TOWN OF FOUNTAIN HILLS, ARIZONA Greening Project Teddy Roosevelt Bronze Sculpture FISCAL YEAR 2012-2013 ADOPTED BUDGET The Height of Desert Living 2 The Height of Desert Living Table of Contents TABLE OF CONTENTS Page INTRODUCTION Budget Message Message Budget 66 Community Profile Community Profile 19 19 Town Council Town Council 31 23 FINANCIAL OVERVIEW FINANCIAL OVERVIEW Financial Overview & Policies Financial Overview & Policies 41 31 Budget Highlights Budget Highlights Revenue Summary Revenue Summary 65 47 79 56 Expenditure Expenditure Summary Summary 96 72 Budget Budget Process Process & & Schedule Schedule 104 80 OPERATING OPERATING BUDGETS BUDGETS Operating Operating Budgets Budgets Organization Chart Mayor & Town Council Mayor & Town Council Municipal Court Municipal Court Administration Administration Town Manager Town Manager Town Clerk Town Clerk Human Resources/Risk Management Human Resources/Risk Management Finance Finance Information Technology Information Technology 111 87 113 90 114 96 121 101 126 108 134 112 138 116 142 120 146 124 150 Economic Development (General Fund) Economic Development (General Fund) 128 154 Legal Services Legal Services 131 157 The Height of Desert Living 3 Table of Contents TABLE OF CONTENTS Development Services 159 Building Safety 168 Code Compliance 171 Engineering 175 Facilities 179 Mapping & Graphics 184 Planning 187 Community Services 191 Community Center 201 Parks 205 Recreation 212 Senior Services 218 Law Enforcement 222 Fire & Emergency Medical 227 SPECIAL REVENUE FUNDS Special Revenue Funds 233 Streets-Highway User Revenue Fund 234 Economic Development—Excise Tax/Downtown Fund 241 Debt Service Funds 245 Summary of Tax Levy and Tax Rate Information 249 CAPITAL IMPROVEMENT PROGRAM 4 Capital Improvement Program 251 Capital Projects Summary 257 Capital Projects Information Sheets 265 The Height of Desert Living Table of Contents TABLE OF CONTENTS VEHICLE REPLACEMENT PROGRAM Policy & Procedure 330 Vehicle List 335 SCHEDULES Comprehensive Fee Schedule 339 Authorized Positions 362 Resolution No. 2012-11 366 Glossary 368 Acronyms 376 The Height of Desert Living 5 Budget Message BUDGET MESSAGE June 7, 2012 Honorable Mayor and Town Council: I am pleased to submit the Operating Budgets for the Town of Fountain Hills for the fiscal year beginning on July 1, 2012, and ending June 30, 2013 (FY12-13). This budget is balanced and designed to convey to the public a budget message that articulates priorities and issues for the upcoming fiscal year. The budget also highlights any issues facing the staff in developing the budget, as well as shortterm financial and operational policies that were instrumental in guiding the development of the annual budget. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds, is estimated at $31.4 million in expenditures, with projected revenues of $31.4 million (reserves in the capital projects fund will be used to fund some projects). It is important to note that the budget includes the use of one-time resources such as American Recovery and ReInvestment Act (ARRA) and grant funds. These funds cannot be relied upon for ongoing operations of the Town. The budget process involves participation of members of the Executive Budget Committee consisting of Department Directors, Finance staff, the Town Manager, a member of the Town Council and the Mayor. The Committee was assigned the task of prioritizing expenditure requests to meet the Council goals and provide a sustainable level of service with the resources available. This budget is the product of that process and accomplishes that goal. The primary focus of the proposed budget is usually the operating fund, or General Fund, the Town’s largest fund, which supports basic services. With the economic downturn came declining revenues. Developing the proposed budget, therefore, required making choices to achieve a budget that balances the available resources with the Council goals, while maintaining a level of service to support a high quality of life in Fountain Hills. 6 The Height of Desert Living Budget Message The sources of funds included in the budget total $31.4 million, with the major components reflected in the table below: Revenues FY09-10 Actual General Fund FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $13.3M $13.1M $12.6M $13.7M $1.5M $1.5M $1.2M $1.3M Excise Tax $.3M $.3M $.3M $.3M Development Fees $.2M $.0M $.1M $.1M $3.3M $2.6M $2.3M $2.2M Public Art Fund $.0M $.0M $.0M $.2M Special Revenue Fund $.3M $.2M $1.5M $1.6M $1.3M $.8M $14.1M $7.4M $.0 $.0 $5.1M $4.7M $20.1M $18.6M $37.1M $31.4M Highway User Fund Debt Service Capital Projects Fund Reserves GRAND TOTAL REVENUES TOWN OF FOUNTAIN HILLS REVENUES BY SOURCE Reserves/Fund Balance 15% Capital Projects Fund 23% General Fund 44% Debt Service Fund 7% TOTAL ALL SOURCES $31.4M Special Revenue Fund 5% Public Art Fund 1% HURF/Streets Fund 4% Excise Tax/Downtown Fund 1% The Financial Overview section provides additional detailed information on planned revenues. The Height of Desert Living 7 Budget Message Adopted budget expenditures total $31.4 million. The budget includes $15 million to support daily operations and services, with the remaining $16.4 million for debt, grants and capital projects. The following table shows expenditures by use: Expenditures FY09-10 Actual General Fund FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $12.6M $11.9M $12.6M $13.5M $1.2M $1.1M $1.3M $1.3M Excise Tax $.1M $.1M $.2M $.2M Development Fees $.1M $.0M $.1M $.1M $3.3M $2.9M $5.5M $2.5M Public Art Fund $.0M $.0M $.0M $.2M Special Revenue Fund $.2M $.2M $1.4M $1.6M Capital Projects Fund $.7M $.9M $16.0M $12.0M $18.3M $17.1M $37.1M $31.4M Highway User Fund Debt Service GRAND TOTAL EXPENDITURES TOWN OF FOUNTAIN HILLS EXPENDITURES BY USE Capital Projects Fund 38% General Fund 43% Debt Service Fund 8% Special Revenue Public Art Fund TOTAL ALL USES Fund 5% 1% $31.4M Excise Tax/ Downtown Fund 1% HURF/Streets Fund 4% The Financial Overview section provides additional detailed information on planned expenditures. 8 The Height of Desert Living Budget Message Long-Term Concerns and Issues The primary long-term issues that the Town of Fountain Hills is facing are: Aging infrastructure Decreased proportionate share of State Shared revenues due to increased population of surrounding communities Lack of sustainable or diversified revenue base Dependence upon State Shared revenues Business attraction and retention Implementation of a Downtown Vision Master Plan Strategic Goals and Priorities Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven planning process. Strategic Plan 2006-2010 outlined strategic priorities for implementation through 2010. Strategic Plan 2006-2010 also established the Strategic Planning Advisory Commission (SPAC), a Council-appointed body intended to foster implementation of the Strategic Plan. At the beginning of 2009, SPAC recognized the need to update the Strategic Plan. In the spring, SPAC Commissioners initiated a reconnaissance effort to learn from the public and stakeholders the successes of Strategic Plan 2006-2010 and to identify opportunities for the update. Over the course of the next year, SPAC led a grassroots engagement effort to update the Strategic Plan. In May 2010, Council adopted the revised Strategic Plan with the following Vision and Values. Vision Fountain Hills is a distinctive community designed to invigorate the body, mind, and spirit, and strives to: Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetic and to living in balance with the Sonoran Desert; Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; and, Be civic-minded and friendly, taking responsibility for our Town’s success by building partnerships and investing our talent and resources. The Height of Desert Living 9 Budget Message Values Civility Our Pledge Build a community in which all can feel valued, welcome and as though they belong. Strategic Directions C 1 Practice the art of civility in all public settings and encourage those around you to do the same. C 2 Support community events and activities that create opportunities to build community and friendship. C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision making process. C 4 Be the friendliest place in the Valley. Environmental Stewardship Our Pledge Preserve the natural beauty that surrounds us and protect it so future generations can enjoy it. Strategic Directions ES 1 Educate residents about our environment to increase awareness and promote stewardship. ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and open space. ES 3 Explore and implement new technologies and opportunities that will minimize noise, air and light pollution and reduce energy consumption. ES 4 Promote water conservation and identify ways to use of this precious desert resource wisely. ES 5 Protect selected view sheds from development and other manmade obstructions. ES 6 Improve access to the Sonoran Desert experience. Civic Responsibility Our Pledge Take responsibility for our community’s future and foster opportunities for all residents to participate fully in our community through accessible, responsive leadership. Strategic Directions CR 1 Foster an environment of accessible, responsive governance. CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. CR 3 Foster a culture of public service and volunteerism. 10 The Height of Desert Living Budget Message CR 4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. CR 5 Support and develop programs that educate and involve our youth in community governance. CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. CR 7 Communicate the role of local government and clearly define the tradeoffs between service levels and amenities and the associated costs so residents can make informed choices. Education, Learning and Culture Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich our lives. Strategic Directions ELC 1 Partner with Fountain Hills’ schools and other institutions to develop quality educational programming and opportunities. ELC 2 Support partners in providing arts and cultural opportunities and amenities. ELC 3 Promote and celebrate cultural diversity. ELC 4 Position the community’s arts and cultural businesses, venues and amenities as economic drivers integrated into the Town’s comprehensive economic strategy. ELC 5 Encourage access to higher learning opportunities or the establishment of an educational or training campus within our community. Economic Vitality Our Pledge Maintain a strong commitment to financial stability and local control, and will promote economic growth that leverages Fountain Hills’ assets by building a dynamic, diverse economy that supports our community’s needs and promotes successful businesses. Strategic Directions EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. EV 2 Develop and maintain a balanced, equitable, sustainable and local financing structure to support the Town’s core government services at desired service levels. EV 3 Promote a mixed use core where residents can live, work, learn and play in an urban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Master Plan). EV 4 Promote retention, expansion and relocation of quality businesses. EV 5 Promote Fountain Hills as a visitor destination. The Height of Desert Living 11 Budget Message EV 6 Identify a slate of economic development tools and strategies (including tax incentives, fee abatements, etc.) to stimulate economic growth. EV 7 Identify areas for redevelopment, revitalization or reuse. EV 8 Promote unique and vibrant neighborhood and business districts. Recreational Opportunities and Amenities Our Pledge Make Fountain Hills a pedestrian and bicycle-friendly community by contributing to healthy lifestyles, providing recreational and physical exercise opportunities to citizens, and taking advantage of Fountain Hills’ closeness to the Sonoran Desert. Strategic Directions R 1 Offer a wide range of cost-effective and accessible programs and services for all ages to promote a healthy and active community. R 2 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. R 3 Support local organizations in providing affordable quality programs to promote recreational, sports, fitness and wellness programs for all ages. R 4 Support community events and activities that create opportunities to build community and neighborhood identity. Maintain and Improve Community Infrastructure Our Pledge Maintain and improve our infrastructure to ensure a high quality living experience, enhance economic opportunities, and support and protect property values and community investments. Strategic Directions I 1 Maintain a five-year capital improvement Program that includes programmed maintenance projects. I 2 Lower the reliance on state revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. I 4 Partner with local civic and social organizations to assist in amenity upkeep and maintenance. I 5 Explore ways to reduce wear and tear on the transportation system including transit options and limiting of truck traffic. I 6 Coordinate closely with downtown development efforts to ensure adequate infrastructure is planned and amenities identified and programmed. I 7 Maintain an up-to-date impact fee structure and equitable development agreements to ensure new growth is not a burden on existing residents and businesses. 12 The Height of Desert Living Budget Message I 8 Periodically meet with other community service providers to do joint planning and ensure that service providers can accommodate new customers resulting from growth without compromising service levels to existing residents and businesses. I 9 Build a protected fund to finance the major periodic maintenance of community facilities. Public Safety, Health and Welfare Our Pledge Protect the health and safety of our community and promote a high quality life. Strategic Directions P 1 Promote and enhance community-based partnerships in crime prevention, fire and emergency preparedness. P 2 Reduce risk and increase safety through “community policing” and community-based fire prevention programs. P 3 Ensure appropriate service levels for public safety. P 4 Explore health and welfare opportunities, including the creation of a small hospital or a niche health-related service cluster. P 5 Support health and wellness instruction throughout the community. The Height of Desert Living 13 Budget Message Short Term Goals and Initiatives Due to the recession, staff had taken a very conservative outlook when projecting revenues for fiscal years 2009 through 2012 and made deep cuts in expenditures while trying to accomplish the Council’s goals. Under the proposed budget, operating revenues for FY12-13 are projected to increase compared to the past three years primarily due to optimistic economic forecasts in sales tax revenues. The State income tax is shared among cities and towns based on population and based on corporate and personal income tax from two years prior. The State has projected that this category of revenues will exceed the prior year by 17% which is reflected in the local revenues. Revenues from construction related permits continue to remain flat during FY12-13; residential permits have declined 90% since FY06-07. By addressing our problems early, and by observing prudent fiscal practices, the Town has minimized our financial exposure going forward. Nevertheless, the General Fund budget process has been challenging for the staff and Budget Committee to accommodate the decrease in available resources. In order to balance the budget, not only for the upcoming fiscal year but for the foreseeable future, the Budget Committee and staff worked together with a plan that maintains as much of the service level as possible with minimized impact on citizens. The principal issues facing the Town Council in developing the FY12-13 budget are: Maintenance of Town’s aging infrastructure Sustainable revenue source Reliance on State Shared revenues as a major revenue Human resource capital to maintain current level of service Local business failures Steps that the Town is taking to deal with the fiscal issues are: Proposal for citizen survey for desired level of service for the community Conduct a post mortem on failed road bond issue Take advantage of economic recovery for maintenance of Town infrastructure (excluding roads) Support Phase I of Downtown Vision Master Plan (planting trees in downtown and Fountain Park) being provided by donations and volunteers Support local private water company initiative for franchise agreement Updated retail trade analysis to define gaps Priorities and Issues for FY12-13 To frame the many decisions that have laid the foundation for projections contained in the FY12-13 budget, it is necessary to reflect briefly on the past fiscal year. For Fountain Hills, 2011 began with no expectation of an economic recovery but rather a further decline in revenues: however, the local economy is showing signs of a sustained recovery. The local retail sales tax receipts are remaining flat over the prior year but restaurant/bar sales tax receipts are at a record high level. 14 The Height of Desert Living Budget Message In developing the proposed budget, Town staff follows a zero-based approach, leading to a focused review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded using limited resources. This analysis is made more effective with the introduction in FY08-09 of new computer software to implement program budgeting. Additionally, the Town remains committed to funding one-time capital projects with one-time revenue sources, such as construction related revenues and surplus General Fund revenues. Ongoing operating costs should be funded with stable and reliable revenue sources. During the slowdown, we used the opportunity to restructure the organization for more efficiency, evaluate core services and better connect with our neighborhoods and citizens by concentrating on our core missions as defined by the Mayor and Town Council. The chart below is a historical look at past years’ General Fund revenues; even though the forecast is cautiously optimistic, the Town remains a long way from returning to revenues of five years ago. Change in priorities The challenges of prior years were related to the national economy; however, the economy appears to be experiencing a modest recovery. The loss of population created an unanticipated decrease in operating revenue in FY11-12 that will not be recovered without an increase in population with the next census. New priorities for FY12-13 developed by the Town Council during their annual retreat are: A focus on public and stakeholder feedback as part of the decision making process Creating a comprehensive economic development strategy for forward economic growth and awareness Developing a balanced, equitable, sustainable, local financing structure to support the Town’s core government services at desired service levels Promote retention, expansion and relocation of quality businesses Lower reliance on State Shared revenues by developing a locally controlled, reliable funding source for infrastructure maintenance Communicate the role of local government and clearly define the tradeoffs between service levels and amenities and the associated costs so residents can make informed choices Discover, recognize and utilize the talents of our citizens and use these assets to address community needs The Height of Desert Living 15 Budget Message Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciate of our parks and natural resources Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction Support community events and activities that create opportunities to build community and friendship Foster an environment of accessible, responsive governance Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements The five-year capital improvement program totals $60.2 million, a 11.5% decrease from last year’s program which reflects the completion of a major road project with funding through the American Recovery and Reinvestment Act. This program represents an investment in public facilities and infrastructure over the next five years. Economic Factors There are indications that local retail activity has leveled off and has seen a slight increase for the last half of the current fiscal year. Other local activity such as restaurants and telecommunications have seen significant and sustained increases which provide signs of optimism. However, construction activity continues to decline and is not anticipated to recover until FY14-15 when recently annexed land begins to be developed. The Town’s goals are long-term and address the entire organization, such as the long-term impacts of revenue shortfalls related to the decline of construction related activity revenue due to build-out. The long and short-term forecasts show that the Town’s operating costs over the next five years can be sustained given the same level of service. However, beyond five years will depend on the development of the Town’s last undeveloped land. Given the cyclical nature of the economy, it is difficult to project revenues two or more years into the future with any degree of certainty. However, the long-range forecasts serve as an early warning that the Town must continue to exercise restraint in its long-term fiscal planning. The Town is past its highest historic period of expansion; with an economy that is maturing and moving to a slower – and more sustainable level of growth. Maintenance of the Reserve Fund During FY11-12, the Town amended the existing financial policy on the classification of fund balance in the annual financial reports; the Resolution will create five new classifications of governmental fund balances as required by the Governmental Accounting Standards Board (GASB) Statement No. 54. GASB has found that the usefulness and value of fund balance information that was provided is significantly reduced by misunderstandings regarding the message that it conveys, and the inconsistent treatment and financial reporting practices of governments. In or- 16 The Height of Desert Living Budget Message der to improve how fund balance information is reported and enhance its decisionusefulness, GASB issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. The overall principal and goal of GASB Statement No. 54 is to report governmental fund balances based on a hierarchy that shows, from the highest to the lowest, the level or form of constraints on fund balance, and accordingly, the extent to which governments are bound to honor them: Nonspendable – The initial distinction that is made in reporting fund balance information is identifying amounts that are considered non-spendable, such as fund balance associated with inventories or fixed assets. In Fountain Hills this classification would apply to our fuel inventory, fixed assets, and prepaid items. Restricted – The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external reporting providers, or through enabling legislation. In Fountain Hills this classification would apply to Highway Users Revenue Fund (HURF), Development Fees, the Grant/Special Revenue Fund, and the Debt Service Fund. Committed – The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority. In Fountain Hills this classification would apply to the Rainy Day Fund, Excise/Downtown Fund, current Designated and Reserved Fund Balance, and any General Fund surplus. Assigned – Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. In Fountain Hills this classification would apply to the current Designated, Unreserved Fund Balance. Unassigned – The unassigned fund balance is the residual classification for the government’s General Fund and includes all spendable amounts not contained in the other classifications. In other funds, the unassigned classification should be used only to report a deficit balance resulting from overspending for specific purposes for which amounts had been restricted, committed, or assigned. In Fountain Hills this classification would be any residual balance of monies not contained in any of the other classifications. The requirements in GASB Statement No. 54 are intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. Elimination of the reserved component of fund balance in favor of a restricted classification will enhance the consistency between information reported in the government-wide statements and information in the governmental fund financial statements and avoid confusion about the relationship between reserved fund balance and restricted net assets. The fund balance classification approach now requires governments to classify amounts consistently, regardless of the fund type or column in which they are presented. As a result, an amount cannot be classified as restricted in one fund but The Height of Desert Living 17 Budget Message unrestricted in another. The fund balance disclosure will give users information necessary to understand the processes under which constraints are imposed upon the use of resources and how those constraints may be modified or eliminated. The clarifications of the governmental fund type definitions will reduce uncertainty about which resources can or should be reported in the respective fund types. Award Program For the past ten years the Town of Fountain Hills has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to provide the lay person with a broad view of the contents included in the FY12-13 Fountain Hills budget, its processes, issues and anticipated outcomes. Document sections are cited in order to guide the reader to more in-depth information and explanation of the drivers of Fountain Hills operating budget and capital improvement program. A Debt of Gratitude I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members, the numerous Commission Members and Town Volunteers for their many hours of volunteer service without which the Town could not function in the fine manner that it has over the years. This volunteer core of more than 700 citizens offers Town staff a vast bank of knowledge about subjects that contribute not only to planning for the present, but also for the future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and supervisors for their diligence and great effort in preparing their departmental budgets. The Directors and their staff attended several sessions with the Executive Budget Committee to justify their programs, develop cost estimates, and answer many questions. The team’s efforts have resulted in a balanced budget, which achieves the Council’s current goals and assists in future planning towards the vision of Fountain Hills. Respectfully submitted, Ken Buchanan Town Manager 18 The Height of Desert Living Community Profile Community Profile The Height of Desert Living 19 Community Profile COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970 the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community designed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, boating and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gallons per minute though an 18-inch nozzle. With all three pumps and under ideal conditions, the fountain reaches 560 feet (170m) in height, though in normal operation only two of the pumps are used, with a fountain height of around 300 feet (91m). When built, it was the world's tallest fountain and held that record for over a decade. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's Fountain Hills is home to over 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The eight fountains along the Avenue of the Fountains were the beginning of the public art collection. 20 The Height of Desert Living Community Profile Bronze sculptures and fountains with Community Profile themes ranging from the whimsical to the serious dot the streets and adorn the public buildings, plazas and parks. The collection also contains a wide variety of other art types and media, including paintings, stone, photography and metals. Residents and visitors are invited to wander the streets or take the “Art Walk” guided tour. Located on 12,996 acres of land, Fountain Hills is surrounded by the 3,500-foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima Maricopa Indian Community on the south and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix. Over the past twenty years Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town continues to attract residents who are building large custom homes to take advantage of the scenic vistas surrounding our mountain community. The Town offers a wide range of living accommodations; from small condominium complexes to large custom homes. Fountain Hills also offers recreational, cultural and retirement programs that address the needs and lifestyles of active families as well as older adults. The community consists of a total of 12,996 acres of property, primarily residential and open space (9,664 acres or 74%). Of the remaining land, 3,273 acres are developable, with 334 acres being zoned commercial or industrial (approximately 3%) and 1,466 acres are right of way/ streets (11%). In 2006 Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each community's population, income, home price, crime rate, miles to Sky Harbor Airport, and square feet of retail. The criteria used by the magazine in this ranking are The Height of Desert Living 21 Community Profile similar to the priorities established in the Town's Strategic Plan. The volunteer spirit and high level of involvement of the citizens and business representatives were highlighted. Fountain Hills has also earned a top accolade from Business Week magazine. In its February, 2009 online edition, Fountain Hills was named the “Best Affordable Suburb” in all of Arizona. The magazine evaluated suburbs on a variety of factors but weighted affordability most heavily. They also considered lifestyle (short commutes, clean air, low crime, good weather, and green space), the quality of schools, and the strength of the local economy. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills’ low population density is a major reason it is such a desirable place to live. Unlike other regions of the Valley one can dine, play, and commute, without congestion. Fountain Hills’ land is currently developed at an average density of 1.4 dwelling units per acre for single 22 family homes and 6.9 units per acre for multi-family housing. At the end of the year there were 1,050 vacant single family lots and 62 vacant multi-family lots. The Height of Desert Living Community Profile Demographics The Height of Desert Living 23 Community Profile 24 The Height of Desert Living Community Profile TOWN-WIDE BUILDING PERMITS ISSUED The Height of Desert Living 25 Community Profile TOWN-WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION *2000-2011 Valuation includes commercial building permits as well as tenant improvements. 26 The Height of Desert Living Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent academic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years the district has earned respect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (http://www.fhusd.org). Public Schools Address Preschools Address Charter School Address 1. 2. 3. 4. 5. 6. 7. 8. Fountain Hills High School 16100 E. Palisades Blvd Fountain Hills Middle School 6100 E. Palisades Blvd Four Peaks Elementary School - (CLOSED)17300 E. Calaveras Ave McDowell Mountain Elementary School 14825 N. Fayette Drive Creative Child Care Preschool Here We Grow Learning Center Maxwell Preschool Academy Promiseland Christian Preschool 9. Fountain Hills Charter School Fountain Hills High School 17150 16901 15249 15202 E. Amhurst Drive E. Palisades Blvd N. Fountain Hills Blvd N. Fountain Hills Blvd 16811 E. El Pueblo Blvd Fountain Hills Middle School McDowell Mountain School The Height of Desert Living 27 Community Profile 28 The Height of Desert Living Community Profile The Height of Desert Living 29 Community Profile TOWN-WIDE LAND USE 30 The Height of Desert Living Town Council Town Council The Height of Desert Living 31 Town Council Organization Chart 32 The Height of Desert Living Town Council Linda M. Kavanagh Sheriffs’ Department, was named Business Advocate of the Year by the Chamber of Commerce and also served as its Board of Directors Chair. She was also named Parks & Recreation Outstanding Volunteer of the Year, Community Center Volunteer of the Year and received the River of Time Hero Award. Linda M. Kavanagh moved to Fountain Hills in 1993 with her husband of 36 years, John, and their two children, Jonathan and Nicholas. Mayor Kavanagh is a published author, A+ certified computer repair technician, graphic designer and unpaid Director of Constituent Services for her husband, State Representative John Kavanagh. Prior to her marriage, she helped run a book import company and managed a salon in New York City. She also earned a BA in English and Education from Queens College of the City of New York. Mayor Kavanagh is a member of many civic organizations including the American Legion Auxiliary, Cultural & Civic Association, ADOG, FH Republican Club, Falcon Boosters, Sister Cities Foundation, Arizona Latino Republican Association, Library Association, Friend of the Chamber (past chair), McDowell Park Association and Chamber Ambassadors (past chair). She served on the Public Art Committee and created the Fountain Hills Docent-Guided Art Walk. She is also active with the Visitor’s Bureau and Business Vitality Committee. Mayor Kavanagh has helped raise money for many local organizations including the Maricopa County Sheriff’s Posse, Falcon Athletics, Team Rychard, and the L. Alan Cruikshank River of Time Museum. Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009, as a tribute to her many years of active involvement with the town’s civic, cultural, service, religious and business communities. Mayor Kavanagh was made a Special Deputy with the Maricopa County The Height of Desert Living 33 Town Council Dennis Brown munity Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the commission and served for more than seven years, four of which were as Chair of the commission. During his seven year tenure on the Planning and Zoning Commission, the commission rewrote the Town’s sign ordinance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Com- 34 The Height of Desert Living Town Council Ginny Dickey fairs for the Arizona Department of Environmental Quality and previously employed at the Arizona State Senate and the US Attorney's Office. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and family members to Fountain Hills. She has a Bachelor of Science degree in Mathematics from Tufts University. A resident of Fountain Hills since 1983, Councilmember Ginny Dickey has been very involved in the community and was inducted into the Hall of Fame in 2010. She served on the Fountain Hills Unified School District Board from 1994 to 2002, twice as President, and was elected to the Town Council during the 2006 March Election and to her second term in the 2010 Primary. Councilmember Dickey's family includes husband Jim, sons, Mike, Brian and Frank Chin, daughter-inlaw Jessie and grandchildren Amelia, Colin and Jack. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and family members to Fountain Hills. She has a Bachelor of Science degree in Mathematics from Tufts University. Councilmember Dickey's family includes husband Jim, sons, Mike, Brian and Frank Chin, daughter-inlaw Jessie and grandchildren Amelia, Colin and Jack. A Charter Member of the Fountain Hills Cultural Council Board for seven years, Vice Mayor Dickey also served nine years on the Community Theater Board, earning their Founders Award in 2009. She is a member of Metropolitan Business and Professional Women (2007 Woman of the Year), the American Association of University Women, the League of Conservation Voters and the Sierra Club. She participated in all of the Fountain Hills Town Hall planning sessions, starting in 1984. Retired, Councilmember Dickey was Assistant Director of Legislative Af- The Height of Desert Living 35 Town Council Tait D. Elkie of the Fountain Hills Chamber of Commerce. Prior to becoming an attorney, Councilmember Elkie served in the United States Marine Corps for four years, attained the rank of Sergeant, and was honorably discharged in 1993. While in the Marines, Councilmember Elkie served during the first Gulf War in 1991, and also participated in Operation Restore Hope in Somalia in 1993. Councilmember Elkie and his wife Michele have been married since 2008, and are very happy to call Fountain Hills their home. Councilmember Tait D. Elkie has lived in Arizona for over 25 years, and moved to Fountain Hills in 2006. His volunteer activities include serving as Judge Advocate and Color Guard member for the Veterans of Foreign Wars (Post #7507), member of the American Legion (Post #58), President of Sunset Kiwanis, Mentor for the Fountain Hills Teen Court, Treasurer for the Fountain Hills Republican Club, and as a Director for the Fountain Hills Community Foundation. Councilmember Elkie is also a supporter of the Golden Eagle Foundation, Fountain Hills High School (Falcon Fiesta), and the Fountain Hills Community Theater. Councilmember Elkie earned his Bachelor of Science in Justice Studies at Arizona State University, and his Juris Doctor at California Western School of Law in 2002. Councilmember Elkie has been a licensed and practicing attorney in Arizona since 2002. In 2008 Councilmember Elkie opened his own practice in Fountain Hills, and became an active member 36 The Height of Desert Living Town Council Cassie Hansen Cassie has been an ongoing participant in the community since 1989 having actively supported and/or participated in the Civic Association, the Community Chorus, the Arts Council and Public Art Committee, the Fountain Hills Community Theater, the Chamber Players, Sunridge Foundation, Fountain Hills Chamber of Commerce (1998 Business Person of the Year), Fountain Lake Republican Women’s Club, the Fountain Hills Republican Club, the Library Association, the Historical Society (2004 First Hall of Fame), Boys & Girls Club, Cattleguard, PTO, and mentor/ director of various third grade musical programs. Councilmember Cassie Hansen moved to Arizona from Aurora, Illinois in 1977, and spent the summer living in a spec home built by her parents in Fountain Hills. In 1980, she met husband Bruce in Phoenix where they began their telecommunications business in 1983. Moving to Fountain Hills in 1989, they worked on the successful incorporation effort. Appointed by the interim council to serve as Town Clerk, Hansen became the first Town employee. Serving as Town Clerk and Director of Administration for thirteen years, her areas of responsibility included human resources, facilities, finance, IT, and administrative support. She was the liaison with many community groups including the design and construction of the library/ museum and community center, and the re-location of Senior Services to Building C of the old Town Hall complex. The Height of Desert Living 37 Town Council Henry Leger sociation’s Committee of Architecture. Henry served as President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church in Fountain Hills and has been involved in his children’s education as a teacher’s aide and parent volunteer. Henry served as a member of the Technical Advisory Committee, Co-chair of the Youth Visioning Institute, and member of the survey team for the town’s citizen-driven strategic planning initiative. Originally from Massachusetts, Vice Mayor Henry Leger moved to Arizona in 1970 to attend the University of Arizona. Henry and his wife, Janet, were attracted to Fountain Hills because of its natural beauty, small town character and because it is a safe place to live and raise a family. Henry holds a Master’s Degree in Educational Psychology from the University of Arizona and has worked as a professional in the field of leadership and organizational development for the past 25 years. Throughout his career, he has held a number of leadership positions in education and government and has worked as an internal consultant for several Fortune 500 companies. As a long time resident, Henry immersed himself into Fountain Hills society by volunteering much of his time on community activities and initiatives. He has been very active in his neighborhood property owners’ association serving as a board member, treasurer and member of the as- 38 The Height of Desert Living Town Council Cecil A. Yates of Commercial Property for Tiempo, Inc. and operates over 400,000 square feet of office and retail space throughout Arizona. He has owned and operated several restaurants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzaria. Councilmember Yates and his wife, Nancy Yates, have been married since 1995 and are the proud parents of two children, Sophia, 13, and Mason, 10 (not to mention their black lab, Wizard, German Shepherd, Gracie, their cat, Simba, and whatever other crawling creatures their kids adopt!) Cecil A. Yates was born in New York City, but grew up in Bay Village, Ohio (a suburb of Cleveland). He graduated from Bay High School in 1985 and went on to earn two degrees; one in Marketing and the other in Management from the University of Cincinnati in 1990. He and his family moved to Fountain Hills in 2005. Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its' Vice Chairman. He has chaired the General Plan update committee, the economic and development committee with BVAC, co-chaired the sign committee, and was treasurer of Sunridge Canyon HOA. In his spare time, Councilmember Yates coaches soccer and is active on his church council. Councilmember Yates is an award winning Commercial Real Estate Developer. He is presently the Director The Height of Desert Living 39 Town Council Terms of Office Elected Officials’ Terms of Office Mayor: Linda M. Kavanagh Term of Office: Mayor: June 2012 - May 2014 Partial term: Second term: May 2009 – May 2012 June 2012 – May 2016 Partial term: First term: Second term: April 2006 – May 2006 June 2006 – May 2010 June 2010 – May 2014 First term: June 2010 – May 2014 First term: Second term: June 2008 – May 2012 June 2012 – May 2016 First term: Second term: June 2006 – May 2010 June 2010 – May 2014 First term: June 2012 – May 2016 Councilmembers: Dennis Brown Term of Office: Ginny Dickey Term of Office: Tait D. Elkie Term of Office: Cassie Hansen Term of Office: Henry Leger Term of Office: Cecil A. Yates Term of Office: 40 The Height of Desert Living Financial Overview & Policies Financial Overview & Policies The Height of Desert Living 41 Financial Overview & Policies FUND STRUCTURE TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS General/Operating Fund Special Revenue Funds Debt Service Funds Capital Improvement Funds Special revenue Funds Highway Users General Fund (100) Revenue Fund (HURF) (200) Revenue Bond Debt Service (500) Public Art Fund (410) Excise Tax/Downtown Fund (300) General Obligation Debt Service (510) Law Enforcement Development Fee (710) General Internal Service Fund (800) Special Revenue/Grants Fund (400) Eagle Mountain Debt Service (520) Fire & Emergency Development Fee Fund (720) Court Enhancement Fund (420) Municipal Property Corporation Debt Service (530) Streets Development Fee Fund (730) Cottonwoods Improvement District Debt Service (540) Parks/Recreation Development Fee Fund (740) Vehicle & Equipment Replacement Fund (810) General Fund (100) Capital Projects Fund (600) Library/Museum Development Fee Fund (760) 42 The Height of Desert Living Financial Overview & Policies RELATIONSHIP OF FUNDS TO DEPARTMENTS Department/Fund General Fund Debt Service Funds Capital Improvement Funds Non-Major Funds Mayor & Town Council X Municipal Court X Administration X Community Services X Development Services X Law Enforcement X X Fire & Emergency Medical X X X X X X X X X X X The preceding page depicts the budgetary funds of the town. The table above represents the Departments of the town and the funds that are used by those departments. The Height of Desert Living 43 Financial Overview & Policies Fund Structure The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development services (public works/planning), community services (parks and recreation/community center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund and have designations of non-spendable, restricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in-lieu contributions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. Maintenance of the art is provided through the General Fund. «Internal Service Funds (Fund 800-810) are used to account for the Town’s business-type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. Internal Service Funds include: General Internal Service Fund (Fund 800) Vehicle & Equipment Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, designated as committed or restricted. The Town maintains the following Special Revenue Funds: «The Highway Users Revenue Fund (HURF) (Fund 200) is funded by State Shared revenues. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway Users Revenue Fund (HURF) and are then distributed to the cities, towns and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. 44 The Height of Desert Living Financial Overview & Policies «The Excise Tax/Downtown Fund (Fund 300) is a committed fund which may only be used for Economic Development, and the repayment of Civic Center and Mountain Preserve Bonds. Revenue for this fund comes from .4% of local sales tax collections that have been dedicated for this purpose. The fund balance saved in this fund will be no less than the annual debt service payment and prior year available funds for Downtown Development. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be ARRA Funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, pledged excise taxes, municipal property lease payments and State-shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency rates, categorized as restricted. Debt Service funds include: Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements and major road improvements. «The Capital Projects Fund (Fund 600) revenues are restricted revenues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of capital improvements funding for the Town. The Development Fee Funds (Funds 710-760) are restricted funds which may only be used for the planning, design and construction of public facilities serving the needs of the new development from which it was collected and designated as Restricted. The Town is required to develop an Infrastructure Improvement Plan The Height of Desert Living 45 Financial Overview & Policies (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). Development Fee funds include: Law Enforcement (Fund 710) Fire & Emergency (Fund 720) Streets (Fund 730) Parks/Recreation (Fund 740) Library/Museum (Fund 760) Budgetary and Accounting Basis The budget is prepared on a budgetary basis of accounting for all fund types. Expenditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are: Certain revenues, expenditures and transfers are not included on a budgetary basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compensated absences are not reported for budgetary purposes, but are presented as revenues or expenditures on a GAAP basis. Depreciation is not budgeted as an expense in budgetary accounting. Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital Project budget funding sources are matched with budgeted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budgetary basis which is a cash flow model. 46 The Height of Desert Living Financial Overview & Policies For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two; however, the entire budget for this project would not be appropriated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 47 Financial Overview & Policies Town of Fountain Hills Financial Policies Introduction The principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed annually to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. Overall Goals The overall financial goals underlying these principles are: 1) Fiscal Conservatism: to ensure that the Town is at all times in a solid financial condition, defined as: Cash solvency – the ability to pay bills Budgetary solvency – the ability to balance the budget Long run solvency – the ability to pay future costs Service level solvency – the ability to provide needed and desired services Adhering to the highest accounting and management practices for financial reporting and budgeting as set forth by the Government Finance Officers’ Association, the Governmental Accounting Standards Board (GASB) and other professional organizations. 2) To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well managed and financially sound. 3) To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. 4) To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. Fund Balance Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered the difference between fund assets and fund liabilities, known as fund equity. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is es- 48 The Height of Desert Living Financial Overview & Policies sential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures and similar circumstances. The fund balance also provides cash flow liquidity for the Town’s general operations. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of Fund Balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State Shared Income and State Sales Tax revenues for one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both State Shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in on-going government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local government financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. 2. 3. 4. 5. Undergoing credit reviews performed by municipal bond analysts. Preserving or improving the Aa3 bond rating. Maintaining a positive trend to historical fund balances. Maintaining a rating equal to or better than surrounding communities. Maintaining ratios consistent with desired outcomes of ten key ratios of financial condition (Government Finance Review, Dec. 1993). The Governmental Accounting Standards Board (GASB) has found that the usefulness and value of fund balance information provided is significantly reduced by misunderstandings regarding the message that it conveys, and the inconsistent treatment and financial reporting practices of governments. GASB recently issued a pronouncement, GASB Statement 54 (GASB 54), that applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. Definitions: Fund Equity – a fund’s equity is generally the difference between its assets and its liabilities The Height of Desert Living 49 Financial Overview & Policies Fund Balance – an accounting distinction is made between portions of fund equity that are spendable and nonspendable. These portions are broken into five categories: Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact, such as the principal balance of an endowment or permanent fund. This would include inventory, prepaids, and non-current receivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed or assigned). Restricted fund balance—Reflects the same definition as restricted net assets on the government-wide Statement of Net Assets; constraints placed on the use of amounts are either (1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation. Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts classified as “committed” are not subject to legal enforceability like restricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund balances must occur prior to year end; however, actual amounts can be determined in the subsequent period. Assigned fund balance—Amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to assign amounts to be used for specific purposes in accordance with policy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. • Unassigned fund balance—Includes any remaining amounts after applying the above definitions (amounts not classified as nonspendable, restricted, committed or assigned). Planned spending in the subsequent year’s budget would be included in the unassigned Fund Balance category. The General Fund is the only fund that will report a positive unassigned balance. General Fund The Town’s fund balance may consist of up to five (5) components, as described above. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of revenues is recommended. 50 The Height of Desert Living Financial Overview & Policies Committed Fund Balance (previously Reserved Fund Balance): The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fiscal balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. 1. Rainy Day Fund to be Maintained. As a component of the Committed fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to no less than 30 days of operating expenditures for the upcoming fiscal year. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the contingency funding. 2. Guidelines for Rainy Day Fund. In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Manager, Town staff and Town Council: A. Deposit Rules. 1. The initial Rainy Day Fund deposit shall be made by transferring the total amount of the “undesignated unreserved fund balance” from the General Fund to the Rainy Day Fund. 2. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to 10% of the average of the General Fund revenues for the immediately preceding five years. B. Use Rules. Rainy Day Funds may only be expended for any one of the following purposes or under the following circumstances: 1. To replace the loss of more than 25% of the Town’s local share of State Shared Revenues received pursuant to ARIZ. REV. STAT. § 43206. 2. For any event that threatens the health, safety or welfare of the Town’s citizens. 3. For any event that threatens the fiscal stability of the Town. 4. To address any matter declared as an emergency by the Governor or the Mayor. The Height of Desert Living 51 Financial Overview & Policies C. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: 1. Any appropriation shall require the approval by at least 2/3 of the entire Town Council. 2. The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the fund. D. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): 1. All amounts shall be repaid in not more than five years, in equal annual installments of not less than 1% of the previous fiscal year’s General Fund balance. 2. Repayments shall be appropriated as part of the annual budget adoption. Assigned Fund Balance (previously Designated, Unreserved Fund Balance). The Town will maintain an assigned fund balance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. These designated unreserved fund balances will be assigned for (1) “pay-as -you-go” capital replacement expenditures, (2) equipment replacement, (3) capital projects, (4) prepaying existing Town debt or (5) any other expenditure that is non-recurring in nature. The 10% is the minimum and is based on the Property and Equipment Replacement Schedule which may be increased to accelerate accumulation of funds for a large capital expenditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can only be authorized for expenditure by upon recommendation of the Town Manager and vote of the Town Council. Unassigned Fund Balance. Funds in excess of the balances described in the paragraphs above will be Unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolution, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to supplement “pay as you go” capital outlay expenditures Capital Projects Fund or (3) used to prepay existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end unassigned General Fund balance. Such projection will include an analysis of trends in fund balance levels on a historical and future projection basis. 52 The Height of Desert Living Financial Overview & Policies The Deputy Town Manager/Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town, that expenditures for which more than one category of fund balance could be used, that the order of use is: Nonspendable Fund Balance, Restricted Fund Balance, Committed Fund Balance, Assigned Fund Balance, and Unassigned Fund Balance. These guidelines will be reviewed by the Town Manager every three years following adoption (or sooner at the direction of the Town Council). Special Revenue Funds 1. HURF. The Highway User Revenue Fund (“HURF”), is required to be used solely for street and highway purposes. The fund depends upon State Shared revenues for over 90% of annual revenues. The restricted Fund Balance will be based on the minimum requirement as specified in the schedule for projects funded with special revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required revenue bond amount to be set aside as unassigned Fund Balance. 2. Excise Tax. The Excise Tax (0.3% of local sales tax) Fund is a committed fund dedicated to economic development and land preservation. The Fund Balance saved in this fund will be no less than the annual debt service payment for land preservation and prior year available funds for Downtown Development. Debt Service Funds The Debt Service Fund is established for the payment of principal and interest on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted Fund Balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service payment due on July 1 plus an amount equal to 2% greater than the annual delinquency factor based on the prior five years delinquency rates. Capital Project Funds A capital improvement fund has been established as a committed fund to allow the Town to accumulate monies for (1) purchase of land or buildings, (2) improvements to Town-owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic development projects and (6) such other capital projects as determined by the Town Council. The capital improvement fund will be funded by: (A) sales of real and personal property belonging to the Town, (B) general fund transfer of any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements or re-appropriation, and (C) interest earnings on the balance of the fund invested per the Town’s investment policy. Accounted for separately, but considered part of the Capital Project Fund, are accumulated development fees collected pursuant to ARIZ. REV. STAT. § 9-463.05 that are assessed on new construction for the purpose of funding growth. These funds are re- The Height of Desert Living 53 Financial Overview & Policies stricted to growth-related capital expenditures as designated in the Town’s adopted Infrastructure Improvements Plan. The Fund Balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales-related costs associated with the disposition of property before crediting the capital improvement fund (for funds other than development fees). The Town Council may approve the uses of the capital improvement fund as a part of its annual budget or by motion and affirmative vote at a time the expenditures are approved. FINANCIAL PLANNING Fiscal planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analyses of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. 1. The Town Manager shall submit to the Town Council a proposed annual budget, which shall be submitted to the Town Council and the public for review in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year which begins July 1 and ends on the following June 30. The Town Council will adopt the budget no later than June 30, and the Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 2. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by major fund. C. Estimated fund balance by major fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improvement program. G. Any additional information, data, or analysis requested of management by the Town Council. 3. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example, accruing future years’ revenues or rolling over short-term debt to avoid planned debt retirement. 54 The Height of Desert Living Financial Overview & Policies 4. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating service levels, and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 5. The Town Manager will provide an estimate of the Town’s revenues annually for each fiscal year. The estimates of special (grant, excise tax, etc.) revenues and interfund transfers will also be provided by the Town Manager. 6. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 7. The Town Manager shall provide, annually, a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town departments in a timely manner for the Department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 8. Performance measurement indicators will be integrated into the budget process as appropriate. 9. Alternatives for improving the efficiency and effectiveness of the Town’s programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. 10. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total departmental expenditure budget. It is the responsibility of these Department Directors to immediately notify the Town Manager of any exceptional circumstances that could result in a departmental expenditure budget to be exceeded. 11. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Town Manager or authorized designee. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. 12. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the Rainy Day Fund, to the extent necessary, to ensure a balanced budget at the close of the fiscal year. The Town Manager may institute a cessation during the fiscal year on hirings, promotions, transfers, and The Height of Desert Living 55 Financial Overview & Policies capital equipment purchases. Such action will not be taken arbitrarily and without knowledge and support of the Town Council. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In addition, purchases and expenditures must comply with all applicable legal requirements. 1. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. 2. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the Town’s purchasing policies, guidelines and procedures and applicable State and Federal laws. The Town will endeavor to obtain supplies, equipment and services as economically as possible. 3. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. 4. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uniform Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the State Auditor General each year. 5. Assets will be capitalized at $10,000 and will be recorded in the Town of Fountain Hills Summary of General Fixed Assets. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 1. The Town’s goal is a General Fund revenue base that is equally balanced between sales taxes, State Shared revenues, property tax, service fees and other revenue sources. 2. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. Establishing new charges and fees as needed and as permitted by law at reasonable levels. 56 The Height of Desert Living Financial Overview & Policies B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. 3. The Town Manager or authorized designee will monitor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 4. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town’s long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 5. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Fountain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. 6. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 85% of those one-time revenues to the Capital Projects Fund. At the end of each fiscal year, these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. USER FEE COST RECOVERY User fees and charges are payments for voluntarily purchased, publicly provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. The Height of Desert Living 57 Financial Overview & Policies 1. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. 2. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 3. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwriters and rating agencies. The Town’s overall debt management policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. The Arizona Constitution limits a city or town’s bonded debt capacity (outstanding principal) to certain percentages of the Town’s secondary assessed valuation by the type of project to be constructed. There is a limit of 20% of secondary assessed valuation for projects involving water, sewer, artificial lighting, parks, open space, public safety, transportation, streets and recreational facility improvements. There is a limit of 6% of secondary assessed valuation for any other general-purpose project. 1. General. A. The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon pay-as-you-go funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “inter-generational equity”, as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. 58 The Height of Desert Living Financial Overview & Policies B. To increase its reliance on current revenue to finance its capital improvements, and promote a pay-as-you-go philosophy, the Town will appropriate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the Assigned Fund Balance. 2. Capital Improvement Plan. A. As part of the budget process each year, the Town Manager or authorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five-year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The program ranking criteria will give greatest weight to those projects which protect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues. C. Lease purchase financing shall only be undertaken when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State imposed expenditure limitation. The Town Manager or authorized designee shall be responsible for ensuring that pay-as-you-go expenditures do not cause the Stateimposed expenditure limitation to be exceeded in any fiscal year. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects which are likely to receive grant money. E. All capital project appropriations and amendments to the capital improvement plan must be approved by the Town Council. F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure improvement or asset. The Height of Desert Living 59 Financial Overview & Policies G. Six steps in preparation of Capital Improvement Program: (1) Establish Capital Improvement policies. (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g. computers) will be treated. (d) Identification of projects that are expected to be undertaken, but fall outside the time horizon of the plan. (2) Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. (b) Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficiency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from current revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. (4) Identify projects. (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. (5) Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital projects before pay-as-you-go and bond issuance financing. (c) Developer contributions. (d) Public/Private partnerships. (e) Issuance of securities. (f) Capital leases. (6) Approve the CIP and Budget. (a) Legislative review. (b) Public hearing. (c) Adoption of the CIP and capital budget. 60 The Height of Desert Living Financial Overview & Policies The Town of Fountain Hills capital improvement program ranking criteria will give greatest weight to those projects which protect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. Department Directors will submit a detailed description of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. Projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circumstances. The Town Manager shall incorporate an estimate of the useful life of proposal capital improvements in developing an amortization schedule for each bond issue. If a shortlived asset or project (less than ten years) is included in a bond issue, then the bond amortization schedule shall be adjusted to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. 3. Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer contributions. (3) General Obligation (GO) Bonds – requires voter approval, supported by an ad valorem (property) tax. (4) Revenue Bonds – repaid with dedicated revenue stream (HURF, revenue generated by project). (5) Municipal Property Corporation (MPC) Bonds – repaid with a dedicated revenue source. (6) CFD or Special District Bonds – supported by an ad valorem property tax. (7) Capital leases – repaid within operating budget. (8) Commercial paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town Debt Service costs (GO, Revenue Bonds, MPC, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District (ID), Community Facility District (CFD) and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria have been established and included within the Town’s CFD policy. C. In accordance with requirements of the State of Arizona Constitution, total bonded indebtedness shall not exceed 20% of the Town’s total secondary assessed valuation of taxable property in the Town for water, sewer, artificial lighting, parks, open space, public safety, transportation, The Height of Desert Living 61 Financial Overview & Policies streets and recreational facility improvements and 6% of the total secondary assessed valuation of taxable property in the Town for all general purposes. D. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. E. Where applicable, the Town will structure General Obligation Bond issues to create level debt service payments over the life of the issue. The goal will be to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. F. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancings undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. G. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. H. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. I. Municipal Property Corporation and contractual debt, which is nonvoter approved, will be utilized only when a dedicated revenue source (e.g. excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues generated by the project will be greater than the debt service requirements). J. The Town’s privilege/excise tax to debt service goal will be a ratio of at least 3.5:1 to ensure the Town’s ability to pay for long-term debt from this elastic revenue source. 62 The Height of Desert Living Financial Overview & Policies 4. Issuance of Obligations A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm domiciled in Arizona with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the service providers that offer the Town the best combination of expertise and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. C. The Town of Fountain Hills will use competitive sales as the primary means of selling new General Obligation or Revenue bonds that are repaid through ad valorem (property) taxes. Negotiated sales will be permitted for all other debt issues when it is expected to result in a lower true interest cost than would a competitive sale of that same date and structure or there is evidence of volatile market conditions, complex security features, or another overriding factor. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most efficient and cost-effective manner and in compliance with the governing statutes and regulations. The Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. The Town Attorney will review all documents related to the issuance of securities by the jurisdiction. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report, on an annual basis, all financial information and/ or notices of material events to the rating agencies and Electronic Municipal Market Access (EMMA). The annual report will include, but not be limited to, the Town’s annual Comprehensive Annual Financial Report (CAFR). G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town The Height of Desert Living 63 Financial Overview & Policies will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36. 64 The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living 65 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line-item basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. With each year’s budget, we have moved closer to producing a true Program Budget. In FY12-13, the budget document includes Department level, Division level and Program level budgets. We believe program budgeting will provide the citizens with a much better picture of the true cost of providing Town services. The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace and that we will not see any signifiTown of Fountain Hills General Fund Revenue cant drop in revenues in the next fiscal year. FY12-13 As the chart on the right shows, 91% of the Town’s General Fund resources are derived from local sales tax and State Shared revenues. Sales Taxes 54% Shared Revenue 37% It should be noted that these sources of revenue are very sensitive to the fluctuations of the economy as well as to annual legislative appropriations. Additionally, these revenues are distributed to cities and towns based on each municipality’s population compared to that of the entire state. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of State Shared revenues. Other 9% General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State Shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. In FY08-09, the Town received $14,828,010 in General Fund revenues. By FY1112, budgeted General Fund revenues had decreased by 14% to $12,645,479. FY12 -13 revenues are anticipated to increase 7.9% to $13,654,389 reflecting an overall increase in the economy Following is a brief summary of what is included in the proposed General Fund Budget for FY12-13: Salaries and Benefits - After the staff reductions made during FY09-10, there remains a total of 57 full time equivalent employees (FTE) proposed for FY12-13, 66 The Height of Desert Living Budget Highlights compared to 115 FTE in FY02-03, and 81 FTE in FY09-10. Most Town employees’ salaries and benefits are funded through the General Fund (except Streets and Excise Tax/Downtown Development staff who are funded with restricted revenues). Salaries normally include overtime, sick leave, vacation and a set aside for merit increases. A 2.5% cost of living adjustment was awarded by the Council to the staff for FY12-13. Employee benefits include health insurance, employer taxes, disability, workers compensation insurance, and employer match retirement contributions. Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries & benefits represent 27% of the proposed General Fund budget in FY12-13. The chart to the right shows that the number of Town employees is at the lowest level in over ten years while the level of service to the citizens has remained constant. Contractual Services - The Town contracts with outside professionals for a number of services. Two major contracts included in this category are: 1.Fire protection and emergency medical services ($3,050,078), currently under contract with Rural Metro Corporation; and 2.Police protection ($2,762,382), currently provided through the Maricopa County Sheriff’s Office. These contracts alone represent 46% of the General Fund budget in FY12-13. Repairs and Maintenance - Repairs and maintenance includes annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 122 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With the projected increases in revenue, the Town is placing a priority on infrastructure maintenance that has been deferred due to the recession (increase of $350,000 over the prior year). This increase does not include road maintenance. In FY12-13, Repairs and Maintenance represents 6% of the total budget. Supplies and Services - Supplies and services include operational costs such as utilities, insurance, office supplies, etc. for Town Hall and other Town-owned buildings and accounts for 9% of the operating budget. The Town owns the Library, the The Height of Desert Living 67 Budget Highlights Museum, the Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis building, and the Community Theater building. Other items in this category are gas and oil, postage, travel, and communications. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY10-11 budget, the inclusion of equipment replacement within an expanded Vehicle Replacement Program. HURF/Streets Fund Overview The HURF/Streets fund is a fund restricted to streets and transportation related purposes. Due to recent legislative action and declining gasoline revenues in the State, the available resources in HURF have declined since 2009, but are anticipated to increase from $1.2M to $1.3M in FY12-13. Road maintenance has not been adequately funded for several years which has resulted in serious degradation of the Town’s 350 miles of arterial and collector streets. The FY12-13 program of work will focus on resolving the long-term fiscal needs for road maintenance. The HURF/Streets fund provides funding for the following Town programs: Streets Department—Administration Adopt-A-Street Legal Open Space Pavement Management Street Signage Street Sweeping Traffic Signals Vehicle Maintenance Special Revenue Fund Overview All special revenues (grants, etc) are received in the Special Revenue Fund. Operating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. Due to a potential for a $63,000 grant, the Town will investigate a pilot transit program that will extend the valley transit program from Scottsdale to Fountain Hills to bring visitors and workers into Town. 68 The Height of Desert Living Budget Highlights The Town is budgeting $5.8M in grant funds, $1.2M in Excise Tax/Downtown funds, $4.2M from Capital Projects Fund and $300,000 in other funding to support various capital projects in FY12-13. Debt Service Funds Overview Total debt service revenues for FY12-13 are budgeted at $2.2 million including secondary property taxes for voter approved bonds, transfers from the General Fund for the Community Center and excise taxes to pay for Municipal Property Corporation (MPC) debt (mountain bonds). The following is a summary of the debt payments for FY12-13: General Obligation Bonds (property taxes) Municipal Property Corporation (excise taxes) Eagle Mountain Facilities District (property taxes) $1.0 million $1.1 million $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are no capital projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation requires that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. Therefore, funds have been included in the budget for the study. Capital Projects Fund Overview As mentioned earlier, ARRA and grant funds have given the Town the opportunity to move forward on $3,844,826 in major capital projects that might otherwise have been delayed due to the economy. The Capital Improvement Projects programmed for FY12-13 include: Downtown Improvements $2,142,000 Street/Sidewalk Projects 5,451,000 Drainage 65,000 Traffic Signal Projects 453,000 Parks & Recreation 350,000 General Government Projects 60,000 Library/Event Circle 48,000 Fire & Emergency Med Projects 2,960,000 Contingency 58,281 TOTAL CIP $11,587,281 The annual impact on the operating budget as a result of budgeted capital improvement projects is estimated at $18,500 in additional operating expenses in FY12-13. At the same time, we anticipate a savings of $7,462 derived from energy audits and the photovoltaic installations. No ongoing personnel related costs are anticipated from the completion of these projects. The Height of Desert Living 69 Budget Highlights Capital Projects By Funding Source Grants $5.81M Cost Sharing Other $.22M Excise Tax/ Downtown Fund $1.25M Capital Project Reserves $4.27M General Fund $.05M Contingency TOTAL 70 Capital Projects Fund FY12-13 Budget Project Categorqy Downtown Improvements Street/Sidewalk Improvements Traffic Signals Park Improvements General Government Projects Fire & EMS Projects Drainage Library/Event Circle TOTAL $11.6M $ 2,142,000 $ 796,000 Excise Tax/ Downtown Fund $ General Fund 1,246,000 $ Non-Town Funds - $ 100,000 5,451,000 453,000 350,000 2,003,000 453,000 350,000 - - 3,448,000 - 60,000 2,960,000 65,000 48,000 495,000 65,000 48,000 - 25,000 28,000 - 35,000 2,437,000 - 58,281 58,281 - - $ 11,587,281 $ 4,268,281 $ 53,000 $ 6,020,000 $ 1,246,000 The Height of Desert Living Budget Highlights FY12-13 Summary of Proposed Budget Revenues and Expenditures - All Funds Debt Service Capital Projects General Fund Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves Total Revenues $ Funds Funds Total 6,765,120 $ 591,120 $ 1,426,215 603,000 5,015,416 289,800 438,779 524,382 135,456 60,000 2,300 32,436 193,500 - 120,000 $ 295,560 $ 7,771,800 1,426,215 603,000 5,758,000 2,765,640 13,539,056 14,250 304,050 130,632 569,411 50,240 574,622 135,456 100 1,500 63,900 1,480,870 44,800 1,751,606 4,669,919 4,669,919 $ 13,864,389 $ 2,213,135 $ 12,159,521 $ 3,171,990 $ 31,409,035 Expenditures: Current: General Government Mayor and Council $ Administration Municipal Court Total General Government Public Safety Law Enforcement Fire and Emergency Medical Total Public Service Community Services Development Services Total Expenditures Funds Non-Major 82,811 $ - $ 2,585,022 2,097,927 402,933 3,070,766 2,097,927 2,946,102 3,255,335 6,201,437 2,443,838 2,042,578 421,110 $ 13,758,619 $ 2,519,037 $ - $ - $ 82,811 2,661,281 1,723,968 9,068,198 47,250 450,183 2,661,281 1,771,218 9,601,192 5,000 2,951,102 2,965,000 6,220,335 2,970,000 9,171,437 418,000 2,861,838 5,989,000 1,321,880 9,774,568 12,038,281 $ 3,093,098 $ 31,409,035 Note: See page 42 for a listing of the funds included in each column. The Height of Desert Living 71 Budget Highlights TOWN OF FOUNTAIN HILLS REVENUES BY TYPE - ALL FUNDS Property Tax 4% Franchise Tax 2% Sales Tax Intergovernmental 54% Sales Tax 25% Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Fines and Forfeitures 1% Reserves 15% Other 6% Charges for Services 2% Licenses and Permits 2% Charges for Services Rents and Royalties Investment Earnings Other Reserves TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUNCTION - ALL FUNDS Development Services 31% Administration 29% Mayor and Council Administration Fire and Emergency Medical 20% Community Services 9% 72 Law Enforcement 9% Municipal Court Law Enforcement Municipal Court 2% Fire and Emergency Medical The Height of Desert Living Budget Highlights Summary of Revenues and Expenditures - All Funds Revenues: Taxes: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves FY11-12 FY12-13 FY09-10 FY10-11 Revised Proposed Actual Actual Budget Budget $ 7,198,555 $ 7,527,581 $ 7,619,604 $ 7,771,800 2,345,404 1,853,813 1,443,315 1,426,215 309,052 322,659 303,000 603,000 7,524,285 7,002,687 11,466,202 13,539,056 288,334 236,221 274,680 304,050 611,563 428,439 503,092 569,411 391,977 389,274 351,850 574,622 102,103 145,464 135,456 21,345 26,277 61,332 63,900 1,423,245 679,012 9,812,484 1,751,606 5,113,475 4,669,919 Total Revenues Expenditures: Current: General Government Mayor and Council Administration Municipal Court $ 20,113,760 $ 18,568,066 $ 37,094,498 $ 31,409,035 $ 67,819 $ 66,759 $ 75,745 $ 82,811 5,642,892 4,808,865 10,233,652 9,068,198 272,667 421,931 466,094 450,183 Total General Government 5,983,378 5,297,555 10,775,491 9,601,192 Public Safety Law Enforcement Fire and Emergency Medical 2,811,810 3,041,792 2,712,283 3,119,863 2,904,522 3,548,212 2,951,102 6,220,335 5,853,602 5,832,146 6,452,734 9,171,437 2,315,212 4,170,172 2,215,619 3,705,011 2,482,548 17,383,725 2,861,838 9,774,568 Total Public Service Community Services Development Services Total Expenditures $ 18,322,364 $ 17,050,331 $ 37,094,498 $ 31,409,035 The Height of Desert Living 73 Budget Highlights Town of Fountain Hills Revenues - By Year and Type $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Revised Proposed Budget Budget Town of Fountain Hills Expenditures - By Year and Function $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Mayor and Council Administration Municipal Court Law Enforcement FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Revised Proposed Budget Budget 74 Fire and Emergency Medical Community Services Development Services The Height of Desert Living Budget Highlights FY12-13 Projected Changes in Fund Balances Debt Service Capital Projects General Fund Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves $ Total Revenues Expenditures: Current: General Government Mayor and Council Administration Municipal Court Total General Government Public Safety Law Enforcement Fire and Emergency Medical Total Public Service Community Services Development Services Total Expenditures Non-Major Funds Total 120,000 $ 295,560 $ 7,771,800 1,426,215 603,000 5,758,000 2,765,640 13,539,056 14,250 304,050 130,632 569,411 50,240 574,622 135,456 100 1,500 63,900 1,480,870 44,800 1,751,606 4,669,919 4,669,919 $ 13,864,389 $ 2,213,135 $ 12,159,521 $ 3,171,990 $ 31,409,035 $ 82,811 $ - $ 2,585,022 2,097,927 402,933 3,070,766 2,097,927 2,946,102 3,255,335 6,201,437 2,443,838 2,042,578 421,110 $ 13,758,619 $ 2,519,037 $ 105,770 Fund Balance Beginning of Year - estimated Fund Balance Percentage Change Funds 6,765,120 $ 591,120 $ 1,426,215 603,000 5,015,416 289,800 438,779 524,382 135,456 60,000 2,300 32,436 193,500 - Net Change in Fund Balance End of Year Funds 8,121,348 $ 8,227,118 $ 1.30% (305,902) 68,069 (237,833) $ (449.40%) - $ - $ 82,811 2,661,281 1,723,968 9,068,198 47,250 450,183 2,661,281 1,771,218 9,601,192 5,000 2,951,102 2,965,000 6,220,335 2,970,000 9,171,437 418,000 2,861,838 5,989,000 1,321,880 9,774,568 12,038,281 $ 3,093,098 $ 31,409,035 121,240 78,892 - 12,113,534 2,758,006 23,060,957 12,234,774 $ 2,836,898 $ 23,060,957 1.00% 2.86% 0.00% Note: See page 42 for a listing of the funds included in each column. The decrease of fund balance in the Debt Service Funds (449.4%) is related to Municipal Property Corporation (MPC) bonds that are repaid through the Town’s local sales tax. When the economy was booming, the sales tax revenues allocated for the debt service payment exceeded the annual requirement for debt payment creating a surplus in the fund. As the economy pulled back, the sales tax revenues are less than the annual debt payment but there are sufficient reserves to satisfy The Height of Desert Living 75 Budget Highlights FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES GENERAL FUND Fund/Department MAYOR & COUNCIL ADMINISTRATION MUNICIPAL COURT DEVELOPMENT SERVICES COMMUNITY SERVICES FIRE & EMERGENCY MED LAW ENFORCEMENT TOTAL GENERAL FUND FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $67,819 2,262,062 263,874 1,845,557 2,295,108 3,041,707 2,811,426 $66,759 1,966,429 409,488 1,465,899 2,193,398 3,060,292 2,712,284 $75,745 2,254,733 432,844 1,600,490 2,186,655 3,156,212 2,899,522 $82,811 2,585,022 402,933 2,042,578 2,233,838 3,255,335 2,946,102 $12,587,553 $11,874,548 $12,606,201 $13,548,619 FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES SPECIAL REVENUE FUNDS Fund/Department DEVELOPMENT SERVICES HIGHWAY USERS FUND ADMINISTRATION EXCISE TAX FUND ADMINISTRATION SPECIAL REVENUE FUND COMMUNITY SERVICES PUBLIC ART FUND MUNICIPAL COURT COURT ENHANCEMENT FUND TOTAL SPECIAL REVENUE FUNDS 76 FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $1,174,557 $1,123,229 $1,278,299 $1,321,880 $1,174,557 $1,123,229 $1,278,299 $1,321,880 118,580 131,631 211,364 183,968 $118,580 $131,631 $211,364 $183,968 224,688 158,015 1,438,435 1,540,000 $224,688 $158,015 $1,438,435 $1,540,000 18,825 14,175 13,825 210,000 $18,825 $14,175 $13,825 $210,000 8,793 12,443 33,250 47,250 $8,793 $12,443 $33,250 $47,250 $1,545,443 $1,439,493 $2,975,172 $3,303,098 The Height of Desert Living Budget Highlights FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES DEBT SERVICE FUNDS Fund/Department DEVELOPMENT SERVICES REVENUE BOND DEBT SERV ADMINISTRATION GEN OBLIG BD DEBT SERV DEVELOPMENT SERVICES EAGLE MTN CFD DEBT SERV ADMINISTRATION MUNIC PROP CORP DEBT SERV ADMINISTRATION COTTONWOODS MAINT DIST TOTAL DEBT SERVICE FUNDS FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $136,413 $(388) $- $- $136,413 $(388) $- $- 1,368,138 1,029,852 1,019,413 1,002,913 $1,368,138 $1,029,852 $1,019,413 $1,002,913 388,760 410,710 421,610 421,110 $388,760 $410,710 $421,610 $421,110 1,409,538 1,418,767 4,011,948 1,076,700 $1,409,538 $1,418,767 $4,011,948 $1,076,700 3,850 - 3,315 18,315 $3,850 $- $3,315 $18,315 $3,306,698 $2,858,941 $5,456,286 $2,519,038 The Height of Desert Living 77 Budget Highlights FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES CAPITAL FUNDS Fund/Department ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES FIRE & EMERGENCY MED CAPITAL PROJECTS FUND LAW ENFORCEMENT LAW ENFORCEMENT DEV FEE FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $255,269 494,289 - $29,367 705,560 8,047 59,571 $1,189,445 14,063,326 262,068 387,000 $2,260,281 5,969,000 398,000 2,960,000 $749,558 $802,546 $15,901,839 $11,587,281 384 - 5,000 5,000 $384 $- $5,000 $5,000 FIRE & EMERGENCY MED FIRE/EMERGENCY DEV FEE 85 - 5,000 5,000 $85 $- $5,000 $5,000 DEVELOPMENT SERVICES STREETS DEV FEE 130,597 - 20,000 20,000 $130,597 $- $20,000 $20,000 1,151 - 15,000 15,000 $1,151 $- $15,000 $15,000 $- $- $- $- COMMUNITY SERVICES PARK/REC DEV FEE OPEN SPACE DEV FEE COMMUNITY SERVICES LIBRARY/MUSEUM DEV FEE 128 - 5,000 5,000 $128 $- $5,000 $5,000 ADMINISTRATION GENERAL GOVT DEV FEE 767 - 5,000 - $767 $- $5,000 $- ADMINISTRATION VEHICLE/EQUIP REPL FUND TOTAL CAPITAL FUNDS TOTAL OF FUNDS 78 - 74,803 100,000 401,000 $- $74,803 $100,000 $401,000 $882,670 $877,349 $16,056,839 $12,038,281 $18,322,364 $17,050,331 $37,094,498 $31,409,035 The Height of Desert Living Revenue Summary Revenue Summary The Height of Desert Living 79 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY12-13 budget. Information is presented for General, Special Revenue, Debt Service and Capital Project funds. TOWN OF FOUNTAIN HILLS REVENUES BY SOURCE Reserves/Fund Balance 15% Capital Projects Fund 23% General Fund 44% Debt Service Fund 7% TOTAL ALL SOURCES $31.4M Special Revenue Fund 5% Public Art Fund 1% HURF/Streets Fund 4% Excise Tax/Downtown Fund 1% Total revenues for all funds are estimated at $31,409,035. The General Fund portion represents approximately 44% of the total. HURF/Streets funds represent 4% while the Excise Tax/Downtown and Public Art funds each represent 1% of the total. Special Revenue funds represent another 5% of the budget. Debt Service represents 7%, Capital Projects represent 23% and Reserves/Fund Balance represents the remaining 15% of the total revenues. 