Fiscal Year 2016-2017 Adopted Budget The Government Finance Officers Association of the United States and Canada (GFOA) presented the award of Distinguished Budget Presentation to the Town of Fountain Hills, Arizona, for its annual budget for the fiscal year beginning July 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a: 1) Policy Document, 2) Financial Plan, 3) Operations Guide, and 4) Communications Device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we will submit it to GFOA to determine its eligibility for another award. 2 The Height of Desert Living Table of Contents TABLE OF CONTENTS Page INTRODUCTION This section will give the reader a brief overview of the budget process. The budget message from the Town Manager will summarize the goals of the Town Council and how the budget will aid in the accomplishment of those goals. Also provided here is a brief overview of the Town as well as information about the Town Councilmembers. Budget Message 7 Community Profile 21 Town Council 33 FINANCIAL OVERVIEW This section provides a summary of the financial policies used by the Town and incorporated into the budget, budget highlights, a detailed discussion of the revenues and expenditures of the Town and ends with an overview of the budget process. Financial Overview & Policies 43 Budget Highlights 79 Revenue Summary 95 Expenditure Summary 113 Budget Process & Schedule 121 OPERATING BUDGETS This section begins with an organization chart of the Town and then details all departments and divisions, missions, goals, and expenditures by programs and line items. Performance measures, accomplishments, and objectives are provided within each department section. Operating Budgets 129 Organization Chart 130 Mayor & Town Council 131 Administration 137 Town Manager 145 Town Clerk 149 Administrative Services 153 Finance 157 Information Technology 161 The Height of Desert Living 3 Table of Contents TABLE OF CONTENTS (cont.) Page Economic Development (General Fund) 165 Legal Services 166 General Government 169 Municipal Court 173 Public Works 181 Public Works 189 Facilities 193 Development Services 199 Development Services 207 Building Safety 209 Code Compliance 213 Engineering 216 Mapping & Graphics 219 Planning 222 Community Services 227 Community Services 236 Community Center 238 Parks 242 Recreation 248 Senior Services 253 Law Enforcement 257 Fire & Emergency Medical 263 SPECIAL REVENUE FUNDS This section presents the special revenue funds of the Town. Fund expenditures are detailed here, similar to the information presented in the Operating Budgets section. Special Revenue Funds 4 271 Streets Division-Highway User Revenue Fund 272 Excise Tax Funds 279 Downtown Strategy Fund 281 Economic Development Fund 284 The Height of Desert Living Table of Contents TABLE OF CONTENTS (cont.) Tourism Fund Page 289 Special Revenue Fund 293 Court Enhancement Fund 299 Environmental Fund 303 Cottonwoods Maintenance District 307 DEBT SERVICE FUNDS This section presents a summary of the various debt service funds of the Town and Tax Levy and Tax Rate information. Debt Service Funds Summary of Tax Levy and Tax Rate Information 311 317 CAPITAL IMPROVEMENT PROGRAM This section details the Town’s Capital Improvement Program, definitions, a summary, and details of each project. Capital Improvement Program 319 Capital Projects Summary 325 Capital Projects Information Sheets 333 Facilities Replacement Fund 373 VEHICLE REPLACEMENT PROGRAM This section presents policy and procedures of the vehicle replacement program as well as interfund charges. Policy & Procedure 377 Interfund Charges 382 SCHEDULES This section presents information not found elsewhere in this budget document. Comprehensive Fee Schedule 384 Schedule of Authorized Positions 405 Pay Plan 409 Resolution 2016-07 411 Glossary 415 Acronyms 429 The Height of Desert Living 5 Budget Message 6 The Height of Desert Living Budget Message BUDGET MESSAGE June 2, 2016 Honorable Mayor and Town Council: I am pleased to submit the operating budgets for the Town of Fountain Hills for the fiscal year beginning on July 1, 2016, and ending June 30, 2017. This budget is balanced and designed to convey to the public a message that articulates priorities and issues for the upcoming fiscal year. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds, is $34,298,778, excluding transfers. (The total budget is $40,484,193 if transfers are included.) It is important to note that the budget includes the use of one-time sources of funding, such as one-time accumulated reserves and grant funds. These funds cannot be relied upon for on-going operations of the Town. Department Directors and supervisors, Finance staff, and the Town Manager are actively involved in the annual budget process. Primary focus is placed on the General Fund (operating fund) which supports core services. FIVE-YEAR REVENUE AND EXPENDITURE FORECAST During the Town Council Retreat on February 11, 2016, the Finance Director outlined financial challenges the Town will be facing beginning in FY17-18. Based on a financial forecast for the next five years, the Town will be facing budget shortfalls totaling up to $5.9 million. As was stated at the Town Council Retreat, the Town has significantly reduced staffing levels and contracted out a number of services over the years. By doing so, the Town has diligently pared down expenditures while preserving the core services and amenities that make Fountain Hills a desirable place to live. In a number of critical service areas, staff members have taken on additional responsibilities to assume the additional workload and service functions. The Town is projected to face budget deficits over the next five years that will make that task increasingly more difficult, as depicted in the following chart: The Height of Desert Living 7 Budget Message FY2017-2021 Projected General Fund Revenues and Expenditures $19.0 $17.0 $15.0 $13.0 $11.0 $9.0 $7.0 $5.0 FY16-17 FY17-18 TOTAL GENERAL FUND EXPENDITURES FY18-19 FY19-20 FY20-21 OPERATING REVENUES Primary funding issues facing the Town of Fountain Hills include:         Increased costs for maintenance, repair and/or replacement of aging infrastructure (roads, buildings, parks, the Fountain, etc.) Dependence upon State Shared revenues to fund operating expenditures Dependence upon economically volatile local sales tax to fund operational expenditures and capital improvement projects Decreased proportionate share of State Shared revenues due to increased population of surrounding communities combined with negligible population growth or decreased population in Fountain Hills Lack of a growing, sustainable, and diversified revenue base to fund ongoing operating costs Potential state legislation impacting revenues, e.g., sweeping of State Shared revenue or unfunded mandates Retaining adequate staffing levels to maintain current service levels Public safety costs as an increasing proportion of total expenditures, resulting in less funding for other core services One of the chief roles of government is to provide for the safety of its citizens. The citizens of Fountain Hills receive great value from the Town’s contracts for public safety with Maricopa County Sheriff’s Office and Rural/Metro Fire Department. Town funds that are expended for public safety services provided under these contracts are undeniably high quality and cost efficient. However, the fact remains that public safety costs, while essential, represent an ever-increasing proportion of the Town’s total expenditures. During the period from FY01-02 through FY15-16, Town total General Fund expenditures increased 25.4%, while public safety costs increased 52.9%, leaving reduced funding to pay for non-public safety core services. 8 The Height of Desert Living Budget Message For example, in FY01-02 the Town’s total General Fund expenditures were $10.8M. Fourteen years later, in FY15-16, the Town’s total expenditures had increased by $2.8M, to a total of $13.6M; public safety accounted for more than all of the $2.8M increase. In essence, this means that by FY15-16, the revenue available for the remainder of the Town’s core services had decreased by $8,000. In FY16-17, public safety costs now represent 50.8% of the General Fund. The chart below demonstrates the proportion of total Town expenditures relative to public safety costs. (Note: Town General Fund expenditures peaked in FY0809.) $16.0 $14.0 $12.0 Millions $10.0 $8.0 $6.0 42% 53% 41% $4.0 $2.0 $FY01-02 Public Safety Costs FY08-09 FY15-16 Total General Fund Expenditures The problem lies not in total public safety costs to the Town, which are fair and reasonable, but rather in the lack of a growing, sustainable, and diversified revenue base. In order to provide the core services and amenities that the residents of Fountain Hills expect, new sources of revenue must be found in the near future. The Town relies primarily on two main sources of revenue for operations: (1) State Shared revenues (sales, income and vehicle license taxes distributed proportionately by the State based on population); and (2) local sales tax. Combined, these two sources contribute 87% of the General Fund (35% and 52% respectively). At the time of this original budget message, the Town of Fountain Hills anticipated a reduction of its portion of this revenue source due to the impact of the high growth cities that participated in the 2015 mid-decennial census and the fact that Fountain Hills’ population growth has remained relatively flat since 2010. Fortunately, the actual numbers were approximately $470,000 higher than anticipated. The Height of Desert Living 9 Budget Message The chart below demonstrates that overall local sales tax collections now reflect a modest increase over prior years: Local Sales Tax Collections FY06 thru FY15 $10.0 (excluding construction) $8.0 $8.38 $7.50 $6.0 $8.41 $7.33 $7.07 $7.26 $7.27 $7.38 $7.61 $8.08 $4.0 $2.0 $0.0 millions 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 The following chart demonstrates how total building permits have declined over the past eighteen years, and is over 75% below the record number issued in 2005. 10 The Height of Desert Living Budget Message TOWN-WIDE BUILDING PERMITS ISSUED Duplex YEAR Single Family 1998 Multi-Family Total Dwelling Commercial Units Total Units Other Bldg. Total Units Bldg. 582 17 34 36 170 786 26 995 1999 415 18 36 34 229 680 36 947 2000 326 33 66 23 97 489 37 892 2001 227 23 46 6 28 301 8 707 2002 135 3 6 4 33 174 16 622 2003 124 10 20 10 28 172 14 689 2004 143 7 14 64 154 311 14 664 2005 165 13 26 184 287 478 9 777 2006 95 3 6 102 137 238 19 745 2007 62 0 0 18 18 80 7 589 2008 33 0 0 1 2 35 50 489 2009 5 1 2 0 0 7 20 328 2010 11 0 0 0 0 11 18 366 2011 7 0 0 0 0 7 17 319 2012 6 0 0 0 0 6 20 376 2013 14 0 0 0 0 14 18 386 2014 27 1 2 5 13 42 20 391 2015 37 0 0 5 10 47 23 347 18 Year Total 2414 129 258 492 1206 3878 372 10629 18 Year Avg 134.1 7.2 14.3 27.3 67.0 215.4 20.7 590.5 BUDGET APPROACH In developing the proposed FY16-17 budget, each Department Director was given specific instructions to stay within the FY15-16 budget as the base budget for FY16 -17. Any new budget requests would be submitted separately as supplemental budget requests. This process was designed to maintain the current level of effort for core services and streamline the process for considering supplemental requests. The criteria used to evaluate the supplemental requests are as follows:    Is there a dedicated revenue source to pay for the new program or service? Is the budget request one-time or ongoing? Does the supplement address issues involving operational efficiencies, safety, a Council priority, or a Strategic Plan priority? By working with Department Directors to find operational efficiencies and identifying budget savings in the current budget, we were able to fund $172,000 in one- The Height of Desert Living 11 Budget Message time supplemental budget needs and $380,000 in ongoing supplemental needs. The ongoing budget supplements include $230,000 in expenditures that could easily be scaled back or eliminated, if necessary, in FY17-18. In the past, each program and service was charged to a multitude of program budgets. This fact led to unnecessary complexity in budgeting and reporting of expenditures. By consolidating program budgets and charging to the appropriate program code, the new structure will streamline the ongoing budget, improve departmental operations, and hopefully reduce the number of budget transfers in operating departments. Another budget approach consisted of creating a new cost center entitled General Government to identify and capture budget expenditures that are Town-wide oriented rather than department-specific. Such Town-wide expenditures as annual dues to the Arizona League of Cities and Towns, Maricopa Association of Governments, Sister Cities International, and the Town’s Community Contracts are now located in the General Government budget. CORE SERVICES BUDGET In developing the proposed budget, staff focused on a review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded with limited resources. This proposed budget provides the following core services to Town citizens from the funding sources listed: FY15-16 FY16-17 Funding Source Public Safety General Government Administration Public Works Development Services Community Services Excise Tax Funds Downtown/ED/Tourism Special Revenue Funds Debt Service Capital Funds $ 7,185,767 2,627,269 1,841,444 2,359,946 $ 7,638,828 3,559,041 2,798,079 830,201 927,139 2,181,309 General Fund General Fund General Fund General Fund General Fund General Fund 1,067,567 5,173,861 3,027,313 14,664,106 $ 37,947,273 1,548,286 5,882,662 2,922,266 12,196,382 $ 40,484,193 Excise Tax Special Revenue Debt Service CIP REORGANIZATION One of the major roles of a Town Manager is to evaluate the organization and take steps to optimize its operations. While the structure and function of the Town’s organization is sound, it became apparent that when the Development Services Department was created over six years ago by combining the Public Works Department and the Planning & Zoning Department into one department, the focus was on saving money. Since that time, the Town has been fortunate to have a Depart- 12 The Height of Desert Living Budget Message ment Director with experience in planning, building safety, engineering, streets, capital projects, and right-of-way maintenance to manage the Development Services Department. With the increased importance in implementing a Facilities Replacement strategy for addressing our aging infrastructure and overseeing the Capital Improvement Program, Pavement Management Program, and the next street reconstruction bond package for 2020, it was critical to have a separate Department Director focusing on these Town needs in a new Public Works Department. In creating this new Public Works Department, I have asked Development Services Director, Paul Mood, to become the new Public Works Director as he has demonstrated considerable talents in these areas. We will begin the recruitment for a Development Services Director following the Council adoption of the FY16-17 tentative budget on May 5, 2016. NEW STAFFING REQUESTS All of the Department Directors made compelling justifications for additional staffing as part of their supplemental budget requests. If the Town had the revenues to support these requests, all of the requests would have been submitted for consideration in the FY16-17 budget. Unfortunately, with limited resources, I can only recommend a new Public Works Director position, as discussed above, and a parttime Accounting Clerk in the Finance Division. The FY16-17 budget also includes $35,000 in ongoing contractual labor for the Development Services Department which will address increased demands for inspections and/or permit counter operations. The FY16-17 budget also reallocates salary savings in the Parks Maintenance area to restore two Groundskeepers to Park Operations Leads. Since downgrading the Park Operations Lead positions to Groundskeeper positions four years ago, the Town has experienced a difficult time in attracting and retaining skilled employees in these positions which has negatively impacted park maintenance operations. COMMUNITY CONTRACTS Over the years, a number of non-profit organizations have received grants in aid from the Town of Fountain Hills in exchange for providing services to the community. Recognizing that the Town does not have the resources to continue funding these non-profits long-term, in FY15-16 the Town Council reduced the funding of the community contracts by ten percent from the previous fiscal year. Based on the policy direction from last fiscal year, the funding for community contracts in FY16-17 have been reduced by another ten percent from FY15-16 funding levels. PUBLIC ART FUND The Town of Fountain Hills has over 100 pieces of art in the Town’s public art collection. The Town is fortunate to have such an outstanding public art collection which has been donated or financed by residents. The Town also requires developers to contribute one percent of the value of development projects to a Public Art Fund or purchase an equivalent value of art work. The Public Art Committee of the The Height of Desert Living 13 Budget Message Fountain Hills Cultural and Civic Association coordinates the acquisition of public art with the Town. Beginning in FY16-17, it is recommended that the Public Art Fund provide for the annual maintenance and insurance costs of approximately $25,000 for the municipal art collection. FACILITIES REPLACEMENT FUND The Town of Fountain Hills was incorporated as a municipality in 1989. Despite being a relatively new town, the Community Center, Town Hall, central plant, roads, parks, and the Town’s namesake, the Fountain, have been aging. Unfortunately, the Town has not been setting aside sufficient resources in reserve to repair or replace major infrastructure. Thanks to the efforts of Town Council, Town Manager Ken Buchanan, and staff, a Capital Reserve Study was initiated in FY15-16 to address this issue. A Council workshop on this important topic was be held on April 12, 2016. The report from the Capital Reserve Study indicates that the Town of Fountain Hills needs to appropriate approximately $1 million annually to the Facilities Replacement Fund in order to adequately budget for our facilities. Based on the report recommendations, the FY16-17 annual budget includes a transfer of $1 million from the General Fund reserves to the Facilities Replacement Fund. This transfer still leaves the General Fund reserves in a strong position and is consistent with the Town Council adopted financial policies. CAPITAL IMPROVEMENT PROGRAM The Town of Fountain Hills remains committed to funding one-time capital projects with one-time revenue sources. Whenever possible, the Town capitalizes on grants and other outside funding sources to complete projects. The Five-Year Capital Improvement Program, which represents an investment in public facilities and infrastructure, totals $9,312,200 in FY16-17, down from $14,261,200 in FY15-16 or a 35% decrease from last fiscal year. Most of this decrease is due to the completion of two major capital improvement projects: Saguaro Boulevard Reconstruction and Shea Boulevard Widening. Per the Town Council’s adopted financial policies, any operating budget surplus is designated to be used for funding the Town’s Capital Improvement Program. In reviewing the Town’s past practices regarding this policy, it was discovered that the Town had not been consistently following this policy. As a result, the FY16-17 annual budget includes a transfer of $1 million in excess General Fund reserves to the Capital Improvement Program Fund. The General Fund Reserves will still be sufficient per the Town’s stated policy. STRATEGIC PLANNING GOALS AND OPERATIONAL PRIORITIES Following the discussion at the Council Retreat held on February 11, 2016, the Mayor and Town Council affirmed the following Strategic Planning Goals from the Town of Fountain Hills 2010 Strategic Plan for FY16-17: 14 The Height of Desert Living Budget Message The proposed FY16-17 budget provides for incremental implementation of the following Strategic Planning Goals and Operational Priorities. Operational Priorities for FY16-17         Stabilize Town Finances Create a Facilities Reserve Fund Pavement Management Program Plan and Build Fire Station No. 2 Work with the State Land Department on Future Development of State Lands Continue to Implement the Town’s Economic Development Plan Develop methods to Improve the Water Quality of Fountain Lake Conduct Traffic Studies to focus on pedestrian and vehicular safety at key locations The Height of Desert Living 15 Budget Message 16 The Height of Desert Living Budget Message The Height of Desert Living 17 Budget Message BUDGET ASSUMPTIONS FOR FY16-17 AND BEYOND            Adherence to State-imposed Expenditure Limitations Law which impacts the Town’s ability to budget proposed capital projects Revenue projections are determined using both a trend analysis formula, as well as a flat percentage increase, but are estimates A reduction in the distribution of State Shared revenues Existing levels of service are maintained A transfer of $1 million from General Fund reserves to fund a Facilities Replacement Fund as recommended by the 2016 Capital Reserve Study A transfer of $1 million from General Fund reserves to the Capital Projects Fund Annual debt service payment for McDowell Mountain Preserve bonds will be eliminated after July 1, 2016 A cost of living adjustment of 3.5% will go into effect July 1, 2016, for all fulltime and part-time employees An inflation factor of 2.5% to 3.5% has been added to existing budgets for departments in future years The law enforcement contract with Maricopa County Sheriff’s Office has been budgeted at an increase of 7% The fire services contract with Rural/Metro Corporation is projected at 3% increase for FY16-17 and beyond. The following chart provides General Fund projections through FY20-21: Five-year Budget Projection REVENUES Intergovernmental Permits, Licenses, Fees Building Revenue Local Taxes Total Revenues FY16-17 $ FY17-18 5,213,309 801,653 1,143,855 7,883,475 $ 15,042,292 $ 5,340,454 1,154,665 774,164 7,685,740 FY18-19 $ 5,470,827 1,181,707 828,314 7,837,691 FY19-20 $ 5,604,516 1,207,842 699,397 7,989,782 FY20-21 $ 5,741,606 1,230,272 692,374 8,142,016 $ 14,955,023 $ 15,318,539 $ 15,501,537 $ 15,806,268 $ $ $ $ EXPENDITURES Mayor & Town Council $ General government Administration Municipal Court Public Works Development Services Community Services Public Safety (Police & Fire) Total Expenditures Surplus/(Deficit) 18 72,545 980,986 2,092,500 321,254 1,059,334 698,006 2,178,839 7,638,828 15,042,292 $ - 74,359 1,005,511 2,099,813 329,285 1,085,817 715,457 2,204,349 8,161,644 15,676,235 $ 76,962 1,040,704 2,218,307 340,810 1,123,820 740,498 2,276,217 8,728,304 16,545,622 79,656 1,077,129 2,250,948 352,738 1,163,154 766,414 2,271,184 9,342,897 17,304,120 82,444 1,114,829 2,374,731 365,084 1,203,865 793,239 2,026,875 10,009,912 17,970,979 (721,212) $ (1,227,083) $ (1,802,583) $ (2,164,711) The Height of Desert Living Budget Message DISTINGUISHED BUDGET PRESENTATION AWARD For the past 14 years the Town of Fountain Hills has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to provide the lay person with a broad view of the contents of the FY16-17 annual budget, its processes, issues and anticipated outcomes. A DEBT OF GRATITUDE A special thank you is extended to the Mayor and Town Council, our numerous board and commission members, and our Town volunteers for their many hours of volunteer service without which the Town could not function in the fine manner it does. This volunteer core of 750 plus citizens provides the Town of Fountain Hills with a vast bank of knowledge about subjects that contribute to planning for the present and future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and Division Supervisors for their diligence in preparing their budgets. The Directors and their staff attended several sessions with the Town Manager and Finance Division to justify programs, develop cost estimates, and answer questions. This team effort has resulted in a balanced budget that achieves the Council’s current goals and assists in planning for the future of Fountain Hills. Respectfully submitted, Grady E. Miller Town Manager The Height of Desert Living 19 Budget Message 20 The Height of Desert Living Community Profile Community Profile The Height of Desert Living 21 Community Profile COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970, the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community designed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gallons per minute though an 18-inch nozzle. With all three pumps and under ideal conditions, the fountain reaches 560 feet (171m) in height, though in normal operation only two of the pumps are used, with a fountain height of around 330 feet (101m). When built, it was the world's tallest fountain and held that record for over a decade. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's Fountain Hills is home to over 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The many original fountains along the Avenue of the Fountains were the beginning of the public art collection. Bronze sculptures and fountains with community profile themes, ranging from the whimsical to the serious, dot the streets and adorn the public buildings, plazas, and parks. The collection also contains a wide variety of other 22 The Height of Desert Living Community Profile art types and media, including paintings, stone, photography, and metals. Residents and visitors are invited to wander the streets or take the “Art Walk” guided tour. Located on 13,006 acres of land, Fountain Hills is surrounded by the 3,500-foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima-Maricopa Indian Community on the south, and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix. Over the past twenty plus years, Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town continues to attract residents who are building large custom homes to take advantage of the scenic vistas surrounding our mountain community. The Town offers a wide range of living accommodations, from small condominium complexes to large custom homes. Fountain Hills also offers recreational, cultural and retirement pro- grams that address the needs and lifestyles of active families as well as older adults. The community consists of primarily residential property and open space (9,661 acres or 74%). Of the remaining land, 2,488 acres are developable, with 72 acres being zoned commercial (approximately .6%), 8 acres zoned industrial (.1%), and 1,528 acres are right-of-way/streets (12%). In 2006, Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each community's population, income, home price, crime rate, miles to Sky Harbor Airport, and square feet of retail. The criteria used by the magazine in this ranking are similar to the priorities established in the Town's Strategic Plan. The volunteer spirit and high level of involvement of the citizens and business representatives were highlighted. Fountain Hills has also earned a top accolade from Business Week magazine. In its February, 2009 online edition, Fountain Hills was named the “Best Affordable Suburb” in all of Ari- The Height of Desert Living 23 Community Profile zona. The magazine evaluated suburbs on a variety of factors but weighted affordability most heavily. They also considered lifestyle (short commutes, clean air, low crime, good weather, and green space), the quality of schools, and the strength of the local economy. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills’ low population density is a major reason it is such a desirable place to live. Unlike other regions of the Valley one can dine, play, and commute, without congestion. Fountain Hills’ land is currently developed at an average density of 1.4 dwelling units per acre for single family homes and 7.0 units per acre for multi-family housing. At the end of the year, there were 1,043 vacant single family lots and 100 vacant multi-family lots. Based upon 2010 population, Fountain Hills has an average of 1,106.7 people per square mile, or 1.73 people per acre. 24 The Height of Desert Living Community Profile Demographics 2010 Population 22,489 Housing Units 13,167 Population 2010 2000 Population 20,235 Percent Change 2000-2010 Housing Units 10,491 Population 11.1% 2010 Vacant Housing Units Occupied Housing Units Housing 25.5% 10,339 2,828Units Percent of Population Population Population Population Age 0-17 Age 18 Years Population Age 18 Years & Years & Over Age 0-17 Years Over 22,489 3,230 19,259 14.4% 85.6% Population Trends Year 1980 1985 1990 1995 2000 2005 2010 2020 2030 2040 Estimated Buildout ~2050 Fountain Hills Population 2,772* 5,200** 10,030* 13,745** 20,235* 24,492* 22,489* 25,929** 31,042** 31,181** 36,540*** * US CENSUS ** MAG ***TOWN DEVELOPMENT SERVICES The Height of Desert Living 25 Community Profile 40000 Fountain Hills Population Trends POPULATION 35000 30000 25000 20000 15000 10000 5000 0 1980 1985 1990 1995 2000 2005 2010 2020 2030 2040 2050 YEAR 26 The Height of Desert Living Community Profile TOWN-WIDE BUILDING PERMITS ISSUED 700 NUMBER OF PERMITS ISSUED 600 SINGLE FAMILY 500 DUPLEX MULTI-FAMILY 400 COMMERCIAL 300 200 100 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 YEAR Duplex YEAR Single Family 1998 Multi-Family Total Dwelling Commercial Units Other Bldg. Total Units Bldg. Total Units 582 17 34 36 170 1999 415 18 36 34 229 680 36 947 2000 326 33 66 23 97 489 37 892 2001 227 23 46 6 28 301 8 707 2002 135 3 6 4 33 174 16 622 2003 124 10 20 10 28 172 14 689 2004 143 7 14 64 154 311 14 664 2005 165 13 26 184 287 478 9 777 2006 95 3 6 102 137 238 19 745 2007 62 0 0 18 18 80 7 589 2008 33 0 0 1 2 35 50 489 2009 5 1 2 0 0 7 20 328 2010 11 0 0 0 0 11 18 366 2011 7 0 0 0 0 7 17 319 2012 6 0 0 0 0 6 20 376 2013 14 0 0 0 0 14 18 386 2014 27 1 2 5 13 42 20 391 2015 37 0 0 5 10 47 23 347 18 Year Total 2414 129 258 492 1206 3878 372 10629 18 Year Avg 134.1 7.2 14.3 27.3 67.0 215.4 20.7 590.5 The Height of Desert Living 786 26 995 27 Community Profile TOWN-WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS 180 160 DOLLARS IN MILLIONS 140 120 100 80 60 40 20 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 YEAR COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION Year Permits Issued Valuation ($ in Millions) 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 26 36 37 8 16 14 14 9 19 7 50 21 18 17 20 18 9.739 13.326 25.869 15.625 16.698 9.554 23.021 27.782 15.792 5.966 10.004 0.944 0.719 2.311 1.012 1.060 2014 2015 20 23 1.936 12.730 *1998-2015 Valuation includes commercial building permits as well as tenant improvements. 28 The Height of Desert Living Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent academic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years, the district has earned respect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (www.fhusd.org). Public Schools Address 1. Fountain Hills High School 2. Fountain Hills Middle School and Four Peaks Elementary School 3. McDowell Mountain Elementary School 14825 N. Fayette Drive Preschools Address Charter School Address 4. McDowell Mountain Preschool 5. Creative Child Care Preschool 6. Here We Grow Learning Center 7. Maxwell Preschool Academy 8. Maria Montessori Preschool 9. Promiseland Christian Preschool 10. Sunflower Preschool 11. Fountain Hills Charter School Fountain Hills High School 16100 E. Palisades Blvd 15414 N. McDowell Mountain Rd 14825 17150 16901 15249 16751 15555 15055 N. Fayette Drive E. Amhurst Drive E. Palisades Blvd N. Fountain Hills Blvd E. Glenbrook Blvd E. Bainbridge Ave N. Fountain Hills Blvd 16751 E. Glenbrook Blvd Fountain Hills Middle School and Four Peaks Elementary School McDowell Mountain Elementary School The Height of Desert Living 29 Community Profile 30 The Height of Desert Living Community Profile Shopping Center Location Map The Height of Desert Living 31 Community Profile TOWN-WIDE LAND USE Land Use Residential Single Family – L Single Family – M Multi-Family – L Multi-Family – M Multi-Family – H Multi-Family/Condo – L Multi-Family/Condo – M Multi-Family/Condo – H Commercial/Retail Mixed Use Lodging Institutional Industrial Utility Government/Town Owned Schools Parks Golf Course Open Space Scottsdale Owned Land Right of Way/Streets Total 32 Residential Units Developed Acres 1,003 7,299 442 30 150 561 207 3,051 1,336.5 2,291.9 83.3 1.2 9.1 89.7 19.8 435.2 216.4 17.2 18.7 44.5 31.3 71.8 28.7 110.5 182.4 770.6 259 Undeveloped Developable Acres Undeveloped Undevelopable Acres 1,352.3 935.1 6,630.1 76.0 72.0 44.2 8.4 3,031.3 199.9 13,002 1,527.7 7,286.5 Total Acres 2,488.0 The Height of Desert Living 3,231.2 288.4 17.2 62.9 44.5 39.7 71.8 28.7 110.5 182.4 770.6 3,031.3 199.9 1,527.7 13,005.7 Town Council Town Council The Height of Desert Living 33 Town Council Organization Chart Town of Fountain Hills Organization Citizens of Fountain Hills Mayor and Town Council Executive Assistant Presiding Judge Fire / EMS Town Prosecutor Town Attorney Town Manager Community Services Development Services Public Works Administration Parks Engineering Streets Finance / Information Technology Recreation / Tourism GIS Facilities Community Center Building Safety Inspection Senior Services Planning Volunteer Program Code Enforcement Economic Development Law Enforcement Administrative Services Town Clerk Appointed by Council Contracted FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Cecil A. Yates BACK ROW: Councilmember Alan Magazine, Vice Mayor Henry Leger, Councilmember Dennis Brown, Councilmember Nick DePorter 34 The Height of Desert Living Town Council Linda M. Kavanagh the town's world-renowned art collection. She was also very active with the Visitor's Bureau to spur tourism for the town. Mayor Kavanagh is an honorary Captain with the Maricopa County Sheriffs' Department, was named Business Advocate of the Year by the Fountain Hills Chamber of Commerce and also served as its Board of Directors Chair. She was also named Fountain Hills Parks & Recreation Outstanding Volunteer of the Year, Community Center Volunteer of the Year, and received the River of Time Museum Hero Award. Mayor Linda M. Kavanagh's business career began as second in command at a book and magazine import company in New York City, which catered to specialized markets. She then went on to manage a salon and also became a published author. Upon moving to Arizona with her husband and two sons, she became immersed in business and community service activities in her new hometown of Fountain Hills. Mayor Kavanagh was and is a member of many civic organizations including the American Legion Auxiliary, Cultural & Civic Association, ADOG, Fountain Hills Republican Club, Falcon Boosters, PTO, Sister Cities Foundation, Arizona Latino Republican Association, Library Association, Friend of the Chamber (past chair), McDowell Park Association, Historical Society (past board member), and Chamber Ambassadors (past chair). She served on the Public Art Committee and created the Fountain Hills Docent-Guided Art Walk to showcase Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009, as a tribute to her many years of active involvement with the town's civic, cultural, service, religious and business communities. Mayor Kavanagh earned a BA degree in English and Education from Queens College in New York City and is an A+ certified computer repair technician, graphic designer, and unpaid Director of Constituent Services for her husband, State Senator John Kavanagh. She has two sons and one grandson. Mayor Kavanagh was reelected to her second term of office in 2014. The Height of Desert Living 35 Town Council Dennis Brown munity Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the Commission and served for more than seven years, four of which were as Chair of the Commission. During his seven year tenure on the Planning and Zoning Commission, the Commission rewrote the Town’s sign ordinance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Com- 36 The Height of Desert Living Town Council Nick DePorter moved to Fountain Hills in 2010. He was born in Long Beach, California and primarily raised in Las Vegas, Nevada. Nick holds a BA in Political Science, with minors in Business & Mass Communications, and a Master of Public Administration (MPA) from Arizona State University. He enjoys traveling and spending time with his wife, Adrienne, and children, Jack and Abbie. Nick is proud that his family, parents, and in-laws all call Fountain Hills home. Councilmember Nick DePorter’s professional experience includes community relations, business development, strategic planning, and higher education leadership. Nick currently works at LinkedIn serving as the Senior Field Organizer on the Policy and Government Relations team. Nick is responsible for partnering with companies, non-profits, education providers, and governments to create economic opportunity for every member of the workforce. Councilmember DePorter previously served on the Fountain Hills Strategic Planning Advisory Commission for three years, holding the positions of Chair and Vice-Chair. He also served as a Board Member for the Fountain Hills Cultural and Civic Association for two years. He currently serves on the Health & Human Services Board for Chicanos Por La Causa and the Phoenix Business and Workforce Development Board for the City of Phoenix. Councilmember DePorter has enjoyed living in Arizona for 20 years and The Height of Desert Living 37 Town Council Cassie Hansen         Councilmember Cassie Hansen has called Fountain Hills home since 1989. She became the first town employee as Town Clerk for 13 years. Her areas of responsibility included human resources, facilities, finance, IT, and administrative support. Councilmember Hansen was the liaison with many community groups including the design and construction of the library/museum and community center and the relocation of the Senior Center to Building C of the old Town Hall complex. the Year) Fountain Lake Republican Women’s Club Fountain Hills Republican Club Library Association Historical Society (2004 First Hall of Fame) Boys & Girls Club Cattleguard PTO Mentor/director of various third grade musical programs Councilmember Hansen is originally from Illinois but moved to Arizona in 1977. She received her BA in Sociology from Luther College. After returning to Arizona, she met her husband, Bruce. Together they began a telecommunications business in 1983. Her husband is a long time member of the FH Sanitary District and was actively involved in solving the town’s effluent problem. Councilmember Hansen has been an ongoing participant in the community and has participated in the following:        38 Civic Association Community Chorus Arts Council and Public Art Committee Fountain Hills Community Theater Chamber Players Sunridge Foundation Fountain Hills Chamber of Commerce (1998 Business Person of The Height of Desert Living Town Council Henry Leger As a resident of Fountain Hills for over 25 years, Vice Mayor Henry Leger is currently serving his third term on Town Council. He has served the Town in this capacity since June of 2006. In addition to his Town Council position, Henry is currently a member of several community organizations, including the Fountain Hills Cultural and Civic Association and Chamber of Commerce. Originally from Massachusetts, Henry moved to Arizona in 1970 to attend the University of Arizona where he received his Master’s Degree in Educational Psychology. Henry worked as a professional in the field of leadership and organizational development for 30 years. Throughout his career, he held a number of leadership positions in education and government work settings and worked as an internal consultant for several Fortune 500 companies. He is now retired from that field. Prior to his position on Town Council, he volunteered his time on numerous community initiatives and activities, including:  Serving on the Chamber’s Business Vitally Advisory Committee  Serving on the Executive Committee for the Downtown Visioning project  Member of the Technical Advisory Committee for our Town’s citizen-driven strategic planning initiative:  Co-chair of the Youth Visioning Institute  Co-Chair for the community survey team  Board member, treasurer, and member of the Committee of Architecture for the Firerock Ridge neighborhood property owners’ association  Class room volunteer in the Fountain Hills School District  President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church - Fountain Hills Henry is passionate about living in Fountain Hills and contributing to its quality of life. He cherishes spending time with his family and friends and enjoys hiking, golf, and the arts. Henry and his wife, Janet, have two daughters, Kristin and Marisa. Marisa, a graduate of Fountain Hills High School, is enrolled at the University of Arizona. Kristin, a graduate of Fountain Hills High School and University of Arizona, is serving in the Peace Corps. Janet is an active volunteer in the community and enjoys her long-standing professional career at CVS Health. The Height of Desert Living 39 Town Council Alan Magazine Councilmember Magazine received a Ph.D. from the University of Maryland in 1976. He has lived in Fountain Hills with his wife, Cynthia, since 2006. Magazine has two children and a granddaughter. Cynthia has two children from a previous marriage and four grandchildren. Councilmember Alan Magazine was sworn in for his first term on the Town Council on December 4, 2014. Prior to that, he served for over five years on the Strategic Planning Advisory Commission, the last year as Chair. Born and raised in the Boston area, his entire career took place in Washington, D.C. where he served as president of three organizations, the last being The Health Industry Manufacturers Association. Additionally, he served on the staff of the International City Management Association, as well as two four-year terms on the Fairfax County Board of Supervisors in Virginia. In the latter capacity, he represented the county on the Metropolitan Washington Council of Governments’ Board of Directors, as well as serving as Chairman of the Northern Virginia Transportation Commission. During his “retirement” in Fountain Hills, he has won numerous awards as a nature photographer. 40 The Height of Desert Living Town Council Cecil A. Yates Councilmember Yates is an award winning Commercial Real Estate Developer. He is presently the Executive Director of Property Management for Commercial Properties, Inc. (CPI) and operates over 6,000,000 square feet of office, retail and industrial space throughout Arizona. He has owned and operated several restaurants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzeria. Councilmember Cecil A. Yates was born in New York City, but grew up in Bay Village, Ohio (a suburb of Cleveland). He graduated from Bay High School in 1985. He has earned two undergraduate degrees; one in Marketing and the other in Management from the University of Cincinnati in 1990 and has recently completed his MBA in Strategic Management from Patten University in California. He and his family moved to Fountain Hills in 2005. Councilmember Yates and his wife; Nancy, have been married since 1995 and are the proud parents of two children, Sophia, 17; and Mason, 14 (not to mention their black lab, Wizard; German Shepherd, Gracie; their cat, Simba; and whatever other crawling creatures their kids adopt!) Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its Vice Chairman. He has chaired the General Plan update committee, the economic and development committee with BVAC, co-chaired the sign committee, and was treasurer of Sunridge Canyon HOA. He presently sits on the Maricopa Association of Governments, Domestic Violence Committee. In his spare time, Councilmember Yates coaches soccer and is active in his church. The Height of Desert Living 41 Town Council Terms of Office Elected Officials’ Terms of Office Mayor: Linda M. Kavanagh Term of Office: First term: Second term: June, 2012 - November, 2014 December, 2014 – November, 2016 Vice Mayor: Henry Leger Term of Office: First term: Second term: Third term: June, 2006 – May, 2010 June, 2010 – November, 2014 December, 2014 - November, 2018 Partial term: Second term: May, 2009 – May, 2012 June, 2012 – November, 2016 First term: December, 2014 – November, 2018 First term: Second term: June, 2008 – May, 2012 June, 2012 – November, 2016 Alan Magazine Term of Office: First term: December, 2014 – November, 2018 Cecil A. Yates Term of Office: First term: June, 2012 – November, 2016 Councilmembers: Dennis Brown Term of Office: Nick DePorter Term of Office: Cassie Hansen Term of Office: 42 The Height of Desert Living Financial Overview & Policies Financial Overview & Policies The Height of Desert Living 43 Financial Overview & Policies FUND STRUCTURE TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS OPERATING FUNDS SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL IMPROVEMENT FUNDS General Fund (100) Highway User Revenue Fund (HURF) (200) Revenue Bond Debt Service (500) Capital Projects Fund (600) Public Art Fund (410) Downtown Strategy Fund (300) General Obligation Debt Service (510) Facilities Replacement Fund (610) Internal Service Fund (800) Economic Development Fund (310) Eagle Mountain Debt Service (520) Law Enf orcement Development Fee Fund (710) Vehicle Replacement Fund (810) Tourism Fund (320) Municipal Property Corporation Debt Service (530) Fire & Emergency Development Fee Fund (720) Special Revenue/Grants Fund (400) Parks/Recreation Development Fee Fund (740) Court Enhancement Fund (420) Open Space Development Fee Fund (750) Environmental Fund (460) Cottonwoods Maintenance District Fund (540) 44 The Height of Desert Living Financial Overview & Policies FUND/DEPARTMENT STRUCTURE Governmental Funds Fund Department Statement Summary Fund Type Operating Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Public Art Fund Internal Service Fund Vehicle Replacement Fund Fund Type Fund Special Revenue Highway User Revenue Fund Downtown Strategy Fund Economic Development Fund Tourism Fund Special Revenue Fund Court Enhancement Fund Environmental Fund Cottonwoods Maintenance District Fund Fund Type Fund Debt Service General Obligation Bond Fund Eagle Mountain CFD Fund Municipal Property Corporation Fund Fund Type Fund Capital Projects Capital Projects Fund Facilities Replacement Fund Development Fees Funds Department Total Mayor & Town Council Administration General Government Municipal Court Public Works Development Services Community Services Law Enforcement Fire & Emergency Medical Community Services Administration Administration Department Total Development Services Administration Administration Community Services Administration Municipal Court Development Services Administration Department Total Administration Development Services Administration Department Total Administration, Community Services, Development Services, Fire & Emergency Medical Development Services Community Services, Development Services, Law Enforcement, Fire & Emergency Medical, Parks/Recreation, Open Space GRAND TOTAL ALL FUNDS - includes transfers Total Proposed Budget Page Number 117 325-372 Amount 17,934,597 72,545 2,092,500 3,559,040 321,254 830,201 927,139 2,181,310 3,930,111 3,708,717 39,000 71,780 201,000 Amount 7,430,948 3,594,696 1,021,655 318,411 208,220 1,655,000 88,115 540,586 4,265 Amount 2,922,266 2,119,350 409,226 393,690 Amount 12,196,382 9,692,885 117 117 373-376 117 431,000 2,072,497 $ 115 131-136 115 137-172 115 169-172 115 173-180 115 181-198 115 199-226 115 227-256 115 257-262 115 263-270 116 116 116 116 116 377-383 Page Number $ 116 272-278 116 281-283 116 284-288 116 289-292 116 293-298 116 299-302 116 303-306 116 307-310 Page Number $ 116 312-313 116 313 116 313-314 Page Number $ $ 40,484,193 The preceding page depicts the budgetary funds of the town. The table above represents the departments of the Town and the funds that are used by those departments. The Height of Desert Living 45 Financial Overview & Policies FUND STRUCTURE The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. Operating Funds «The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development services (public works/planning), community services (parks and recreation/ community center/senior activity center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund and have designations of non-spendable, restricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in-lieu contributions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. This fund has a committed fund balance. «The Internal Service Funds (Funds 800 and 810) are used to account for the Town’s business-type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. These funds are classified as having assigned fund balances. Internal Service Funds include:   General Internal Service Fund (Fund 800) Vehicle Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, designated as committed or restricted. The Town maintains the following Special Revenue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by State Shared revenues and transfers from the Capital Improvement Fund. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns, and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. 46 The Height of Desert Living Financial Overview & Policies «The Downtown Strategy Fund (Fund 300) is a committed fund which may only be used for development of the downtown. Revenue for this fund comes from the 20% (previously 40%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Economic Development Fund (Fund 310) is a committed fund which may only be used for economic development. Revenue for this fund comes from the 80% (previously 60%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Tourism Fund (Fund 320) is a committed fund which may only be used for tourism. Revenue for this fund is provided by a transfer from the Economic Development Fund. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be ARRA Funds or other federal funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. «The Environmental Fund (Fund 460) is a restricted fund which may only be used to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items include, but are not limited to, permit fees, wash maintenance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. Revenues are derived from the annual environmental fee billed to Town residents «The Cottonwoods Maintenance District Fund (Fund 540) is a restricted fund which may only be used for maintenance of the Cottonwoods Maintenance District. Revenues are derived from a secondary property tax. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, and municipal property lease payments. (The 0.2% of local sales tax previously dedicated to mountain preserve bonds has been redirected to the Highway User Revenue Fund for the pavement management program.) Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency amounts, categorized as restricted. The Height of Desert Living 47 Financial Overview & Policies Debt Service funds include:     Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements, and major road improvements. «The Capital Projects Fund (Fund 600) revenues are assigned revenues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of capital improvements funding for the Town. «The Facilities Replacement Fund (Fund 610) revenues are assigned and currently the result of a transfer from the General Fund. The Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment, and Parks and Recreation structures. The Development Fee Funds (Funds 710-760) are restricted funds which may only be used for the planning, design, and construction of public facilities serving the needs of the new development from which it was collected and designated as restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). Funds 710, 730, 750 and 760 will be eliminated when all remaining funds have been expended. Development Fee funds currently include:   Fire & Emergency (Fund 720) Parks/Recreation (Fund 740) BUDGETARY AND ACCOUNTING BASIS The budget is prepared on a budgetary basis of accounting for all fund types. Expenditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are: 48 The Height of Desert Living Financial Overview & Policies  Certain revenues, expenditures and transfers are not included on a budgetary basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compensated absences are not reported for budgetary purposes, but are presented as revenues or expenditures on a GAAP basis.  Depreciation is not budgeted as an expense in budgetary accounting.  Capital outlays are an expenditure in budgetary accounting and an asset in GAAP.  Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital project budget funding sources are matched with budgeted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budgetary basis which is a cash flow model. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two; however, the entire budget for this project would not be appropriated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 49 Financial Overview & Policies TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES I. INTRODUCTION The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills (the “Town”) understands that principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies, and investors. The policies will be reviewed periodically to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates, to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. II. OVERALL GOALS The overall financial goals underlying these principles are: 2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid financial condition, defined as: A. Cash solvency – the ability to pay bills. B. Budgetary solvency – the ability to balance the budget. C. Long run solvency – the ability to pay future costs. D. Service level solvency – the ability to provide needed and desired services. E. Adhering to the highest accounting and management practices as well as the financial reporting and budgeting standards established by the Government Finance Officers Association, by the Governmental Accounting Standards Board (GASB) and by other professional organizations. 2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well managed and financially sound. 2.3 Stability. To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. 50 The Height of Desert Living Financial Overview & Policies 2.4 Delivering Quality Services. To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. III. FUND BALANCE Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered the difference between a fund’s assets and deferred outflows of resources and its liabilities and deferred inflows of resources. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is essential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures and similar circumstances. The fund balance also provides cash flow liquidity for the Town’s general operations. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of fund balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State shared income and State sales tax revenues for approximately one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both state shared and local – which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local government financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. Credit reviews performed by municipal bond analysts. 2. Preserving or improving the Aa3 bond rating. 3. Maintaining a positive trend to historical fund balances. 4. Maintaining a rating equal to or better than surrounding communities. The Governmental Accounting Standards Board (“GASB”) has found that usefulness and value of fund balance information provided is significantly reduced by The Height of Desert Living 51 Financial Overview & Policies misunderstandings regarding the message that it conveys and the inconsistent treatment and financial reporting practices of governments. GASB issued a pronouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. 3.1 52 Fund Balance Categories. An accounting distinction is made between portions of fund balance that are spendable and nonspendable. These portions are broken into five categories: (A) Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact. This amount includes inventory, prepaids, and non-current receivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed or assigned). (B) Restricted fund balance— Includes amounts that are either (1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation. Restricted fund balance means “restricted net assets” as defined in the government-wide Statement of Net Assets, GASB Statement No. 34, as amended by GASB Statement No. 46. (C) Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts classified as “committed” are not subject to legal enforceability like restricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund balances must occur prior to year end; however, actual amounts can be determined in the subsequent period. (D) Assigned fund balance—Includes amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to assign amounts to be used for specific purposes in accordance with policy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. The Height of Desert Living Financial Overview & Policies (E) 3.2 Unassigned fund balance—Includes any remaining amounts after applying categories (A)-(D) above (amounts not classified as nonspendable, restricted, committed or assigned). Planned spending in the subsequent year’s budget would be included in the unassigned fund balance category. The General Fund is the only fund that will report a positive unassigned balance. General Fund. The fund balance of the Town General Fund may consist of up to five components, as described previously. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of revenues is recommended. A. Committed Fund Balance. The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fiscal balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. (1) Rainy Day Fund to be Maintained. As a component of the Committed fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to a minimum of 20% of the average actual General Fund revenues for the preceding five fiscal years. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the contingency funding. (2) Guidelines for Rainy Day Fund. In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Manager, Town staff and Town Council: (a) Deposit Rules. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth The Height of Desert Living 53 Financial Overview & Policies herein until the Rainy Day Fund balance is equal to at least 20% of the average actual General Fund revenues for the preceding five fiscal years. (b) Use Rules. Rainy Day Funds may only be expended for any one of the following purposes or under the following circumstances: (i) (ii) (c) (d) B. 54 To replace the loss of more than 25% of the Town’s local share of State shared revenues received pursuant to ARIZ. REV. STAT. § 43-206. For any event that threatens the health, safety or welfare of the Town’s citizens. (iii) For any event that threatens the fiscal stability of the Town. (iv) To address any matter declared as an emergency by the Governor or the Mayor. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: (i) Any appropriation shall require the approval by at least 2/3 of the entire Town Council. (ii) The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the Fund. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): (i) All amounts shall be repaid in not more than five years, in annual installments of not less than 1% of the previous fiscal year General Fund balance. (ii) Repayments shall be appropriated as part of the annual budget adoption. Assigned Fund Balance. The Town will maintain an assigned fund balance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. This assigned fund balance will be assigned for (1) “pay-as-you-go” capital replacement expenditures, (2) vehicle or equipment replacement, (3) capital projects, (4) prepaying or defeasing existing Town debt or (5) The Height of Desert Living Financial Overview & Policies any other expenditure that is non-recurring in nature. The 10% is the minimum and may be increased to accelerate accumulation of funds for a large capital expenditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can be authorized for expenditure only in accordance with Resolution 2012-02 adopted by the Mayor and Town Council on June 7, 2012, as may be amended from time to time. C. Unassigned Fund Balance. Funds in excess of the balances described in the preceding paragraphs will be unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolution, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to supplement “pay as you go” capital replacement expenditures in the Capital Projects Fund or (3) used to prepay or defease existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end unassigned General Fund balance. Such projection will include an analysis of trends in fund balance levels on an historical and future projection basis. The Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town that expenditures for which more than one category of fund balance could be used, that the order of use is: Nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned fund balance. These guidelines will be reviewed by the Town Manager periodically following adoption (or sooner at the direction of the Town Council). 3.3 Special Revenue Funds. A. HURF. The Highway User Revenue Fund (“HURF”) is restricted in use solely for street and highway purposes. The fund depends upon State shared revenues for over 90% of annual revenues. The restricted fund balance will be based on the minimum requirement as specified in the schedule for projects funded with Special Revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required amount to be set aside as restricted fund balance. B. Excise Tax Funds. The excise tax funds are committed funds that the Town Council may dedicate for specific purposes by resolution or as part of the annual budget adoption. The Height of Desert Living 55 Financial Overview & Policies 3.4 Debt Service Funds. The Debt Service Fund is established for the payment of principal and interest on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service payment due on July 1 plus an amount equal to the average annual delinquency factor based on the prior three years’ delinquency rates. 3.5 Capital Projects Fund. A Capital Projects Fund has been established to allow the Town to accumulate monies for (1) purchase of land or buildings, (2) improvements to Town -owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic development projects and (6) such other capital projects as determined by the Town Council. The Capital Projects Fund will be funded by: (A) sales of real and personal property belonging to the Town; (B) General Fund transfer of any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements or re-appropriation; and (C) interest earnings on the balance of the fund invested per the Town’s investment policy. Accounted for separately, but considered part of the Capital Projects Fund, are accumulated development fees collected pursuant to ARIZ. REV. STAT. § 9-463.05 that are assessed on new construction for the purpose of funding growth. These funds are restricted to growth-related capital expenditures as designated in the Town’s adopted Infrastructure Improvements Plan. The fund balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales-related costs associated with the disposition of property before crediting the Capital Projects Fund (for funds other than development fees). The Town Council may approve the uses of the Capital Projects Fund as a part of its annual budget or by motion and affirmative vote at the time the expenditures are approved. IV. FINANCIAL PLANNING Financial planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analyses of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. 56 The Height of Desert Living Financial Overview & Policies 4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budget, which shall be submitted to the Town Council and the public for review in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year beginning July 1 and ending the following June 30. The Town Council will adopt the budget no later than June 30, and the Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 4.2 Budget Preparation. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by fund. C. Estimated fund balance by fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improvement program. G. Any additional information, data, or analysis requested of management by the Town Council. 4.3 Operating Budget. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues, creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example, accruing future years’ revenues or rolling over short-term debt to avoid planned debt retirement. 4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating service levels and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 4.5 Revenue Estimate. The Town Manager will provide an estimate of the Town’s revenues annually for each fiscal year, as well as estimates of special (grant, excise tax, etc.) revenues and interfund transfers. The Height of Desert Living 57 Financial Overview & Policies 4.6 Staffing. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town Departments in a timely manner for the Department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 4.8 Performance Measurement. Performance measurement indicators will be integrated into the budget process as appropriate. 4.9 Efficiency Analysis. Alternatives for improving the efficiency and effectiveness of the Town’s programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. 4.10 Department Responsibility. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total departmental expenditure budgets. Department Directors shall immediately notify the Town Manager of any exceptional circumstances that could cause a departmental expenditure budget to be exceeded. 4.11 Quarterly Report. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Town Manager or authorized designee. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. 4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the Rainy Day Fund, to the extent necessary to ensure a balanced budget at the close of the fiscal year. The Town Manager may institute a cessation during the fiscal year on hirings, promotions, transfers and capital equipment purchases. Such action will not be taken arbitrarily or without knowledge and support of the Town Council. V. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In addition, purchases and expenditures must comply with all applicable legal requirements. 58 The Height of Desert Living Financial Overview & Policies 5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. 5.2 Purchasing System and Policies. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the Town’s purchasing policies, guidelines and procedures and applicable State and Federal laws. The Town will endeavor to obtain supplies, equipment and services as economically as possible. 5.3 Internal Controls. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. 5.4 State Expenditure Limit. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uniform Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the State Auditor General each year. 5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and recorded in the Town of Fountain Hills Summary of Capital Assets. VI. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 6.1 Balanced Revenue Base. The Town’s goal is a General Fund revenue base that is equally balanced between sales taxes, State shared revenues, property tax, service fees and other revenue sources. 6.2 Stable Revenue Base. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. Establishing new charges and fees as needed and as permitted by law at reasonable levels. B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. The Height of Desert Living 59 Financial Overview & Policies 6.3 Monitoring Collection. The Town Manager or authorized designee will monitor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 6.4 Intergovernmental Aid. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town’s long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Fountain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. 6.6 Growth Revenues. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 50% of those one-time revenues to the Capital Projects Fund. Monthly, these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. VII. USER FEE COST RECOVERY User fees and charges are payments for voluntarily-purchased, publicly-provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. 7.1 60 Establishing Fees. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized The Height of Desert Living Financial Overview & Policies that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 7.2 Recalculation. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. VIII. CASH HANDLING POLICY Collecting and controlling cash at the Town are very important functions. The Customer Service Representatives and Permit Technicians are the Town’s cash handling agents. Strong internal controls for cash collection and handling are necessary to prevent mistreatment of Town funds and to safeguard and protect employees from unwarranted charges of mishandling funds. Historical practices shall not constitute justification for deviation from these procedures. The material contained in this Section supersedes any previous policies and procedures regarding the handling of cash followed within the Town and/or within Departments. The Finance Division will conduct periodic reviews of cash handling procedures. Any amendments to the policies require Town Council approval, but the Town Manager may make interpretations and exceptions to the policies contained in this Section as more particularly set forth in Subsection 8.13 below. 8.1 Individual Responsibilities. All cash transactions are to be processed by Town staff (including cash, credit cards, checks, etc.) and not volunteers. Any Department Director or manager with responsibilities for managing Town cash receipts and those employees who are entrusted with the receipt, deposit and reconciliation of cash for Town-related activities shall be responsible for knowledge of and compliance with this Section VIII. A reference to this Section should be included as part of all departmental policies and procedures. 8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, collecting and controlling cash should be centralized in one location; however, that is not always possible or practical. As a result, the collection of money is, in part, decentralized. The Finance Division must authorize all cash handling sites, including one-time requests for cash for special events. Departments requesting status as a cash handling site (or special events where money is being collected and a cash float is needed) must submit a request to the Finance Division at least 24 hours prior to the special event that includes: A. Reason(s) why cash handling site or cash float is needed. B. A list of the personnel involved with the cash handling site, descriptions of their duties and how segregation of duties will be maintained. C. Whether a change drawer will be needed. The Height of Desert Living 61 Financial Overview & Policies 8.3 D. A description of the reconciliation process, including frequency of reconciliation. E. A description of the process for safeguarding cash until it is deposited. F. A schedule of how often and where cash deposits will be made. Procedures for Cash Collection. A. 8.4 (1) Cash (coin and currency). (2) Checks (made payable to the Town, no third party checks). (3) Credit Cards (MasterCard, Visa, Discover, American ExpressACTIVE Net only). (4) Money Orders. B. Cash should be physically protected through the use of vaults, safes, cash registers, etc. Each Department is responsible to make the necessary provisions to properly safeguard the cash receipts in its area and maintain the necessary safe or vault that will ensure the security. Generally, any amount of cash on hand must be maintained in a vault or heavy safe (one which cannot be easily moved by two persons using a hand cart). Cash should not be retained in desk drawers or standard file cabinets without a locking mechanism; petty cash must be secured in a locked file cabinet and keys should be secured separately. C. The cash drawer should be kept shut when not in use and after each transaction. The cash drawer, when open, should not be left unattended when it contains money. The contents of cash drawers should be placed in a safe, vault, or an approved, locked location after each day; all safes are to be kept locked. Receipts. A. 62 “Cash” is defined as any of the following accepted methods of payment for Town transactions: Procedures must be in place to record the daily beginning and ending receipt numbers of the cash register, and include safeguards to prevent manipulation of register totals, receipt numbers, etc. Automatic numbering of receipts through a computerized system is an acceptable alternative. The Height of Desert Living Financial Overview & Policies B. Receipts should be generated from either receipt books or cash register receipt system. C. Cash registers must be programmed to issue receipts, which shall contain all information required by the accounting system to properly credit and track payments. D. Receipt books, if issued for special events, must be issued in sequential order. All books should be accounted for from the time of delivery and returned to the Finance Division. E. Only those receipt books that have been distributed by the Finance Division may be used. F. At a minimum, sequential, pre-numbered receipt forms must contain the following information: G. 8.5 (1) Date issued. (2) Cashier and/or Department issuing the receipt. (3) Name of payor (not the department name or revenue source). (4) Net amount received. (5) Sufficient information to identify the purpose of the payment. (6) Form of payment (cash, check, credit card, etc.). The receipt forms should also: (1) Contain all available identifying numbers and other pertinent, descriptive information including invoice numbers. (2) Be issued in a minimum of two copies, one for the payor and one to accompany the deposit. (3) Never be altered; if any type of change is necessary, all copies of the receipt must be clearly marked “void” and a new receipt issued. (4) Be filed sequentially and retained by the Department (including void receipts). Cash Received in Person. A. When a customer produces a mutilated bill (where a portion is missing), the receiver should request that the customer have a bank re- The Height of Desert Living 63 Financial Overview & Policies deem the bill. No bill will be considered for acceptance if both serial numbers are not present. B. C. 64 A printed receipt must be issued for each payment received when the customer pays in person. At a remote location (for special events), manual pre-numbered receipts may be used when cash register receipts are not available. Departments may not accept post-dated checks, IOU’s, or third party checks. D. All cash received must be recorded through the computerized accounting system (MUNIS and/or ACTIVE Net) with computergenerated official Town cash receipts. When a cash handling site with a computerized accounting system has to use temporary cash receipts, those temporary receipts must be converted over to computerized receipts as soon as possible. If the conversion cannot be accomplished within 48 hours, the cash should be deposited into the Department’s safe and tracked in detail until it is recorded on the computerized accounting system. E. The customer must be presented an official Town receipt form with a duplicate record being retained by the receiving Department. All numbered receipts must be accounted for, including the original of voided receipts. F. The cash handling site must maintain a clear separation of duties. An individual should not have responsibility for more than one of the cash handling components: collecting, depositing, disbursement and reconciling. G. The procedures below are to be followed to safeguard the employee and the cash: (1) Account for cash as soon as is it received – count the cash in front of customer. (2) Keep cash received in view of the customer until the transaction is complete. (3) If change is required, count all cash and change in front of customer. (4) Reconcile the funds received to the computerized accounting system cash report or to the total of the temporary receipts at the end of the day or at the end of each shift and balance the receipts as set forth in Subsection 8.9. The Height of Desert Living Financial Overview & Policies (5) Immediately place all cash in a cash drawer, safe or other secure place until deposited. A secure area for processing and safeguarding funds received should be provided and restricted to authorized personnel. (6) Personal transactions with Town cash funds are prohibited. Monies may never be borrowed nor loaned from cash funds, nor may personal checks be cashed from receipts. All employees paying for Town services (rentals, movie tickets, animal license, business license, etc.) must be rung up by a different employee under a separate user ID. (7) H. (8) Deposit all cash intact and not intermingled or substituted with other cash. (9) Pay refunds or expenditures through the appropriate Town bank account on a Town-generated check from the main accounts payable account or petty cash for the smaller accounts. If the original payment was made using credit/debit card, then refunds will be issued through the credit card per credit card regulations. (10) Provide printed receipts generated by the point of sale (POS) program for every transaction involving money. (11) Voided cash receipts must be approved and initialed by a supervisor before the daily deposit is done, noting the reason for voiding the transaction. (12) Deposit daily cash report and cash promptly at the end of each day into the Finance Division safe. (13) Place cash in amounts over $500.00 in the Finance Division safe immediately following the transaction until the end of day close out. (14) Cashiers should enter transactions using their personal logins (switch user) during a single shift. (15) All packaged coin or strapped currency received as payment should be removed from the package or straps and verified. Cashing checks from Town deposits, borrowing cash for personal use, lapping receipts to cover shortages in cash receipts, withholding checks for deposit in order to float checks, commingling personal and Town funds and modifying cash records are all serious offenses and may result in discipline up to and including immediate discharge from employment. The Height of Desert Living 65 Financial Overview & Policies 8.6 8.7 Cash Received Through the Mail. A. When mail is opened, if the cash received is not credited directly into the appropriate Town account or issued a receipt through a computerized accounting system, a log of the checks, credit card transactions and or cash should be prepared and submitted to the Finance Division. The log should include the customer’s name, amount received, check number and any other information available that may assist in proper allocation of the funds. The envelope also should be retained as part of the records. B. When mail is opened, checks must be endorsed promptly with a restrictive endorsement stamp. Checks must be stored in a safe or other secure place approved by the Finance Division until deposited. C. Unidentified receipts must be deposited to a depository account approved for such purposes. All reasonable attempts should be made to identify the correct account and transfer the funds. Check Acceptance. A. The Federal Reserve has established a regulation to standardize check endorsements: (1) Checks must be made payable to the Town of Fountain Hills and endorsed promptly with a restrictive endorsement stamp payable to the Town of Fountain Hills. The endorsement stamps must be distributed by the Finance Division; this stamp protects the check if lost or stolen. (2) All depositor’s endorsements are limited to the top 1.5 inches on the back side of the check, at the trailing edge of the check. This area is where endorsements are normally placed. If you look at the face of the check, the endorsement area is directly behind where “Pay to the Order of” is printed. (3) Any check that has been endorsed may not be returned to the customer. Any marks below the 1.5 inches on the check may obscure the bank routing number, cause delays in returning checks, and forfeit the Town’s right to recovery. The purpose of this regulation is to speed collection and returns. (4) The endorsement must include the following: FOR DEPOSIT ONLY TOWN OF FOUNTAIN HILLS [Account Number] 66 The Height of Desert Living Financial Overview & Policies (5) Checks should have the customer information pre-printed on the face of the check. Bank issued/generated checks are acceptable. (6) Personal checks from employees for cash may not be cashed at any counter in a Town facility. (7) Checks or credit card transactions will not be cashed or processed for more than the amount of purchase. Departments are not authorized to return currency to the payor in the event that the check exceeds the amount due to the Town. B. Be sure that the name, branch, city and state where the drawer’s bank is located is printed on the check. C. The Town will not accept a check that is: (1) Illegible or not written out clearly; checks should be written out in blue or black ink only. (2) For anything other than the exact amount (no change will be given). (3) A third party check (that is, checks made out to someone other than the Town). (4) Altered or changed. (5) Undated, post-dated or stale dated (older than six months). (6) Not signed. (7) A starter check, i.e. a check without the name, address and check number on the face of the check. (8) Not in U.S. funds. (9) From a foreign bank, even if payable in U.S. funds. (10) Transfer checks. D. If the written amount on a check does not match the numerical amount, the written amount will govern. E. Money orders should be filled out by the customer in the presence of Town staff; the customer must countersign and write Town of Fountain Hills in the payee section. The Height of Desert Living 67 Financial Overview & Policies 8.8 8.9 68 Credit Card Acceptance. A. Credit cards accepted are Visa, MasterCard, Discover and American Express (ACTIVE Net only). B. When presented with a credit card, the Department cashier shall: (1) Verify that the card has not been altered and is not expired. (2) Check customer identification to verify that the name on the card and the account name are the same, unless someone is paying for other family members. (3) Retain the credit card until the transaction is complete. (4) Enter the credit card transaction by swiping the card through the terminal on the keyboard; if the keyboard does not have a terminal, the swipe reader is not functioning or payment is being taken over the telephone, the credit card number should be entered manually when prompted by ACTIVE Net or Class software programs. (5) If the credit card information is being input from a paper registration form that includes the card number and payor signature, shred or permanently mark over the portion of the form that includes the credit card information as soon as the transaction is complete and the card is accepted. (6) If receiving credit card information over the phone, verify the caller’s name as it appears on the card, verify the amount to be processed, enter the credit card number, expiration date and security code directly into the ACTIVE Net or Class program – immediately shred any piece of paper where the information can be viewed or taken. Balancing of Cash Receipts. A. All funds collected must be balanced daily, by mode of payment, by comparing the total of the cash, checks and credit cards to the computerized accounting reports, to the manual receipts totals, including the totals of the money received by mail. All cash receipts and supporting documentation (daily deposit slip, system receipts, and system reports) should be transferred daily to the accounting system and all discrepancies should be resolved before the end of the day/ shift. B. Daily cash counts and reconciliations will be performed on a random basis by the Accountant or other senior Finance Division staff mem- The Height of Desert Living Financial Overview & Policies ber. These reconciliations should be signed and dated by the reviewer. The total monthly receipts should be balanced with the monthly bank account statements and accounting system monthly reports and all discrepancies should be resolved. C. Currency and coin must be reconciled separately from checks, credit cards and money orders by comparing actual cash received to the cash total from the cash report or to the sum of the cash sales from the manual receipts. D. Over/short amounts must be separately recorded, investigated and resolved to the extent possible as set out in the over/short portion of this Section. E. Because balancing can be a time-consuming task and requires attention to detail, it is recommended that each cashier pre-balance his/ her own drawer periodically during the day. NOTE: On the rare occasion that a check needs to be forwarded to another party by the Town of Fountain Hills, the check cannot be endorsed. Any of the following positions are authorized to approve this receipt without endorsement: the Town Manager, the Finance Director and the Town Clerk. Approval to accept this instrument in this manner requires approval from one of the Town’s authorized signatories in writing prior to the presentation of the instrument. F. 8.10 End of day close out process for cash collection points includes the following: (1) Two signatures on the daily cash report before submitting to the Finance Division. (2) Total deposit must match the printed report from the software program. (3) Deposits are turned in daily and deposited in the Finance Division safe by the responsible party. Cash Over & Short. A. A daily accounting of cash received should be balanced against the total amount on the daily reports run by the Department. Any amount that is over or short shall be reported on the same day to the Department Director and the Accountant. B. The discipline procedures set forth below should be followed if the established dollar limits and frequency of overages and/or shortages are exceeded. The current established dollar limit is five dollars. A log The Height of Desert Living 69 Financial Overview & Policies C. should be established to record any overages and shortages, and the employee’s name and date. Patterns, frequencies and inconsistencies should be noted on the employee’s performance review. Overages or shortages of $50.00 or more are to be reported to the Finance Director. Warnings or exceptions involving cash overages or shortages shall be retained in the employee’s permanent file. D. If the shortage is the result of a suspected or documented theft, the shortage must be reported immediately and in writing to the Accountant, the Finance Director and the Town Manager who will submit to law enforcement for investigation, regardless of amount. E. Employees who handle cash are expected to be careful and accurate and to balance their funds each day without overages or shortages. Failure to follow internal controls and checks and balances as approved by the Finance Division is considered to be at least negligence and could be considered misconduct subject to the following disciplinary procedures: (1) (2) 8.11 (i) Two or more over/shorts (regardless of the amount). in any 90-day period (ii) Cumulative over/shorts of $75.00 or more in any 30-day period. Written Warning. (i) After an employee has received two verbal warnings, the third warning will be in the form of a written warning. A fourth warning will be subject to disciplinary action as determined by the Department Director. (ii) A written warning will be issued if an employee exceeds a cumulative total of $100.00 or more cash short in any month regardless of the number of verbal warnings. Returned Check Procedures. A. 70 Verbal Warning. A verbal warning will be given if an employee has: Any checks returned by the Town’s depository bank as uncollected shall be sent to the Finance Division. Examples of returned checks include: non-sufficient funds (NSF), account closed, payor’s signature missing, refer to maker and post-dated or stale-dated checks. The Height of Desert Living Financial Overview & Policies 8.12 8.13 B. When a check is returned, the Finance Division prepares a negative entry to the revenue journal, debiting the originating account for the amount of the check and at the same time assessing a service fee in the amount set forth in the Town’s adopted fee schedule. It is the responsibility of the Department that was credited with the revenue to notify the check writer and use due diligence to collect the amount of the check and the service fee. The check writer will be prohibited from receiving Town services until the Town is paid the full amount, plus the returned check fee. Restitution should be in the form of currency, money order, cashier’s check or certified check. The Finance Division will maintain an aging report on all non-collectable items; this report will be submitted monthly to the Finance Director. C. When restitution is obtained, the same account should be used that was used on the negative entry and the deposit should be transferred to the Customer Service Representative for inclusion in the daily deposit. D. If after proper due diligence is performed, collection has not been made, the Accountant may be consulted regarding returned items that remain uncollected for further action through the State. Preparation of Deposits (performed by the Finance Division). A. The Finance Division shall prepare all deposits. B. All checks must be made payable to Town of Fountain Hills and endorsed. A calculator tape of the checks should be included with the checks bundled together. C. Cash must be recorded on the deposit slip in the appropriate space. D. Only depository-issued deposit slips, including the appropriate account number(s) and sub-code(s) are to be used. E. Someone not involved with collecting the cash, opening the mail or reconciling the deposit must prepare the deposit. F. Deposit from the Municipal Court should be secured in locking deposit bags, which are available from the bank. G. Trips to the bank should be at random times during each day. Exceptions to Cash Handling Policy. A. Any exception to this Section must be approved in writing by the Department Director and requires the concurrence of the Finance Direc- The Height of Desert Living 71 Financial Overview & Policies tor. For example, in cases where there is not enough staff available to maintain complete separation of duties, an alternate process to safeguard Town funds must be established and approved by the Finance Director. Requests for exceptions to these procedures must be submitted to the Finance Director in writing. B. Town personnel are prohibited from depositing Town cash into checking or other bank accounts unless the account has been set up by the Finance Division. 8.14 Records Retention. All cash receipts and related documents must be maintained in accordance with Records Retention Schedules pursuant to ARIZ. REV. STAT. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19. Accounting reports, deposit slips, credit card receipts, copies of manual cash receipts, etc. should be kept for the period specified by the Records Retention Schedules. IX. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwriters and rating agencies. The Town’s overall debt management policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. 9.1 General. A. 72 The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon “pay-as-you-go” funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “intergenerational equity,” as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. The Height of Desert Living Financial Overview & Policies B. 9.2 To increase its reliance on current revenue to finance its capital improvements, and promote a “pay-as-you-go” philosophy, the Town will appropriate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the assigned fund balance. Capital Improvement Plan. A. As part of the budget process each year, the Town Manager or authorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The ranking criteria will give greatest weight to those projects that protect the health and safety of its citizens. “Pay-as-you-go” project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circumstances. C. Lease-purchase financing shall be undertaken only when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State-imposed expenditure limitation. The Town Manager or authorized designee shall be responsible for ensuring that “pay-as-you-go” expenditures do not cause the State-imposed expenditure limitation to be exceeded in any fiscal year. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects that are likely to receive grant money. E. All capital project appropriations and amendments to the capital improvement plan must be approved by the Town Council. The Height of Desert Living 73 Financial Overview & Policies F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure improvement or asset. G. The following steps shall be used to prepare the Capital Improvement Program (“CIP”): (1) (2) (3) 74 Establish Capital Improvement policies, including: (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g., computers) will be treated. (d) Identification of projects that are expected to be undertaken, but fall outside the time horizon of the plan. Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. (b) Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficiency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from current revenues. (h) Acquisition of open space. Perform and maintain a capital inventory and identify useful life. The Height of Desert Living Financial Overview & Policies (4) (5) (6) Identify projects. (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital projects before “pay-as-you-go” and bond issuance financing. (c) Developer contributions. (d) Private contributions. (e) Issuance of securities. (f) Capital leases. Approve the CIP and Budget. (a) Town Council review. (b) Public hearing. (c) Adoption of the CIP and capital budget. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. Department Directors will submit detailed descriptions of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. The Town Manager shall incorporate an estimate of the useful life of proposal capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue then the bond amortization schedule shall be adjusted to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. The Height of Desert Living 75 Financial Overview & Policies 9.3 Financing Alternatives. A. 76 Financing alternatives include, but are not limited to: (1) Grants. (2) Developer Contributions. (3) General Obligation (“GO”) Bond – requires voter approval, supported by an ad valorem (property) tax. (4) Revenue Bonds – repaid with dedicated revenue source (HURF, revenue generated by project). (5) Municipal Property Corporation (“MPC”) Bonds – repaid with a dedicated revenue source. (6) Community Facilities District (“CFD”) or Special District Bonds – supported by an ad valorem property tax, revenues of the district or assessments of the cost of public infrastructure or enhanced municipal services. (7) Capital Leases – repaid within operating budget. (8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District, CFD and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria for CFDs have been established and included within the Town’s CFD policy. C. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. D. Where applicable, the Town will structure GO bond issues to create level debt service payments over the life of the issue. The goal will be to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. E. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the ex- The Height of Desert Living Financial Overview & Policies isting debt structure to the benefit of the Town. Refinancings undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. 9.4 F. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. G. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. H. MPC and contractual debt, which is non-voter approved, will be utilized only when a dedicated revenue source (e.g., excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues generated by the project will be greater than the debt service requirements). I. The Town’s privilege/excise tax to debt service goal will be a ratio of at least 2.5:1 to ensure the Town’s ability to pay for long-term debt from this elastic revenue source. Issuance of Obligations. A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the service providers that offer the Town the best combination of expertise and price. The Town is not required to select the firm offering the The Height of Desert Living 77 Financial Overview & Policies lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. C. D. 78 The Town will sell bonds through public sale, online bidding process or an accelerated bidding process unless the Town Council authorizes the bond to be sold by negotiated sale or private placement. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most efficient and cost-effective manner and in compliance with the governing statutes and regulations. The Town Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report all financial information on an annual basis and notices of listed events in a timely manner, not in excess of ten business days after the occurrence of event, to the rating agencies and the Municipal Securities Rulemaking Board’s (“MSRB’s”) Electronic Municipal Market Access (EMMA) system. The annual report will include but not be limited to the Town’s annual Comprehensive Annual Financial Report (CAFR) and other items specified in the Town’s continuing disclosure undertakings. G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with Securities and Exchange Commission Rule 15c2-12 and MSRB Rule G-36. The Town will follow its adopted issuance and post-issuance compliance procedures relating to its tax-exempt financings. The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living 79 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line-item basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. In FY16-17, although the budget document continues with Department level, Division level and Program level budgets, many programs were combined for more efficient managing and reporting purposes. There were also two new Departments created. The new General Government Department was created for all non-departmental, Town-wide items and the Public Works Department was created out of the Development Services Department to oversee the Streets and Facilities Divisions, as well as the Outside Inspections program that was previously reported under Engineering. For a summary of all Town programs, please see pages 115-117. TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE Capital Projects Funds 4% Operating Funds 52% Debt Service Funds 9% HURF 14% Special Revenue Funds Excise Tax Funds 8% 2% Total All Funds = $30.7M TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE Capital Projects Funds 28% Operating Funds 41% Debt Service Funds 9% Special Revenue Funds 7% Excise Tax Funds 1% 80 HURF 10% Total All Funds = $40.5M The Height of Desert Living The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace of moderate growth in revenues next fiscal year. Revenues for all funds are $30.7M (excluding reserves) with expenditures of $40.5M (including transfers) with some funds utilizing reserves for projects. Budget Highlights It should be noted that the State Shared sources of revenue are very sensitive to the fluctuations of the economy as well as to annual legislative appropriations. Additionally, these revenues are distributed to cities and towns based on each municipality’s population compared to that of the entire State. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of State Shared revenues. Past efforts to diversify the Town’s revenue sources by asking the voters to approve a primary property tax have been unsuccessful which has necessitated reductions in force while maintaining the existing level of service. During FY15-16, seven cities and towns had a mid-decade census done in order to capture a bigger portion of State Shared revenues, which in turn, has had a negative impact on the Town’s portion. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State Shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. FY16-17 GENERAL FUND OPERATING REVENUES Almost 87% of the Town’s General Fund resources are derived from the local sales tax and State Shared revenues. Intergovernmental 35% Local Taxes 52% Building Revenue 8% Permits, Licenses, Fees 5% In FY08-09, the Town received $14.8M in General Fund revenues but dropped over $2M by FY12 to $12.6M. The economic recovery saw a return to a revenue stream of $13.9M. The drop in FY13-14 reflects the reallocation of the Vehicle License Tax revenue (historically available for General Fund expenditures) to the Highway User Revenue Fund (HURF) for pavement management. General Fund Revenues (in millions) $16.0 $15.1 $14.1 $14.0 $13.5 $13.2 $13.3 $13.2 FY12-13 FY13-14 $13.9 $12.6 $12.0 $10.0 FY09-10 FY10-11 The Height of Desert Living FY11-12 FY14-15 FY15-16 FY16-17 81 Budget Highlights The economic recession forced the Town to focus on the delivery of core services, defined by the Town Council as:      Public Safety – Fire/Emergency Medical, Law Enforcement and Judicial Administration – Economic Development, Finance, Human Resources, Information Technology, Town Manager, Town Clerk, General Government Public Works - Streets, Stormwater/Environmental Services, Facilities Development Services – Building Safety, Engineering, Planning, Code Enforcement, Mapping & Graphics Community Services – Parks, Recreation, Senior Services, Community Center, Tourism, Open Space and Trails In FY14-15 , the Town Council directed staff to develop a new program for funding maintenance capital – those projects that are necessary to maintain the Town’s infrastructure but are not considered a capital improvement program (i.e., under the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve Study performed to identify those items. During the upcoming year, a transfer of General Fund reserves in the amount of $1 million is proposed into the Facilities Replacement Fund to help cover some of those projects. Following is a brief summary of what is included in the proposed General Fund budget for FY16-17: Salaries and Benefits - For FY16-17, additional staffing is proposed, totaling 1.63 FTEs; a full-time director of Development Services and a part-time accounting clerk in Finance. Most Town employees’ salaries and benefits are funded through the General Fund; salaries normally include overtime, sick leave, vacation and a set aside for merit increases. Staff is proposing a cost of living increase based on an updated market analysis with a 3.5% adjustment being proposed for FY16-17. The market analysis will result in a 5% adjustment to pay ranges (see pay plan on page 410. Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries and benefits represent 22% of the proposed General Fund budget in FY1617 and 10% of the total budget. Employee benefits include health, vision and dental insurance, employer taxes, disability, workers’ compensation insurance, and employer match of retirement The chart on the right shows that the number of Town employees is only slightly higher than at the lowest level in over fifteen years while the level of service to the citizens has remained constant. Number of FTE Employees 120 110 115 106 100 90 80 82 77 87 77 70 88 87 80 61 60 58 57 51 52 52 54 50 40 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 82 The Height of Desert Living Budget Highlights contributions. The Town does not provide a defined benefit pension plan for employees but rather matches employee contributions into a 401(a) account maintained by the International City/County Managers Association (ICMA). Contractual Services - The Town contracts with outside professionals for a number of services which represents 24% of the total budget (51% of the General Fund). Two major contracts included in this category are: 1. Fire protection and emergency medical services ($3,406,877), currently under contract with Rural/Metro Corporation – 3% increase; and 2. Police protection ($3,814,531), currently provided through the Maricopa County Sheriff’s Office – 7% increase. These two contracts alone represent 51% of the General Fund budget in FY16-17. Contractual Services also includes annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 119 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With pavement management a high priority, the Town is placing a priority on infrastructure maintenance that has been deferred ($1,000,000 in the HURF fund annually). Maintenance/Utilities - In FY16-17, maintenance/utilities represent 7% of the total General Fund budget. The Town owns ten buildings that require maintenance on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire systems, irrigation, etc. Town staff has been unable to dedicate the resources necessary to maintain the buildings in an optimum condition; consequently future budgets will require increasing amounts of maintenance funding to bring the buildings up to standards. Supplies and Services - Supplies and Services include operational costs such as insurance, office supplies, etc. for Town Hall and other Town-owned buildings and accounts for 4% of the operating budget. The Town owns the Library, the Museum, the Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis building, and the Community Theater building. Other items in this category are postage and travel. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY10-11 budget, the inclusion of vehicle replacement charges to each department based on replacement cost to be transferred and expended within a Vehicle Replacement Fund. The Height of Desert Living 83 Budget Highlights HURF/Streets Fund Overview The HURF/Streets Fund is a fund restricted to streets and transportation related purposes. With an operational priority for pavement management, the revenue from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be used for pavement maintenance (not reconstruction). The available resources in HURF are anticipated at $3.5M in FY16-17 which includes $929,081 from VLT. Road maintenance has not been adequately funded for several years which has resulted in serious degradation of the Town’s 186 miles of arterial and collector streets. The FY16-17 program of work will continue to focus on resolving the longterm fiscal needs for road maintenance. The HURF/Streets fund provides funding for the following Town programs:        Streets Department—Administration, including Legal Services Adopt-A-Street Open Space Pavement Management Street Signs Traffic Signals Vehicle Maintenance Excise Tax Funds Overview The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the Town’s 2.6% local sales tax to downtown development. Subsequently, on April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds:   Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund Both funds were funded originally through the dedicated .1% of local sales tax with a 60/40 split—60% of sales tax revenues allocated to the new Economic Development Fund and 40% of sales tax revenues allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. The Economic Development Fund, originally, was funded with 60% of the .1% local sales tax to be available for any economic development purpose. The Economic Development budget also included a proposal to create a new fund for Tourism in the amount of $103,000 as well as implementation of the Economic Development Plan adopted by the Council in March 2013. A resolution (2014-50) was passed on December 4, 2014, changing the allocations to 80% to the Economic Development Fund and 20% to the Downtown Strategy Fund effective January 1, 2015. 84 The Height of Desert Living Budget Highlights Special Revenue Fund Overview All special revenues (grants, etc) are received in the Special Revenue Fund. Operating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF II), the Town contracted with Valley Metro for a study on possible transportation programs in Fountain Hills that will bring visitors and workers into Town. The study was conducted throughout the community to get a wide response as to the transportation needs; as a result, the Town created a Ride Choice program. Grant funds will be used for that program as long as they are available. Included in the FY16-17 budget is an appropriation in the event that unanticipated grants become available. Other revenues in the Special Revenue Funds are the Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Maintenance District Fund – these funds will be committed/assigned/restricted for specific purpose and not available for general operations. Debt Service Funds Overview Total debt service revenues for FY16-17 are budgeted at $2.9 million including secondary property taxes for voter approved bonds and transfers from the General Fund for the Community Center. Revenues are budgeted higher than expenditures to allow for a delinquency factor in uncollected property tax revenues. The following is a summary of the debt payments for FY16-17:    General Obligation Bonds (property taxes) Municipal Property Corporation (excise taxes) Eagle Mountain Facilities District (property taxes) $2.1 million $0.4 million $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are few capital projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation required that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. This study was initiated in FY12-13, completed in FY13-14 and is the basis for new fees. The study was approved and reduced the number of fee categories from five to two:   Law Enforcement, Streets, and Library/Museum were eliminated Fire & Emergency and Parks/Recreation will remain The Height of Desert Living 85 Budget Highlights The fund balances remaining in the eliminated categories are included in the FY1617 expenditures to be used towards programs or projects that were included in the original IIP. Capital Projects Fund Overview The Capital Projects Fund resources are derived from one time construction sales tax (50% of revenues – the other 50% funds operations in the General Fund) as well as bond proceeds or other revenue sources. During the building boom prior to 2008, the Town accumulated approximately $10M in the Capital Projects Fund and has been cautious about moving forward with projects during the recession. Parks & Recreation Projects 21% Projects by Project Type Expenditures - FY17-21 Street/Sidewal k Projects 35% Facilities Projects 35% Downtown Improvement Projects 3% Total = $22.0M Contingency 1% Stormwater Management/ Drainage Projects 3% The following project areas and funding source are programmed for FY16-17 with total expenditures for capital projects budgeted at $9.3M which include: $3.8M for a new fire station relocation project, funded with CIP reserves $2.3M in park improvements, funded with Development Fees and CIP reserves $.7M in wash channelization project The complete list of projects is shown on page 326 and 330. 86 The Height of Desert Living Budget Highlights Projects by Funding Source Expenditures - FY17-21 Development Fees 10% Capital Projects Fund 29% Grants 22% Unfunded 34% Excise Tax Fund 4% The Height of Desert Living Total = $22.0M 87 Budget Highlights FY16-17 Summary of Proposed Budget Revenues and Expenditures - All Funds Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues $ 7,551,057 332,418 5,213,309 210,685 1,292,775 139,050 254,691 30,612 374,637 15,399,234 78,828 15,478,062 2,456,535 $ 17,934,597 Expenditures: Current: General Government: Mayor and Council $ 72,545 Administration 2,275,280 General Government 980,986 Municipal Court 321,254 Total General Government 3,650,065 Public Safety: Fire & Emergency Medical 3,708,717 Law Enforcement 3,930,111 Total Public Service 7,638,828 Community Services 2,217,839 Development Services: Public Works 920,201 Development Services 927,139 Total Development Services 1,847,340 Sub total 15,354,072 Transfers Out 2,580,525 Total Expenditures $ 17,934,597 88 Debt Service Funds Capital Projects Funds $ 2,272,976 660 2,273,636 249,055 2,522,691 399,575 $ 2,922,266 $ $ 2,922,266 2,922,266 Non-Major Funds Total 433,023 255,000 180,571 12,264 150,000 1,030,858 5,046,962 6,077,820 6,118,562 $ 12,196,382 $ 1,039,167 5,588 3,909,986 16,350 540,000 262,000 3,532 35,000 5,811,623 810,570 6,622,193 808,755 $ 7,430,948 $ 9,023,247 2,278,564 332,418 9,378,295 227,035 2,013,346 401,050 254,691 47,068 559,637 24,515,351 6,185,415 30,700,766 9,783,427 $ 40,484,193 $ $ $ 693,885 693,885 1,659,265 88,115 1,747,380 72,545 7,550,696 980,986 409,369 9,013,596 - 3,800,000 3,800,000 2,940,535 208,220 7,508,717 3,930,111 11,438,828 5,366,594 2,922,266 $ 2,922,266 2,311,000 2,311,000 9,745,420 2,450,962 $ 12,196,382 4,135,282 186,138 4,321,420 6,277,020 1,153,928 $ 7,430,948 7,366,483 1,113,277 8,479,760 34,298,778 6,185,415 $ 40,484,193 The Height of Desert Living Budget Highlights TOWN OF FOUNTAIN HILLS NET REVENUES BY TYPE - ALL FUNDS Sales Tax 37% Property Tax 9% Franchise Tax 2% Other 2% Intergovernmental 37% Leases and Rents 1% Charges for Licenses and Services Permits 2% 8% Fines and Forfeitures 1% Total = $24.5M TOWN OF FOUNTAIN HILLS NET EXPENDITURES BY FUNCTION - ALL FUNDS Development Services 25% General Government 26% Community Services 16% Public Safety 33% Total = $34.3M The Height of Desert Living 89 Budget Highlights Historical Summary of Revenues and Expenditures - All Funds FY13-14 Actual Revenues: Taxes: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Development Services: Public Works Development Services Total Development Services Sub total Expenditures Transfers Out Total Expenditures 90 FY15-16 Revised Budget FY14-15 Actual FY16-17 Proposed Budget $ 8,459,268 1,463,056 349,414 6,677,517 170,995 891,783 161,376 252,585 81,138 384,836 18,891,968 1,838,453 20,730,421 1,494,623 $ 22,225,044 $ 8,983,050 $ 8,647,150 904,661 2,531,529 352,673 324,310 9,746,473 10,647,829 12,087,086 186,456 163,361 1,043,382 1,332,338 176,541 163,700 269,754 279,561 135,541 74,719 362,785 503,251 34,248,402 24,667,748 2,782,646 1,240,980 37,031,048 25,908,728 (4,668,563) 12,038,545 $ 32,362,485 $ 37,947,273 $ 9,023,247 2,278,564 332,418 9,378,295 227,035 2,013,346 401,050 254,691 47,068 559,637 24,515,351 6,185,415 30,700,766 9,783,427 $ 40,484,193 $ $ $ 76,799 5,494,282 296,384 5,867,465 82,680 9,276,154 298,501 9,657,335 $ 80,084 7,197,295 357,722 7,635,101 72,545 7,550,696 980,986 409,369 9,013,596 3,821,720 3,067,013 6,888,733 2,042,598 3,534,617 3,353,581 6,888,198 2,646,343 7,151,797 3,683,970 10,835,767 3,606,803 7,508,717 3,930,111 11,438,828 5,366,594 5,587,795 5,587,795 20,386,591 1,838,453 $ 22,225,044 10,387,963 10,387,963 29,579,839 2,782,646 $ 32,362,485 14,635,622 14,635,622 36,713,293 1,233,980 $ 37,947,273 7,366,483 1,113,277 8,479,760 34,298,778 6,185,415 $ 40,484,193 The Height of Desert Living Budget Highlights Town of Fountain Hills Revenues - By Year and Type 12 Taxes In Millions 10 Intergovernmental 8 Debt Service Proceeds 6 Fines and Forfeitures 4 Licenses and Permits 2 Charges for Services 0 Leases and Rents FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Budget Budget Investment Earnings Other In Millions Town of Fountain Hills Expenditures - By Year and Function 16 14 12 10 8 6 4 2 0 General Government Public Safety Community Services Development Services FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget The Height of Desert Living 91 Budget Highlights FY16-17 Proposed Budget Summary of Expenditures - includes transfers FY13-14 Actual Fund/Department Operating Funds Mayor & Council Administration General Government Municipal Court Public Works Development Services Community Services Fire & Emergency Medical Law Enforcement $ Total General Fund 80,084 2,155,523 277,107 1,841,444 2,359,946 3,501,797 3,683,970 $ 72,545 2,092,500 3,559,040 321,254 830,201 927,139 2,181,310 3,708,717 3,930,111 1,234 7,185 15,000 39,000 1,234 7,185 15,000 39,000 64,560 64,560 60,203 60,203 68,555 68,555 71,780 71,780 550,581 134,091 23,954 - 31,000 - 111,000 90,000 684,672 23,954 31,000 201,000 $ 13,259,095 $ 13,512,892 $ 14,014,426 $ 17,934,597 $ $ $ $ Total Vehicle/Equip Repl Fund Administration $ 17,622,817 Administration Public Works Administration Total Downtown Strategy Fund 82,680 2,202,263 297,656 1,891,781 2,178,290 3,415,299 3,353,581 13,899,871 Administration Total Internal Service Fund Total Highway User Revenue Fund $ 13,421,550 Total Public Art Fund Special Revenue Funds Public Works 76,799 1,958,224 292,490 1,609,961 2,120,860 3,385,588 3,064,707 FY15-16 FY16-17 Revised Budget Proposed Budget 12,508,629 Community Services Total Operating Funds FY14-15 Actual 3,146,310 3,146,310 1,312,001 1,312,001 2,848,121 2,848,121 3,594,696 3,594,696 272,730 272,730 1,194,160 1,194,160 557,886 557,886 1,021,655 1,021,655 147,581 264,396 321,101 318,411 147,581 264,396 321,101 318,411 - 118,120 188,580 208,220 - 118,120 188,580 208,220 61,667 102,364 1,601,841 1,655,000 61,667 102,364 1,601,841 1,655,000 3,894 845 80,615 88,115 3,894 845 80,615 88,115 - - 639,241 639,241 540,586 540,586 Administration Total Cottonwoods Maint District 3,363 3,363 3,235 3,235 4,043 4,043 4,265 4,265 Total Special Revenue Funds $ 3,635,545 $ 2,995,121 $ 6,241,428 Total Economic Development Fund Community Services Total Tourism Fund Administration Total Special Revenue Fund Municipal Court Total Court Enhancement Fund Public Works Total Environmental Fund 92 The Height of Desert Living $ 7,430,948 Budget Highlights FY16-17 Proposed Budget Summary of Expenditures - includes transfers FY13-14 Actual Fund/Department Debt Service Funds Administration Total Gen Oblig Debt Service $ Development Services Total Eagle Mtn CFD Debt Service Administration Total Munic Prop Corp Debt Service Total Debt Service Funds $ Capital Projects Funds Administration Public Works Community Services Fire & Emergency Medical $ Total Capital Projects Fund FY14-15 Actual 1,014,000 $ FY15-16 FY16-17 Revised Budget Proposed Budget 561,022 $ 2,094,722 $ 2,119,350 1,014,000 561,022 2,094,722 2,119,350 425,313 2,669,113 411,851 409,226 425,313 2,669,113 411,851 409,226 1,108,910 2,954,713 520,740 393,690 1,108,910 2,954,713 520,740 393,690 2,548,223 539,410 1,678,516 92,712 433,826 $ $ 6,184,848 1,099,020 7,422,660 535,714 119,319 $ $ 3,027,313 324,771 9,140,000 1,148,114 3,650,000 $ $ 2,922,266 1,072,885 1,880,000 2,940,000 3,800,000 2,744,464 9,176,713 14,262,885 9,692,885 - 41,010 130,000 431,000 - 41,010 130,000 431,000 2,306 - 203,484 203,484 2,306 - 203,484 203,484 2,306 - 67,202 51,822 2,306 - 67,202 51,822 11,813 11,813 407,921 407,921 - - Community Services Total Park/Rec Dev Fee 9,217 9,217 - - 144,987 144,987 Community Services 9,769 535 535 1,672,204 9,769 535 535 1,672,204 2,306 43,445 - - 2,306 43,445 - - Public Works Total Facilities Replacement Fund Law Enforcement Total Law Enforcement Dev Fee Fire & Emergency Medical Total Fire/Emergency Dev Fee Public Works Total Streets Dev Fee Total Open Space Dev Fee Community Services Total Library/Museum Dev Fee Total Capital Projects Funds $ Grand Total of All Funds, including Transfers Out Less: Transfers Out Net Expenditures - Total of All Funds 2,782,181 $ 9,669,624 $ 14,664,106 $ 12,196,382 $ 22,225,044 $ 32,362,485 $ 37,947,273 $ 40,484,193 1,838,453 2,782,646 1,240,981 6,185,415 $ 20,386,591 $ 29,579,839 $ 36,706,292 $ 34,298,778 The Height of Desert Living 93 Budget Highlights FY16-17 Projected Changes in Fund Balances Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Transfers In Total Revenues $ 7,551,057 332,418 5,213,309 210,685 1,292,775 139,050 254,691 30,612 374,637 15,399,234 78,828 15,478,062 Expenditures: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Development Services: Public Works Development Services Total Development Services Sub total Transfers Out Total Expenditures Net Change in Fund Balance (2,456,535) Fund Balance Beginning of Year - estimated End of Year Fund Balance Percentage Change Debt Service Funds Capital Projects Funds $ $ 2,272,976 660 2,273,636 249,055 2,522,691 Non-Major Funds Total 433,023 255,000 180,571 12,264 150,000 1,030,858 5,046,962 6,077,820 $ 1,039,167 5,588 3,909,986 16,350 540,000 262,000 3,532 35,000 5,811,623 810,570 6,622,193 $ 9,023,247 2,278,564 332,418 9,378,295 227,035 2,013,346 401,050 254,691 47,068 559,637 24,515,351 6,185,415 30,700,766 72,545 2,275,280 980,986 321,254 3,650,065 2,922,266 2,922,266 693,885 693,885 1,659,265 88,115 1,747,380 72,545 7,550,696 980,986 409,369 9,013,596 3,708,717 3,930,111 7,638,828 2,217,839 - 3,800,000 3,800,000 2,940,535 208,220 7,508,717 3,930,111 11,438,828 5,366,594 920,201 927,139 1,847,340 15,354,072 2,580,525 17,934,597 2,922,266 2,922,266 2,311,000 2,311,000 9,745,420 2,450,962 12,196,382 4,135,282 186,138 4,321,420 6,277,020 1,153,928 7,430,948 7,366,483 1,113,277 8,479,760 34,298,778 6,185,415 40,484,193 10,383,176 $ 7,926,641 (24%) (399,575) $ 1,053,522 653,947 (6,118,562) $ 8,060,487 1,941,925 (38%) (76%) (808,755) 2,677,101 $ 1,868,346 (30%) (9,783,427) 22,174,286 $ 12,390,859 (44%) Note: See page 44 for a listing of the funds included in each column. Operating funds included in this table are the General Fund, Public Art and Internal Service Funds. The reduction in fund balance is the result of transfers out to fund one time capital expenditures in other funds. The Debt Service Fund decreased because of the use of accumulated reserves. The Capital Projects and Non-Major funds will also be utilizing accumulated reserves, as well as funds transferred into the funds, for one time capital expenditures. 94 The Height of Desert Living Revenue Summary Revenue Summary The Height of Desert Living 95 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY16-17 budget. Information is presented for each fund. TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE WITH TRANSFERS Operating Funds 50% Capital Projects Funds 20% Total All Funds = $30.7M HURF 12% Special Debt Service Funds Revenue Funds 8% 8% Excise Tax Funds 2% Total revenues for all funds are estimated at $30,700,766. The Operating Funds portion represents approximately 50% of the total. HURF/Streets funds represent 12% of the total. Special Revenue funds represent another 8% of the budget. Debt Service represents 8% and Capital Projects represent 20%. 96 The Height of Desert Living Revenue Summary FY16-17 Proposed Budget Summary of Revenues - includes transfers Description Operating Funds Sales Tax-Local Franchise Fees Liquor License Fees Business License Animal License Building Permit Sign Permits Planning & Zoning Fees Landscape Permits Encroachment Permits Variances Subdivision Fees Special Event Permit Engineering Fees Plan Review Inspection Fees Alcohol Permits Rental Fees Non-Taxable Rental Cell Tow er Lease Sales Tax-State Income Tax-State Fire Insurance Prem Tax Program Fees Non-Taxable Fees Sponsorships Donations Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Taxable Sales Court Fines/Fees Interest Income Internal Service Charges Transfer In Total General Fund In-Lieu Fees Transfer In Interest Income Transfer In Total Public Art Fund Miscellaneous Revenue Internal Service Charges Total Internal Service Fund Auction/Recycle Proceeds Restitution/Ins Proceeds Interest Income Internal Service Charges Vehicle Repl Charges Transfer In Total Vehicle/Equip Repl Fund Total Operating Funds FY13-14 Actual $ 7,100,383 349,414 4,400 103,640 44,426 137,133 8,540 40,278 19,921 3,225 34,755 5,350 3,850 131,005 18,168 98,793 12,215 141,576 1,957,505 2,506,685 39,174 138,089 381 9,469 36,208 2,516 60 13,583 7,785 154,024 56,449 1,926 - FY14-15 Actual $ 7,504,014 352,673 4,550 128,377 41,261 171,307 7,145 34,346 840 38,709 5,000 78,835 6,925 5,100 172,778 24,204 20 116,736 10,229 142,789 2,055,241 2,722,433 38,211 156,839 500 9,860 2,484 643 9,282 2,543 6,938 167,491 55,009 2,289 - FY15-16 FY16-17 Revised Budget Proposed Budget $ 7,317,367 324,310 1,500 109,575 41,832 257,755 3,350 10,000 2,100 20,000 4,000 21,000 2,500 2,500 193,316 17,000 1,270 124,840 12,509 142,212 2,148,444 2,707,673 36,050 135,200 1,500 11,750 20,260 1,000 1,000 1,000 20,822 6,900 147,011 50,000 5,420 2,000 $ 7,551,057 332,418 1,500 103,500 40,320 556,512 6,200 16,059 25,200 35,000 9,000 44,500 2,500 3,500 430,884 17,000 1,100 134,210 11,209 109,272 2,250,724 2,925,453 37,132 139,050 10,200 105 1,000 1,000 1,000 10,150 6,522 195,685 30,000 3,330 39,828 13,180,926 14,075,601 13,904,966 15,082,120 750 - 16,180 6 - 15,000 - 15,000 12 39,000 750 16,186 15,000 54,012 201 61,859 62,060 70,650 70,650 68,555 68,555 73,840 73,840 54,107 95 2,233 153,797 210,232 239 293 1,445 178,027 180,004 1,268 205,194 206,462 600 1,268 266,222 268,090 $ 13,453,968 $ 14,342,441 The Height of Desert Living $ 14,194,983 $ 15,478,062 97 Revenue Summary FY16-17 Proposed Budget Summary of Revenues - includes transfers FY13-14 Actual Description Special Revenue Funds Sales Tax-Local Vehicle License Tax Highway User Tax In-Lieu Fees Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Interest Income Transfer In $ Total Highway User Revenue Fund FY14-15 Actual 800,475 1,268,563 22,156 437 9,212 533 375 994,000 $ FY15-16 FY16-17 Revised Budget Proposed Budget 858,874 1,392,806 3,022 509 2,089 8,510 809 562 $ 888,838 1,403,324 12,000 6,000 300 - $ 692,778 929,081 1,444,905 262,000 25,000 300 202,000 3,095,751 2,267,181 2,310,462 3,556,064 129,069 11,878 100,540 13,225 66,517 6,000 69,278 3,036 140,947 113,765 72,517 72,314 193,603 29 193,632 244,420 80 90,000 334,500 266,066 50,000 316,066 277,111 96 50,000 327,207 Grants Prop 202/Gaming Rev Sponsorships Transfer In - 119,100 26,659 25,000 139,100 30,000 30,000 10,000 139,570 Total Tourism Fund - 119,100 190,759 209,570 31,667 30,000 - 2,000 9,643 67,044 23,677 1,639 1,481,841 65,000 75,000 - 1,336,000 65,000 75,000 179,000 61,667 104,003 1,621,841 1,655,000 14,750 2,221 124 16,599 2,366 64 14,250 2,100 100 14,250 2,100 100 17,095 19,029 16,450 16,450 - - 540,000 222,480 762,480 540,000 240,000 780,000 4,823 5 4,823 8 5,366 - 5,588 - 4,828 4,831 5,366 5,588 Sales Tax-Local Sales-Excise Tax Interest Income Total Downtown Strategy Fund Sales Tax-Local Sales-Excise Tax Interest Income Transfer In Total Economic Development Fund Grants LTAF II Prop 202/Gaming Rev Donations Transfer In Total Special Revenue Fund CCEF Revenue JCEF Revenue Interest Income Total Court Enhancement Fund Environmental Fee Transfer In Total Environmental Fund Property Tax-Cy Interest Income Total Cottonwoods Maint District Total Special Revenue Funds 98 $ 3,513,920 $ 2,962,409 The Height of Desert Living $ 5,295,941 $ 6,622,193 Revenue Summary FY16-17 Proposed Budget Summary of Revenues - includes transfers FY13-14 Actual Description Debt Service Funds Property Tax-Cy Interest Income Transfer In $ Total Gen Oblig Bond Debt Service Property Tax-Cy Debt Service/Bond Proceeds Interest Income Total Eagle Mtn CFD Debt Service Sales Tax-Local Sales-Excise Tax Debt Service/Bond Proceeds Interest Income Transfer In Total Munic Prop Corp Debt Service Total Debt Service Funds $ 1,029,428 178 - FY14-15 Actual $ 475,285 327 362,638 FY15-16 FY16-17 Revised Budget Proposed Budget $ 2,109,477 210 - $ 1,894,584 210 - 1,029,606 838,250 2,109,687 1,894,794 428,805 77 424,552 2,300,000 166 416,686 9 378,392 150 428,882 2,724,718 416,695 378,542 645,342 107 421,884 689,920 1,880,000 455 500,000 665,165 100 - 300 249,055 1,067,333 3,070,375 665,265 249,355 2,525,821 $ 6,633,343 The Height of Desert Living $ 3,191,647 $ 2,522,691 99 Revenue Summary FY16-17 Proposed Budget Summary of Revenues - includes transfers FY13-14 Actual Description Capital Projects Funds Sales Tax-Local Development Fees Debt Service/Bond Proceeds Premium on Bond Proceeds Grants Reimbursements/Refunds Restitution/ Ins Proceeds Miscellaneous/Reimbursements Interest Income Transfer In $ Total Capital Projects Fund FY14-15 Actual 390,871 43,449 30,814 421,641 $ FY15-16 FY16-17 Revised Budget Proposed Budget 444,155 200,000 7,565,000 342,086 2,600,221 11,600 32,001 51,587 1,564,936 $ 332,035 1,790,000 154,082 12,000 745,686 $ 433,023 255,000 150,000 6,000 4,046,962 886,775 12,811,586 3,033,803 4,890,985 - 143,772 81,715 1,000,000 - 143,772 81,715 1,000,000 Development Fees Interest Income Total Law Enforcement Dev Fee 3,059 105 3,164 672 58 730 - - Development Fees Interest Income 9,234 25 20,504 45 26,579 - 58,277 144 9,259 20,549 26,579 58,421 228,265 147 33,684 121 - - 228,412 33,805 - - 93,636 1 68,651 34 78,060 - 122,294 120 93,637 68,685 78,060 122,414 11,622 11,622 13,241 13,241 6,000 6,000 6,000 6,000 2,898 17 2,915 474 13 487 - - 928 928 - - - Transfer In Total Facilities Replacement Fund Total Fire/Emergency Dev Fee Development Fees Interest Income Total Streets Dev Fee Development Fees Interest Income Total Park/Rec Dev Fee Development Fees Interest Income Total Open Space Dev Fee Development Fees Interest Income Total Library/Museum Dev Fee Transfer In Total General Govt Dev Fee Total Capital Projects Funds Grand Total of All Funds, including Transfers In Less: Transfers In Net Revenues - Total of All Funds 100 $ 1,236,712 $ 13,092,855 $ $ 20,730,421 $ 37,031,048 $ 25,908,728 $ 30,700,766 1,838,453 2,782,646 1,240,980 6,185,415 $ 18,891,968 $ 34,248,402 $ 24,667,748 $ 24,515,351 The Height of Desert Living 3,226,157 $ 6,077,820 Revenue Summary FY16-17 Revenues by Type Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Debt Service Capital Funds Projects Funds $ 7,551,057 332,418 5,213,309 210,685 1,292,775 139,050 254,691 30,612 374,637 15,399,234 78,828 15,478,062 2,456,535 $ 2,272,976 660 2,273,636 249,055 2,522,691 399,575 $ 17,934,597 $ 2,922,266 Non-Major Funds Total 433,023 255,000 180,571 12,264 150,000 1,030,858 5,046,962 6,077,820 6,118,562 $ 1,039,167 5,588 3,909,986 16,350 540,000 262,000 3,532 35,000 5,811,623 810,570 6,622,193 808,755 $ 9,023,247 2,278,564 332,418 9,378,295 227,035 2,013,346 401,050 254,691 47,068 559,637 24,515,351 6,185,415 30,700,766 9,783,427 22% 6% 1% 23% 1% 5% 1% 1% 0% 1% 60% 15% 76% 24% $ 12,196,382 $ 7,430,948 $ 40,484,193 100% $ % of Total See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. The Height of Desert Living 101 Revenue Summary State Shared Sales Tax Revenue General Fund 102 The Height of Desert Living Revenue Summary Local Sales Tax All Funds The Height of Desert Living 103 Revenue Summary State Shared Income Tax Revenue General Fund 104 The Height of Desert Living Revenue Summary Highway User Revenue Highway User Revenue Fund The Height of Desert Living 105 Revenue Summary Vehicle License Tax Revenue Highway User Revenue Fund 106 The Height of Desert Living Revenue Summary Fines and Forfeitures Revenue General Fund The Height of Desert Living 107 Revenue Summary Licensing Fee Revenue General Fund 108 The Height of Desert Living Revenue Summary Building Related Revenue General Fund The Height of Desert Living 109 Revenue Summary Charges For Services-Recreation User Fees General Fund 110 The Height of Desert Living Revenue Summary Charges For Services-Rentals General Fund The Height of Desert Living 111 Revenue Summary 112 The Height of Desert Living Expenditure Summary Expenditure Summary The Height of Desert Living 113 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY1617 budget. Information is presented for each fund. All Funds Expenditure Summary Total expenditures for all funds are $40,484,193, including transfers. The Operating Funds represent 41% of the total. HURF/Streets Fund represents 10% of the total Town budget. Special Revenue Funds represent 7% of the budget with Debt Service representing 9%, and Capital Projects 29%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs is shown on the next pages. TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE WITH TRANSFERS Capital Projects Funds 29% Operating Funds 41% Debt Service Funds 9% Special Revenue Funds 7% Excise Tax Funds 1% 114 HURF 10% Total All Funds = $40.5M The Height of Desert Living Expenditure Summary FY16-17 Proposed Budget Summary of Expenditures by Fund and Program Description FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget Operating Funds Accounting Administration Amenities Animal Control Art & Culture Attorney Services Audit Services Boards & Commissions Budget Building Inspection Building Maintenance Capital Improvement Prog Civil Cases Code Compliance Community Events Criminal Cases Current Planning Customer Service Elections Emergency Medical Engineering Environmental Service Event Planning Field Prep/Maint Fire Suppression Fountain Home Delivered Meals Incarceration/Transport Juvenile Landscape Maintenance Legislation Licensing Long Range Planning Mapping & Graphics Network Administration Open Space Operations Outside Inspections Patrol Payroll Permitting Planning & Zoning Public Defender Prosecutor Purchasing Records Management Recruitment Risk Management Senior Memberships Social/Community Services Support Special Events Special Interest Programs Sports Activities Stormwater Management Strategic Planning Training & Development Treasury Video Services Volunteers Web Site Youth & Teen Programs Total General Fund $ 38,113 1,699,275 190,310 37,705 48,127 205,137 68,946 56,217 56,545 234,543 593,143 89,718 31,909 93,627 94,842 51,224 97,300 32,151 57,432 1,420,228 136,475 32,611 61,195 170,384 1,624,954 223,119 60,983 56,302 8,691 162,852 38,488 45,436 26,790 72,239 145,728 31,494 115,620 2,946,797 16,291 114,359 3,750 91,667 28,341 15,550 21,110 243,193 86,956 129,103 54,487 27,073 24,407 55,629 205,650 22,040 4,389 41,053 17,188 44,024 10,948 94,771 12,508,629 $ 33,003 2,001,704 234,832 31,817 38,857 257,683 96,157 53,865 50,268 245,262 653,723 91,417 32,924 96,965 102,117 51,980 101,425 19,297 41,316 1,464,522 142,668 32,419 54,514 171,716 1,606,250 196,149 56,661 56,703 9,448 184,317 41,443 49,243 27,130 70,893 132,268 37,249 121,833 3,249,272 22,139 117,510 6,750 90,000 46,269 15,968 29,209 257,612 93,129 133,991 41,883 23,450 30,697 61,520 246,430 16,114 2,536 41,702 11,580 66,315 40,227 87,208 13,421,550 The Height of Desert Living $ 116,656 1,490,318 437,447 40,320 41,713 293,454 98,020 48,691 51,951 274,972 648,374 93,274 31,505 99,979 113,380 48,866 107,623 18,762 34,840 1,513,136 212,854 30,747 57,862 180,893 1,661,464 214,871 73,522 67,500 8,286 226,638 46,655 49,277 29,278 68,865 159,391 29,058 116,568 3,554,666 23,668 126,218 4,800 90,000 48,247 16,206 30,152 276,779 105,841 115,197 42,451 26,769 38,590 82,551 148,939 57,259 17,500 42,902 13,233 75,435 39,927 85,531 13,899,871 $ 199,347 9,796,494 33,244 396,950 224,508 557,159 77,980 77,729 36,264 229,133 212,375 63,464 14,090 51,388 106,351 21,058 4,765,260 60,647 121,314 57,544 301,272 68,382 16,007 26,602 80,424 27,831 17,622,817 115 Expenditure Summary FY16-17 Proposed Budget Summary of Expenditures by Fund and Program Description Operating Funds - continued Art & Culture Total Public Art Fund Operational Support Vehicle Replacement Total Internal Service Funds Total Operating Funds Special Revenue Funds Administration Adopt A Street Legal Services Open Space Pavement Management Street Signs Street Sweeping Traffic Signals Vehicle Maintenance $ $ Total Highway User Revenue Fund FY13-14 FY14-15 Actual Actual FY15-16 Revised Budget FY16-17 Proposed Budget 1,234 7,185 15,000 39,000 1,234 7,185 15,000 39,000 64,560 684,672 60,203 23,954 68,555 31,000 71,780 201,000 749,232 84,157 99,555 272,780 13,259,095 336,496 3,585 25,698 241,291 2,205,886 82,757 74,772 103,333 72,492 $ $ 13,512,892 149,690 3,220 28,689 261,749 504,599 84,970 87,908 111,358 79,818 $ $ 14,014,426 220,860 4,227 32,136 350,309 1,761,276 95,098 278,145 106,070 $ $ 17,934,597 331,598 1,010 339,583 2,618,080 69,767 163,483 71,175 3,146,310 1,312,001 2,848,121 3,594,696 Administration Total Downtown Strategy Fund 272,730 272,730 1,194,160 1,194,160 557,886 557,886 1,021,655 1,021,655 Administration Total Economic Development Fund 147,581 147,581 264,396 264,396 321,101 321,101 318,411 318,411 - 118,121 188,580 208,220 - 118,121 188,580 208,220 61,667 102,364 1,601,841 1,655,000 61,667 102,364 1,601,841 1,655,000 3,894 845 50,615 30,000 58,115 30,000 3,894 845 80,615 88,115 - - 639,241 540,586 - - 639,241 540,586 Cottonwoods Maintenance District 3,363 3,235 4,043 4,265 Total Cottonwoods Maint District 3,363 3,235 4,043 4,265 Administration Total Tourism Fund Grants Admin Total Special Revenue Fund Administration Equipment Replacement Total Court Enhancement Fund Administration Total Environmental Fund Total Special Revenue Funds Debt Service Funds Gen Oblig Bond Debt Service Eagle Mtn CFD Debt Service Munic Prop Corp Debt Service Total Debt Service Funds 116 $ 3,635,545 $ 2,995,122 $ 6,241,428 $ 7,430,948 $ 1,014,000 425,313 1,108,910 2,548,223 $ 561,022 2,669,113 2,954,713 6,184,848 $ 2,094,722 411,851 520,740 3,027,313 $ 2,119,350 409,226 393,690 2,922,266 $ $ $ The Height of Desert Living $ Expenditure Summary FY16-17 Proposed Budget Summary of Expenditures by Fund and Program Description Capital Projects Funds Administration Downtown Development Fire Projects General Govt Projects Park Development Pavement Management Stormwater Management Traffic Signals Total Capital Projects Fund $ Administration Total Facilities Replacement Fund Law Enforcement Dev Fee Fire/Emergency Dev Fee Streets Dev Fee Park/Rec Dev Fee Open Space Dev Fee Library/Museum Dev Fee Total Development Fee Funds Total Capital Projects Funds Grand Total of All Funds, including Transfers Out FY14-15 Actual Actual 1,236 515,983 433,826 220,714 92,712 1,414,200 51,814 13,979 2,744,464 $ 2,362 1,096,658 119,319 486 535,714 7,338,805 15,177 68,192 9,176,712 FY15-16 Revised Budget $ 124,771 200,000 3,650,000 1,148,114 6,565,000 2,195,000 380,000 14,262,885 FY16-17 Proposed Budget $ 472,885 600,000 3,800,000 300,000 2,940,000 830,000 750,000 9,692,885 - 41,010 41,010 130,000 130,000 431,000 431,000 2,306 2,306 11,813 9,217 9,769 2,306 37,717 407,921 535 43,445 451,901 203,484 67,202 535 271,221 203,484 51,822 144,987 1,672,204 2,072,497 $ 2,782,181 $ 9,669,623 $ 14,664,106 $ 12,196,382 $ 22,225,044 $ 32,362,485 $ 37,947,273 $ 40,484,193 Less: Transfers Out Net Expenditures - Total of All Funds FY13-14 1,838,453 $ 20,386,591 2,782,646 $ 29,579,839 The Height of Desert Living 1,240,981 $ 36,706,292 6,185,415 $ 34,298,778 117 Expenditure Summary FY16-17 General Fund Expenditures by Department and Division Department Division Mayor & Council Mayor & Council Administration Town Manager Town Clerk Administrative Services Finance Information Technology Legal Services Proposed Budget $ 72,545 298,057 155,603 445,951 528,677 267,262 396,950 Total Administration 2,092,500 General Government Non-Departmental 3,559,040 Municipal Court Municipal Court Public Works Public Works Facilities 321,254 191,233 638,968 Total Public Works Development Services 830,201 Development Services Engineering Planning Code Compliance Mapping & Graphics Building Safety 167,853 229,133 121,314 77,980 106,351 224,508 Total Development Services Community Services 927,139 Community Services Recreation Community Center Senior Services Parks-Administration Parks-Fountain Park Parks-Golden Eagle Park Parks-Desert Vista Park Parks-Four Peaks Park Parks-Open Space/Trails Parks-Avenue of the Fountains Plaza 205,342 435,659 222,606 222,475 79,579 427,673 297,936 108,626 79,757 21,058 80,599 Total Community Services 2,181,310 Law Enforcement Law Enforcement 3,930,111 Fire & Emergency Medical Fire & Emergency Medical 3,708,717 Total General Fund Expenditures 118 The Height of Desert Living $ 17,622,817 Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and towns are required to stay within the limits or incur a penalty (reduction in State Shared revenues). The FY16-17 expenditure limitation for the Town of Fountain Hills is $27,473,653 which is a 2.5% increase from the previous year. The limit applies to FY16-17 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, bond proceeds, debt service payments, grant expenditures, and HURF and are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimated) Total Expenditures $ 34,298,778 Exclusions (Subtractions) from Revenues: Separate Legal Entitites Bond Proceeds, including amounts carried forward Debt Service Payments Dividends, Interest, Gains Grants, Aid, Contributions from Federal Government Grants, Aid, Contributions from Private Organizations Amounts Received from State Quasi-External interfund Transactions Savings Reserved for Capital Purchase (voter approved) Highway User Revenues Excess 1979-80 Contracts with Other Political Subdivisions Refunds, Reimbursements Voter Approved Exclusions Prior Years Carry Forward Total Exclusions 807,181 2,118,250 47,068 15,000 20,305 1,776,000 345,020 2,665,615 7,794,439 Expenditures subject to limitation 26,504,339 Expenditure Limitation 27,473,653 Under/(Over) Limitation The Height of Desert Living $ 969,314 119 Expenditure Summary 120 The Height of Desert Living Budget Process & Schedule Budget Process & Schedule The Height of Desert Living 121 Budget Process Planning Process A number of planning processes are in place to guide the Town’s decision making. Many of these processes allow for direct citizen input through public hearings, community meetings or participation in Council-appointed committees. The Town’s planning processes include: Planning Process Town Vision, Mission, Goals and Values General Plan Capital Improvement Program Fiscal Policy Guidelines Annual Budget Process Five Year Financial Plan 122 Description Sets the overall tone of the organization and guides employees in managing the daily operations of the Town. A guide designed to encourage the most appropriate use of land and resources within the Town consistent with the interest of the citizens. The General Plan sets forth goals, objectives, policies and implementation techniques that will guide the development activity within the Town and promote, preserve and protect the health, safety, and general welfare of its citizens. A five year guide to assist in long range planning for the Town’s capital needs. Details of the adopted Capital Improvement Plan are found beginning on page 320. Policies guiding the financial management of the Town of Fountain Hills are approved by the Town Council to ensure a fiscally sound government. The adoption of and compliance with these policies is an important factor in Rating Agency reviews. A summary of the Town’s policies can be found beginning on page 50. Town staff develops a recommended budget. Many of the decisions included in that recommendation are driven by processes noted above. A summary of the Town’s budget process can be found on the following pages. A five year financial forecast is developed annually as a tool to anticipate potential budget imbalances. The current plan can be found on page 18. The Height of Desert Living Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to, citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year, the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each Department, the Town Manager and the Finance Division are held during the month of March. After these meetings are completed, a proposed Town-wide balanced budget is prepared for submittal to the full Town Council and public in April/May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through the Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and outcomes with each new budget year. The NACSLB’s practices encourage governments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document, such as summaries of revenues and expenditures showing two years of spending history, are required by State law. A good budget process is characterized by several essential features:    Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes The Height of Desert Living 123 Budget Process   Involves and promotes effective communication with stakeholders Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and management strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making.        124 Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans The Height of Desert Living Budget Process         Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted Develop a process for preparing and adopting a budget Develop and evaluate financial options Make choices necessary to adopt a budget Evaluate performance and make adjustments – program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. The budget includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management has access to a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a Department level and the Capital Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the Department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof be- The Height of Desert Living 125 Budget Process tween general classifications of expenditure (line items) within a Department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one Department to another. Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget...”. Thus, a contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or Department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s legal schedules as required by the Auditor General’s Office. What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: 126  General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (unrestricted).  Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF), grants, and the Excise Tax Funds are examples of special revenue funds.  Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds.  Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road improvements. The Capital Projects Fund revenues are derived from excess General Fund revenues and 50% of the construction related local sales tax. The Height of Desert Living Budget Process When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in April/ May at which time a public hearing is held to receive input. This hearing is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. The Height of Desert Living 127 Budget Schedule Budget Schedule FY16-17 Budget Schedule FY16-17 Mon, November 30, 2015 5 year Revenue Forecast due to Town Manager Mon, December 17, 2015 Staff budget “kick-off” meeting in the Council Chambers Thu, January 14, 2016 Preliminary operating budgets entered into MUNIS; with Staffing Requirements and budget supplements due to Finance Thu, February 4, 2016 Department/Division templates due to Finance for inclusion in budget book Thu, February 11, 2016 Council Retreat Session – Priorities for FY15-16; Council receives preliminary CIP Budget & Strategic Plan Review Final operating budgets entered into MUNIS Mon-Thu, February 22 - 25, 2016 Department presentations due to Town Manager Thu, March 3, 2016 Final revenue projections entered into MUNIS Tues, March 8, 2016 Council Special Session @ 5:30 PM – Consideration of projects listed in the CIP Mon, March 28, 2016 Staff to publish fee and tax levy notice on website for legal compliance Mon, April 11, 2016 Council receives proposed budget – the proposed budget is posted online & the Resolution exhibit schedules are prepared by Finance for Legal Tues, April 19, 2016 Council Budget Special Session @ 5:30 PM *Wed, April 20, 2016 Council Budget Special Session @ 5:30 PM, *if needed Tues, April 26, 2016 Public Outreach/Open House (6:00 – 6:30 PM) Thu, May 5, 2016 Town, CMD & EMCFD Meetings – Adoption of Tentative Budgets Thu, June 2, 2016 Town, CMD & EMCFD Meetings – Adoption of Final Budget Thu, June 16, 2016 Town, CMD & EMCFD Meetings – Adoption of Tax Levy 128 The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL ADMINISTRATION MUNICIPAL COURT GENERAL GOVERNMENT PUBLIC WORKS DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 129 Operating Budgets Organization Chart Town of Fountain Hills Organization Citizens of Fountain Hills Mayor and Town Council Executive Assistant Presiding Judge Fire / EMS Town Prosecutor Town Attorney Town Manager Community Services Development Services Public Works Administration Parks Engineering Streets Finance / Information Technology Recreation / Tourism GIS Facilities Community Center Building Safety Inspection Senior Services Planning Volunteer Program Code Enforcement Economic Development Town Manager Law Enforcement Administrative Services Town Clerk Appointed by Council Contracted Department Directors Grady Miller Finance Director Craig Rudolphy Presiding Judge Robert Melton Community Services Director Mark Mayer Development Services Director Vacant 130 Public Works Director Paul Mood Fire Chief Chief Randy Roberts, Rural/Metro Corporation District Commander Captain David Letourneau, Maricopa County Sheriff’s Office Town Prosecutor Mark Iacovino The Law Office of Mark Iacovino Town Attorney Andrew McGuire, The Height of Desert Living Operating Budgets Mayor & Town Council Mayor & Town Council The Height of Desert Living 131 Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the community by providing for its safety and well-being; respecting its special, smalltown character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Cecil A. Yates BACK ROW: Councilmember Alan Magazine, Vice Mayor Henry Leger, Councilmember Dennis Brown, Councilmember Nick DePorter 132 The Height of Desert Living Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day administration of the Town. The Council also appoints the Presiding Judge, Town Attorney, and Town Prosecutor. Expenditures by Program FY13-14 Actual Program Name Administration Total $ $ FY14-15 Actual 76,799 76,799 $ $ 82,680 82,680 FY15-16 Revised Budget $ 80,084 $ 80,084 FY16-17 Proposed Budget $ 72,545 $ 72,545 Use of Funds - Mayor & Town Council - By Program Where does the money go? Administration 100% Total Proposed Budget = $72,545 The Height of Desert Living 133 Operating Budgets Mayor & Town Council FY13-14 Actual Category Wages Employment Taxes Benefits Dues and Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment/Improvement Internal Service Total $ $ 60,144 4,386 5,370 360 2,491 246 1,396 127 2,279 76,799 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 60,143 $ 59,703 3,892 3,730 6,267 5,687 393 360 1,772 5,634 99 2,995 1,740 4,746 1,200 412 1,961 2,030 $ 82,680 $ 80,084 Use of Funds - Mayor & Town Council - By Category Where does the money go? Wages 76% Internal Service 3% Supplies 2% Meetings and Training 7% Benefits 7% Total Proposed Budget = $72,545 Operational Priorities for FY16-17         134 Stabilize Town Finances Pavement Management Program Economic Development Plan Fire Station #2 Relocation Fountain Lake Water Quality Facilities Reserve Fund Traffic Studies State Land The Height of Desert Living Employment Taxes 5% FY16-17 Proposed Budget $ 54,652 3,577 5,306 5,420 240 1,200 2,150 $ 72,545 Operating Budgets Mayor & Town Council STRATEGIC PLAN GOALS FOR FY16-17 From the Values listed in the Strategic Plan 2010, Council identified the following Strategic Directions as Goals for FY16-17. The Height of Desert Living 135 Operating Budgets Mayor & Town Council FY16-17 Proposed Budget Summary of Expenditures Mayor & Council Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Meetings & Training Sign Repair & Replacement Legal Fees Printing Expense Community Contracts/Events Office Supplies Food & Beverage Supplies Program Materials Peripherals Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Mayor & Council 136 FY13-14 Actual $ $ 27,144 33,000 2,251 863 548 724 2,438 152 23 66 2,617 74 360 2,491 246 1,055 341 127 199 36 2,044 76,799 76,799 FY14-15 Actual $ $ 23,693 36,450 2,260 861 284 487 3,305 167 28 86 2,604 75 393 1,772 100 2,773 223 315 493 3,938 412 81 43 40 1,797 82,680 82,680 FY15-16 FY16-17 Revised Budget Proposed Budget $ 23,703 36,000 2,232 866 234 398 2,738 153 23 87 2,607 79 360 5,634 240 1,500 100 250 850 200 30 $ 1,800 80,084 $ The Height of Desert Living 80,084 18,652 36,000 2,232 792 144 409 2,877 208 29 79 2,051 62 5,420 240 100 250 850 100 50 2,000 72,545 - $ 72,545 Operating Budgets Administration Administration The Height of Desert Living 137 Operating Budgets Administration Department ADMINISTRATION DEPARTMENT Town Manager Executive Assistant Volunteer Coordinator Finance Director Town Clerk Administrative Services Director Economic Development Director Financial Services Tech Accountant *Customer Service Rep II (.5) Network and IT Administrator *Customer Service Rep II (.5) *Accounting Clerk (.63) *Accounting Clerk (.63) Full Time * Part time Note: Numbers in parentheses represent full-time equivalents (FTE). 