TOWN OF FOUNTAIN HILLS, ARIZONA FISCAL YEAR 2013-2014 ADOPTED BUDGET The Government Finance Officers Association of the United States and Canada (GFOA) presented the award of Distinguished Budget Presentation to the Town of Fountain Hills, Arizona, for its annual budget for the fiscal year beginning July 1, 2012. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a: 1) Policy Document, 2) Financial Plan, 3) Operations Guide, and 4) Communications Device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we will submit it to GFOA to determine its eligibility for another award. Table of Contents TABLE OF CONTENTS INTRODUCTION Page This section will give the reader a brief overview of the budget process. The budget message from the Town Manager will summarize the goals of the Town Council and how the budget will aid in the accomplishment of those goals. Also provided here is a brief overview of the Town as well as information about the Town Councilmembers. Budget Message 6 Community Profile 22 Town Council 34 FINANCIAL OVERVIEW This section provides a summary of the financial policies used by the Town and incorporated into the budget, budget highlights, a detailed discussion of the revenues and expenditures of the Town and ends with an overview of the budget process. Financial Overview & Policies 45 Budget Highlights 69 Revenue Summary 85 Expenditure Summary 102 Budget Process & Schedule 110 OPERATING BUDGETS This section begins with an organization chart of the Town and then details all departments and divisions, missions, goals, and expenditures by programs and line items. Performance measures, accomplishments, and objectives are provided within each department section. Operating Budgets 119 Organization Chart 120 Mayor & Town Council 121 Municipal Court 128 Administration 135 Town Manager The Height of Desert Living 146 3 Table of Contents TABLE OF CONTENTS (cont.) Town Clerk 151 Human Resources/Risk Management 155 Finance 159 Information Technology 163 Economic Development (General Fund) 167 Legal Services 172 Development Services 174 Building Safety 184 Code Compliance 188 Engineering 192 Facilities 196 Mapping & Graphics 202 Planning 206 Community Services 210 Community Center 221 Parks 225 Recreation 232 Senior Services 238 Law Enforcement 242 Fire & Emergency Medical 247 SPECIAL REVENUE FUNDS This section presents the special revenue funds of the Town. Fund expenditures are detailed here, similar to the information presented in the Operating Budgets section. Special Revenue Funds 4 253 Streets Division-Highway User Revenue Fund 254 Economic Development Funds 262 Downtown Strategy Fund 264 Economic Development Fund 268 Cottonwoods Maintenance District 272 The Height of Desert Living Table of Contents TABLE OF CONTENTS (cont.) DEBT SERVICE FUNDS This section presents a summary of the various debt service funds of the Town and Tax Levy and Tax Rate information. Debt Service Funds Summary of Tax Levy and Tax Rate Information 275 281 CAPITAL IMPROVEMENT PROGRAM This section details the Town’s Capital Improvement Program, definitions, a summary, and details of each project. Capital Improvement Program 283 Capital Projects Summary 289 Capital Projects Information Sheets 297 VEHICLE REPLACEMENT PROGRAM This section presents policy and procedures of the vehicle replacement program as well as interfund charges. Policy & Procedure 342 Interfund Charges 347 SCHEDULES This section presents various information not found elsewhere in this budget document. Comprehensive Fee Schedule 350 Schedule of Authorized Positions 378 Pay Plan 382 Resolution 2013-23 384 Glossary 386 Acronyms 399 The Height of Desert Living 5 Budget Message BUDGET MESSAGE June 20, 2013 Honorable Mayor and Town Council: I am pleased to submit the Operating Budgets for the Town of Fountain Hills for the fiscal year beginning July 1, 2013, and ending June 30, 2014 (FY13-14). This budget is balanced and designed to convey to the public a budget message that articulates priorities and issues for the upcoming fiscal year. The budget also highlights any issues facing the staff in developing the budget, as well as short-term financial and operational policies that were instrumental in guiding the development of the annual budget. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds, is estimated at $41.7 million in expenditures, with projected revenues of $34.1 million. It is important to note that the budget includes the use of one-time resources such as reserves and grant funds (see page 78). These funds cannot be relied upon for ongoing operations of the Town. The budget process involves participation of members of the Executive Budget Committee consisting of Department Directors, Finance staff, and the Town Manager. The Committee was assigned the task of prioritizing expenditure requests to meet the Council goals and providing a sustainable level of service with the resources available. This budget is the product of that process and accomplishes that goal. The primary focus of the proposed budget is usually the operating fund, specifically the General Fund, which supports basic services. Because of the economic downturn, revenues declined. Developing the proposed budget, therefore, required making choices to achieve a budget that balances the available resources with the Council goals, while maintaining a level of service to support a high quality of life in Fountain Hills. Long-Term Concerns and Issues The primary long-term issues that the Town of Fountain Hills is facing are: Aging infrastructure Decreased proportionate share of State Shared revenues due to increased population of surrounding communities Lack of sustainable or diversified revenue base Dependence upon State Shared revenues Business attraction and retention Implementation of a Downtown Vision Master Plan 6 The Height of Desert Living Budget Message Strategic Goals and Priorities Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven planning process. Strategic Plan 2006-2010 outlined strategic priorities for implementation through 2010. Strategic Plan 2006-2010 also established the Strategic Planning Advisory Commission (SPAC), a Council-appointed body intended to foster implementation of the Strategic Plan. At the beginning of 2009, SPAC recognized the need to update the Strategic Plan. Subsequently, Strategic Plan 2010 was built upon the foundation of a clearly defined vision statement and eight key values, with specific indicators to evaluate Council and staff priorities. Based on citizen input, the Strategic Plan is designed to guide our future decisions grounded on these common values: Strategic Plan 2010 honors and continues the Fountain Hills tradition of citizendriven planning. Some of the goals will span decades, so it is essential that the updated Plan provides both long-range direction to achieve our vision yet have the flexibility to implement the latest and best technologies and strategies as opportunities arise. The Height of Desert Living 7 Budget Message 8 The Height of Desert Living Budget Message The Height of Desert Living 9 Budget Message 10 The Height of Desert Living Budget Message Core Services Funding levels for the core services have been affected in FY13-14 with lower budget levels, except in Public Safety, due to the transfer of the Vehicle License Tax (VLT $750,000) from the General Fund to the HURF Fund for the Pavement Management Program. The core services of Administration, Development Services and Community Services were reduced a total of five (5) employee positions as well as program and operational budget cuts made to back fill the loss of the VLT revenue. Details of the reduction are a result of the adopted Resolution 2013-02 in FY12-13: Outsource street sweeping program (1 FTE) Eliminate vacant street maintenance position Reduce HURF operations budget (programs) Current Pavement Management funding in HURF Drawdown of HURF Reserves (maximum six years) TOTAL HURF REDUCTIONS Reduce one staff position in Parks Division Reduce Program Budgets to: Ballet Arizona Homecoming Parade Homecoming Tailgate Party Sock Hop New Teen Programs TOTAL COMMUNITY SERVICES REDUCTIONS Reduce outside contract for inspections Reduce expenditures for code abatement Eliminate household hazardous waste event Eliminate purchase of GIS equipment TOTAL DEVELOPMENT SERVICES REDUCTIONS $50,000 50,000 75,000 50,000 25,000 $250,000 $43,300 7,000 3,600 1,500 2,150 2,450 $60,000 $30,000 5,000 45,000 25,000 $105,000 Reduce one part-time position in Finance $17,000 Reduce one full-time position in Municipal Court 50,000 Reduce one full-time position to part-time in Administration 40,000 Reduction to Economic Development-General Fund budget 90,000 Reduce General Fund Contingency to previous years 285,000 Transfer Tourism expenditure to Economic Development Fund 103,000 TOTAL ADMINISTRATION REDUCTIONS $585,000 Employee Positions Eliminated 1. Court Clerk – full-time 2. Financial Services Technician – part-time 3. Parks Groundskeeper – full-time 4. Street Maintenance Technician, Sweeper – full-time (outsource contract) 5. Street Maintenance Technician – full-time – currently vacant 6. Human Resources Administrator from full-time status (40 hrs/wk) to part-time status (30 hrs/wk) The Height of Desert Living 11 Budget Message Short Term Goals and Initiatives During the prolonged recession, staff had taken a very conservative outlook when projecting revenues for fiscal years 2009 through 2013 and made deep cuts in expenditures while trying to accomplish the Council’s goals. Under the proposed budget, operating revenues for FY13-14 are projected to increase compared to the past three years primarily due to a cautiously optimistic economic forecast in sales tax revenues. The Town relies primarily on two main sources of revenue for operations – State Shared revenues (sales, income and vehicle license taxes from the State) and the local sales tax; combined, these two sources contribute 90% of the General Fund operating budget (34% and 56% respectively). State Shared revenues are shared among cities and towns based on population and based on sales, corporate and personal income tax and are subject to State appropriation. The State has projected that this category of revenues will exceed the prior year by 11% which is reflected in the local revenues. Each year, there is pressure on the State legislature from outside sources to change the allocation formula which threatens to reduce the Town’s proportionate share. Local revenues from construction related permits are projected to continue to remain flat during FY13-14; residential permits are beginning to show signs of a moderate recovery. The local economy also shows some signs of recovery although not in all categories – the chart below summarizes the local sales activity both in the past and the future. By addressing our problems early, and by observing prudent fiscal practices, the Town has minimized our financial exposure going forward. Nevertheless, the General Fund budget process has been challenging for the staff and Executive Budget Committee to accommodate the decrease in available resources. In order to balance the budget, not only for the upcoming fiscal year, but for the foreseeable future, the Executive Budget Committee and staff worked together with a plan that maintains as much of the service level as possible with minimized impact on citizens. 12 The Height of Desert Living Budget Message Priorities and Issues for FY13-14 To frame the many decisions that have laid the foundation for projections contained in the FY13-14 budget, it is necessary to reflect briefly on the past fiscal year. For Fountain Hills, FY10-11 began with no expectation of an economic recovery but rather a further decline in revenues; however, the local economy is showing signs of a sustained recovery. The local retail sales tax receipts are remaining flat over the prior year but restaurant/bar sales tax receipts are at a record high level. In developing the proposed budget, Town staff follows a zero-based approach, leading to a focused review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded using limited resources. This analysis is made more effective with the introduction in FY08-09 of new computer software to implement program budgeting. Additionally, the Town remains committed to funding one-time capital projects with one-time revenue sources, such as construction related revenues and surplus General Fund revenues. Ongoing operating costs should be funded with stable and reliable revenue sources. Action Plans In order to achieve the broad set of strategic goals, the Town Council held a planning retreat in August, 2012 to determine the most important priorities facing the Town of Fountain Hills. Seven (7) Operational Priorities were established as the most important issues that are in need of being addressed by the organization. The twelve (12) Strategic Goals were ratified as a guide to further address community-wide priorities. Another retreat was held in January, 2013 to further discuss priorities focusing on the upcoming FY13-14 annual budget. The budget retreat culminated with many of the priorities and goals established earlier and also contained in the 2010 Strategic Plan. The Operational Priorities and Strategic Goals addressed in FY13-14 are listed below. Operational Priorities: Pavement Management Program Economic Development Plan Fountain Lake IGA with Sanitary District Town Prosecutor Community Partnership Funding Policy Fire Station #2 Relocation (site undetermined) Volunteer Program Continuation The Height of Desert Living Timeframe Adopted Adopted Discussions Underway Model Determined/Funded March, 2014 CIP 2015 June, 2013 13 Budget Message Strategic Goals: EV1 – Develop Economic Development Plan EV2 – Sustainable local revenue stream EV4 – Promote BRE Program I2 – Develop reliable source of funding for infrastructure maintenance I3 – Pavement Management Program R2 – Interconnected Multi-Use Trails/Bike Paths including the FIT Urban Trails C2 – Support Community Events/Activities to build Community & Friendship C3 - Solicit Public/Stakeholder Feedback CR1 - Foster responsive government CR2, CR3 - Expand Volunteerism Program CR6 - Evaluate customer satisfaction CR7 - Communicate role of government Timeframe Implement in 2014 June, 2014 Implement in 2014 January, 2013 Implemented March, 2013 Kickoff April, 2013 Ongoing November, 2013 Ongoing June, 2013 December, 2013 February, 2014 The FY13-14 annual budget is proposed at $41,655,378, which is approximately $10 million more than the previous FY12-13 annual budget of $31,513,009. The main reason for the increase is the recently approved Resolution 2013-05 asking the voters to approve a Road Bond Election in the amount of $8,200,000 for a major road reconstruction project. 14 The Height of Desert Living Budget Message The principal issues facing the Town Council in developing the FY13-14 budget are: Identifying pavement management as a priority on par with public safety Allocating resources to maintain the Town’s aging infrastructure (roads) Threats to the Town’s revenue by legislative actions Human resource capital to maintain current level of service Managing water quality at Fountain Lake Local business failures Steps that the Town is taking to deal with the fiscal issues are: Establish pavement management as a high priority along with public safety Allocate resources from the General Fund to the HURF/Streets Fund for annual maintenance of Town roads Present to the voters the question of whether to sell bonds in the amount of $8.2M to reconstruct a major Town road Develop an Economic Development Plan Work with the Fountain Hills Sanitary District on a joint proposal to manage the water quality at Fountain Lake Write proposal for citizen survey for desired level of service for the community Budget Assumptions: The local economy appears to have stabilized to a “New Normal” with razorthin available funds for the foreseeable future Revenue projections are determined using both a trend analysis formula, as well as a flat percentage increase (2%), but are estimates Little or no change in the distribution of State Shared revenues Maintaining existing level of service (no new programs/no new employees) Long Term The Town’s General Fund, as the main operating fund, is projected to remain level over the next five years with no plans for new revenue sources. An annexed parcel of 1,300 acres was previously projected to begin development in FY14-15, however, there have been no indications that the project is moving forward in the near future. The Town has not included any revenue from any new major development within the next five years; new expenditure proposals must consider where the resources to pay for the program will come from. The future projections are based on the following assumptions: The annexed Ellman property is not included in the five-year future revenue estimates. The Height of Desert Living 15 Budget Message An inflation factor of 2% for Administration, Development Services and Community Services Departments has been added to the existing budgets; public safety contracts for Maricopa County Sheriff’s Office has been projected at a 6% increase and the Fire & Emergency Medical Services contract with Rural Metro Corporation is projected at a 3% increase for FY13-14. No increase in staffing levels is projected in the future budget estimates. Annual debt service payment for Community Center bonds is eliminated in FY15-16. Building revenue assumes there is no change in the distribution of construction sales tax (considered a one-time revenue; therefore, 50% of this resource is allocated to the Capital Projects Fund and 50% to the General Fund). If the current proposal in the State legislature is passed, the construction sales tax will be eliminated; this change may have a significant impact on the level of service with further service reductions. General Fund projections through FY17-18: FY13-14 Estimate FY14-15 Estimate FY15-16 Estimate FY16-17 Estimate FY17-18 Estimate REVENUES Intergovernmental Permits, Licenses, Fees Building Revenue Local Taxes $ 4,555,668 1,011,147 299,020 7,317,222 $ 4,794,586 1,030,986 299,020 7,416,859 $ 4,738,576 1,055,667 435,700 7,492,301 $ 4,806,195 1,081,319 534,700 7,758,018 $ 4,938,170 1,109,203 534,600 7,885,108 Total Revenues 13,183,057 13,541,451 13,722,244 14,180,232 14,467,081 79,702 2,120,075 362,401 1,849,106 2,232,230 6,539,543 81,695 1,999,297 371,461 1,895,334 2,288,036 6,782,549 83,737 2,092,347 380,748 1,942,717 2,152,237 7,034,952 85,830 2,098,031 390,266 1,991,285 2,206,043 7,297,129 87,976 2,193,857 400,023 2,041,067 2,261,194 7,516,043 Total Expenditures 13,183,057 13,418,372 13,686,738 14,068,584 14,500,160 Surplus/(Deficit) $ $ $ $ $ EXPENDITURES Mayor & Town Council Administration Municipal Court Development Services Community Services Public Safety (Police & Fire) - 123,079 35,506 111,648 (33,079) During the slowdown, the Town used the opportunity to restructure the organization for more efficiency, evaluate core services and better connect with our neighborhoods and citizens by concentrating on our core missions as defined by the Mayor and Town Council. The charts on the following page show a historical look at past years’ General Fund revenues, especially those related to building. Even though the future forecast is cautiously optimistic, the Town remains a long way from returning to building related revenues of eight years ago. 16 The Height of Desert Living Budget Message Building Related Revenues General Fund Expenditures (in m illions) (in m illions) $16.0 $2.5 $2.1 $14.8 $2.0 $1.6 $14.0 $13.3 $13.1 $12.0 $12.0 $13.2 $1.5 $1.0 $12.0 $0.9 $0.7 $0.5 $0.3 $0.3 $0.2 $0.2 $0.1 $0.0 $10.0 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY04-05 FY05-06 FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 Change in Priorities The challenges of prior years were related to the national economy; however, the economy appears to be experiencing a modest recovery. The loss of population created an unanticipated decrease in operating revenue in FY11-12 that will not be recovered without an increase in population with the next census. New priorities for FY13-14 developed by the Town Council during their annual retreat are: Creating a comprehensive economic development strategy for forward economic growth and awareness Developing a balanced, equitable, sustainable, local financing structure to support the Town’s core government services at desired service levels Promote retention, expansion and relocation of quality businesses Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction Support community events and activities that create opportunities to build community and friendship The five-year Capital Improvement Program totals $24.1 million, a 60% decrease from last year’s program, which reflects the deferral of major projects associated with development in the annexed state trust land until there are indications of this development moving forward. This Program represents an investment in public fa- The Height of Desert Living 17 Budget Message cilities and infrastructure over the next five years. Economic Factors There are indications that the decline in the local economy has leveled off and the economy has seen a slight increase over the current fiscal year. Other local activity such as restaurants and telecommunications have seen significant and sustained increases which provide signs of optimism. However, construction activity remains fairly flat and is not anticipated to recover until the annexed state trust land begins to be developed. The Town’s goals are long-term and address the entire organization, such as the long-term impacts of revenue shortfalls related to the decline of construction related activity revenue due to build-out and the continued threat of legislative policies that impact State Shared revenues. The long and short-term forecasts show that the Town’s operating costs over the next five years can be sustained provided that there are no increased demands on level of service. However, beyond five years will depend on the development of the Town’s last undeveloped land. Given the cyclical nature of the economy, it is difficult to project revenues two or more years into the future with any degree of certainty. However, the long-range forecasts serve as an early warning that the Town must continue to exercise restraint in its long-term fiscal planning. The Town is past its highest historic period of expansion, with an economy that is maturing and moving to a slower – and more sustainable – level of growth. Maintenance of the Reserve Fund During FY11-12, the Town amended the existing financial policy on the classification of fund balance in the annual financial reports; the Resolution created five new classifications of governmental fund balances as required by the Governmental Accounting Standards Board (GASB) Statement 54. GASB had found that the usefulness and value of fund balance information that was provided was significantly reduced by misunderstandings regarding the message that it conveyed, and the inconsistent treatment and financial reporting practices of governments. In order to improve how fund balance information was reported and enhance its decision-usefulness, GASB issued Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions. The overall principal and goal of GASB Statement 54 is to report governmental fund balances based on a hierarchy that shows, from the highest to the lowest, the level or form of constraints on fund balance, and accordingly, the extent to which governments are bound to honor them: Nonspendable – The initial distinction that is made in reporting fund balance information is identifying amounts that are considered non-spendable, such as fund balance associated with inventories or fixed assets. In Fountain Hills, this classification would apply to our fuel inventory, fixed assets, and 18 The Height of Desert Living Budget Message prepaid items. Restricted – The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external reporting providers, or through enabling legislation. In Fountain Hills, this classification would apply to Highway User Revenue Fund (HURF), Development Fees, the Grant/Special Revenue Fund, and the Debt Service Funds. Committed – The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority. In Fountain Hills, this classification would apply to the Rainy Day Fund, Downtown Strategy Fund, Economic Development Fund, and any General Fund surplus. Assigned – Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. In Fountain Hills, this classification would apply to the Public Art Fund and the Vehicle Replacement Fund. Unassigned – The unassigned fund balance is the residual classification for the government’s General Fund and includes all spendable amounts not contained in the other classifications. In other funds, the unassigned classification should be used only to report a deficit balance resulting from overspending for specific purposes for which amounts had been restricted, committed, or assigned. In Fountain Hills, this classification would be any residual balance of monies not contained in any of the other classifications. The requirements in GASB Statement 54 are intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. Elimination of the reserved component of fund balance in favor of a restricted classification will enhance the consistency between information reported in the government-wide statements and information in the governmental fund financial statements and avoid confusion about the relationship between reserved fund balance and restricted net assets. The fund balance classification approach now requires governments to classify amounts consistently, regardless of the fund type or column in which they are presented. As a result, an amount cannot be classified as restricted in one fund but unrestricted in another. The fund balance disclosure will give users information necessary to understand the processes under which constraints are imposed upon the use of resources and how those constraints may be modified or eliminated. The clarifications of the governmental fund type definitions will reduce uncertainty about which resources can or should be reported in the respective fund types. Award Program For the past twelve years, the Town of Fountain Hills has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to pro- The Height of Desert Living 19 Budget Message vide the lay person with a broad view of the contents included in the FY13-14 Fountain Hills budget, its processes, issues and anticipated outcomes. Document sections are cited in order to guide the reader to more in-depth information and explanation of the drivers of the Fountain Hills operating budget and Capital Improvement Program. A Debt of Gratitude I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members, the numerous Commission Members, and Town Volunteers for their many hours of volunteer service without which the Town could not function in the fine manner that it has over the years. This Volunteer core of more than 800 citizens offers Town staff a vast bank of knowledge about subjects that contribute not only to planning for the present, but also for the future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and supervisors for their diligence and great effort in preparing their departmental budgets. The Directors and their staff attended several sessions with the Executive Budget Committee to justify their programs, develop cost estimates, and answer many questions. The team’s efforts have resulted in a balanced budget, which achieves the Council’s current goals and assists in future planning towards the vision of Fountain Hills. Respectfully submitted, Ken Buchanan Town Manager 20 The Height of Desert Living Budget Message The Height of Desert Living 21 Community Profile Community Profile 22 The Height of Desert Living Community Profile COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970, the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community designed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gallons per minute though an 18-inch nozzle. With all three pumps and under ideal conditions, the fountain reaches 560 feet (171m) in height, though in normal operation only two of the pumps are used, with a fountain height of around 330 feet (101m). When built, it was the world's tallest fountain and held that record for over a decade. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's tallest man-made fountains. It serves Fountain Hills is home to over 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The many fountains along the Avenue of the Fountains were the beginning of the public art collection. The Height of Desert Living 23 Community Profile Bronze sculptures and fountains with community profile themes, ranging from the whimsical to the serious, dot the streets and adorn the public buildings, plazas and parks. The collection also contains a wide variety of other art types and media, including paintings, stone, photography and metals. Residents and visitors are invited to wander the streets or take the “Art Walk” guided tour. Located on 13,006 acres of land, Fountain Hills is surrounded by the 3,500-foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima-Maricopa Indian Community on the south and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix. Over the past twenty years, Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town continues to attract residents who are building large custom homes to take advantage of the scenic vistas surrounding our mountain community. The Town offers a wide range of living accommodations, from small condominium complexes to large custom homes. Fountain Hills also offers recreational, cultural and retirement programs that address the needs and lifestyles of active families as well as older adults. The community consists of a total of 13,006 acres of property, primarily residential and open space (9,659 acres or 74%). Of the remaining land, 2,644 acres are developable, with 86 acres being zoned commercial (approximately .7%) and 1,521 acres are right of way/streets (12%); there is no industrial zoning available. In 2006, Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each community's population, income, home price, crime rate, miles to Sky Harbor Airport, and square feet of retail. The criteria used by the magazine in this ranking are similar to the priorities established in the Town's Strategic Plan. The volunteer spirit and high level of involvement of the citizens and business representatives were highlighted. Fountain Hills has also earned a top accolade from Business Week magazine. 24 The Height of Desert Living Community Profile In its February, 2009 online edition, Fountain Hills was named the “Best Affordable Suburb” in all of Arizona. The magazine evaluated suburbs on a variety of factors but weighted affordability most heavily. They also considered lifestyle (short commutes, clean air, low crime, good weather, and green space), the quality of schools, and the strength of the local economy. Based upon 2010 population, Fountain Hills’ has an average of 1,106.7 people per square mile, or 1.73 people per acre. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills’ low population density is a major reason it is such a desirable place to live. Unlike other regions of the Valley one can dine, play, and commute, without congestion. Fountain Hills’ land is currently developed at an average density of 1.4 dwelling units per acre for single family homes and 6.9 units per acre for multi-family housing. At the end of the year, there were 1,045 vacant single family lots and 60 vacant multi-family lots. The Height of Desert Living 25 Community Profile Demographics * U.S. CENSUS ** MAG *** CLARITAS INC **** DEVELOPMENT SERVICES DEPARTMENT, TOWN OF FOUNTAIN HILLS 26 The Height of Desert Living Community Profile Fountain Hills Population Trends 40 30 THOUSANDS POPULATION 35 25 20 15 10 5 0 1980 1985 1990 1995 2000 2005 2010 2020 2030 YEAR The Height of Desert Living 27 Community Profile TOWN-WIDE BUILDING PERMITS ISSUED 28 The Height of Desert Living Community Profile TOWN-WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION *2000-2012 Valuation includes commercial building permits as well as tenant improvements. The Height of Desert Living 29 Community Profile 30 The Height of Desert Living Community Profile The Height of Desert Living 31 Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent academic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years, the district has earned respect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (www.fhusd.org). Public Schools Address Preschools Address Charter School Address 1. 2. 3. 4. Fountain Hills High School 16100 Fountain Hills Middle School 15414 Four Peaks Elementary School - (CLOSED)17300 McDowell Mountain Elementary School 14825 5. Creative Child Care Preschool 6. Here We Grow Learning Center 7. Maxwell Preschool Academy 8. Maria Montessori Preschool 9. Promiseland Christian Preschool 10. Sunflower Preschool 11. Fountain Hills Charter School Fountain Hills High School 17150 16901 15249 16751 15555 15055 E. Palisades Blvd N. McDowell Mountain Rd E. Calaveras Ave N. Fayette Drive E. Amhurst Drive E. Palisades Blvd N. Fountain Hills Blvd E. Glenbrook Blvd E. Bainbridge Ave N. Fountain Hills Blvd 16751 E. Glenbrook Blvd Fountain Hills Middle School McDowell Mountain Elementary School 32 The Height of Desert Living Community Profile TOWN-WIDE LAND USE The Height of Desert Living 33 Town Council Town Council 34 The Height of Desert Living Town Council Organization Chart FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Ginny Dickey BACK ROW: Vice Mayor Tait D. Elkie, Councilmember Cecil A. Yates, Councilmember Henry Leger, Councilmember Dennis Brown The Height of Desert Living 35 Town Council Linda M. Kavanagh Sheriffs’ Department, was named Business Advocate of the Year by the Chamber of Commerce and also served as its Board of Directors Chair. She was also named Parks & Recreation Outstanding Volunteer of the Year, Community Center Volunteer of the Year and received the River of Time Hero Award. Linda M. Kavanagh moved to Fountain Hills in 1993 with her husband of 30 plus years, John, and their two children, Jonathan and Nicholas. Mayor Kavanagh is a published author, A+ certified computer repair technician, graphic designer and unpaid Director of Constituent Services for her husband, State Representative John Kavanagh. Prior to her marriage, she helped run a book import company and managed a salon in New York City. She also earned a BA in English and Education from Queens College of the City of New York. Mayor Kavanagh is a member of many civic organizations including the American Legion Auxiliary, Cultural & Civic Association, ADOG, Fountain Hills Republican Club, Falcon Boosters, Sister Cities Foundation, Arizona Latino Republican Association, Library Association, Friend of the Chamber (past chair), McDowell Park Association and Chamber Ambassadors (past chair). She served on the Public Art Committee and created the Fountain Hills DocentGuided Art Walk. She is also active with the Visitor’s Bureau and Business Vitality Committee. Mayor Kavanagh has helped raise money for many local organizations including the Maricopa County Sheriff’s Posse, Falcon Athletics, Team Rychard, and the L. Alan Cruikshank River of Time Museum. Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009, as a tribute to her many years of active involvement with the Town’s civic, cultural, service, religious and business communities. Mayor Kavanagh was made a Special Deputy with the Maricopa County 36 The Height of Desert Living Town Council Dennis Brown munity Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the Commission and served for more than seven years, four of which were as Chair of the Commission. During his seven year tenure on the Planning and Zoning Commission, the Commission rewrote the Town’s sign ordinance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Com- The Height of Desert Living 37 Town Council Ginny Dickey Retired, Councilmember Dickey was Assistant Director of Legislative Affairs for the Arizona Department of Environmental Quality and previously employed at the Arizona State Senate and the U.S. Attorney's Office. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and family members to Fountain Hills. She has a Bachelor of Science degree in Mathematics from Tufts University. A resident of Fountain Hills since 1983, Councilmember Ginny Dickey has been very involved in the community and was inducted into the Lower Verde River Valley Hall of Fame in 2010. She served on the Fountain Hills Unified School District Board from 1994 to 2002, twice as President, and was elected to the Town Council during the 2006 March Election and to her second term in the 2010 Primary. Councilmember Dickey's family includes husband Jim, sons, Mike, Brian and Frank Chin, daughter-inlaw Jessie and grandchildren Amelia, Colin and Jack. A Charter Member of the Fountain Hills Cultural Council Board for seven years, Councilmember Dickey also served nine years on the Fountain Hills Theater Board, earning their Founders Award in 2009. She is a member of Metropolitan Business and Professional Women (2007 Woman of the Year), the American Association of University Women, the League of Conservation Voters and the Sierra Club. She participated in all of the Fountain Hills Town Hall planning sessions, starting in 1984. 38 The Height of Desert Living Town Council Tait D. Elkie tain Hills Chamber of Commerce. Prior to becoming an attorney, Vice Mayor Elkie served in the United States Marine Corps for four years, attained the rank of Sergeant, and was honorably discharged in 1993. While in the Marines, Vice Mayor Elkie served during the first Gulf War in 1991, and also participated in Operation Restore Hope in Somalia in 1993. Vice ele, and Hills Mayor Elkie and his wife, Michhave been married since 2008, are very happy to call Fountain their home. Vice Mayor Tait D. Elkie has lived in Arizona for over 25 years, and moved to Fountain Hills in 2006. His volunteer activities include serving as Judge Advocate and Color Guard member for the Veterans of Foreign Wars (Post #7507), member of the American Legion (Post #58), President of Sunset Kiwanis, Mentor for the Fountain Hills Teen Court, Treasurer for the Fountain Hills Republican Club, and as a Director for the Fountain Hills Community Foundation. Vice Mayor Elkie is also a supporter of the Golden Eagle Foundation, Fountain Hills High School (Falcon Fiesta), and the Fountain Hills Theater. Vice Mayor Elkie earned his Bachelor of Science in Justice Studies at Arizona State University, and his Juris Doctor at California Western School of Law in 2002. Vice Mayor Elkie has been a licensed and practicing attorney in Arizona since 2002. In 2008, Vice Mayor Elkie opened his own practice in Fountain Hills, and became an active member of the Foun- The Height of Desert Living 39 Town Council Cassie Hansen Cassie has been an ongoing participant in the community since 1989, having actively supported and/or participated in the Civic Association, the Community Chorus, the Arts Council and Public Art Committee, the Fountain Hills Theater, the Chamber Players, Sunridge Foundation, Fountain Hills Chamber of Commerce (1998 Business Person of the Year), Fountain Lake Republican Women’s Club, the Fountain Hills Republican Club, the Library Association, Lower Verde River Valley Hall of Fame in 2004, Boys & Girls Club, Cattleguard, PTO, and mentor/director of various third grade musical programs. Councilmember Cassie Hansen moved to Arizona from Aurora, Illinois, in 1977, and spent the summer living in a spec home built by her parents in Fountain Hills. In 1980, she met husband Bruce in Phoenix where they began their telecommunications business in 1983. Moving to Fountain Hills in 1989, they worked on the successful incorporation effort. Appointed by the interim Council to serve as Town Clerk, Hansen became the first Town employee. Serving as Town Clerk and Director of Administration for thirteen years, her areas of responsibility included human resources, facilities, finance, information technology, and administrative support. She was the liaison with many community groups including the design and construction of the library/museum and community center, and the re-location of Senior Services to Building C of the old Town Hall complex. 40 The Height of Desert Living Town Council Henry Leger sociation’s Committee of Architecture. Henry served as President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church in Fountain Hills and has been involved in his children’s education as a teacher’s aide and parent volunteer. Henry served as a member of the Technical Advisory Committee, Co-chair of the Youth Visioning Institute, and member of the survey team for the town’s citizen-driven strategic planning initiative. Originally from Massachusetts, Councilmember Henry Leger moved to Arizona in 1970 to attend the University of Arizona. Henry and his wife, Janet, were attracted to Fountain Hills because of its natural beauty, small town character and because it is a safe place to live and raise a family. Henry holds a Master’s Degree in Educational Psychology from the University of Arizona and has worked as a professional in the field of leadership and organizational development for the past 25 years. Throughout his career, he has held a number of leadership positions in education and government and has worked as an internal consultant for several Fortune 500 companies. As a long time resident, Henry immersed himself into Fountain Hills society by volunteering much of his time on community activities and initiatives. He has been very active in his neighborhood property owners’ association, serving as a board member, treasurer and member of the as- The Height of Desert Living 41 Town Council Cecil A. Yates of Commercial Property for Tiempo, Inc. and operates over 400,000 square feet of office and retail space throughout Arizona. He has owned and operated several restaurants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzaria. Councilmember Yates and his wife, Nancy Yates, have been married since 1995 and are the proud parents of two children, Sophia and Mason (not to mention their black lab, Wizard, German Shepherd, Gracie, their cat, Simba, and whatever other crawling creatures their kids adopt!). Cecil A. Yates was born in New York City, but grew up in Bay Village, Ohio (a suburb of Cleveland). He graduated from Bay High School in 1985 and went on to earn two degrees; one in Marketing and the other in Management from the University of Cincinnati in 1990. He and his family moved to Fountain Hills in 2005. Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its' Vice Chairman. He has chaired the General Plan update committee, the economic and development committee with BVAC, co-chaired the sign committee, and was treasurer of Sunridge Canyon HOA. In his spare time, Councilmember Yates coaches soccer and is active on his church council. Councilmember Yates is an award winning Commercial Real Estate Developer. He is presently the Director 42 The Height of Desert Living Town Council Terms of Office Elected Officials’ Terms of Office Mayor: Linda M. Kavanagh Term of Office: First term: June, 2012 - November, 2014 First term: June, 2010 – November, 2014 Partial term: Second term: May, 2009 – May, 2012 June, 2012 – November, 2016 Partial term: First term: Second term: April, 2006 – May, 2006 June, 2006 – May, 2010 June, 2010 – November, 2014 First term: Second term: June, 2008 – May, 2012 June, 2012 – November, 2016 First term: Second term: June, 2006 – May, 2010 June, 2010 – November, 2014 First term: June, 2012 – November, 2016 Vice Mayor: Tait D. Elkie Term of Office: Councilmembers: Dennis Brown Term of Office: Ginny Dickey Term of Office: Cassie Hansen Term of Office: Henry Leger Term of Office: Cecil A. Yates Term of Office: The Height of Desert Living 43 Town Council 44 The Height of Desert Living Financial Overview & Policies Financial Overview & Policies The Height of Desert Living 45 Financial Overview & Policies FUND STRUCTURE TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS GENERAL/ OPERATING FUNDS SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL IMPROVEMENT FUNDS General Fund (100) Highway User Revenue Fund (HURF) (200) Revenue Bond Debt Service (500) Capital Projects Fund (600) General Obligation Debt Service (510) Law Enforcement Development Fee Fund (710) Downtown Public Art Fund Strategy Fund (410) Excise Tax/Downtown Fund (300) (300) 46 General Internal Service Fund (800) Economic Development Fund (310) Eagle Mountain Debt Service (520) Fire & Emergency Development Fee Fund (720) Vehicle Replacement Fund (810) Special Revenue/Grants Fund (400) Municipal Property Corporation Debt Service (530) Streets Development Fee Fund (730) Court Enhancement Fund (420) Parks/Recreation Development Fee Fund (740) Cottonwoods Maintenance District Fund (540) Library/Museum Development Fee Fund (760) The Height of Desert Living Financial Overview & Policies FUND/DEPARTMENT STRUCTURE Governmental Funds Fund Department Statement Summary Fund Type Fund Operating Funds General General General General General General General Public Art Fund Internal Service Vehicle Replacement Fund Fund Type Fund Special Revenue Highway User Revenue Fund Downtown Strategy Fund Economic Development Fund Special Revenue Fund Court Enhancement Fund Cottonwoods Maintenance District Fund Type Fund Debt Service General Obligation Bond Eagle Mountain CFD Municipal Property Corporation Fund Type Fund Capital Projects Capital Projects Fund Department Total Mayor & Town Council Municipal Court Administration Community Services Development Services Law Enforcement Fire & Emergency Medical Community Services Administration Administration Department Total Development Services Administration Administration Administration Municipal Court Administration Department Total Administration Development Services Administration Department Total Administration, Community Services, Development Services, Fire & Emergency Medical Development Fees Total Proposed Budget Page Number $ 104-105 121-127 104-105 128-134 104-105 135-173 104-105 210-241 104-105 174-209 104-105 242-246 104-105 247-252 106 N/A 107 N/A 107 346-347 Page Number $ 105 254-261 105 264-267 105 268-271 106 N/A 106 N/A 106 272-274 Page Number $ 106 276 106 277 106 277-278 Page Number $ 106 289-296 107 N/A Amount 13,856,267 79,702 362,401 2,120,074 2,232,230 1,849,107 3,121,325 3,418,218 15,000 71,010 587,200 Amount 5,998,546 2,322,318 1,954,079 171,119 1,498,655 48,875 3,500 Amount 2,552,485 1,015,850 425,235 1,111,400 Amount 19,248,080 19,198,080 50,000 Community Services, Development Services, Fire & Emergency Medical, Law Enforcement GRAND TOTAL ALL FUNDS $ 41,655,378 The preceding page depicts the budgetary funds of the town. The table above represents the departments of the Town and the funds that are used by those departments. The Height of Desert Living 47 Financial Overview & Policies Fund Structure The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development services (public works/planning), community services (parks and recreation/community center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund and have designations of non-spendable, restricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in-lieu contributions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. Maintenance of the art is provided through the General Fund. This fund has an assigned fund balance. «Internal Service Funds (Fund 800-810) are used to account for the Town’s business-type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. These funds are classified as having assigned fund balances. Internal Service Funds include: General Internal Service Fund (Fund 800) Vehicle Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, designated as committed or restricted. The Town maintains the following Special Revenue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by State Shared revenues. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. 48 The Height of Desert Living Financial Overview & Policies «The Downtown Strategy Fund (Fund 300) is a committed fund which may only be used for development of the downtown. Revenue for this fund comes from 40% of the .1% of local sales tax collections that have been dedicated for this purpose. «The Economic Development Fund (Fund 310) is a committed fund which may only be used for economic development. Revenue for this fund comes from 60% of the .1% of local sales tax collections that have been dedicated for this purpose. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be ARRA Funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. «The Cottonwoods Maintenance District Fund (Fund 540) is a restricted fund which may only be used for maintenance of the Cottonwoods Maintenance District. Revenues are derived from a secondary property tax. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, pledged excise taxes, municipal property lease payments and State Shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency rates, categorized as restricted. Debt Service funds include: Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements and major road improvements. «The Capital Projects Fund (Fund 600) revenues are assigned revenues derived from excess General Fund revenues and 50% of the construction related The Height of Desert Living 49 Financial Overview & Policies local sales tax. The Capital Projects Fund is the primary source of capital improvements funding for the Town. The Development Fee Funds (Funds 710-760) are restricted funds which may only be used for the planning, design and construction of public facilities serving the needs of the new development from which it was collected and designated as restricted. The Town is required to develop an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). Development Fee funds include: Law Enforcement (Fund 710) Fire & Emergency (Fund 720) Streets (Fund 730) Parks/Recreation (Fund 740) Library/Museum (Fund 760) Budgetary and Accounting Basis The budget is prepared on a budgetary basis of accounting for all fund types. Expenditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are: Certain revenues, expenditures and transfers are not included on a budgetary basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compensated absences are not reported for budgetary purposes, but are presented as revenues or expenditures on a GAAP basis. Depreciation is not budgeted as an expense in budgetary accounting. Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. 50 The Height of Desert Living Financial Overview & Policies All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital Project budget funding sources are matched with budgeted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budgetary basis which is a cash flow model. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two; however, the entire budget for this project would not be appropriated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 51 Financial Overview & Policies Town of Fountain Hills Financial Policies Introduction The principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed annually to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates, to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. Overall Goals The overall financial goals underlying these principles are: 1) Fiscal Conservatism: to ensure that the Town is at all times in a solid financial condition, defined as: Cash solvency – the ability to pay bills Budgetary solvency – the ability to balance the budget Long run solvency – the ability to pay future costs Service level solvency – the ability to provide needed and desired services Adhering to the highest accounting and management practices for financial reporting and budgeting as set forth by the Government Finance Officers’ Association, the Governmental Accounting Standards Board (GASB) and other professional organizations. 2) To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well managed and financially sound. 3) To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. 4) To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. Fund Balance Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered the difference between fund assets and fund liabilities, known as fund equity. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is es- 52 The Height of Desert Living Financial Overview & Policies sential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures and similar circumstances. The fund balance also provides cash flow liquidity for the Town’s general operations. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of fund balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State Shared Income and State Shared Sales Tax revenues for one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both State Shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in on-going government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local government financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users, and (6) reporters. Other objectives that influence the size of the fund balance are: 1. 2. 3. 4. 5. Undergoing credit reviews performed by municipal bond analysts. Preserving or improving the Aa3 bond rating. Maintaining a positive trend to historical fund balances. Maintaining a rating equal to or better than surrounding communities. Maintaining ratios consistent with desired outcomes of ten key ratios of financial condition (Government Finance Review, Dec. 1993). The Governmental Accounting Standards Board (GASB) has found that the usefulness and value of fund balance information provided is significantly reduced by misunderstandings regarding the message that it conveys, and the inconsistent treatment and financial reporting practices of governments. GASB has issued a pronouncement, GASB Statement 54 (GASB 54), that applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. Definitions: Fund Equity – a fund’s equity is generally the difference between its assets and its liabilities The Height of Desert Living 53 Financial Overview & Policies Fund Balance – an accounting distinction is made between portions of fund equity that are spendable and nonspendable. These portions are broken into five categories: Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact, such as the principal balance of an endowment or permanent fund. This amount would include inventory, prepaids, and non-current receivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed or assigned). Restricted fund balance—Reflects the same definition as restricted net assets on the government-wide Statement of Net Assets; constraints placed on the use of amounts are either (1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation. Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts classified as “committed” are not subject to legal enforceability like restricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund balances must occur prior to year end; however, actual amounts can be determined in the subsequent period. Assigned fund balance—Amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to assign amounts to be used for specific purposes in accordance with policy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. • Unassigned fund balance—Includes any remaining amounts after applying the above definitions (amounts not classified as nonspendable, restricted, committed or assigned). Planned spending in the subsequent year’s budget would be included in the unassigned fund balance category. The General Fund is the only fund that will report a positive unassigned balance. General Fund The Town’s fund balance may consist of up to five (5) components, as described above. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of revenues is recommended. 54 The Height of Desert Living Financial Overview & Policies Committed Fund Balance. The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fund balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. 1. Rainy Day Fund to be Maintained. As a component of the committed fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to no less than 30 days of operating expenditures for the upcoming fiscal year. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the contingency funding. 2. Guidelines for Rainy Day Fund. In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Manager, Town staff and Town Council: A. Deposit Rules. 1. The initial Rainy Day Fund deposit shall be made by transferring the total amount of the “undesignated unreserved fund balance” from the General Fund to the Rainy Day Fund. 2. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to 10% of the average of the General Fund revenues for the immediately preceding five years. B. Use Rules. Rainy Day Funds may only be expended for any one of the following purposes or under the following circumstances: 1. To replace the loss of more than 25% of the Town’s local share of State Shared revenues received pursuant to ARS §43-206. 2. For any event that threatens the health, safety or welfare of the Town’s citizens. 3. For any event that threatens the fiscal stability of the Town. 4. To address any matter declared as an emergency by the Governor or the Mayor. The Height of Desert Living 55 Financial Overview & Policies C. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: 1. Any appropriation shall require the approval by at least 2/3 of the entire Town Council. 2. The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the fund. D. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): 1. All amounts shall be repaid in not more than five years, in equal annual installments of not less than 1% of the previous fiscal year’s General Fund balance. 2. Repayments shall be appropriated as part of the annual budget adoption. Assigned Fund Balance. The Town will maintain an assigned fund balance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. This fund balance will be assigned for (1) “pay-asyou-go” capital replacement expenditures, (2) equipment replacement, (3) capital projects, (4) prepaying existing Town debt, or (5) any other expenditure that is non-recurring in nature. The 10% is the minimum and is based on the Property and Equipment Replacement Schedule which may be increased to accelerate accumulation of funds for a large capital expenditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can only be authorized for expenditure upon recommendation of the Town Manager and vote of the Town Council. Unassigned Fund Balance. Funds in excess of the balances described in the paragraphs above will be unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By resolution, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to supplement “pay as you go” capital outlay expenditures in the Capital Projects Fund, or (3) used to prepay existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end unassigned General Fund balance. Such projection will include an analysis of trends in fund balance levels on a historical and future projection basis. 56 The Height of Desert Living Financial Overview & Policies The Deputy Town Manager/Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town, expenditures for which more than one category of fund balance could be used, that the order of use is: nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance, and unassigned fund balance. These guidelines will be reviewed by the Town Manager every three years following adoption (or sooner at the direction of the Town Council). Special Revenue Funds 1. HURF. The Highway User Revenue Fund (“HURF”) is required to be used solely for street and highway purposes. The fund depends upon State Shared revenues for over 90% of annual revenues. The restricted fund balance will be based on the minimum requirement as specified in the schedule for projects funded with special revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required revenue bond amount to be set aside as unassigned fund balance. 2. Downtown Strategy Fund. The Downtown Strategy Fund is a committed fund which may only be used for development of the downtown. Revenue for this fund comes from 40% of the .1% of local sales tax collections that have been dedicated for this purpose. 3. Economic Development Fund. The Economic Development Fund is a committed fund which may only be used for economic development. Revenue for this fund comes from 60% of the .1% of local sales tax collections that have been dedicated for this purpose. Debt Service Funds The Debt Service Fund is established for the payment of principal and interest on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency rates. Capital Projects Funds A Capital Projects Fund has been established as an assigned fund to allow the Town to accumulate monies for: (1) purchase of land or buildings, (2) improvements to Town-owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic development projects, and (6) such other capital projects as determined by the Town Council. The Capital Projects Fund will be funded by: (a) sales of real and personal property belonging to the Town, (b) general fund transfer of any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements or re-appropriation, and (c) interest earnings on the balance of the fund invested per the Town’s investment policy. Accounted for separately, The Height of Desert Living 57 Financial Overview & Policies but considered part of the Capital Projects Fund, are accumulated development fees collected pursuant to ARS §9-463.05 that are assessed on new construction for the purpose of funding growth. These funds are restricted to growth-related capital expenditures as designated in the Town’s adopted Infrastructure Improvement Plan. The Fund Balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales-related costs associated with the disposition of property before crediting the Capital Projects Fund (for funds other than development fees). The Town Council has approved the uses of the Capital Projects Fund as a part of its annual budget or by motion and affirmative vote at a time the expenditures are approved. FINANCIAL PLANNING Fiscal planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analyses of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. 1. The Town Manager shall submit to the Town Council a proposed annual budget, which shall be submitted to the Town Council and the public for review in accordance with ARS §42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year which begins July 1 and ends on the following June 30. The Town Council will adopt the budget no later than June 30, and the Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 2. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by major fund. C. Estimated fund balance by major fund. D. Debt service, by issue, detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a Capital Improvement Program. G. Any additional information, data, or analysis requested of management by the Town Council. 3. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example, accruing future 58 The Height of Desert Living Financial Overview & Policies years’ revenues or rolling over short-term debt to avoid planned debt retirement. 4. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating service levels, and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 5. The Town Manager will provide an estimate of the Town’s revenues annually for each fiscal year. The estimates of special revenues (grant, excise tax, etc.) and interfund transfers will also be provided by the Town Manager. 6. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 7. The Town Manager shall provide, annually, a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town departments in a timely manner for the department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 8. Performance measurement indicators will be integrated into the budget process as appropriate. 9. Alternatives for improving the efficiency and effectiveness of the Town’s programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. 10. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total departmental expenditure budget. It is the responsibility of these Department Directors to immediately notify the Town Manager of any exceptional circumstances that could result in a departmental expenditure budget to be exceeded. 11. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Town Manager or authorized designee. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. 12. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emer- The Height of Desert Living 59 Financial Overview & Policies gency, consider using the Rainy Day Fund, to the extent necessary, to ensure a balanced budget at the close of the fiscal year. The Town Manager may institute a cessation during the fiscal year on hirings, promotions, transfers, and capital equipment purchases. Such action will not be taken arbitrarily and without knowledge and support of the Town Council. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In addition, purchases and expenditures must comply with all applicable legal requirements. 1. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. 2. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the Town’s purchasing policies, guidelines and procedures and applicable State and Federal laws. The Town will endeavor to obtain supplies, equipment and services as economically as possible. 3. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. 4. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uniform Expenditure Reporting System (ARS §41-1279.07) to the State Auditor General each year. 5. Assets will be capitalized at $10,000 and will be recorded in the Town of Fountain Hills’ Summary of General Fixed Assets. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 1. The Town’s goal is a General Fund revenue base that is equally balanced between sales taxes, State Shared revenues, property tax, service fees and other revenue sources. 2. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: 60 The Height of Desert Living Financial Overview & Policies A. Establishing new charges and fees as needed and as permitted by law at reasonable levels. B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. 3. The Town Manager or authorized designee will monitor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 4. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town’s long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 5. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Fountain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. 6. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 85% of those one-time revenues to the Capital Projects Fund. At the end of each fiscal year, these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. The Height of Desert Living 61 Financial Overview & Policies USER FEE COST RECOVERY User fees and charges are payments for voluntarily purchased, publicly provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. 1. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. 2. User fees and charges will be established to recover, as much as possible, the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 3. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwriters and rating agencies. The Town’s overall debt management policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. The Arizona Constitution limits a city or town’s bonded debt capacity (outstanding principal) to certain percentages of the Town’s secondary assessed valuation by the type of project to be constructed. There is a limit of 20% of secondary assessed valuation for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities, and recreational facility improvements. There is a limit of 6% of secondary assessed valuation for any other general-purpose project. 1. General. A. The Town will (a) use current revenues to pay for short-term capital projects, repair and maintenance items and (b) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon 62 The Height of Desert Living Financial Overview & Policies pay-as-you-go funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “inter-generational equity”, as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. B. To increase its reliance on current revenue to finance its capital improvements, and promote a pay-as-you-go philosophy, the Town will appropriate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the assigned fund balance. 2. Capital Improvement Program. A. As part of the budget process each year, the Town Manager or authorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five-year Capital Improvement Program will be developed within the constraints of the Town’s ability to finance the program. B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The program ranking criteria will give greatest weight to those projects which protect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues. C. Lease purchase financing shall only be undertaken when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State-imposed expenditure limitation. The Town Manager or authorized designee shall be responsible for ensuring that pay-as-you-go expenditures do not cause the Stateimposed expenditure limitation to be exceeded in any fiscal year. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects which are likely to receive grant money. The Height of Desert Living 63 Financial Overview & Policies E. All capital project appropriations and amendments to the Capital Improvement Program must be approved by the Town Council. F. The Capital Improvement Program will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure improvement or asset. G. Six steps in preparation of Capital Improvement Program: (1) Establish capital improvement policies. (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g. computers) will be treated. (d) Identification of projects that are expected to be undertaken, but fall outside the time horizon of the plan. (2) Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. (b) Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficiency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from current revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. (4) Identify projects. (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. (5) Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital projects before pay-as-you-go and bond issuance financing. (c) Developer contributions. (d) Public/Private partnerships. (e) Issuance of securities. (f) Capital leases. 64 The Height of Desert Living Financial Overview & Policies (6) Approve the CIP and budget. (a) Legislative review. (b) Public hearing. (c) Adoption of the CIP and capital budget. The Town of Fountain Hills Capital Improvement Program ranking criteria will give greatest weight to those projects which protect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. Department Directors will submit a detailed description of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. Projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circumstances. The Town Manager shall incorporate an estimate of the useful life of proposal capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue, then the bond amortization schedule shall be adjusted to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. 3. Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer contributions. (3) General Obligation (GO) Bonds – requires voter approval, supported by an ad valorem (property) tax. (4) Revenue Bonds – repaid with dedicated revenue stream (HURF, revenue generated by project). (5) Municipal Property Corporation (MPC) Bonds – repaid with a dedicated revenue source. (6) CFD or Special District Bonds – supported by an ad valorem property tax. (7) Capital leases – repaid within operating budget. (8) Commercial paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town debt service costs (GO, Revenue Bonds, MPC, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District (ID), Community Facility District (CFD) and Special District debt service is not in- The Height of Desert Living 65 Financial Overview & Policies cluded in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria have been established and included within the Town’s CFD policy. C. In accordance with requirements of the State of Arizona Constitution, total bonded indebtedness shall not exceed 20% of the Town’s total secondary assessed valuation of taxable property in the Town for water, sewer, artificial lighting, parks, open space, public safety, transportation, streets and recreational facility improvements and 6% of the total secondary assessed valuation of taxable property in the Town for all other general purposes. D. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. E. Where applicable, the Town will structure General Obligation Bond issues to create level debt service payments over the life of the issue. The goal will be to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. F. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancings undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. G. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. H. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. I. Municipal Property Corporation and contractual debt, which is nonvoter approved, will be utilized only when a dedicated revenue source (e.g. excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the addi- 66 The Height of Desert Living Financial Overview & Policies tional revenues generated by the project will be greater than the debt service requirements). J. The Town’s privilege/excise tax to debt service goal will be a ratio of at least 3.5:1 to ensure the Town’s ability to pay for long-term debt from this elastic revenue source. 4. Issuance of Obligations. A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm domiciled in Arizona with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the service providers that offer the Town the best combination of expertise and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. C. The Town of Fountain Hills will use competitive sales as the primary means of selling new General Obligation or Revenue bonds that are repaid through ad valorem (property) taxes. Negotiated sales will be permitted for all other debt issues when it is expected to result in a lower true interest cost than would a competitive sale of that same date and structure or there is evidence of volatile market conditions, complex security features, or another overriding factor. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most efficient and cost-effective manner and in compliance with the governing statutes and regulations. The Town Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. The Town Attorney will review all documents related to the issuance of securities by the jurisdiction. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report, on an annual basis, all financial information and/ or notices of material events to the rating agencies and Electronic Municipal Market Access (EMMA). The annual report will include, but not be limited to, the Town’s Comprehensive Annual Financial Report (CAFR). The Height of Desert Living 67 Financial Overview & Policies G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36. 68 The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living 69 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line-item basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. With each year’s budget, we have moved closer to producing a true Program Budget. In FY13-14, the budget document includes Department level, Division level and Program level budgets. We believe program budgeting will provide the citizens with a much better picture of the true cost of providing Town services. For a summary of all Town programs, please see pages 104-107. The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace and that there will not be any significant drop in revenues in the next fiscal year. Revenues for all funds are $34.1M (excluding reserves) with expenditures of $41.7M with some funds utilizing reserves for projects. TOWN OF FOUNTAIN HILLS REVENUES BY FUND Internal Service Funds 1% Reserves/Fund Balance 18% General Fund 32% HURF/ Streets Fund 5% Capital Projects Fund 35% Special Revenue Fund 4% TOTAL ALL FUNDS $41.7M Internal Service Funds 2% Debt Service Fund 5% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND General Fund 32% Capital Projects Fund 46% HURF/Streets Fund 5% TOTAL ALL FUNDS $41.7M 70 Debt Service Fund 6% Special Revenue Fund 4% Downtown Strategy Fund 5% The Height of Desert Living Budget Highlights It should be noted that sources of State Shared revenue are very sensitive to the fluctuations of the economy as well as to annual legislative appropriations. Additionally, these revenues are distributed to cities and towns based on each municipality’s population compared to that of the entire State. Some municipalities have abundant, available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of State Shared revenues. Past efforts to diversify the Town’s revenue sources by asking the voters to approve a primary property tax have been unsuccessful which has necessitated reductions in force while maintaining the existing level of service. General Fund Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State Shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. FY13-14 GENERAL FUND OPERATING REVENUES Licenses & Permits 5% Charges for Service 2% Fines & Forfeitures 2% Miscellaneous 1% Intergovernmental 34% 90% of the Town’s General Fund resources are derived from the local sales tax and State Shared revenues. Local Taxes 56% In FY08-09, the town received $14,828,010 in General Fund revenues. By FY11-12, budgeted General Fund revenues had decreased by 15% to $12,578,311. In FY13-14, revenues are anticipated to decrease from FY12-13 by 3% reflecting the reallocation of the Vehicle License Tax revenue (historically available for General Fund expenditures) to the Highway User Revenue Fund (HURF) for pavement management. The Height of Desert Living 71 Budget Highlights Following is a brief summary of what is included in the proposed General Fund Budget for FY13-14: Salaries and Benefits - After the staff reductions made between FY09-10 and FY12-13, there remains a total of 50 full time equivalent employees (FTE) proposed for FY13-14, compared to 115 FTE in FY01-02, and 81 FTE in FY09-10. Most Town employees’ salaries and benefits are funded through the General Fund (except Streets staff who are funded with restricted revenues). Salaries normally include overtime, sick leave, vacation and an amount set aside for merit increases. The Town Council has historically preferred merit increases based on performance and market analysis as opposed to across the board cost of living increases. However, due to the recession, the Council has only awarded two cost of living allowances for the staff over the past four years. Staff is proposing to return to a merit based compensation adjustment with an updated market analysis and 2.5% allowance being proposed for FY13-14. The market analysis may result in adjustments to pay ranges (see pay plan on page 383). Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries & benefits represent 24% of the proposed General Fund budget in FY13-14. Employee benefits include health, vision and dental insurance, employer taxes, disability, workers compensation insurance, and employer match retirement contributions. The Town does not provide a defined benefit pension plan for employees but rather matches employee contributions into a 401(a) account maintained by the International City/County Management Association (ICMA). The chart on the right shows that the number of Town employees is at the lowest level in over fifteen years while the level of service to the citizens has remained constant. Contractual Services - The Town contracts with outside professionals for a number of services and represents 20% of the total budget (57% of the General Fund). Two major contracts included in this category are: 1. Fire protection and emergency medical services ($3,144,080), currently under contract with Rural Metro Corporation; and 2. Police protection ($2,946,840), currently provided through the Maricopa County Sheriff’s Office. 72 The Height of Desert Living Budget Highlights These two contracts alone represent 46% of the General Fund budget in FY13-14. Contractual services also includes annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 116 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With pavement management a high priority, the Town is placing a priority on infrastructure maintenance that has been deferred. Repairs and Maintenance - In FY13-14, Repairs and Maintenance represents 5% of the total General Fund budget. The Town owns eight buildings that require maintenance on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire systems, irrigation, etc. Town staff has been unable to dedicate the resources necessary to maintain the buildings in an optimum condition; consequently, future budgets will require increasing amounts of maintenance funding to bringing the buildings up to standards. Supplies and Services - Supplies and services include operational costs such as utilities, insurance, office supplies, etc. for Town Hall and other Town-owned buildings and accounts for 7% of the operating budget. The Town owns the Library/ Museum, the Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis building, and the Fountain Hills Theater building. Other items in this category are gas and oil, postage, travel, and communications. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. HURF/Streets Fund Overview The HURF/Streets Fund is a fund restricted to streets and transportation related purposes. With an operational priority for pavement management, the General Fund revenue from Vehicle License Taxes (VLT) will be appropriated within the HURF Fund to be used for pavement maintenance (not reconstruction). The available resources in HURF are anticipated to increase to $2.3M in FY13-14 which includes the $750,000 from VLT. Road maintenance has not been adequately funded for several years which has resulted in serious degradation of the Town’s 390 lane miles of arterial and collector streets. The FY13-14 program of work will focus on resolving the long-term fiscal needs for road maintenance. The Height of Desert Living 73 Budget Highlights The HURF/Streets Fund provides funding for the following Town programs: Streets Department—Administration Adopt-A-Street Legal Open Space Pavement Management Street Signage Street Sweeping Traffic Signals Vehicle Maintenance Economic Development Funds Overview The Downtown Strategy Fund (formerly called the Excise Tax/Downtown Fund) was created in FY00-01 designating a portion of the Town’s local sales tax to downtown development. Economic development for the downtown area has been funded through these proceeds, which now has a fund balance of approximately $2.1M. The proposed budget includes an expenditure of $1.7M for improvements to the downtown medians that will be transferred to the Capital Projects Fund. During FY12-13, a new fund was created with a portion of the excise tax dedicated to economic development, including a proposal to fund Tourism in the amount of $103,000 as well as implementation of the Economic Development Plan adopted by the Council in March, 2013. Special Revenue Fund Overview All special revenues (grants, etc) are received in the Special Revenue Fund. Operating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. Due to the potential for a $63,000 grant from the State lottery funds (LTAF II) and no matching General Fund resources, the Town contracted with Valley Metro for a study on possible transportation programs in Fountain Hills that will bring visitors and workers into Town. The study was conducted throughout the community to get a wide response as to the transportation needs; depending on the results, grant funds will be used for that program as long as they are available. Included in the FY13-14 budget is an appropriation of $1.5M in the event that unanticipated grants becomes available. Other revenues in the Special Revenue Fund are the Cottonwoods Maintenance District and Court Enhancement Fund – these funds will be restricted for specific purpose and not available for general operations. 74 The Height of Desert Living Budget Highlights Debt Service Funds Overview Total debt service revenues for FY13-14 are budgeted at $2.5 million, including secondary property taxes for voter approved bonds, transfers from the General Fund for the Community Center and excise taxes to pay for Municipal Property Corporation (MPC) debt (mountain preserve bonds). The following is a summary of the debt payments for FY13-14: General Obligation Bonds (property taxes) $1.0 million Municipal Property Corporation (excise taxes) $1.1 million Eagle Mountain Community Facilities District (property taxes) $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are no capital projects budgeted to be funded from development fees in the next fiscal year. However, new legislation requires that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. This study was initiated in FY12-13 and will be continued in FY13-14 - $50,000 is allocated to complete the study. Capital Projects Fund Overview The Capital Projects Fund resources are derived from one time construction sales tax (50% of revenues – the other 50% funds operations in the General Fund) as well as bond proceeds or other revenue sources. During the building boom prior to 2008, the Town accumulated approximately $10M in the Capital Projects Fund and has been cautious about moving forward with projects during the recession. The following project areas and funding source are programmed for FY13-14: Project Category Downtown Improvements Street/Sidewalk Improvements Traffic Signals Park Improvements General Government Projects Fire & EMS Projects Drainage Contingency TOTAL Capital Projects Fund FY13-14 Budget $ 1,900,000 $ Downtown Strategy Fund - $ General Fund 1,800,000 $ - HURF Fund $ Non-Town Funds - $ 100,000 14,512,000 400,000 1,145,000 2,584,000 400,000 1,145,000 40,000 - - - 11,888,000 - 225,000 700,000 126,000 420,000 88,000 - 28,000 - 225,000 - 252,000 38,000 190,080 190,080 - - - - $ 4,827,080 $ 1,840,000 $ 28,000 $ 19,198,080 The Height of Desert Living $ 225,000 $ 12,278,000 75 Budget Highlights The complete list of projects begins on page 289. The annual impact on the operating budget as a result of budgeted capital improvement projects is estimated at $5,000 in additional operating expenses in FY13-14. No ongoing personnel related costs are anticipated from the completion of these projects. Capital Projects By Funding Source General Fund $28K Downtown Strategy Fund $1.84 Cost Sharing Other $200K Capital Project Reserves $4.83M GO Bonds $8.2M Grants $3.88M TOTAL $19.2 M 76 The Height of Desert Living HURF $225K Budget Highlights The Height of Desert Living 77 Budget Highlights FY13-14 Summary of Proposed Budget Revenues and Expenditures - All Funds Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration Municipal Court Total General Government Public Safety: Law Enforcement Fire & Emergency Medical Total Public Service Community Services Development Services Total Expenditures Debt Service Funds Capital Projects Funds $ 7,016,880 303,000 4,555,649 246,420 602,780 142,048 224,544 61,200 229,647 474,099 $ 13,856,267 $ 594,000 1,443,288 1,310 193,500 320,387 $ 2,552,485 $ 120,000 3,878,000 8,200,000 330,632 100 2,093,000 4,626,348 $ 19,248,080 $ 285,203 4,823 3,516,995 14,250 25,240 1,500 6,060 2,144,475 $ 5,998,546 $ 8,016,083 1,448,111 303,000 11,950,644 8,200,000 260,670 933,412 167,288 224,544 64,110 2,522,207 7,565,309 $ 41,655,378 $ $ $ $ $ 79,702 2,778,284 362,401 3,220,387 3,121,325 3,418,218 6,539,543 2,247,230 1,849,107 $ 13,856,267 2,127,250 2,127,250 425,235 $ 2,552,485 2,130,080 2,130,080 5,000 705,000 710,000 1,165,000 15,243,000 $ 19,248,080 Note: See page 46 for a listing of the funds included in each column. 78 The Height of Desert Living Non-Major Funds 3,627,353 48,875 3,676,228 2,322,318 $ 5,998,546 Total 79,702 10,662,967 411,276 11,153,945 3,126,325 4,123,218 7,249,543 3,412,230 19,839,660 $ 41,655,378 Budget Highlights Property Tax 3% Sales Tax 25% TOWN OF FOUNTAIN HILLS REVENUES BY TYPE - ALL FUNDS Intergovernmental 54% Franchise Tax 1% Debt Service Proceeds 20% Use/(Source) of Reserves 18% Fines and Forfeitures 1% Licenses and Permits 2% Other 6% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUNCTION - ALL FUNDS Development Services 48% Administration 26% Community Services 8% The Height of Desert Living Municipal Court 1% Law Enforcement 7% Fire & Emergency Medical 10% 79 Budget Highlights Historical Summary of Revenues and Expenditures - All Funds FY12-13 Revised Budget FY13-14 Proposed Budget $ 7,527,582 $ 7,779,219 1,853,813 1,457,702 322,659 332,130 7,072,725 5,995,694 236,221 223,673 459,979 427,862 253,180 258,999 227,195 206,018 28,069 88,881 772,358 2,894,147 (1,270,249) 2,232,341 $ 17,483,532 $ 21,896,666 $ 7,721,760 1,426,215 603,000 13,539,056 304,050 569,411 466,854 222,090 63,900 1,841,375 4,755,298 $ 31,513,009 $ 8,016,083 1,448,111 303,000 11,950,644 8,200,000 260,670 933,412 167,288 224,544 64,110 2,522,207 7,565,309 $ 41,655,378 $ $ $ FY10-11 Actual Revenues: Taxes: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration Municipal Court Total General Government Public Safety: Law Enforcement Fire & Emergency Medical Total Public Service Community Services Development Services Total Expenditures 80 66,759 4,958,877 423,346 5,448,982 2,712,283 3,123,906 5,836,189 2,230,050 3,968,311 $ 17,483,532 FY11-12 Actual $ 68,444 9,943,023 391,029 10,402,496 2,829,196 3,186,970 6,016,166 2,235,516 3,242,488 $ 21,896,666 The Height of Desert Living 82,811 8,496,922 450,183 9,029,916 2,951,102 6,220,335 9,171,437 2,854,088 10,457,568 $ 31,513,009 79,702 10,662,967 411,276 11,153,945 3,126,325 4,123,218 7,249,543 3,412,230 19,839,660 $ 41,655,378 Budget Highlights In Millions Town of Fountain Hills Revenues - By Year and Type 14 12 10 8 6 4 2 0 -2 FY10-11 FY11-12 FY12-13 FY13-14 Actual Actual Revised Proposed Budget Budget Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves Town of Fountain Hills Expenditures - By Year and Function 25 Mayor and Council In Millions 20 Administration 15 Municipal Court 10 Law Enforcement 5 0 FY10-11 Actual FY11-12 Actual FY12-13 Revised Budget FY13-14 Proposed Budget The Height of Desert Living Fire & Emergency Medical Community Services Development Services 81 Budget Highlights FY13-14 Projected Changes in Fund Balances Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Total Revenues Expenditures: Current: General Government: Mayor and Council Administration Municipal Court Total General Government Public Safety: Law Enforcement Fire & Emergency Medical Total Public Service Community Services Development Services Total Expenditures Net Change in Fund Balance Fund Balance Beginning of Year - estimated End of Year Fund Balance Percentage Change $ 7,016,880 303,000 4,555,649 246,420 602,780 142,048 224,544 61,200 229,647 13,382,168 Debt Service Funds Capital Projects Funds $ $ 594,000 1,443,288 1,310 193,500 2,232,098 120,000 3,878,000 8,200,000 330,632 100 2,093,000 14,621,732 Non-Major Funds $ Total 285,203 4,823 3,516,995 14,250 25,240 1,500 6,060 3,854,071 $ 8,016,083 1,448,111 303,000 11,950,644 8,200,000 260,670 933,412 167,288 224,544 64,110 2,522,207 34,090,069 79,702 2,778,284 362,401 3,220,387 2,127,250 2,127,250 2,130,080 2,130,080 3,627,353 48,875 3,676,228 79,702 10,662,967 411,276 11,153,945 3,121,325 3,418,218 6,539,543 2,247,230 1,849,107 13,856,267 425,235 2,552,485 5,000 705,000 710,000 1,165,000 15,243,000 19,248,080 2,322,318 5,998,546 3,126,325 4,123,218 7,249,543 3,412,230 19,839,660 41,655,378 (474,099) 7,473,789 $ 6,999,690 (6.34%) (320,387) (4,626,348) 90,474 7,382,762 $ (229,913) $ 2,756,414 (354.12%) (62.66%) (2,144,475) $ 2,185,070 40,595 (98.14%) (7,565,309) 17,132,095 $ 9,566,786 (44.16%) Note: See page 46 for a listing of the funds included in each column. Operating funds included in this table are the General Fund, Public Art and Internal Service Funds. The decrease in fund balance is related to the use of reserves in the Internal Service Fund (Vehicle Replacement) to replace vehicles according to the Vehicle Replacement Policy. Debt Service Funds include the repayment of bonds through the local sales tax which has accumulated reserves to pay the FY13-14 payment. The Capital Projects and Non-Major funds will be utilizing accumulated reserves for one time capital expenditures. 