80 The Height of Desert Living Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES GENERAL FUND Description SALES TAX-LOCAL LIQUOR LICENSE FEES BUSINESS LICENSE ANIMAL LICENSE BUILDING PERMIT SIGN PERMITS PLANNING & ZONING FEES LANDSCAPE PERMITS ENCROACHMENT PERMITS VARIANCES SUBDIVISION FEES SPECIAL EVENT PERMIT ENGINEERING FEES PLAN REVIEW INSPECTION FEES FRANCHISE FEES CELL TOWER LEASE SALES TAX-STATE INCOME TAX-STATE VEHICLE LICENSE TAX FIRE INSURANCE PREM TAX PROGRAM FEES RENTAL FEES TAXABLE SALES NON-TAXABLE RENTAL NON-TAXABLE FEES SPONSORSHIPS DONATIONS REIMBURSEMENTS/REFUNDS AUCTION/RECYCLE PROCEEDS RESTITUTION/INS PROCEEDS MISCELLANEOUS REVENUE COURT FINES/FEES ABATEMENTS JCEF REVENUE INTEREST INCOME TRANSFER IN TOTAL GENERAL FUND FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $6,044,684 99,475 49,182 178,944 400 4,705 4,200 17,002 3,740 16,500 1,700 2,080 309,052 1,797,356 3,162,174 821,321 127,647 185,692 92,602 12,364 13,902 2,005 17,304 255 27,538 814 1,399 31,095 259,571 33 7,459 - $6,387,106 50 102,795 48,842 66,158 1,405 24,917 1,260 28,385 6,925 9,600 1,300 1,430 76,583 12,006 322,659 102,103 1,860,421 2,383,874 799,551 122,008 187,724 118,999 10,801 6,093 2,400 8,720 3,399 16,152 524 40 20,122 214,999 11,608 - $6,611,688 113,544 46,896 199,296 250 10,000 1,040 25,000 5,000 12,000 500 2,500 303,000 145,464 1,701,480 1,898,160 758,400 124,230 216,341 79,584 15,000 7,980 2,520 12,000 700 9,996 260,160 60,000 26,842 $6,715,080 1,500 114,679 47,365 84,650 3,350 10,000 1,260 35,000 4,000 21,000 1,825 2,500 94,650 17,000 603,000 135,456 1,880,400 2,259,840 758,400 116,776 204,414 76,454 15,000 10,180 2,200 12,400 1,150 18,886 289,800 60,000 - $13,292,194 $12,960,959 $12,649,571 $13,598,215 The Height of Desert Living 81 Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES SPECIAL REVENUE FUNDS Description HIGHWAY USERS TAX LOCAL TRAN ASSIST (LTAF) IN-LIEU FEES ADOPT-A-STREET FEE REIMBURSEMENTS/REFUNDS RESTITUTION/INS PROCEEDS MISCELLANEOUS REVENUE INTEREST INCOME FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget 1,391,100 84,979 240 3,850 12,186 170 1,396,075 63,016 240 828 5,428 247 1,132,332 25,200 4,800 120 1,265,640 50,000 240 4,800 1,200 $1,492,525 $1,465,834 $1,162,452 $1,321,880 SALES TAX-LOCAL SALES-EXCISE TAX MISCELLANEOUS REVENUE INTEREST INCOME 285,497 745 293,415 1,177 272,136 - 295,560 - TOTAL EXCISE TAX FUND $286,242 $294,592 $272,136 $295,560 GRANTS LOCAL TRAN ASSIST (LTAF) LTAF II PROP 202/GAMING REV DONATIONS TRANSFER IN 4,616 36,074 183,998 - 20,962 152,332 4,000 15,513 1,438,435 - 1,500,000 40,000 $224,688 $192,807 $1,438,435 $1,540,000 194 12,325 14,175 10,000 210,000 - $12,519 $14,175 $10,000 $210,000 20,761 7,967 432 18,461 2,761 463 14,520 300 14,250 300 $29,161 $21,684 $14,820 $14,550 $2,045,135 $1,989,092 $2,897,843 $3,381,990 TOTAL HIGHWAY USERS FUND TOTAL SPECIAL REVENUE FUND DEVELOPMENT FEES IN-LIEU FEES DONATIONS TRANSFER IN TOTAL PUBLIC ART FUND CCEF REVENUE JCEF REVENUE INTEREST INCOME TOTAL COURT ENHANCEMENT FUND TOTAL SPECIAL REVENUE FUNDS 82 The Height of Desert Living Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES DEVELOPMENT FEES FY09-10 Actual Description FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget DEVELOPMENT FEES INTEREST INCOME $8,646 177 $5,190 207 $8,352 24 $15,760 100 TOTAL LAW ENFORCEMENT DEV FEE $8,823 $5,397 $8,376 $15,860 1,978 34 1,180 40 1,878 - 3,540 - $2,012 $1,220 $1,878 $3,540 181,487 77 14,153 4 49,344 - 94,802 - $181,564 $14,157 $49,344 $94,802 22,076 (65) - 14,203 - 8,874 - 14,790 - $22,011 $14,203 $8,874 $14,790 3,253 35 1,936 41 1,044 - 1,740 - TOTAL LIBRARY/MUSEUM DEV FEE $3,288 $1,977 $1,044 $1,740 DEVELOPMENT FEES INTEREST INCOME 16,194 472 10,121 551 17,574 198 - $16,666 $10,672 $17,772 $0 $234,365 $47,626 $87,288 $130,732 DEVELOPMENT FEES INTEREST INCOME TOTAL FIRE/EMERGENCY DEV FEE DEVELOPMENT FEES INTEREST INCOME TOTAL STREETS DEV FEE DEVELOPMENT FEES INTEREST INCOME TRANSFER IN TOTAL PARK/REC DEV FEE DEVELOPMENT FEES INTEREST INCOME TOTAL GENERAL GOVT DEV FEE TOTAL DEVELOPMENT FEES The Height of Desert Living 83 Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES DEBT SERVICE AND CAPITAL PROJECTS Description INTEREST INCOME TRANSFER IN FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $2 136,413 $- $- $- TOTAL REVENUE BOND DEBT SERV $136,415 $- $- $- PROPERTY TAX-CY INTEREST INCOME 1,485,589 (9) 970,276 79 1,020,000 102 1,000,800 1,200 $1,485,579 $970,355 $1,020,102 $1,002,000 410,607 - 394,346 27 420,000 84 422,100 600 $410,607 $394,372 $420,084 $422,700 856,492 1,997 387,000 880,244 1,474 387,000 631,200 504 193,500 591,120 500 193,500 $1,245,490 $1,268,718 $825,204 $785,120 3,323 - 3,293 2 3,315 - 3,315 - $3,323 $3,295 $3,315 $3,315 457,767 9,819 523,321 283,567 267,464 10,357 - 104,580 4,413,165 9,554,646 120,000 5,758,000 15,000 1,299,000 $990,907 $561,389 $14,072,391 $7,192,000 33,327 236,418 13,188 5,142 155,414 29,367 5,225 - 5,730 161,140 - $269,745 $203,111 $5,225 $166,870 $4,542,066 $3,401,242 $16,346,321 $9,572,005 20,113,760 $18,568,067 $31,981,023 $26,739,116 TOTAL GEN OBLIG BD DEBT SERV PROPERTY TAX-CY INTEREST INCOME TOTAL EAGLE MTN CFD DEBT SERV SALES-EXCISE TAX INTEREST INCOME TRANSFER IN TOTAL MUNIC PROP CORP DEBT SERV PROPERTY TAX-CY TAXABLE SALES INTEREST INCOME TOTAL COTTONWOODS MAINT DIST SALES TAX-LOCAL GRANTS MISCELLANEOUS REVENUE INTEREST INCOME TRANSFER IN TOTAL CAPITAL PROJECTS FUND AUCTION/RECYCLE PROCEEDS INTERNAL SERVICE CHARGES VEHICLE REPL CHARGES TRANSFER IN TOTAL VEHICLE/EQUIP REPL FUND TOTAL DEBT SERVICE AND CAPITAL PROJECTS GRAND TOTAL ALL FUNDS 84 The Height of Desert Living Revenue Summary FY12-13 Revenues by Type General Fund Debt Service Capital Projects Funds Revenues: Sales Tax $ 6,765,120 $ 591,120 $ Property Tax 1,426,215 Franchise Tax 603,000 Intergovernmental 5,015,416 Fines and Forfeitures 289,800 Licenses and Permits 438,779 Charges for Services 524,382 Rents and Royalties 135,456 Investment Earnings 60,000 2,300 Other 32,436 193,500 Reserves Total Revenues $13,864,389 $ 2,213,135 $ Funds Non-Major Funds % of Total 120,000 $ 295,560 $ 7,771,800 1,426,215 603,000 5,758,000 2,765,640 13,539,056 14,250 304,050 130,632 569,411 50,240 574,622 135,456 100 1,500 63,900 1,480,870 44,800 1,751,606 4,669,919 4,669,919 Total 25% 5% 2% 43% 1% 2% 2% 0% 0% 6% 15% 12,159,521 $ 3,171,990 $ 31,409,035 100% Note: See page 42 for a listing of the funds included in each column. See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The use of reserves is intended to be used for funding capital projects. The Height of Desert Living 85 Revenue Summary State Shared Sales Tax Revenue 86 The Height of Desert Living Revenue Summary Vehicle License Tax Revenue The Height of Desert Living 87 Revenue Summary State Shared Sales Tax Revenue 88 The Height of Desert Living Revenue Summary Local Sales Tax-All Funds The Height of Desert Living 89 Revenue Summary Building Related Revenue 90 The Height of Desert Living Revenue Summary Fines and Forfeitures Revenue The Height of Desert Living 91 Revenue Summary Licensing Fee Revenue 92 The Height of Desert Living Revenue Summary Charges For Services-Recreation User Fees The Height of Desert Living 93 Revenue Summary Charges For Services-Rentals 94 The Height of Desert Living Revenue Summary Highway User (HURF) Revenue The Height of Desert Living 95 Expenditure Summary Expenditure Summary 96 The Height of Desert Living Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY1213 budget. Information is presented for General, Special Revenue, Debt Service and Capital Project funds. All Funds Expenditure Summary Total expenditures for all funds are $31,409,035 including transfers. The General Fund represents 43% of the total. Highway User Revenue Fund (Streets Fund) represents 4% of the total Town budget. The Excise Tax/Downtown and Public Art funds each represent 1% of the total. Other Special Revenue funds represent 5% of the budget, with Debt Service representing 8% and Capital Projects representing 38%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs are shown on the next pages. TOWN OF FOUNTAIN HILLS EXPENDITURES BY USE Capital Projects Fund 38% General Fund 43% Debt Service Fund 8% Special Revenue Public Art Fund TOTAL ALL USES Fund 5% 1% $31.4M The Height of Desert Living Excise Tax/ Downtown Fund 1% HURF/Streets Fund 4% 97 Expenditure Summary FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM GENERAL FUND Description ACCOUNTING ADMINISTRATION AMENITIES ANIMAL CONTROL ART ACQUISITION/MAINT ATTORNEY SERVICES AUDIT SERVICES BOARDS & COMMISSIONS BUDGET BUILDING INSPECTION BUILDING MAINTENANCE CAPITAL IMPROVEMENT PROG CIVIL CASES CODE COMPLIANCE COMMUNITY EVENTS CRIMINAL CASES CURRENT PLANNING CUSTOMER SERVICE ELECTIONS EMERGENCY MEDICAL ENGINEERING ENVIRONMENTAL SERVICE EVENT PLANNING FIELD PREP/MAINT FIRE PROJECTS FOUNTAIN HOME DELIVERED MEALS INCARCERATION/TRANSPORT JUVENILE LANDSCAPE MAINTENANCE LEGISLATION LICENSING LONG RANGE PLANNING MAPPING & GRAPHICS OPEN SPACE OPERATIONAL SUPPORT PATROL PAYROLL PERMITTING PUBLIC DEFENDER PROSECUTOR PURCHASING RECORDS MANAGEMENT RECRUITMENT RISK MANAGEMENT SENIOR MEMBERSHIPS SENIOR PROGRAMS 98 FY09-10 Actual $62,773 4,963,262 166,952 39,398 185,678 78,759 38,541 49,135 95,949 520,296 121,151 134,820 99,412 162,869 12,350 58,060 119,995 78,132 70,685 138,506 48,978 187,742 87,939 81,154 67,936 187,280 36,678 31,510 69,308 105,242 2,428 198,685 2,690,809 16,028 283,238 8,250 110,000 18,610 19,427 11,802 249,127 16,414 11,471 FY10-11 Actual $37,236 1,871,078 192,397 38,630 184,716 74,438 33,221 47,759 229,818 613,828 89,174 41,761 116,371 88,500 86,209 120,985 22,073 20,619 19,905 88,385 51,275 52,845 149,035 2,762,479 175,010 91,564 78,309 20,381 170,505 40,573 24,931 35,588 81,147 40,245 (99,418) 2,582,036 14,917 169,227 2,750 110,000 34,392 20,350 3,553 268,573 68,055 513 The Height of Desert Living FY11-12 Revised Budget $54,356 1,627,282 218,178 66,398 186,512 70,141 52,775 39,318 270,080 602,214 85,688 47,235 125,852 106,404 92,765 99,206 30,770 173,985 1,361,311 143,676 44,720 49,261 184,980 1,503,245 200,724 117,157 96,000 20,173 233,331 42,909 37,849 28,104 79,995 34,057 15,360 2,729,379 14,795 109,430 9,960 110,000 16,716 15,061 27,896 270,968 58,404 2 FY12-13 Proposed Budget $51,799 2,044,282 235,229 65,324 9,807 197,400 65,232 58,272 41,389 243,767 945,220 87,581 44,266 102,586 108,492 87,746 100,833 31,425 88,595 1,378,543 172,345 77,190 54,991 193,406 1,551,476 201,300 117,481 96,000 18,659 218,888 45,017 35,475 27,330 101,563 40,677 2,762,382 15,111 111,057 9,960 110,000 17,142 16,488 8,417 255,912 85,356 - Expenditure Summary FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM GENERAL FUND Description SOCIAL/COMMUNITY SERVICES SUPPORT SPECIAL EVENTS SPECIAL INTEREST PROGRAMS SPORTS ACTIVITIES STORMWATER MANAGEMENT STRATEGIC PLANNING TRAINING & DEVELOPMENT TREASURY VIDEO SERVICES VOLUNTEERS WEB SITE YOUTH & TEEN PROGRAMS FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $452,577 53,085 54,741 86,053 92,208 18,587 5,451 3,930 30,299 53,841 $429,952 173,288 13,666 38,414 66,279 48,181 18,908 693 27,124 9,130 34,697 8,314 39,963 $372,435 169,901 26,897 35,198 65,317 208,991 18,939 1,964 30,325 45,348 56,994 33,003 36,269 $397,415 251,568 27,728 34,884 67,610 215,669 21,257 5,000 46,693 19,771 57,111 33,372 39,130 $12,587,553 $11,874,548 $12,606,201 $13,548,619 $389,028 324 20,260 99,922 128,492 77,349 147,180 1,089 166,099 144,813 $133,110 19,262 22,591 310,621 70,081 89,952 141,605 93,494 153,697 88,817 $200,017 3,297 21,408 299,644 149,041 74,821 150,188 96,355 200,694 82,834 $190,991 3,193 21,600 302,698 339,266 86,472 126,805 170,336 80,519 $1,174,557 $1,123,229 $1,278,299 $1,321,880 ADMINISTRATION $118,580 $131,631 $211,364 $183,968 TOTAL EXCISE TAX FUND $118,580 $131,631 $211,364 $183,968 TOTAL GENERAL FUND HIGHWAY USERS FUND ADMINISTRATION ADOPT A STREET LEGAL SERVICES OPEN SPACE PAVEMENT MANAGEMENT STREET SIGNS STREET SWEEPING TRAFFIC MGMT TRAFFIC SIGNALS VEHICLE MAINTENANCE TOTAL HIGHWAY USERS FUND EXCISE TAX FUND The Height of Desert Living 99 Expenditure Summary FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SPECIAL REVENUE FUNDS GRANTS ADMIN $224,688 $158,015 $1,438,435 $1,540,000 TOTAL SPECIAL REVENUE FUND $224,688 $158,015 $1,438,435 $1,540,000 18,825 14,175 13,825 210,000 $18,825 $14,175 $13,825 $210,000 8,793 12,443 33,250 47,250 $8,793 $12,443 $33,250 $47,250 $252,306 $184,632 $1,485,510 $1,797,250 ART ACQUISITION/MAINT TOTAL PUBLIC ART FUND EQUIPMENT REPLACEMENT TOTAL COURT ENHANCEMENT FUND GRAND TOTAL SPECIAL REV FUNDS DEBT SERVICE FUNDS REVENUE BOND DEBT SERV GEN OBLIG BD DEBT SERV EAGLE MTN CFD DEBT SERV MUNIC PROP CORP DEBT SERV COTTONWOODS MAINT DIST $136,413 1,368,138 388,760 1,409,538 3,850 $(388) 1,029,852 410,710 1,418,767 - $1,019,413 421,610 4,011,948 3,315 $1,002,913 421,110 1,076,700 18,315 TOTAL DEBT SERVICE FUNDS $3,306,698 $2,858,941 $5,456,286 $2,519,038 $255,269 492,291 1,998 $29,367 59,571 8,047 558,861 146,699 $136,945 755,000 387,000 297,500 111,893 150,175 13,788,326 75,000 200,000 $58,281 2,142,000 2,960,000 60,000 48,000 50,000 300,000 5,451,000 65,000 453,000 $749,558 $802,546 $15,901,839 $11,587,281 CAPITAL PROJECTS FUND ADMINISTRATION DOWNTOWN DEVELOPMENT FIRE PROJECTS GENERAL GOV'T PROJECTS LIBRARY/MUSEUM PROJ OPEN SPACE PARK DEVELOPMENT PAVEMENT MANAGEMENT STORMWATER MANAGEMENT TRAFFIC SIGNALS TOTAL CAPITAL PROJECTS FUND 100 The Height of Desert Living Expenditure Summary FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM FY09-10 Actual Description FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget DEVELOPMENT FEES LAW ENFORCEMENT DEV FEE FIRE/EMERGENCY DEV FEE STREETS DEV FEE PARK/REC DEV FEE OPEN SPACE DEV FEE LIBRARY/MUSEUM DEV FEE GENERAL GOVT DEV FEE $384 85 130,597 1,151 128 767 TOTAL DEVELOPMENT FEES $133,112 ADMINISTRATION EQUIPMENT REPLACEMENT TOTAL VEHICLE/EQUIP REPL FUND $- $5,000 5,000 20,000 15,000 5,000 5,000 $5,000 5,000 20,000 15,000 5,000 - $- $55,000 $50,000 $- $30,151 44,652 $100,000 - $401,000 - $- $74,803 $100,000 $401,000 $18,322,364 $17,050,331 $37,094,498 $31,409,035 VEHICLE/EQUIP REPL FUND GRAND TOTAL OF ALL FUNDS The Height of Desert Living 101 Expenditure Summary FY12-13 Operating Expenditures by Division Department Division Proposed Budget General Fund Operations Mayor & Council Mayor & Council Municipal Court Municipal Court Administration Town Manager Town Clerk Human Resources/Risk Manamgement Finance Information Technology Legal Services Economic Development Total Administration 940,491 179,526 415,624 324,318 317,799 317,360 89,904 2,585,022 Development Services Engineering Facilities Planning Code Compliance Mapping & Graphics Building Safety Total Development Services 577,546 850,578 205,353 102,586 101,563 204,952 2,042,578 Community Services Recreation Community Center Senior Activity Center Parks-Fountain Park Parks-Golden Eagle Park Parks-Desert Vista Park Parks-Four Peaks Park Parks-Open Space/Trails Total Community Services 473,494 421,050 267,811 416,409 371,467 105,010 128,113 50,484 2,233,838 Law Enforcement Law Enforcement 2,946,102 Fire & Emergency Medical Fire & Emergency Medical 3,255,335 Total General Fund Operations $ 82,811 402,933 $ 13,548,619 Special Revenue Fund Operations Development Services HURF/Streets Administration Excise Tax/Downtown Fund 1,321,880 183,968 Total Special Revenue Fund Operations $ 1,505,848 All Fund Operations $ 15,054,467 102 The Height of Desert Living Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979 -80 expenses adjusted for inflation and population growth. Cities and town are required to stay within the limits or incur a penalty (reduction in State Shared revenues). The final FY12-13 expenditure limitation for the Town of Fountain Hills is $25,503,864 which is $722,293 more than the prior year. The limit applies to FY12 -13 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, debt service payments, HURF, bond proceeds, ARRA funds, and grant expenditures are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimate) Total Expenditures $ 31,552,772 Exclusions from Revenues: Debt Service Payments Dividends,Interest,Gains Grants Highway User Revenues excess 1979-80 Prior Years Carryforward Total Exclusions 2,504,038 60,000 7,547,000 1,363,800 2,694,279 14,169,117 Expenditures subject to limitation 17,383,655 Expenditure Limitation (estimated) 25,503,864 Under/(Over) Limitation The Height of Desert Living $ 8,120,209 103 Budget Process & Schedule Budget Process & Schedule 104 The Height of Desert Living Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to: citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each department, the Town Manager and the Finance Division are held during the month of March. After these meetings are completed, a proposed town-wide balanced budget is prepared for submittal to the full Town Council and public in May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and outcomes with each new budget year. The NACSLB’s practices encourage governments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as summaries of revenues and expenditures showing two years of spending history are required by State law. A good budget process is characterized by several essential features: Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes The Height of Desert Living 105 Budget Process Involves and promotes effective communication with stakeholders Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and management strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making. Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans 106 The Height of Desert Living Budget Process Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted Develop a process for preparing and adopting a budget Develop and evaluate financial options Make choices necessary to adopt a budget Evaluate performance and make adjustments – program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. It includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management is provided with a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a department level and the Capital Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof be- The Height of Desert Living 107 Budget Process tween general classifications of expenditure (line items) within a department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one department to another. Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget...”. Thus a Contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s legal schedules as required by the Auditor General’s Office. What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (unrestricted). Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Highway Users Revenue Fund (HURF) and grants are examples of special revenue funds (restricted by statute). Excise Tax/Downtown Funds – designated for bond payments for mountains, Civic Center phase II project, and downtown development (restricted by legislative action). Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road improvements. The Capital Project Fund revenues are derived from excess General Fund revenues and 85% of the construction related local sales tax. 108 The Height of Desert Living Budget Process When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in May at which time a public hearing is held to receive input. This hearing is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. The Height of Desert Living 109 Budget Schedule Budget Schedule FY12-13 September Begin Executive Budget & CIP Committee meetings September 14, 2011 Open House (5 pm – 7 pm) October 3, 2011 5 yr Revenue Forecast due October 12, 2011 Open House (5 pm – 7 pm) November 9, 2011 Open House (5 pm – 7 pm) November 17, 2011 Council Retreat-Priorities for FY12-13 Council receives preliminary CIP Budget Strategic Plan Review December 14, 2011 Open House (5 pm – 7 pm) December 21, 2011 Staff Kick-off for FY12-13 Budget (8 am – 10:30 am) Budget templates distributed January 4, 2012 Publish fee and tax levy notice January 17, 2012 Budgets due to Finance January 26, 2012 Council Retreat February 8, 2012 Open House (5 pm – 7 pm) February 16, 2012 Department/division templates due to Finance February 21, 2012 Work Study-Fee schedule March 20, 2012 Council Meeting-Approve fee schedule & CIP Budget March 30, 2012 Council receives proposed budget Proposed budget posted online Month of April Public Outreach April 30, 2012 Council Work Study-Budget Open House May 1, 2012 Council Work Study-Budget Open House May 2, 2012 Council Work Study-Budget Open House if necessary May 3, 2012 Adoption of Tentative Budget Maximum May 9 & 16, 2012 Publish Tentative Budget in newspaper May 17, 2012 Council Meeting-Adoption of Final Budget June 21, 2012 Council Meeting-Adoption of Tax Levy 110 The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL MUNICIPAL COURT ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 111 The Fountain on St. Patrick’s Day The Fountain on Veteran’s Day 112 The Height of Desert Living Operating Budgets Organization Chart Town Manager Department Directors Ken Buchanan Deputy Town Manager/ Finance Director Julie A. Ghetti Presiding Judge Mitchell S. Eisenberg Community Services Director Mark Mayer Development Services Director Paul Mood Fire Chief Scott LaGreca, Rural Metro Corporation District Commander Captain Joe Rodriquez, Maricopa County Sheriff’s Office Town Prosecutor Iacovino & Kayler Town Attorney Andrew McGuire, Gust Rosenfeld, P.L.C. The Height of Desert Living 113 Operating Budgets Mayor & Town Council Mayor & Town Council 114 The Height of Desert Living Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the community by providing for its safety and well-being; respecting its special, smalltown character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Ginny Dickey BACK ROW: Councilmember Tait D. Elkie, Councilmember Cecil A. Yates, Vice Mayor Henry Leger, Councilmember Dennis Brown The Height of Desert Living 115 Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day administration of the Town. The Council also appoints the Municipal Court Judge, Town Attorney, and Town Prosecutor. Administration $ 67,819 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 66,759 $ 75,745 Total $ 67,819 $ FY09-10 Actual Program 66,759 $ 75,745 Use of Funds - Mayor & Town Council - By Program Where does the money go? Administration 100% Total Proposed Budget = $82,811 116 The Height of Desert Living FY12-13 Proposed Budget $ 82,811 $ 82,811 Operating Budgets Mayor & Town Council Expenditures by Category FY10-11 FY11-12 Actual Revised Budget $ 53,015 $ 52,518 FY09-10 Actual Category Wages $ 52,384 FY12-13 Proposed Budget $ 59,704 Employment Taxes 3,750 3,986 3,983 5,575 Benefits 3,570 3,841 4,152 5,511 Dues and Memberships 360 360 - 360 Education and Training 5,331 2,558 11,950 8,510 34 115 - - Maintenance and Repair Contractual Services 1,000 450 630 2,250 Supplies 1,390 1,918 1,950 350 - Internal Service Total $ 516 67,819 $ 66,759 562 $ 75,745 551 $ 82,811 Variance Explanations: Wages, Employment Taxes and Benefits: Staff hours were reallocated with a .10 FTE increase in this department. Education and Training: Although budgeted, several Councilmembers elected not to attend the FY11-12 Arizona League of Cities and Towns (League) Conference. The FY12-13 League Conference will be held locally; lodging and some travel expenses were eliminated and seven staff attendees were added, for a net decrease of $3,740 over the previous year’s League Conference expenses. Contractual Services: Programs to benefit Sister Cities were included in this category in the amount of $1,500. Use of Funds - Mayor & Town Council - By Category Where does the money go? Wages 72% Internal Service 1% Education and Training 10% Contractual Services 3% Total Proposed Budget = $82,811 The Height of Desert Living Employment Benefits Taxes 7% 7% 117 Operating Budgets Mayor & Town Council COUNCIL GOALS FOR FY12-13 From the Values listed in the Strategic Plan 2010, Council identified the following Strategic Directions as Goals for FY12-13. Civility C 2 Support community events and activities that create opportunities to build community. C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision-making process. Maintain and Improve Community Infrastructure I 2 Lower the reliance on State revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. Economic Vitality EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. EV 2 Develop and maintain a balanced, equitable, sustainable and local financing structure to support the Town’s core government services at desired service levels. EV 4 Promote retention, expansion and relocation of quality businesses. Civic Responsibility CR 1 Foster an environment of accessible, responsive governance. CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. CR 3 Foster a culture of public service and volunteerism. CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. 118 The Height of Desert Living Operating Budgets Mayor & Town Council CR 7 Communicate the role of local government and clearly define the tradeoffs between service levels and amenities and the associated costs so residents can make informed choices. Recreational Opportunities and Amenities R 2 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. The Height of Desert Living 119 Operating Budgets Mayor & Town Council FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description MAYOR & COUNCIL FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SALARIES-PART TIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR SIGN REPAIR & REPLACEMENT PROFESSIONAL FEES PRINTING EXPENSE COMMUNITY CONTRACTS/EVENTS OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES MISCELLANEOUS EXPENSE ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-TELECOM CHARGES $52,384 2,232 750 558 210 1,531 106 16 70 1,799 49 360 191 5,140 18 17 1,000 638 706 46 - $53,015 2,232 759 579 416 1,742 96 16 70 1,868 49 360 2,557 115 450 188 1,647 84 40 29 447 $16,518 36,000 2,754 240 651 338 1,928 94 16 247 1,817 50 11,950 630 1,950 48 38 476 $23,704 36,000 2,232 866 707 1,770 2,569 154 24 88 2,608 68 360 8,510 750 1,500 350 50 25 476 TOTAL MAYOR & COUNCIL $67,819 $66,759 $75,745 $82,811 120 The Height of Desert Living Operating Budgets Municipal Court Municipal Court The Height of Desert Living 121 Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Presiding Judge has authority to issue arrest/search warrants, civil orders of protection and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, minimum accounting standards and judicial ethics. FY09-10 Actual Program Name Administration $ Civil Cases Collections Criminal Cases Juvenile Total $ 195,938 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 261,138 $ 272,671 142,894 41,761 - 47,235 - 44,266 - - 86,208 92,765 87,746 67,936 406,768 $ 20,381 409,488 $ 20,173 432,844 Use of Funds - Municipal Court - By Program Where does the money go? Administration 62% Criminal Cases 22% Civil Cases 11% Juvenile 5% Total Proposed Budget = $402,933 122 FY12-13 Proposed Budget $ 252,262 The Height of Desert Living $ 18,659 402,933 Operating Budgets Municipal Court FY09-10 Actual Category Wages $ Employment Taxes Benefits Dues & Memberships 309,451 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget $ 296,564 $ 310,064 FY12-13 Proposed Budget $ 299,119 5,244 5,218 5,379 6,129 75,634 82,574 93,797 74,169 3,482 4,242 3,750 4,025 Education and Training 33 250 800 800 Maintenance and Repair 696 476 800 800 Contractual Services 9,643 13,890 11,235 10,680 Supplies 2,190 2,270 3,500 3,600 397 77 - - - 3,927 3,519 3,611 409,488 $ 432,844 $ 402,933 Equipment Internal Service Total $ 406,768 $ Use of Funds - Municipal Court - By Category Where does the money go? Supplies 1% Internal Service 1% Contractual Services 3% Dues and Memberships 1% Wages 74% Benefits 18% Employment Taxes 2% Total Proposed Budget = $402,933 The Height of Desert Living 123 Operating Budgets Municipal Court FY11-12 Department Accomplishments Initiative Strategic Value Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances. Continued the Fountain Hills Community Teen Court which includes students from Fountain Hills and the surrounding communities through a partnership with Fountain Hills High School and Juvenile Court of Maricopa County. Continued the review, updating and implementation of policies, procedures and measures to enhance sentence enforcement and court security. Civic Responsibility Civic Responsibility Civic Responsibility FY12-13 Objectives Initiative Strategic Value Estimated Cost/ Funding Source Provide all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Civic Responsibility General Fund Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. Civic Responsibility General Fund Provide access to the Court for juvenile offenders including a diversion program for first time, minor violation offenders and provide an opportunity for area teens to participate in the juvenile justice process. Civility General Fund Provide timely and appropriate legal access to those individuals seeking the aid of the Court in the form of orders of protection and injunctions against harassment. Civility General Fund FY09-10 Actual FY10-11 Actual FY11-12 Estimate Cases Filed 3,520 2,584 2,492 2,565 Cases Terminated 3,782 2,858 2,804 2,750 Hearings/Trials Held 1,089 738 762 765 124 The Height of Desert Living FY12-13 Target Operating Budgets Municipal Court FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES MUNICIPAL COURT GENERAL FUND FY09-10 Actual Description FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME OVERTIME MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT AUDITING EXPENSE PROFESSIONAL FEES LEGAL FEES PRINTING EXPENSE INTERGOVT AGREEMENTS BANK/MERC ACCT FEES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES FOOD & BEVERAGE SUPPLIES SMALL TOOLS PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES $309,414 37 4,391 664 189 36,219 2,908 340 1,309 34,040 818 3,482 33 696 49 1,975 490 4,500 2,629 1,901 13 275 397 - $296,548 16 4,147 468 603 44,891 2,703 380 1,235 32,622 742 4,243 100 150 446 30 2,500 61 2,780 1,967 4,500 2,082 1,940 330 77 54 1,052 172 2,649 $310,064 4,495 569 315 53,989 2,825 466 1,461 34,107 949 3,750 300 500 800 135 2,000 2,000 4,600 2,500 3,300 200 32 1,059 50 2,378 $299,119 4,340 582 1,207 36,698 2,309 291 1,106 32,905 860 4,025 300 500 800 130 2,000 2,000 4,600 1,950 3,300 300 32 1,200 2,379 TOTAL MUNICIPAL COURT $406,768 $409,488 $432,844 $402,933 The Height of Desert Living 125 Operating Budgets Administration Administration 126 The Height of Desert Living Operating Budgets Administration ADMINISTRATION DEPARTMENT Town Manager Executive Assistant Deputy Town Manager/ Finance Director Town Clerk Human Resources Administrator/ Risk Manager Economic Development Administrator *Volunteer Coordinator (.88) Accounting Supervisor *CSR (.5) *CSR (.5) **Accounting Clerk (.6) IT Coordinator *Financial Services Tech (.5) Financial Services Tech (.25) IT Tech (.75) The Height of Desert Living * Part Time 127 Operating Budgets Administration ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town’s Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town; and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of six (6) Divisions: Town Manager, Town Clerk, Human Resources/Risk Management, Finance, Information Technology, and Economic Development. The Town Manager provides direct supervision over the Town Clerk, Human Resources/Risk Management, and Economic Development. The Town Manager also administers the budget for Legal Services. The Deputy Town Manager is responsible for Finance and Information Technology. FY09-10 Actual Division Town Manager $ 924,314 Expenditures by Division FY10-11 FY11-12 Actual Revised Budget $ 570,016 $ 574,479 FY12-13 Proposed Budget $ 940,491 Information Technology 165,621 211,515 260,897 317,799 Town Clerk 143,721 115,357 259,281 179,526 Human Resources/Risk Management 444,659 401,597 446,069 415,624 Finance 296,711 307,303 314,958 324,318 Economic Development Public Information Legal Services 88,166 179,315 303,928 64,660 295,981 92,577 306,472 89,904 317,360 $ 2,546,435 $ 1,966,429 $ 2,254,733 $ 2,585,022 Total Economic Development 2% Use of Funds - Administration - By Division Where does the money go? Legal Services 12% Town Manager 37% Finance 13% Human Resources/Risk Management 17% Town Clerk 7% Information Technology 12% Total Proposed Budget = $2,585,022 128 The Height of Desert Living Operating Budgets Administration Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 37,237 $ 54,356 FY09-10 Actual Program Name Accounting $ 62,773 FY12-13 Proposed Budget $ 51,799 Administration 603,418 519,435 490,136 869,239 Attorney Services 185,678 184,716 186,512 197,400 Audit Services 78,759 74,438 70,141 65,232 Boards & Commissions Broadcast/Channel 11 Budget 17,546 49,135 4,552 47,759 261 39,318 260 41,389 Constituent Communication 30,643 - - - Customer Service 12,350 22,073 30,770 31,425 Elections 58,060 20,620 173,985 88,595 Legislation 36,678 42,044 42,909 45,017 Intergovernmental Relationships Legislation 27,614 36,678 - - - Licensing 31,510 24,931 37,849 35,475 49,103 12,947 198,685 16,028 (99,418) 14,917 15,360 14,795 15,111 Com Ctr Marketing Media Relations Operational Support Payroll Public Defender 8,250 2,750 9,960 9,960 110,000 18,610 110,000 34,392 110,000 16,716 110,000 17,142 Records Management 19,427 20,350 15,061 16,488 Recruitment 11,802 3,553 27,896 8,417 249,127 436,808 268,573 362,839 270,968 291,266 255,912 291,389 Support 53,085 173,288 169,901 251,568 Special Events Strategic Planning 10,053 18,587 18,908 18,939 21,257 Training & Development 10,872 693 1,964 5,000 Telecommunications Transportation 3,891 70,502 - - - - 27,124 30,325 46,693 3,930 30,299 9,130 34,697 45,348 56,994 19,771 57,111 Prosecutor Purchasing Risk Management Social/Community Services Treasury Video Services Volunteers Web Site Total $ Volunteers 2% Treasury 2% 19,265 2,546,435 $ 8,314 1,966,429 $ 33,003 2,254,733 $ 33,372 2,585,022 Use of Funds - Administration - By Program Where does the money go? Accounting 2% Administration 34% Support 10% Attorney Services 8% Note: Programs that account for 1% of the total are not shown on the chart. Risk Management 10% Social/Commu nity Services 11% Elections Audit Services 3% 3% Budget Total Proposed Budget = $2,585,022 2% Prosecutor 4% Legislation 2% The Height of Desert Living 129 Operating Budgets Administration FY09-10 Actual Category Wages $ Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Contingency Total $ 955,041 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget $ 609,576 $ 694,390 FY12-13 Proposed Budget $ 720,125 19,617 16,845 17,647 19,613 168,378 51,603 147,064 124,268 163,481 137,698 148,714 163,127 13,255 13,107 18,606 23,381 45,566 51,526 1,176,286 1,053 4,591 985,152 7,805 6,496 1,127,078 10,120 1,656 1,046,196 27,747 19,717 30,084 30,661 6,930 9,904 27,092 54,450 30,487 2,546,435 19,639 15,513 $ 1,966,429 22,856 1,500 $ 2,254,733 16,979 350,000 $ 2,585,022 Variance Explanations: Contingency: There is an increase in this line in the event that revenues are not received as projected. Education and Training 1% Dues & Memberships 6% Supplies Use of Funds - Administration - By Category Where does the money go? Contractual 1% Services 40% Benefits 6% Wages 28% Contingency 14% Employment Taxes 1% Equipment 2% Total Proposed Budget = $2,585,022 130 The Height of Desert Living Internal Service 1% Operating Budgets Administration FY11-12 Department Accomplishments Initiative Strategic Value Coordinated with the national “Make a Difference Day”, recruited over 200 volunteers Conducted an Arizona Centennial event including the construction of an “event circle” to recognize the event Held the second annual “Citizen’s Academy” with 25 participants Held five evening “Citizen Open Houses” for residents to meet Town staff and ask questions and get information Expanded the Town website by adding “RAIDS On Line” for residents to view neighborhood crime Expanded the Town phone capability by adding recorded voice messages sent out to residents Recruited a volunteer to assist with financial reporting, policy creation, and annual audit Created a community calendar on Town website for community events Civility Civility Civility Civility Civility Civility Civic Responsibility Civic Responsibility FY12-13 Objectives Initiative Strategic Value Create a budget committee including two members of the public Conduct a statistically valid citizen survey Staff attend 12 meetings per year with community organizations Enhance Town website to promote citizen feedback Utilize telephone technology to inform citizens of upcoming events Outreach to community citizens regarding budget proposals Support Chaparral City Water franchise election Work with legislators on creation of a Public Safety District Consider a public safety fee on all property owners to pay for costs of police/fire Continue Citizen’s Academy Create a reader friendly budget report Prepare a Request for Qualifications for volunteers with a specific skill set Continue coordinating with national “Make a Difference Day” Upgrade citizen portal on Town website Appoint a formal Ombudsman Develop customer service performance measures utilizing ICMA standards Solicit citizen feedback through mailer Estimated Cost/ Funding Source Civility N/A Civility Civility $30,000 N/A Civility N/A Civility N/A Economic Vitality N/A Economic Vitality N/A Economic Vitality N/A Economic Vitality N/A Civic Responsibility Civic Responsibility Civic Responsibility N/A N/A N/A Civic Responsibility N/A Civic Responsibility Civic Responsibility Civic Responsibility $10,000 N/A N/A Civic Responsibility N/A The Height of Desert Living 131 Operating Budgets Administration FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL AUDITING EXPENSE PROFESSIONAL FEES LEGAL FEES MANAGEMENT FEES INSURANCE EXPENSE RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES COMMUNITY CONTRACTS/EVENTS TOURISM OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS SOFTWARE HARDWARE PERIPHERALS EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE 132 ADMINISTRATION FY09-10 Actual $836,579 74,083 187 44,193 4,680 12,023 2,405 508 75,649 5,733 791 3,067 80,944 2,193 4,330 47,273 3,021 10,234 44,480 778 211 97 50,732 794 59,229 32,716 301,350 216,246 2,139 1,124 5,924 70,500 455,544 19,736 10,903 874 6,288 7 862 3,711 8,416 8,351 112 782 1,721 3,245 1,182 - FY10-11 Actual $546,888 62,688 4,042 9,992 1,406 1,404 66,812 4,279 668 2,643 70,828 1,834 84,635 39,619 3,609 9,497 71 803 179 3,570 1,021 58,554 27,985 294,454 228,675 1,659 5,078 10,757 358,003 6,649 2,151 4,888 5,703 327 66 3,891 4,146 1,900 (99) 4,234 3,913 2,984 The Height of Desert Living FY11-12 Revised Budget $616,522 77,868 5,957 9,228 1,664 798 78,339 4,256 607 3,047 75,301 1,931 85,572 52,126 2,723 15,883 7,000 500 305 4,837 1,659 56,000 67,614 305,460 231,700 24,086 17,620 112,368 15,360 11,180 182,490 103,200 6,045 7,820 