138 The Height of Desert Living Operating Budgets Administration Department ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town’s Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town; and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of seven (7) Divisions and one (1) service function: Town Manager, Town Clerk, Administrative Services, Finance, Information Technology, Economic Development, Legal Services, and the Volunteer Program. The Town Manager provides direct supervision over the Town Clerk, Administrative Services, Finance, Economic Development, and the Volunteer Program. The Town Manager also administers the budget for Legal Services. The Finance Director is responsible for Finance and Information Technology. The Administrative Services Director is responsible for Human Resources and Risk Management. FY13-14 Actual Division Town Manager Information Technology Town Clerk Human Resources/Risk Mgmt. Finance Economic Development Legal Services Total $ 577,643 253,853 141,316 321,961 362,897 300,554 $ 1,958,224 Expenditures by Division FY14-15 FY15-16 Actual Revised Budget $ 654,775 $ 451,463 237,468 265,975 132,117 130,490 360,033 401,120 373,437 518,221 90,000 354,434 388,254 $ 2,202,264 $ 2,155,523 FY16-17 Proposed Budget $ 298,057 267,262 155,603 445,951 528,677 396,950 $ 2,092,500 Variance Explanations: Town Manager: Various Town-wide, non-departmental expenditures previously reported under this division have been relocated into the General Government department. The Height of Desert Living 139 Operating Budgets Administration Department Use of Funds - Administration - By Division Where does the money go? Legal Services 19% Finance 26% Town Manager 14% Information Technology 13% Human Resources/Risk Mgmt. 21% Town Clerk 7% Total Proposed Budget = $2,092,500 Program Name Accounting Administration Attorney Services Audit Services Budget Customer Service Elections Legislation Licensing Network Administration Operations Payroll Public Defender Prosecutor Purchasing Records Management Recruitment Risk Management Social/Community Services Support Strategic Planning Training & Development Treasury Video Services Volunteers Web Site Total 140 FY13-14 Actual $ 38,113 625,601 205,137 68,946 56,545 32,151 57,432 38,488 45,436 145,728 16,291 3,750 91,667 28,341 15,550 21,110 243,193 30,615 54,487 22,040 4,389 41,053 17,188 44,024 10,949 $ 1,958,224 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 33,003 $ 116,656 760,347 475,275 257,683 293,454 96,157 98,020 50,268 51,951 19,297 18,762 41,316 34,840 41,443 46,655 49,243 49,277 132,268 159,391 22,139 23,668 6,750 4,800 90,000 90,000 46,269 48,247 15,968 16,206 29,209 30,152 257,612 276,779 32,934 32,683 41,883 42,451 16,115 57,259 2,536 17,500 41,702 42,902 11,580 13,233 66,315 75,435 40,227 39,927 $ 2,202,264 $ 2,155,523 The Height of Desert Living FY16-17 Proposed Budget $ 199,347 776,591 396,950 36,264 14,090 51,388 178,630 57,544 301,272 80,424 $ 2,092,500 Operating Budgets Administration Department Variance Explanations: Accounting/Audit Services/Budget/Treasury: Programs were combined into Accounting for more efficient managing and reporting purposes. Administration/Elections/Payroll/Records Management/Recruitment/Strategic Planning/Training & Development: Programs were combined into Administration for more efficient managing and reporting purposes. Attorney Services/Public Defender/Prosecutor: Programs were combined into Attorney Services for more efficient managing and reporting purposes. Customer Service: The increase is a result of personnel allocation changes. Legislation: The decrease is a result of personnel allocation changes. Network Administration/Operations/Support/Video Services/Web Site: Programs were combined into Operations for more efficient managing and reporting purposes. Risk Management: The increase is a result of rising insurance costs. Social/Community Services: The expenditures were relocated to the General Government department. Use of Funds - Administration - By Program Where does the money go? Accounting Volunteers 10% 4% Risk Management 14% Administration 36% Purchasing 3% Operations 9% Licensing 2% Attorney Services Audit 19% Services 3% Total Proposed Budget = $2,092,500 Note: Programs that account for 1% of the total are not shown on the chart. The Height of Desert Living 141 Operating Budgets Administration Department Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Capital Expenditures Total $ 682,418 22,671 119,836 126,588 10,469 3,369 2,742 674,579 23,434 43,374 20,360 228,384 $ 1,958,224 FY14-15 Actual $ 675,705 16,034 158,636 118,975 10,325 3,736 2,538 733,108 23,868 16,720 26,625 396,500 19,494 $ 2,202,264 FY15-16 Revised Budget $ 687,792 15,357 157,092 138,746 28,835 5,050 1,680 884,736 28,272 36,862 28,975 130,000 6,351 5,775 $ 2,155,523 FY16-17 Proposed Budget $ 740,897 18,076 138,724 128,342 38,851 8,000 1,800 927,404 31,774 32,400 26,232 $ 2,092,500 Variance Explanations: Meetings and Training: The increase is a result of two additional conferences, one each for the Town Manager and the Town Clerk. Transfers/Contingency: The amounts were relocated in the new General Government department. Capital Expenditures: FY15-16 budget reflected a one-time expenditure for software. Benefits 7% Use of Funds - Administration - By Category Where does the money go? Dues & Memberships 6% Wages 35% Contingency 5% Meetings and Training 2% Contractual Services 44% Equipment 2% Total Proposed Budget = $2,092,500 Supplies 2% Note: Categories that account for 1% of the total are not shown on the chart. 142 The Height of Desert Living Operating Budgets Administration Department FY15-16 Department Accomplishments Initiative Strategic Value Enhanced Town Website CR1–Civic Responsibility Implemented an Environmental Fee ES2–Environmental Stewardship FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source Implement and Fund Infrastructure Facilities Replacement I2–Maintain and Improve Community Infrastructure $1 million transfer from General Fund Reserves Create a Communications Plan for Town of Fountain Hills CR4, CR7–Civic Responsibility $10,000 one time funding from General Fund to create a communications plan Continue investment in Pavement Management Program I3–Maintain and Improve Community Infrastructure $1 million from HURF, includes Excise Tax and CIP Funds Promote quality development and actively assist new businesses, retain current businesses Conduct bi-annual Citizens Academy EV1, EV3, EV4–Economic Vitality Economic Development and Development Services staff and budgets CR4–Civic Responsibility This expense is in department operating budgets The Height of Desert Living 143 Operating Budgets Administration Department FY 16-17 Proposed Budget Summary of Expenditures Administration Department Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare W orkers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Equipment Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Auditing Expense Professional Fees Legal Fees Management Fees Insurance Expense Printing Expense Advertising/Signage Intergovt Agreements Constituent Communication Contractual Services Bank/Merc Acct Fees Election Expense Community Contracts/Events ActiveNet Fees Prosecutor Fees Public Defender Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Softw are Hardw are/Peripherals Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Contingency Capital Expenditures $ Sub total Expenditures Transfers Out Total Administration 144 FY13-14 FY14-15 Actual Actual 546,177 135,998 243 8,423 9,616 2,955 1,677 53,481 3,536 495 1,364 59,451 1,509 87,794 38,794 5,550 4,919 1,364 1,901 104 2,742 53,260 20,013 296,698 15,925 218,629 8,163 6,090 22,993 8,608 24,200 5,211 4,384 7,000 6,262 87 372 118 3,654 39,358 362 9,713 4,713 161 5,773 - $ 1,729,840 228,384 $ 1,958,224 637,991 36,307 1,406 2,251 9,487 3,177 1,118 79,982 4,396 648 2,007 69,667 1,935 75,786 43,189 2,385 7,940 1,687 1,694 134 221 2,538 53,260 40,386 350,584 15,755 222,795 2,134 5,195 9,202 535 9,064 24,200 3,535 39 3,069 6,886 9,981 45 314 1,373 14,632 195 519 14,044 7,398 217 4,967 19,494 FY15-16 Revised Budget $ 1,805,764 396,500 $ 2,202,264 653,797 33,995 2,108 9,887 2,655 707 77,134 3,991 585 2,368 70,888 2,126 94,720 44,026 28,835 5,000 50 1,680 53,874 86,792 384,623 16,225 244,013 4,465 10,119 49,845 1,000 9,220 24,200 360 5,741 10 5,780 8,620 7,365 756 7,400 29,325 137 17,245 5,665 220 5,845 6,351 5,775 FY16-17 Proposed Budget $ 2,025,523 130,000 $ The Height of Desert Living 2,155,523 667,625 73,272 4,543 10,655 1,930 948 56,913 4,158 409 2,781 72,246 2,217 103,955 24,387 36,726 2,125 5,000 3,000 1,800 99,500 52,258 298,900 16,375 264,300 1,965 12,390 51,000 10,320 25,236 360 90,000 4,800 5,791 10 6,690 9,400 9,127 756 550 31,850 12,955 6,727 220 6,330 2,092,500 - $ 2,092,500 Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Town Council and the Strategic Planning Advisory Commission (SPAC) for successful implementation of Operational Priorities and Strategic Plan Goals. Per direction and approval of the Town Council, administer fees for service contracts and administer the Volunteer Program. FY13-14 Actual Program Name Administration Social/Community Services Strategic Planning Volunteers Total $ $ 480,964 30,615 22,040 44,024 577,643 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 539,412 $ 286,086 32,934 32,683 16,114 57,259 66,315 75,435 $ 654,775 $ 451,463 FY16-17 Proposed Budget $ 217,633 80,424 $ 298,057 Variance Explanations: Administration/Strategic Planning: Programs were combined into Administration for more efficient managing and reporting purposes. Meetings and Training: The increase is a result of two additional conferences, one each for the Town Manager and the Town Clerk. Social/Community Services: Amounts were transferred to the new General Government Department. Use of Funds - Town Manager - By Program Where does the money go? Administration 73% Volunteers 27% Total Proposed Budget = $298,057 The Height of Desert Living 145 Operating Budgets Town Manager Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Total $ $ 235,065 6,976 40,700 18,927 1,905 591 778 28,124 11,527 4,666 228,384 577,643 FY14-15 Actual $ $ 222,387 4,481 50,799 19,948 2,406 864 768 24,922 14,427 546 6,727 306,500 654,775 FY15-16 Revised Budget $ 227,258 4,267 52,124 21,147 3,400 50 780 65,719 13,380 137 6,850 50,000 6,351 $ 451,463 FY16-17 Proposed Budget $ 219,352 3,855 36,806 2,057 9,025 900 2,840 17,002 6,220 $ 298,057 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health insurance carriers. Dues & Memberships/Contractual Services/Transfers/Contingency: Amounts were transferred to the new General Government Department. Meetings and Training: The increase is a result of two additional conferences, one each for the Town Manager and the Town Clerk. Use of Funds - Town Manager - By Category Where does the money go? Wages 74% Benefits 12% Internal Service Supplies 2% 6% Meetings and Training Total Proposed Budget = $298,057 3% Note: Categories that account for 1% of the total are not shown on the chart. 146 The Height of Desert Living Operating Budgets Town Manager Division Activities/Results The Town Volunteer Program presents an avenue in which the town and its residents can work together to provide enhanced services to the community, personnel cost savings, as well as opportunities for volunteers to utilize their many talents. The volunteers enable new and innovative programs, such as the Art Docent Walk and Save Our Sculpture Program as well as the Give a Lift transportation program that could not otherwise be offered, as well as supplement and compliment existing programs and services. The Town presently works with more than 750 volunteers and, in 2014, provided over 25,000 hours, at an overall cost savings to the Town of $559,000! (using data collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ hourly volunteer value was $22.37).              190 Volunteers delivered 4,800 meals to homebound residents in 2014 42 volunteers provided over 1000 rides through the Give a Lift Program Over 250 volunteers helped with:  Teen Court - 26  Halloween in the Hills - 40  Ballet Under the Stars - 21  Movie in the Park - 12  Town Hall receptions - 11  Guided Hikes - 43  Decorating the Community Center for the Holidays and offering a Christmas party for families - 104 92 Volunteers helped make Turkey Trot another success this year 42 Volunteers provide excellent customer service and welcome residents and visitors at reception desks 8 Volunteers currently provide specialized support to staff in a variety of functions: procurement, accounting, special projects, archiving, and data entry throughout the town 300 Volunteers served during the Make a Difference Day event, making a great difference in the homes of 40 residents 12 Volunteers keep our public art pieces clean through the Save Our Sculptures; 5 Volunteers are ready to lead art walk tours 100’s of Volunteers assist with special events throughout the year, such as St. Patrick’s Day, the Oktoberfest, Pitch, Hit, and Run, the Eggstravaganza, and serving at the Tourism Booth at all events 100 Volunteers keep the streets clean through the Adopt a Street program 21 Volunteers build and maintain trails 16 youth serve as Volunteers on the Mayor’s Youth Council, a civic and service program 55 Volunteers serve on Advisory Committees, Boards, and Commissions Our Town relies today, more than ever, upon the volunteer service of our residents and is grateful for the incredible value and enhanced services that they bring to Fountain Hills. The Height of Desert Living 147 Operating Budgets Town Manager Division FY16-17 Proposed Budget Summary of Expenditures Town Manager Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Meetings & Training Boards & Commissions Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Professional Fees Printing Expense Advertising/Signage Contractual Services Community Contracts/Events Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Hardware Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Contingency $ Sub total Expenditures Transfers Out Total Town Manager 148 FY13-14 FY14-15 Actual Actual 206,378 28,688 1,779 3,321 1,502 375 16,418 988 140 525 22,028 601 18,927 1,905 487 104 778 3,750 70 104 24,200 1,864 2,138 5,063 2,035 87 339 3,027 396 161 1,081 - $ 349,259 228,384 $ 577,643 $ 222,387 3,137 1,034 310 24,080 1,334 199 720 23,796 669 19,948 2,406 508 134 222 768 76 111 535 24,200 1,081 1,316 5,576 6,123 45 286 546 4,780 996 952 348,275 306,500 654,775 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 227,258 3,209 863 195 24,801 1,360 195 810 24,224 734 21,147 3,400 50 780 40,300 1,219 24,200 1,820 2,410 6,020 2,795 335 137 4,105 1,325 120 1,300 6,351 401,463 50,000 451,463 $ $ 219,352 3,094 562 199 10,987 798 107 897 23,302 715 2,057 6,900 2,125 900 800 2,040 2,240 3,070 6,800 4,557 335 3,900 1,050 120 1,150 298,057 298,057 Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan The Town Clerk serves as the Town’s custodian of records and election official who conducts municipal elections and who coordinates all related activities in the most efficient and effective manner and in full compliance with all applicable State Statutes and Town Code provisions. The Town Clerk maintains documents necessary for the effective administration and operation of municipal government and preserves the Town’s permanent records. FY13-14 Actual Program Name Administration Elections Legislation Records Management Total $ $ 29,846 57,432 38,488 15,550 141,316 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 33,390 $ 32,789 41,316 34,840 41,443 46,655 15,968 16,206 $ 132,117 $ 130,490 FY16-17 Proposed Budget $ 141,513 14,090 $ 155,603 Variance Explanations: Administration/Elections/Records Management: Programs were combined into Administration for more efficient managing and reporting purposes. Legislation: The decrease is a result of personnel allocation changes. Use of Funds -Town Clerk - By Program Where does the money go? Legislation 9% Administration 91% Total Proposed Budget = $155,603 The Height of Desert Living 149 Operating Budgets Town Clerk Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total FY13-14 Actual $ $ 80,988 1,471 21,051 354 983 487 33,066 468 2,448 141,316 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 83,206 $ 84,137 1,594 1,620 21,395 22,290 467 870 2,657 2,304 508 18,738 15,140 264 1,001 50 3,288 3,078 $ 132,117 $ 130,490 FY16-17 Proposed Budget $ 88,388 1,589 16,712 720 4,967 39,326 551 50 3,300 $ 155,603 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health insurance carriers. Contractual Services: FY15-16 is an election year for the Town’s Mayor and Council elections; therefore, a Primary and General Election were included in the budget. The General Election funding will only be expended if a “run-off” election is required to be held in November. Election costs are based on the consolidate ballot rate of $.50 per registered voter as local Town candidates are on the same ballot as County, State, Federal and Presidential candidates. Election costs also include the cost of election notice publication and the Spanish translation of election notices that are required to be prepared for the Mayor and Council Candidate elections. Reminder: Spanish translation of voter information is required by Federal law. Use of Funds -Town Clerk - By Category Where does the money go? Meetings and Training Benefits 3% 11% Contractual Services 25% Wages 58% Internal Service 2% Total Proposed Budget = $155,603 Note: Categories that account for 1% of the total are not shown on the chart. 150 The Height of Desert Living Operating Budgets Town Clerk Division Activities/Results Performance Measures FY13-14 Actual Registered Voters: Voter Turnout % Bond Election (Nov) Primary (Mar) General (May) Primary (Aug) General (Nov) N/A 16,043 16,074 Bond Election (Nov) Primary (Mar) General (May) Primary (Aug) General (Nov) N/A 39% 34% FY14-15 Actual FY15-16 Estimate FY16-17 Target 16,031 16,213 Not Town Election 17,000 18,500 38% Not Town Election 41% 45% 43% Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Percentage of contracts processed within 5 business days after approval 100% 100% 100% 100% Percentage of agenda and meeting notices posted in compliance legal requirements 100% 100% 100% 100% FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target 30/19 36/18 38/20 30/20 149 148 175 150 Productivity Town Council Agenda /Meeting notices posted Requests for Public Information processed The Height of Desert Living 151 Operating Budgets Town Clerk Division FY16-17 Proposed Budget Summary of Expenditures Town Clerk Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/Repair Professional Fees Printing Expense Advertising/Signage Election Expense Intergovt Agreements Office Supplies Postage & Delivery Software ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Sub total Expenditures Transfer Out Total Town Clerk 152 FY13-14 Actual $ $ 80,988 1,084 259 129 10,912 648 90 241 8,908 251 7 347 271 712 487 5,841 6,457 3,775 16,993 468 2,176 32 240 141,316 141,316 FY14-15 Actual $ $ 83,206 1,117 394 83 10,968 633 90 289 9,153 262 467 2,657 508 8,065 2,472 8,201 264 3,043 34 211 132,117 132,117 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 84,137 1,220 327 73 11,736 629 89 307 9,255 274 70 800 2,304 10,740 4,400 801 200 50 2,750 98 230 130,490 130,490 $ $ 88,388 1,281 233 75 5,643 594 82 374 9,723 296 70 650 4,967 10,290 3,800 25,236 351 200 50 3,000 50 250 155,603 155,603 Operating Budgets Administrative Services Division Administrative Services Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Protect the Town’s assets from loss and minimize employee injuries on the job. FY13-14 Actual Program Name Administration Payroll Recruitment Risk Management Training & Development Total $ $ 36,978 16,291 21,110 243,193 4,389 321,961 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 48,537 $ 53,020 22,139 23,668 29,209 30,153 257,612 276,779 2,536 17,500 $ 360,033 $ 401,120 FY16-17 Proposed Budget $ 144,679 301,272 $ 445,951 Variance Explanations: Administration/Payroll/Recruitment/Training & Development: Programs were combined into Administration for more efficient managing and reporting purposes. Risk Management: The increase is a result of rising insurance costs. Use of Funds - Administrative Services By Program Where does the money go? Risk Management 68% Administration 32% Total Proposed Budget = $445,951 The Height of Desert Living 153 Operating Budgets Administrative Services Division FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Contractual Services Supplies Equipment Internal Service Total $ $ 72,114 6,012 66 762 4,389 163 230,121 6,886 1,448 321,961 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 94,927 $ 95,692 2,174 1,831 18,195 10,925 546 1,774 2,277 18,500 169 235,517 262,514 5,161 7,866 206 861 2,018 $ 360,033 $ 401,120 FY16-17 Proposed Budget $ 98,326 1,758 22,423 1,530 21,000 291,418 8,266 1,230 $ 445,951 Variance Explanations: Benefits: The increase is a result of change in the election of benefits. Contractual Services: The increase is a result of rising insurance costs. Use of Funds - Administrative Services By Category Where does the money go? Supplies 2% Wages 22% Contractual Services 65% Benefits 5% Meetings and Training 5% Total Proposed Budget = $445,951 154 The Height of Desert Living Operating Budgets Administrative Services Division Activities/Results Performance Measures FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Increase the percentage of employee performance reviews completed on schedule 90% 90% 80% 97% Increase or maintain the number of applications received per recruitment for nonexempt positions 22 20 23 25 Increase or maintain the number of applications received per recruitment for exempt positions 20 18 40 40 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Decrease the number of days lost to injury per workers’ compensation claim 49 0 14 0 Maintain the turnover rate of full-time employees at an acceptable rate 13% 4% 17% 6% FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of full-time employees departed from Town service 6 3 6 0 Number of exit interviews conducted 3 1 6 0 100% 95% 95% 100% 100% 100% 100% 100% Number of exempt recruitments conducted 6 2 2 1 Number of full-time non-exempt recruitments conducted 1 2 2 2 30 35 37 30 1 3 1 0 Quality Productivity Ensure supervisors receive performance evaluation documentation four weeks in advance Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. Average number of days to fill a vacancy Number of workers’ compensation claims due to injury The Height of Desert Living 155 Operating Budgets Administrative Services Division FY16-17 Proposed Budget Summary of Expenditures Administrative Services Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/Repair Professional Fees Legal Fees Insurance Expense Printing Expense Advertising/Signage Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Small Tools Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF- Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Administrative Services 156 FY13-14 Actual $ $ FY14-15 Actual 716 $ 71,398 4,417 1,044 262 290 (13) 79 762 4,389 162 10,171 218,629 1,320 445 314 1,938 4,082 8 100 837 130 481 321,961 321,961 $ 92,315 2,612 162 1,372 455 184 7,004 398 59 308 10,155 271 125 421 2,015 262 170 11,321 222,795 132 1,268 204 1,311 3,638 8 206 215 193 30 424 360,033 360,033 FY15-16 Revised Budget FY16-17 Proposed Budget $ $ $ The Height of Desert Living 95,692 1,386 373 72 343 10,270 312 125 1,649 18,500 15,252 600 244,013 150 2,500 500 10 400 2,600 4,240 116 1,135 427 455 401,120 401,120 $ 98,326 1,425 259 74 10,388 853 402 10,450 330 125 1,405 21,000 20,668 1,000 264,300 150 5,300 900 10 400 2,600 4,240 116 310 420 500 445,951 445,951 Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and longterm components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Expenditures by Program FY13-14 Actual Program Name Accounting Administration Audit Services Budget Customer Service Licensing Purchasing Treasury Total $ $ 38,113 52,312 68,946 56,545 32,152 45,436 28,341 41,052 362,897 FY14-15 Actual $ $ 33,004 37,497 96,157 50,268 19,297 49,243 46,269 41,702 373,437 FY15-16 Revised Budget $ 116,656 92,406 98,020 51,951 18,762 49,277 48,247 42,902 $ 518,221 FY16-17 Proposed Budget $ 199,347 184,134 36,264 51,388 57,544 $ 528,677 Variance Explanations: Accounting/Audit Services/Budget/Treasury: Programs were combined into Accounting for more efficient managing and reporting purposes. Administration/Customer Service/Purchasing: The increase is a result of personnel allocation changes. Purchasing 11% Licensing 10% Use of Funds - Finance - By Program Where does the money go? Customer Service 7% Accounting 37% Administration 35% Total Proposed Budget = $528,677 The Height of Desert Living 157 Operating Budgets Finance Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 213,445 6,611 37,222 3,037 3,192 487 690 85,571 2,586 824 9,232 362,897 FY14-15 Actual $ $ 209,382 6,436 52,765 2,928 2,949 508 81,834 3,272 13,363 373,437 FY15-16 Revised Budget $ 213,825 6,334 55,603 3,105 4,631 135,839 4,325 14,559 80,000 $ 518,221 FY16-17 Proposed Budget $ 264,571 9,596 48,414 2,785 3,859 3,000 179,620 4,055 12,777 $ 528,677 Variance Explanations: Wages: The increase is a result of personnel allocation changes and an amount was added for a new part-time accounting clerk position. Contractual Services: Amounts were added for additional audit services. Transfers: FY15-16 reflected a one-time transfer to the new Environmental Fund. Use of Funds - Finance - By Category Where does the money go? Contractual Services 34% Internal Service 2% Benefits 9% Employment Taxes 2% Wages 50% Total Proposed Budget = $528,677 Note: Categories that account for 1% of the total are not shown on the chart. 158 The Height of Desert Living Operating Budgets Finance Division Activities/Results Performance Measures FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Reporting award 18 19 20 21 Consecutive years for GFOA annual Distinguished Budget Presentation award 12 13 14 15 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target 99% 99% 97% 100% Yes Yes Yes Yes FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Accounts payable checks issued 1,667 1,703 1,500 1,500 Purchase orders processed 1,152 1,019 1,150 1,140 $66,889 $73,750 $30,000 $20,000 2,298 2,723 2,500 2,500 Quality Actual revenue versus forecast Unqualified audit opinion Productivity Local tax revenues from audits Business licenses processed The Height of Desert Living 159 Operating Budgets Finance Division FY16-17 Proposed Budget Summary of Expenditures Finance FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/Repair Telecommunications Auditing Expense Professional Fees Management Fees Printing Expense Advertising/Signage Intergovt Agreements Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Program Materials Postage & Delivery Miscellaneous Expense Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Finance 160 177,289 35,912 243 2,227 3,007 680 696 15,597 1,100 128 358 19,645 394 851 2,187 890 2,302 488 690 53,260 250 15,925 1,635 892 5,000 8,608 1,355 1,068 145 1 18 824 3,524 4,153 1,555 $ 362,897 $ 362,897 $ 174,281 33,695 1,406 2,089 2,906 983 458 30,621 1,595 236 460 19,326 527 1,095 1,833 370 2,579 508 53,260 485 15,754 1,926 1,344 9,064 1,476 39 1,535 220 3 5,743 6,164 187 1,269 373,437 373,437 $ $ The Height of Desert Living 179,830 33,995 2,108 3,101 831 294 32,773 1,564 237 661 19,781 587 1,325 1,780 4,631 53,874 16,225 4,315 2,000 48,845 1,000 9,220 360 2,120 1,870 330 5 9,055 3,804 100 1,600 438,221 80,000 518,221 $ $ 191,299 73,272 4,543 3,837 691 525 24,252 1,501 166 811 21,043 641 1,460 1,325 3,859 3,000 99,500 16,375 1,815 1,250 50,000 10,320 360 1,800 1,920 330 5 5,480 5,197 100 2,000 528,677 528,677 Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The Division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Expenditures by Program FY13-14 Actual Program Name Administration Network Administration Operations Support Video Services Web Site Total $ $ 25,502 145,728 54,487 17,188 10,948 253,853 FY14-15 Actual $ $ 11,510 132,268 41,883 11,580 40,227 237,468 FY15-16 Revised Budget $ 10,973 159,391 42,451 13,233 39,927 $ 265,975 FY16-17 Proposed Budget $ 88,632 178,630 $ 267,262 Variance Explanations: Administration: The increase is a result of personnel allocation changes. Network Administration/Operations/Support/Video Services/Web Site: Programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Information Technology - By Program Where does the money go? Operations 67% Administration 37% Total Proposed Budget = $267,262 The Height of Desert Living 161 Operating Budgets Information Technology Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Capital Expenditures Total $ $ 80,806 1,600 20,796 99,892 1,641 1,274 1,000 1,968 42,550 2,326 253,853 FY14-15 Actual $ $ FY15-16 Revised Budget 65,802 $ 66,880 1,349 1,305 15,482 16,150 91,446 107,850 36 1,686 5,000 1,771 900 21,514 21,500 744 1,700 15,968 36,675 2,176 2,240 19,494 5,775 237,468 $ 265,975 FY16-17 Proposed Budget $ 70,260 1,278 14,369 117,250 5,000 900 21,500 1,900 32,350 2,455 $ 267,262 Variance Explanations: Capital Expenditures: FY15-16 budget reflected a one-time expenditure for new software. Use of Funds - Information Technology - By Category Where does the money go? Maintenance and Repair Dues & 2% Benefits Memberships 5% 45% Contractual Services 8% Wages 26% Equipment 12% Total Proposed Budget = $267,262 Note: Categories that account for 1% of the total are not shown on the chart. 162 The Height of Desert Living Operating Budgets Information Technology Division Activities/Results Performance Measures FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Percentage of high priority helpdesk tickets resolved within four hours 99% 98.5% 99% 99% Percentage of helpdesk within twelve hours 98% 95% 95% 98% FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target 0 0 0 0 818 612 400 500 613 520 375 450 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target 98% 99% 99% 99% Percentage of emergency related helpdesk tickets resolved within two business hours tickets resolved 97% 95.5% 95% 98% Quality Total number of tickets opened Total number of tickets closed without resolution Total number of tickets resolved within established timeframe Number of issues resolved during initial contact 818 612 400 500 Productivity Average cost involved for support per FTE Availability of computer system up-time $4,477 The Height of Desert Living $4,345 $5,096 $3,308 163 Operating Budgets Information Technology Division FY16-17 Proposed Budget Summary of Expenditures Information Technology Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/Repair Telecommunications Professional Fees Intergovt Agreements Office Supplies Operating Supplies Postage & Delivery Software Hardware Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Capital Expenditures Sub total Expenditures Transfers Out Total Information Technology 164 FY13-14 Actual $ $ 80,806 1,160 252 187 10,553 801 137 252 8,791 263 86,937 12,955 1,364 276 1,274 1,000 1,080 864 24 3,654 38,534 362 149 1 2,177 253,853 253,853 FY14-15 Actual $ $ 65,802 954 311 83 7,308 435 64 230 7,238 206 74,566 16,881 36 1,687 1,771 20,514 1,000 510 218 17 1,373 13,880 195 519 263 12 1,901 19,494 237,468 237,468 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 66,880 971 261 73 7,824 438 64 247 7,358 219 93,200 14,650 5,000 900 20,500 1,000 500 1,100 100 7,350 29,325 200 10 2,030 5,775 265,975 265,975 $ $ 70,260 1,018 185 75 5,643 412 54 297 7,728 235 102,300 14,950 5,000 900 20,500 1,000 500 1,300 100 500 31,850 265 10 2,180 267,262 267,262 Operating Budgets Economic Development Division (General Fund) Economic Development Division – (General Fund) Service Delivery Plan Economic Development remains in its own fund and is no longer part of the General Fund. - Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 90,000 $ $ 90,000 $ - - Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 90,000 $ $ 90,000 $ - FY13-14 Actual Program Name Administration Total $ $ FY13-14 Actual Category Transfers Total $ $ $ $ $ $ FY16-17 Proposed Budget FY16-17 Proposed Budget - - FY16-17 Proposed Budget Summary of Expenditures Economic Development FY13-14 Actual Description General Fund Transfers Out $ Total Economic Development $ FY14-15 Actual - $ $ 90,000 90,000 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ - $ $ - 165 Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. FY13-14 Actual Program Name Attorney Services Public Defender Prosecutor Total $ $ 205,137 3,750 91,667 300,554 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 257,683 $ 293,454 6,750 4,800 90,000 90,000 $ 354,433 $ 388,254 FY16-17 Proposed Budget $ 396,950 $ 396,950 Variance Explanations: Attorney Services/Public Defender/Prosecutor: Programs were combined into Attorney Services for more efficient managing and reporting purposes. Use of Funds - Legal Services - By Program Where does the money go? Attorney Services 100% Total Proposed Budget = $396,950 Category Dues & Memberships Contractual Services Internal Service Total 166 FY13-14 Actual $ $ 3,616 296,698 240 300,554 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 3,639 $ 4,000 350,584 384,024 210 230 $ 354,433 $ 388,254 The Height of Desert Living FY16-17 Proposed Budget $ 4,000 392,700 250 $ 396,950 Operating Budgets Legal Services Division Uses of Funds - Legal Services - By Category Where does the money go? Contractual Services 99% Dues & Memberships 1% Total Proposed Budget = $396,950 Activities/Results Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Resolutions processed 57 41 40 35 Contracts and Agreements processed 51 40 200 280 Ordinances processed 6 11 9 10 FY16-17 Proposed Budget Summary of Expenditures Legal Services Description FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat Legal Fees Prosecutor Fees Public Defender Fees ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Legal Services 3,616 296,698 240 $ 300,554 $ 300,554 3,639 350,584 210 $ 354,433 $ 354,433 The Height of Desert Living 4,000 384,024 230 $ 388,254 $ 388,254 4,000 297,900 90,000 4,800 250 396,950 - $ 396,950 167 Operating Budgets Legal Services Division 168 The Height of Desert Living Operating Budgets General Government General Government The Height of Desert Living 169 Operating Budgets General Government GENERAL GOVERNMENT Mission Statement The mission of General Government is to provide a central location for Town-wide expenditures rather than in individual departmental budgets. By doing so, transparency will be enhanced. Department Overview The purpose of the General Government Department is to locate expenditures that are Town-wide and do not belong to any one department. Such expenditures as the Community Contracts, Town’s membership dues in the Arizona League of Cities and Town, Maricopa Association of Governments, East Valley Partnership, and other Town-wide expenditures are located in the General Government Department. Transfers for MPC debt service for the Community Center are also located in General Government. Terms such as General Government or Non-Departmental to describe the cost center is a common approach in municipal budgeting. Expenditures by Division FY13-14 Actual Division Non-Departmental Total $ $ FY14-15 Actual - $ $ - $ $ FY15-16 Revised Budget Use of Funds - General Government- By Division Where does the money go? NonDepartmental, 100% Total Proposed Budget = $3,559,040 170 The Height of Desert Living - FY16-17 Proposed Budget $ 3,559,040 $ 3,559,040 Operating Budgets General Government FY13-14 Actual Program Name Administration Total $ $ - Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ - $ $ $ - FY16-17 Proposed Budget $ 3,559,040 $ 3,559,040 Use of Funds - General Government- By Program Where does the money go? Administration 100% Total Proposed Budget = $3,559,040 Variance Explanations: Administration: New program that encompasses all Town-wide, non-departmental expenditures. FY13-14 Actual Category Dues & Memberships Contractual Services Transfers Out Contingency Total $ $ - Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ - $ $ $ - FY16-17 Proposed Budget $ 32,695 137,021 2,578,055 811,269 $ 3,559,040 Variance Explanations: As a new department created for the purpose of keeping Town-wide expenditures in one, easy to find cost center for FY 16-17, there are no variances in General Government from previous years. Please note that other departments will have variances to account for transferring expenditures previously located in their departments to General Government. The Height of Desert Living 171 Operating Budgets General Government Uses of Funds - General Government - By Category Where does the money go? Transfers Out 72% Contractual Services 4% Contingency 23% Total Proposed Budget = $3,559,040 Note: Categories that account for 1% of the total are not shown on the chart. FY16-17 Proposed Budget Summary of Expenditures General Government Description FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat Constituent Communication Conmmunity Contracts/Events Contingency $ Sub total Expenditures Transfers Out Total General Government 172 - $ $ - - $ $ - - $ $ The Height of Desert Living - 32,695 10,000 127,021 811,269 980,985 2,578,055 $ 3,559,040 Operating Budgets Municipal Court Municipal Court The Height of Desert Living 173 Operating Budgets Municipal Court MUNICIPAL COURT *Presiding Judge (.63) Court Administrator Senior Court Clerk Court Clerk *Part time Appointed by Council Full Time 174 The Height of Desert Living Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Municipal Court Presiding Judge has authority to issue arrest/search warrants, civil orders of protection, and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state, and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, minimum accounting standards and judicial ethics. Expenditures by Program FY13-14 Actual Program Name Administration Civil Cases Criminal Cases Juvenile Operations Total $ $ 200,666 31,909 51,224 8,691 292,490 FY14-15 Actual $ $ 203,304 32,924 51,980 9,448 297,656 FY15-16 Revised Budget $ 188,450 31,505 48,866 8,286 $ 277,107 FY16-17 Proposed Budget $ 174,232 147,022 $ 321,254 Variance Explanations: Civil Cases/Criminal Cases/Juvenile/Operations: Programs were combined into Operations for more efficient managing and reporting purposes. The Height of Desert Living 175 Operating Budgets Municipal Court Use of Funds - Municipal Court - By Program Where does the money go? Administration, 54% Operations, 46% Total Proposed Budget = $321,254 Category Wages Employment Taxes Benefits Dues and Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total FY13-14 Actual $ $ 222,774 5,406 35,705 4,323 1,288 478 14,293 3,041 1,234 3,948 292,490 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 223,506 $ 200,111 8,724 6,480 36,952 38,470 3,774 5,001 439 4,600 521 800 14,490 14,090 2,532 3,800 2,942 3,776 3,755 $ 297,656 $ 277,107 Variance Explanations: Wages: Budgeted salaries were corrected to reflect actual costs. 176 The Height of Desert Living FY16-17 Proposed Budget $ 234,633 8,740 42,384 5,101 6,600 800 15,090 3,800 4,106 $ 321,254 Operating Budgets Municipal Court Use of Funds - Municipal Court - By Category Where does the money go? Contractual Services 5% Meetings and Training 2% Dues and Memberships 2% Employment Taxes 3% Wages 73% Benefits 13% Total Proposed Budget = $321,254 Note: Categories that account for 1% of the total are not shown on the chart. FY15-16 Department Accomplishments Initiative Strategic Value Provided all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Provided community outreach through informing the public and Fountain Hills High School about Teen Court and the justice system. Effectively and efficiently monitored and enforced timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances. CR6, CR7-Civic Responsibility CR4, CR7-Civic Responsibility CR3, CR7-Civic Responsibility CR1-Civic Responsibility The Height of Desert Living 177 Operating Budgets Municipal Court FY16-17 Objectives Initiative Provide all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Provide community outreach and garner support through informing the public and Fountain Hills High School about Teen Court and the justice system. Transition to the new case management system provided by the Arizona Supreme Court to provide better access to justice. Eliminate paper files by transitioning to scanning of active case records to improve case processing. Comply with recognized Arizona Supreme Court/AOC standards for timely case processing, management, and finances. Comply with standard court security standards as defined and mandated by the Arizona Supreme Court/AOC. Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. 178 Strategic Value CR6, CR7-Civic Responsibility Estimated Cost/Funding Source $0 CR4, CR7-Civic Responsibility $0 CR3, CR6-Civic Responsibility $0 CR3, CR6-Civic Responsibility $0 CR1-Civic Responsibility $0 CR1, CR6-Civic Responsibility Unknown CR3, C6, C7-Civic Responsibility The Height of Desert Living $0 Operating Budgets Municipal Court Activities/Results Performance Measures FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Estimate Cases Terminated 1,875 1,833 2,200 2,250 Hearings/Trials Held 1,665 1,585 1,900 1,950 Cases Filed 1,649 The Height of Desert Living 1,738 2,000 2,050 179 Operating Budgets Municipal Court FY16-17 Proposed Budget Summary of Expenditures Municipal Court Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/ Repair Auditing Expense Professional Fees Legal Fees Printing Expense Advertising/Signage Intergovt Agreements Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Food & Beverage Supplies Uniforms Small Tools Hardware/Peripherals Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Municipal Court 180 FY13-14 FY14-15 Actual Actual 207,049 15,719 6 975 3,147 650 635 18,463 2,134 198 560 13,776 572 4,323 375 913 478 526 6,800 612 4,501 1,854 1,861 75 26 471 609 1,234 4 1,327 403 2,214 $ 292,490 $ 292,490 154,523 68,965 18 4,292 3,162 967 304 17,022 1,736 193 545 16,971 485 3,774 50 389 521 3,500 848 100 1,261 4,750 4,031 1,764 139 11 593 25 54 2,453 435 11 1,699 162 1,903 FY15-16 Revised Budget $ 297,656 $ 297,656 156,844 43,267 2,617 2,885 712 266 18,217 1,720 193 577 17,253 510 5,001 4,600 800 150 2,000 2,000 150 7,600 1,950 240 3,300 500 5 1,200 250 2,300 FY16-17 Proposed Budget $ 277,107 $ The Height of Desert Living 277,107 162,473 72,160 4,474 3,404 562 300 13,719 1,655 162 688 25,616 544 5,101 6,600 800 150 2,000 2,000 150 8,600 1,950 240 3,300 500 6 1,700 250 2,150 321,254 - $ 321,254 Operating Budgets Public Works Public Works The Height of Desert Living 181 Operating Budgets Public Works Department PUBLIC WORKS DEPARTMENT Director Executive Assistant (.5) (shared with Development Services) Inspection Civil Engineer Inspector Streets Superintendent Traffic Signal Tech II Facilities/Environmental Supervisor Maintenance Tech Custodian Fleet Mechanic/ Open Space Spclst. Streets Maintenance Tech *Custodian (.8) *Custodian (.5) Full Time Full Time Shared * Part time Contracted Note: Numbers in parentheses represent full-time equivalents (FTE). 182 The Height of Desert Living Operating Budgets Public Works Department PUBLIC WORKS Mission Statement The Public Works Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; and maintenance of Town facilities in a manner that provides a safe, healthy and secure environment for staff and visitors. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Public Works Department is made up of four (4) Divisions: Public Works, Streets, Facilities and Environmental Services. Public Works and Facilities are part of the General Fund. The Streets Division is funded through the Highway Users Revenue Fund (HURF) and the Environmental Services Division is funded through the environmental fee. The Public Works Director provides direct supervision over Division heads and the executive management assistant. Expenditures by Division FY13-14 Actual Division Public Works Facilities Total $ $ 355,958 600,513 956,471 FY14-15 Actual $ 399,712 812,836 $ 1,212,548 FY15-16 Revised Budget $ 308,140 744,561 $ 1,052,701 FY16-17 Proposed Budget $ 191,233 638,968 $ 830,201 Variance Explanations: Public Works: The decrease is due to the reorganization of the Development Services Department in which the Engineering Division was separated from Public Works. Use of Funds - Public Works - By Division Where does the money go? Public Works 23% Facilities 77% Total Proposed Budget = $830,201 The Height of Desert Living 183 Operating Budgets Public Works Department FY13-14 Actual Program Name Administration Building Maintenance Capital Improvement Projects Outside Inspections Stormwater Management Total $ $ 67,959 593,144 89,718 205,650 956,471 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 220,977 $ 162,113 653,724 648,374 91,417 93,274 246,430 148,940 $ 1,212,548 $ 1,052,701 FY16-17 Proposed Budget $ 212,395 557,159 60,647 $ 830,201 Variance Explanations: Administration/Capital Improvement Projects/Stormwater Management: Programs were combined into Administration for more efficient managing and reporting purposes and there were personnel allocation changes. Outside Inspections: A new program for FY16-17 representing the portion previously combined with the Engineering Division. Use of Funds - Public Works - By Program Where does the money go? Building Maintenance 67% Administration 26% Total Proposed Budget = $830,201 184 The Height of Desert Living Outside Inspections 7% Operating Budgets Public Works Department Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ $ FY14-15 Actual 246,640 15,092 54,558 15,383 95 346,800 169,102 54,239 27,950 19,379 7,233 956,471 $ 262,093 20,513 58,864 7,132 426,221 178,427 46,409 33,239 14,890 9,510 11,478 143,772 $ 1,212,548 FY15-16 Revised Budget $ 254,406 16,624 63,794 6,859 1,740 175,616 189,918 106,320 41,535 5,635 250 10,809 179,195 $ 1,052,701 FY16-17 Proposed Budget $ 262,129 14,011 54,000 1,665 2,240 150,240 188,138 97,623 40,022 5,950 900 13,283 $ 830,201 Variance Explanations: Dues & Memberships: mental Fund. Environmental-related costs were moved to the Environ- Building Maintenance: Maintenance costs of the fire stations were moved to the Fire Department’s budget. Use of Funds - Public Works - By Category Where does the money go? Employment Taxes 2% Maintenance and Repair 18% Benefits 7% Wages 31% Utilities 22% Contractual Services 12% Internal Service 2% Supplies 5% Total Proposed Budget = $830,201 Note: Categories that account for 1% of the total are not shown on the chart. The Height of Desert Living 185 Operating Budgets Public Works Department FY16-17 Proposed Budget Summary of Expenditures Public Works Department FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Wash Maintenance Dam Inspection And Maint Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Landscape Contracts 186 $ 207,271 38,758 611 2,418 3,479 8,544 652 28,397 1,755 253 631 22,864 658 5,026 10,357 95 35,386 56,028 12,394 2,089 8,712 350 30 147,968 18,314 5,924 442 2,068 26,411 1,610 29,072 146,777 2,006 1,343 17,433 1,544 25,989 10 54 64 28,121 $ 217,630 44,180 283 2,733 3,703 13,693 384 31,462 1,728 253 762 23,981 678 5,000 2,132 80,405 106,417 6,240 159 6,352 5,694 824 163,160 42,858 3,033 8,370 513 822 807 566 147,467 2,423 1,234 26,142 1,161 18,016 65 28,329 $ The Height of Desert Living 211,752 42,654 2,645 3,689 9,963 327 37,135 1,659 238 777 23,291 694 5,100 1,759 1,740 74,586 66,640 11,300 3,995 6,105 4,200 1,185 3,905 800 200 1,200 1,205 295 157,040 1,703 1,740 26,985 2,450 38,490 400 130 25,000 42,300 $ 217,585 44,545 2,763 3,804 7,033 411 26,681 1,533 201 922 23,934 729 460 1,205 2,240 63,800 53,180 6,100 5,140 5,645 2,650 810 7,550 1,360 200 1,500 1,205 100 1,000 152,039 1,703 3,060 26,985 4,350 36,160 750 213 25,000 1,500 34,000 Operating Budgets Public Works Department FY16-17 Proposed Budget Summary of Expenditures Public Works Department FY13-14 Actual Description General Fund-continued Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Public Works $ $ 1,231 8,773 765 14,189 1,619 33 1,315 25 371 320 6,200 12,488 1,403 52 1,790 500 3,489 956,471 956,471 FY14-15 Actual $ $ 1,426 11,563 378 16,992 1,322 1,461 97 259 13,321 1,310 9,510 3,250 35 5,160 29 3,004 1,068,776 143,772 1,212,548 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 2,310 14,150 670 20,905 2,000 1,500 490 600 2,200 2,345 250 2,005 35 5,263 171 3,335 873,506 179,195 1,052,701 $ $ 2,372 10,500 725 22,625 2,000 1,800 950 600 2,500 1,900 900 1,075 17 8,320 171 826,501 3,700 830,201 187 Operating Budgets Public Works Department FY15-16 Department Accomplishments Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional dam maintenance ES2-Environmental Stewardship Completed Zone 1 Pavement Management I3-Maintain and improve Community infrastructure Completed Saguaro Blvd. Reconstruction I3-Maintain and Improve Community Infrastructure I3-Maintain and Improve Community Infrastructure Completed Shea Widening Project (SR87 to Technology Drive) Completed Unpaved Alley Paving – Phase III I3-Maintain and Improve Community Infrastructure FY16-17 Objectives Initiative Strategic Value Foster a culture of public service and volunteerism CR1-Civic Responsibility Compete Town Owned wash and ADWR jurisdictional dam maintenance ES2-Environmental Stewardship 188 Estimated Cost/Funding Source $0/General Fund $170,000/Environmental Fund The Height of Desert Living Operating Budgets Public Works Division Public Works Division Service Delivery Plan The Public Works Division, through its administrative direction, is responsible for the general oversight of capital projects and review, approval and inspections related to encroachment permits. Program Name Administration Capital Improvement Program Outside Inspections Stormwater Management Total FY13-14 Actual $ $ 60,589 89,719 205,650 355,958 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 61,864 $ 65,926 91,417 93,274 246,430 148,940 $ 399,711 $ 308,140 FY16-17 Proposed Budget $ 130,586 60,647 $ 191,233 Variance Explanations: Administration/Capital Improvement Projects/Stormwater Management: Programs were combined into Administration for more efficient managing and reporting purposes and there were personnel allocation changes. Outside Inspections: A new program for FY16-17 representing the portion previously combined with Engineering Division. Use of Funds - Public Works - By Program Where does the money go? Outside Inspections 32% Administration 68% Total Proposed Budget = $191,233 The Height of Desert Living 189 Operating Budgets Public Works Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 136,930 5,347 34,457 6,703 95 166,629 277 1,519 1,339 320 2,342 355,958 FY14-15 Actual $ $ 139,372 7,200 34,751 6,496 206,841 228 1,400 3,423 399,711 FY15-16 Revised Budget $ 131,707 5,702 33,861 6,364 1,740 440 26,400 1,935 2,511 97,480 $ 308,140 FY16-17 Proposed Budget $ 118,863 3,784 26,058 1,170 2,240 560 3,660 27,983 1,860 450 4,605 $ 191,233 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health insurance carriers. Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Transfers: The amount of funding to the Environmental Fund was eliminated. Use of Funds - Public Works - By Category Where does the money go? Employment Taxes 2% Benefits 14% Utilities 2% Contractual Services 15% Wages 62% Total Proposed Budget = $191,233 Internal Service 2% Note: Categories that account for 1% of the total are not shown on the chart. 190 The Height of Desert Living Operating Budgets Public Works Division Activities/Results Performance Measures Percentage of inspections completed within 24 hours of notice FY13-14 Actual 95% FY14-15 Actual 100% FY15-16 Estimate 98% FY16-17 Target 99% FY13-14 Actual 229 FY14-15 Actual 285 FY15-16 Estimate 325 FY16-17 Target 325 321 350 300 350 3 2 3 4 Quality Number of right-of-way and encroachment permits issued Total number of inspections (includes multiple inspection totals for residential, commercial & encroachment permits) Number of Capital improvement (CIP) projects completed Productivity Expenditure per right-of-way and encroachment permits issued Expenditure per inspection (includes multiple inspection totals for residential, commercial & encroachment permits) FY13-14 Actual $264.58 FY14-15 Actual $217.07 FY15-16 Estimate $202.85 FY16-17 Target $185.23 $188.75 $176.75 $219.75 $172.00 The Height of Desert Living 191 Operating Budgets Public Works Division FY16-17 Proposed Budget Summary of Expenditures Public Works Division Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscriptions & Publications Meetings & Training Wash Maintenance Dam Inspection and Maint Vehicle Maint/Repair Office Equipment Maint/Repair Telecommunications Gas & Oil Professional Fees Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Office Supplies Safety Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Hardw are/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Public Works 192 FY13-14 FY14-15 Actual Actual 136,557 373 1,906 3,216 225 17,304 1,081 153 409 15,088 422 5,017 1,686 95 147,968 18,314 348 277 1,400 54 64 986 45 33 275 320 1,391 44 486 421 $ 355,958 $ 355,958 $ 139,097 275 1,949 5,112 140 17,297 1,054 153 486 15,330 432 5,000 1,496 163,160 42,859 822 227 1,302 97 3,044 33 29 317 399,711 399,711 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 131,707 1,910 3,674 118 17,338 980 142 484 14,487 430 5,100 1,264 1,740 240 200 1,400 25,000 1,935 1,955 25 171 360 210,660 97,480 308,140 $ $ 118,863 1,725 1,929 130 11,163 812 108 503 13,074 398 460 710 2,240 560 1,560 2,100 1,400 83 25,000 1,500 1,285 100 475 450 875 13 2,896 171 650 191,233 191,233 Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library/Museum, Kiwanis Building and the Fountain Hills Theatre. FY13-14 Actual Location Town Hall Community Center Library/Museum Community Theater Kiwanis Building Physical Plant Fire Station #1 Fire Station #2 Leased Buildings Total $ $ 169,944 164,255 134,477 5,004 9,544 44,146 53,661 19,482 600,513 Expenditures by Location FY14-15 FY15-16 Actual Revised Budget $ 378,223 $ 265,756 151,405 168,075 136,020 143,865 16,507 26,729 5,969 9,446 46,542 57,516 59,777 53,757 18,393 19,417 $ 812,836 $ 744,561 FY16-17 Proposed Budget $ 273,159 176,734 36,203 152,872 $ 638,968 Variance Explanations: Library/Museum/Community Theater/Kiwanis Building/Leased Buildings: These locations were consolidated into Leased Buildings for more efficient managing and reporting purposes. Physical Plant: valve. A budget supplement was included to replace the economizer Fire Station #1/Fire Station #2: Amounts were relocated to the Fire Department budget. Use of Funds - Facilities - By Location Where does the money go? Leased Buildings 24% Town Hall 42% Community Center 25% Physical Plant Total Proposed Budget = $638,968 6% The Height of Desert Living 193 Operating Budgets Facilities Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Out Total $ $ 109,711 9,745 20,101 8,680 180,169 168,825 52,720 26,612 19,059 4,891 600,513 FY14-15 Actual $ $ 122,721 13,312 24,113 636 219,379 178,200 46,409 31,839 14,890 9,510 8,055 143,772 812,836 FY15-16 Revised Budget $ 122,699 10,922 29,933 495 175,616 189,478 79,920 39,600 5,635 250 8,298 81,715 $ 744,561 FY16-17 Proposed Budget $ 143,267 10,227 27,941 495 149,680 184,478 69,640 38,162 5,500 900 8,678 $ 638,968 Variance Explanations: Transfers Out: The amount transferred to Facilities Replacement Fund was eliminated from this Division. Use of Funds - Facilities - By Category Where does the money go? Contractual Services 11% Supplies 6% Utilities 29% Maintenance and Repair 23% Total Proposed Budget = $638,968 Wages 23% Benefits 4% Employment Taxes 2% Note: Categories that account for 1% of the total are not shown on the chart. 