82 The Height of Desert Living Budget Highlights FY13-14 Proposed Budget Summary of Expenditures FY10-11 Actual Fund/Department FY11-12 Actual FY12-13 Revised Budget FY13-14 Proposed Budget General Fund Mayor & Council Administration Municipal Court Development Services Community Services Fire & Emergency Medical Law Enforcement $ 66,759 1,966,600 410,903 1,565,364 2,207,718 3,060,292 2,712,283 $ 68,444 3,813,990 385,931 1,429,798 1,992,532 3,156,440 2,828,129 $ 82,811 2,194,672 402,933 2,007,578 2,226,088 3,255,335 2,946,102 $ 79,702 2,120,074 362,401 1,849,107 2,232,230 3,418,218 3,121,325 Total General Fund $ 11,989,919 $ 13,675,264 $ 13,115,519 $ 13,183,057 Special Revenue Funds Development Services $ 1,123,229 $ 1,049,128 $ 2,348,880 $ 2,322,318 Highway User Revenue Fund 1,123,229 1,049,128 2,348,880 2,322,318 131,631 119,121 183,968 1,954,079 131,631 119,121 183,968 1,954,079 - - - 171,119 171,119 229,802 229,802 168,305 168,305 1,280,000 1,280,000 1,498,655 1,498,655 Community Services Public Art Fund 14,175 14,175 8,440 8,440 210,000 210,000 15,000 15,000 Municipal Court 12,443 5,098 47,250 48,875 12,443 5,098 47,250 48,875 - - 18,315 3,500 - - 18,315 3,500 Administration Downtown Strategy Fund Administration Economic Development Fund Administration Special Revenue Fund Court Enhancement Fund Administration Cottonwoods Maint District Total Special Revenue Funds Debt Service Funds Development Services Revenue Bond Debt Service $ $ Administration Gen Oblig Debt Service Development Services Eagle Mtn CFD Debt Service Administration Munic Prop Corp Debt Service Total Debt Service Funds $ 1,511,280 $ 1,350,092 $ 4,088,413 $ 6,013,546 (388) $ (388) - $ - $ - 1,029,852 1,029,852 1,017,562 1,017,562 1,002,912 1,002,912 1,015,850 1,015,850 410,710 421,610 421,110 425,235 410,710 421,610 421,110 425,235 1,418,767 3,844,609 1,076,700 1,111,400 1,418,767 3,844,609 1,076,700 1,111,400 2,858,941 $ 5,283,781 The Height of Desert Living $ 2,500,722 $ 2,552,485 83 Budget Highlights FY13-14 Proposed Budget Summary of Expenditures FY10-11 Actual Fund/Department Capital Projects Fund Administration Development Services Community Services Fire & Emergency Medical Total Capital Projects Fund Development Fees Law Enforcement FY11-12 Actual FY12-13 Revised Budget FY13-14 Proposed Budget $ 49,313 859,896 8,157 63,614 $ 277,207 338,330 217,819 30,063 $ 2,235,281 5,660,000 398,000 2,960,000 $ 2,130,080 15,223,000 1,145,000 700,000 $ 980,980 $ 863,419 $ 11,253,281 $ 19,198,080 $ - $ 1,067 $ 5,000 $ 5,000 Law Enforcement Dev Fee - 1,067 5,000 5,000 - 467 5,000 5,000 - 467 5,000 5,000 Development Services Streets Dev Fee - 3,622 3,622 20,000 20,000 20,000 20,000 Community Services Park/Rec Dev Fee - 3,495 3,495 15,000 15,000 15,000 15,000 Community Services Open Space Dev Fee - 12,677 12,677 - - Community Services Library/Museum Dev Fee - 553 553 5,000 5,000 5,000 5,000 Administration - 527,487 - - - 527,487 - - Fire & Emergency Medical Fire/Emergency Dev Fee General Govt Dev Fee Total Development Fees Internal Service Administration $ - $ 549,368 $ 50,000 $ 50,000 $ 67,608 $ 68,658 $ 102,370 $ 71,010 Internal Service Fund Administration Vehicle/Equip Repl Fund Total Internal Service Grand Total of All Funds 84 $ 67,608 68,658 102,370 71,010 74,804 106,084 402,704 587,200 74,804 106,084 402,704 587,200 142,412 $ 17,483,532 $ 174,742 $ 21,896,666 $ 505,074 $ 31,513,009 The Height of Desert Living $ 658,210 $ 41,655,378 Revenue Summary Revenue Summary The Height of Desert Living 85 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY13-14 budget. Information is presented for each fund. TOWN OF FOUNTAIN HILLS REVENUES BY FUND Internal Service Funds 1% Reserves/Fund General Fund 32% Balance 18% HURF/ Streets Fund 5% Capital Projects Fund 35% Special Revenue Fund 4% TOTAL ALL FUNDS $41.7M Debt Service Fund 5% Total revenues for all funds are estimated at $41,655,378. The General Fund portion represents approximately 32% of the total. HURF/Streets funds represent 5% while the Internal Service Fund represents 1% of the total. Special Revenue funds represent another 4% of the budget. Debt Service represents 5%, Capital Projects represent 35% and Reserves/Fund Balance represents the remaining 18% of the total revenues. 86 The Height of Desert Living Revenue Summary FY13-14 Proposed Budget Summary of Revenues FY10-11 Actual Description General Fund Sales Tax-Local Liquor License Fees Business License Animal License Building Permit Sign Permits Planning & Zoning Fees Landscape Permits Encroachment Permits Variances Subdivision Fees Special Event Permit Engineering Fees Plan Review Inspection Fees Franchise Fees Cell Tower Lease Sales Tax-State Income Tax-State Vehicle License Tax Fire Insurance Prem Tax Program Fees Rental Fees Taxable Sales Non-Taxable Rental Non-Taxable Fees Sponsorships Donations Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Court Fines/Fees Abatements Interest Income Total General Fund $ $ 6,556,254 50 102,795 48,842 66,158 1,405 24,917 1,260 28,385 6,925 9,600 1,300 1,430 100,988 12,006 322,659 102,103 1,860,421 2,383,874 799,551 122,008 187,524 118,999 10,801 6,093 2,400 8,720 3,399 16,152 524 40 20,122 214,999 11,608 13,154,312 FY11-12 Actual $ $ 6,571,198 1,725 103,648 46,496 58,897 5,735 7,916 2,689 33,262 4,700 11,600 3,425 2,800 89,508 15,340 332,130 105,677 1,757,297 1,898,088 722,126 119,141 180,223 94,898 8,270 5,443 1,510 7,641 940 527 1,127 7,021 135,470 203,350 38,493 12,578,311 The Height of Desert Living FY12-13 Revised Budget FY13-14 Proposed Budget $ $ $ 6,715,080 1,500 114,679 47,365 84,650 3,350 10,000 1,260 35,000 4,000 21,000 1,825 2,500 94,650 17,000 603,000 135,456 1,880,400 2,259,840 758,400 116,776 204,414 76,454 15,000 10,180 2,200 12,400 1,150 18,886 289,800 60,000 13,598,215 $ 7,016,880 1,500 108,960 47,365 299,020 3,350 10,000 1,260 35,000 4,000 21,000 1,825 2,500 50,000 17,000 303,000 135,456 1,936,920 2,508,960 109,769 124,848 82,588 15,000 6,500 2,200 10,200 300 1,150 18,886 246,420 61,200 13,183,057 87 Revenue Summary FY13-14 Proposed Budget Summary of Revenues FY10-11 Actual Description Special Revenue Funds Vehicle License Tax Highway User Tax In-Lieu Fees Adopt-A-Street Fee Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Interest Income Total Highway User Revenue Fund $ Sales-Excise Tax Interest Income Total Downtown Strategy Fund FY11-12 Actual 1,396,075 63,016 240 16,270 5,428 247 1,481,276 $ 1,126,762 69,116 180 3,154 11,825 1,220 448 1,212,705 FY12-13 Revised Budget FY13-14 Proposed Budget $ $ 1,265,640 50,000 240 4,800 1,200 1,321,880 749,700 1,268,640 25,000 240 6,060 1,200 2,050,840 293,415 1,177 294,592 302,606 8,883 311,489 295,560 295,560 114,084 114,084 - - - 171,119 171,119 36,995 20,962 152,332 4,000 15,513 229,802 30,019 138,000 286 168,305 1,500,000 40,000 1,540,000 1,498,655 1,498,655 In-Lieu Fees Transfer In Total Public Art Fund 14,175 14,175 7,970 7,970 210,000 210,000 15,000 15,000 CCEF Revenue JCEF Revenue Interest Income Total Court Enhancement Fund 18,461 2,761 463 21,685 17,696 2,627 300 20,623 14,250 300 14,550 14,250 300 14,550 3,293 2 3,295 3,335 12 3,347 3,315 3,315 4,823 4,823 Sales-Excise Tax Total Economic Development Fund Grants LTAF II Prop 202/Gaming Rev Donations Transfer In Total Special Revenue Fund Property Tax-Cy Interest Income Total Cottonwoods Maint District Total Special Revenue Funds 88 $ 2,044,825 $ 1,724,439 $ The Height of Desert Living 3,385,305 $ 3,869,071 Revenue Summary FY13-14 Proposed Budget Summary of Revenues FY10-11 Actual Description Debt Service Funds Interest Income Transfer In Total Revenue Bond Debt Serv $ FY11-12 Actual - $ FY12-13 Revised Budget - $ FY13-14 Proposed Budget - $ - Property Tax-Cy Interest Income Total Gen Oblig Bd Debt Serv 970,276 79 970,355 1,029,242 305 1,029,547 1,000,800 1,200 1,002,000 1,013,040 210 1,013,250 Property Tax-Cy Interest Income Total Eagle Mtn CFD Debt Serv 394,346 27 394,373 425,125 98 425,223 422,100 600 422,700 430,248 600 430,848 880,244 1,474 387,000 1,268,718 605,213 588 2,463,118 3,068,919 591,120 500 193,500 785,120 594,000 500 193,500 788,000 Sales-Excise Tax Interest Income Transfer In Total Munic Prop Corp Debt Serv Total Debt Service Funds Capital Projects Fund Sales Tax-Local Development Fees Debt Serv/Bond Proceeds Grants Miscellaneous Revenue Interest Income Transfer In Total Capital Projects Fund $ 2,633,446 $ 4,523,689 $ 2,209,820 $ 2,232,098 $ 283,567 300,507 10,357 594,431 $ 300,202 204,261 30,713 6,623 541,799 $ 120,000 5,758,000 15,000 1,299,000 7,192,000 $ 120,000 200,000 8,200,000 3,878,000 2,093,000 14,491,000 $ $ The Height of Desert Living $ $ 89 Revenue Summary FY13-14 Proposed Budget Summary of Revenues FY10-11 Actual Description Development Fees Development Fees Interest Income $ Total Law Enforcement Dev Fee 5,190 207 FY11-12 Actual $ 1,245 166 FY12-13 Revised Budget FY13-14 Proposed Budget $ $ 15,760 100 15,760 100 5,397 1,411 15,860 15,860 1,180 40 1,045 33 3,540 - 3,540 - 1,220 1,078 3,540 3,540 Development Fees Interest Income Total Streets Dev Fee 14,153 4 14,157 25,905 29 25,934 94,802 94,802 94,802 94,802 Development Fees Interest Income 14,203 - 9,312 - 14,790 - 14,790 - 14,203 9,312 14,790 14,790 7,135 1,792 867 8,635 - - 8,927 9,502 - - 1,936 41 585 35 1,740 - 1,740 - 1,977 620 1,740 1,740 10,121 551 1,161 143 - - 10,672 1,304 - - Development Fees Interest Income Total Fire/Emergency Dev Fee Total Park/Rec Dev Fee Development Fees Interest Income Total Open Space Dev Fee Development Fees Interest Income Total Library/Museum Dev Fee Development Fees Interest Income Total General Govt Dev Fee Total Development Fees Internal Service Miscellaneous Revenue Internal Service Charges Total Internal Service $ 56,553 $ 49,161 $ 130,732 $ 130,732 $ 260 66,843 67,103 $ 494 63,738 64,232 $ 73,065 73,065 $ 61,330 61,330 Auction/Recycle Proceeds Internal Service Charges Vehicle Repl Charges Transfer In Total Vehicle/Equip Repl Fund Total Internal Service Grand Total of All Funds 90 $ 13,188 5,142 155,414 29,367 15,706 3,978 163,010 - 5,730 161,140 1,704 1,200 121,581 - 203,111 182,694 168,574 122,781 270,214 $ 18,753,781 $ 246,926 $ $ 19,664,325 The Height of Desert Living 241,639 $ 26,757,711 $ 184,111 $ 34,090,069 Revenue Summary FY13-14 Revenues by Type Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Use/(Source) of Reserves Total Revenues $ 7,016,880 303,000 4,555,649 246,420 602,780 142,048 224,544 61,200 229,647 474,099 $ 13,856,267 Debt Service Funds Capital Projects Funds $ $ 594,000 1,443,288 1,310 193,500 320,387 $ 2,552,485 120,000 3,878,000 8,200,000 330,632 100 2,093,000 4,626,348 $ 19,248,080 Non-Major Funds $ 285,203 4,823 3,516,995 14,250 25,240 1,500 6,060 2,144,475 $ 5,998,546 Total % of Total $ 8,016,083 1,448,111 303,000 11,950,644 8,200,000 260,670 933,412 167,288 224,544 64,110 2,522,207 7,565,309 $ 41,655,378 19% 3% 1% 29% 20% 1% 2% 0% 1% 0% 6% 18% 100% Note: See page 46 for a listing of the funds included in each column. See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not match the figures above because the graphs do not represent all of the accounts combined into the above categories. The use of reserves is intended to be used for funding capital projects. The Height of Desert Living 91 Revenue Summary State Shared Sales Tax Revenue General Fund 92 The Height of Desert Living Revenue Summary Local Sales Tax All Funds The Height of Desert Living 93 Revenue Summary State Shared Income Tax Revenue General Fund 94 The Height of Desert Living Revenue Summary Highway User Revenue Highway User Revenue Fund The Height of Desert Living 95 Revenue Summary Vehicle License Tax Revenue Highway User Revenue Fund 96 The Height of Desert Living Revenue Summary Fines and Forfeitures Revenue General Fund The Height of Desert Living 97 Revenue Summary Licensing Fee Revenue General Fund 98 The Height of Desert Living Revenue Summary Building Related Revenue General Fund The Height of Desert Living 99 Revenue Summary Charges For Services-Recreation User Fees General Fund 100 The Height of Desert Living Revenue Summary Charges For Services-Rentals General Fund The Height of Desert Living 101 Expenditure Summary Expenditure Summary 102 The Height of Desert Living Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY1314 budget. Information is presented for each fund. All Funds Expenditure Summary Total expenditures for all funds are $41,655,378 including transfers. The General Fund represents 32% of the total. HURF/Streets Fund represents 5% of the total Town budget. The Downtown Strategy fund represents 5% of the total. Other Special Revenue funds represent 4% of the budget, with Debt Service representing 6%, Capital Projects representing 46%, and Internal Service Fund representing 2%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs are shown on the next pages. TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND Internal Service Funds 2% General Fund 32% Capital Projects Fund 46% HURF/Streets Fund 5% TOTAL ALL FUNDS $41.7M Debt Service Fund 6% Special Revenue Fund 4% The Height of Desert Living Downtown Strategy Fund 5% 103 Expenditure Summary FY13-14 Proposed Budget Summary of Expenditures by Fund and Program FY10-11 Actual Description General Fund Accounting Administration Amenities Animal Control Art Acquisition/Maint Attorney Services Audit Services Boards & Commissions Budget Building Inspection Building Maintenance Capital Improvement Prog Civil Cases Code Compliance Community Events Criminal Cases Current Planning Customer Service Elections Emergency Medical Engineering Environmental Service Event Planning Field Prep/Maint Financial Collections Fire Projects Fountain Home Delivered Meals Incarceration/Transport Juvenile Landscape Maintenance Legislation Licensing Long Range Planning Mapping & Graphics Network Administration Open Space Operational Support Patrol Payroll Permitting Public Defender Prosecutor Purchasing Records Management Recruitment Risk Management Senior Memberships Senior Programs Social/Community Services Support Special Events Special Interest Programs 104 $ 37,236 $ 1,870,896 192,397 38,630 184,716 74,438 33,221 47,759 229,818 613,828 89,174 41,761 116,371 102,820 86,209 120,985 22,073 20,619 19,905 88,385 51,275 52,845 149,035 1,415 2,762,479 175,010 91,564 78,309 20,381 170,505 40,573 24,931 35,588 81,147 113,846 139,891 (99,418) 2,582,036 14,917 169,227 2,750 110,000 34,392 20,350 3,553 268,573 68,055 513 429,952 59,443 13,666 38,414 FY11-12 Actual 50,894 3,222,709 174,517 36,675 6,328 234,427 65,836 41,059 42,273 179,693 554,740 85,486 41,862 126,190 98,436 83,948 92,696 26,817 142,014 1,358,688 127,088 65,606 50,785 172,747 1,510,388 189,489 94,727 54,106 17,758 185,482 39,179 39,355 25,573 71,867 151,979 36,673 2,729,379 14,515 92,960 1,500 110,000 16,844 14,953 27,865 200,464 55,985 377,015 45,173 26,889 27,979 FY12-13 Revised Budget $ The Height of Desert Living 51,799 1,658,502 241,710 65,324 9,807 197,400 65,232 58,272 41,389 243,067 955,920 87,581 44,266 102,586 108,492 87,746 100,833 31,425 88,595 1,379,243 172,345 32,191 54,991 186,956 1,551,476 200,900 117,431 96,000 18,659 211,506 45,017 35,475 27,330 96,363 205,476 40,677 2,762,382 15,111 111,057 9,960 110,000 17,142 16,488 8,417 255,912 85,686 397,415 45,742 27,728 34,884 FY13-14 Proposed Budget $ 40,021 1,822,550 185,055 67,399 45,688 198,840 68,723 58,600 46,067 228,237 921,192 90,157 40,080 101,215 95,026 62,954 101,860 31,816 85,950 1,420,016 153,021 31,996 57,156 183,387 1,659,908 198,083 69,640 84,000 11,608 206,318 46,668 38,365 28,249 76,112 159,640 40,790 2,946,840 16,696 113,234 4,800 110,001 25,452 15,979 20,413 280,811 93,131 140,326 59,338 28,245 36,315 Expenditure Summary FY13-14 Proposed Budget Summary of Expenditures by Fund and Program FY10-11 Actual Description General Fund - continued Sports Activities Stormwater Management Strategic Planning Training & Development Treasury Video Services Volunteers Web Site Youth & Teen Programs Total General Fund $ $ 66,279 48,181 18,908 865 27,124 9,130 34,697 8,314 39,963 11,989,919 Highway User Revenue Fund Administration $ Adopt A Street Legal Services Open Space Pavement Management Street Signs Street Sweeping Traffic Mgmt Traffic Signals Vehicle Maintenance Total Highway User Revenue Fund $ 133,110 19,262 22,591 310,621 70,081 89,951 141,605 93,494 153,697 88,817 1,123,229 $ $ $ Economic Development Fund Administration $ Total Economic Development Fund $ Downtown Strategy Fund Administration Total Downtown Strategy Fund $ FY11-12 Actual FY12-13 Revised Budget 58,715 190,547 14,736 486 38,564 36,189 53,639 11,096 31,681 13,675,264 $ $ $ 119,299 3,481 26,247 262,956 139,125 55,452 128,883 93,761 144,367 75,557 1,049,128 131,631 131,631 $ $ - $ $ $ FY13-14 Proposed Budget 67,610 215,669 21,257 5,000 46,693 19,771 57,111 33,372 39,130 13,115,519 $ $ $ 190,991 3,193 21,600 302,698 1,366,266 86,472 126,805 170,336 80,519 2,348,880 $ 392,727 3,796 21,600 272,548 1,224,994 83,042 81,769 157,572 84,270 2,322,318 119,121 119,121 $ $ 183,968 183,968 $ $ 1,954,079 1,954,079 - $ $ - $ $ 171,119 171,119 The Height of Desert Living $ $ 71,588 210,401 21,751 3,000 44,293 16,833 43,310 26,466 97,447 13,183,057 105 Expenditure Summary FY13-14 Proposed Budget Summary of Expenditures by Fund and Program FY10-11 Actual Description Special Revenue Funds Environmental Service Grants Admin Transportation Total Special Revenue Fund $ FY11-12 Actual 9,500 183,827 36,475 229,802 $ FY12-13 Revised Budget 168,305 168,305 $ 1,280,000 1,280,000 FY13-14 Proposed Budget $ 1,498,655 1,498,655 Art & Culture Total Public Art Fund 14,175 14,175 8,440 8,440 210,000 210,000 15,000 15,000 Equipment Replacement Total Court Enhancement Fund 12,443 12,443 5,098 5,098 47,250 47,250 48,875 48,875 - - 18,315 18,315 3,500 3,500 Cottonwoods Maintenance District Total Cottonwoods Maint District Total Special Revenue Funds Debt Service Funds Revenue Bond Debt Service Gen Oblig Bd Debt Service Eagle Mtn CFD Debt Service Munic Prop Corp Debt Service Total Debt Service Funds Capital Projects Fund Administration Downtown Development Fire Projects General Govt Projects Library/Museum Project Open Space Park Development Pavement Management Stormwater Management Traffic Signals Total Capital Projects Fund 106 $ $ $ $ $ 256,420 $ 181,843 $ 1,555,565 $ 1,566,030 (388) $ 1,029,852 410,710 1,418,767 2,858,941 $ 1,017,562 421,610 3,844,609 5,283,781 $ 1,002,912 421,110 1,076,700 2,500,722 $ 1,015,850 425,235 1,111,400 2,552,485 35,306 13,247 30,063 228,655 109,128 108,690 257,966 20,351 60,013 863,419 $ 33,281 2,142,000 2,960,000 60,000 48,000 50,000 300,000 5,451,000 65,000 144,000 11,253,281 $ 29,367 19,946 63,614 8,157 713,197 146,699 980,980 $ $ $ $ The Height of Desert Living $ $ 190,080 1,940,000 700,000 225,000 20,000 1,125,000 14,472,000 126,000 400,000 19,198,080 Expenditure Summary FY13-14 Proposed Budget Summary of Expenditures by Fund and Program FY10-11 Actual Description Development Fees Law Enforcement Dev Fee Fire/Emergency Dev Fee Streets Dev Fee Park/Rec Dev Fee Open Space Dev Fee Library/Museum Dev Fee General Govt Dev Fee Total Development Fees Internal Service Operational Support Equipment Replacement Vehicle Replacement Total Internal Service Grand Total of All Funds FY11-12 Actual FY12-13 Revised Budget FY13-14 Proposed Budget $ - $ 1,067 467 3,622 3,495 12,677 553 527,487 $ 5,000 5,000 20,000 15,000 5,000 - $ 5,000 5,000 20,000 15,000 5,000 - $ - $ 549,368 $ 50,000 $ 50,000 $ 67,608 44,652 30,152 $ 68,658 106,084 $ 102,370 402,704 $ 71,010 587,200 $ 142,412 $ 174,742 $ 505,074 $ 658,210 $ 17,483,532 $ 21,896,666 The Height of Desert Living $ 31,513,009 $ 41,655,378 107 Expenditure Summary FY13-14 Operating Expenditures by Division Department Division/Fund Proposed Budget General Fund Operations Mayor & Council Mayor & Council Municipal Court Municipal Court Administration Town Manager Town Clerk Human Resources/Risk Management Finance Information Technology Legal Services Economic Development $ 362,401 562,576 179,210 360,754 336,849 276,804 313,641 90,240 Total Administration Development Services 79,702 2,120,074 Engineering Facilities Planning Code Compliance Mapping & Graphics Building Safety 515,111 805,973 162,106 101,215 76,112 188,590 Total Development Services 1,849,107 Community Services Recreation Community Center Senior Services Parks-Fountain Park Parks-Golden Eagle Park Parks-Desert Vista Park Parks-Four Peaks Park Parks-Open Space/Trails Total Community Services 573,730 443,795 227,943 397,156 314,853 103,780 130,183 40,790 2,232,230 Law Enforcement Law Enforcement 3,121,325 Fire & Emergency Medical Fire & Emergency Medical 3,418,218 Total General Fund Operations 13,183,057 Special Revenue Fund Operations Development Services Streets/HURF 2,322,318 Administration Downtown Strategy Fund 1,954,079 Administration Economic Development Fund 171,119 Total Special Revenue Fund Operations All Operating Fund Expenditures 108 The Height of Desert Living 4,447,516 $ 17,630,573 Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and towns are required to stay within the limits or incur a penalty (reduction in State Shared revenues). The preliminary FY13-14 expenditure limitation for the Town of Fountain Hills is $26,097,167 which is 3% higher than the previous year. The limit applies to FY13-14 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, debt service payments, HURF, bond proceeds, ARRA funds, and grant expenditures are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS Total Expenditures $ 41,655,378 Exclusions from Revenues: Bond Proceeds Debt Service Payments Dividends, Interest, Gains Grants Highway User Revenues excess 1979-80 Prior Years Carryforward Total Exclusions 8,200,000 2,552,485 64,110 5,378,000 1,268,640 2,694,279 20,157,514 Expenditures subject to limitation 21,497,864 Expenditure Limitation (estimated) 26,097,167 Under/(Over) Limitation The Height of Desert Living $ 4,599,303 109 Budget Process & Schedule Budget Process & Schedule 110 The Height of Desert Living Planning Process Planning Process A number of planning processes are in place to guide the Town’s decision making. Many of these processes allow for direct citizen input through public hearings, community meetings or participation in Council-appointed committee. The Town’s planning processes include: Planning Process Town Vision, Mission, Goals and Values General Plan Capital Improvement Plan Fiscal Policy Guidelines Annual Budget Process Five Year Financial Plan Description Sets the overall tone of the organization and guides employees in managing the daily operations of the Town. A guide designed to encourage the most appropriate use of land and resources within the Town consistent with the interest of the citizens. The General Plan sets forth goals, objectives, policies and implementation techniques that will guide the development activity within the Town and promote, preserve and protect the health, safety, and general welfare of its citizens. A five year guide to assist in long range planning for the Town’s capital needs. Details of the adopted Capital Improvement Plan are found beginning on page 283. Policies guiding the financial management of the Town of Fountain Hills are approved by the Town Council to ensure a fiscally sound government. The adoption of and compliance with these policies is an important factor in Rating Agency reviews. A summary of the Town’s policies can be found beginning on page 45. Town staff develops a recommended budget. Many of the decisions included in that recommendation are driven by processes noted above. A summary of the Town’s budget process can be found on the following pages. A five year financial forecast is developed annually as a tool to anticipate potential budget imbalances. The current plan can be found on pages 16-17. The Height of Desert Living 111 Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to: citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each Department, the Town Manager and the Finance Division are held during the month of March. After these meetings are completed, a proposed Town-wide balanced budget is prepared for submittal to the full Town Council and public in May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through the Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and outcomes with each new budget year. The NACSLB’s practices encourage governments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document, such as summaries of revenues and expenditures showing two years of spending history, are required by State law. A good budget process is characterized by several essential features: Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes 112 The Height of Desert Living Budget Process Involves and promotes effective communication with stakeholders Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and management strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making. Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans The Height of Desert Living 113 Budget Process Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted Develop a process for preparing and adopting a budget Develop and evaluate financial options Make choices necessary to adopt a budget Evaluate performance and make adjustments – program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. The budget includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management is provided with a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a Department level and the Capital Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the Department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof be- 114 The Height of Desert Living Budget Process tween general classifications of expenditure (line items) within a Department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one Department to another. Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget...”. Thus a contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or Department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s legal schedules as required by the Auditor General’s Office. What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (unrestricted). Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF), grants, and the Economic Development Funds are examples of special revenue funds . Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road improvements. The Capital Projects Fund revenues are derived from excess General Fund revenues and 50% of the construction related local sales tax. The Height of Desert Living 115 Budget Process When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in May at which time a public hearing is held to receive input. This hearing is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. 116 The Height of Desert Living Budget Schedule Budget Schedule FY13-14 August 15, 2012 Budget meetings begin (every other Wednesday 4pm-5pm) October 1, 2012 5 yr Revenue forecast due to staff December 31, 2012 Preliminary operating budgets posted in MUNIS Staffing requirements due to Finance January 2, 2013 Publish fee and tax levy notice in local newspaper and website January 24, 2013 Council Goal Setting Session February 12, 2013 Work Study- CIP February 21, 2013 Council Meeting-Approve CIP February 28, 2013 Final operating budgets posted in MUNIS Department/division templates due to Finance March 1, 2013 EMCFD and CMD notice on website for tax levy March 4, 2013 Final revenue projections posted in MUNIS March 4-7, 2013 Department presentations due to Town Manager April 4, 2013 Council Meeting-Approve fee schedule April 22, 2013 Council receives proposed budget Proposed budget posted online May 1, 2013 Cottonwoods Maintenance District mailing May 1, 2013 Budget Open House/Special Meeting May 6, 2013 Special Meeting-Department Presentations May 7, 2013 Special Meeting -Department Presentations (if necessary) May 8, 2013 Special Meeting -Department Presentations (if necessary) May 16, 2013 Adoption of Tentative Budget Maximum May 22 & 29, 2013 Publish Tentative Budget in newspaper June 6, 2013 Council Meeting-Adoption of Final Budget June 20, 2013 Council Meeting-Adoption of Tax Levy The Height of Desert Living 117 Budget Schedule 118 The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL MUNICIPAL COURT ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 119 Operating Budgets Organization Chart Town Manager Department Directors Ken Buchanan Deputy Town Manager/ Finance Director Julie A. Ghetti Presiding Judge Mitchell S. Eisenberg Community Services Director Mark Mayer Development Services Director Paul Mood 120 Interim Fire Chief Randy Roberts, Rural Metro Corporation District Commander Captain Joe Rodriquez, Maricopa County Sheriff’s Office Town Prosecutor Iacovino & Kayler Town Attorney Andrew McGuire, Gust Rosenfeld, P.L.C. The Height of Desert Living Operating Budgets Mayor & Town Council Mayor & Town Council The Height of Desert Living 121 Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the community by providing for its safety and well-being; respecting its special, smalltown character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Ginny Dickey BACK ROW: Vice Mayor Tait D. Elkie, Councilmember Cecil A. Yates, Councilmember Henry Leger, Councilmember Dennis Brown 122 The Height of Desert Living Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day administration of the Town. The Council also appoints the Presiding Judge, Town Attorney, and Town Prosecutor. Expenditures by Program FY10-11 Actual Program Name Administration Total $ $ 66,759 66,759 FY11-12 Actual $ $ 68,444 68,444 FY12-13 Revised Budget $ 82,811 $ 82,811 FY13-14 Proposed Budget $ 79,702 $ 79,702 Use of Funds - Mayor & Town Council - By Program Where does the money go? Administration 100% Total Proposed Budget = $79,702 The Height of Desert Living 123 Operating Budgets Mayor & Town Council Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues and Memberships Education and Training Maintenance and Repair Contractual Services Supplies Internal Service Total $ $ FY11-12 Actual 53,015 3,986 3,841 360 2,558 115 450 1,918 516 66,759 $ $ 52,518 4,771 3,849 360 3,153 74 148 2,544 1,027 68,444 FY12-13 Revised Budget $ 59,704 5,575 5,511 360 8,510 2,250 350 551 $ 82,811 FY13-14 Proposed Budget $ 59,704 4,927 5,711 360 4,575 1,900 350 2,175 $ 79,702 Use of Funds - Mayor & Town Council - By Category Where does the money go? Wages 76% Internal Service 3% Contractual Services 2% Education and Training 6% Employment Taxes Benefits 6% 7% Total Proposed Budget = $79,702 Operational Priorities for FY13-14 Pavement Management Program Economic Development Plan Fountain Lake IGA with Sanitary District Community Partnership Funding Policy Fire Station #2 Relocation Town Prosecutor Volunteer Program Continuation 124 The Height of Desert Living Operating Budgets Mayor & Town Council STRATEGIC PLAN GOALS FOR FY13-14 From the Values listed in the Strategic Plan 2010, Council identified the following Strategic Directions as Goals for FY13-14. Civility C 2 Support community events and activities that create opportunities to build community. C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision-making process. Maintain and Improve Community Infrastructure I 2 Lower the reliance on State revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. Economic Vitality EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. EV 2 Develop and maintain a balanced, equitable, sustainable and local financing structure to support the Town’s core government services at desired service levels. EV 4 Promote retention, expansion and relocation of quality businesses. Civic Responsibility CR 1 Foster an environment of accessible, responsive governance. CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. CR 3 Foster a culture of public service and volunteerism. CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. The Height of Desert Living 125 Operating Budgets Mayor & Town Council CR 7 Communicate the role of local government and clearly define the tradeoffs between service levels and amenities and the associated costs so residents can make informed choices. Recreational Opportunities and Amenities R 2 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. 126 The Height of Desert Living Operating Budgets Mayor & Town Council FY13-14 Proposed Budget Summary of Expenditures Mayor & Council Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Sign Repair & Replacement Professional Fees Printing Expense Community Contracts/Events Office Supplies Food & Beverage Supplies Miscellaneous Expense ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Total Mayor & Council FY10-11 Actual $ $ 53,015 2,232 759 579 416 1,742 96 16 70 1,868 49 360 2,557 115 450 188 1,647 84 40 29 447 66,759 FY11-12 Actual $ $ 52,517 2,232 753 631 1,155 1,805 101 16 62 1,817 48 360 495 2,658 74 149 1,611 933 41 13 973 68,444 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 23,704 36,000 2,232 866 707 1,770 2,569 154 24 88 2,608 68 360 8,510 750 1,500 350 50 25 476 82,811 $ $ 23,704 36,000 2,232 866 727 1,102 2,766 161 23 83 2,608 70 360 4,575 400 1,500 350 100 25 2,050 79,702 127 Operating Budgets Municipal Court Municipal Court 128 The Height of Desert Living Operating Budgets Municipal Court The Height of Desert Living 129 Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Presiding Judge has authority to issue arrest/search warrants, civil orders of protection and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, minimum accounting standards and judicial ethics. Expenditures by Program FY10-11 Actual Program Name Administration Civil Cases Criminal Cases Financial Collections Juvenile Total $ $ 261,138 41,761 86,208 1,415 20,381 410,903 FY11-12 Actual $ $ 242,363 41,862 83,948 17,758 385,931 FY12-13 Revised Budget $ 252,262 44,266 87,746 18,659 $ 402,933 FY13-14 Proposed Budget $ 247,759 40,080 62,954 11,608 $ 362,401 Variance Explanations: All programs: The main reason that all programs decreased was due to the elimination of one full-time position. 130 The Height of Desert Living Operating Budgets Municipal Court Use of Funds - Municipal Court - By Program Where does the money go? Administration 69% Criminal Cases 17% Protective Orders 11% Civil Cases 11% Total Proposed Budget = $362,401 FY10-11 Actual Category Wages Employment Taxes Benefits Dues and Memberships Education and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total $ $ 297,822 5,237 82,712 4,242 250 476 13,890 2,270 77 3,927 410,903 Expenditures by Category FY11-12 FY12-13 Actual Revised Budget $ 287,222 $ 299,119 5,891 6,129 71,942 74,169 4,987 4,025 754 800 553 800 7,603 10,680 1,505 3,600 5,474 3,611 $ 385,931 $ 402,933 FY13-14 Proposed Budget $ 265,834 5,063 64,596 4,341 700 800 13,590 3,600 3,877 $ 362,401 Variance Explanations: Wages: The decrease is due to the loss of one full-time position. Contractual Services: This line item includes $2,500 for a triennial court audit. Supplies 1% Contractual Services 4% Dues and Memberships 1% Employment Taxes 1% Use of Funds - Municipal Court - By Category Where does the money go? Internal Service 1% Wages 74% Benefits 18% Total Proposed Budget = $362,401 The Height of Desert Living 131 Operating Budgets Municipal Court FY12-13 Department Accomplishments Initiative Strategic Value Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances Continued the Fountain Hills Community Teen Court which includes students from Fountain Hills and the surrounding communities through a partnership with Fountain Hills High School and Juvenile Court of Maricopa County Successfully completed a Core Review conducted by the Administrative Office of the Courts Court staff completed all training required by the Supreme Court Expanded use of home detention as provided by statute Civic Responsibility-CR1 Civic Responsibility-CR5 & Education, Learning and Culture-ELC1 Civic Responsibility-CR1 Civic Responsibility-CR1 Civic Responsibility-CR1 FY13-14 Objectives Initiative Provide all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possibl Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations Participate in Regional Homeless Court with other courts to provide a means to resolve cases Enhance the court’s video conferencing capabilities to accommodate more hearings for in-custody defendants Transition to the new case management system provided by the Arizona Supreme Court 132 Strategic Value Civic Responsibility-CR1 Estimated Cost/Funding Source $0/General Fund Civic Responsibility-CR1 $0/General Fund Civic Responsibility-CR1 $0/General Fund Civic Responsibility-CR1 $5,000/Court Enhancement Fund Civic Responsibility-CR1 $0/General Fund The Height of Desert Living Operating Budgets Municipal Court Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Cases Filed 2,584 2,173 1,740 1,800 Cases Terminated 2,858 2,497 2,065 1,950 738 731 765 770 Hearings/Trials Held The Height of Desert Living 133 Operating Budgets Municipal Court FY13-14 Proposed Budget Summary of Expenditures Municipal Court Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Office Equip Maint/ Repair Sign Repair & Replacement Auditing Expense Professional Fees Legal Fees Printing Expense Advertising/Signage Intergovt Agreements Bank/Merc Acct Fees ActiveNet Fees Office Supplies Safety Supplies Food & Beverage Supplies Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Municipal Court 134 FY10-11 Actual $ 297,805 16 4,164 468 605 44,891 2,703 380 1,235 32,761 742 4,243 100 150 446 30 2,500 61 2,780 1,967 4,500 2,082 1,940 330 77 54 1,052 172 2,649 $ 410,903 FY11-12 Actual $ 287,221 4,054 510 1,327 36,096 2,129 283 1,078 31,594 761 4,987 632 123 553 15 140 1,183 4,519 1,747 1,165 10 330 12 1,188 335 3,939 FY12-13 Revised Budget FY13-14 Proposed Budget $ $ $ 385,931 The Height of Desert Living 299,119 4,340 582 1,207 36,698 2,309 291 1,106 32,905 860 4,025 300 500 800 130 2,000 2,000 4,600 1,950 3,300 300 32 1,200 2,379 $ 402,933 265,834 3,844 618 601 31,608 1,924 220 930 29,145 769 4,341 300 400 800 2,500 150 2,000 2,000 150 4,600 1,950 240 3,300 300 32 1,200 250 2,395 $ 362,401 Operating Budgets Administration Administration The Height of Desert Living 135 Operating Budgets Administration Note: Numbers in parentheses represent full-time equivalents (FTE). 136 The Height of Desert Living Operating Budgets Administration ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town’s Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town; and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of six (6) Divisions: Town Manager, Town Clerk, Human Resources/Risk Management, Finance, Information Technology, and Economic Development. The Town Manager provides direct supervision over the Town Clerk, Human Resources/Risk Management, and Economic Development. The Town Manager also administers the budget for Legal Services. The Deputy Town Manager is responsible for Finance and Information Technology. FY10-11 Actual Division Town Manager Information Technology Town Clerk Human Resources/Risk Mgmt. Finance Economic Development Legal Services Total $ 570,016 211,686 113,872 401,597 307,303 64,660 297,466 $ 1,966,600 Expenditures by Division FY11-12 FY12-13 Actual Revised Budget $ 482,023 $ 625,919 275,015 317,449 223,468 179,526 356,085 415,624 2,062,653 324,318 68,819 14,476 345,927 317,360 $ 3,813,990 $ 2,194,672 FY13-14 Proposed Budget $ 562,576 276,804 179,210 360,754 336,849 90,240 313,641 $ 2,120,074 Variance Explanations: Town Manager: The Volunteer Program, previously housed in the Human Resources/Risk Management Division, now resides in the Town Manager Division and resulted in an increase totaling $43,310. There was also a change in Community Partnership contracts. The Extended Hands Food Bank remains in the Town Manager Division but is 20% lower than last year’s amount, while the Boys & Girls Club has been moved to the Community Services Department/Recreation Division also at a 20% reduction, totaling $64,000 for FY13-14. The Fountain Hills Theatre contract remains at the same amount as last year, $70,240, with 50% being moved to the Community Services Department/Recreation Division and 50% being moved to the newly formed Economic Development Fund. Tourism has been moved from the General Fund, in the Town Manager Division, to the Economic Development Fund. The Height of Desert Living 137 Operating Budgets Administration Variance Explanations (cont): Economic Development: FY12-13 funds were transferred to the pavement management program. Use of Funds - Administration - By Division Where does the money go? Economic Development 4% Legal Services 15% Town Manager 27% Finance 16% Human Resources/Risk Mgmt. 17% Information Technology 13% Town Clerk 8% Total Proposed Budget = $2,120,074 Program Name Accounting Administration Attorney Services Audit Services Boards & Commissions Budget Customer Service Elections Legislation Licensing Network Administration Operational Support Payroll Public Defender Prosecutor Purchasing Records Management Recruitment Risk Management Social/Community Services Support Strategic Planning Training & Development Treasury Video Services Volunteers Web Site Total 138 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 37,236 $ 50,894 $ 51,799 519,421 2,143,314 479,239 184,716 234,427 197,400 74,438 65,836 65,232 4,552 4 260 47,759 42,273 41,389 22,073 26,817 31,425 20,620 142,014 88,595 40,572 39,179 45,017 24,931 39,355 35,475 113,845 151,979 205,476 (99,418) 14,917 14,515 15,111 2,750 1,500 9,960 110,000 110,000 110,000 34,392 16,844 17,142 20,350 14,953 16,488 3,553 27,865 8,417 268,573 200,464 255,912 362,839 291,875 291,389 59,443 45,172 45,742 18,908 14,736 21,257 865 486 5,000 27,124 38,564 46,693 9,130 36,189 19,771 34,697 53,639 57,111 8,314 11,096 33,372 $ 1,966,600 $ 3,813,990 $ 2,194,672 FY10-11 Actual The Height of Desert Living FY13-14 Proposed Budget $ 40,021 684,522 198,840 68,723 46,067 31,816 85,950 46,668 38,365 159,640 16,696 4,800 110,001 25,452 15,979 20,414 280,811 30,318 59,338 21,751 3,000 44,293 16,833 43,310 26,466 $ 2,120,074 Operating Budgets Administration Variance Explanations: Accounting: This program decreased due to the reduction of .50 FTE in the Finance Division. Administration: The increase is mainly due to the restoration of Contingency funds that were utilized for pavement management. There is also $5,000 included in the Finance Division to comply with the Open Books requirement, Arizona’s official Transparency Web Site in accordance with ARS §41-725. Network Administration: Software maintenance fees are being billed differently with the change from Class to ActiveNet. MUNIS maintenance is at a stable level which is less than the previous year. Dues and subscriptions decreased due to the decision not to implement online storage for disaster recovery. Hardware costs have decreased due to the number of items in the rotation for replacement in FY13-14. Public Defender: The number of cases needing a public defender has decreased resulting in a lower cost. Recruitment: The increase is due to a reallocation in the FTEs for Human Resources. Social/Community Services: The Extended Hands Food Bank is 20% lower than last year’s amount, while the Boys & Girls Club has been moved to the Community Services Department/ Recreation Division also at a 20% reduction totaling $64,000 for FY13-14. The Fountain Hills Theatre contract remains at the same amount as last year, $70,240, with 50% being moved to the Community Services Department/Recreation Division and 50% being moved to the newly formed Economic Development Fund. Tourism has been moved from the General Fund, in the Town Manager Division, to the Economic Development Fund. Purchasing, Support and Web Site: A reallocation of FTEs between the Information Technology Division and Finance Division resulted in an increase in Support and Purchasing as well as a decrease in Web Site. Volunteers: This program has been transferred from the Human Resources/Risk Management Division to the Town Manager Division, eliminating the Human Resources/Risk Management Administrator’s FTE portion. The Height of Desert Living 139 Operating Budgets Administration Support 3% Use of Funds - Administration - By Program Treasury 2% Volunteers Where does the money go? 2% Risk Management 13% Accounting 2% Administration 33% Network Administration 8% Prosecutor 5% Licensing Legislation 2% 2% Elections 4% Total Proposed Budget = $2,120,074 Attorney Services 9% Audit Services 3% Budget 2% Customer Service 2% Note: Programs that account for 1% of the total are not shown on the chart. Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Total 140 $ 609,729 16,847 147,080 124,254 13,107 1,053 4,591 985,166 19,717 9,904 19,639 15,513 $ 1,966,600 FY11-12 Actual $ 646,682 19,135 130,820 153,055 9,647 1,479 2,847 1,027,682 25,413 31,549 22,007 1,743,674 $ 3,813,990 FY12-13 Revised Budget $ 687,033 18,930 139,277 157,666 15,026 10,120 1,633 1,025,990 30,361 58,100 15,108 35,428 $ 2,194,672 The Height of Desert Living FY13-14 Proposed Budget $ 658,529 20,956 125,157 130,304 13,908 11,620 3,086 876,984 28,531 44,700 17,245 189,054 $ 2,120,074 Operating Budgets Administration Variance Explanations: Wages: The Human Resources Administrator was reclassified from a full-time position to a part-time position resulting in a wage decrease. Dues and Memberships: Dues and Memberships decreased mainly due to the items in the Network Administration as discussed in the variance explanations for programs. Contractual Services: This category includes the citizens survey mentioned in Division variances as well as the relocation of the Boys & Girls Club and half of the Fountain Hills Theatre to the Community Services Department/Recreation Division, and the proposed funds for Tourism and the other half of the funds for the Fountain Hills Theatre being relocated to the Economic Development Fund. This area reflects the reduction of the one-time expense in FY12-13 for the legal review of the Human Resources manual mentioned in the variances by program. Liability insurance increased as well as the miscellaneous claims against the town. Since the Economic Development Administrator position is currently vacant, associated expenses of $90,000 were coded in this category rather than breaking them out like previous years. The $5,000 to participate in Open Books, Arizona’s official Transparency Web Site in accordance with ARS §41-725, mentioned in the program variance is part of this category. Equipment: Hardware costs have decreased due to the number of items in the rotation for replacement in FY13-14. Use of Funds - Administration - By Category Where does the money go? Benefits 6% Dues & Memberships 6% Employment Taxes 1% Wages 31% Education and Training 1% Maintenance and Repair 1% Contractual Services 41% Supplies 1% Contingency 9% Total Proposed Budget = $2,120,074 The Height of Desert Living Equipment 2% Internal Service 1% 141 Operating Budgets Administration FY12-13 Department Accomplishments Initiative Strategic Value Pavement Management Program initiated including funding Economic Development Plan adopted Facilitated new community event - Cyclovia Facilitated Council focus on core services Dedication of Cutillo Plaza Fire Station Location Master Plan adopted Develop reliable funding source for infrastructure maintenanceI2 Develop Economic Development Plan-EV1 Support Community Events/ Activities to build Community & Friendship-C2 Develop balanced, equitable, sustainable, local Financing Structure for Core Services-EV2 Foster accessible, responsive Governance-CR1 Develop reliable funding source for infrastructure maintenanceI2 FY13-14 Objectives Initiative Strategic Value Conduct citizen satisfaction survey Ask voter approval for road reconstruction Conduct citizens academy Evaluate customer satisfaction on a regular basis-CR6 Pavement Management Program-I3 Communicate the role of local government-CR7 Promote retention, expansion and relocation of quality businesses-EV4 Enhance Town website to promote Economic Development 142 Estimated Cost/Funding Source $30,000/General Fund $49,000/General Fund $0/General Fund $0/General Fund The Height of Desert Living Operating Budgets Administration The Height of Desert Living 143 Operating Budgets Administration FY13-14 Proposed Budget Summary of Expenditures Administration FY10-11 Actual Description FY11-12 Actual FY12-13 FY13-14 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Equipment Maint/Repair Office Equip Maint/ Repair Sign Repair & Replacement Telecommunications Gas & Oil Auditing Expense Professional Fees Legal Fees Management Fees Insurance Expense Printing Expense Advertising/Signage Intergovt Agreements Contractual Services Bank/Merc Acct Fees Community Contracts/Events Tourism ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Miscellaneous Expense Small Tools Software Hardware Peripherals Furniture/Appliances Equipment 144 $ 547,043 $ 62,688 4,042 9,994 1,406 1,404 66,812 4,279 668 2,643 70,844 1,834 84,635 39,619 3,609 9,497 71 803 179 3,570 1,021 58,554 27,985 294,454 228,675 1,659 5,078 10,757 358,003 6,649 2,151 4,888 5,703 327 66 3,891 4,146 1,900 (99) 571,314 75,365 4,708 9,124 2,049 3,254 60,315 3,872 570 1,989 62,524 1,550 113,391 39,665 1,900 7,747 1,178 301 2,736 111 50,700 53,036 342,181 10,625 161,396 4,930 5,621 104,458 9,046 182,490 103,200 4,488 4,749 5,614 7,293 2,499 770 67 563 27,627 2,667 625 - $ The Height of Desert Living 603,346 83,687 4,928 9,875 1,699 2,428 64,165 4,320 628 2,237 66,188 1,739 116,263 41,403 6,008 9,018 10,000 120 1,633 51,375 56,401 324,860 18,500 215,840 11,370 10,915 41,559 9,480 182,490 103,200 4,555 35 6,970 7,543 7,429 3,829 58,100 - $ 520,974 137,554 8,422 9,438 1,706 1,391 59,921 4,647 544 2,243 56,222 1,580 92,459 37,845 4,830 9,078 10,000 1,500 120 3,086 55,000 50,031 309,701 18,950 256,840 10,490 9,360 42,032 90,000 10,020 24,200 360 5,460 15 6,910 6,615 5,181 4,350 8,100 35,600 1,000 - Operating Budgets Administration FY13-14 Proposed Budget Summary of Expenditures Administration Description General Fund-continued ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Contingency Total Administration $ $ FY10-11 FY11-12 Actual Actual 4,234 3,913 2,984 1,158 7,350 15,513 1,966,600 $ $ 4,809 4,280 698 12,221 1,743,674 3,813,990 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 3,557 4,236 90 7,225 35,428 2,194,672 $ $ 5,566 4,028 50 7,601 189,054 2,120,074 145 Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Town Council and the Strategic Planning Advisory Commission (SPAC) for successful implementation of Operational Priorities and Strategic Plan Goals. Per direction and approval of the Town Council, administer fees for service contracts. Expenditures by Program FY11-12 FY12-13 Actual Revised Budget 287,687 $ 175,412 $ 313,273 (99,418) 362,839 291,875 291,389 18,908 14,736 21,257 570,016 $ 482,023 $ 625,919 FY10-11 Actual Program Name Administration Operational Support Social/Community Services Strategic Planning Volunteers Total $ $ FY13-14 Proposed Budget $ 467,197 30,318 21,751 43,310 $ 562,576 Variance Explanations: Administration: The increase in this program is mainly due to the restoration of contingency funds that were utilized for pavement management. Social/Community Support: This decrease is related to the transfer of two of the Community Partnership contracts, Boys and Girls Club to the Community Services Department/Recreation Division and Fountain Hills Theatre which was split between the Community Services Department/Recreation Division and the Economic Development Fund. Tourism was also moved to the Economic Development Fund. The remaining contract in this Division was reduced by 20%. Volunteers: This program was moved from the Human Resources/Risk Management Division to the Town Manager Division. Use of Funds - Town Manager - By Program Where does the money go? Administration 90% Strategic Planning 4% Total Proposed Budget = $562,576 146 Social/ Community Services 5% The Height of Desert Living Operating Budgets Town Manager Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Capital Total $ $ 129,099 3,928 47,098 18,518 3,349 982 2,142 357,190 3,401 96 4,213 570,016 FY11-12 Actual $ $ 134,555 3,330 25,143 19,615 3,996 277 882 289,682 2,221 400 1,922 482,023 FY12-13 Revised Budget $ 202,334 3,780 41,534 19,965 4,761 315,690 1,000 1,427 35,428 $ 625,919 FY13-14 Proposed Budget $ 234,492 6,200 43,003 19,090 5,435 1,500 49,610 10,935 3,257 189,054 $ 562,576 Variance Explanations: Wages and Employment Taxes: The transfer of the Volunteer program from the Human Resources/Risk Management Division to the Town Manager Division resulted in an increase in these two categories. Contractual Services: This decrease is related to moving the Community Partnership contracts to other departments/funds. The remaining contract in this Division was reduced by 20%. Supplies: The increase is related to the Volunteer program. Use of Funds - Town Manager - By Category Where does the money go? Wages 41% Contingency 34% Contractual Services 9% Internal Service Supplies 1% 2% Education and Training 1% Benefits 8% Employment Taxes 1% Dues & Memberships 3% Total Proposed Budget = $562,576 The Height of Desert Living 147 Operating Budgets Town Manager Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Estimate Town-wide Full-Time Equivalents (FTE’s) 61 58 57 50 Town-wide Full-Time Equivalents per 1,000 residents 2.5 2.7 2.5 2.2 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Estimate Quality Citizen Survey responses 1,051 N/A N/A 2,500 Sales Tax per Capita $304 $305 $322 $364 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Estimate Personnel Costs per Full Time Equivalent $68,128 $62,708 $67,989 $70,631 Program Operating Costs (All Funds) $11.8M $12.1M $15.2M $15.5M $486 $553 $661 $676 Productivity Program Operating Budget Expense per resident Comparison of FY12-13 General Fund Operating Cost Per 1,000 Citizens Tempe Surprise Scottsdale Queen Creek Mesa Goodyear Gilbert Casa Grande Paradise Valley Fountain Hills $0.00 $0.20 $0.40 $0.60 $0.80 *Fiscal Years 148 The Height of Desert Living $1.00 $1.20 $1.40 Operating Budgets Town Manager Division The Height of Desert Living 149 Operating Budgets Town Manager Division FY13-14 Proposed Budget Summary of Expenditures Town Manager Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Meetings & Conferences Office Equip Maint/ Repair Sign Repair & Replacement Telecommunications Gas & Oil Professional Fees Printing Expense Advertising/Signage Bank/Merc Acct Fees Community Contracts/Events Tourism Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Small Tools Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Total Town Manager 150 $ $ FY10-11 FY11-12 Actual Actual 129,095 3,223 462 244 18,850 1,314 213 934 25,126 661 18,518 3,349 803 179 1,122 1,021 50 357,140 3,106 52 244 96 275 34 2,984 26 895 570,016 $ $ 134,553 1,919 888 523 9,280 555 88 367 14,554 299 19,616 3,996 277 796 86 3,750 95 148 182,490 103,200 1,868 331 21 67 333 927 23 973 482,023 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ The Height of Desert Living 202,334 2,849 488 443 17,468 1,007 149 738 21,598 574 19,965 4,761 30,000 182,490 103,200 1,000 400 75 952 35,428 625,919 $ $ 203,722 30,770 1,908 3,305 580 407 18,807 1,022 145 694 21,751 584 19,090 5,435 1,500 25,300 110 24,200 2,890 2,655 4,415 925 50 2,169 238 850 189,054 562,576 Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan Serve as the Town’s election official and custodian of records; conduct municipal elections and all related activities in the most efficient and effective manner in full compliance with all applicable State statutes and Town Code provisions. Maintain documents necessary for the effective administration and operation of municipal government and preserve the Town’s permanent records. FY10-11 Actual Program Name Administration Elections Legislation Records Management Total $ $ 32,330 20,619 40,573 20,350 113,872 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 27,322 $ 29,426 142,014 88,595 39,179 45,017 14,953 16,488 $ 223,468 $ 179,526 FY13-14 Proposed Budget $ 30,613 85,950 46,668 15,979 $ 179,210 Variance Explanations: Elections: The cost for one election is included in the FY13-14 budget for the purpose of a Special Bond Election to be held November 5, 2013 (bond elections are only held in November). Last year, the Town Council authorized the continuation of mail ballot elections in Fountain Hills and the cost for Maricopa County Elections election services has been budgeted as a municipal standalone mail election. However, it is unknown at this time which governmental entities might have ballot measures/ candidates on the November, 2013 General Election ballot, which would reduce the Town’s cost for consolidated services that would be provided by Maricopa County Elections. Use of Funds -Town Clerk - By Program Where does the money go? Records Management 9% Legislation 26% Elections 48% Administration 17% Total Proposed Budget = $179,210 The Height of Desert Living 151 Operating Budgets Town Clerk Division Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total Education and Training 1% Benefits 13% FY10-11 Actual $ $ 79,525 1,329 20,758 300 390 10,049 467 1,054 113,872 Expenditures by Category FY11-12 FY12-13 Actual Revised Budget $ 77,345 $ 79,280 1,466 1,593 20,868 21,364 436 495 465 2,103 24 120 119,001 68,032 2,461 4,154 1,000 1,402 1,385 $ 223,468 $ 179,526 Use of Funds -Town Clerk - By Category Where does the money go? Contractual Services 36% Supplies 3% Wages 45% Employment Taxes 1% Total Proposed Budget = $179,210 152 FY13-14 Proposed Budget $ 81,264 1,538 22,446 670 2,386 120 64,252 4,600 100 1,834 $ 179,210 The Height of Desert Living Internal Service 1% Operating Budgets Town Clerk Division Activities/Results Performance Measures FY10-11 Actual Registered Voters: 16,419 FY12-13 Estimate FY13-14 Target 39% 34% 16,674 N/A N/A 40% N/A N/A FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 100% 100% 100% 100% 100% 100% 100% 100% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 54/23 58/31 40/20 40/20 Ordinances processed 5 6 10 10 Resolutions processed 50 42 40 35 Contract and Agreements processed 36 40 15 15 118 170 125 120 Voter Turnout % Bond Election Primary General Bond Election Primary General FY11-12 Actual 16,043 16,074 41% 16,700 16,750 40% 35% Quality Percentage of contracts processed within 5 business days after approval Percentage of agenda meeting notices posted in compliance with State Law and Town Policy Productivity Town Council Agenda /Meeting notices posted Requests for Public Information processed The Height of Desert Living 153 Operating Budgets Town Clerk Division FY13-14 Proposed Budget Summary of Expenditures Town Clerk Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Sign Repair & Replacement Professional Fees Printing Expense Advertising/Signage Intergovt Agreements Office Supplies Postage & Delivery Software Hardware ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Town Clerk 154 FY10-11 Actual $ $ 79,526 1,056 159 113 10,779 570 90 341 8,748 230 27 273 80 310 7,854 2,195 403 64 540 51 16 447 113,872 FY11-12 Actual $ $ 77,345 1,025 176 265 11,161 593 90 290 8,508 226 21 415 355 110 24 8,565 3,485 2,493 104,458 311 2,151 927 85 389 223,468 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ The Height of Desert Living 79,280 1,151 198 244 11,378 644 94 294 8,724 230 70 425 618 1,485 120 10,948 9,075 6,450 41,559 470 3,684 1,000 815 94 476 179,526 $ $ 81,264 1,180 207 151 12,250 644 91 287 8,940 234 70 600 970 1,416 120 11,695 9,075 6,450 37,032 400 4,200 100 1,500 94 240 179,210 Operating Budgets Human Resources/Risk Management Division Human Resources/Risk Management Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Protect the Town’s assets from loss and minimize employee injuries on the job. Expenditures by Program FY10-11 Actual Program Name Administration Payroll Recruitment Risk Management Training & Development Volunteers Total $ $ 79,164 14,917 3,553 268,573 693 34,697 401,597 FY11-12 Actual $ $ 59,115 14,515 27,865 200,464 486 53,640 356,085 FY12-13 Revised Budget $ 74,073 15,111 8,417 255,912 5,000 57,111 $ 415,624 FY13-14 Proposed Budget $ 39,833 16,696 20,414 280,811 3,000 $ 360,754 Variance Explanations: Administration: The decrease in this program is due to the Human Resources Administrator changing from full-time to part-time (FTE of 1 to .75) and the transfer of the Volunteer program to the Town Manager Division. Recruitment and Risk Management: With the transfer of the Volunteer program, there was a reallocation of FTEs resulting in an increase to these programs. Volunteers: The volunteer program is now housed in the Town Manager Division. Use of Funds - Human Resources/Risk Management By Program Where does the money go? Risk Management 78% Recruitment 6% Training & Development 1% Payroll 5% Administration 10% Total Proposed Budget = $360,754 The Height of Desert Living 155 Operating Budgets Human Resources/Risk Management Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 108,100 3,130 17,460 1,690 693 241,084 11,507 66 2,354 15,513 401,597 FY11-12 Actual $ $ 119,796 4,300 18,318 1,667 486 25 192,587 15,806 874 2,226 356,085 FY12-13 Revised Budget $ 123,296 4,403 18,731 1,795 5,500 240,168 19,517 2,214 $ 415,624 FY13-14 Proposed Budget $ 71,707 5,649 1,740 3,500 269,676 7,561 921 $ 360,754 Variance Explanations: Wages and Benefits: The decrease in these programs is due to the Human Resources Administrator changing from full-time to part-time (FTE of 1 to .75) and the transfer of the Volunteer program to the Town Manager Division. Contractual Services: The increase in this program is due to the liability insurance increase. Supplies: The decrease in supplies is related to the relocation of the Volunteer program to the Town Manager Division. Use of Funds - Human Resources/Risk Management By Category Where does the money go? Supplies 2% Wages 20% Contractual Services 75% Employment Taxes 2% Education and Training 1% Total Proposed Budget = $360,754 156 The Height of Desert Living Operating Budgets Human Resources/Risk Management Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 88% 90% 70% 75% 12 45 22 15 20 43 20 25 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 1 2 49 5 6% 8% 6% 6% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of full-time employees departed from Town service Number of exit interviews conducted 4 5 3 3 2 3 3 3 Ensure supervisors receive performance evaluation documentation four weeks in advance Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. Number of exempt recruitments conducted 100% 100% 90% 100% N/A 100% 100% 100% 3 1 1 2 Number of full-time non-exempt recruitments conducted Average number of days to fill a vacancy 0 1 1 1 N/A 35 26 30 3 1 1 1 Increase the percentage of employee performance reviews completed on schedule Increase or maintain the number of applications received per recruitment for nonexempt positions Increase or maintain the number of applications received per recruitment for exempt positions Quality Decrease the number of days lost to injury per workers’ compensation claim Maintain the turnover rate of full-time employees at an acceptable rate Productivity Number of workers’ compensation claims due to injury The Height of Desert Living 157 Operating Budgets Human Resources/Risk Management Division FY13-14 Proposed Budget Summary of Expenditures Human Resources/Risk Management Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Gas & Oil Professional Fees Legal Fees Insurance Expense Printing Expense Advertising/Signage Community Contracts/Events Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Miscellaneous Expense Small Tools Hardware Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Total Human Resources/Risk Management 158 $ FY10-11 FY11-12 FY12-13 FY13-14 Actual Actual Revised Budget Proposed Budget $ $ 88,873 19,229 1,192 1,536 218 184 6,620 364 61 380 9,778 258 1,690 693 10,834 228,675 115 596 863 716 1,130 3,891 5,573 196 66 495 388 128 1,342 15,513 $ 401,597 $ 90,999 28,796 1,785 1,702 271 542 7,219 405 64 363 10,000 267 1,667 486 25 30,340 161,396 852 889 2,162 4,838 6,905 242 770 249 625 106 450 113 1,557 - $ 356,085 The Height of Desert Living 93,277 30,019 1,862 1,779 306 456 7,340 440 69 347 10,265 270 1,795 5,300 200 12,208 10,500 215,840 1,620 1,290 35 3,270 7,493 7,429 555 653 50 956 - $ 415,624 71,707 4,339 1,017 179 114 1,740 3,300 200 11,036 500 256,840 1,300 590 15 500 2,200 4,256 116 270 50 485 - $ 360,754 Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and longterm components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. FY10-11 Actual Program Name Accounting Administration Audit Services Boards & Commissions Budget Customer Service Licensing Purchasing Treasury Total $ $ 37,236 34,798 74,438 4,552 47,759 22,073 24,931 34,392 27,124 307,303 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 50,894 $ 51,799 1,782,067 34,903 65,836 65,232 4 260 42,273 41,389 26,816 31,425 39,355 35,475 16,844 17,142 38,564 46,693 $ 2,062,653 $ 324,318 FY13-14 Proposed Budget $ 40,021 42,112 68,723 46,067 31,816 38,365 25,452 44,293 $ 336,849 Variance Explanations: Accounting: The decrease in the Accounting program is related to the reduction of .50 FTE. Purchasing: The increase in this program is a result of a reallocation of FTEs between this Division and the Information Technology Division. Use of Funds - Finance - By Program Where does the money go? Purchasing 8% Treasury 13% Accounting 12% Administration 13% Licensing 11% Audit Services 20% Budget 14% Customer Service 9% Total Proposed Budget = $336,849 The Height of Desert Living 159 Operating Budgets Finance Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ FY11-12 Actual 178,700 $ 187,078 6,398 7,354 32,528 31,933 1,898 2,187 1,814 1,655 705 878 73,221 74,701 3,058 2,947 (99) 9,080 10,246 1,743,674 307,303 $ 2,062,653 FY12-13 Revised Budget $ 183,088 7,041 31,612 2,948 2,662 780 83,490 3,570 400 8,727 $ 324,318 FY13-14 Proposed Budget $ 185,877 5,844 36,944 2,004 2,587 780 92,245 3,315 7,253 $ 336,849 Variance Explanations: Contractual Services: The increase in this category is mainly attributable to the Town’s participation in the State of Arizona’s Open Books program to comply with Arizona’s official Transparency Web Site in accordance with ARS §41-725 in addition to a new contract for the annual financial audit. Transfers: During FY11-12, the Town used reserves and residual fund balance to retire the debt on outstanding Municipal Property Corporation (MPC) bonds for the Town Hall that was built in 2004. Education and Training 1% Dues & Memberships 1% Benefits 11% Use of Funds - Finance - By Category Where does the money go? Contractual Services 27% Supplies 1% Wages 55% Employment Taxes 2% Total Proposed Budget = $336,849 160 The Height of Desert Living Internal Service 2% Operating Budgets Finance Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 16 17 18 19 9 10 11 12 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 103% 104% 97% 100% Yes Yes Yes Yes FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Accounts payable checks issued 1,534 1,569 1,538 1,500 Purchase orders processed 1,060 1,163 1,137 1,140 $19,940 $80,601 $30,000 $30,000 2,255 2,248 2,230 2,250 Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Reporting award Consecutive years for GFOA annual Distinguished Budget Presentation award Quality Actual revenue versus forecast Unqualified audit opinion Productivity Local tax revenues from audits Business licenses processed The Height of Desert Living 161 Operating Budgets Finance Division FY13-14 Proposed Budget Summary of Expenditures Finance Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Grounds Maint/Repair Telecommunications Auditing Expense Professional Fees Management Fees Printing Expense Advertising/Signage Bank/Merc Acct Fees ActiveNet Fees Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Hardware Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Total Finance 162 $ $ FY10-11 FY11-12 Actual Actual 135,241 $ 43,459 2,850 2,562 338 648 15,799 1,078 165 514 14,615 357 1,063 835 115 1,699 705 58,554 541 1,508 1,911 10,707 2,103 685 91 130 49 (99) 2,389 3,367 3,324 307,303 $ 140,508 46,569 2,923 2,681 421 1,329 14,440 1,073 159 487 15,392 382 853 1,334 588 1,067 878 50,700 2,033 10,625 1,350 960 9,034 1,154 1,403 388 2 2,346 3,641 18 4,241 1,743,674 2,062,653 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ The Height of Desert Living 133,657 49,431 3,066 2,659 456 860 14,680 1,172 170 499 14,705 386 1,273 1,675 90 2,572 780 51,375 120 18,500 2,295 1,720 9,480 1,545 1,930 50 45 400 1,681 3,390 3,656 324,318 $ $ 150,800 35,077 2,175 2,699 473 497 17,783 1,402 191 531 16,592 445 1,139 865 560 2,027 780 55,000 18,950 1,415 1,500 5,000 10,020 360 1,330 1,985 1,681 3,406 2,166 336,849 Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The Division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Expenditures by Program FY10-11 Actual Program Name Administration Network Administration Support Training & Development Video Services Web Site Total $ $ 20,783 113,845 59,443 171 9,130 8,314 211,686 FY11-12 Actual $ $ 30,579 151,979 45,172 36,189 11,096 275,015 FY12-13 Revised Budget $ 13,088 205,476 45,742 19,771 33,372 $ 317,449 FY13-14 Proposed Budget $ 14,527 159,640 59,338 16,833 26,466 $ 276,804 Variance Explanations: Network Administration: This fiscal year, the Town continues the computer/server replacement program and will focus mainly on the Fire Stations. There is $15,600 budgeted for replacement of 12 computers and 2 servers, which is less than the previous fiscal year. There is also $15,000 included in this budget (ITNET) to expand the Town’s surveillance system to Desert Vista Park which cost is lower than the surveillance equipment the previous fiscal year. FY12-13 budget reflects a transfer of $8,000 to be used for Pavement Management. Support and Web Site: A reallocation of FTEs in the Information Technology Division resulted in an increase in Support and a decrease in Web Site. Use of Funds - Information Technology - By Program Where does the money go? Support 21% Network Administration 58% Total Proposed Budget = $276,804 The Height of Desert Living Video Services 6% Web Site 10% Administration 5% 163 Operating Budgets Information Technology Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 82,905 1,521 20,988 92,725 75 71 1,419 1,250 418 9,841 473 211,686 FY11-12 Actual $ $ 90,034 1,953 24,230 120,522 81 1,178 654 285 1,445 30,275 4,358 275,015 FY12-13 Revised Budget $ 93,305 2,015 24,903 124,770 10,000 516 2,000 2,120 56,700 1,120 $ 317,449 FY13-14 Proposed Budget $ 85,188 1,726 22,764 102,600 10,000 2,306 2,000 2,120 44,600 3,500 $ 276,804 Variance Explanations: Dues and Memberships: Software maintenance fees are being billed differently with the change from Class to ActiveNet. MUNIS maintenance is at a stable level which is less than the previous year. Dues and subscriptions decreased due to the decision not to implement online storage for disaster recovery which had been included in the previous fiscal year. Equipment: Hardware costs have decreased due to the number of items in the rotation for replacement in FY13-14. Use of Funds - Information Technology - By Category Where does the money go? Utilities Benefits 8% Dues & Memberships 37% Wages 30% Employment Taxes 1% 164 1% Maintenance and Repair 4% Contractual Services 1% Equipment 16% Supplies 1% Internal Service 1% Total Proposed Budget = $276,804 The Height of Desert Living Operating Budgets Information Technology Division Activities/Results Performance Measures Percentage of emergency related helpdesk tickets resolved within two business hours Percentage of high priority helpdesk tickets resolved within four hours Percentage of helpdesk tickets resolved within twelve hours FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 90% 95% 95% 95% 97% 98% 99% 99% 95% 95% 95% 95% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 1,171 1,205 900 850 0 0 0 0 1,112 1,180 750 850 1.053 639 550 750 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $42,997 $43,619 $44,476 $45,805 N/A 95% 98.5% 99.25% Quality Total number of tickets opened Total number of tickets closed without resolution Total number of tickets resolved within established timeframe Number of issues resolved during initial contact Productivity Employee cost involved for support Availability of computer system up-time The Height of Desert Living 165 Operating Budgets Information Technology Division FY13-14 Proposed Budget Summary of Expenditures Information Technology Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Equipment Maint/Repair Telecommunications Professional Fees Office Supplies Operating Supplies Postage & Delivery Software Hardware Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Total Information Technology 166 FY10-11 Actual $ $ 82,905 1,185 166 170 10,452 726 113 340 9,119 237 83,545 9,180 10 65 71 1,419 1,250 135 284 3,891 4,146 1,804 21 5 447 211,686 FY11-12 Actual $ $ 90,033 1,280 207 466 12,634 950 137 341 9,904 265 112,517 8,005 81 1,178 654 285 210 1,184 51 563 27,378 2,334 75 1 4,282 275,015 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ The Height of Desert Living 93,305 1,356 234 425 12,845 1,032 143 347 10,266 270 114,920 9,850 10,000 516 2,000 250 1,770 100 56,700 100 20 1,000 317,449 $ $ 85,188 1,237 267 222 11,081 1,579 117 731 8,939 317 91,250 11,350 10,000 2,306 2,000 250 1,770 100 8,000 35,600 1,000 100 20 3,380 276,804 Operating Budgets Economic Development Division (General Fund) Economic Development Division – (General Fund) Service Delivery Plan The Town’s Economic Development Administrator position is currently unfilled; the proposed budget does not recommend refilling that position but will include funding for economic development services on a contractual basis. The Scope of Work for the contract will be based on the recently adopted Economic Development Plan and will be coordinated by the Town Manager. Economic development in Fountain Hills requires a collaborative effort to ensure success. The Town of Fountain Hills plays a key role along with the business community and residents. The Town works collaboratively with the various stakeholder groups and other agencies in its effort to diversify the local economy. The Economic Development Plan is based on expanding the local economy and improving the standard of living within the Fountain Hills area. Following is a list of success objectives that will assist in implementation. Many of these objectives are similar to The Ahwahnee Principles for Smart Economic Development created by the Center for Livable Communities in Sacramento, California. Coordinated Approach: All entities involved in economic development must work together to achieve mutually agreed-upon goals to ensure a sustainable effort. Community Collaboration: A comprehensive understanding of the town and region and a commitment to collaborating with entities throughout the region (e.g., federal agencies and incorporated communities) are critical. Smart Growth: The regional environment is a tremendous asset that should be protected for community and economic development reasons. The community must take great strides in addressing resource issues, such as water, to ensure long-term sustainability. Long-Term Efforts: Economic development is not a one-shot activity. Success requires long-term investments (e.g., infrastructure and telecommunications) as well as continued focused effort and evaluation. Existing Business Support: The Town’s focus is on supporting existing enterprises, while looking at diversifying the economic base is important. Existing businesses are Fountain Hills’ most valuable assets because they are already contributing to the local economy and quality of life. They are also the best source of business expansion and local job growth. The Height of Desert Living 167 Operating Budgets Economic Development Division (General Fund) Service Delivery Plan (cont.) Corporate Responsibility: Fountain Hills encourages enterprises to work as civic partners, contributing to the community, protecting the natural environment, and providing workers with good pay, benefits, and opportunities for upward mobility, within a healthy working environment. Human Investment: Human resources are so valuable in the Information Age. Fountain Hills will strive to provide life-long skills and learning opportunities by investing in excellent schools, post-secondary institutions, and opportunities for continuous education and training that are available to all. FY10-11 Actual Program Name Administration Total $ $ 64,660 64,660 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 68,819 $ 14,476 $ 68,819 $ 14,476 FY13-14 Proposed Budget $ 90,240 $ 90,240 Variance Explanations: Administration: Some of the FY12-13 budgeted funds were transferred to the Pavement Management Program, therefore resulting in an increase for FY13-14. The Town’s Economic Development Administrator left Fountain Hills for another municipality, and this position remains vacant. Use of Funds Economic Development (General Fund) - By Program Where does the money go? Administration 100% Total Proposed Budget = $90,240 168 The Height of Desert Living Operating Budgets Economic Development Division (General Fund) FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Utilities Contractual Services Supplies Internal Service Total $ $ 31,401 540 8,248 6,121 6,786 325 7,917 866 2,456 64,660 Expenditures by Category FY11-12 FY12-13 Actual Revised Budget $ 37,875 $ 5,729 733 98 10,327 1,133 5,303 4,693 2,963 409 337 9,244 2,250 501 1,464 236 $ 68,819 $ 14,476 FY13-14 Proposed Budget $ $ 90,000 240 90,240 Variance Explanations: All Categories: Some of the FY12-13 budgeted funds were transferred to the Pavement Management Program, therefore resulting in an increase for FY13-14. The Town’s Economic Development Administrator left Fountain Hills for another municipality and this position remains vacant. As the Economic Development Plan is implemented, the proposed expenditure categories may be adjusted to reflect this planned use of resources. Use of Funds - Economic Development (General Fund) By Category Where does the money go? Contractual Services 100% Total Proposed Budget = $90,240 The Height of Desert Living 169 Operating Budgets Economic Development Division (General Fund) Activities/Results Performance metrics are applied to measure a plan's activities and its overall performance. As there is always an element of uncertainty about the future, regular review to ensure that a plan is still effective and achieving desired outcomes is critical. Performance metrics should support the intended strategic outcome and typical meet six criteria: time, cost, resources, scope, quality, and actions. Performance metrics will be established with each strategic initiative to provide annual assessment of progress. Economic Objectives are the broad desired achievement that Fountain Hills will accomplish through the implementation of the Economic Development Plan. The economic objectives are: • Grow Our Economy • Maximize Our Talent • Enhance Our Community Our Focused Approach is how Fountain Hills is going to achieve its economic objectives. All five objectives are important and would be addressed simultaneously. The focused approach is through the following strategic initiatives: • Business Attraction • Business Retention and Expansion • Entrepreneurial Development • Foundational Maintenance • Locational Catalysts Targeted Industry Sectors are the business sectors that offer Fountain Hills the most opportunity and will be pursued through our focused approach. Industry sectors help the community meet the stated economic objectives: • Professional, Technical, and Scientific Services • Healthcare, Medical, Biosciences, and Wellness • Finance and Insurance • Tourism and Recreation • Retail • Education 170 The Height of Desert Living Operating Budgets Economic Development Division (General Fund) FY13-14 Proposed Budget Summary of Expenditures Economic Development FY10-11 Actual Description General Fund Salaries-Full Time Salaries-Part Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Telecommunications Professional Fees Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Office Supplies Food & Beverage Supplies Postage & Delivery ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Total Economic Development $ 31,398 432 63 45 4,312 228 26 134 3,459 90 6,121 2,711 4,075 325 7,506 36 376 186 662 18 513 60 989 895 64,660 FY11-12 Actual $ $ 37,875 518 86 129 5,581 296 32 142 4,166 110 5,302 390 2,574 409 8,063 1,169 13 56 445 428 79 567 389 68,819 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 1,491 4,237 81 17 454 25 3 12 630 9 4,693 337 1,125 1,125 7 4 41 185 14,476 $ $ 90,000 240 90,240 171 Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. Program Name Attorney Services Public Defender Prosecutor Total FY10-11 Actual $ $ 184,716 2,750 110,000 297,466 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 234,427 $ 197,400 1,500 9,960 110,000 110,000 $ 345,927 $ 317,360 FY13-14 Proposed Budget $ 198,840 4,800 110,001 $ 313,641 Variance Explanations: Attorney Services: The Town Attorney handles all legal affairs of the Town government including contract reviews, legal advice, lawsuits and general representation. The proposed expenditures presume no major lawsuits will be filed. Public Defender: The number of cases needing a public defender has decreased resulting in a lower cost. Use of Funds - Legal Services - By Program Where does the money go? Public Defender 2% Attorney Services 63% Prosecutor 35% Total Proposed Budget = $313,641 Category Dues & Memberships Contractual Services Supplies Internal Service Total 172 FY10-11 Actual $ $ 3,003 294,454 9 297,466 Expenditures by Category FY11-12 FY12-13 Actual Revised Budget $ 3,325 $ 3,000 342,181 314,360 32 389 $ 345,927 $ 317,360 The Height of Desert Living FY13-14 Proposed Budget $ 4,200 309,201 240 $ 313,641 Operating Budgets Legal Services Division Uses of Funds - Legal Services - By Category Where does the money go? Contractual Services 99% Dues & Memberships 1% Total Proposed Budget = $313,641 Activities/Results Productivity FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of Resolutions prepared 50 42 40 35 Number of Ordinances prepared 5 6 10 10 36 40 15 15 Number of Requests for Proposals 2 1 2 1 Number of IGAs prepared 4 4 3 3 Number of Contracts prepared FY13-14 Proposed Budget Summary of Expenditures Legal Services Description FY10-11 FY11-12 Actual Actual FY12-13 FY13-14 Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat Legal Fees Postage & Delivery ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Total Legal Services $ $ 3,003 294,454 9 297,466 $ $ 3,325 342,181 32 389 345,927 The Height of Desert Living $ $ 3,000 314,360 317,360 $ $ 4,200 309,201 240 313,641 173 Operating Budgets Development Services Development Services 174 The Height of Desert Living Operating Budgets Development Services Note: Numbers in parentheses represent full-time equivalents (FTE). The Height of Desert Living 175 Operating Budgets Development Services DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; maintenance of public facilities; plan review, construction permitting, and building inspections; environmental compliance, enforcement of Town codes, improved environmental quality as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of seven (7) Divisions: Building Safety, Code Compliance, Engineering, Facilities, Mapping & Graphics and Planning in the General Fund. The Streets Division is funded through the Highway User Revenue Fund (HURF). The Development Services Director provides direct supervision over Division heads and the executive management assistant. Expenditures by Division FY10-11 Actual Division Engineering Facilities Planning Building Safety Code Compliance Mapping & Graphics Total $ 377,760 523,683 207,667 258,735 116,372 81,147 $ 1,565,364 FY11-12 Actual $ 458,132 459,874 183,875 129,860 126,190 71,867 $ 1,429,798 FY12-13 Revised Budget $ 577,546 865,778 160,353 204,952 102,586 96,363 $ 2,007,578 FY13-14 Proposed Budget $ 515,111 805,973 162,106 188,590 101,215 76,112 $ 1,849,107 Variance Explanations: Engineering: The decrease is mainly due to a match for a transportation grant that ended up not being needed and does not need to be included going forward. Contractual services decreased by 75% for inspections and outside plan review. Planning: The decrease is mainly due to the elimination of the household hazardous waste event totaling $45,000. Mapping & Graphics: Since new equipment was purchased in FY12-13, none was needed in FY13-14 resulting in a decrease. 176 The Height of Desert Living Operating Budgets Development Services Mapping & Graphics 4% Use of Funds - Development Services - By Division Where does the money go? Code Compliance 5% Engineering 28% Building Safety 10% Planning 9% Facilities 44% Total Proposed Budget = $1,849,107 Expenditures by Program FY10-11 Actual Program Name Administration Building Inspection Building Maintenance Capital Improvement Projects Code Compliance Current Planning Engineering Environmental Service Long Range Planning Mapping & Graphics Open Space Permitting Stormwater Management Total $ 59,332 89,508 516,544 89,174 116,371 120,985 88,385 51,276 35,588 81,147 99,646 169,227 48,181 $ 1,565,364 FY11-12 Actual $ 58,475 36,900 456,404 85,486 126,190 92,696 127,088 65,606 25,573 71,867 6 92,960 190,547 $ 1,429,798 FY12-13 Revised Budget $ 114,783 93,895 852,946 87,581 102,586 100,833 172,345 32,190 27,330 96,363 111,057 215,669 $ 2,007,578 FY13-14 Proposed Budget $ 71,542 75,355 795,964 90,157 101,215 101,860 153,021 31,997 28,249 76,112 113,234 210,401 $ 1,849,107 Variance Explanations: Administration: The decrease is mainly due to a match for a transportation grant that ended up not being needed and does not need to be included going forward. Building Inspection: Contracted inspection assistance was decreased 58% resulting in a decrease of $20,000. The Height of Desert Living 177 Operating Budgets Development Services Variance Explanations (cont.): Building Maintenance: FY12-13 included many items that had been previously postponed. There is still ongoing maintenance and repairs included in FY13-14. Sidewalk replacement around the Centennial Circle totaling $60,000 is included since trip hazards have been identified. Painting totals $12,100 for the Community Center and $31,955 for Fire Station #1. Mapping & Graphics: Since new equipment was purchased in FY12-13, none was needed in FY13-14 resulting in a decrease. Mapping & Graphics 4% Planning Permitting 2% 6% Stormwater Management 11% Use of Funds - Development Services - By Program Where does the money go? Long Range Code Compliance 5% Capital Improvement Projects 5% Current Environmental Planning Engineering Service 8% 6% 2% Building Maintenance 43% Building Inspection 4% Administration 4% Total Proposed Budget = $1,849,107 Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total 178 $ 833,642 28,943 193,215 7,992 1,263 221,168 194,999 15,986 24,456 14,083 260 28,607 750 $ 1,565,364 FY11-12 Actual $ 698,381 27,276 166,861 10,760 2,452 232,112 219,593 21,393 21,015 5,826 1,437 22,692 $ 1,429,798 FY12-13 Revised Budget $ 698,864 29,115 164,769 19,178 12,405 577,958 231,360 114,015 51,855 41,560 250 25,499 40,750 $ 2,007,578 The Height of Desert Living FY13-14 Proposed Budget $ 704,017 26,266 172,826 14,167 9,550 494,811 233,600 102,641 57,699 9,250 250 24,030 $ 1,849,107 Operating Budgets Development Services Variance Explanations: Dues and Memberships: FY12-13 included $5,000 for an EPA/ADEQ permit that was not budgeted in FY1314. Maintenance and Repair: FY12-13 included many items that had been previously postponed. There is still ongoing maintenance and repairs included in FY13-14. Sidewalk replacement around the Centennial Circle totaling $60,000 is included since trip hazards have been identified. Painting totals $12,100 for the Community Center and $31,955 for Fire Station #1. Equipment: A new plotter/scanner and printer for Mapping & Graphics was purchased in FY1213 resulting in a decrease in FY13-14. Use of Funds - Development Services - By Category Dues & Where does the money go? Memberships Benefits 1% 9% Employment Taxes 1% Utilities 13% Wages 37% Education and Training 1% Maintenance and Repair 27% Internal Service 1% Equipment 1% Supplies 3% Contractual Services 6% Total Proposed Budget = $1,849,107 The Height of Desert Living 179 Operating Budgets Development Services FY12-13 Department Accomplishments Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional dam maintenance Completed the 2012 edition of the "Land Use Analysis and Statistical Report" Completed Medical Marijuana ordinance Maintain and Improve Community Infrastructure Completed Sign Ordinance Update Economic Vitality Organized paper shredding and electronics recycling events Completed Zone 6 Pavement Management Program Foster a culture of public service and volunteerism Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption Environmental Stewardship Economic Vitality Public Safety, Health and Welfare Maintain and Improvement Civic Responsibility-CR3 Environmental Stewardship-ES3 FY13-14 Objectives Initiative Strategic Value Complete Town-owned wash and ADWR jurisdictional dam maintenance Complete the 2013 edition of the “Land Use Analysis and Statistical Report” Organize paper shredding and electronic recycling events Maintain and Improve Community Infrastructure Economic Vitality $1,000/General Fund Environmental Stewardship Paper shredding – Paid by Library Association Complete Zone 6 Pavement Management Program Maintain and Improvement Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption Foster a culture of public service and volunteerism Environmental ES3 180 Estimated Cost/Funding Source $150,000/General Fund Stewardship- Civic Responsibility-CR3 Electronics recycling event – Paid by vendor $867,000/HURF and General Fund $0/General Fund $0/General Fund The Height of Desert Living Operating Budgets Development Services The Height of Desert Living 181 Operating Budgets Development Services FY13-14 Proposed Budget Summary of Expenditures Development Services Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Wash Maintenance Dam Inspection And Maint Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Parking Lot Repair Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil AZDWR Fees 182 $ FY10-11 FY11-12 Actual Actual 775,556 55,939 2,146 3,474 12,000 11,715 1,754 95,071 6,361 1,015 3,070 85,541 2,157 3,006 4,987 747 516 22,105 64,834 8,280 4,383 8,951 94 385 61,517 20,250 4,961 1,797 717 7,896 1,278 1,319 737 6,118 5,547 158,116 2,640 4,004 26,675 3,563 - $ 657,927 40,037 416 2,501 10,045 11,131 3,599 82,725 5,420 804 2,402 73,587 1,923 5,855 4,906 1,652 800 16,046 45,934 4,921 3,129 8,420 2,892 10 511 113,998 17,348 3,903 2,654 1,815 1,816 236 535 7,943 151,006 2,739 3,006 29,985 4,841 28,017 FY12-13 FY13-14 Revised Budget Proposed Budget $ The Height of Desert Living 649,752 49,112 3,668 10,283 12,267 2,897 82,538 5,515 959 2,405 71,481 1,871 12,700 6,478 1,535 10,870 117,563 79,952 27,030 11,845 11,043 1,110 1,185 150,000 20,400 17,682 2,512 1,521 20,855 35,450 1,785 2,975 68,110 6,940 183,155 6,350 3,800 31,605 6,450 - $ 664,439 39,577 2,456 10,219 11,860 1,731 88,863 5,678 933 2,336 73,097 1,919 7,700 6,467 1,575 7,975 65,028 81,633 25,914 6,080 9,385 1,110 1,185 150,000 20,400 13,153 3,288 1,521 5,445 60,000 44,390 6,280 183,155 6,350 5,240 31,605 7,250 - Operating Budgets Development Services FY13-14 Proposed Budget Summary of Expenditures Development Services Description General Fund-continued Professional Fees Engineering Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Software Hardware Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Total Development Services $ $ FY10-11 FY11-12 Actual Actual 10,862 3,500 43 1,156 401 25 6,334 12,759 868 2,062 751 1,328 353 4,037 122 1,069 6,045 2,810 260 2,972 358 10,942 3,753 10,581 750 1,565,364 $ $ 10,699 4,200 661 463 997 4,348 25 4,448 12,257 313 2,430 815 715 37 949 1,269 193 187 2,579 650 1,437 3,962 378 8,014 2,647 7,692 1,429,798 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 22,105 20,000 2,050 2,360 2,500 65,000 9,676 22,880 925 13,665 1,800 850 1,883 176 2,315 5,100 6,475 27,670 250 1,295 380 8,014 5,078 10,732 40,750 2,007,578 $ $ 19,770 15,000 2,050 2,165 2,500 25,000 36,036 120 8,676 22,325 1,025 20,990 1,800 850 1,883 150 2,315 600 2,200 4,135 250 3,275 958 12,629 900 6,268 1,849,107 183 Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other structures in a manner that is responsive and customer friendly. The Division coordinates the review of plans for the structures it permits and conducts construction inspections. FY10-11 Actual Program Name Building Inspections Permitting Total $ $ 89,509 169,226 258,735 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 36,900 $ 93,895 92,960 111,057 $ 129,860 $ 204,952 Variance Explanations: Building Inspections: Contracted inspection assistance was decreased $20,000 in FY13-14. Use of Funds - Building Safety - By Program Where does the money go? Building Inspections 40% Permitting 60% Total Proposed Budget = $188,590 184 The Height of Desert Living FY13-14 Proposed Budget $ 75,356 113,234 $ 188,590 Operating Budgets Building Safety Division FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 194,111 5,673 51,330 391 648 11 1,598 565 91 4,317 258,735 Expenditures by Category FY11-12 FY12-13 Actual Revised Budget $ 89,610 $ 125,163 2,678 3,821 25,546 28,565 278 890 1,279 3,420 169 619 1,013 1,360 4,378 35,200 645 1,350 150 4,264 4,414 $ 129,860 $ 204,952 FY13-14 Proposed Budget $ 128,301 3,743 29,893 890 1,700 1,069 1,720 15,320 1,350 150 4,454 $ 188,590 Use of Funds - Building Safety - By Category Where does the money go? Wages 68% Employment Taxes 2% Internal Service 2% Benefits 16% Supplies 1% Contractual Utilities Services 1% 8% Education and Maintenance Training and Repair 1% 1% Total Proposed Budget = $188,590 Variance Explanations: Contractual Services: Contracted inspection assistance was decreased $20,000 in FY13-14. The Height of Desert Living 185 Operating Budgets Building Safety Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 100% 97% 97% 100% 100% 97% 97% 100% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of building plan reviews conducted (multiple reviews possible) Number of residential plan reviews conducted (multiple reviews possible) Number of commercial plan reviews conducted (multiple reviews possible) Number of building inspection FTE’s 329 375 420 420 92 100 125 125 237 250 250 250 2.5 2 2 2 Total number of permits 354 400 425 450 1,546 1,800 2,000 2,000 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $57.90 $69.59 $46.95 $37.68 $478.04 $273.58 $261.31 Percentage of all residential building plan reviews completed within established turnaround times Percentage of all commercial building plan reviews completed within established turnaround times Quality Total number of inspections (all inspections) Productivity Average expenditure per inspection during the reporting period (includes all inspections) Average cost per permit 186 The Height of Desert Living $251.64 Operating Budgets Building Safety Division FY13-14 Proposed Budget Summary of Expenditures Building Safety Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Equipment Maint/Repair Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Bank/Merc Acct Fees ActiveNet Fees Office Supplies Uniforms Small Tools ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Building Safety FY10-11 Actual $ $ 187,200 6,910 428 2,684 2,192 368 27,140 1,874 304 852 20,583 576 17 375 648 11 863 735 566 91 75 17 2,595 65 1,566 258,735 FY11-12 Actual $ $ 89,610 1,230 952 496 14,017 866 134 312 9,857 360 278 1,279 168 314 699 6 4,348 25 214 431 73 5 2,595 34 1,557 129,860 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 125,163 1,816 1,474 531 12,643 1,159 171 463 13,769 360 890 3,420 287 332 360 1,000 200 35,000 800 550 150 103 50 2,595 1,666 204,952 $ $ 128,300 1,861 1,551 331 13,611 1,182 167 450 14,114 369 890 1,700 287 782 720 1,000 200 15,000 120 800 550 150 537 71 2,647 1,200 188,590 187 Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, property maintenance, improperly maintained pools, illegal signs, improper parking on private property, dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Expenditures by Program FY10-11 Actual Program Name Code Compliance Total $ $ 116,371 116,371 FY11-12 Actual $ $ 126,190 126,190 FY12-13 Revised Budget $ $ 102,586 102,586 Use of Funds - Code Compliance - By Program Where does the money go? Code Compliance 100% Total Proposed Budget = $101,215 188 The Height of Desert Living FY13-14 Proposed Budget $ $ 101,215 101,215 Operating Budgets Code Compliance Division Expenditures by Category FY10-11 Actual FY11-12 Actual FY12-13 Revised Budget Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 84,143 2,219 19,337 35 25 671 946 362 785 626 7,222 116,371 $ 97,277 3,242 21,089 35 50 20 910 315 187 3,065 126,190 $ $ $ 66,397 2,227 17,546 135 585 330 1,360 10,265 580 3,161 102,586 FY13-14 Proposed Budget $ $ 68,060 2,189 18,452 135 625 780 1,720 5,270 580 3,404 101,215 Variance Explanations: Contractual Services: Code abatements were decreased by $5,000. Maintenance and Repair 1% Education and Training 1% Employment Taxes 2% Use of Funds - Code Compliance - By Category Where does the money go? Contractual Services 5% Supplies 1% Utilities 2% Benefits 18% Internal Service 3% Wages 67% Total Proposed Budget = $101,215 The Height of Desert Living 189 Operating Budgets Code Compliance Division Activities/Results Performance Measures Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 99% 99% 99% 98% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 1 1 1 1 843 840 800 800 2 2 1 10 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $138.04 $149.82 $128.23 $126.52 Quality Number of Code Enforcement Officers Number of code violation cases Number of code violation cases reviewed in court proceedings (does not include barking dog cases) Productivity Average cost per code violation case 190 The Height of Desert Living Operating Budgets Code Compliance Division FY13-14 Proposed Budget Summary of Expenditures Code Compliance Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Office Supplies Program Materials Uniforms Postage & Delivery Small Tools Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Code Compliance FY10-11 Actual $ $ 84,144 1,203 840 175 9,059 497 86 253 9,254 188 35 25 671 406 540 362 194 150 420 20 98 371 157 88 25 5,522 693 895 116,371 FY11-12 Actual $ $ 97,275 1,391 1,388 464 9,037 708 113 341 10,700 191 35 25 25 20 349 561 176 139 165 22 45 19 2,595 17 389 126,190 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 66,397 963 963 301 9,175 548 83 245 7,304 191 100 35 360 225 330 360 1,000 265 10,000 450 130 58 32 2,595 476 102,586 $ $ 68,060 987 1,014 188 9,877 572 81 239 7,487 196 100 35 400 225 780 720 1,000 270 5,000 450 130 200 72 2,647 485 101,215 191 Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for design, contract administration and construction oversight for capital projects. The Division is also responsible for the review of commercial and residential plans, utility plans, encroachment permits as well as the maintenance of Town-owned washes and six ADWR jurisdictional dams. FY10-11 Actual Program Name Administration Capital Improvement Program Engineering Open Space Stormwater Management Total $ $ 52,374 89,175 88,385 99,645 48,181 377,760 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 55,005 $ 101,951 85,486 87,581 127,088 172,345 6 190,547 215,669 $ 458,132 $ 577,546 FY13-14 Proposed Budget $ 61,532 90,157 153,021 210,401 $ 515,111 Variance Explanations: Administration: The decrease is mainly due to the transportation grant match that had been included in FY12-13. Engineering: Inspections and outside plan reviews were decreased by $15,000. Use of Funds - Engineering - By Program Where does the money go? Administration 11% Stormwater Management 41% Engineering 30% Capital Improvement Program 18% Total Proposed Budget = $515,111 192 The Height of Desert Living Operating Budgets Engineering Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ FY11-12 Actual 212,890 6,782 54,528 1,862 222 81,802 2,435 7,626 360 769 8,484 377,760 $ $ 232,889 7,439 60,296 7,522 55 133,482 2,399 4,715 1,014 8,321 458,132 FY12-13 Revised Budget $ 222,324 7,820 57,629 13,825 5,185 171,909 3,720 40,950 2,152 2,850 9,182 40,000 $ 577,546 FY13-14 Proposed Budget $ 227,564 7,802 60,460 8,940 4,285 171,702 4,640 20,500 2,226 1,050 5,942 $ 515,111 Variance Explanations: Contractual Services: Inspections and outside plan reviews were decreased by $15,000. Transfers: The decrease is due to the transportation grant match that had been included in FY12-13. Education and Training Dues & 1% Memberships 2% Use of Funds - Engineering - By Category Where does the money go? Maintenance and Repair 33% Benefits 12% Utilities 1% Contractual Services 4% Wages 44% Employment Taxes 2% Internal Service 1% Total Proposed Budget = $515,111 The Height of Desert Living 193 Operating Budgets Engineering Division Activities/Results Performance Measures Percentage of reviews of final plats, site plans and commercial plans completed within established turn-around time. Percentage of inspections completed within 24 hours of notice FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 95% 95% 95% 95% 95% 95% 95% 100% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 35 70 75 75 354 300 300 300 2 2 2 3 298 250 275 300 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $595.84 $940.02 $945.19 $810.59 Quality Acres of Town-owned washes maintained* Number of right-of-way and encroachment permits issued Number of capital improvement projects (CIP) completed Total number of inspections (includes multiple inspection totals for residential, commercial & CIP projects) Productivity Expenditure per inspection (includes multiple inspection totals for residential, commercial & CIP projects) *658 acres of Town-owned washes 194 The Height of Desert Living Operating Budgets Engineering Division FY13-14 Proposed Budget Summary of Expenditures Engineering FY10-11 Actual Description FY11-12 Actual FY12-13 FY13-14 Revised Budget Proposed Budget General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Wash Maintenance Dam Inspection And Maint Vehicle Maint/Repair Office Equip Maint/ Repair Telecommunications Gas & Oil Professional Fees Engineering Fees Printing Expense Advertising/Signage Contractual Services Office Supplies Safety Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Software Hardware Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Total Engineering $ $ 210,894 1,993 3,149 3,291 342 27,841 1,585 257 822 23,422 601 295 1,568 99 124 61,517 20,250 35 1,181 1,254 3,789 3,500 337 315 32 14 144 122 503 1,218 28 2,825 1,953 2,460 377,760 $ $ 232,889 3,252 3,357 831 31,075 1,793 271 863 25,618 676 5,779 1,743 55 113,998 17,348 2,136 1,279 1,120 4,200 386 129 968 9 37 2,127 96 2,825 1,910 1,362 458,132 The Height of Desert Living $ $ 222,323 3,224 3,896 700 29,452 1,814 443 823 24,458 639 11,350 2,475 175 5,010 150,000 20,400 550 959 1,620 2,100 20,000 950 20,000 1,601 100 275 176 450 600 1,800 72 45 2,825 3,623 2,618 40,000 577,546 $ $ 227,564 3,303 4,062 437 31,706 1,840 427 798 25,034 655 6,350 2,590 175 4,110 150,000 20,400 343 959 2,340 2,300 15,000 500 5,000 1,601 200 275 150 450 600 1,043 400 2,735 741 1,023 515,111 195 Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library/Museum, Fire Stations #1 and #2, Kiwanis Building and the Fountain Hills Theatre. Expenditures by Location Location Town Hall Community Center Library/Museum Community Theater Kiwanis Building Physical Plant Fire Station #1 Fire Station #2 Total FY10-11 Actual $ $ 176,010 122,125 96,627 4,205 5,069 79,931 30,374 9,342 523,683 FY11-12 Actual $ $ 146,366 103,430 110,319 8,458 3,177 60,141 26,119 1,864 459,874 FY12-13 Revised Budget $ 228,382 230,596 223,465 18,465 7,115 69,528 74,487 13,740 $ 865,778 FY13-14 Proposed Budget $ 207,816 233,098 223,855 8,755 9,817 51,694 52,034 18,904 $ 805,973 Variance Explanations: Overall, salaries & benefits were reallocated to separate Fire Station #2, Fountain Hills Theater, and Kiwanis from the other locations. Community Theatre: One-time repairs were included in FY12-13. Kiwanis Building: The antiquated electrical system requires some repairs in FY13-14. Physical Plant: The decrease is due to fewer items needing special attention this year. Fire Station #1: FY12-13 included $31,155 for painting the exterior of the building. Fire Station #2: This is the first year for the salary and benefit allocation to Fire Station #2 instead of being lumped into Fire Station #1. 196 The Height of Desert Living Operating Budgets Facilities Division Fire Station #1 Use of Funds - Facilities - By Location 6% Where does the money go? Physical Plant Fire Station #2 6% 2% Community Theater Town Hall 1% 27% Kiwanis Building 1% Library/Museu m 28% Community Center 29% Total Proposed Budget = $805,973 Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ $ 132,327 8,992 19,057 236 137,958 189,732 2,325 17,021 12,015 260 3,010 750 523,683 FY11-12 Actual $ $ 117,198 9,731 18,026 146 348 97,216 187,115 4,647 15,329 5,639 1,437 3,042 459,874 FY12-13 Revised Budget $ 124,861 11,094 20,999 175 403,133 224,740 17,685 40,273 18,660 250 3,158 750 $ 865,778 FY13-14 Proposed Budget $ 117,224 8,515 22,118 317,206 224,740 53,486 47,043 7,950 250 7,441 $ 805,973 Variance Explanations: Maintenance and Repair: The decrease is due to fewer items needing special attention this year. Contractual Services: The increase is mainly due to landscape maintenance. Equipment: The decrease is a result of equipment purchases in FY12-13 to include a new vacuum cleaner and chairs for the Community Center. The Height of Desert Living 197 Operating Budgets Facilities Division Use of Funds - Facilities - By Category Contractual Where does the money go? Services 7% Supplies 6% Equipment 1% Wages 14% Utilities 28% Maintenance and Repair 39% Total Proposed Budget = $805,973 198 The Height of Desert Living Employment Taxes 1% Benefits 3% Operating Budgets Facilities Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 95% 80% 79% 80% 96% 94% 92% 95% 85% 75% 70% 70% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 117,387 117,387 117,387 117,387 23,500 23,500 23,500 23,500 1,200 1,470 1,625 1,625 1.25 1.25 1.25 1.25 Community Center custodial staff .10 .10 .10 .10 Library/Museum custodial staff .40 .40 .40 .40 Town Hall custodial staff .75 .75 .75 .75 0 0 0 $17,000 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $.45 $.46 $.38 $.38 Percentage of maintenance requests resolved within 24 hours Percentage of maintenance requests resolved within 48 hours Percentage of trade related work orders completed in house versus contracts Quality Square footage of buildings maintained by staff Square footage of buildings cleaned by staff Number of annual maintenance requests Number of custodial staff Contracted weekend custodial services Productivity Civic Center utility costs per square foot (water, sewer, electric – includes parking lot lighting and landscape irrigation) The Height of Desert Living 199 Operating Budgets Facilities Division FY13-14 Proposed Budget Summary of Expenditures Facilities Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Parking Lot Repair Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Bank/Merc Acct Fees Landscape Contracts Office Supplies 200 $ FY10-11 FY11-12 Actual Actual 93,510 38,665 153 2,403 1,878 4,257 454 7,008 952 154 379 10,293 270 236 22,105 64,834 8,280 4,383 8,951 94 385 4,578 1,079 717 7,896 1,278 1,319 394 6,118 5,547 158,116 2,640 1,267 26,675 1,034 2,093 43 165 25 191 $ 76,745 40,037 416 2,501 1,760 4,370 1,100 7,610 762 120 267 9,055 210 146 348 16,046 45,934 4,921 3,129 8,420 2,892 10 511 3,903 330 615 1,816 212 535 7,943 151,006 2,739 925 29,985 2,460 3,915 661 71 194 FY12-13 FY13-14 Revised Budget Proposed Budget $ The Height of Desert Living 75,749 49,112 3,668 1,957 4,672 797 11,377 682 106 281 8,334 219 175 117,563 79,952 27,030 11,845 11,043 1,110 1,185 15,590 1,300 400 20,855 35,450 1,785 2,975 68,110 6,940 183,155 6,350 1,280 31,605 2,350 15,505 2,050 130 175 $ 77,646 39,577 2,456 1,704 3,933 422 12,253 713 104 276 8,545 227 65,028 81,633 25,914 6,080 9,385 1,110 1,185 9,056 1,300 400 5,445 60,000 44,390 6,280 183,155 6,350 1,280 31,605 2,350 15,270 2,050 130 36,036 175 Operating Budgets Facilities Division FY13-14 Proposed Budget Summary of Expenditures Facilities Description General Fund-continued Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Software Hardware Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Transfer Out Total Facilities $ $ FY10-11 FY11-12 Actual Actual 12,759 868 1,992 907 303 3,282 35 6,045 2,653 260 23 11 2,976 750 523,683 $ $ 12,257 304 2,430 144 784 1,269 193 165 2,579 650 1,437 19 2 3,021 459,874 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 22,880 825 13,665 1,800 928 1,615 4,500 6,475 6,070 250 26 15 3,117 750 865,778 $ $ 22,325 825 20,990 1,800 928 1,615 2,200 4,135 250 50 16 4,601 2,775 805,973 201 Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping & Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information, and research. Expenditures by Program FY10-11 Actual Program Name Mapping & Graphics Total $ $ 81,147 81,147 FY11-12 Actual $ $ 71,867 71,867 FY12-13 Revised Budget $ $ 96,363 96,363 FY13-14 Proposed Budget $ $ 76,112 76,112 Variance Explanations: Mapping & Graphics: FY12-13 included funds to replace the plotter/scanner and printer which results in a decrease in the FY13-14 budget. Use of Funds - Mapping & Graphics - By Program Where does the money go? Mapping & Graphics 100% Total Proposed Budget = $76,112 202 The Height of Desert Living Operating Budgets Mapping & Graphics Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 54,526 996 15,813 383 5,051 3,836 542 81,147 FY11-12 Actual $ $ 46,679 1,055 13,517 1,200 6,784 2,233 399 71,867 FY12-13 Revised Budget $ $ 47,847 1,071 13,838 150 1,000 995 6,600 4,500 19,800 562 96,363 FY13-14 Proposed Budget $ $ 48,025 1,013 14,462 150 1,000 3,000 4,500 3,500 462 76,112 Variance Explanations: Equipment: FY12-13 included funds to replace the plotter/scanner and printer which resulted in a decrease in the FY13-14 budget. Use of Funds - Mapping & Graphics - By Category Where does the money go? Maintenance and Repair 4% Contractual Services 6% Supplies 5% Education and Training 1% Wages 63% Benefits 19% Employment Taxes 1% Internal Service 1% Total Proposed Budget = $76,112 The Height of Desert Living 203 Operating Budgets Mapping & Graphics Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 95% 95% 95% 95% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of internal customer requests processed Number of aerial site plans completed 316 200 200 200 74 75 75 75 Number of external customer requests processed GIS database maintenance in hours 86 50 50 50 40 100 100 100 eFountain work order survey satisfaction rating Quality 204 The Height of Desert Living Operating Budgets Mapping & Graphics Division FY13-14 Proposed Budget Summary of Expenditures Mapping & Graphics Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Equipment Maint/Repair Office Equip Maint/ Repair Professional Fees Printing Expense Office Supplies Equipment ISF-Copier Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Mapping & Graphics FY10-11 Actual $ $ 54,526 785 109 102 8,766 587 60 245 5,996 158 383 4,980 71 3,837 41 54 447 81,147 FY11-12 Actual $ $ 46,678 672 176 206 7,509 514 49 175 5,134 137 1,200 6,784 2,233 4 7 389 71,867 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 47,847 694 196 181 7,652 557 50 177 5,264 138 150 1,000 995 6,600 4,500 19,800 35 51 476 96,363 $ $ 48,025 697 203 113 8,238 582 49 169 5,283 141 150 1,000 3,000 4,500 3,500 120 102 240 76,112 205 Operating Budgets Planning Division Planning Division Service Delivery Plan The Planning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final subdivision plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town’s regulations, the Zoning Ordinance, Subdivision Ordinance and Town Code. Environmental Service provides regulatory compliance oversight to Fountain Hills’ operations and facilities. These programs include, but are not limited to, Storm Water and Air Quality programs. Environmental Service is also responsible for coordinating recycling programs, energy efficiency activities to help promote and implement sustainable activities within the Town. This Division also maintains regulatory compliance permits for the Town. Program Name Administration Current Planning Environmental Service Long Range Planning Total Environmental Service 20% Expenditures by Program FY10-11 FY11-12 FY12-13 Actual Actual Revised Budget $ (181) $ - $ 120,985 92,696 100,833 51,275 65,606 32,190 35,588 25,573 27,330 $ 207,667 $ 183,875 $ 160,353 Use of Funds - Planning - By Program Where does the money go? Current Planning 63% Total Proposed Budget = $162,106 206 The Height of Desert Living Long Range Planning 17% FY13-14 Proposed Budget $ $ 101,860 31,997 28,249 162,106 Operating Budgets Planning Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 155,646 4,282 33,149 5,468 367 343 288 623 1,889 582 5,030 207,667 FY11-12 Actual $ $ 114,728 3,130 28,387 2,780 720 24 28,156 868 1,479 3,603 183,875 FY12-13 Revised Budget $ 112,272 3,082 26,192 4,003 2,215 972 180 3,315 3,000 100 5,022 $ 160,353 FY13-14 Proposed Budget $ 114,842 3,004 27,441 4,052 1,940 1,055 780 3,565 3,000 100 2,327 $ 162,106 Use of Funds - Planning - By Category Where does the money go? Wages 72% Benefits 17% Internal Service 1% Supplies 2% Contractual Services 2% Maintenance Education and Training and Repair 1% 1% Dues & Memberships 2% Employment Taxes 2% Total Proposed Budget = $162,106 The Height of Desert Living 207 Operating Budgets Planning Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 100% 100% 100% 100% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of temporary use permits completed 9 9 9 3 Number of ordinance/code changes processed Number of zoning cases 4 6 4 4 14 16 20 15 Number of subdivision cases 0 6 8 8 Number of concept plans reviewed 6 5 5 5 50 50 50 50 Number of paper shredding events held* 2 2 2* 2* Number of recycling events held 2 2 2 1 Percentage of first reviews of plans completed within the established Department turnaround time Quality Number of A-frame sign permits *Funded by the Fountain Hills Library Association. 208 The Height of Desert Living Operating Budgets Planning Division FY13-14 Proposed Budget Summary of Expenditures Planning Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Conferences Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Sign Repair & Replacement Telecommunications Gas & Oil AZDWR Fees Printing Expense Advertising/Signage Office Supplies Food & Beverage Supplies Program Materials Postage & Delivery Small Tools Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Planning FY10-11 Actual $ $ 145,280 10,365 643 2,301 1,025 313 15,257 864 153 519 15,994 363 2,695 2,773 367 343 288 222 401 1,233 38 601 16 422 160 1,529 277 988 2,237 207,667 FY11-12 Actual $ $ 114,729 1,740 889 502 13,478 777 118 444 13,221 349 76 2,703 720 24 139 28,017 868 664 815 1,693 256 680 973 183,875 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 112,272 1,629 1,066 387 12,239 755 106 416 12,352 324 1,250 2,753 2,215 810 162 180 815 2,500 2,150 850 100 1,001 238 1,404 2,379 160,353 $ $ 114,842 1,667 1,097 240 13,178 789 105 404 12,634 331 1,250 2,802 1,940 810 83 162 180 600 1,065 2,500 2,150 850 100 1,325 400 57 545 162,106 209 Operating Budgets Community Services Community Services 210 The Height of Desert Living Operating Budgets Community Services Note: Numbers in parentheses represent full-time equivalents (FTE). The Height of Desert Living 211 Operating Budgets Community Services COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, and public art. Division Recreation Parks Community Center Operations Senior Services Total FY10-11 Actual $ 499,158 925,912 570,504 212,144 $ 2,207,718 Expenditures by Division FY11-12 FY12-13 Actual Revised Budget $ 435,584 $ 483,301 930,548 1,053,926 404,072 421,050 222,328 267,811 $ 1,992,532 $ 2,226,088 FY13-14 Proposed Budget $ 573,730 986,762 443,795 227,943 $ 2,232,230 Variance Explanations: Recreation: Recreation increased due to the transfer of the Community Partnership contracts, Boys & Girls Club and half of the Fountain Hills Theater, from the Administration Department/Town Manager Division. Parks: Staff has been reduced by one person, and the Fountain Park Lead position has been reclassified as a Groundskeeper position. Both changes have resulted in a significant savings in salary and benefits. Community Center Operations: The increase includes a copier lease, ActiveNet fees which replaces the maintenance fees on the Class software, equipment such as microphones, podiums, service carts and a flat screen monitor, and the replacement of more chairs. Senior Services: FY12-13 includes $17,160 for background checks for the Home Delivered Meals (HDM) program. FY13-14 also reflects a reduction in expenditures in HDM since parting with Area Agency on Aging. 212 The Height of Desert Living Operating Budgets Community Services Use of Funds - Community Services - By Division Where does the money go? Parks 44% Community Center Operations 20% Senior Services 10% Recreation 26% Total Proposed Budget = $2,232,230 Expenditures by Program FY10-11 Actual Program Name Administration Amenities Art & Culture Boards & Commissions Building Maintenance Community Events Event Planning Field Prep/Maintenance Fountain Home Delivered Meals Landscape Maintenance Open Space Senior Membership Senior Programs Social/Community Services Special Events Special Interest Programs Sports Activities Youth & Teen Programs Total $ 813,339 192,397 28,669 97,285 102,820 52,845 149,035 175,010 91,564 170,506 40,245 68,055 513 67,113 13,666 38,414 66,279 39,963 $ 2,207,718 FY11-12 Actual $ 558,587 174,517 6,328 41,055 98,336 98,436 50,785 172,747 189,489 94,727 185,482 36,667 55,985 84,127 26,889 27,979 58,715 31,681 $ 1,992,532 FY12-13 Revised Budget $ 562,068 241,710 9,807 58,012 102,974 108,492 54,991 186,956 200,900 117,431 211,506 40,677 85,686 75,526 27,728 34,884 67,610 39,130 $ 2,226,088 FY13-14 Proposed Budget $ 560,574 185,055 45,688 58,600 125,228 95,026 57,156 183,387 198,083 69,640 206,318 40,790 93,131 79,959 28,245 36,315 71,588 97,447 $ 2,232,230 Variance Explanations: Amenities: FY12-13 included $38,860 for parking lot repair in all four parks. Salaries and benefits have decreased with the change of the Fountain Park Lead position to a Groundskeeper position. Art & Culture: Half of the Community Partnership contract for the Fountain Hills Theatre has been moved here from the Administration Department/Town Manager Division. The Height of Desert Living 213 Operating Budgets Community Services Variance Explanations (cont.): Home Delivered Meals: The decrease is mainly due to a reduction in contractual services due to the number of meals. The program no longer services Area Agency on Aging clients as of January 1, 2013. Professional fees in FY12-13 included $17,160 for fingerprinting and background checks. Youth & Teen Programs: The increase is mainly due to the transfer of the Community Partnership contract for the Boys & Girls Club. It is proposed at a 20% reduction as compared to last year, which totals $64,000 for FY13-14. Use of Funds - Community Services - By Program Event Planning Where does the money go? Boards & Commissions Amenities 3% 8% Administration 25% 3% Community Events Field Prep/ 4% Maintenance 8% Fountain 9% Home Delivered Meals 3% Landscape Maintenance Social/Commu Senior 9% nity Services Membership Open Space 4% 2% 4% Building Maintenance 6% Youth & Teen Programs 3% Special Interest Sports Programs Activities 2% 3% Total Proposed Budget = $2,232,230 Note: Programs that account for 1% of the total are not shown on the chart. 214 The Height of Desert Living Operating Budgets Community Services Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Total $ 876,550 39,461 181,908 5,842 5,805 82,395 265,423 205,208 102,474 7,126 587 34,514 400,425 $ 2,207,718 FY11-12 Actual $ 824,115 42,711 172,880 9,316 2,784 108,617 276,771 214,307 98,540 13,678 5,805 29,508 193,500 $ 1,992,532 FY12-13 Revised Budget $ 876,770 45,225 177,694 7,924 4,930 165,830 287,442 281,115 138,130 5,090 1,201 40,033 194,704 $ 2,226,088 FY13-14 Proposed Budget $ 857,263 42,520 181,408 4,661 9,835 137,510 288,326 332,458 126,102 21,250 2,300 35,097 193,500 $ 2,232,230 Variance Explanations: Contractual Services: The increase is due to the transfer of the Community Partnership contracts for the Boys & Girls Club and half of the funding for the Fountain Hills Theatre from the Administration Department/ Town Manager Division. Maintenance and Repair: The reduction is due to the inclusion of funds in FY12-13 to repair the parking lots in the four parks totaling $38,860. Equipment: The increase is due to allocating funds to purchase or replace equipment at the Community Center such as microphones, podiums, service carts, a flat screen monitor, and chairs. Use of Funds - Community Services - By Category Where does the money go? Equipment 1% Supplies 6% Contractual Services 15% Internal Service 2% Transfers 9% Wages 38% Utilities 13% Benefits 8% Maintenance and Repair 6% Total Proposed Budget = $2,232,230 The Height of Desert Living Employment Taxes 2% 215 Operating Budgets Community Services FY12-13 Department Accomplishments Initiative Strategic Value Received 3rd year recognition as Playful City USA Recreational opportunities and amenities-R3 Expanded toddler/youth/teen offerings at Community Center Completed final “Greening” phase in Fountain Park Provided over 7,500 meals under the Home Delivered Meals program Partnered with various travel companies for trips for seniors Developed various Trail Programs/brochures Recreational opportunities and amenities-R1 Completed Level 1 Background Checks - HDM Implemented the Urban Trail Program Resurfaced parking lots for four parks Civic Responsibility-CR3, ES2, & ES4 Public Safety, Health and Welfare-P4 Recreational opportunities and amenities-R1 Recreational opportunities and amenities-R2 & EV5 Public Safety, Health and Welfare-P1 Recreational opportunities and amenities-R2, ES6, & EV5 Recreational opportunities and amenities-I9 FY13-14 Objectives Initiative Strategic Value Expand the Urban Trail Program To increase, to the extent possible, both internal (Town) and external (Others) special events in the Community To continue to participate/ provide input to the Fountain Hills Coalition and the School Health Committee To again be designated as a Playful City USA Recreational opportunities and amenities-R2 Civility-C2 and Recreational Opportunities and AmenitiesR1, R2 & R3. 216 Estimated Cost/Funding Source $20,000/CIP TBD/General Fund Public Safety, Health and Welfare-P5 $0/General Fund Recreational Opportunities and Amenities-R1 & R4 $0/General Fund The Height of Desert Living Operating Budgets Community Services The Height of Desert Living 217 Operating Budgets Community Services FY13-14 Proposed Budget Summary of Expenditures Community Services Description FY10-11 FY11-12 Actual Actual FY12-13 FY13-14 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense 218 $ 708,237 165,934 2,380 10,936 12,534 12,999 2,992 92,391 6,457 981 2,907 77,169 2,003 2,727 3,116 1,625 4,180 664 2,184 1,607 5,170 294 3,569 10,711 1,191 19,537 6,218 2,004 18,388 1,774 775 1,260 7,049 197,861 5,477 8,565 42,251 11,267 20,328 16,518 20,244 729 $ 666,507 154,741 2,868 9,928 11,756 13,612 7,415 87,923 6,594 946 2,466 73,038 1,912 3,181 6,136 478 2,306 179 2,904 1,006 1,308 322 9,323 21,021 1,291 9,354 5,911 2,294 8,009 4,500 2,771 2,132 1,767 173 34,352 198,815 6,116 7,915 50,511 13,414 32,034 11,331 21,848 1,533 $ The Height of Desert Living 691,547 185,223 11,599 12,731 15,775 5,120 88,083 7,724 1,439 2,560 75,889 1,999 2,305 5,619 905 4,025 900 1,300 2,710 7,850 1,710 11,889 8,050 1,700 32,875 10,485 1,700 13,611 6,300 38,860 3,000 2,940 19,950 211,548 6,870 8,684 47,660 12,680 43,465 20,866 32,373 2,675 $ 663,384 193,879 12,028 12,443 15,013 3,036 94,831 7,936 1,394 2,340 72,988 1,919 2,060 2,601 2,310 7,525 850 1,700 2,450 4,750 1,000 14,400 18,500 2,500 34,957 10,800 1,800 12,303 6,900 2,900 200 1,550 19,950 211,848 8,076 7,178 47,884 13,340 27,130 21,984 26,233 2,920 Operating Budgets Community Services FY13-14 Proposed Budget Summary of Expenditures Community Services Description General Fund-continued Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Small Tools Hardware Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Total Community Services $ $ FY10-11 FY11-12 Actual Actual 369 75,137 20,000 4,630 47,254 7,151 10,831 462 47,945 1,926 26,262 5,226 2,642 29 5,564 400 119 688 355 587 4,030 2,993 11,043 31 16,418 400,425 2,207,718 $ $ 1,768 75,960 3,361 3,893 62,580 6,569 6,635 863 50,351 1,710 28,225 3,721 267 200 7,242 162 2,855 3,418 5,805 4,722 383 13,136 296 10,971 193,500 1,992,532 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 5,136 89,530 4,290 82,780 9,250 10,139 500 69,186 4,420 40,332 4,303 5,090 1,201 6,911 511 13,136 19,475 194,704 2,226,088 $ $ 5,610 45,710 11,991 99,120 79,990 11,770 9,250 10,593 1,100 66,886 3,265 31,185 3,823 10,050 11,200 2,300 7,061 487 19,884 7,665 193,500 2,232,230 219 Operating Budgets Community Services 220 The Height of Desert Living Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills residents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. FY10-11 Actual Program Name Administration Boards & Commissions Building Maintenance Event Planning Total $ $ 420,282 92 97,285 52,845 570,504 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 243,014 $ 250,892 11,937 12,193 98,336 102,974 50,785 54,991 $ 404,072 $ 421,050 FY13-14 Proposed Budget $ 249,000 12,411 125,228 57,156 $ 443,795 Variance Explanations: Building Maintenance: This line item includes the purchase/replacement of equipment such as microphones, podiums, service carts, a flat screen monitor, and more chairs. Use of Funds - Community Center - By Program Where does the money go? Event Planning 13% Building Maintenance 28% Administration 56% Boards & Commissions 3% Total Proposed Budget = $443,795 The Height of Desert Living 221 Operating Budgets Community Center Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Capital Total $ $ 134,478 7,041 23,698 383 2,015 1,198 2,497 3,034 2,262 6,898 387,000 570,504 FY11-12 Actual $ $ 153,629 8,385 30,048 566 2,483 1,076 3,377 2,808 3,261 4,939 193,500 404,072 FY12-13 Revised Budget $ 162,977 8,671 30,792 583 1,600 720 8,660 3,950 1,650 8,447 193,000 $ 421,050 FY13-14 Proposed Budget $ 167,397 8,538 32,466 583 1,600 1,080 15,154 3,950 16,300 3,227 193,500 $ 443,795 Variance Explanations: Contractual Services: The increase includes a copier lease as well as ActiveNet fees which replaces the maintenance on the Class software. Equipment: This includes the purchase/replacement of equipment such as microphones, podiums, service carts, a flat screen monitor, and more chairs. Use of Funds - Community Center - By Category Employment Where does the money go? Taxes 2% Wages 38% Benefits 7% Transfers 44% Contractual Services Internal Service Equipment 3% 4% 1% Supplies 1% Total Proposed Budget = $443,795 222 The Height of Desert Living Operating Budgets Community Center Division Activities/Results Performance Measures To attain a high overall satisfaction rating (good or better) with quality on rental evaluations To achieve a high return rate on rental surveys FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target N/A N/A N/A Good N/A N/A N/A 50% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 3,396 3,315 3,200 3,370 74,517 68,492 67,000 70,000 866 875 875 875 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $8.16 $9.37 $10.14 $11.13 Quality Number of bookings Number of patrons served Number of hours worked by volunteer staff in support of facility operations Productivity Net operating costs of facility per capita1 1 Population for FY10-11 - FY13-14 is based on the 2010 U.S. Census. The Height of Desert Living 223 Operating Budgets Community Center Division FY13-14 Proposed Budget Summary of Expenditures Community Center Description FY10-11 FY11-12 Actual Actual FY12-13 FY13-14 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Equipment Maint/Repair Office Equip Maint/ Repair Sign Repair & Replacement Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Bank/Merc Acct Fees ActiveNet Fees Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Hardware Peripherals Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Transfer Out Total Community Center 224 $ $ 84,192 50,284 3,357 1,931 1,135 619 13,293 898 137 303 8,837 230 345 38 4 2,004 7 1,198 323 92 2,082 1,679 33 934 388 1,508 400 80 274 89 21 6,789 387,000 570,504 $ $ 104,139 49,467 23 3,151 2,212 1,541 1,480 16,671 1,202 174 387 11,308 306 312 254 189 2,294 1,076 66 1,565 1,747 958 220 277 1,026 326 668 162 2,431 185 7 4,748 193,500 404,072 $ $ The Height of Desert Living 105,908 57,069 3,539 2,366 1,729 1,037 16,956 1,305 180 393 11,651 307 325 258 1,600 720 300 1,760 4,650 1,950 750 1,000 550 1,000 650 1,650 322 25 8,100 193,000 421,050 $ $ 108,907 58,490 3,628 2,429 1,835 646 18,255 1,357 176 383 11,981 314 325 258 1,600 1,080 300 2,100 1,760 5,150 4,911 933 750 1,000 550 1,000 650 5,100 11,200 322 25 2,880 193,500 443,795 Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Programs, Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our qualified staff works to meet the goals through efficient park maintenance and operations methods. FY10-11 Actual Location Name Fountain Park Golden Eagle Park Four Peaks Park Desert Vista Park Trails Total $ $ 352,242 312,571 125,514 95,340 40,245 925,912 Expenditures by Location FY11-12 FY12-13 Actual Revised Budget $ 373,389 $ 416,310 313,691 365,016 116,549 126,913 83,924 105,010 36,667 40,677 $ 924,220 $ 1,053,926 FY13-14 Proposed Budget $ 397,156 314,853 130,183 103,780 40,790 $ 986,762 Variance Explanations: The Parks Division staff has been reduced by one person and the Fountain Park Lead position has been reclassified as a Groundskeeper position. Both changes have resulted in a significant savings in salary and benefits. Uses of Funds - Parks - By Location Where the Money Goes Desert Vista Park 11% Trails 4% Four Peaks Park 13% Fountain Park 40% Golden Eagle Park 32% Total Proposed Budget = $986,762 The Height of Desert Living 225 Operating Budgets Parks Division Expenditures by Program FY10-11 Actual Program Name Administration Amenities Field Prep/Maintenance Fountain Landscape Maintenance Open Space Total $ $ 198,719 192,397 149,035 175,010 170,506 40,245 925,912 FY11-12 Actual $ $ 165,318 174,517 172,747 189,489 185,482 36,667 924,220 FY12-13 Revised Budget $ 172,177 241,710 186,956 200,900 211,506 40,677 $ 1,053,926 FY13-14 Proposed Budget $ 173,129 185,055 183,387 198,083 206,318 40,790 $ 986,762 Variance Explanations: Amenities: FY12-13 included $38,860 for parking lot repair in all four parks. Salaries and benefits have decreased with the change of the Fountain Park Lead position to a Groundskeeper position. Landscape Maintenance: This line item includes $6,000 for replacement trees and shrubs in Fountain Park as well as Golden Eagle Park. The overall decrease is attributed to the staff reduction and reclassification. Landscape Maintenance 21% Uses of Funds - Parks - By Program Where the Money Goes Open Space 4% Administration 17% Fountain 20% Amenities 19% Field Prep/ Maintenance 18% Total Proposed Budget = $986,762 226 The Height of Desert Living Operating Budgets Parks Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Capital Total $ $ 328,168 13,085 88,928 2,513 555 80,001 260,550 56,583 63,537 4,136 587 14,845 12,424 925,912 FY11-12 Actual $ $ 294,463 13,524 79,200 2,090 201 101,358 272,226 74,095 62,715 6,277 5,805 12,266 924,220 FY12-13 Revised Budget $ 311,586 15,195 81,935 1,975 1,705 155,980 282,082 101,960 80,145 3,440 1,201 15,018 1,704 $ 1,053,926 FY13-14 Proposed Budget $ 274,025 12,647 80,723 1,670 2,700 128,260 284,296 99,398 77,064 4,950 2,300 18,729 $ 986,762 Variance Explanations: Wages: The Parks Division staff has been reduced by one person, and the Fountain Park Lead position has been reclassified as a Groundskeeper position. Both changes have resulted in a significant savings in salary and benefits. Maintenance and Repair: FY12-13 included $38,860 for parking lot repairs in all four parks. FY13-14 includes maintenance items but nothing as large as the previous fiscal year resulting in a decrease. Uses of Funds - Parks - By Category Where the Money Goes Equipment 1% Internal Service 2% Supplies 8% Wages 28% Contractual Services 10% Utilities 29% Total Proposed Budget = $986,762 The Height of Desert Living Employment Taxes 1% Benefits 8% Maintenance and Repair 13% 227 Operating Budgets Parks Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Maintain a high overall satisfaction rating (good or better) of maintenance/operations Number of Special Events hosted in parks Good Good Good Good N/A 23 23 25 Appearance/availability Good Good Good Good FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Restroom serviced and cleaned 365 days 365 days 365 days 365 days Ramadas serviced and cleaned 365 365 365 365 Trails maintained and ready for use daily 365 365 365 365 Trailhead promotions with brochures, maps and Town website 365 365 365 365 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 2,437 2,445 2,500 2,500 Department hosted special events 313/ $17,081 10 282/ $15,549 10 286/ $15,500 10 300/ $16,500 10 Fountain Hills Hiking Trail visitors 1000+ 1000+ 1000+ 1000+ Quality Productivity Park bookings Park rentals/revenue Fountain Hills Park Statistics: 116 Acres of Developed Parks 740 Acres of Mountain Preserve Park 8 Acres of Botanical Garden Preserve 59.2 Acres of Lake Overlook Trail Preserve 10.43 Miles of Trails 228 The Height of Desert Living Operating Budgets Parks Division The Height of Desert Living 229 Operating Budgets Parks Division FY13-14 Proposed Budget Summary of Expenditures Parks Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Bank/Merc Acct Fees Landscape Contracts 230 $ FY10-11 FY11-12 Actual Actual 328,168 4,649 7,642 794 47,171 2,861 486 1,397 36,085 928 2,105 408 285 270 664 2,184 1,607 5,170 294 3,569 10,711 1,191 19,475 6,048 18,388 1,774 775 1,102 7,049 197,861 5,477 4,307 42,251 10,652 8,790 434 105 47,254 $ 294,190 274 4,175 7,302 2,047 41,667 2,784 442 1,085 32,391 831 1,790 300 190 11 179 2,904 1,006 1,308 322 9,323 21,021 1,291 9,165 5,787 8,009 2,771 2,132 1,615 173 34,352 198,815 6,116 3,964 50,511 12,820 9,720 1,672 124 62,580 FY12-13 FY13-14 Revised Budget Proposed Budget $ The Height of Desert Living 311,586 4,527 8,995 1,673 41,087 3,587 915 1,157 34,283 906 1,340 635 905 800 900 1,300 2,710 7,850 1,710 11,889 8,050 1,700 32,875 9,985 13,611 38,860 3,000 1,590 19,950 211,548 6,870 4,224 47,660 11,780 13,700 5,380 100 82,780 $ 274,025 3,978 7,782 887 44,234 3,686 883 969 30,152 799 1,090 580 2,275 425 850 1,700 2,450 4,750 1,000 14,400 18,500 2,500 34,957 10,300 12,303 2,900 200 1,500 19,950 211,848 8,076 4,048 47,884 12,440 11,900 5,580 200 553 79,990 Operating Budgets Parks Division FY13-14 Proposed Budget Summary of Expenditures Parks Description General Fund-continued ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Furniture/Appliances Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Transfer Out Total Parks $ $ FY10-11 FY11-12 Actual Actual 132 10,812 462 46,609 9 2,224 3,289 3,722 414 587 683 49 11,043 3,071 12,425 925,912 $ $ 23 6,635 863 49,180 42 3,367 2,604 6,277 5,805 1,075 8 10,209 973 924,220 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 200 9,939 500 64,238 120 2,300 2,848 3,440 1,201 733 28 10,209 4,048 1,704 1,053,926 $ $ 1,175 200 10,393 1,100 61,183 120 1,700 2,368 4,950 2,300 733 28 17,003 965 986,762 In memory of Robert “Bo” Cichuniec who passed away on January 10, 2013. The Height of Desert Living 231 Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills residents by providing recreation services that will meet the intellectual, social cultural, and leisure needs of all residents. Program activities include: Special Interest Classes, Youth and Adult Sports Programs, Youth and Teen Programs, Special Events, and Facility Rentals. Program Name Administration Art & Culture Boards & Commissions Community Events Social/Community Service Special Events Special Interest Programs Sports Activities Youth & Teen Programs Total FY10-11 Actual $ $ 156,647 28,577 88,500 67,112 13,666 38,414 66,279 39,963 499,158 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 93,886 $ 89,634 6,328 9,807 28,470 30,491 83,837 108,492 84,127 75,526 26,889 27,728 27,979 34,884 58,715 67,610 31,681 39,130 $ 441,912 $ 483,302 FY13-14 Proposed Budget $ 88,832 45,688 30,630 95,026 79,959 28,245 36,315 71,588 97,447 $ 573,730 Variance Explanations: Art & Culture: Half of the Community Partnership contract for Fountain Hills Theatre has been moved here from the Administration Department/Town Manager Division. Youth & Teen Programs: The increase is mainly due to the transfer of the Community Partnerships contract for the Boys & Girls Club. It is proposed at a 20% reduction as compared to last year totaling $64,000. Use of Funds - Recreation - By Program Sports Where does the money go? Activities Youth & Teen 12% Programs 13% Special Interest Programs 6% Social/ Community Service 14% Administration 16% Community Events 17% Special Events 5% Total Proposed Budget = $573,730 232 Art & Culture 8% The Height of Desert Living Boards & Commissions 5% Operating Budgets Recreation Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ $ 291,586 12,875 58,703 2,670 5,215 227 3,214 79,795 32,690 511 10,672 1,000 499,158 FY11-12 Actual $ $ 252,714 13,553 51,590 6,343 2,504 4,624 3,126 64,178 29,873 4,140 9,267 441,912 FY12-13 Revised Budget $ 259,022 13,472 52,066 4,826 3,225 8,200 3,920 81,976 43,837 12,758 $ 483,302 FY13-14 Proposed Budget $ 269,636 13,612 54,935 2,113 7,050 7,500 2,590 171,543 35,240 9,511 $ 573,730 Variance Explanations: Contractual Services: The increase is due to the transfer of the Community Partnership contracts for the Boys & Girls Club and Fountain Hills Theatre from the Administration Department/ Town Manager Division. Supplies: The decrease is mainly a result of reduction in materials for youth and teen programs as well as special events. Contractual Services 30% Use of Funds - Recreation - By Category Where does the money go? Supplies Maintenance and Repair 1% 6% Internal Service 2% Wages 48% Benefits 10% Education and Training Employment 1% Taxes 2%Total Proposed Budget = $573,730 The Height of Desert Living 233 Operating Budgets Recreation Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target N/A N/A N/A Good N/A N/A N/A 50% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of individual program participants1 1,759 1,848 1,641 1,650 Number of team sports program participants 1,080 1,140 585 600 Number of hours worked by volunteer staff in support of recreation activities Number of Youth Sports, Boys and Girls Club and School District Facility Bookings 3,350 950 1,000 1,000 1,465 1,658 1,500 1,500 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target $22.20 $19.65 $21.49 $25.52 To attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on program evaluations To achieve a high return rate on recreation program surveys Quality Productivity Net operating costs of recreation programs per capita2 1 2 Does not include participation at special events, drop-in teen programs, or Boys and Girls Club partnerships. Populations for FY10-11—FY13-14 are based on the 2010 U.S. Census. 234 The Height of Desert Living Operating Budgets Recreation Division The Height of Desert Living 235 Operating Budgets Recreation Division FY13-14 Proposed Budget Summary of Expenditures Recreation Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Art Maint/Repair/Install Sign Repair & Replacement Telecommunications Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Small Tools Peripherals 236 $ FY10-11 FY11-12 Actual Actual 233,021 56,182 2,380 3,831 4,186 3,853 1,005 29,779 1,653 270 963 25,374 664 2,670 1,305 3,910 57 170 2,654 560 11,538 16,518 19,601 230 185 12,009 18,000 1,715 3,395 19 429 589 24,038 1,549 2,642 29 118 39 $ 199,236 50,907 2,570 3,396 3,595 4,181 2,380 26,811 1,492 236 718 21,773 560 792 5,552 220 2,284 124 4,500 2,532 594 9,095 11,331 19,951 1,235 139 19,300 1,680 1,447 FY12-13 FY13-14 Revised Budget Proposed Budget $ 3,828 313 749 23,726 791 267 200 297 - The Height of Desert Living 196,633 62,389 3,871 3,760 4,319 1,522 27,269 1,621 247 729 21,633 567 350 4,476 3,225 500 100 6,300 1,300 3,020 900 12,305 20,066 26,765 750 300 20,230 1,560 5,300 200 500 37,032 805 - $ 203,216 66,420 4,122 3,914 4,627 949 29,357 1,683 240 716 22,357 582 350 1,763 7,050 500 100 6,900 1,690 900 12,805 21,384 18,325 750 300 11,060 2,868 99,120 4,931 5,300 200 450 28,485 805 - Operating Budgets Recreation Division FY13-14 Proposed Budget Summary of Expenditures Recreation Description General Fund-continued Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Transfer Out Total Recreation $ $ FY10-11 FY11-12 Actual Actual 355 2,948 2,753 31 4,941 1,000 499,158 $ $ 425 3,418 3,188 125 2,928 289 2,737 441,912 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 4,300 230 2,928 5,300 483,302 $ $ 4,300 230 2,881 2,100 573,730 237 Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon-time meal to Town residents who require assistance in obtaining nutritional meals. Expenditures by Program FY10-11 Actual Program Name Administration Boards & Commissions Community Events Home Delivered Meals Senior Memberships Senior Programs Total $ $ 37,692 14,320 91,564 68,055 513 212,144 FY11-12 Actual $ $ 56,369 648 14,599 94,727 55,985 222,328 FY12-13 Revised Budget $ 49,366 15,328 117,431 85,686 $ 267,811 FY13-14 Proposed Budget $ 49,613 15,559 69,640 93,131 $ 227,943 Variance Explanations: Home Delivered Meals: Decrease in contractual services due to reduction in the number of meals since the program no longer services Area Agency on Aging clients as of January 1, 2013. Professional fees in FY12-13 included $17,160 for fingerprinting and background checks. Use of Funds - Senior Services- By Program Where does the money go? Senior Memberships 41% Administration 21% Home Delivered Meals 31% Total Proposed Budget = $227,943 238 The Height of Desert Living Boards & Commissions 7% Operating Budgets Senior Services Division Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 122,319 6,461 10,579 277 35 152 461 66,333 3,212 216 2,099 212,144 FY11-12 Actual $ $ 123,310 7,250 12,042 316 79 152 343 72,656 3,144 3,036 222,328 FY12-13 Revised Budget $ 143,185 7,887 12,901 540 50 720 88,519 10,198 3,811 $ 267,811 FY13-14 Proposed Budget $ 146,205 7,723 13,284 295 85 150 360 46,363 9,848 3,630 $ 227,943 Variance Explanations: Contractual Services: The decrease is due to reduction in the number of meals since the longer services Area Agency on Aging clients as of January 1, 2013. fees in FY12-13 included $17,160 for fingerprinting and background replacement of Class software with ActiveNet has associated fees that in this line. program no Professional checks. The are included Use of Funds - Senior Services- By Category Where does the money go? Contractual Services 20% Supplies 4% Internal Service 2% Wages 65% Benefits 6% Employment Taxes 3% Total Proposed Budget = $227,943 The Height of Desert Living 239 Operating Budgets Senior Services Division Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 1,208 1,233 1,233 1,240 N/A Good Good Good FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 22,113 23,159 23,000 23,000 365 365 365 365 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Number of senior programs offered 31 42 43 43 Number of special presentations offered 30 41 35 35 6 6 8 6 450 525 450 450 9,742 8,419 7,200 5,000 90 68 80 65 Number of members Maintain a high overall satisfaction rating (good or better) of meal quality Quality Number of attendees to senior programs and presentations Number of days per year meals delivered Productivity Number of socialization activities/special events offered Number of attendees at Activities EXPO Number of meals delivered annually Number of clients participating in HDM program 240 The Height of Desert Living Operating Budgets Senior Services Division FY13-14 Proposed Budget Summary of Expenditures Senior Services Description FY10-11 FY11-12 Actual Actual FY12-13 FY13-14 Revised Budget Proposed Budget General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Office Equip Maint/ Repair Sign Repair & Replacement Telecommunications Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Small Tools ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges $ Total Senior Services $ 62,852 59,468 3,748 1,769 368 575 2,148 1,045 89 244 6,872 181 277 35 152 406 56 209 71 92 63,128 2,000 833 1,945 874 393 216 311 170 1,617 212,144 $ $ 68,944 54,366 3,381 1,774 587 1,507 2,775 1,116 93 276 7,566 216 287 30 68 11 152 343 13,219 224 109 65 56,660 1,680 699 1,759 637 641 106 275 243 7 2,512 222,328 The Height of Desert Living $ $ 77,420 65,765 4,189 2,078 732 888 2,771 1,211 97 281 8,322 219 290 250 50 720 17,160 800 228 65 186 69,300 780 3,000 3,948 3,250 1,556 228 2,027 267,811 $ $ 77,236 68,969 4,278 2,122 769 554 2,985 1,210 95 272 8,498 224 295 35 50 100 50 360 2,125 600 228 210 160 34,650 3,659 4,731 3,000 4,703 2,145 1,706 204 1,720 227,943 241 Operating Budgets Law Enforcement Law Enforcement 242 The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law enforcement services to the Town of Fountain Hills by enforcing State and local laws, selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community-based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Peace Officer Standards and Training Board (AZ POST) and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain Joe Rodriguez, twenty deputies are assigned fulltime to the Town of Fountain Hills. Of these, nineteen deputies and three sergeants are assigned to patrol. One deputy is assigned to the Schools and Community Services Department to address quality of life issues, court security, and administrative duties. Additionally, there are three detectives assigned, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. FY10-11 Actual Program Name Administration Animal Control Incarceration/Transport Patrol Total $ 13,308 38,630 78,309 2,582,036 $ 2,712,283 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 7,969 $ 22,396 36,675 65,324 54,106 96,000 2,729,379 2,762,382 $ 2,828,129 $ 2,946,102 FY13-14 Proposed Budget $ 23,086 67,399 84,000 2,946,840 $ 3,121,325 Variance Explanations: Patrol: The contract for law enforcement services with Maricopa County Sheriff’s Office is a full cost recovery contract; the charge to Fountain Hills is based on the level of service (beats) that the Town requests. The Town contracts for 3.8 beats and the The Height of Desert Living 243 Operating Budgets Law Enforcement Variance Explanations (cont.): Patrol (cont.): costs include salaries and benefits, vehicles, equipment, communication and technology, and dispatching – the contract increased by 6.7% to cover those costs. Use of Funds - Law Enforcement - By Program Where does the money go? Administration Animal Control 1% 2% Patrol 94% Incarceration/ Transport 3% Total Proposed Budget = $3,121,325 Category Wages Employment Taxes Benefits Dues & Memberships Utilities Contractual Services Supplies Equipment Internal Service Total FY10-11 Actual $ 7,171 493 576 19 2,697,828 585 3,300 2,311 $ 2,712,283 Expenditures by Category FY11-12 FY12-13 Actual Revised Budget $ 12,991 $ 13,591 855 780 977 1,254 346 2,927,982 2,809,853 275 1,202 1,905 2,220 $ 2,828,129 $ 2,946,102 Use of Funds - Law Enforcement - By Category Where does the money go? Wages 1% Contractual Services 99% Total Proposed Budget = $3,121,325 244 The Height of Desert Living FY13-14 Proposed Budget $ 14,130 774 1,336 3,101,020 1,845 2,220 $ 3,121,325 Operating Budgets Law Enforcement FY12-13 Department Accomplishments Initiative Text-a-Tip Program resulting in over 50 arrests the first year Posted “Raids OnLine” for the public at www.raidsonline.com Partnered with Fountain Hills Drug Coalition with events to deter drug use among teens Conducted emergency preparedness training for Fountain Hills Schools Increased participation in Safe Homes Network Strategic Value Foster accessible, responsive Governance-CR1 Sponsored 18 Midnight Madness programs for Town Youth Increased visibility through participation in public events Creation of “Power Squad” to target specific issues within the community Support community events Foster accessible, responsive Governance-CR1 Public Safety-P1 Public Safety-P1 Public Safety-P2 Support community events Public safety FY13-14 Objectives Initiative Strategic Value Participate in Town Citizen Academy Communicate the role of local government-CR7 Solicit public/stakeholder feedbackCR6 Support community events/ activities to build community and friendship-R4 Support community events/ activities to build community and friendship-R4 Public Safety-P3 Conduct Quarterly Report and Open Houses for Citizens Expand Block Watch Program Participate in Fountain Hills Coalition Increase Traffic Enforcement Estimated Cost/ Funding Source $0/General Fund $0/General Fund $0/General Fund $0/General Fund In contract For the six month period ending December 31: Criminal Arrests Criminal Citations Issued Driving Under Influence (DUI) Arrests Interviews July '11 - Dec. '11 July '12 to Dec. '12 154 222 99 140 19 39 1,113 1,503 Juvenile Referrals Traffic Arrests Traffic Violations Traffic Warnings Barking Dog Warnings Issued False Alarm Warnings Issued The Height of Desert Living 5 59 711 332 2 5 1 72 494 191 7 2 245 Operating Budgets Law Enforcement FY13-14 Proposed Budget Summary of Expenditures Law Enforcement Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Telecommunications Advertising/Signage Intergovt Agreements Contractual Services ActiveNet Fees Office Supplies Operating Supplies Program Materials Postage & Delivery Equipment ISF-Copier Charges ISF-Mail Service Charges Total Law Enforcement 246 FY10-11 Actual $ $ FY11-12 Actual 1,557 $ 5,611 348 104 19 23 348 19 3 20 172 14 19 2,697,828 637 (51) 3,300 92 2,220 2,712,283 $ 5,112 7,880 488 187 30 149 361 20 3 17 562 13 346 2,809,853 563 639 73 1,833 2,828,129 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ The Height of Desert Living 6,022 7,569 470 198 34 78 514 31 5 23 663 18 2,912,982 15,000 275 100 2,120 2,946,102 $ $ 6,369 7,761 482 206 37 49 554 33 5 23 701 20 220 3,085,440 15,000 360 40 1,205 600 100 2,120 3,121,325 Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living 247 Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire & Emergency Medical Department is to protect the quality of life for the residents, businesses, and visitors of Fountain Hills with the highest level of protection against loss of life and property. The Department upholds the commitment through quality emergency services and a proactive emphasis on public education, code enforcement, hazard investigation, innovative life and safety awareness, and community service; while maintaining the highest level of professionalism in all aspects of rescue, emergency medical service, fire prevention and suppression, and control of hazardous situations. Department Overview Fire protection and emergency medical services are provided to the residents through a unique public/private sector combination of municipally-owned equipment and facilities operated by contract personnel from Rural Metro Corporation. The Fire Department is responsible for prevention and suppression of structural and wild land fires within the Town limits. The Fire Department also provides building safety inspections and plan review for construction activity, enforces the Town Fire Code and Ordinances, emergency medical services and transports, hazardous material mitigation, and takes the lead role in emergency response to natural disasters. In conjunction with its primary role, the Fire Department provides a wide range of auxiliary community services such as public education, youth-oriented explorer post, car seat installation, Crisis Activated Response Effort (CARE), and a community bicycle helmet program. FY10-11 Actual Program Name FD Administration FD Safety FD EMS FD Suppression FD Care Total $ 137,599 140,309 19,905 2,762,479 $ 3,060,292 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 143,558 $ 144,944 142,793 149,172 1,358,688 1,379,243 1,510,388 1,551,476 1,013 30,500 $ 3,156,440 $ 3,255,335 Variance Explanations: All Programs: The increase is due to the automatic contract escalator. 248 The Height of Desert Living FY13-14 Proposed Budget $ 155,365 152,880 1,420,016 1,659,908 30,049 $ 3,418,218 Operating Budgets Fire & Emergency Medical Use of Funds - Fire & Emergency Medical - By Program FD Where does the money go? Administration 5% FD Care 1% FD Safety 4% FD Suppression 48% FD EMS 42% Total Proposed Budget = $3,418,218 Expenditures by Category FY10-11 Actual Category Dues & Memberships Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total $ 160 44,314 20,277 2,853,939 2,129 24,317 115,156 $ 3,060,292 FY11-12 Actual $ 214 47,479 23,399 2,939,345 1,645 26,791 117,281 286 $ 3,156,440 FY12-13 Revised Budget $ 750 44,950 22,000 3,052,878 1,600 17,500 115,657 $ 3,255,335 FY13-14 Proposed Budget $ 750 41,250 22,000 3,144,080 94,525 16,500 71,113 28,000 $ 3,418,218 Variance Explanations: Supplies: The increase is due to the need to replace self-contained breathing apparatus (SCBAs) in case a grant is not received. Uses of Funds - Fire & Emergency Medical - By Category Where does the money go? Contractual Services 92% Utilities 1% Maintenance and Repair Transfers 1% 1% Internal Service 2% Supplies 3% Total Proposed Budget = $3,418,218 The Height of Desert Living 249 Operating Budgets Fire & Emergency Medical FY12-13 Department Accomplishments Initiative Strategic Value Station #1 Bunkroom addition is in design phase Public Safety, Health and Welfare Instituted Customer Service Feedback Program Public Safety, Health and Welfare Instituted Traumatic Brain Injury Training. All members are now EPIC-TBI Certified Public Safety, Health and Welfare FY13-14 Objectives Initiative Replace Engine 822 Add 800 MHz Portable Radios to response vehicles Replace all Self-Contained Breathing Apparatus (SCBA) 250 Strategic Value Public Safety, Health and Welfare Public Safety, Health and Welfare Public Safety, Health and Welfare Estimated Cost/Funding Source $550,000/Vehicle Replacement Program $12,000/General Fund $100,000/Rural/Metro $92,925/Capital Projects Funds The Height of Desert Living Operating Budgets Fire & Emergency Medical Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 100% 100% 100% 100% 73% 72% 70% 70% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Child Car Seat installations N/A 66 70 70 Public Education Activities N/A 520 500 500 Child Bicycle Helmet Program 150 0 75 150 FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target Fire Prevention Inspections 486 518 520 520 Plan Reviews 100 118 120 120 Complete Annual Minimum Company Standards Emergency Response Times (5 minutes) Quality Productivity The Height of Desert Living 251 Operating Budgets Fire & Emergency Medical FY13-14 Proposed Budget Summary of Expenditures Fire & Emergency Medical Description General Fund Licenses/Filing Fees Dues, Subscript & Publicat Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Sign Repair & Replacement Telecommunications Gas & Oil Printing Expense Advertising/Signage Intergovt Agreements Contractual Services Office Supplies Safety Supplies Program Materials Postage & Delivery Small Tools Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Transfer Out Total Fire & Emergency Medical FY10-11 Actual $ $ 11 150 11,201 33,112 83 20,193 133 120 1,322 2,852,364 1,535 483 111 3,460 953 19,905 76 205 113,594 1,281 3,060,292 FY11-12 Actual $ $ 5 210 13,478 33,929 72 389 23,009 87 1,322 2,937,936 307 1,326 12 5,218 21,573 22 114,835 2,424 286 3,156,440 FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 750 10,700 34,000 150 100 100 21,900 1,300 1,500 3,050,078 600 1,000 7,500 10,000 100 265 114,816 476 3,255,335 In memory of Chief Scott LeGreca who passed away on June 15, 2013. 252 The Height of Desert Living $ $ 750 10,000 31,000 150 100 100 21,900 1,000 1,500 3,141,580 600 92,925 1,000 6,500 10,000 100 265 63,823 6,925 28,000 3,418,218 Special Revenue Funds Special Revenue Funds The Height of Desert Living 253 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Development Services Streets Division Highway User Revenue Fund (HURF) 254 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Streets personnel and contract work for street repair. Expenditures by Program FY10-11 Actual Program Name Administration Adopt A Street Legal Services Open Space Pavement Management Street Signs Street Sweepers Traffic Management Traffic Signals Vehicle Maintenance Total $ 133,110 19,262 22,591 310,621 70,081 89,951 141,605 93,494 153,697 88,817 $ 1,123,229 FY11-12 Actual $ 119,299 3,481 26,247 262,956 139,125 55,452 128,883 93,761 144,367 75,557 $ 1,049,128 FY12-13 Revised Budget $ 190,991 3,193 21,600 302,698 1,366,266 86,472 126,805 170,336 80,519 $ 2,348,880 FY13-14 Proposed Budget $ 392,727 3,796 21,600 272,548 1,224,994 83,042 81,769 157,572 84,270 $ 2,322,318 Variance Explanations: Administration: This line item includes a $225,000 transfer to the Capital Projects Fund for project F4002-Street Maintenance Facility Improvements. Pavement Management: The Town’s Pavement Management Program has been severely unfunded. FY13-14 includes $1,000,000 for Town pavement projects. Street Sweepers: This program decreased due to the elimination of one position for a service that is now being contracted. The Height of Desert Living 255 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Pavement Management 52% Use of Funds - Streets - By Program Where does the money go? Street Signs 4% Street Sweepers 4% Traffic Signals 7% Administration 16% Vehicle Maintenance 4% Legal Services 1% Open Space 12% Total Proposed Budget = $2,322,318 Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Contingency Total $ 410,816 30,548 119,821 3,905 1,475 147,801 130,186 227,771 15,866 10,069 1,517 23,454 $ 1,123,229 FY11-12 Actual $ 315,692 25,595 99,566 1,689 305 157,157 152,526 224,680 16,784 19,659 6,025 29,450 $ 1,049,128 FY12-13 Revised Budget $ 350,447 30,083 114,645 5,040 1,300 1,257,350 151,180 359,738 22,236 12,695 32,233 11,933 $ 2,348,880 FY13-14 Proposed Budget $ 272,553 23,324 89,382 4,070 1,300 1,162,425 152,564 333,675 20,671 9,000 28,354 225,000 $ 2,322,318 Variance Explanations: Wages, Employment Taxes and Benefits: The decrease is due to elimination of 2.0 FTEs. Maintenance and Repair: The increase is due to Pavement Management Program. Transfers: This line item is for a transfer to the Capital Projects Fund for project F4002-Street Maintenance Facility Improvements 256 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Use of Funds - Streets - By Category Internal Service Where does the money go? Utilities 7% Contractual Services 14% Supplies 1% 1% Transfers 10% Wages 12% Maintenance and Repair 50% Benefits Employment 4% Taxes 1% Total Proposed Budget = $2,322,318 The Height of Desert Living 257 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Activities/Results Performance Measures FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY10-11 Actual FY11-12 Actual FY12-13 Estimate FY13-14 Target 336 336 336 336 3,456 3,456 3,456 3,456 311 311 311 311 Total arterial lane miles 79 79 79 79 Number of vehicles in fleet 44 41 39 36 Acreage of medians maintained 68 68 68 68 Number of Adopt-a-Street participants 60 64 64 66 FY10-11 Actual FY11-12 Actual * FY12-13 Estimate * FY13-14 Target ** $196,069 $150,188 $148,181 $82,599 $56.73 $43.46 $42.88 $23.90 Percentage of residential sweeping completed within specified cycle Percentage of arterial sweeping completed within specific cycle Percentage of fleet preventive maintenance completed on time Quality Total lane miles on sweeping schedule Total lane miles swept annually Total residential lane miles Productivity Expenditure for street sweeping Expenditure per lane mile of streets swept *FY11-12 and FY12-13 street sweeping expenditures does not include $54,465 for vehicle replacement costs. **Outsourced sweeping services to Maricopa County contract. 258 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 259 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY13-14 Proposed Budget Summary of Expenditures Streets Description Highway User Revenue Fund Salaries-Full Time Salaries-Part Time Overtime On Call Pay FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Road Repair Parking Lot Repair Striping Sidewalk/Pathway Repair Other Road Related Repair Sign Repair & Replacement Pavement Management Painting Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Auditing Expense 260 $ FY10-11 FY11-12 Actual Actual 373,132 22,749 6,128 8,802 1,410 5,948 22,209 981 68,089 3,996 604 1,686 44,335 1,112 3,905 1,475 516 99 21,363 1,572 2,021 8,749 27,608 30,119 199 21,662 8,259 1,074 3,388 934 695 19,332 212 12,649 12,472 4,357 70,931 29,778 7,997 $ 302,955 5,953 2,480 4,303 369 4,323 18,952 1,952 59,022 3,671 523 1,175 34,235 940 10 1,679 305 683 1,118 650 375 1,028 224 6,695 5,939 13,112 36,812 10,021 31,597 15,747 10,390 9,708 13,058 38,392 8,854 3,540 71,257 30,482 6,825 FY12-13 FY13-14 Revised Budget Proposed Budget $ The Height of Desert Living 350,447 5,088 23,365 1,630 68,297 4,367 1,220 1,052 38,553 1,156 1,340 3,700 1,300 2,000 3,000 1,600 7,500 7,800 33,500 30,825 300 13,800 100,000 10,000 20,025 1,027,000 43,500 15,000 3,800 51,880 37,000 7,125 $ 272,553 3,957 18,653 714 53,380 3,351 955 957 29,984 755 1,340 2,730 1,300 3,500 3,000 1,600 7,500 7,800 33,500 10,950 750 13,800 50,000 10,000 20,025 1,000,000 43,500 7,000 3,384 77,380 21,300 7,125 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY13-14 Proposed Budget Summary of Expenditures Streets FY10-11 FY11-12 Actual Actual Description Highway User Revenue Fund-continued Professional Fees $ Engineering Fees Legal Fees Insurance Expense Rentals & Leases Printing Expense Intergovt Agreements Contractual Services Bank/Merc Acct Fees Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Software Hardware Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Transfer Out Contingency Total Streets $ 1,165 22,591 75,651 3,750 71 1,526 25 114,996 2,854 117 11,049 180 708 850 109 3,778 4,273 2,019 1,517 34 16,851 6,568 - 1,123,229 $ $ 4,065 26,247 51,752 14,847 1,456 50 119,438 353 533 78 13,250 25 1,773 547 225 3,853 558 15,249 6,025 26 27,025 2,399 1,049,128 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 34,000 15,605 21,600 71,200 25,008 14,500 170,700 2,752 1,000 500 14,240 1,500 2,244 6,300 2,000 4,395 102 25,173 6,958 11,933 2,348,880 $ $ 15,500 21,600 71,200 25,000 84,500 108,750 2,035 1,000 400 14,240 1,500 1,496 7,000 2,000 194 25,245 2,915 225,000 2,322,318 261 Special Revenue Funds Administration Economic Development Funds Administration Economic Development Funds Downtown Strategy Economic Development 262 The Height of Desert Living Special Revenue Funds Administration Economic Development Funds The Town originally established an Excise Tax/Downtown Fund on August 3, 2000, for the purpose of improving the downtown area to spur economic activity; this fund has been funded through a dedicated portion of the Town’s local sales tax (.1% of 2.6%). On April 18, 2013 the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds: Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund (new) Both funds are funded through the dedicated .1% of local sales tax with a 60/40 split—60% of sales tax revenues will be allocated to the new Economic Development Fund and 40% of sales tax revenues will be allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, will be included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. The new fund, Economic Development Fund, will be funded with 60% of the .1% local sales tax and will be available for any economic development purpose. The Height of Desert Living 263 Special Revenue Funds Administration Downtown Strategy Fund Downtown Strategy Fund Service Delivery Plan The Downtown Strategy Fund was established to provide resources for enhancement to the downtown area through capital and economic development expenditures to enhance the downtown’s economic base. FY10-11 Actual Program Name Administration Total $ $ 131,631 131,631 Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ 119,121 $ 183,968 $ 119,121 $ 183,968 FY13-14 Proposed Budget $ 1,954,079 $ 1,954,079 Variance Explanations: Administration: This line item includes a transfer to the Capital Projects Fund for project E8504Avenue of the Fountains Improvements. Use of Funds - Downtown Strategy By Program Where does the money go? Administration 100% Total Proposed Budget = $1,954,079 Expenditures by Category FY10-11 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total 264 $ $ 45,326 801 12,303 4,990 2,720 11,837 379 50,775 1,412 1,088 131,631 FY11-12 Actual $ $ 37,875 739 10,324 4,370 1,559 395 56,948 54 234 6,623 119,121 FY12-13 Revised Budget $ 38,822 781 10,570 3,419 3,725 360 124,236 300 1,755 $ 183,968 The Height of Desert Living FY13-14 Proposed Budget $ 30,350 83,729 1,840,000 $ 1,954,079 Special Revenue Funds Administration Downtown Strategy Fund Variance Explanations: Contractual Services: This line item includes $4,500 for JumpStart Biz and $30,350 for holiday lighting which was also included in the previous year’s budget. Supplies: With the unfilled position of the Economic Development Administrator and the recently adopted Economic Development Plan, the work plan has not yet been finalized; therefore, an appropriation of $83,729 been allocated to miscellaneous expense with the expectation that mid-year transfers will be brought back to the Town Council. Transfers: This line item includes a transfer to the Capital Projects Fund for project E8504Avenue of the Fountains Improvements. Use of Funds - Downtown Strategy By Category Where does the money go? Transfers 94% Contractual Services Supplies 2% 4% Total Proposed Budget = $1,954,079 The Height of Desert Living 265 Special Revenue Funds Administration Downtown Strategy Fund Activities/Results Performance Measures Improvements to the downtown area Quality Through new businesses or new activities Productivity Increased economic activity in the downtown area 266 The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund FY13-14 Proposed Budget Summary of Expenditures Downtown Strategy Fund FY10-11 Actual Description Downtown Strategy Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Training/Cont Ed Meetings & Conferences Sign Repair & Replacement Telecommunications Professional Fees Management Fees Printing Expense Advertising/Signage Bank/Merc Acct Fees Community Contracts/Events Holiday Lighting Office Supplies Food & Beverage Supplies Program Materials Miscellaneous Expense ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges Transfer Out $ Total Downtown Strategy Fund $ 45,325 639 94 68 6,467 342 39 212 5,109 135 4,990 787 1,933 11,837 379 24,019 36 6,699 25 19,996 229 1,071 112 703 358 27 131,631 FY11-12 Actual $ $ 37,876 518 86 135 5,578 295 32 142 4,166 110 4,370 149 1,410 395 19,515 133 1,169 13 36,118 54 194 37 3 6,623 119,121 The Height of Desert Living FY12-13 FY13-14 Revised Budget Proposed Budget $ $ 38,822 563 97 121 5,689 321 33 144 4,271 112 3,419 725 3,000 360 36,100 2,786 50,000 35,350 300 505 1,100 150 183,968 $ $ 30,350 83,729 1,840,000 1,954,079 267 Special Revenue Funds Administration Economic Development Fund Economic Development Fund Service Delivery Plan Create more base jobs locally to attract more year-round residents to live, work, and play in the community. Expand the market for local businesses creating revenues that support the community’s quality of life. As revenues are generated and the economic base expands, revenues are available for needed basic services such as parks, recreation, and roadway improvements. The economic development game plan is a multi-tiered approach to building a strong economic base. FY10-11 Actual Program Name Administration Total $ $ - Expenditures by Program FY11-12 FY12-13 Actual Revised Budget $ - $ $ $ - FY13-14 Proposed Budget $ 171,119 $ 171,119 Variance Explanations: Administration: This increase is due to the establishment of this fund to be used for economic development. Revenue for this fund comes from .1% of local sales tax collections that have been dedicated for this purpose. Use of Funds - Economic Development By Program Where does the money go? Administration 100% Total Proposed Budget = $171,119 268 The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Expenditures by Category FY10-11 Actual Category Dues & Memberships Contractual Services Total $ $ FY11-12 Actual - $ $ FY12-13 Revised Budget - $ $ - FY13-14 Proposed Budget $ 8,844 162,275 $ 171,119 Variance Explanations: Dues & Memberships: This line item represents 100% of the GPEC dues. In the previous fiscal year, 50% of the dues were paid out of the Economic Development Division in the General Fund with the other 50% being paid out of the Excise Tax/Downtown Fund which has been renamed the Downtown Strategy Fund. Contractual Services: This line item includes funds for JumpStart Biz, the Fountain Hills Theatre (which was previously 100% in the General Fund and now only 50% in the General Fund), Tourism (previously 100% in the General Fund), and special events. Use of Funds - Economic Development By Category Where does the money go? Contractual Services 95% Dues & Memberships 5% Total Proposed Budget = $171,119 The Height of Desert Living 269 Special Revenue Funds Administration Economic Development Fund Activities/Results Performance Measures Pending the implementation of the Economic Development Plan with the following objective: Grow our Economy Maximize our Talent Enhance our Community Quality Focused approach to achieve economic objectives through the following strategic initiatives: Business Attraction Business Retention and Expansion Entrepreneurial Development Foundational Maintenance Locational Catalysts Productivity Industry sectors that will help the community meet the stated economic objectives: Professional, Technical, and Scientific Services Healthcare, Medical, Biosciences and Wellness Finance and Insurance Tourism and Recreation Retail Education Services FY13-14 Proposed Budget Summary of Expenditures Economic Development Fund Description FY10-11 FY11-12 Actual Actual FY12-13 FY13-14 Revised Budget Proposed Budget Economic Development Fund Dues, Subscript & Publicat Professional Fees Contractual Services Community Contracts/Events Tourism $ Total Economic Development Fund $ 270 - $ $ - $ - The Height of Desert Living $ - $ $ 8,844 4,500 44,880 9,895 103,000 171,119 Special Revenue Funds Administration Economic Development Fund The Height of Desert Living 271 Special Revenue Funds Cottonwoods Maintenance District Cottonwoods Maintenance District 272 The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District The Cottonwoods Maintenance District was formed by the Town Council in June, 1999 for the purpose of improving the common areas of the Cottonwoods subdivision; the Town Council serves as the governing Board for the district. The Maintenance District provides for the maintenance of the common area, which is performed by the Town of Fountain Hills. The cost is repaid through an annual property tax assessment per property owner levied by the Town and collected by Maricopa County. The estimated levy for FY13-14 is $83.15 which includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance. COTTONWOODS MAINTENANCE DISTRICT FY10-11 Description Revenues Property Tax Interest Income FY11-12 Actual FY12-13 Actual FY13-14 Revised Budget Proposed Budget $ 3,293 2 $ 3,335 12 $ 3,315 - $ 4,823 - Total Revenues $ 3,295 $ 3,347 $ 3,315 $ 4,823 Expenditures Grounds Maint/Repair $ - $ - $ 18,315 $ 3,500 $ - $ - $ 18,315 $ 3,500 Total Expenditures The Height of Desert Living 273 Special Revenue Funds Cottonwoods Maintenance District Summary of Tax Levy—Cottonwoods Maintenance District Cottonwoods Maintenance District Summary of Tax Levy and Tax Rate Information Fiscal Year 13-14 FY12-13 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ FY13-14 $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes $ 3,315 C. Total property tax levy amounts $ 3,315 4,823 $ 4,823 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ 3,315 $ 3,315 $ 3,315 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 57.1500 57.1500 83.1500 83.1500 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 274 The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living 275 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the Eagle Mountain Community Facilities District) and Municipal Property Corporation (MPC) Revenue bonds. General Obligation Debt There have been three General Obligation bond issues that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005) were for the construction of a library/museum. Bonds issued in 2001 (partially refunded in 2005) were for the purchase of mountain preserve land in the McDowell mountains. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town’s secondary assessed property valuation for FY13-14 is estimated to be $366,302,672 for the upcoming year (a 3.0% drop from the prior year) and the estimated levy is $0.2765 per $100 of assessed value. The levy is $.0108 higher than last year as a result of the decrease in the Town’s secondary assessed value. GENERAL OBLIGATION DEBT SERVICE FY10-11 Description Revenues Secondary Property Tax Interest Income FY11-12 Actual FY12-13 FY13-14 Actual Revised Budget Proposed Budget $ 970,276 79 $ 1,029,242 305 $ 1,000,800 1,200 $ 1,013,040 210 $ 970,355 $ 1,029,547 $ 1,002,000 $ 1,013,250 Expenditures Principal Payments $ Interest Payments Administrative/Trustee Fees 820,000 208,712 1,140 $ 840,000 177,312 250 $ 855,000 145,812 2,100 $ 900,000 113,750 2,100 1,029,852 $ 1,017,562 $ 1,002,912 $ 1,015,850 Total Revenues Total Expenditures 276 $ The Height of Desert Living Debt Service Funds Eagle Mountain Community Facilities District (CFD) Debt There have been three bond issues (issued as General Obligation bonds) that were approved for specific purposes: The first two CFD bond issues in 1996 (refunded in 2005) were to acquire certain public infrastructure benefiting the District, specifically a sewer project, a storm water conveyance system project, the Eagle Mountain Parkway Phase I project, and the Summer Hill Boulevard project. CFD bonds issued in 2005 were for refunding and defeasing the 1996 issues. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the district. These obligations are paid by the property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings. The anticipated rate based on the estimated assessed valuation of $23,829,347 (decrease of 1.3% from the prior year) is $1.84 per $100 of assessed valuation compared to $1.7483 in the prior year. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE FY10-11 FY11-12 FY12-13 Description Revenues Property Tax Interest Income Actual Actual FY13-14 Revised Budget Proposed Budget $ 394,346 27 $ 425,125 98 $ 422,100 600 $ 430,248 600 $ 394,373 $ 425,223 $ 422,700 $ 430,848 Expenditures Principal Payments $ Interest Payments Administrative/Trustee Fees 260,000 143,360 7,350 $ 280,000 134,260 7,350 $ 290,000 123,760 7,350 $ 305,000 112,885 7,350 410,710 $ 421,610 $ 421,110 $ 425,235 Total Revenues Total Expenditures $ Municipal Property Corporation Debt There have been three Municipal Property Corporation (MPC) bond issues that were approved by the voters for specific purposes: The first MPC bond issue in 2000 (partially refunded in 2005) was to build the Community Center. The second MPC issue was in 2001 (partially refunded in 2005) for the purchase of mountain preserve land. The third MPC issue was in 2004 for the construction of the Town Hall. The Height of Desert Living 277 Debt Service Funds One of the methods of funding major municipal projects is the use of a municipal property corporation (MPC). The Town created the Fountain Hills Municipal Property Corporation and bonds were issued in 2000 and 2001 to build the Community Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns the land and buildings purchased through bond proceeds; the annual debt service payment for the Fountain Hills MPC mountain preserve bonds are paid from a dedicated portion of the local sales tax revenues within the MPC debt service fund. The bonds issued for the Community Center are repaid through the General Fund within the Community Services Department/Community Center Division budget – these bonds will be retired in FY14-15. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the Town used surplus reserves to retire bonds that were issued in 2005 for the Civic Center (Town Hall). The payoff provided a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. MUNICIPAL PROPERTY CORPORATION DEBT SERVICE FY10-11 FY11-12 Description Revenues Sales-Excise Tax Interest Income Transfer In Actual FY12-13 FY13-14 Actual Revised Budget Proposed Budget $ 880,244 1,474 387,000 $ 605,213 588 2,463,118 $ 591,120 500 193,500 $ 594,000 500 193,500 $ 1,268,718 $ 3,068,919 $ 785,120 $ 788,000 Expenditures License/Filing Fees $ Principal Payments Interest Payments Administrative/Trustee Fees Advance Refunding Issuance Costs 1,034,999 376,616 7,152 - $ 510 845,000 222,099 7,000 2,732,500 37,500 $ 880,000 189,700 7,000 - $ 955,000 149,400 7,000 - 1,418,767 $ 3,844,609 $ 1,076,700 $ 1,111,400 Total Revenues Total Expenditures 278 $ The Height of Desert Living Debt Service Funds Outstanding Debt Outstanding Debt The Schedule below includes an itemization of the outstanding debt as of June 30, 2013, after the scheduled principal and interest payment due July 1. OUTSTANDING DEBT SCHEDULE Bond Type GO Purpose of Issue Refunding Total GO Rev Refunding Date of Interest Date of Original Principal Principal Amount Outstanding Bond Issue Rate Maturity Amount Amount Retired Refunded Principal 6/1/2005 3.254.00 7/1/2019 $ 6/1/2005 3.254.00 7/1/2019 Total Rev SA Eagle Mtn Total SA 7/12/2005 Grand Total 3.254.125 7/1/2021 $ 7,225,000 7,225,000 $ 4,325,000 4,325,000 $ - $ 2,900,000 2,900,000 5,330,000 1,595,000 - 3,735,000 5,330,000 1,595,000 - 3,735,000 4,555,000 4,555,000 1,755,000 1,755,000 - 2,800,000 2,800,000 17,110,000 $ 7,675,000 $ - $ 9,435,000 GO General Obligation Bonds Rev Revenue Bonds SA Special Assessment Bonds The Height of Desert Living 279 Debt Service Funds Legal Debt Margin Information Legal Debt Margin Information The Total Net Debt Applicable to Limit comes from the Report of Indebtedness, Department of Revenue, and is related to those issues noted by the appropriate % debt limit. 20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities and recreational facility improvements. 6% limit - GO bonds for any other general purpose improvements. Town of Fountain Hills, Arizona Legal Debt Margin Information 6% Debt Limit Debt limit Total applicable to limit Legal debt margin FY09-10 FY10-11 FY11-12 FY12-13 $ 34,592,143 $ 34,592,143 $ 27,111,608 $ 27,111,608 $ 22,651,303 $ 22,651,303 $ 21,978,160 $ 21,978,160 Total net debt applicable to the limit as a percentage of debt limit 0% 0% 0% 0% 20% Debt Limit Debt limit Total applicable to limit $ 115,307,143 5,415,000 $ 90,372,027 4,595,000 $ 75,504,344 3,755,000 $ 73,260,534 2,900,000 Legal debt margin $ 109,892,143 $ 85,777,027 $ 71,749,344 $ 70,360,534 Total net debt applicable to the limit as a percentage of debt limit Secondary Assessed Value 280 5% $576,535,714 5% $451,860,136 The Height of Desert Living 5% $377,521,718 4% $366,302,672 Debt Service Funds Summary of Tax Levy—Town of Fountain Hills Town of Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 13-14 FY12-13 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ FY13-14 $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes $ 1,000,800 C. Total property tax levy amounts $ 1,000,800 1,013,040 $ 1,013,040 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ 1,000,800 $ 1,000,800 $ 1,000,800 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 0.2657 0.2657 0.2765 0.2765 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 281 Debt Service Funds Summary of Tax Levy—Eagle Mountain Community Facilities District Eagle Mountain Community Facilities District Summary of Tax Levy and Tax Rate Information Fiscal Year 13-14 FY12-13 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ FY13-14 $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes $ 422,100 C. Total property tax levy amounts $ 422,100 430,248 $ 430,248 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ 422,100 $ 422,100 $ 422,100 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 1.7483 1.7483 1.8400 1.8400 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 282 The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living 283 Capital Improvement Program Policy & Procedures Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Improvement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions section. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town’s infrastructure; b) serve as a link in the Town’s planning between the Town’s Strategic Plan and all subsidiary plans with a 5-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the following meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facilities, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisition, a computer/software systems acquisition, or a public improvement that involves construction of new infrastructure, additions to existing structures, renovation of existing structures, and major repairs to infrastructure of a comprehensive 284 The Height of Desert Living Capital Improvement Program Policy & Procedures and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a development fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town’s CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's annual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for review and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the public on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 The Height of Desert Living 285 Capital Improvement Program Policy & Procedures days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submitted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate management team member in compliance with the Town’s purchasing policy, special benefit district, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for approval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special session. Upon approval, a copy of the amended CIP document will be published on the Town’s website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclusion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, management team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the following factors: HIGH Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by Federal, State or local, regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans. Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project 286 The Height of Desert Living Capital Improvement Program Policy & Procedures MEDIUM Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing C. Funding Sources: The primary funding sources for the CIP are the General Fund, grants, development fees, excise taxes, HURF, bonded indebtedness, capital leases and Capital Projects funds. All potential projects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by development fees must also identify the relationship between the IIP project and the development fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living 287 Capital Improvement Program Policy & Procedures Attachment A Town of Fountain Hills Capital Improvement Project Information Form PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: YEAR PROJECT BEGAN: TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: Click here to enter text. FUNDING PRIORITY: Click here to enter text. Click here to enter text. Click here to enter text. Example FY 2012-15 Example FY 2012-13 Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total General $0 C apital Projects $0 Excise Tax $0 Grant $0 HURF $0 Development Fee $0 Developer $0 Unfunded $0 Other Total $0 $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total Planning $0 Design $0 C onstruction $0 Other Total $0 $0 $0 $0 $0 $0 $0 $0 Operating Impact Fund Type FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total Salaries & Benefits $0 Services & Supplies $0 Other Total 288 $0 $0 $0 $0 The Height of Desert Living $0 $0 $0 Capital Projects Summary Capital Projects Summary The Height of Desert Living 289 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY13-14 THROUGH FY17-18 BY PROJECT BY YEAR Project No. Project Title D6030 D6047 S tormwater Management/Drainage Projects Ashbrook Wash Channelization Improvements- $ Bayfield to Del Cambre M iscellaneous Drainage Improvements TOTAL E8501 E8502 E8504 Downtown Improvement Projects Downtown Vision M aster Plan-Phase I (Greening) Downtown Vision M aster Plan - Phase II (Avenue/Lakeside Project) Ave of the Fountains Improvements TOTAL F4005 F4015 F4025 F4027 F4002 P3011 P3022 P3024 T5011 290 76,000 FY14-15 $ 50,000 76,000 FY15-16 $ - 126,000 $ 76,000 $ $ 100,000 $ - $ 200,000 1,600,000 $ - $ 200,000 1,364,000 FY16-17 - 1,364,000 - - FY17-18 $ - - Five-Year Total $ - 1,516,000 50,000 $ - $ - $ 1,566,000 $ - $ - $ 100,000 - - - 400,000 - - - 1,600,000 $ 1,900,000 $ 200,000 $ - $ - $ - $ 2,100,000 $ 420,000 160,000 120,000 $ 2,110,000 - $ - $ - $ - $ $ 2,110,000 420,000 160,000 120,000 TOTAL $ 700,000 $ 2,110,000 $ - $ - $ - $ 2,810,000 General Government Projects Street M aintenance Facility Improvements $ 225,000 $ - $ - $ - $ - $ 225,000 TOTAL $ 225,000 $ - $ - $ - $ - $ 225,000 $ 825,000 300,000 20,000 $ 675,000 20,000 $ 20,000 $ 20,000 $ - $ 1,500,000 300,000 80,000 $ 1,145,000 $ 695,000 $ 20,000 $ 20,000 $ - $ 1,880,000 $ 325,000 3,903,000 1,000,000 40,000 8,200,000 336,000 57,000 651,000 $ 190,000 - $ 180,000 - $ - $ - $ 695,000 3,903,000 1,000,000 40,000 8,200,000 336,000 57,000 651,000 TOTAL $ 14,512,000 $ 190,000 $ 180,000 $ - $ - $ 14,882,000 Traffic S ignal Projects Traffic Signal-Palisades & Saguaro Upgrades $ 400,000 $ - $ - $ - $ - $ 400,000 TOTAL $ 400,000 $ - $ - $ - $ - $ 400,000 Contingency $ 190,080 $ 32,710 $ 15,640 $ 200 $ - $ 238,630 TOTAL PROPOS ED CAPITAL PROJECTS $ 19,198,080 $ 3,303,710 $ 1,579,640 $ 20,200 $ - $ 24,101,630 Fire & Emergency Medical Projects Fire Station 2 Relocation Fire Station 1 Renovation Portable Live Fire Training Unit Assistance To Fire Fighters Grant – Radios Parks & Recreation Projects Fountain Park Improvements Fountain Lake Water Quality Improvements Urban Trail Improvements TOTAL S6003 S6005 S6008 S6009 S6010 S6053 S6054 S6056 FY13-14 S treet/S idewalk Projects Unpaved Alley Paving Projects Shea Boulevard Widening Pavement M anagement Downtown Sidewalk Program Saguaro Blvd Reconstruction Fountain Hills Blvd Shoulder Paving Highway Safety Improvement Program Shea Blvd. Eastbound Bike Lane The Height of Desert Living Capital Projects Summary PROPOSED CAPITAL PROJECTS FY13-14 THROUGH FY17-18 BY PROJECT BY FUNDING SOURCE Project No. Project Title Capital Projects Fund D6030 S tormwater Management/Drainage Projects Ashbrook Wash Channelization ImprovementsBayfield to Del Cambre D6047 M iscellaneous Drainage Improvements E8502 E8504 $ Downtown Improvement Projects Downtown Vision M aster Plan-Phase I (Greening) Downtown Vision M aster Plan - Phase II (Avenue/Lakeside Project) Ave of the Fountains Improvements $ TOTAL F4005 F4015 F4025 F4027 F4002 P3011 P3022 P3024 $ Fire & Emergency Medical Projects Fire Station 2 Relocation Fire Station 1 Renovation Portable Live Fire Training Unit Assistance To Fire Fighters Grant – Radios T5011 $ 808,000 - 758,000 $ - - General Fund $ - Developer $ - - - Bonds $ - - HURF $ - Total - $ 1,516,000 - 50,000 $ 758,000 $ - $ - $ - $ - $ - $ 1,566,000 $ 100,000 $ - $ - $ - $ - $ - $ 100,000 - - 400,000 - - - - 400,000 - - 1,600,000 - - - - 1,600,000 - $ 100,000 $ 2,000,000 $ - $ - $ - $ - $ 2,100,000 $ 2,110,000 420,000 - $ 144,000 108,000 $ - $ 16,000 12,000 $ - $ - $ - $ 2,110,000 420,000 160,000 120,000 TOTAL $ 2,530,000 $ 252,000 $ - $ 28,000 $ - $ - $ - $ 2,810,000 General Government Projects Street M aintenance Facility Improvements $ - $ - $ - $ - $ - $ - $ 225,000 $ 225,000 TOTAL $ - $ - $ - $ - $ - $ - $ 225,000 $ 225,000 Parks & Recreation Projects Fountain Park Improvements Fountain Lake Water Quality Improvements Urban Trail Improvements $ 1,500,000 300,000 80,000 $ - $ - $ - $ - $ - $ - $ 1,500,000 300,000 80,000 $ 1,880,000 $ - $ - $ - $ - $ - $ - $ 1,880,000 $ 695,000 957,000 1,000,000 81,000 10,000 211,000 $ 2,746,000 255,000 47,000 440,000 $ 40,000 - $ - $ 8,200,000 - $ - $ TOTAL $ 2,954,000 $ 3,488,000 $ 40,000 $ - $ 200,000 $ 8,200,000 $ - $ 14,882,000 Traffic S ignal Projects Traffic Signal-Palisades & Saguaro Upgrades $ 400,000 $ - $ - $ - $ - $ - $ - $ 400,000 TOTAL $ 400,000 $ - $ - $ - $ - $ - $ - $ 400,000 Contingency $ 238,630 $ - $ - $ - $ - $ - $ - $ 238,630 TOTAL PROPOS ED CAPITAL PROJECTS $ 8,810,630 $ $ 28,000 TOTAL S6003 S6005 S6008 S6009 S6010 S6053 S6054 S6056 758,000 Grants 50,000 TOTAL E8501 $ Downtown Strategy Fund S treet/S idewalk Projects Unpaved Alley Paving Projects Shea Boulevard Widening Pavement M anagement Downtown Sidewalk Program Saguaro Blvd Reconstruction Fountain Hills Blvd Shoulder Paving Highway Safety Improvement Program Shea Blvd. Eastbound Bike Lane 4,598,000 $ 2,040,000 The Height of Desert Living 200,000 - $ 200,000 $ $ 8,200,000 $ 225,000 695,000 3,903,000 1,000,000 40,000 8,200,000 336,000 57,000 651,000 $ 24,101,630 291 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION REVENUES & PROJECT COSTS REVENUES BY SO URCE General Fund Downtown Strategy Fund Grants Capital Projects Fund Development Fees: Streets Law Enforcement Fire & Emergency Medical Open Space Recreation Library/Museum General Government Bonds Developers Unfunded Other T otal Revenues By Source FIVE-YEAR AVAILABLE FUNDS FY13-14 Requested FY14-15 Requested FY15-16 Requested FY16-17 Requested FY17-18 Requested $ $ $ $ $ $ 28,000 2,530,945 4,598,000 6,925,438 54,139 201,101 40,157 1,646,154 10,301 41,923 8,200,000 200,000 $ 24,476,158 PRO JECT TYPE & CO STS Stormwater Management/Drainage Projects Downtown Improvement Projects Fire & Emergency Medical Projects General Government Projects Parks & Recreation Projects Street/Sidewalk Projects T raffic Signal Projects Contingency T otal Project Costs 292 28,000 1,840,000 3,878,000 4,827,080 200,000 38,000 3,065,710 682,000 897,640 20,200 8,200,000 200,000 $ 19,198,080 $ 3,303,710 $ 1,579,640 $ FY13-14 Requested FY14-15 Requested FY15-16 Requested FY16-17 Requested FY17-18 Requested $ $ $ 1,364,000 20,000 180,000 15,640 $ 1,579,640 $ $ 126,000 1,900,000 700,000 225,000 1,145,000 14,512,000 400,000 190,080 $ 19,198,080 76,000 200,000 2,110,000 695,000 190,000 32,710 $ 3,303,710 $ 20,200 20,000 200 20,200 The Height of Desert Living $ $ TO TAL FIVEYEAR PRO JECTIO N - $ 28,000 2,040,000 4,598,000 8,810,630 - 8,200,000 200,000 $ 24,101,630 TO TAL FIVEYEAR PRO JECTIO N - $ 1,566,000 2,100,000 2,810,000 225,000 1,880,000 14,882,000 400,000 238,630 $ 24,101,630 SURPLUS/ DEFICIT $ $ 490,945 (1,885,192) 54,139 201,101 40,157 1,646,154 10,301 41,923 374,528 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION Projects by Funding Source Capital Projects Fund 38% Grants 19% Bonds 34% Downtown Strategy Fund 8% Parks & Recreation Projects 8% HURF 1% Projects by Project Type Street/ Sidewalk Projects 61% General Government Projects 1% Fire & Emergency Medical Projects 12% Downtown Improvement Projects 9% Stormwater Management/ Drainage Projects 6% The Height of Desert Living Traffic Signal Projects 2% Contingency 1% 293 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY13-14 THROUGH FY17-18 BY YEAR AND FUNDING SOURCE Project No. Project Title/Funding Source D6030 D6047 Ashbrook Wash Channelization Improvements-Bayfield to Del Cambre Capital Projects Fund Grants Miscellaneous Drainage Improvements FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Source Total $ 1,516,000 $ 38,000 38,000 $ 38,000 38,000 $ 682,000 682,000 $ - $ - $ 758,000 758,000 50,000 F4015 Capital Projects Fund Downtown Vision Master Plan-Phase I (Greening) Grants Downtown Vision Master Plan - Phase II (Avenue/Lakeside Project) Downtown Strategy Fund Ave of the Fountains Improvements Downtown Strategy Fund S treet Maintenance Facility Improvements HURF Fire S tation 2 Relocation Capital Projects Fund Fire S tation 1 Renovation 420,000 - - - - 420,000 F4025 Capital Projects Fund Portable Live Fire Training Unit General Fund Grants Assistance To Fire Fighters Grant – Radios General Fund Grants Fountain Park Improvements 16,000 144,000 - - - - 16,000 144,000 12,000 108,000 - - - - 12,000 108,000 Capital Projects Fund 825,000 - - - 1,500,000 E8501 E8502 E8504 F4002 F4005 F4027 P3011 P3022 P3024 S 6003 S 6005 S 6008 S 6009 S 6010 S 6053 S 6054 S 6056 T5011 Fountain Lake Water Quality Improvements Capital Projects Fund Urban Trail Improvements Capital Projects Fund Unpaved Alley Paving Projects Capital Projects Fund S hea Boulevard Widening Capital Projects Fund Grants Reimbursements from Developers Pavement Management Capital Projects Fund Downtown S idewalk Program Downtown Strategy Fund S aguaro Blvd Reconstruction Bond Fountain Hills Blvd S houlder Paving Capital Projects Fund Grants Highway S afety Improvement Program Capital Projects Fund Grants S hea Blvd. Eastbound Bike Lane Capital Projects Fund Grants Traffic S ignal-Palisades & S aguaro Upgrades Capital Projects Fund Contingency Capital Projects Fund TOTAL PROPOS ED CAPITAL PROJECTS Project Total 50,000 - - - - 50,000 100,000 - - - - 100,000 - - - 400,000 100,000 400,000 200,000 200,000 1,600,000 1,600,000 - - - - 1,600,000 225,000 - - - - 225,000 - - - 2,110,000 225,000 2,110,000 - 2,110,000 420,000 160,000 120,000 1,500,000 675,000 300,000 300,000 - - - - 300,000 20,000 20,000 20,000 20,000 - 80,000 325,000 190,000 180,000 - - 695,000 80,000 695,000 3,903,000 957,000 2,746,000 200,000 - - - - 957,000 2,746,000 200,000 1,000,000 - - - - 1,000,000 40,000 - - - - 40,000 8,200,000 - - - - 8,200,000 81,000 255,000 - - - - 81,000 255,000 10,000 47,000 - - - - 10,000 47,000 211,000 440,000 - - - - 211,000 440,000 400,000 - - - - 400,000 - 238,630 24,101,630 1,000,000 40,000 8,200,000 336,000 57,000 651,000 400,000 238,630 190,080 $ 19,198,080 32,710 $ 3,303,710 15,640 $ 1,579,640 200 $ 20,200 $ $ $ 24,101,630 The highlighted rows represent project funding through the Town’s Capital Improvement Program (CIP). 294 The Height of Desert Living Capital Projects Summary PROPOSED CAPITAL PROJECTS FY13-14 THROUGH FY17-18 BY YEAR AND FUNDING SOURCE TOTALS Capital Projects Fund Grants Reimbursements from Developers Downtown S trategy Fund HURF General Fund Bond Total FY13-14 FY14-15 FY15-16 FY16-17 $ 4,827,080 3,878,000 200,000 1,840,000 225,000 28,000 8,200,000 $ 19,198,080 $3,065,710 38,000 200,000 $ 3,303,710 $ 897,640 682,000 $ 1,579,640 $20,200 $ 20,200 The Height of Desert Living FY17-18 $ $ - Total FY13-14 FY17-18 $ $ 8,810,630 4,598,000 200,000 2,040,000 225,000 28,000 8,200,000 24,101,630 295 Capital Projects Summary 296 The Height of Desert Living Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living 297 Capital Projects Information Sheets D6030 PROJECT TITLE: Ashbrook Wash Channelization Improvements PROJECT NUMBER: D6030 PROJECT DESCRIPTION/SCOPE: This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent residences. The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box culvert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a portion of the channel length, excess vegetation removal, and two segments of masonry floodwall. TOWN GOALS TIMEFRAME: FY14-16 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $1,516,000 PROJECT JUSTIFICATION: Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD) show that 13 houses and duplex units are susceptible to flooding in the 100-year flood along Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The Town and the MCFCD will split the project costs equally with the MCFCD managing the project's design and construction. FUNDING PRIORITY: 298 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets D6030 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY13-14 38,000 38,000 $ FY14-15 38,000 38,000 FY15-16 $ 682,000 682,000 $ - $ - $ $ 76,000 $ 76,000 $ 1,364,000 $ - $ - TOTAL $ 758,000 758,000 $ 1,516,000 $ - $ - $ $ - $ - 152,000 1,364,000 $ 1,516,000 - FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 76,000 $ FY15-16 76,000 $ FY16-17 - FY17-18 TOTAL 1,364,000 $ - $ 76,000 $ 76,000 $ 1,364,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 299 Capital Projects Information Sheets D6047 PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT NUMBER: D6047 PROJECT DESCRIPTION/SCOPE: This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: 300 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets D6047 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY13-14 50,000 $ - $ - $ - $ - $ $ 50,000 $ - $ - $ - $ - TOTAL 50,000 $ 50,000 - FY14-15 FY15-16 FY16-17 FY17-18 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 50,000 $ - $ 50,000 50,000 50,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 301 Capital Projects Information Sheets E8501 PROJECT TITLE: Downtown Vision Master Plan - Phase I (Greening) PROJECT NUMBER: E8501 PROJECT DESCRIPTION/SCOPE: Project is planned to introduce additional trees, and potentially shrubs, to Fountain Park and a number of vacant lots, principally in the downtown area. Grant funds and donations will be sought for this work. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: The "Greening of Downtown" was one of the recommendations to come from the Downtown Vision Master Plan. The "Greening of Downtown" envisioned additional trees and shrubbery for Fountain Park to provide additional shade and aesthetic appeal and the planting of greenery in the Town's privately-owned, large vacant lots in the downtown area. The source of funding is to be donation driven. The project will include a demonstration planting area on the Park's east side, trees along the sidewalks and paths in and around the Park, and more intensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, additional work that is envisioned including naturalization of the Park islands and a desert wildflower area, among others. FUNDING PRIORITY: 302 High - Finishes a Partially Completed Project The Height of Desert Living Capital Projects Information Sheets E8501 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ 100,000 $ - $ - $ - $ - $ $ $ 100,000 $ - $ - $ - $ - $ - FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL 100,000 100,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 100,000 $ - $ 100,000 100,000 100,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 303 Capital Projects Information Sheets E8502 PROJECT TITLE: Downtown Vision Master Plan - Phase II (Avenue/ Lakeside Project) PROJECT NUMBER: E8502 PROJECT DESCRIPTION/SCOPE: This project may be used as an inducement to reimburse a developer(s) up to $400,000 for construction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Master Plan adopted by Council on September 17, 2009, and in alignment with the Downtown Area Specific Plan framework. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue of the Fountains. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged to assist in this project. The process included input in structured group settings. Two different groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous public meetings to discuss the project progress and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an inducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may also be in the form of a Town project to induce a development. The Town Council would formalize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. FUNDING PRIORITY: 304 High - Town Council Priority The Height of Desert Living Capital Projects Information Sheets E8502 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - FY13-14 $ FY14-15 - $ FY15-16 - 200,000 200,000 $ 200,000 $ 200,000 FY16-17 FY17-18 TOTAL $ - $ - $ - $ $ - $ - $ - 400,000 $ 400,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ $ 200,000 $ 200,000 - FY13-14 FY14-15 - $ FY15-16 FY16-17 FY17-18 TOTAL - $ - $ - $ - 200,000 $ 200,000 $ - $ - $ - 400,000 $ 400,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 305 Capital Projects Information Sheets E8504 PROJECT TITLE: Avenue of the Fountains Improvements PROJECT NUMBER: E8504 PROJECT DESCRIPTION/SCOPE: This project will include improvements to the median along the Avenue of the Fountains from Saguaro Boulevard to La Montana to provide a more vibrant and pedestrian friendly downtown area as well as provide areas for special events. TOWN GOALS TIMEFRAME: FY12-14 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $1,720,000 PROJECT JUSTIFICATION: The Avenue of the Fountains median between Saguaro Boulevard and La Montana is utilized for numerous community events throughout the year. Due to its age and use, the median area is in need of improvements including, but not limited to, the replacement of trees, curbing, brick pavers, irrigation systems, electrical systems and replacement of the fountains. The project budget includes a $400,000 allowance for lighting. FUNDING PRIORITY: 306 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets E8504 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ FY14-15 - 120,000 1,600,000 $ 120,000 $ 1,600,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - 1,720,000 $ 1,720,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - 120,000 40,000 1,560,000 $ 120,000 $ 1,600,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 160,000 1,560,000 $ 1,720,000 $ OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ 50,000 50,000 $ 50,000 50,000 $ 50,000 50,000 $ 50,000 50,000 The Height of Desert Living 200,000 $ 200,000 307 Capital Projects Information Sheets F4002 PROJECT TITLE: Street Maintenance Facility Improvements PROJECT NUMBER: F4002 PROJECT DESCRIPTION/SCOPE: This project will provide a new modular office for the Streets Maintenance Division with funding coming from HURF reserves. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $225,000 PROJECT JUSTIFICATION: The current Streets Maintenance Facility is not adequately sized or configured for day to day operations. Staff currently utilizes a 975 square foot mobile home trailer that was brought to the site in 1993 as a temporary facility. This project will provide an approximate 1,450 square foot modular building for office space and traffic signal electronic equipment storage. FUNDING PRIORITY: 308 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets F4002 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 225,000 $ 225,000 $ 225,000 $ - $ 225,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 225,000 $ 225,000 225,000 $ - $ 225,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 309 Capital Projects Information Sheets F4005 PROJECT TITLE: Fire Station #2 Relocation PROJECT NUMBER: F4005 PROJECT DESCRIPTION/SCOPE: Construction of a new 6,000 sq. ft. Fire Station on/near Shea Boulevard between Fountain Hills Boulevard and Palisades Boulevard. This station will replace the existing Fire Station on Saguaro Boulevard, south of Shea Boulevard. The project includes engineering, design, and construction. TOWN GOALS TIMEFRAME: FY05-15 YEAR PROJECT BEGAN: FY04-05 TOTAL ESTIMATED PROJECT COST: $2,110,000 PROJECT JUSTIFICATION: The Fire Department has completed a study of seven sites, two current stations and five potential locations, to improve response times for all areas within the Town (in particular Eagle Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments). The criteria used was: response times, emergency unit coverage, Town-owned property, cost, and site requiring little or no Planning & Zoning or Council action. The goal is a five minute response 90% of the time (the standard is five minutes that all fire departments strive to reach). The current Rural Metro contract calls for five (5) and eight (8) minute response areas. The new Fire Station location on Shea Boulevard will afford superior overlapping coverage for both Fire Stations, which will equitably distribute and balance call volume, thus allowing better call support for multiple calls. This station will also enhance the Insurance Service Organization (ISO) station location rating. Upon completion of this project, the current Fire Station #2 may be retained by the Town for future needs or sold and funds returned to the Capital Projects Fund. This Study has been under review and development since 2003. FUNDING PRIORITY: 310 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets F4005 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - FY14-15 $ 2,110,000 $ - $ - $ - $ $ - $ 2,110,000 $ - $ - $ - TOTAL $ 2,110,000 $ 2,110,000 $ - $ - $ - $ $ - $ - $ - 140,000 1,970,000 $ 2,110,000 - FY13-14 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - $ FY15-16 - FY16-17 FY17-18 TOTAL 140,000 1,970,000 $ - $ - $ 2,110,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 311 Capital Projects Information Sheets F4015 PROJECT TITLE: Fire Station #1 Renovation PROJECT NUMBER: F4015 PROJECT DESCRIPTION/SCOPE: This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and storage space. This addition will be a one story structure to the north side of the existing building. The existing double wide trailer utilized for the ambulance crew will be tested for asbestos and demolished. This space will be converted to parking to replace the parking space used for the addition. The ambulance crew will be relocated to the existing living space. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $495,000 PROJECT JUSTIFICATION: 1. The existing station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captain’s office/ sleeping space and non-ADA compliant washroom/shower. 2. No female space. 3. Lack of station storage. 4. Existing external trailer, which houses the two person ambulance crew, is in deplorable condition (the floor could collapse) and is extremely expensive to power and cool; will be razed and removed. This area will be converted to parking space. 5. The existing living space in the station will be converted for the ambulance crew. The bathroom/ shower will be used for this crew. 6. Storage will be added to the existing space. 7. An opportunity to introduce energy efficiency technology to save on utility costs will then exist. FUNDING PRIORITY: 312 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets F4015 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 75,000 FY13-14 $ 420,000 $ - $ - $ - $ - $ $ 420,000 $ - $ - $ - $ - TOTAL $ 495,000 $ 495,000 $ 75,000 FY14-15 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY13-14 $ FY14-15 - 75,000 50,000 370,000 75,000 $ 420,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 125,000 370,000 $ 495,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ 1,000 $ 2,000 $ 2,000 $ 2,000 $ - $ $ 1,000 $ 2,000 $ 2,000 $ 2,000 $ - $ The Height of Desert Living 7,000 7,000 313 Capital Projects Information Sheets F4025 PROJECT TITLE: Portable Live Training Unit PROJECT NUMBER: F4025 PROJECT DESCRIPTION/SCOPE: The Fountain Hills Fire Department will be applying for a regional Assistance to Firefighters Grant for a portable Live Fire Training Unit. This grant is a 90% Federal grant with a 10% local match (to be provided by Rio Verde, Fort McDowell and Salt River Fire Departments). Fountain Hills and Rio Verde would split the cash matching funds and either Fort McDowell or Salt River will donate a site to locate the training unit. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $160,000 PROJECT JUSTIFICATION: This grant will serve a two-fold purpose: better trained firefighters, which will provide each department the ability to protect lives and property in our communities for years to come, and most importantly, better trained firefighters are safer firefighters which in turn could prevent injuries. FUNDING PRIORITY: 314 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4025 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ FY14-15 144,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 16,000 $ - $ 160,000 $ 144,000 16,000 $ 160,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ 160,000 $ - $ - $ - $ - $ $ 160,000 $ - $ - $ - $ - TOTAL $ 160,000 $ 160,000 - FY14-15 FY15-16 FY16-17 FY17-18 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 315 Capital Projects Information Sheets F4027 PROJECT TITLE: Assistance to Firefighters Grant - Radios PROJECT NUMBER: F4027 PROJECT DESCRIPTION/SCOPE: Fountain Hills continues to move to a regional automatic aid communication system. The Town has committed, through grants which the Town has received the past three years, to upgrade the VHF portable and mobile radios, and has added 800 MHz mobile radios to the apparatus. This grant will purchase 12 portable VHF/700-800 MHz radios, 2 base station radios, and battery chargers. This grant is a 90% Federal grant with a 10% Town match. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $120,000 PROJECT JUSTIFICATION: This grant will serve a two-fold purpose: better trained firefighters, which will provide each department the ability to protect lives and property in our communities for years to come, and most importantly, better trained firefighters are safer firefighters which in turn could prevent injuries. FUNDING PRIORITY: 316 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4027 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ FY14-15 108,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 12,000 $ - $ 120,000 $ 108,000 12,000 $ 120,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ 120,000 $ - $ - $ - $ - $ $ 120,000 $ - $ - $ - $ - TOTAL $ 120,000 $ 120,000 - FY14-15 FY15-16 FY16-17 FY17-18 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 317 Capital Projects Information Sheets P3011 PROJECT TITLE: Fountain Park Improvements PROJECT NUMBER: P3011 PROJECT DESCRIPTION/SCOPE: Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting and staging for day and evening events. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $1,500,000 PROJECT JUSTIFICATION: Fountain Park has undergone several phases of improvements since the Town acquired the Park in 1997. All improvements are being done in conjunction with the approved Park master plan and will help keep Fountain Park the signature facility in Fountain Hills. These items represent the final improvements to the Park as outlined in the most recent master plan, which was approved in 1999. FUNDING PRIORITY: 318 High - Finishes a Partially Completed Project The Height of Desert Living Capital Projects Information Sheets P3011 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ 825,000 FY14-15 $ 675,000 $ - $ - $ - $ $ 825,000 $ 675,000 $ - $ - $ - TOTAL $ 1,500,000 $ 1,500,000 $ - $ - $ - $ $ - $ - $ - - FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - FY13-14 $ FY14-15 - $ FY15-16 - 150,000 675,000 675,000 $ 825,000 $ 675,000 FY16-17 FY17-18 TOTAL 150,000 1,350,000 $ 1,500,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL $ FY13-14 - $ FY14-15 22,725 28,300 $ FY15-16 22,725 28,300 $ FY16-17 22,725 28,300 $ FY17-18 22,725 28,300 $ - $ 51,025 $ 51,025 $ 51,025 $ 51,025 The Height of Desert Living TOTAL 90,900 113,200 $ 204,100 $ 319 Capital Projects Information Sheets P3022 PROJECT TITLE: Fountain Lake Water Quality Improvements PROJECT NUMBER: P3022 PROJECT DESCRIPTION/SCOPE: This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and even fish die off. Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehensive water quality management program was previously completed by a consultant. Future improvements to help aerate or “mix” the lake may be required with estimated funding shown in FY13-14. FUNDING PRIORITY: 320 Medium - Maintains Existing Service Level The Height of Desert Living Capital Projects Information Sheets P3022 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ 300,000 $ - $ - $ - $ - $ $ 300,000 $ - $ - $ - $ - TOTAL $ 300,000 $ 300,000 $ - FY14-15 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 50,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 50,000 250,000 $ 300,000 250,000 $ - $ 300,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 321 Capital Projects Information Sheets P3024 PROJECT TITLE: Urban Trail Improvements PROJECT NUMBER: P3024 PROJECT DESCRIPTION/SCOPE: Work to include the planning of both Phase II and III of the Urban Trail Plans and the continued implementation of the trails plan. Design work will include the work on Phases II and III. This design will also include work to complete a number of gaps in the Urban Trail Plan where sections of sidewalks are needed and will include street striping and signage along the routes. TOWN GOALS TIMEFRAME: FY13-17 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $130,000 PROJECT JUSTIFICATION: Phase I was implemented in FY11-12. The proposed remaining work will complete the remaining two phases of the Urban Trail Plan. The Urban Trail Plan and its implementation was one of the goals set by the Council in FY11-12. This work will complete the plan. FUNDING PRIORITY: 322 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3024 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 50,000 $ FY13-14 20,000 $ FY14-15 20,000 $ FY15-16 20,000 $ FY16-17 20,000 $ - $ $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ - TOTAL $ 130,000 $ 130,000 $ - $ $ - 19,000 111,000 $ 130,000 50,000 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ 19,000 31,000 $ 50,000 FY14-15 - $ 20,000 $ 20,000 FY15-16 - $ 20,000 $ 20,000 FY16-17 - $ 20,000 $ 20,000 FY17-18 - TOTAL 20,000 $ 20,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ 1,000 1,000 $ 1,000 1,000 $ 1,000 1,000 $ 1,000 1,000 $ 1,000 1,000 $ The Height of Desert Living 5,000 5,000 323 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT NUMBER: S6003 PROJECT DESCRIPTION/SCOPE: This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 ln. ft. from Panorama to Colony - Completed Phase II: 870 ln. ft. from Tower to Panorama - Completed Phase III: 890 ln. ft. from Panorama to Enterprise in FY13-14 Phase IV: 1,150 ln. ft. adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glenbrook in FY14-15 Phase V: 635 ln. ft. from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama in FY15-16 TOWN GOALS TIMEFRAME: FY10-16 YEAR PROJECT BEGAN: FY09-10 TOTAL ESTIMATED PROJECT COST: $695,000 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollution. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: 324 High - Federal, State or Local Mandate The Height of Desert Living Capital Projects Information Sheets S6003 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ 325,000 FY14-15 $ 190,000 FY15-16 $ 180,000 $ - $ - $ $ 325,000 $ 190,000 $ 180,000 $ - $ - TOTAL $ 695,000 $ 695,000 $ - $ - $ $ - $ - 45,000 650,000 $ 695,000 - FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - FY13-14 $ FY14-15 - $ FY15-16 - $ FY16-17 - 15,000 310,000 15,000 175,000 15,000 165,000 $ 325,000 $ 190,000 $ 180,000 FY17-18 TOTAL OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ The Height of Desert Living 10,000 10,000 325 Capital Projects Information Sheets S6005 PROJECT TITLE: Shea Boulevard Widening PROJECT NUMBER: S6005 PROJECT DESCRIPTION/SCOPE: This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary to approximately 1,000 feet west of Technology Drive. Also included in the project are improvements to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and appurtenances. TOWN GOALS TIMEFRAME: FY10-14 YEAR PROJECT BEGAN: FY09-10 TOTAL ESTIMATED PROJECT COST: $4,003,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehicles per day at Saguaro Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The MAG reimbursement in the FY12-13 Arterial Life Cycle Program (ALCP) is a maximum of $709,000 in FY13-14, $500,000 in FY14 -15 and $1,594,000 in FY16-17. The Town was also awarded MCDOT Special Project Funds in the amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway (SR 87) to the eastern Town limit. FUNDING PRIORITY: 326 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6005 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 100,000 FY13-14 $ 957,000 2,746,000 $ FY14-15 - $ FY15-16 - $ FY16-17 - $ FY17-18 - $ - $ - $ - $ - TOTAL $ 1,057,000 2,746,000 200,000 $ 4,003,000 $ 200,000 $ 100,000 $ 3,903,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ 100,000 $ 100,000 FY13-14 $ FY14-15 FY15-16 FY16-17 FY17-18 TOTAL - $ - $ - $ - $ - 127,000 3,726,000 50,000 $ 3,903,000 $ - $ - $ - $ - 227,000 3,726,000 50,000 $ 4,003,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 327 Capital Projects Information Sheets S6008 PROJECT TITLE: Pavement Management PROJECT NUMBER: S6008 PROJECT DESCRIPTION/SCOPE: The Pavement Management Program in FY13-14 will consist of removing and replacing areas of damaged asphalt as well as surface treatments in Zone 7 of the Town’s Pavement Management Area. TOWN GOALS TIMEFRAME: Ongoing YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: Ongoing PROJECT JUSTIFICATION: The use of Capital Projects Funds to supplement the Pavement Management Program in FY13-14 is part of the approved Pavement Management Program. FUNDING PRIORITY: 328 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets S6008 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ 1,000,000 $ - $ - $ - $ - $ $ 1,000,000 $ - $ - $ - $ - TOTAL $ 1,000,000 $ 1,000,000 $ - FY14-15 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 1,000,000 $ 1,000,000 1,000,000 $ - $ 1,000,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 329 Capital Projects Information Sheets S6009 PROJECT TITLE: Downtown Sidewalk Program PROJECT NUMBER: S6009 PROJECT DESCRIPTION/SCOPE: This project provides for the infill of sidewalks in the downtown area. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $40,000 PROJECT JUSTIFICATION: During the FY13-14 budget process, Council identified $40,000 from the Downtown Strategy Fund to be utilized for the infill of sidewalks in the downtown area. Sidewalk priority locations have yet to be determined. FUNDING PRIORITY: 330 Low- Provides an Expanded level of Service The Height of Desert Living Capital Projects Information Sheets S6009 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 40,000 $ - $ 40,000 40,000 40,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 8,000 32,000 $ - $ 40,000 8,000 32,000 40,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 331 Capital Projects Information Sheets S6010 PROJECT TITLE: Saguaro Boulevard Reconstruction PROJECT NUMBER: S6010 PROJECT DESCRIPTION/SCOPE: This project will reconstruct Saguaro Boulevard from Trevino Drive to Fountain Hills Boulevard including the removal and replacement of subgrade as required. Also included are major drainage improvements at Palisades, minor drainage improvements at various locations, and ADA improvements as required. Coordinate project with Palisades Boulevard and Avenue of the Fountains traffic signal improvements (T5011). TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $8,200,000 PROJECT JUSTIFICATION: Saguaro Boulevard was one of the first streets constructed in Fountain Hills and is a major truck route. This reconstruction is the first major work performed on the street. There have been some repairs performed in areas over time, however, the overall condition of the asphalt requires reconstruction. FUNDING PRIORITY: 332 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets S6010 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 8,200,000 $ 8,200,000 $ 8,200,000 $ - $ 8,200,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 500,000 7,700,000 $ 8,200,000 500,000 7,700,000 $ - $ 8,200,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 333 Capital Projects Information Sheets S6053 PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT NUMBER: S6053 PROJECT DESCRIPTION/SCOPE: This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive providing dust mitigation and erosion control. TOWN GOALS TIMEFRAME: FY12-14 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $396,000 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: 334 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6053 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 60,000 $ FY13-14 81,000 255,000 $ - $ - $ - $ - $ $ 336,000 $ - $ - $ - $ - TOTAL $ 141,000 255,000 $ 396,000 $ 60,000 FY14-15 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ FY13-14 $ FY14-15 - 60,000 65,000 271,000 60,000 $ 336,000 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 125,000 271,000 $ 396,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ The Height of Desert Living 5,000 5,000 335 Capital Projects Information Sheets S6054 PROJECT TITLE: Highway Safety Improvement Program PROJECT NUMBER: S6054 PROJECT DESCRIPTION/SCOPE: This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $57,000 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 82% through grant funds. FUNDING PRIORITY: 336 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6054 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY13-14 10,000 47,000 $ - $ - $ - $ - $ $ 57,000 $ - $ - $ - $ - TOTAL 10,000 47,000 $ 57,000 - FY14-15 FY15-16 FY16-17 FY17-18 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 57,000 $ - $ 57,000 57,000 57,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 337 Capital Projects Information Sheets S6056 PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay PROJECT NUMBER: S6056 PROJECT DESCRIPTION/SCOPE: This project will provide a rubberized asphalt overlay on Shea Boulevard from Palisades Boulevard to Fountain Hills Boulevard and provide pavement for an eastbound bike lane. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $651,000 PROJECT JUSTIFICATION: Staff is working with ADOT to reallocate savings from favorable construction bids received for the Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Palisades Boulevard to Fountain Hills Boulevard. The rubberized asphalt overlay will provide for long-term maintenance restoration of the pavement surface. This project will be administered by ADOT. FUNDING PRIORITY: 338 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6056 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ 211,000 440,000 $ - $ - $ - $ - $ $ 651,000 $ - $ - $ - $ - TOTAL $ 211,000 440,000 $ 651,000 $ - FY14-15 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 110,000 541,000 $ 651,000 110,000 541,000 $ - $ 651,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 339 Capital Projects Information Sheets T5011 PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades PROJECT NUMBER: T5011 PROJECT DESCRIPTION/SCOPE: Remove and replace existing traffic signal poles, foundations, mast arms, signal heads, and conduits to meet current standards. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: The traffic signal at Palisades and Saguaro Boulevard was built to Maricopa County standards prior to incorporation of the Town of Fountain Hills. Conditions of the traffic signal will be assessed annually until replacement is warranted. FUNDING PRIORITY: 340 Medium - Maintains Existing Service Level The Height of Desert Living Capital Projects Information Sheets T5011 FUNDING SOURCES ACTIVITY C apital Projects Grant Excise Tax/Downtown General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY13-14 $ 400,000 $ - $ - $ - $ - $ $ 400,000 $ - $ - $ - $ - TOTAL $ 400,000 $ 400,000 $ - FY14-15 FY15-16 FY16-17 FY17-18 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY13-14 $ FY14-15 - FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 40,000 360,000 $ 400,000 40,000 360,000 $ - $ 400,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 341 Vehicle Replacement Program Vehicle Replacement Program Policy & Procedure 342 The Height of Desert Living Vehicle Replacement Program Policy & Procedure Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicle’s age, mileage, engine hours and repair costs. The objectives of the program are to: Ensure the timely purchase, repair and replacement of the Town’s vehicles; Serve as a link in the Town’s planning between the Town’s operating and capital budgets; Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and Ensure efficient, effective and coordinated vehicle acquisition and replacement. Definitions The following words when used in connection with this policy shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000 and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications, using gross vehicle weight rating standards, as follows: Sedans Sports Utility Vehicle (SUV) Light Duty Truck (commercial truck classes 1, 2 and 3) The Height of Desert Living 343 Vehicle Replacement Program Policy & Procedure Medium Duty Truck (commercial truck classes 4, 5 and 6) Heavy Duty Truck (commercial truck classes 7 and 8) Street Sweeper Fire Ladder Truck Fire Pumper Truck Utility Vehicle/Bunker Rake Loader/Grader/Tractor Dump Truck Trailer Process A. Schedule: Annually, the Development Services Director and Finance Director will submit an updated VRP to the Town Manager for review in February of each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director in March for inclusion in the Town’s CIP budget proposal. B. Format: The Development Services Director will utilize the previous year's approved VRP as the basis for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Development Services Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The Development Services Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager, the VRP will be incorporated into the CIP budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehicles included within the applicable budget year may be purchased by the Development Services Director, or his/her designee in compliance with the 344 The Height of Desert Living Vehicle Replacement Program Policy & Procedure Town’s Purchasing Policy. F. Amendments: The adopted VRP may be amended upon recommendation of the Development Services Director and approval of the Town Manager and Town Council. Procedure A. Form: A New Vehicle Request form shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Plan. Department Directors may request the addition of a new vehicle or transfer between departments to the VRP by submitting their request to the Development Services Director in January as part of the budget process. The Development Services Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Development Services Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the five (5) year Capital Improvement Program included in the upcoming fiscal year budget. The following guidelines shall be utilized: Sedans 10 years/100,000 miles Sports Utility Vehicle (SUV) 10 years/100,000 miles Light Duty Truck 10 years/100,000 miles Medium Duty Truck 12 years/125,000 miles Heavy Duty Truck 12 years/125,000 miles Street Sweeper 8 years/75,000 miles Fire Ladder Truck 25 years/120,000 miles Fire Pumper Truck 15 years/120,000 miles Utility Vehicle/Bunker Rake 7 years/15,000 engine hours Loader/Grader/Tractor 20 years/15,000 engine hours Dump Truck 15 years/125,000 miles Trailer 10 years The Height of Desert Living 345 Vehicle Replacement Program Policy & Procedure In addition to the factors listed previously, the Development Services Director, or his/her designee, shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be generated from charges within the operating funds that support the departments that utilize the subject vehicles; charges will be calculated based on replacement cost and updated annually. Vehicles will be replaced according to the schedule and based on model year. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Development Services Director, or his/her designee, shall prepare a list of vehicles to be retired from the Town’s fleet based on the replacement schedule. At the discretion of the Development Services Director and based on a recommendation from the fleet mechanic, early retirement of a vehicle with excessive maintenance may be recommended. Excessive maintenance is defined as repair costs that exceed 40% of the vehicle value in a twelve month period. The Town Manager shall authorize the sales of these vehicles at auction by signing over the vehicle title(s). The Development Services Director, or his/ her designee, shall then transport the vehicles to the auctioneer and shall be responsible to insure that the auction proceeds are submitted to the Finance Division for deposit to the Vehicle Replacement Fund. Responsibility for Enforcement The Town Manager, Finance Director and Development Services Director will be responsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 13-14 Vehicle Replacement Recommendation During FY12-13, the Vehicle Replacement Policy was updated with changes to the life of some vehicles and elimination of vehicles no longer utilized; the revised Policy was presented and approved by the Town Council. For FY13-14, $587,200 is budgeted for vehicle replacements incorporating the revised schedules. Below is the proposed replacement: Fire Pumper Truck Park Equipment Tractor/Loader Fleet Gas & Oil 346 $ 550,000 8,200 28,000 1,000 $ 587,200 The Height of Desert Living Vehicle Replacement Program Interfund Charges Vehicle Replacement Interfund Charges Replacement Cost Replacement Schedule Department Vehicle No. Description Mod Year Development Services Development Services Fire Fire Fire Fire Fire Fire Fire Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services FUND 100 TOTAL 148 149 483 (L822) 752 (E823) 528 (E822) 422 (S822) 166 (D822) 140 11 141 17 16 14 142 146 147 143 Ford Escape Hybrid Ford Escape Hybrid American LaFrance Crimson American LaFrance Ford F550 4x4 (V0822) Ford F150 Supercab Ford Escape Hybrid Ford F-150 4x4 Supercab John Deere 4x2 Gator Ford F-150 John Deere 4x2 Gator Bobcat Kubota KU Ford F-250 Pickup Ford F-150 Pickup Ford F-150 Pickup Ford Escape Hybrid 2008 2008 1998 2008 1999 2012 2011 2007 2009 2007 2007 2012 2012 2007 2007 2007 2007 2006 $25,947.22 $25,947.22 $444,527.00 $369,225.00 $396,032.00 $95,911.85 $28,829.10 $29,275.00 $43,004.00 $6,590.00 $15,174.00 $6,248.47 $8,965.95 $27,199.30 $19,089.00 $18,288.49 $18,288.49 $28,247.00 10 years/100,000 miles 10 years/100,000 miles 25 years/120,000 miles 15 years/120,000 miles 15 years/120,000 miles 12 years/125,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 7 years/15,000 hours 10 years/100,000 miles 7 years/15,000 hours 7 years/15,000 hours 20 years/15,000 hours 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles $2,646.62 $2,646.62 $18,136.70 $25,107.30 $26,930.18 $8,152.51 $2,940.57 $1,888.75 $4,386.41 $960.26 $1,547.75 $941.43 $1,306.47 $1,387.16 $1,947.08 $1,538.89 $1,865.43 $2,881.19 $107,211.29 145 20 135 151 134A 138 144 Ford F-150 Supercab Caterpillar 426C Freightliner M2106 Ford F-450 Pickup Ariel Platform-2005 Ford F550 Ford Escape Hybrid Ford Escape Hybrid 2007 1999 2005 2008 2005 2006 2007 $25,403.00 $88,393.00 $63,170.13 $52,182.78 $36,597 $27,748.00 $29,844.00 10 years/100,000 miles 20 years/15,000 hours 15 years/125,000 miles 12 years/125,000 miles 24 years/125,000 miles 10 years/100,000 miles 10 years/100,000 miles $2,591.11 $4,508.04 $4,295.57 $4,435.54 $2,195.82 $2,830.30 $3,044.09 $23,900.46 Fund 100 Fund 200 Total $107,211.29 $23,900.46 $131,111.75 Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets Development Services/Streets FUND 200 TOTAL 053(7 (D823)) The Height of Desert Living FY13-14 347 Vehicle Replacement Program 348 The Height of Desert Living Schedules Schedules The Height of Desert Living 349 Comprehensive Fee Schedule Effective July 1, 2013 Comprehensive Fee Schedule Effective July 1, 2013 350 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Fee Description MISCELLANEOUS FEES Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 first page, $.50 each additional page Faxing Service - Long Distance $3.00 first page, $.50 each additional page Returned Check Fee $30.00 Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance - Late Filing Fee $10.00 per day Copies - Non-Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page Documents Town Code $25.00 (CD or hard copy) Zoning Ordinances $25.00 (CD or hard copy) Subdivision Code $25.00 (CD or hard copy) CAFR (Comprehensive Annual Financial Report) Annual Budget $25.00 (CD or hard copy) Land Use Analysis $25.00 (hard copy only) CD of Council Meeting $25.00 each Other Materials on CD $25.00 each $25.00 (CD or hard copy) The Height of Desert Living 351 Comprehensive Fee Schedule Effective July 1, 2013 Fee Description MISCELLANEOUS FEES (CONT.) Reports License Report (Non-Commercial Use) $25.00 (CD or hard copy) License Report (Commercial Use) $50.00 (CD or hard copy) Maps 8 1/2" x 11" Street/Index Map "Typical" (B&W) 8 1/2" x 11" Street/Index Map "Typical" (Color) 8 1/2" x 11" Street/Index Map "Typical" (Photo) 11" x 17" Street/Index Map "Typical" (B&W) $.50 11" x 17" Street/Index Map "Typical" (Color) 11" x 17" Street/Index Map "Typical" (Photo) 11" x 17" Aerial Site Plan (Photo) $3.00 24" x 36" Street/Final Plat/As Built (B&W) $3.00 24" x 36" Street/Final Plat/As Built (Color) $20.00 24" x 36" Street/Final Plat/As Built (Photo) $30.00 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) Plat Map Book $35.00 $2.00 $3.00 $.75 $5.00 $20.00 $75.00 $125.00 $25.00 Adopt A Street Fee $30.00 per sign Dog License Non-neutered Dog $42.00 Spayed/Neutered Dog $17.00 Over 65 with Neutered Dog $6.00 Service Dog $0.00 Replacement Dog Tag $4.00 Late Fee Neutered Dog $2.00 per month Late Fee Non-neutered Dog $4.00 per month 352 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00 per application and first year fee Retail merchants, restaurants, bars, contractors and rental of real and personal property with a fixed place of business within the town limits and persons engaging in the sale or rental of rental of real estate $50.00 per application and first year fee Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00 per application and first year fee Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00 per application and first year fee Annual renewal fee for business within the town limits $35.00 Annual renewal fee for business without a fixed place of business within the town limits $50.00 Temporary Vendor Permit (Special Events Only) $50.00 per application and processing fee Peddlers, solicitors and mobile merchants $250.00 per calendar quarter or fraction thereof Peddler investigation fee (per person) $25.00 Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00 per week Animal Show $100.00 per week Circus Parade Only $50.00 per day Handbill Distributor $10.00 per day The Height of Desert Living 353 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUSINESS LICENSE FEES (CONT.) Amusement Company, such as ferris wheel, merry-go-round, etc., not part of a circus Tent Show $100.00 per day Wrestling Exhibition $100.00 per day Road Show, Carnival or Circus $100.00 per day Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License $50.00 per day Verification of License Letter $10.00 X $100.00 per day $10.00 X Alarm License Application Fee $100.00 Annual License Fee $30.00 Criminal History Investigation $25.00 per person Duplicate Alarm License $10.00 False Alarm Service Charges (per calendar year) First and Second $0.00 Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or More $200.00 each Wireless Communications (Cell Tower on Town property) Application Fee $100.00 each location 354 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee SPECIAL EVENT PERMITS Special Event Permits - Business Application Fee - Business $100.00 Permit Fee $50.00 per day (not to exceed $400.00) Special Event Permits - Non-Profit Application Fee - Charitable Organization $50.00 Permit Fee $25.00 per day (not to exceed $200.00) Special Event Permits - Extra Fees Special Event Liquor Application Fee See alcohol license application fees Utility Fees Actual cost of usage The Height of Desert Living 355 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee ALCOHOL LICENSE APPLICATION Person Transfer Fee $150.00 Location Transfer Fee $150.00 Probate/Will Assignment/Divorce Decree $150.00 Extension of Premise $25.00 Initial Application Fee 01 - In State Producer $500.00 02 - Out of State Producer $500.00 03 - Domestic Microbrewery $500.00 04 - In State Wholesaler $500.00 05 - Government $500.00 06 - Bar, All Spirituous Liquors $500.00 07 - Beer & Wine Bar $500.00 08 - Conveyance $500.00 09 - Liquor Store $500.00 10 - Beer & Wine Store $500.00 11 - Hotel/Motel $500.00 12 - Restaurant $500.00 13 - Domestic Farm Winery $500.00 14 - Private Club $0.00 15 - Special Event $25.00 16 - Wine Festival/Wine Fair $25.00 ADULT ORIENTED BUSINESS LICENSE Application Fee - Business $500.00 Application Fee - Provider $100.00 Application Fee - Manager $100.00 Application Fee - Employee $50.00 per person License Fee - Annual - Business $200.00 License Fee - Annual - Provider $100.00 License Fee - Annual - Manager $100.00 356 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Fee Description CABLE LICENSE Initial License Application $2,500.00 Transfer of Ownership $2,000.00 License Modification, pursuant to 47 USC Sec 545 Other License Modification $2,500.00 License Fee - Quarterly 5% of gross receipts Late Fee (after 30 days) 5% plus interest of 1½% per month Up to $2,000.00 EXCAVATIONS/IN-LIEU FEES Base Fee (per excavation) $250.00 plus fees below Trench Cut Fees: Newly paved or overlayed 0-1 yrs $55.00 per ln. ft. Newly paved or overlayed 1-2 yrs $45.00 per ln. ft. Newly paved or overlayed 2-3 yrs $35.00 per ln. ft. Newly paved or overlayed 3-4 yrs $25.00 per ln. ft. Newly paved or overlayed 4-5 yrs $15.00 per ln. ft. Newly paved or overlayed 5-6 yrs $10.00 per ln. ft. Slurry or chip sealed 0-2 years $4.00 per ln. ft. Pavement replacement greater than 600 ft in length $2.50 per sq. yd. Utility Pit Fees: Newly paved or overlayed 0-1 yrs $5.00 per sq. ft. Newly paved or overlayed 1-2 yrs $4.50 per sq. ft. Newly paved or overlayed 2-3 yrs $3.50 per sq. ft. Newly paved or overlayed 3-4 yrs $2.50 per sq. ft. Newly paved or overlayed 4-5 yrs $1.50 per sq. ft. Newly paved or overlayed 5-6 yrs $1.00 per sq. ft. Slurry or chip sealed 0-2 years $5.00 per sq. ft. Adjustment (MH, valve, monument, etc.) $500.00 each Striping $.55 per ln. ft. Lane Markers $150.00 each Stop Bars $2.50 per sq. ft. Crosswalks $.79 per sq. ft. RPMs $7.00 each The Height of Desert Living 357 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee ENCROACHMENT PERMITS Base Permit Fee $50.00 2"/6" Paving AC $.35 per sq. yd. 1" Paving - Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 each Guardrail/Handrail $.20 per ln. ft. Survey Monuments $10.00 each Concrete Aprons $15.00 each Scuppers $15.00 each Review for Adjustments (MH, etc.) $10.00 each 4" Paving - PC Concrete $.22 per sq. yd. Decorative Sidewalk or Paving $.30 per ln. ft. Sidewalk & Bike Path $.30 per ln. ft. Curb & Gutter $.20 per ln. ft. Valley Gutter $.50 per ln. ft. Sign (regulator, street etc.) $5.00 each Pavement Cuts $2.00 per ln. ft. Driveway Cuts $30.00 each Utility, Water Line, Sewer Line Trench $.15 per ln. ft. Drywells (maxwell or similar) $100.00 each Storm Drain Pipe $2.00 per ln. ft. Catch Basins, Headwells $50.00 each Cutoff Walls $.35 per ln. ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 sq. ft. Retaining Wall $1.53 per ln. ft. Cut/Fill (Materials Moved) $.40 per cu. yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pavement) Other $2.00 sq. ft. (minimum $50.00) 358 5% of attached estimate The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee ENCROACHMENT PERMITS (CONT.) In-Lieu Payments Traffic Control Plan Review Calculated for cuts greater than 600 feet in length $200.00 Engineering Plan Review Fee $350.00 per sheet Failure to Obtain an Encroachment Permit $200.00 Failure to Obtain a Final Inspection $100.00 Reinspection Fee $150.00 Investigation Fee for Work Done Without Permit $250.00 or the permit fee, whichever is greater, but not to exceed $2,500.00 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. PUBLIC WORKS FEES Easement or Right-of-Way Abandonment $350.00 Revocation Administrative Fee $300.00 Engineering Plan Review Fee $350.00 per sheet Failure to Barricade or Improper Barricading Up to $1,000.00 The Height of Desert Living 359 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee PLANNING & ZONING FEES Area Specific Plans and Amendments $3,000.00 plus $100.00 per acre ^ General Plan Amendments Minor $3,000.00 plus $100.00 per acre ^ Major $5,000.00 plus $100.00 per acre ^ $2,000.00 plus $50.00 per lot, unit or tract ^ $100.00 Preliminary Plats Time Extension Fee Final Plats Replats (lot joins, lot divisions, lot line adjustments) Plat Abandonments $1,500.00 plus $50.00 per lot, unit or tract ^ $500.00 up to three lots; more than 3 lots use Final Plat fees ^ $500.00 ^ Condominium Plats $1,500.00 plus $50.00 per unit ^ Cut & Fill Waiver $300.00 Final Plat Improvement: Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews) $175.00 per sheet (includes 2nd and 3rd reviews) $200.00 per sheet with corrections (4th plus reviews) $75.00 per sheet for addendums (changes made after approval). Except Water and Sewer Plans Water and Sewer Plans Only Tract Housing Hillside Protection Easement (HPE) $500.00 per standard plan plus $100.00 per House Façade Variant $24.00 first page for plat filed for record, plus $20.00 per page for each additional copy, and $9.00 for each instrument, plus $1.00 for each additional page over 5 pages. $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Time extension fee $100.00 $500.00 plus $100.00 per acre or portion thereof $20.00 plus applicable recording fees Land Disturbance Fee $10.00 per sq. ft. Rezones (map) $2,000.00 plus $100.00 per acre or portion thereof plus notification *^ $2,000.00 plus notification * Recording Fees (subject to change without notice) Concept Plans or Design Review Site Plan Review Ordinances (text amendments) Planned Unit Developments (PUD) Development Agreements 360 $2,000.00 plus $100.00 per acre or portion thereof plus notification * $2,500.00 plus $100.00 per acre or portion thereof The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee PLANNING & ZONING FEES (CONT.) Zoning Verification Letter $200.00 Continuance at Applicant Request $250.00 Variances $1,000.00 plus $300.00 for each additional variance plus notification *^ $1,000.00 plus notification *^ Appeal of a Decision by the Zoning Administrator Special Use Permits and Amendments $500.00 plus notification *^ Temporary Use Permits $200.00 plus notification * Time Extension Fee $100.00 Comprehensive Sign Plans and Amendments A Frame Sign Permit $200.00 Administrative Use Permit/Grand Opening Sign Permit Landscape Plan Review $25.00 $5.00 Saguaro Cactus Permit $420.00 plus $2,500.00 refundable deposit ** $90.00 Temporary Visitor Permit (RV parking): $25.00 New/Address Change $25.00 Notification Fee $5.00 per mailing label and $40.00 per newspaper posting as appropriate *Plus a notification charge of $5.00 per mailing label and/or $25.00 per newspaper posting, as appropriate **Deposit refundable upon landscaping approval by Town ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. The Height of Desert Living 361 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee DEVELOPMENT FEES Single Family Residential $8,298.00 Multi-Family Residential $6,626.00 per dwelling Commercial $4.139 per sq. ft. Office $3.139 per sq. ft. Hotel $2.562 per sq. ft. Industrial $1.539 per sq. ft. Fee Detail (from above) General Government Residential (1) Non-Residential $168.00 per dwelling (2) $.105 per sq. ft. Law Enforcement Residential (1) Non-Residential $112.00 per dwelling (2) $.070 per sq. ft. Park & Recreation Residential (1) $2,118.00 per dwelling Streets SF - Residential $5,614.00 per dwelling MF - Residential $3,942.00 per dwelling Commercial $3.835 per sq. ft. Hotel $2.258 per sq. ft. Industrial $1.235 per sq. ft. Office $2.835 per sq. ft. Fire and Emergency Residential (1) Non-Residential $207.00 per dwelling (2) $.129 per sq. ft. Library and Museum Residential (1) $79.00 per dwelling (1) Residential includes single and multi family dwelling units (2) Non-residential includes commercial and industrial square footage 362 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 sq. ft. Covered Area: Garage and/or Patio (non-A/ C) $.45 sq. ft. Single Family Addition $.75 sq. ft. Area non-A/C $.45 sq. ft. Single Family Remodel $.23 sq. ft. Area non-A/C $.14 sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70.00 plus $.15 ln. ft. Retaining Walls $70.00 plus $1.53 ln. ft. Pools & Spas Attached $290.00 plus $.90 sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit Combination Permit $70.00 (building, plumbing, electrical or mechanical) $210.00 Miscellaneous Plan Review Minimum Plan Review (minimum 1 hour) $70.00 per hour Revisions to Approved Plans (minimum 1 hour) $70.00 per hour The Height of Desert Living 363 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL (CONT.) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of building permit/plan review fee Reinspection Fee $150.00 per trip Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid Penalty for failure to obtain a building permit 50% of building permit/plan review fee 364 $70.00 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUILDING PERMIT/PLAN CHECK COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 sq. ft. Covered Area (non-A/C) $.45 sq. ft. Commercial Building Addition Area with A/C $.75 sq. ft. Covered Area (non-A/C) $.45 sq. ft. Commercial Remodel (Existing) Area with A/C $145.00 plus $.23 sq. ft. Covered Area (non-A/C) $145.00 plus $.14 sq. ft. Shell Only for Commercial & Multi Family Area with A/C $205.00 plus $.50 sq. ft. Covered Area (non-A/C) $70.00 plus $.45 sq. ft. Commercial Tenant Improvement Area with A/C $145.00 plus $.23 sq. ft. Covered Area (non-A/C) $145.00 plus $.14 sq. ft. Apartments/Condominiums Livable Area with A/C $.75 sq. ft. Covered Area (non-A/C) $.45 sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 100,000 livable sq. ft.) Livable Area with A/C $.60 sq. ft. Covered Area (non-A/C) $.37 sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) Livable Area with A/C $.53 sq. ft. Covered Area (non-A/C) $.33 sq. ft. The Height of Desert Living 365 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70.00 plus $.15 ln. ft. Retaining Walls $70.00 plus $1.53 ln. ft. Pools & Spas Attached $290.00 plus $.90 sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) Minimum Combination (all disciplines) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) $210.00 Sign Permit, less than 32 sq. ft. (face replacement only) Sign Permit, greater than 32 sq. ft. (face replacement only) Sign Permit, less than 32 sq. ft. (new) $50.00 per sign Sign Permit, greater than 32 sq. ft. (new) $240.00 per sign $100.00 per sign $190.00 per sign Miscellaneous Plan Review Minimum Plan Review (minimum 1 hour) $70.00 per hour Revisions to Approved Plans (minimum 1 hour) $70.00 per hour Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of building permit/plan review fee Reinspection Fee $150.00 per trip 366 $70.00 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit $100.00 Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid **Deposit refundable upon landscaping approval by Town The Height of Desert Living 367 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Modification Plan Review/Inspection Commercial Hood System Plan Review/ Inspection Commercial Fire Alarm System Plan Review/Inspection Commercial Fire Alarm System Modification Plan Review/Inspection Residential LPG Installation Review/ Inspection Annual Adult Residential Group Care Inspection Annual Commercial Fire Inspection Fee $.05 sq. ft. (minimum $25.00) Tent Permit Fee (any tent over 200 sq. ft. & any canopy over 400 sq. ft.) Reinspection Fee (beyond one re-check) $100.00 $.10 sq. ft. (minimum $50.00) $75.00 $100.00 $100.00 $50.00 $50.00 $100.00 per year $15.00 $150.00 per trip ABATEMENT FEES Inspection Fee (minimum 1 hour) $70.00 per hour Reinspection Fee $150.00 per trip 368 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee PARK FACILITY RENTALS Park Rental Fees - Resident Small Ramada - minimum 2 hours $10.00 per hour Medium Ramada - minimum 2 hours $15.00 per hour Large Ramada - minimum 2 hours $20.00 per hour Meeting Rooms - minimum 2 hours $10.00 per hour Multi-Purpose Fields - minimum 2 hours Open Turn Areas - minimum 3 hours (3) $15.00 per hour $50.00 per hour Performance Pad (Amphitheater) - minimum 3 hours (3) $75.00 per hour Tennis Courts - 90 minute reservation $5.00 day Tennis Courts - 90 minute reservation $7.00 with lighting Park Rental Fee Extras Athletic Field Lights (minimum 2 hours) $10.00 per hour Athletic Field – Prep & Bases $25.00 each Alcohol Permit with Park Reservation $10.00 for 50 consuming adults Fountain Operation $265.00 per half-hour Staff - minimum 2 hours $21.00 - $38.00 per hour Park Rental Fees - Non-Resident Small Ramada - minimum 2 hours $15.00 per hour Medium Ramada - minimum 2 hours $22.50 per hour Large Ramada - minimum 2 hours $30.00 per hour Meeting Rooms - minimum 2 hours $15.00 per hour Multi-Purpose Fields - minimum 2 hours Open Turf Areas - minimum 3 hours (3) $22.50 per hour $75.00 per hour Performance Pad (Amphitheater) - minimum 3 hours (3) $112.50 per hour Tennis Courts - 90 minute reservation $10.00 day Tennis Courts - 90 minute reservation $14.00 with lights The Height of Desert Living 369 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Athletic Field Lights - minimum 2 hours $10.00 per hour Athletic Field – Prep & Bases $25.00 each Alcohol Permit with Park Reservation $10.00 for 50 consuming adults Fountain Operation $265.00 per half-hour Staff - minimum 2 hours $21.00 - $38.00 per hour RECREATION FEES Program Cancellation Fee $10.00 (3) 10% wedding discount when combined with Community Center Rental 370 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Fee Description COMMUNITY CENTER RENTALS Community Center Rental - Resident/ Non-Profit (Tier 2) Any Meeting Room - minimum 2 hours One Ballroom (30 - 90 people) minimum 4 hours Two Ballrooms (91 - 160 people) minimum 4 hours (1) (2) Three Ballrooms (161 - 250 people) minimum 4 hours (1) (2) Grand Ballroom (251 - 450 people) minimum 4 hours (1) (2) $15.00 per hour $32.50 per hour $65.00 per hour $97.50 per hour $130.00 per hour Lobby Minimum 4 hours $31.25 per hour Grand Ballroom & Lobby(2) All Day Rate (Monday - Thursday 7:00 AM to Midnight) All Day Rate (Friday - Saturday 7:00 AM to Midnight) Kitchen Usage Fee per Ballroom $1,600.00 $2,000.00 $30.00 per hour Weekend Rates: Friday - Sunday Ballroom 3 (includes patio access and views) minimum 4 hours (1) (2) Ballroom 4 (includes patio access and views) minimum 4 hours (2) $37.50 per hour $37.50 per hour Groups Meeting 6 or More Times per Year: Ballroom - minimum 4 hours with contract $16.25 per hour Centennial Circle - minimum 3 hours $75.00 per hour The Height of Desert Living 371 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - NonResident/Commercial (Tier 3) Any Meeting Room - minimum 2 hours $35.00 per hour One Ballroom (30 - 90 people) minimum 4 hours Two Ballrooms (91 - 160 people) minimum 4 hours (1) (2) Three Ballrooms (161 - 250 people) minimum 4 hours (1) (2) Grand Ballroom (251 - 450 people) minimum 4 hours (1) (2) $75.00 per hour $150.00 per hour $225.00 per hour $300.00 per hour Lobby Minimum 4 hours $62.50 per hour Grand Ballroom & Lobby(2) All Day Rate (Monday - Thursday 7:00 AM to Midnight) All Day Rate (Friday - Saturday 7:00 AM to Midnight) Kitchen Usage Fee per Ballroom $4,000.00 $5,000.00 $60.00 per hour Weekend Rates: Friday - Sunday Ballroom 3 (includes patio access and views) minimum 4 hours (2) Ballroom 4 (includes patio access and views) minimum 4 hours (2) $112.50 per hour $112.50 per hour Groups Meeting 6 or More Times per Year: Ballroom - minimum 4 hours with contract $30.00 per hour Centennial Circle - minimum 3 hours $112.50 per hour 372 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees Resident/Non-Profit Video Projector $40.00 Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Screen Border $15.00 Internet Access Wireless $0.00 Hard Wire $125.00 per day Sound Reinforcement Wireless Microphones $5.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $25.00 $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 The Height of Desert Living 373 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee COMMUNITY CENTER RENTALS (CONT.) Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' Parquet Square $3.00 Staging 6' x 8’ Section $5.00 Piano-Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack Community Center Extra Service Fees Non-Resident/Commercial Video Projector $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $30.00 Flat Screen TV $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Internet Access Wireless $0.00 Hard Wire $125.00 per day 374 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Fee Description COMMUNITY CENTER RENTALS (CONT.) Sound Reinforcement Wireless Microphones $15.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $20.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $50.00 $20.00 Electricity ( per booth) 110 V $25.00 220 V $75.00 Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 each The Height of Desert Living 375 Comprehensive Fee Schedule Effective July 1, 2013 Description Fee COMMUNITY CENTER RENTALS (CONT.) Miscellaneous Dance Floor - per 3' x 3' Parquet Square $5.00 Staging 6' x 8’ Section $10.00 Piano-Tuning Extra Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack Portable Bar $50.00 Staff Charges $25.00 per hour $40.00 per hour overtime NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes (1) Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with Fountain Park rental 376 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2013 Description Fee SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non-Resident $30.00 COURT FEES Non-Sufficient Funds (checks returned to Court) Public Defender $29.00 per check Jail Reimbursement Actual costs billed by County for jail time served Actual administrative costs Jury Costs (assessed if jury trial canceled within five days of trial) Civil Traffic Default Actual costs for appointed attorney $25.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $10.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 377 Schedule of Authorized Positions Schedule of Authorized Positions 378 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions Position – Title FY10-11 Authorized FTE FY11-12 Authorized FTE FY12-13 Authorized FTE FY13-14 Proposed FTE 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 5.00 5.00 5.00 4.00 1.00 1.00 1.00 1.00 1.00 0.75 1.00 1.00 0.50 1.00 1.00 0.50 0.50 - 1.00 1.00 1.00 1.00 1.00 0.88 1.00 1.00 0.75 1.00 0.75 0.50 0.70 - 1.00 1.00 1.00 1.00 1.00 0.88 1.00 1.00 0.75 1.00 0.75 0.50 0.80 - 1.00 1.00 1.00 1.00 0.75 0.88 1.00 0.50 1.00 0.50 0.50 0.80 - 11.25 11.58 11.68 9.93 Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk Authorized FTE Administration Town Manager Assistant to the Town Manager Deputy Town Manager/Finance Director Executive Asst to Town Mgr/Council Administrative Assistant Town Clerk Human Resources Administrator/Risk Mgr. Volunteer Coordinator Economic Development Administrator Public Information Officer Community Affairs/Media Relations Information Technology Coordinator Information Technology Technician Information Technology Intern Finance Director Accounting Supervisor Financial Services Technician Accounting Clerk Customer Service Representative I Receptionist Authorized FTE The Height of Desert Living 379 Schedule of Authorized Positions Schedule of Authorized Positions Position – Title FY10-11 Authorized FTE FY11-12 Authorized FTE FY12-13 Authorized FTE FY13-14 Proposed FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00 0.50 1.00 4.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00 3.00 1.00 1.00 1.50 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.50 1.25 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23.25 20.25 18.75 16.25 Development Services Developmental Services Director Public Works Director Town Engineer Civil Engineer Senior Civil Engineer Inspector Civil Engineering Inspector Planner - Environmental (Stormwater) Executive Assistant Facilities Supervisor Facilities/Environmental Supervisor Facilities Maintenance Tech Maintenance/Custodial Worker Custodian Street Superintendent Open Space & Landscape Specialist Fleet Mechanic/Open Space-Landscape Spec Traffic Signal Technician I Traffic Signal Technician II Street Maintenance Technician Planning &Zoning Director Senior Planner Planner GIS Technician/CAD Operator Senior Code Enforcement Officer Code Enforcement Officer Planning Assistant Chief Building Official/Plans Examiner Chief Building Official Plans Examiner Building Inspector Building Permit Technician Authorized FTE 380 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions Position – Title FY10-11 Authorized FTE FY11-12 Authorized FTE FY12-13 Authorized FTE FY13-14 Proposed FTE 1.00 1.00 2.00 2.35 1.00 1.00 3.00 2.00 0.50 1.00 1.00 1.50 0.50 1.00 1.00 0.58 0.75 0.45 - 1.00 1.00 2.00 2.45 1.00 1.00 3.00 2.00 0.30 1.00 1.00 2.00 1.00 1.00 0.58 0.75 0.45 - 1.00 1.00 2.00 2.45 1.00 1.00 2.00 3.00 0.30 1.00 1.00 1.65 1.00 1.00 0.58 0.75 0.45 - 1.00 1.00 2.00 2.45 1.00 1.00 1.00 3.00 0.30 1.00 1.00 1.65 1.00 1.00 0.58 0.75 0.45 - 21.63 21.53 21.18 20.18 61.13 58.36 56.61 50.36 Community Services Community Services Director Recreation Supervisor Recreation Program Coordinator Recreation Assistant Recreation Aide Recreation Intern Executive Assistant Parks Supervisor Park Operations Lead Park Ranger Groundskeeper Customer Service Representative II Comm Ctr Director Comm Ctr Operations Supervisor Community Center Event Coordinator Community Center Operations Coordinator Operations Support Worker Operations Support Assistant Customer Service Representative I Bartender Senior Services Supervisor Senior Services Activities Coordinator HDM/Special Programs Admin Home Delivered Meals Coordinator Senior Services Activity Assistant Senior Aide Driver Authorized FTE Total Authorized FTE The continued reduction in authorized FTEs is a result of the economic downturn The Height of Desert Living 381 Pay Plan Pay Plan 382 The Height of Desert Living Pay Plan FY13-14 PAY PLAN Exempt Positions Position Title Deputy Town Manager/Finance Director Development Services Director Town Engineer Community Services Director Human Resources Administrator/Risk Manager Court Administrator Town Clerk Senior Planner Chief Building Official/Plans Examiner Recreation Supervisor Street Superintendent Accounting Supervisor Parks Supervisor Information Technology Coordinator Facilities/Environmental Supervisor Executive Assistant to Town Manager/Council Senior Services Supervisor Recreation Program Coordinator Community Center Event Coordinator Community Center Operations Coordinator Minimum Maximum $ $ 110,273 116,675 107,060 102,785 96,819 93,665 83,078 79,912 78,061 74,029 74,029 73,816 72,678 69,128 65,417 65,417 62,063 55,821 55,821 50,735 77,542 82,044 75,283 72,277 68,082 65,864 58,419 56,193 54,891 52,056 52,056 51,906 51,106 48,610 46,000 46,000 43,642 39,253 39,253 35,676 Previous Range FY12-13 $ 77,542 82,044 75,283 72,277 68,082 65,864 58,419 56,193 54,891 52,056 52,056 51,906 51,106 48,610 46,000 46,000 43,642 39,253 39,253 35,676 - $ 110,273 116,675 107,060 102,785 96,819 93,665 83,078 79,912 78,061 74,029 74,029 73,816 72,678 69,128 65,417 65,417 62,063 55,821 55,821 50,735 Non-Exempt Positions Position Title Civil Engineering Inspector GIS Technician/CAD Operator Traffic Signal Technician II Information Technology Technician Code Enforcement Officer Executive Assistant Fleet Mechanic/Open Space-Landscape Spec. Park Operations Lead Senior Court Clerk Facilities Maintenance Technician Building Permit Technician Street Maintenance Technician Financial Services Technician Volunteer Coordinator Accounting Clerk Customer Service Representative II Senior Services Activities Coordinator Court Clerk Home Delivered Meals Coordinator Customer Serve Representative I Groundskeeper Operations Support Worker Recreation Assistant Custodian Senior Services Activities Assistant Minimum Maximum $ $ 19.54 20.39 20.39 17.89 18.16 17.17 17.89 17.89 15.47 16.56 16.13 15.00 15.00 14.20 13.75 14.20 14.20 13.75 11.57 11.57 12.36 12.36 9.92 11.16 9.92 The Height of Desert Living 27.79 29.00 29.00 25.44 25.83 24.42 25.44 25.44 22.00 23.55 22.94 21.33 21.33 20.19 19.55 20.19 20.19 19.55 16.47 16.47 17.60 17.60 14.11 15.87 14.11 Previous Range FY12-13 $ 19.54 20.39 20.39 17.89 18.16 17.17 17.89 17.89 15.47 16.56 16.13 15.00 15.00 14.20 13.75 14.20 14.20 13.75 11.57 11.57 12.36 12.36 9.92 11.16 9.92 - $ 27.79 29.00 29.00 25.44 25.83 24.42 25.44 25.44 22.00 23.55 22.94 21.33 21.33 20.19 19.55 20.19 20.19 19.55 16.47 16.47 17.60 17.60 14.11 15.87 14.11 383 Resolution 2013-23 Resolution 2013-23 384 The Height of Desert Living Resolution 2013-23 The Height of Desert Living 385 Glossary Glossary 386 The Height of Desert Living Glossary A-AS Account A separate financial reporting unit for budgeting, management or accounting purposes. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list of accounts is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis of Accounting The basis of accounting under which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Expenses are recorded at the time liabilities are incurred and revenues are recorded when earned. Unbilled services are recorded as receivables at year end. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property, according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Appropriation Specific amount of monies authorized by the Town Council for the purpose of incurring obligations and acquiring goods and services. An appropriation is limited in amount and time when it may be used unless it is for capital projects such as constructing roads and buildings. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. The Height of Desert Living 387 Glossary AS-BO Asset The resources and property of the Town that can be used or applied to cover liabilities. Alternatively, any owned physical object (tangible) or right (intangible) having a monetary value or an item or source of wealth expressed in terms of any cost benefitting a future period. Attrition A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, or retirement. Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Authorized Positions Employee positions which are authorized in the adopted budget. Available (Unassigned) Fund Balance Funds remaining from the prior year which are available for appropriation and expenditure in the current year. Balanced Budget Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Town Council. Bond A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: 388 The Height of Desert Living Glossary BO-CA General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Bond Refinancing The payoff and re-issuance of bonds to obtain better interest rates and/or bond conditions. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Town Council. Budget Calendar The schedule of key dates which a government follows in the preparation and adoption of the budget. Budgetary Basis of Accounting The basis of accounting used to estimate financing sources and uses in the budget. The method used to determine when revenues and expenditures are recognized for budgetary purposes. This basis generally takes one of three forms: GAAP, cash, or modified accrual. Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget A spending plan for improvements to, or acquisition of, land, facilities and infrastructure that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Or two separate documents may be prepared – one for the capital budget and one for the operating budget. The Height of Desert Living 389 Glossary CA-CO Capital Expenditure A capital expenditure is made when purchasing a fixed asset having a value of $10,000 or more and a useful life of more than one year. Capital Improvement Program A plan for capital outlay to be incurred each year over a fixed number of years to meet capital needs arising from the Town’s long-term needs. Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets with a value of $10,000 or more and a useful economic lifetime of more than one year. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Capital Projects Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. Cash Basis of Accounting The basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount, a budgetary reserve/contingency, set aside as available, with Town Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue shortfalls. 390 The Height of Desert Living Glossary DE-EM Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service The cost of paying principal and interest payments on outstanding bonds according to a predetermined payment schedule. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Deficit The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Alternatively, expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. Development Fees Those fees and charges generated by building, development, and growth in the Town. Distinguished Budget Presentation Awards Program A voluntary awards program administered by the Government Finance Officers Association of the United States and Canada to encourage governments to prepare effective budget documents. Division A grouping of related activities within a particular Department (example, Senior Services is a division of Community Services). Employee (or Fringe) Benefits Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government’s share of costs for the various retirement, medical and life insurance plans. The Height of Desert Living 391 Glossary EN-FU Encumbrance The formal accounting recognition of appropriated or committed funds to be set aside for a future expenditure. To encumber funds means to set aside or commit funds for a specified future expenditure. For budgetary purposes, encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure A net decrease in financial resources. Expenditures include operating expenses which require the use of current assets. If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation, sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Expenses Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other costs. Financial Plan A summary by fund of planned revenues, expenditures, operating transfers, reserves, and fund balances. Fiscal Policy A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than one year and of a monetary value greater than $10,000. Full Faith and Credit A pledge of a government’s taxing power to repay debt obligations. 392 The Height of Desert Living Glossary FU-GO Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and changes in these assets and liabilities. Fund Balance The excess of the assets of a fund over its liabilities, reserves and carryovers. A balance or carryover that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. GAAP (Generally accepted accounting principles) Uniform minimum standards for financial accounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund The major fund in most governmental entities. While other funds tend to be restricted to a single purpose, the General Fund is a catch-all for general government purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recreation. General Obligation Bonds This type of bond is backed by the full faith, credit and taxing power of the government. Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. Goal A statement of broad direction, purpose, or intent based on the needs of the community. A goal is general and timeless. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred except for unmatured interest on debt and certain similar obligations, which should be recognized when due. The Height of Desert Living 393 Glossary GR-LO Grants A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee. Indirect Cost A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure The physical assets of a government (e.g. streets, public buildings, parks, etc.) Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Refers to transactions between different levels of government, e.g. city, county, state and federal. Intergovernmental Revenue Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Lapsing Appropriation An appropriation made for a certain period of time, generally for the budget year. At the end of the specified period, any unexpended or unencumbered balance lapses or ends, unless otherwise provided by law. Levy The total amount to be raised by general property taxes for purposes specified in the property tax levy motion. Levy Rate The amount of tax levied for each $100 of assessed valuation. Liability Indebtedness of a governmental entity, such as amounts owed to vendors for services rendered or goods received, and principal and interest owed to bondholders. These amounts are debts or legal obligations which must be paid at some future date. Line-item Budget A budget prepared along departmental lines that focuses on what is to be bought. Long-term Debt Debt with a maturity of more than one year after the date of issuance. 394 The Height of Desert Living Glossary MO-OR Modified Accrual Basis of Accounting The basis of accounting used by governmental-type funds. Under this basis, revenues are recognized when they become both “measurable” and “available” to finance expenditures of the current period. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State Shared sales tax, and motor vehicle in-lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Object Detail An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objectives Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. The achievement of the objective advances an organization toward a corresponding goal. Obligations Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing of acquisitions, spending, and service delivery activities of the Town are controlled. Operating Expenses The cost for personnel, materials, and equipment required for a department to function. Operating Impacts Operating impacts are the additional, incremental revenues or costs associated with the project—any new cost or revenue streams resulting from the project less existing expenditures and revenues where applicable. These impacts include maintenance expenses, utility and personnel expenses, revenues from project-specific construction spending and operating revenues. Operating Revenue Funds that the government receives as income to pay for ongoing operations. The revenue includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Ordinance A formal legislative enactment by the Town Council. The Height of Desert Living 395 Glossary PA-RE Pay-as-you-go Basis A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Measurement of service performance indicators that reflect the amount of money spent on services and the resulting outcomes at a specific level of services provided. Performance Measurement Statistical indicators that permit program evaluation to be conducted in a budgetary context. Performance Target Percentage or number for each program performance measure that will be the desired level of performance for the upcoming budget period. Program A functional grouping of departmental expenditures or activities which are directed toward a common purpose, consistent over time and meet the following criteria: comprehensive, distinctive, practical, and clear. Activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax system is divided into a primary and secondary tax rate. The rate is expressed as dollars per $100 of assessed valuation. Primary Property Tax Rate Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Reserve An account used to segregate a portion of a fund balance to indicate that it is not available for expenditure, or it is legally set aside for a specific future use. Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance or statute. 396 The Height of Desert Living Glossary RE-SU Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Amounts received by government from sources including taxes, fines, fees, grants, or charges for services, which can be used to finance government operations or capital assets. These amounts increase the net assets of the government. For those revenues which are recorded on an accrual basis, this term designates additions to assets which (a) do not increase any liability, (b) do not represent recovery of an expenditure, and (c) do not represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a decrease in assets. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Service Level Services or products which comprise actual or expected output of a given program. Focus is on results, not measures of workload. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State Shared Revenue Includes the Town’s portion of State sales tax revenues, State income tax receipts, and motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Supplemental Appropriation An additional appropriation made by the governing body after the budget year has started. The Height of Desert Living 397 Glossary TA-WO Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Streets Fund. Unassigned Fund Balance The portion of a fund’s balance that is not restricted or committed for a specific purpose and is available for general appropriation. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered; essentially the amount of money still available for future purposes. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Valley The area represented by the Greater Phoenix Metropolitan area. Phoenix is also know as the Valley of the Sun. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Working Cash The excess of readily available assets over current liabilities. 398 The Height of Desert Living Acronyms Acronyms The Height of Desert Living 399 Acronyms AA-AZ Acronyms ABC-American Base Course AC-Asphaltic Concrete ACA-Arizona Commerce Authority ACMA-Arizona City Manager’s Association ADA-Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC-Administrative Office of the Courts APA-American Planning Association APRA-American Parks & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS-Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation AZ POST-Arizona Peace Officer Standards and Training Board 400 The Height of Desert Living Acronyms BG-GI BGC-Boys and Girls Club BRE-Business Retention and Expansion BVAC-Business Vitality Advisory Council CAD-Computer-Aided Design CAFR-Comprehensive Annual Financial Report CARE-Crisis Activated Response Effort CELA-Code Enforcement League of Arizona CFD-Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality cu. yd.-Cubic Yard EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury FEMA-Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FTE-Full Time Equivalent FY-Fiscal Year GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Governmental Accounting Standards Board GFOA-Government Finance Officers Association GIS-Geographical Information System The Height of Desert Living 401 Acronyms GO-MS GO-General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HPE-Hillside Protection Easement HURF-Highway User Revenue Fund HVAC-Heating, Cooling, and Air Conditioning ICMA-International City/County Management Association ICSC-International Council of Shopping Centers ID-Improvement District IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan ISO-International Standards Organization IT-Information Technology ITS-Intelligent Transportation System ln. ft.-Lineal (Linear) Feet LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff’s Office MH-Manhole MHz-Megahertz MPC-Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board 402 The Height of Desert Living Acronyms NR-VR NRPA-National Recreation and Park Association PC-Portland Cement PUD-Planned Unit Developments PTO-Parent Teacher Organization RFP-Request for Proposal RFQ-Request for Quotation RPM-Reflective Pavement Marker RPTA-Regional Public Transit Agency SEC-Securities and Exchange Commission sq. ft.-Square Feet sq. yd.-Square Yard SR-State Route STORM-Stormwater Outreach for Regional Municipalities V-Volt VHF-Very High Frequency VOIP-Voice Over Internet Protocol VRF-Vehicle Replacement Fund The Height of Desert Living 403 Acronyms 404 The Height of Desert Living Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov