacement Program Vehicle Replacement Per Schedule $ 862,000 $ 32,252 $ 354,443 $ 74,688 $ 58,516 $ 1,381,899 Contingency $ 69,800 $ 66,864 $ 58,410 $ 5,060 $ 43,640 $ 243,774 $ 7,049,800 $ 6,753,270 $ 5,899,410 $ 511,060 $ Traffic Signal Projects T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino TOTAL TOTAL PROPOS ED CAPITAL PROJECTS $ 1,191,887 (excludes Vehicle Replacement Program) 342 FY20-21 $ Parks & Recreation Projects New Pocket Park-West Adero Canyon Trailhead Fountain Park Access Improvements Four Peaks Park - Phases II & III Fountain Park Drainage Improvements Plaza Fountainside Courtyard Area Improvements Fountain Lake Water Quality Improvments Phase II Sport Field Lighting Video Surveillance Cameras TOTAL FY17-18 Five Year Total (excludes Prior Years' Revenues) The Height of Desert Living 4,407,640 $ 24,621,180 Capital Projects Summary FY17-18 Proposed Budget Summary of Expenditures Capital Projects Fund FY14-15 Actual Description Capital Projects Fund Management Fees Software Hardware/Peripherals Building Improvement Expenses Street Improvement Expenses Park Improvement Expenses Other Infrastructure Expenses Stormwater/Drainage Expenses Furniture/Equipment Building Improvements Street Improvements Park Improvements Other Infrastructure Stormwater/Drainage Improvements Damages/Vandalism Contingency $ Sub total Expenditures Transfers Out Total Capital Projects Fund 1,949 9,943 107,607 12,197 3,963,158 513,717 1,118,654 5,647 - FY15-16 Actual $ 5,732,872 319,192 $ 6,052,064 1,935 14,391 105,478 300,591 1,187,102 - FY16-17 FY17-18 Revised Budget Proposed Budget $ 1,609,497 36,323 $ 1,645,820 The Height of Desert Living 1,685 75,000 75,000 150,000 50,000 300,000 3,800,000 755,000 2,865,000 600,000 550,000 42,200 $ 9,263,885 379,000 $ 9,642,885 1,940 100,000 145,000 50,000 50,000 3,550,000 650,000 2,335,000 100,000 69,800 7,051,740 1,200,000 $ 8,251,740 343 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION REVENUES & PROJECT COSTS REVENUES BY SO URCE FIVE-YEAR AVAILABLE FUNDS FY17-18 Requested FY18-19 Requested FY19-20 Requested FY20-21 Requested $ $ $ General Fund Highway User Fund Downtown Strategy Fund Grants Capital Projects Fund Development Fees: Streets Law Enforcement Fire & Emergency Medical Open Space Parks & Recreation Library/Museum Bonds Developers Other T otal Revenues By Source $ 160,368 340,887 1,679,612 1,104,961 190,000 $ 13,856,334 160,368 1,679,612 144,987 170,000 $ 7,049,800 20,000 $ 2,171,864 $ 916,410 Unfunded T otal Revenues Required 13,090,519 $ 26,946,853 $ 7,049,800 4,581,406 $ 6,753,270 4,983,000 $ 5,899,410 1,318,616 1,345,000 7,716,890 EXPENDITURES BY PRO JECT TYPE & CO STS Stormwater Management/Drainage Projects Downtown Improvement Projects Facilities Projects Parks & Recreation Projects Street/Sidewalk Projects T raffic Signal Projects Contingency T otal Project Costs 344 $ 100,000 255,000 4,539,833 FY17-18 Requested $ 50,000 100,000 3,600,000 2,480,000 750,000 69,800 $ 7,049,800 375,000 590,000 1,186,864 500,000 416,410 55,060 $ $ 309,645 113,000 477,705 $ $ 33,355 511,060 93,640 31,242 790,000 - 843,616 1,425,083 3,492,758 $ 4,407,640 13,090,519 $ 24,621,180 (13,090,519) $ (10,764,846) $ $ $ The Height of Desert Living $ 914,882 FY20-21 Requested $ 475,000 1,345,000 6,291,807 56,974 $ 2,325,673 FY19-20 Requested 50,000 5,033,000 308,000 450,000 58,410 $ 5,899,410 $ SURPLUS/ (DEFICIT) 160,368 340,887 1,679,612 1,047,987 190,000 $ 11,530,661 FY18-19 Requested 325,000 250,000 5,626,406 485,000 66,864 $ 6,753,270 TO TAL FIVEYEAR PRO JECTIO N FY21-22 Requested 50,000 343,000 113,000 5,060 511,060 FY21-22 Requested $ 50,000 3,524,000 790,000 43,640 $ 4,407,640 TO TAL FIVEYEAR PRO JECTIO N $ 525,000 100,000 7,717,000 14,042,406 1,543,000 450,000 243,774 $ 24,621,180 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION Other 1% Projects by Funding Source Revenues - FY18-22 Development Fees 13% Unfunded 53% Capital Projects Fund 26% Grants 5% Excise Tax Fund 2% TOTAL = $24.6M Projects by Project Type Expenditures - FY18-22 Street/Sidewal k Projects 6% Parks & Recreation Projects 54% Traffic Signal Projects 2% Facilities Projects 30% Total = $24.6M Vehicle Replacement Contingency Program 5% 1% Downtown Improvement Projects 0% The Height of Desert Living Stormwater Management/ Drainage Projects 2% 345 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY17-18 THROUGH FY21-22 BY YEAR AND FUNDING SOURCE Project No. D6047 D6055 E8505 F4005 F4013 F4014 F4029 F4030 F4031 P3023 P3025 P3026 P3028 P3029 P3030 P3031 P3032 P3033 S 6003 Project Title/Funding Source Drainage-Miscellaneous Capital Projects Fund Drainage-Civic Center Improvements Capital Projects Fund Downtown Lighting Improvements Downtown Strategy Fire S tation #2 Relocation Capital Projects Fund Development Fees Prior Years' Costs Grants Unfunded Fountain Park Drainage Improvements Capital Projects Fund Plaza Fountainside Courtyard Area Improvements Capital Projects Fund Other Fountain Lake Water Quality Improvments - Phase II Unfunded S port Field Lighting Unfunded Video S urveillance Cameras Capital Projects Fund Unpaved Alley Paving Projects 51,362 $ - 188,862 94,938 - $ 3,239,632 160,368 150,000 $ 50,000 $ $ 275,000 $ 50,000 - - $ 50,000 $ - $ - $ - Five Year Source Total Project Total $ 50,000 $ 250,000 - $ - $ 275,000 - - 100,000 $ - $ - $ 3,239,632 160,368 150,000 2,745,000 - - - - - - - - 309,645 33,355 31,242 2,370,758 340,887 2,404,113 1,122,000 1,122,000 1,122,000 - 150,000 $ - $ - $ $ 50,000 $ $ - $ 150,000 $ - $ - $ - $ 150,000 $ - $ - $ - $ 50,000 $ - $ - $ - $ 100,000 300,000 $ 250,000 - 100,000 $ - 100,000 903,000 - - - - 113,000 - 790,000 - 903,000 2,382,362 $ 97,362 - $ 460,401 1,824,599 $ - $ - $ - $ - $ 460,401 1,824,599 834,006 - - 375,000 459,006 - - 500,000 1,500,000 - - - 375,000 459,006 - - 1,000,000 4,300,000 5,300,000 500,000 2,800,000 50,000 $ - $ $ - $ - $ 50,000 $ - $ - $ - $ 50,000 $ 100,000 20,000 $ - $ - $ - $ 225,000 40,000 265,000 125,000 20,000 2,622,400 - - - - 2,622,400 - - - 2,622,400 - - 1,733,000 1,733,000 - 1,733,000 50,000 $ - $ 50,000 $ $ - $ - $ - $ - $ - $ 50,000 $ - $ - $ 563,000 943,479 S 6060 $ - $ T5005 Capital Projects Fund Traffic S ignal-Palisades & Eagle Ridge/Palomino 380,479 255,000 $ 308,000 100,000 $ - $ 100,000 $ - $ - $ - $ - $ 100,000 $ 295,000 255,000 $ - $ - $ - $ - $ 295,000 255,000 $ 40,000 90,000 $ - $ - $ - $ 40,000 90,000 $ - $ - $ - $ - $ 100,000 $ - $ - $ - $ 100,000 654,884 $ 104,884 - 130,000 $ - $ - 100,000 100,000 100,000 - $ 100,000 450,000 - - - 450,000 - - 450,000 243,774 Capital Projects Fund TOTAL PROPOS ED CAPITAL PROJECTS FY21-22 3,833,800 $ $ Unfunded Contingency FY20-21 124,000 100,000 - S 6059 - 24,000 $ S 6058 50,000 $ $ S 6053 FY19-20 275,000 $ Capital Projects Fund Fountain Hills Blvd Widening - S hea Boulevard to Pinto Capital Projects Fund Fountain Hills Blvd S houlder Paving Capital Projects Fund Grants S hea Blvd. Widening - Palisades Blvd. to Technology Dr. Capital Projects Fund Grants Wayfinding S igns Capital Projects Fund Monument S igns S 6015 FY18-19 301,362 $ Other Fire S tation #3 Development Fees Unfunded Fire S tation #3 Vehicles & Equipment Unfunded Civic Center Improvements Capital Projects Fund Purchase and Install Chiller #1 Capital Projects Fund Town Hall Improvements Capital Projects Fund New Pocket Park-West Development Fees Unfunded Adero Canyon Trailhead Capital Projects Fund Development Fees Fountain Park Access Improvements Downtown Strategy Unfunded Four Peaks Park - Phases II & III FY17-18 $ $ 1,191,887 69,800 $ 7,049,800 $ 66,864 $ 6,753,270 $ 58,410 $ 5,060 $ 5,899,410 $ 511,060 $ 43,640 $ 4,407,640 $ 243,774 $ 24,621,180 The highlighted rows represent project funding through the Town’s Capital Projects Fund. 346 The Height of Desert Living $ 25,813,067 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY17-18 THROUGH FY21-22 BY YEAR AND FUNDING SOURCE TOTALS REVENUE SUMMARY TOTALS - BY FUNDING SOURCE Source Prior Years' Costs FY17-18 Capital Projects Fund $ 1,072,949 Grants $ - FY18-19 4,539,833 $ FY19-20 1,186,864 $ FY20-21 416,410 255,000 590,000 500,000 $ Total FY17-18 FY21-22 FY21-22 55,060 $ 93,640 - - $ Project Total 6,291,807 $ 1,345,000 7,364,756 1,345,000 Downtown Strategy 24,000 100,000 375,000 - - - 475,000 499,000 Development Fees 94,938 1,984,967 - - 422,645 821,242 3,228,854 3,323,792 - 170,000 20,000 - - - 190,000 190,000 1,191,887 7,049,800 2,171,864 916,410 477,705 914,882 11,530,661 12,722,548 Other Funding S ource Totals - Unfunded Total Revenue S ummary $ - 1,191,887 $ 7,049,800 4,581,406 $ 6,753,270 4,983,000 $ 5,899,410 33,355 $ 511,060 $ 3,492,758 13,090,519 13,090,519 4,407,640 $ 24,621,180 $ 25,813,067 EXPENDITURE SUMMARY TOTALS - BY ACTIVITY Activity Prior Years' Costs FY17-18 Acquisition $ FY18-19 FY19-20 FY20-21 FY21-22 Planning 250,000 - Design 524,704 325,000 936,800 85,000 456,000 Construction Other Expenses 416,410 6,505,000 5,619,606 5,756,000 773 69,800 66,864 58,410 Total $ 1,191,887 $ $ 50,000 100,000 7,049,800 $ $ 130,000 6,753,270 $ $ - 5,899,410 $ $ The Height of Desert Living Total FY17-18 FY21-22 - $ 1,122,000 - $ 1,172,000 Project Total $ 1,422,000 230,000 230,000 - 1,802,800 2,327,504 50,000 3,242,000 21,172,606 21,589,016 5,060 43,640 243,774 244,547 4,407,640 $ 24,621,180 $ 25,813,067 511,060 $ 347 Capital Projects Summary 348 The Height of Desert Living Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living 349 Capital Projects Information Sheets D6047 PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT NUMBER: D6047 PROJECT DESCRIPTION/SCOPE: This project will provide for the construction of new drainage facilities, major repairs, or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. This project will also address erosion issues as well as improve drainage as needed. TOWN GOALS TIMEFRAME: FY15-22 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $301,362 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: 350 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets D6047 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 51,362 $ FY17-18 50,000 $ FY18-19 50,000 $ FY19-20 50,000 $ FY20-21 50,000 $ FY21-22 50,000 $ $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 51,362 TOTAL 301,362 $ 301,362 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ 51,362 $ 51,362 FY18-19 - $ 50,000 $ 50,000 FY19-20 - $ 50,000 $ 50,000 FY20-21 - $ 50,000 $ 50,000 FY21-22 - $ 50,000 $ 50,000 TOTAL - $ 50,000 $ 50,000 $ 301,362 301,362 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 351 Capital Projects Information Sheets D6055 PROJECT TITLE: Civic Center Drainage Improvements PROJECT NUMBER: D6055 PROJECT DESCRIPTION/SCOPE: Design and installation of storm drain piping along the southern and eastern limits of the Civic Center Complex that was not completed during the initial construction of the facility or has since been modified and does not provide for adequate drainage. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $275,000 PROJECT JUSTIFICATION: The current storm drain manhole located at the southwest corner of the complex was never connected to the storm drain east of the Community Center and has an undersized outfall pipe onto La Montana Drive which causes the manhole to back up and spill into the parking lot. The proposed storm drain connection is shown on the original Civic Center plans as “future”. Additionally, the storm drain system for the parking lot and Library roof drains runs into a storm drain along the eastern edge of the Library parking lot. This system had dumped into a detention basin on the vacant lot to the east but was previously filled in. The current storm drain system has no outlet and stagnant water remains in the piping after each rain. FUNDING PRIORITY: 352 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets D6055 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY18-19 275,000 $ - $ - $ - $ $ - $ 275,000 $ - $ - $ - TOTAL 275,000 $ 275,000 $ - $ - $ - $ $ - $ - $ - $ - FY17-18 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 50,000 225,000 $ - $ - $ 275,000 50,000 225,000 275,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 353 Capital Projects Information Sheets E8505 PROJECT TITLE: Downtown Lighting Improvements PROJECT NUMBER: E8505 PROJECT DESCRIPTION/SCOPE: The project will provide for lighting improvements along Avenue of the Fountains from Saguaro Boulevard to La Montana Drive. The design phase will include potential lighting options and cost estimates. TOWN GOALS TIMEFRAME: FY16-18 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $124,000 PROJECT JUSTIFICATION: This project is at the request of Town Council from the March 8, 2016, Special Session. FUNDING PRIORITY: 354 Low - Deferrable The Height of Desert Living Capital Projects Information Sheets E8505 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY17-18 $ 24,000 $ 24,000 FY18-19 - FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 100,000 $ 100,000 124,000 124,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ 24,000 $ 24,000 FY18-19 - FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 10,000 90,000 $ 100,000 34,000 90,000 124,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ 5,000 5,000 $ 5,000 5,000 $ 5,000 5,000 $ 5,000 5,000 $ The Height of Desert Living 20,000 20,000 355 Capital Projects Information Sheets F4005 PROJECT TITLE: Fire Station #2 Relocation PROJECT NUMBER: F4005 PROJECT DESCRIPTION/SCOPE: Construction of a new 9,600 square foot Fire Station #2 to replace the existing Fire Station #2 on Saguaro Boulevard., south of Shea Boulevard. The new station location is on Fountain Hills Boulevard, north of Shea Boulevard and will provide decreased response times within the service area. TOWN GOALS TIMEFRAME: FY09-18 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $3,833,800 PROJECT JUSTIFICATION: The Fire Department has previously completed a study to improve response times for all areas within the Town, in particular Eagle Mountain, Crestview, CopperWynd, Adero Canyon, Fire Rock, and the Westridge developments. The criteria used included response times (5 minutes 90% of the time), secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites requiring little or no Planning & Zoning or Council action. The new Fire Station location will afford superior overlapping coverage for both of the Town’s Fire Stations, which will equitably distribute and balance call volume, thus allowing better call support for multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of Fountain Hills. FUNDING PRIORITY: 356 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets F4005 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 188,862 FY17-18 $ 3,239,632 94,938 160,368 $ FY18-19 - $ FY19-20 - $ FY20-21 - $ FY21-22 - $ - $ - $ - $ - TOTAL $ 3,428,494 255,306 150,000 $ 3,833,800 $ 150,000 $ 283,800 $ 3,550,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY17-18 $ FY18-19 - 283,800 - 100,000 3,450,000 283,800 $ 3,550,000 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 383,800 3,450,000 $ 3,833,800 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 357 Capital Projects Information Sheets F4013 PROJECT TITLE: Fire Station #3 PROJECT NUMBER: F4013 PROJECT DESCRIPTION/SCOPE: Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site constraints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infrastructure Improvements Plan. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $2,745,000 PROJECT JUSTIFICATION: Fire Station #3 will allow the Fire Department to meet service levels and response times due to growth in the community. FUNDING PRIORITY: 358 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4013 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - FY17-18 $ FY18-19 - $ - $ FY19-20 - $ - $ FY20-21 - $ $ - $ - $ FY21-22 - $ TOTAL - 309,645 31,242 33,355 343,000 2,370,758 $ 2,402,000 $ 340,887 2,404,113 $ 2,745,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - $ FY20-21 FY21-22 - $ TOTAL - 343,000 2,402,000 $ - $ - $ - $ - $ 343,000 $ 2,402,000 $ 343,000 2,402,000 $ 2,745,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 $ - $ - $ - $ - FY21-22 $ 1,322,750 370,900 $ - $ - $ - $ - $ 1,693,650 The Height of Desert Living TOTAL $ 1,322,750 370,900 $ 1,693,650 359 Capital Projects Information Sheets F4014 PROJECT TITLE: Fire Station #3 Equipment PROJECT NUMBER: F4014 PROJECT DESCRIPTION/SCOPE: Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station #3. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY21-22 TOTAL ESTIMATED PROJECT COST: $1,122,000 PROJECT JUSTIFICATION: Fire Station #3 will allow the Fire Department to meet services levels and response times due to growth in the community. FUNDING PRIORITY: 360 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4014 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - 1,122,000 $ 1,122,000 - FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL - $ 1,122,000 $ 1,122,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - $ - $ - $ - FY21-22 $ 1,122,000 $ $ - $ - $ - $ - $ 1,122,000 - FY17-18 FY18-19 FY19-20 FY20-21 TOTAL $ 1,122,000 $ 1,122,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 $ - $ - $ - $ - $ $ - $ - $ - $ - $ The Height of Desert Living 6,928 83,000 89,928 TOTAL $ $ 6,928 83,000 89,928 361 Capital Projects Information Sheets F4029 PROJECT TITLE: Civic Center Improvements PROJECT NUMBER: F4029 PROJECT DESCRIPTION/SCOPE: Removal and replacement of approximately 12,500 square feet of concrete between the Library and Community Center, removal of turf areas and replacement with xeriscape, tree replacement and miscellaneous improvements as needed. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: The Library and Community Center were opened in 2001 and since that time the concrete plaza has seen displacement causing tripping hazards. These trip hazards have been ground down to acceptable limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is recommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly plants. FUNDING PRIORITY: 362 Medium—Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets F4029 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY18-19 150,000 $ - $ - $ - $ $ - $ 150,000 $ - $ - $ - TOTAL 150,000 $ 150,000 $ - $ - $ - $ $ - $ - $ - $ - FY17-18 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 150,000 $ - $ - $ 150,000 150,000 150,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 363 Capital Projects Information Sheets F4030 PROJECT TITLE: Chiller Installation PROJECT NUMBER: F4030 PROJECT DESCRIPTION/SCOPE: Purchase and installation of a new chiller, controllers and plumbing modifications for the Civic Center complex. TOWN GOALS TIMEFRAME: FY16-18 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: When the Civic Center complex was constructed, the Physical Plant was designed for two cooling towers and three chillers to supply chilled water for the HVAC system. During the original construction, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the Town Hall building was constructed but the third chiller was not added. Two chillers are needed to run simultaneously to supply chilled water during the summer months. Without the third chiller, there is no operational redundancy and the current chillers each have in excess of 48,000 hours of run time. FUNDING PRIORITY: 364 Medium—Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets F4030 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 250,000 $ FY17-18 50,000 $ - $ - $ - $ - $ $ 50,000 $ - $ - $ - $ - TOTAL 300,000 $ 300,000 $ 250,000 FY18-19 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ 250,000 $ FY17-18 50,000 $ - $ - $ - $ - $ $ 50,000 $ - $ - $ - $ - 250,000 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL 300,000 $ 300,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ The Height of Desert Living 30,000 30,000 365 Capital Projects Information Sheets F4031 PROJECT TITLE: Town Hall Improvements PROJECT NUMBER: F4031 PROJECT DESCRIPTION/SCOPE: Renovation of existing shell storage space located on the first floor of Town Hall to include a conference room and two offices for Economic Development and Tourism staff. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Project will provided dedicated meeting space for Economic Development and Tourism staff. The conference room may also be utilized by Town Council for executive sessions. Additional storage modifications within Town Hall will also be required. FUNDING PRIORITY: 366 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets F4031 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY18-19 100,000 $ - $ - $ - $ $ - $ 100,000 $ - $ - $ - TOTAL 100,000 $ 100,000 $ - $ - $ - $ $ - $ - $ - $ - FY17-18 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 20,000 80,000 $ - $ - $ 100,000 20,000 80,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 367 Capital Projects Information Sheets P3023 PROJECT TITLE: Pocket Park West PROJECT NUMBER: P3023 PROJECT DESCRIPTION/SCOPE: Development of a proposed pocket park to serve the western portion of the community near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire Station #3 and both projects should be done concurrently. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $903,000 PROJECT JUSTIFICATION: The Town's current General Plan recommends that the community add two neighborhood parks (1015 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being served because facilities are lacking and the distance to an existing community or neighborhood park is excessive. The General Plan indicates that one new neighborhood park should be located on existing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. FUNDING PRIORITY: 368 Medium - Maintains Existing Level of Service The Height of Desert Living Capital Projects Information Sheets P3023 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - $ FY20-21 - $ FY21-22 - $ 113,000 $ - $ - $ - $ - $ - $ 113,000 TOTAL - $ 790,000 $ 790,000 $ 903,000 903,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - $ FY20-21 FY21-22 - $ TOTAL - $ 113,000 790,000 $ - $ - $ - $ - $ 113,000 $ 790,000 $ 113,000 790,000 903,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ 5,000 5,000 $ The Height of Desert Living 5,000 5,000 369 Capital Projects Information Sheets P3025 PROJECT TITLE: Adero Canyon Trailhead PROJECT NUMBER: P3025 PROJECT DESCRIPTION/SCOPE: This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. TOWN GOALS TIMEFRAME: FY16-18 YEAR PROJECT BEGAN: FY15-16 TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: $2,382,362 This entrance would be the sole means by which people would be able to access the McDowell Mountain Preserve from the south without walking through existing MCO private property. MCO's schedule for development of the planned access road for Adero Canyon also serves as the means by which access to the trailhead site would be gained for the construction of the trailhead. The site has been planned for a number of years with a master plan. The trailhead site, once completed, will be ADA compliant and provide access to the complete Preserve and its trail system which has already been constructed. FUNDING PRIORITY: 370 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3025 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 97,362 $ FY17-18 460,401 FY18-19 FY19-20 FY20-21 FY21-22 $ - $ - $ - $ - $ - $ - $ - $ - TOTAL 557,763 1,824,599 $ 2,382,362 $ 1,824,599 $ 97,362 $ 2,285,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY17-18 $ FY18-19 - 97,362 130,000 2,155,000 97,362 $ 2,285,000 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 227,362 2,155,000 $ 2,382,362 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ 5,000 $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ $ 5,000 $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ The Height of Desert Living 53,000 53,000 371 Capital Projects Information Sheets P3026 PROJECT TITLE: Fountain Park Access Improvements PROJECT NUMBER: P3026 PROJECT DESCRIPTION/SCOPE: Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake. The improvements will be designed to be ADA compliant and may contain an observation area, steps, ramps, retaining walls, handrails lighting, etc. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $834,006 PROJECT JUSTIFICATION: It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Fountains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, access is challenging down the existing steep slope. It is likely that some combination of steps, ramps and sidewalks will be required to provide a new access point into Fountain Park. FUNDING PRIORITY: 372 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3026 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL $ - $ - $ - $ $ - $ - $ - $ $ - $ - $ - $ $ - $ - $ - $ 375,000 $ - $ - $ 459,006 834,006 375,000 459,006 834,006 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 83,400 750,606 $ - $ - $ 834,006 83,400 750,606 834,006 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ 500 $ 500 $ 500 $ 500 $ $ - $ 500 $ 500 $ 500 $ 500 $ The Height of Desert Living 2,000 2,000 373 Capital Projects Information Sheets P3028 PROJECT TITLE: Four Peaks Park—Phases II & III PROJECT NUMBER: P3028 PROJECT DESCRIPTION/SCOPE: This project represents improvements to Four Peaks Park based on a revised park Master Plan. Work would include new athletic field lighting, new picnic ramadas and pickelball courts. TOWN GOALS TIMEFRAME: FY18-20 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $5,300,000 PROJECT JUSTIFICATION: This is the Town’s original park dating back decades. A new Master Plan for the neighborhood park was developed with public input from the neighborhood. FUNDING PRIORITY: 374 Low - Deferrable The Height of Desert Living Capital Projects Information Sheets P3028 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ $ $ - 1,500,000 $ 2,000,000 - FY17-18 FY18-19 FY19-20 500,000 $ FY20-21 500,000 2,800,000 $ 3,300,000 FY21-22 TOTAL $ - $ - $ - $ - 1,000,000 4,300,000 $ 5,300,000 $ - $ - $ $ - $ - 500,000 4,800,000 $ 5,300,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - FY17-18 $ FY18-19 - $ - $ FY19-20 - $ FY20-21 - 500,000 1,500,000 3,300,000 $ 2,000,000 $ 3,300,000 FY21-22 TOTAL OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ 2,000 2,000 $ 5,000 5,000 $ 5,000 5,000 $ 5,000 5,000 $ The Height of Desert Living 17,000 17,000 375 Capital Projects Information Sheets P3029 PROJECT TITLE: Fountain Park Drainage Improvements (El Lago and Panorama) PROJECT NUMBER: P3029 PROJECT DESCRIPTION/SCOPE: Remove existing turf and sprinklers and add back granite, landscaping and drip irrigation to eliminate runoff problem. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: Currently, excessive effluent water from turf irrigation is running into the street catch basins and adjacent wash. This effluent water is required to remain on site per the existing effluent water reuse permit. FUNDING PRIORITY: 376 High—Federal, State or Local Mandate The Height of Desert Living Capital Projects Information Sheets P3029 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY18-19 50,000 $ - $ - $ - $ $ - $ 50,000 $ - $ - $ - TOTAL 50,000 $ 50,000 $ - $ - $ - $ $ - $ - $ - $ - FY17-18 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 50,000 $ - $ - $ 50,000 50,000 50,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 377 Capital Projects Information Sheets P3030 PROJECT TITLE: Plaza Fountainside Courtyard Area Improvements PROJECT NUMBER: P3030 PROJECT DESCRIPTION/SCOPE: Remove existing turf and replace with pavilion area suitable for events needing a hardened surface. TOWN GOALS TIMEFRAME: FY17-19 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $265,000 PROJECT JUSTIFICATION: Currently, the area has not had descent turf despite repeated efforts. Space is needed, with hardened surface, for events. FUNDING PRIORITY: 378 Low—Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3030 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY17-18 125,000 $ 20,000 $ - $ 145,000 FY18-19 100,000 FY19-20 FY20-21 FY21-22 $ - $ - $ - $ - $ - $ - TOTAL 225,000 40,000 $ 265,000 $ - $ - $ - $ $ - $ - $ - $ 20,000 $ 120,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ 25,000 120,000 $ - $ 145,000 FY19-20 - FY20-21 FY21-22 TOTAL 10,000 110,000 $ 120,000 35,000 230,000 265,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ 1,000 $ 1,000 $ 1,000 $ $ - $ - $ 1,000 $ 1,000 $ 1,000 $ The Height of Desert Living 3,000 3,000 379 Capital Projects Information Sheets P3031 PROJECT TITLE: Fountain Lake Water Quality Improvements – PROJECT NUMBER: P3031 Phase II PROJECT DESCRIPTION/SCOPE: Continuation of the project which began in FY17-18 with aeration improvements. In FY18-19, project will include storage tanks to accept effluent water directly from the Sanitary District and new controls for the operation of the fountain. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $2,622,400 PROJECT JUSTIFICATION: Project continued to include future improvements to the lake’s water quality. FUNDING PRIORITY: 380 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets P3031 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ - $ $ - 2,622,400 $ 2,622,400 $ - $ - $ - 2,622,400 $ 2,622,400 $ - $ - $ - $ $ - $ - $ - 238,400 2,384,000 $ 2,622,400 - FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 238,400 2,384,000 $ - $ - $ 2,622,400 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 381 Capital Projects Information Sheets P3032 PROJECT TITLE: Sport Field Lighting PROJECT NUMBER: P3032 PROJECT DESCRIPTION/SCOPE: Replacement of existing 1,500 watt metal halide sports field lighting assemblies at Golden Eagle Park and Four Peaks Park with LED field lighting assemblies. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $1,733,000 PROJECT JUSTIFICATION: Four Peaks Parks currently has 17 field lighting poles and metal halide lighting fixtures that were installed in the 1990s. Golden Eagle Park has 20 field lighting poles and metal halide lighting fixtures installed in the 1990s. This project will leave the existing field lighting poles in place and will replace the outdated lighting fixtures with LED fixtures offering better performance while reducing maintenance and electrical costs. FUNDING PRIORITY: 382 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets P3032 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ - $ $ - $ - 1,733,000 $ 1,733,000 $ - $ - 1,733,000 $ 1,733,000 $ - $ - $ $ - $ - 1,733,000 $ 1,733,000 - FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - $ FY20-21 - FY21-22 TOTAL 1,733,000 $ - $ - $ - $ 1,733,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 383 Capital Projects Information Sheets P3033 PROJECT TITLE: Video Surveillance Cameras PROJECT NUMBER: P3033 PROJECT DESCRIPTION/SCOPE: Purchase and installation of video surveillance cameras at various Town parks and facilities. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: The Town has seen an increase in vandalism at Town parks and facilities. Additional surveillance cameras may deter vandalism or provide video evidence should vandalism occur. FUNDING PRIORITY: 384 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets P3033 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY17-18 50,000 $ - $ - $ - $ - $ $ 50,000 $ - $ - $ - $ - TOTAL 50,000 $ 50,000 - FY18-19 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 50,000 $ - $ 50,000 50,000 50,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ The Height of Desert Living 20,000 20,000 385 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT NUMBER: S6003 PROJECT DESCRIPTION/SCOPE: This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise - Completed Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to Glenbrook Phase V: 770 feet from Fountain Hills Boulevard to Glenbrook and 425 feet from Rand Drive to Sioux Drive TOWN GOALS TIMEFRAME: FY09-20 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $943,479 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollution. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: 386 High - Federal, State or Local Mandate The Height of Desert Living Capital Projects Information Sheets S6003 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 380,479 $ - $ FY18-19 255,000 $ FY19-20 308,000 $ - $ - $ $ - $ 255,000 $ 308,000 $ - $ - TOTAL 943,479 $ 943,479 $ - $ - $ $ - $ - $ 380,479 FY17-18 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ 14,658 365,048 773 380,479 FY17-18 $ FY18-19 - $ FY19-20 - $ 25,000 230,000 $ - $ 255,000 FY20-21 - FY21-22 TOTAL 45,000 263,000 $ 308,000 84,658 858,048 773 943,479 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ The Height of Desert Living 8,000 8,000 387 Capital Projects Information Sheets S6015 PROJECT TITLE: Fountain Hills Boulevard Widening - Shea Boulevard to Segundo Drive PROJECT NUMBER: S6015 PROJECT DESCRIPTION/SCOPE: Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boulevard to Segundo Drive. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in each direction. The Town’s General Plan identifies Fountain Hills Boulevard as a minor arterial roadway which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The Design Concept Report will provide a preliminary roadway layout, identify key issues, drainage improvements, etc. for the safe and efficient movement of vehicles. This information will be used for a future bond issue to fund the design and construction of the widening. FUNDING PRIORITY: 388 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets S6015 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY17-18 100,000 $ - $ - $ - $ - $ $ 100,000 $ - $ - $ - $ - TOTAL 100,000 $ 100,000 - FY18-19 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ 100,000 $ - $ - $ - $ - $ $ $ 100,000 $ - $ - $ - $ - $ - FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL 100,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 389 Capital Projects Information Sheets S6053 PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT NUMBER: S6053 PROJECT DESCRIPTION/SCOPE: This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive providing dust mitigation and erosion control. TOWN GOALS TIMEFRAME: FY12-18 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $654,884 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: 390 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6053 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 104,884 $ FY17-18 295,000 255,000 $ - $ - $ - $ - $ $ 550,000 $ - $ - $ - $ - TOTAL 399,884 255,000 $ 654,884 104,884 FY18-19 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ 104,884 $ 104,884 FY18-19 - FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 50,000 500,000 $ 550,000 154,884 500,000 654,884 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ $ - $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ The Height of Desert Living 4,000 4,000 391 Capital Projects Information Sheets S6058 PROJECT TITLE: Shea Boulevard Widening - Palisades Boulevard to Technology Drive PROJECT NUMBER: S6058 PROJECT DESCRIPTION/SCOPE: Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades Boulevard to Technology Drive. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $130,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000 vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Design Concept Report will provide for an updated scope of work and cost estimate. FUNDING PRIORITY: 392 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6058 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY18-19 40,000 90,000 $ - $ - $ - $ $ - $ 130,000 $ - $ - $ - TOTAL 40,000 90,000 $ 130,000 - FY17-18 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - $ 130,000 $ - $ - $ - $ $ $ - $ 130,000 $ - $ - $ - $ - FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL 130,000 130,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 393 Capital Projects Information Sheets S6059 PROJECT TITLE: Wayfinding Signs PROJECT NUMBER: S6059 PROJECT DESCRIPTION/SCOPE: Provide wayfinding signs at strategic locations throughout the Town to help direct visitors to public amenities, parks, lodging and business areas. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Project will replace outdated wayfinding signage installed in 2000. FUNDING PRIORITY: 394 Low - Deferrable The Height of Desert Living Capital Projects Information Sheets S6059 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY17-18 100,000 $ - $ - $ - $ - $ $ 100,000 $ - $ - $ - $ - TOTAL 100,000 $ 100,000 - FY18-19 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 10,000 90,000 $ - $ 100,000 10,000 90,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 395 Capital Projects Information Sheets S6060 PROJECT TITLE: Monument Signs PROJECT NUMBER: S6060 PROJECT DESCRIPTION/SCOPE: Replacement of two outdated Town monument signs on Shea Boulevard with new monument signs. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: The current monument signs at the Town limits on Shea Boulevard are outdated. Updated signage will conform to the Town’s branding efforts. FUNDING PRIORITY: 396 Low - Deferrable The Height of Desert Living Capital Projects Information Sheets S6060 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY18-19 100,000 $ - $ - $ - $ $ - $ 100,000 $ - $ - $ - TOTAL 100,000 $ 100,000 $ - $ - $ - $ $ - $ - $ - $ - FY17-18 FY19-20 FY20-21 FY21-22 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - FY20-21 FY21-22 TOTAL 10,000 90,000 $ - $ - $ 100,000 10,000 90,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 397 Capital Projects Information Sheets T5005 PROJECT TITLE: Palisades Boulevard and Eagle Ridge/Palomino Drive Traffic Signal PROJECT NUMBER: T5005 PROJECT DESCRIPTION/SCOPE: Provide for design and construction of a traffic signal at the intersection of Palisades Boulevard and Eagle Ridge Drive/Palomino Drive. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $450,000 PROJECT JUSTIFICATION: With the Adero Canyon development and anticipated expansion of the CopperWynd Resort on Eagle Ridge Drive, traffic signal warrants at the intersection of Palisades Boulevard and Eagle Ridge Drive/ Palomino Drive are anticipated to be met based on the CopperWynd Resort traffic study. Once traffic signal warrants are met, the design and construction of a traffic signal at the intersection will provide for a more efficient flow of traffic. FUNDING PRIORITY: 398 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets T5005 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ 450,000 450,000 $ - $ - $ $ - $ - $ $ - $ - $ - FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL 450,000 450,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY17-18 $ FY18-19 - $ FY19-20 - $ FY20-21 - FY21-22 TOTAL 40,000 410,000 $ - $ - $ - $ 450,000 40,000 410,000 450,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL $ - $ - $ - $ 5,000 $ 5,000 $ $ - $ - $ - $ 5,000 $ 5,000 $ The Height of Desert Living 10,000 10,000 399 Capital Projects Summary 400 The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund Administration Facilities Replacement Fund The Height of Desert Living 401 Capital Projects Funds Administration Facilities Replacement Fund Facilities Replacement Fund Service Delivery Plan The Facilities Replacement Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment and Parks and Recreation structures. FY14-15 Actual Program Name Administration Total $ $ 41,010 41,010 Expenditures by Program FY15-16 FY16-17 Actual Revised Budget $ 76,198 $ 431,000 $ 76,198 $ 431,000 FY17-18 Proposed Budget $ 906,850 $ 906,850 Variance Explanations: Administration: The increase is a result of FY16-17 replacements that were delayed and included in FY17-18 based on the Capital Reserve Study. Use of Funds - Facilities Replacement - By Program Where does the money go? Administration 100% Total Proposed Budget = $906,850 402 The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund FY14-15 Actual Category Maintenance & Repair Contractual Services Equipment/Improvements Contingency Total $ $ 41,010 41,010 Expenditures by Category FY15-16 FY16-17 Actual Revised Budget $ - $ 100,000 28,500 47,698 331,000 $ 76,198 $ 431,000 FY17-18 Proposed Budget $ 463,349 443,501 $ 906,850 Variance Explanations: Maintenance & Repair/Equipment/Improvements/Contingency: The changes are the result of FY16-17 replacements that were delayed and included in FY17-18 based on the Capital Reserve Study. Use of Funds - Facilities Replacement - By Category Where does the money go? Maintenance & Repair 51% Equipment/Improvements 49% Total Proposed Budget = $906,850 The Height of Desert Living 403 Capital Projects Funds Administration Facilities Replacement Fund FY17-18 Proposed Budget Summary of Expenditures Facilities Replacement Fund Description Facilities Replacement Fund Building Maint/Repair HVAC Repair Professional Fees Furniture/Appliances Equipment Building Improvements Exp Park Improvements Exp Contingency $ Sub total Expenditures Transfers Out Total Facilities Replacement Fund 404 FY14-15 FY15-16 Actual Actual 41,010 - $ 41,010 - $ 41,010 28,500 47,698 - FY16-17 $ 76,198 - $ 76,198 FY17-18 Revised Budget Proposed Budget 100,000 331,000 $ 431,000 - $ The Height of Desert Living 431,000 432,549 30,800 55,208 388,293 906,850 - $ 906,850 Vehicle Replacement Program Vehicle Replacement Program The Height of Desert Living 405 Vehicle Replacement Program Policy & Procedure Vehicle Replacement Program (VRP) Policy and Procedures Objective To provide a policy and procedures for the development and implementation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the Definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicle’s age, mileage, engine hours and repair costs. The objectives of the program are to: a) Ensure the timely purchase, repair and replacement of the Town’s vehicles; b) Serve as a link in the Town’s planning between the Town’s operating and capital budgets; c) Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) Ensure efficient, effective and coordinated vehicle acquisition and replacement. Definitions The following words, when used in connection with this policy, shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000, or $1,000 if maintained as a stewardship item, and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications, using gross vehicle weight rating standards (GVWR) when appropriate, as follows (listed alphabetically):        406 Gator or Similar Heavy Duty Trucks (commercial truck classes 7 and 8: over 26,000 GVWR (includes Dump Trucks) Ladder Trucks Light Duty Trucks (commercial truck classes 1, 2 and 3: 0 – 14,000 lb. GVWR) Medium Duty Trucks (commercial truck classes 4, 5 and 6: 14,001 – 26,000 GVWR) Pumper Trucks Sedans The Height of Desert Living Vehicle Replacement Program Policy & Procedure      Small Utility Equipment (includes Bunker Rakes) Street Sweepers SUV (Sports Utility Vehicles) Tractors/Loaders (includes Backhoes and Graders) Trailers Process A. Schedule: Annually, the Public Works Director and Finance Director will submit an updated VRP to the Town Manager for review in each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director for inclusion in the Town’s budget proposal. B. Format: The Public Works Director will utilize the previous year's approved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the coming year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Public Works Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The Public Works Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager the VRP will be incorporated into the budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehicles included within the applicable budget year may be purchased by the Public Works Director, or his/her designee, in compliance with the Town’s Procurement Policy. F. Amendments: The adopted VRP may be amended upon recommendation of the Public Works Director and approval of the Town Manager and Town Council. Procedure A. Form: A New Vehicle Request form shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Program. Department Directors may request the addition of a new vehicle or transfer between departments to the VRP by submitting their request to the Public Works Director as part of the budget process. The Public Works Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the upcoming fiscal year budget. The Height of Desert Living 407 Vehicle Replacement Program Policy & Procedure The following guidelines shall be utilized (listed alphabetically):         Gator or Similar Heavy Duty Trucks Ladder Trucks Light Duty Trucks Medium Duty Trucks Pumper Trucks Sedans Small Utility Equipment    Street Sweepers SUV (Sports Utility Vehicles) Tractors/Loaders  Trailers 7 years/15,000 hours 15 years/125,000 miles 15 years/120,000 miles 10 years/100,000 miles 12 years/125,000 miles 15 years/120,000 miles 10 years/100,000 miles 7 years/15,000 engine hours 8 years/75,000 miles 10 years/100,000 miles 20 years/15,000 engine hours 10 years In addition to the factors listed previously, the Public Works Director, or his/ her designee, shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and HURF Fund. Revenues for the Vehicle Replacement Fund will also be generated from charges within the operating funds that support the departments that utilize the subject vehicles; charges will be calculated based on replacement cost and updated annually. Vehicles will be replaced according to the schedule and based on model year. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle costs. D. Vehicle Disposal: At least once annually, the Public Works Director, or his/her designee, shall prepare a list of vehicles to be retired from the Town’s fleet based on the replacement schedule. At the discretion of the Public Works Director and based on a recommendation from the fleet mechanic, early retirement of a vehicle with excessive maintenance may be recommended. Excessive maintenance is defined as repair costs that exceed 40% of the vehicle value in a twelve-month period. The Town Manager shall authorize the sales of these vehicles at auction by signing over the vehicle title(s). The Public Works Director, or his/her designee, shall then transport the vehicles to the auctioneer and shall be responsible to insure that the auction proceeds are submitted to the Finance Division for deposit to the Vehicle Replacement Fund. Responsibility for Enforcement The Town Manager, Finance Director and Public Works Director will be responsible for ensuring that this policy is followed and/or updated as necessary. 408 The Height of Desert Living Vehicle Replacement Program Policy & Procedure Fiscal Year 17-18 Vehicle Replacement Recommendation During FY12-13, the Vehicle Replacement Program was updated with changes to the life of some vehicles and elimination of vehicles no longer utilized; the revised Program was presented and approved by the Town Council. For FY17-18, the same update was made for this year. Therefore, for FY17-18, three new vehicles are budgeted for vehicle replacement incorporating the revised schedules. Attachment A The Height of Desert Living 409 Vehicle Replacement Program Interfund Charges Vehicle Replacement Interfund Charges Department Development Services Development Services Fire Fire Fire Fire Fire Fire Fire Fire Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Public Works Public Works Public Works Public Works FUND 100 TOTAL Vehicle No. 164 160 483 (L822) (E822) 752 (E823) 528 (E822R) 422 (S822) (S823) 166 (D822) Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets FUND 200 TOTAL 155 157 20 135 151 156 5085M 134 134A 113 167 166 12 053(7 (D823)) 11 20 17 146 SS1 3 16 18 14 147 159 M-1 162 165 161 158 163 154 27 Description Equinox Ford F-150 American LaFrance Spartan Crimson American LaFrance Ford F550 4x4 (V0822) Ford F550 4x4 Ford F150 Supercab Ford F-150 4x4 Supercab John Deere 4x2 Gator Bobcat John Deere 4x2 Gator Ford F-150 Pickup Tenant Sweeper Sand Pro 3040 Bobcat Mule Kubota KU Ford F-150 Pickup Ford F-150 Kubota Mower Ford F-150 Equinox Ford F-150 Ford F-250 Pickup W/Liftgate Colorado Ford F-150 Pickup W/Lights Type SUV Light Duty Truck Ladder Truck Pumper Truck Pumper Truck Pumper Truck Medium Duty Truck Medium Duty Truck Light Duty Truck Light Duty Truck Gator or Similar Gator or Similar Gator or Similar Light Duty Truck Street Sweeper Small Utility Equipment Gator or Similar Gator or Similar Tractor/Loader Light Duty Truck Light Duty Truck Small Utility Equipment Light Duty Truck SUV Light Duty Truck Light Duty Truck Light Duty Truck Light Duty Truck Ford F-250 Pickup W/Lights Ford F-250 Supercab W/Lights Caterpillar 426C Freightliner M2106 Ford F-450 Pickup Ford F-250 Pickup W/Lights John Deere 5085M Tractor Ford F-550 Pickup-Bucket Aerial Platform-2005 Ford F550 Ford F-150 Pickup Impala Equinox Light Duty Truck Light Duty Truck Tractor/Loader Heavy Duty Truck Medium Duty Truck Light Duty Truck Tractor/Loader Medium Duty Truck Aerial Lift Platform Light Duty Truck Sedan SUV Mod Year Replacement Cost 2017 $28,560.00 2017 $31,620.00 1998 $1,020,000.00 2014 $612,000.00 2008 $612,000.00 1999 $612,000.00 2012 $97,920.00 2013 $55,080.00 2011 $31,620.00 2009 $31,620.00 2013 $10,200.00 2013 $10,200.00 2012 $10,200.00 2007 $31,620.00 2013 $44,880.00 2013 $22,440.00 2012 $10,200.00 2012 $10,200.00 2007 $28,560.00 2007 $31,620.00 2016 $31,620.00 2014 $22,440.00 2017 $31,620.00 2017 $28,560.00 2017 $31,620.00 2014 $31,620.00 2017 $31,620.00 2013 $31,620.00 2014 2014 1999 2005 2008 2014 2013 2005 2005 2001 2017 2017 $31,620.00 $31,620.00 $160,140.00 $66,300.00 $55,080.00 $31,620.00 $98,940.00 $55,080.00 $44,880.00 $31,620.00 $22,440.00 $28,560.00 Fund 100 Fund 200 Total 410 The Height of Desert Living FY17-18 $2,856.00 $3,162.00 $68,000.00 $40,800.00 $40,800.00 $40,800.00 $8,160.00 $4,590.00 $3,162.00 $3,162.00 $1,457.14 $1,457.14 $1,457.14 $3,162.00 $5,610.00 $3,205.71 $1,457.14 $1,457.14 $1,428.00 $3,162.00 $3,162.00 $3,205.71 $3,162.00 $2,856.00 $3,162.00 $3,162.00 $3,162.00 $3,162.00 $264,379.12 $3,162.00 $3,162.00 $8,007.00 $4,420.00 $4,590.00 $3,162.00 $4,947.00 $0.00 $3,740.00 $0.00 $2,244.00 $2,856.00 $40,290.00 $264,379.12 $40,290.00 $304,669.12 Schedules Schedules The Height of Desert Living 411 Comprehensive Fee Schedule Effective July 1, 2017 Comprehensive Fee Schedule Effective July 1, 2017 412 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 MISCELLANEOUS FEES Services Notarization Affix Town Seal Faxing Service - Local Only Faxing Service - Long Distance Email Document Service Returned Check Fee Incoming Wire Transfer Fee ActiveNet Transaction Fee Convenience Fee - credit card payment Art Commission $2.00 per signature $2.00 each $2.00 First Page, $.50 Each Additional Page $3.00 First Page, $.50 Each Additional Page $0.00 $30.00 $35.00 $2.50 per transaction $3.00 per transaction 20% of selling price Campaign Fees Pro/Con Argument Fee Campaign Finance - Late Filing Fee $100.00 $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.25 $.30 $.40 $.50 $.60 $.70 Copies - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.50 per page $.60 per page $.80 per page $1.00 per page $1.20 per page $1.40 per page Documents (CD Only) Town Code Zoning Ordinances Subdivision Code CAFR (Annual Financial Report) Annual Budget Land Use Analysis Council Meeting Other Materials $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 Reports License Report (Non - Commercial Use) License Report (Commercial Use) $25.00 (CD or hard copy) $50.00 (CD or hard copy) Adopt A Street Fee, per sign $30.00 per per per per per per page page page page page page ea ea ea ea ea ea ea ea The Height of Desert Living 413 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 MISCELLANEOUS FEES (CONT.) Maps 11" x 17" Street/Index Map "Typical" (B&W) 11" x 17" Street/Index Map "Typical" (Color) 11" x 17" Aerial Site Plan (Photo) 24" x 36" Custom Map (B&W) 24" x 36" Custom Map (Color) 36" x 36" Bldg/Plat/Zoning Map (B&W) 36" x 36" Bldg/Plat/Zoning Map (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) Map Book DOG LICENSE Non - neutered dog Spayed/Neutered dog Over 65 with neutered dog Service Dog Replacement Dog Tag Late fee neutered dog (per month) Late fee non - neutered dog (per month) BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $6.00 $8.00 $20.00 $20.00 $30.00 $30.00 $40.00 $50.00 $80.00 $25.00 $42.00 - non-refundable $17.00 - non-refundable $6.00 - non-refundable No Charge $4.00 - non-refundable $2.00 - non-refundable $4.00 - non-refundable $50.00/application and first year fee - nonrefundable Retail merchants, restaurants, bars, contractors $50.00/application and first year fee - nonand renters of real and personal property with a refundable fixed place of business within the town limits and persons engaging in the sale of real estate Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee - nonrefundable Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee - nonrefundable Annual renewal fee for business within the town $35.00 - non-refundable limits Annual renewal fee for business without a fixed place of business within the town limits $50.00 - non-refundable Late fee for renewal of business license fee Penalty for operating a business without a license 25% of renewal fee $100.00 414 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 BUSINESS LICENSE FEES (CONT.) Peddlers, solicitors and mobile merchants Peddler investigation fee (per person) $250.00/calendar quarter or fraction thereof non-refundable $41.00 - non-refundable Promoters of entertainments, circuses, bazaars, $100.00/week etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. Animal Show Circus Parade Only Handbill Distributor Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus. Tent Show. Wrestling Exhibition. Road Show, Carnival or Circus. Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License Verification of License Letter $100.00/week $50.00/day $10.00/day $100.00/day $50.00/day $10.00 - non-refundable $10.00 - non-refundable FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each ALARM SYSTEM LICENSE PERMIT License fee $25/annually - non-refundable WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Lease Agreement Application Fee, each location $250.00, per location - non-refundable Amendments to Cell Tower Lease Agreements $250.00, per location - non-refundable The Height of Desert Living 415 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 SPECIAL EVENT PERMITS Special Event Permits - Business Application Fee - Business (If submitted at least $100.00 - non-refundable 60 days prior to the event date) Application Fee - If submitted 59 days or less $300.00 - non-refundable prior to the event date Permit Fee $50 per day (not to exceed $400) Special Event Permits - Non-Profit Application Fee - Charitable Organization (If submitted at least 60 days prior to the event date) Application Fee - If submitted 59 days or less prior to the event date Permit Fee Special Event Permits - Extra Fees Special Event Liquor Application Fee Utility Fees Park/Open Space Fees, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with less than 5,000 attendance Park/Open Space Fees, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with more than 5,000 attendance $50.00 - non-refundable $200.00 - non-refundable $25 per day (not to exceed $200) See alcohol license application fees - nonrefundable Actual cost of usage $2,500/day $3,500/day Special Event Permits - Deposit Fees Events with less than 1,000 attendance Events with 1,000 - 1,999 attendance Events with 2,000 - 5,000 attendance Events with over 5,000 attendance $500 $1,000 $2,500 $5,000 Special Event Permit Fees - Road Closure Admin Fees Events with less than 1,000 attendance Events with 1,000 - 1,999 attendance Events with 2,000 - 5,000 attendance Events with over 5,000 attendance $500 $750 $1,000 $1,500 Special Event Permit Fees - Vendor Compliance Fine First time penalty Recurring penalty $250 $750 Film permit application $50.00 non-refundable 416 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 ALCOHOL LICENSE APPLICATION Person Transfer Fee Location Transfer Fee Probate/Will Assignment/Divorce Decree Extension of Premise Sampling Permit Acquisition of Control/Restructure/Agent Change Initial/Interim Application Fee 01 - In State Producer 02 - Out of State Producer 03 - Domestic Microbrewery 04 - In State Wholesaler 05 - Government 06 - Bar, All Spirituous Liquors 07 - Beer & Wine Bar 08 - Conveyance 09 - Liquor Store 10 - Beer & Wine Store 11 - Hotel/Motel 12 - Restaurant 13 - Domestic Farm Winery 14 - Private Club 15 - Special Event 16 - Wine Festival/Wine Fair $150.00 - non-refundable $150.00 - non-refundable $150.00 - non-refundable $50.00 - non-refundable $50.00 - non-refundable $100.00 - non-refundable $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 - non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable $25.00 - non-refundable $25.00 - non-refundable ADULT ORIENTED BUSINESS LICENSE Application Fee - Business Application Fee - Provider Application Fee - Manager Application Fee - Employee (per person) License Fee - annual - Business License Fee - annual - Provider License Fee - annual - Manager $500.00 - non-refundable $100.00 - non-refundable $100.00 - non-refundable $50.00 - non-refundable $200.00 - non-refundable $100.00 - non-refundable $100.00 - non-refundable CABLE LICENSE Initial License Application Transfer of ownership License modification, pursuant to 47 USC Sec 545 Other License modification License fee - quarterly Late fee (after 30 days) $2,500.00 - non-refundable $2,000.00 - non-refundable $2,500.00 - non-refundable up to $2000 - non-refundable 5% of gross receipts 5% plus interest of 1 1/2% per mo The Height of Desert Living 417 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 EXCAVATIONS/IN - LIEU FEES Base fee (per excavation) Trench cut fees: Newly paved or overlayed 0 - 1 yrs Newly paved or overlayed 1 - 2 yrs Newly paved or overlayed 2 - 3 yrs Newly paved or overlayed 3 - 4 yrs Newly paved or overlayed 4 - 5 yrs Newly paved or overlayed 5 - 6 yrs Slurry or chip sealed 0 - 2 years Pavement replacement greater than 300 ft in length Utility Newly Newly Newly Newly Newly Newly Slurry Pit fees: paved or overlayed 0 - 1 yrs paved or overlayed 1 - 2 yrs paved or overlayed 2 - 3 yrs paved or overlayed 3 - 4 yrs paved or overlayed 4 - 5 yrs paved or overlayed 5 - 6 yrs or chip sealed 0 - 2 years $250.00 plus: $55.00 per lineal ft. $45.00 per lineal ft. $35.00 per lineal ft. $25.00 per lineal ft. $15.00 per lineal ft. $10.00 per lineal ft. $4.00 per lineal ft. $2.50 per sq. yd. $5.00 $4.50 $3.50 $2.50 $1.50 $1.00 $5.00 per per per per per per per Sq. Sq. Sq. Sq. Sq. Sq. Sq. ft. ft. ft. ft. ft. ft. ft. Adjustment (MH, valve, monument, etc) Striping Lane Markers Stop Bars Crosswalks RPMs Seal-Coat $500 ea. $.55 per linear ft. $150.00 ea. $2.50 per Sq. ft. $.79 per Sq. ft. $7.00 ea. $2.00 per Sq. yd. ENCROACHMENT/ENGINEERING PERMITS Base Permit Fee 2"/6" Paving A.C. 1" Paving - Overlay or Top Course 1" ABC or Select Subbase Permanent Barricading Guard Rail/Hand Rail Survey Monuments Concrete Aprons Scuppers Review for Adjustments MH, etc. 4" Paving - PC Concrete Decorative Sidewalk or Paving Sidewalk & Bike path Curb & Gutter Valley Gutter Sign (regulator, street etc.) Pavement Cuts Driveway/Driveway Modifications Utility, Water Line, Sewer Line Trench Drywells (maxwell or similar) Storm Drain Pipe Catch Basins, Headwells $70.00 - non-refundable $.35 per sq. yd. $.15 per sq. yd. $.05 per sq. yd. $25.00 ea. $.20 per linear ft. $10.00 ea. $15.00 ea. $15.00 ea. $10.00 ea. $.22 per sq. yd. $.30 per linear ft. $.30 per linear ft. $.20 per linear ft. $.50 per linear ft. $5.00 ea. $2.00 per linear ft. $30.00 ea. $.15 per linear ft. $100.00 ea. $2.00 per linear ft. $50.00 ea. 418 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 ENCROACHMENT/ENGINEERING PERMITS (CONT.) Cutoff Walls $.35 per linear ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 Sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 Sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 300 feet in length - per MAG section 336 Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without $250 or the permit fee, whichever is greater, Permit but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Oversize/Overweight Vehicle Permit $210.00 Haul Route Permit (greater than or equal to 500 $210.00 cubic yards) Failure to barricade or improper barricading Up to $1,000 Permit Extension $50.00 Penalty for work w/o permit 50% of Permit Fee Minimum Plan Review $70.00 per hour (1 - hour Minimum) ENVIRONMENTAL FEE Environmental fee: per residential solid waste account per multifamily solid waste account (with a range for number of units commercial solid waste accounts (license fee and/or cost per commercial account) late fee for paying the environmental fee $3.00 per month per parcel; billed $36.00 annually to be determined to be determined $5.00 per month up to a maximum of $35. The Height of Desert Living 419 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 DEVELOPMENT SERVICES FEES Easement or Right-of-Way Abandonment Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement Revocation Administrative Fee Engineering Plan Review Fee Final Plat Improvement: Plan Checking Except water and sewer plans Water and sewer plans only Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) New/Address Change Environmental fee: per residential solid waste account per multifamily solid waste account (with a range for number of units commercial solid waste accounts (license fee and/or cost per commercial account) late fee for paying the environmental fee DEVELOPMENT FEES Single Family Residential Multi - Family Residential Commercial Office Hotel Industrial Fee Detail (From Above) Park & Recreation Residential (1) Fire and Emergency Residential (1) Non - Residential (2) (1) (2) $350.00 $350.00 $300.00 $350.00 per sheet $350.00 per sheet (includes 2nd and 3rd $175.00 per sheet (includes 2nd and 3rd $200.00 per sheet with corrections (4th+ reviews); $75.00 per sheet for addendums (changes made after approval). $350.00 per report $25.00 $3.00 per month per parcel; billed $36.00 to be determined to be determined $5.00 per month up to a maximum of $35. $1,601 $1,601/dwelling $0.243/Sq. ft. $0.243/Sq. ft. $0.243/Sq. ft. $0.243/Sq. ft. $1,301/dwelling $300/dwelling $0.243/Sq. ft. Residential includes single and multi - family dwelling units Non - residential includes commercial and industrial square footage 420 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 PLANNING & ZONING FEES Administrative Use Permit/Grand Opening Sign Permit Appeal of a Decision by the Zoning Administrator Area Specific Plans and amendments Comprehensive Sign Plans and amendments Commercial/Industrial/Multi-Family Site Plan Review Condominium Plats Continuance at Applicant Request Cut & Fill Waiver Development Agreements Final Plats General Plan Amendments Hillside Protection Easement (HPE) Land Disturbance Fee Landscape Plan Review Notification fee Ordinances (Text Amendments) Planned Area Developments (PAD) Planned Unit Developments (PUD) Plat Abandonments Preliminary Plats Recording Fees (subject to change without notice) Replats (lot joins, lot divisions, lot line adjustments) Rezones (Map) Saguaro Cactus Permit Special Use Permits and amendments Temporary Use Permits Temporary Visitor Permit (RV Parking): Time Extension Fee Tract Housing Variances Zoning Verification Letter $25.00 $1,000.00 plus notification *^ $3,000.00 plus $ 100.00 per acre ^ $200.00 $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ $1,500.00 plus $50.00 per unit ^ $250.00 $300 $5,000.00 plus $100 per acre or portion thereof $1,500.00 plus $ 50.00 per lot, unit or tract ^ Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ $20.00 + applicable recording fees $10.00 per Sq. ft. plus revegetation $420.00 plus $ 2,500.00 refundable deposit ** $5.00 per mailing label and $ 60.00 per newspaper posting as appropriate $2,000.00 plus notification * $2,000.00 plus $100 per acre or portion thereof plus notification * $2,000.00 plus $100 per acre or portion thereof plus notification * $500.00 ^ $2,000.00 plus $50.00 per lot, unit or tract^ $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. $500.00 up to three lots, more than 3 lots use Final Plat fees ^ $2,000.00 plus $100 per acre or portion thereof plus notification *^ $90.00 $500.00 plus notification *^ - non-refundable $200.00 plus notification * - non-refundable $25.00 $100.00 $500.00 per Standard Plan + $100 per House Façade Variant $1,000.00 plus $300.00 for each additional variance plus notification *^ $200.00 *Plus a notification charge of $5.00 per mailing label and/or $75 per newspaper posting as appropriate. **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon landscaping approval by Town within six (6) months. ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. The Height of Desert Living 421 Comprehensive Fee Schedule Effective July 1, 2017 Fee FY17-18 Description BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C Covered Area: Garage and/or Patio (non A/C) $.75 Sq. ft. $.45 Sq. ft. Single Family Addition Area non A/C $.75 Sq. ft. $.45 Sq. ft. Single Family Remodel Area non A/C $.23 Sq. ft. $.14 Sq. ft. Specialized Permits (Includes Permit and Plan Review) $140.00 $70 plus $.15 LF (Linear Footage) $70 plus $1.53 LF (Linear Footage) $290 plus $.90 Sq. ft. $235.00 $420.00 plus $ 2,500.00 refundable deposit ** Solar Photovoltaic Fence Walls Retaining Walls Pools & Spas Attached Stand Alone Spas Landscape Plan Review Miscellaneous Permits (Plan Review Fee Extra) Combination Permit $70.00 (building, plumbing, electrical or mechanical) $210.00 Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) One Discipline Permit Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) Electrical - panel repair (minor) Demolition (minor) $70.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 $70.00 $70.00 $120.00 $100.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be made within 180 days of original payment Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee 422 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 BUILDING PERMIT/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C Covered Area (non A/C) $.75 Sq. ft. $.45 Sq. ft. Commercial Building Addition Area with A/C Covered Area (non - A/C) $.75 Sq. ft. $.45 Sq. ft. Commercial Remodel (Existing) Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq. ft. $145 plus $.14 Sq. ft. Shell Only for Commercial & Multi - Family Area with A/C Covered Area (non – A/C) $205 plus $.50 Sq. ft. $70 plus $.45 Sq. ft. Commercial Tenant Improvement Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq. ft. $145 plus $.14 Sq. ft. Apartments/Condominiums Livable Area with A/C Covered Area (non - A/C) $.75 Sq. ft. $.45 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.) 100,000 livable Sq. ft.) Livable Area with A/C $.60 Sq. ft. Covered Area (non - A/C) $.37 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) 100,000 livable Sq. ft.) Livable Area with A/C $.53 Sq. ft. Covered Area (non - A/C) $.33 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon landscaping approval by Town within six (6) months. The Height of Desert Living 423 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) Minimum Combination (all disciplines) Sign Permit, less than 32 Sq. ft. (Face Replacement Only) Sign Permit, greater than 32 Sq. ft. (Face Replacement Only) Sign Permit, less than 32 Sq. ft. (New) Sign Permit, greater than 32 Sq. ft. (New) Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 (or $210.00 for building, plumbing, electrical and mechanical) $210.00 $50.00 per sign $100.00 per sign $190.00 per sign $240.00 per sign $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) Electrical - panel repair (minor) Demolition (minor) $70.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 $70.00 $70.00 $120.00 Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid - request must be made within 180 days of original payment Appeal of Decision by Building Official/Fire $1,000 plus notification *^ Marshall *Plus a notification charge of $5.00 per mailing label and/or $75 per newspaper posting as appropriate. ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. 424 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Plan Review/Inspection Commercial Auto Sprinkler System Modification Plan Review/Inspection Commercial Hood System Plan Review/Inspection Commercial Fire Alarm System Plan Review/Inspection Commercial Fire Alarm System Modification Plan Review/Inspection Residential LPG Installation Review/Inspection Annual Adult Residential Group Care Inspection Annual Commercial Fire Inspection Fee Tent Permit Fee (any tent over 200 Sq. ft. & any canopy over 400 Sq. ft.) Reinspection Fee (beyond one re-check) 0.05 Sq. ft. (minimum $25) $.10 Sq. ft. (minimum $50) $75.00 $100.00 $100.00 $50.00 $50.00 $100.00 per year $15.00 $100.00 $150.00 per trip ABATEMENT FEES Inspection fee Reinspection fee $70.00 per hour (1 - hour minimum) $150.00 per trip PARK FACILITY RENTALS Park Rental Fees - Resident/Organization Small Ramada - 2 hour minimum Medium Ramada - 2 hour minimum Large Ramada - 2 hour minimum Meeting Rooms 2 hour minimum Multi-Purpose Fields - 2 hour minimum Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns (1) (1) Per Hour $10.00 $15.00 $20.00 $10.00 $15.00 $5.00 without lighting $7.00 with lighting $400/half day (4 hours or less) $750/full day (over 4 hours) 10% wedding discount when combined with Community Center Rental The Height of Desert Living 425 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit Athletic Field Lights (2 hour minimum) Athletic Field – Prep & Bases Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - nonrefundable $265.00 Per Half - Hour $21 - $38 Per Hour Per Hour Fountain Operation Staff (2 hour minimum) Park Rental Fees - Non-Resident/ Commercial (1) Small Ramada - 2 hour minimum Medium Ramada - 2 hour minimum Large Ramada - 2 hour minimum Meeting Rooms - 2 hour minimum Multi-Purpose Fields - 2 hour minimum Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns (1) $15.00/box per day; $100.00 deposit per box and power cable $15.00 $22.50 $30.00 $15.00 $22.50 $10.00 without lights $14.00 with lights $750/half day (4 hours or less) $1,400/full day (over 4 hours) 10% wedding discount when combined with Community Center Rental Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit Athletic Field Lights - 2 hour minimum Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Staff - 2 hour minimum $15.00/box per day; $100.00 deposit per box and power cable $10.00 per hour $25.00 per field $10.00 for 50 Consuming Adults - non$265.00 Per Half - Hour $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 426 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 COMMUNITY CENTER RENTALS Community Center Rental - Resident/ Per Hour (2) Organization (Tier 2) Any Meeting Room - 2 hour minimum One Ballroom (30 - 90 people) Minimum 4 hours Two Ballrooms *(91 - 160 people) Minimum 4 hours Three Ballrooms*( 161 - 250 people) Minimum 4 hours Grand Ballroom *( 251 - 450 people) Minimum 4 hours $17.00 $36.00 $72.00 $108.00 $144.00 Per Hour Lobby (2) 4 hour minimum $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) $1,760.00 $2,200.00 Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hour minimum Ballroom 4 (includes patio access and views) Weekend Rates: Friday-Sunday 4 hour minimum $41.00 Per Hour $41.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Resident/Non-Profit rate *Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with a Park Rental The Height of Desert Living 427 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - Non-Resident/ Commercial (Tier 3) Per Hour (2) Any Meeting Room One Ballroom (30-90 people) 4 hour minimum Two Ballrooms *(91 - 160 people) 4 hour minimum Three Ballrooms*( 161 - 250 people) 4 hour minimum Grand Ballroom *( 251 - 450 people) 4 hour minimum $39.00 $83.00 $166.00 $249.00 $332.00 Lobby (2) 4 hour minimum $69.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) $4,400.00 $5,500.00 Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hour minimum Ballroom 4 (includes patio access and views) Weekend Rates: Friday-Sunday 4 hour minimum $124.00 Per Hour $124.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Non-Resident/Commercial Rate *Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with a Park Rental 428 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Video Projector - Note Vission 3,000 Lumens Overhead Projector Slide Projector 27" TV Flat Screen TV TV/VCR (or DVD) VCR or DVD Player Small Screen Large Screen (8' x 10') Large Screen Border Ping Pong Table Internet Access Hard Wire $40.00 $15.00 $15.00 $15.00 $25.00 $0.00 $10.00 $5.00 $10.00 $15.00 $15.00 per rental $125 per day Sound Reinforcement Wireless Microphones Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $5.00 $15.00 each $10.00 $25.00 $10.00 Electricity (per booth) 110 V 220 V $15.00 $40.00 Other Easel Papers & Markers Portable White Board Walker Display Board $5.00 $10.00 $5.00 $5.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service $3.00 $5.00 $25.00 $50.00 $5.00 per 8 cup pack The Height of Desert Living 429 Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens Overhead Projector Slide Projector 27" TV Large Flat Panel Monitor Flat Screen TV VCR or DVD Player Small Screen Large Screen (8' x 10') Large Screen Border Ping Pong Table $75.00 $30.00 $30.00 $30.00 $50.00 $50.00 $20.00 $10.00 $20.00 $30.00 $30.00 per rental Internet Access Hard Wire $125.00 per day Sound Reinforcement Wireless Microphones Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing CD Player $15.00 $15.00 each $20.00 $50.00 $20.00 Electricity ( per booth) 110 V 220 V $25.00 $75.00 Other Easel Papers & Markers Portable White Board Walker Display Board $10.00 $20.00 $10.00 $10.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service Portable Bar Labor Charges $5.00 $10.00 $50.00 $100.00 $5.00 per (10) 8oz cup pack $50.00 $25/hr $40/hr OT NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes 430 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Fee FY17-18 SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non - Resident $30.00 COURT FEES Non-Sufficient Funds (checks returned to Court) $30.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time Jury Costs (assessed if jury trial canceled within served Actual administrative costs five days of trial) Civil Traffic Default $50.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $30.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 431 Comprehensive Fee Schedule Effective July 1, 2017 432 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions The Height of Desert Living 433 Schedule of Authorized Positions Schedule of Authorized Positions FY13-14 Authorized FTE Position Title FY14-15 Authorized FTE FY 15-16 Authorized FTE FY 16-17 Authorized FTE FY 17-18 Authorized FTE Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk 1.00 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 Authorized FTE 4.00 3.63 3.63 3.63 3.63 Town Manager Administrative Services Director Executive Asst to Town Mgr/Council Town Clerk Volunteer Coordinator Economic Development Analyst Economic Development Specialist Economic Development Director Communication and Marketing Coordinator Information Technology Administrator Network & Information Technology Administrator Finance Director Accountant Financial Services Technician Accounting Clerk Customer Service Representative II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 0.63 - 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 0.20 1.00 0.20 0.50 0.50 0.80 1.00 1.00 1.00 1.00 0.63 0.70 1.00 1.00 1.00 1.00 0.63 1.00 1.00 1.00 1.00 1.00 1.26 1.00 1.00 1.00 1.00 1.00 1.26 1.00 Authorized FTE 9.06 11.33 11.63 12.46 13.46 Public Works Director Civil Engineering Inspector Executive Assistant Facilities/Environmental Supervisor Facilities Maintenance Tech Custodian Street Superintendent Fleet Mechanic/Open Space-Landscape Spec Traffic Signal Technician II Street Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00 1.00 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.30 1.00 1.00 1.00 1.00 Authorized FTE 8.25 8.30 8.30 9.80 9.80 Administration 1.00 1.00 0.88 Public Works 434 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions (continued) FY13-14 Authorized FTE Position – Title FY14-15 Authorized FTE FY 15-16 FY 16-17 FY 17-18 Authorized Authorized Authorized FTE FTE FTE Development Services Development Services Director Executive Assistant Town Engineer Senior Planner GIS Technician/CAD Operator Senior Code Enforcement Officer Code Enforcement Officer Chief Building Official/Plans Examiner Civil Plans Examiner Building Permit Technician Authorized FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 0.50 1.50 8.00 8.00 8.00 7.50 8.50 1.00 1.00 2.00 - 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 0.49 1.96 3.00 1.00 1.00 1.00 0.49 1.96 3.00 1.00 1.00 2.00 0.80 1.00 1.00 3.00 0.49 1.96 1.00 0.30 1.00 1.65 1.00 1.00 0.58 0.75 0.45 0.30 1.00 1.00 1.65 0.88 1.00 0.58 0.75 0.45 1.00 1.00 1.65 0.88 1.00 0.58 0.75 0.45 1.00 1.00 1.65 0.88 1.00 0.58 0.75 0.45 1.00 1.00 2.00 0.80 1.00 1.00 3.00 0.49 1.96 1.00 1.00 1.00 1.65 0.88 1.00 0.58 0.75 0.45 20.18 21.06 20.76 20.56 20.56 49.49 52.32 52.32 53.95 55.95 Community Services Community Services Director Recreation Manager Recreation Supervisor Recreation Program Coordinator Tourism Coordinator Communication and Marketing Coordinator Executive Assistant Parks Supervisor Park Operations Lead Lead Park Attendant Park Attendant Groundskeeper Groundskeeper II Customer Service Representative II Community Center Manager Events & Operations Supervisor - CC Operations Coordinator - Community Center Operations Support Worker Customer Service Representative I Senior Services Supervisor Senior Services Activities Coordinator Home Delivered Meals Coordinator Senior Services Assistant Authorized FTE Total Authorized FTE Compared to the high of 115 FTEs in FY01-02, the current level of 56 FTEs represents a total decrease of 51% over a seventeen year period. The reduction in authorized FTEs is a result of the economic downturn and the need to reduce town expenditures, resulting in the consolidation of positions as well as actual staff layoffs. The Height of Desert Living 435 Schedule of Authorized Positions 436 The Height of Desert Living Pay Plan Pay Plan The Height of Desert Living 437 Pay Plan FY17-18 PAY PLAN (adjusted by 5.0%) Position Title Exempt Positions Minimum Finance Director Public Works Director Development Services Director Town Engineer Administrative Services Director Community Services Director Court Administrator Town Clerk Economic Development Director Chief Building Official/Plans Examiner Recreation Manager Street Superintendent Senior Planner Community Center Manager Network and Information Technology Administrator Parks Supervisor Facilities/Environmental Supervisor Senior Services Supervisor Executive Assistant to Town Manager/Council Economic Development Analyst Accountant Recreation Program Coordinator Communications and Marketing Coordinator Senior Code Enforcement Officer Volunteer Coordinator Community Center Operations Coordinator Position Title 94,160 92,715 92,715 89,128 83,409 83,085 74,430 68,423 66,520 65,841 65,041 64,461 64,196 62,755 60,409 57,753 56,157 54,389 54,006 53,150 49,850 49,850 49,850 49,850 49,850 49,850 $ 133,905 131,850 131,850 126,749 118,616 118,155 105,847 97,305 94,599 93,633 92,506 91,669 91,292 89,244 87,839 82,131 79,862 77,346 76,801 75,585 70,892 70,892 70,892 70,892 70,892 70,892 Previous Range $ Non-Exempt Positions Minimum Maximum Civil Plans Examiner GIS Technician/CAD Operator Traffic Signal Technician II Civil Engineer Inspector Executive Assistant Fleet Mechanic/Open Space-Landscape Specialist Park Operations Lead Facilities Maintenance Technician Building Permit Technician Senior Court Clerk Street Maintenance Technician Court Clerk Financial Services Technician Groundskeeper II Accounting Clerk Customer Service Representative II Senior Services Activities Coordinator Lead Park Attendant Customer Service Representative I Home Delivered Meals Coordinator Operations Support Worker Custodian Park Attendant Senior Services Assistant 438 $ Maximum $ 25.89 25.44 24.81 22.09 20.73 20.22 20.22 18.72 18.23 17.74 17.74 16.95 16.95 16.95 16.41 16.41 16.05 16.05 14.62 14.30 14.30 13.21 13.21 13.21 $ 36.82 36.17 35.28 31.41 29.48 28.75 28.75 26.62 25.93 25.22 25.22 24.11 24.11 24.11 23.33 23.33 22.82 22.82 20.78 20.33 20.33 18.79 18.79 18.79 The Height of Desert Living 89,676 - $ 127,529 88,300 125,571 88,300 125,571 84,884 120,713 79,437 112,968 79,129 112,529 70,886 100,807 65,165 92,671 63,352 90,094 62,706 89,174 59,787 85,024 61,391 87,304 61,139 86,945 54,389 77,346 57,532 85,697 55,003 78,220 53,483 76,059 51,799 73,663 51,434 73,144 N/A - new position 47,476 67,516 47,476 67,516 47,476 67,516 43,118 61,318 47,476 67,516 47,476 67,516 Previous Range $ N/A - new position 24.22 - $ 34.44 23.62 33.60 21.03 29.91 19.74 28.07 19.25 27.38 19.25 27.38 17.82 25.35 17.36 24.69 16.89 24.01 16.89 24.01 16.14 22.96 16.14 22.96 14.30 20.33 15.62 22.21 15.62 22.21 15.28 21.73 15.28 21.73 13.92 19.79 13.61 19.36 13.61 19.36 12.58 17.89 12.58 17.89 12.58 17.89 Resolution 2017-13 Resolution 2017-13 The Height of Desert Living 439 Resolution 2017-13 440 The Height of Desert Living Resolution 2017-13 The Height of Desert Living 441 Resolution 2017-13 442 The Height of Desert Living Glossary Glossary The Height of Desert Living 443 Glossary A-AR Account A separate financial reporting unit for budgeting, management or accounting purposes. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list of accounts is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis of Accounting The basis of accounting under which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Expenses are recorded at the time liabilities are incurred and revenues are recorded when earned. Unbilled services are recorded as receivables at year end. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adopted Budget Used and budget document. Represents the Town and the by the Adoption Formal action by the Town Council, which sets the spending limits for the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property, according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Allocation A part a and/or by Appropriation Specific amount of monies authorized by the Town Council for the purpose of incurring obligations and acquiring goods and services. An appropriation is limited in amount and time when it may be used unless it is for capital projects such as constructing roads and buildings. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. 444 The Height of Desert Living Glossary AS-BE Assessed Valuation A that property and the and are a property by a Asset Resources and property of the Town that can be used or applied to cover liabilities. Alternatively, any owned physical object (tangible) or right (intangible) having a monetary value or an item or source of wealth expressed in terms of any cost benefitting a future period. Attrition A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, or retirement. Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Authorized Positions Employee positions which are authorized in the adopted budget. Available (Unassigned) Fund Balance Funds remaining from the prior year which are available for appropriation and expenditure in the current year. Balanced Budget Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Town Council. Basis of Accounting D by t the of t tr t or event r Beginning Balance The brought rv r t the vt the The Height of Desert Living Board r t Fund type t r when t t t year 445 Glossary BO-BU Bond A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are:  General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality.  Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Bond Rating The measure of the quality and safety of a bond. The rating indicates the likelihood that a debt issuer will be able to meet scheduled repayments and dictates the interest rate paid. Bond Refinancing The payoff and re-issuance of bonds to obtain better interest rates and/or bond conditions. Budget A a and an and and . them. the Town Budget Amendment A change of budget appropriation between expenditure accounts that is different from the original adopted budget. Budget amendments do not change the legal spending limit adopted by the Town Council. Budget Calendar The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Document The by to to the Budget Message and the the a the the the the year, the Budgetary Basis of Accounting The basis of accounting used to estimate financing sources and uses in the budget. The method used to determine when revenues and expenditures are recognized for budgetary purposes. This basis generally takes one of three forms: GAAP, cash, or modified accrual. 446 The Height of Desert Living Glossary BU-CA Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget A spending plan for improvements to, or acquisition of, land, facilities and infrastructure that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Alternatively, two separate documents may be prepared – one for the capital budget and one for the operating budget. Capital Expenditure A capital expenditure is made when purchasing a fixed asset having a value of $10,000 or more and a useful life of more than one year. Capital Improvement Program The The and The and and a the a current and must be to the a year the Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets with a value of $10,000 or more and a useful economic lifetime of more than one year. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Capital Projects Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. The Height of Desert Living 447 Glossary CA-DE Cash Basis of Accounting The basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Cash-in-lieu Funding for capital projects the Town requires from developers in lieu of them constructing necessary off- site improvements related to their development project. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount, a budgetary reserve/contingency, set aside as available, with Town Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue shortfalls. Contractual Services such by the etc. that Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service The cost of paying principal and interest payments on outstanding bonds according to a predetermined payment schedule. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Deficit The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department A an the Town or a group Depreciation An accounting transaction which spreads the acquisition value of an asset across its useful life. Alternatively, expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. 448 The Height of Desert Living Glossary DE-FE Development Fees Those fees and charges generated by building, development, and growth in the Town. Disbursement The money an Distinguished Budget Presentation Awards Program A voluntary awards program administered by the Government Finance Officers Association of the United States and Canada to encourage governments to prepare effective budget documents. Division A grouping of related activities within a particular Department (example, Senior Services is a Division of Community Services). Employee (or Fringe) Benefits Contributions made by a government to meet commitments or obligations for employee-related expenses. Included is the Town’s share of costs for social security, pension plans, medical and life insurance plans. Encumbrance The formal accounting recognition of appropriated or committed funds to be set aside for a future expenditure. To encumber funds means to set aside or commit funds for a specified future expenditure. For budgetary purposes, encumbrances are considered expenditures. Ending Balance The end the that are or at the Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure A net decrease in financial resources. Expenditures include operating expenses which require the use of current assets. If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation, sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Expenses Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other costs. Fees ci rv The Height of Desert Living 449 Glossary FI-FU Financial Plan A summary by fund of planned revenues, expenditures, operating transfers, reserves, and fund balances. Fiscal Policy A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than one year and of a monetary value greater than $10,000. Franchise Fees Annual fees paid by utilities (e.g. cable TV) for use of Town public rights-of-way. Franchise fees are typically a set percentage of gross revenue within the Town. Full Faith and Credit A pledge of a government’s taxing power to repay debt obligations. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and changes in these assets and liabilities. Fund Balance Difference between assets and liabilities reported in a government fund. Non-spendable – Portions of fund balance that include amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted – Portion of fund balance that reflects constraints placed on the use of resources that are either (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or (b) imposed by law through constitutional provisions or enabling legislation. Committed – Amounts that can be used only for specific purposes pursuant to constraints imposed by formal action of the government’s highest level of decision-making authority. In the case of the Town, this would be the Council and Mayor. Assigned – Amounts that are constrained by the government’s intent to be used for specific purposes, but that are neither restricted nor committed. 450 The Height of Desert Living Glossary FU-IN Unassigned – Residual classification for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the general fund. The General Fund should be the only fund that reports a positive unassigned fund balance amount. General Fund The major fund in most governmental entities. While other funds tend to be restricted to a single purpose, the General Fund is a catch-all for general government purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recreation. General Obligation Bonds This type of bond is backed by the full faith, credit and taxing power of the government. Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. Generally Accepted Accounting Principles (GAAP) U r r ci t and r the v t r that t r ci Goal The end toward w rt r r . A goal is general and timeless. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred except for unmatured interest on debt and certain similar obligations, which should be recognized when due. Grants A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee. Highway User Revenue Fund (HURF) A wt t cl and t r tr rt t r and w y r t on v be Indirect Cost A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure The physical assets of a government (e.g. streets, public buildings, parks, etc.). The Height of Desert Living 451 Glossary IN-MO Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Refers to transactions between different levels of government, e.g. city, county, state and federal. Intergovernmental Agreement A by Intergovernmental Revenue Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Journal Entry An entry into the financial system that transfers actual amounts from one account, department, or fund to another. Lapsing Appropriation An appropriation made for a certain period of time, generally for the budget year. At the end of the specified period, any unexpended or unencumbered balance lapses or ends, unless otherwise provided by law. Levy The total amount to be raised by general property taxes for purposes specified in the property tax levy motion. Levy Rate The amount of tax levied for each $100 of assessed valuation. Liability Indebtedness of a governmental entity, such as amounts owed to vendors for services rendered or goods received, and principal and interest owed to bondholders. These amounts are debts or legal obligations which must be paid at some future date. Line-item Budget A budget prepared along departmental lines that focuses on what is to be bought. Local Transportation Assistance Fund (LTAF) are by Lottery. on must be may transit or but a Long-term Debt Debt with a maturity of more than one year after the date of issuance. Modified Accrual Basis of Accounting The basis of accounting used by governmental-type funds. Under this basis, revenues are recognized when they become both “measurable” and “available” to finance expenditures of the current period. 452 The Height of Desert Living Glossary MU-PE Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State shared sales tax, and motor vehicle in-lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Object Detail An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objectives Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. The achievement of the objective advances an organization toward a corresponding goal. Obligations Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing of acquisitions, spending, and service delivery activities of the Town are controlled. Operating Expenses The cost for personnel, materials, and equipment required for a department to function. Operating Impacts Operating impacts are the additional, incremental revenues or costs associated with the project—any new cost or revenue streams resulting from the project less existing expenditures and revenues where applicable. These impacts include maintenance expenses, utility and personnel expenses, revenues from projectspecific construction spending and operating revenues. Operating Revenue Funds that the government receives as income to pay for ongoing operations. The revenue includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Ordinance A formal legislative not or by the any to the body such a the . Pay-as-you-go Basis A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Per Capita A the that per The Height of Desert Living 453 Glossary PE-RE Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Measurement of service performance indicators that reflect the amount of money spent on services and the resulting outcomes at a specific level of services provided. Performance Measurement Statistical indicators that permit program evaluation to be conducted in a budgetary context. Performance Target Percentage or number for each program performance measure that will be the desired level of performance for the upcoming budget period. Personal Services The and and Policy A a and may and or A be more to Program A group of related activities performed by one or more divisions or departments of the Town for the purpose of accomplishing a service the Town is responsible for delivering. Property Tax Total property tax levied by a municipality on the assessed value of a property within Town limits. In Arizona, the property tax system is divided into primary and secondary. Primary Property Tax – A limited tax levy used for operations based on primary assessed valuation and primary tax rate. The tax rate is restricted to a 2% annual increase. Municipalities may use this tax for any purpose. Secondary Property Tax – An unlimited tax levy restricted to voterapproved budget overrides. The tax is based on the secondary assessed valuation and secondary tax rate. Reserve An account used to segregate a portion of a fund balance to indicate that it is not available for expenditure, or it is legally set aside for a specific future use. 454 The Height of Desert Living Glossary RE-SU Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance or statute. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Amounts received by government from sources including taxes, fines, fees, grants, or charges for services, which can be used to finance government operations or capital assets. These amounts increase the net assets of the government. For those revenues which are recorded on an accrual basis, this term designates additions to assets which (a) do not increase any liability, (b) do not represent recovery of an expenditure, and (c) do not represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a decrease in assets. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Service Level Services or products which comprise actual or expected output of a given program. Focus is on results, not measures of workload. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund out are a or or other to pay Such State shared Revenue Includes the Town’s portion of State sales tax revenues, State income tax receipts, and motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Supplemental Appropriation An additional appropriation made by the governing body after the budget year has started. The Height of Desert Living 455 Glossary TA-WO Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Streets Fund. Unassigned Fund Balance The portion of a fund’s balance that is not restricted or committed for a specific purpose and is available for general appropriation. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered; essentially the amount of money still available for future purposes. Unreserved Fund Balance The and that not User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Valley The area represented by the Greater Phoenix Metropolitan area. Phoenix is also know as the Valley of the Sun. Variance Comparison of actual expenditure and revenues from one year to the next and comparison of budget-to-actual in current fiscal year. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Working Cash The excess of readily available assets over current liabilities. 456 The Height of Desert Living Acronyms Acronyms The Height of Desert Living 457 Acronyms AB-BV Acronyms ABC-American Base Course AC-Asphaltic Concrete ACA-Arizona Commerce Authority ACMA-Arizona City Manager’s Association ADA-Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC-Administrative Office of the Courts APA-American Planning Association APRA-American Parks & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS-Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation AZ POST-Arizona Peace Officer Standards and Training Board BGC-Boys and Girls Club BRE-Business Retention and Expansion BVAC-Business Vitality Advisory Council 458 The Height of Desert Living Acronyms CA-HP CAD-Computer-Aided Design CAFR-Comprehensive Annual Financial Report CARE-Crisis Activated Response Effort CCEF-Court Collection Enhancement fund CELA-Code Enforcement League of Arizona CFD-Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality cu. yd.-Cubic Yard EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury FEMA-Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FIT-Fountain Hills Integrated Trails FTE-Full Time Equivalent FY-Fiscal Year GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Governmental Accounting Standards Board GFOA-Government Finance Officers Association GIS-Geographical Information System GO-General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HPE-Hillside Protection Easement The Height of Desert Living 459 Acronyms HU-RF HURF-Highway User Revenue Fund HVAC-Heating, Cooling, and Air Conditioning ICMA-International City/County Management Association ICSC-International Council of Shopping Centers ID-Improvement District IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan ISO-International Standards Organization IT-Information Technology ITS-Intelligent Transportation System JCEF-Judicial Court Enhancement Fund ln. ft.-Lineal (Linear) Feet LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff’s Office MH-Manhole MHz-Megahertz MPC-Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NACSLB-National Advisory Council on State and Local Budgeting NRPA-National Recreation and Park Association PC-Portland Cement PUD-Planned Unit Developments PTO-Parent Teacher Organization RFP-Request for Proposal 460 The Height of Desert Living Acronyms RF-VR RFQ-Request for Quotation RPM-Reflective Pavement Marker RPTA-Regional Public Transit Agency SEC-Securities and Exchange Commission sq. ft.-Square Feet sq. yd.-Square Yard SR-State Route STORM-Stormwater Outreach for Regional Municipalities SWOT-Strengths, Weaknesses, Opportunities, Threats V-Volt VHF-Very High Frequency VOIP-Voice Over Internet Protocol VRF-Vehicle Replacement Fund The Height of Desert Living 461 Acronyms 462 The Height of Desert Living 2010 Strategic Plan 2010 Strategic Plan The Height of Desert Living 463 2010 Strategic Plan 464 The Height of Desert Living 2010 Strategic Plan The Height of Desert Living 465 466 The Height of Desert Living The Height of Desert Living 467 Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov - facebook.com/TownofFountainHills - twitter.com/fhazgov 468 The Height of Desert Living