194 The Height of Desert Living Operating Budgets Facilities Division Activities/Results Performance Measures FY13-14 Actual 79% FY14-15 Actual 79 FY15-16 Estimate 79 FY16-17 Target 79 Percentage of maintenance requests resolved within 48 hours 92% 92 92 92 Percentage of trade related work orders completed in house versus contracts 70% 70 70 70 FY13-14 Actual 117,387 FY14-15 Actual 117,387 FY15-16 Estimate 117,387 FY16-17 Target 117,387 23,500 23,500 23,500 23,500 1,625 350 350 350 1.25 1.25 1.25 1.25 .5 .5 .5 .5 .75 .75 .75 .75 *Number of paper shedding events held 2 2 2 2 Hazardous Waste 1 1 1 1 Number of recycling events held (*Electronic) 1 1 1 1 CFL/Florescent bulb recycling 0 0 0 0 FY13-14 Actual $1.80 FY14-15 Actual $1.90 FY15-16 Estimate $2.02 FY16-17 Target $1.96 Percentage of maintenance requests resolved within 24 hours Quality Square footage of buildings maintained by staff Square footage of buildings cleaned by staff Number of annual maintenance requests Number of Custodial Staff Library/Museum Custodial Staff Town Hall Custodial Staff Productivity Civic Center utility costs per square foot (water, sewer, electric – includes parking lot lighting and landscape irrigation) The Height of Desert Living 195 Operating Budgets Facilities Division FY16-17 Proposed Budget Summary of Expenditures Facilities FY13-14 Actual Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Landscape Contracts Office Supplies 196 $ 70,714 38,758 239 2,418 1,573 5,328 427 11,092 674 100 222 7,776 236 9 8,671 35,386 56,028 12,394 2,089 8,712 350 30 5,924 94 2,068 26,411 1,610 29,072 146,777 2,006 1,066 17,433 1,544 24,589 10 28,121 246 FY14-15 Actual $ 78,533 44,180 8 2,733 1,754 8,581 245 14,165 674 100 277 8,651 245 636 80,405 106,417 6,240 159 6,352 5,694 824 3,033 8,370 513 807 566 147,466 2,423 1,006 26,142 1,161 18,016 65 28,329 123 FY15-16 FY16-17 Revised Budget Proposed Budget $ The Height of Desert Living 80,045 42,654 2,645 1,779 6,289 209 19,797 679 96 293 8,804 264 495 74,286 68,640 7,500 3,995 6,105 4,200 1,185 3,905 800 200 1,200 2,100 1,205 295 157,040 1,703 1,500 26,985 2,250 37,090 400 130 42,300 375 $ 98,722 44,545 2,763 2,079 5,104 281 15,518 721 93 419 10,859 331 495 63,800 53,180 6,100 5,140 5,645 2,650 810 7,550 800 200 1,500 1,205 100 1,000 152,040 1,703 1,500 26,985 2,250 34,760 750 130 34,000 1,087 Operating Budgets Facilities Division FY16-17 Proposed Budget Summary of Expenditures Facilities Description General Fund-continued Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Facilities FY13-14 Actual $ $ 8,773 765 14,189 1,574 1,040 25 371 6,200 12,488 11 8 1,790 14 3,068 600,513 600,513 FY14-15 Actual $ $ 11,563 378 16,992 1,322 1,364 97 259 13,321 1,310 9,510 206 2 5,160 2,687 669,064 143,772 812,836 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 14,150 670 20,905 2,000 1,500 490 600 2,200 2,345 250 50 10 5,263 2,975 662,846 81,715 744,561 $ $ 10,500 625 22,625 2,000 1,325 500 600 2,500 1,900 900 200 4 5,424 3,050 638,968 638,968 197 Operating Budgets Facilities Division 198 The Height of Desert Living Operating Budgets Development Services Development Services The Height of Desert Living 199 Operating Budgets Development Services Department DEVELOPMENT SERVICES DEPARTMENT Director (Vacant) Executive Assistant (.5) (shared with Public Works) Town Engineer Senior Planner Building Safety Chief Building Official Code Enforcement Officer GIS Technician / CAD Operator Building Permit Technician Full Time Full Time Shared 200 The Height of Desert Living Operating Budgets Development Services Department DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by providing plan review, construction permitting, building inspections, enforcement of Town codes, as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of five (5) Divisions: Building Safety, Code Compliance, Engineering, Mapping & Graphics and Planning in the General Fund. The Development Services Director provides direct supervision over Division heads and the executive management assistant. Expenditures by Division FY13-14 Actual Division Development Services Engineering Planning Building Safety Code Compliance Mapping & Graphics Total $ $ 136,475 156,701 194,449 93,627 72,239 653,491 FY14-15 Actual $ $ 142,668 160,973 207,734 96,965 70,893 679,233 $ $ FY15-16 Revised Budget 212,854 167,649 239,397 99,979 68,865 788,744 FY16-17 Proposed Budget $ 167,853 229,133 121,314 224,508 77,980 106,351 $ 927,139 Variance Explanations: Development Services: New Division created for the new position requested. Planning/Code Compliance: The decrease is a result of personnel allocation changes and significant savings from changing health insurance carriers. Mapping & Graphics: The increase is a result of personnel allocation changes. The Height of Desert Living 201 Operating Budgets Development Services Department Mapping & Graphics 11% Use of Funds - Development Services - By Division Where does the money go? Development Services 18% Engineering 25% Planning 14% Building Safety 24% Code Compliance 8% Total Proposed Budget = $927,139 Program Name Administration Building Inspection Code Compliance Current Planning Engineering Environmental Service Long Range Planning Mapping & Graphics Permitting Planning & Zoning Total FY13-14 Actual $ $ 80,090 93,627 97,300 136,475 32,611 26,790 72,239 114,359 653,491 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ - $ 90,224 113,179 96,965 99,979 101,425 107,623 142,668 212,854 32,419 30,748 27,130 29,278 70,893 68,865 117,510 126,218 $ 679,234 $ 788,744 FY16-17 Proposed Budget $ 167,853 224,508 77,980 229,133 106,351 121,314 $ 927,139 Variance Explanations: Administration: Amounts reflect the reorganization of the Department and a new position request. Building Inspection/Permitting: Permitting was merged into Building Inspection for more efficient managing and reporting purposes. Current Planning/Long Range Planning/Planning & Zoning: These programs were consolidated into Planning & Zoning for more efficient managing and reporting purposes. Code Compliance: The decrease is a result of personnel allocation changes and significant savings from changing health insurance carriers. Environmental Service: Expenses were moved into the Environmental Fund. Mapping & Graphics: The increase is a result of personnel allocation changes. 202 The Height of Desert Living Operating Budgets Development Services Department Use of Funds - Development Services - By Program Where does the money go? Code Compliance 8% Mapping & Graphics 11% Engineering 26% Planning & Zoning 13% Building Inspection 24% Total Proposed Budget = $927,139 Administration 18% Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 456,654 15,088 111,928 8,587 1,026 2,261 6,618 26,358 7,965 1,801 14,278 928 653,492 FY14-15 Actual $ $ 457,158 19,371 113,670 7,292 1,313 1,115 6,689 50,946 4,244 445 15,351 1,639 679,233 FY15-16 Revised Budget $ 466,099 17,513 120,755 13,238 7,940 5,188 8,348 117,256 10,842 5,700 15,865 $ 788,744 FY16-17 Proposed Budget $ 556,535 16,995 120,365 5,442 11,650 4,220 5,120 172,919 10,065 5,250 18,578 $ 927,139 Variance Explanations: Dues & Memberships: The decrease reflects movement of the environmental fee out of this Department. Contractual Services: Budget supplements were included for engineering studies & surveys and amounts were increased for contracted inspections and plan reviews. Wages: The increase is the result of personnel allocation changes. The Height of Desert Living 203 Operating Budgets Development Services Department Use of Funds - Development Services - By Category Where does the money go? Employment Taxes 2% Wages 59% Benefits 13% Internal Service 2% Contractual Services 19% Utilities 11% Maintenance and Repair 11% Total Proposed Budget = $927,139 Note: Categories that account for 1% of the total are not shown on the chart. FY15-16 Department Accomplishments Initiative Strategic Value Completed the 2015 edition of the “Land Use Analysis and Statistical Report” Revised Planned Area Development (P.A.D.) Ordinance Revised Outdoor Lighting Ordinance EV1-Economic Vitality EV3-Economic Vitality ES3-Environmental Stewardship FY16-17 Objectives Initiative Foster a culture of public service and volunteerism CR2-Civic Responsibility Estimated Cost/Funding Source $0/General Funds Compete 2015 edition of “Land Use Analysis and Statistical Report” EV1-Economic Vitality $1,000/General Fund 204 Strategic Value The Height of Desert Living Operating Budgets Development Services Department FY16-17 Proposed Budget Summary of Expenditures Development Services Department FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part time Overtime Fica Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/Repair Telecommunications Gas & Oil Professional Fees Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees ActiveNet Fees Office Supplies Operating Supplies Program Materials Safety Supplies Uniforms Postage & Delivery Small Tools Softw are Hardw are/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Development Services 453,011 3,270 373 203 6,436 7,570 879 54,988 3,863 514 1,333 49,853 1,377 4,689 3,899 1,026 770 1,383 108 3,128 3,491 9,812 162 941 11,315 4,127 6,153 842 950 20 1,801 1,669 302 8,023 1,125 3,159 $ 652,565 928 $ 653,493 456,844 314 6,453 12,373 545 56,069 3,757 514 1,608 50,288 1,433 791 6,501 1,313 976 140 3,692 2,997 16,609 65 1,388 30,000 2,883 2,839 451 80 874 44 76 324 2,957 449 8,183 907 2,855 $ 677,592 1,639 $ 679,231 The Height of Desert Living 466,099 6,761 10,239 513 61,844 3,867 532 1,711 51,273 1,528 10,310 2,928 7,940 3,425 1,763 3,648 4,700 28,000 1,416 2,500 80,920 4,300 120 8,062 925 200 1,505 150 700 5,000 2,535 840 8,593 727 3,170 $ 788,744 $ 788,744 556,535 8,072 8,369 554 50,358 4,072 493 2,355 61,221 1,866 1,850 3,592 11,650 3,100 1,120 3,120 2,000 78,500 1,499 2,500 87,500 2,800 120 8,585 100 1,230 150 250 5,000 3,715 358 11,461 694 2,350 927,139 - $ 927,139 205 Operating Budgets Development Services Department 206 The Height of Desert Living Operating Budgets Development Services Division Development Services Division Service Delivery Plan Development Services through its administrative services provides direction to and clerical support for the Department by the Development Services Director and Executive Assistant. FY13-14 Actual Program Name Administration Total $ $ - Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ - $ $ $ - FY16-17 Proposed Budget $ 167,853 $ 167,853 Variance Explanations: Administration: New program created as a result of the reorganization of the Department and personnel allocation changes. Use of Funds - Development Services - By Program Where does the money go? Administration 100% Total Proposed Budget = $167,853 Expenditures by Category Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Contractual Services Supplies Internal Service Total FY13-14 Actual $ $ FY14-15 Actual - $ $ The Height of Desert Living - $ $ FY15-16 Revised Budget - FY16-17 Proposed Budget $ 130,773 4,166 29,764 94 400 83 1,285 1,288 $ 167,853 207 Operating Budgets Development Services Division Variance Explanations: Wages/Benefits: The increase is due to the reorganization of the Development Services Department which includes personnel allocation changes. Use of Funds - Development Services - By Category Where does the money go? Employment Taxes 2% Benefits 18% Wages 78% Total Proposed Budget = $167,853 Note: Categories that account for 1% of the total are not shown on the chart. FY16-17 Proposed Budget Summary of Expenditures Development Services Division Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Meetings & Training Printing Expense Office Supplies Uniforms ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Development Services 208 FY13-14 Actual $ $ FY14-15 Actual - $ $ FY15-16 FY16-17 Revised Budget Proposed Budget - $ $ $ The Height of Desert Living - $ $ $ 130,773 1,897 2,157 112 13,209 1,058 122 553 14,384 438 94 400 83 1,185 100 875 13 400 167,853 167,853 Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other structures in a manner that is responsive and customer friendly. The Division coordinates the review of plans for the structures it permits and conducts construction inspections. Expenditures by Program FY13-14 Actual Program Name Building Inspection Permitting Total $ $ 80,090 114,359 194,449 FY14-15 Actual $ $ 90,224 117,510 207,734 $ FY15-16 Revised Budget $ 113,180 126,218 239,398 $ $ FY16-17 Proposed Budget 224,508 224,508 Variance Explanations: Building Inspection/Permitting: Permitting was merged into Building Inspection for more efficient managing and reporting purposes. Use of Funds - Building Safety - By Program Where does the money go? Building Inspection 100% Total Proposed Budget = $224,508 The Height of Desert Living 209 Operating Budgets Building Safety Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 136,911 4,456 30,229 509 789 589 1,496 13,292 853 222 4,175 928 194,449 FY14-15 Actual $ $ 131,170 5,226 31,074 439 307 173 1,606 32,292 642 325 4,480 207,734 $ $ FY15-16 Revised Budget 133,923 4,798 32,445 710 2,260 685 1,768 52,240 1,100 5,150 4,319 239,398 $ FY16-17 Proposed Budget $ 119,511 3,388 25,584 650 2,360 760 1,780 62,320 1,050 150 6,955 224,508 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health insurance carriers. Contractual Services: A budget supplement was included for additional contracted inspections. Equipment: FY15-16 included a one-time expenditure for software updates. Use of Funds - Building Safety - By Category Where does the money go? Employment Benefits 11% Taxes 2% Wages 66% Contractual Services 8% Internal Service 3% Total Proposed Budget = $224,508 Note: Categories that account for 1% of the total are not shown on the chart. 210 The Height of Desert Living Operating Budgets Building Safety Division Activities/Results Performance Measures FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Percentage of all residential building plan reviews completed within established turnaround times 100% 97% 100% 97% Percentage of all commercial building plan reviews completed within established turnaround times 100% 100% 100% 100% FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target 452 462 510 550 125 125 400 500 250 70 50 65 1 1 1* 1* 445 443 550 500 2,131 2,448 2,200 2,200 Quality Number of building plan reviews conducted (multiple reviews possible) Number of residential plan reviews conducted (multiple reviews possible) Number of commercial plan reviews conducted (multiple reviews possible) Number of building inspection FTE’s Total number of permits Total number of inspections (all inspections) *Building Inspections are performed by Building Official and 3rd party Inspectors Productivity Average expenditure per inspection during the reporting period (includes all inspections) Average processing cost per permit FY13-14 Actual $436.96 FY14-15 Actual $436.96 FY15-16 Estimate $436.96 FY16-17 Target $436.96 $91.25 $84.86 $108.40 $101.46 The Height of Desert Living 211 Operating Budgets Building Safety Division FY16-17 Proposed Budget Summary of Expenditures Building Safety Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Bank/Merc Acct Fees ActiveNet Fees Office Supplies Operating Supplies Uniforms Small Tools Software Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Building Safety 212 FY13-14 Actual $ 133,642 3,270 203 1,902 2,075 276 13,408 1,181 168 380 14,699 393 509 100 689 589 740 755 108 11,315 1,869 532 321 FY14-15 Actual $ 222 247 26 2,647 53 1,202 193,521 928 $ 194,449 $ 131,162 8 1,807 3,252 167 14,442 1,166 168 458 14,429 411 439 307 173 758 848 30,000 2,292 117 69 456 324 487 51 2,700 187 1,056 207,734 207,734 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 133,923 1,943 2,695 160 15,457 1,162 166 491 14,731 438 710 2,260 125 560 768 1,000 200 49,920 2,000 120 550 550 150 5,000 340 25 2,754 1,200 239,398 239,398 $ $ 119,511 1,734 1,504 150 10,388 1,006 136 506 13,147 401 650 2,360 200 560 780 1,000 200 60,000 2,000 120 550 500 150 500 25 5,480 950 224,508 224,508 Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, property maintenance, improperly maintained pools, illegal signs, improper parking on private property, and dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Expenditures by Program FY13-14 Actual Program Name Code Compliance Total $ $ 93,627 93,627 FY14-15 Actual $ $ 96,965 96,965 FY15-16 Revised Budget $ 99,979 $ 99,979 FY16-17 Proposed Budget $ 77,980 $ 77,980 Use of Funds - Code Compliance - By Program Where does the money go? Code Compliance 100% Total Proposed Budget = $77,980 Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 67,750 2,602 17,630 35 80 755 1,277 296 286 2,916 93,627 FY14-15 Actual $ $ 69,579 3,497 18,068 376 642 1,226 356 3,221 96,965 The Height of Desert Living FY15-16 Revised Budget $ 70,465 3,121 18,853 150 900 560 1,768 72 580 3,510 $ 99,979 FY16-17 Proposed Budget $ 51,215 1,801 12,131 150 900 560 1,780 2,572 580 6,291 $ 77,980 213 Operating Budgets Code Compliance Division Use of Funds - Code Compliance - By Category Where does the money go? Wages 66% Internal Service 8% Benefits 16% Contractual Services Utilities 3% 2% Employment Taxes 2% Total Proposed Budget = $77,980 Note: Categories that account for 1% of the total are not shown on the chart. Variance Explanations: Wages: The decrease is a result of personnel allocation changes. Benefits: The decrease is a result of significant savings from changing health insurance carriers. Activities/Results Performance Measures Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action FY13-14 Actual 99% FY14-15 Actual 99% FY15-16 Estimate 99% FY16-17 Target 99% FY13-14 Actual 1 FY14-15 Actual 1 FY15-16 Estimate 1 FY16-17 Target 1 730 752 775 725 2 4 2 2 FY13-14 Actual $128.26 FY14-15 Actual $128.94 FY15-16 Estimate $129.01 FY16-17 Target $106.78 Quality Number of Code Enforcement Officers Number of code violation cases Number of code violation cases reviewed in court proceedings (does not include barking dog cases) Productivity Average cost per code violation case 214 The Height of Desert Living Operating Budgets Code Compliance Division FY16-17 Proposed Budget Summary of Expenditures Code Compliance Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Office Supplies Operating Supplies Uniforms Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Code Compliance FY13-14 Actual $ $ 67,750 971 1,475 156 9,135 554 82 201 7,450 208 35 80 755 749 528 99 198 286 27 13 2,647 228 93,627 93,627 FY14-15 Actual $ $ 69,579 1,006 2,396 95 9,318 554 81 244 7,654 217 341 35 642 758 468 48 232 75 81 7 2,700 10 424 96,965 96,965 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 70,465 1,022 2,007 92 9,976 555 81 259 7,752 230 100 50 900 560 768 1,000 72 450 130 40 15 3,000 455 99,979 99,979 $ $ 51,215 743 983 75 5,643 412 54 216 5,634 172 100 50 900 560 780 1,000 72 2,500 450 130 40 20 5,981 250 77,980 77,980 215 Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for the review of commercial and residential building plans, flood plain administration, preliminary and final plats, easement abandonments, etc. FY13-14 Actual Program Name Engineering Total $ $ 136,475 136,475 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 142,668 $ 212,854 $ 142,668 $ 212,854 FY16-17 Proposed Budget $ 229,133 $ 229,133 Use of Funds - Engineering - By Program Where does the money go? Engineering 100% Total Proposed Budget = $229,133 Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total 216 $ $ 89,713 3,069 23,750 791 135 39 3,661 9,336 1,071 4,910 136,475 FY14-15 Actual $ $ 90,900 3,908 23,787 1,528 629 230 3,251 12,893 597 44 4,901 142,668 FY15-16 Revised Budget $ 105,925 4,175 30,134 1,965 1,840 560 3,648 57,022 2,025 450 5,110 $ 212,854 The Height of Desert Living FY16-17 Proposed Budget $ 101,435 3,486 19,935 1,595 2,240 780 96,822 1,200 1,640 $ 229,133 Operating Budgets Engineering Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health insurance carriers. Contractual Services: Budget supplements were included for engineering studies & surveys. Use of Funds - Engineering - By Category Where does the money go? Benefits 9% Contractual Services 41% Employment Taxes 2% Wages 44% Total Proposed Budget = $229,133 Note: Categories that account for 1% of the total are not shown on the chart. Activities/Results Performance Measures Percentage of reviews of final plats, site plans and commercial plans completed within established turn-around time. FY13-14 Actual 95% FY14-15 Actual 95% FY15-16 Estimate 95% FY16-17 Target 95% FY13-14 Actual 27 FY14-15 Actual 27 FY15-16 Estimate 15 FY16-17 Target 25 Quality Number of easements released or acquired The Height of Desert Living 217 Operating Budgets Engineering Division FY16-17 Proposed Budget Summary of Expenditures Engineering Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Vehicle Maint/Repair Office Equip Maint/ Repair Telecommunications Gas & Oil Professional Fees Engineering Fees Printing Expense Contractual Services Bank/Merc Acct Fees Office Supplies Safety Supplies Operating Supplies Uniforms Postage & Delivery Small Tools ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Engineering 218 FY13-14 Actual $ $ 89,340 373 1,240 1,682 148 12,440 815 106 266 9,847 275 346 445 135 39 1,454 2,207 7,807 54 1,475 767 304 432 130 2,729 899 720 136,475 136,475 FY14-15 Actual $ $ 90,657 243 1,261 2,555 92 12,295 779 107 321 9,999 285 271 1,258 629 160 70 1,569 1,682 12,455 65 373 202 150 245 44 796 88 2,784 599 634 142,668 142,668 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 105,925 1,537 2,536 102 16,607 998 142 389 11,652 346 500 1,465 1,840 560 1,548 2,100 24,200 322 31,000 1,500 850 200 825 150 450 600 400 2,840 570 700 212,854 212,854 $ $ 101,435 1,471 1,948 67 7,399 535 73 430 11,158 340 500 1,095 2,240 780 71,500 322 25,000 750 100 200 150 800 50 540 250 229,133 229,133 Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping & Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information, and research. Expenditures by Program FY13-14 Actual Program Name Mapping & Graphics Total $ $ 72,239 72,239 FY14-15 Actual $ $ 70,893 70,893 $ $ FY15-16 Revised Budget 68,865 68,865 $ $ FY16-17 Proposed Budget 106,351 106,351 Variance Explanations: Mapping & Graphics: The increase is a result of personnel allocation changes. Use of Funds - Mapping & Graphics - By Program Where does the money go? Mapping & Graphics 100% Total Proposed Budget = $106,351 The Height of Desert Living 219 Operating Budgets Mapping & Graphics Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies $ Equipment Internal Service Transfers Out Total Variance Explanations: $ 48,137 1,041 13,544 2,015 21 770 2,006 3,352 1,061 292 72,239 FY14-15 Actual $ $ 49,045 1,156 13,489 3 3,937 1,412 212 1,639 70,893 $ $ FY15-16 Revised Budget 44,182 991 12,542 1,000 2,500 3,800 3,500 350 68,865 $ FY16-17 Proposed Budget $ 67,899 1,238 16,764 1,000 1,000 2,500 7,000 3,600 5,000 350 106,351 Wages: The increase is a result of personnel allocation changes. Use of Funds - Mapping & Graphics - By Category Where does the money go? Wages 64% Benefits 19% Maintenance and Repair 2% Equipment 5% Supplies 3% Contractual Services 7% Total Proposed Budget = $106,351 Note: Categories that account for 1% of the total are not shown on the chart. 220 The Height of Desert Living Operating Budgets Mapping & Graphics Division Activities/Results Performance Measures Work order survey satisfaction rating FY13-14 Actual 95% FY14-15 Actual 96% FY15-16 Estimate 95% FY16-17 Target 95% FY13-14 Actual 280 FY14-15 Actual 300 FY15-16 Estimate 250 FY16-17 Target t 250 65 100 75 100 110 80 75 100 80 60 80 80 Quality Number of internal customer requests processed Number of aerial site plans completed Number of external customer requests processed GIS database maintenance in hours FY16-17 Proposed Budget Summary of Expenditures Mapping & Graphics Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Licenses/Filing Fees Meetings & Training Equipment Maint/Repair Professional Fees Office Supplies Uniforms Hardware/Peripherals ISF-Copier Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Mapping & Graphics FY13-14 Actual $ $ 48,137 691 255 95 7,376 530 50 145 5,295 148 2,015 21 770 2,006 3,352 1,061 12 40 240 72,239 72,239 FY14-15 Actual $ $ 49,037 8 705 389 62 7,228 487 50 175 5,395 154 3 3,937 1,412 1 211 69,254 1,639 70,893 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 44,182 641 301 49 6,901 426 44 162 4,861 148 1,000 2,500 3,800 3,500 20 100 230 68,865 68,865 $ $ 67,899 984 179 75 8,076 649 54 288 7,469 228 1,000 1,000 2,500 7,000 3,500 100 5,000 100 250 106,351 106,351 221 Operating Budgets Planning Division Planning Division Service Delivery Plan The Planning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final sub-division plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town’s regulations, the Zoning Ordinance, Sub-Division Ordinance and Town Code. Program Name Current Planning Environmental Service Long Range Planning Planning & Zoning Total FY13-14 Actual $ 97,300 32,611 26,790 156,701 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget 101,425 107,623 32,419 30,748 27,129 29,278 $ 160,973 $ 167,649 FY16-17 Proposed Budget $ 121,314 121,314 Variance Explanations: Current Planning/Long Range Planning/Planning & Zoning: These programs were consolidated into Planning & Zoning for more efficient managing and reporting purposes. Environmental Service: Costs were moved into the Environmental Fund. Use of Funds - Planning - By Program Where does the money go? Current Planning, 100% Total Proposed Budget = $121,314 222 The Height of Desert Living Operating Budgets Planning Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ Variance Explanations: $ 114,143 3,921 26,774 5,237 108 185 1,724 2,393 232 1,984 156,701 FY14-15 Actual $ $ 116,465 5,583 27,253 5,323 70 605 1,824 1,238 76 2,536 160,973 FY15-16 Revised Budget $ 111,604 4,428 26,781 10,413 1,940 883 1,164 4,122 3,637 100 2,577 $ 167,649 FY16-17 Proposed Budget $ 85,703 2,916 16,186 1,953 4,750 400 780 4,122 2,350 100 2,054 $ 121,314 Wages/Benefits: The decrease is a result of personnel allocation changes and the significant savings from changing health insurance carriers. Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Use of Funds - Planning - By Category Where does the money go? Wages 71% Employment Taxes 2% Internal Service 2% Benefits 13% Supplies 2% Contractual Meetings and Services Training 3% 4% Total Proposed Budget = $121,314 Dues & Memberships 2% Note: Categories that account for 1% of the total are not shown on the chart. The Height of Desert Living 223 Operating Budgets Planning Division Activities/Results Performance Measures Percentage of first reviews of plans completed within the established Department turnaround time FY13-14 Actual 100% FY14-15 Actual 100% FY15-16 Estimate 100% FY16-17 Target 100% FY13-14 Actual 2 FY14-15 Actual 0 FY15-16 Estimate N/A FY16-17 Target 2 4 4 4 4 15 6 8 8 8 6 12 4 Quality Number of temporary use permits completed Number of ordinance/code changes processed Number of zoning cases Number of concept plans reviewed 224 The Height of Desert Living Operating Budgets Planning Division FY16-17 Proposed Budget Summary of Expenditures Planning Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Telecommunications Gas & Oil Professional Fees Printing Expense Advertising/Signage Bank/Merc Acct Fees Office Supplies Program Materials Uniforms Postage & Delivery Small Tools Software Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Subtotal Expenditures Transfers Out Total Planning FY13-14 Actual $ $ 114,143 1,633 2,084 204 12,629 783 108 340 12,561 352 2,328 2,910 108 185 941 783 1,403 842 127 20 232 951 133 132 769 156,701 156,701 FY14-15 Actual $ $ 116,409 55 1,673 3,781 129 12,786 771 108 411 12,812 366 518 4,805 70 605 218 1,388 218 1,060 80 97 76 1,593 304 110 530 160,973 160,973 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 111,604 1,618 2,700 110 12,903 726 99 410 12,277 366 9,710 703 1,940 800 83 564 600 822 2,500 800 2,712 925 100 1,535 400 57 585 167,649 167,649 $ $ 85,703 1,243 1,598 75 5,643 412 54 362 9,428 287 1,250 703 4,750 400 780 822 2,500 800 2,150 200 100 1,500 250 54 250 121,314 121,314 225 Operating Budgets Planning Division 226 The Height of Desert Living Operating Budgets Community Services Community Services The Height of Desert Living 227 Operating Budgets Community Services Department COMMUNITY SERVICES DEPARTMENT Director Executive Assistant Senior Services Supervisor Recreation Supervisor Events & Operations Supervisor Parks Supervisor Tourism Coordinator Rec. Coordinator Rec. Coordinator Community Center Operations Coordinator Park Operations Lead *Lead Park Attend. (.49) *Park Attendant (.35) *Park Attendant (.32) *Park Attendant (.39) *Park Attendant (.48) *Park Attendant (.12) *Home Delivered Meals Coordinator (.75) *Senior Services Activities Coordinator (.58) *Senior Services Assistant (.45) *Operations Sup Worker (.71) Park Operations Lead *Operations Sup Worker (.09) Park Operations Lead *Operations Sup Worker (.08) *Operations Sup Worker (.70) *Operations Sup Worker (.07) Groundskeeper *Customer Service Rep I (.35) ) *Customer Service Rep I (.53) Note: Numbers in parentheses represent full-time equivalents (FTE). 228 Full Time * Part time *Park Attendant (.30) The Height of Desert Living Operating Budgets Community Services Department COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, public art, tourism, and the Avenue of the Fountains Plaza. FY13-14 Actual Division Community Services Recreation Parks Community Center Operations Senior Services Total $ 532,018 947,624 433,194 208,024 $ 2,120,860 Expenditures by Division FY14-15 FY15-16 Actual Revised Budget $ - $ 527,535 615,767 1,005,310 1,284,510 430,739 227,823 214,706 231,846 $ 2,178,290 $ 2,359,946 FY16-17 Proposed Budget $ 205,342 435,659 1,095,228 222,606 222,475 $ 2,181,310 Variance Explanations: Community Services: New Division to house all administrative costs. Recreation: Administrative costs were moved into the new Division. Use of Funds - Community Services - By Division Where does the money go? Community Center Operations Parks 10% 51% Recreation 20% Senior Services 10% Community Services 9% Total Proposed Budget = $2,181,310 The Height of Desert Living 229 Operating Budgets Community Services Department Expenditures by Program FY13-14 Actual Program Name Administration Amenities Art & Culture Boards & Commissions Community Events Event Planning Field Prep/Maintenance Fountain Home Delivered Meals Landscape Maintenance Open Space Operations Senior Membership Social/Community Services Special Events Special Interest Programs Sports Activities Youth & Teen Programs Total $ 546,422 190,310 48,127 56,217 94,842 61,195 170,384 223,119 60,983 162,852 31,494 115,620 86,956 70,459 27,073 24,407 55,629 94,771 $ 2,120,860 FY14-15 Actual $ 557,661 234,832 38,857 53,865 102,117 54,514 171,716 196,149 56,661 184,317 37,249 121,833 93,129 72,515 23,450 30,697 61,520 87,208 $ 2,178,290 FY15-16 Revised Budget $ 397,508 437,447 41,713 48,691 113,380 57,862 180,892 214,871 73,522 226,638 29,058 116,568 105,841 82,514 26,769 38,590 82,551 85,531 $ 2,359,946 FY16-17 Proposed Budget $ 768,406 77,729 212,375 63,464 21,058 899,456 68,382 16,007 26,602 27,831 $ 2,181,310 Variance Explanations: Administration: The increase is the result of the consolidation of several programs and personnel allocation changes. Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These programs were consolidated into Operations for more efficient managing and reporting purposes. Art & Culture: Amounts were relocated into the General Government Department, and the Tourism and Public Art Funds. Boards & Commissions/Event Planning: These programs were consolidated into Administration for more efficient managing and reporting purposes. Community Events/Social/Community Services/Special Events: These programs were consolidated into Community Events for more efficient managing and reporting purposes. Open Space/Senior Membership/Special Interest Programs/Sports Activities: The decrease is a result of personnel allocation changes. Youth & Teen Programs: The decrease is a result of personnel allocation changes and moving the community contract previously reported here into the new General Government Department. 230 The Height of Desert Living Operating Budgets Community Services Department Use of Funds - Community Services - By Program Where does the money go? Community Fountain Events Home Delivered 10% 4% Meals 3% Administration 35% Operations 41% Senior Membership 3% Total Proposed Budget = $2,181,310 Note: Programs that account for 1% of the total are not shown on the chart. The Height of Desert Living 231 Operating Budgets Community Services Department Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ FY14-15 Actual 824,172 44,449 165,368 4,940 9,138 141,825 280,071 279,706 116,243 20,296 1,080 40,072 193,500 $ 2,120,860 $ 810,544 53,740 175,507 4,621 11,284 167,243 280,115 304,634 112,512 21,524 1,226 41,840 193,500 $ 2,178,290 FY15-16 Revised Budget $ 860,753 51,352 200,023 4,642 11,655 310,355 336,528 417,591 103,914 8,235 7,100 47,798 $ 2,359,946 FY16-17 Proposed Budget $ 879,464 44,770 170,779 5,092 12,425 173,848 354,830 331,245 122,864 27,120 2,100 54,303 2,470 $ 2,181,310 Variance Explanations: Maintenance and Repair: FY15-16 included a one-time expenditure for a new playground at Golden Eagle Park. Contractual Services: Community Contracts were moved to the new General Government Department. Equipment: Budget supplements are included to replace a portion of the chairs and tables in the ballrooms at the Community Center and audio-video equipment for Senior Services. Use of Funds - Community Services - By Category Where does the money go? Contractual Services 15% Supplies 6% Internal Service 2% Wages 41% Utilities 16% Benefits 8% Maintenance and Repair 8% Total Proposed Budget = $2,181,310 Employment Taxes 2% Note: Categories that account for 1% of the total are not shown on the chart. 232 The Height of Desert Living Operating Budgets Community Services Department FY15-16 Department Accomplishments Initiative Strategic Value Provide over 3,000 meals under the Home Delivered Meals program. P4-Public Safety, Health & Welfare Transitioned to a lower cost/coverage for background checks. R1-Recreational opportunities and amenities Named Playful City—5th straight year R1-Recreational opportunities and amenities Successfully transitioned the Technology Learning Center (TLC) lease to a rental status. Greater utilization of TLC space by Senior Activities/Community Center Won several awards and grants for Tourism and Special Events R1-Recreational opportunities and amenities R1-Recreational opportunities and amenities R1-Recreational opportunities and amenities FY16-17 Objectives Initiative Strategic Value To increase, to the extent possible, both internal (Town) and external (Others) special events in the Community To continue to participate/ provide input to the Youth Coalition and the School Health Committee To again be designated as a Playful City USA for the 6th consecutive year C2-Civility and RI, R2 and R3Recreational Opportunities and Amenities TBD/General Fund P5-Public Safety, Health and Welfare $0 R1 and R4-Recreational Opportunities and Amenities $0 Begin construction on Adero Canyon Trailhead RI, R2 and R3-Recreational Opportunities and Amenities $2.2 million/CIP Fund & development fees the The Height of Desert Living Estimated Cost/Funding Source 233 Operating Budgets Community Services Department FY16-17 Proposed Budget Summary of Expenditures Community Services Department FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Boards & Commissions Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense 234 $ 654,805 168,884 484 10,533 11,748 18,670 3,498 80,901 7,747 956 1,828 71,990 1,946 2,394 2,545 2,267 6,871 1,102 1,018 3,940 8,758 2,712 6,098 15,836 70 59,088 4,388 1,792 10,865 9,525 820 1,765 1,583 676 11,789 211,224 5,955 6,900 41,868 14,124 17,610 8,267 32,914 4,535 $ 622,757 186,762 1,024 11,270 11,514 28,378 2,580 95,269 6,611 968 2,145 68,602 1,912 1,756 2,865 4,378 6,906 915 1,043 6,593 640 6,026 14,296 495 2,006 34,749 17,320 2,860 39,470 6,600 1,269 927 1,249 3,124 1,464 26,196 207,542 4,962 9,218 46,682 11,711 22,312 14,509 35,309 2,564 $ The Height of Desert Living 656,237 202,516 2,000 12,454 12,437 24,997 1,464 115,371 6,919 1,006 2,405 72,181 2,141 1,710 2,932 11,655 1,000 1,400 2,650 5,750 1,200 102,372 17,450 3,690 88,590 13,300 1,080 24,200 7,500 1,300 2,380 8,200 8,190 1,803 18,300 237,540 6,080 7,492 70,604 14,812 29,905 27,104 36,491 5,320 $ 678,279 201,184 12,473 12,754 17,498 2,045 83,343 6,828 851 2,873 74,611 2,273 1,710 3,382 11,275 1,150 1,000 1,400 2,650 5,750 2,200 23,300 15,400 2,450 40,090 13,100 2,000 31,600 2,380 1,600 7,825 1,803 19,300 248,100 6,380 7,514 78,024 14,812 25,500 21,229 41,001 5,270 Operating Budgets Community Services Department FY16-17 Proposed Budget Summary of Expenditures Community Services Department Description General Fund-continued Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Small Tools Hardware/Peripherals Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges FY13-14 Actual $ Sub total Expenditures Transfers Out Total Community Services $ 7,151 45,804 4,016 99,120 53,079 7,211 9,391 11,335 810 65,939 2,397 23,703 2,460 83 125 3,443 969 421 13,224 2,239 1,080 6,526 743 26,022 22 6,758 1,927,360 193,500 2,120,860 FY14-15 Actual $ $ 4,501 43,295 25,050 4,364 79,296 65,544 7,890 2,985 10,924 867 61,387 2,830 26,597 2,695 4,227 5,844 886 10,335 4,459 1,226 6,318 479 29,108 83 5,852 1,984,790 193,500 2,178,290 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 5,470 56,320 28,200 9,950 74,176 134,070 10,585 7,750 12,353 1,100 46,033 1,870 30,315 3,593 900 8,235 7,100 11,160 453 29,691 6,494 2,359,946 2,359,946 $ $ 3,250 54,200 31,890 8,000 130,320 10,585 7,550 12,153 1,100 58,593 2,070 36,905 3,593 900 7,120 5,000 15,000 2,100 7,752 466 39,296 6,790 2,178,840 2,470 2,181,310 235 Operating Budgets Community Services Division Community Services Division Service Delivery Plan The Community Services through its administrative services provides direction to and clerical support for the Department by the Community Services Director and Executive Assistant. FY13-14 Actual Program Name Administration Total Variance Explanations: $ $ - Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ - $ $ $ - FY16-17 Proposed Budget $ 205,342 $ 205,342 Administration: New program created to house all administrative costs. Use of Funds - Community Services - By Program Where does the money go? Administration 100% Total Proposed Budget = $205,342 Expenditures by Category Category Wages Employment Taxes Benefits Meetings and Training Maintenance and Repair Utilities Supplies Internal Service Total 236 FY13-14 Actual $ $ FY14-15 Actual - $ $ - $ $ The Height of Desert Living FY15-16 Revised Budget - FY16-17 Proposed Budget $ 153,418 2,864 35,485 1,150 500 1,140 4,500 6,285 $ 205,342 Operating Budgets Community Services Division Variance Explanations: Wages/Benefits: The increase is a result of personnel allocation changes. Use of Funds - Community Services - By Category Where does the money go? Wages 75% Internal Service 3% Supplies 2% Benefits 17% Total Proposed Budget = $205,342 Note: Categories that account for 1% of the total are not shown on the chart. FY16-17 Proposed Budget Summary of Expenditures Community Services Division Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Boards & Commissions Vehicle Maint/Repair Telecommunications Gas & Oil Office Supplies ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Sub total Expenditures Transfers Out Total Community Services $ $ FY13-14 FY14-15 Actual Actual - $ $ The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget - $ $ $ - $ $ $ 153,418 2,224 490 150 16,031 1,264 149 650 16,877 514 1,150 500 540 600 4,500 10 30 5,745 500 205,342 205,342 237 Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills residents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. FY13-14 Actual Program Name Administration Boards & Commissions Event Planning Operations Total $ $ 244,233 12,146 61,195 115,620 433,194 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 242,164 $ 53,393 12,228 54,514 57,862 121,833 116,568 $ 430,739 $ 227,823 FY16-17 Proposed Budget $ 100,587 122,019 $ 222,606 Variance Explanations: Administration/Event Planning: These programs were consolidated into Administration for more efficient managing and reporting purposes. Use of Funds - Community Center - By Program Where does the money go? Operations 55% Administration 48% Total Proposed Budget = $222,606 238 The Height of Desert Living Operating Budgets Community Center Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 164,593 9,624 30,264 1,270 268 1,751 1,387 9,463 2,615 14,930 3,529 193,500 433,194 FY14-15 Actual $ $ 163,934 11,977 30,654 642 146 2,626 1,453 9,354 3,007 10,867 2,579 193,500 430,739 FY15-16 Revised Budget $ 156,129 10,664 29,097 870 1,080 1,320 18,314 3,650 2,950 3,749 $ 227,823 FY16-17 Proposed Budget $ 146,139 9,286 21,770 870 2,000 2,000 1,140 14,654 3,650 18,020 3,077 $ 222,606 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health insurance carriers. Equipment: A budget supplement is included to replace a portion of the chairs and tables in the ballrooms. Use of Funds - Community Center - By Category Where does the money go? Equipment 8% Supplies 2% Wages 65% Contractual Services 7% Benefits 10% Employment Taxes 4% Total Proposed Budget = $222,606 Note: Categories that account for 1% of the total are not shown on the chart. The Height of Desert Living 239 Operating Budgets Community Center Division Activities/Results Performance Measures To attain a high overall satisfaction rating (good or better) with quality on rental evaluations To achieve a high return rate on rental surveys FY13-14 Actual N/A FY14-15 Actual N/A FY15-16 Estimate Good FY16-17 Target Good N/A N/A 50% 50% FY13-14 Actual 3,220 FY14-15 Actual 3,946 FY15-16 Estimate 4,065 FY16-17 Target 4,187 69,400 78,600 80,100 81,700 875 884 884 892 FY13-14 Actual $11.34 FY14-15 Actual $10.64 FY15-16 Estimate $9.66 FY16-17 Target $9.66 Quality Number of bookings Number of patrons served Number of hours worked by volunteer staff in support of facility operations Productivity Net operating costs of facility per capita1 1 Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census. 240 The Height of Desert Living Operating Budgets Community Center Division FY16-17 Proposed Budget Summary of Expenditures Community Center FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Furniture/Appliances Hardware/Peripherals Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Community Center 112,449 52,145 3,233 2,374 3,220 796 15,909 1,216 169 291 12,362 318 1,178 92 268 1,751 1,387 1,689 455 5,819 1,166 334 913 188 380 652 482 808 969 317 11,304 1,531 913 13 2,603 $ 239,694 193,500 $ 433,194 108,109 55,755 70 3,459 2,365 5,695 456 16,810 1,056 174 379 11,896 340 568 75 146 580 1,921 125 1,453 3,098 3,913 699 1,091 553 466 792 328 842 454 126 531 10,335 422 5 2,152 $ 237,239 193,500 $ 430,739 The Height of Desert Living 99,822 56,307 3,427 2,250 4,696 291 16,352 911 161 366 10,981 326 600 270 1,080 1,320 300 3,120 1,130 4,920 3,000 4,911 933 450 1,000 550 1,000 650 2,950 1,370 10 2,369 $ 227,823 $ 227,823 88,901 57,238 3,548 2,120 3,200 418 10,439 762 115 377 9,779 298 600 270 2,000 2,000 1,140 300 3,480 1,130 2,850 3,000 2,961 933 450 1,000 550 1,000 650 3,020 15,000 820 7 2,250 222,606 - $ 222,606 241 Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Programs, Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our experienced staff works to meet the goals through efficient park maintenance and operations methods. Expenditures by Location FY13-14 Actual Location Name Town Hall Fountain Park Golden Eagle Park Four Peaks Park Desert Vista Park Trails Avenue of the Fountains Total $ $ 411,288 296,590 115,257 92,995 31,494 947,624 FY14-15 Actual $ 396,811 327,719 141,793 101,738 37,249 $ 1,005,310 $ FY15-16 Revised Budget 446,867 374,239 145,963 201,563 29,058 86,821 $ 1,284,511 FY16-17 Proposed Budget $ 79,579 427,673 297,936 108,626 79,757 21,058 80,599 $ 1,095,228 Variance Explanations: Town Hall/Golden Eagle Park/Four Peaks Park/Desert Vista Park/Trails: Personnel allocation changes for administrative costs were moved out of the parks and into Town Hall. Desert Vista Park 7% Uses of Funds - Parks - By Location Where the Money Goes Avenue of the Trails Fountains 2% Town Hall 7% 7% Four Peaks Park 10% Golden Eagle Park 27% Fountain Park 40% Total Proposed Budget = $1,095,228 242 The Height of Desert Living Operating Budgets Parks Division Expenditures by Program FY13-14 Actual Program Name Administration Amenities Field Prep/Maintenance Fountain Landscape Maintenance Open Space Operations Total $ $ 169,465 190,310 170,384 223,119 162,852 31,494 947,624 FY14-15 Actual $ 181,047 234,832 171,716 196,149 184,317 37,249 $ 1,005,310 FY15-16 Revised Budget $ 195,604 437,447 180,893 214,871 226,638 29,058 $ 1,284,511 FY16-17 Proposed Budget $ 84,358 212,375 21,058 777,437 $ 1,095,228 Variance Explanations: Administration: Non-administrative costs were relocated into Operations. Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These programs were consolidated into Operations for more efficient managing and reporting purposes. Open Space: The decrease is the result of personnel allocation changes. Uses of Funds - Parks - By Program Where the Money Goes Administration 8% Operations 72% Fountain 19% Open Space 2% Total Proposed Budget = $1,095,228 The Height of Desert Living 243 Operating Budgets Parks Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ $ 271,388 13,538 73,369 840 2,299 130,250 276,638 73,761 76,535 3,472 1,067 24,467 947,624 FY14-15 Actual $ 278,316 17,526 82,225 747 1,144 154,141 274,805 84,964 72,924 9,598 1,226 27,694 $ 1,005,310 FY15-16 Revised Budget $ 280,594 15,450 92,257 1,035 3,905 299,226 332,520 159,172 59,770 5,285 7,100 28,197 $ 1,284,511 FY16-17 Proposed Budget $ 219,575 11,000 64,273 885 1,875 171,298 350,822 153,822 78,470 4,100 2,100 35,008 2,000 $ 1,095,228 Variance Explanations: Wages/Benefits: The decrease is a result of personnel allocation changes. Internal Service: charges. The increase is a result of a increased vehicle replacement Supplies: The increase includes a budget supplement for miscellaneous items requested by the MMPC and FY15-16 revised budget reflects budget transfers made to other categories in this division, including Contractual Services and Maintenance and Repair. Supplies 7% Uses of Funds - Parks - By Category Internal Service Where the Money Goes 3% Wages 20% Contractual Services 14% Benefits 6% Utilities 33% Maintenance and Repair 16% Total Proposed Budget = $1,095,228 Note: Categories that account for 1% of the total are not shown on the chart. 244 The Height of Desert Living Operating Budgets Parks Division Activities/Results Performance Measures FY13-14 Actual Good FY14-15 Actual Good FY15-16 Estimate Good FY16-17 Target Good 25 Good 30 Good 45 Good 50 Good Restroom serviced and cleaned FY13-14 Actual 365 days FY14-15 Actual 365 days FY15-16 Estimate 365 days FY16-17 Target 365 days Ramadas serviced and cleaned 365 365 365 365 Trails maintained and ready for use daily 365 365 365 365 Trailhead promotions with brochures, maps and Town website 365 365 365 365 FY13-14 Actual $34.60 FY14-15 Actual $36.65 FY15-16 Estimate $44.29 FY16-17 Target $44.87 292/ $21,500 1000+ 294/ $23,700 1000+ 320/ $17,670 1000+ 325/ $25,000 1000+ Maintain a high overall satisfaction rating (good or better) of maintenance/operations Number of Special Events hosted in parks Appearance/availability Quality Productivity Net expenditures for park operations per capita* Park rentals/ Revenue Fountain Hills Hiking Trail visitors * Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census.       