7,823 6,196 2,200 250 26,842 2,448 9,117 2,985 FY12-13 Proposed Budget $640,675 79,450 4,928 10,357 1,779 2,549 69,400 4,616 658 2,369 69,829 1,842 112,263 50,864 9,883 13,498 10,000 120 1,656 51,375 68,026 324,860 18,500 215,840 13,906 16,960 41,559 9,480 182,490 103,200 4,855 35 6,970 7,543 7,429 3,829 54,450 4,055 4,432 - Operating Budgets Administration FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT CONTINGENCY TOTAL ADMINISTRATION ADMINISTRATION FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $30,487 - $1,158 7,350 15,513 - $845 7,462 1,500 $500 7,991 350,000 $2,546,435 $1,966,429 $2,254,733 $2,585,022 The Height of Desert Living 133 Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Strategic Planning Advisory Commission (SPAC) for successful implementation of the Strategic Plan. In partnership with community organizations, provide youth services, promote youth arts, provide social services, and promote tourism in the Town of Fountain Hills. FY09-10 Actual Program Name Administration $ Expenditures by Program FY10-11 FY11-12 Actual Revised Budget 270,234 $ 287,687 Operational Support 198,685 (99,418) 15,360 - Social/Community Services 436,808 362,839 291,266 291,389 18,587 18,908 18,939 21,257 924,314 $570,016 $ 574,479 $ 940,491 Strategic Planning $ Total $ 248,914 FY12-13 Proposed Budget $ 627,845 Variance Explanations: Administration: The Administration program includes professional fees in the amount of $30,000 for a statistically valid citizen survey, an additional $2,831 for Arizona League of Cities & Towns dues, a contingency amount of $350,000 and a car allowance totaling $6,000. Use of Funds - Town Manager - By Program Where does the money go? Administration 67% Social /Community Services 31% Strategic Planning 2% Total Proposed Budget = $940,491 134 The Height of Desert Living Operating Budgets Town Manager Division FY09-10 Actual Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Transfers Contingency Total $ $ 315,116 3,669 45,857 19,380 3,632 18,309 48,900 442,932 11,223 15,295 924,314 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget $ 129,099 $ 184,104 3,928 3,560 47,098 48,843 18,518 22,057 3,349 5,670 982 500 2,142 1,950 357,190 301,050 3,401 1,000 96 4,213 4,245 1,500 $ 570,016 $ 574,479 FY12-13 Proposed Budget $ 202,334 3,780 41,534 19,965 4,761 315,690 1,000 1,427 350,000 $ 940,491 Use of Funds - Town Manager - By Category Where does the money go? Wages 22% Contingency 37% Benefits 4% Contractual Services 34% Dues & Memberships Education and 2% Training 1% Total Proposed Budget = $940,491 The Height of Desert Living 135 Operating Budgets Town Manager Division Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Town-wide Full-Time Equivalents 81 61 59 57 Town-wide Full-Time Equivalents per 1,000 residents 3.3 2.5 2.7 2.5 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Personnel Costs per Full-Time Equivalent $62,916 $68,128 $66,608 $58,890 Program Operating Budget (All Funds) $10.3M $11.8M $12.1M $15.0M $422 $481 $538 Productivity Program Operating Budget expense per resident 136 The Height of Desert Living $667 Operating Budgets Town Manager Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES TOWN MANAGER GENERAL FUND FY09-10 Actual Description FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES RENTALS & LEASES PRINTING EXPENSE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES COMMUNITY CONTRACTS/EVENTS TOURISM OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT CONTINGENCY $315,117 2,991 598 79 18,977 1,450 210 857 23,718 646 19,380 558 3,074 17,515 778 17 48,106 794 1,267 2,139 250 427,500 10,903 874 2,785 7 111 265 113 7,942 15,295 - $129,099 3,223 462 244 18,850 1,314 213 934 25,126 661 18,518 3,349 803 179 1,122 1,021 50 357,140 3,106 52 244 96 275 34 2,984 26 895 - $184,104 2,960 478 122 23,487 1,206 128 952 22,452 618 22,057 5,670 500 750 1,200 15,360 182,490 103,200 1,000 269 40 2,985 951 1,500 $202,334 2,849 488 443 17,468 1,007 149 738 21,598 574 19,965 4,761 30,000 182,490 103,200 1,000 400 75 952 350,000 TOTAL TOWN MANAGER $924,314 $570,016 $574,479 $940,491 The Height of Desert Living 137 Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan Serve as the Town’s election official and custodian of records; conduct municipal elections and all related activities in the most efficient and effective manner in full compliance with all applicable State statutes and Town Code provisions. Maintain documents necessary for the effective administration and operation of municipal government and preserve the Town’s permanent records. FY09-10 Actual Program Name Administration $ 29,556 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 30,859 $ 27,325 FY12-13 Proposed Budget $ 29,425 Elections 58,060 20,619 174,795 88,596 Legislation 36,678 42,044 42,099 45,017 19,427 143,721 20,350 113,872 15,061 $ 259,280 16,488 $ 179,526 Records Management Total $ $ Variance Explanations: Elections: The cost for one election is proposed in the FY12-13 budget for the purpose of a franchise election. Although this type of election is paid for by the utility companies, the Town will coordinate the elections services provided by Maricopa County Elections with the utility companies and publication of elections notices to ensure statutory compliance. The cost of these services (publication and County election services) will be reimbursed to the Town by the utility companies; however, the Town must budget for the cost of the election for authorization to expend funds. Voter registration numbers were increased to take into account the probability of additional cost due to the anticipated increase in voter participation due to the November 2012 Presidential Election. Use of Funds -Town Clerk - By Program Where does the money go? Legislation 25% Records Management 9% Elections 49% Administration 17% Total Proposed Budget = $179,526 138 The Height of Desert Living Operating Budgets Town Clerk Division FY09-10 Actual Category Wages $ Employment Taxes Benefits 76,579 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 79,525 $ 77,350 79,280 1,271 1,329 1,364 1,593 21,364 18,940 20,758 21,699 Dues & Memberships 275 300 582 495 Education and Training 525 390 641 2,103 Maintenance and Repair Contractual Services Supplies 81 - 305 120 46,017 10,516 148,932 68,032 33 467 2,273 4,154 1,000 Equipment - - - Internal Service - 1,054 6,134 1,385 113,872 $ 259,280 $ 179,526 Total $ Education and Training 1% 143,721 $ Use of Funds -Town Clerk - By Category Where does the money go? Contractual Services 38% Supplies 2% Benefits 12% Wages 44% Internal Service 1% Equipment 1% Employment Taxes 1% Total Proposed Budget = $179,526 The Height of Desert Living 139 Operating Budgets Town Clerk Division Activities/Results Performance Measures FY09-10 Actual FY11-12 Estimate FY12-13 Target N/A 41% 16,043 16,000 39% 40% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 100% 100% 100% 100% 100% 100% 100% 100% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 46/21 54/23 40/20 40/20 Ordinances processed 8 5 15 10 Resolutions processed 44 50 41 40 Contract and Agreements processed 17 36 15 15 114 118 120 125 Registered Voters: Voter Turnout % Primary General Primary General 16,075 15,511 28% 50% FY10-11 Actual 16,419 N/A Quality Percent of contracts processed within 5 business days after approval Percent of agenda meeting notices posted in compliance with State Law and Town Policy Productivity Town Council Agenda/Meeting notices posted Requests for Public Information processed 140 The Height of Desert Living Operating Budgets Town Clerk Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES SIGN REPAIR & REPLACEMENT PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES OFFICE SUPPLIES POSTAGE & DELIVERY HARDWARE ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TOTAL TOWN CLERK TOWN CLERK FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $76,579 1,022 211 38 9,200 655 90 341 8,424 229 275 525 81 14,250 3,722 28,045 33 - $79,525 1,056 159 113 10,779 570 90 341 8,748 230 27 273 80 310 7,854 2,195 403 64 540 51 16 447 $77,351 1,120 181 63 11,954 549 93 360 8,509 234 7 575 541 100 305 9,454 18,000 8,300 113,178 168 2,105 507 5,151 476 $79,280 1,151 198 244 11,378 644 94 294 8,724 230 70 425 618 1,485 120 10,948 9,075 6,450 41,559 470 3,684 1,000 815 94 476 $143,721 $113,872 $259,280 $179,526 The Height of Desert Living 141 Operating Budgets Human Resources/Risk Management Division Human Resources/Risk Management Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). FY09-10 Actual Program Name Administration $ 61,450 Payroll 16,028 Recruitment 14,795 15,111 11,802 3,553 27,396 8,417 268,573 270,968 255,912 5,451 70,502 30,299 693 34,697 1,964 56,994 5,000 57,111 444,659 $ 401,597 $ 446,069 $ 415,624 Training & Development Transportation Volunteers $ 14,917 FY12-13 Proposed Budget $ 74,073 249,127 Risk Management Total Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 79,164 $ 73,952 Variance Explanations: Recruitment: Recruitment is back to normal after the Town Manager search. Use of Funds - Human Resources/Risk Management Training & By Program Development Where does the money go? 1% Volunteers 14% Risk Management 61% Administration 18% Recruitment 2% Payroll 4% Total Proposed Budget = $415,624 142 The Height of Desert Living Operating Budgets Human Resources/Risk Management Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ 111,729 Employment Taxes Benefits Dues & Memberships Education and Training Utilities Contractual Services $ 108,100 $ FY12-13 Proposed Budget 120,289 $ 123,296 3,320 3,130 3,958 4,403 17,190 17,460 18,858 18,731 1,644 1,690 1,787 1,795 60 693 2,064 5,500 - - 1,460 - 298,702 241,084 276,130 240,168 Supplies 12,014 11,507 19,711 19,517 Equipment - 66 - - Internal Service - 2,354 1,812 2,214 Transfers - 15,513 - - 444,659 $ 401,597 $ 446,069 $ 415,624 Total $ Use of Funds - Human Resources/Risk Management By Category Internal Service Where does the money go? Supplies 5% 1% Wages 30% Contractual Services 57% Employment Taxes 1% Benefits 5% Education and Training 1% Total Proposed Budget = $415,624 The Height of Desert Living 143 Operating Budgets Human Resources/Risk Management Division Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A 88% 90% 94% N/A 12 45 20 N/A 20 43 20 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 0 1 2 1 3.4% 5.76% 8% 6% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of full-time employees departed from Town service Number of exit interviews conducted 15 4 5 3 0 2 3 3 Ensure supervisors receive performance evaluation documentation four weeks in advance Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. Number of exempt recruitments conducted 100% 100% 100% 100% N/A N/A 100% 100% 0 3 1 1 Number of full-time non-exempt recruitments conducted Average number of days to fill a vacant recruitment Number of workers’ compensation claims due to injury 1 0 1 1 N/A N/A 35 42 3 3 1 1 Increase the percentage of employee performance reviews completed on schedule Increase the number of applications received per recruitment for non-exempt positions Increase the number of applications received per recruitment for exempt positions Quality Decrease the number of days lost to injury per workers’ compensation claim Maintain the turnover rate of full-time employees at an acceptable rate Productivity 144 The Height of Desert Living Operating Budgets Human Resources/Risk Management Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND HUMAN RESOURCES/RISK MANAGEMENT FY09-10 Actual Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES TELECOMMUNICATIONS PROFESSIONAL FEES LEGAL FEES INSURANCE EXPENSE PRINTING EXPENSE ADVERTISING/SIGNAGE COMMUNITY CONTRACTS/EVENTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT TOTAL HUMAN RESOURCES/RISK MANAGEMENT FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $91,359 20,186 183 1,339 1,584 332 64 6,121 422 64 399 9,911 270 1,644 60 11,355 216,246 125 477 664 138 3,353 7,435 232 100 92 - $88,871 19,229 1,192 1,536 218 184 6,620 364 61 380 9,778 258 1,690 693 10,834 228,675 115 596 863 716 1,130 3,891 5,573 196 66 495 388 128 1,342 15,513 $91,006 29,283 2,240 1,320 280 118 7,713 376 66 424 10,002 277 1,787 1,964 100 1,460 42,750 500 231,700 1,180 812 4,930 7,773 6,196 307 470 80 956 - $93,277 30,019 1,862 1,779 306 456 7,340 440 69 347 10,265 270 1,795 5,300 200 12,208 10,500 215,840 1,620 1,290 35 3,270 7,493 7,429 555 653 50 956 - $444,659 $401,597 $446,069 $415,624 The Height of Desert Living 145 Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and longterm components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Accounting $ 62,773 $ 37,236 $ FY12-13 Proposed Budget 54,356 $ 51,799 Administration 33,521 34,798 35,223 34,903 Audit Services 78,759 74,438 70,141 65,232 Boards & Commissions - 4,552 261 260 Budget 49,135 47,759 39,317 41,389 Customer Service 12,350 22,073 30,770 31,425 Licensing 31,510 24,931 37,849 35,475 Purchasing 18,610 34,392 16,716 17,142 Special Events 10,053 - - Treasury Total $ - - 27,124 30,325 46,693 296,711 $ 307,303 $ 314,958 $ 324,318 Variance Explanations: Treasury: The increase is due to management and custody fees for the investment portfolio. Use of Funds - Finance - By Program Where does the money go? Purchasing 5% Treasury 14% Accounting 16% Licensing 11% Budget 13% Customer Service 10% 146 Audit Services 20% Total Proposed Budget = $324,318 The Height of Desert Living Administration 11% Operating Budgets Finance Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ 186,548 Employment Taxes $ 178,700 $ FY12-13 Proposed Budget 183,734 $ 183,088 6,735 6,398 6,455 7,041 33,622 32,528 37,753 31,612 Dues & Memberships 1,858 1,898 2,618 2,948 Education and Training 1,850 1,814 2,348 2,662 539 705 780 780 61,587 73,221 70,050 83,490 3,582 3,058 3,310 3,570 390 (99) - 400 - 9,080 7,910 8,727 296,711 $ 307,303 $ 314,958 $ 324,318 Benefits Utilities Contractual Services Supplies Equipment Internal Service Total $ Variance Explanations: Contractual Services: The increase is due to management and custody fees for the investment portfolio. Education and Training 1% Dues & Memberships 1% Benefits 10% Use of Funds - Finance - By Category Where does the money go? Contractual Services 26% Supplies Internal 1% Service 3% Wages 56% Employment Taxes 2% Total Proposed Budget = $324,318 The Height of Desert Living 147 Operating Budgets Finance Division Activities/Results Performance Measures Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Reporting award Consecutive years for GFOA annual Distinguished Budget Presentation award FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 15 16 17 18 9 10 11 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 92% 103% 104% 100% Yes Yes Yes Yes FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 8 Quality Actual revenue versus forecast Unqualified audit opinion Productivity Accounts payable checks issued 1,540 1,534 1,600 1,500 Purchase orders processed 1,343 1,060 1,200 1,200 $31,175 $19,940 $67,000 $30,000 2,214 2,255 2,273 2,275 Local tax revenues from audits Business licenses processed 148 The Height of Desert Living Operating Budgets Finance Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description FINANCE FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SALARIES-PART TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES TELECOMMUNICATIONS AUDITING EXPENSE PROFESSIONAL FEES MANAGEMENT FEES PRINTING EXPENSE ADVERTISING/SIGNAGE BANK/MERC ACCT FEES OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS HARDWARE EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-TELECOM CHARGES $132,648 53,896 3 3,341 2,677 641 176 16,439 1,293 163 545 14,780 402 1,093 765 742 1,109 539 59,229 73 749 1,536 2,066 491 868 145 12 390 - $135,241 43,459 2,850 2,562 338 648 15,799 1,078 165 514 14,615 357 1,063 835 115 1,699 705 58,554 541 1,508 1,911 10,707 2,103 685 91 130 49 (99) 2,389 3,367 3,324 $135,149 48,585 3,717 1,959 426 353 15,426 969 160 630 20,158 410 735 1,883 90 2,258 780 56,000 100 2,050 720 11,180 3,215 50 45 839 3,419 3,652 $133,657 49,431 3,066 2,659 456 860 14,680 1,172 170 499 14,705 386 1,273 1,675 90 2,572 780 51,375 120 18,500 2,295 1,720 9,480 1,545 1,930 50 45 400 1,681 3,390 3,656 TOTAL FINANCE $296,711 $307,303 $314,958 $324,318 The Height of Desert Living 149 Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ 99,294 Support $ 20,783 $ FY12-13 Proposed Budget 12,645 $ 13,088 53,085 173,288 169,901 251,568 Telecommunications 3,891 - - - Training & Development 5,421 - - - Video Services 3,930 9,130 45,348 19,771 - 8,314 33,003 33,372 Web Site Total $ 165,621 $ 211,515 $ 260,897 $ 317,799 Variance Explanations: Support: This fiscal year will start our computer and server replacement program again at a cost of $25,900 (ITNET). The FY12-13 budget also includes $20,000 to upgrade the security camera system at the Community Center, which will also include cameras at Town Hall (ITNET). $7,150 has also been added to ITNET to purchase Apple iPads for the Mayor, Town Council and Department Directors. Video Services: The decrease in Video Services was due to the purchase of equipment for Channel 11 in FY11-12. Use of Funds - Information Technology - By Program Where does the money go? Video Services 6% Administration 4% Web Site 11% Support 79% Total Proposed Budget = $317,799 150 The Height of Desert Living Operating Budgets Information Technology Division FY09-10 Actual Category Wages $ 80,546 Employment Taxes $ Expenditures by Category FY10-11 FY11-12 Actual Revised Budget 82,752 $ 91,035 FY12-13 Proposed Budget $ 93,305 1,428 1,519 1,641 2,015 Benefits 19,342 20,971 25,286 24,903 Dues & Memberships Education and Training Maintenance and Repair 14,074 684 27,176 92,725 75 71 101,830 7,000 128,770 10,000 782 1,419 1,320 516 - 1,250 2,000 2,000 Utilities Contractual Services Supplies 248 418 3,190 2,120 6,148 9,841 27,092 53,050 15,291 - - - Equipment Transfers Internal Service - Total $ 165,621 474 $ 211,515 503 $ 260,897 1,120 $ 317,799 Variance Explanations: Equipment: FY12-13 includes $53,050 in Equipment for computer and server replacement at a cost of $33,050 and $20,000 to upgrade the security camera system at the Community Center. $7,150 has also been added to Equipment for the purchase of 13 Apple iPad tablets. Use of Funds - Information Technology - By Category Where does the money go? Benefits 8% Dues & Memberships 40% Wages 29% Employment Taxes 1% Maintenance and Repair 3% Contractual Services 1% Equipment 17% Supplies 1% Total Proposed Budget = $317,799 The Height of Desert Living 151 Operating Budgets Information Technology Division Activities/Results Performance Measures Percentage of emergency related helpdesk tickets resolved within two business hours Percentage of high priority helpdesk tickets resolved within four hours Percentage of helpdesk tickets resolved within twelve hours FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 98% 90% 99% 99% 90% 97% 98% 99% 95% 95% 96% 97% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 1,612 N/A 1,171 0 1,200 0 1,000 0 1531 1,112 1,188 990 1,000 1,053 958 950 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target $29,445 $42,997 $32,858 $33,681 Quality Total number of ticket opened Total number of tickets closed without resolution Total number of tickets resolved within established timeframe Number of issues resolved during initial contact Productivity Employee cost involved for support 152 The Height of Desert Living Operating Budgets Information Technology Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES INFORMATION TECHNOLOGY GENERAL FUND FY09-10 Actual Description SALARIES-FULL TIME MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR TELECOMMUNICATIONS PROFESSIONAL FEES OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES POSTAGE & DELIVERY SOFTWARE HARDWARE PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-TELECOM CHARGES TRANSFER OUT FY10-11 Actual $73,604 1,054 199 52 8,418 737 104 310 7,906 213 3,222 10,852 169 36 26,965 211 782 87 122 25 14 1,721 3,245 1,069 15,192 TOTAL INFORMATION TECHNOLOGY $165,621 The Height of Desert Living FY11-12 Revised Budget FY12-13 Proposed Budget $82,752 1,183 166 170 10,452 726 113 340 9,103 237 83,545 9,180 10 65 71 1,419 1,250 135 284 3,891 4,146 1,804 21 5 447 $91,035 1,320 211 110 13,497 881 114 504 10,013 277 84,830 17,000 7,000 1,320 2,000 250 2,890 50 250 26,842 21 6 476 $93,305 1,356 234 425 12,845 1,032 143 347 10,266 270 110,920 17,850 10,000 516 2,000 250 1,770 100 53,050 100 20 1,000 $211,515 $260,897 $317,799 153 Operating Budgets Economic Development Division (General Fund) Economic Development Division – (General Fund) Service Delivery Plan Enhance the Town’s economic base through business attraction and business vitality activities. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ 88,166 $ 64,660 $ 92,577 Total $ 88,166 $ 64,660 $ 92,577 FY12-13 Proposed Budget $ 89,904 $ 89,904 Use of Funds Economic Development (General Fund) - By Program Where does the money go? Administration 100% Total Proposed Budget = $89,904 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ Employment Taxes 56,244 $ 31,401 $ 37,877 FY12-13 Proposed Budget $ 38,822 983 540 669 781 Benefits 14,156 8,248 11,042 10,570 Dues & Memberships 10,797 6,121 7,324 6,154 4,343 6,786 7,883 8,355 269 325 986 360 1,200 7,917 23,956 22,456 174 866 600 300 Education and Training Utilities Contractual Services Supplies Internal Service Total $ - 2,456 88,166 $ 64,660 2,240 $ 92,577 Use of Funds - Economic Development (General Fund) By Category Employment Where does the money go? Taxes 1% Wages 43% Internal Service 2% 154 Contractual Services 25% Total Proposed Budget = $89,904 Benefits 12% Dues & Memberships 7% Education and Training 9% Utilities 1% The Height of Desert Living 2,106 $ 89,904 Operating Budgets Economic Development Division (General Fund) Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Complete the economic development strategy document Host prospect visits N/A N/A 100% N/A N/A 2 3 1 Assist in the location of targeted office user Assist in the location of retailer N/A N/A 0 1 N/A N/A 3 1 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A N/A 100% N/A 100% 100% 100% 100% N/A N/A 2% 2% N/A N/A 2% 2% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Oversee, draft and develop a comprehensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document Develop and submit prospect proposals to the Greater Phoenix Economic Council (GPEC) and Arizona Commerce Authority (ACA) from leads which fit the targeted business sectors and which are able to be accommodated in Fountain Hills Develop and implement strategy to attract “office user” businesses in targeted business sectors N/A N/A .5 N/A 3 7 1 3 N/A N/A 1 1 Outreach to “office user” targets in identified geographical markets N/A N/A 6 contacts 20 contacts Develop and implement strategy to attract retailers to shopping center property Outreach to retailers, leasing agents and developers in conjunction with local shopping center property owners and leasing agents 2 3 3 1 45 contacts 72 contacts 48 contacts 20 contacts N/A 2 1 1 Quality Council adoption of the economic development strategy document Track and follow-up on all proposals submitted to Greater Phoenix Economic Council (GPEC) and Arizona Commerce Authority (ACA) Response to “office users” targeted business outreach Response to retail outreach Productivity Hold an informational exchange forum with property owners and leasing agents of office and / or retail space The Height of Desert Living 155 Operating Budgets Economic Development Division (General Fund) FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description ECONOMIC DEVELOPMENT FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SEVERANCE MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES POSTAGE & DELIVERY ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES $52,897 3,347 790 155 38 7,365 521 62 227 5,821 161 10,797 130 4,213 269 1,200 157 18 - $31,401 432 63 45 4,312 228 26 134 3,459 90 6,121 2,711 4,075 325 7,506 36 376 186 662 18 513 60 989 895 $37,877 549 88 32 6,262 275 46 177 4,167 115 7,324 128 7,755 527 459 12,500 4,036 7,420 600 505 19 765 951 $38,822 563 97 121 5,689 321 33 144 4,271 112 6,154 3,875 4,480 360 12,750 2,536 7,170 300 505 200 450 951 TOTAL ECONOMIC DEVELOPMENT $88,166 $64,660 $92,577 $89,904 156 The Height of Desert Living Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. FY09-10 Actual Program Name Attorney Services $ Public Defender Prosecutor Total $ 194,845 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 184,716 $ 186,512 197,400 8,250 2,750 9,960 9,960 100,833 110,000 110,000 110,000 303,928 $ 297,466 $ 306,472 $ 317,360 Variance Explanations: Attorney Services: The increase is due to anticipation of more hours of service required. Use of Funds - Legal Services - By Program Where the Money Goes Public Defender 3% Attorney Services 62% Prosecutor 35% Total Proposed Budget = $317,360 FY09-10 Actual Category Dues & Memberships $ Contractual Services Internal Service Total $ 2,577 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 3,003 $ 1,500 3,000 301,350 294,454 304,960 314,360 - 9 12 - 297,466 $ 306,472 $ 317,360 303,928 $ The Height of Desert Living 157 Operating Budgets Legal Services Division Uses of Funds - Legal Services - By Category Where the Money Goes Contractual Services 99% Dues & Memberships 1% Total Proposed Budget = $317,360 Activities/Results Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of Resolutions prepared 41 50 35 30 Number of Ordinances prepared 8 5 15 9 17 20 40 35 2 2 2 2 Number of IGAs prepared N/A 4 5 3 Number of Town Code Amendments prepared N/A 3 7 5 Number of Contracts prepared Number of Requests for Proposals FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description DUES, SUBSCRIPT & PUBLICAT LEGAL FEES ISF-MAIL SERVICE CHARGES TOTAL LEGAL SERVICES 158 LEGAL SERVICES FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $2,578 301,350 - $3,003 294,454 9 $1,500 304,960 12 $3,000 314,360 - $303,928 $297,466 $306,472 $317,360 The Height of Desert Living Operating Budgets Development Services Development Services The Height of Desert Living 159 Operating Budgets Development Services 160 The Height of Desert Living Operating Budgets Development Services DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; maintenance of public facilities; plan review, construction permitting, and building inspections; environmental compliance, enforcement of Town codes, improved environmental quality as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of seven (7) Divisions: Building Safety, Code Compliance, Engineering, Facilities, Mapping & Graphics and Planning in the General Fund. The Streets Division is funded through the Highway Users Revenue Fund (HURF). The Development Services Director provides direct supervision over Division heads and the executive management assistant. FY09-10 Actual Division Engineering $ 748,815 Expenditures by Division FY10-11 FY11-12 Actual Revised Budget $ 278,115 $ 501,191 FY12-13 Proposed Budget $ 577,546 Facilities 483,931 523,683 492,377 850,578 Planning 310,309 207,848 172,029 205,353 Building Safety 378,360 258,734 234,687 204,952 Code Compliance 134,820 116,372 125,851 102,586 Mapping & Graphics 105,242 81,147 74,355 101,563 $ 2,161,477 $ 1,465,899 $ 1,600,490 $ 2,042,578 Total Variance Explanations: Engineering: The increase is due to increased wash maintenance as well as increased expenditures for plan reviews and inspections. Facilities: Maintenance items that had been pushed back for several years are included this year causing the large increase in the Facilities budget. Planning: The $45,000 for the Household Hazardous Waste event is included here. The Height of Desert Living 161 Operating Budgets Development Services Variance Explanations (cont): Building Safety: There is an increase in contractual services for inspections as well as a reduction in salary/benefits due to the reallocation of personnel. Code Compliance: This division has an increase in abatements and a reduction in salary/benefits. Mapping & Graphics: A new plotter is needed causing an increase in the budget. Use of Funds - Development Services (General Fund) By Division Building Safety Code Where does the money go? 10% Compliance 5% Planning 10% Mapping & Graphics 5% Facilities 42% Engineering 28% Total Proposed Budget = $2,042,578 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ Building Inspection 141,768 $ 59,514 $ FY12-13 Proposed 63,052 $ 110,283 95,122 89,508 125,256 93,895 Building Maintenance 479,894 516,544 486,520 842,246 Capital Improvement Projects 121,151 89,174 85,688 87,581 Code Compliance 134,820 116,371 125,852 102,586 Current Planning 162,869 120,985 99,206 100,833 Engineering 119,995 88,385 149,316 172,345 Environmental Service 78,132 51,275 44,720 77,190 Long Range Planning 69,308 35,588 28,104 27,330 Mapping & Graphics 105,242 81,147 74,355 101,563 Permitting 283,238 169,227 109,430 111,057 92,209 48,181 208,991 215,669 Stormwater Management Traffic Management Total 162 119,988 $ 2,161,477 $ 1,465,899 $ The Height of Desert Living 1,600,490 $ 2,042,578 Operating Budgets Development Services Use of Funds - Development Services (General Fund) By Program Code Long Range Compliance Where does the money go? Planning 5% Capital Improvement Projects 4% Current Planning 5% Engineering 8% Environmental Service 4% 1% Mapping & Graphics 5% Permitting 5% Stormwater Management 12% Building Maintenance 41% Building Inspection 5% Administration 5% Total Proposed Budget = $2,042,578 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages Employment Taxes Benefits $ 1,361,987 $ 819,343 $ FY12-13 Proposed Budget 770,369 $ 708,864 46,407 28,416 24,805 29,115 288,184 190,343 198,940 164,769 Dues & Memberships 8,212 7,992 18,181 19,178 Education and Training 6,469 1,263 11,195 12,405 Maintenance and Repair 102,943 139,402 234,808 583,998 Utilities 274,165 194,999 223,498 231,360 7,626 15,986 50,773 146,915 27,631 24,456 36,576 38,190 8,389 14,083 4,915 41,285 89 260 - 250 - 28,606 25,680 25,499 24,326 750 750 40,750 - - - Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Capital Total 5,050 $ 2,161,477 $ 1,465,899 The Height of Desert Living $ 1,600,490 $ 2,042,578 163 Operating Budgets Development Services Variance Explanations: Wages and Benefits: Decrease due to elimination of vacant position in Building Safety. Maintenance and Repair: Maintenance to Town-owned facilities has been postponed due to the recession; this budget begins to restore the equipment and property for long-term preservation. Contractual Services: Increase due to restoring maintenance of Town washes for reducing risk of brush fires. Equipment: Increase due to new plotter needed in Mapping & Graphics. Transfer: Transfer to grant fund as matching funds for pilot transit program. Benefits 8% Dues & Use of Funds - Development Services (General Fund) Memberships By Category 1% Where does the money go? Employment Taxes 1% Utilities 11% Wages 35% Education and Training 1% Maintenance and Repair 29% Internal Service 1% Equipment 2% 164 Supplies 2% Total Proposed Budget = $2,042,578 The Height of Desert Living Contractual Services 7% Operating Budgets Development Services FY11-12 Department Accomplishments Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional Maintain and Improve Community Infradam maintenance structure Completed the 2011 edition of the "Land Use Analysis and Economic Vitality Statistical Report" Completed Medical Marijuana ordinance Public Safety, Health and Welfare Completed implementation of single trash hauler ordi- Maintain and Improve Community Infranance structure Organized events paper shredding and electronics recycling Environmental Stewardship Completed construction of the Shea Boulevard Gap Maintain and Improve Community Infra- Completed Zone 5 Pavement Management Program Maintain and Improve Community Infrastructure FY12-13 Objectives Initiative Strategic Value Foster a culture of public service and volunteerism Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption Estimated Cost/ Funding Source Civic Responsibility $0 Environmental Stewardship $0 The Height of Desert Living 165 Operating Budgets Development Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE WASH MAINTENANCE DAM INSPECTION AND MAINT EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES ENGINEERING FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES BANK/MERC ACCT FEES COMMUNITY CONTRACTS/EVENTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES 166 DEVELOPMENT SERVICES FY09-10 Actual $1,191,585 76,338 756 92,813 4,620 18,572 22,240 795 136,723 11.221 1,596 4,884 130,945 2,815 2,935 5,277 5,193 1,276 18,454 26,614 4,123 2,180 4,248 9,559 129 2,703 952 6,282 2,345 18,542 95 5 15 1,921 621 4,154 178,628 19,000 4,651 63,574 8,312 4,647 1,185 278 1,516 6,321 13,046 FY10-11 Actual $761,294 55,939 2,110 3,474 11,785 11,427 1,730 93,917 6,299 1,006 3,035 83,949 2,138 3,006 4,987 747 516 22,105 64,834 8,280 4,383 8,951 94 385 4,961 1,797 717 7,896 1,278 1,319 737 6,118 5,547 158,116 2,640 4,004 26,675 3,563 10,862 3,500 43 1,156 401 25 6,334 12,759 The Height of Desert Living FY11-12 Revised Budget $732,701 37,668 2,881 10,662 10,280 982 105,844 6,088 987 3,270 80,582 2,169 9,800 8,381 11,195 2,023 45,782 8,765 2,360 9,195 1,195 465 130,200 20,400 8,093 1,912 2,363 5,675 45 4,835 170,555 6,150 4,743 29,900 4,150 10,748 14,360 3,225 2,500 15,000 9,151 19,860 FY12-13 Proposed Budget $649,752 59,112 3,668 10,283 12,267 2,897 82,538 5,515 959 2,405 71,481 1,871 12,700 6,478 1,535 10,870 124,396 81,377 29,410 13,025 8,980 1,110 1,185 150,000 20,400 17,782 2,512 1,521 12,605 35,450 1,785 2,275 68,110 12,075 183,155 6,350 3,800 31,605 6,450 10,005 20,000 2,050 2,360 2,500 65,000 45,000 9,676 22,880 Operating Budgets Development Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES DEVELOPMENT SERVICES GENERAL FUND FY09-10 Actual Description SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS SOFTWARE HARDWARE PERIPHERALS FURNITURE/APPLIANCES EQUIPMENT DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT TOTAL DEVELOPMENT SERVICES FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $864 722 2,237 281 1,013 63 7,253 33 967 89 24,326 $868 2,062 751 1,328 353 4,037 122 1,069 6,045 2,810 260 2,972 358 10,942 3,753 10,581 750 $770 1,830 820 1,569 176 1,915 1,200 5,640 3,000 2,421 313 8,349 3,870 10,727 750 $925 1,800 850 1,883 176 2,315 600 5,500 32,870 250 1,295 380 8,014 5,078 10,732 40,750 $2,161,477 $1,465,899 $1,600,490 $2,042,578 The Height of Desert Living 167 Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other structures in a manner that is responsive and customer friendly. The Division coordinates the review of plans for the structures it permits and conducts construction inspections. FY09-10 Actual Program Name Building Inspections $ Permitting Total $ Expenditures by Program FY10-11 FY11-12 Actual Revised Budget 95,122 $ 89,509 $ FY12-13 Proposed Budget 125,257 $ 93,895 283,238 169,226 109,430 111,057 378,360 $ 258,735 $ 234,687 $ 204,952 Variance Explanations: Building Inspections: There is an increase in contractual services for inspections as well as a reduction in salary/benefits due to the reallocation of personnel. Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Transfers Total 168 $ 291,056 $ 194,111 $ FY12-13 Proposed Budget 149,100 $ 125,163 7,983 5,673 4,000 3,821 65,512 51,330 51,100 28,565 - 391 920 890 3,586 648 5,590 3,420 504 11 619 619 2,280 1,598 1,816 1,360 20 - 15,200 35,200 147 565 1,350 1,350 51 91 150 150 - 4,317 4,842 4,414 7,221 - - - 378,360 $ 258,735 $ 234,687 $ 204,952 The Height of Desert Living Operating Budgets Building Safety Division Use of Funds - Building Safety - By Program Where does the money go? Permitting 54% Building Inspections 46% Education and Training 2% Employment Taxes 2% Use of Funds - Building Safety - By Category Where does the money go? Contractual Utilities 1% Benefits 14% Services 17% Supplies 1% Internal Service 2% Wages 61% Total Proposed Budget = $204,952 Total Proposed Budget = $204,952 Activities/Results Performance Measures Percentage of all residential building plan reviews completed within established turnaround times Percentage of all commercial building plan reviews completed within established turnaround times FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A 100% 97% 97% N/A 100% 97% 97% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A 329 375 420 N/A 92 100 125 N/A 237 250 250 N/A N/A N/A 2.5 354 1,546 2 400 1,800 2 425 2,000 FY11-12 Estimate FY12-13 Target Quality Number of building plan reviews conducted (multiple reviews possible) Number of residential plan reviews conducted (multiple reviews possible) Number of commercial plan reviews conducted (multiple reviews possible) Number of building inspection FTE’s Total number of permits Total number of inspections (all inspections) Productivity FY09-10 Actual FY10-11 Actual Average expenditure per inspection during the reporting period (includes all inspections) $49.13 $57.90 Average cost per permit $649.83 The Height of Desert Living $478.04 $69.59 $273.58 $46.95 $261.31 169 Operating Budgets Building Safety Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description BUILDING SAFETY FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SALARIES-PART TIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR TELECOMMUNICATIONS GAS & OIL PRINTING EXPENSE CONTRACTUAL SERVICES OFFICE SUPPLIES UNIFORMS SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT $261,841 10,327 18,889 640 4,036 3,166 140 31,870 2,689 388 1,110 28,837 617 3,586 504 881 1,399 20 147 51 7,221 $187,200 6,910 428 2,684 2,192 368 27,140 1,874 304 852 20,583 576 17 375 648 11 863 735 566 91 75 17 2,595 65 1,566 - $149,100 2,200 1,500 300 31,500 1,800 300 700 16,400 400 920 5,590 287 332 816 1,000 200 15,000 800 550 150 62 10 2,595 510 1,665 - $125,163 1,816 1,474 531 12,643 1,159 171 463 13,769 360 890 3,420 287 332 360 1,000 200 35,000 800 550 150 103 50 2,595 1,666 - TOTAL BUILDING SAFETY $378,360 $258,735 $234,687 $204,952 170 The Height of Desert Living Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, property maintenance, improperly maintained pools, illegal signs, improper parking on private property, dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Code Compliance $ 134,820 $ 116,371 Total $ 134,820 $ 116,371 $ 125,852 $ 125,852 FY12-13 Proposed Budget $ 102,586 $ 102,586 Variance Explanations: Code Compliance: A decrease in the proposed FY12-13 budget is attributed to the reallocation of personnel. Use of Funds - Code Compliance - By Program Where does the money go? Code Compliance 100% Total Proposed Budget = $102,586 The Height of Desert Living 171 Operating Budgets Code Compliance Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ 101,924 Employment Taxes Benefits Dues & Memberships $ 84,143 $ FY12-13 Proposed Budget 95,671 $ 66,397 2,788 2,219 1,721 2,227 26,593 19,337 21,673 17,546 70 35 135 135 Education and Training 757 25 575 585 Maintenance and Repair 130 671 330 330 Utilities 1,886 946 1,408 1,360 Contractual Services 250 362 265 10,265 Supplies 275 785 580 580 Equipment 147 626 - - - 7,222 3,494 3,161 134,820 $ 116,371 $ 125,852 $ 102,586 Internal Service Total $ Use of Funds - Code Compliance - By Category Contractual Where does the money go? Education and Training 1% Utilities 1% Supplies 1% Internal Service 3% Benefits 17% Employment Taxes 2% Wages 65% Total Proposed Budget = $102,586 172 Services 10% The Height of Desert Living Operating Budgets Code Compliance Division Activities/Results Performance Measures FY09-10 Actual Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action 99% FY10-11 Actual 99% FY11-12 Estimate FY12-13 Target 99% 99% Quality Number of Code Enforcement Officers Number of code violation cases Number of code violation cases reviewed in court proceedings (does not include barking dog cases) FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 2.0 1.0 1.0 1.0 1024 843 840 800 1 2 2 1 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target $131.66 $138.04 $149.82 $128.23 Productivity Average cost per code violation case The Height of Desert Living 173 Operating Budgets Code Compliance Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SEVERANCE MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES VEHICLE MAINT/REPAIR TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE CONTRACTUAL SERVICES OFFICE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS PERIPHERALS EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TOTAL CODE COMPLIANCE 174 CODE COMPLIANCE FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $99,568 2,356 1,455 1,246 87 13,610 1,146 168 436 10,950 283 70 757 130 599 1,287 250 91 185 146 - $84,144 1,203 840 175 9,059 497 86 253 9,254 188 35 25 671 406 540 362 194 150 420 20 98 371 157 88 25 5,522 693 895 $95,670 1,387 224 110 9,641 657 115 446 10,524 290 100 35 575 330 408 1,000 265 450 130 58 32 2,929 476 $66,397 963 963 301 9,175 548 83 245 7,304 191 100 35 360 225 330 360 1,000 265 10,000 450 130 58 32 2,595 476 $134,820 $116,371 $125,852 $102,586 The Height of Desert Living Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for design, contract administration and construction oversight for capital projects. The Division is also responsible for the review of commercial and residential plans, utility plans, encroachment permits as well as the maintenance of Town-owned washes and six ADWR jurisdictional dams. FY09-10 Actual Program Name Administration $ 137,731 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 52,374 $ FY12-13 Proposed Budget 57,196 $ 101,951 Capital Improvement Program 121,151 89,175 85,688 87,581 Engineering 119,995 88,385 149,316 172,345 Open Space 157,842 - - 208,991 215,669 - - $ 501,191 $ 577,546 Stormwater Management - 92,209 Traffic Management 48,181 119,888 Total $ 748,815 $ 278,115 Variance Explanations: Administration: Increase due to the potential for a pilot transit program that will require $40K in the General Fund as a match. Use of Funds - Engineering - By Program Where does the money go? Stormwater Management 37% Administration 18% Engineering 30% Total Proposed Budget = $577,546 The Height of Desert Living Capital Improvement Program 15% 175 Operating Budgets Engineering Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ Employment Taxes 514,332 $ 198,409 $ FY12-13 Proposed Budget 229,601 $ 222,324 15,134 6,255 6,948 7,820 111,185 51,657 62,509 57,629 Dues & Memberships 2,024 1,863 10,796 13,825 Education and Training 1,145 222 2,250 5,185 171,909 Benefits Maintenance and Repair 26,778 35 152,112 Utilities 59,026 2,435 3,970 3,720 Contractual Services 1,560 7,626 20,950 40,950 Supplies 4,365 360 2,152 2,152 35 769 450 2,850 Equipment Internal Service Transfers Total $ Education and Training 1% Dues & Memberships 2% - 8,484 9,453 9,182 13,232 - - 40,000 748,815 $ 278,115 $ 501,191 $ 577,546 Use of Funds - Engineering - By Category Where does the money go? Utilities 1% Maintenance and