Fountain Hills Park Statistics: 119 Acres of Developed Parks 740 Acres of Mountain Preserve Park 8 Acres of Botanical Garden Preserve 59.2 Acres of Lake Overlook Trail Preserve 7.7 Miles of Preserve Trails 8.7 Miles of Urban Trails (FIT) The Height of Desert Living 245 Operating Budgets Parks Division FY16-17 Proposed Budget Summary of Expenditures Parks FY13-14 Actual Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Bank/Merc Acct Fees Landscape Contracts 246 $ 270,929 459 3,874 8,901 762 37,902 3,502 480 811 29,832 843 590 250 2,079 220 1,102 1,018 3,940 8,758 2,712 6,098 15,836 70 59,088 4,261 10,865 820 1,765 1,452 676 11,789 211,224 5,955 3,868 41,868 13,723 7,700 9,917 1,986 550 53,079 FY14-15 Actual $ 277,498 818 3,974 13,006 546 46,672 2,736 425 941 30,614 837 552 195 889 255 915 1,043 6,593 640 6,026 14,296 495 2,006 34,169 16,065 39,345 1,269 927 1,249 1,442 1,465 26,196 207,542 4,962 4,118 46,682 11,501 10,049 6,413 2,099 385 65,544 FY15-16 FY16-17 Revised Budget Proposed Budget $ The Height of Desert Living 278,594 2,000 4,039 10,982 429 56,387 2,879 416 1,022 30,642 911 440 595 3,905 1,000 1,400 2,650 5,750 1,200 102,372 17,450 3,690 88,590 12,800 22,200 1,300 2,380 8,200 8,140 1,804 18,300 237,540 6,080 4,084 70,604 14,212 14,200 7,380 2,300 551 134,070 $ 219,574 3,185 7,441 374 35,392 2,737 328 930 24,151 735 440 445 1,875 1,000 1,400 2,650 5,750 2,200 23,300 15,400 2,450 40,090 12,600 31,600 2,380 1,600 7,775 1,804 19,300 248,100 6,380 4,106 78,024 14,212 12,000 7,380 2,900 551 130,320 Operating Budgets Parks Division FY16-17 Proposed Budget Summary of Expenditures Parks FY13-14 Actual Description General Fund-continued ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Parks 529 11,335 810 62,926 1,464 2,546 307 620 1,067 360 5 23,141 960 FY14-15 Actual $ 947,624 $ 947,624 475 23 10,824 867 58,222 1,119 1,869 5,139 4,459 1,226 601 77 26,170 845 FY15-16 FY16-17 Revised Budget Proposed Budget $ 1,005,310 $ 1,005,310 The Height of Desert Living 671 200 12,153 1,100 42,733 120 1,350 2,114 5,285 7,100 580 9 26,693 915 $ 1,284,511 $ 1,284,511 671 100 12,153 1,100 55,083 120 7,800 2,114 4,100 2,100 451 6 33,551 1,000 1,093,228 2,000 $ 1,095,228 247 Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills residents by providing recreation services that will meet the intellectual, social, cultural, and leisure needs of all residents. Program activities include: Special Interest Classes, Youth and Adult Sports Programs, Youth and Teen Programs, Special Events, and Facility Rentals. Program Name Administration Art & Culture Boards & Commissions Community Events Social/Community Service Special Events Special Interest Programs Sports Activities Youth & Teen Programs Total Variance Explanations: FY13-14 Actual $ $ 87,388 48,127 29,322 94,842 70,459 27,073 24,407 55,629 94,771 532,018 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 82,090 $ 96,028 38,857 41,713 29,081 48,691 102,117 113,380 72,515 82,514 23,450 26,769 30,696 38,590 61,520 82,551 87,208 85,531 $ 527,534 $ 615,767 FY16-17 Proposed Budget $ 287,490 77,729 16,007 26,602 27,831 $ 435,659 Administration/Boards and Commissions: The increase is a result of personnel allocation changes and the consolidation of these two programs for more efficient managing and reporting purposes. Art & Culture: Amounts were relocated into the General Government Department, and the Tourism and Public Art Funds. Community Events/Social/Community Services/Special Events: These programs were consolidated into Community Events for more efficient managing and reporting purposes. Special Interest Programs/Sports Activities: The decrease is a result of personnel allocation changes. Youth & Teen Programs: The decrease is a result of personnel allocation changes and that Community Contracts were moved to the new General Government Department. 248 The Height of Desert Living Operating Budgets Recreation Division Use of Funds - Recreation - By Program Youth & Teen Where does the money go? Programs Sports Activities 13% 6% Special Interest Programs 4% Administration 66% Community Events 18% Total Proposed Budget = $435,659 Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ $ 252,513 14,165 48,792 1,968 6,535 9,824 1,709 157,189 30,137 90 13 9,083 532,018 FY14-15 Actual $ $ 226,634 17,128 49,633 2,286 9,845 10,476 2,779 170,992 29,731 8,030 527,534 FY15-16 Revised Budget $ 277,991 17,284 66,586 2,417 7,750 10,000 1,908 186,449 34,844 10,538 $ 615,767 FY16-17 Proposed Budget $ 219,698 13,713 40,223 2,417 7,200 948 115,323 30,184 5,483 470 $ 435,659 Variance Explanations: Wages/Benefits: The decrease is a result of personnel allocation changes and the significant savings from changing health insurance carriers. Maintenance and Repair: The art maintenance costs were moved into the Public Art fund. Contractual Services: Community Contracts were moved to the new General Government Department. Internal Service: Vehicle replacement charges were moved into the new Community Services Division. The Height of Desert Living 249 Operating Budgets Recreation Division Contractual Services 26% Meetings and Training 2% Use of Funds - Recreation - By Category Where does the money go? Supplies 7% Wages 51% Benefits 9% Employment Taxes 3% Total Proposed Budget = $435,659 Note: Categories that account for 1% of the total are not shown on the chart. Activities/Results Performance Measures FY13-14 Actual 80% FY14-15 Actual 82% FY15-16 Estimate 80% FY16-17 Target 85% 25% 26% 35% 35% FY13-14 Actual 2,234 FY14-15 Actual 2,470 FY15-16 Estimate 2,450 FY16-17 Target 2,650 Number of team sports program participants 602 615 600 600 Number of teen trip/teen activity participants untracked 160 400 450 Number of volunteer hours in support of Town recreation programs2 1,000 998 1,000 1,100 Number of youth sport, Boys and Girls Club, and FHUSD facility bookings 1,761 1,871 1,800 1,800 FY13-14 Actual 22.57 FY14-15 Actual 24.83 FY15-16 Estimate 26.05 FY16-17 Target 26.50 To attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on program evaluations To achieve a high return rate on recreation program surveys Quality Number of individual program participants1 Productivity Net operating costs of recreation programs per capita3 1Does not include participations at special events or teen drop in programs. hours are estimated 3Population based on U.S Census 2014 estimates 2Volunteer 250 The Height of Desert Living Operating Budgets Recreation Division FY16-17 Proposed Budget Summary of Expenditures Recreation Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Sign Repair & Replacement Telecommunications Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Recreation FY13-14 FY14-15 Actual Actual 194,206 58,282 25 3,662 3,547 5,672 1,284 24,356 1,832 215 508 21,334 548 330 1,638 152 6,383 127 41 9,525 131 1,308 401 8,810 7,817 21,137 2,045 1,332 12,540 1,835 99,120 2,552 6,335 337 403 22,501 514 46 90 13 4,101 478 2,881 22 1,602 $ 532,018 $ 532,018 158,369 68,205 60 4,549 3,130 8,331 1,118 29,046 1,846 276 550 17,426 490 335 1,951 3,340 6,505 1,255 939 6,600 1,683 2,570 209 10,559 14,059 25,643 465 588 13,940 21,347 2,340 79,296 2,754 742 450 24,609 372 3,557 3,381 147 2,939 83 1,480 FY15-16 $ 527,534 $ 527,534 The Height of Desert Living FY16-17 Revised Budget Proposed Budget 203,714 74,277 4,575 4,030 8,203 476 40,089 2,340 342 744 22,408 663 350 2,067 7,750 500 2,000 7,500 1,308 600 13,705 25,334 25,835 1,750 550 15,100 22,200 2,868 74,176 4,931 5,300 200 550 27,965 829 5,625 215 2,998 1,700 $ 615,767 $ 615,767 151,393 68,305 4,235 3,184 5,593 701 20,635 1,591 194 641 16,654 508 350 2,067 7,200 948 12,880 20,359 29,985 1,100 400 17,300 25,500 2,868 4,931 700 550 28,105 829 3,850 193 1,440 435,189 470 $ 435,659 251 Operating Budgets Recreation Division 252 The Height of Desert Living Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon-time meal to Town residents who require assistance in obtaining nutritional meals. FY13-14 Actual Program Name Administration Boards & Commissions Home Delivered Meals Senior Memberships/Activities Total $ $ 45,335 14,750 60,983 86,956 208,024 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 52,360 $ 52,483 12,556 56,661 73,522 93,129 105,841 $ 214,706 $ 231,846 FY16-17 Proposed Budget $ 90,629 63,464 68,382 $ 222,475 Variance Explanations: Administration: The increase is a result of personnel allocation changes and a budget supplement for replacement audio-video equipment. Senior Membership/Activities: changes. The decrease is a result of personnel allocation Use of Funds - Senior Services- By Program Where does the money go? Senior Memberships/Ac tivities 31% Administration 40% Home Delivered Meals 29% Total Proposed Budget = $222,475 The Height of Desert Living 253 Operating Budgets Senior Services Division Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 135,678 7,122 12,943 862 36 338 39,294 6,956 1,803 2,992 208,024 FY14-15 Actual $ $ 141,660 7,109 12,995 946 149 1,077 39,323 6,850 1,059 3,538 214,706 FY15-16 Revised Budget $ 146,039 7,954 12,083 320 50 780 53,656 5,650 5,314 $ 231,846 Use of Funds - Senior Services- By Category Where does the money go? Equipment Internal Service Contractual 2% Supplies 2% Services 3% 21% Wages 64% Benefits 4% Employment Taxes 4% Total Proposed Budget = $222,475 254 The Height of Desert Living FY16-17 Proposed Budget $ 140,634 7,907 9,028 920 200 50 780 47,446 6,060 5,000 4,450 $ 222,475 Operating Budgets Senior Services Division Activities/Results Performance Measures Number of members Maintain a high overall satisfaction rating (good or better) of meal quality FY13-14 Actual 1,199 FY14-15 Actual 1,298 FY15-16 Estimate 1,298 FY16-17 Target 1,300 Good Good Good Good FY13-14 Actual 22,228 FY14-15 Actual 21,841 FY15-16 Estimate 22,000 FY16-17 Target 22,000 365 365 365 365 Quality Number of attendees to senior programs and presentations Number of days per year meals delivered Productivity Number of senior programs offered Number of special presentations offered Number of socialization events offered activities/special Number of attendees at Activities EXPO Number of meals delivered annually Number of clients participating in HDM program FY13-14 Actual 63 FY14-15 Actual 55 FY15-16 Estimate 64 FY16-17 Target 55 44 33 48 35 8 8 8 8 12 12 14 14 4,799 4,035 5,000 5,000 57 61 60 60 The Height of Desert Living 255 Operating Budgets Senior Services Division FY16-17 Proposed Budget Summary of Expenditures Senior Services FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Sign Repair & Replacement Telecommunications Professional Fees Instructor Fees Rentals & Leases Printing Expense Contractual Services Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Miscellaneous Expense Small Tools Hardware/Peripherals Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Senior Services 256 77,221 58,457 3,638 1,952 877 655 2,735 1,197 93 218 8,462 238 296 565 36 338 1,100 450 171 49 33,264 464 3,796 2,143 2,488 1,614 550 37 125 103 1,613 87 1,152 247 1,593 $ 208,024 $ 208,024 78,782 62,802 76 3,262 2,043 1,346 459 2,741 973 93 275 8,667 246 301 645 149 1,077 1,703 450 156 29,355 3,003 548 4,108 1,753 99 2,374 2,053 27 544 173 886 1,913 249 1,375 $ 214,706 $ 214,706 74,107 71,932 4,452 2,118 1,116 268 2,543 789 87 273 8,150 241 320 50 780 1,700 1,770 156 140 41,220 3,000 1,620 4,050 1,800 2,300 650 900 3,585 219 1,510 $ 231,846 $ The Height of Desert Living 231,846 64,993 75,641 4,690 2,041 774 402 846 474 65 275 7,150 218 320 600 200 50 780 320 870 156 140 36,900 3,390 1,620 4,050 1,800 2,510 850 900 5,000 2,620 230 1,600 222,475 - $ 222,475 Operating Budgets Law Enforcement Law Enforcement The Height of Desert Living 257 Operating Budgets Law Enforcement LAW ENFORCEMENT District Commander (1 Captain) Deputy Commander (1 Lieutenant) Administration (1 Civilian) Administrative Sergeant (1) Administrative Deputy (1) 258 School Resource Officer (1) Detective Sergeant Sergeant (1) Patrol Sergeants (6) District Detectives (3) Patrol Deputies (18) The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law enforcement services to the Town of Fountain Hills by enforcing State and local laws, selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community-based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Peace Officer Standards and Training Board (AZ POST) and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain David Letourneau, twenty deputies are assigned full-time to the Town of Fountain Hills. Of these, nineteen deputies and four sergeants are assigned to patrol. One deputy is assigned to the Schools and Community Services Department to address quality of life issues, court security, and administrative duties. Additionally, there are three detectives assigned, one detective supervisor sergeant, one administrative sergeant, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. FY13-14 Actual Program Name Administration Animal Control Incarceration/Transport Patrol Total $ 23,903 37,705 56,302 2,946,797 $ 3,064,707 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 15,789 $ 21,484 31,817 40,320 56,703 67,500 3,249,272 3,554,666 $ 3,353,581 $ 3,683,970 FY16-17 Proposed Budget $ 3,896,867 33,244 $ 3,930,111 Variance Explanations: Administration/Incarceration/Transport/Patrol: Programs were combined into Administration for more efficient managing and reporting purposes. The Height of Desert Living 259 Operating Budgets Law Enforcement Use of Funds - Law Enforcement - By Program Where does the money go? Animal Control 1% Administration 99% Total Proposed Budget = $3,930,111 Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Maintenance & Repair Contractual Services Supplies Internal Service Total $ 15,659 818 1,348 1,200 3,042,459 602 2,621 $ 3,064,707 FY14-15 Actual $ 13,785 830 1,443 1,296 3,332,673 766 2,788 $ 3,353,581 FY15-16 Revised Budget $ 13,598 736 1,471 3,663,710 1,845 2,610 $ 3,683,970 Variance Explanations: Wages: The decrease is a result of personnel allocation. Use of Funds - Law Enforcement - By Category Where does the money go? Contractual Services 100% Total Proposed Budget = $3,930,111 260 The Height of Desert Living $ FY16-17 Proposed Budget 1,296 3,924,305 1,845 2,665 $ 3,930,111 Operating Budgets Law Enforcement For the six month period ending December 31: Description Criminal Arrests Criminal Citations Issued Driving Under Influence (DUI) Arrests Interviews Juvenile Referrals Traffic Arrests Traffic Violations Traffic Warnings Barking Dog Warnings Issued False Alarm Warnings Issued July ‘14 to Dec. ‘14 July ‘15 to Dec. ‘15 155 78 96 46 39 9 916 1208 10 2 50 31 756 603 494 441 4 15 2 27 FY16-17 Proposed Budget Summary of Expenditures Law Enforcement Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Printing Expense Advertising/Signage Intergovt Agreements Contractual Services Bank/Merc Acct Fees ActiveNet Fees Law Patrol Jail Fees Office Supplies Operating Supplies Program Materials ISF-Copier Charges ISF-Mail Service Charges Sub total Expenditures Transfers Out Total Law Enforcement FY13-14 Actual $ $ 8,014 7,637 8 474 222 49 72 413 25 4 13 877 16 1,200 569 46 3,028,698 13,147 602 71 2,550 3,064,707 3,064,707 FY14-15 Actual $ $ 5,960 7,825 485 195 67 82 737 10 2 15 661 19 1,296 3,325,439 6,973 261 128 638 155 2,633 3,353,581 3,353,581 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 6,135 7,463 463 199 51 23 743 9 1 22 675 21 220 3,649,630 13,500 360 40 1,205 600 110 2,500 3,683,970 3,683,970 $ $ 1,296 150 28,024 13,500 240 360 3,814,531 67,500 40 1,205 600 165 2,500 3,930,111 3,930,111 261 Operating Budgets Law Enforcement 262 The Height of Desert Living Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living 263 Operating Budgets Fire & Emergency Medical FIRE DEPARTMENT Fire Chief (1) Assistant Fire Chief/ Fire Marshal (1) Station One Captains (3) A,B,C Shift Station Two Captains (3) A,B,C Shift Firefighters (12) A,B,C Shift 264 Firefighters (6) A,B,C Shift The Height of Desert Living Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire Department is to protect the safety and quality of life of residents, visitors and businesses in Fountain Hills. This mission is achieved by a commitment to exceptional service delivery in fire suppression, emergency medicine and rescue, as well as a pro-active approach to fire prevention and public safety education. Department Overview Fire protection and Emergency Medical Service (EMS) are provided by a public/ private combination of Town owned equipment and facilities, operated by contract personnel from the Rural/Metro Corporation. The Fire Department is responsible for EMS delivery and fire suppression within the Town limits. The Fire Department is also responsible for fire prevention that includes plan review and building inspections. The Fire Department takes the lead role in emergency management at large scale disasters. The Fire Department also provides other community services such as public education, youth career oriented Explorer Post, child car seat installations and other safety programs. Expenditures by Program FY13-14 Actual Program Name Administration FD Safety FD EMS FD Suppression Operations FD Care Total $ 157,925 154,452 1,420,228 1,624,954 28,029 $ 3,385,588 FY14-15 Actual $ 160,946 155,038 1,464,522 1,606,250 28,543 $ 3,415,299 FY15-16 Revised Budget $ 165,404 161,793 1,513,136 1,661,464 $ 3,501,797 FY16-17 Proposed Budget $ 168,564 3,540,153 $ 3,708,717 Variance Explanations: FD Safety/FD EMS/FD Suppression/Operations: These programs were consolidated into Operations for more efficient managing and reporting purposes, including facility maintenance costs. The Height of Desert Living 265 Operating Budgets Fire & Emergency Medical Use of Funds - Fire & Emergency Medical - By Program Where does the money go? Administration 5% Operations 95% Total Proposed Budget = $3,708,717 Expenditures by Category Category Dues & Memberships Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total FY13-14 Actual $ 183 31,771 24,291 3,143,756 81,946 5,649 97,992 $ 3,385,588 FY14-15 Actual $ 680 30,427 23,129 3,231,489 2,843 20,141 106,590 $ 3,415,299 FY15-16 Revised Budget $ 750 39,015 22,300 3,309,491 7,150 16,500 106,591 $ 3,501,797 FY16-17 Proposed Budget $ 750 77,055 20,000 3,415,688 4,360 44,000 146,864 $ 3,708,717 Variance Explanations: Maintenance and Repair: Facility maintenance costs are now being reported in the Fire Department’s budget to show the true cost of operating the fire stations. Equipment: Budget supplements were added to purchase one fire defibulator and replace AED units. Internal Service: Vehicle replacement charge calculations were adjusted to reflect estimated replacement costs of the a new ladder truck. 266 The Height of Desert Living Operating Budgets Fire & Emergency Medical Uses of Funds - Fire & Emergency Medical - By Category Where does the money go? Contractual Services 92% Maintenance and Repair 2% Internal Service 4% Total Proposed Budget = $3,708,717 Note: Categories that account for 1% of the total are not shown on the chart. FY15-16 Department Accomplishments Initiative Strategic Value Initiate Relocation of Fire Station Two P3-Public Safety, Health and Welfare Remodel Training Room and Chief’s Office P3-Public Safety, Health and Welfare FY16-17 Objectives Initiative Strategic Value Relocate Fire Station Two P3-Public Safety, Health and Welfare Remodel Storage area at Fire Station One P3-Public Safety, Health and Welfare The Height of Desert Living Estimated Cost/Funding Source $3,650,000/Capital Projects $10,000/General Fund 267 Operating Budgets Fire & Emergency Medical Activities/Results Performance Measures FY13-14 Actual 100% FY14-15 Actual 100% FY15-16 Estimate 100% FY16-17 Target 100% 84% 80% 85% 85% Child Car Seat installations FY13-14 Actual 103 FY14-15 Actual 104 FY15-16 Estimate 100 FY16-17 Target 100 Public Education Activities 49 54 70 60 FY13-14 Actual 518 213 FY14-15 Actual 549 250 FY15-16 Estimate 400 300 FY16-17 Target 500 300 Complete Annual Minimum Company Standards Emergency Response Times (5 minutes) Quality Productivity Fire Prevention Inspections Plan Reviews 268 The Height of Desert Living Operating Budgets Fire & Emergency Medical FY16-17 Proposed Budget Summary of Expenditures Fire & Emergency Medical FY13-14 Actual Description General Fund Licenses/Filing Fees Dues, Subscript & Publicat Building Maint/Repair HVAC Repair Plumbing Repair Fire Protection Systems Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Gas & Oil Printing Expense Intergovt Agreements Contractual Services Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Program Materials Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Sub total Expenditures Transfers Out $ Total Fire & Emergency Medical $ 18 165 6,204 25,567 98 24,193 345 1,831 3,141,580 811 79,669 919 507 40 746 4,902 30 123 90,104 7,736 3,385,588 3,385,588 FY14-15 Actual $ $ 680 14,612 15,814 23,129 141 1,887 3,229,462 671 1,719 453 1,741 39 18,361 124 44 99,839 6,583 3,415,299 3,415,299 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 750 9,765 29,000 150 100 100 22,200 800 2,011 3,306,680 550 5,600 1,000 6,500 10,000 100 85 99,546 6,860 3,501,797 3,501,797 $ $ 750 23,000 2,500 2,000 915 525 300 16,165 29,000 150 2,400 100 20,000 800 2,011 3,405,877 7,000 550 50 2,760 1,000 6,500 37,500 100 100 139,514 7,150 3,708,717 3,708,717 269 Operating Budgets Fire & Emergency Medical 270 The Height of Desert Living Special Revenue Funds Special Revenue Funds The Height of Desert Living 271 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Development Services Streets Division Highway User Revenue Fund (HURF) 272 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Streets personnel and contract work for street repair. Expenditures by Program FY13-14 Actual Program Name Administration Adopt A Street Legal Services Open Space Pavement Management Street Signs Street Sweepers Traffic Signals Vehicle Maintenance Total $ 336,496 3,585 25,698 241,291 2,205,885 82,757 74,772 103,333 72,493 $ 3,146,310 FY14-15 Actual $ 149,690 3,220 28,689 261,749 504,599 84,970 87,908 111,358 79,818 $ 1,312,001 FY15-16 Revised Budget $ 220,860 4,227 32,136 350,309 1,761,276 95,098 278,145 106,070 $ 2,848,121 FY16-17 Proposed Budget $ 331,598 1,010 339,583 2,618,080 69,767 163,483 71,175 $ 3,594,696 Variance Explanations: Administration: The increase is a result of personnel allocation changes and increased insurance liability and legal expenses. Legal Services: Program was combined into Administration for more efficient managing and reporting purposes. Pavement Management: Additional monies were budgeted for pavement maintenance, including a contingency of $250,000. Street Signs: The decrease is a result of personnel allocation changes. Traffic Signals: FY15-16 included a one-time expenditure to replace the existing deteriorating conduit for the traffic signal located at the intersections of Palisades and Fountain Hills Boulevards. Vehicle Maintenance: FY15-16 included a one-time expenditure to replace the sprinkler/EVAP cooler at the Street Yard and decreased vehicle replacement charges. The Height of Desert Living 273 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Use of Funds - Streets - By Program Where does the money go? Street Signs 2% Pavement Management 73% Traffic Signals 5% Open Space 9% Vehicle Maintenance 2% Total Proposed Budget = $3,594,696 Administration 9% Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Contingency Total $ 265,179 24,739 82,065 786 2,097,342 129,377 285,478 24,823 26,399 805 30,521 178,796 $ 3,146,310 FY14-15 Actual $ 294,027 39,244 87,518 1,463 284,462 131,136 371,911 28,395 4,942 30,539 37,878 486 $ 1,312,001 FY15-16 Revised Budget $ 268,815 31,276 85,035 2,540 1,300 1,806,580 152,133 337,715 29,036 9,000 15,000 64,691 45,000 $ 2,848,121 FY16-17 Proposed Budget $ 300,647 22,381 82,207 2,940 1,300 2,283,361 157,145 346,408 29,090 9,000 40,000 70,217 250,000 $ 3,594,696 Variance Explanations: Employment Taxes: The decrease is a result of more favorable workers’ compensation rates. Maintenance and Repair: Additional monies were budgeted for pavement maintenance. Damages/Vandalism: tures. Additional monies were budgeted for insurance expendi- Transfers: FY15-16 included a one-time transfer to the Environmental Fund. Contingency: Monies were budgeted for unforeseen expenditures that may arise. 274 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Use of Funds - Streets - By Category Where does the money go? Damages/Vandal ism Contractual 2% Utilities Services 4% 10% Internal Service 2% Contingency 7% Maintenance and Repair 63% Wages 8% Benefits 2% Total Proposed Budget = $3,594,696 Note: Categories that account for 1% of the total are not shown on the chart. The Height of Desert Living 275 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY16-17 Proposed Budget Summary of Expenditures Streets FY13-14 Actual Description Highway User Revenue Fund Salaries-Full Time Overtime On Call Pay Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Road Repair Striping Sidewalk/Pathway Repair Other Road Related Repair Sign Repair & Replacement Pavement Management Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Auditing Expense 276 $ 263,248 1,797 133 3,574 20,574 590 47,634 3,262 424 776 29,166 803 20 766 309 90 814 2,800 6,618 425 10,644 18,006 647 9,264 31,041 50,589 2,412 13,863 1,949,821 38,318 5,781 3,414 68,156 13,708 6,950 FY14-15 Actual $ 288,629 3,785 1,614 4,011 34,846 387 49,767 3,251 419 918 32,343 819 10 1,453 276 80 1,255 14,442 6,215 1,605 5,475 3,114 4,322 8,505 10,100 24,659 29,905 23,022 397 10,091 139,237 1,500 260 43,695 4,384 3,654 67,019 12,385 6,950 FY15-16 FY16-17 Revised Budget Proposed Budget $ The Height of Desert Living 256,406 12,409 3,899 27,048 329 50,241 3,014 387 989 29,570 834 2,540 1,300 18,500 3,000 2,000 10,000 2,500 7,410 10,000 141,500 12,400 750 1,800 60,000 15,000 21,720 1,500,000 39,800 6,200 3,228 82,105 20,800 7,741 $ 293,078 2,000 5,569 4,331 17,689 361 43,270 3,462 377 1,265 32,852 981 2,940 1,300 4,000 3,000 2,000 20,000 2,500 7,410 10,000 26,500 14,000 750 1,800 50,000 50,000 16,625 2,074,776 39,800 11,200 3,240 82,105 20,800 12,500 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY16-17 Proposed Budget Summary of Expenditures Streets FY13-14 Actual Description Highway User Revenue Fund-continued Professional Fees $ 4,009 Legal Fees 25,698 Insurance Expense 72,641 Rentals & Leases 1,345 Printing Expense 54 Advertising/Signage 238 Intergovt Agreements 15,322 Contractual Services 65,837 Bank/Merc Acct Fees 25 Landscape Contracts 93,359 Office Supplies 226 Cleaning/Janitorial Supplies 574 Safety Supplies 436 Operating Supplies 21,717 Food & Beverage Supplies 129 Uniforms 1,662 Postage & Delivery 79 Small Tools 2,310 Software 1,660 Hardware/Peripherals 5,253 Furniture/Appliances 15,459 Equipment 1,719 Damages/Vandalism 805 ISF-Mail Service Charges 40 ISF-Vehicle Replacement Charge 27,858 ISF-Telecom Charges 2,622 Contingency Sub total Expenditures 2,967,514 Transfers Out 178,796 Total Streets $ 3,146,310 FY14-15 Actual $ $ 86,013 28,689 74,097 186 13,750 76,224 86,002 508 441 131 26,001 224 1,051 40 1,807 712 2,423 30,539 13 35,736 2,129 1,311,515 486 1,312,001 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 15,100 32,136 76,738 20,000 11,000 175,000 2,225 500 350 24,265 200 1,496 7,000 2,000 15,000 60 62,101 2,530 2,803,121 45,000 2,848,121 $ $ 20,600 33,096 82,212 20,000 3,000 175,000 2,225 500 400 24,265 200 1,500 7,000 2,000 40,000 16 67,631 2,570 250,000 3,594,696 3,594,696 277 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Activities/Results Performance Measures FY13-14 Actual N/A FY14-15 Actual N/A FY13-14 Actual 264 FY14-15 Actual 264 FY15-16 Estimate 264 FY16-17 Target 264 Total arterial lane miles 79 79 79 79 Number of vehicles in fleet 39 39 39 39 Acreage of medians maintained 59 56 56 56 Number of Adopt-a-Street participants 66 65 65 65 FY13-14 Actual $139.90 FY14-15 Actual $58.34 FY15-16 Estimate $126.65 Pothole repair requests completed within two business days. FY15-16 Estimate N/A FY16-17 Target 95% Quality Total residential lane miles Productivity Net expenditures per capita 278 The Height of Desert Living FY16-17 Target $157.16 Special Revenue Funds Administration Excise Tax Funds Administration Excise Tax Funds Downtown Strategy Economic Development Tourism The Height of Desert Living 279 Special Revenue Funds Administration Excise Tax Funds The Town originally established an Excise Tax/Downtown Fund on August 3, 2000, for the purpose of improving the downtown area to spur economic activity; this fund has been funded through a dedicated portion of the Town’s local sales tax (.1% of 2.6%). On April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds: Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund (new) Both funds were originally funded through the dedicated .1% of local sales tax with a 60/40 split—60% of sales tax revenues will be allocated to the new Economic Development Fund and 40% of sales tax revenues will be allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. In January 2015, the percentage was changed 80/20 respectively. The Economic Development Fund is funded with 80% of the .1% local sales tax and will be available for any economic development purpose. 280 The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund Downtown Strategy Fund Service Delivery Plan The Downtown Strategy Fund was established to provide resources for enhancement to the downtown area through capital and economic development expenditures to enhance the downtown’s economic base. FY13-14 Actual Program Name Administration Total $ $ 272,730 272,730 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 1,194,160 $ 557,886 $ 1,194,160 $ 557,886 FY16-17 Proposed Budget $ 1,021,655 $ 1,021,655 Variance Explanations: Administration: The increase reflects transfers to the Capital Improvement Fund to fund capital projects. Use of Funds - Downtown Strategy - By Program Where does the money go? Administration 100% Total Proposed Budget = $1,021,655 The Height of Desert Living 281 Special Revenue Funds Administration Downtown Strategy Fund FY13-14 Actual Category Maintenance and Repair Contractual Services Internal Service Transfers Total $ $ 29,884 1 242,845 272,730 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ 7,672 $ 50,000 29,397 30,885 1 1,157,091 477,000 $ 1,194,160 $ 557,886 FY16-17 Proposed Budget $ 10,000 36,655 975,000 $ 1,021,655 Variance Explanations: Maintenance and Repair: FY15-16 included a one-time expenditure to repair and/ or replace light fixtures on both the north and south sides of the Avenue of the Fountains. Transfers: Amount increased for additional capital projects proposed. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractual Services, 4% Maintenance and Repair, 1% Transfers, 95% Total Proposed Budget = $1,021,655 282 The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund FY16-17 Proposed Budget Summary of Expenditures Downtown Strategy Fund Description Downtown Strategy Fund Sign Repair & Replacement $ FY13-14 FY14-15 Actual Actual - $ 7,672 FY15-16 FY16-17 Revised Budget Proposed Budget $ - $ - Lighting Repair Management Fees Advertising/Signage Holiday Lighting ISF-Mail Service Charges 535 380 28,970 - 493 28,904 - 50,000 535 30,350 1 10,000 535 36,120 - Sub total Expenditures Transfers Out 29,885 242,845 37,069 1,157,091 80,886 477,000 46,655 975,000 Total Downtown Strategy Fund $ 272,730 $ 1,194,160 The Height of Desert Living $ 557,886 $ 1,021,655 283 Special Revenue Funds Administration Economic Development Fund Economic Development Fund Service Delivery Plan Economic development in Fountain Hills requires a collaborative effort to ensure success. The Town of Fountain Hills plays a key role along with the business community and residents. The Town works collaboratively with the various stakeholder groups and other agencies in its effort to diversify the local economy. The economic development game plan is a multi-tiered approach to building a strong economic base. Create more base jobs locally to attract more year-round residents to live, work, and play in the community. Expand the market for local businesses creating revenues that support the community’s quality of life. As revenues are generated and the economic base expands, revenues are available for needed basic services such as parks, recreation, and roadway improvements. Coordinated Approach: All entities involved in economic development must work together to achieve mutually agreed-upon goals to ensure a sustainable effort. Community Collaboration: A comprehensive understanding of the town and region and a commitment to collaborating with entities throughout the region (e.g., federal agencies and incorporated communities) are critical. Smart Growth: The regional environment is a tremendous asset that should be protected for community and economic development reasons. The community must take great strides in addressing resource issues, such as water, to ensure long-term sustainability. Long-Term Efforts: Economic development is not a one-shot activity. Success requires long-term investments (e.g., infrastructure and telecommunications) as well as continued focused effort and evaluation. Existing Business Support: The Town’s focus is on supporting existing enterprises, while looking at diversifying the economic base is important. Existing businesses are Fountain Hills’ most valuable assets because they are already contributing to the local economy and quality of life. They are also the best source of business expansion and local job growth. Corporate Responsibility: Fountain Hills encourages enterprises to work as civic partners, contributing to the community, protecting the natural environment, and providing workers with good pay, benefits, and opportunities for upward mobility, within a healthy working environment. Human Investment: Human resources are so valuable in the Information Age. Fountain Hills will strive to provide life-long skills and learning opportunities by investing in excellent schools, post-secondary institutions, and opportunities for continuous education and training that are available to all. 284 The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Economic Development Fund FY13-14 Actual Program Name Administration Total $ $ 147,581 147,581 Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ 264,396 $321,101 $ 264,396 $ 321,101 FY16-17 Proposed Budget $318,411 $ 318,411 Use of Funds - Economic Development - By Program Where does the money go? Administration 100% Total Proposed Budget = $318,411 Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Utilities Contractual Services Supplies Equipment/Improvements Internal Service Transfers Out Total $ $ 37,673 2,958 445 9,817 757 562 94,806 372 191 147,581 FY14-15 Actual $ $ 64,690 2,984 9,515 12,600 1,796 758 52,469 88 6 390 119,100 264,396 The Height of Desert Living FY15-16 Revised Budget $ 80,866 1,670 21,191 10,811 5,715 900 59,053 1,500 295 139,100 $ 321,101 FY16-17 Proposed Budget $ 83,697 1,614 18,709 778 6,915 900 21,405 5,100 365 178,928 $ 318,411 285 Special Revenue Funds Administration Economic Development Fund Variance Explanations: Dues & Memberships: Annual GPEC dues were moved into the new General Government Department. Contractual Services: Community Contracts were moved to the new General Government Department. Transfers Out: Amounts were included to fund the expenses that were moved into the new General Government Department. Use of Funds - Economic Development - By Category Where does the money go? Supplies Contractual 2% Services 7% Transfers Out 56% Meetings & Training 2% Benefits 6% Wages 26% Total Proposed Budget = $318,411 286 The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Activities/Results Performance metrics are applied to measure a plan's activities and its overall performance. As there is always an element of uncertainty about the future, regular review to ensure that a plan is still effective and achieving desired outcomes is critical. Performance metrics should support the intended strategic outcome and typically meet six criteria: time, cost, resources, scope, quality, and actions. Performance metrics will be established with each strategic initiative to provide annual assessment of progress. Performance Measures Our Economic Objectives are the broad desired achievement that Fountain Hills will accomplish through the implementation of the Economic Development Plan. The economic objectives are:  Grow Our Economy  Maximize Our Talent  Enhance Our Community Quality Our Focused Approach is how Fountain Hills is going to achieve its economic objectives. All five objectives are important and would be addressed simultaneously. The focused approach is through the following strategic initiatives:  Business Attraction  Business Retention and Expansion  Entrepreneurial Development  Foundational Maintenance  Locational Catalysts Productivity Our Targeted Industry Sectors are the business sectors that offer Fountain Hills the most opportunity and will be pursued through our focused approach. Industry sectors help the community meet the stated economic objectives:  Professional, Technical, and Scientific Services  Healthcare, Medical, Biosciences, and Wellness  Finance and Insurance  Tourism and Recreation  Retail  Education Services The Height of Desert Living 287 Special Revenue Funds Administration Economic Development Fund FY16-17 Proposed Budget Summary of Expenditures Economic Development Fund Description Economic Development Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Community Contracts/Events Tourism Office Supplies Operating Supplies Software ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Economic Development Fund 288 FY13-14 Actual $ $ FY14-15 Actual 13,330 $ 24,343 2,080 546 96 235 (10) 455 9,817 95 663 562 4,635 1,993 595 35,121 52,463 247 125 26 15 23 126 147,581 - 147,581 $ 40,225 24,465 1,695 906 299 83 4,570 262 27 127 4,425 105 12,600 530 1,266 758 9,510 2,019 500 35,440 5,000 88 6 179 1 210 145,296 119,100 264,396 FY15-16 FY16-17 Revised Budget Proposed Budget $ $ The Height of Desert Living 80,866 1,173 424 73 11,736 297 8,895 263 10,811 5,715 900 4,050 100 21,105 33,798 200 1,300 50 15 230 182,001 139,100 321,101 $ $ 83,697 1,214 325 75 8,221 594 54 354 9,206 280 778 6,915 900 100 16,305 5,000 200 4,900 100 15 250 139,483 178,928 318,411 Special Revenue Funds Administration Tourism Fund Tourism Fund Service Delivery Plan Implement a comprehensive tourism program as outlined in the Town’s Economic Development Plan. Provide a mix of marketing tools, with an emphasis on digital methods, to promote Town programs, amenities, and special events. Maintain the tourism website and provide timely analytic updates. Establish and maintain Fountain Hills as a Destination Marketing Organization with the Arizona Office of Tourism. Research grant opportunities, specific to prop 302 funding dispersed through the Arizona Office of Tourism and apply annually. Expenditures by Program FY13-14 Actual Program Name Administration Total $ $ FY14-15 Actual - $ $ 118,120 118,120 FY15-16 Revised Budget $ 188,580 $ 188,580 FY16-17 Proposed Budget $ 208,220 $ 208,220 Use of Funds - Tourism - By Program Where does the money go? Administration 100% Total Proposed Budget = $208,220 The Height of Desert Living 289 Special Revenue Funds Administration Tourism Fund Expenditures by Category FY13-14 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Maintenance & Repair Utilities Contractual Services Supplies Equipment/Improvement Internal Service Total $ Variance Explanations: $ FY14-15 Actual - $ $ 40,288 1,824 7,606 1,941 1,744 184 272 56,143 4,166 327 3,625 118,120 FY15-16 Revised Budget $ 47,303 2,848 15,340 2,350 1,000 150 103,459 11,700 3,000 1,430 $ 188,580 FY16-17 Proposed Budget $ 51,181 988 13,262 2,350 2,000 420 124,470 6,649 1,000 5,900 $ 208,220 Contractual Services: Budgets were increased to spend grant monies that may be received. Supplies: Budgeted amounts were lowered from the previous year. Use of Funds - Tourism - By Category Where does the money go? Contractual Services 60% Benefits 6% Wages 26% Total Proposed Budget = $208,220 Internal Service 3% Supplies 3% Note: Categories that account for 1% of the total are not shown on the chart. 290 The Height of Desert Living Special Revenue Funds Administration Tourism Fund Performance Measures FY13-14 Actual 4,384* FY14-15 Actual 17,670 FY15-16 Estimate 30,000 FY16-17 Target 35,000 Average monthly social media reach 2,000* 4,700 8,700 9,500 Social Media Followers 1,470* 3,273 3,750 4,500 N/A Good Good Good FY13-14 Actual 16 FY14-15 Actual 44 FY15-16 Estimate 48 FY16-17 Target 50 N/A* Reached Maintain Maintain FY13-14 Actual N/A* FY14-15 Actual 21,727 FY15-16 Estimate 25,000 FY16-17 Target 30,000 N/A* 43/57 45/55 45/55 Average monthly website views Support overall quality of visitor experience while in Fountain Hills via visitor surveys *Numbers acquired during the Chamber of Commerce tenure Quality Number of special events supported Reach/maintain status of Destination Marketing Organization as determined by the Arizona Office of Tourism standards Productivity Total distribution of collateral (includes Visitor/ Dining Guides) Percentage of in/out of county distribution The Height of Desert Living 291 Special Revenue Funds Administration Tourism Fund FY16-17 Proposed Budget Summary of Expenditures Tourism Fund FY13-14 Actual Description FY14-15 Actual FY15-16 FY16-17 Revised Budget Proposed Budget Tourism Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance License/Filing Fee Dues, Subscript & Publicat Meetings & Training Sign Repair & Replacement Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Software Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Sub total Expenditures Transfers Out Total Tourism Fund 292 - $ $ - 31,050 9,237 981 569 186 87 4,226 267 40 78 2,923 72 60 1,881 1,744 184 272 9,952 285 43,475 2,431 821 559 111 1,625 483 568 327 3,203 205 7 211 $ 118,120 $ 118,120 47,303 687 2,081 80 9,204 528 78 173 5,203 154 2,350 1,000 150 15,500 4,300 83,659 700 10,000 1,000 3,000 900 300 230 $ 188,580 $ The Height of Desert Living 188,580 51,181 742 164 82 6,682 497 64 217 5,630 172 2,350 2,000 420 28,500 13,000 470 81,000 1,500 700 500 4,449 1,000 1,000 5,400 250 250 208,220 - $ 208,220 Special Revenue Funds Administration Special Revenue Fund Administration Special Revenue Fund The Height of Desert Living 293 Special Revenue Funds Administration Special Revenue Fund Special Revenue Fund Service Delivery Plan The Special Revenue Fund was established as a receptacle for grant monies, both anticipated and unanticipated. Any monies received will have a matching expenditure associated with it. If grants require a Town match, those monies are transferred into this fund. Anticipated grants received on annual basis include Proposition 202 funds and LTAF II funds. Expenditures by Program FY13-14 Actual Program Name Administration Total $ $ 61,667 61,667 FY14-15 Actual $ $ 102,364 102,364 FY15-16 Revised Budget $ 1,601,841 $ 1,601,841 Use of Funds - Special Revenue - By Program Where does the money go? Administration 100% Total Proposed Budget = $1,655,000 294 The Height of Desert Living FY16-17 Proposed Budget $ 1,655,000 $ 1,655,000 Special Revenue Funds Administration Special Revenue Fund FY13-14 Actual Category Dues & Memberships Contractual Services Equipment/Improvements Contingency Capital Expenditures Total $ $ 8 61,659 61,667 Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ - $ 78,687 142,000 15,000 1,076,336 23,677 368,505 $ 102,364 $ 1,601,841 $ FY16-17 Proposed Budget 142,000 15,000 1,108,000 390,000 $ 1,655,000 Use of Funds - Special Revenue - By Category Where does the money go? Contingency, 66% Capital Expenditures, 24% Contractual Services, 9% Total Proposed Budget = $1,655,000 Note: Categories that account for 1% of the total are not shown on the chart. FY16-17 Proposed Budget Summary of Expenditures Special Revenue Fund Description Special Revenue Fund Licenses/Filing Fees Professional Fees Advertising/Signage Intergovt Agreements Contractual Agreements Street Improvements Contingency Capital Expenditures Sub total Expenditures Transfers Out Total Special Revenue Fund $ $ FY13-14 FY14-15 Actual Actual 7 31,660 30,000 61,667 61,667 $ $ 76,687 2,000 23,677 102,364 102,364 The Height of Desert Living FY15-16 FY16-17 Revised Budget Proposed Budget $ $ 2,000 140,000 15,000 1,076,335 368,505 1,601,840 1,601,840 $ $ 2,000 140,000 15,000 1,108,000 390,000 1,655,000 1,655,000 295 Special Revenue Funds Grant Information Sheets G5203 PROJECT TITLE: Tennis Courts Rehabilitation GRANT NUMBER: G5203 GRANT AMOUNT AWARDED: $211,000 TOWN’S MATCH AMOUNT: $179,000 TOTAL ESTIMATED PROJECT COST: $390,000 PROJECT DESCRIPTION/SCOPE: Rehabilitation of existing tennis courts at Golden Eagle Park and Four Peaks Park. TIMEFRAME: FY16-17 PROJECT JUSTIFICATION: The Town operates four tennis courts at Golden Eagle Park and two tennis courts at Four Peaks Park. The existing courts have been repaired numerous times with diminishing results. The Town applied for and was awarded a grant from the Arizona Tourism and Sports Authority in the amount of $211,000. The new courts will be designed and constructed using post-tensioned concrete to minimize cracking and provide for a longer useful life. The project, including a 10% contingency, is estimated at $390,000 and the remaining balance would come from the Town’s Capital Projects Fund in the amount of $179,000. FUNDING PRIORITY: 296 High - Leverage Local Funds The Height of Desert Living Special Revenue Funds Grant Information Sheets G3204 PROJECT TITLE: Highway Safety Improvement Program GRANT NUMBER: G3204 GRANT AMOUNT AWARDED: $46,800 TOWN’S MATCH AMOUNT: $ TOTAL ESTIMATED PROJECT COST: $46,800 0 PROJECT DESCRIPTION/SCOPE: This project will provide improved stop signs on and intersecting with arterial streets. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. TIMEFRAME: FY16-17 FY17-18 Total TOTAL ESTIMATED PROJECT COST: $15,000 $31,800 $46,800 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 100% through grant funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 297 Special Revenue Funds Administration Special Revenue Fund 298 The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Municipal Court Court Enhancement Fund The Height of Desert Living 299 Special Revenue Funds Municipal Court Court Enhancement Fund Court Enhancement Fund Service Delivery Plan Pursuant to local ordinance and Arizona Revised Statutes, the court collects monies deposited into the local Court Enhancement Fund and Judicial Court Enhancement Fund to increase the effectiveness of Fountain Hills Municipal Court. Pursuant to A.R.S. §12-113(B), Judicial Court Enhancement Funds, “shall be used according to plans approved by the supreme court to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts, including restitution, child support, fines and civil penalties, to improve court automation, to improve case processing or the administration of justice and for probation services.” The monies collected into these funds are to be used to supplement the court’s annual appropriations and shall not be used solely to fund court operations. Both funds are maintained as separate accounts within the Town and any balance remaining in such accounts at the end of the fiscal year shall carry over into the subsequent fiscal year. Expenditures by Program FY13-14 Actual Program Name Court Enhancement Judicial Court Enhancement Total $ $ $ 3,894 3,894 FY14-15 Actual $ $ $ 845 845 FY15-16 Revised Budget $ 50,615 30,000 $ 80,615 Variance Explanations: Court Enhancement: Amount was added for painting the court room. Use of Funds - Court Enhancement - By Program Where does the money go? Judicial Court Enhancement 34% Court Enhancement 66% Total Proposed Budget = $88,115 300 The Height of Desert Living FY16-17 Proposed Budget $ 58,115 30,000 $ 88,115 Special Revenue Funds Municipal Court Court Enhancement Fund Expenditures by Category FY13-14 Actual Category Dues & Memberships Meetings & Training Maintenance & Repair Contractual Services Supplies Equipment/Improvements Capital Expenditures Total $ $ 1,229 2,664 3,893 FY14-15 Actual $ $ 534 311 845 FY15-16 Revised Budget $ 1,500 1,000 9,500 7,375 740 30,500 30,000 $ 80,615 FY16-17 Proposed Budget $ 1,500 1,000 17,000 7,375 740 30,500 30,000 $ 88,115 Variance Explanations: Maintenance & Repair: Amount was added for painting the court room. Use of Funds - Court Enhancement - By Category Where does the money go? Equipment/Impr ovements, 35% Capital Expenditures, 34% Maintenance & Repair, 19% Dues & Memberships, 2% Contractual Services, 8% Total Proposed Budget = $88,115 Note: Categories that account for 1% of the total are not shown on the chart. The Height of Desert Living 301 Special Revenue Funds Municipal Court Court Enhancement Fund FY16-17 Proposed Budget Summary of Expenditures Court Enhancement Fund FY13-14 Actual Description Court Enhancement Fund Dues, Subscript & Publicat Meetings & Training Office Equip Maint/ Repair Other Maint/Repair Professional Fees Printing Expense Advertising/Signage Intergovt Agreements Office Supplies Food & Beverage Supplies Program Materials Software Hardware/Peripherals Furniture/Appliances Equipment Computer Hardware Sub total Expenditures Transfers Out Total Court Enhancement Fund 302 $ 1,229 2,253 412 - FY14-15 Actual $ 3,894 $ 845 - 3,894 $ 534 311 - FY15-16 FY16-17 Revised Budget Proposed Budget $ 845 1,500 1,000 4,500 5,000 1,500 2,000 500 3,375 500 240 10,000 8,000 12,500 $ 30,000 80,615 $ The Height of Desert Living 80,615 1,500 1,000 4,500 12,500 1,500 2,000 500 3,375 500 240 10,000 8,000 12,500 30,000 88,115 - $ 88,115 Special Revenue Funds Administration Environmental Fund Administration Environmental Fund The Height of Desert Living 303 Special Revenue Funds Administration Environmental Fund Environmental Fund Service Delivery Plan The Environment Fund was established to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items include but are not limited to permit fees, wash maintenance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. FY13-14 Actual Program Name Administration Total $ $ - Expenditures by Program FY14-15 FY15-16 Actual Revised Budget $ - $ 639,241 $ $ 639,241 FY16-17 Proposed Budget $ 540,586 $ 540,586 Use of Funds - Environmental - By Program Where does the money go? Administration 100% Total Proposed Budget = $540,586 Expenditures by Category Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Contractual Services Supplies Total FY13-14 Actual $ $ FY14-15 Actual - $ $ - FY15-16 Revised Budget $ 17,665 1,314 4,147 10,715 335,400 270,000 $ 639,241 FY16-17 Proposed Budget $ 18,283 1,011 3,677 10,715 300 335,400 170,000 1,200 $ 540,586 Variance Explanations: Contractual Services: FY15-16 included amounts for a household hazardous waste event and removal of sediment from the dam at Golden Eagle Park. 304 The Height of Desert Living Special Revenue Funds Administration Environmental Fund Use of Funds - Environmental - By Category Where does the money go? Maintenance & Repair 62% Contractual Services 31% Wages 4% Dues & Memberships 2% Total Proposed Budget = $540,586 Note: Categories that account for 1% of the total are not shown on the chart. Activities/Results Performance Measures FY13-14 Actual 100% FY14-15 Actual 100% FY15-16 Estimate 100% FY16-17 Target 100% Percentage of arterial sweeping completed within specific cycle* 100% 100% 100% 100% Completion of annual permit requirements N/A N/A N/A 100% Percentage of residential sweeping completed within specified cycle* *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. Quality FY13-14 Actual 316 FY14-15 Actual 316 FY15-16 Estimate 316 FY16-17 Target 316 2,682 2,682 2,682 2,682 75 75 75 75 Number of paper shedding events held* 2 2 2 2 Number of electronics recycling events held Number of household hazardous waste events held 1 1 1 1 0 0 0 1 Total lane miles on sweeping schedule Total lane miles swept annually Acres of Town-owned washes maintained *Friends of the Library sponsored event The Height of Desert Living 305 Special Revenue Funds Administration Environmental Fund Productivity Expenditure for street sweeping* Expenditure per lane mile of streets swept* FY13-14 Actual $74,772 FY14-15 Actual $87,908 FY15-16 Estimate $90,000 FY16-17 Target $90,000 $27.88 $32.78 $33.56 $33.56 *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. FY16-17 Proposed Budget Summary of Expenditures Environmental Fund Description Environmental Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Health Vision Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Grounds Maint/Repair Wash Maintenance Dam Inspection and Maint Drainage Maint/Repair Storm Damage Cleanup Professional Fees Contractual Services Community Contracts/Events Program Materials Sub total Expenditures Transfers Out Total Environmental Fund 306 FY13-14 Actual $ $ FY14-15 Actual - $ $ FY15-16 FY16-17 Revised Budget Proposed Budget - $ $ The Height of Desert Living 17,665 256 1,040 18 1,956 109 16 65 1,943 58 7,715 3,000 5,000 150,000 20,400 130,000 30,000 80,000 140,000 50,000 639,241 639,241 $ $ 18,283 265 727 19 1,411 103 13 78 2,011 61 7,715 3,000 300 5,000 150,000 20,400 130,000 30,000 80,000 90,000 1,200 540,586 540,586 Special Revenue Funds Cottonwoods Maintenance District Cottonwoods Maintenance District The Height of Desert Living 307 Special Revenue Funds Cottonwoods Maintenance District The Cottonwoods Maintenance District was formed by the Town Council in June, 1999 for the purpose of improving the common areas of the Cottonwoods subdivision; the Town Council serves as the governing Board for the District. The Maintenance District provides for the maintenance of the common area, which is performed by the Town of Fountain Hills. The cost is repaid through an annual property tax assessment per property owner levied by the Town and collected by Maricopa County. The estimated levy for FY16-17 is $96.35 which includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance. COTTONWOODS MAINTENANCE DISTRICT FY13-14 Description Revenues Property Tax Interest Income Total Revenues Expenditures Grounds Maint/Repair Advertising/Signage ISF-Mail Service Charges Total Expenditures 308 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget $ 4,823 5 $ 4,823 8 $ 5,366 - $ 5,588 - $ 4,828 $ 4,831 $ 5,366 $ 5,588 $ (3,250) $ (78) (35) (3,000) $ (185) (50) (4,015) $ (28) (4,015) (200) (50) $ (3,363) $ (3,235) $ (4,043) $ (4,265) The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Summary of Tax Levy—Cottonwoods Maintenance District Cottonwoods Maintenance District Summary of Tax Levy and Tax Rate Information Fiscal Year 16-17 FY15-16 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ FY16-17 $ 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes C. Total property tax levy amounts $ 5,366 $ 5,366 5,588 $ 5,588 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 5,366 5,366 $ 5,366 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $ $ $ 92.5100 92.5100 $ 96.3500 96.3500 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 309 Special Revenue Funds Cottonwoods Maintenance District 310 The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living 311 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the Eagle Mountain Community Facilities District) and Municipal Property Corporation (MPC) Revenue bonds. General Obligation Debt There have been four General Obligation bond issues that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005) were for the construction of a library/museum and acquiring land for open space preservation. Bonds issued in 2001 (partially refunded in 2005) were for the purchase of mountain preserve land in the McDowell mountains. Bonds were issued in December 2014 to pay for the Saguaro Boulevard Reconstruction Project. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town’s assessed property valuation for FY16-17 is estimated to be $423,652,443 for the upcoming year (a 5.4% increase from the prior year) and the estimated levy is $0.4472 per $100 of assessed value. The levy is $.0774 lower than last year as a result of the use of accumulated reserves. GENERAL OBLIGATION DEBT SERVICE FY13-14 Description Revenues Secondary Property Tax Interest Income Transfer In Total Revenues Expenditures Principal Payments Interest Payments Administrative/Trustee Fees Total Expenditures 312 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget $ 1,029,428 178 - $ 475,285 327 - $ 2,109,477 210 - $ 1,894,584 210 - $ 1,029,606 $ 475,612 $ 2,109,687 $ 1,894,794 $ (900,000) $ (113,750) (250) (390,000) $ (1,770,000) $ (169,772) (321,622) (1,250) (3,100) (1,930,000) (188,250) (1,100) $ (1,014,000) $ (561,022) $ (2,094,722) $ (2,119,350) The Height of Desert Living Debt Service Funds Eagle Mountain Community Facilities District (CFD) Debt There have been four bond issues (issued as General Obligation bonds) that were approved for specific purposes: The first two CFD bond issues in 1996 (refunded in 2005) were to acquire certain public infrastructure benefiting the District, specifically a sewer project, a storm water conveyance system project, the Eagle Mountain Parkway Phase I project, and the Summer Hill Boulevard project. CFD bonds issued in 2005 were for refunding and defeasing the 1996 issues. Outstanding bonds were refinanced in 2015 to reduce interest costs. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the District. These obligations are paid by the property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings and allowing for delinquencies. The anticipated rate based on the estimated assessed valuation of $27,691,217 (an increase of 4.5% from the prior year) is $1.3665 per $100 of assessed valuation compared to $1.5729 in the prior year. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE FY13-14 FY14-15 FY15-16 Description Revenues Property Tax Bond Proceeds Interest Income Total Revenues Expenditures Advertising/Signage Principal Payments Interest Payments Administrative/Trustee Fees Total Expenditures Actual Actual FY16-17 Revised Budget Proposed Budget $ 428,805 77 $ 424,552 2,300,000 166 $ 416,686 9 $ 378,392 150 $ 428,883 $ 2,724,717 $ 416,695 $ 378,542 $ (78) $ (175) $ (305,000) (2,495,000) (112,885) (100,685) (7,350) (1,253) (85) $ (365,000) (43,516) (3,250) (170) (375,000) (34,056) - $ (425,313) $ (2,597,113) $ (411,851) $ (409,226) Municipal Property Corporation (MPC) Debt There have been four Municipal Property Corporation (MPC) bond issues that were approved by the voters for specific purposes: The first MPC bond issue in 2000 (partially refunded in 2005) was to build the Community Center. The Height of Desert Living 313 Debt Service Funds The second MPC issue was in 2001 (partially refunded in 2005) for the purchase of mountain preserve land. The third MPC issue was in 2004 for the construction of the Town Hall. Outstanding bonds were refinanced in 2015 to reduce interest costs. One of the methods of funding major municipal projects is the use of a municipal property corporation (MPC). The Town created the Fountain Hills Municipal Property Corporation and bonds were issued in 2000 and 2001 to build the Community Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns the land and buildings purchased through bond proceeds. The bonds issued for the Community Center are repaid through the General Fund within the General Government Department budget. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the Town used surplus reserves to retire bonds that were issued in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. Beginning in FY16-17, the local sales tax that was dedicated to paying for the mountain preserve bonds will be used to fund the asphalt replacement program. MUNICIPAL PROPERTY CORPORATION DEBT SERVICE FY13-14 FY14-15 Description Revenues Sales-Excise Tax Bond Proceeds Interest Income Transfer In Total Revenues Expenditures License/Filing Fees Principal Payments Interest Payments Administrative/Trustee Fees Total Expenditures 314 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget $ 645,342 107 421,884 $ 689,920 1,880,000 455 500,000 $ 665,165 100 - $ 300 249,055 $ 1,067,333 $ 3,070,375 $ 665,265 $ 249,355 $ (10) $ (10) $ (955,000) (2,780,000) (149,400) (111,200) (4,500) (6,503) (10) $ (480,000) (32,740) (7,990) (10) (370,000) (22,680) (1,000) $ (1,108,910) $ (2,897,713) $ (520,740) $ (393,690) The Height of Desert Living Debt Service Funds Outstanding Debt Outstanding Debt The Schedule below includes an itemization of the outstanding debt as of June 30, 2015, after the scheduled principal and interest payment due July 1. Outstanding Debt Schedule Bond Type Purpose of Issue GO Refunding GO Rev Date of Interest Date of Original Principal Principal Bond Issue Rate Maturity Amount Amount Retired 6/1/2005 4.00 7/1/2019 $ Road Construction 12/18/2014 Total GO 2.003.00 7/1/2020 Refunding 1.62 7/1/2020 6/4/2015 Total Rev GO Eagle Mtn 6/4/2015 1.76 7/1/2021 Total GO - Eagle Mtn Grand Total GO Rev $ 7,225,000 $ Outstanding Principal 6,025,000 $ 1,200,000 7,565,000 14,790,000 1,360,000 7,385,000 6,205,000 7,405,000 1,880,000 480,000 1,400,000 1,880,000 480,000 1,400,000 2,300,000 365,000 1,935,000 2,300,000 365,000 1,935,000 8,230,000 $ 10,740,000 18,970,000 $ General Obligation Bonds Revenue Bonds The Height of Desert Living 315 Debt Service Funds Legal Debt Margin Information Legal Debt Margin Information The Total Net Debt Applicable to Limit comes from the Report of Indebtedness, Department of Revenue, and is related to those issues noted by the appropriate % debt limit. 20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities and recreational facility improvements. 6% limit - GO bonds for any other general purpose improvements. Proposition 117 in FY15-16 changed the basis for assessment from full cash value to limited property value. Town of Fountain Hills, Arizona Legal Debt Margin Information 6% Debt Limit Debt limit Total applicable to limit Legal debt margin FY13-14 FY14-15 FY15-16 FY16-17 $ 21,978,160 $ 21,978,160 $ 24,177,956 $ 24,177,956 $ 24,128,118 $ 24,128,118 $ 25,419,147 $ 25,419,147 Total net debt applicable to the limit as a percentage of debt limit 20% Debt Limit Debt limit Total applicable to limit Legal debt margin $ 73,260,534 3,755,000 $ 69,505,534 Total net debt applicable to the limit as a percentage of debt limit Net Assessed: Full Cash Value Limited Property Value 316 0% 5% $366,302,672 0% $ 80,593,185 2,900,000 $ 77,693,185 4% 0% $ 80,427,061 2,000,000 $ 78,427,061 2% 0% $ 84,730,489 7,405,000 $ 77,325,489 9% $402,965,927 $402,135,304 The Height of Desert Living $423,652,443 Debt Service Funds Summary of Tax Levy—Town of Fountain Hills Town of Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 16-17 FY15-16 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ FY16-17 $ 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes C. Total property tax levy amounts $ 2,109,477 $ 2,109,477 1,894,584 $ 1,894,584 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 2,109,477 2,109,477 $ 2,109,477 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $ $ $ 0.5246 0.5246 $ 0.4472 0.4472 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 317 Debt Service Funds Summary of Tax Levy—Eagle Mountain Community Facilities District Eagle Mountain Community Facilities District Summary of Tax Levy and Tax Rate Information Fiscal Year 16-17 FY15-16 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ FY16-17 $ 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes $ 416,686 C. Total property tax levy amounts $ 416,686 378,392 $ 378,392 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 416,686 416,686 $ 416,686 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $ $ $ 1.5729 1.5729 $ 1.3665 1.3665 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 318 The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living 319 Capital Improvement Program Policy & Procedures Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Improvement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions section. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town’s infrastructure; b) serve as a link in the Town’s planning between the Town’s Strategic Plan and all subsidiary plans with a 5-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the following meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facilities, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisition, a computer/software systems acquisition, or a public improvement that involves construction of new infrastructure, additions to existing structures, renovation of existing structures, and major repairs to infrastructure of a comprehensive 320 The Height of Desert Living Capital Improvement Program Policy & Procedures and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a development fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town’s CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's annual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for review and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the public on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. The Height of Desert Living 321 Capital Improvement Program Policy & Procedures F. Town Council Approval: The final draft of the proposed CIP will be submitted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate management team member in compliance with the Town’s procurement policy, special benefit district, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for approval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special session. Upon approval, a copy of the amended CIP document will be published on the Town’s website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclusion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, management team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the following factors: HIGH      322 Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by Federal, State or local, regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans. Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project The Height of Desert Living Capital Improvement Program Policy & Procedures MEDIUM      Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW    Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing C. Funding Sources: The primary funding sources for the CIP are the General Fund, grants, development fees, excise taxes, HURF, bonded indebtedness, capital leases and Capital Projects funds. All potential projects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by development fees must also identify the relationship between the IIP project and the development fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living 323 Capital Improvement Program Policy & Procedures Attachment A Town of Fountain Hills Capital Improvement Project Information PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: Click here to enter text. Example FY 2017-19 YEAR PROJECT BEGAN: Click here to enter text. Example FY 2016-17 TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: FUNDING PRIORITY: Click here to enter text. Click here to enter text. Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Years FY 16-17 FY 17-18 FY 18-19 FY 19-20 Total FY 20-21 General $0 C apital Projects $0 Excise Tax $0 Grant $0 HURF $0 Development Fee $0 Developer $0 Unfunded $0 Other Total $0 $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type Prior Years FY 16-17 FY 17-18 FY 18-19 FY 19-20 Total FY 20-21 Planning $0 Design $0 C onstruction $0 Other Total $0 $0 $0 $0 $0 $0 $0 $0 Operating Impact Fund Type FY 16-17 FY17-18 FY 18-19 FY19-20 Total FY20-21 Salaries & Benefits $0 Services & Supplies $0 Other Total 324 $0 $0 $0 $0 The Height of Desert Living $0 $0 $0 Capital Projects Summary Capital Projects Summary The Height of Desert Living 325 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 PROJECTS BY YEAR Project No. Project Title Stormwater Management/Drainage Projects Ashbrook Wash Channelization ImprovementsD6030 Bayfield to Del Cambre D6047 Drainage-Miscellaneous TOTAL Downtown Improvement Projects Downtown Public Improvements [formerly Downtown Vision Master Plan - Phase II E8502 (Avenue/Lakeside Project)] E8505 Downtown Lighting Improvements TOTAL F4005 F4013 F4014 F4029 F4030 Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects S6015 Fountain Hills Blvd Widening - Shea Boulevard to Pinto) S6053 Fountain Hills Blvd Shoulder Paving S6057 McDowell Mountain Road Repairs S6058 Shea Blvd. Widening - Palisades Blvd. to Technology Dr. TOTAL 326 FY18-19 FY19-20 FY20-21 $ 700,000 $ 50,000 - $ - - $ - - $ - $ - 700,000 50,000 $ 697,798 $ 750,000 $ - $ - $ - $ - $ 750,000 $ - $ 400,000 $ 200,000 - $ - - $ - - $ - $ - 400,000 200,000 $ - $ 600,000 $ - $ - $ - $ - $ 600,000 $ 3,800,000 $ 300,000 - $ 150,000 - - $ - - $ - $ 2,745,000 1,122,000 - 3,800,000 2,745,000 1,122,000 150,000 300,000 187,178 $ 4,100,000 $ 150,000 $ - $ - $ 3,867,000 $ 8,117,000 $ 205,000 $ 2,285,000 375,000 75,000 - - $ - - $ - - $ 108,271 $ 2,940,000 $ - $ - $ - $ $ 513,755 150,000 $ 100,000 - $ - - 100,000 - 187,178 $ 67,106 41,165 $ 122,208 255,000 - $ 500,000 75,000 - $ $ 1,091,000 903,000 800,000 205,000 903,000 2,285,000 375,000 75,000 800,000 1,703,000 $ 4,643,000 - $ - 405,000 5,389,000 100,000 500,000 75,000 6,580,000 $ Contingency TOTAL PROPOSED CAPITAL PROJECTS FY17-18 646,436 51,362 Parks & Recreation Projects Fountain Lake Water Quality Improvements New Pocket Park-West Adero Canyon Trailhead Fountain Park Access Improvements Four Peaks Park - Phase I (bus barn) Four Peaks Park - Phase II TOTAL FY16-17 Five Year Total (excludes Prior Years' Costs) $ Facilities Projects Fire Station 2 Relocation Fire Station 3 Fire Station 3 Vehicles & Equipment Civic Center Improvements Purchase and Install Chiller TOTAL P3022 P3023 P3025 P3026 P3027 P3028 Prior Years' Costs 635,963 $ $ $ 1,629,210 $ 830,000 $ 92,200 350,000 $ $ 5,000 $ 9,312,200 $ 505,000 $ The Height of Desert Living - $ 1,091,000 $ 5,389,000 $ 7,660,000 $ 10,910 $ 109,590 $ 217,700 - $ 1,101,910 $ 11,068,590 $ 21,987,700 - Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION REVENUES & PROJECT COSTS REVENUES BY SO URCE General Fund Highway User Fund Downtown Strategy Fund Grants Capital Projects Fund Development Fees: Streets Law Enforcement Fire & Emergency Medical Open Space Parks & Recreation Library/Museum Bonds Developers Unfunded Other Total Revenues By Source FIVE-YEAR AVAILABLE FUNDS $ FY16-17 Requested FY17-18 Requested FY18-19 Requested - $ - $ - $ 308,069 975,000 4,861,000 255,000 70,000 8,009,930 5,860,238 435,000 EXPENDITURES BY PRO JECT TYPE & CO STS Stormwater Management/Drainage Projects Downtown Improvement Projects Facilities Projects Parks & Recreation Projects Street/Sidewalk Projects T raffic Signal Projects Contingency T otal Project Costs $ 750,000 600,000 4,100,000 2,940,000 830,000 92,200 $ 9,312,200 FY18-19 Requested FY19-20 Requested $ $ $ $ SURPLUS/ DEFICIT - $ 975,000 (666,931) 4,861,000 6,415,738 1,594,192 203,484 45,792 97,614 (8,627) 1,671,669 90,690 235,677 127,977 327,000 7,050,518 7,377,518 (7,377,518) 150,000 - $ 1,101,910 $ 11,068,590 $ 21,987,700 $ (6,330,907) FY17-18 Requested 150,000 350,000 5,000 505,000 TO TAL FIVEYEAR PRO JECTIO N FY20-21 Requested - $ - $ - $ 764,000 3,772,000 10,910 109,590 203,484 203,484 88,987 51,822 1,671,669 1,671,669 363,654 144,987 7,377,518 150,000 150,000 $ 23,034,311 $ 9,312,200 $ 505,000 $ FY16-17 Requested FY19-20 Requested $ The Height of Desert Living - 1,091,000 10,910 $ 1,101,910 FY20-21 Requested $ 3,867,000 1,703,000 5,389,000 109,590 $ 11,068,590 TO TAL FIVEYEAR PRO JECTIO N $ 750,000 600,000 8,117,000 4,643,000 7,660,000 217,700 $ 21,987,700 327 Capital Projects Summary FY16-17 Proposed Budget Summary of Expenditures Capital Projects Fund FY13-14 Actual Description Capital Projects Fund Management Fees Software Hardware/Peripherals Building Improvement Expenses Street Improvement Expenses Park Improvement Expenses Stormwater/Drainage Expenses Furniture/Equipment Computer Hardware Computer Software Building Improvements Street Improvements Park Improvements Other Infrastructure Stormwater/Drainage Improvements Damages/Vandalism Contingency Sub total Expenditures Transfers Out Total Capital Projects Fund 328 $ $ 2,805 2,967 2,483 4,423 44,350 7,166 18,233 63,115 57,900 33,416 199,518 436,376 334,000 770,376 FY14-15 Actual $ $ 1,650 9,123 2,049 13,901 13,068 632,349 386,150 74,227 548,447 37,500 32,001 1,750,465 994,000 FY15-16 FY16-17 Revised Budget Proposed Budget $ 2,744,465 The Height of Desert Living 1,685 65,000 50,000 3,650,000 6,500,000 1,148,114 580,000 2,145,000 123,086 14,262,885 - $ 14,262,885 $ $ 1,685 75,000 50,000 300,000 3,800,000 755,000 2,940,000 600,000 700,000 92,200 9,313,885 379,000 9,692,885 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION Projects by Project Type Revenues - FY17-21 Parks & Recreation Projects 21% Street/Sidewal k Projects 35% Facilities Projects 37% Downtown Improvement Stormwater Management/ Projects Drainage 3% Projects 3% TOTAL = $22.0M Contingency 1% Projects by Funding Source Revenues - FY17-21 Development Fees 10% Capital Projects Fund 29% Grants 22% Excise Tax Fund 4% The Height of Desert Living Unfunded 34% TOTAL = $22.0M 329 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 BY YEAR AND FUNDING SOURCE Project No. D6030 D6047 E8502 E8505 F4005 Project Title/Funding Source Ashbrook Wash Channelization Improvements-Bayfield to Del Cambre Capital Projects Fund Grants Drainage-Miscellaneous Capital Projects Fund Downtown Public Improvements [formerly Downtown Vision Master Plan - Phase II (Avenue/Lakeside Project)] Downtown Strategy Downtown Lighting Improvements Downtown Strategy Fire S tation 2 Relocation Capital Projects Fund Development Fees F4013 F4014 F4029 F4030 P3022 P3023 Other Fire S tation 3 Development Fees Unfunded Fire S tation 3 Vehicles & Equipment Unfunded Civic Center Improvements Capital Projects Fund Purchase and Install Chiller Capital Projects Fund Fountain Lake Water Quality Improvements Capital Projects Fund New Pocket Park-West Development Fees P3025 Unfunded Adero Canyon Trailhead P3026 Capital Projects Fund Development Fees Fountain Park Access Improvements P3027 Downtown Strategy Four Peaks Park - Phase I (bus barn) P3028 Capital Projects Fund Four Peaks Park - Phase II S 6003 Unfunded Unpaved Alley Paving Projects S 6015 S 6053 S 6057 S 6058 Prior Years' Costs FY18-19 FY19-20 FY20-21 Five Year Source Total Project Total $ 646,436 - $ 700,000 - $ - $ - $ - $ - $ 700,000 - $ 51,362 $ 50,000 $ - $ - $ - $ - $ 50,000 101,362 400,000 $ - $ 400,000 $ - $ - $ - $ - $ 400,000 $ - $ 200,000 $ - $ - $ - $ - $ 200,000 $ 3,394,694 255,306 150,000 $ - $ - $ - $ - $ 3,394,694 255,306 150,000 200,000 3,987,178 $ 187,178 - 2,745,000 - - - - - 45,792 2,699,208 45,792 2,699,208 - - - - - 1,122,000 1,122,000 1,122,000 150,000 $ - $ $ - $ 300,000 $ - $ $ 205,000 $ 150,000 $ - $ - $ - $ 150,000 - $ - $ - $ - $ 300,000 - $ - $ - $ - $ 205,000 300,000 272,106 $ 67,106 903,000 - - - - - 90,690 812,310 90,690 812,310 2,326,165 $ 41,165 - $ 468,344 1,816,656 $ - $ - $ - $ - $ 468,344 1,816,656 375,000 - 375,000 - - - - 375,000 75,000 $ - $ 75,000 $ - $ - $ - $ - $ 75,000 800,000 - - - - - 800,000 800,000 918,755 $ Capital Projects Fund Grants $ 513,755 $ 255,000 $ 150,000 $ - $ - $ - $ 405,000 $ 100,000 $ - $ - $ - $ 100,000 100,000 $ - $ - 622,208 Other McDowell Mountain Road Repairs 114,900 7,308 $ 245,000 255,000 - $ - $ - $ - $ - $ 245,000 255,000 - - $ - $ 75,000 75,000 $ - $ 75,000 $ - $ - $ $ - $ - $ 30,000 70,000 - $ - $ 764,000 327,000 $ 3,772,000 1,617,000 $ 30,000 4,606,000 1,944,000 $ 92,200 $ 5,000 $ - $ 10,910 $ 109,590 $ 217,700 $ 9,312,200 $ 505,000 $ - $ 1,101,910 6,580,000 217,700 Capital Projects Fund TOTAL PROPOS ED CAPITAL PROJECTS FY17-18 $ 1,346,436 Capital Projects Fund Fountain Hills Blvd Widening - S hea Boulevard to Pinto) Capital Projects Fund Fountain Hills Blvd S houlder Paving Capital Projects Fund S hea Blvd. Widening - Palisades Blvd. to Technology Dr. Capital Projects Fund Grants Unfunded Contingency FY16-17 $ 1,629,210 $ 11,068,590 $ 21,987,700 The highlighted rows represent project funding through the Town’s Capital Projects Fund. 330 The Height of Desert Living $ 23,616,910 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 BY YEAR AND FUNDING SOURCE TOTALS REVENUE SUMMARY TOTALS BY FUNDING SOURCE Total FY16-17 FY20-21 Project Total 109,590 3,772,000 $ 6,415,738 4,861,000 $ 8,037,640 4,861,000 - - 975,000 975,000 - - - - - 136,482 2,208,444 2,208,444 Prior Years' Costs FY16-17 $ 1,621,902 - $ 5,860,238 255,000 Downtown Strategy - 975,000 - - General Fund - - - - Development Fees - 2,071,962 - - Reimbursements from Developers - - - - - - - - Unfunded Bonds - - - - 327,000 - 7,050,518 - 7,377,518 - 7,377,518 - Source Capital Projects Fund Grants FY18-19 435,000 70,000 $ FY19-20 - $ FY20-21 10,910 764,000 $ - - - - - - - - 7,308 150,000 - - - - 150,000 157,308 $ 1,629,210 $ 9,312,200 - $ 1,101,910 $ 11,068,590 $ 21,987,700 $ 23,616,910 FY19-20 Total FY16-17 FY20-21 Project Total HURF Other Total FY17-18 $ $ 505,000 $ EXPENDITURE SUMMARY TOTALS BY ACTIVITY Source Prior Years' Costs Acquisition $ FY15-16 300,000 - $ FY17-18 Design 598,918 775,000 15,000 - 1,091,000 Construction Other Expenses 813,092 7,837,200 290,000 - - 400,000 - - $ 1,629,210 $ 9,312,200 - $ 200,000 505,000 $ FY18-19 Planning Total $ FY16-17 217,200 $ The Height of Desert Living - $ - $ - $ 300,000 $ 300,000 200,000 417,200 456,000 2,337,000 2,935,918 10,910 10,612,590 18,750,700 19,563,792 - - 400,000 400,000 $ 1,101,910 $ 11,068,590 $ 21,987,700 $ 23,616,910 331 Capital Projects Summary 332 The Height of Desert Living Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living 333 Capital Projects Information Sheets D6030 PROJECT TITLE: Ashbrook Wash Channelization Improvements PROJECT NUMBER: D6030 PROJECT DESCRIPTION/SCOPE: This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent residences. The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box culvert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a portion of the channel length, excess vegetation removal, and two segments of masonry floodwall. TOWN GOALS TIMEFRAME: FY14-17 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $2,295,094 TOTAL ESTIMATED TOWN PORTION: $1,346,436 PROJECT JUSTIFICATION: Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD) show that 13 houses and duplex units are susceptible to flooding in the 100-year flood along Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assessment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard. Upon the Town’s updated information and re-submittal of its Capital Improvement Program Prioritization Procedure request, MCFCD staff approved the project and are splitting the project costs equally, along with the MCFCD managing the project's design and construction. FUNDING PRIORITY: 334 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets D6030 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 646,436 $ FY16-17 700,000 $ - $ - $ - $ - $ $ 700,000 $ - $ - $ - $ - TOTAL $ 1,346,436 $ 1,346,436 $ 646,436 FY17-18 FY18-19 FY19-20 FY20-21 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ 150,094 FY16-17 $ 496,342 $ 646,436 FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ - $ - $ - 150,094 1,196,342 $ 1,346,436 700,000 $ 700,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 335 Capital Projects Information Sheets D6047 PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT NUMBER: D6047 PROJECT DESCRIPTION/SCOPE: This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects where erosion occurs so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. TOWN GOALS TIMEFRAME: FY15-17 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $101,362 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: 336 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets D6047 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 51,362 $ FY16-17 50,000 $ - $ - $ - $ - $ $ 50,000 $ - $ - $ - $ - TOTAL 101,362 $ 101,362 51,362 FY17-18 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ 51,362 $ 51,362 FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 50,000 $ 50,000 101,362 101,362 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 337 Capital Projects Information Sheets E8502 PROJECT TITLE: Downtown Public Improvements [formerly Downtown Vision Master Plan - Phase II (Avenue/Lakeside Project)] PROJECT NUMBER: E8502 PROJECT DESCRIPTION/SCOPE: This project may be used as an inducement to reimburse a developer(s) up to $400,000 for construction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking studies to induce a developer(s) to develop a project or projects in the above mentioned Districts. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged to assist in this project. The process included input in structured group settings. Two different groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous public meetings to discuss the project progress, and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an inducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may also be in the form of a Town project to induce a development. The Town Council would formalize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. FUNDING PRIORITY: 338 High - Town Council Priority The Height of Desert Living Capital Projects Information Sheets E8502 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 400,000 $ - $ 400,000 400,000 400,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL $ - $ - $ - $ - $ - $ $ $ 400,000 400,000 $ - $ - $ - $ - $ - FY16-17 FY17-18 FY18-19 FY19-20 TOTAL Prior Years $ - FY20-21 400,000 400,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 339 Capital Projects Information Sheets E8505 PROJECT TITLE: Downtown Lighting Improvements PROJECT NUMBER: E8505 PROJECT DESCRIPTION/SCOPE: The project will provide for lighting improvements along Avenue of the Fountains from Saguaro Boulevard to La Montana Drive. The design phase will include potential lighting options and cost estimates. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $200,000 PROJECT JUSTIFICATION: This project is at the request of Town Council from the March 8, 2016 Special Session. FUNDING PRIORITY: 340 Low - Deferrable The Height of Desert Living Capital Projects Information Sheets E8505 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 200,000 $ - $ 200,000 200,000 200,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 40,000 160,000 $ - $ 200,000 40,000 160,000 200,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 341 Capital Projects Information Sheets F4005 PROJECT TITLE: Fire Station #2 Relocation PROJECT NUMBER: F4005 PROJECT DESCRIPTION/SCOPE: Construction of a new Fire Station #2 to replace the existing Fire Station #2 on Saguaro Blvd., south of Shea Blvd. The new station location is on Fountain Hills Boulevard, north of Shea Boulevard and will provide decreased response times within the service area. TOWN GOALS TIMEFRAME: FY09-17 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $3,987,178 PROJECT JUSTIFICATION: The Fire Department has previously completed a study to improve response times for all areas within the Town, in particular Eagle Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments. The criteria used included response times (5 minutes 90% of the time), secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites requiring little or no Planning & Zoning or Council action. The new Fire Station location will afford superior overlapping coverage for both of the Town’s Fire Stations, which will equitably distribute and balance call volume, thus allowing better call support for multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of Fountain Hills. FUNDING PRIORITY: 342 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets F4005 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 187,178 FY16-17 $ 3,394,694 $ - $ - $ - $ - $ - $ - $ - $ - TOTAL $ 3,581,872 255,306 150,000 $ 3,987,178 $ FY17-18 FY18-19 FY19-20 FY20-21 255,306 150,000 $ 187,178 $ 3,800,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY16-17 $ FY17-18 - 174,471 12,707 350,000 3,450,000 187,178 $ 3,800,000 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ - $ - $ - 524,471 3,462,707 $ 3,987,178 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 343 Capital Projects Information Sheets F4013 PROJECT TITLE: Fire Station #3 PROJECT NUMBER: F4013 PROJECT DESCRIPTION/SCOPE: Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site constraints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infrastructure Improvements Plan. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $2,745,000 PROJECT JUSTIFICATION: Fire Station No. 3 will allow the Fire Department to meet service levels and response times due to growth in the community. FUNDING PRIORITY: 344 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4013 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY16-17 $ FY17-18 - $ FY18-19 - $ FY19-20 - $ TOTAL FY20-21 - $ - 45,792 $ - $ - $ - $ - $ - $ - 2,699,208 $ 2,745,000 - $ $ 45,792 2,699,208 $ 2,745,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - $ FY18-19 - $ FY19-20 TOTAL FY20-21 343,000 2,402,000 $ - $ - $ - $ - $ - $ 2,745,000 $ 343,000 2,402,000 $ 2,745,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 345 Capital Projects Information Sheets F4014 PROJECT TITLE: Fire Station No. 3 Equipment PROJECT NUMBER: F4014 PROJECT DESCRIPTION/SCOPE: Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station No. 3. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $1,122,000 PROJECT JUSTIFICATION: Fire Station No. 3 will allow the Fire Department to meet services levels and response times due to growth in the community. FUNDING PRIORITY: 346 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4014 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL $ - $ - $ - $ - $ $ $ - $ - $ - $ - 1,122,000 $ 1,122,000 - FY16-17 FY17-18 FY18-19 FY19-20 TOTAL Prior Years $ - FY20-21 - $ 1,122,000 $ 1,122,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - 1,122,000 $ 1,122,000 - FY16-17 FY17-18 FY18-19 FY19-20 TOTAL Prior Years $ - FY20-21 $ 1,122,000 $ 1,122,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 347 Capital Projects Information Sheets F4029 PROJECT TITLE: Civic Center Improvements PROJECT NUMBER: F4029 PROJECT DESCRIPTION/SCOPE: Removal and replacement of approximately 12,500 square feet of concrete between the Library and Community Center, removal of turf areas and replacement with xeriscape, tree replacement and miscellaneous improvements as needed. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: The Library and Community Center were opened in 2001 and since that time the concrete plaza has seen displacement causing tripping hazards. These trip hazards have been ground down to acceptable limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is recommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly plants. FUNDING PRIORITY: 348 Medium—Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets F4029 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY17-18 150,000 $ - $ - $ - $ $ - $ 150,000 $ - $ - $ - TOTAL 150,000 $ 150,000 $ - $ - $ - $ $ - $ - $ - $ - FY16-17 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - $ FY18-19 - FY19-20 TOTAL FY20-21 150,000 $ - $ - $ 150,000 150,000 150,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 349 Capital Projects Information Sheets F4030 PROJECT TITLE: Chiller Installation PROJECT NUMBER: F4030 PROJECT DESCRIPTION/SCOPE: Purchase and installation of a new chiller, controllers and plumbing modifications for the Civic Center complex. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: When the Civic Center complex was constructed, the Physical Plant was designed for two cooling towers and three chillers to supply chilled water for the HVAC system. During the original construction, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the Town Hall building was constructed but the third chiller was not added. Two chillers are needed to run simultaneously to supply chilled water during the summer months. Without the third chiller, there is no operational redundancy and the current chillers have in excess of 42,000 hours of run time. FUNDING PRIORITY: 350 Medium—Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets F4030 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY16-17 300,000 $ - $ - $ - $ - $ $ 300,000 $ - $ - $ - $ - TOTAL 300,000 $ 300,000 $ - FY17-18 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY16-17 300,000 $ - $ - $ - $ - $ $ 300,000 $ - $ - $ - $ - TOTAL 300,000 $ 300,000 - FY17-18 FY18-19 FY19-20 FY20-21 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 351 Capital Projects Information Sheets P3022 PROJECT TITLE: Fountain Lake Water Quality Improvements PROJECT NUMBER: P3022 PROJECT DESCRIPTION/SCOPE: This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. TOWN GOALS TIMEFRAME: FY12-17 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $272,106 PROJECT JUSTIFICATION: Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and fish die off. Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehensive water quality management program was previously completed by a consultant. Future improvements to help aerate or “mix” the lake may be required with estimated funding shown in FY16-17. FUNDING PRIORITY: 352 Medium - Maintains Existing Service Level The Height of Desert Living Capital Projects Information Sheets P3022 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 67,106 $ FY16-17 205,000 $ - $ - $ - $ - $ $ 205,000 $ - $ - $ - $ - TOTAL 272,106 $ 272,106 67,106 FY17-18 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ 67,106 FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 25,000 180,000 $ 67,106 $ 205,000 67,106 25,000 180,000 272,106 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ 10,000 $ 10,000 $ 11,000 $ 11,000 $ $ - $ 10,000 $ 10,000 $ 11,000 $ 11,000 $ The Height of Desert Living 42,000 42,000 353 Capital Projects Information Sheets P3023 PROJECT TITLE: Pocket Park West PROJECT NUMBER: P3023 PROJECT DESCRIPTION/SCOPE: Development of a proposed pocket park to serve the western portion of the community near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire Station No. 3 and both projects should be done concurrently. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $903,000 PROJECT JUSTIFICATION: The Town's current General Plan recommends that the community add two neighborhood parks (1015 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being served because facilities are lacking and the distance to an existing community or neighborhood park is excessive. The General Plan indicates that one new neighborhood park should be located on existing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. FUNDING PRIORITY: 354 Medium - Maintains Existing Level of Service The Height of Desert Living Capital Projects Information Sheets P3023 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY16-17 $ FY17-18 - $ FY18-19 - $ FY19-20 - $ TOTAL FY20-21 - $ - $ 90,690 $ - $ - $ - $ - $ - $ - $ - $ 812,310 903,000 $ 90,690 812,310 903,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - $ FY18-19 - $ FY19-20 TOTAL FY20-21 - $ 113,000 790,000 $ - $ - $ - $ - $ - $ 903,000 $ 113,000 790,000 903,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 355 Capital Projects Information Sheets P3025 PROJECT TITLE: Adero Canyon Trailhead PROJECT NUMBER: P3025 PROJECT DESCRIPTION/SCOPE: This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY15-16 TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: $2,326,165 This entrance would be the sole means by which people would be able to access the McDowell Mountain Preserve from the south without walking through existing MCO private property. The site has been planned for a number of years with a master plan for development. The timing of this project has been moved to FY16-17 to better reflect the realities of MCO's development schedule for the Adero Canyon development and the construction of the planned access road by MCO, which would serve as the means by which access to the trailhead site would be gained for the construction of the trailhead. The trailhead site, once completed, will be ADA compliant and provide access to the complete Preserve and its trail system which has already been constructed. FUNDING PRIORITY: 356 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3025 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 41,165 $ FY16-17 468,344 $ - $ - $ - $ - $ - $ - $ - $ - TOTAL 509,509 1,816,656 $ 2,326,165 $ FY17-18 FY18-19 FY19-20 FY20-21 1,816,656 $ 41,165 $ 2,285,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY16-17 $ FY17-18 - 41,165 130,000 2,155,000 41,165 $ 2,285,000 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ - $ - $ - 171,165 2,155,000 $ 2,326,165 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ 10,000 $ 12,000 $ 12,000 $ 12,000 $ $ - $ 10,000 $ 12,000 $ 12,000 $ 12,000 $ The Height of Desert Living 46,000 46,000 357 Capital Projects Information Sheets P3026 PROJECT TITLE: Fountain Park Access Improvements PROJECT NUMBER: P3026 PROJECT DESCRIPTION/SCOPE: Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake. The improvements will be designed to be ADA compliant and may contain an observation area, steps, ramps, retaining walls, handrails lighting, etc. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $375,000 PROJECT JUSTIFICATION: It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Fountains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, access is challenging down the existing steep slope. It is likely that some combination of steps, ramps and sidewalks will be required to provide a new access point into Fountain Park. FUNDING PRIORITY: 358 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3026 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 375,000 $ - $ 375,000 375,000 375,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 125,000 250,000 $ - $ 375,000 125,000 250,000 375,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 359 Capital Projects Information Sheets P3027 PROJECT TITLE: Four Peaks Park—Phase I of III PROJECT NUMBER: P3027 PROJECT DESCRIPTION/SCOPE: Phase I consists of demolition and removal of the existing bus barn, grease and oil interceptor, electrical service and restoration of the area. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The Town acquired property adjacent to the Four Peaks school site approximately 15 years ago. This property included the bus barn that was used for vehicle storage and maintenance. The Town has received a number of complaints from the neighborhood regarding the unsightly condition of the bus barn and the surrounding area. The revised Four Peaks Park Master Plan shows this area be cleared, the bus barn removed and new athletic areas be constructed in the same spot. Demolition of the bus barn would be Phase I of that plan with athletic areas to be constructed in the future. FUNDING PRIORITY: 360 Low - Deferrable The Height of Desert Living Capital Projects Information Sheets P3027 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY16-17 75,000 $ - $ - $ - $ - $ $ 75,000 $ - $ - $ - $ - TOTAL 75,000 $ 75,000 - FY17-18 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 75,000 $ - $ 75,000 75,000 75,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 361 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT NUMBER: S6003 PROJECT DESCRIPTION/SCOPE: This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise - Completed Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to Glenbrook in FY16-17 Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama in FY17-18 TOWN GOALS TIMEFRAME: FY09-18 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $918,755 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollution. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: 362 High - Federal, State or Local Mandate The Height of Desert Living Capital Projects Information Sheets S6003 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 513,755 $ FY16-17 255,000 $ FY17-18 150,000 $ - $ - $ - $ $ 255,000 $ 150,000 $ - $ - $ - TOTAL 918,755 $ 918,755 $ - $ - $ - $ $ - $ - $ - $ 513,755 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ 383,282 129,780 693 513,755 FY16-17 $ FY17-18 - $ 30,000 225,000 $ 255,000 FY18-19 - FY19-20 TOTAL FY20-21 15,000 135,000 $ 150,000 428,282 489,780 693 918,755 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ The Height of Desert Living 8,000 8,000 363 Capital Projects Information Sheets S6015 PROJECT TITLE: Fountain Hills Boulevard Widening - Shea to Segundo PROJECT NUMBER: S6015 PROJECT DESCRIPTION/SCOPE: Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boulevard to Segundo Drive. TOWN GOALS TIMEFRAME: FY18-22 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in each direction. The Town’s General Plan identifies Fountain Hills Boulevard as a minor arterial roadway which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The Design Concept Report will provide a preliminary roadway layout, identify key issues, drainage improvements, etc. for the safe and efficient movement of vehicles. This information will be used for a future bond issue to fund the design and construction of the widening. FUNDING PRIORITY: 364 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets S6015 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY17-18 100,000 $ - $ - $ - $ $ - $ 100,000 $ - $ - $ - TOTAL 100,000 $ 100,000 - FY16-17 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL $ - $ 100,000 $ - $ - $ - $ $ $ - $ 100,000 $ - $ - $ - $ - FY16-17 FY17-18 FY18-19 FY19-20 TOTAL Prior Years $ - FY20-21 100,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 365 Capital Projects Information Sheets S6053 PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT NUMBER: S6053 PROJECT DESCRIPTION/SCOPE: This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive providing dust mitigation and erosion control. TOWN GOALS TIMEFRAME: FY12-17 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $622,208 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: 366 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6053 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 114,900 $ FY16-17 245,000 255,000 $ - $ - $ - $ - $ 500,000 $ - $ - $ - $ - TOTAL 359,900 255,000 7,308 $ 622,208 FY17-18 FY18-19 FY19-20 FY20-21 7,308 $ 122,208 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ 122,208 $ 122,208 FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 75,000 425,000 $ 500,000 197,208 425,000 622,208 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ The Height of Desert Living 5,000 5,000 367 Capital Projects Information Sheets S6057 PROJECT TITLE: McDowell Mountain Road Repairs PROJECT NUMBER: S6057 PROJECT DESCRIPTION/SCOPE: This project will repair an uneven section of McDowell Mountain Road. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: Repairs are required to correct an uneven section of McDowell Mountain Road. FUNDING PRIORITY: 368 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets S6057 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY16-17 75,000 $ - $ - $ - $ - $ $ 75,000 $ - $ - $ - $ - TOTAL 75,000 $ 75,000 - FY17-18 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY16-17 $ FY17-18 - FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 75,000 $ - $ 75,000 75,000 75,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 369 Capital Projects Information Sheets S6058 PROJECT TITLE: Shea Boulevard Widening - Palisades to Technology PROJECT NUMBER: S6058 PROJECT DESCRIPTION/SCOPE: Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades Boulevard to Technology Drive. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000 vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Design Concept Report will provide for an updated scope of work and cost estimate. FUNDING PRIORITY: 370 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6058 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY17-18 30,000 70,000 $ - $ - $ - $ $ - $ 100,000 $ - $ - $ - TOTAL 30,000 70,000 $ 100,000 - FY16-17 FY18-19 FY19-20 FY20-21 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL $ - $ 100,000 $ - $ - $ - $ $ $ - $ 100,000 $ - $ - $ - $ - FY16-17 FY17-18 FY18-19 FY19-20 TOTAL Prior Years $ - FY20-21 100,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY16-17 FY17-18 FY18-19 FY19-20 TOTAL FY20-21 $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 371 Capital Projects Summary 372 The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund Administration Facilities Replacement Fund The Height of Desert Living 373 Capital Projects Funds Administration Facilities Replacement Fund Facilities Replacement Fund Service Delivery Plan The Facilities Replacement Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment and Parks and Recreation structures. Expenditures by Program FY13-14 Actual Program Name Administration Total $ $ FY14-15 Actual - $ $ 41,010 41,010 FY15-16 Revised Budget $ 130,000 $ 130,000 FY16-17 Proposed Budget $ 431,000 $ 431,000 Use of Funds - Facilities Replacement - By Program Where does the money go? Administration 100% Total Proposed Budget = $431,000 Category Maintenance & Repair Contractual Services Equipment/Improvements Contingency Total 374 FY13-14 Actual $ $ - Expenditures by Category FY14-15 FY15-16 Actual Revised Budget $ - $ 100,000 30,000 41,010 $ 41,010 $ 130,000 The Height of Desert Living FY16-17 Proposed Budget $ 100,000 331,000 $ 431,000 Capital Projects Funds Administration Facilities Replacement Fund Variance Explanations: Maintenance and Repair: Amount was increased and moved from Contingency to better reflect the type of expenditures budgeted. Use of Funds - Facilities Replacement - By Category Where does the money go? Contingency 77% Maintenance & Repair 23% Total Proposed Budget = $431,000 FY16-17 Proposed Budget Summary of Expenditures Facilities Replacement Fund Description FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget Facilities Replacement Fund Building Maint/Repair Professional Fees Furniture/Appliances Contingency $ Sub total Expenditures Transfers Out Total Facilities Replacement Fund - $ - $ - 41,010 - $ 41,010 - $ 41,010 The Height of Desert Living 100,000 30,000 - $ 130,000 - $ 130,000 100,000 331,000 431,000 - $ 431,000 375 Capital Projects Funds Administration Facilities Replacement Fund 376 The Height of Desert Living Vehicle Replacement Program Vehicle Replacement Program Policy & Procedure The Height of Desert Living 377 Vehicle Replacement Program Policy & Procedure Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicle’s age, mileage, engine hours and repair costs. The objectives of the program are to:     Ensure the timely purchase, repair and replacement of the Town’s vehicles; Serve as a link in the Town’s planning between the Town’s operating and capital budgets; Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and Ensure efficient, effective and coordinated vehicle acquisition and replacement. Definitions The following words when used in connection with this policy shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000 and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications, using gross vehicle weight rating standards, as follows: 378  Sedans  Sports Utility Vehicle (SUV)  Light Duty Truck (commercial truck classes 1, 2 and 3) The Height of Desert Living Vehicle Replacement Program Policy & Procedure  Medium Duty Truck (commercial truck classes 4, 5 and 6)  Heavy Duty Truck (commercial truck classes 7 and 8)  Street Sweeper  Fire Ladder Truck  Fire Pumper Truck  Utility Vehicle/Bunker Rake  Loader/Grader/Tractor  Dump Truck  Trailer Process A. Schedule: Annually, the Public Works Director and Finance Director will submit an updated VRP to the Town Manager for review in each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director for inclusion in the Town’s CIP budget proposal. B. Format: The Public Works Director will utilize the previous year's approved VRP as the basis for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Public Works Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The Public Works Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager, the VRP will be incorporated into the CIP budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehicles included within the applicable budget year may be purchased by the Public Works Director, or his/her designee in compliance with the Town’s Procurement Policy. The Height of Desert Living 379 Vehicle Replacement Program Policy & Procedure F. Amendments: The adopted VRP may be amended upon recommendation of the Public Works Director and approval of the Town Manager and Town Council. Procedure A. Form: A New Vehicle Request form shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Program. Department Directors may request the addition of a new vehicle or transfer between departments to the VRP by submitting their request to the Public Works Director as part of the budget process. The Public Works Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the five (5) year Capital Improvement Program included in the upcoming fiscal year budget. The following guidelines shall be utilized: 380  Sedans 10 years/100,000 miles  Sports Utility Vehicle (SUV) 10 years/100,000 miles  Light Duty Truck 10 years/100,000 miles  Medium Duty Truck 12 years/125,000 miles  Heavy Duty Truck 12 years/125,000 miles  Street Sweeper  Fire Ladder Truck 25 years/120,000 miles  Fire Pumper Truck 15 years/120,000 miles  Utility Vehicle/Bunker Rake  Loader/Grader/Tractor 20 years/15,000 engine hours  Dump Truck 15 years/125,000 miles  Trailer 10 years 8 years/75,000 miles 7 years/15,000 engine hours The Height of Desert Living Vehicle Replacement Program Policy & Procedure In addition to the factors listed previously, the Public Works Director, or his/ her designee, shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be generated from charges within the operating funds that support the departments that utilize the subject vehicles; charges will be calculated based on replacement cost and updated annually. Vehicles will be replaced according to the schedule and based on model year. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Public Works Director, or his/her designee, shall prepare a list of vehicles to be retired from the Town’s fleet based on the replacement schedule. At the discretion of the Public Works Director and based on a recommendation from the fleet mechanic, early retirement of a vehicle with excessive maintenance may be recommended. Excessive maintenance is defined as repair costs that exceed 40% of the vehicle value in a twelve month period. The Town Manager shall authorize the sales of these vehicles at auction by signing over the vehicle title(s). The Public Works Director, or his/her designee, shall then transport the vehicles to the auctioneer and shall be responsible to insure that the auction proceeds are submitted to the Finance Division for deposit to the Vehicle Replacement Fund. Responsibility for Enforcement The Town Manager, Finance Director and Public Works Director will be responsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 16-17 Vehicle Replacement Recommendation During FY12-13, the Vehicle Replacement Policy was updated with changes to the life of some vehicles and elimination of vehicles no longer utilized; the revised Policy was presented and approved by the Town Council. For FY16-17, five new vehicles are budgeted for vehicle replacement incorporating the revised schedules. The Height of Desert Living 381 Vehicle Replacement Program Interfund Charges Vehicle Replacement Interfund Charges Department Development Services Development Services Development Services Development Services Fire Fire Fire Fire Fire Fire Fire Fire Fire Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Development Services Development Services Development Services FUND 100 TOTAL Vehicle No. 148 NEW 149 NEW 483 (L822) (E822) 752 (E823) 528 (E822R) 422 (S822) (S823) (S823) 166 (D822) Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets FUND 200 TOTAL 155 157 20 135 151 156 5085M NEW 053(7 (D823)) 11 141 NEW 20 17 146 SS1 3 16 18 14 147 159 142 M-1 143 NEW 145 158 154 32 134 134A 113 140 144 13 Description Ford Escape Hybrid Ford Escape Ford Escape Hybrid Ford F-150 American LaFrance Spartan Crimson American LaFrance Ford F550 4x4 (V0822) Equipment on Truck Ford F550 4x4 Ford F150 Supercab Ford F-150 4x4 Supercab John Deere 4x2 Gator Ford F-150 Ford F-150 Bobcat John Deere 4x2 Gator Ford F-150 Pickup Tenant Sweeper Sand Pro 3040 Bobcat Mule Kubota KU Ford F-150 Pickup Ford F-150 Ford F-250 Pickup Kubota Ford Escape Hybrid Ford Escape Ford F-150 Supercab Ford F-250 Pickup W/Liftgate Ford F-150 Pickup W/Lights Type SUV SUV SUV Light Duty Truck Ladder Truck Pumper Truck Pumper Truck Pumper Truck Medium Duty Truck Medium Duty Truck Medium Duty Truck Light Duty Truck Light Duty Truck Gator Light Duty Truck Light Duty Truck Gator Gator Light Duty Truck Sweeper Bunker Rake Gator Gator Tractor/Loader Light Duty Truck Light Duty Truck Light Duty Truck Mower SUV SUV Light Duty Truck Light Duty Truck Light Duty Truck Mod Year 2008 2016 2008 2016 1998 2014 2008 1999 2012 Replacement Cost 2013 2011 2009 2013 2007 2016 2013 2012 2007 2013 2013 2012 2012 2007 2007 2016 2007 2014 2007 2016 2007 2014 2013 $25,947.00 $25,000.00 $25,947.00 $30,000.00 $750,000.00 $494,642.68 $369,225.00 $396,032.00 $95,912.00 $20,000.00 $38,177.00 $28,829.00 $43,004.00 $6,590.00 $15,174.00 $30,000.00 $7,943.04 $6,248.47 $18,288.00 $44,372.00 $21,398.00 $8,965.95 $8,119.82 $27,199.00 $18,288.00 $27,603.91 $19,089.00 $16,751.82 $28,247.00 $25,000.00 $25,403.00 $24,090.00 $27,293.00 Ford F-250 Pickup W/Lights Light Duty Truck 2014 Ford F-250 Supercab W/Lights Light Duty Truck 2014 Caterpillar 426C Backhoe 1999 Freightliner M2106 Dump Truck 2005 Ford F-450 Pickup Medium Duty Truck 2008 Ford F-250 Pickup W/Lights Light Duty Truck 2014 John Deere 5085M Tractor Tractor/Loader 2013 Ford F-550 Pickup-Bucket Medium Duty Truck 2016 BUCKET EQUIPMENT TRANSFER 2015 Ford F-550 Pickup-Bucket Medium Duty Truck 2005 Aerial Platform-2005 Ford F550 Lift 2005 Ford F-150 Pickup Light Duty Truck 2001 Ford Escape Hybrid SUV 2007 Ford Escape Hybrid SUV 2007 $24,048.00 $26,440.00 $88,393.00 $63,170.00 $52,183.00 $24,048.00 $59,555.00 $90,000.00 $40,000.00 $41,994.00 $36,597.00 $23,764.00 $29,275.00 $29,844.00 Fund 100 Fund 200 Total 382 The Height of Desert Living FY16-17 $2,980.49 $2,500.00 $2,980.49 $3,000.00 $56,938.40 $34,140.79 $26,644.07 $0.00 $8,651.50 $1,768.68 $3,309.93 $3,120.56 $4,939.81 $960.26 $1,743.03 $3,000.00 $1,204.17 $910.49 $2,100.71 $6,726.91 $3,244.02 $1,359.25 $1,230.97 $1,472.07 $2,100.71 $2,815.60 $2,192.72 $2,489.80 $3,244.68 $2,500.00 $2,918.01 $2,506.32 $2,896.43 $198,590.87 $2,501.95 $2,750.83 $5,076.77 $7,256.24 $5,994.18 $2,501.95 $3,098.07 $7,500.00 $20,000.00 $4,019.82 $3,503.21 $0.00 $0.00 $3,428.14 $67,631.16 $198,590.87 $67,631.16 $266,222.03 Schedules Schedules The Height of Desert Living 383 Comprehensive Fee Schedule Effective July 1, 2016 Comprehensive Fee Schedule Effective July 1, 2016 384 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 MISCELLANEOUS FEES Services Notarization Affix Town Seal Faxing Service - Local Only Email Document Service Returned Check Fee Incoming Wire Transfer Fee ActiveNet Transaction Fee Convenience Fee - credit card payment Art Commission $2.00 per signature $2.00 each $2.00 First Page, $.50 Each Additional Page $3.00 First Page, $.50 Each Additional Page $0.00 $30.00 $35.00 $2.50 per transaction $3.00 per transaction 20% of selling price Campaign Fees Pro/Con Argument Fee Campaign Finance - Late Filing Fee $100.00 $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.25 $.30 $.40 $.50 $.60 $.70 Copies - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.50 per page $.60 per page $.80 per page $1.00 per page $1.20 per page $1.40 per page Documents Town Code Zoning Ordinances Subdivision Code CAFR (Annual Financial Report) Annual Budget Land Use Analysis CD of Council Meeting Other Materials on CD $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 Reports License Report (Non - Commercial Use) License Report (Commercial Use) $25.00 (CD or hard copy) $50.00 (CD or hard copy) Faxing Service - Long Distance per per per per per per page page page page page page (CD (CD (CD (CD (CD (CD ea ea The Height of Desert Living or or or or or or hard hard hard hard hard hard copy) copy) copy) copy) copy) copy) 385 Comprehensive Fee Schedule Effective July 1, 2016 Description MISCELLANEOUS FEES (CONT.) Maps 11" x 17" Street/Index Map "Typical" (B&W) 11" x 17" Street/Index Map "Typical" (Color) 11" x 17" Aerial Site Plan (Photo) 24" x 36" Street/Final Plat/As Built (B&W) 24" x 36" Street/Final Plat/As Built (Color) 36" x 36" Bldg/Plat/Zoning Map (B&W) 36" x 36" Bldg/Plat/Zoning Map (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) Map Book Adopt A Street Fee, per sign Fee FY16-17 $6.00 $8.00 $20.00 $20.00 $30.00 $30.00 $40.00 $50.00 $80.00 $25.00 $30.00 DOG LICENSE Non - neutered dog Spayed/Neutered dog Over 65 with neutered dog Service Dog Replacement Dog Tag Late fee neutered dog (per month) Late fee non - neutered dog (per month) BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $42.00 - non-refundable $17.00 - non-refundable $6.00 - non-refundable $4.00 - non-refundable $2.00 - non-refundable $4.00 - non-refundable $50.00/application and first year fee - nonrefundable Retail merchants, restaurants, bars, contractors $50.00/application and first year fee - nonand renters of real and personal property with a refundable fixed place of business within the town limits and persons engaging in the sale of real estate Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee - nonrefundable Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee - nonrefundable Annual renewal fee for business within the town $35.00 - non-refundable limits Annual renewal fee for business without a fixed place of business within the town limits $50.00 - non-refundable Late fee for renewal of business license fee Penalty for operating a business without a license 25% of renewal fee $100.00 386 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 BUSINESS LICENSE FEES (CONT.) Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof non-refundable Peddler investigation fee (per person) $25.00 - non-refundable Promoters of entertainments, circuses, bazaars, $100.00/week etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. Animal Show Circus Parade Only Handbill Distributor Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus. Tent Show. Wrestling Exhibition. Road Show, Carnival or Circus. Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License Verification of License Letter $100.00/week $50.00/day $10.00/day $100.00/day $50.00/day $10.00 - non-refundable $10.00 - non-refundable FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each FIRE ALARM LICENSE License fee $25 - non-refundable WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Lease Agreement Application Fee, each location $100.00, per location - non-refundable Amendments to Cell Tower Lease Agreements $100.00 - non-refundable The Height of Desert Living 387 Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 SPECIAL EVENT PERMITS Special Event Permits - Business Application Fee - Business (If submitted at least $100.00 - non-refundable 60 days prior to the event date) Application Fee - If submitted 59 days or less $300.00 - non-refundable prior to the event date Permit Fee $50 per day (not to exceed $400) Special Event Permits - Non-Profit Application Fee - Charitable Organization (If submitted at least 60 days prior to the event date) Application Fee - If submitted 59 days or less prior to the event date Permit Fee Special Event Permits - Extra Fees Special Event Liquor Application Fee $50.00 - non-refundable $200.00 - non-refundable $25 per day (not to exceed $200) Utility Fees See alcohol license application fees - nonrefundable Actual cost of usage Park/ Open Space Fees- Festival Event Park/ Open Space Fees- Mega Event $2,500/ day $3,500/ day Special Event Permits - Deposit Fees Events with < 1,000 attendance Events with 1,000 - 2000 attendance Festival Events (2-5k attendance) Mega Events (>5k attendance) $500 $1,000 $2,500 $5,000 Special Event Permit Fees - Road Closure Admin Fees Events with < 1,000 attendance Events with 1,000 - 2000 attendance Festival Events (2-5k attendance) Mega Events (>5k attendance) $500 $750 $1,000 $1,500 Special Event Permit Fees - Vendor Compliance Fine First time penalty Recurring penalty $250 $750 388 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description ALCOHOL LICENSE APPLICATION Person Transfer Fee Location Transfer Fee Probate/Will Assignment/Divorce Decree Extension of Premise Sampling Permit Initial/Interim Application Fee 01 - In State Producer 02 - Out of State Producer 03 - Domestic Microbrewery 04 - In State Wholesaler 05 - Government 06 - Bar, All Spirituous Liquors 07 - Beer & Wine Bar 08 - Conveyance 09 - Liquor Store 10 - Beer & Wine Store 11 - Hotel/Motel 12 - Restaurant 13 - Domestic Farm Winery 14 - Private Club 15 - Special Event 16 - Wine Festival/Wine Fair ADULT ORIENTED BUSINESS LICENSE Application Fee - Business Application Fee - Provider Application Fee - Manager Application Fee - Employee (per person) License Fee - annual - Business License Fee - annual - Provider License Fee - annual - Manager CABLE LICENSE Initial License Application Transfer of ownership License modification, pursuant to 47 USC Sec 545 Other License modification License fee - quarterly Late fee (after 30 days) Fee FY16-17 $150.00 - non-refundable $150.00 - non-refundable $150.00 - non-refundable $25.00 - non-refundable $25.00 - non-refundable $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 - non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable non-refundable $25.00 - non-refundable $25.00 - non-refundable $500.00 - non-refundable $100.00 - non-refundable $100.00 - non-refundable $50.00 - non-refundable $200.00 - non-refundable $100.00 - non-refundable $100.00 - non-refundable $2,500.00 - non-refundable $2,000.00 - non-refundable $2,500.00 - non-refundable up to $2000 - non-refundable 5% of gross receipts 5% plus interest of 1 1/2% per mo The Height of Desert Living 389 Comprehensive Fee Schedule Effective July 1, 2016 Description EXCAVATIONS/IN - LIEU FEES Base fee (per excavation) Trench cut fees: Newly paved or overlayed 0 - 1 yrs Newly paved or overlayed 1 - 2 yrs Newly paved or overlayed 2 - 3 yrs Newly paved or overlayed 3 - 4 yrs Newly paved or overlayed 4 - 5 yrs Newly paved or overlayed 5 - 6 yrs Slurry or chip sealed 0 - 2 years Pavement replacement greater than 300 ft in length Utility Newly Newly Newly Newly Newly Newly Slurry Pit fees: paved or overlayed 0 - 1 yrs paved or overlayed 1 - 2 yrs paved or overlayed 2 - 3 yrs paved or overlayed 3 - 4 yrs paved or overlayed 4 - 5 yrs paved or overlayed 5 - 6 yrs or chip sealed 0 - 2 years Fee FY16-17 $250.00 plus: $55.00 per lineal ft. $45.00 per lineal ft. $35.00 per lineal ft. $25.00 per lineal ft. $15.00 per lineal ft. $10.00 per lineal ft. $4.00 per lineal ft. $2.50 per sq. yd. $5.00 $4.50 $3.50 $2.50 $1.50 $1.00 $5.00 per per per per per per per Sq. Sq. Sq. Sq. Sq. Sq. Sq. ft. ft. ft. ft. ft. ft. ft. Adjustment (MH, valve, monument, etc) Striping Lane Markers Stop Bars Crosswalks RPMs $500 ea. $.55 per linear ft. $150.00 ea. $2.50 per Sq. ft. $.79 per Sq. ft. $7.00 ea. ENCROACHMENT/ENGINEERING PERMITS Base Permit Fee 2"/6" Paving A.C. 1" Paving - Overlay or Top Course 1" ABC or Select Subbase Permanent Barricading Guard Rail/Hand Rail Survey Monuments Concrete Aprons Scuppers Review for Adjustments MH, etc. 4" Paving - PC Concrete Decorative Sidewalk or Paving Sidewalk & Bike path Curb & Gutter Valley Gutter Sign (regulator, street etc.) Pavement Cuts Driveway/Driveway Modifications Utility, Water Line, Sewer Line Trench Drywells (maxwell or similar) Storm Drain Pipe Catch Basins, Headwells $50.00 - non-refundable $.35 per sq. yd. $.15 per sq. yd. $.05 per sq. yd. $25.00 ea. $.20 per linear ft. $10.00 ea. $15.00 ea. $15.00 ea. $10.00 ea. $.22 per sq. yd. $.30 per linear ft. $.30 per linear ft. $.20 per linear ft. $.50 per linear ft. $5.00 ea. $2.00 per linear ft. $30.00 ea. $.15 per linear ft. $100.00 ea. $2.00 per linear ft. $50.00 ea. 390 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 ENCROACHMENT/ENGINEERING PERMITS (CONT.) Cutoff Walls $.35 per linear ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 Sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 Sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 300 feet in length Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without $250 or the permit fee, whichever is greater, Permit but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Oversize/Overweight Vehicle/Haul Permit $210.00 The Height of Desert Living 391 Comprehensive Fee Schedule Effective July 1, 2016 Description DEVELOPMENT SERVICES FEES Easement or Right-of-Way Abandonment Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement Revocation Administrative Fee Engineering Plan Review Fee Final Plat Improvement: Plan Checking Except water and sewer plans Water and sewer plans only Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) Failure to barricade or improper barricading New/Address Change Environmental fee: per residential solid waste account per multifamily solid waste account (with a range for number of units commercial solid waste accounts (license fee and/or cost per commercial account) DEVELOPMENT FEES Single Family Residential Multi - Family Residential Commercial Office Hotel Industrial Fee Detail (From Above) Park & Recreation Residential (1) Fire and Emergency Residential (1) Non - Residential (2) (1) (2) Fee FY16-17 $350.00 $350.00 $300.00 $350.00 per sheet $350.00 per sheet (includes 2nd and 3rd reviews) $175.00 per sheet (includes 2nd and 3rd reviews) $200.00 per sheet with corrections (4th + reviews); $75.00 per sheet for addendums (changes made after approval). $350.00 per report Up to $1,000 $25.00 $3.00 per month per parcel; billed $36.00 annually to be determined to be determined $1,601 $1,601/dwelling $0.243/Sq. ft. $0.243/Sq. ft. $0.243/Sq. ft. $0.243/Sq. ft. $1,301/dwelling $300/dwelling $0.243/Sq. ft. Residential includes single and multi - family dwelling units Non - residential includes commercial and industrial square footage 392 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description PLANNING & ZONING FEES Administrative Use Permit/Grand Opening Sign Permit Appeal of a Dec ision by the Zoning Administrator Area Spec ific Plans and amendments Comprehensive Sign Plans and amendments Conc ept Plans or Design Review or Site Plan Review Condominium Plats Continuanc e at Applic ant Request Cut & Fill Waiver Development Agreements Final Plats General Plan Amendments Hillside Protec tion Easement (HPE) Land Disturbanc e Fee Landsc ape Plan Review Notific ation fee Ordinanc es (Text Amendments) Planned Area Developments (PAD) Planned Unit Developments (PUD) Plat Abandonments Preliminary Plats Rec ording Fees (subjec t to c hange without notic e) Replats (lot joins, lot divisions, lot line adjustments) Rezones (Map) Saguaro Cac tus Permit Spec ial Use Permits and amendments Temporary Use Permits Temporary Visitor Permit (RV Parking): Time Extension Fee Trac t Housing Varianc es Zoning Verific ation Letter Fee FY16-17 $25.00 $1,000.00 plus notific ation *^ $3,000.00 plus $ 100.00 per ac re ^ $200.00 $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ $1,500.00 plus $50.00 per unit ^ $250.00 $300 $5,000.00 plus $100 per ac re or portion thereof $1,500.00 plus $ 50.00 per lot, unit or trac t ^ Minor $ 3,000.00 plus $ 100.00 per ac re ^ Major $ 5,000.00 plus $ 100.00 per ac re ^ $20.00 + applic able rec ording fees $10.00 per Sq. ft. $420.00 plus $ 2,500.00 refundable deposit ** $5.00 per mailing label and $ 60.00 per newspaper posting as appropriate $2,000.00 plus notific ation * $2,000.00 plus $100 per ac re or portion thereof plus notific ation * $2,000.00 plus $100 per ac re or portion thereof plus notific ation * $500.00 ^ $2,000.00 plus $50.00 per lot, unit or trac t ^ $24.00 first page for plat filed for rec ord, + $20.00 per page for eac h additional c opy, and; $9.00 for eac h instrument, + $1.00 for eac h additional page over 5 pages. $500.00 up to three lots, more than 3 lots use Final Plat fees ^ $2,000.00 plus $100 per ac re or portion thereof plus notific ation *^ $90.00 $500.00 plus notific ation *^ - non-refundable $200.00 plus notific ation * - non-refundable $25.00 $100.00 $500.00 per Standard Plan + $100 per House Faç ade Variant $1,000.00 plus $300.00 for eac h additional varianc e plus notific ation *^ $200.00 *Plus a notific ation c harge of $5.00 per mailing label and/or $60 per newspaper posting as appropriate. **Deposit refundable upon landsc aping approval by Town. ^All fees inc lude up to 3 reviews by staff. Any additional reviews will be subjec t to an additional fee equal to 25% of the original fee. The "rec ording fee" is per Maric opa County's Fee Sc hedule and is, therefore, subjec t to c hange. The Height of Desert Living 393 Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C Covered Area: Garage and/or Patio (non A/C) $.75 Sq. ft. $.45 Sq. ft. Single Family Addition Area non A/C $.75 Sq. ft. $.45 Sq. ft. Single Family Remodel Area non A/C $.23 Sq. ft. $.14 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic Fenc e Walls Retaining Walls Pools & Spas Attac hed Stand Alone Spas Landsc ape Plan Review $140.00 $70 plus $.15 LF (Linear Footage) $70 plus $1.53 LF (Linear Footage) $290 plus $.90 Sq. ft. $235.00 $420.00 plus $ 2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Disc ipline Permit Combination Permit $70.00 (building, plumbing, elec tric al or mec hanic al) $210.00 Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replac ement/solar (minor) Mec hanic al - HVAC replac ement (minor) Elec tric al - panel repair (minor) Demolition (minor) $70.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all rec ords and within c urrent Code c yc le) $400.00 Permit Extensions - Residential remodel only (If Town has all rec ords and within c urrent Code c yc le) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be made within 180 days of original payment $70.00 $70.00 $120.00 Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee 394 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 BUILDING PERMIT/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq. ft. Covered Area (non A/C) $.45 Sq. ft. Commercial Building Addition Area with A/C Covered Area (non - A/C) $.75 Sq. ft. $.45 Sq. ft. Commercial Remodel (Existing) Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq. ft. $145 plus $.14 Sq. ft. Shell Only for Commercial & Multi - Family Area with A/C Covered Area (non – A/C) $205 plus $.50 Sq. ft. $70 plus $.45 Sq. ft. Commercial Tenant Improvement Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq. ft. $145 plus $.14 Sq. ft. Apartments/Condominiums Livable Area with A/C Covered Area (non - A/C) $.75 Sq. ft. $.45 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.) 100,000 livable Sq. ft.) Livable Area with A/C $.60 Sq. ft. Covered Area (non - A/C) $.37 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) 100,000 livable Sq. ft.) Livable Area with A/C $.53 Sq. ft. Covered Area (non - A/C) $.33 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** The Height of Desert Living 395 Comprehensive Fee Schedule Effective July 1, 2016 Description BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Fee FY16-17 Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) Minimum Combination (all disciplines) Sign Permit, less than 32 Sq. ft. (Face Replacement Only) Sign Permit, greater than 32 Sq. ft. (Face Replacement Only) Sign Permit, less than 32 Sq. ft. (New) Sign Permit, greater than 32 Sq. ft. (New) Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 (or $210.00 for building, plumbing, electrical and mechanical) $210.00 $50.00 per sign $100.00 per sign $190.00 per sign $240.00 per sign $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) Electrical - panel repair (minor) Demolition (minor) $70.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 $70.00 $70.00 $120.00 Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid - request must be made within 180 days of original payment Appeal of Decision by Building Official/Fire Marshall $1,000 plus notification *^ 396 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Plan Review/Inspection Commercial Auto Sprinkler System Modification Plan Review/Inspection Commercial Hood System Plan Review/Inspection Commercial Fire Alarm System Plan Review/Inspection Commercial Fire Alarm System Modification Plan Review/Inspection Residential LPG Installation Review/Inspection Annual Adult Residential Group Care Inspection Annual Commercial Fire Inspection Fee Tent Permit Fee (any tent over 200 Sq. ft. & any canopy over 400 Sq. ft.) Reinspection Fee (beyond one re-check) Fee FY16-17 0.05 Sq. ft. (minimum $25) $.10 Sq. ft. (minimum $50) $75.00 $100.00 $100.00 $50.00 $50.00 $100.00 per year $15.00 $100.00 $150.00 per trip ABATEMENT FEES Inspection fee Reinspection fee $70.00 per hour (1 - hour minimum) $150.00 per trip SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non - Resident $30.00 PARK FACILITY RENTALS Park Rental Fees - Resident/ Organization Per Hour (1) Small Ramada - 2 hour minimum Medium Ramada - 2 hour minimum Large Ramada - 2 hour minimum Meeting Rooms 2 hour minimum Multi-Purpose Fields - 2 hour minimum Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn and other lawns (1) $10.00 $15.00 $20.00 $10.00 $15.00 $5.00 without lighting $7.00 with lighting $400/half day $750/ Full day 10% wedding discount when combined with Community Center Rental The Height of Desert Living 397 Comprehensive Fee Schedule Effective July 1, 2016 Description PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit Athletic Field Lights (2 hour minimum) Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Staff (2 hour minimum) Park Rental Fees - Non - Resident/ Commercial (1) Small Ramada - 2 hour minimum Medium Ramada - 2 hour minimum Large Ramada - 2 hour minimum Meeting Rooms - 2 hour minimum Multi-Purpose Fields - 2 hour minimum Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn and other lawns (1) Fee FY16-17 $15.00/box per day; $100.00 deposit per box and power cable $10.00 for 50 Consuming Adults - nonrefundable $265.00 Per Half - Hour $21 - $38 Per Hour Per Hour $15.00 $22.50 $30.00 $15.00 $22.50 $10.00 without lights $14.00 with lights $750/half day $1,400/ Full day 10% wedding discount when combined with Community Center Rental Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit Athletic Field Lights - 2 hour minimum Athletic Field – Prep & Bases Alcohol Permit with Park Reservation $15.00/box per day; $100.00 deposit per box and power cable Fountain Operation Staff - 2 hour minimum $10.00 for 50 Consuming Adults - nonrefundable $265.00 Per Half - Hour $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 398 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 COMMUNITY CENTER RENTALS Community Center Rental Resident/Organization (Tier 2) (2) Any Meeting Room - 2 hour minimum One Ballroom (30 - 90 people) Minimum 4 hours Two Ballrooms *(91 - 160 people) Minimum 4 hours Three Ballrooms*( 161 - 250 people) Minimum 4 hours Grand Ballroom *( 251 - 450 people) Minimum 4 hours Per Hour $17.00 $36.00 $72.00 $108.00 $144.00 Per Hour Lobby (2) 4 hour minimum $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hour minimum Ballroom 4 (includes patio access and views) 4 hour minimum $1,760.00 $2,200.00 Weekend Rates: Friday-Sunday Per Hour $41.00 $41.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Resident/Non-Profit rate Centennial Circle - 3 hour minimum (2) $75.00 *Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with a Park Rental The Height of Desert Living 399 Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - NonResident/Commercial (Tier 3) (2) Any Meeting Room One Ballroom (30-90 people) 4 hour minimum Two Ballrooms *(91 - 160 people) 4 hour minimum Three Ballrooms*( 161 - 250 people) 4 hour minimum Grand Ballroom *( 251 - 450 people) 4 hour minimum Per Hour $39.00 $83.00 $166.00 $249.00 $332.00 Lobby (2) 4 hour minimum $69.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hour minimum Ballroom 4 (includes patio access and views) 4 hour minimum $4,400.00 $5,500.00 Weekend Rates: Friday-Sunday Per Hour $124.00 $124.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Non-Resident/Commercial Rate Centennial Circle - 3 hour minimum (2) $112.50 *Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with a Park Rental 400 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Video Projector - Note Vission 3,000 $40.00 Lumens Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 TV/VCR (or DVD) $0.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Screen Border $15.00 Internet Access Hard Wire $125 per day Sound Reinforcement Wireless Microphones Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $5.00 $15.00 each $10.00 $25.00 $10.00 Electricity (per booth) 110 V 220 V $15.00 $40.00 Other Easel Papers & Markers Portable White Board Walker Display Board $5.00 $10.00 $5.00 $5.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service $3.00 $5.00 $25.00 $50.00 $5.00 per 8 cup pack The Height of Desert Living 401 Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens Overhead Projector Slide Projector 27" TV Large Flat Panel Monitor Flat Screen TV VCR or DVD Player Small Screen Large Screen (8' x 10') Large Screen Border $75.00 $30.00 $30.00 $30.00 $50.00 $50.00 $20.00 $10.00 $20.00 $30.00 Internet Access Hard Wire $125.00 per day Sound Reinforcement Wireless Microphones Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing CD Player $15.00 $15.00 each $20.00 $50.00 $20.00 Electricity ( per booth) 110 V 220 V $25.00 $75.00 Other Easel Papers & Markers Portable White Board Walker Display Board $10.00 $20.00 $10.00 $10.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service Portable Bar Labor Charges $5.00 $10.00 $50.00 $100.00 $5.00 per (10) 8oz cup pack $50.00 $25/hr $40/hr OT NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non - Resident $30.00 402 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Fee FY16-17 COURT FEES Non - Sufficient Funds (checks returned to Court) Public Defender $30.00 per check Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within Actual administrative costs five days of trial) Civil Traffic Default $50.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $30.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 403 Comprehensive Fee Schedule Effective July 1, 2016 404 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions The Height of Desert Living 405 Schedule of Authorized Positions Schedule of Authorized Positions Position Title FY12-13 Authorized FTE FY13-14 Authorized FTE FY14-15 Authorized FTE FY 15-16 Revised FTE FY 16-17 Proposed FTE 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 5.00 4.00 3.63 3.63 3.63 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.88 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.75 1.00 0.75 0.50 0.80 1.00 1.00 0.75 0.88 0.63 1.00 0.50 1.00 0.50 0.50 0.80 1.00 1.00 1.00 0.63 0.70 1.00 1.00 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 0.63 1.00 11.68 10.56 11.33 11.63 12.26 1.00 1.00 1.00 1.50 1.25 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.30 1.00 1.00 1.00 1.00 11.75 9.25 9.30 9.30 10.30 Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk Authorized FTE Administration Town Manager Deputy Town Manager/Finance Director Administrative Services Director Executive Asst to Town Mgr/Council Town Clerk Human Resources Administrator/Risk Mgr. Volunteer Coordinator Economic Development Administrator Economic Development Specialist Economic Development Director Information Technology Coordinator Information Technology Administrator Information Technology Technician Network & Information Technology Administrator Finance Director Accounting Supervisor Accountant Financial Services Technician Accounting Clerk Accounting Clerk Customer Service Representative II Authorized FTE 1.00 Public Works Public Works Director Civil Engineering Inspector Executive Assistant Facilities/Environmental Supervisor Facilities Maintenance Tech Custodian Street Superintendent Fleet Mechanic/Open Space-Landscape Spec Traffic Signal Technician II Street Maintenance Technician Authorized FTE 406 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions (continued) FY12-13 Authorized FTE FY13-14 Authorized FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 7.00 7.00 7.00 7.00 Community Services Director Recreation Supervisor Recreation Program Coordinator Tourism Coordinator Executive Assistant Parks Supervisor Park Operations Lead Lead Park Attendant Park Attendant Groundskeeper Customer Service Representative II Events & Operations Supervisor - CC 1.00 1.00 2.00 1.00 1.00 2.00 3.00 0.30 1.00 1.00 2.00 1.00 1.00 1.00 3.00 0.30 1.00 1.00 2.00 1.00 1.00 1.00 1.00 0.49 1.96 3.00 0.30 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 0.49 1.96 3.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 3.00 0.49 1.96 1.00 1.00 Operations Coordinator - Community Center Operations Support Worker Customer Service Representative I Senior Services Supervisor Senior Services Activities Coordinator Home Delivered Meals Coordinator Senior Services Assistant 1.00 1.65 1.00 1.00 0.58 0.75 0.45 1.00 1.65 1.00 1.00 0.58 0.75 0.45 1.00 1.65 0.88 1.00 0.58 0.75 0.45 1.00 1.65 0.88 1.00 0.58 0.75 0.45 1.00 1.65 0.88 1.00 0.58 0.75 0.45 21.18 20.18 21.06 20.76 20.76 56.61 50.99 52.32 52.32 53.95 Position – Title FY14-15 Authorized FTE FY 15-16 Revised FTE FY 16-17 Proposed FTE Development Services Development Services Director Town Engineer Senior Planner GIS Technician/CAD Operator Code Enforcement Officer Chief Building Official/Plans Examiner Building Permit Technician Authorized FTE Community Services Authorized FTE Total Authorized FTE Compared to the high of 115 FTEs in FY01-02, the current level of 54 FTEs represents a total decrease of 53% over a fifteen year period. The reduction in authorized FTEs is a result of the economic downturn and the need to reduce town expenditures, resulting in the consolidation of positions as well as actual staff layoffs. The Height of Desert Living 407 Schedule of Authorized Positions 408 The Height of Desert Living Pay Plan Pay Plan The Height of Desert Living 409 Pay Plan FY16-17 PAY PLAN (adjusted by 5.0%) Exempt Positions Position Title Minimum Finance Director $ Public Works Director Development Services Director Town Engineer Administrative Services Director Community Services Director Court Administrator Town Clerk Economic Development Director Chief Building Official/Plans Examiner Street Superintendent Senior Planner Network and Information Technology Administrator Recreation Supervisor Parks Supervisor Facilities/Environmental Supervisor Events and Operations Supervisor - Comm. Ctr. Executive Assistant to Town Manager/Council Senior Services Supervisor Accountant Recreation Program Coordinator Tourism Coordinator Volunteer Coordinator Community Center Operations Coordinator 89,676 88,300 88,300 84,884 79,437 79,129 70,886 65,165 63,352 62,706 61,391 61,139 57,532 56,940 55,003 53,483 49,861 49,508 47,486 45,701 43,169 43,169 43,169 40,125 Maximum $ 127,529 125,571 125,571 120,713 112,968 112,529 100,807 92,671 90,094 89,174 87,304 86,945 85,697 80,975 78,220 76,059 70,907 70,405 67,530 64,992 61,391 61,391 61,391 57,062 Previous Range $ 85,406 84,095 84,095 80,842 75,654 75,361 67,511 62,062 60,336 59,720 58,468 58,227 51,774 54,229 52,384 50,936 47,486 47,150 45,225 43,525 41,114 41,114 41,114 38,214 $ 23.06 22.50 20.03 18.80 18.80 18.34 18.34 16.97 16.53 16.08 16.08 15.38 15.38 14.87 14.87 14.56 14.56 13.25 12.97 12.97 12.97 11.98 11.98 11.98 - $ 121,456 119,592 119,592 114,965 107,588 107,171 96,007 88,258 85,804 84,927 83,147 82,805 73,628 77,119 74,495 72,437 67,530 67,052 64,315 61,897 58,468 58,468 58,468 54,344 Non-Exempt Positions Position Title GIS Technician/CAD Operator Traffic Signal Technician II Civil Engineer Inspector Code Enforcement Officer Executive Assistant Fleet Mechanic/Open Space-Landscape Specialist Park Operations Lead Facilities Maintenance Technician Building Permit Technician Senior Court Clerk Street Maintenance Technician Court Clerk Financial Services Technician Accounting Clerk Customer Service Representative II Senior Services Activities Coordinator Lead Park Attendant Customer Service Representative I Home Delivered Meals Coordinator Groundskeeper Operations Support Worker Custodian Park Attendant Senior Services Assistant 410 Minimum Maximum $ $ 24.22 23.62 21.03 19.74 19.74 19.25 19.25 17.82 17.36 16.89 16.89 16.14 16.14 15.62 15.62 15.28 15.28 13.92 13.61 13.61 13.61 12.58 12.58 12.58 34.44 33.60 29.91 28.07 28.07 27.38 27.38 25.35 24.69 24.01 24.01 22.96 22.96 22.21 22.21 21.73 21.73 19.79 19.36 19.36 19.36 17.89 17.89 17.89 The Height of Desert Living Previous Range - $ 32.80 32.00 28.48 26.73 26.73 26.08 26.08 24.14 23.51 22.87 22.87 21.86 21.86 21.15 21.15 20.70 20.69 18.85 18.44 18.44 18.44 17.04 17.04 17.04 Resolution 2016-07 Resolution 2016-07 The Height of Desert Living 411 Resolution 2016-07 412 The Height of Desert Living Resolution 2016-07 The Height of Desert Living 413 Resolution 2016-07 414 The Height of Desert Living Glossary Glossary The Height of Desert Living 415 Glossary A-AS Account A separate financial reporting unit for budgeting, management or accounting purposes. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list of accounts is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis of Accounting The basis of accounting under which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Expenses are recorded at the time liabilities are incurred and revenues are recorded when earned. Unbilled services are recorded as receivables at year end. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property, according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Appropriation Specific amount of monies authorized by the Town Council for the purpose of incurring obligations and acquiring goods and services. An appropriation is limited in amount and time when it may be used unless it is for capital projects such as constructing roads and buildings. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. 416 The Height of Desert Living Glossary AS-BO Asset The resources and property of the Town that can be used or applied to cover liabilities. Alternatively, any owned physical object (tangible) or right (intangible) having a monetary value or an item or source of wealth expressed in terms of any cost benefitting a future period. Attrition A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, or retirement. Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Authorized Positions Employee positions which are authorized in the adopted budget. Available (Unassigned) Fund Balance Funds remaining from the prior year which are available for appropriation and expenditure in the current year. Balanced Budget Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Town Council. Bond A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: The Height of Desert Living 417 Glossary BO-CA   General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Bond Refinancing The payoff and re-issuance of bonds to obtain better interest rates and/or bond conditions. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Town Council. Budget Calendar The schedule of key dates which a government follows in the preparation and adoption of the budget. Budgetary Basis of Accounting The basis of accounting used to estimate financing sources and uses in the budget. The method used to determine when revenues and expenditures are recognized for budgetary purposes. This basis generally takes one of three forms: GAAP, cash, or modified accrual. Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget A spending plan for improvements to, or acquisition of, land, facilities and infrastructure that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Alternatively, two separate documents may be prepared – one for the capital budget and one for the operating budget. 418 The Height of Desert Living Glossary CA-CO Capital Expenditure A capital expenditure is made when purchasing a fixed asset having a value of $10,000 or more and a useful life of more than one year. Capital Improvement Program A plan for capital outlay to be incurred each year over a fixed number of years to meet capital needs arising from the Town’s long-term needs. Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets with a value of $10,000 or more and a useful economic lifetime of more than one year. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Capital Projects Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. Cash Basis of Accounting The basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount, a budgetary reserve/contingency, set aside as available, with Town Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue shortfalls. The Height of Desert Living 419 Glossary DE-EM Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service The cost of paying principal and interest payments on outstanding bonds according to a predetermined payment schedule. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Deficit The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Alternatively, expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. Development Fees Those fees and charges generated by building, development, and growth in the Town. Distinguished Budget Presentation Awards Program A voluntary awards program administered by the Government Finance Officers Association of the United States and Canada to encourage governments to prepare effective budget documents. Division A grouping of related activities within a particular Department (example, Senior Services is a Division of Community Services). Employee (or Fringe) Benefits Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government’s share of costs for the various retirement, medical and life insurance plans. 420 The Height of Desert Living Glossary EN-FU Encumbrance The formal accounting recognition of appropriated or committed funds to be set aside for a future expenditure. To encumber funds means to set aside or commit funds for a specified future expenditure. For budgetary purposes, encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure A net decrease in financial resources. Expenditures include operating expenses which require the use of current assets. If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation, sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Expenses Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other costs. Financial Plan A summary by fund of planned revenues, expenditures, operating transfers, reserves, and fund balances. Fiscal Policy A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than one year and of a monetary value greater than $10,000. Full Faith and Credit A pledge of a government’s taxing power to repay debt obligations. The Height of Desert Living 421 Glossary FU-GO Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and changes in these assets and liabilities. Fund Balance The excess of the assets of a fund over its liabilities, reserves and carryovers. A balance or carryover that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. GAAP (Generally accepted accounting principles) Uniform minimum standards for financial accounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund The major fund in most governmental entities. While other funds tend to be restricted to a single purpose, the General Fund is a catch-all for general government purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recreation. General Obligation Bonds This type of bond is backed by the full faith, credit and taxing power of the government. Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. Goal A statement of broad direction, purpose, or intent based on the needs of the community. A goal is general and timeless. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred except for unmatured interest on debt and certain similar obligations, which should be recognized when due. 422 The Height of Desert Living Glossary GR-LO Grants A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee. Indirect Cost A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure The physical assets of a government (e.g. streets, public buildings, parks, etc.) Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Refers to transactions between different levels of government, e.g. city, county, state and federal. Intergovernmental Revenue Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Lapsing Appropriation An appropriation made for a certain period of time, generally for the budget year. At the end of the specified period, any unexpended or unencumbered balance lapses or ends, unless otherwise provided by law. Levy The total amount to be raised by general property taxes for purposes specified in the property tax levy motion. Levy Rate The amount of tax levied for each $100 of assessed valuation. Liability Indebtedness of a governmental entity, such as amounts owed to vendors for services rendered or goods received, and principal and interest owed to bondholders. These amounts are debts or legal obligations which must be paid at some future date. Line-item Budget A budget prepared along departmental lines that focuses on what is to be bought. Long-term Debt Debt with a maturity of more than one year after the date of issuance. The Height of Desert Living 423 Glossary MO-OR Modified Accrual Basis of Accounting The basis of accounting used by governmental-type funds. Under this basis, revenues are recognized when they become both “measurable” and “available” to finance expenditures of the current period. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State Shared sales tax, and motor vehicle in-lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Object Detail An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objectives Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. The achievement of the objective advances an organization toward a corresponding goal. Obligations Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing of acquisitions, spending, and service delivery activities of the Town are controlled. Operating Expenses The cost for personnel, materials, and equipment required for a department to function. Operating Impacts Operating impacts are the additional, incremental revenues or costs associated with the project—any new cost or revenue streams resulting from the project less existing expenditures and revenues where applicable. These impacts include maintenance expenses, utility and personnel expenses, revenues from project-specific construction spending and operating revenues. Operating Revenue Funds that the government receives as income to pay for ongoing operations. The revenue includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Ordinance A formal legislative enactment by the Town Council. 424 The Height of Desert Living Glossary PA-RE Pay-as-you-go Basis A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Measurement of service performance indicators that reflect the amount of money spent on services and the resulting outcomes at a specific level of services provided. Performance Measurement Statistical indicators that permit program evaluation to be conducted in a budgetary context. Performance Target Percentage or number for each program performance measure that will be the desired level of performance for the upcoming budget period. Program A functional grouping of departmental expenditures or activities which are directed toward a common purpose, consistent over time and meet the following criteria: comprehensive, distinctive, practical, and clear. Activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax system is divided into a primary and secondary tax rate. The rate is expressed as dollars per $100 of assessed valuation. Primary Property Tax Rate Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Reserve An account used to segregate a portion of a fund balance to indicate that it is not available for expenditure, or it is legally set aside for a specific future use. Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance or statute. The Height of Desert Living 425 Glossary RE-SU Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Amounts received by government from sources including taxes, fines, fees, grants, or charges for services, which can be used to finance government operations or capital assets. These amounts increase the net assets of the government. For those revenues which are recorded on an accrual basis, this term designates additions to assets which (a) do not increase any liability, (b) do not represent recovery of an expenditure, and (c) do not represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a decrease in assets. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Service Level Services or products which comprise actual or expected output of a given program. Focus is on results, not measures of workload. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State Shared Revenue Includes the Town’s portion of State sales tax revenues, State income tax receipts, and motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Supplemental Appropriation An additional appropriation made by the governing body after the budget year has started. 426 The Height of Desert Living Glossary TA-WO Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Streets Fund. Unassigned Fund Balance The portion of a fund’s balance that is not restricted or committed for a specific purpose and is available for general appropriation. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered; essentially the amount of money still available for future purposes. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Valley The area represented by the Greater Phoenix Metropolitan area. Phoenix is also know as the Valley of the Sun. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Working Cash The excess of readily available assets over current liabilities. The Height of Desert Living 427 Glossary 428 The Height of Desert Living Acronyms Acronyms The Height of Desert Living 429 Acronyms AA-AZ Acronyms ABC-American Base Course AC-Asphaltic Concrete ACA-Arizona Commerce Authority ACMA-Arizona City Manager’s Association ADA-Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC-Administrative Office of the Courts APA-American Planning Association APRA-American Parks & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS-Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation AZ POST-Arizona Peace Officer Standards and Training Board 430 The Height of Desert Living Acronyms BG-GA BGC-Boys and Girls Club BRE-Business Retention and Expansion BVAC-Business Vitality Advisory Council CAD-Computer-Aided Design CAFR-Comprehensive Annual Financial Report CARE-Crisis Activated Response Effort CCEF-Court Collection Enhancement fund CELA-Code Enforcement League of Arizona CFD-Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality cu. yd.-Cubic Yard EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury FEMA-Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FIT-Fountain Hills Integrated Trails FTE-Full Time Equivalent FY-Fiscal Year GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Governmental Accounting Standards Board The Height of Desert Living 431 Acronyms GF-MH GFOA-Government Finance Officers Association GIS-Geographical Information System GO-General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HPE-Hillside Protection Easement HURF-Highway User Revenue Fund HVAC-Heating, Cooling, and Air Conditioning ICMA-International City/County Management Association ICSC-International Council of Shopping Centers ID-Improvement District IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan ISO-International Standards Organization IT-Information Technology ITS-Intelligent Transportation System JCEF-Judicial Court Enhancement Fund ln. ft.-Lineal (Linear) Feet LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff’s Office MH-Manhole 432 The Height of Desert Living Acronyms MH-VR MHz-Megahertz MPC-Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NACSLB-National Advisory Council on State and Local Budgeting NRPA-National Recreation and Park Association PC-Portland Cement PUD-Planned Unit Developments PTO-Parent Teacher Organization RFP-Request for Proposal RFQ-Request for Quotation RPM-Reflective Pavement Marker RPTA-Regional Public Transit Agency SEC-Securities and Exchange Commission sq. ft.-Square Feet sq. yd.-Square Yard SR-State Route STORM-Stormwater Outreach for Regional Municipalities V-Volt VHF-Very High Frequency VOIP-Voice Over Internet Protocol VRF-Vehicle Replacement Fund The Height of Desert Living 433 Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov - facebook.com/TownofFountainHills - twitter.com/fhazgov