Repair 30% Benefits 10% Internal Service 2% Wages 39% Employment Taxes 1% 176 Contractual Services 7% Total Proposed Budget = $577,546 The Height of Desert Living Transfers 7% Operating Budgets Engineering Division Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A 95% 95% 95% 95% 95% 95% 95% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 0 35 70 75 Number of right-of-way and encroachment permits issued Number of easements released or acquired 338 254 300 300 N/A 21 20 20 Number of capital improvement projects (CIP) completed Total number of inspections (includes multiple inspection totals for residential, commercial & CIP projects) 8 2 2 2 N/A 298 250 275 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A $595.84 $940.02 $945.19 Percentage of reviews of final plats, site plans and commercial plans completed within established turn-around time Percentage of inspections completed within 24-hours of notice Quality Acres of Town-owned washes maintained Productivity Expenditure per inspection (includes multiple inspection totals for residential, commercial & CIP projects) The Height of Desert Living 177 Operating Budgets Engineering Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description ENGINEERING FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME OVERTIME SEVERANCE MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES WASH MAINTENANCE DAM INSPECTION AND MAINT EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES ENGINEERING FEES PRINTING EXPENSE CONTRACTUAL SERVICES OFFICE SUPPLIES SAFETY SUPPLIES FOOD & BEVERAGE SUPPLIES UNIFORMS POSTAGE & DELIVERY SMALL TOOLS SOFTWARE HARDWARE PERIPHERALS EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT $459,645 54,687 6,879 8,010 246 53,235 3,906 554 1,814 50,519 1,157 2,024 481 664 952 371 1,510 1,880 4,705 1,400 160 1,264 545 22 35 13,232 $196,452 1,957 2,934 3,003 318 26,687 1,524 247 788 21,830 582 295 1,568 99 124 35 1,181 1,254 3,789 3,500 337 315 32 14 144 122 503 1,218 28 2,825 1,953 2,460 - $229,601 3,329 3,417 202 33,735 1,664 242 916 25,257 695 6,350 4,446 2,250 130,200 20,400 550 962 1,870 2,100 20,000 950 1,601 100 275 176 450 1,170 37 2,825 2,805 2,616 - $222,324 3,224 3,896 700 29,452 1,814 443 823 24,458 639 11,350 2,475 175 5,010 150,000 20,400 550 959 1,620 2,100 20,000 950 20,000 1,601 100 275 176 450 600 1,800 72 45 2,825 3,623 2,618 40,000 TOTAL ENGINEERING $748,815 $278,115 $501,191 $577,546 178 The Height of Desert Living Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library, Fire Stations No. 1 and No. 2, Kiwanis Building and the Community Theatre. FY09-10 Actual Location Town Hall $ Community Center 194,593 Expenditures by Location FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 176,010 $ 160,344 212,252 115,079 122,125 123,370 236,196 94,794 96,627 122,783 223,795 Community Theater 3,328 4,205 2,813 13,465 Kiwanis Building 4,409 5,069 4,838 7,115 Physical Plant 2,318 79,931 44,907 69,528 Fire Station #1 30,332 30,374 27,864 74,487 Fire Station #2 5,938 9,342 5,458 13,740 - - - 523,683 $ 492,377 $ 850,578 Library Other 33,140 Total $ 483,931 $ Variance Explanations: The increase in this division budget is directly the result of deferred maintenance projects being prioritized this year. Kiwanis Building Physical Plant 1% 8% Use of Funds - Facilities - By Location Where does the money go? Fire Station #2 2% Fire Station #1 9% Town Hall 25% Community Theater 1% Library 26% Community Center 28% Total Proposed Budget = $850,578 The Height of Desert Living 179 Operating Budgets Facilities Division FY09-10 Actual Category Wages $ 144,246 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 132,327 $ 130,572 134,861 Employment Taxes 12,561 8,992 9,187 11,094 Benefits 17,833 19,057 19,923 20,999 - 236 - 175 Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Transfers Other 216 - - - 75,051 137,958 79,604 409,173 197,940 189,732 215,896 224,740 3,355 2,325 3,578 5,585 17,997 17,021 25,494 26,608 8,123 12,015 4,215 13,185 88 260 - 250 - 3,010 3,158 3,158 1,471 750 750 750 5,050 Total $ 483,931 $ - - - 523,683 $ 492,377 $ 850,578 Variance Explanations: The majority of the increase is for the maintenance projects as shown per facility on the previous page. Use of Funds - Facilities - By Category Where does the money go? Contractual Utilities 26% Services 1% Supplies 3% Equipment 2% Wages 16% Maintenance and Repair 49% 180 Employment Taxes 1% Benefits Total Proposed Budget = $850,578 2% The Height of Desert Living Operating Budgets Facilities Division Activities/Results Performance Measures Percentage of maintenance requests resolved within 24 hours Percentage of maintenance requests resolved within 48 hours Percentage of trade related work orders completed in house versus contracts FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 95% 95% 80% 79% 96% 96% 94% 92% 85% 85% 75% 70% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Quality Square footage of buildings maintained by staff Square footage of buildings cleaned by staff 117,387 117,387 117,387 117,387 23,500 23,500 23,500 23,500 1,157 1,200 1,470 1,625 Number of custodial staff 1.25 1.25 1.25 1.25 Community Center custodial staff 0.10 .10 .10 .10 Library/Museum custodial staff 0.40 .40 .40 .40 Town Hall custodial staff 0.75 .75 .75 .75 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target $0.47 $.049 $0.47 $0.47 Number of annual maintenance requests Productivity Civic Center utility costs per square foot (water, sewer, electric - includes parking lot lighting and landscape irrigation) The Height of Desert Living 181 Operating Budgets Facilities Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES RENTALS & LEASES PRINTING EXPENSE CONTRACTUAL SERVICES BANK/MERC ACCT FEES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES 182 FACILITIES FY09-10 Actual $90,215 51,017 756 2,258 3,019 2,003 7,387 152 6,159 1,078 154 347 9,831 264 216 18,454 26,614 4,123 2,180 4,248 131 5 259 5,686 200 6,593 95 5 15 1,885 403 4,154 168,421 5,916 1,027 21,655 921 2,997 41 316 182 13,046 889 FY10-11 Actual $93,509 38,665 153 2,403 1,878 4,257 454 7,008 952 154 379 10,293 270 236 22,105 64,834 8,280 4,383 8,951 94 385 4,578 1,079 717 7,896 1,278 1,319 394 6,118 5,547 158,116 2,640 1,267 26,675 1,034 2,093 43 165 25 191 12,759 868 The Height of Desert Living FY11-12 Revised Budget $92,904 37,668 2,881 1,347 4,750 209 8,098 770 136 434 10,204 281 12,023 35,782 8,765 2,360 7,895 1,195 465 4,625 700 1,239 5,675 45 4,835 172,555 6,150 1,241 29,900 50 3,448 130 150 22,260 670 FY12-13 Proposed Budget $75,749 59,112 3,668 1,957 4,672 797 11,377 682 106 281 8,334 219 175 124,396 81,377 29,410 13,025 8,980 1,110 1,185 15,690 1,300 400 12,605 35,450 1,785 2,275 68,110 12,075 183,155 6,350 1,280 31,605 2,350 3,405 2,050 130 175 22,880 825 Operating Budgets Facilities Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS PERIPHERALS FURNITURE/APPLIANCES EQUIPMENT DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-TELECOM CHARGES TRANSFER OUT FURNITURE/EQUIPMENT TOTAL FACILITIES FACILITIES FY09-10 Actual FY10-11 Actual $722 2,191 258 703 6 7,021 967 89 1,471 FY11-12 Revised Budget FY12-13 Proposed Budget $1,800 614 1,215 3,000 26 15 3,117 750 - $1,800 928 1,615 5,500 6,070 250 26 15 3,117 750 5,050 $1,992 907 303 3,282 35 6,045 2,653 260 23 2,976 750 - $483,931 $523,683 $492,377 $850,578 The Height of Desert Living - 183 Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping and Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information and research. FY09-10 Actual Program Name Mapping & Graphics $ 105,242 Total $ 105,242 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 81,147 $ 74,355 $ 81,147 $ 74,355 FY12-13 Proposed Budget $ 101,563 $ 101,563 Variance Explanations: The increase in this budget includes $25K for a new plotter/printer for the Mapping & Graphics program. Use of Funds - Mapping & Graphics - By Program Where does the money go? Mapping & Graphics 100% Total Proposed Budget = $101,563 184 The Height of Desert Living Operating Budgets Mapping & Graphics Division FY09-10 Actual Category Wages $ Employment Taxes Benefits Dues & Memberships 78,369 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 54,526 $ 46,330 47,847 1,348 996 828 1,071 21,509 15,813 14,390 13,838 - - 150 150 Education and Training 290 - - 1,000 Maintenance and Repair 225 Utilities Contractual Services Supplies 383 1,495 995 - - - - - 5,051 6,600 6,600 3,836 4,000 4,500 3,501 Equipment - - - 25,000 Internal Service - 542 562 562 74,355 $ 101,563 Total $ 105,242 $ 81,147 $ Use of Funds - Mapping & Graphics - By Category Where does the money go? Contractual Services Supplies 6% 4% Maintenance and Repair 1% Education and Training 1% Employment Taxes 1% Internal Service 1% Equipment 25% Benefits 14% Wages 47% Total Proposed Budget = $101,563 The Height of Desert Living 185 Operating Budgets Mapping & Graphics Division Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 95% 95% 95% 95% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of internal customer requests processed Number of aerial site plans completed 35 316 200 200 75 74 75 75 Number of external customer requests processed GIS database maintenance in hours 75 86 50 50 180 40 100 100 eFountain Work Order survey satisfaction rating Quality FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SEVERANCE MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR PROFESSIONAL FEES PRINTING EXPENSE OFFICE SUPPLIES EQUIPMENT ISF-COPIER CHARGES ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TOTAL MAPPING & GRAPHICS 186 MAPPING & GRAPHICS FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $72,266 6,103 1,097 217 34 11,945 999 112 319 7,948 186 290 225 3,501 - $54,526 785 109 102 8,766 587 60 245 5,996 158 383 4,980 71 3,837 41 54 447 $46,330 672 109 47 8,387 476 71 218 5,096 142 150 1,495 6,600 4,000 35 51 476 $47,847 694 196 181 7,652 557 50 177 5,264 138 150 1,000 995 6,600 4,500 25,000 35 51 476 $105,242 $81,147 $74,355 $101,563 The Height of Desert Living Operating Budgets Planning Division Planning Division Service Delivery Plan The Planning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land-use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final subdivision plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town’s regulations, the Zoning Ordinance, Subdivision Ordinance and Town Code. Environmental Planning provides regulatory compliance oversight to Fountain Hills operations and facilities. These programs include, but are not limited to, Storm Water and Air Quality programs. Environmental Planning is also responsible for coordinating recycling programs, energy efficiency activities to and help promote and implement sustainable activities within the Town. This Division also maintains regulatory compliance permits for the Town. FY09-10 Actual Program Name Current Planning $ Environmental Service Long Range Planning Total 78,132 69,308 $ 310,309 162,869 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget $ 120,985 51,275 35,588 $ 207,848 $ 99,206 44,719 28,104 $ 172,029 FY12-13 Proposed Budget $ 100,833 77,190 27,330 $ 205,353 Variance Explanations: Environmental Service: This includes $45,000 to conduct a household hazardous waste event. The Height of Desert Living 187 Operating Budgets Planning Division Environmental Service 38% Use of Funds - Planning - By Program Where does the money go? Long Range Planning 13% Current Planning 49% Total Proposed Budget = $205,353 FY09-10 Actual Category Wages $ Employment Taxes 232,060 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 155,827 $ 119,096 112,272 6,593 4,282 2,121 3,082 45,551 33,149 29,345 26,192 6,118 5,468 6,180 4,003 Education and Training 476 367 2,780 2,215 Maintenance and Repair 255 343 648 972 Benefits Dues & Memberships Utilities 13,033 288 408 180 Contractual Services 2,441 623 4,180 48,315 Supplies 1,346 1,889 3,000 3,000 34 582 100 100 - 5,030 4,171 5,022 Equipment Internal Service Transfers Total 2,402 $ 310,309 $ - - - 207,848 $ 172,029 $ 205,353 Variance Explanations: Contractual Services: This is the $45,000 to conduct a household hazardous waste event. 188 The Height of Desert Living Operating Budgets Planning Division Use of Funds - Planning - By Category Where does the money go? Dues & Memberships 2% Benefits 13% Employment Taxes 2% Education and Training 1% Contractual Services 24% Wages 55% Supplies 1% Total Proposed Budget = $205,353 Internal Service 2% Activities/Results Performance Measures FY0910 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 100% 100% 100% 100% FY0910 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of temporary use permits completed 10 9 9 9 Number of ordinance/code changes processed 5 4 6 4 Number of zoning cases 7 14 16 20 18 0 6 8 5 6 5 5 37 50 50 50 Number of paper shredding events held 4 2 2 2 Number of recycling events held 1 2 2 2 Percentage of first reviews of plans completed within the established department turnaround time Quality Number of subdivision cases Number of concept plans reviewed Number of A-frame sign permits The Height of Desert Living 189 Operating Budgets Planning Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description PLANNING FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SALARIES-PART TIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT PAINTING REFUSE/RECYCLING TELECOMMUNICATIONS PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES COMMUNITY CONTRACTS/EVENTS OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY SMALL TOOLS PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT $208,051 15,490 8,519 960 3,282 2,213 136 19,903 1,403 221 857 22,861 307 2,935 3,183 154 322 36 219 12,770 264 964 278 1,200 1,242 46 23 35 33 2,402 $145,463 10,365 643 2,301 1,025 313 15,257 864 153 519 15,994 363 2,695 2,773 367 343 288 222 401 1,233 38 601 16 422 160 1,528 277 988 2,237 - $119,096 1,727 280 114 14,483 721 123 556 13,101 361 3,350 2,830 2,780 486 162 408 1,680 2,500 2,150 30 820 100 1,070 219 504 2,378 - $112,272 1,629 1,066 387 12,239 755 106 416 12,352 324 1,250 2,753 2,215 810 162 180 815 2,500 45,000 2,150 850 100 1,001 238 1,404 2,379 - TOTAL PLANNING $310,309 $207,848 $172,029 $205,353 190 The Height of Desert Living Operating Budgets Community Services Community Services The Height of Desert Living 191 Operating Budgets Community Services 192 The Height of Desert Living Operating Budgets Community Services COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, and public art. Expenditures by Division FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Division Recreation $ 561,247 $ 499,158 $ 471,595 FY12-13 Proposed Budget $ 473,494 Parks 924,713 925,912 1,053,846 1,071,483 Community Center Operations 683,388 570,504 425,185 421,050 Senior Services 234,081 Total $ 2,403,429 197,824 $ 2,193,398 222,529 $ 2,173,155 267,811 $ 2,233,838 Variance Explanations: Parks: Increase for resurfacing parking lots in parks. Senior Services: Increase in meal costs for Home Delivered Meals and the implementation of Level 1 Background Checks, including fingerprinting. Use of Funds - Community Services - By Division Where does the money go? Community Center Operations 19% Parks 48% Recreation 21% Senior Activity Center 12% Total Proposed Budget = $2,233,838 The Height of Desert Living 193 Operating Budgets Community Services Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ Amenities 998,741 $ 813,339 $ FY12-13 Proposed Budget 575,300 $ 562,347 166,952 192,397 218,153 - - - 9,807 Boards & Commissions 38,542 28,669 52,514 58,012 Building Maintenance 78,593 97,285 115,694 102,974 Art Acquisition Community Events 235,229 113,272 88,500 106,404 108,492 Event Planning 70,685 52,845 49,261 54,991 Facility Rental 13,100 - - - Field Prep/Maint 138,506 149,035 184,980 193,406 Fountain 219,283 175,010 200,724 201,300 87,939 91,564 103,657 117,481 187,280 170,506 233,356 218,888 19,851 - - 40,677 Home Delivered Meals Landscape Maintenance Community Center Marketing Open Space 2,428 40,245 34,057 Recreational Trips 29,970 - - - Senior Membership 16,414 68,055 58,403 85,356 Senior Programs 11,471 513 2 - Social/Community Services 15,769 67,113 76,969 75,526 Special Events - 13,666 26,897 27,728 Special Interest Programs 54,741 38,414 35,198 34,884 Sports Activities 86,036 66,279 65,317 67,610 Youth & Teen Programs 53,840 39,963 36,269 Total $ 2,403,429 $ 2,193,398 $ 2,173,155 39,130 $ 2,233,838 Variance Explanations: Administration: Reallocation of wages to other program areas such as Boards/Commissions and Home Delivered Meals. Amenities: A total of $38,500 has been budgeted to resurface parking lots in the parks. Art Acquisition: Budgeting for part-time staff to assist volunteers to clean the public art pieces. Boards and Commissions: Additional staff time has been allocated to serve these groups. Building Maintenance: Facilities under the Development Services Department has assumed more responsibility for maintenance at the Community Center and the cost for that maintenance. Event Planning: Additional staff time has been allocated for working with external groups on hosting events. 194 The Height of Desert Living Operating Budgets Community Services Variance Explanations (cont.): Field Prep/Maintenance: Design work for a pump system on the park side for irrigation. Water/Sewer cost was increased at Four Peaks - current budget shortfall anticipated. Home Delivered Meals: Reallocation of wages of Senior Services Supervisor and an increase in the costs of meals. Landscape Maintenance: Reduction to contractor work; more work performed by park staff. Open Space: Reallocation of wages to this program area based on demand. Senior Membership: Increase proposed for membership program offerings. Youth & Teen Programs: Increase in programs for tots and teens. Use of Funds - Community Services - By Program Where does the money go? Field Boards & Commissions Amenities 3% 11% Building Maintenance 5% Community Prep/Maint Events 9% 5% Fountain 9% Administration 25% Sports Activities 3% Senior Membership 4% Home Delivered Meals 5% Landscape Maintenance 10% Total Proposed Budget = $2,233,838 Note: Programs that account for 1% of the total are not shown on the chart. The Height of Desert Living 195 Operating Budgets Community Services Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ Employment Taxes Benefits Dues & Memberships Education and Training 985,677 $ 863,737 $ FY12-13 Proposed Budget 857,631 $ 876,770 43,272 38,745 41,727 45,225 203,066 181,116 188,164 177,694 4,663 5,842 7,443 7,924 4,058 5,805 4,500 5,065 92,585 82,395 137,029 171,810 Utilities 262,561 265,423 281,389 287,402 Contractual Services 253,766 205,209 258,653 282,320 Supplies Maintenance and Repair 100,280 102,474 156,615 139,105 Equipment 6,310 7,126 6,800 5,090 Damages/Vandalism 2,131 587 2,400 2,400 Internal Service Transfers Capital Total $ - 34,514 37,004 40,033 414,517 400,425 193,800 193,000 31,541 - - - 2,403,429 $ 2,193,398 $ 2,173,155 $ 2,233,838 Variance Explanations: Wages: Increase of 2.5% to wages. Increase due to salary allocation from supervisor to director position. Employment Taxes: Due to wage increase. Benefits: Reduction in costs for health insurance. Maintenance and Repair: Resurfacing of parking lots in parks. Rebuild final cla-valve on the fountain. Contractual Service : Barricades/signage for Town special events was previously charged to Streets and now to Community Services. Supplies: Facilities under Development Services Department has revised the need for janitorial and other supplies at the Community Center. 196 The Height of Desert Living Operating Budgets Community Services Supplies 6% Use of Funds - Community Services - By Category Where does the money go? Internal Service 2% Transfers 9% Contractual Services 13% Wages 39% Benefits 8% Utilities 13% Maintenance and Repair 8% Employment Taxes 2% Total Proposed Budget = $2,233,838 FY11-12 Department Accomplishments Initiative Strategic Value Received second year recognition as Playful City USA Expanded youth offerings at Community Center Recreational opportunities and amenities Completed additional phases of the “Greening of Downtown” in Fountain Park Updated special event application Civic Responsibility Provided over 10, 000 meals under the Home Delivered meals program Partnered with various travel companies for trips for seniors Developed various Trail Programs Public Safety, Health and Welfare Recreational opportunities and amenities Civility Recreational opportunities and amenities Recreational opportunities and amenities FY12-13 Objectives Initiative Strategic Value Complete Level 1 Background Checks for the Home Delivered Meals program Continue to expand toddler/ youth (teen) programs Complete final “Greening of Downtown” phase in Fountain Park Resurface parks’ parking lots Public Safety, Health and Welfare $17,000 Grant/General Fund Recreational opportunities and amenities Civic Responsibility $8,000 General Fund Recreational opportunities and amenities Recreational opportunities and amenities CIP Implement the Urban Trail Program The Height of Desert Living Estimated Cost/Funding Source None CIP 197 Operating Budgets Community Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR STRIPING SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES INSTRUCTOR FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE 198 COMMUNITY SERVICES FY09-10 Actual $807,945 159,292 2,475 15,966 12,270 13,999 15,723 1,280 102,085 8,892 1,208 3,351 85,190 2,342 2,065 2,598 1,435 2,623 5,508 1,479 1,844 18,492 10,879 268 13,254 10,708 2,034 5,270 31 1,193 1,230 1,955 2,404 15,037 200,211 5,558 7,792 36,642 12,358 30,297 27,305 20,449 878 1.373 FY10-11 Actual $702,002 159,355 2,380 10,512 12,350 12,975 2,909 92,387 6,369 975 2,885 76,512 1,988 2,727 3,116 1,625 4,180 664 2,184 1,607 5,170 294 3,569 10,711 1,191 19,537 6,218 2,004 18,388 1,774 775 1,260 7,049 197,861 5,477 8,565 42,251 11,267 20,328 16,518 20,244 729 369 The Height of Desert Living FY11-12 Revised Budget $665,854 191,777 14,669 9,652 15,807 1,599 102,144 6,497 978 3,287 73,229 2,029 1,205 6,238 440 4,060 900 950 3,600 6,900 14,450 7,400 1,000 30,575 12,404 1,700 15,300 1,400 400 200 39,850 211,236 7,780 8,682 41,780 11,911 21,640 20,066 19,573 2,970 2,136 FY12-13 Proposed Budget $691,547 185,223 11,599 12,731 15,775 5,120 88,083 7,724 1,439 2,560 75,889 1,999 2,305 5,619 990 4,075 900 1,300 2,710 5,850 1,600 18,100 14,500 1,400 32,675 10,485 1,700 9,500 6,300 38,500 3,000 400 2,940 19,950 211,548 6,830 8,684 47,660 12,680 43,465 20,066 32,373 2,970 5,136 Operating Budgets Community Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES COMMUNITY SERVICES GENERAL FUND FY09-10 Actual Description SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS HARDWARE PERIPHERALS FURNITURE/APPLIANCES EQUIPMENT DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT TOTAL COMMUNITY SERVICES FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $2,044 39,970 851 28,248 5,154 28 43 6,310 2,131 404,467 $462 47,945 1,926 26,262 5,226 2,642 29 5,564 400 119 688 355 587 4,030 2,993 11,043 31 16,418 400,425 $1,000 72,605 1,770 54,012 3,775 1,900 6,800 2,400 3,865 661 13,044 19,434 193,800 $500 69,761 4,420 40,632 4,303 5,090 2,400 6,911 511 13,136 19,475 193,000 $2,295,108 $2,193,398 $2,186,655 $2,233,838 The Height of Desert Living 199 Operating Budgets Community Services 200 The Height of Desert Living Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills residents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. FY09-10 Actual Program Name Administration $ 504,581 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 420,282 $ 250,252 250,892 Boards & Commissions 16,429 92 9,978 12,193 Building Maintenance 78,593 97,285 115,694 102,974 Event Planning 70,685 52,845 49,261 54,991 Facility Rental 13,100 - - - 683,388 $ 570,504 $ 425,185 $ 421,050 Total $ Use of Funds - Community Center - By Program Where does the money go? Event Planning 13% Building Maintenance 24% Boards & Commissions 3% Administration 60% Total Proposed Budget = $421,050 The Height of Desert Living 201 Operating Budgets Community Center Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ 228,748 Employment Taxes $ 134,478 $ FY12-13 Proposed Budget 167,498 $ 162,977 8,933 7,041 9,554 8,671 49,760 23,698 31,060 30,792 314 383 188 583 - - - - Maintenance and Repair 2,049 2,015 1,600 1,600 Utilities 1,079 1,198 816 720 Contractual Services 3,652 2,497 6,555 8,660 Supplies 1,795 3,034 4,650 3,950 58 2,262 1,550 1,650 - 6,898 8,214 8,447 Benefits Dues & Memberships Education and Training Equipment Internal Service Transfers Total $ 387,000 387,000 193,500 193,000 683,388 $ 570,504 $ 425,185 $ 421,050 Use of Funds - Community Center - By Category Where does the money go? Employment Taxes 2% Wages 39% Transfers 47% Benefits 7% Internal Service 2% Supplies 1% Total Proposed Budget = $421,050 202 The Height of Desert Living Contractual Services 2% Operating Budgets Community Center Division Activities/Results Performance Measures Attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on rental evaluations Achieve a high return rate on rental surveys FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A N/A N/A 90% N/A N/A N/A FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 3,396 3,315 3,400 3,370 74,517 68,492 70,000 71,000 866 875 875 875 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target $25.20 $20.02 $14.90 $14.72 60% Quality Number of bookings Number of patrons served Number of hours worked by volunteer staff in support of facility operations Productivity Net operating costs of facility per capita1 1 Population for FY09-10 - FY12-13 is based on the 2010 US Census. The Height of Desert Living 203 Operating Budgets Community Center Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description COMMUNITY CENTER FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT EQUIPMENT MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE BANK/MERC ACCT FEES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS SMALL TOOLS HARDWARE PERIPHERALS FURNITURE/APPLIANCES ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-TELECOM CHARGES TRANSFER OUT $178,385 42,233 50 8,079 3,959 3,235 1,379 359 28,535 2,156 299 680 17,611 479 314 2,034 15 1,079 1,023 2,629 1,141 181 460 13 58 387,000 $84,194 50,284 3,357 1,931 1,135 619 13,293 898 137 303 8,837 230 345 38 4 2,004 7 1,198 323 92 2,082 1,679 33 934 388 1,508 400 80 274 89 21 6,789 387,000 $97,531 69,967 5,353 1,415 2,320 466 18,567 860 154 455 10,728 296 188 1,600 816 565 1,760 1,650 2,580 1,500 1,000 500 1,000 650 1,550 118 27 8,069 193,500 $105,908 57,069 3,539 2,366 1,729 1,037 16,956 1,305 180 393 11,651 307 325 258 1,600 720 300 1,760 4,650 1,950 750 1,000 550 1,000 650 1,650 322 25 8,100 193,000 TOTAL COMMUNITY CENTER $683,388 $570,504 $425,185 $421,050 204 The Height of Desert Living Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Programs; Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our qualified staff works to meet the goals through efficient park maintenance and operations methods. Expenditures by Location FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Location Name Fountain Park $ 383,621 $ 352,242 $ 408,721 FY12-13 Proposed Budget $ 416,409 Golden Eagle Park 319,483 312,571 378,014 371,467 Four Peaks Park 120,274 125,514 126,951 128,113 98,907 95,340 106,103 105,010 2,428 40,245 34,057 40,677 Desert Vista Park Trails Other - Total $ 924,713 $ 925,912 - 9,807 $ 1,053,846 $ 1,071,483 Variance Explanations: Fountain Park: Increase due to the maintenance and operations primarily associated with the Fountain equipment repairs and also some reconfiguration of the turf irrigation heads. Trails: Increase related to trail maintenance necessary on the Lake Overlook Trail. Uses of Funds - Parks - By Location Where the Money Goes Desert Vista Park 10% Trails 4% Four Peaks Park 12% Other 1% Fountain Park 39% Golden Eagle Park 34% Total Proposed Budget = $1,071,483 The Height of Desert Living 205 Operating Budgets Parks Division Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ Amenities 210,265 166,952 Art Acquisition $ 198,719 $ 182,576 192,397 FY12-13 Proposed Budget $ 218,153 172,176 235,229 - - - 9,807 Field Prep/Maint 138,506 149,035 184,980 193,406 Fountain 219,283 175,010 200,724 201,300 Landscape Maintenance 187,280 170,506 233,356 218,888 Open Space Total $ Landscape Maintenance 20% 2,428 40,245 34,057 40,677 924,713 $ 925,912 $ 1,053,846 $ 1,071,483 Uses of Funds - Parks - By Program Where the Money Goes Open Space 4% Administration 16% Fountain 19% Amenities 22% Field Prep/Maint 18% Art Acquisition 1% Total Proposed Budget = $1,071,483 206 The Height of Desert Living Operating Budgets Parks Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ 289,357 $ 328,168 $ FY12-13 Proposed Budget 313,386 $ 313,762 Employment Taxes 13,525 13,085 13,719 15,426 Benefits 77,433 88,928 91,875 81,935 2,145 2,513 2,200 1,975 956 555 1,190 1,705 Dues & Memberships Education and Training Maintenance and Repair 85,478 80,001 135,329 168,260 256,813 260,550 276,120 282,042 Contractual Services 88,407 56,583 102,310 103,770 Supplies Utilities 56,039 63,537 91,916 80,850 Equipment 5,823 4,136 5,250 3,440 Damages/Vandalism 2,131 587 2,400 2,400 - 14,845 17,851 15,918 15,065 12,424 300 - Internal Service Transfers Capital 31,541 Total $ 924,713 $ 925,912 $ 1,053,846 $ 1,071,483 Variance Explanations: The Parks Division has been able to reduce some category cost in dues & membership, supplies and equipment by eliminating the non-essential memberships and consolidating supplies through efficient procurement. As for equipment, staff has purchased most of the high-dollar equipment/hand tools needed over the past three years. The increase in education and training is due to the cost to have the Golden Eagle Park lead staff person recertify as a Playground Safety Inspector. In maintenance and repairs, there are some additional expenditures related to postponed rebuilding of fountain cla-valve#2, trail maintenance on the Lake Overlook Trail and adjusting irrigation heads at Fountain Park. Uses of Funds - Parks - By Category Where the Money Goes Contractual Services 10% Supplies 8% Internal Service 2% Wages 29% Utilities 26% Employment Taxes 1% Benefits 8% Maintenance and Repair Total Proposed Budget = $1,071,483 16% The Height of Desert Living 207 Operating Budgets Parks Division Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Maintain a high overall satisfaction rating (good or better) of maintenance/operations Number of Special Events hosted in parks Good Good Good Good N/A N/A 23 25 Appearance/availability Good Good Good Good Quality Restrooms serviced and cleaned Ramadas serviced and cleaned Trails maintained and ready for use daily Trailhead promotions with brochures, maps and Town website FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 365 365 365 365 365 365 365 365 365 365 365 365 365 365 365 365 days days days days days days days days days days days days days days days days Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 861 2,437 2,500 2,600 Department hosted special events 217/ $5,660 10 313/ $17,081 10 350/ $18,000 10 370/ $19,000 10 Fountain Hills Hiking Trails visitors 1000+ 1000+ 1000+ 1000+ Park bookings Park rentals/revenue 208 The Height of Desert Living Operating Budgets Parks Division The Height of Desert Living 209 Operating Budgets Parks Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR STRIPING SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES LANDSCAPE CONTRACTS 210 PARKS FY09-10 Actual $288,056 37 1,264 5 4,079 9,150 291 39,977 3,143 491 1,265 31,672 885 1,215 930 520 436 5,508 1,479 1,844 18,492 10,879 268 13,235 9,620 2,331 31 1,193 1,230 1,928 2,404 15,037 200,211 5,558 3,905 36,642 10,497 14,704 543 145 73,015 - FY10-11 Actual $328,168 4,649 7,642 794 47,171 2,861 486 1,397 36,085 928 2,105 408 285 270 664 2,184 1,607 5,170 294 3,569 10,711 1,191 19,475 6,048 18,388 1,774 775 1,102 7,049 197,861 5,477 4,307 42,251 10,652 8,790 434 105 47,254 The Height of Desert Living FY11-12 Revised Budget $313,386 4,543 8,739 437 51,177 3,304 490 1,477 34,473 954 1,205 995 390 800 900 950 3,600 6,900 14,450 7,400 1,000 30,575 12,404 15,300 1,400 400 200 39,850 211,236 7,780 4,308 41,780 11,016 13,950 1,780 200 86,380 FY12-13 Proposed Budget $311,586 2,176 135 4,559 9,034 1,698 41,087 3,587 915 1,157 34,283 906 1,340 635 905 800 900 1,300 2,710 5,850 1,600 18,100 14,500 1,400 32,675 9,985 9,500 6,300 38,500 3,000 400 1,590 19,950 211,548 6,830 4,224 47,660 11,780 13,700 5,380 200 84,490 Operating Budgets Parks Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES PARKS GENERAL FUND FY09-10 Actual Description OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS SMALL TOOLS FURNITURE/APPLIANCES DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-TELECOM CHARGES TRANSFER OUT OTHER CAPITAL OUTLAY TOTAL PARKS FY10-11 Actual FY11-12 Revised Budget $52 14,207 2,044 36,677 16 3,042 5,823 2,131 15,065 $132 10,812 462 46,609 9 2,224 3,289 3,722 414 587 683 49 11,043 3,071 12,425 31,541 $924,713 FY12-13 Proposed Budget $300 10,139 500 64,343 120 2,600 2,848 3,440 2,400 1,633 28 10,209 4,048 - - $300 11,204 1,000 66,722 120 10,250 2,320 5,250 2,400 733 28 13,044 4,046 300 - $925,912 $1,053,846 $1,071,483 - Fountain Hills Park Statistics: - 122 Acres of Developed Parks 740 Acres of Preserve Park Area 4.74 Miles of Trails 658 Acres of Town Owned Washes The Height of Desert Living 211 Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills residents by providing recreation services that will meet the intellectual, social cultural, and leisure needs of all residents. FY09-10 Actual Program Name Administration $ 229,319 Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 156,647 $ 95,168 89,633 Boards & Commissions 22,113 28,577 29,372 30,491 Community Events 99,412 88,500 106,404 108,492 Social/Community Service 15,769 67,112 76,969 75,526 17 13,666 26,897 27,728 Special Interest Programs 54,741 38,414 35,198 34,884 Sports Activities 86,036 66,279 65,317 67,610 Youth & Teen Programs 53,840 39,963 36,269 39,130 561,247 $ 499,158 $ 471,594 $ 473,494 Special Events Total $ Sports Activities 14% Use of Funds - Recreation - By Program Where does the money go? Special Interest Programs 7% Administration 20% Social/Commu nity Service 16% Community Events 23% Special Events 6% Total Proposed Budget = $473,494 212 Youth & Teen Programs 8% The Height of Desert Living Boards & Commissions 6% Operating Budgets Recreation Division Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ 336,220 $ 291,586 $ FY12-13 Proposed Budget 260,288 $ 256,846 Employment Taxes 14,606 12,875 12,783 13,241 Benefits 62,070 58,703 53,125 52,066 Dues & Memberships 1,938 2,670 5,055 4,826 Education and Training 2,912 5,215 3,180 3,225 Maintenance and Repair 3,029 227 100 1,900 Utilities 3,563 3,214 4,045 3,920 Contractual Services 97,913 79,795 73,280 81,976 Supplies 36,164 32,690 51,367 43,637 430 511 - - - 10,672 8,371 11,857 Equipment Internal Service Transfers Total $ 2,402 1,000 - - 561,247 $ 499,158 $ 471,594 $ 473,494 Variance Explanations: Contractual Services: Increased for programs relating to teens as well as co-ed softball. The elimination of the printing of the In The Loop Community Activity Guide resulted in a decrease. Publication will now be online only. Program Materials: (included in supplies) Program Materials increased related to Council Goal C2 for the Centennial Celebration and Council Goal EL2 for a local talent event. Utilities 1% Contractual Services 17% Education and Training 1% Use of Funds - Recreation - By Category Where does the money go? Supplies 9% Dues & Benefits Memberships 11% 1% Employment Taxes 3% Internal Service 3% Wages 54% Total Proposed Budget = $473,494 The Height of Desert Living 213 Operating Budgets Recreation Division Activities/Results Performance Measures Attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on program evaluations Achieve a high return rate on recreation program surveys FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A N/A N/A 90% N/A N/A N/A 60% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 1,960 1,759 1,596 1,650 945 1,080 915 1,020 3,250 3,350 950 1,000 1,512 1,251 1,462 1,400 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target $19.90 $17.65 $14.67 $15.78 Quality Number of individual program participants1 Number of team sports program participants Number of hours worked by volunteer staff in support of recreation activities Number of Youth Sports & School District Facility Bookings Productivity Net operating costs of recreation programs per capita2 1 Does not include participation at special events, drop-in teen programs, or BGC partnership 2 Populations are those used for distribution of shared revenues as of July 1, 2006. FY09-10, FY10-11, FY11-12 and FY12-13 are based on the 2010 US Census. 214 The Height of Desert Living Operating Budgets Recreation Division The Height of Desert Living 215 Operating Budgets Recreation Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES INSTRUCTOR FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS PERIPHERALS EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE 216 RECREATION FY09-10 Actual $270,793 57,510 2,337 5,581 4,594 4,819 4,752 441 29,374 2,280 309 1,119 28,217 771 270 1,668 755 2,157 19 60 2,924 27 2,465 1,097 15,593 27,305 19,906 878 205 9,170 22,754 2,103 3,282 2,189 334 28,176 2,112 28 43 430 - FY10-11 Actual $233,023 56,182 2,380 3,831 4,186 3,853 1,005 29,779 1,653 270 963 25,374 664 2,670 1,305 3,910 57 170 2,654 560 11,538 16,518 19,601 230 185 12,009 18,000 1,715 3,395 19 429 589 24,038 1,549 2,642 29 118 39 355 2,948 2,753 - The Height of Desert Living FY11-12 Revised Budget $192,103 68,186 5,216 2,783 4,393 391 28,823 1,383 241 966 21,124 588 5,055 3,180 100 3,150 895 7,125 20,066 17,565 750 300 24,410 1,000 2,064 5,500 400 42,762 805 1,900 2,656 423 - FY12-13 Proposed Budget $196,632 60,213 3,736 3,728 4,280 1,497 27,269 1,621 247 729 21,633 567 350 4,476 3,225 500 100 1,300 3,020 900 12,305 20,066 26,765 750 300 20,230 1,560 5,300 500 37,032 805 3,400 230 2,928 - Operating Budgets Recreation Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description ISF-MOTOR POOL CHARGES ISF-TELECOM CHARGES TRANSFER OUT TOTAL RECREATION RECREATION FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $2,402 $31 4,941 1,000 $5,291 - $5,300 - $561,247 $499,158 $471,594 $473,494 The Height of Desert Living 217 Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon-time meal to Town residents who require assistance in obtaining nutritional meals. FY09-10 Actual Program Name Administration $ Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY12-13 Proposed Budget $ $ 54,577 Boards & Commissions 37,692 $ 47,303 49,646 - - 13,164 15,328 Community Events 13,859 - - - Home Delivered Meals 87,939 91,564 117,157 117,481 Community Center Marketing 19,851 - - - Recreational Trips 29,970 - - - Senior Memberships 16,414 68,055 58,403 85,356 Senior Programs 11,471 513 2 197,824 $ 236,029 Total $ 234,081 $ $ 267,811 Variance Explanations: Home Delivered Meals: Increase in meal costs for Home Delivered Meals and the implementation of Level 1 Background Checks, including fingerprinting. Senior Memberships: Reallocation of a portion of Community Services Director’s wages. Also, an additional .15 FTEs for Operations Worker were reallocated from Community Center to Senior Services. Increase proposed for membership program/event offerings. Use of Funds - Senior Services- By Program Where does the money go? Senior Memberships 32% Adminstration 19% Home Delivered Meals 43% Total Proposed Budget = $267,811 218 The Height of Desert Living Boards & Commissions 6% Operating Budgets Senior Services Division Expenditures by Category FY09-10 Actual Category Wages $ 131,353 Employment Taxes FY11-12 Revised Budget FY10-11 Actual $ 109,506 $ FY12-13 Proposed Budget 116,458 $ 143,185 6,209 5,745 5,671 7,887 13,802 9,788 12,104 12,901 Dues & Memberships 266 277 - 540 Education and Training 191 35 130 135 1,029 152 - 50 Benefits Maintenance and Repair Utilities 1,106 461 408 720 63,794 66,333 90,008 87,914 6,281 3,212 8,683 10,668 Equipment - 216 - - Internal Service - 2,099 2,567 3,811 10,050 - - - 197,824 $ 236,029 $ 267,811 Contractual Services Supplies Transfers Total $ 234,081 $ Variance Explanations: Wages, Employment Taxes, Benefits: Reallocation of a portion of Community Services Director’s wages. Also, an additional .15 FTEs for Operations Worker were reallocated from Community Center to the Senior Services. Dues & memberships: Increase due to reallocation of movie license from Supplies and the increase in online registration fees. Contractual Services: Increase in meal costs for Home Delivered Meals and the implementation of Level 1 Background Checks, including fingerprinting. Internal Service: Increase due to addition of Community Center copy fees. Use of Funds - Senior Services- By Category Where does the money go? Supplies 4% Internal Service 1% Contractual Services 33% Wages 54% Benefits 5% Employment Taxes 3% Total Proposed Budget = $267,811 The Height of Desert Living 219 Operating Budgets Senior Services Division Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 1,105 1,208 1,208 1,220 N/A N.A Good Good FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 1,105 1,208 1,208 1,220 21,636 22,113 22,200 22,300 365 365 365 365 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of senior programs offered 29 31 33 33 Number of special presentations offered 10 30 41 30 Number of attendees at Activities EXPO 450 450 500 525 10,169 9,742 8,000 10,000 90 90 70 90 Increase the number of members Maintain a high overall satisfaction rating (good or better) of meal quality Quality Number of members Number of attendees to senior programs and presentations Number of days per year meals delivered Productivity Number of meals delivered annually Number of clients participating in HDM program 220 The Height of Desert Living Operating Budgets Senior Services Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES SENIOR SERVICES GENERAL FUND FY09-10 Actual Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-TELECOM CHARGES VEHICLE MAINT/REPAIR TRANSFER OUT TOTAL SENIOR SERVICES FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $70,711 59,548 51 1,042 3,711 1,866 442 190 4,199 1,312 108 287 7,690 207 266 160 31 343 763 62,743 1,051 1,071 4,831 339 59 1,029 10,050 $56,617 52,888 3,324 1,584 345 491 2,144 958 82 222 6,216 166 277 35 152 406 56 209 71 92 63,128 2,000 833 1,945 874 393 216 311 170 1,617 - $62,834 53,624 4,100 911 355 305 3,577 950 93 389 6,904 191 50 80 408 13,500 228 260 186 72,684 2,100 1,050 3,050 4,883 750 358 183 2,026 - $77,420 65,765 4,189 2,078 732 888 2,771 1,211 97 281 8,322 219 290 250 85 50 50 720 17,160 228 260 186 69,300 780 3,000 4,418 3,250 1,556 228 2,027 - $234,081 $197,824 $236,029 $267,811 The Height of Desert Living 221 Operating Budgets Law Enforcement Law Enforcement 222 The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law enforcement services to the Town of Fountain Hills by enforcing State and local laws; selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Police Officer Standards and Training (AZ POST) and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain Joe Rodriguez, twenty deputies are assigned fulltime to the Town of Fountain Hills. Of these, nineteen deputies and three sergeants are assigned to patrol. One deputy is assigned to the Schools and Community Services Department to address quality of life issues, court security and administrative duties. Additionally, there are three detectives and a detective sergeant assigned, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ Animal Control Incarceration/Transport Patrol Total 65 $ 39,398 $ 13,308 $ 38,630 7,745 FY12-13 Proposed Budget $ 66,398 22,396 65,324 81,154 60,618 96,000 96,000 2,690,809 2,599,728 2,729,379 2,762,382 2,811,426 $ 2,712,284 The Height of Desert Living $ 2,899,522 $ 2,946,102 223 Operating Budgets Law Enforcement Use of Funds - Law Enforcement - By Program Where does the money go? Administration 1% Animal Control 2% Patrol 94% Incarceration/ Transport 3% Total Proposed Budget = $2,946,102 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages $ Employment Taxes Benefits 9,517 $ 7,172 $ FY12-13 Proposed Budget 15,338 $ 13,591 747 493 962 780 - 576 1,143 1,254 Dues & Memberships - 19 - - Contractual Services 2,800,025 2,697,828 2,879,843 2,927,982 1,137 585 - 275 - 3,300 - - Supplies Equipment Internal Service Total $ 2,811,426 2,311 $ 2,712,284 2,236 $ Use of Funds - Law Enforcement - By Category Where does the money go? Contractual Services 100% Total Proposed Budget = $2,946,102 224 The Height of Desert Living 2,899,522 2,220 $ 2,946,102 Operating Budgets Law Enforcement FY11-12 Department Accomplishments Initiative Strategic Value Participate in Town Citizen Academy Civic Responsibility Expand business participation in Crime Free Multi-Housing program to include 25% of local businesses Expand neighborhood Block Watch program Public, Safety, Health and Welfare Partner with Fountain Hills Youth Substance Abuse Prevention Coalition with events for youths Public, Safety, Health and Welfare Public, Safety, Health and Welfare The Height of Desert Living 225 Operating Budgets Law Enforcement FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description LAW ENFORCEMENT FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALARIES-FULL TIME SALARIES-PART TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES OFFICE SUPPLIES OPERATING SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES $9,513 3 590 138 19 65 2,799,960 413 725 - $1,560 5,611 348 104 19 23 348 19 3 20 172 14 19 2,697,828 636 (51) 3,300 92 2,220 $4,552 10,786 825 66 36 35 386 19 3 21 700 14 2,879,843 92 2,144 $6,022 7,569 470 198 34 78 514 31 5 23 663 18 2,912,982 15,000 275 100 2,120 TOTAL LAW ENFORCEMENT $2,811,426 $2,712,284 $2,899,522 $2,946,102 226 The Height of Desert Living Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living 227 Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire & Emergency Medical Department is to protect the quality of life for the residents, businesses, and visitors of Fountain Hills with the highest level of protection against loss of life and property. We uphold the commitment through quality emergency services and a proactive emphasis on public education, code enforcement, hazard investigation, innovative life and safety awareness, and community service; while maintaining the highest level of professionalism in all aspects of rescue, emergency medical service, fire prevention and suppression and control of hazardous situations. Department Overview Fire protection and emergency medical services are provided to the residents through a unique public/private sector combination of municipally-owned equipment and facilities operated by contract personnel from Rural Metro Corporation. The Fire Department is responsible for prevention and suppression of structural and wild land fires within the Town limits. The Fire Department also provides building safety inspections and plan review for construction activity, enforces the Town Fire Code and Ordinance’s, emergency medical services and transports, hazardous material mitigation, and takes the lead role in emergency response to natural disasters. In conjunction with its primary role, the Fire Department provides a wide range of auxiliary community services such as public education, youth-oriented explorer post, car-seat installation, Crisis Activated Response Effort (CARE), and a community bicycle helmet program. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name FD Administration $ FD Safety FD EMS FD Suppression FD Care Total $ 2,991,903 $ 137,599 $ $ 144,944 826 140,309 146,224 149,872 - 19,905 1,361,411 1,378,543 48,978 2,762,479 1,501,745 1,551,476 - - 4,200 30,500 3,041,707 $ 3,060,292 $ Variance Explanations: All Programs: The increase is due to the automatic contract escalator. 228 142,632 FY12-13 Proposed Budget The Height of Desert Living 3,156,212 $ 3,255,335 Operating Budgets Fire & Emergency Medical Variance Explanations (cont): FD Care: The increase is due to funding a part-time coordinator for this program. Use of Funds - Fire & Emergency Medical - By Program Where does the money go? FD C.A.R.E. 1% FD Administration 4% FD Suppression 48% FD Safety 5% FD EMS 42% Total Proposed Budget = $3,255,335 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Dues & Memberships $ 272 $ 160 $ FY12-13 Proposed Budget 1,200 $ 750 Maintenance and Repair 44,196 44,314 47,150 45,250 Utilities 16,931 20,277 21,900 22,000 2,853,693 2,853,939 2,940,940 3,053,578 Contractual Services Supplies 1,064 2,129 2,100 1,600 Equipment 4,942 24,317 28,500 16,500 Internal Service Transfers Total - 115,156 114,422 115,657 120,609 - - - $ 3,041,707 $ 3,060,292 $ 3,156,212 $ 3,255,335 Uses of Funds - Fire & Emergency Medical - By Category Where does the money go? Internal Service 4% Contractual Services 93% Equipment 1% Maintenance and Repair 1% Utilities 1% Total Proposed Budget = $3,255,335 The Height of Desert Living 229 Operating Budgets Fire & Emergency Medical FY11-12 Department Accomplishments Initiative Strategic Value Continuation of the Bicycle Helmet Program; Youth Safety Submitted FEMA Assistance to Firefighters grant for VHS/700-800 MHz radio equipment to continue to move toward narrow band/auto aid communication system Public Safety, Health and Welfare Submitted Regional (Rio Verde, FT. McDowell) Assistance to Firefighters Grant for Burn Training Trailer Received Governors Office of Highway Safety grant ($21K) for extrication equipment. Public Safety, Health and Welfare Continued “Public Safety and Appreciation Day” with the Public Safety Committee. Public Safety, Health and Welfare Public Safety, Health and Welfare Public Safety, Health and Welfare FY12-13 Objectives Initiative Strategic Value Station 1 Upgrades. Bunkroom addition, demolish trailer, and finish sidewalk Public Safety, Health and Welfare Capital Projects Fund Seek funding for Station 2 relocation Public Safety, Health and Safety, through improved response times Grant and/or Capital Projects Funds Seek funding for EOC (Emergency Operation Center) Public Safety Safety, Health and Grants Submit FEMA Assistance to Firefighters grant to replace/ upgrade Self Contained Breathing Apparatus per NFPA Standards. Public Safety Safety, Health and Grant with a 10% match ($108,000 FEMA, $12,000 Town) 230 Estimated Cost/Funding Source The Height of Desert Living Operating Budgets Fire & Emergency Medical FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES FIRE & EMERGENCY MEDICAL GENERAL FUND FY09-10 Actual Description LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES OFFICE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY SMALL TOOLS SOFTWARE PERIPHERALS EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-TELECOM CHARGES TRANSFER OUT TOTAL FIRE & EMERGENCY MEDICAL FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget 273 8,266 35,903 27 16,931 1,329 2,852,364 651 413 3,975 712 255 120,609 10 150 11,201 33,112 83 20,193 133 120 1,322 2,852,364 1,535 483 111 3,460 953 19,905 76 205 113,594 1,281 - 1,200 12,000 35,000 150 21,900 1,000 500 1,500 2,937,940 1,100 1,000 5,500 23,000 93 258 113,595 476 - 750 10,000 35,000 150 100 100 21,900 2,000 1,500 3,050,078 600 1,000 6,500 10,000 100 265 114,816 476 - $3,041,707 $3,060,292 $3,156,212 $3,255,335 The Height of Desert Living 231 Operating Budgets Fire & Emergency Medical 232 The Height of Desert Living Special Revenue Funds Special Revenue Funds The Height of Desert Living 233 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Development Services Streets Division Highway User Revenue Fund (HURF) 234 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Streets personnel and contract work for street repair. FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget Program Name Administration $ 389,028 $ 132,721 $ 200,017 FY12-13 Proposed Budget $ 190,991 Adopt A Street 324 19,262 3,297 3,193 Legal Services 20,260 22,591 21,408 21,600 Open Space 99,922 310,621 299,644 302,698 522,282 70,081 149,041 339,266 77,349 89,951 74,821 86,472 147,180 141,605 150,188 126,805 1,089 93,494 96,355 - Traffic Signals 166,100 153,697 200,694 170,336 Vehicle Maintenance 144,813 88,817 82,834 80,519 Pavement Management Street Signs Street Sweepers Traffic Management Total $ 1,568,347 $ 1,122,840 $ 1,278,299 $ 1,321,880 Variance Explanations: The Town’s pavement management program has been severely unfunded. The increase in the FY12-13 budget is an attempt to make repairs to potholes and curbs as they occur. Pavement Management 25% Use of Funds - Streets - By Program Street Signs Where does the money go? 7% Street Sweepers 10% Traffic Signals 13% Open Space 23% Administration 14% Vehicle Maintenance 6% Legal Services Total Proposed Budget = $1,321,880 2% The Height of Desert Living 235 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Category Wages 386,026 $ 410,816 $ FY12-13 Proposed Budget 349,489 $ 350,446 Employment Taxes 31,377 30,548 27,881 30,083 Benefits 98,159 119,821 113,206 114,646 Dues & Memberships 4,403 3,905 5,110 5,040 Education and Training 2,775 1,475 2,500 1,300 Maintenance and Repair 91,293 147,801 198,624 230,350 Utilities 87,703 130,186 172,612 151,180 208,877 227,771 353,596 364,133 Supplies 31,276 15,477 15,045 22,236 Equipment 35,217 10,069 4,800 8,300 42 1,517 - - - 23,454 35,436 32,233 591,199 - - - Contractual Services Damages/Vandalism Internal Service Transfers Contingency Total - - - 11,933 $ 1,568,347 $ 1,122,840 $ 1,278,299 $ 1,321,880 Use of Funds - Streets - By Category Where does the money go? Utilities 11% Contractual Services 28% Equipment 1% Internal Service Supplies 2% 2% Contingency 1% Maintenance and Repair 17% Benefits 9% Wages 27% Employment Taxes 2% Total Proposed Budget = $1,321,880 236 The Height of Desert Living Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target 336 336 336 336 3,456 3456 3456 3456 264 264 264 264 1,584 1584 1584 1584 72 72 72 72 1,872 1872 1872 1872 Number of vehicles in fleet 57 44 41 39 Acreage of medians maintained 56 58 59 59 Number of Adopt-a-Street participants 59 60 64 64 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target $206,676 $196,069 $150,188 $148,181 $59.80 $56.73 $43.46 $42.88 Percentage of residential sweeping completed within specified cycle Percentage of arterial sweeping completed within specified cycle Percentage of fleet preventive maintenance completed on time Quality Total lane miles on sweeping schedule Total lane miles swept annually Total residential lane miles Total residential lane miles swept annually Total arterial lane miles Total arterial lane miles swept annually Productivity Expenditure for street sweeping Expenditure per lane mile of streets swept FY11-12 and FY12-13 street sweeping expenditures does not include $54,465 for vehicle replacement costs. The Height of Desert Living 237 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES HIGHWAY USER REVENUE FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME ON CALL PAY SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ROAD REPAIR PARKING LOT REPAIR STRIPING SIDEWALK/PATHWAY REPAIR OTHER ROAD RELATED REPAIR SIGN REPAIR & REPLACEMENT PAINTING ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL AUDITING EXPENSE PROFESSIONAL FEES ENGINEERING FEES LEGAL FEES INSURANCE EXPENSE RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES BANK/MERC ACCT FEES 238 STREETS FY09-10 Actual $338,173 29,050 6,973 5,983 5,846 2,488 5,288 23,242 360 54,658 4,020 551 1,388 36,546 996 2,000 2,403 2,775 107 49 835 8,443 3,605 35 9,324 31,116 6,685 5,516 3,153 5,321 757 16,324 23 34,793 11,827 3,793 6,431 30,859 12,581 20,260 85,310 1,225 89,501 - FY10-11 Actual $373,137 22,749 6,128 8,802 1,410 5,948 22,209 981 68,089 3,996 604 1,686 44,335 1,112 3,905 1,475 516 99 21,363 1,572 2,021 8,749 27,608 30,119 199 21,662 8,259 1,074 3,388 934 695 19,332 212 12,649 12,472 4,357 70,931 29,778 7,997 1,165 22,591 75,651 3,750 71 1,526 25 The Height of Desert Living FY11-12 Revised Budget $349,489 4,917 22,457 507 68,109 3,486 511 1,632 38,441 1,027 1,340 3,770 2,100 400 1,225 3,000 3,300 4,860 48,500 29,225 300 12,000 73,789 22,425 48,900 15,800 5,372 61,540 41,000 9,180 500 20,000 21,408 93,000 25,008 13,800 - FY12-13 Proposed Budget $350,447 5,088 23,365 1,630 68,297 4,367 1,220 1,052 38,553 1,156 1,340 3,700 1,300 2,000 3,000 1,600 7,500 7,800 33,500 30,825 300 13,800 100,000 10,000 20,025 43,500 15,000 3,800 51,880 37,000 7,125 34,000 20,000 21,600 71,200 25,008 14,500 - Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES HIGHWAY USER REVENUE FUND FY09-10 Actual Description LANDSCAPE CONTRACTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS SOFTWARE HARDWARE EQUIPMENT DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-TELECOM CHARGES TRANSFER OUT CONTINGENCY TOTAL STREETS STREETS FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $1,464 665 2,060 20,776 105 1,292 4,640 273 4,897 1,035 27,170 2,116 43 591,199 - $114,996 2,854 117 11,049 180 708 850 109 3,778 4,273 2,019 1,517 34 16,851 6,568 - $170,700 2,822 600 400 7,531 700 2,992 4,800 31 28,448 6,957 - $170,700 2,752 1,000 500 14,240 1,500 2,244 6,300 2,000 102 25,173 6,958 11,933 $1,568,347 $1,123,229 $1,278,299 $1,321,880 The Height of Desert Living 239 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund 240 The Height of Desert Living Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund Administration Economic Development Division Excise Tax/Downtown Fund The Height of Desert Living 241 Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund Economic Development Division – (Excise Tax/Downtown Fund) Service Delivery Plan Enhance the Town’s economic base through business attraction and business vitality activities. Expenditures by Program FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Program Name Administration $ 118,580 Total $ 118,580 Category $ 38,681 Employment Taxes 131,630 $ 211,364 $ $ 211,364 $ 45,326 $ 183,968 $ 183,968 Expenditures by Category FY10-11 FY11-12 Actual Revised Budget FY09-10 Actual Wages $ $ 131,630 FY12-13 Proposed Budget FY12-13 Proposed Budget 37,877 $ 38,822 640 801 669 781 Benefits 9,378 12,303 11,042 10,570 Dues & Memberships 1,398 4,990 6,704 3,419 Education and Training 4,018 2,719 7,528 3,725 - 11,837 - - 269 379 680 360 46,324 50,775 142,366 124,236 422 1,412 600 300 - 1,088 3,898 1,755 17,450 - - - Maintenance and Repair Utilities Contractual Services Supplies Internal Service Transfers Total $ 118,580 Use of Funds - Economic Development (Excise Fund) By Program Where does the money go? Administration 100% Total Proposed Budget = $183,968 242 $ 131,630 $ 211,364 $ 183,968 Use of Funds - Economic Development (Excise Fund) By Category Where does the money go? Internal Service 1% Wages 21% Contractual Services 68% Total Proposed Budget = $183,968 The Height of Desert Living Benefits 6% Dues & Memberships 2% Education and Training 2% Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund Activities/Results Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Complete economic development strategy document Hosted prospect visits (downtown) N/A N/A 100% N/A 3 0 1 2 Assist in the location of a retailer or other business (downtown) N/A N/A 1 1 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target N/A N/A 100% N/A N/A N/A 0% 100% N/A N/A 2% 2% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Oversee, draft and develop a comprehensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document. Identify a slate of economic development tools and strategies for attraction of businesses to the downtown area which is in alignment with the Council’s adopted Downtown Area Specific Plan. Develop and implement strategy to attract retailers & other businesses to Avenue of the Fountains and other downtown property. N/A N/A .5 N/A N/A N/A 0 1 2 3 1 1 Outreach to retailers and other business sectors, leasing agents, and developers in conjunction with local property owners and leasing agents. 23 contacts 37 contacts 15 contacts 20 contacts Hold an informational exchange forum with property owners and leasing agents of Avenue of the Fountains property and other downtown property. N/A N/A 0 1 Quality Council adoption of the economic development strategy document Council approval of economic development tools and strategies Response to retail outreach Productivity The Height of Desert Living 243 Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES EXCISE TAX/DOWNTOWN FUND Description SALARIES-FULL TIME MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE BANK/MERC ACCT FEES COMMUNITY CONTRACTS/EVENTS HOLIDAY LIGHTING OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES TRANSFER OUT TOTAL ECONOMIC DEVELOPMENT 244 ECONOMIC DEVELOPMENT FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $38,681 518 103 19 4,613 328 32 168 4,125 113 1,398 127 3,891 269 18,592 3,385 4,350 19,996 398 13 11 17,450 $45,326 639 94 68 6,467 342 39 212 5,109 135 4,990 787 1,933 11,837 379 24,019 36 6,699 25 19,996 229 1,071 112 703 358 27 - $37,877 549 88 32 6,262 275 46 177 4,167 115 6,704 128 7,400 527 153 52,500 7,536 42,330 40,000 600 907 2,736 255 - $38,822 563 97 121 5,689 321 33 144 4,271 112 3,419 725 3,000 360 41,100 2,786 50,000 30,350 300 505 1,100 150 - $118,580 $131,631 $211,364 $183,968 The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living 245 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds and Municipal Property Corporation (MPC) Revenue bonds. There are three General Obligation bond issues outstanding that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 were for the construction of a library/museum. Bonds issued in 2001 were for the purchase of mountain preserve land in the McDowell mountains. Total General Obligation bond principal and interest payments for FY12-13 are $1,002,000 and will be paid through a levy of Town property at an estimated rate of $0.2651 per $100 of assessed valuation. GENERAL OBLIGATION DEBT SERVICE FY09-10 Actual REVENUE: Property Tax Revenue: 1,485,579 - FY10-11 Actual 1,040,484 300 $ TOTAL REVENUES $ 1,485,579 $ 1,040,784 $ 1,020,100 $ 1,002,000 EXPENDITURES: General Obligation Bonds: Principal Interest Trustee, Admin and Report Fees $ $ $ $ TOTAL EXPENDITURES $ 1,368,138 820,000 208,713 2,100 $ 1,030,813 $ 1,020,000 100 FY12-13 Proposed Secondary Property Tax Interest Earnings 1,115,000 251,538 1,600 $ FY11-12 Budget 840,000 177,313 2,100 $ 1,019,413 $ 1,000,800 1,200 855,000 145,813 2,100 $ 1,002,913 The Cottonwoods Maintenance District was established to provide landscape installation and maintenance for a special district within the Town of Fountain Hills. COTTONWOODS MAINTENANCE DISTRICT FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed REVENUE: Cottonwoods Maintenance District $ 3,323 $ 3,315 $ 3,315 $ 3,315 TOTAL REVENUES $ 3,323 $ 3,315 $ 3,315 $ 3,315 EXPENDITURES: Cottonwoods Maintenance District $ 3,850 $ 3,315 $ 3,315 $ 18,315 TOTAL EXPENDITURES $ 3,850 $ 3,315 $ 3,315 $ 18,315 246 The Height of Desert Living Debt Service Funds The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the district. These obligations are paid by the property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings. The anticipated rate based on the assessed valuation of $23,911,534 (decrease of 12% from the prior year) is $1.55 per $100 of assessed valuation. EAGLE MTN COM FACILITIES DISTRICT FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed REVENUE: Property Tax Revenue Investment Earnings $ 410,241 - $ 420,000 84 $ 420,000 84 $ 422,100 600 TOTAL REVENUES $ 410,241 $ 420,084 $ 420,084 $ 422,700 $ 230,000 151,410 7,350 $ 260,000 143,360 7,350 $ 280,000 134,260 7,350 $ 290,000 123,760 7,350 $ 388,760 $ 410,710 $ 421,610 $ 421,110 EXPENDITURES: Principal Interest Administrative/Trustee Fees TOTAL EXPENDITURES The Municipal Property Corporation owns the land and buildings purchased through bond proceeds (McDowell Mountain Preserve, Community Center and Town Hall). The annual debt payment on the bonds is paid for with proceeds from the dedicated portion of the local sales tax and is included as a transfer from Excise sales tax. The debt payment for the Community Center will be transferred from the General Fund and is included within the Community Center budget. Any fund balance in this fund may be used only to retire the debt on the bonds. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the town used surplus reserves to pay down bonds that were issued in 2005 for the Civic Center (Town Hall). The payoff provided a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. MUNICIPAL PROPERTY CORPORATION REVENUES: Excise Tax Transfers (.2%) Excise Tax Transfers (.1%) Transfer from General Fund Interest TOTAL REVENUES EXPENDITURES: Principal Interest Admin Fee TOTAL EXPENDITURES FY09-10 Actual $ 570,995 285,497 387,000 - FY10-11 Actual FY12-13 Proposed 551,667 275,833 387,000 1,200 $ 631,200 193,500 500 $ 591,120 193,500 500 $ 1,243,492 $ 1,215,700 $ 825,200 $ 785,120 $ $ $ 958,625 113,625 7,000 $ 880,000 189,700 7,000 985,000 417,028 7,510 $ 1,409,538 $ FY11-12 Budget 1,035,000 376,630 7,000 $ 1,418,630 The Height of Desert Living $ 1,079,250 $ 1,076,700 247 Debt Service Funds Below is the schedule of outstanding debt required for next fiscal year, including a breakdown of the debt service payments for FY12-13. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town’s secondary assessed property valuation for FY12-13 is estimated to be $377,521,718 for the upcoming year (a 16.5% drop from the prior year) and the estimated levy is $0.2651 per $100 of assessed value. The levy is $.04 higher than last year as a result of the decrease in the Town’s secondary assessed value. The Schedule includes an itemization of the outstanding debt as of June 30, 2012. OUTSTANDING DEBT SCHEDULE Bond Type GO Purpose of Issue Refunding Date of Bond Issue 6/1/2005 Interest Date of Original Principal Rate Maturity Amount 4.00 7/1/2019 $ 3,470,000 $ - $ 3,755,000 $ 7,225,000 $ 3,470,000 $ - $ 3,755,000 $ 7,750,000 5,330,000 $ 3,440,000 1,100,000 $ 3,910,000 - $ $ 16,725,000 $ 7,085,000 $ 3,910,000 $ 4,630,000 $ 4,555,000 $ 1,465,000 $ - $ 3,090,000 TOTAL $ 4,555,000 $ 1,465,000 $ - $ 3,090,000 GRAND TOTAL $ 28,505,000 $ 12,020,000 Mtn. Bonds Refunding 12/1/2001 6/1/2005 Eagle Mtn 7/12/2005 GO General Obligation Bonds Rev SA Revenue Bonds Special Assessment Bonds 248 Outstanding Principal 7,225,000 4.70 7/1/2021 4.15 7/1/2019 TOTAL SA Amount Refunded $ TOTAL Rev Rev Principal Amount Retired 3.95 7/1/2021 The Height of Desert Living $ 3,910,000 400,000 4,230,000 $ 11,475,000 Debt Service Funds Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 2012 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 2013 $ $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes C. Total property tax levy amounts $ 1,020,000 $ 1,020,000 1,000,800 $ 1,000,800 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ 1,020,000 $ 1,020,000 $ 1,020,000 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 0.2230 0.2230 0.2651 0.2651 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 249 This Page Intentionally Left Blank 250 The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living 251 Capital Improvement Program Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Improvement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions section. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town’s infrastructure; b) b) serve as a link in the Town’s planning between the Town’s Strategic Plan and all subsidiary plans with a 10-20 year horizon and the annual budget process with a one-year horizon; c) c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the following meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facilities, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisition, a computer/software systems acquisition, or a public improvement that involves construction of new infrastructure, additions to existing structures, renovation of existing structures, and major repairs to infrastructure of a comprehensive 252 The Height of Desert Living Capital Improvement Program and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a development fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town’s CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's annual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for review and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the The Height of Desert Living 253 Capital Improvement Program public on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submitted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate Management Team member in compliance with the Town’s purchasing policy, special benefit district, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for approval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special call meeting. Upon approval, a copy of the amended CIP document will be published on the Town’s website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclusion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, management team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the following factors: HIGH Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by Federal, State or local, regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans 254 The Height of Desert Living Capital Improvement Program Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project MEDIUM Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing C.Funding Sources: The primary funding sources for the CIP are the General Fund, Grants, Development Fees, Excise Taxes, HURF, bonded indebtedness, Capital Leases and Capital Project funds. All potential projects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by Development Fees must also identify the relationship between the IIP project and the Development Fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living 255 Capital Improvement Program Attachment A Town of Fountain Hills Capital Improvement Project Information Form PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: YEAR PROJECT BEGAN: TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: Click here to enter text. FUNDING PRIORITY: Click here to enter text. Click here to enter text. Click here to enter text. Example FY 2012-15 Example FY 2012-13 Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total General $0 C apital Projects $0 Excise Tax $0 Grant $0 HURF $0 Development Fee $0 Developer $0 Unfunded $0 Other Total $0 $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total Planning $0 Design $0 C onstruction $0 Other Total $0 $0 $0 $0 $0 $0 $0 $0 Operating Impact Fund Type FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total Salaries & Benefits $0 Services & Supplies $0 Other Total 256 $0 $0 $0 $0 The Height of Desert Living $0 $0 $0 Capital Projects Summary Capital Projects Summary The Height of Desert Living 257 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 Project No. Project Title D6030 D6047 E8501 E8502 E8504 F4005 F4015 F4025 F4026 F4027 Stormwater Management/Drainage Projects Ashbrook Wash Channelization Improvements- $ Bayfield to Del Cambre Miscellaneous Drainage Improvements TOTAL Downtown Improvement Projects Downtown Vision Master Plan-Phase I (Greening) Downtown Vision Master Plan-Phase II (Ave/Lakeside) Ave of the Fountains Median Improvements TOTAL Fire & Emergency Projects Fire Station 2 Relocation Fire Station 1 Renovation Portable Live Fire Training Unit Emergency Operations Center Assistance To Fire Fighters Grant – Radios TOTAL F4012 Library, Art and Museum Projects Centennial Circle TOTAL F4002 F4020 F4023 General Government Projects Street Maintenance Facility Improvements Voice & Data Communications Upgrade Energy Efficiency Program TOTAL O7002 P3008 P3011 P3014 P3019 P3020 P3022 P3024 S6003 S6005 S6008 S6010 S6047 S6053 S6054 S6056 T5010 T5011 258 Prior Years Open Space Projects Adero Canyon Trailhead TOTAL Parks & Recreation Projects Four Peaks Park Improvements Fountain Park Improvements New Community Park-Ellman Property Joint Use School/Town-Fountain Hills High School Site Joint Use School/Town-McDowell Mountain Site Fountain Lake Water Quality Improvements Urban Trail Improvements TOTAL Street/Sidewalk Projects Unpaved Alley Paving Projects Shea Boulevard Widening Pavement Management Program Saguaro Blvd Reconstruction Shea Blvd Multi Use Path Fountain Hills Blvd Shoulder Paving Highway Safety Improvement Program Shea Blvd. Eastbound Bike Lane and Overlay TOTAL Traffic Signal Projects Intelligent Transportation System (ITS) Traffic Signal-Palisades & Saguaro Upgrades TOTAL $ $ $ $ FY12-13 $ 76,000 $ 76,000 $ 1,364,000 $ - $ 1,516,000 10,000 10,000 $ 65,000 65,000 $ 76,000 $ 76,000 $ 1,364,000 $ - $ 75,000 1,591,000 $ 100,000 $ - $ - $ $ 100,000 8,000 8,000 250,000 $ $ 1,792,000 2,142,000 250,000 $ $ $ 2,110,000 495,000 160,000 75,000 120,000 2,960,000 75,000 75,000 $ $ 100,000 146,000 246,000 $ $ 48,000 48,000 $ $ $ $ 25,000 35,000 60,000 $ - $ $ - $ $ - - $ $ $ - $ 50,000 - $ - $ $ $ 825,000 9,200,000 75,000 $ $ $ $ $ 2,544,000 2,544,000 $ $ 1,649,000 1,649,000 $ $ $ 675,000 18,400,000 630,000 $ $ 20,000 $ 10,195,000 20,000 $ 20,321,000 $ 325,000 3,903,000 100,000 300,000 50,000 65,000 57,000 651,000 5,451,000 $ 190,000 100,000 7,200,000 50,000 291,000 7,831,000 $ 180,000 100,000 366,000 646,000 $ $ $ $ 1,327,000 1,327,000 $ $ 53,000 53,000 $ 184,050 $ $ $ $ 53,000 400,000 453,000 Contingency $ - $ 58,281 TOTAL PROPOSED CAPITAL PROJECTS $ $ 11,587,281 $ $ 18,589,050 $ $ 596,000 250,000 50,000 350,000 250,000 - 75,000 - 669,000 $ $ - - 250,000 250,000 - $ $ $ $ $ - 100,000 40,000 140,000 250,000 250,000 - $ $ 50,000 50,000 $ $ $ $ Total FY16-17 - $ $ FY15-16 $ $ $ FY14-15 - 140,000 140,000 $ FY13-14 $ $ - 1,000,000 $ 1,800,000 2,900,000 $ $ - $ 2,250,000 495,000 160,000 75,000 120,000 3,100,000 - $ $ - $ $ 123,000 123,000 - $ $ $ - $ 2,544,000 125,000 181,000 2,850,000 $ $ - $ $ 2,712,000 2,712,000 $ - $ 50,000 1,500,000 27,600,000 705,000 1,063,000 1,063,000 - - 20,000 20,000 20,000 20,000 100,000 100,000 $ $ $ $ $ - 268,130 $ $ 27,081,130 $ The Height of Desert Living - 100,000 100,000 671,000 $ $ $ 300,000 130,000 30,956,000 695,000 4,003,000 500,000 7,500,000 466,000 396,000 57,000 651,000 14,268,000 $ $ - $ 1,433,000 400,000 1,833,000 27,970 $ 1,200 $ 539,631 2,824,970 $ 121,200 $ 60,872,631 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 BY FUNDING SOURCE Capital Projects Fund Project No. Project Title D6030 D6047 E8501 E8502 E8504 F4005 F4015 F4025 F4026 F4027 F4012 F4002 F4020 F4023 O7002 P3008 P3011 P3014 P3019 P3020 P3022 P3024 S6003 S6005 S6008 S6010 S6047 S6053 S6054 S6056 T5010 T5011 Stormwater Management/Drainage Projects Ashbrook Wash Channelization ImprovementsBayfield to Del Cambre Miscellaneous Drainage Improvements TOTAL Downtown Improvement Projects Downtown Vision Master Plan-Phase I (Greening) Downtown Vision Master Plan-Phase II (Ave/Lakeside) Ave of the Fountains Median Improvements TOTAL Fire & Emergency Projects Fire Station 2 Relocation Fire Station 1 Renovation Portable Live Fire Training Unit Emergency Operations Center Assistance To Fire Fighters Grant – Radios TOTAL Library, Art and Museum Projects Centennial Circle TOTAL General Government Projects Street Maintenance Facility Improvements Voice & Data Communications Upgrade Energy Efficiency Program TOTAL Open Space Projects Adero Canyon Trailhead TOTAL Parks & Recreation Projects Four Peaks Park Improvements Fountain Park Improvements New Community Park-Ellman Property Joint Use School/Town-Fountain Hills High School Site Joint Use School/Town-McDowell Mountain Site Fountain Lake Water Quality Improvements Urban Trail Improvements TOTAL Street/Sidewalk Projects Unpaved Alley Paving Projects Shea Boulevard Widening Pavement Management Program Saguaro Blvd Reconstruction Shea Blvd Multi Use Path Fountain Hills Blvd Shoulder Paving Highway Safety Improvement Program Shea Blvd. Eastbound Bike Lane and Overlay TOTAL Traffic Signal Projects Intelligent Transportation System (ITS) Traffic Signal-Palisades & Saguaro Upgrades TOTAL Contingency Grants Excise Tax/Down- Development General town Fund Fees Developer Fund Other Unfunded Total $ 758,000 $ 758,000 $ - $ - $ - $ - $ - $ - $ 1,516,000 $ 65,000 823,000 $ 758,000 $ - $ - $ - $ - $ - $ - $ 65,000 1,581,000 $ 100,000 $ - $ - $ - $ - $ - $ - $ 100,000 796,000 796,000 $ 100,000 1,000,000 996,000 $ 1,996,000 $ - $ - $ - $ - $ - $ 1,000,000 1,792,000 2,892,000 $ 2,110,000 144,000 75,000 108,000 $ 2,437,000 $ $ - $ $ 495,000 495,000 $ $ 48,000 48,000 $ $ - $ $ $ $ $ 35,000 35,000 $ $ - $ $ - $ $ $ $ $ $ $ - 50,000 1,500,000 - $ $ - - $ $ $ $ - - $ $ - $ $ - $ - $ $ $ - $ $ - $ $ - $ $ - - $ 27,600,000 - $ $ $ 25,000 $25,000 $ $ $ $ - - - $ 27,600,000 $ - $ $ - $ 695,000 957,000 500,000 300,000 135,000 101,000 10,000 211,000 $ 2,909,000 $ 2,746,000 273,000 255,000 47,000 440,000 $ 3,761,000 $ $ $ $ TOTAL PROPOSED CAPITAL PROJECTS $ 8,451,631 - 1,649,000 1,649,000 $ $ - - $ $ $ $ - $ $ $ 16,000 12,000 $28,000 - 250,000 130,000 $ 1,930,000 511,000 400,000 911,000 539,631 $ $ $ - 922,000 922,000 - $ 8,013,000 $ $ $ $ $ - $ - $ $ 1,996,000 $ $ $ $ 1,649,000 The Height of Desert Living - $ $ $ 200,000 200,000 - $ 27,800,000 $ $ $ $ $ $ - $ 2,110,000 495,000 160,000 75,000 120,000 2,960,000 - $ $ - $ $ 48,000 48,000 $ 2,544,000 $ 2,544,000 $ $ - $ 2,544,000 25,000 35,000 2,604,000 - $ $ - $ 1,063,000 $ 1,063,000 $ $ 2,712,000 2,712,000 - $ - $ $ 50,000 1,500,000 27,600,000 705,000 - 705,000 - - 671,000 671,000 - - $ 1,376,000 250,000 130,000 $ 30,906,000 $ - $ 58,000 $ 58,000 $ 7,200,000 $ 7,200,000 $ - $ $ $ $53,000 $ $ - $ 58,000 $ $ - $ 12,183,000 695,000 3,903,000 500,000 7,500,000 466,000 356,000 57,000 651,000 $ 14,128,000 $ $ 1,433,000 400,000 1,833,000 539,631 $ 60,203,631 259 Capital Projects Summary CAPITAL PROJECTS FIVE YEAR PROJECTION REVENUES & PROJECT COSTS REVENUES BY SOURCE General Fund Excise Tax/Downtown Fund Grants Capital Projects Fund Development Fees: Streets Law Enforcement Fire & Emergency Open Space Recreation Library/Museum General Government Developers Unfunded Other Total Revenues By Source FIVE YEAR AVAILABLE FUNDS $ 53,000 3,359,422 8,013,000 10,311,553 33,220 201,304 39,667 1,647,146 5,963 42,046 527,319 27,800,000 58,000 $ 52,091,640 FY12-13 Requested $ 260 $ 250,000 293,000 1,481,050 FY14-15 Requested $ 250,000 1,233,000 1,751,130 200,000 15,000 $ 11,587,281 9,200,000 7,350,000 15,000 $ 18,589,050 1,649,000 18,400,000 3,770,000 28,000 $ 27,081,130 FY12-13 Requested FY13-14 Requested FY14-15 Requested PROJECT COSTS Stormwater Management/Drainage Projects Downtown Improvement Projects Fire & Emergency Projects Law Enforcement Projects Library, Art and Museum Projects General Government Projects Open Space Projects Parks & Recreation Projects Street/Sidewalk Projects Traffic Signal Projects Contingency Total Project Costs 53,000 1,246,000 5,805,000 4,268,281 FY13-14 Requested $ 65,000 2,142,000 2,960,000 48,000 60,000 350,000 5,451,000 453,000 58,281 $ 11,587,281 $ 76,000 250,000 10,195,000 7,831,000 53,000 184,050 $ 18,589,050 $ 76,000 250,000 2,544,000 1,649,000 20,321,000 646,000 1,327,000 268,130 $ 27,081,130 FY15-16 Requested $ $ 250,000 682,000 829,970 1,063,000 2,824,970 FY16-17 Requested $ $ FY15-16 Requested $ $ 1,364,000 250,000 1,063,000 20,000 100,000 27,970 2,824,970 The Height of Desert Living 121,200 121,200 FY16-17 Requested $ $ 20,000 100,000 1,200 121,200 TOTAL FIVE YEAR PROJECTION $ $ 53,000 1,996,000 8,013,000 8,451,631 1,649,000 27,800,000 12,183,000 58,000 60,203,631 TOTAL FIVE YEAR PROJECTION $ $ 1,581,000 2,892,000 2,960,000 48,000 2,604,000 2,712,000 30,906,000 14,128,000 1,833,000 539,631 60,203,631 SURPLUS/ DEFICIT $ $ 1,363,422 1,859,922 33,220 201,304 39,667 (1,854) 5,963 42,046 527,319 (12,183,000) (8,111,991) Capital Projects Summary CAPITAL PROJECTS FIVE YEAR PROJECTION Parks & Recreation Projects 51% Open Space Projects 5% General Government Projects 4% Fire & Emergency Projects 5% Projects by Project Type Street/ Sidewalk Projects 23% Traffic Signal Projects 3% Downtown Improvement Projects 5% Stormwater Management/ Drainage Projects 3% Contingency 1% Projects by Funding Source Development Fees 3% Developer 46% Capital Projects Fund 14% Unfunded 20% Grants 13% Excise Tax/ Downtown Fund 4% The Height of Desert Living 261 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 BY YEAR AND FUNDING SOURCE Project Project Title/Funding Source No. D6030 D6047 E8501 E8502 E8504 F4002 F4005 F4012 F4015 Ashbrook Wash Channelization Improvements-Bayfield to Del Cambre Capital Projects Fund Grants Miscellaneous Drainage Improvements Capital Projects Fund Downtown Vision Master Plan-Phase I (Greening) Grants Downtown Vision Master Plan-Phase II (Ave/Lakeside) Excise Tax/Downtown Fund Ave of the Fountains Median Improvements Capital Projects Fund Excise Tax/Downtown Fund Street Maintenance Facility Improvements Unfunded Fire Station 2 Relocation Capital Projects Fund Grants Centennial Circle Capital Projects Fund Fire Station 1 Renovation F4023 Capital Projects Fund Voice & Data Communications Upgrade General Fund Energy Efficiency Program F4025 Grants Portable Live Fire Training Unit F4020 F4026 F4027 O7002 Prior Years FY12-13 FY13-14 $ - $ - $ 38,000 38,000 P3011 Capital Projects Fund Fountain Park Improvements P3014 P3019 P3020 P3022 P3024 Capital Projects Fund New Community Park-Ellman Property Reimbursements from Developers Joint Use School/Town-Fountain Hills High School Site Unfunded Joint Use School/Town-McDowell Mountain Site Unfunded Fountain Lake Water Quality Improvements Capital Projects Fund Urban Trail Improvements Capital Projects Fund Source Total FY16-17 Project Total $ 38,000 38,000 $ 682,000 682,000 $ - $ 1,516,000 758,000 758,000 75,000 10,000 65,000 75,000 100,000 100,000 100,000 1,000,000 250,000 250,000 250,000 250,000 1,000,000 1,800,000 4,000 4,000 796,000 996,000 800,000 1,000,000 2,544,000 2,544,000 2,544,000 2,250,000 140,000 2,110,000 140,000 2,110,000 48,000 123,000 495,000 495,000 100,000 25,000 125,000 146,000 35,000 181,000 16,000 144,000 16,000 144,000 75,000 75,000 123,000 75,000 495,000 125,000 181,000 160,000 75,000 120,000 12,000 108,000 12,000 108,000 2,712,000 Development Fees Unfunded Four Peaks Park Improvements FY15-16 $ General Fund Grants Emergency Operations Center Grants Assistance To Fire Fighters Grant – Radios General Fund Grants Adero Canyon Trailhead P3008 FY14-15 1,649,000 1,649,000 1,063,000 1,063,000 50,000 50,000 50,000 1,500,000 825,000 675,000 1,500,000 9,200,000 18,400,000 27,600,000 75,000 630,000 705,000 75,000 596,000 671,000 27,600,000 705,000 671,000 300,000 50,000 250,000 300,000 130,000 50,000 20,000 20,000 20,000 20,000 130,000 The highlights represent project funding through the Town’s Capital Improvement Program (CIP). 262 The Height of Desert Living Capital Projects Summary PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 BY YEAR AND FUNDING SOURCE Project Project Title/Funding Source No. S6003 S6005 S6008 S6010 S6047 S6053 S6054 S6056 T5010 T5011 Prior Years Unpaved Alley Paving Projects Capital Projects Fund Shea Boulevard Widening Capital Projects Fund Grants Reimbursements from Developers Pavement Management Program Capital Projects Fund Saguaro Blvd Reconstruction Capital Projects Fund Unfunded Shea Blvd Multi Use Path Capital Projects Fund Grants Other Fountain Hills Blvd Shoulder Paving Capital Projects Fund Grants Highway Safety Improvement Program Capital Projects Fund Grants Shea Blvd. Eastbound Bike Lane and Overlay FY12-13 FY13-14 325,000 FY14-15 190,000 FY15-16 Source Total FY16-17 Project Total 695,000 180,000 695,000 4,003,000 100,000 957,000 2,746,000 200,000 1,057,000 2,746,000 200,000 500,000 100,000 100,000 100,000 100,000 100,000 500,000 7,500,000 300,000 300,000 7,200,000 7,200,000 466,000 35,000 35,000 15,000 15,000 65,000 36,000 255,000 65,000 273,000 28,000 135,000 273,000 58,000 396,000 40,000 141,000 255,000 57,000 10,000 47,000 10,000 47,000 Capital Projects Fund Grants Intelligent Transportation System (ITS) Capital Projects Fund Grants Traffic Signal-Palisades & Saguaro Upgrades 211,000 440,000 211,000 440,000 Capital Projects Fund Contingency Capital Projects Fund TOTAL PROPOSED CAPITAL PROJECTS $ 400,000 651,000 1,433,000 53,000 53,000 405,000 922,000 511,000 922,000 400,000 400,000 539,631 669,000 $ 58,281 11,587,281 $ 184,050 18,589,050 $ 268,130 27,081,130 $ 27,970 2,824,970 $ 1,200 121,200 $ 539,631 60,872,631 $ 60,872,631 SUMMARY TOTALS BY FUNDING SOURCE Prior Years Capital Projects Fund Grants Reimbursements from Developers Excise Tax/Downtown Fund Development Fees Unfunded General Fund Other Total $ $ 419,000 146,000 4,000 100,000 669,000 FY12-13 $ $ 4,268,281 5,805,000 200,000 1,246,000 53,000 15,000 11,587,281 FY13-14 $ $ 1,481,050 293,000 9,200,000 250,000 7,350,000 15,000 18,589,050 FY14-15 $ $ 1,751,130 1,233,000 18,400,000 250,000 1,649,000 3,770,000 28,000 27,081,130 FY15-16 $ $ 829,970 682,000 250,000 1,063,000 2,824,970 Project Total FY16-17 $ $ 121,200 121,200 $ $ 8,870,631 8,159,000 27,800,000 2,000,000 1,649,000 12,183,000 153,000 58,000 60,872,631 The highlights represent project funding through the Town’s Capital Improvement Program (CIP). The Height of Desert Living 263 This Page Intentionally Left Blank 264 The Height of Desert Living Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living 265 Capital Projects Information Sheets D6030 PROJECT TITLE: Ashbrook Wash Channelization Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6030 This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent residences. The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box culvert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a portion of the channel length, excess vegetation removal, and two segments of masonry floodwall. TOWN GOALS TIMEFRAME: FY14-16 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $1,516,000 PROJECT JUSTIFICATION: Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD) show that 13 houses and duplex units are susceptible to flooding in the 100-year flood along Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assessment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard. Based on this new information, the Town updated and re-submitted its Capital Improvement Program Prioritization Procedure request to the MCFCD. MCFCD staff has recommended approval of the project to their Board of Directors and if approved, the Town and the MCFCD will split the project costs equally, with the MCFCD managing the project's design and construction. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES ACTIVITY Prior Years FY12-13 Engineering FY13-14 $76,000 FY14-15 FY15-16 FY16-17 $76,000 Construction TOTAL $152,000 $1,364,000 $1,364,000 $1,364,000 $1,516,000 Acquisition Other TOTAL $76,000 $76,000 PROJECT EXPENSES FUND TYPE Capital Proj Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $38,000 $38,000 $682,000 $758,000 $38,000 $38,000 $682,000 $758,000 $76,000 $76,000 $1,364,000 $1,516,000 Debt Service Grant HURF TOTAL 266 The Height of Desert Living Capital Projects Information Sheets D6030 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 267 Capital Projects Information Sheets D6047 PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6047 This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. TOWN GOALS TIMEFRAME: FY11-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Capital Proj Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $10,000 65,000 $75,000 $10,000 $65,000 $75,000 Developer General HURF Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering Construction $10,000 65,000 $75,000 $10,000 65,000 $75,000 Acquisition Other TOTAL 268 The Height of Desert Living Capital Projects Information Sheets D6047 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 269 Capital Projects Information Sheets E8501 PROJECT TITLE: Downtown Vision Master Plan - Phase I (Greening) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8501 Project is planned to introduce additional trees, and potentially shrubs, to Fountain Park and a number of vacant lots principally in the downtown area. Grant funds and donations will be sought for this work. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: The "Greening of Downtown" was one of the recommendations to come from the Downtown Visioning Master Plan. The "Greening of Downtown" envisioned additional trees and shrubbery for Fountain Park to provide additional shade and aesthetic appeal and the planting of greenery in the Town's privately-owned, large vacant lots in the downtown area. The source of funding is to be donation driven. The project will include a demonstration planting area on the Park's east side, trees along the sidewalks and paths in and around the Park, and more intensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, additional work that is envisioned included naturalization of the Park islands and a desert wildflower area among others. FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant $100,000 $100,000 $100,000 $100,000 Developer TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $100,000 $100,000 $100,000 $100,000 Other TOTAL 270 The Height of Desert Living Capital Projects Information Sheets E8501 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $5,000 $20,000 $5,000 $5,000 $5,000 $5,000 $20,000 Other TOTAL The Height of Desert Living 271 Capital Projects Information Sheets E8502 PROJECT TITLE: Downtown Vision Master Plan - Phase II (Avenue/ Lakeside Project) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8502 This project may be used as an inducement to reimburse a developer(s) up to $1 million for construction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking studies to induce a developer(s) to develop a project or projects in the above mentioned Districts. TOWN GOALS TIMEFRAME: FY13-16 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $1,000,000 PROJECT JUSTIFICATION: In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged to assist in this project. The process included input in structured group settings. Two different groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous public meetings to discuss the project progress, and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an inducement up to $1,000,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may also be in the form of a Town project to induce a development. The Town Council would formalize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. FUNDING PRIORITY: High - Town Council Priority FUNDING SOURCES FUND TYPE Excise Tax Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 $250,000 $250,000 $250,000 $250,000 $1,000,000 Capital Proj Grant Developer General TOTAL 272 The Height of Desert Living Capital Projects Information Sheets E8502 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction Other $250,000 $250,000 $250,000 $250,000 $1,000,000 TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 273 Capital Projects Information Sheets E8504 PROJECT TITLE: Avenue of the Fountains Median Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8504 This project will include improvements to the median along the Avenue of the Fountains from Saguaro Boulevard to La Montana to provide a more vibrant and pedestrian friendly downtown area as well as provide areas for special events. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $1,800,000 PROJECT JUSTIFICATION: The Avenue of the Fountains median between Saguaro Boulevard and La Montana is utilized for numerous community events throughout the year. Due to its age and use, the median area is in need of improvements including but not limited to the replacement of trees, curbing, brick pavers, irrigation systems, electrical systems and resurfacing/replacement of the fountains. FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj $4,000 $796,000 $800,000 $4,000 $996,000 $1,000,000 $8,000 $1,792,000 $1,800,000 Grant Excise Tax Debt Service TOTAL PROJECT EXPENSES ACTIVITY Planning Prior Years $8,000 Design Construction FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $12,000 $20,000 $180,000 $180,000 $1,600,000 $1,600,000 $1,792,000 $1,800,000 Other TOTAL 274 $8,000 The Height of Desert Living Capital Projects Information Sheets E8504 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 The Height of Desert Living 275 Capital Projects Information Sheets F4002 PROJECT TITLE: Street Maintenance Facility Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4002 This project will provide new office, shop and storage space for the Streets Maintenance Division of Development Services through build-out. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $2,544,000 PROJECT JUSTIFICATION: The current Streets Maintenance Facility is not adequately sized or configured for day to day operations. The proposed facility improvements will allow for functional and efficient operations throughout build-out. Staff currently utilizes a 15' x 70' mobile home trailer that was brought to the site in 1993 as a temporary facility. The estimated cost of the improvements is $2,544,000 which includes design and construction per the Streets Operations Yard 2009 Master Plan. FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj Debt Service Grant Unfunded $2,544,000 $2,544,000 TOTAL $2,544,000 $2,544,000 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $424,000 $424,000 Construction $2,120,000 $2,120,000 TOTAL $2,544,000 $2,544,000 276 The Height of Desert Living Capital Projects Information Sheets F4002 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 277 Capital Projects Information Sheets F4005 PROJECT TITLE: Fire Station 2 Relocation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4005 Construction of a new 6,000 sq. ft. fire station on/near Shea between Fountain Hills Boulevard and Palisades Boulevard This station will replace the existing fire station on Saguaro Boulevard, south of Shea Boulevard. The project includes engineering, design, and construction. TOWN GOALS TIMEFRAME: FY05-13 YEAR PROJECT BEGAN: FY04-05 TOTAL ESTIMATED PROJECT COST: $2,250,000 PROJECT JUSTIFICATION: The Fire Department has completed a study of seven sites, two current stations, and five potential locations to improve response times for all areas within the Town (in particular Eagle Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments). The criteria used: response times, emergency unit coverage, Town owned property, (cost), and site requiring little or no Planning & Zoning or Council action. Five minute response 90% (entire town area of the time vs. the standard 4 minutes that all fire departments strive to reach). The current Rural Metro contract calls for 5 and 8 minute response areas. The logic for this decision was based on the Town Fire Sprinkler Ordinance of 1996. The new fire station location on Shea Boulevard will afford superior overlapping coverage for both fire stations, which will equitably distribute and balance call volume, thus allowing better call support for multiple calls. This station will also enhance the Insurance Service Organization (ISO) station location rating. Upon completion of this project, the current station 2 may be retained by the Town for future needs or sold and funds returned to the CIP fund. This Study has been under review and development since 2003. FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES FUND TYPE Capital Proj Prior Years FY12-13 FY13-14 FY14-15 FY15-16 $140,000 FY16-17 TOTAL $140,000 Debt Service Grant $2,110,000 $2,110,000 $2,110,000 $2,250,000 Unfunded TOTAL 278 $140,000 The Height of Desert Living Capital Projects Information Sheets F4005 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $140,000 Construction TOTAL $140,000 $140,000 $280,000 $1,970,000 $1,970,000 $2,110,000 $2,250,000 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 279 Capital Projects Information Sheets F4012 PROJECT TITLE: Centennial Circle PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4012 This project includes the installation of brick pavers and landscaping elements at the Civic Center courtyard area to allow various events to be held there and to improve the appearance. TOWN GOALS TIMEFRAME: FY11-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $123,000 PROJECT JUSTIFICATION: The original Civic Center project included a center courtyard event plaza between the Community Center and the Library/Museum. Due to escalations in construction costs, the event plaza was not completed. The plaza currently has a gravel surface which is not ADA compliant and cannot be utilized for events. The plaza was envisioned and designed with a surface area of brick pavers. The intended use was for an event space managed by the Community Center staff as a revenue source as well as a public space for citizens and visitors to enjoy the arts. The project is estimated at $123,000 and would complete the brick paver surface, trees, plants, irrigation and electrical upgrades which would allow the plaza to be more fully utilized. FUNDING PRIORITY: Low - Provides an Expanded Level of Service FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Grant Capital Proj $75,000 $48,000 $123,000 $75,000 $48,000 $123,000 General HURF Developer TOTAL 280 The Height of Desert Living Capital Projects Information Sheets F4012 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $75,000 $48,000 $123,000 $75,000 $48,000 $123,000 Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Other TOTAL The Height of Desert Living 281 Capital Projects Information Sheets F4015 PROJECT TITLE: Fire Station 1 Renovation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4015 This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and storage space. This will be a one story addition to the north side of the existing building. The existing double wide trailer utilized for the ambulance crew will be tested for asbestos and demolished. This space will be converted to parking to replace the parking space used for the addition. The ambulance crew will be relocated to the existing living space. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $495,000 PROJECT JUSTIFICATION: 1. The existing station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captain’s office/sleeping space and non-ADA compliant washroom/shower. 2. No female space. 3. Lack of station storage. 4. Existing external trailer, which houses the 2 person ambulance crew, is in deplorable condition ( the floor could collapse ) and is extremely expensive to power and cool, will be razed and removed. This area will be converted to parking space. 5. The existing living space in the station will be converted for the ambulance crew. The bathroom/ shower will be used for this crew. 6. Storage will be added to the existing space. 7. An opportunity to introduce energy efficiency technology to save on utility costs will then exist. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Debt Service Capital Proj $495,000 $495,000 $495,000 $495,000 Grant Unfunded TOTAL 282 The Height of Desert Living Capital Projects Information Sheets F4015 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $75,000 $75,000 $420,000 $420,000 $495,000 $495,000 Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $2,000 $2,000 $2,000 $7,000 $1,000 $2,000 $2,000 $2,000 $7,000 Other TOTAL The Height of Desert Living 283 Capital Projects Information Sheets F4020 PROJECT TITLE: Voice & Data Communications Upgrade PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4020 Replace network equipment at the Civic Center (Town Hall and Community Center) with expansion to two fire stations and street yard in following years. Implementation of a voice over internet protocol (VOIP) telephone system. TOWN GOALS TIMEFRAME: FY06-13 YEAR PROJECT BEGAN: FY05-06 TOTAL ESTIMATED PROJECT COST: $125,000 PROJECT JUSTIFICATION: Existing network hardware has exceeded life expectancy and is no longer supported by the manufacturer. Existing voice communication hardware has also reached its end of life and replacement parts are extremely hard to acquire. Replacement of existing equipment will minimize threat of hardware failures, increase network capacity, and improve efficiency of staff with features like unified messaging, remote office capabilities, and improved call routing while leveraging existing technology systems. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE General Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $100,000 $25,000 $125,000 $100,000 $25,000 $125,000 Debt Service Capital Proj HURF Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning $10,000 $10,000 Acquisition $90,000 $25,000 $115,000 $100,000 $25,000 $125,000 Construction Other TOTAL 284 The Height of Desert Living Capital Projects Information Sheets F4020 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $13,500 $17,500 $17,500 $17,500 $17,500 $83,500 TOTAL $13,500 $17,500 $17,500 $17,500 $17,500 $83,500 The Height of Desert Living 285 Capital Projects Information Sheets F4023 PROJECT TITLE: Energy Efficiency Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4023 The Town received an energy efficiency and conservation grant totaling $146,000. The funds will be used to implement energy efficiency measures by upgrading the current energy management system computer program. The Town may also be eligible to receive rebates from SRP in the amount of $35,000, for a total project cost of $181,000. TOWN GOALS TIMEFRAME: FY11-13 YEAR PROJECT BEGAN: FY10-11 TOTAL ESTIMATED PROJECT COST: $181,000 PROJECT JUSTIFICATION: The project is a three-tiered program that will update some of the high-energy use equipment currently in operation within Town-owned buildings. Tier one of the project was to conduct a level two energy audit that helped identify areas for increased efficiency. The energy audit identified our current Energy Management System and HVAC systems as the items with the most potential for energy and cost savings. Currently the Town Center Complex runs heating and cooling operations with two separate, manually run, Energy Management Systems. The two separate systems are not compatible and do not communicate with each other. The Town will be replacing the current system with a single system that is automated and can adjust heating and cooling when needed. Along with the Energy Management System upgrades, we will be adding seven separate mini-split cooling units to the IT server rooms and telecommunications rooms at Town Hall, Community Center and Library. Currently these rooms are being cooled by units that also handle office areas and meeting rooms thereby needlessly cooling them. The temperatures in the IT rooms are kept at a much lower level to protect the equipment from overheating. The final tier of the program will use any remaining funds to retrofit designated Town-owned buildings with more energy efficient products such as lighting, window tinting, etc. FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES FUND TYPE Grant Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $146,000 $35,000 $181,000 $146,000 $35,000 $181,000 Capital Proj HURF TOTAL 286 The Height of Desert Living Capital Projects Information Sheets F4023 PROJECT EXPENSES ACTIVITY Prior Years Planning FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 $9,500 TOTAL $9,500 Design Construction $136,500 $35,000 $171,500 TOTAL $146,000 $35,000 $181,000 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 287 Capital Projects Information Sheets F4025 PROJECT TITLE: Portable Live Training Unit PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4025 The Fountain Hills Fire Department will be applying for a regional (Rio Verde, Fort McDowell and Salt River Fire Departments) Assistance to Firefighters Grant for a portable Live Fire Training Unit. This grant is a 90% Federal grant with a 10% local match. Fountain Hills and Rio Verde would split the matching funds and either Fort McDowell or Salt River will donate a site to locate the training unit. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $160,000 PROJECT JUSTIFICATION: This grant will serve a two-fold purpose: better trained firefighters, which will provide each department the ability to protect lives and property in our communities for years to come, and most importantly, better trained firefighters are safer firefighters which in turn could prevent injuries. FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES FUND TYPE Prior Years General Grant FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $16,000 $16,000 $144,000 $144,000 $160,000 $160,000 Capital Proj TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction Acquisition $160,000 $160,000 TOTAL $160,000 $160,000 288 The Height of Desert Living Capital Projects Information Sheets F4025 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 289 Capital Projects Information Sheets P3020 PROJECT TITLE: Joint Use School / Town Park - McDowell Mountain Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3020 Develop McDowell Mountain Elementary School property to include a large open turf area with irrigation for athletic practices and programs. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $671,000 PROJECT JUSTIFICATION: The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. By creating construction documents in FY13-14, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FHUSD has indicated that they may have funding available in future years to assist in the completion of this project. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Unfunded $75,000 $596,000 $671,000 TOTAL $75,000 $596,000 $671,000 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $75,000 Construction TOTAL 290 $75,000 $10,000 $85,000 $586,000 $586,000 $596,000 $671,000 The Height of Desert Living Capital Projects Information Sheets P3020 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $15,000 $5,000 $5,000 $5,000 $15,000 Other TOTAL The Height of Desert Living 291 Capital Projects Information Sheets F4026 PROJECT TITLE: Emergency Operations Center PROJECT DESCRIPTION/SCOPE: TOWN GOALS PROJECT NUMBER: F4026 This project will improve the unfinished space adjacent to Town Council Chambers into an Emergency Operations Center (EOC). This room will become the primary center for emergency staff to operate in the event of a Town or Region-wide emergency. TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: Currently the Town EOC is set up in the Council Chambers when needed. This area is an open space that does not lend itself to security and inter-operability with all the personnel and agencies that must operate within this space during a declared emergency. This proposed EOC would be the central location for communication equipment, emergency operations manuals and material, phone banks, and computer terminals. Staff will explore grant opportunities to fund the project. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Excise Tax Debt Service Grant $75,000 $75,000 $75,000 $75,000 HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $10,000 $10,000 Construction $65,000 $65,000 TOTAL $75,000 $75,000 292 The Height of Desert Living Capital Projects Information Sheets F4026 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $2,000 $1,000 $1,000 $2,000 Other TOTAL The Height of Desert Living 293 Capital Projects Information Sheets F4027 PROJECT TITLE: Assistance to Firefighters Grant / Radios PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4027 Fountain Hills continues to move to a regional automatic aid communication system. We have committed, through grants which we have received the past three years, to upgrade our VHF portable and mobile radios, and added 800 MHz mobile radios to our apparatus. This grant will purchase 12 portable VHF/700-800 MHz radios, 2 base station radios, and battery chargers. This grant is a 90% Federal grant with a 10% Town match. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $120,000 PROJECT JUSTIFICATION: This grant will serve a two-fold purpose: better trained firefighters, which will provide each department the ability to protect lives and property in our communities for years to come, and most importantly, better trained firefighters are safer firefighters which in turn could prevent injuries. FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES FUND TYPE Prior Years General Grant FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $12,000 $12,000 $108,000 $108,000 $120,000 $120,000 Capital Proj TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction Acquisition $120,000 $120,000 TOTAL $120,000 $120,000 294 The Height of Desert Living Capital Projects Information Sheets F4027 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 295 Capital Projects Information Sheets O7002 PROJECT TITLE: Adero Canyon Trailhead PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: O7002 This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. TOWN GOALS TIMEFRAME: FY15-16 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $2,712,000 PROJECT JUSTIFICATION: This entrance would be the sole means by which people would be able to access the McDowell Mountain Preserve from the south without walking through existing MCO private property. The site has been planned for a number of years with a master plan for development. The timing of this project has been moved to FY14-15 to better reflect the realities of MCO's development schedule for the Adero Canyon development and the construction of the planned access road by MCO, which would serve as the means by which access to the trailhead site would be gained for the construction of the trailhead. Currently, MCO does not have a target date for when the Adero Canyon development might commence. The trailhead site, once completed, will be ADA compliant and provide access to the complete Preserve and its trail system which has already been constructed. FUNDING PRIORITY: Low-Provides an Expanded level of Service FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Dev Fees $1,649,000 Unfunded TOTAL 296 $1,649,000 $1,649,000 $1,063,000 $1,063,000 $1,063,000 $2,712,000 The Height of Desert Living Capital Projects Information Sheets O7002 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $300,000 Construction $300,000 $1,349,000 $1,063,000 $2,412,000 $1,649,000 $1,063,000 $2,712,000 Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits $10,000 $10,000 $20,000 Services & Supplies $10,000 $10,000 $20,000 $20,000 $20,000 $40,000 Other TOTAL The Height of Desert Living 297 Capital Projects Information Sheets P3008 PROJECT TITLE: Four Peaks Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3008 Future improvements to Four Peaks Park will focus on the 11 acres immediately adjacent to Four Peaks Elementary School and the Boys and Girls Club - McKee Branch. When the Town acquired the parcel from the Fountain Hills Unified School District in 2001, it was anticipated that improvements would occur within the next few years as the facilities were aging. Parking, sidewalk connectivity, and landscaping are just some of the areas that will be improved, along with additional recreational amenities as determined through public meetings. TOWN GOALS TIMEFRAME: FY13-19 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $2,700,000 PROJECT JUSTIFICATION: The Four Peaks Park master plan needs to be updated to reflect the changing recreational needs of the community since the original master plan was approved in 2001. For example, the Skate Park was originally included in the Four Peaks Park master plan, but that facility has since been included in the Desert Vista Park master plan and built at that park. Additionally, a roller hockey rink was planned for Four Peaks Park, but the popularity of the sport has declined locally and the facility is no longer necessary. By updating the master plan in FY12-13, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. With an updated and approved master plan, the Town could quickly transition into detailed design and construction documents, and ultimately construction when funding becomes available. Design and construction of the improvement are estimated at $2,650,000 and will be contingent upon grant funding. Improvements to this park will fill immediate recreational needs, due to the fact that much of the park has been developed or improved in the past 10-15 years. It is anticipated that the master plan would focus on the 11 acres immediately adjacent to the elementary school and Boys and Girls Club - McKee Branch. Improvements would likely have a positive impact on the surrounding neighborhood and bring the park up to the standards of the Town's other municipal parks. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Capital Proj Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $50,000 $50,000 $50,000 $50,000 Excise Tax Grant Developer General TOTAL 298 The Height of Desert Living Capital Projects Information Sheets P3008 PROJECT EXPENSES ACTIVITY Prior Years Planning FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $50,000 $50,000 $50,000 $50,000 Design Construction Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY12-13 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 299 Capital Projects Information Sheets P3011 PROJECT TITLE: Fountain Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3011 Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting and staging for day and evening events. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $1,500,000 PROJECT JUSTIFICATION: Fountain Park has undergone several phases of improvements since the Town acquired the Park in 1997. All improvements are being done in conjunction with the approved Park master plan and will help keep Fountain Park the signature facility in Fountain Hills. These items represent the final improvements to the Park as outlined in the most recent master plan, which was approved in 1999. FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj $825,000 $675,000 $1,500,000 $825,000 $675,000 $1,500,000 Grant Developer TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $150,000 $150,000 Construction $675,000 $675,000 $1,350,000 $825,000 $675,000 $1,500,000 Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits $22,725 $22,725 $22,725 $68,175 Services & Supplies $28,300 $28,300 $28,300 $84,900 $51,025 $51,025 $51,025 $153,075 Other TOTAL 300 The Height of Desert Living Capital Projects Information Sheets P3011 The Height of Desert Living 301 Capital Projects Information Sheets P3014 PROJECT TITLE: New Community Park - Ellman Property PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3014 Design and development of 19 acres of community park in the Ellman Company property in northern Fountain Hills. There will be an additional 27 acre neighborhood park in the development across the street from the Community Park. The two parks will have community and neighborhood park amenities appropriate for each site. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $27,600,000 PROJECT JUSTIFICATION: The Town of Fountain Hills is deficient in the number of acres for both community and neighborhood parks according to national guidelines from the National Recreation and Parks Association (NRPA). This park will help to bring the Town within acceptable minimal guidelines for community parks and closer to the minimal guidelines on neighborhood park acreages based on the Town's population. Development of the parks is also included in the General Plan as recommended at the time of annexation of the State Trust Land. The cost to develop the two parks is computed as follows: Acquisition - $200,000 per acre and Development - $400,000 per acre for a combined total of $600,000 per acre. Based on a total of 46 acres X $600,000 would equal $27,600,000 for both acquisition and development. Design and construction of this project is the responsibility of the developer. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Developer $9,200,000 $18,400,000 $27,600,000 TOTAL $9,200,000 $18,400,000 $27,600,000 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Acquisition $9,200,000 $18,400,000 $27,600,000 $9,200,000 $18,400,000 $27,600,000 Construction TOTAL 302 The Height of Desert Living Capital Projects Information Sheets P3014 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits $200,000 $200,000 $200,000 $600,000 Services & Supplies $150,000 $150,000 $150,000 $450,000 Other TOTAL $50,000 $400,000 The Height of Desert Living $50,000 $350,000 $350,000 $1,100,000 303 Capital Projects Information Sheets P3019 PROJECT TITLE: Joint Use School / Town Park - Fountain Hills High School Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3019 Develop Fountain Hills High School property to include a large open turf area with irrigation for athletic practices and programs. TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $705,000 PROJECT JUSTIFICATION: The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. The Estimate of Probable Construction Costs was provided by Olsson Associates in 2007. By creating construction documents in FY13-14, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Developer Unfunded $75,000 $630,000 $705,000 TOTAL $75,000 $630,000 $705,000 304 The Height of Desert Living Capital Projects Information Sheets P3019 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $75,000 Construction $10,000 $85,000 $620,000 $620,000 $630,000 $705,000 Other TOTAL $75,000 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $15,000 $5,000 $5,000 $5,000 $15,000 Other TOTAL The Height of Desert Living 305 Capital Projects Information Sheets P3022 PROJECT TITLE: Fountain Lake Water Quality Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3022 This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors and even fish die off. Meetings are being held between the Town and the Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehensive water quality management program is anticipated to be completed by a consultant in FY11-12. Future improvements to help “mix” the lake may be required with estimated funding shown in FY12 -13. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Capital Proj Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $50,000 $250,000 $300,000 $50,000 $250,000 $300,000 General Grant Developer HURF TOTAL PROJECT EXPENSES ACTIVITY Planning Prior Years FY12-13 FY13-14 FY14-15 FY15-16 $50,000 FY16-17 TOTAL $50,000 Design Construction TOTAL 306 $50,000 $250,000 $250,000 $250,000 $300,000 The Height of Desert Living Capital Projects Information Sheets P3022 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 307 Capital Projects Information Sheets P3024 PROJECT TITLE: Urban Trail Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3024 Work to include the planning of both Phase II and III of the Urban Trail Plans and the continued implementation of the trails plan. Design work will include the work on Phases II and III. This design will also include work to complete a number of gaps in the Urban Trail Plan where sections of sidewalks are needed and will include street striping and signage along the routes. TOWN GOALS TIMEFRAME: FY12-17 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $130,000 PROJECT JUSTIFICATION: Phase I has been budgeted and will be implemented in FY11-12. The proposed remaining work will complete the remaining two phases of the Urban Trail Plan. The Urban Trail Plan and its implementation was one of the goals set by the Council in FY11-12. This work will complete the plan. FUNDING PRIORITY: Low - Provides an Expanded Level of Service FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $50,000 $20,000 $20,000 $20,000 $20,000 $130,000 $50,000 $20,000 $20,000 $20,000 $20,000 $130,000 General Grant Developer HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $19,000 $19,000 Construction $31,000 $20,000 $20,000 $20,000 $20,000 $111,000 $50,000 $20,000 $20,000 $20,000 $20,000 $130,000 Other TOTAL 308 The Height of Desert Living Capital Projects Information Sheets P3024 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 The Height of Desert Living 309 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6003 This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise in FY12-13 Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glenbrook in FY13-14 Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama in FY14-15 TOWN GOALS TIMEFRAME: FY10-15 YEAR PROJECT BEGAN: FY09-10 TOTAL ESTIMATED PROJECT COST: $695,000 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollution. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: High - Federal, State or Local Mandate FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $325,000 $190,000 $180,000 $695,000 $325,000 $190,000 $180,000 $695,000 Debt Service General HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $15,000 $15,000 $15,000 $45,000 Construction $310,000 $175,000 $165,000 $650,000 TOTAL $325,000 $190,000 $180,000 $695,000 310 The Height of Desert Living Capital Projects Information Sheets S6003 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $2,000 $2,000 $2,000 $2,000 $8,000 TOTAL $2,000 $2,000 $2,000 $2,000 $8,000 The Height of Desert Living 311 Capital Projects Information Sheets S6005 PROJECT TITLE: Shea Boulevard Widening PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6005 This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary to approximately 1,000 feet west of Technology Drive. Also included in the project are improvements to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and appurtenances. TOWN GOALS TIMEFRAME: FY10-13 YEAR PROJECT BEGAN: FY09-10 TOTAL ESTIMATED PROJECT COST: $4,003,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehicles per day at Saguaro Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The MAG reimbursement is programmed for FY13-14. The Town was also awarded MCDOT Special Project Funds in the amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway (SR 87) to the eastern Town limit. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Capital Proj Prior Years $100,000 Grant FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $957,000 $1,057,000 $2,746,000 $2,746,000 $200,000 $200,000 $3,903,000 $4,003,000 General Developer TOTAL $100,000 PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $100,000 Construction Other TOTAL 312 $100,000 $127,000 $227,000 $3,726,000 $3,726,000 $50,000 $50,000 $3,903,000 $4,003,000 The Height of Desert Living Capital Projects Information Sheets S6005 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $20,000 $20,000 $2,000 $48,000 $2,000 $2,000 $20,000 $20,000 $2,000 $48,000 Other TOTAL The Height of Desert Living 313 Capital Projects Information Sheets S6008 PROJECT TITLE: PROJECT DESCRIPTION/SCOPE: Pavement Management Program PROJECT NUMBER: S6008 The Pavement Management Program will consist of repairing areas of damaged asphalt, potholes, pavement marking, curbs, sidewalks etc. on an annual basis. TOWN GOALS TIMEFRAME: Ongoing YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: Many of the roadways in Fountain Hills are currently 30 to 40 years old and past their useful lifespan. The Pavement Management Program will provide repairs on an as needed basis until a sustainable program can be funded to rehabilitate/reconstruct roadways that are past their useful lifespan. An additional $100,000 in Highway Users Revenue Funds are included in the Streets Division budget. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 General Bonds Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Other TOTAL 314 The Height of Desert Living Capital Projects Information Sheets S6008 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 315 Capital Projects Information Sheets S6010 PROJECT TITLE: Saguaro Boulevard Reconstruction PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6010 This project will reconstruct Saguaro Boulevard from Trevino Drive to Fountain Hills Boulevard including the removal and replacement of subgrade as required. Also included are major drainage improvements at Palisades, minor drainage improvements at various locations, and ADA improvements as required. It is anticipated that the medians at the Avenue of the Fountains will be modified for pedestrian safety. TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $7,500,000 PROJECT JUSTIFICATION: Saguaro Boulevard was one of the first streets constructed in Fountain Hills and is a major truck route. This reconstruction is the first major work performed on the street. There have been some repairs performed in areas over time, however, the overall condition of the asphalt requires reconstruction. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 $300,000 TOTAL $300,000 HURF General Unfunded $7,200,000 $7,200,000 $7,200,000 $7,500,000 Grant TOTAL $300,000 PROJECT EXPENSES ACTIVITY Engineering Prior Years FY12-13 FY13-14 $300,000 FY14-15 FY15-16 FY16-17 TOTAL $200,000 $500,000 $7,000,000 $7,000,000 $7,200,000 $7,500,000 Design Construction Other TOTAL 316 $300,000 The Height of Desert Living Capital Projects Information Sheets S6010 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 317 Capital Projects Information Sheets S6047 PROJECT TITLE: Shea Boulevard Multi-Use Path PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6047 This project will construct a new multi-use path on the south side of Shea Boulevard from 142nd Street to Eagle Mountain Parkway. TOWN GOALS TIMEFRAME: FY12-15 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $466,000 PROJECT JUSTIFICATION: Fountain Hills was awarded a $273,000 Congestion Mitigation Air Quality (CMAQ) grant from the Maricopa Association of Governments (MAG) to construct the Shea Boulevard multi-use pathway in FY12-13. Staff will apply for a two year deferral to move construction to FY14-15. The project will be administered by ADOT. The multi-use pathway will fill in the existing gap on the south side of Shea between Scottsdale's multi-use path which ends at 142nd Street and Fountain Hills' sidewalk which begins at Eagle Mountain Boulevard. This project will be a joint project between the Town (70%) and the City of Scottsdale (30%) with the local funding split based upon the length of the project located within each jurisdiction. FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 $35,000 $35,000 Grant FY14-15 FY15-16 FY16-17 TOTAL $65,000 $135,000 $273,000 $273,000 General Scottsdale $15,000 $15,000 $28,000 $58,000 TOTAL $50,000 $50,000 $366,000 $466,000 PROJECT EXPENSES ACTIVITY Engineering Prior Years FY12-13 FY13-14 $50,000 $50,000 FY14-15 FY15-16 FY16-17 TOTAL $20,000 $120,000 $346,000 $346,000 $366,000 $466,000 Design Construction TOTAL 318 $50,000 $50,000 The Height of Desert Living Capital Projects Information Sheets S6047 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $3,000 $1,000 $1,000 $1,000 $3,000 Other TOTAL The Height of Desert Living 319 Capital Projects Information Sheets S6053 PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6053 This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive, providing dust mitigation and erosion control. TOWN GOALS TIMEFRAME: FY12-14 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $396,000 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Capital Proj Prior Years $40,000 FY12-13 FY13-14 $65,000 Grant FY14-15 FY15-16 FY16-17 TOTAL $36,000 $141,000 $255,000 $255,000 $291,000 $396,000 General HURF Developer TOTAL $40,000 $65,000 PROJECT EXPENSES ACTIVITY Design Prior Years $40,000 FY12-13 FY13-14 $65,000 Construction FY14-15 FY15-16 FY16-17 TOTAL $20,000 $125,000 $271,000 $271,000 $291,000 $396,000 Other TOTAL 320 $40,000 $65,000 The Height of Desert Living Capital Projects Information Sheets S6053 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $1,000 $4,000 $1,000 $1,000 $1,000 $1,000 $4,000 Other TOTAL The Height of Desert Living 321 Capital Projects Information Sheets S6054 PROJECT TITLE: Highway Safety Improvement Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6054 This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $57,000 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 82% through grant funds. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $10,000 $10,000 Grant $47,000 $47,000 $57,000 $57,000 General HURF Developer TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Design Construction $57,000 $57,000 $57,000 $57,000 Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 Salaries & Benefits Services & Supplies Other TOTAL 322 The Height of Desert Living FY16-17 TOTAL Capital Projects Information Sheets S6054 The Height of Desert Living 323 Capital Projects Information Sheets S6056 PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6056 This project will provide a rubberized asphalt overlay on Shea Boulevard from Palisades to Fountain Hills Boulevard and provide pavement for an eastbound bike lane. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $651,000 PROJECT JUSTIFICATION: Staff is working with ADOT to reallocate savings from favorable construction bids received for the Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Palisades to Fountain Hills Boulevard The rubberized asphalt overlay will provide for long-term maintenance restoration of the pavement surface. This project will be administered by ADOT. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $211,000 $211,000 Grant $440,000 $440,000 $651,000 $651,000 General HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering Design $110,000 $110,000 Construction $541,000 $541,000 TOTAL $651,000 $651,000 324 The Height of Desert Living Capital Projects Information Sheets S6056 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $10,000 $2,000 $16,000 $2,000 $2,000 $10,000 $2,000 $16,000 Other TOTAL The Height of Desert Living 325 Capital Projects Information Sheets T5010 PROJECT TITLE: Intelligent Transportation System (ITS) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5010 This project will install a hybrid Intelligent Transportation System (ITS) that will be part wireless and part fiber optic wiring for traffic signal interconnection on Shea, Palisades, Saguaro and Fountain Hills Boulevard TOWN GOALS TIMEFRAME: FY13-15 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $1,433,000 PROJECT JUSTIFICATION: In 2007 the Town hired a consultant to prepare a study with recommendations to implement an ITS system for the traffic signals throughout Fountain Hills. Fountain Hills was selected by MAG for a Federal Aid Grant (CMAQ) to construct the hybrid ITS system. Design is anticipated to start in FY12-13 and continue through FY13-14 with construction in FY1415. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 $53,000 $53,000 FY14-15 FY15-16 FY16-17 TOTAL $405,000 $511,000 $922,000 $922,000 $1,327,000 $1,433,000 Debt Service General Grant TOTAL $53,000 $53,000 PROJECT EXPENSES ACTIVITY Design Prior Years FY12-13 FY13-14 $53,000 $53,000 Construction FY14-15 FY15-16 FY16-17 TOTAL $10,000 $116,000 $1,317,000 $1,317,000 $1,327,000 $1,433,000 Acquisition Other TOTAL 326 $53,000 $53,000 The Height of Desert Living Capital Projects Information Sheets T5010 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 327 Capital Projects Information Sheets T5011 PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5011 Remove and replace existing traffic signal poles, foundations, mast arms, signal heads and conduits to meet current standards. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorporation of the Town of Fountain Hills. Conditions of the traffic signal will be assessed annually until replacement is warranted. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $400,000 $400,000 $400,000 $400,000 Debt Service General Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years Design Construction FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL $40,000 $40,000 $360,000 $360,000 $400,000 $400,000 Other Other TOTAL OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 Salaries & Benefits Services & Supplies Other TOTAL 328 The Height of Desert Living FY16-17 TOTAL Capital Projects Information Sheets T5011 The Height of Desert Living 329 Vehicle Replacement Program Vehicle Replacement Program Policy and Procedure 330 The Height of Desert Living Vehicle Replacement Program Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ twenty (20) year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicles age, mileage, engine hours and repair costs. The objectives of the program are to: Ensure the timely purchase, repair and replacement of the Town’s vehicles; Serve as a link in the Town’s planning between the Town’s operating and capital budgets; Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and Ensure efficient, effective and coordinated vehicle acquisition and replacement. Definitions The following words when used in connection with this policy shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement for a twenty (20) year period. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000 and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications as follows: Sedans Sports Utility Vehicle (SUV) Light Duty Truck The Height of Desert Living 331 Vehicle Replacement Program Medium Duty Truck Heavy Duty Truck Passenger Van Street Sweeper Fire Ladder Truck Fire Pumper Truck Utility Vehicle/Bunker Rake Backhoe Loader/Grader/Tractor Gator Dump Truck Trailer PROCESS: A. Schedule: Annually, the Development Services Director and Finance Director will submit an updated VRP to the Town Manager for review in February of each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director in March for inclusion in the Town’s CIP budget proposal. B. Format: The Development Services Director will utilize the previous year's approved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Development Services Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The Development Services Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager the 332 The Height of Desert Living Vehicle Replacement Program VRP will be incorporated into the CIP budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehicles included within the applicable budget year may be purchased by the Development Services Director, or his/her designee in compliance with the Town’s Purchasing Policy. F. Amendments: The adopted VRP may be amended upon recommendation of the Development Services Director and approval of the Town Manager and Town Council. PROCEDURE: A. Form: The New Vehicle Request form (listed as Attachment A) shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Plan. Department Directors may request the addition of a new vehicle to the VRP by submitting their request to the Public Works Director in January as part of the budget process. The Development Services Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the five (5) year and twenty (20) year VRP. The following guidelines shall be utilized: Sedans 10 years/100,000 miles Sports Utility Vehicle (SUV) 10 years/100,000 miles Light Duty Truck 10 years/100,000 miles Medium Duty Truck 12 years/125,000 miles Heavy Duty Truck 12 years/125,000 miles Passenger Van 12 years/100,000 miles Street Sweeper 7 years/75,000 miles Fire Ladder Truck 15 years/100,000 miles Fire Pumper Truck 15 years/100,000 miles Utility Vehicle/Bunker Rake 12 years/100,000 miles The Height of Desert Living 333 Vehicle Replacement Program Backhoe 20 years/15,000 engine hours Loader/Grader/Tractor 20 years/15,000 engine hours Gator 12 years/15,000 engine hours Dump Truck 15 years/125,000 miles Trailer 10 years In addition to the factors listed above, the Development Services Director, or his/her designee shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be generated from the replacement charges applied against the operating funds that support the departments that utilize the subject vehicles. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Development Services Director, or his/her designee shall prepare a list of vehicles to be retired from the Town’s fleet. The Town Manager shall authorize the sales of these vehicles at Auction by signing over the vehicle title(s). The Development Services Director, or his/her designee shall then transport the vehicles to the Auctioneer and shall be responsible to insure that payment on the vehicles is made to the Vehicle Replacement Fund. RESPONSIBILITY FOR ENFORCEMENT: The Town Manager, Finance Director and Development Services Director will be responsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 12-13 Vehicle Replacement Recommendation In FY12-13, $400,000 is budgeted for vehicle replacements, however the vehicle replacement program is being reviewed and may change. 334 The Height of Desert Living Vehicle Replacement Program Vehicle Replacement Interfund Charges Department Development Services Development Services Development Services Fire Fire Fire Fire Fire Fire Fire Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services Community Services FUND 100 TOTAL Streets Streets Streets Streets Streets Streets Streets Streets Streets Streets Vehicle No. Description Mod Year 148 149 140 821 823 204 822 D822 C100 7 11 141 12 146 13 14 142 147 143 Ford Escape Hybrid Ford Escape Hybrid Ford Escape Hybrid American LaFrance Crimson Ford F-550 SUV American LaFrance Ford F150 4x4 Supercab Chrylser Van Ford F-150 4x4 Supercab John Deere 4x2 Gator Ford F-150 John Deere 4x2 Gator Ford F-150 Pickup Mule KAF400A7 Kubota KU Ford F-250 Pickup Ford F-150 Pickup Ford Escape Hybrid 145 12 20 5 135 151 134 Ford F-150 Supercab John Deere Tractor Caterpillar 426C Caterpillar 21B Freightliner M2106 Ford F-450 Pickup Ford F-550 Pickup Ariel Platform-2005 Ford F550 Ford Escape Hybrid Ford Escape Hybrid 138 144 Replacement Cost Replacement Schedule 2008 2008 2007 1998 2008 2001 1999 2011 2000 2009 2007 2007 2007 2007 2007 2007 2007 2007 2006 $25,947 $25,947 $28,247 $450,000 $450,000 $100,000 $525,000 $28,829 $4,900 $43,000 $6,590 $15,174 $6,590 $18,288 $8,000 $27,199 $19,089 $18,288 $29,275 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 15 years/100,000 miles 15 years/100,000 miles 12 years/125,000 miles 15 years/100,000 miles 10 years/100,000 miles 12 years/125,000 miles 10 years/100,000 miles 12 years/15,000 hours 10 years/100,000 miles 12 years/15,000 hours 10 years/100,000 miles 12 years/15,000 hours 20 years/15,000 hours 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles $2,595 $2,595 $2,825 $30,000 $30,000 $8,333 $35,000 $2,883 $4,300 $4,300 $549 $1,517 $549 $1,829 $667 $1,360 $1,909 $1,829 $2,928 $135,967 2007 1993 1999 1993 2005 2008 2005 2005 2006 2007 $25,403 $55,403 $88,393 $24,898 $63,170 $52,183 $41,994 $36,597 $27,748 $29,844 10 years/100,000 miles 20 years/15,000 hours 20 years/15,000 hours 20 years/10,000 hours 15 years/125,000 miles 12 years/125,000 miles 12 years/125,000 miles 24 years/125,000 miles 10 years/100,000 miles 10 years/100,000 miles $1,434 $1,270 $1,245 $4,420 $1,660 $5,264 $1,651 $2,470 $2,775 $2,984 $25,173 Fund 100 Fund 200 Total $135,967 $25,173 $161,140 FUND 200 TOTAL The Height of Desert Living FY12-13 Depreciation 335 Vehicle Replacement Program 336 The Height of Desert Living Schedules Schedules The Height of Desert Living 337 This Page Intentionally Left Blank 338 The Height of Desert Living Comprehensive Fee Schedule Comprehensive Fee Schedule The Height of Desert Living 339 Comprehensive Fee Schedule Description Fee Services Notarization Affix Town Seal Faxing Service - Local Only Faxing Service - Long Distance E - Mail Document Service Returned Check Fee $2.00 per signature $2.00 each $2.00 First Page, $.50 Each Additional Page $3.00 First Page, $.50 Each Additional Page $0.00 $25.00 Campaign Fees Pro/Con Argument Fee Campaign Finance - Late Filing Fee $100.00 $10.00 per day Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.25 $.30 $.40 $.50 $.60 $.70 Copies - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.50 per page $.60 per page $.80 per page $1.00 per page $1.20 per page $1.40 per page Documents Town Code Zoning Ordinances Subdivision Code CAFR (Annual Financial Report) Annual Budget Land Use Analysis CD of Council Meeting Other Materials on CD $25.00 $25.00 $25.00 $25.00 $45.00 $25.00 $25.00 $25.00 Reports License Report (Non - Commercial Use) License Report (Commercial Use) $25.00 (CD or hard copy) $50.00 (CD or hard copy) 340 per per per per per per page page page page page page (CD or hard copy) (CD or hard copy) (CD or hard copy) (CD or hard copy) (CD or hard copy) (hard copy only) ea ea The Height of Desert Living Comprehensive Fee Schedule Description Maps 8 1/2" x 11" Street/Index Map "Typical" (B&W) 8 1/2" x 11" Street/Index Map "Typical" (Color) 8 1/2" x 11" Street/Index Map "Typical" (Photo) 11" x 17" Street/Index Map "Typical" (B&W) 11" x 17" Street/Index Map "Typical" (Color) 11" x 17" Street/Index Map "Typical" (Photo) 11" x 17" Aerial Site Plan (Photo) 24" x 36" Street/Final Plat/As Built (B&W) 24" x 36" Street/Final Plat/As Built (Color) 24" x 36" Street/Final Plat/As Built (Photo) 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) Plat Map Book Fee $0.50 $2.00 $3.00 $0.75 $3.00 $5.00 $20.00 $3.00 $20.00 $30.00 $35.00 $75.00 $125.00 $25.00 Adopt A Street Fee, per sign $30.00 Dog License Non - neutered dog Spayed/Neutered dog Over 65 with neutered dog Service Dog Replacement Dog Tag Late fee neutered dog (per month) Late fee non - neutered dog (per month) $42.00 $17.00 $6.00 No fee $4.00 $2.00 $4.00 The Height of Desert Living 341 Comprehensive Fee Schedule Description Fee Business License Fees Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, restaurants, bars, contractors and rental of real and personal property with a fixed place of business within the town limits and persons engaging in the sale or rental of rental of real estate $50.00/application and first year fee Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee Annual renewal fee for business within the town limits $35.00 Annual renewal fee for business without a fixed place of business within the town limits $50.00 Temporary Vendor Permit (Special Events Only) $50.00/application and processing fee Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof Peddler investigation fee (per person) $25.00 Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show Circus Parade Only Handbill Distributor Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus Tent Show Wrestling Exhibition $100.00/week $50.00/day $10.00/day $100.00/day 342 $100.00/day $100.00/day The Height of Desert Living Comprehensive Fee Schedule Description Business License Fees (cont.) Road Show, Carnival or Circus Practice of palmistry, phrenology, astrology, fortune telling, mind reading clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License Verification of License Letter Alarm License Application fee Annual License fee Criminal history investigation (per person) Duplicate Alarm License Fee $100.00/day $50.00/day $10.00 $10.00 $100.00 $30.00 $25.00 $10.00 False Alarm Service Charges (per calendar year) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each Wireless Communications (Cell Tower on Town property) Application Fee, each location $100.00 Special Event Permits - Business Application Fee - Business Permit Fee $100.00 $50 per day (not to exceed $400) Special Event Permits - Non - Profit Application Fee - Charitable Organization Permit Fee $50.00 $25 per day (not to exceed $200) Special Event Permits - Extra Fees Special Event Liquor Application Fee Utility Fees See alcohol license application fees Actual cost of usage The Height of Desert Living 343 Comprehensive Fee Schedule Description Fee Alcohol License Application Person Transfer Fee Location Transfer Fee Probate/Will Assignment/Divorce Decree Extension of Premise Initial Application Fee 01 - In State Producer 02 - Out of State Producer 03 - Domestic Microbrewery 04 - In State Wholesaler 05 - Government 06 - Bar, All Spirituous Liquors 07 - Beer & Wine Bar 08 - Conveyance 09 - Liquor Store 10 - Beer & Wine Store 11 - Hotel/Motel 12 - Restaurant 13 - Domestic Farm Winery 14 - Private Club 15 - Special Event 16 - Wine Festival/Wine Fair Adult Oriented Business License Application Fee - Business Application Fee - Provider Application Fee - Manager Application Fee - Employee (per person) License Fee - annual - Business License Fee - annual - Provider License Fee - annual - Manager Cable License Initial License Application Transfer of ownership License modification, pursuant to 47 USC Sec 545 Other License modification License fee - quarterly Late fee (after 30 days) 344 $150.00 $150.00 $150.00 $25.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $0.00 $25.00 $25.00 $500.00 $100.00 $100.00 $50.00 $200.00 $100.00 $100.00 $2,500.00 $2,000.00 $2,500.00 up to $2000 5% of gross receipts 5% plus interest of 1 1/2% per mo The Height of Desert Living Comprehensive Fee Schedule Description Excavations/In - Lieu Fees Base fee (per excavation) Trench cut fees: Newly paved or overlayed 0 - 1 yrs Newly paved or overlayed 1 - 2 yrs Newly paved or overlayed 2 - 3 yrs Newly paved or overlayed 3 - 4 yrs Newly paved or overlayed 4 - 5 yrs Newly paved or overlayed 5 - 6 yrs Slurry or chip sealed 0 - 2 years Pavement replacement greater than 600 ft in length Fee $250.00 plus: $55.00 per lineal ft. $45.00 per lineal ft. $35.00 per lineal ft. $25.00 per lineal ft. $15.00 per lineal ft. $10.00 per lineal ft. $4.00 per lineal ft. $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0 - 1 yrs Newly paved or overlayed 1 - 2 yrs Newly paved or overlayed 2 - 3 yrs Newly paved or overlayed 3 - 4 yrs Newly paved or overlayed 4 - 5 yrs Newly paved or overlayed 5 - 6 yrs Slurry or chip sealed 0 - 2 years $5.00 $4.50 $3.50 $2.50 $1.50 $1.00 $5.00 Adjustment (MH, valve, monument, etc) Striping Lane Markers Stop Bars Crosswalks RPMs $500 ea. $.55 per linear ft. $150.00 ea. $2.50 per sq. ft. $.79 per sq. ft. $7.00 ea. Encroachment Permits Base Permit Fee 2"/6" Paving A.C. 1" Paving - Overlay or Top Course 1" ABC or Select Subbase Permanent Barricading Guard Rail/Hand Rail Survey Monuments Concrete Aprons Scuppers Review for Adjustments MH, etc. 4" Paving - PC Concrete Decorative Sidewalk or Paving Sidewalk & Bike path $50.00 $.35 per sq. yd. $.15 per sq. yd. $.05 per sq. yd. $25.00 ea. $.20 per linear ft. $10.00 ea. $15.00 ea. $15.00 ea. $10.00 ea. $.22 per sq. yd. $.30 per linear ft. $.30 per linear ft. per per per per per per per The Height of Desert Living sq. sq. sq. sq. sq. sq. sq. ft. ft. ft. ft. ft. ft. ft. 345 Comprehensive Fee Schedule Description Fee Encroachment Permits (cont.) Curb & Gutter Valley Gutter Sign (regulator, street etc.) Pavement Cuts Driveway Cuts Utility, Water Line, Sewer Line Trench Drywells (maxwell or similar) Storm Drain Pipe Catch Basins, Headwells Cutoff Walls Slope Protection Rip Rap Retaining Wall Cut/Fill (Materials Moved) Box Culverts Miscellaneous Landscaping Irrigation Lighting Grading Utility Splice/Repair Pits (outside pvmt) Other In Lieu Payments Traffic Control Plan Review Engineering Plan Review Fee Failure to obtain an Encroachment Permit Failure to obtain a Final Inspection Reinspection Fee Investigation Fee for Work Done Without Permit Public Works Fees Easement or Right - of - Way Abandonment Revocation Administrative Fee Engineering Plan Review Fee Failure to barricade or improper barricading Planning & Zoning Fees Area Specific Plans and amendments General Plan Amendments 346 $.20 per linear ft. $.50 per linear ft. $5.00 ea. $2.00 per linear ft. $30.00 ea. $.15 per linear ft. $100.00 ea. $2.00 per linear ft. $50.00 ea. $.35 per linear ft. $.30 per sq. yd. $.90 sq. ft. $1.53 per linear ft. $.40 per cubic yd. 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate $2.00 sq. ft. (minimum $50.00) 5% of attached estimate Calculated for cuts greater than 600 feet in length $200 $350 per sheet $200 $100 $150 $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. $350.00 $300.00 $350 per sheet Up to $1,000 $3,000.00 plus $ 100.00 per acre ^ Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ The Height of Desert Living Comprehensive Fee Schedule Description Planning & Zoning Fees (cont.) Preliminary Plats Time Extension Fee Final Plats Replats (lot joins, lot divisions, lot line adjustments) Plat Abandonments Condominium Plats Cut & Fill Waiver Final Plat Improvement Plan Checking Except water and sewer plans Water and sewer plans only Tract Housing Recording Fees (subject to change without notice) Concept Plans or Design Review Site Plan Review Hillside Protection Easement (HPE) Land Disturbance Fee Rezones (Map) Ordinances (Text Amendments) Planned Unit Developments (PUD) Development Agreements Zoning Verification Letter Fee $2,000.00 plus $50.00 per lot, unit or tract ^ $100.00 $1,500.00 plus $ 50.00 per lot, unit or tract ^ $500.00 up to three lots, more than 3 lots use Final Plat fees ^ $500.00 ^ $1,500.00 plus $50.00 per unit ^ $300 $350.00 per sheet (includes 2nd and 3rd reviews) $175.00 per sheet (includes 2nd and 3rd reviews) $200.00 per sheet with corrections (4th + reviews) $75.00 per sheet for addendums (changes made after approval). $500.00 per Standard Plan + $100 per House Façade Variant $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Time Extension fee $ 100.00 $500.00 plus $ 100 per acre or portion thereof $20.00 + applicable recording fees $10.00 per sq. ft. $2,000.00 plus $100 per acre or portion thereof plus notification *^ $2,000.00 plus notification * $2,000.00 plus $100 per acre or portion thereof plus notification * $2,500.00 plus $100 per acre or portion thereof $200.00 The Height of Desert Living 347 Comprehensive Fee Schedule Description Fee Planning & Zoning Fees (cont.) Continuance at Applicant Request Variances Appeal of a Decision by the Zoning Administrator Special Use Permits and amendments Temporary Use Permits Time extension Fee Comprehensive Sign Plans and amendments A Frame Sign Permit Administrative Use Permit/Grand Opening Sign Permit Landscape Plan Review Saguaro Cactus Permit Temporary Visitor Permit (RV Parking): New/Address Change Notification fee $250.00 $1,000.00 plus $300.00 for each additional variance plus notification *^ $1,000.00 plus notification *^ $500.00 plus notification *^ $200.00 plus notification * $100.00 $200.00 $5.00 $25.00 $420.00 plus $ 2,500.00 refundable deposit ** $90.00 $25.00 $25.00 $5.00 per mailing label and $ 25.00 per newspaper posting as appropriate *Plus a notification charge of $5.00 per mailing label and/or $25 per newspaper posting as appropriate ** Deposit refundable upon landscaping approval by Town ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. 348 The Height of Desert Living Comprehensive Fee Schedule Description Development Fees Single Family Residential Multi - Family Residential Commercial Office Hotel Industrial Fee Detail (From Above) General Government Residential (1) Non - Residential (2) Law Enforcement Residential (1) Non - Residential (2) Park & Recreation Residential (1) Streets SF - Residential MF - Residential Commercial Hotel Industrial Office Fire and Emergency Residential (1) Non - Residential (2) Library and Museum Residential (1) Fee $8,298 $6,626/dwelling $4.139/s.f. $3.139/s.f. $2.562/s.f. $1.539/s.f. $168/dwelling $0.105/s.f. $112/dwelling $0.070/s.f. $2,118/dwelling $5,614/dwelling $3,942/dwelling $3.835/s.f. $2.258/s.f. $1.235/s.f. $2.835/s.f. $207/dwelling $0.129/s.f. $79/dwelling (1) Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage The Height of Desert Living 349 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check – Single Family Residential Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 Sq.ft. Covered Area: Garage and/or Patio (non A/C) $.45 Sq.ft. Single Family Addition Area non A/C $.75 Sq.ft. $.45 Sq.ft. Single Family Remodel Area non A/C $.23 Sq.ft. $.14 Sq.ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq.ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) Combination Permit $210.00 Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) Electrical - panel repair (minor) Demolition (minor) $70.00 $70.00 $70.00 $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip 350 The Height of Desert Living Comprehensive Fee Schedule Description Fee Building Permit/Plan Check – Single Family Residential (cont.) Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee The Height of Desert Living 351 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check - Commercial Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq.ft. Covered Area (non A/C) $.45 Sq.ft. Commercial Building Addition Area with A/C Covered Area (non - A/C) $.75 Sq.ft. $.45 Sq.ft. Commercial Remodel (Existing) Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq.ft. $145 plus $.14 Sq.ft. Shell Only for Commercial & Multi Family Area with A/C Covered Area (non - A - C) $205 plus $.50 Sq.ft. $70 plus $.45 Sq.ft. Commercial Tenant Improvement Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq.ft. $145 plus $.14 Sq.ft. Apartments/Condominiums Livable Area with A/C Covered Area (non - A/C) $.75 Sq.ft. $.45 Sq.ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 - 100,000 livable sq.ft.) Livable Area with A/C $.60 Sq.ft. Covered Area (non - A/C) $.37 Sq.ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq.ft.) Livable Area with A/C $.53 Sq.ft. Covered Area (non - A/C) $.33 Sq.ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq.ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** 352 The Height of Desert Living Comprehensive Fee Schedule Description Fee Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines) $210.00 Sign Permit, less than 32 sq.ft.. (Face $50.00 per sign Replacement Only) Sign Permit, greater than 32 sq.ft. (Face $100.00 per sign Replacement Only) Sign Permit, less than 32 sq.ft.. (New) $190.00 per sign Sign Permit, greater than 32 sq.ft. (New) $240.00 per sign Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Plumbing - Water heater replacement/solar (minor) Mechanical - HVAC replacement (minor) Electrical - panel repair (minor) Demolition (minor) Fee Required) $70.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit $100.00 Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid $70.00 $70.00 $120.00 The Height of Desert Living 353 Comprehensive Fee Schedule Description Fee Fire Safety Fees Residential Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Plan Review/Inspection Commercial Auto Sprinkler System Modification Plan Review/Inspection Commercial Hood System Plan Review/Inspection Commercial Fire Alarm System Plan Review/Inspection Commercial Fire Alarm System Modification Plan Review/Inspection Residential LPG Installation Review/Inspection Annual Adult Residential Group Care Inspection Annual Commercial Fire Inspection Fee Tent Permit Fee (any tent over 200 sq. ft. & any canopy over 400 sq. ft.) Reinspection Fee (beyond one re - check) Abatement Fees Inspection fee Reinspection fee 354 0.05 sq. ft. (minimum $25) $.10 sq. ft. (minimum $50) $75.00 $100.00 $100.00 $50.00 $50.00 $100.00 per year $15.00 effective 1/1/12 $100.00 $150.00 per trip $70.00 per hour (1 - hour minimum) $150.00 per trip The Height of Desert Living Comprehensive Fee Schedule Description Fee Park Facility Rentals Park Rental Fees - Resident Small Ramada - Up to 4 hours Over 4 Hours Medium Ramada - Up to 4 hours Over 4 Hours Large Ramada - Up to 4 hours Over 4 Hours Meeting Rooms - Up to 4 hours Over 4 Hours Multi Purpose Fields - Up to 4 hours Over 4 Hours Open Turf Areas - Up to 4 hours Over 4 Hours Performance Pad (Amphitheater) - Up to 4 hours Over 4 Hours Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation $24.00 $48.00 $30.00 $60.00 $72.00 $144.00 $24.00 $48.00 $30.00 $60.00 $200.00 $400.00 $240.00 $480.00 $5.00 (Day) $7.00 (Evening) Park Rental Fee Extras Athletic Field Lights (2 hour minimum) Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Park Personnel Labor $10.00 Per Hour $25.00 Each $10.00 For 50 Consuming Adults $250.00 Per Half - Hour $15 - $30 Per Hour Park Rental Fees - Non - Resident Small Ramada - Up to 4 hours Over 4 Hours Medium Ramada - Up to 4 hours Over 4 Hours Large Ramada - Up to 4 hours Over 4 Hours Meeting Rooms - Up to 4 hours Over 4 Hours Multi Purpose Fields - Up to 4 hours Over 4 Hours Open Turf Areas - Up to 4 hours Over 4 Hours $30.00 $60.00 $38.00 $76.00 $90.00 $180.00 $30.00 $60.00 $38.00 $76.00 $250.00 $500.00 The Height of Desert Living 355 Comprehensive Fee Schedule Description Fee Park Rental Fees - Non – Resident (cont.) Performance Pad (Amphitheater) - Up to 4 hours Over 4 Hours Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation $300.00 $600.00 $10.00 (Day) $14.00 (Evening) Park Rental Fee Extras Athletic Field Lights Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Park Personnel Labor $10.00 Per Hour $25.00 Each $10.00 For 50 Consuming Adults $250.00 Per Half - Hour $15.00 - $30.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 356 The Height of Desert Living Comprehensive Fee Schedule Description Fee Community Center Rentals Community Center Rental - Resident/Non Any Meeting Room One Ballroom (30 - 90 people) 4 hours Per hour thereafter Two Ballrooms *(91 - 160 people) 4 hours Per hour thereafter Three Ballrooms*( 161 - 250 people) 4 hours Per hour thereafter Grand Ballroom *( 251 - 450 people) 4 hours Per hour thereafter Lobby 4 hours Per hour thereafter - Profit (Tier 2) $15.00 per Hour $130.00 $25.00 $260.00 $50.00 $390.00 $75.00 $520.00 $100.00 $125.00 $25.00 Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) Kitchen Usage Fee per Ballroom $1,600.00 $2,000.00 $30.00 Weekend Rates: Friday & Saturday ( no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours $150.00 Per hour thereafter $30.00 Ballroom 4 (includes patio access and views) 4 hours $150.00 Per hour thereafter $30.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hours (with contract) $65.00/ballroom per meeting *Ballroom 3 not available as a standalone rental The Height of Desert Living 357 Comprehensive Fee Schedule Description Fee Community Center Rental – Non - Resident/Commercial (Tier 3) Any Meeting Room $35.00 per Hour One Ballroom (30 - 90 people) 4 hours $300.00 Per hour thereafter $65.00 Two Ballrooms *(91 - 160 people) 4 hours $600.00 Per hour thereafter $130.00 Three Ballrooms*( 161 - 250 people) 4 hours $900.00 Per hour thereafter $195.00 Grand Ballroom *( 251 - 450 people) 4 hours $1,200.00 Per hour thereafter $260.00 Lobby 4 hours Per hour thereafter $250.00 $50.00 Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) Kitchen Usage Fee per Ballroom $4,000.00 $5,000.00 $60.00 Weekend Rates: Friday & Saturday ( no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours $450.00 Per hour thereafter $125.00 Ballroom 4 (includes patio access and views) 4 hours $450.00 Per hour thereafter $125.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hours (with contract) $120.00/per ballroom per meeting *Ballroom 3 not available as a standalone rental 358 The Height of Desert Living Comprehensive Fee Schedule Description Fee Community Center Extra Service Fees - Resident/Non - Profit Video Projector - Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 TV/VCR (or DVD) $20.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Flat Panel Monitor $25.00 Internet Access Wireless Hard Wire $25.00 per day $125 per day Sound Reinforcement Microphones Wireless Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $5.00 $15.00 each $10.00 $25.00 $10.00 Electricity (per booth) 110 V 220 V $15.00 $40.00 Other Easel Papers & Markers Portable White Board Walker Display Board $5.00 $10.00 $5.00 $5.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service $3.00 $5.00 $25.00 $50.00 $5.00 per 8 cup pack The Height of Desert Living 359 Comprehensive Fee Schedule Description Fee Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $40.00 Large Flat Panel Monitor $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Internet Access Wireless $25.00 per day Hard Wire $125.00 per day Sound Reinforcement Microphones Wireless Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $15.00 $15.00 each $20.00 $50.00 $20.00 Electricity ( per booth) 110 V 220 V $25.00 $75.00 Other Easel Papers & Markers Portable White Board Walker Display Board $10.00 $20.00 $10.00 $10.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square $5.00 Staging 6' x 8" section $10.00 Piano - Tuning Extra Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes 360 The Height of Desert Living Comprehensive Fee Schedule Description Senior Services Annual Membership Fees Resident Non - Resident Court Fees Non - Sufficient Funds (checks returned to Court) Public Defender Jail Reimbursement Jury Costs (assessed if jury trial canceled within five days of trial) Civil Traffic Default Warrant Diversion Program Rescheduling Court Clerk Court User Public Records Search Copies Certified Copies Copies of CDs Fee $20.00 $30.00 $29.00 per check Actual costs for appointed attorney Actual costs billed by County for jail time served Actual administrative costs $25.00 per defaulted charge $50.00 per warrant issued $25.00 $17.00 $10.00 per charge, plus surcharges $2.00 per name $0.50 per page $17.00 $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 361 Schedule of Authorized Positions Schedule of Authorized Positions 362 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions Position – Title FY09-10 Authorized FTE FY10-11 Authorized FTE FY11-12 Authorized FTE FY12-13 Proposed FTE Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 Authorized FTE 5.00 5.00 5.00 5.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 0.75 1.00 0.00 1.00 1.00 0.50 0.00 0.00 1.00 1.00 0.50 0.50 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.75 1.00 0.00 0.00 1.00 0.50 0.00 0.00 1.00 1.00 0.50 0.50 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.88 1.00 0.00 0.00 1.00 0.75 0.00 0.00 1.00 0.75 0.50 0.70 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.88 1.00 0.00 0.00 1.00 0.75 0.00 0.00 1.00 0.75 0.50 0.80 0.00 13.25 11.25 11.58 11.68 Administration Town Manager Assistant to the Town Manager Deputy Town Manager/Finance Director Executive Asst to Town Mgr/Council Administrative Assistant Town Clerk H/R Adminstrator/Risk Manager Volunteer Coordinator Economic Development Administrator Public Information Officer Community Affairs/Media Relations I/T Coordinator I/T Technician I/T Intern Finance Director Accounting Supervisor Financial Services Technician Accounting Clerk Customer Service Rep Receptionist Authorized FTE The Height of Desert Living 363 Schedule of Authorized Positions Schedule of Authorized Positions Position – Title FY09-10 Authorized FTE FY10-11 Authorized FTE FY11-12 Authorized FTE FY12-13 Proposed FTE Development Services Developmental Services Director Public Works Director Town Engineer Civil Engineer Senior Civil Engineer Inspector Civil Engineer Inspector Planner - Environmental (Stormwater) Executive Assistant Facilities Supervisor Facilities/Environmental Supervisor Facilities Maintenance Tech Maintenance/Custodial Worker Custodian Street Superintendent Open Space & Landscape Spec. Fleet Mechanic/Open Space Traffic Signal Technician I Traffic Signal Technician II Street Maintenance Tech P&Z Director Senior Planner Planner GIS Technician/CAD Operator Senior Code Enforcement Officer Code Enforcement Officer Planning Assistant Chief Building Official/Plans Examiner Chief Building Official Plans Examiner Building Inspector Building Permit Technician Authorized FTE 364 0.00 1.00 1.00 2.00 0.00 1.00 1.00 2.00 1.00 0.00 1.00 0.75 1.50 1.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 0.50 2.00 0.00 2.00 0.00 0.00 1.00 1.00 2.00 2.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 1.25 1.00 1.00 1.00 0.50 1.00 4.00 0.00 1.00 0.50 1.00 0.00 1.00 0.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 1.25 1.00 0.00 1.00 0.00 1.00 3.00 0.00 1.00 0.00 1.00 0.00 1.50 0.00 0.00 1.00 0.50 0.00 1.00 1.00 0.00 1.00 0.00 0.00 1.00 0.00 1.00 0.00 1.00 1.50 0.00 1.25 1.00 0.00 1.00 0.00 1.00 3.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 0.00 0.00 1.00 35.75 23.25 20.25 18.75 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions Position – Title FY09-10 Authorized FTE FY10-11 Authorized FTE FY11-12 Authorized FTE FY12-13 Proposed FTE Community Services Community Services Director Recreation Supervisor Rec. Program Coordinator Recreation Assistant Recreation Aide Recreation Intern Executive Assistant Parks Supervisor Park Operations Lead Park Ranger Groundskeeper Customer Service Representative Comm Ctr Director Comm Ctr Operations Supervisor Comm Ctr Events Coordinator Comm Ctr Operations Coordinator Operations Support Worker Operations Support Assistant Receptionist Bartender Senior Services Supervisor Senior Services Activities Coordinator HDM/Special Programs Admin HDM Coordinator Senior Services Assistant Senior Aide Driver 1.00 1.00 2.00 4.00 1.00 0.50 2.00 1.00 3.00 0.00 2.00 0.50 1.00 0.00 1.00 1.00 1.50 0.50 1.00 0.00 1.00 0.50 0.00 0.50 0.50 0.50 0.10 1.00 1.00 2.00 2.35 0.00 0.00 1.00 1.00 3.00 0.00 2.00 0.50 0.00 0.00 1.00 1.00 1.50 0.50 1.00 0.00 1.00 0.58 0.00 0.75 0.45 0.00 0.00 1.00 1.00 2.00 2.45 0.00 0.00 1.00 1.00 3.00 0.00 2.00 0.30 0.00 0.00 1.00 1.00 2.00 0.00 1.00 0.00 1.00 0.58 0.00 0.75 0.45 0.00 0.00 1.00 1.00 2.00 2.45 0.00 0.00 1.00 1.00 2.00 0.00 3.00 0.30 0.00 0.00 1.00 1.00 1.65 0.00 1.00 0.00 1.00 0.58 0.00 0.75 0.45 0.00 0.00 Authorized FTE 27.10 21.63 21.53 21.18 Total Authorized FTE 81.10 61.13 58.36 56.61 The reduction in authorized FTEs from FY09-10 to FY10-11 was a result of the economic downturn and the need to reduce town expenditures, resulting in actual staff layoffs. Other staff reductions were created by consolidating positions. Compared to the high of 115 FTE in FY02-03, the current level of 57 represents a total decrease of 50%. The Height of Desert Living 365 Resolution 2012-11 Resolution 2012-11 366 The Height of Desert Living Resolution 2012-11 The Height of Desert Living 367 Glossary Glossary 368 The Height of Desert Living Glossary Account A separate financial reporting unit for budgeting, management or accounting purposes. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis Accounting A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal years. Appropriation Specific amount of monies authorized by the Council for the purpose of incurring obligations and acquiring goods and services. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. Asset The resources and property of the Town that can be used or applied to cover liabilities. The Height of Desert Living 369 Glossary Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Balanced Budget Arizona law (Title 42 Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Council. Bond A written promise to pay a specified sum of money (called the principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Council. Budgetary Basis The method used to determine when revenues and expenditures are recognized for budgetary purposes. 370 The Height of Desert Living Glossary Capital Budget A spending plan for improvements to or acquisition of land, facilities and infrastructure that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Or two separate documents may be prepared – one for the capital budget and one for the operating budget. Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets. Capital Project Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Cash Basis A basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount set aside as available, with Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue short falls. Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). The Height of Desert Living 371 Glossary Debt Ratio Total debt divided by total assets. Debt Service Principal and interest payments on outstanding bonds. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Division A grouping of related activities within a particular department (example, Senior Services is a division of Community Services). Encumbrance The formal accounting recognition of committed funds to be set aside for a future expenditure. For budgetary purposes encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. 372 The Height of Desert Living Glossary Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than five years and of a monetary value greater than $10,000. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. Fund Balance A balance or carry over that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. General Fund The major fund in most governmental entities. While other funds tend to be restricted to a single purpose, the General Fund is a catch all for general government purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recreation. General Obligation Bonds Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred except for unmatured interest on debt and certain similar obligations, which should be recognized when due. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State Shared sales tax, and auto lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Objectives A measurable output that an organization strives to achieve within a designated time frame. The achievement of the objective advances an organization toward a corresponding goal. The Height of Desert Living 373 Glossary Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the Town are controlled. Ordinance A formal legislative enactment by the Town Council. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Measurement of service performance indicators that reflect amount of money spent on services and the resulting outcomes at a specific level of services provided. Program Activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax system is divided into a primary and secondary tax rate. The rate is expressed as dollars per $100 of assessed valuation. Primary Property Tax Rate Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Financial resources received from taxes, user charges, and other levels of government. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. 374 The Height of Desert Living Glossary Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State Shared Revenue Includes the Town’s portion of state sales tax revenues, state income tax receipts, and motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Street Fund. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. The Height of Desert Living 375 Acronyms Acronyms 376 The Height of Desert Living Acronyms Acronyms ACA-Arizona Commerce Authority ACMA-Arizona City Manager’s Association ADA-Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC-Administrative Office of the Courts APA-American Planning Association APRA-American Park & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS-Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation BGC-Boys and Girls Club BVAC-Business Vitality Advisory Council CAD-Computer Aided Design CAFR-Comprehensive Annual Financial Report The Height of Desert Living 377 Acronyms CARE-Crisis Activated Response Effort CELA-Code Enforcement League of Arizona CFD-Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center FEMA-Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FTE-Full Time Equivalent FY-Fiscal Year GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Government Accounting Standards Board GFOA-Government Finance Officers Association GIS-Geographical Information Systems GO-General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HURF-Highway Users Revenue Fund HVAC-Heating, Cooling, and Air Conditioning ICMA-International County Managers Association ICSC-International Council of Shopping Centers ID-Improvement District 378 The Height of Desert Living Acronyms IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan ISO-International Standards Organization IT-Information Technology ITS-Intelligent Transportation System LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments’ MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff’s Office MHz-Megahertz MPC-Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NRPA-National Recreation and Park Association RFP-Request for Proposals RPTA-Regional Public Transit Agency SEC-Securities and Exchange Commission SR-State Route STORM-Stormwater Outreach for Regional Municipalities VHF-Very High Frequency VOIP-Voice Over Internet Protocol The Height of Desert Living 379 380 The Height of Desert Living Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov